STYLE-GUIDE LYOGOC - Lillehammer August 2016 Table of Go beyond. contents Create tomorrow.

General information...... 3 Grammar...... 4 Punctuation...... 5 Writing rules...... 8 Remember our values Terminology...... 9 when you write: Acronyms...... 11 Be awesome and Country names...... 15 humble, write playful Names and titles...... 16 Numbers, dates, times, and be determined currencies...... 18 in your message. Additional information...... 20 Design ...... 22

2 LYOGOC STYLE-GUIDE General information LYOGOC STYLE GUIDE LANGUAGE Never say never Absolutes such as never, always and definitely This Guide is intended to help LYOGOC Please write in British English and use the should be used carefully. When absolutes are employees and stakeholders draft written “English (UK)” spell check. The spelling used without sufficient justification, it can lead to communication to the highest standards and checker is not fail-proof though – be mindful of questions and undermine your argument. A case practices. This Style Guide is made with the British and American English variations when in point: I never lie! references to the IOC STYLE GUIDE and writing. When in doubt, check a British English the 2010 STYLE GUIDE. dictionary. Communicate, not impress!

Do not pepper your writing with flowery It includes practical information that will help Less is best adjectives or important-sounding words writers prepare accurate content in the Words carry weight, so shed the unnecessary just for the sake of showing off. Speak plainly appropriate style using the correct tone. load. Some words like very and currently can and and concisely. It describes the terminology, language, grammar should often be omitted. and punctuation to be used for all written The word considered is often useless. communication. Cut out meaningless phrases The section is considered as essential or

Avoid stating the obvious, for instance: Our re- The section is considered to be essential Please note that this document has been sources are limited. A better phrase would be: We just add extra syllables to produced for editorial purposes only. have few resources. The section is considered essential. It is neither a legal document nor a Technical Everyone thinks is another example – did you Even better, ask yourself whether the word Manual. really ask everyone? considered does anything in the sentence Phrases such as “added bonus” and “anticipate – does it matter who is considering? The Guide does not aim to be for the future” contain redundant words. Added The section is essential is best of all. exhaustive and does not replace dictionaries bonus does not need the word added because and grammar books. Words such as key and main in key by definition a bonus is something additional. considerations and main examples, Likewise, anticipate already means look forward seem to express that there are other less to (something happening in the future). significant points that have been left out. Unless you are going to cover all of them – important and the less important ones – it is best to avoid using terms such as key and main all together as much as possible.

LYOGOC STYLE-GUIDE 3 Grammar VERBAL PRONUNCIATION Regards GUIDELINES Be careful of the spelling: As regards but in regard to or with regard to If you find it hard to remember, simply use with ACRONYM SAY DON´T SAY respect to!

NOC N-O-C NOC That or which? LYOGOOC LYOGOC L-Y-O-G-O-C In simple terms, “that” defines and “which” IFs I-Fs ifs informs. OBS O-B-S obs That is used for defining clauses. YOV JOV Y-O-V A defining clause is one that is essential to the YOG JOG / Y-O-G yo-og sentence: The meeting that was held in March Lillehammer Lillehammmer Lillehammer two was highly successful. 2016 twenty sixteen - zero - one - six Which is used for non-defining clauses. A non-defining clause is one that is not essential GRAMMAR RULES to the sentence: “a” or “an” before H? The meeting, which was held in March, was high- ly successful. Use “an” before a silent H: an hour Who or which? an honest person Organisations and groups are which an honorary president Individual people, teams and pairs are who Use “a” before an aspirated H: a hero a hotel a historic decision

