Minutes Ordinary Meeting of Council Council Chamber Wednesday 24 February 2021

This information is available in alternative formats on request

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TOWONG SHIRE COUNCIL ORDINARY MEETING 24 FEBRUARY 2021

Commonly Used Acronyms:

ABBREVIATION TITLE Council Officers CAE Civil Asset Engineer CEO Chief Executive Officer DIE Director Infrastructure and Environment DCP Director Community and Planning DRR Director Relief and Recovery DCOD Director Corporate and Organisational Development COCEO Coordinator, Office of the CEO MF Manager Finance SCSO Senior Customer Service Officer MRR Manager Relief and Recovery Government/Organisation ACSUM Alliance of Councils and Shires of the Upper Murray CHS Corryong Health Service (formerly Upper Murray Health and Community Services) DJPR Department of Jobs, Precincts and Regions DOT Department of Transport DELWP Department of Environment, Land, Water and Planning GMW Goulburn Murray Water HRGLN Region Local Government Network MAV Municipal Association of NECMA North East Catchment Management Authority NEW North East Water NEWRRG North East Waste and Resource Recovery Group RCV Rural Councils Victoria RDA Regional Development RDV Regional Development Victoria THS Health Service VGC Victorian Grants Commission

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TOWONG SHIRE COUNCIL ORDINARY MEETING 24 FEBRUARY 2021

TABLE OF CONTENTS 1 Opening Prayer ...... 5 2 Councillor and Officer Presence at the Meeting ...... 5 3 Apologies and Granting of Leave of Absence ...... 5 4 Disclosure of Conflicts of Interest ...... 6 5 Confirmation of Minutes ...... 7 6 Petitions and Joint Letters ...... 7 7 Public Question Time ...... 8 8 Informal Meetings of Councillors ...... 8 9 Organisational Improvement ...... 9 9.1 Quarterly Budget Report (07/03/0012-DCOD) ...... 9 9.2 Mayoral and Councillor Allowances (07/03/0012-DCOD) ...... 12 9.3 Councillor Code of Conduct (07/05/0007-DCOD) ...... 17 9.4 Occupational Health and Safety Report (06/04/0212-DCOD) ...... 21 9.5 Councillor Representation – Goulburn Broken Greenhouse Alliance (07/05/0007-DCOD) ...... 24 9.6 Action Sheet Report (06/05/0010-COCEO) ...... 27 10 Bushfire Relief and Recovery ...... 30 10.1 Bushfire Relief and Recovery Quarterly Update (02/02/0013-MRR) ...... 30 10.2 Avenue of Honour Trees, Cudgewa (07/03/0007-MRR) ...... 30 10.3 Community Recovery Grants Round 2 (02/02/0013-MRR) ...... 39 11 Community Wellbeing ...... 48 11.1 Community Services Report (04/07/0055-DCP) ...... 48 11.2 Proposed Funding Applications - Building Better Regions Fund Round 5 and Road Safety Stimulus Package (01/07/0004-DIE) ...... 51 11.3 Municipal Emergency Management Planning Committee (02/02/0009- DCP) 57 12 Asset Management ...... 65 12.1 Asset Management Report (01/07/0004-DIE) ...... 65 12.2 Netball Courts – Tender 2020/21-024 (07/03/0007-DIE) ...... 69 12.3 Purchase of Wheel Loader – Tender TOWN.RFQ 2020.64 (01/02/0008-DIE) 74 13 Land-use Planning ...... 78 13.1 Land Use Planning Report (03/02/0003-DCP) ...... 78 14 Environmental Sustainability ...... 81 14.1 Environmental Sustainability Report (01/07/0004-DIE)...... 81 15 Economic and Tourism Development ...... 85 15.1 Economic Development Report (05/01/0001-DCP)...... 85 16 Councillor Reports ...... 88 16.1 Australia Day 2021 – Berringa Peninsula (Cr Wortmann) ...... 88 16.2 Australia Day 2021 – Walwa-Jingellic (Cr Dikschei) ...... 92 16.3 Australia Day 2021 – Mitta Valley (Cr Scales) ...... 93

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TOWONG SHIRE COUNCIL ORDINARY MEETING 24 FEBRUARY 2021

16.4 Australia Day 2021 – Tallangatta (Cr Anderson) ...... 94 16.5 Australia Day 2021 – Corryong (Cr Whitehead) ...... 96 17 Urgent Business ...... 98 18 Committee Minutes ...... 98 18.1 Riverview Committee of Management (Cr Dikschei)...... 98 19 Occupational Health and Safety ...... 98 19.1 OHS Committee (06/04/0212-DCOD) ...... 98 20 Council Policies (10/01/0007-CEO) ...... 99 20.1 Policies for Review and Adoption ...... 99 20.2 Community Engagement Policy (10/01/0007-DCOD) ...... 100 21 Sealing of Documents ...... 104 22 Confidential ...... 105 22.1 Colac Colac Caravan Park (08/01/0167-MRR) ...... 105

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TOWONG SHIRE COUNCIL ORDINARY MEETING 24 FEBRUARY 2021

The Mayor opened the meeting at 10.32 am.

1 Opening Prayer

“Almighty God, we ask that you be present at this meeting to assist us in our service to the Community through Local Government.

We pray that our decisions will be wise and taken with goodwill and clear conscience.

Amen.”

2 Councillor and Officer Presence at the Meeting

Present: Crs Wortmann, Dikschei, Anderson, Scales and Whitehead

In Attendance: Title: Ms Phelps Chief Executive Officer Ms Gadd Director Infrastructure and Environment Ms Woolaston Director Corporate and Organisational Development Ms Pagan Director Community and Planning Ms Williamson Manager Relief and Recovery

3 Apologies and Granting of Leave of Absence

Nil.

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TOWONG SHIRE COUNCIL ORDINARY MEETING 24 FEBRUARY 2021

4 Disclosure of Conflicts of Interest

Section 130 of the Act requires that a ‘Relevant person’ (which means a person who is a Councillor, a member of a delegated committee who is not a Councillor or a member of Council staff) disclose any conflict of interest in the manner required by Council’s Governance Rules and exclude themselves from the decision making process in relation to the matter including any discussion or vote on the matter at any Council meeting.

Council’s Governance Rules state as follows:

A2 Obligations with regards to conflict of interest

Councillors, members of delegated committee, and Council staff are required to: a. Avoid all situations which may give rise to conflicts of interest; b. Identify any conflicts of interest; and c. Disclose or declare all conflicts of interest.

A3 Disclosure of a conflict of interest at a Council meeting

A Councillor who has a conflict of interest in a matter being considered at a Council meeting at which he or she:

A3.1 is present must disclose that conflict of interest by explaining the nature of the conflict of interest to those present at the Council meeting immediately before the matter is considered; or A3.2 intends to be present must disclose that conflict of interest by providing to the Chief Executive Officer before the Council meeting commences a written notice:

A3.2.1 advising of the conflict of interest;

A3.2.2 explaining the nature of the conflict of interest; and

A3.2.3 detailing, if the nature of the conflict of interest involves a Councillor’s relationship with or a gift from another person, the:

a. name of the other person; b. nature of the relationship with that other person or the date of receipt, value and type of gift received from the other person; and c. nature of that other person’s interest in the matter, and then immediately before the matter is considered at the meeting announcing to those present that he or she has a conflict of interest and that a 6 S:\Organisational Improvement\Executive Services\Council Meetings\Minutes\2021\02 February\Council Meeting Minutes - 24 February 2021 - Corryong - Final.doc

TOWONG SHIRE COUNCIL ORDINARY MEETING 24 FEBRUARY 2021

written notice has been given to the Chief Executive Officer under this sub-Rule.

The Councillor must, in either event, leave the Council meeting immediately after giving the explanation or making the announcement (as the case may be) and not return to the meeting until after the matter has been disposed of.

Cr Anderson advised that she had a general conflict of interest in relation to Item 10.3 Community Recovery Grants Round 2 which she would disclose prior to consideration of Item 10.3.

Cr Whitehead advised that he had general and material conflicts of interest in relation to Item 10.3 Community Recovery Grants Round 2 which he would disclose prior to consideration of Item 10.3.

5 Confirmation of Minutes

Ordinary Council Meeting, Wednesday 27 January 2021.

CR WHITEHEAD CR DIKSCHEI

THAT THE MINUTES OF THE ORDINARY COUNCL MEETING HELD ON WEDNESDAY 27 JANUARY 2021 AS CIRCULATED BE CONFIRMED. CARRIED

6 Petitions and Joint Letters

Nil.

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TOWONG SHIRE COUNCIL ORDINARY MEETING 24 FEBRUARY 2021

7 Public Question Time

Name Topic Pastor Carol Allen Request for financial assistance to purchase the Upper Murray Health gym building to relocate Foodshare

CR WHITEHEAD CR ANDERSON

THAT A THIRTY MINUTE RECESS BE TAKEN IN ORDER TO DISCUSS THE FUNDING REQUEST WITH PASTOR ALLEN, THE TIME BEING 10.35 AM. CARRIED

The Mayor declared the recess ended and resumed the meeting, the time being 11.05am.

8 Informal Meetings of Councillors

In accordance with Council’s Governance Rules, a written summary of the matters discussed at each informal meeting of Councillors is to be tabled at the next convenient Council meeting and recorded in the minutes of that meeting.

Meeting Records from the informal meetings of Councillors held during December 2020, January 2021 and February 2021 will be tabled at the March 2021 Council meeting.

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TOWONG SHIRE COUNCIL ORDINARY MEETING 24 FEBRUARY 2021

9 Organisational Improvement 9.1 Quarterly Budget Report (07/03/0012-DCOD)

Disclosure of Interests (S.130):

This report was prepared by Mr Blair Phillips, Manager Finance.

At the time of preparation of this report, the officer did not have a general or material interest in any matter to which the report or advice relates.

Purpose of Report:

To provide Council with the Quarterly Budget Report in accordance with the requirements of the Local Government Act 2020 (LGA 2020).

Summary:

Section 97 of the LGA 2020 requires the following:

(1) As soon as practicable after the end of each quarter of the financial year, the Chief Executive Officer must ensure that a quarterly budget report is presented to the Council at a Council meeting which is open to the public.

(2) A quarterly budget report must include –

(a) a comparison of the actual and budgeted results to date; and (b) an explanation of any material variations; and (c) any other matters prescribed by the regulations.

(3) In addition, the second quarterly report of a financial year must include a statement by the Chief Executive Officer as to whether a revised is, or may be, required.

This report meets the requirements of the LGA 2020.

Recommendation:

That the report be noted.

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TOWONG SHIRE COUNCIL ORDINARY MEETING 24 FEBRUARY 2021

Attachment:

Appendix 1 – Quarterly Budget Report as at 31 December 2020.

Background/History:

This report provides a quarterly update to Council on the performance of its business operations.

Relevant Law (s.9(2)(a)):

Local Government Act 2020 (Section 97).

Options – Best Outcomes for the Community (s.9(2)(b)):

Not applicable.

Sustainability Implications (s.9(2)(c)):

Not applicable.

Community Engagement (s.9(2)(d)):

Not applicable, noting that projects identified within the report may have involved relevant consultation on a case by case basis.

Innovation and Continuous Improvement (s.9(2)(e)):

Not applicable.

Collaboration (s.9(2)(f)):

Not applicable.

Financial Viability/Budget Impact (s.9(2)(g)):

Please refer to the attached report.

Regional, State and National Plans and Policies (s.9(2)(h)):

Not applicable.

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TOWONG SHIRE COUNCIL ORDINARY MEETING 24 FEBRUARY 2021

Council Plans and Policies:

Not applicable.

Transparency of Decision (s.9(2)(i)) :

It is the officer’s view that it is appropriate to consider this matter in an open meeting.

Risk Assessment:

Not applicable.

Officer’s view:

The Quarterly Budget Report as at 31 December 2020 is presented at this Council Meeting for noting.

Council Resolution:

CR SCALES CR ANDERSON

THAT THE REPORT BE NOTED. CARRIED

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TOWONG SHIRE COUNCIL ORDINARY MEETING 24 FEBRUARY 2021

9.2 Mayoral and Councillor Allowances (07/03/0012-DCOD)

Disclosure of Interests (S.130):

This report was prepared by Ms Emma Woolaston, Director Corporate and Organisational Development.

At the time of preparation of this report, the officer did not have a general or material conflict of interest in any matter to which the report or advice relates.

Purpose of Report:

A decision of Council is required in relation to the level of allowances paid to the Mayor and the Councillors.

Summary:

Under the Local Government Act 2020 (LGA 2020) the Mayor and Councillors are to be paid allowances within ranges determined by an external body. The level of allowances paid within these set ranges is to be determined by Council resolution. The Mayor and the Councillors may each choose to receive their full allowance, a specified part, or take no allowance.

The external body responsible for determining allowance ranges has historically been the Minister for Local Government. Under the LGA 2020 this is transitioning to the Victorian Independent Remuneration Tribunal. Until the Tribunal has made their first determination, the LGA 2020 specifies that allowances are to remain as previously governed by the relevant provisions of the Local Government Act 1989 (LGA 1989).

In accordance with LGA 1989, Council needs to determine the levels at which Mayoral and Councillor allowances are to be paid within the first six months following the general election. Proposed allowances are to be open to submissions from the public prior to being adopted. Council proposed the level of Councillor allowances in December 2020 and the proposal has been on public exhibition.

Recommendation:

That Council set the Mayoral and Councillor allowances at the levels proposed at the December 2020 Council Meeting as follows: a. Councillors: $21,049; and b. Mayor: $62,743.

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TOWONG SHIRE COUNCIL ORDINARY MEETING 24 FEBRUARY 2021

Attachments:

Nil.

Background/History:

Legislative Context

The LGA 2020 provides for the Mayor, the Deputy Mayor and the Councillors to be entitled to receive allowances. Under the LGA 2020, the responsibility for setting these allowances has moved from the Minister for Local Government to the Victorian Independent Remuneration Tribunal.

The Tribunal is required to set new benchmarks for allowances within six months of receiving a request from the Minister for Local Government to make its first determination, however this has not yet occurred. In the meantime the LGA 2020 stipulates that allowances are to continue in line with the relevant provisions of the LGA 1989 despite those provisions having been repealed.

Under the LGA 1989, a Council must review and determine the level of the allowances within the period of six months after a general election.

Under both Acts the Mayor and Councillors may elect to receive the entire allowance to which they are entitled, a specified part, or no allowance.

Current Allowance Ranges

All Councils are divided into one of three categories based on the income and population of each Council. Towong Shire Council is a ‘Category 1’ Council and therefore the current allowance ranges are:

• Councillors: $8,833-$21,049; and • Mayor: up to $62,884.

Allowances are also subject to the addition of the equivalent of the superannuation guarantee (9.5%) and the reimbursement of any necessary out-of-pocket expenses they incur while performing their duties as a Councillor.

Towong Allowances

Following the 2016 Council elections, Towong Mayoral and Councillor allowances were set at $58,389 and $19,543 respectively. These were adopted at the April 2017

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TOWONG SHIRE COUNCIL ORDINARY MEETING 24 FEBRUARY 2021

Council meeting and have been indexed by the Ministerial adjustment factor since that time. They were set somewhat lower than the allowable maximums due to the economic conditions at the time and to align with the June 2016 Council decision to limit staff wage increases to 1%.

Taking into account the superannuation guarantee the total current level of allowances is:

Plus Allowance 9.50% Mayor $61,963 $67,849 Councillor $20,740 $22,710

Allowance Review

Council is required to review and determine the level of Mayoral and Councillor allowances within the first six months after a general election. Allowances will be paid at these levels from the time of the Council resolution determining them.

A person has a right to make a submission under section 223 of the LGA 1989 in respect of this review of allowances. Allowances were proposed at the December 2020 Council Meeting and public submissions were invited.

Relevant Law (s.9(2)(a)):

Councillor allowances are governed by the LGA 2020, which in turn stipulates that the repealed relevant provisions of the LGA 1989 are to apply until the first determination of the Victorian Independent Remuneration Tribunal. In the meantime allowances are determined by the Minister for Local Government. Allowances must be determined within the ranges set by the relevant authority responsible for determining them.

Options – Best Outcomes for the Community (s.9(2)(b)):

Council may set allowances at any point within the allowable range. Individual Councillors and the Mayor may elect to take only a portion of, or no allowance. Considerations include the ability to attract and retain quality candidates to the roles of Councillors and the Mayor, and to enable the Councillors and the Mayor to be appropriately remunerated for the time spent in these roles, which might otherwise be spent in other income-generating roles.

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TOWONG SHIRE COUNCIL ORDINARY MEETING 24 FEBRUARY 2021

Sustainability Implications (s.9(2)(c)):

Nil.

Community Engagement (s.9(2)(d)):

The level of allowances was proposed at the December 2020 Council Meeting, placed on public exhibition and submissions were invited. At the time of writing this report no submissions were received.

Innovation and Continuous Improvement (s.9(2)(e)):

Not applicable.

Collaboration (s.9(2)(f)):

Not applicable.

Financial Viability/Budget Impact (s.9(2)(g)):

Councillor allowances have been factored into Council’s annual budget.

Regional, State and National Plans and Policies (s.9(2)(h)):

Not applicable.

Council Plans and Policies:

Not applicable.

Transparency of Decision (s.9(2)(i)) :

It is the officer’s view that it is appropriate to consider this matter in an open meeting.

Risk Assessment:

There are reputational risks in having Councillors approve their own remuneration. This risk is addressed by the requirements that: (a) Remuneration ranges and annual increases are determined by an external body; and (b) That proposed allowances are subject to a public consultation process.

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TOWONG SHIRE COUNCIL ORDINARY MEETING 24 FEBRUARY 2021

Officer’s View:

No submissions were received in relation to the level of Mayoral and Councillor allowances proposed at the December 2020 Council Meeting. It is now appropriate to adopt the proposed allowances.

