Please ask for: Jordan Scott Telephone: 01482 613026 Fax: 01482 614804 Email: [email protected] Text phone: 01482 300349 Date: Monday, 02 September 2019
Dear Councillor,
Hull and Goole Port Health Authority
The next meeting of the Hull and Goole Port Health Authority will be held at 14:00 on Tuesday, 10 September 2019 in Room 80 .
The Agenda for the meeting is attached and reports are enclosed where relevant.
Please Note: It is likely that the public, (including the Press) will be excluded from the meeting during discussions of exempt items since they involve the possible disclosure of exempt information as describe in Schedule 12A of the Local Government Act 1972.
Yours faithfully,
Democratic Services Officer for the Town Clerk
Town Clerk Services, Hull City Council, The Guildhall, Alfred Gelder Street, Hull, HU1 2AA www.hullcc.gov.uk Tel: 01482 300300 Page 1 of 48
Hull and Goole Port Health
To: Councillors Brady, Chaytor, Collinson, Chambers, Fareham, Pantelakis
Councillor Handley, East Riding Of Yorkshire Council Councillor Coultish, East Riding Of Yorkshire Council Mr J Briggs, Woodlands House, 10 Kesteven Grove, Crowle, North Lincolnshire DN17 4NX Mr K Vickers, Hillview, Horkstow Road, Barton upon Humber DN18 5DZ Email for North Lincs. Councillors – [email protected] Email for East Riding Councillors – [email protected]
Officers: The Chief Executive, North Lincolnshire Council, Pittwood House, Ashby Road, Scunthorpe DN16 1AB Mrs C Lacey, Chief Executive, East Riding of Yorkshire Council, County Hall, Beverley HU17 9BA Mr L Dettman, Chief Port Health Inspector, Hull and Goole Port Health Authority, 257 Hessle Road, Hull HU3 4BE Kath Jickells, Head of Service waste and Public Protection, North Lincolnshire Council, Civic Centre, Ashby Road, Scunthorpe, DN16 1AB Annemarie Hamil, Chief Administrative Officer, Hull & Goole Port Health Authority Ms A Gill, City Treasury Dr Nicholas Aigbogun, Port Medical Officer, Public Health England, North Yorkshire and The Humber Team, Block 2, FERA, Sand Hutton, York YO41 1LZ Tel: 01904 687100, Fax: 01904 468051 Jordan Scott, Democratic Services (4 copies)
An officer cannot vote or represent a Member, one vote per Member in attendance. Board Members vote binds the respective Council.
Public Set: Kevin Wardle, Eurofins Laboratories Ltd. History Centre Caroline Lacey, East Riding of Yorkshire Council, County Hall, Beverley, HU17 9BA
Page 2 of 48
Hull and Goole Port Health Authority
14:00 on Tuesday, 10 September 2019
Room 80
A G E N D A PROCEDURAL ITEMS
1 Apologies To receive apologies for those Members who are unable to attend the meeting.
2 Declarations of Interest To remind Members of the need to record the existence and nature of any Personal and Discloseable Pecuniary interest in items on the agenda, in accordance with the Member Code of Conduct.
(Members Code of Conduct - Part D1 of the Constitution)
3 Minutes of the Previous Meeting 5 - 10 To approve the minutes as a true and correct record
NON-EXEMPT ITEMS
4 Councillor Nadine Fudge 11 - 12 To record the passing of Councillor Nadine Fudge in July 2019.
5 Budget Monitoring report 2019- 2020 13 - 16 To inform members of the Authority’s spending to the end of July 2019 compared to the approved budget and highlights any anticipated variations to budget for the full year.
6 Quarterly Report May - July 2019 17 - 24 For the Board's information.
Page 3 of 48
7 Port Health Inspector Recruitment 25 - 26 To provide an update following the decision taken at the June 2019 meeting to support the recruitment of an additional Port Health Inspector (Minute 1702 refers).
8 Annual Food Service Plan 2019-2020 27 - 28 To present the Authority’s Food Service Plan 2019-2020 to the Board for approval.
9 Food Service Plan 2019-20 29 - 44 For the Board's information.
10 Planning for United Kingdom Withdrawal from the European 45 - 48 Union - Update To provide the Board with a further update on border preparations for the UK’s withdrawal from the European Union, following the referendum decision of June 2016.
EXEMPT ITEMS
Page 4 of 48 HULL AND GOOLE PORT HEALTH AUTHORITY
Tuesday 11 th June, 2019
(The meeting was held in Room 80, the Guildhall, Kingston upon Hull)
PRESENT:-
Councillors Brady, Briggs, Chaytor, Fareham, Handley, Pantelakis and Vickers.
IN ATTENDANCE:-
Laurence Dettman (Chief Port Health Inspector), Annemarie Hamil (Chief Administrative Officer), Sally Johnson (Principal Port Health Inspector), Alison Gill (Senior Finance Officer, Hull City Council) and Jordan Scott (Assistant Democratic Services Officer, Hull City Council).
APOLOGIES:-
Councillors Chambers and Coultish.
Minute Report Business No. No. 1696 APPOINTMENT OF CHAIR
Moved by Councillor Fareham and seconded by Councillor Chaytor:
That Councillor Brady be appointed as Chair of the Hull and Goole Port Health Authority.
Motion carried.
Councillor Brady then took the Chair.
1697 APPOINTMENT OF DEPUTY CHAIR
Moved by Councillor Fareham and seconded by Councillor Chaytor:
That Councillor Vickers be appointed as Deputy Chair of the Hull and Goole Port Health Authority.
Motion carried.
1698 APPOINTMENTS TO OUTSIDE BODIES
Resolved –
a. That the Chief Port Health Inspector be appointed to the Local
Page 5 of 48 Minute Report Business No. No. Resilience Forum;
b. that the Chief Port Health Inspector be appointed to the Humber Authorities Chief Environmental Health Officers’ Group, and
c. that Councillor Pantelakis and the Chief Port Health Inspector be appointed to the Humber Port Welfare Committee.
1699 DECLARATION OF INTEREST
No declarations of interest were made in respect of the items that follow below.