With abbreviations, be guided by pronunciation: e.g. an NOC

4 LYOGOC STYLE-GUIDE Punctuation In general, do not put a space before a question Otherwise, bullet points should have the Full stops mark, exclamation mark, colon or semicolon as is following characteristics: ➔ Full stops are not needed following familiar done in French. • they should start in lower case abbreviations (titles such as Mr, Dr, • do not use any puntuation at the end of short MP) or in the names of companies (AT&T) and Quotations sentences institutions (IMD). If including quotes, use double quotation marks – • you might use puntuation after long sentences ➔ Full stops should be followed by a single space. but don’t use « » if you feel that this looks better. ➔ There is no need for a second full stop after a “smart” not « smart » sentence ending in etc. or another For quotes within a quote use single quota- Apostrophes abbreviated word already ending with a full stop. ➔ There is no need for a full stop after headings, tion marks: “At first they asked ’Why?’ but I There are two distinct uses of apostrophes: sub-headings or titles. convinced them.” It is acceptable becomes it’s acceptable Put the full stop, comma, question mark or Possession The IOC’s policy Colons The athletes’ equipment exclamation mark after the closing quotation ✔ Colons are frequently used to introduce lists. mark: Rule 22 of the states that a You should also use the possessive “s” ✔ Colons are also used to punctuate the start of Session “is held at least once a year”, with acronyms ending in “s”: direct speech unless the quotation is a full sentence: OS’s fourth quadrennial programme ✗ but not before a quotation that begins mid-sen- Rule 22 states that “The Session may delegate Plurals of acronyms and numbers do not need an tence. powers to the Executive Board.” apostrophe: NOCs; IFs; OCOGs; the 1950s ✘ Do not capitalise the word following a colon Bullet points Athletes’ vs. Athlete unless it begins a new line. ✔ Bullet points can be used to break up ✘ Do not use colons at the end of headings. The IOC Athletes’ Commission paragraphs. ✘ Do not put a space before colons not Athlete’s, Athletes or Athlete If the points are separate sentences or questions, (or semicolons). The International Athletes’ Forum then they begin with a capital not Athlete’s, Athletes or Athlete letter and end with a full stop or question mark. but The Athlete Career Programme

LYOGOC STYLE-GUIDE 5 Punctuation 2

Semicolons preceded by the word “and” (without a comma); ➔ in compound adjectives, such as middle-aged, ✔ Use semicolons to separate items in a list, and but not when the first word especially when it is introduced by –– after the word “however”. is an adverb ending in -ly, such as newly appointed a colon and when these items are subdivided with ✘ ➔ commas: Do not put a comma before the word “and” or in compound nouns formed with Several issues were discussed: accommodation, “or” in the list. prepositions, such as stand-by or with a single ➔ There is always a comma before, but never capital X-ray and related problems; ➔ transport, especially for volunteers; venues; after “i.e.” and “e.g.”. in the following words: the budget; and the Olympic Village. semi-final The weather conditions were poor; the officials Hyphens tie-break were nervous. Hyphens can assist understanding, but you must ✘ Do not use hyphens be consistent in the way that ➔ Commas you use them. in words beginning with re, pre or sub unless ✔ Use hyphens the hyphen separates the same letter If readability is improved by commas, ➔ Reorganisation but pre-eminent then use them. for age terms the 21-year-old athlete Omit commas if they are not absolutely essential ➔ Remember that the same words may be for clarity and legibility. with fractions and other number compounds Three-quarters hyphenated when used as an adjective ✔ twenty-one but not when used as nouns or when used If the words enclosed by commas are deleted ➔ as a noun or adjective but not as a verb. and the sentence still makes in most words beginning in prefixes such as ex, sense, then the commas are used correctly. anti, ante, non and neo Ex-chairman The OCOG prepared high-quality reports (adjective) ✔Use commas anti-authority ante-post but The OCOG’s reports were prepared to a high –– singly, to mark a natural pause in a sentence; quality. (noun) –– in pairs, one at the beginning and one at the non-existent ➔ to avoid ambiguity Games-time operations (adjective) end, around clauses that might otherwise appear but Operations during Games time. (noun) in brackets; A little used car is not the same as a little-used car We will follow up on this project (verb) –– to separate items in lists or series of three or but A follow-up is suggested in one week’s time. more items. The last item in a series should be Re-cover means to provide with a new cover, as opposed to recover meaning to regain (noun)

6 LYOGOC STYLE-GUIDE Punctuation 3 and We will conduct a follow-up study next Ellipses month. (adjective) Unlike in French, ellipses (…) do not denote “etc.” It is not sustainable in the long term (noun) Use them to indicate the but The long-term goal is set up a commission. omission of a word, sentence or section from the (adjective) original text being quoted: “The IOC is an international non-governmental Hyphenation not-for-profit organisation… If possible, never hyphenate (split) a word but, if recognised by the Swiss Federal Council you have to, here are few suggestions: ➔ in accordance with an agreement entered into You can hyphenate a word at any syllable on 1 November 2000.” (Rule 15 of the Olympic boundary. Charter) dictionary could be hyphenated anywhere there appears a centered dot dic·tio·nary ➔ Break words at morpheme boundaries (word boundaries). inter-face ➔ Break words between doubled consonants. bat-tle ➔ Never separate an English digraph (e.g. th, ch, sh, ph, gh, ng, qu) when pronounced as a single unit. au-thor but out-house ➔ If there is a string of consonants between sylla- bles, break this string as far to the left as you can, consistent with never breaking after a short vowel and with the consonants in the following syllable being an acceptable combination in English for starting a word. mon-strous

