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CHAPTER II

INSTITUTION

Prambanan was built in 9th century. This temple was built by Rakai Pikatan. This

place provide a wide chance to improve the tourists’s interests. One of them is tour

guide.

Tour guides play an important role in tourism. Aside from being a liaison between

the visited attractions, the tour guide also acts as a representative or ambassador of the nation to participate in promoting Indonesian tourism because a guide on the field will immediately meet face to face with tourists. Recognizing the importance of guides in the tourism development arena in , it is appropriate for guides to form an organization that brings together the guides. In 1971 a special tour organization was formed in the Special Region of called YOGA (Yogya Guide Assocition) and has been recognized by BAPPARDA (Regional Tourism Development Agency) DIY. As the name implies, the membership status of the organization is limited to guides in Yogyakarta. To avoid the operational chaos and to create harmonious relations between guides, HPI was formed on October 5, 1988 in Palembang, South Sumatra. With decree No.63 / MUNAS / 10/1988 by the Minister of Tourism and Culture, HPI was formed.

2.1 History of the Establishment of HPI Temple

Before the ratification of the HPI organization in 1998, Prambanan Temple was

established on September 28, 1988 as the Prambanan Temple tourist attraction. The

founder was Mr. Soebarno who later became Chair of the HPI Prambanan Temple and

Mr. Sigit Waruhantoro, who at that time served as Assistant District Head East Sleman.

On September 26, 1988 a meeting of the Prambanan guide association was held which

was attended by:

1. Dra. Endang Priambodo, from the tourism office of the Klaten .

2. Veronica, from the Borobudur and Prambanan Temple Tourism Parks.

3. Drs. Gunadi, from the Central Javacommit Archaeological to user and Antiquity Asylum office.

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4. Drs. Wahyu Indrasana, from the Central Archaeological and Antiquity Asylum

office.

5. Soebarno, Budiono, BA and Drs. Joko Setiawan from KNPI Regency.

6. Drs. Sigit Waruhantoro as Assistant to the District Head of East Sleman Regency.

7. Some tour guides.

The number of guides at Prambanan Temple who joined the HPI was only 10 people. With limited skill, they ran scouts for domestic and foreign tourists. Demands for mastery of both technical and guiding material are really urgent. Then, they submitted a request for guiding courses, and finally the DIY Tourism Office granted the request. Guiding courses for 10 guides were carried out for 45 days from December 21, 1988 to February 21, 1989. Now, Prambanan HPI has 35 tour guides and want to continue to improve scouting services by conducting trainings and meetings. Prambanan HPI collaborates with PT. Borobudur Temple Park, Prambanan and improve tourism services in the scouting area, so that they can provide the best for tourists.

Organization Structure of Prambanan Guide Association (HPI)

Chairman

Secretary Treasurer Supervisor

Member

Figure 2.1 Organization Structure

• Chairman of Prambanan Guide Association (Purwana)

• Secretary (Kusbiarjono)

• Treasurer (Ismanto) commit to user • Supervisor (Sumantri)

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• Members

• Dwi W

• Eddy

• Harry

• Isbagyo

• Kesdik

• Kukuh • M. Sidoul • Marsono • Murtejo • Slamet • Subarno • Suharto • Sujadmiko • Supriyadi • Sutopo • Topo W • Wagiyo

commit to user

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2.2 Jobs and Duties in Prambanan Guide Assosiation

Chairman of Prambanan Guide Association

The job is to keep an organization running smoothly of an office on day to day.

Managing and supporting his staff are also part of the jobs.

The duties are as follows:

1. Managing staff composition 2. Planning and managing staff meeting 3. Managing staff responsibilities

Secretary

This job helps chairman to keep an organization running smoothly, taking care of administrative and organization task. Sometimes Secretary replaces the chairman jobs when in emergency situation.

The duties are as follows:

1. Preparing and managing reports and documents

2. Organizing meeting and coordinating meetings, conferences, and travel

arrangements

Treasurer

Treasurer is responsible for corporate liquidity, investment, and risk management

related to the company’s financial activities.

The duties are as follows:

1. Financial planning and budgeting

2. Banking, book keeping, and record keeping

3. Financial reporting

Supervisor commit to user

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Mentoring members’ activity and providing feedback and coaching are the main job

of supervisor

The duties are as follows:

1. Monitoring staff productivity and providing feedback

2. Organizing workflow and ensuring staff understand their works

3. Setting goal for performance that comply the organization visions and missions

Members

Their job is related to guiding tourists, that is giving services to tourists. Sometimes they become a mentor for internship students.

The duties are as follows:

1. Monitoring internship students in the temple. 2. Giving some advices to internship student.

Guiding tourists that visit Prambanan temple.

commit to user