Council Resolution:

CR DIKSCHEI CR ANDERSON

THAT THE MAYORAL AND COUNCILLOR ALLOWANCES BE SET AT THE LEVELS PROPOSED AT THE DECEMBER 2020 COUNCIL MEETING AS FOLLOWS:

a. COUNCILLORS: $21,049; AND b. MAYOR: $62,743. CARRIED

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TOWONG SHIRE COUNCIL ORDINARY MEETING 24 FEBRUARY 2021

9.3 Councillor Code of Conduct (07/05/0007-DCOD)

Disclosure of Interests (S.130):

This report was prepared by Ms Emma Woolaston, Director Corporate and Organisational Development.

At the time of preparation of this report, the officer did not have a general or material conflict of interest in any matter to which the report or advice relates.

Purpose of Report:

A decision of Council is required in relation to the adoption of the Councillor Code of Conduct.

Summary:

Under the Local Government Act 2020 (LGA 2020) all Councils must adopt a Councillor Code of Conduct within four months of a general election. The LGA 2020 is substantially more prescriptive than the previous legislation in terms of what must be included in a Councillor Code of Conduct. A draft 2021 Councillor Code of Conduct is presented for adoption based on legislative requirements, the Councillor Code of Conduct that was adopted in 2017 and Councillor input.

Recommendation:

That Council adopt the draft Councillor Code of Conduct.

Attachment:

Appendix 2 – Draft Councillor Code of Conduct.

Background/History:

Legislative Context

The LGA 2020 requires Council to develop a Councillor Code of Conduct within four months of the general election. It specifies that the Code is to include the standards of conduct to be observed by Councillors in the course of performing their duties and functions as Councillors.

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TOWONG SHIRE COUNCIL ORDINARY MEETING 24 FEBRUARY 2021

Specifically, the Code:

(a) must include the standards of conduct prescribed by the regulations expected to be observed by Councillors; and (b) must include any provisions prescribed by the regulations for the purpose of this section; and (c) must include provisions addressing any matters prescribed by the regulations for the purpose of this section; and (d) may include any other matters which the Council considers appropriate, other than any other standards of conduct.

These requirements of the LGA 2020 introduce a heavier degree of prescription than was required under the Local Government Act 1989 (LGA 1989).

Councillor Code of Conduct

Council’s Councillor Code of Conduct was last adopted in 2017, following the 2016 Council elections, in line with the requirements of the LGA 1989. Focus areas included Council’s governance vision, roles, relationships, decision making processes, behaviours, dispute resolution procedures and caretaker procedures.

A substantial proportion of these topics are now prescribed by the LGA 2020. In particular, the LGA 2020 prescribes overarching governance principles, supporting principles, roles, standards of conduct and dispute resolution procedures where a breach of the standards of conduct has occurred. In addition the LGA 2020 specifies that a Council’s Governance Rules must incorporate caretaker procedures. Council adopted its Governance Rules including caretaker procedures on 1 September 2020, superseding those specified in the Councillor Code of Conduct adopted in 2017.

The draft Councillor Code of Conduct presented for adoption has been based on a combination of the elements prescribed by the LGA 2020, and the spirit of Councillor behaviours, roles and conduct standards described within the Councillor Code of Conduct that was adopted in 2017. Additionally a section focusing specifically on Councillor behaviours has been developed based feedback from a Councillor Workshop held in January 2021.

Relevant Law (s.9(2)(a)):

The draft Councillor Code of Conduct has been developed with respect to the requirements of the Local Government Act 2020 and the associated Local Government (Governance and Integrity) Regulations 2020.

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TOWONG SHIRE COUNCIL ORDINARY MEETING 24 FEBRUARY 2021

Options – Best Outcomes for the Community (s.9(2)(b)):

Not applicable.

Sustainability Implications (s.9(2)(c)):

Nil.

Community Engagement (s.9(2)(d)):

Not applicable.

Innovation and Continuous Improvement (s.9(2)(e)):

Not applicable.

Collaboration (s.9(2)(f)):

Not applicable.

Financial Viability/Budget Impact (s.9(2)(g)):

Not applicable.

Regional, State and National Plans and Policies (s.9(2)(h)):

Not applicable.

Council Plans and Policies:

The new draft Councillor Code of Conduct was developed with reference to the Councillor Code of Conduct adopted in 2017.

Transparency of Decision (s.9(2)(i)) :

It is the officer’s view that it is appropriate to consider this matter in an open meeting.

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TOWONG SHIRE COUNCIL ORDINARY MEETING 24 FEBRUARY 2021

Risk Assessment:

There is some conflict of interest inherent in having Councillors develop their own Councillor Code of Conduct, however, this is mitigated by the prescription of a substantial portion of the content by legislation and regulation.

Officer’s View:

A Council must adopt its Councillor Code of Conduct by 24 February 2021 under the requirements of the Local Government Act 2020. The draft Councillor Code of Conduct is based on a combination of legislation, the Councillor Code of Conduct adopted in 2017 along with Councillor input and is now presented for consideration.

Council Resolution:

CR SCALES CR WHITEHEAD

THAT COUNCIL ADOPT THE COUNCILLOR CODE OF CONDUCT AS PRESENTED. CARRIED

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TOWONG SHIRE COUNCIL ORDINARY MEETING 24 FEBRUARY 2021

9.4 Occupational Health and Safety Report (06/04/0212-DCOD)

Disclosure of Interests (S.130):

This report was prepared by Mr Wayne Carter, Occupational Health and Safety Officer.

At the time of preparation of this report, the officer did not have a general or material conflict of interest in any matter to which the report or advice relates.

Purpose of Report:

This report provides a bi-monthly update to Council on Occupational Health and Safety activities throughout the organisation.

Summary:

The report provides Council with an overview of key activities relating to Occupational Health and Safety between December 2020 and January 2021.

Recommendation:

That the report be noted.

Attachment:

Appendix 3 – Occupational Health and Safety Report.

Background/History:

The Occupational Health and Safety Report is provided to Council on a bi-monthly basis to highlight emerging health and safety related risks, along with activities in relation to processes and procedures to strengthen controls across the organisation.

Relevant Law (s.9(2)(a)):

Occupational Health and Safety Act 2004 Occupational Health and Safety Regulation 2017

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TOWONG SHIRE COUNCIL ORDINARY MEETING 24 FEBRUARY 2021

Options – Best Outcomes for the Community (s.9(2)(b)):

Not applicable.

Sustainability Implications (s.9(2)(c)):

Not applicable.

Community Engagement (s.9(2)(d)):

Not applicable.

Innovation and Continuous Improvement (s.9(2)(e)):

Not applicable.

Collaboration (s.9(2)(f)):

Not applicable.

Financial Viability/Budget Impact (s.9(2)(g)):

An Occupational Health and Safety Management System audit has been budgeted for in the financial year 2020/21.

Regional, State and National Plans and Policies (s.9(2)(h)):

Not applicable.

Council Plans and Policies:

Occupational Health and Safety Policy Risk Management Policy

Transparency of Decision (s.9(2)(i)) :

It is the officer’s view that it is appropriate to consider this matter in an open meeting.

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TOWONG SHIRE COUNCIL ORDINARY MEETING 24 FEBRUARY 2021

Risk Assessment:

Not applicable.

Officer’s View:

The Occupational Health and Safety Report is presented to Council for noting.

Council Resolution:

CR DIKSCHEI CR ANDERSON

THAT THE REPORT BE NOTED. CARRIED

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TOWONG SHIRE COUNCIL ORDINARY MEETING 24 FEBRUARY 2021

9.5 Councillor Representation – Goulburn Broken Greenhouse Alliance (07/05/0007-DCOD)

Disclosure of Interests (S.130):

This report was prepared by Ms Emma Woolaston, Director Corporate and Organisational Development.

At the time of preparation of this report, the officer did not have a general or material conflict of interest in any matter to which the report or advice relates.

Purpose of Report:

This report is provided in order for Council to determine the Councillor appointment to the Goulburn Broken Greenhouse Alliance (GBGA).

Summary:

A number of internal and external boards and committees require Councillor representation. The majority of appointments to boards and committees were made at the November 2020 Council Meeting, with the exception of the appointment to the Goulburn Broken Greenhouse Alliance.

Recommendation:

That Council appoint a representative to the Goulburn Broken Greenhouse Alliance.

Attachments:

Nil.

Background/History:

The Goulburn Broken Greenhouse Alliance is an alliance of 13 Councils and environmental agencies in the Goulburn Broken and North East . It focuses on evolving climate considerations as relevant to local government, covering topics such as sustainable procurement, sustainable design of community facilities, mitigation of climate change risk, and the implications of climate change for various Council operations.

Most recently Cr Scales was the Councillor representative to the Alliance.

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TOWONG SHIRE COUNCIL ORDINARY MEETING 24 FEBRUARY 2021

Relevant Law (s.9(2)(a)):

Not applicable.

Options – Best Outcomes for the Community (s.9(2)(b)):

Not applicable.

Sustainability Implications (s.9(2)(c)):

Representation on the Goulburn Broken Greenhouse Alliance assists Council in providing input and gaining feedback in relation to best practises in managing climate change risks.

Community Engagement (s.9(2)(d)):

Not applicable.

Innovation and Continuous Improvement (s.9(2)(e)):

Not applicable.

Collaboration (s.9(2)(f)):

The Goulburn Broken Greenhouse Alliance is a key vehicle for regional Councils to collaborate in managing climate change risks.

Financial Viability/Budget Impact (s.9(2)(g)):

Nil.

Regional, State and National Plans and Policies (s.9(2)(h)):

Not applicable.

Council Plans and Policies:

Council Plan 2017-2021- Environmental Sustainability Climate Adaptation Policy

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TOWONG SHIRE COUNCIL ORDINARY MEETING 24 FEBRUARY 2021

Transparency of Decision (s.9(2)(i)) :

It is the officer’s view that it is appropriate to consider this matter in an open meeting.

Risk Assessment:

The Goulburn Broken Greenhouse Alliance provides Council with an avenue to seek assistance and collaboration in managing climate change risks.

Officer’s View:

It is appropriate that Council nominate a representative to the Goulburn Broken Greenhouse Alliance.

Council Resolution:

CR WHITEHEAD CR SCALES

THAT CR DIKSCHEI BE APPOINTED AS COUNCIL’S REPRESENTATIVE ON THE GOULBURN BROKEN GREENHOUSE ALLIANCE COMMITTEE. CARRIED

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TOWONG SHIRE COUNCIL ORDINARY MEETING 24 FEBRUARY 2021

9.6 Action Sheet Report (06/05/0010-COCEO)

Disclosure of Interests:

This report was prepared by Ms Robyn Weddall, Coordinator, Office of the Chief Executive Officer.

At the time of preparation of this report, the officer did not have a general or material conflict of interest in any matter to which the report or advice relates.

Purpose of Report:

This is a standing report, the purpose of which is to provide an update to Councillors on the progress of the action items from the previous Council meeting.

Summary:

At the Ordinary Council meeting held on 27 January 2021 a number of resolutions were passed that required Council officers to action. This report is provided to Council as an update on the progress of these actions.

Recommendation:

That the report be noted.

Attachment:

Appendix 4 - CARS Action Report from the 27 January 2021 Council Meeting.

Background/History:

Not applicable.

Relevant Law (s.9(2)(a)):

Not applicable.

Options – Best Outcomes for the Community (s.9(2)(b)):

Not applicable.

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TOWONG SHIRE COUNCIL ORDINARY MEETING 24 FEBRUARY 2021

Sustainability Implications (s.9(2)(c)):

Not applicable.

Community Engagement (s.9(2)(d)):

Not applicable.

Innovation and Continuous Improvement (s.9(2)(e)):

Not applicable.

Collaboration (s.9(2)(f)):

Not applicable.

Financial Viability/Budget Impact (s.9(2)(g)):

Not applicable.

Regional, State and National Plans and Policies (s.9(2)(h)):

Not applicable.

Council Plans and Policies/Related Council Decisions:

Not applicable.

Transparency of Decision (s.9(2)(i)):

It is the officer’s view that it is appropriate to consider this matter in an open meeting.

Risk Assessment:

Not applicable.

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TOWONG SHIRE COUNCIL ORDINARY MEETING 24 FEBRUARY 2021

Officer’s View:

Not applicable.

Council Resolution:

CR SCALES CR WHITEHEAD

THAT THE REPORT BE NOTED. CARRIED

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TOWONG SHIRE COUNCIL ORDINARY MEETING 24 FEBRUARY 2021

10 Bushfire Relief and Recovery 10.1 Bushfire Relief and Recovery Quarterly Update (02/02/0013- MRR)

The Bushfire Relief and Recovery update is presented quarterly. The next report will be provided to Council in April 2021.

10.2 Avenue of Honour Trees, Cudgewa (07/03/0007-MRR)

Disclosure of Interests (S.130):

This report was prepared by Mr Tony Irwin, Local Area Recovery Officer and Ms Jenelle Williamson, Manager Relief and Recovery.

At the time of preparation of this report, the officer did not have a general or material conflict of interest in any matter to which the report or advice relates.

Purpose of Report:

The purpose of this report is to seek a decision of Council in relation to the management of 37 elm trees in the Cudgewa Avenue of Honour. These trees were impacted by the 2019/20 bushfires.

Summary:

The Cudgewa Avenue of Honour trees line both sides of the Cudgewa- Road in the township of Cudgewa. The avenue consists of plain trees and elm trees which were planted in memory and respect of local people who served in World War One (WW1). The 2019/20 bushfires directly impacted and damaged the integrity of many of the elm trees and an arborist’s report has identified safety hazards that need to be addressed.

Recommendation:

That Council:

1. Resolve to remove the 37 elm trees impacted from the 2019/20 bushfires as a priority project;

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TOWONG SHIRE COUNCIL ORDINARY MEETING 24 FEBRUARY 2021

2. Develop a tree replacement plan in conjunction with the Cudgewa Community Recovery Committee and the wider Cudgewa community; and 3. Seek funding to undertake tree removal and safety works to the Cudgewa Avenue of Honour trees.

Attachment:

Appendix 5 - Arborist Assessment Report – Cudgewa-Tintaldra Road, Cudgewa.

Background/History:

The Cudgewa Avenue of Honour elm trees were planted in 1917. They are 104 years old and nearing their end of life. The trees were planted in honour of the local community members who served in WW1. The Cudgewa Avenue of Honour trees are managed by Council and are located on land managed by Regional Roads Victoria.

At the request of the Cudgewa Community Recovery Committee (CRC) an arborist from Border Tree and Stump Services was engaged to inspect the 37 trees impacted by the 2019/20 bushfire. Overall, the arborist inspected 37 elm trees and found that although most of the trees were in good health, they were structurally poor with their main unions full of rot and decay which presented concerns of falling limbs that could impact traffic and pedestrians.

After receiving the arborist report consultation was undertaken with the Cudgewa CRC and a public meeting was held in Cudgewa where the community discussed the options for the ongoing management and replacement of the damaged trees.

At the public meeting it was unanimous that on the advice of the arborists report that the trees need to be replaced as a matter of public safety. It was also identified that the trees are important to the community to preserve the memory and respect of the local people who served in WW1.

Relevant Law (s.9(2)(a)):

Tree controls apply through the Towong Shire Planning Scheme which is governed by the Planning and Environment Act 1987. The Cudgewa Avenue of Honour is listed on the Victorian Heritage Register as the Victorian Heritage Inventory and requires planning approval prior to undertaking any works.

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TOWONG SHIRE COUNCIL ORDINARY MEETING 24 FEBRUARY 2021

The Road Safety (Traffic Management) Regulations 2009 under the Road Management Act 2004 require a memorandum of authority to be obtained from VicRoads prior to any works occurring within a VicRoads managed road reserve.

Options – Best Outcomes for the Community (s.9(2)(b)):

With consideration of the arborists report the following five options were identified for community consideration

Option 1

Plant an offset row of young trees 10-15 metres away from the older trees to let the young trees grow before removing the old badly structured trees.

Option 2

Remove every second tree and those needing immediate attention and plant new trees in their place. After a period of time repeat the process with the older trees.

Option 3

Undertake a crown reduction on all trees and remove dangerous limbs to take pressure off the trunks. This is a temporary solution only.

Option 4

Remove all trees at once and replant.

Option 5

Do nothing.

These options were presented to the Cudgewa community at a public meeting held in Cudgewa. An opportunity to present other options was also provided however no further options were identified.

The preference of the Cudgewa CRC is to remove every second tree and those needing immediate attention and also undertake a crown reduction on the remaining trees to make them safe until such time as their removal happens.

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TOWONG SHIRE COUNCIL ORDINARY MEETING 24 FEBRUARY 2021

The result of a vote at the public community meeting identified Option 2 and Option 4 as the dominant preferred approaches with Option 2 slightly more favourable than Option 4.

Sustainability Implications (s.9(2)(c)):

The trees were planted in 1917. They are 104 years old and nearing their end of life. The trees were planted in honour of community members who served in WW1, many of whom still have descendants living in the area. Any replacement design needs to consider and respect the value of these assets to the local community.

Community Engagement (s.9(2)(d)):

The tree report was presented by Border Tree Services to the Cudgewa CRC meeting on 15 December 2020. The Cudgewa CRC discussed the options and recommended that:

1. Every second tree and others deemed unsafe be removed and juvenile trees be replanted; and 2. The remaining elm trees have a major crown reduction to render them safe until they can be replaced with new trees.

A public meeting with the Cudgewa community was then convened at the Cudgewa Football Netball Clubrooms on 28 January 2021 to present the arborists report and consider the options.

The two options nominated by the community were to:

• Remove every second tree and those needing immediate attention and plant new trees in their place. This process would then be repeated after a period of time to replace the remaining trees; and • Remove and replace all of the trees.