LYOGOC STYLE-GUIDE 7 Writing rules AMBIGUITY ✘ Avoid ✔ Use Conciseness to impact to have an impact on Say what you mean! Conciseness usually makes for greater clarity. to constitute to be For example, avoid the hanging “this” or “it” outside of outside Try to be as concise as possible, e.g. by using “ac- where it is not clear what the “this” or “it” is transportation transport tion” verbs. referring to. utilise use This has led to improved outcomes for users Examples: could become This streamlining of procedures Words and phrases that tend make a decision decide has led to... to be misused: bring to an end end

affect verb – to influence or to adopt a manner have an ability to can SENTENCES effect verb – to accomplish in regard to regarding/about ✔ To keep the reader’s attention, can applies to what is possible ✘ ✔ vary the length of sentences. may applies to what is permissible Avoid Use ✔ All sentences should have a verb. presently means soon, but not at present or now at a later date later ✔ The Plain English Campaign recommends participate in not participate to at the present time now a maximum of 15 to 20 words per sentence, practice noun: I went to my weekly tennis prac- and no more than three ideas tice to practise verb: I practise tennis every week (that is, clauses or phrases). (In US English, ”to practice” is written with ac, like the noun (substantiv) in UK English.) Clichés and words/phrases to avoid ✘ Examples of clichés and redundant Tone phrases to avoid include: “Avoid using jargon, unless you are certain that hereto thereof future plans all your readers will understand it.” herewith wherein end result hereinafter final outcome

8 LYOGOC STYLE-GUIDE Terminology

SPELLING Youth (YOG) IOC-SPECIFIC TERMINOLOGY The official general designations of the Always write: Youth Olympic Games are: Please note the use of upper and lower case. to organise not organize • Youth Olympic Games organisation not organization • Winter Youth Olympic Games OLYMPIC MOVEMENT to analyse not analyze National Olympic Committees (NOCs) honour not honor The official specific designations of the International Sports Federations (IFs) centre not center Youth Olympic Games are: athletes metre not meter • 3rd Summer Youth Olympic Games IOC-Recognised Organisations licence not license • 2nd Winter Youth Olympic Games colour not color Organising Committees for the Olympic Games (OCOGs) ➤ Enumerations must use Arabic numerals. All present and past participles of verbs ending in Enumerations of summer and Youth Olympic Games Organising “l” should be spelt with a double “l”: winter editions are independent from each other. Committees (YOGOCs) total totalling, totalled travel travelling, travelled The official designations of the Youth Olympic YOUTH OLYMPIC GAMES Also medallist Games, following the election of a host city are: Learn and Share Programme (CEP)

Athlete Role Models (ARMs) Use programme in all cases City + Year Winter Youth Olympic Games YOG Ambassadors (except for computer programs and platforms). Lillehammer 2016 Winter Youth Olympic Games Young Ambassadors (YAs) programme City + Year Young Reporters (YRs) programme Using the Olympic terms Lillehammer 2016

The word Olympic is The acronym YOG always capitalised. should not be used in official

communications or in referencing.

LYOGOC STYLE-GUIDE 9 IOC Pictogram IOC-PREFERRED SPELLINGS IOC Debriefing IOC commissions anti-doping (when speaking about them in general) Main Operations Centre (MOC) extranet/intranet IOC Executive Board (EB) Main Media Centre (MMC) fair play IOC President Main Press Centre (MPC) internet IOC Honorary President International Broadcast Centre (IBC) match-fixing IOC Vice-President Observer Programme medallist IOC Member The Olympic Partner (TOP) Programme multidisciplinary IOC Honorary Member (Olympic) torch relay (if general) nationwide IOC Honour Member (Olympic) Torch Relay (if specific) rights-holders IOC Session semi-final Olympic Solidarity CITIES stakeholder Olympic Agenda 2020 Applicant City team-mate the Candidate City web site Olympic Order Candidature File world champion host city world record Olympic Review Host City Contract worldwide IOC Technical Manuals host country Olympic Athletes’ Hub BROADCASTERS AND PARTNERS OLYMPIC GAMES host broadcaster opening / closing ceremony (if general) Olympic Broadcasting Services (OBS) Opening / Closing Ceremony Rights-Holding Broadcasters (RHBs) (if referring to specific Games) TOP Partners Games time