1700 MINUTES OF THE MEETING HELD ON 5TH MARCH , 2019
Resolved - That, the minutes of the meeting of the Board, held on 5th March, 2019, having been printed and circulated, be taken as read and correctly recorded and be signed by the Chair.
1701 PRESENTATION BY ASSOCIATED BRITISH PORTS IN RELATION TO THE PROPOSED HULL BORDER INSPECTION POST
The Board received a presentation by Mr Tom Jeynes, Sustainable Development Manager – Humber, regarding the proposed Border Inspection Post.
Members were informed that there was an inspection facility currently available for use at King George Dock, Hull and adjustments were needed to meet the legally required standards.
Resolved - That the presentation be received with thanks.
1702 APPLICATION FOR A BORDER INSPECTION POST AT HULL – IMPACT ON THE AUTHORITY
The Chief Port Health Inspector submitted a report which informed the Board of the application by the Port Operator, Associated British Ports (ABP) for the creation of a new Border Inspection Post (BIP) at King George Dock, Hull and the potential impact upon the work and resources of the Authority.
The creation of such a facility will allow imports of non-EU fishery products to arrive in Hull for inspection and clearance by Authority Inspectors.
Resolved – That the strategic appointment of an additional Port
Page 6 of 48 Minute Report Business No. No. Health Inspector as soon as possible, with sufficient funding from the reserve to cover associated costs, including additional training and equipment, until such time that these can be recovered by the BIP charges, be approved.
1703 ANNUAL GOVERN ANCE STATEMENT 2018/19
The Senior Finance Officer submitted a report which provided the Board with the Annual Governance Statement and the Annual Return for consideration and approval.
The Chief Port Health Inspector highlighted his ongoing involvement with the Government Border Delivery Group in seeking solutions to comprehensive changes to import/export food controls following the UK withdrawal from the EU.
He also noted the “Good” rating achieved by the Authority in the 2018/19 internal audit with good practice acknowledged in the areas of financial, governance and control of expenditure.
Resolved – That the Annual Governance Statement 2018/19 be approved.
1704 ANNUAL STATEMENT OF ACCOUNTS 2018/19
The Senior Finance Officer submitted a report to the Board with the Annual Statement of Accounts which provided an analysis of the Authority’s financial activity for the year ended 31 st March 2019.
The report highlighted the increased revenue profit of £38,670 which is primarily due to an increase in income derived from imported food duties and a staff vacancy which remained unfilled for 10 months of the year.
The Levy Rebate Reserve balance was increased to £217,212 at 31 March 2019.
Resolved – That the accounting statements for 2018/19 be approved.
1705 ANNUAL SERVICE PLAN
The Chief Port Health Inspector submitted a report which presented the Board with the Authority’s Service Plan 2019/20 for approval. The Port Health Inspector confirmed that the Food Service Plan 2019/20 would be presented to the Board at its September 2019 meeting.
Page 7 of 48 Minute Report Business No. No. Resolved – That the Authority’s Service Plan 2019/20 be approved.
1706 QUARTERLY SUMMARY REPORT
The Chief Port Health Inspector submitted a report which detailed the quarterly summary of the Authority’s work in respect of inspections, notifications, and investigations undertaken during the period November 2018, to January 2019.
The Chief Port Health Inspector highlighted recent increases in the number of clandestine immigrants arriving in the Humber Ports and the local multi-agency strategy adopted by the Local Resilience Forum. Some of the arrivals had been in containers and trailers of foodstuffs with consequential contamination issues which required the intervention by the Authority. In most instances the entire consignment was destroyed.
Resolved - That the report be noted.
1707 UK PORTS AND AIRPORTS MOSQUITO SURVEY
The Chief Port Health Inspector submitted a report which updated the Board that, once again, the Authority was to take part in the annual collaborative study organised by Public Health England (PHE). This involved placing mosquito traps at various locations within the port health district to monitor for the arrival of invasive, potentially disease-carrying species. Mosquitoes were then sent to the PHE laboratory for identification.
Resolved - That the report be noted.
1708 HEALTH AND SAFETY POLICY - ANNUAL STATEMENT
The Chief Port Health Inspector submitted a report which included the Health and Safety Policy for information. He was pleased to report that there had been no reportable incidents during the previous year.
Resolved – That the report be noted.
1709 ENVIRONMENTAL PERMIT – APPLICATION FOR VARIATION
The Chief Port Health Inspector submitted a report which updated the Board on an application received from Siemens Gamesa Renewable Energy Limited, to vary the conditions of their Environmental Permit, to extend the existing paint-spray booths by 6 metres.
Page 8 of 48 Minute Report Business No. No. Resolved - That the report be noted.
1710 PROPOSED DATES OF MEETINGS FOR 2019 /20
Resolved - That meeting dates listed below be agreed:
2:00pm on 10th September 2019 10:00am on 10th December 2019 2:00pm on 10th March 2020 10:00am on 9th June 2020
Page 9 of 48
Page 10 of 48 HULL AND GOOLE PORT HEALTH AUTHORITY
Report to the Hull and Goole Port Health Authority
10 September 2019 ______
Councillor Nadine Fudge ______
For Information
It is with great sadness that we record the passing of Councillor Nadine Fudge in July 2019. She was a much respected and long-serving member of the Authority Joint Board, representing Hull City Council from 2005. She also attended meetings of the Port Welfare Committee on behalf of the Authority and had a keen interest in maritime affairs, local heritage and the welfare of seafarers.
She was always very active in her Riverside Ward, which includes the Authority’s Hessle Road offices, and could often be seen out and about looking after the interests of local people and the area in general.
Nadine served with honour and distinction as Kingston upon Hull’s Lord Mayor in 2013/14. The Chair and other board members, together with the Chief Port Health Inspector were honoured to attend the civic funeral held at Hull Minster on 30 July 2019.
Her enthusiasm, candour and sense of humour will be missed greatly by all who knew her.
Laurence H Dettman, Chief Port Health Inspector
September 2019
Page 11 of 48
Page 12 of 48
Agenda Item No.