Innovation and Continuous Improvement (s.9(2)(e)):

Not applicable

Collaboration (s.9(2)(f)):

Not applicable

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TOWONG SHIRE COUNCIL ORDINARY MEETING 24 FEBRUARY 2021

Financial Viability/Budget Impact (s.9(2)(g)):

The cost to replace all 37 of the elm trees is estimated at $400,000.

The Cudgewa Avenue of Honour project is not included in the 2020/21 Council Budget and therefore external funding will be required to deliver this project. The Victorian Governments Bushfire Recovery Grants for Local Government Authorities and Community Service Organisations has been identified as a funding source to support the project which provides funding up to $500,000.

The Bushfire Recovery Exceptional Assistance Fund provided to Council from the state government also has a tree maintenance budget which can be used to address immediate safety and maintenance items.

Regional, State and National Plans and Policies (s.9(2)(h)):

Not applicable.

Council Plans and Policies:

Not applicable.

Transparency of Decision (s.9(2)(i)) :

It is the officer’s view that it is appropriate to consider this matter in an open meeting.

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TOWONG SHIRE COUNCIL ORDINARY MEETING 24 FEBRUARY 2021

Risk Assessment:

Ref Option Budget impact Risks Opportunities Plant an offset row • Increased costs • Inconsistent and • Repositions the of young trees 10- to undertake non unform avenue of 15 metres away ongoing presentation of honour to from the older monitoring and the Avenue of provide shade trees towards the maintenance Honour for the walking walking track, to • Crown reduction • Safety risks of track and let the young trees works further existing trees removed trees A grow before increase project need to be from immediate removing the old costs continually road side badly structured • Future cost to monitored and trees. Council to addressed by remove trees Council over the next 10 • Not identified as years the communities preferred option Remove every • Increased costs • Inconsistent and • Supports the second tree and to undertake non unform preferred option those needing ongoing presentation of of the immediate monitoring and the avenue of community attention with a maintenance honour view to planting • Crown reduction • Safety risks of new younger trees works further existing trees B in their place. increase project need to be Repeat after a costs continually period of time. • Future cost to monitored and Council to addressed by remove trees Council over the next 10 years Undertake a crown • Defers all major • Not a long-term • Addresses safety reduction on all cost of removal solution. concerns quickly existing trees to works to a later • Will result in a take pressure off date for Council visually poor C the trunks and • Can be funded presentation of remove dangerous by Council the Avenue of limbs. through bushfire Honour recovery funding

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TOWONG SHIRE COUNCIL ORDINARY MEETING 24 FEBRUARY 2021

Ref Option Budget impact Risks Opportunities Remove all trees • Major cost • Not identified as • Current recovery at once and upfront the communities grants could replant. • Significantly preferred option fully fund reduces future • Shade from project monitoring, risk trees will be • Allows for full and removed until design and maintenance replacement delivery of the D costs to Council trees are project established • Presents a uniform design for the Avenue of Honour for future generations Do nothing • Nil • Litigation of • Nil Council for any incidents resulting from the trees. • Not adhering to Council requirements under the Local E Government Act in the management and maintenance of tree assets • Not identified as the communities preferred option

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TOWONG SHIRE COUNCIL ORDINARY MEETING 24 FEBRUARY 2021

Officer’s View:

Based on the arborists report and the consultation undertaken with the Cudgewa community there is an identified need to take action to address the impact of the 2019/20 bushfire on the elm trees of the Cudgewa Avenue of Honour.

A do-nothing approach increases the risks to Council both financially and legally into the future. This option is not supported by the Cudgewa CRC and was not supported by community members who attended the Cudgewa public meeting.

From the consultation process at the public meeting and through the Cudgewa CRC the preferred option is to undertake works to remove every second tree and any others that present a risk to public safety, planting an offset Avenue of Honour 10 meters from the existing Avenue of Honour which will provide shade to the walking track and remove the trees from the roadside.

Whilst this is the preferred approach of the community a number of risks have been identified with this option particularly associated with the ongoing monitoring, maintenance and future removal costs.

Given the lower risks and opportunity to access bushfire recovery funding in the coming twelve months it is recommended that Council seek to undertake the full tree replacement in one project. Due to the timing in delivering this major project it is also recommended that Council undertake any immediate safety works to the trees which may include trimming, crown reduction and barrier installation to prevent public access under the trees.

Cr Dikschei left the Chamber at 11.37 am.

Cr Dikschei returned to the Chamber at 11.39 am.

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TOWONG SHIRE COUNCIL ORDINARY MEETING 24 FEBRUARY 2021

Council Resolution:

CR ANDERSON CR DIKSCHEI

THAT:

1. HAVING CONSIDERED THE OPTIONS PRESENTED, THE WIDER CUDGEWA COMMUNITY BE ADVISED THAT IT IS COUNCIL’S PREFERENCE TO REMOVE ALL 37 ELM TREES IMPACTED FROM THE 2019/20 BUSHFIRES AS A PRIORITY PROJECT, AND THAT ALL TREES BE REMOVED AT THE SAME TIME; 2. COUNCIL DEVELOP A TREE REPLACEMENT PLAN IN CONJUNCTION WITH THE CUDGEWA COMMUNITY RECOVERY COMMITTEE AND THE WIDER CUDGEWA COMMUNITY; AND 3. COUNCIL SEEK FUNDING TO UNDERTAKE TREE REMOVAL AND SAFETY WORKS TO THE CUDGEWA AVENUE OF HONOUR TREES. CARRIED

The Director Community and Planning left the Chamber at 11.45 am.

The Director Community and Planning returned to the Chamber at 11.47 am.

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TOWONG SHIRE COUNCIL ORDINARY MEETING 24 FEBRUARY 2021

10.3 Community Recovery Grants Round 2 (02/02/0013-MRR)

Disclosure of Interests (S.130):

This report was prepared by Ms Lizzie Star, Data and Reporting Analyst and Ms Jenelle Williamson, Manager Recovery.

At the time of preparation of this report, the officers did not have a general or material conflict of interest in any matter to which the report or advice relates.

Cr Anderson disclosed a general conflict of interest in relation to Item 10.3 Community Recovery Grants Round 2 as she is on the Peninsula Markets Committee who have submitted an application.

Cr Whitehead disclosed a material conflict of interest in relation to Item 10.3 Community Recovery Grants Round 2 as he has a family member on the Anglican Church Debutante Ball Committee and the Anglican Church Browser’s Bookshop, both organisations have submitted applications for funding. He has also disclosed a general conflict of interest in the applications submitted by the Corryong Football and Netball Club, the Federals Football and Netball Club, the Corryong Tennis Club, the Corryong Recreation Reserve, the Corryong Sporting Complex and the Corryong and Upper Murray Agricultural Society, as he is the Chair of the Corryong Recreation Reserve Committee of Management.

CR SCALES CR WHITEHEAD

TO ALLOW COUNCILLORS TO PARTICIPATE IN DECISION MAKING WHERE THEY DO NOT HAVE A CONFLICT THAT THE GRANTS BE CONSIDERED IN THREE PARTS.

THOSE PARTS BEING:

• PART 1: ALL APPLICATIONS, EXCLUDING APPLICATIONS CONSIDERED IN PART 2 AND PART 3; • PART 2: APPLICATION NUMBER 41; AND • PART 3: APPLICATION NUMBERS 16, 25, 26, 28, 32, 53, 77 AND 79. CARRIED

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TOWONG SHIRE COUNCIL ORDINARY MEETING 24 FEBRUARY 2021

Purpose of Report:

A decision of Council is required in relation to this matter.

Summary:

The report provides a short overview of the Community Recovery Grants Program and its purpose and background. The report includes a summary of the 80 applications received under the Community Recovery Grants Program – Round 2 and the recommendation of 56 grants for funding in Round Two of the Community Recovery Grants Program totalling $253,465.

Recommendation:

The Council:

1. Approves 56 grants for funding in the Community Recovery Grant program Round Two, as listed in Appendix 6 2. Approve a total expenditure of $253,465 for Round 2, bringing the total expenditure of the Community Recovery Grants Program to $494,919 3. Request officers to work with unsuccessful grant applicants to access funds from alternate sources prior to their grants being reconsidered in Round Three; and 4. Endorse the submission of 16 grants, in relation to events that are to be specifically funded from the State Governments Community Recovery and Resilience Grants stream, for approval to Regional Development Victoria for final approval to funding.

Attachment:

Appendix 6 – Community Recovery Grant Application Assessment – Round Two

Background/History:

In recognition of the impact of the December 2019/2020 bushfires, Council established a Community Recovery Grants Program aimed at providing immediate assistance to impacted communities and support community led recovery initiatives. In total, six rounds of Grants will be issued with three planned for FT2020/21 and three planned for FY2021/22.

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TOWONG SHIRE COUNCIL ORDINARY MEETING 24 FEBRUARY 2021

Funds for the Towong Community Recovery Grants Program have come from:

• $550,000 Commonwealth Government’s Bushfire Recovery Program; and • $200,000 State Government’s Community Recovery and Resilience Grants stream of the Community Recovery Package. Grants funded from this stream require approval from Regional Development Victoria.

In Round One 53 grants were approved totalling $241,454. Please see the Minutes of the Ordinary Council Meeting 1 September 2020 for more information.

In July 2020, the dates for the three FY2020/21 rounds were advised with Round Two open until 12 February 2021. Appendix 6 provides a complete list of all grant applications that were received. At a Councillor Workshop held on 19 February 2021, Council reviewed the grant list and determined a final list that would be recommended for funding.

Council shortlisted 56 grants for approval in Round Two with consideration of the funding criteria as outlined in the funding guidelines. There were 24 grants that were not recommended for funding for one of the five reasons listed below:

1. Due to the significant number of applicants and the available funds required to support future rounds of the program, Council did not approve applications from those organisations which where successful in the Round One. These organisations will be advised that their applications will be reconsidered in Round Three; 2. Organisations had multiple grants submitted under the same round. The organisations were asked to prioritise their preferred grant. The remaining grant application can be reconsidered in future rounds; 3. Applicants were likely to be eligible for additional bushfire recovery funds, specifically, the Bushfire Recovery Grants for Community Facilities of up to $50,000. Council officers will work with these applicants and support them to submit an application. Should they be unsuccessful, it should be advised that the original application in Round Two should be resubmitted for assessment in Round Three; 4. Funding associated with the delivery of the Working for Victoria Program were deemed ineligible due to the program being delivered by Council via State Government funding; and 5. Proposed grant applications were deemed to require additional work and/or community consultation to ensure there was community support for the proposal.

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TOWONG SHIRE COUNCIL ORDINARY MEETING 24 FEBRUARY 2021

The distribution of Grants across the Shire is as follows:

Area Count of Sum of grants approved Grants Bethanga 3 $15,000 1 $1,568.95 Corryong 22 $108,100.00 Cudgewa 2 $5,450 Dartmouth 2 $10,000 Eskdale 4 $17,800 1 $5,000 Lucyvale 1 $4,382.45 Mitta 4 $19,350.00 1 $4,300 Talgarno 3 $11,200.00 Tallangatta 7 $28,645.53 Walwa 4 $17,668.00 Total Total Total

12 Areas 56 Grants $253,464.93

Relevant Law (s.9(2)(a)):

Not applicable.

Options – Best Outcomes for the Community (s.9(2)(b)):

Not applicable.

Sustainability Implications (s.9(2)(c)):

Not applicable.

Community Engagement (s.9(2)(d)):

Not applicable.

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TOWONG SHIRE COUNCIL ORDINARY MEETING 24 FEBRUARY 2021

Innovation and Continuous Improvement (s.9(2)(e)):

Not applicable.

Collaboration (s.9(2)(f)):

Not applicable.

Financial Viability/Budget Impact (s.9(2)(g)):

The Community Recovery Grants Program is a fully funded program provided by through State and National recovery funding.

Regional, State and National Plans and Policies (s.9(2)(h)):

Not applicable.

Council Plans and Policies:

Not applicable.

Transparency of Decision (s.9(2)(i)) :

It is the officer’s view that it is appropriate to consider this matter in an open meeting.

Risk Assessment:

Not applicable

Officers View:

It is the officer’s view that Council should approve the grants report and the recommendations.

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TOWONG SHIRE COUNCIL ORDINARY MEETING 24 FEBRUARY 2021

Council Resolution:

PART ONE

CR WHITEHEAD CR DIKSCHEI

THAT THE FOLLOWING GRANTS BE APPROVED:

APPLICATION ORGANISATION AMOUNT NO. 1 ESKDALE PRIMARY SCHOOL PARENTS’ $5,000 CLUB 2 MITTA VALLEY MULTIPURPOSE CHILDREN’S $5,000 CENTRE 4 TALLANGATTA COMMUNITY GARDEN $3,500 5 CORRYONG AND DISTRICT MEMORIAL $5,000 PUBLIC HALL 6 TALGARNO RURAL FIRE BRIGADE $4,500 7 TALLANGATTA FOOTBALL NETBALL CLUB $4,300 8 WALWA COMMUNITY SHOP $2,800 10 MIGHTY MITTA MUSTER $5,000 11 CORRYONG CROQUET CLUB $5,000 12 CORRYONG BOWLS CLUB $5,000 13 WALWA TOURIST PARK INC. $5,000 COMMITTEE OF MANAGEMENT 17 TALLANGATTA MEMORIAL HALL $1,345.53 COMMITTEE OF MANAGEMENT 19 AMBULANCE COMMUNITY OFFICERS $5,000 CORRYONG

21 CORRYONG RSL SUB-BRANCH $5,000 22 BERRINGAMA LUCYVALE $4,382.45 COMMUNITY RECOVERY COMMITTEE 23 TALLANGATTA LAKE $5,000 COMMUNITY ACTION GROUP 24 ESKDALE PUBLIC HALL INC $5,000 27 TALLANGATTA TENNIS CLUB $5,000 29 ESKDALE CARAVAN PARK $2,800

30 UPPER MURRAY COMMUNITY RADIO INC. $5,000

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TOWONG SHIRE COUNCIL ORDINARY MEETING 24 FEBRUARY 2021

31 MITTA MITTA SWIMMING POOL RESERVE $5,000 COMMITTEE 35 CORRYONG AND DISTRICT YOUTH CLUB $5,000 36 WALWA SERVICES MEMORIAL HALL $4,868 38 KOETONG COMMUNITY NOTICEBOARD $5,000 42 BERRINGAMA CFA $1,568.95 44 ARTS UPPER MURRAY DRAMA GROUP $5,000 45 UPPER MURRAY ARTS SOCIETY $5,000 48 TALLANGATTA EAST COMMUNITY WATER $4,300 PROJECT 49 TALGARNO CEMETERY TRUST $1,700 51 CORRYONG FIRE BRIGADES GROUP $4,500 52 CORRYONG INDOOR BOWLING ASSOC. $5,000 54 MAGORRA PARK MULTI-PURPOSE $4,850 COMMITTEE 56 BETHANGA GOLF CLUB $5,000 57 SPRINGDALE RECREATION RESERVE $5,000 58 MITTA VALLEY ART AND PHOTOGRAPHY $4,500 SHOW 59 FULLHOUSE ENTERTAINMENT $5,000 61 RIVER ART SCHOOL $5,000 62 CUDGEWA SCHOOL PARK $5,000 COMMITTEE OF MANAGEMENT 63 UPPER MURRAY DANCE COMMITTEE INC. $3,600 65 TALLANGATTA CLASSICS INC. $5,000 67 CORRYONG LIONS CLUB $5,000 69 DARTMOUTH ALPINE ANGLERS CLUB $5,000 70 WALWA COMMUNITY RECOVERY $5,000 COMMITTEE 71 N/A NOISE FOR THE BOYS $5,000 72 BRIDGE THE RIVER ARTS – VARIATION RD 1 $450 74 CORRYONG FOODSHARE $5,000 75 AMBASSADORS OF JESUS INC. $5,000 76 ESKDALE RECREATION RESERVE $5,000 80 TALLANGATTA RAIL TRAIL ADVISORY $4,500 GROUP INC.

CARRIED

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TOWONG SHIRE COUNCIL ORDINARY MEETING 24 FEBRUARY 2021

Cr Anderson left the Chamber prior to consideration of Application Number 41 the time being 12.05 pm.

PART TWO

CR DIKSCHEI CR WHITEHEAD

THAT THE APPLICATION FROM PENINSULA SEASONAL MARKETS (APPLICATION NUMBER 41) FOR $5,000 BE APPROVED. CARRIED

Cr Anderson returned to the Chamber, the time being 12.06 pm.

Cr Whitehead left the Chamber prior to consideration of Application Numbers 16, 25, 26, 28, 32, 53, 77 and 79 the time being 12.06 pm.

PART THREE

CR SCALES CR DIKSCHEI

THAT THE FOLLOWING GRANTS BE APPROVED:

APPLICATION ORGANISATION AMOUNT NO. 16 CORRYONG TENNIS CLUB INC $5,000 25 CORRYONG DEBUTANTE BALL $5,000 26 CORRYONG BROWSERS BOOK SHOP $5,000 28 CORRYONG RECREATION RESERVE $5,000 COMMITTEE OF MANAGEMENT 32 CORRYONG FOOTBALL NETBALL CLUB $5,000 53 FEDERAL FOOTBALL NETBALL CLUB $5,000 77 CORRYONG SPORTING COMPLEX $5,000 79 CORRYONG AND UPPER MURRAY $5,000 AGRICULTURAL SOCIETY

CARRIED

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TOWONG SHIRE COUNCIL ORDINARY MEETING 24 FEBRUARY 2021

Cr Whitehead returned to the Chamber at 12.10 pm.