Olympian Olympic athletes Chef de Mission Look of the Games

10 LYOGOC STYLE-GUIDE Acronyms

Spell acronyms out in full when first except: BOH Back of House mentioned, followed by the the CAS (the Court of Arbitration for Sport) BRP Brand, Identity & Look of the Games not CAS abbreviation in brackets: BS Bobsleigh BT Biathlon Acronyms beginning with a vowel or a vowel Lillehammer Organising Committee CAS Court of Arbitration for Sport for the Youth Olympic Games sound, take “an” not “a”: an IOC member CC Closing Ceremony (LYOGOC) an ANOC meeting CC Cross-Country Skiing

an NOC CdM Chef de Mission Acronyms are written in capitals CEP Culture and Education Programme with no full stops: IOC not I.O.C. The following acronyms are substracted from CER Ceremonies LYOCOG not L.Y.O.C.O.G LYOGOC terminology list: CIS Commentator Information Service Aa athlete CNW Cleaning & Waste (& Snow Removal) Acronyms that are pronounced as separate ACM Accomodation COM Communications letters need a definite article (“the”) ACP accreditation check point CRP Client Registration Process unless the words they are formed from are not ACP Athlete Career Programme CTY City Operations preceded by “the”: ACR Accreditation CU Curling the IOC not IOC AIOWF Association of the International CWT Carlson Wagonlit Travel the NOC not NOC Olympic Winter Sports Federations the AOC not AOC DA dignitary assistant AND Arrivals & Departures DOP doping control exceptions: ANOC Association of National DP dignitary programme OS (Olympic Solidarity) not the OS Olympic Committees DRP Delegation Registration Process AP (Associated Press) not the AP ANOCA Association of National Olympic EBU European Broadcasting Union Committees of Africa ECF Entry/Eligibility Conditions Form Acronyms that are pronounced as one word do ARM Athlete Role Model EH IOC Events and Hospitality Unit not take a definite article: AS Alpine Skiing EMS Event Management System LYOCOG not the LYOCOG BAM Bulk Accreditation Mail ENG Electronic News Gathering WADA not the WADA BIL Brand Protection

LYOGOC STYLE-GUIDE 11 ENR Non-Rights Holding Radio Signals OBC Olympic Broadcasting Centre Broadcast Organisations LAN Languages Services OBO Olympic Broadcasting Organisation EOC European Olympic Committees, The LG Luge OBS Olympic Broadcasting Services EVS Event Services LGL Legal OC Opening Ceremony FA Functional Area LOG Logistics OC Organising Committee FF&E Furniture, Fixtures & Equipment LYOGOC Lillehammer Youth Olympic Games OEC open-ended contract FIN Finance Organising Committee OFA Olympic Family Assistant FNB Food & Beverage MAC Main Accreditation Centre OGGI Olympic Games Global Impact FOH Front of House MCC Multilingual Call Centre OGKS Olympic Games Knowledge Services FOP Field of Play MDC maximum duration contract OHA Oslo Hotel Accommodation FR Freestyle Skiing MDCS Main Doping Control Station OHC Olympic Hospitality Centre FS Figure Skating MDO Media Operations ONA Olympic News Agency FTC fixed-term contract MED Medical Services ONS Olympic News Service FTS Final Team Size MFA Marketing Framework Agreement ORIS Olympic Results and GAISF General Association of International MFA Ministry of Foreign Affairs Information Services Sports Federations MMC Main Media Centre OTA Olympic Travel Agency GMS Games Management Systems MNL Marketing & Licensing OTR Olympic Torch Relay GSA General Sales Agent MOC Main Operation Centre OVR On Venue Results GSP Guest Services MPC Main Press Centre PCC Protocol Coordination Centre GTW Games Time Web site MS Master Schedule PCG Protocol Coordination Group GWS Games Workforce Systems NARRO Notification and Acknowledgement PCI Planning, Coordination & Integration HCC Host City Contract of Authorised Representatives PGF Parental/Legal Guardian IBC International Broadcast Centre of Responsible Organisation Acknowledgement for Minors Form IF International Federation NC Nordic Combined PPC NOC Primary Point of Contact IH Ice Hockey NCS NOCs (Athletes & Team Officials) PPS Pre-Planned Transport Service IOC International Olympic Committee Services PRC Procurement IOC EB IOC Executive Board NFs National Federations PVS Pooled Vehicle Service IOPP International Olympic Photo Pool NGB National Governing Body RDF Results Data Feed IP Internet Protocol NOC National Olympic Committee RHB Rights-Holding Broadcast Organisations IRM Invalid Result Mark NOPP National Olympic Photo Pool NPFF NOC’s participants RNI Risk Management & Insurance ITO International Technical Official RSC Result code ITVR International Television and family and friends NTO National Technical Officials