HULL AND GOOLE PORT HEALTH AUTHORITY
Report to the Hull and Goole Port Health Authority 10 September 2019
______
BUDGET MONITORING 2019-2020 ______
Report of the Treasurer and Chief Port Health Inspector
1. Purpose of the Report and Summary
1.1. This report informs members of the Authority’s spending to the end of July 2019 compared to the approved budget and highlights any anticipated variations to budget for the full year.
2. Recommendations
2.1. That the report be noted.
3. Background
3.1. The original budget for the Authority for 2019-20 was approved at the meeting of 11 December 2018.
4. Current Position 2019-2020 & Projected Out-turn
4.1. Appendix 1 shows a summarised breakdown of • Budget – the original full budget for the year. • Profiled budget – the proportion of the budget for the period. This is calculated as four twelfths of the budget (i.e. 4 months of 12) unless a more accurate profile can be ascertained. • Actual to the end of July 2019. • Variation of profiled revised budget to actual. • Anticipated out-turn for the year.
4.2. Anticipated variations to budget.
4.2.1. Income (ref 1.7) has been increased to reflect additional inspection work.
Page 1 Page 13 of 48
5. Reserves
The movement of the Reserves of the Authority during the year is:
Balance Anticipated Anticipated brought movement balance at forward in 2019-20 year end Levy Rebate (General) Reserve £217,212 (£35,161) £182,051 Legal Reserve £10,105 - £10,105
6. Risks
6.1. The key risk associated with the estimates is that they are based on a number of assumptions and forecasts. The successful delivery of the budget is dependent upon controlling this risk through regular budget monitoring to provide an early warning of variances and allow speedy intervention and remedial action where necessary.
7. Comments of the Authority’s Legal Adviser
7.1. The Hull and Goole Port Health Authority has a statutory duty to make arrangements for the proper administration of its financial affairs. The Clerk to the Authority notes the recommendations.
8. Comments of the Treasurer
8.1. The Treasurer is co-author of the report .
9. Recommendations
9.1. That the report be noted.
David Bell, Laurence Dettman, Treasurer Chief Port Health Inspector
Background Papers: Budget monitoring working papers
Officer Contact: Alison Gill Kingston upon Hull City Council Tel. (01482) 613276
Page 2 Page 14 of 48 Appendix 1 Hull and Goole Port Health Authority - Budget Monitoring
Actual to Variation Full Year Profiled 31 July (Actual/ Projected Budget Budget 2019 Profile) Out-turn Ref. £ £ £ £ £
Port Health
Employees 315,502 105,167 103,429 1,738 315,502 1.1 Premises 15,396 6,365 6,364 2 15,396 1.2 Transport 17,910 5,970 4,930 1,040 17,910 1.3 Supplies & Services 30,508 12,446 13,333 (887) 30,508 1.4 Third Party & Support Services 27,214 820 820 - 27,214 1.5
Total Expenditure 406,530 130,769 128,877 1,892 406,530 1.6
Income (88,919) (29,701) (46,192) 16,491 (95,969) 1.7
Total Net Expenditure 317,611 101,068 82,685 18,383 310,561 1.8
Levies 2019/20 (275,400) (137,700) (137,700) (275,400) 1.9
Transfer (to)/from Levy Rebate Reserve 42,211 35,161 2.0
Page 15 of 48
Page 16 of 48
QUARTERLY SUMMARY MAY TO JULY 2019
SHIP INSPECTION - Environmental Protection Act 1990, Food Safety Act 1990, Public Health (Control of Disease) Act 1984, Public Health (Ships) Regulations 1979 (As Amended), International Health Regulations 2005
MAY JUNE JULY Total Vessels Inspected: 33 29 26 Total British Vessels Inspected: 7 5 4 Total Foreign Vessels Inspected: 26 24 22
British Vessels Defects: 2 1 1
Infestation 0 0 0 Food Safety 0 0 0 Dirty Equipment/Food Preparation Area 0 0 0 Faulty Equipment/Fittings 1 0 0 Miscellaneous Ship Sanitation 1 3 2 Water/Legionella 3 0 1 Total Number of Defects on British Vessels: 5 3 3
Foreign Vessels Defects: 17 13 10
Infestation 0 0 0 Food Safety 12 15 9 Dirty Equipment/Food Preparation Area 11 14 6 Faulty Equipment/Fittings 5 3 0 Miscellaneous Ship Sanitation 37 31 15 Water/Legionella 24 13 9 Total Number of Defects on Foreign 89 76 39 Vessels:
Vessels Inspected at: Hull 22 25 15 Saltend 0 0 0 Barrow, Barton, New Holland 0 0 3 Killingholme 0 0 0 Goole, Howdendyke 3 1 2 Trent Wharves, North Lincs Area 8 3 6
Passenger/Cruise Vessels Arriving in Port 73 70 72
1
Page 17 of 48 SHIP SANITATION – Public Health (Ships) Regulations 1979 (As Amended)
Ship Sanitation Control Exemption Certificates 22 15 15 Issued Ship Sanitation Control Certificates Issued 0 1 0
Infectious Diseases - Public Health (Ships) Regulations 1979 (As Amended)
May 2019
During the month, four reports were received by our out-of-hours duty officer relating to two crew members and two passengers arriving in Hull with gastro-enteric illness. Public Health England were informed and advice on isolation of patients and effective disinfection was provided in each case.
June 2019
During the month, six reports were received by our out-of-hours duty officer relating to three crew members and three passengers arriving in Hull with gastro-enteric illness. Public Health England were informed and advice on isolation of patients and effective disinfection was provided in each case.
July 2019
During the month, two reports were received by our out-of-hours duty officer relating to two passengers arriving in Hull with gastro-enteric illness. Public Health England were informed and advice on isolation of patients and effective disinfection was provided in each case.
Notification of Animals on Board Vessels - Public Health (Ships) Regulations 1979
MAY JUNE JULY Birds 145 22 171 Cats 18 16 34 Cattle 309 143 231 Dogs 177 214 421 Fish 0 400 0 Horses 60 30 50 Monkey 1 0 0 Rabbits 19 0 2 Rats 0 0 1 Sheep 0 7 0
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Page 18 of 48
Statutory Nuisances - Environmental Protection Act 1990
May 2019
On 24 May, a complaint was received relating to alleged dust contamination in Goole. As the complaint was not forwarded to us until two weeks after the alleged incident, we were unable to substantiate the complaint. Regular monitoring by our officers throughout the area continues.