CR SCALES CR DIKSCHEI

THAT:

1. COUNCIL OFFICERS WORK WITH UNSUCCESSFUL GRANT APPLICANTS TO ACCESS FUNDS FROM ALTERNATE SOURCES PRIOR TO THEIR GRANTS BEING RECONSIDERED IN ROUND THREE; AND

2. COUNCIL ENDORSE THE SUBMISSION OF 16 GRANTS, IN RELATION TO EVENTS THAT ARE TO BE SPECIFICALLY FUNDED FROM THE STATE GOVERNMENTS COMMUNITY RECOVERY AND RESILIENCE GRANTS STREAM, FOR APPROVAL TO REGIONAL DEVELOPMENT VICTORIA FOR FINAL APPROVAL TO FUNDING. CARRIED

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TOWONG SHIRE COUNCIL ORDINARY MEETING 24 FEBRUARY 2021

11 Community Wellbeing 11.1 Community Services Report (04/07/0055-DCP)

Disclosure of Interests (S.130):

This report was prepared by Mrs Tamara Brockwell, Coordinator Family Services.

At the time of preparation of this report, the officer did not have a general or material conflict of interest in any matter to which the report or advice relates.

Purpose of Report:

Each quarter this report provides Council with an overview of the Community Services activities provided throughout the Shire.

Summary:

The attached report provides an overview of key activities within the Community Services area between 1 October 2020 and 31 December 2020.

Recommendation:

That the report be noted.

Attachments:

Appendix 7 – Community Services Report. Appendix 8 – Childcare Attendance Data. Appendix 9 – Kindergarten Enrolment Information. Appendix 10 – Early Years Operation Schedule.

Background/History:

This report provides a quarterly update to Council on the performance of its business operations.

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Relevant Law (s.9(2)(a)):

Children's Services Act 1996 Children's Services Regulations 2020 Sport and Recreation Act 1972

Options – Best Outcomes for the Community (s.9(2)(b)):

Community wellbeing outcomes are provided in the report attached at Appendix 7.

Sustainability Implications (s.9(2)(c)):

Not applicable.

Community Engagement (s.9(2)(d)):

Extensive community engagement has been undertaken as provided in the report attached at Appendix 7.

Innovation and Continuous Improvement (s.9(2)(e)):

Not applicable.

Collaboration (s.9(2)(f)):

Extensive collaboration has been undertaken as provided in the report attached at Appendix 7.

Financial Viability/Budget Impact (s.9(2)(g)):

Not applicable

Regional, State and National Plans and Policies (s.9(2)(h)):

National Quality Framework Victorian Early Years Learning and Development Framework Building stronger youth engagement in Victoria Active Victoria – A strategic framework for sport and recreation in Victoria 2017-2021 Creative State 2016-2020

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TOWONG SHIRE COUNCIL ORDINARY MEETING 24 FEBRUARY 2021

Council Plans and Policies:

Council Plan 2017-2021 – Section 2 Towong Healthy Communities Plan 2018-2021

Transparency of Decision (s.9(2)(i)) :

It is the officer’s view that it is appropriate to consider this matter in an open meeting.

Risk Assessment:

Not applicable.

Officer’s view:

The community services team has progressed a substantial proportion of the Council Plan 2017-2021. The team should be commended for their excellent work in continuously improving our early years and youth services, including the provision of universal kindergarten for ages three and four.

Council Resolution:

CR DIKSCHEI CR SCALES

THAT THE REPORT BE NOTED. CARRIED

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TOWONG SHIRE COUNCIL ORDINARY MEETING 24 FEBRUARY 2021

11.2 Proposed Funding Applications - Building Better Regions Fund Round 5 and Road Safety Stimulus Package (01/07/0004-DIE)

Disclosure of Interests (S.130):

This report was prepared by Ms Rachael Gadd, Director Infrastructure and Environment.

At the time of preparation of this report, the officer did not have a general or material conflict of interest in any matter to which the report or advice relates.

Purpose of Report:

To seek Council approval to apply for funding under the Federal Government’s Building Better Regions Fund and the Federal Government’s Road Safety Stimulus Package.

Summary:

This report provides information and seeks approval for funding applications for the Corryong Central Business District (CBD) revitalisation, the Tallangatta Tomorrow Masterplan Stage Two focusing on its notable town status and the final stage of the Georges Creek Road upgrade. The report provides information on the proposed projects and the proposed Council contributions for these applications.

Recommendation:

That Council:

1. Approve a Council contribution of $1,500,000 towards a funding application under the Building Better Regions Fund Infrastructure Project Stream for the Corryong CBD revitalisation pending a successful exemption request with financing options to be investigated; 2. Approve a Council contribution of $15,000 towards a funding application under the Building Better Regions Fund Community Investments Stream for the Tallangatta Tomorrow Masterplan Stage Two focusing on its notable town status pending a successful exemption request; 3. Approve a Council contribution of $214,200 towards a funding application under the Road Safety Stimulus Program for Georges Creek Road; 4. Seek an exemption to the Council contribution for all applications under the Building Better Regions Fund; and 5. Include all Council contributions in the 2021/22 budget. 51 S:\Organisational Improvement\Executive Services\Council Meetings\Minutes\2021\02 February\Council Meeting Minutes - 24 February 2021 - Corryong - Final.doc

TOWONG SHIRE COUNCIL ORDINARY MEETING 24 FEBRUARY 2021

Attachments:

Nil.

Background/History:

The Building Better Regions Fund Round 5 is a Federal Government funding initiative consisting of an Infrastructure Projects Stream and Community Investment Stream. Applications close on 5 March 2021 for both streams.

The Infrastructure Projects Stream is for investment ready projects involving the construction of new and the upgrade or extension of existing infrastructure. Grants of $20,000 to $10 million are available to cover 50% of eligible project costs. It is proposed that a $3 million application is submitted under this fund for the Corryong CBD revitalisation project.

The Community Investments Stream is for projects involving community activities including new or expanded local events, strategic regional plans or leadership and capability strengthening activities. Grants of $5000 to $1 million to cover 50% of eligible project costs are available to drive economic growth and build stronger regional communities into the future. There is $200,000 million available in total and $100,000 million of this is dedicated to tourism infrastructure. It is proposed that a $130,000 application is submitted under this fund for the Tallangatta Tomorrow Masterplan Stage Two.

All Building Better Regions Fund applications under Round 5 may apply for a partial or full exemption to their cash contribution if it can be demonstrated that the organisation or region is experiencing exceptional circumstances including:

• Drought and/or disaster declaration; • Limited financial capacity of a Council; • Impact of industry decline; • Significant recent change in population or community demographics; and • Other exceptional circumstances.

It is proposed that Council seeks an exemption as a first preference for applications under the Building Better Regions Round 5.

The Federal Government Road Safety Stimulus Program is administered through the Victorian Department of Transport (DoT). The DoT maintains a list of pipeline projects on behalf of Councils in the region which are submitted via internal funding channels as appropriate. In 2020 Council provided DoT with the plans for the

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TOWONG SHIRE COUNCIL ORDINARY MEETING 24 FEBRUARY 2021 upgrade of the Georges Creek Road unsealed sections one and two which DoT then submitted internally to the Road Safety Stimulus Program. Notice has recently been received that the project has moved to second stage approval and confirmation of a Council contribution of $214,200 (refer to the Financial Viability/Budget Impact section in this report for further detail) is required to secure $850,000 in funding to progress the application.

Relevant Law (s.9(2)(a)):

Not applicable.

Options – Best Outcomes for the Community (s.9(2)(b)):

The following options are available for Council’s consideration:

Option 1

Approve the above projects for funding applications;

Option 2

Propose other projects for funding applications;

Option 3

Decline approval to progress with the proposed funding applications.

Sustainability Implications (s.9(2)(c)):

Economic

The proposed projects will contribute to the continuing economic development of the Shire through improved transport routes and tourism infrastructure. The upgrade of Georges Creek Road from an unsealed to a sealed road will create an increased renewal cost to Council in the future and reduce annual maintenance costs along the road. The Tallangatta Tomorrow Masterplan Stage Two will identify opportunities for economic and tourism development in the town.

Social

The positive economic development resulting from investment into tourism collateral in Tallangatta and Corryong will increase tourism visitation and amenity for residents.

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The positive effects for business development and population attraction in these areas will justify further investment to improve service provision for residents. The upgrade of Georges Creek Road to a sealed surface will reduce journey times and increase road safety between Talgarno and Tallangatta.

Climate Change/Environmental

This project will contribute to an increase in Council’s carbon emissions due to the production of construction materials and project delivery. The Corryong CBD upgrade will see improvements to stormwater management in the street and seek to incorporate effective water sensitive urban design elements.

Community Engagement (s.9(2)(d)):

A survey is currently underway seeking community feedback on the Corryong CBD revitalisation project and the Corryong Community Recovery Committee has also been engaged with this process. Georges Creek Road upgrades are identified as a key priority by the community and are included in the Council Plan 2017-2021. Residents in Tallangatta have previously identified the importance of recognising the town’s historical significance as the ‘town that moved’ and its status as only one of two ‘notable towns’ in Australia.

Innovation and Continuous Improvement (s.9(2)(e)):

Not applicable.

Collaboration (s.9(2)(f)):

Not applicable.

Financial Viability/Budget Impact (s.9(2)(g)):

Funding Source – Project Total Project Council Funding $ Cost Contribution $ Safer Roads Stimulus Program – 1,064,200 214,200 850,000 Georges Creek Road BBR Infrastructure Projects Stream - 3,000,000 1,500,000 1,500,000 Corryong CBD Revitalisation BBR Community Investments Stream – 120,000 15,000 105,000 Tallangatta Tomorrow Masterplan Stage Two

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TOWONG SHIRE COUNCIL ORDINARY MEETING 24 FEBRUARY 2021

The budget impacts to Council in progressing with the funding application in this report are listed in the table above. Council contributions for these projects will need to be sourced from Council funds to be included in the 2021/22 Budget.

Regional, State and National Plans and Policies (s.9(2)(h)):

The Hume Regional Plan 2020 –2021 identifies the five themes of Environment, Communities, Economy, Transport and Land use as priority focus areas for the Hume region.

Council Plans and Policies:

The Council Plan 2017-2021 states the following objectives:

3.10 Continue Georges Creek Road upgrade and seek funding for improvements to the intersection with River Road.

6.5 Explore options to capitalise on Tallangatta’s Notable Town status.

6.13 Work with key stakeholders, including TNE and Parks Victoria, to provide opportunities for ecotourism in our Shire.

Transparency of Decision (s.9(2)(i)):

It is the officer’s view that it is appropriate to consider this matter in an open meeting.

Risk Assessment:

Not applicable.

Officer’s View:

The proposed projects have been identified as priorities in the current Council Plan 2017-2021 and through past community engagement sessions. They are intended to deliver positive outcomes for the community. It is the officer’s recommendation that Council proceed with the applications as stated in this report.

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TOWONG SHIRE COUNCIL ORDINARY MEETING 24 FEBRUARY 2021

Council Resolution:

CR WHITEHEAD CR ANDERSON

THAT COUNCIL:

1. APPROVE A COUNCIL CONTRIBUTION OF $1,500,000 TOWARDS A FUNDING APPLICATION UNDER THE BUILDING BETTER REGIONS FUND INFRASTRUCTURE PROJECT STREAM FOR THE CORRYONG CBD REVITALISATION PENDING A SUCCESSFUL EXEMPTION REQUEST WITH FINANCING OPTIONS TO BE INVESTIGATED;

2. APPROVE A COUNCIL CONTRIBUTION OF $15,000 TOWARDS A FUNDING APPLICATION UNDER THE BUILDING BETTER REGIONS FUND COMMUNITY INVESTMENTS STREAM FOR THE TALLANGATTA TOMORROW MASTERPLAN STAGE TWO FOCUSING ON ITS NOTABLE TOWN STATUS PENDING A SUCCESSFUL EXEMPTION REQUEST;

3. APPROVE A COUNCIL CONTRIBUTION OF $214,200 TOWARDS A FUNDING APPLICATION UNDER THE ROAD SAFETY STIMULUS PROGRAM FOR GEORGES CREEK ROAD;

4. SEEK AN EXEMPTION TO THE COUNCIL CONTRIBUTION FOR ALL APPLICATIONS UNDER THE BUILDING BETTER REGIONS FUND; AND

5. INCLUDE ALL COUNCIL CONTRIBUTIONS IN THE 2021/22 BUDGET. CARRIED

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TOWONG SHIRE COUNCIL ORDINARY MEETING 24 FEBRUARY 2021

11.3 Municipal Emergency Management Planning Committee (02/02/0009-DCP)

Disclosure of Interests:

This report was prepared by Mr Kenneth Ross, Strategic Emergency Management Coordinator.

At the time of preparation of this report, the officer did not have a general or material conflict of interest in any matter to which the report or advice relates.

Purpose of Report:

To present the outcomes of an investigation into the implications for Council with reference to the implementation of the Emergency Management Act 2013 (EM Act 2013).

Summary:

There is now a legislative requirement for Council to establish a new Municipal Emergency Management Planning Committee (MEMPC) for the .

At Council’s 18 November 2020 meeting this matter was deferred until February and the following resolution passed:

Cr Scales Cr Dikschei

That Council:

1. Defers the decision to authorise the disestablishment of the existing Municipal Emergency Management Planning Committee (MEMPC) established under s.21(3)-(5) of the Emergency Management Act 1986 until February 2021;

2. Defers the decision to authorise the Chief Executive Officer to facilitate the establishment of the Municipal Emergency Management Planning Committee in accordance with the provisions of s68 of the Emergency Management Legislation Amendment Act 2018 (which inserts a new ‘part 6 – Municipal Emergency Management Planning Committees’ into the Emergency Management Act 2013 on 1 December 2020) until February 2021;

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TOWONG SHIRE COUNCIL ORDINARY MEETING 24 FEBRUARY 2021

3. Defers the decision to authorise the Chief Executive Officer to facilitate the establishment of the Municipal Emergency Management Planning Committee in accordance with the provisions of s68 of the Emergency Management Legislation Amendment Act 2018 (which inserts a new ‘part 6 – Municipal Emergency Management Planning Committees’ into the Emergency Management Act 2013 on 1 December 2020) until February 2021; and

4. Requests officers to further investigate the implications for Council of the Emergency Management Legislation Amendment Act 2018 particularly in relation to: resourcing of the emergency management functions of Council; possible adverse financial impacts on Council of regional decision making; and planning to mitigate emergency management risk in Towong Shire, prior to transition to the new Municipal Emergency Management Planning Committee. CARRIED

It is no longer a legislative requirement for Council to provide assets in relation to the response of an emergency. The role of the Municipal Emergency Resource Officer (MERO) no longer exists. A new legislative position known as the Municipal Emergency Management Officer (MEMO) is now established. The MEMO is responsible for assisting in emergency management coordination internally within Council and for liaising externally with other agencies.

Council will not be solely responsible for the new MEMPC. The MEMPC will be responsible collectively, for emergency management planning. This ensures key agencies participate in, and inform, the planning process.

The new legislation reduces Council’s financial role in the coordination of local emergency management by requiring emergency services to seek out contractors for response activities. Consultations with the Hume Region emergency service leaders from Victoria Police, the Country Fire Authority (CFA) and the State Emergency Service (SES) have reinforced this.

Recommendation:

That Council:

1. Authorises the disestablishment of the Municipal Emergency Management Planning Committee (MEMPC) established under s.21(3)-(5) of the Emergency Management Act 1986, in recognition that on 1 December 2020 these provisions were repealed by s.82(2) of the Emergency Management Legislation Amendment Act 2018 and replaced by s.59 of the EM Act 2013.

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2. Authorises the Chief Executive Officer to facilitate the establishment of the Towong Shire Municipal Emergency Management Planning Committee in accordance with the provisions of Part 6 ‘Municipal Emergency Management Planning Committees’ of the EM Act 2013; and

3. Notes that, under the Municipal Emergency Management Planning Committee Terms of Reference provided, and s.59 and 59F of the EM Act 2013 on 1 December 2020, Council’s role is to establish the committee. Once established, the committee exists separately to Council and is not a committee of Council.

Attachment:

Appendix 11 - Emergency Management Planning Reform. Transition guide for reforming municipal emergency management planning arrangements.

Background/History:

On 1 December 2020, the Emergency Management Legislation Amendment Act 2018 (EMLA Act) came into force. This established a new, integrated framework for emergency management planning in the Emergency Management Act 2013 (EM Act 2013) to strengthen Victoria’s emergency preparedness.

The new legislation repeals the previously existing fragmented and outdated emergency management planning requirements in the EM Act 2013, in the Emergency Management Act 1986 (EM Act 1986), and the Country Fire Authority Act 1958.

The new MEMPC will be chaired by a representative from Council. This role recognises Council’s particular expertise and networks within their municipality.

The legislation shifts responsibility for municipal emergency management planning from Council to the reformed, multi-agency MEMPC – the peak emergency management planning body in the Shire. The shift of responsibility highlights the intent of the reform which supports emergency management planning as an integrated, multi-agency and collaborative effort.

It will no longer be the responsibility of Council to be the custodian of the Municipal Emergency Management Plan (MEMP) though it appears that other Councils within the Hume Region are assisting with writing and formatting the MEMP. This will not increase the financial responsibility that already exists for Council.

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The new role of the Municipal Emergency Management Officer (MEMO) is to:

• liaise with agencies in relation to emergency management activities for the municipal district; and • assist in the coordination of emergency management activities for the municipal Council.

The MEMO role is outlined in the State Emergency Management Plan (page 64). On 1 December 2020, the EMLA Act inserted the relevant s.59G into the EM Act 2013. This indicates that Council will not be required to provide plant or personnel as part of response activities.

The Municipal Recovery Manager (MRM) is formalised. A MRM had been required under Part 6 of the Emergency Management Manual Victoria (EMMV) with responsibility for coordinating recovery activities at the municipal level. The role of the MRM is now formalised in legislation. The EM Act defines the responsibilities of the MRM as follows:

• coordinating, in consultation with agencies, the resources of the municipal council and the community for the purposes of recovery; • liaising with any municipal emergency management officer appointed for the municipal district in relation to the use of the municipal council's resources for the purposes of recovery; and • assisting any municipal emergency management officer appointed for the municipal district with planning and preparing for recovery.