12 LYOGOC STYLE-GUIDE VC Victory Ceremony YOV Youth Olympic Village Rule 50 General Guidelines concerning VCP vehicle check point YOV Square Youth Olympic Village Square Manufacturer Trademark VED Venue Development Identification on equipment, VEM Venue Management clothing and accessories VICS Venue and Infrastructure FUNCTIONAL AREAS Rule 50 Manufacturer Trademark Guidelines Construction Schedule ACM Accomodation RZ Residential Zone VIK value-in-kind ACR Accreditation SAD Supplementary Accreditation Device VMC Venue Media Centre AND Arrivals & Departures SB Snowboard VP Venue Protocol BIL Brand Protection SEB Sport Explanatory Brochure VTOK Visual Transfer of Knowledge BRP Brand, Identity & Look of the Games SEC Security WADA World Anti-Doping Agency CEP Culture and Education SEQ Sport Entries and Qualification WKF Workforce SIC Sport Information Centre WNPA World News Press Agency Feed CER Ceremonies (incl. Celebration Sites) SID Sport Information Desk WOA World Olympians Association CNW Cleaning & Waste (& Snow Removal) SIG Signage YA Young Ambassador COM Communications SJ Ski Jumping YIS Youth Information Service CTY City Operations SN Skeleton YOAC Youth Olympic Accreditation Card DOP Doping Control SNL Sustainability and Legacy YOG Youth Olympic Games EVS Event Services SOC Sport Operations Centre YOG HCC YOG Host City Contract FIN Finance SPT Sport YOG(*) 2nd Winter Youth Olympic Games FNB Food & Beverage SS Speed Skating YOG(*) Lillehammer 2016 ST Short Track Speed Skating YOG(*) Lillehammer 2016 Winter Youth GSP Guest Services T&S Timing & Scoring Olympic Games LAN Languages Services TCM Team Captain’s Meeting YOG(*) Winter Youth Olympic Games LGL Legal TD technical delegate YOGID Youth Olympic Games LOG Logistics TEC Technology Information Desk MDO Media Operations TELCO Telecommunication YOGKM Youth Olympic Games Knowledge MED Medical Services TKT Ticketing Management MNL Marketing & Licensing TOC Technology Operation Centre YOGOC Youth Olympic Games Organising NCS NOCs (Athletes & Team Officials) TOC The Olympic Club Committee Services TOK Transfer of Knowledge YOGRIP Youth Olympic Games Readiness TOP The Olympic Partner Programme Integrated Plan PCI Planning, Coordination & Integration TOP TOP YOH Youth Olympic Village Hamar PRC Procurement TOR Torch Relay YOL Youth Olympic Village Lillehammer RNI Risk Management & Insurance TRA Transport YORIS Youth Olympic Results Information SEC Security VAPP vehicle access parking permit Services SIG Signage