On 31 May, we received a complaint from a resident in Gunness in relation to black dust allegedly causing some local contamination. Our Inspectors made visits to the wharf nearby and witnessed the creation of some dust during the discharge of vessels. The amount of dust was not adjudged to be a statutory nuisance. Advice was provided to the wharf owner/operator and further monitoring has not revealed any similar problems.
July 2019
On 3 July we received a complaint from a nearby business relating to large numbers of flies believe to be emanating from bales of Refuse Derived Fuel stored at Albert Dock, Hull. Following our investigation, the Environment Agency were advised accordingly.
Water Supply to Shipping - Public Health Act 1936 and the Public Health (Ships) Regulations 1979 (As Amended)
Results of water samples submitted for bacteriological examination.
Number Taken Satisfactory Unsatisfactory
Samples taken from: May Jun July May Jun July May Jun July British Vessels 4 3 4 4 3 4 0 0 0 Foreign Vessels 10 8 11 9 6 11 1 2 0 Passenger Ferries 16 16 17 16 16 16 0 0 1 Standpipes/Hydrants 3 3 1 2 3 1 1 0 0 Land Based Premises - 1 - - 1 - - 0 -
Adverse results were notified to Masters of vessels and their agents immediately on receipt.
Advice was given regarding the cleaning and chlorination of fresh water systems and arrangements were made to re-sample wherever possible. If the vessel was proceeding to a British port, the Port Health Authority of the district was advised.
12 ice samples were taken from ships for bacteriological examination. All 12 samples were satisfactory.
3
Page 19 of 48
85 legionella water samples were taken from ships for bacteriological examination. 65 samples were satisfactory and 20 samples were unsatisfactory.
Adverse results were notified to Masters of vessels and their agents immediately on receipt.
Food Safety & Hygiene (England) Regulations 2013
The quays, sheds, warehouses and other food business premises are inspected by the Authority's Officers according to a risk assessed frequency.
The Plastic Kitchenware (Conditions on Imports from China) (England) Regulations 2011
Satisfactory results were received for the following samples submitted for chemical analysis.
Description Number of Samples Plastic kitchenware made of melamine only 1
Local Government (Access to Information) Act 1985
Information in the report concerns medical conditions which are confidential on medical grounds. Other information is obtained in connection with prevention, investigation and prosecution of crime and sources are excluded on these grounds under the provisions of the Act.
L H Dettman Chief Port Health Inspector
Offices of the Authority 257 Hessle Road HULL HU3 4BE
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Page 20 of 48
STANDBY DUTY CALLS RECEIVED MAY 2019
DATE TIME MESSAGE DATE TIME MESSAGE 01/05/19 1729 Animals 15/05/19 2121 Animals 1930 " 16/05/19 1840 " 02/05/19 1818 " 2032 " 2236 " 2152 " 02/05/19 2238 " 17/05/19 1816 " 03/05/19 0814 Illness 18/05/19 1802 " 1800 Animals 2051 “ 1917 " 2054 “ 04/05/19 1803 " 19/05/19 1919 " 2118 " 1931 " 05/05/19 1946 " 20/05/19 2051 " 06/05/19 1842 " 21/05/19 1754 " 07/05/19 1937 " 2045 " 2129 " 2113 " 08/05/19 1846 " 22/05/19 1803 " 2136 “ 2102 " 09/05/19 0920 HEPs Alert 23/05/19 1900 " 1014 “ 1938 " 1222 " 2028 " 1542 Animals 24/05/19 2107 " 1759 " 25/05/19 1914 " 1950 " 26/05/19 1805 " 10/05/19 1800 " 2114 " 1959 " 27/05/19 0613 " 2315 " 1859 " 11/05/19 1812 " 2002 " 1850 SSC request 2142 " 1920 Animals 28/05/19 2030 " 1932 " 29/05/19 1810 " 12/05//19 1751 " 2052 " 2111 " 30/05/19 1849 " 13/05/19 1834 " 31/05/19 1755 " 2016 " " 2035 " " 14/05/19 1809 " " 2022 " " 15/05/19 1826 " " 1847 SSC report " TOTAL CALLS - 70
5
Page 21 of 48
STANDBY DUTY CALLS RECEIVED JUNE 2019
DATE TIME MESSAGE DATE TIME MESSAGE 01/06/19 1000 SSC 17/06/09 1813 Animals 1430 Illness 1833 " 1806 Animals 1922 " 02/06/19 1840 “ 2055 " 03/06/19 0700 Illness 18/06/19 2133 " 0830 " 19/06/19 1850 " 2021 Animals 2049 " 2207 " 0251 " 2208 " 21/06/19 1911 " 04/06/19 1904 " 22/06/19 1757 “ 1938 " 22/06/19 1855 Animals 05/06/19 2018 " 23/06/19 1841 “ 2036 " 1959 " 06/06/19 1738 " 24/06/19 1730 " 07/06/19 2214 " 1938 " 08/06/19 0633 Illness 25/06/19 1836 " 1818 Animals 2104 " 1935 " 2119 " 09/06/19 1000 SSC 26/06/19 1833 " 1828 Animals 1953 " 2039 " 27/06/19 1834 " 10/06/19 0710 Illness 2047 “ 1913 Animals 2142 Animals 1914 " 28/06/19 1945 “ 11/06/19 1941 " 1948 " 2139 " 29/06/19 1843 " 12/06/19 1911 " 2328 " 13/06/19 1922 " 30/06/19 0715 Illness 14/06/19 1951 " 1803 Animals 15/06/19 1000 SSC 1947 “ 1837 Animals 2012 “ 16/06/19 1830 Animals 1910 " 1958 "
TOTAL CALLS - 65
6
Page 22 of 48
STANDBY DUTY CALLS RECEIVED JULY 2019
DATE TIME MESSAGE DATE TIME MESSAGE 01/07/19 1719 Animals 14/07/19 1904 Animals 1859 “ 15/07/19 1923 " 1910 " 2051 “ 2135 " 16/07/19 1839 “ 02/07/19 1733 " 1945 “ 1952 " 17/07/19 1755 “ 2121 " 2158 " 03/07/19 1805 " 18/07/19 1840 " 2115 " 1950 “ 04/07/19 1800 SSC 2042 “ 1809 Animals 19/07/19 1815 " 1919 " 2218 " 1936 " 20/07/19 1828 " 05/07/19 1827 " 1849 " 1834 " 21/07/19 1756 " 2025 " 2055 " 2031 " 22/07/19 1903 " 2229 Illness 2008 " 06/07/19 1743 Animals 23/07/19 1804 “ 1926 " 1853 “ 1905 Illness 2211 " 07/07/19 1743 Animals 24/07/19 1847 " 1959 " 2001 " 08/07/19 1928 " 25/07/19 1838 " 1947 " 2109 " 09/07/19 1802 " 26/07/19 1742 " 10/07/19 1840 " 2010 " 1846 " 27/07/19 1803 " 11/07/19 1802 " 2119 “ 2040 " 28/07/19 1859 “ 2100 " 29/07/19 1841 “ 12/07/19 0733 Illness 2256 “ 1822 Animals 30/07/19 0951 Police Incident 1926 " 2054 Animals 12/07/19 2029 " 30/07/19 2054 " 13/07/19 1818 " 31/07/19 1938 " 1932 " 1956 " TOTAL CALLS - 74
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Page 23 of 48
Page 24 of 48 HULL AND GOOLE PORT HEALTH AUTHORITY
Report to the Hull and Goole Port Health Authority
10 September 2019 ______
Port Health Inspector Recruitment ______
For information
1. Purpose of Report and Summary
To provide an update following the decision taken at the June 2019 meeting to support the recruitment of an additional Port Health Inspector (Minute 1702 refers).