The MRM role is outlined in the State Emergency Management Plan (page 67).

The legislation indicates that Council resources are required only in recovery and not during response, though due to our remote location we would assist response agencies only where consideration of staff safety was paramount.

The Municipal Fire Prevention Officer’s (MFPO) planning function is discontinued. The Country Fire Authority Act 1958 and the Fire Rescue Victoria Act 1958 require each municipal council to appoint an MFPO and any number of assistant fire prevention officers. The MFPO provides its municipal Council with expertise in relation to fire prevention and provides a connection to local fire services. The role of the MFPO will continue after 1 December 2020 but will no longer include a legislated planning function. As such the Municipal Fire Management Planning Committee no longer exists. Instead, fire planning will fall under the new integrated planning arrangements in the newly formed MEMPC.

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TOWONG SHIRE COUNCIL ORDINARY MEETING 24 FEBRUARY 2021

Relevant Law (s.9(2)(a)):

Emergency Management Act 2013

To be compliant with the reformed emergency management legislation and its intent, Council is required by 30 April 2021 to provide the Hume Region Emergency Management Planning Committee Chair with an update of our progress through the steps outlined in Appendix 11.

Options – Best Outcomes for the Community (s.9(2)(b)):

The new legislation has been developed from the Black Saturday Royal Commission recommendations. The new MEMPC will contain two community members as well as decision making personnel. The MEMPC will provide a community orientated platform allowing a transparent view into the mitigation, response and recovery of emergencies impacting on the Shire.

Sustainability Implications (s.9(2)(c)):

There will be no additional sustainability implications due to these changes.

Community Engagement (s.9(2)(d)):

There will be future and ongoing community engagement outlining the new structure of the MEMPC.

Innovation and Continuous Improvement (s.9(2)(e)):

Not applicable.

Collaboration (s.9(2)(f)):

Collaboration has and will continue to take place with Emergency Management Victoria, other municipal emergency management officers and all relevant emergency services. Emails have been received from the Assistant Chief Fire Officer Adrian Gutsche (CFA) and Operations Officer Charlie Sexton (SES) responding to Council’s concerns.

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TOWONG SHIRE COUNCIL ORDINARY MEETING 24 FEBRUARY 2021

Financial Viability/Budget Impact (s.9(2)(g)):

There will be no increase in financial responsibility to Council, and the new MEMPC will have no formal financial delegations, nor will it be allowed to compel Council to expend funds. This has been reiterated by the SES and the CFA.

Regional, State and National Plans and Policies (s.9(2)(h)):

Not applicable.

Council Plans and Policies:

Not applicable

Transparency of Decision (s.9(2)(i)) :

It is the officer’s view that it is appropriate to consider this matter in an open meeting.

Risk Assessment:

“Resourcing of plant and personnel”

The position of Municipal Emergency Resource Officer (MERO) no longer exists and unless there is a contractible obligation Council is not obliged to provide equipment or personnel during the response stage of an emergency. Where Council may provide equipment or personnel, they will be charged as a contractor through one of the responsible agencies on the core MEMPC.

“Financial impact”

Under the new legislation, there may be a reduction in costs arising from an emergency. There is also an agreement in place that if there is expenditure not related to “business as usual” during an emergency, and requested by the Incident Control Centre (ICC), then the emergency service in charge will reimburse Council for Category 1 events and beyond the first $100,000 for Category 2 events.

“Not passing the resolution”

At present there is no MEMPC until the legislated MEMPC is established. The last MEMPC meeting was held in November 2020. Changes to the emergency management plan cannot be implemented unless approved by the MEMPC. At

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TOWONG SHIRE COUNCIL ORDINARY MEETING 24 FEBRUARY 2021

present Council is not represented on a municipal, regional, or state emergency management level.

The Municipal Fire Management Planning Committee (MFMPC) no longer exists. This has serious implications on the way our MFPO can perform the role.

Any of the sub-committees in relation to specific risks can meet but have no reporting process or official guidance.

Officer’s View:

It is the officer’s view that Council pass a resolution in accordance with the officer’s recommendation.

Council Resolution:

CR DIKSCHEI CR ANDERSON

THAT COUNCIL:

1. AUTHORISES THE DISESTABLISHMENT OF THE MUNICIPAL EMERGENCY MANAGEMENT PLANNING COMMITTEE (MEMPC) ESTABLISHED UNDER S.21(3)-(5) OF THE EMERGENCY MANAGEMENT ACT 1986, IN RECOGNITION THAT ON 1 DECEMBER 2020 THESE PROVISIONS WERE REPEALED BY S.82(2) OF THE EMERGENCY MANAGEMENT LEGISLATION AMENDMENT ACT 2018 AND REPLACED BY S.59 OF THE EM ACT 2013.

2. AUTHORISES THE CHIEF EXECUTIVE OFFICER TO FACILITATE THE ESTABLISHMENT OF THE TOWONG SHIRE MUNICIPAL EMERGENCY MANAGEMENT PLANNING COMMITTEE IN ACCORDANCE WITH THE PROVISIONS OF PART 6 ‘MUNICIPAL EMERGENCY MANAGEMENT PLANNING COMMITTEES’ OF THE EM ACT 2013; AND

3. NOTES THAT, UNDER THE MUNICIPAL EMERGENCY MANAGEMENT PLANNING COMMITTEE TERMS OF REFERENCE PROVIDED, AND S.59 AND 59F OF THE EM ACT 2013 ON 1 DECEMBER 2020, COUNCIL’S ROLE IS TO ESTABLISH THE COMMITTEE. ONCE ESTABLISHED, THE COMMITTEE EXISTS SEPARATELY TO COUNCIL AND IS NOT A COMMITTEE OF COUNCIL. CARRIED

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TOWONG SHIRE COUNCIL ORDINARY MEETING 24 FEBRUARY 2021

CR WHITEHEAD CR SCALES

THAT THE MEETING RECESS UNTIL 2.45 PM IN ORDER TO TAKE LUNCH AND MEET WITH UPPER MURRAY LANDCARE REPRESENTATIVES, THE TIME BEING 12.15 PM. CARRIED

The Mayor advised he would be an apology for the remainder of the Council meeting.

The Deputy Mayor assumed the Chair. The Deputy Mayor declared the recess ended at 2.45 pm.

The Director Community and Planning left the Chamber at 2.49 pm and did not return.

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TOWONG SHIRE COUNCIL ORDINARY MEETING 24 FEBRUARY 2021

12 Asset Management 12.1 Asset Management Report (01/07/0004-DIE)

Disclosure of Interests (S.130):

This report was prepared by Mrs Monique Tinoco, Senior Asset Engineer.

At the time of preparation of the report the officer did not have a general or material conflict of interest in any matter to which the report or advice relates.

Purpose of Report:

This report is a bi-monthly report on Asset Management activities throughout the Shire. This report is for the period 1 November to 31 December 2020.

Summary:

This report presents the overall status of Council’s active capital works program and provides updates on the asset management section of the Council Plan 2017-2021.

Recommendation:

That the report be noted.

Attachments:

Appendix 12 - Capital Projects Dashboard – December 2020. Appendix 13 - Building Permit Application Processing Periods Summary

Background/History:

This report is produced by the Department of Infrastructure and Environment on a bi-monthly basis to provide a progress overview of Asset Management activities. It provides information on the capital works program and key deliverables of the Council Plan 2017-2021.

Relevant Law (s.9(2)(a)):

Local Government Act 2020 – s.106 (1) – Council operations – service performance principles.

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Options – Best Outcomes for the Community (s.9(2)(b)):

Not applicable.

Sustainability Implications (s.9(2)(c)):

Not applicable.

Community Engagement (s.9(2)(d)):

Community consultation will take place in January 2021 for the Talgarno Tennis Court and Stock Route projects. One on one consultations have occurred with some residents of Towong Street East to assess parking requirements. These consultations will continue into early 2021.

Innovation and Continuous Improvement (s.9(2)(e)):

Not applicable.

Collaboration (s.9(2)(f)):

Council officers have been working closely with North East Water (NEW) on the Stock Route, Hanson Street and Corryong reusable water project to ensure the best outcomes are achieved for the community.

Collaborative projects are ongoing with the community including Corryong and Tallangatta kinder playgrounds, Cudgewa Netball Courts, Bullioh Netball Courts and Talgarno Tennis Courts.

Council building permits use a shared resource from Indigo Shire and it is noted that the area is making good progress with an average 20 days for processing. Please refer to Appendix 13 – Building Permit Application Processing Periods Summary for further details on the response times for specific building permit applications.

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Financial Viability/Budget Impact (s.9(2)(g)):

Dec 2020 Dec 2020 Dec 2020 Dec 2020 2020/21 YTD YTD YTD YTD Full Year (Actual) (Budget) (Variance) (Variance) (Budget)

Note $ $ $ % $

Income Engineering/Technical (30%) services 2,099 3,000 (901) 6,000

Building services 104% 62,134 30,500 31,634 60,500

Environmental health (53%) 15,171 32,500 (17,329) 36,000 Road maintenance 1% (including bridges) 448,765 442,156 6,609 891,311

Total Income 528,169 508,156 20,013 4% 993,811

Expenditure Engineering/Technical 9% services 804,541 886,197 81,656 1,959,845

Building services 3% 79,500 81,869 2,369 163,737

Environmental health 4% 45,944 48,000 2,056 96,500 Road maintenance 3% (including bridges) 707,735 729,339 21,604 1,393,678

Parks and gardens (2%) 363,163 355,167 (7,996) 710,334 Plant items (fuel and 17% maintenance) 383,077 461,180 78,103 922,361

Total Expenditure 2,383,960 2,561,752 177,792 7% 5,246,455 Net Income / (10%) (Expenditure) (1,855,791) (2,053,596) 197,805 (4,252,644)

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Regional, State and National Plans and Policies (s.9(2)(h)):

Not applicable.

Council Plans and Policies:

Completing the annual capital works program is a key priority of the Council Plan. 2017-2021. Projects in this program are prioritised by their alignment with Council Plan 2017-2021 priorities and grant funding requirements.

Transparency of Decision (s.9(2)(i)) :

It is the officer’s view that it is appropriate to consider this report in an open meeting.

Risk Assessment:

The unpredictable COVID-19 environment poses risks to the completion of some capital works projects before the end of the financial year. Some larger projects such as Hanson Street, the Stock Route upgrades and Colac Colac Caravan Park are expected to carry forward into the 2021/2022 financial year.

Officer’s View:

The quantity of capital works projects planned for completion in the 2020/21 financial year is significant. The projects are progressing well within the resources available. The planned outcomes in the Asset Management section of the Council Plan 2017-2021 are progressing well.

Council Resolution:

CR ANDERSON CR WHITEHEAD

THAT THE REPORT BE NOTED. CARRIED

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12.2 Bullioh Netball Courts – Tender 2020/21-024 (07/03/0007-DIE)

Disclosure of Interests (S.130):

This report was prepared by Mr Tim Shilling, Consultant Project Manager

At the time of preparation of this report, the officer did not have a general or material conflict of interest in any matter to which the report or advice relates.

Purpose of Report:

To provide information on the assessment of tenders for the construction of two new concrete netball courts and associated works at the Bullioh Football and Netball Club (BFNC), and seek Council approval to appoint the recommended contractor.

Summary:

This report demonstrates the tender process followed for the procurement of a suitable contractor to undertake the construction of netball court and associated works at the BFNC. It provides a recommendation of the most suitable contractor and also identifies a need for additional funds to support the delivery of the project.

Recommendation:

That Council:

1. Award Contract No. 2020/21-024 for the construction of the Bullioh Netball Courts, plus associated works, to Excell Gray Bruni Pty Ltd for the lump sum of $248,375.00 plus GST; 2. Approve additional funding of up to $10,000 to support the project; and 3. Authorise the Chief Executive Officer to sign and seal Contract No. 2020/21- 024.

Attachment:

A Comparative Tender Evaluation for Contract 2020/21-024 has been provided to Councillors prior to the meeting.

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Background/History:

In 2019 Council officers, in cooperation with the Bullioh Football and Netball Club prepared a funding application to the Victorian Department of Jobs, Precincts and Regions for the replacement of courts netball courts as per the strategic objectives of the Council Plan. The application was successful, with funding awarded in November 2019. Council received $100,000 to support the ‘Growing Participation at Bullioh through New and Improved Facilities’ project, supported by a contribution of $117,905 form BFNC and $10,000 from Council. The total project budget is $227,905, of which $210,000 is the cash component and the remainder is to be delivered in kind by the BFNC.

The current netball facilities are substandard and do not meet Netball Victoria’s compliance requirements. The old courts are affecting BFNC’s ability to attract new opportunities for increased participation.

The upgrades will include:

Two new netball courts, one being multi-use with tennis markings and provision for tennis nets; New fencing and gates; Re-configured lighting to accommodate the new courts; Two all-weather spectator shelters; and An accessible pathway to link the courts with the existing football and netball clubrooms.

Schematic plans were developed in consultation with BFNC, representatives from Sport and Recreation Victoria, Netball Victoria and 2MH Consulting. The project then progressed through scoping and final design in late 2020 and was put out to tender for construction in January 2021 through www.tenders.net. Four companies provided proposals for the works with a comparative evaluation process identifying Excell Gray Bruni Pty Ltd as the most suitable contractor.

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Relevant Law (s.9(2)(a)):

Not applicable.

Options – Best Outcomes for the Community (s.9(2)(b)):

Option 1

Support the project with an additional $10,000 in recognition of the impact that the bushfires and Covid-19 had on the clubs fund raising events in 2020. This funding could be sourced from the infrastructure component of Council’s bushfire funding.

Option 2

Provide a recommendation to the BFNC that addition funds must be sourced through other means.

Sustainability Implications (s.9(2)(c)):

Not applicable.

Community Engagement (s.9(2)(d)):

The project originated from the BFNC community. Council is fulfilling the requirements for governance and project management which is an integral part of the funding agreement from the Victorian State Government.

Innovation and Continuous Improvement (s.9(2)(e)):

The site feature and level survey was completed using drone and terrestrial surveying technology.

Collaboration (s.9(2)(f)):

Not applicable.

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Financial Viability/Budget Impact (s.9(2)(g)):

The lump sum contract price associated with the successful tenderer will result in the project being $38,375.00 over budget. The options open to Council to complete the project while still complying with the spirit of the funding agreement would be:

1. Slight reduction in the scope of works:

a. Remove the concrete path and replace with compacted gravel path (~$6- 8k savings possible); and b. Negotiate with the contractor to use a different acrylic surfacing company/system from a -based company (potentially $20-$25k saving); and

2. Seek additional funding from Council of up to $10,000.00.

Regional, State and National Plans and Policies (s.9(2)(h)):

Not applicable.

Council Plans and Policies:

Not applicable.

Transparency of Decision (s.9(2)(i)):

It is the officer’s view that it is appropriate to consider this matter in an open meeting.

Risk Assessment:

There is a risk in proceeding with this project without an adequate budget to complete the project.

Officer’s View:

Reference checks undertaken on Excell Gray Bruni Pty Ltd supported the view that awarding the contract to them will deliver the best value and present the least risk to Council for this project.

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CR WHITEHEAD CR ANDERSON

THAT THE MEETING RECESS UNTIL 4.00PM, THE TIME BEING 3.15PM. CARRIED

The Deputy Mayor declared the recess ended and resumed the meeting at 4pm.

Council Resolution:

CR SCALES CR WHITEHEAD

THAT:

1. IN LIGHT OF THE AVAILABLE PROJECT BUDGET, COUNCIL STAFF NEGOTIATE A REDUCED SCOPE OF WORKS FOR THE BULLIOH NETBALL COURTS PROJECT WITH EXCELL GRAY BRUNI PTY LTD;

2. SUBJECT TO AN AGREEABLE REDUCED SCOPE OF WORKS BEING NEGOTIATED THE CHIEF EXECUTIVE OFFICER BE AUTHORISED TO SIGN AND SEAL A CONTRACT WITH EXCELL GRAY BRUNI PTY LTD UP TO A VALUE OF $220,000 EXCLUDING GST; AND

3. THE PROJECT BUDGET BE ADJUSTED ACCORDINGLY. CARRIED

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12.3 Purchase of Wheel Loader – Tender TOWN.RFQ 2020.64 (01/02/0008-DIE)

Disclosure of Interests (S.130):

This report was prepared by Mr Dolf Abbruzzese, Manager Infrastructure Assessment.

At the time of preparation of this report, the officer did not have a general or material conflict of interest in any matter to which the report or advice relates.

Purpose of Report:

This report outlines information received in the request for tender process to purchase a wheel loader under tender TOWN.RFQ 2020.64. A decision by Council is required in relation to this matter.

Summary:

The purpose of this report is to assist Council to consider the options for the replacement of the Case Loader which was destroyed in the 2019/2020 bushfire. A detailed tender assessment has been supplied to Councillors prior to this meeting.

Recommendation:

That Council accept the tender as submitted by William Adams for $310,000 ex GST for the supply of a Caterpillar 938K Loader.

Attachments:

A Comparative Tender Evaluation for Contract TOWN.RFQ 2020.64 has been provided to Councillors prior to the meeting.

Background/History:

This report provides information in relation to the purchase of a new wheel loader to replace plant number 416, a Case 712C XT loader based in Corryong that was purchased in 2001. This loader was destroyed in the 2019/2020 bushfire. An insurance claim of $29,000 was received by Council in April 2020.

Consideration has been given to replace the burnt loader with a similar sized loader for use in road works, resheeting, Corryong landfill operations and other duties that 74 S:\Organisational Improvement\Executive Services\Council Meetings\Minutes\2021\02 February\Council Meeting Minutes - 24 February 2021 - Corryong - Final.doc

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arise throughout Council’s general maintenance program including response to the ongoing gully erosion caused but the bushfire.