LYOGOC STYLE-GUIDE 13 SNL Sustainability and Legacy SPT Sport Do not put a space between the full stops and the TEC Technology following letters in two- or three-word TKT Ticketing abbreviations: TOR Torch Relay i.e. id est (that is or in essence) TRA Transport e.g. exempli gratia (for example) VED Venue Development p.p. per pro VEM Venue Management a.m. anti meridian (before noon) WKF Workforce p.m. post meridian (after noon) YOV Youth Olympic Village “If you get confused between i.e. and e.g., try to remember this: ABBREVIATIONS – i.e. means in essence, and Abbreviations are followed by a full stop only if – e.g. sounds like egg sample!” they do not end with the last letter of the word they are abbreviating: The following abbreviations do not take full etc. et cetera stops: For an updated version fig. figurative AD Anno Domini of the terminology vol. volume BC Before Christ and acronyms, ref. reference NB Nota Bene Prof. Professor please look: PS Post Scriptum Rev. Reverend m metre Sharepoint - FA Art. Article km kilometre LAN - Language Services Encl. Enclosed g gram Working folder Dr Doctor kg kilogram Terminology & Style guide Mr Mister m million LYOGOC Terminology.xlsx Ms Miss Venue summary report bn billion Mrs (separate tab) l litre ml millilitre

14 LYOGOC STYLE-GUIDE Country names

Write: National Olympic Committees (NOCs) THE AMERICAS ...... ARG the not Holland Use the Olympic Movement Directory to check ...... BRA not the French Republic if a National Olympic Committee (NOC) has an ...... CAN not the Italian Republic official English name, e.g. Olympic Committee, British Olympic Association. ...... CHI not the Republic ...... COL of Portugal If not, either write: ...... JAM Ireland not the , i) the National Olympic Committee of [Country]; ...... MEX the Irish Republic or Eire or ...... PER ii) the [adjective] National Olympic Committee. United States of America...... USA the United States (or the United States of America at first mention) Country names of ASIA Abbreviate to USA for the noun, People’s Republic of ...... CHN and US for the adjective. the National Olympic Committees by continent , China...... HKG Note: ...... IND Great Britain comprises only , Wales and Islamic Republic of Iran ...... IRI The list of countries are according to potential ...... JPN Scotland. participation list. The (abbreviated to UK) ...... KAZ Republic of Korea...... KOR is Great Britain and Northern Ireland. Stateless...... APA Kyrgyzstan ...... KGZ ...... KUW AFRICA ...... LIB ...... ALG Mongolia...... MGL ...... ETH Nepal...... NEP ...... KEN ...... PAK ...... MAR Qatar...... QAT ...... RSA Tajikistan...... TJK Democratic Rep. of Timor-Leste . . . . TLS Chinese Taipei...... TPE ...... UZB

LYOGOC STYLE-GUIDE 15 Country names 2 Names and

EUROPE ...... LUX titles Albania...... ALB Republic of Moldova...... MDA Andorra...... AND The Former Yugoslav Republic. . . . MKD Armenia...... ARM Montenegro...... MNE ...... AUT ...... MON ...... BEL Netherlands...... NED ✘ Do not put surnames in capitals: Bosnia and Herzegovina...... BIH ...... NOR President Bach not President BACH Belarus...... BLR ...... POL Rebecca Scott not Rebecca SCOTT ...... BUL Portugal...... POR ...... CRO ...... ROU ➔ Female titles are linked to martial status. Cyprus...... CYP Russian Federation...... RUS Use Ms for women if you do not know if Czheh Republic ...... CZE ...... SMR they prefer Miss (unmarried) or ...... DEN Slovenia...... SLO Mrs (married, possibly divorced/widowed). ...... ESP ...... SRB ...... EST Slovakia...... SVK For more information on names, titles and forms ...... FIN ...... SWE of address, please refer to: France...... FRA ...... SUI http://www.debretts.com/forms-address Great Britain...... GBR ...... TUR And to p.12 for written correspondence rules. ...... GEO Ukraine ...... UKR ...... GER UPPER AND LOWER CASE ...... GRE OCEANIA ...... HUN ...... AUS The main words in the following cases should be Ireland...... IRL ...... NZL capitalised: ...... ISL ➔ names of organisations, institutions, ...... ISR federations or associations: Italy...... ITA the Court of Arbitration for Sport Kosovo...... KOS the Association of National Olympic Committees ...... LAT the World Anti-Doping Agency ...... LIE the United Nations ...... LTU