3. Main Body of Report
The Board made the decision at the last Board meeting to support the recruitment of an additional Port Health Inspector in preparation for the extra work involved when the Port of Hull becomes a Border Inspection Post. The vacant post is currently being advertised nationally with a view to making an appointment before the end of the year. The Board will be further updated at the next meeting.
Laurence H Dettman, Chief Port Health Inspector
September 2019
Page 25 of 48
Page 26 of 48 HULL AND GOOLE PORT HEALTH AUTHORITY
Report to the Hull and Goole Port Health Authority 10 September 2019 ______
ANNUAL FOOD SERVICE PLAN 2019-2020 ______
Report of the Chief Port Health Inspector
1. Purpose of Report and Summary
To present the Authority’s Food Service Plan 2019-2020 to the Board for approval.
2. Recommendations
That the Board considers and approves the attached Food Service Plan in accordance with Option 1.
3. Main Body of Report
The Food Service Plans provide an overview and statistical data relating to the service we provide. Data from the preceding years enables a comparison of work patterns.
4. Authority’s Aims and Objectives
The Authority’s objectives remain virtually unchanged but the need to operate as efficiently as possible whilst maintaining the quality of service undoubtedly presents many challenges.
5. Options
1. To approve the Food Service Plan 2019-2020
2. To not approve the Food Service Plan 2019-2020
6. Comments of the Legal Adviser
The Legal Adviser on behalf of the Clerk to the Authority notes the recommendation and confirms that it is within the remit of the Board and relevant legislation.
7. Comments of the Director of Finance and Transformation.
The Treasurer notes the contents of this report. Financial budgets reflect adequate provision to comply with the Food Service Plan.
8. Background Documents
i) Hull and Goole Port Health Authority Food Service Plan 2019-2020
Laurence H Dettman, MCIEH, Chief Port Health Inspector Page 27 of 48
Page 28 of 48
[Company name] [Company name]
FOOD SERVICE PLAN 2019 - 2020
Laurence H Dettman MCIEH Chief Port Health Inspector
Page 29 of 48
New Hull Registered Freezer Fishing Vessel August 2019
FOOD SERVICE PLAN 2019 - 2020
INDEX
1. Service Aims and Objectives
2. Background
3. Service Delivery
4. Resources
5. Quality Assessment
6. Review of Services
7. Document Review
1
Page 30 of 48 1. SERVICE AIMS AND OBJECTIVES
The principal aim of this Authority is to work with businesses, consumers, stakeholders and partners to protect the health of the public by promoting, securing and enforcing high standards of hygiene and food safety in all relevant food premises (including ships) and imported food in the Authority's area. We also aim to play our part in the protection of animal health.
1.1 Objectives
• To monitor and control imported food in relation to food safety.
• The detection of 100% of imported foods declared on vessel manifests.
• The detection of imported foods not declared on vessel manifests.
• The detection of foods subject to food hazard warnings.
• Sampling imported food as necessary.
• To ensure that no unfit, unwholesome or non-compliant food enters the UK (or EU) through the ports within the Authority’s area.
• To prepare for the UK withdrawal from the EU and future post- withdrawal service demands.
• To participate in national and local food sampling programmes when appropriate.
• To review and implement control on the importation of designated “high-risk” food through the EU Designated Point of Entry at Hull (UK DP 07).
• To prepare for the Port of Hull becoming a Border Inspection Post for the inspection of fishery products entering the EU/UK.
• To provide an effective, planned, risk-based inspection programme for all food premises in the district, to include all land-based premises and a proportion of vessels arriving into the Authority's area.
• To investigate promptly and thoroughly all food complaints made to the Authority.
• To investigate all cases of suspected food poisoning notified to the Authority.
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Page 31 of 48 • To advise and assist all persons manufacturing, handling and transporting food of food safety requirements.
• To ensure all food premises and vessels have an adequate and wholesome supply of potable water.
• To liaise with other Port Health Authorities, The Chartered Institute of Environmental Health, Central Government Departments, The Food Standards Agency, Auditors and stakeholders to ensure compliance.
• To deliver a quality service in line with corporate and professional standards.
• To participate in the national Food Hygiene Rating Scheme for food businesses within the Authority’s jurisdiction.