To gain the widest possible interest for the replacement of this item of plant, a tender was released through www.tenders.net. Ten tender submissions were received from seven suppliers. Council staff considered the submissions based on the criteria of price, suitability, supplier’s ongoing service provision, machine quality and historical reliability. Details of this assessment have been provided to Councillors prior to this meeting.

Relevant Law (s.9(2)(a)):

Not applicable.

Options – Best Outcomes for the Community (s.9(2)(b)):

Not applicable.

Sustainability Implications (s.9(2)(c)):

Not applicable.

Community Engagement (s.9(2)(d)):

Not applicable.

Innovation and Continuous Improvement (s.9(2)(e)):

Not applicable.

Collaboration (s.9(2)(f)):

Not applicable.

Financial Viability/Budget Impact (s.9(2)(g)):

The tender price is $10,000 over the budgeted amount of $300,000 that has been allocated to replace this machine in Council’s 2020/2021 financial year budget however, due to savings achieved in the purchase of other major plant items in the 2020/2021 budget there is adequate funding available to support this purchase.

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Regional, State and National Plans and Policies (s.9(2)(h)):

Not applicable.

Council Plans and Policies:

The process undertaken to recommend a resolution to Council was compliant with Councils Procurement Policy.

Transparency of Decision (s.9(2)(i)) :

It is the officer’s view that it is appropriate to consider this matter in an open meeting.

Risk Assessment:

A plant safety risk assessment will be undertaken upon delivery. Operational risks are considered as part of the tender evaluation.

Officer’s View:

Each machine relevant to the tender submissions were reviewed by plant operators and the Corryong outdoor team’s mechanic. The Caterpillar 924K loader is considered too small and light to undertake the requirements of Council’s works program. The Caterpillar 930K loader was suitable however there are no available machines in Australia and due to Covid-19, Caterpillar cannot guarantee the delivery and shipment timeframes of sourcing from international supplies. Due to these circumstances the Caterpillar 938K loader was identified as the preferred option due to its operational capacity, comfort of use and safety for the operators.

Volvo provided a suitable loader submission however the tender did not comply with requirements as the weight cells were offered as an option only and the process involved to couple the quick hitch attachment interfered with the self-levelling feature of the bucket. Komatsu provided a loader with basic features which did not compare with the Caterpillar loaders in terms of user experience and capacity. The Liebheer Loader is a brand that Council has not purchased previously therefore there was no direct experience regarding the availability of parts and back up servicing.

It is the officers’ recommendation that Council purchase the Caterpillar 938K loader with sufficient funding available in the 2020/2021 plant replacement budget to accommodate this purchase.

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Council Resolution:

CR WHITEHEAD CR ANDERSON

THAT COUNCIL:

1. ACCEPT THE TENDER AS SUBMITTED BY WILLIAM ADAMS FOR $310,000 EXCLUDING GST FOR THE SUPPLY OF A CATERPILLAR 938K LOADER.

2. AUTHORISE THE CHIEF EXECUTIVE OFFICER TO SIGN AND SEAL THE CONTRACT WITH WILLIAM ADAMS. CARRIED

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13 Land-use Planning 13.1 Land Use Planning Report (03/02/0003-DCP)

Disclosure of Interests (S.130):

This report was prepared by Mr Daniel Webb, Council Planning Officer.

At the time of preparation of this report, the officer did not have a general or material conflict of interest in any matter to which the report or advice relates.

Purpose of Report:

To provide a summary of planning permit activity for January 2021.

Summary:

In January 2021, seven Planning Permits were issued. As at 31 January 2021 there are 29 active applications.

Recommendation:

That the report be noted.

Attachments:

Appendix 14 – Planning Permit Activity: 1 January – 31 January 2021. Appendix 15 – Planning Permit Annual Activity: 1 January – 31 December 2020.

Background/History:

Not applicable.

Relevant Law (s.9(2)(a)):

Planning and Environment Act 1987; Local Government Act 1989; Regulations made under each of those Acts; Local Laws made under the Local Government act 1989; and Any other Act, regulation or Local Law which relates to the functions and powers of the Council.

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Options – Best Outcomes for the Community (s.9(2)(b)):

Not applicable.

Sustainability Implications (s.9(2)(c)):

Not applicable.

Community Engagement (s.9(2)(d)):

Not applicable.

Innovation and Continuous Improvement (s.9(2)(e)):

Not applicable.

Collaboration (s.9(2)(f)):

Not applicable.

Financial Viability/Budget Impact (s.9(2)(g)):

Not applicable.

Regional, State and National Plans and Policies (s.9(2)(h)):

All land use planning decisions are made to align with the Towong Shire Planning Scheme and the Victorian Planning Provisions.

Council Plans and Policies:

Not applicable.

Transparency of Decision (s.9(2)(i)) :

It is the officer’s view that it is appropriate to consider this matter in an open meeting.

Risk Assessment:

Not applicable.

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Officer’s View:

It is the officer’s view that the report should be noted.

Council Resolution:

CR SCALES CR ANDERSON

THAT THE REPORT BE NOTED. CARRIED

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14 Environmental Sustainability 14.1 Environmental Sustainability Report (01/07/0004-DIE)

Disclosure of Interests (S.130):

This report was prepared by Mr Andrew O’Connell, Technical Officer.

At the time of preparation of this report, the officer did not have a general or material conflict of interest in any matter to which the report or advice relates.

Purpose of Report:

This report is provided quarterly as an update to Council on the Environmental Sustainability activities throughout the Shire.

Summary:

Council’s environmental sustainability activities have been focused on the repair of the damaged landfill cell at Corryong, undertaking energy saving initiatives through the Local Government Energy Saver Funding Program, delivery of the tree planting strategy and long term planning for the Victorian State Government transition to a four bin system. This report provides updated information relating to these items.

Recommendation:

That the report be noted.

Attachments:

Nil.

Background/History:

Corryong Landfill Cells

Works have been completed at the Corryong Landfill and Resource Recovery Centre to empty the damaged landfill cell and remove the damaged liner. A request for tender for the development and installation of a new cell liner to make the cell compliant with Environmental Protection Authority (EPA) standards has been awarded to Eco-Line Solutions Pty Ltd. A works authority application for future cells was submitted to the EPA in early 2020.

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Corryong Recourse Recovery Centre Upgrade

In 2018 Council was successful in acquiring funding for the Recovery Centre upgrade through Sustainability Victoria, requiring a 1:1 contribution from Council.

Included in the upgrade is the construction of earth bunding to contain recyclable waste streams and formalise traffic flow. This will direct traffic past all the recyclable streams before accessing the landfill thus encouraging residents to use the recycle facilities available wherever possible.

Resource Recovery Centres (RRC)

The Corryong Resource Recovery Centre machinery shed was destroyed during the bushfire emergency of 2019/20. The replacement of this shed will be completed by Lyford Engineering in early 2021.

Tree Replacement Strategy

The 2020/21 program for the implementation of the Tree Replacement Strategy is continuing. Since July 2020, 640 trees have been planted in Towong, Corryong, Bethanga and Old Tallangatta. A further 200 trees are expected to be planted before the end of the financial year. These plantings are progressing Council’s strategy to achieve 40% canopy coverage in urban streets of the Shire by 2025.

Relevant Law (s.9(2)(a)):

Local Government Act 2020 – s.106 (1) – Council operations – service performance principles.

Options – Best Outcomes for the Community (s.9(2)(b)):

Not applicable.

Sustainability Implications (s.9(2)(c)):

The tree plantings listed in this report are contributing positively towards the mitigation of Council’s impacts on the environment.

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Community Engagement (s.9(2)(d)):

Not applicable.

Innovation and Continuous Improvement (s.9(2)(e)):

The earth bunding is supported by Sustainability Victoria through the Resource Recovery Infrastructure Fund.

Collaboration (s.9(2)(f)):

Not applicable.

Financial Viability/Budget Impact (s.9(2)(g)):

The waste and recycling transition will be supported by funding through the Victorian State Government. It may be necessary for Council to supplement this funding. The final costs including any Council contribution are not confirmed at this time.

Dec 2020 Dec 2020 Dec 2020 Dec 2020 2020/21 YTD YTD YTD YTD Full Year (Actual) (Budget) (Variance) (Variance) (Budget)

Note $ $ $ % $ Income

Kerbside collection (3%) 1,037,842 1,065,000 (27,158) 1,065,000 Waste facilities 1% management 457,802 451,050 6,752 454,100

Total Income 1,495,644 1,516,050 (1%) 1,519,100 (20,406) Expenditure

Kerbside collection 1 48% 267,838 518,974 251,136 1,037,947 Waste facilities 7% management 121,716 130,395 8,679 255,900 Total Expenditure 389,554 649,369 259,815 40% 1,293,847 Net Income / 28% (Expenditure) 1,106,090 866,682 239,409 225,253

Note 1: Tipping costs currently under Fire/Recovery due to being unable to tip into Corryong landfill.

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Regional, State and National Plans and Policies (s.9(2)(h)):

Recycling Victoria: A new economy is the Victorian State Government’s circular economy policy for the transition to improved waste and recycling management throughout Victoria.

Council Plans and Policies:

• Council Plan 2017-2021 - Environmental Sustainability • Climate Adaptation Policy • Tree Policy • Tree Management Plan

Transparency of Decision (s.9(2)(i)) :

It is the officer’s view that it is appropriate to consider this matter in an open meeting.

Risk Assessment:

Not applicable.

Officer’s View:

The Environmental Sustainability area is making good progress in relation to the Council Plan 2017-2021.

Council Resolution:

CR WHITEHEAD CR SCALES

THAT THE REPORT BE NOTED. CARRIED

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15 Economic and Tourism Development 15.1 Economic Development Report (05/01/0001-DCP)

Disclosure of Interests (S.130):

This report was prepared by Ms Laura Carman, Coordinator Economic Development.

At the time of preparation of this report, the officer did not have a general or material conflict of interest in any matter to which the report or advice relates.

Purpose of Report:

To provide Council with an update on the progress and activities of Economic Development throughout the Shire.

Summary:

This report outlines the major activities of the Economic Development Team from 1 October to 31 December 2020.

Recommendation:

That the report be noted.

Attachment:

Appendix 16– Economic Development Quarterly Report as at 31 December 2020.

Background/History:

This report provides a quarterly update to Council on the performance of its business operations.

Relevant Law (s.9(2)(a)):

Local Government Act 2020 - Section 57.

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Options – Best Outcomes for the Community (s.9(2)(b)):

Not applicable.

Sustainability Implications (s.9(2)(c)):

Not applicable.

Community Engagement (s.9(2)(d)):

Not applicable.

Innovation and Continuous Improvement (s.9(2)(e)):

Not applicable.

Collaboration (s.9(2)(f)):

Not applicable.

Financial Viability/Budget Impact (s.9(2)(g)):

Information contained in the attached report.

Regional, State and National Plans and Policies (s.9(2)(h)):

Not applicable.

Council Plans and Policies:

Not applicable.

Transparency of Decision (s.9(2)(i)) :

It is the officer’s view that it is appropriate to consider this matter in an open meeting.

Risk Assessment:

Not applicable.

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Office’s view:

Not applicable

Council Resolution:

CR WHITEHEAD CR ANDERSON

THAT THE REPORT BE NOTED. CARRIED

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16 Councillor Reports 16.1 Australia Day 2021 – Berringa Peninsula (Cr Wortmann)

Date of Tuesday, 26 January 2021 Meeting/Event: Key information Australia Day Awards – Berringa Peninsula presented/ discussed at meeting: Members The Bellbridge Rotary Australia Day Awards Comments/Thoughts: experienced their first wet day for the awards since its inception. The day started with the traditional hot breakfast, which was appreciated by all in attendance. Mr Rob Lees started proceedings as MC by welcoming everyone and by acknowledging the traditional custodians of the land on which we gather today.

He then invited the Naval Cadets to carry out the Flag Raising Ceremony.

He then introduced the guest speaker Sub Lieutenant Australian Naval Cadet Amanda Thomas and gave a short history of Amanda’s background and career.

Amanda was born and raised not far from here, in the Riverina town of Finley and is the youngest of four children.

From a young age she had an interest in joining the services. Amanda enlisted on 21 June 1999 with the Royal Australian Navy as a boatswains Mate.

In December 1999 she was posted to HMAS Tobruk, and some 2 months later, in February 2000 was deployed to Bougainville peace keeping. One month later she was deployed to Timor peace keeping.

In September 2000 she branched out into Navigators Yeoman.

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Her final posting in January 2002 was at HMAS Watson as the Navigation Faculty Navigators Yeoman before her discharge in May 2003.

Upon her discharge she moved to Tamworth before relocating to Albury in 2006 working at an ALDI supermarket as Deputy Manager.

In 2010 she commenced her current job at the Rock Yard in Albury. In 2017 she became a volunteer for the Navy Cadets.

Amanda gave a passionate speech about her time in the Royal Australian Navy and her experiences while being deployed overseas on Peace Keeping Missions.

I was invited to respond.

I found Amanda’s speech very interesting. I was especially impressed by her commitment and passion to the Naval Cadets. In her speech Amanda stressed how youth are the future of our nation, which we all agree on, and her commitment and leadership skills are appreciated by all the Cadets. Her goal to build confidence “a can do” determination will be of great benefit to the young Cadets.

I then announced the dual Citizen of the Year 2021 awards.

The first joint recipient of the Berringa Community Citizen of the Year 2021 is truly an exceptional community member. Mr Ken Star Captain of the CFA.

He is a neighbour, a friend to anyone in need, the first person to offer help expecting nothing in return, and does not want any recognition! Hence he doesn’t know about this nomination.

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Some specific examples of his community mindedness and tireless, generous volunteering include:

• He answered every fire emergency related phone call during the horrendous bushfire season last year, reassuring every family utilising his patience, skill and fire experience; • He always makes time to help other farmers with slashing, burning off, spraying and shearing before he heads home to start work on his own farm; • He spent a whole weekend welding a new drag plate for a contractor working in Granya who didn’t know anyone in the area; • He works full time on another local farm in addition to running his own farm;

His selfless nature is unwavering even in times of significant pressure.

The Berringa Community is very grateful to have such a caring and selfless leader in the community and believe he is very deserving of the title Citizen of the Year 2021.

The second joint recipient of the Berringa Community Citizen of the Year 2021 is also incredibly community minded and has achieved so much over the past 12 months for the benefit of others.

During the bushfire emergency of last summer he went to great lengths to source over 40 tool packs to assist farmers and residents who had lost their sheds and equipment in the fires to repair and rebuild. He personally delivered the packs and supplies to farms in the Upper Murray region.

He is very committed to, and generous with his time, to the Bellbridge Childcare Centre, and has been instrumental in promoting the centre as well as raising a significant amount of money to provide better resources for our children on the Peninsula;

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He had a striking red beard which was shaved-off for charity raising thousands of dollars for Movember.

Again, the Berringa Community is very grateful to have such a passionate, caring leader in the community and believe he is very deserving of the title Citizen of the Year 2021.

Congratulations to David Parker.

I then had the great honour of conducting a Citizenship Ceremony for five conferees.

The people who pledged their loyalty to Australia and gave their commitment to the obligations of becoming Australian Citizens are as follows:

• Mr Lee Eckert; • Mr Michael Ludbrook; • Mr Miha Skok; • Mrs Tanja Skok; and • Mr Fran Skok.

It gave me great pleasure to welcome them as new Citizens of Australia.

The morning finished with Matilda Pearson singing the National Anthem.

Cr David Wortmann Mayor

Action Required: Nil.

Additional Nil. Information Available:

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16.2 Australia Day 2021 – Walwa-Jingellic (Cr Dikschei)

Date of Tuesday, 26 January 2021 Meeting/Event: Key information Australia Day Awards – Walwa/Jingellic presented/discussed at meeting: Members • The Australia Day Awards at the Walwa Memorial Comments/Thoughts: Hall began with a delicious, sit down breakfast, provided by the Walwa/Jingellic Lions Club. • About 100 people were present. • Keith Breaden, President Walwa/Jingellic Lions Club, welcomed everyone. • The Australian Flag was raised. • Narrangatook (a local ensemble), entertained with several musical items. • The guest speaker was Mr Warren Davies – ‘The Unbreakable Farmer’. He shared the story of how he transitioned from a farmer, into a keynote speaker on Resilience, Persistence, & Determination. His down to earth style resonated with the gathering, as he shared some life lessons and take away strategies. • I thanked Warren and announced the Australia Day Awards, assisting Mr Keith Breadon with presentations of the following awards:

Local Champions: David Hanna & Walwa CFA, for their efforts during the summer of 2019/20. Sandi Grieve & Joyce Hunt, for their selfless acts & effort during the fire of 2019/20. Young Citizen of the Year: Robert Hanna Citizen of the Year: Sue Martin

• Closed with a rousing rendition of the National Anthem. • A great morning.

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Action Required: Nil.

Additional Nil. Information Available:

16.3 Australia Day 2021 – Mitta Valley (Cr Scales)

Date of Tuesday, 26 January 2021 Meeting/Event:

Key information Australia Day Awards – Mitta Valley presented/discussed at meeting: Members A fantastic Australia day event. Even with inclement Comments/Thoughts: weather, around 200 people were in attendance and enjoyed a fantastic breakfast provided by the ‘Paddy’s Reserve/ Mitta Swimming Pool Committee’. Speeches focused on the resilience of the Mitta Valley. From the 2019/20 bushfires, COVID-19 lockdowns, the support of locals to local business during these times, (Home schooling and the increase in Day Drinking by parents in this period), the support of tourists wanting to ‘spend a buck’ in regional Victoria, and how the ‘Mighty Mitta Valley’ got through once again. Award winners were: • Citizen of the Year 2021 - Judy Cardwell; • Young Citizen of the Year 2021 - Heidi Brookes; • Community Appreciation Award - Clive Wright; • Community Appreciation Award - Fran Ellis; • Event of the Year Mitta United Football and Netball Club – Wood Day Fund Raiser; • Local Champion Award Ambulance Victoria – Mitta Valley; Local Champion Award CFA Dartmouth; • Local Champion Award CFA Eskdale; • Local Champion Award CFA Mitta Mitta; • Local Champion Award SES Mitta Valley;

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• Local Champion Award CFA Noorongong.