16 LYOGOC STYLE-GUIDE Names and titles

➔ names of commissions and working groups: ➔ names of political parties or bodies: ➔ geographical names, including names of coun- the IOC Ethics Commission the Indian Government tries and geographical regions: the Women and Sport Commission the European Parliament the Middle East the IOC Candidature Acceptance Working Group ➔ conventions, charters and declarations: Denmark ➔ company names and trademarks (as in the the Lausanne Declaration the Far East company name or trademark): the UNESCO Convention Central America Coca-Cola ➔ sports events including the Olympic Games: ✔ PricewaterhouseCoopers Use lower case the Pan-American Games ➔ MSWord for general reference: the All Africa Games All the IOC directors attended the meeting ➔ official titles of office holders: the Rugby World Cup The opening and closing ceremonies Prime Minister ➔ conferences, symposia, competitions and The torch relays the US President events: Depending on number of athletes in the ... the French Minister for Culture the World Conference on Doping in Sport the IOC Director General but the International Symposium on Volunteers and the IOC Communications Director attended the ➔ job titles: Global Society meeting the Managing Director of the International Year of Volunteers the Rio 2016 Opening Ceremony PricewaterhouseCoopers, Lausanne ➔ historical names including historical periods, the PyeongChang 2018 Torch Relay the IOC Director of Communications events and wars: Accessible for Athletes and NOC Team Officials the UN Secretary-General Middle Ages ➔ for sports, disciplines and events: ➔ category names Antiquity football, tennis, judo When referring to the category or title use: Ancient Greece synchronised swimming, figure skating NOC Team Official Ancient Rome men’s 100m, women’s individual road race, IF Technical Official the First World War men’s team foil Athlete, Athletes the Second World War ➔ for the four seasons: ➔ but not for ancient Olympic Games administrative departments or sections: spring, summer, autumn, winter the IOC Legal Affairs Department the IOC Communications Department the Publications Section

LYOGOC STYLE-GUIDE 17 Numbers, dates, times, currencies

As a general rule, spell out ➔ to be consistent when using sets of numerals, Roman numerals some of which are higher than ten: the numbers one to nine Do not use Roman numerals for the Youth Over the past 3 years there have been 14, 9 and 6 Olympic Games: but use figures for numbers over nine. medal winners respectively. 2nd Winter Youth Olympic Games People are in their 20s, 40s or 60s and celebrate The same rule applies to ordinals: not II WinterYouth Olympic Games their fifth or 50th anniversary. Fourth Fifth When numbers are used statistically or Percentages 21st to express quantities, use figures: Use the words “per cent” (not percent) in texts: 22nd 6kg 1 per cent not 1% 37th 7 years old The only exception being at the beginning of a 43rd 11 metres f Don´t use superscript for endings (37th). The recommendation was adopted with 4 votes in sentence: favour, 3 against and 2 abstentions. Ten per cent of all writers love style guides. When a sentence begins with a number it should always be spelt out in full. When written out, numbers between 21 and 99 Decimals are to be used instead of fractions: Twenty-five people were selected to attend the take a hyphen: 3.5 per cent of the gain not 3 1/2 per cent Olympic Solidarity course. twenty-four not twenty four of the gain one hundred and forty-five To get around this when you have a high Use the per cent symbol (%) in tabular and graph- not one hundred and forty five number, simply put the word “some” ic material. at the beginning of the sentence. Indicate thousands, hundreds of thousands and The number and percent sign are written without Some 4,759 runners took part in the run on millions with a comma from any space in between: Olympic Day. four digits upwards: 86% not 86 % 1,500 not 1’500 or 1 500 or 1.500 Numerals are always used: 10,000 not 10’000 or 10 000 or 10.000 ➔ in percentages: 2,000,000 not 2’000’000 2 per cent except when they begin a sentence or 2 000 000 or 2.000.000 ➔ for page references: page 34 Use decimal points (not commas as in French): an exchange rate of 1.34 not 1,34