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1.2 Links to Corporate Objectives and Plans
The Authority’s function is to provide a port health service to the ports of Hull and Goole and to all premises, vessels, wharfs, jetties and quaysides within the legally defined Port Health District and beyond as necessary. The objectives include services to shipping, environmental protection, infectious disease control, the safe production of food and the safe importation of food.
1.3 The Authority’s food service is overseen and subject to audit by Defra and the Food Standards Agency (FSA) under the national Framework Agreement and the Food Law Code of Practice. The Authority is an active member of the Humber Authorities Food Liaison Group which meets regularly to ensure consistency of enforcement and sharing of information and training.
2. BACKGROUND
2.1 Jurisdiction
The Port Health Authority is responsible for waters abutting upon Kingston upon Hull City Council, the East Riding of Yorkshire Council and North Lincolnshire Council (Reference: The Hull & Goole Port Health Authority Order 2011 [SI No. 939]).
The area includes Saltend Jetties, Hull Docks, River Hull Wharfs, Goole Docks and Wharfs and Wharfs at Howdendyke, Grove, Gunness, Neap House, Burton Stather, Keadby, Flixborough, Barrow Haven and New Holland. There are also facilities at North and South Killingholme, the Humber International Terminal and the Humber Sea Terminal.
Collectively the Humber ports complex handles the largest cargo tonnage in the UK. Approximately one million ferry and cruise liner passengers use the Port of Hull each year.
The upward trend is potentially set to continue following withdrawal from the EU (see 5.8), increase in trade with North Sea and Baltic countries and the extensive renewable energy projects on both banks of the Humber. New trade links and container services to the recently expanded Hull Container Terminal continue to gather pace.
During the year, Associated British Ports (ABP) submitted an application to Defra and the EU Commission to establish the Port of Hull as a Border Inspection Post for the importation and checking of third country fishery products. This has required ongoing extensive consultation between the Authority and all parties to achieve the prescribed standard of infrastructure for the necessary port health checks to take place (see photographs below).
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Page 33 of 48 This represents a significant investment by ABP and it is hoped that the application will be processed and confirmed by the end of 2019. In the meantime, the Authority must seek to provide a suitable number of trained specialist Inspectors to ensure that we are able to meet the demand for our services and allow trade to flow efficiently. *Provision was agreed by the Board in June 2019 to fund the creation of an additional post of Port Health Inspector later in 2019.
Work in progress 2019 at King George Dock, Hull to provide the proposed Border Inspection Post
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2.2 Organisational Structure
a) The Authority is a Joint Board funded by agreed levies paid annually by Kingston upon Hull City Council, East Riding of Yorkshire Council and North Lincolnshire Council.
b) The Chief Port Health Inspector, under delegated powers from the Joint Board, and as the designated “Lead Officer” is responsible for the delivery of the food service and food safety enforcement. He is assisted by the Principal Port Health Inspector, four (see * above) Port Health Inspectors, one Technical Officer, the Chief Administrative Officer and one Administrative Assistant.
c) Samples taken by the Authority are sent to the Public Health England (PHE) Laboratory in York in accordance with the Service Level Agreement and/or the Port Analyst, (Port Analyst Scientific Services Ltd) for microbiological and/or chemical analysis.
d) Medical advice is obtained from the appointed Port Medical Officer and other Medical Officers under Public Health England (PHE). PHE, under the Department of Health, have overall responsibility, under the International Health Regulations 2005 and associated UK law, for port health policy in the UK.
2.3 Scope of the Food Service
The Authority is a “Food Authority” under the Food Safety Act 1990 and has responsibility for all food enforcement within the Port Health Authority's jurisdiction (the Port Health District). These responsibilities include:
• Food premises inspections of registered cafes, restaurants, passenger vessels, cargo vessels, fishing vessels, cold stores and dock landing facilities.
• Approval and inspection of food business premises, factory and freezer trawlers as required under EU and UK legislation (see 2.4).
• Food safety complaint investigations.
• Food poisoning investigations.
• Food and water sampling.
• Food inspection including imported foods.
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Page 35 of 48 • Controlling the entry of illegal and unregulated fishery products.
The Port of Hull is a Designated Point of Entry (No. UK DP 07) under EU legislation for the importation of non-animal high-risk food and feed products. Other non-animal imported foods are generally dealt with by reference to the Official Feed & Food Controls (England) Regulations, which prohibit the importation from a third country (non-EU) of food which fails to comply with food safety requirements or is unsound or unwholesome. Authorised officers are assisted in their judgement by referring samples of imported food to the Port Analyst or the microbiological Food Examiner (PHE).
The Authority has responsibility for verifying Certificates of Inspection of organic food products on entry to the EU. This is a chargeable service.
The Authority issues food export certificates on request. This is also a chargeable service.
Our Inspectors have the responsibility for checking that all imported fish consignments have a valid Catch Certificate, designed to prevent, deter, detect and eliminate illegal, unreported and unregulated fishing worldwide. A charge per consignment is made for this service. A “no deal” EU withdrawal will see a large increase in the volume of this work as all fishery products imported from the EU will fall within the scope of this legislation.
2.4 Demands of the Food Service
a) The Authority’s offices are open 8.30 am – 4.30 pm Monday to Friday. Inspectors are also available at all other times via an out-of-hours standby rota.