Cr Aaron Scales Action Required: Nil.

Additional A copy of speech notes will be provided Information Available:

16.4 Australia Day 2021 – Tallangatta (Cr Anderson)

Date of Tuesday, 26 January 2021 Meeting/Event:

Key information Australia Day Awards – Tallangatta presented/discussed at meeting: Members A rainy Australia day in Tallangatta began with Comments/Thoughts: proceedings moved from the Triangles to the Hall. We began with Rotary providing a hearty breakfast for us all. Proceedings began with Girl Guides positioning the flags and the Australian Citizenship Affirmation. Our guest speaker, Father Mitch Porter from the Anglican Church, had a captive audience from the young to the older members of our community. He reflected on the past year and the future, diversity and inclusiveness within our society. Having been a prominent figure during recent challenging times, many people expressed their sadness that Father Mitch will be leaving us in the near future.

Talented Trio, Joe Fraser, Kristy Neville and Katherine Lanigan accompanied by Reese McKee performed a beautiful rendition of Waltzing Matilda, along with the popular I Still Call Australia home.

There were eight Local Champions Awards. Rotary and

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CFA members were amongst the award recipients along with business owners who go above and beyond, and those who are quite achievers of the community who automatically help others.

The final Local Champion award went to the Tallangatta Community, for its resilience and Australian spirit of helping and giving to others.

The Young Citizen of the Year, Jack Franz Mace was left speechless when receiving his award. He is an enthusiastic young man who usually provides the spot lights for many events. This young man has contributed much to the community in such a short time and continues to do so.

The joint citizens Brad and Mandy Crispin from the Tallangatta Bakery were persuaded to attend The Australia Day awards although their bakery was open for business and it was busy. They were very surprised and humbled to be Citizens of the Year. Those in attendance showed their support with cheering and load applause. Brad and Mandy automatically acknowledged the help of family and friends who assisted them to keep the bakery open 24/7 for many weeks during the bushfires. This was closely followed by COVID 19 which presented a whole new lot of challenges. They continued on, trading and serving their community.

The Tallangatta Local Champion Award along with the Citizens of the Year Awards are proudly displayed at the Tallangatta Bakery.

Cr Denise Anderson

Action Required: Nil.

Additional Nil. Information Available:

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TOWONG SHIRE COUNCIL ORDINARY MEETING 24 FEBRUARY 2021

16.5 Australia Day 2021 – Corryong (Cr Whitehead)

Date of Tuesday, 26 January 2021 Meeting/Event:

Key information A large crowd gathered at Corryong Youth Club Hall. With presented/discussed COVID-19 restrictions in place the Youth Club Hall was at at meeting: capacity for the breakfast.

The Lions Club once again presented a delicious breakfast for all to enjoy.

Nadia Edwards was MC for the celebration and welcomed everyone on such a special occasion and acknowledge the importance of our community coming together to celebrate and connect after such a challenging 2020.

Award Winners:

Local Champion Award “Rise from the Ashes” event Matt Aldridge, Leigh Eeles, Jo Humphrey, Luke Humphrey and Jodie Bonney. The event raised much needed money for our community after the devasting bushfires.

Local Champion Award: Darren Jones Tintaldra Hotel for allowing the Hotel to be used as a central hub for the entire community.

Local Champion Award: Pat Spicer for her hours of volunteer work for Evacuation Centre and Relief Centre helping with bushfire recovery.

Local Champion Award: Jo MacKinnon for all her efforts in putting the community first in such trying times.

Local Champion Award: Paul Carkeek for keeping the Cudgewa community safe during recent bushfires and for his years of dedication to CFA.

Local Champion Award: Fair family at Cudgewa Hotel for transforming their business into a distribution centre and a space to hold community meetings.

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TOWONG SHIRE COUNCIL ORDINARY MEETING 24 FEBRUARY 2021

Champion of the Year: Ian Williams for his dedication to our community volunteering over 1300 hours of his time to assist farmers in need of fencing.

Young Citizen of the Year: Sophie Hewatt for years of community involvement and especially over the bushfire period with volunteer work for CFA.

Citizen of the Year (Joint): Fay Whitehead and Pastor Carol Allen. For years these ladies have been involved in numerous community groups giving countless hours of their time to make our community a better place.

Cr A Whitehead

Members A big thank you to Nadia and her team for organising a great Comments/Thoughts: morning. Thank you to the Lions Club for a scrumptious breakfast.

Action Required: Nil.

Additional Nil. Information Available:

CR ANDERSON CR SCALES

THAT THE COUNCILLOR REPORTS (ITEMS 16.1-16.5) BE NOTED. CARRIED

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TOWONG SHIRE COUNCIL ORDINARY MEETING 24 FEBRUARY 2021

17 Urgent Business

Nil.

18 Committee Minutes 18.1 Riverview Committee of Management (Cr Dikschei)

The unconfirmed minutes of the Riverview Committee of Management annual general meeting and general meeting held on Monday 1 February 2021 are attached at Appendix 17 for information.

CR WHITEHEAD CR ANDERSON

THAT THE UNCONFIRMED MINUTES OF THE RIVERVIEW COMMITTEE OF MANAGEMENT ANNUAL GENERAL MEETING AND GENERAL MEETING HELD ON MONDAY 1 FEBRUARY 2021 BE NOTED. CARRIED

19 Occupational Health and Safety 19.1 OHS Committee (06/04/0212-DCOD)

The unconfirmed minutes of the Occupational Health and Safety Committee meeting held on Tuesday 9 February 2021 have been provided to Councillors prior to the meeting.

CR SCALES CR WHITEHEAD

THAT THE UNCONFIRMED MINUTES OF THE OCCUPATIONAL HEALTH AND SAFETY COMMITTEE MEETING HELD ON TUESDAY 9 FEBRUARY 2021 BE NOTED. CARRIED

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TOWONG SHIRE COUNCIL ORDINARY MEETING 24 FEBRUARY 2021

20 Council Policies (10/01/0007-CEO) 20.1 Policies for Review and Adoption

The following policies are tabled for review at Appendix 18. Comments should be provided to the nominated Council officer by 24 March 2021.

• Community Use of Council Meeting Spaces and Facilities (DCOD); • No Smoking (DCOD); • Social Media (DCOD); • Human Rights (DCOD); • Investment (DCOD); and • Issue Resolution.

The following policies were tabled for review at the 9 December 2020 Council Meeting and are presented at Appendix 19 for adoption. Please note that the recommended changes are shown in coloured text.

• Computer and Mobile Device Use; • Occupational Health and Safety; • Occupational Health and Safety Committee Constitution; and • Risk Management.

A further two policies were tabled for review at the 9 December 2020 Council meeting, these being Councillor Correspondence and Council’s Procurement Policy. The adoption of these policies has been delayed as consultation is ongoing with staff and Councillors. These policies will be presented for adoption at a future meeting.

CR WHITEHEAD CR ANDERSON

THAT THE FOLLOWING POLICIES AS AMENDED AND PRESENTED BE ADOPTED:

• COMPUTER AND MOBILE DEVICE USE; • OCCUPATIONAL HEALTH AND SAFETY; • OCCUPATIONAL HEALTH AND SAFETY CONSTITUTION; AND • RISK MANAGEMENT. CARRIED

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TOWONG SHIRE COUNCIL ORDINARY MEETING 24 FEBRUARY 2021

20.2 Community Engagement Policy (10/01/0007-DCOD)

Disclosure of Interests (S.130):

This report was prepared by Ms Georgina Curtis, Coordinator, Advocacy, Communications and Customer Service.

At the time of preparation of this report, the officer did not have a general or material conflict of interest in any matter to which the report or advice relates.

Purpose of Report:

A decision of Council is required in relation to the adoption of a Community Engagement Policy in line with the requirements of the Local Government Act 2020.

Summary:

The Local Government Act 2020 (LGA 2020) aims to ensure all Victorians have the opportunity to engage with their Council on local priorities and the future of their community. Under Section 55(3) of the LGA 2020, Council must adopt the first Community Engagement Policy on or before 1 March 2021.

A draft Community Engagement Policy (the Policy) has been developed in consultation with the community. It reflects Council’s responsibility to enable participatory democracy and gives effect to the community engagement principles listed in the LGA 2020. It provides guidance to Council on how to best engage the community while achieving long-term and sustainable outcomes, relationships and decision-making processes.

Recommendation:

That Council adopt the draft Community Engagement Policy, as attached.

Attachment:

Appendix 20 - Draft Community Engagement Policy.

Background/History:

Community Engagement is one of the five guiding principles of the LGA 2020, which aims to ensure that all Victorians have the opportunity to engage with their Council on the future of their community. 100 S:\Organisational Improvement\Executive Services\Council Meetings\Minutes\2021\02 February\Council Meeting Minutes - 24 February 2021 - Corryong - Final.doc

TOWONG SHIRE COUNCIL ORDINARY MEETING 24 FEBRUARY 2021

Under s.55(1) of the LGA 2020 Council must adopt and maintain a Community Engagement Policy. It must give effect to the community engagement principles, describe the type and form of community engagement proposed, specify a process for informing the community of the outcome of the engagement, and include deliberative engagement practices which are to be applied to long-term strategic deliverables such as the Community Vision and Council Plan.

The community engagement principles of the LGA 2020 are as follows:

a. a community engagement process must have a clearly defined objective and scope; b. participants in community engagement must have access to objective, relevant and timely information to inform their participation; c. participants in community engagement must be representative of the persons and groups affected by the matter that is the subject of the community engagement; d. participants in community engagement are entitled to reasonable support to enable meaningful and informed engagement; e. participants in community engagement are informed of the ways in which the community engagement process will influence Council decision making.

Deliberative engagement is generally considered to be authentic engagement which empowers the community to partner with Council to come to a decision after considering the relevant information and identifying options. It typically involves discussion and may involve consensus, although it is recognised that consensus may not always be achieved.

Council’s Community Engagement Policy has been drafted in order to give effect to the LGA 2020. It is to apply whenever public input or participation is sought in relation to Council activities and decisions. It will assist Council to adopt a consistent, transparent and proactive approach to community engagement, aid Council in making decisions which reflect the best interest of the community, and help to build community ownership in regard to matters that affect them.

Relevant Law (s.9(2)(a)):

The development of a Community Engagement Policy is a requirement of the Local Government Act 2020.

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Options – Best Outcomes for the Community (s.9(2)(b)):

The community has been consulted in relation to the development of the draft Community Engagement Policy. Council has the option to recommend that changes to the draft Policy are deemed necessary, and subsequently adopt the revised draft Policy, noting that the Policy must be adopted no later than 1 March 2021 to meet the legislative requirements of LGA 2020.

Sustainability Implications (s.9(2)(c)):

Nil.

Community Engagement (s.9(2)(d)):

In anticipation that the LGA 2020 would formalise the requirement for structured and meaningful community engagement, Council led a series of discussion forums in March 2019 to enable community members to provide advice in relation to how they could best be engaged in relation to formal Council decision making and planning processes.

Community feedback included:

• Many people enjoy the opportunity for face-to-to face interaction; • Electronic communication channels may also be appropriate as long as community members who are not online have options to participate; • Community-led approaches may be of assistance in reaching isolated and offline communities; • People want to be involved in planning rather than only ‘tweaking’ a decision they perceive to be already made; • Council should focus on using plain English in communications; low cost videos, infographics and short summaries may be helpful aids; and • It is important that Council demonstrate that it is ‘closing the loop’ regarding feedback given.

A Community Engagement Poll was subsequently conducted through December 2020 and January 2021 asking members to provide feedback on Council’s current engagement practises and identify how and when they would like to be engaged.

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Poll results indicate that:

• Council could improve the way that it enables community members to provide input and take into account their feedback; • The time and place of consultation is most important in terms of enabling community members to participate; • Most people want to be informed and be able to provide feedback if they have a view on a Council decision or activity; and • Some would like to participate in consultation activities online, and others prefer face-to-face.

All feedback was taken into consideration in the development of the draft Community Engagement Policy which was then released for public exhibition and submissions invited.

Innovation and Continuous Improvement (s.9(2)(e)):

The draft Community Engagement Policy builds on Council’s existing commitment to seek and consider the views of community members in its planning and decision making processes. The Policy identifies mechanisms to deliver these practices across a broader range of initiatives and platforms.

Collaboration (s.9(2)(f)):

Not applicable.

Financial Viability/Budget Impact (s.9(2)(g)):

Additional resourcing has been included in Council’s Budget for the Communications and Engagement team to support the ongoing implementation of the Community Engagement Policy.

Regional, State and National Plans and Policies (s.9(2)(h)):

The draft Community Engagement Policy has been developed with reference to the Victorian Government Public Engagement and Partnership Vision.

Council Plans and Policies:

The adoption of a Community Engagement Policy formalises the Council Plan 2017- 2021 commitment to consult “with as many in the community as possible to make sure we are delivering what the community expects”.

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Transparency of Decision (s.9(2)(i)) :

It is the officer’s view that it is appropriate to consider this matter in an open meeting.

Risk Assessment:

Some implementation risk exists in the effective delivery of the commitments in the draft Community Engagement Policy. E xternal expertise is being sought to assist in the community engagement strategy for Council’s Community Vision and Council Plan, to aid Council officers and Councillors to increase their capacity to effectively engage the community.

Officer’s View:

It is the officer’s recommendation that Council review the draft Community Engagement Policy and resolve to adopt the policy to meet the legislative requirements of the Local Government Act 2020.

Council Resolution:

CR SCALES CR ANDERSON

THAT COUNCIL ADOPT THE DRAFT COMMUNITY ENGAGEMENT POLICY, AS PRESENTED. CARRIED

21 Sealing of Documents

There are no documents for sealing this month.

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22 Confidential

CR WHITEHEAD CR SCALES

THAT THE MEETING BE CLOSED TO THE PRESS AND PUBLIC TO CONSIDER INFORMATION CONSIDERED CONFIDENTIAL UNDER SECTION 3(1)(g) OF THE LOCAL GOVERNMENT ACT 2020 BEING:

(g) PRIVATE COMMERCIAL INFORMATION, BEING INFORMATION PROVIDED BY A BUSINESS, COMMERCIAL OR FINANCIAL UNDERTAKING THAT – (i) RELATES TO TRADE SECRETS; OR (ii) IF RELEASED, WOULD UNREASONABLY EXPOSE THE BUSINESS, COMMERCIAL OR FINANCIAL UNDERTAKING TO DISADVANTAGE. CARRIED

22.1 Colac Colac Caravan Park (08/01/0167-MRR)

CR SCALES CR WHITEHEAD

THAT COUNCIL ENDORSE THE COLAC COLAC CARAVAN PARK CAPITAL WORKS PROGRAM FOR INCORPORATION INTO THE BUSINESS CASE FOR SUBMISSION TO THE VALUER-GENERAL OF VICTORIA. CARRIED

There being no further matters to discuss, the meeting closed at 4.29pm.

Minutes confirmed the ……………………….. day of March 2021.

______

Mayor 105 S:\Organisational Improvement\Executive Services\Council Meetings\Minutes\2021\02 February\Council Meeting Minutes - 24 February 2021 - Corryong - Final.doc

Appendix 6

Towong Shire Council - Community Recovery Grants Round 2 FEBRUARY 2021 RECEIVED APPLICATIONS Ref Amount Requested Project Description Eligibility Organisation Officers Meeting comments Recommendation 1 $ 5,000.00 2021 Fete BIGGER and BETTER, annual fete. Extra exciting Y Eskdale Primary School to Fund amusements such as a reptile show and inflatable obstacle Parents Club Y course, tourism drawcard to boost Easter long weekend.

2 $ 5,000.00 Mitta Valley Multipurpose Children's Centre. Current Y Mitta Valley Y equipment is very well loved and worn-out. New equipment Multipurpose Children's may even entice parents and children back to our local Centre playgroup, as our numbers have begun to dwindle in the past. 3 $ 4,500.00 TCGC Rehabilitation physically and socially. Fire control lines Y Tallangatta Valley Golf N bulldozed on different sections of the golf course, course Club suffered damage & unplayable in sections. Replacement of mower parts, resowing and weed control. Improve amenities and club facilities to offer quality venue to encourage local and visitor usage. 4 $ 3,500.00 Creating and Maintaining a Community Garden. Community Y Tallangatta Community Y Garden has been established, requesting funding to be able Garden to continue grassroots initiative and the purchase of gardening equipment, irrigation infrastructure and signage. Important community space and supports social wellbeing. Planning seminars & workshops.

5 $ 5,000.00 Recover Quilt and Art Show (total project cost Est $8,000) to Y Corryong & District Y include indigenous artwork and extend invitation to bushfire Memorial Public Hall Inc. quilts along with demonstrations of quilting technique. Fundraising event for the Memorial Hall that has previously been personally funding. Linking in with Bush Festival through setting up the space. Assist with rebuilding of community spirit and another event on the community calendar. Ref Amount Requested Project Description Eligibility Organisation Officers Meeting comments Recommendation 6 $ 4,500.00 Talgarno Rural Fire Brigade was due to celebrate 80 Years in Y Talgarno Rural Fire to Fund May 2020 and use this as an opportunity to present awards Brigade Y and medals to long term members. COVID-19 has prevented this. When allowed the grant would be used to run a low or no-cost event for brigade members, inviting neighbouring brigades and support services after a time of stress and isolation. 7 $ 4,300.00 Improve trainers first aid and injury prevention and Y Tallangatta Football Y treatment room and Rowen Park Sports Centre (Tallangatta). Netball Club Purpose built storage and refurbishment of tables for both footballers and netballers. 8 $ 2,800.00 Replace air conditioner in the volunteer run Walwa Y Walwa Community Shop Y community shop as old one is no longer working. Essential to ensure ongoing health and safety on the many, mainly elderly, volunteers that enable the Community shop to service visitors & contribute to bushfire recovery.