18 LYOGOC STYLE-GUIDE Numbers, dates, times, currencies 2 Currencies Central European Time Write the abbreviation followed by the number: If you need to present dates in short form use Lillehammer: CET (use this one) EUR 2.000.000 forward slashes not full stops: GMT +1 27.07.2012 not 27/07/2012 Main currency codes are: Norwegian Krone: NOK Fractions Remember that 12 p.m. is midday Swiss Franc: CHF When referring to a fraction in text you should and 12 a.m. is midnight. Euro: EUR write: British Pound: GBP three-quarters Units of measurement US Dollar: USD a third There is no space between the figure and the unit www.oanda.com See for a list of currency codes. half, etc. of measurement abbreviation: Million and billion should be written out in full Use numbers in figures and tables. 6m but 6 metres except in charts and tables where 5km but 5 kilometres they can be abbreviated: Time 800m USD 60 million USD 60m When writing time, use the 24-hour clock 1,500m GBP 1 billion GBP 1bn and a colon: 10,000m Note that, in the above usage, 08:30 14:30 20:15 81-90kg we do not add an “s” to hundred/thousand/million/billion Show times achieved in sports events as follows: 9.81 seconds Dates 3:28.16 i.e. 3 minutes, 28.16 seconds Our in-house style is: 2:06:06.4 i.e. 2 hours, 6 minutes, 6.4 seconds Monday 15 December 2015 Write about: For information, American and British English the 1990s or ’90s not the nineties also use: the 20th century not the twentieth century 2.30 p.m. not 14h30 9 a.m. not 9.00 a.m. Write dates from ancient history as follows: 45 BC AD 28 not 28 AD or 28 A.D.

LYOGOC STYLE-GUIDE 19 Additional information LIST OF IOC COMMISSIONS TV Rights and News Media Commission IOC Executive Board Women and Sport Athletes’ Commission Commission Audit Committee The head of a commission Commission for Culture and Olympic Education is the ”Chair” and Coordination Commission for the [each Games / not ”Chairman/woman/person”. Youth Games edition] Entourage Commission The names of the IOC commissions should Ethics Commission always be capitalised. Evaluation Commission for the [Games edition] Finance Commission International Relations Commission Juridical Commission Marketing Commission Medical Commission Nominations Commission Sports on the programme Olympic Philately, Numismatic and Memorabilia of the Games and their IFs Commission Biathlon International Biathlon Union IBU Olympic Programme Commission (UK spelling Please find below the names of sports and of their Bobsleigh International Bobsleigh on Programme) International Federations as used at the IOC. and Tobogganing Federation. FIBT Olympic Solidarity Commission Names in Italic indicate a translation provided to Curling World Curling Federation WCF Press Commission facitlitate understanding. Ice Hockey International Radio and Television Commission Ice Hockey Federation IIHF Sport and Environment Commission Sports on the programme of the XXIII Olympic Luge International Luge Federation FIL Skating International Skating Union ISU Sport and Law Commission Winter Games in PyeongChang in 2018 (7 International Federations) Skiing International Ski Federation FIS Sport for All Commission

20 LYOGOC STYLE-GUIDE List of , disciplines The approved names and spellings for the sports, disciplines and events are listed and events according to the programme of the respective Olympic Games, as follows: Each sport can include one or more disciplines Programme of the 2nd Winter Youth Olympic and/or one or more events for men and/or women. Games in Lillehammer in 2016

Capitalisation for the sport, disciplines or events is used for lists, headings, result sheets and scoreboards, but capitals are not used when referencing the sport in text.

LYOGOC STYLE-GUIDE 21 Design

Word-templates MAC: Import themes and styles in MS Word You can find templates for word in Sharepoint Double click on the font file and fontbook will • SOT open a preview of the font. To import a theme, colours or styles in MS Word, • Graphic standards Click “install font “ at the bottom of the preview. follow these instructions: • Word templates This folder will be updated continiously. Colours • Choose the Design tab (utforming) Don´t be scared of using colours! • Click on themes (temaer) Fonts • Browse for themes (bla gjennom etter temaer) • For documents to be published in word-fomat Open the publications template (docx ...), please use the following fonts: Body text: Palatino To save the theme on your computer: • Titles: Gill Sans Choose the Design tab (utforming) • Tables: Gill Sans Click on themes (temaer) • Save current theme (lagre gjeldende tema) • For documents published as PDF, Give the theme a name, like Lillehammer 2016, please use the following fonts: LYOGOC ... Body text: Palatino Titles: Flama You can repeat this procedure for fonts and colors. Tables: Gill Sans Design manuals To install fonts: Please take a look at the design manuals: • Download the fonts from the folder Graphic Sharepoint • standards/SOT in Sharepoint • SOT • Choose MACOSX or Fonter (PC) • Graphic standards The colours above are the core colours for • Design manuals PC: LYOGOC. Colours in column 2 is recommnded. Double click on the font file and a preview of the font will open up Click “install” at the upper left of the preview.

22 LYOGOC STYLE-GUIDE