b) There are (at September 2019) the following registered/approved food premises:
• Cranswick Country Foods PLC - ABP Hull Cold Store, Corporation Road, King George Dock, Hull HU9 5NF (EU Approval No XA 007) • AAK International, King George Dock, Hull HU9 5PX • Frontier Agriculture, King George Dock, Hull HU9 5PR • ED & F Man Terminals UK Ltd, King George Dock, Hull HU9 5PR • UM Storage, King George Dock, Hull HU9 5QB • DPE Facility, ABP, Port House, Hull HU9 5PQ • TBA Suntra UK Ltd, Albert Street, Goole DN14 5SX • HES Humber Bulk Terminal Ltd, Old Ferry Terminal, New Holland, North Lincolnshire DN19 7SD • Kerfoot Packed Oils Factory, James Street, Goole, East Yorkshire DN15 6BZ • Ingredion UK Limited, Dexter Works, Barge Dock, Goole, East 7
Page 36 of 48 Yorkshire DN14 5TG • IBL Bulk Liquids (Storage & Transport) Ltd, Alexandra Dock, Hull HU9 1TA • Northern Joy Fishing Vessel, Vissershavenweg 35, 2583 Dk Scheveningen, PO Box 84210, Denhaag, The Netherlands
The following fall within the national Food Hygiene Ratings Scheme:
NAME AND ADDRESS OF FOOD HYGIENE RATING SCORE DATE OF LAST FOOD BUSINESS INSPECTION Pride of Hull River Terminal 1, King George 27th February Dock, Hedon Road, Kingston 2019 upon Hull HU9 5QR
Pride of Rotterdam River Terminal 1, King George 28 th September Dock, Hedon Road 2018 Kingston upon Hull HU9 5QR
Pride of Bruges River Terminal 2, King George 5th December Dock, Hedon Road 2018 Kingston upon Hull HU9 5QR
Pride of York River Terminal 2, King George 29 th March Dock, Hedon Road 2019 Kingston upon Hull HU9 5QR
Maggie Rays Catering HOTA 9th February Albert Dock 2017 Kingston upon Hull HU3 1AB BaxterStorey Ltd Siemens Blade Factory, 14 th March Alexandra Dock 2019 Kingston upon Hull HU9 1TA Dockers Canteen Rear of Shed 14, 23 rd March King George Dock 2018 Kingston upon Hull HU9 5QA
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Page 37 of 48 ISS AAK 9th October King George Dock 2018 Hull HU9 5PX
c) Other food premises inspected by the Authority include:
• 321 vessel inspections for the year 2018/19 including large passenger ferries and cruise liners operating to/from Hull.
• Two Hull registered Freezer trawler which is granted EU Approval by the Authority; Cornelis Vrolijk FZN – Approval Number XA 004 (until Aug 2019) Frank Bonefaas (from August 2019) (see Page 1 photograph) Approval Number XA 015
• Two Hull registered Factory trawlers which are granted EU Approval by the Authority; Norma Mary – Approval Number XA 011 (Suspended Aug 2019) Kirkella – Approval Number XA 014
d) The numbers of imported food items are shown in the following table.
201 7/18 201 8/1 9 Weight of Food Landed 2,948,217 951,772 Groupage Containers Investigated 71 27 Groupage Containers Containing Food 0 0
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Kirkella – Hull registered EU Approved Factory Fishing Vessel
It is pleasing to note that the Kirkella, granted EU Approval by the Authority, will discharge catches of frozen fish in Hull.
2.5 Enforcement Policy
The Hull & Goole Port Health Authority has a documented Food Safety Enforcement Policy available on request and which can be downloaded from the Authority’s website along with this Food Service Plan.
3. SERVICE DELIVERY
3.1 The Authority aims to carry out all inspections of food premises and sampling of food and imported food in accordance with the Food Safety Act, Food Safety & Hygiene Regulations, Official Feed & Food Controls Regulations, Trade in Animals & Related Products Regulations, Animal By-Products Regulations, Contaminants in Food Regulations and other relevant EU food law together with the Food Law Code of Practice and guidance documents.
3.2 The profile of the Authority's food premises is as follows:
Cold store 1 Dock sheds and Storage Tanks 6 Restaurants/Canteens/Cafes 4 10
Page 39 of 48 Factory 1 Manufacturers/Processors 3 Passenger Ferries 4 Fishing Vessel 1 Inspection Facility 1
3.3 This Authority does not act as "home authority" for any land-based food business.
3.4 Whilst the Authority strives to provide relevant advice to food businesses on request, it should be remembered that all such advice is given in good faith and should be qualified by reference to independent legal advice.
3.5 In 2018/19 one food complaint was received.
3.6 In 2018/19 the Authority submitted 425 bacteriological samples of potable water and 265 legionella samples from vessels and hydrants supplying such water.
3.7 This Authority investigates all suspected and laboratory confirmed cases of food poisoning and all other cases of foodborne illness in consultation with the Port Medical Officer of Health.
3.8 Food safety incidents.
All food hazard warnings and rapid alerts received by the Authority are dealt with under the requirements of the Authority's Food Hazard Warnings Procedure and Code of Practice. Many of the warnings given relate to food products not retailed in our area; however, each must be assessed to ascertain their relevance to this Authority. Imported food products also have their own electronic rapid alert warning system and these must also be similarly assessed for their relevance to this Authority. Any action taken is recorded.
Sadly, the incidence of clandestine, unauthorised immigration to the UK via the Humber ports continues to rise with several incidents recorded so far in 2019. The numbers involved in individual incidents are also increasing, often involving vulnerable people being transported within locked containers and trailers arriving from other EU ports. Whilst the immediate responsibility rests with UK Border Force and the Police, we become involved when the cargo is of foodstuffs and there is contamination causing a risk to food safety. The most common outcome is that the whole consignment is destroyed under our supervision and in liaison with the Food Standards Agency Incidents Team.
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3.9 This Authority has representatives on the following bodies and committees relevant to the food service: National C.I.E.H. Port Health Group Local Humber Authorities Food Liaison Group Humber Region Chief Environmental Health Officers’ Group
3.10 The training needs of the staff are monitored by the Chief Port Health Inspector in accordance with the Training Policy & Procedure in order that annual training needs, based on the CIEH Competence Framework for Port Health Regulators and CPD requirements are fulfilled. A documented individual training record is maintained.
4. QUALITY ASSESSMENT
4.1 All duties undertaken by the Authority are reviewed at least annually with the aim of best practice, continuous improvement and “Best Value”.
4.2 The Authority’s secure IT server holds the food service data in compliance with the General Data Protection Regulation.
4.3 The quality and accuracy of work undertaken by all staff is subject to review by the Chief Port Health Inspector and Peer Review in accordance with the Internal Monitoring Procedure.
4.4 A programme of Inter Authority Audits has been in existence since 2003 under the guidance of Humber Authorities Food Liaison Group and overseen by the Humber Chief Environmental Health Officers’ Group.