9 $ 3,300.00 Purchase of a portable generator to allow volunteers to Y Corryong Lions Club - N provide a catering service at any location. Generator

10 $ 5,000.00 Contributing towards ever increasing insurance. Along with Y Mighty Mitta Muster Y advertising the event before and afterwards as a source of funding for groups and/or business that may need financial support in Mitta Mitta. The event provides opportunity for social connectedness and celebration of resilience.

11 $ 5,000.00 New Sport & Social Experience - establish a croquet club in Y Corryong Croquet Club Y Corryong to provide a unisex sport catering to sporty & those who are less sporty. A new initiative for exercise, new project supporting mental health 12 $ 5,000.00 Interior and exterior painting on the Corryong Bowls Y Corryong Bowls Club Y Clubhouse. Ref Amount Requested Project Description Eligibility Organisation Officers Meeting comments Recommendation 13 $ 5,000.00 Replace old and rusted water pipes. Will help with water flow Y Walwa Tourist Park Inc., to Fund to already installed fire hose reels. Contribute to bringing Committee of Y park up to Fire Regulation Standards through improving fire Management safety. 14 $ 5,000.00 Funding towards purchase of a gas stove, range hood, gas Y Lucyvale Tennis Club Inc. N bottle and the fitting of the stove into the Lucyvale Hall allowing the community the flexibility to prepare meals with electricity fails - discussed in Bushfire Recovery Meetings. The facility is also used by the community for monthly gatherings, important for the mental health for a rural and aging community. 15 $ 5,500.00 Carpet replacement for the hall following the bushfires/ERC Y Tallangatta Memorial N activity. * Amount reflects replacement costs. NOTE: Hall Committee of Unsuccessful for R1, communicated potential funding under Management NDFA. TSC confirmed not the case, reapplication in Round 2. As a result 2 applications in Round 2. Ineligible for NDFA and reason for unsuccessful in R1, for consideration in R2

16 $ 5,000.00 Purchase of outdoor weatherproof seating and children's Y Corryong Tennis Club N play equipment to replace broken and unsafe equipment. Inc.

17 $ 1,345.53 Memorial Hall Electrical Upgrade Y Tallangatta Memorial Y Hall Committee of Management 18 $ 5,000.00 Thowgla Valley Fire Equipment & Infrastructure for the fire Y Thowgla Valley Fire N readiness and capacity of the local community in the event of Brigade bushfire. Received in 3 application forms - handle as single application. Unsuccessful in Round 1 Ref Amount Requested Project Description Eligibility Organisation Officers Meeting comments Recommendation 19 $ 5,000.00 Portable marquee, community signage, foldable table and Y Ambulance Community to Fund light to take to all community officers to utilise community Officers Corryong engagement events. Gas bottle w BBQ and pizza oven for Y community officer training facilities, support larger and successful training events. 20 $ 5,000.00 Improvements to secondary school gymnasium (Ormidale), Y Tallangatta Secondary N buy rood mounted basketball rings. Facility used by a number College of community groups. 21 $ 5,000.00 The Athenaeum Art Project - to attach commemorative art Y Corryong RSL, Sub Y murals to the side of the Corryong Memorial Hall to show branch appreciation of all Emergency Services, Towong Shire and community involved during and after the 2019-2020 fires.

22 $ 4,382.45 To install a defibrillator, first aid kit and signage at the local Y Berringama Lucyvale Y hall and train locals in first aid. CRC

23 $ 5,000.00 Feasibility assessment by independent to review the Narrows Y Tallangatta Lake Y project under current economic conditions. Community Action Group

24 $ 5,000.00 Installation of double doors b/w the large hall/function room Y Eskdale Public Hall Inc. Y and the outside deck area, improving necessary access to the deck area as there is currently NO access. 25 $ 5,000.00 80th Corryong Anglican Debutante Ball - funding to help run Y Corryong Debutante Ball Y this years important annual event, that was cancelled in 2020 due to covid, 80th anniversary ball. Funds will allow prizes to remain the same, assist in purchasing a portable speaker, double arch and seat covers and decorations that will be used for future balls. Ref Amount Requested Project Description Eligibility Organisation Officers Meeting comments Recommendation 26 $ 5,000.00 Online Brower's Box Shop - NFP, looking to develop 1) a Y Corryong Browsers Book to Fund website b) online as well as face to face sales & c) media Shop Y advertising and signage. 2) Refurbish to remove carpet and get vinyl to make the space more inviting. 27 $ 5,000.00 Seeking funding to extend the life of the courts that are also Y Tallangatta Tennis Club Y used by students and staff from Tallangatta SC as well as members. Repair cracks and uneven surfaces in cement courts, new line marking and replace nets. 28 $ 5,000.00 To mount honour boards for the two football/netball clubs in Y Corryong Recreation Y the Upper Murray Events Centre to maintain and record the Reserve, Committee of history of the two clubs. Along with event centre signage for Management football, netball, umpires, ambulance, first aid areas to identify where facility's are located. 29 $ 2,800.00 Purchase and install reverse cycle unit in camp kitchen for Y Eskdale Caravan Park Y better comfort and surrounding for unpowered campers (30% of clients). 30 $ 5,000.00 The radio station is currently operating on loaned items as Y Upper Murray Y deterioration and failure of the studio equipment needs Community Radio Inc. replacing. Funding will go towards acquisition of computer, t/a 3RUM digital microphones and ergonomic chairs, replacement cabling, studio lighting and signage. 31 $ 5,000.00 This committee maintains a popular swimming/picnicking Y Mitta Mitta Swimming Y area in the township and would like to retimber tables, Pool Reserve Committee replacing of steps and handrails. The creek bank needs stabilising and planting in places. In addition, would like to run more community games nights and social functions with the purchase of a table tennis table. 32 $ 5,000.00 Seeking funding towards further sound and technical Y Corryong Football Y upgrade within the new Events Centre. Including iPad, to hold Netball Club the security app system and sound speaker app, wireless microphone and 2x large televisions, another for the main room for second viewing screen for patrons. Ref Amount Requested Project Description Eligibility Organisation Officers Meeting comments Recommendation 33 $ 5,000.00 Fairway Mower Replacement. Current mower is breaking Y Walwa Golf Club Inc. to Fund down and costing money and volunteers time. Given the N expense of a new fairway mower, seeking other additional grants. 34 $ 5,000.00 Service signs town entrance - Sign upon entering Tallangatta Y Rotary Club of N that displays the service clubs and community groups is in Tallangatta disrepair and difficult to read. Proposal is to manufacture and install a new sign in a more prominent position. Along with a second sign at the eastern end of the town.

35 $ 5,000.00 Evacuation Centre - the Corryong Youth Club has been ID'd as Y Corryong & District Y an emergency relief centre and funding is sort to enhance the Youth Club storage and meeting place that make up the hall, to have a place for emergency equipment to be secured and stored. Equipment to be purchased includes fluro vests, bollards, signage and identification wrist bands, lockers and more

36 $ 4,868.00 Walwa Hall Catering Equipment - crockery and cutlery Y Walwa Services Y (currently none) to cater for 200 people and allow the hall to Memorial Hall be utilised for weddings, private functions and support the hall a centre of emergency relief in times of natural disaster.

37 $ 4,500.00 Basketball singlets. Y Corryong Basketball N Association 38 $ 5,000.00 Community information and notice board in Koetong - Y Koetong Community Y Koetong Community Resident Noticeboard

39 $ 4,000.00 Increase storage and delivery capacity of watering system at Y Tallangatta Cricket Club N Rowen Park, to improve ease of use and work in with - see Tallangatta Bowls Club Ref Amount Requested Project Description Eligibility Organisation Officers Meeting comments Recommendation 40 $ 4,000.00 Increase storage and delivery capacity of watering system at Y Tallangatta Bowling Club to Fund Rowen Park, to improve ease of use and work in with - see N Tallangatta Cricket Club 41 $ 5,000.00 Provide music at the seasonal markets ($2,000, Y Peninsula Seasonal Y $500/market), signage to advertise and provide directions to Markets the market locations ($3000). 42 $ 1,568.95 Identified need for tables, chairs, ladder and electric urn to Y Berringama CFA Y meet future needs of supporting training programs and maintenance of facility. 43 $ 5,000.00 Purchase of a defibrillator, ongoing training cost for life NB: Insurance Tallangatta Icebreakers ( N guards and for the consumables and maintenance of the cost incl. Tallangatta Valley defib along with public liability funding. Swimming Club) 44 $ 5,000.00 Café Conversations Corryong Style - revitalise drama group Y Arts Upper Murray Y through a performances in café coversation stlye in local hall. Drama Group Incl. performers of all ages, basing content off stories from the group with the material being local, rural and relevant - performed before the wider community in above style.

45 $ 5,000.00 UMAS is currently being established and seeks funding for Y Upper Murray Arts Y the initial set up costs of the art society. Include. Easels, Society chairs & furniture, microwave, fridge and more publicity and graphic design to contribute vis social inclusion, learning skills and develop artist expression. 46 $ 5,000.00 Maintenance of Walwa Community Tennis Courts - new Y Walwa Primary School N tennis post that wind and line marking. Will allow for use during school term and for lessons to be offered on weekends by staff with the ceasing of local football/netball club. Ref Amount Requested Project Description Eligibility Organisation Officers Meeting comments Recommendation 47 $ 5,000.00 Corryong Ice Breakers - Funding to support the ongoing Y Corryong Swimming to Fund model of early morning swim group to enable club members, Club life members and wider community to benefit from morning N swimming. Assist in covering insurance for 2022 season ($1500), pay for training of life guards & first aid.

48 $ 4,300.00 Installation of solar power to old Tallangatta water supply Y Tallangatta East Y and update of the system including solar pump in the Butter Community Water Factory well and improvements to existing system. Project - Maree Connell 49 $ 1,700.00 Numbering of each niche in the Talgarno Cemetery niche wall Y Talgarno Cemetery Trust Y which has been built in the past 18 months for the interment of cremated remains. Columbarium is double sided, 50 niche of each side. 50 $ 5,000.00 The planting of two Californian Redwoods, a Douglas Fir and Y Walwa Community N cork oak & picnic tables and shelter structure on the Guys Recovery Committee - Forest Rec Reserve, formerly Guys Forest School site - Guys Forest Rec Reserve damaged by the fires. Also, take the opportunity to complete some cosmetic repair to the tennis court, complete and install interpretive signage of local history and the site.

51 $ 4,500.00 Corryong Fire Brigades Group Dinner - organise a post Y Corryong Fire Brigades Y covid/bushfire re-engagement dinner to encourage Group regrouping and rebuilding of teams. Also incorporate the 70th anniversary celebration. 52 $ 5,000.00 Currently, equipment is stored in the Memorial Halls storage Y Corryong Indoor Bowling Y where play occurs. Funding for renovations to store room, Assoc. incl. shelves for safe storage and easy access and would also benefit other sporting groups such as basketball and badminton, who use the hall. 53 $ 5,000.00 FFNC are seeking to purchase crockery and cutlery for the Y Federal FNC Y Corryong Events Centre for catering purposes. To maximise potential of the centre allowing the multiple users to benefit. Ref Amount Requested Project Description Eligibility Organisation Officers Meeting comments Recommendation 54 $ 4,850.00 Magorra Park Kitchen Equipment Upgrade - supply and Y Magorra Park Multi- to Fund installation of commercial stove/oven for the Mitta Valley's Purpose Committee multi-purpose building located at Magorra Park to replace Y unsafe second hand equipment. 55 $ 5,000.00 Refurbishment of pavilion change room from the 1970s to Y Bethanga Recreation N install waterproof 'aqua-panel' on to the shower stalls and Reserve Committee tile the floor. Update the basin and install a change room bench. 56 $ 5,000.00 Club kitchen refurbishment at the Springdale rec reserve as Y Bethanga Golf Club Y existing kitchen dates back to the 1960s, currently not vermin proof. 57 $ 5,000.00 Seeking funding for 5000 or 10,000lt water take and pump to Y Springdale Rec Reserve Y provide a water point for fire trucks in the event of an emergency along with a water source for livestock that are conditionally raised on the reserve. 58 $ 4,500.00 Mitta Valley Art/Photography NFP biannual event - Frame Y Mitta Valley Art & Y covers, portable lighting, windows 7, professional signage, Photography Show funding for judges and prize money to continue raising profile of the event. 59 $ 5,000.00 Voices of the Valley' event to bring together Towong Shire NB: Applicant Fullhouse Entertainment Y and the Mitta Valley. A concert presenting a family afternoon outside of TSC of entertainment including local, interstate and an international guest for the first of what is hoped to be an annual event. 60 $ 4,800.00 Nariel Road Bin Enclosure Revitalisation - Refurbish shelter Y Nariel Valley CRC N and replace bins and basic landscaping. Current site and enclosure for recycling bins along the Nariel Road has a broken door, birds nest in enclosure and structure needs bracing, signage warn. Eyesore that is no longer serving as community notice board. 61 $ 5,000.00 Art Therapy Classes, one Saturday per week, four weeks Y River Art School Y Ref Amount Requested Project Description Eligibility Organisation Officers Meeting comments Recommendation 62 $ 5,000.00 Bring the Cudgewa School Park up to a standard for play to Y Cudgewa School Park, to Fund safely resume with the initial replacement of the equipment Committee of Mgmt. by Towong Shire, and upgrade existing facilities to ensure safe use including, BBQ, Toilet and baby change revamp, Y rubbish and recycling bins & tree inspection.

63 $ 3,600.00 Fully mirror the back wall of the Corryong RSL Hall. Upper Y Upper Murray Dance Y Murray Dance (formerly Corryong School of Dance) have Committee Inc. been working with the RSL since 2006 to transform the old hall into a dance studio with the mirror all that's remaining to be redone. 64 $ 5,000.00 Cudgewa FNC seeking assistance to build additional netball Y Cudgewa Football N shelters to complement the upgrades to the netball facilities Netball Club at the Cudgewa Rec Reserve 65 $ 5,000.00 Assistance towards running the Tallangatta Show n Shine Y Tallangatta Classics Inc. Y meet, planned for the last Sunday of October. A static display of older style cars, motorcycles, historic machinery, farm equipment & tractors. Well attended event.

66 $ 5,000.00 A community arts project, facilitated for Working for Victoria Y N/A Sounds Like Us N scheme designed to connect and highlight artistic talent across the shire. Producing a digital copy of the recording. Funding for caravan and recording gear hire. 67 $ 5,000.00 Travelling exhibition of 150 Fire Recovery Photos Y Corryong Lions Club Y 68 $ 5,000.00 Provide Upper Murray residents affected by the fires a short NB: Applicant Rotary Club of West N stay break, including assistance with travel, accommodation outside of the Albury and entertainment by way of vouchers to be utilised b/w TSC March and December (excl. school holidays). Supported by Rotary region 9790 District Governors bushfire committee. Ref Amount Requested Project Description Eligibility Organisation Officers Meeting comments Recommendation 69 $ 5,000.00 Running of the Dartmouth Cup Fishing Classic that has been Y Dartmouth Alpine to Fund running for over 30 years and is the biggest trout competition Anglers Club in the southern hemisphere. Cancelled last year, a lot of Y interest in the coming years competition. 70 $ 5,000.00 Sun block for recovery centre. Proposed installation of Y Walwa CRC - Sun block Y Ziptrack (or similar) tracked sunshades on the upright shades veranda posts to reduce the impact of the heat in this facility that is utilised in emergencies, benefits are both aesthetic and functional, reducing reliance on air conditioning.

71 $ 5,000.00 Noise for the Boys' is a community initiative to put on Y N/A Noise for the Boys Y workshops to help develop creatives and musicians culminating in a festival to showcase their talent. Helping to bring people together and provide new opportunities. 72 $ 450.00 Variation letter from Round 1 - working with children's check. Y Bridge the River Arts - Y Request for additional $450.00. Approved $3,100 in R1 Variation Letter

73 $ 4,000.00 Kids entertainment. Mini Kids Bouncy Rodeo Show, catering Y Man From Snowy River N for ages 8 & under, activities and prizes. Bush Festival 74 $ 5,000.00 Operating costs for continued emergency food relief support Y Corryong Foodshare Y to over 100 clients in the Towong Shire, by wat of purchasing of staple food items. 75 $ 5,000.00 Purchase and install a split system air condition in the hall (?) Y Ambassadors of Jesus Y for efficient and cost effective year round heating and Inc. cooling. 76 $ 5,000.00 Upgrade of tables and chairs in the hall facility to Y Eskdale Recreation Y accommodate large events and community gatherings. Reserve 77 $ 5,000.00 Engage consultant to development of Master Plan for the golf Y Corryong Sporting N course and preparation of funding applications for financial Complex support that are currently available. Aspiring to develop course as a tourist attraction. Ref Amount Requested Project Description Eligibility Organisation Officers Meeting comments Recommendation 78 $ 5,000.00 Watering points on golf course - lay pipe and set up multiple Y Mitta Golf Club to Fund watering points to areas on the golf course. N 79 $ 5,000.00 Funding for 2021 Corryong show to assist with the costs of Y Corryong & Upper Y providing attractions at the show for the community to Murray Agricultural enjoy. Lost equipment and supplies when storage shed Society destroyed in the bushfires. 80 $ 4,500.00 Rail Trail Volunteer Equipment Support - Group maintains Y Tallangatta Rail Trail Y 56km of high country rail trail. Funding for control of noxious Advisory Group Inc. weeds and equipment for maintenance of track. Volunteers complete the maintenance of the track.