5. REVIEW OF SERVICES
5.1 During 2018/19 this Authority carried out 100% of its programmed food premises inspections.
5.2 The Authority has its own website which includes pages dedicated to 12
Page 41 of 48 Imported Food Control and Food Safety with downloadable service documents, including this Food Service Plan. www.hullandgoolepha.gov.uk
5.3 The Chief Port Health Inspector reviewed and renewed the Authority’s Service Level Agreement with Public Health England Laboratory Service.
5.4 The Authority takes ships drinking water samples for bacteriological analysis. We issue a sample report and a certificate.
5.5 The EU regulations include the provision for a charging mechanism to be applied to certain high-risk imported food consignments arriving in the Designated Point of Entry at Hull.
5.6 The Animal By-products Regulations provide the legislative framework for the control of international catering waste from ships, especially important in the control of animal diseases such as foot and mouth disease throughout our large area.
5.7 The UK Food Safety & Hygiene Regulations 2013 provide a greater level of harmonisation across the EU, being based on EU Regulations.
The aim is to provide a “Farm to Fork” approach to food safety and these regulations are supported by the Official Feed & Food Regulations. The Authority has responsibility for the approval of certain specified establishments such as cold stores and fishery products establishments, including factory and freezer trawlers within our area (see paragraph 2.4). The legislation is also supported by the revised FSA Food Law Code of Practice.
It should be remembered that ships are defined in legislation as “food premises” and as such are within the scope of our inspection programme under the Food Hygiene Regulations and the International Health Regulations, ratified by the World Health Organization in 2005. We are also an approved port for the issue of international Ship Sanitation Certificates in line with international and UK law. In 2018 – 2019 we issued 174 Ship Sanitation Certificates.
5.8 The UK referendum of June 2016 resulted in a decision to leave the EU and the past three years have seen a great deal of political manoeuvring in the UK/EU and the rest of the world. The coming months and years will undoubtedly present further extraordinary challenges and opportunities. Like all public services we must await the necessary clarity as it inevitably unfolds. But it is vitally important that port health authorities continue to be consulted on proposed policy and legislative changes, particularly in the field of imported food and feed controls.
In August 2017 we carried out a monitoring exercise to evaluate the volume of food consignments of EU origin arriving through our Humber ports. Our results showed that approximately 153,000 tonnes of various EU foodstuffs 13
Page 42 of 48 arrived in August. Currently, such products have “freedom of movement” within the EU without hindrance of port health border checks on arrival. Conversely, any food arriving from outside the EU is subjected to rigorous checks at the point of entry. It is not at all certain what, if any, additional checks will eventually (following a transitional period) be imposed on food arriving here from the EU after our withdrawal. The Chief Port Health Inspector is closely involved with national and local EU withdrawal planning with emphasis on “no deal” preparation. We must await the political outcome and trust that any additional port health resources required will be made available.
6. DOCUMENT REVIEW
6.1 This Food Service Plan shall be the subject of a review by the Chief Port Health Inspector, at least annually or as necessary, to meet any new legislation and/or guidance issued.
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Office: 257 Hessle Road Kingston upon Hull HU3 4BE 8:30 am – 4:30 pm Monday - Friday
Chief Port Health Inspector Laurence H Dettman MCIEH
Tel: 01482 324776 (24 hours)
Email: [email protected] Website: www.hullandgoolepha.gov.uk
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Page 44 of 48 HULL AND GOOLE PORT HEALTH AUTHORITY
Report to the Hull and Goole Port Health Authority
10 September 2019 ______
Planning for United Kingdom withdrawal from the European Union - Update
______
FOR INFORMATION
1. Purpose of Report and Summary
To provide the Board with a further update on border preparations for the UK’s withdrawal from the European Union, following the referendum decision of June 2016.
2. Main Body of Report
Members will be aware that the main thrust of Government preparation activity has been to prepare for a “no-deal” exit. Due to the prevailing political situation, which led to two extensions of Article 50 being granted by the EU, the latest deadline for UK exit is now 31 October 2019.
The Government position is that they will continue to seek a satisfactory exit deal with the EU, but should this be not be achievable, we will leave by default on 31 October 2019.
The recent change of Prime Minister has seen the escalation of “no-deal” planning with emphasis on the preparedness at UK ports to ensure that imports and exports continue to flow as efficiently as possible.
Additional Government finance has been provided to local authorities and Local Resilience Forums to assist in portal contingency planning.
UK Port Health Authorities have been recognised as key players in the complex food and feed import/export regimes.
As Chief Port Health Inspector I continue to represent the interests of this Authority and UK port health in general, attending many meetings, teleconferences, visits and Local Resilience Forum (LRF) events. The Government Border Delivery Group has been the lead player in national and local “no-deal” planning for the last 2 years or so and the frequency of meetings and communications have recently been increased as we approach 31 October.
Below is a summary of the current thinking on how port health imported food controls will work in the event of a “no-deal” scenario.
However, it is important to note that the impact will inevitably vary from one UK port to another, dependent on the geographical location and nature of trade and shipping using each port. For example, the Humber Ports complex has very different trade patterns to those of say, Liverpool,
Page 45 of 48 Southampton and Dover. Located on the East Coast, we have developed our ports to accommodate and take advantage of primarily UK/EU trade, which hitherto has enjoyed freedom of movement under EU harmonized rules. Hence, no port health checks are carried out on the vast amounts of foodstuffs of European origin entering the UK, mainly by freight ferries and container vessels. Other ports have concentrated on their trade links with non-EU counties and UK withdrawal will probably, in some cases, have a minimal effect.
The EU have stated that without a deal, UK imports to the EU will be subject to their established checking regimes which have evolved over 40 years or more to protect the EU Single Market. This will undoubtedly present a challenge for UK manufacturers, suppliers and exporters, especially considering the “Just in Time” delivery philosophy of modern trade.
UK port health will not be responsible for any checks on food exports and we are informed by ports in other EU Member States that their preparation and readiness for “no-deal” is very advanced. I was pleased to accompany other Humber LRF representatives on a Government funded liaison visit to the ports of Rotterdam and Zeebrugge in February and observe their comprehensive planning operations.
Our specialist interest lies with the complexities of imported food controls and we now know that, at least for a transitional period, we will not be tasked with any additional physical checks on imported EU foodstuffs. To require this from “Day 1” would undoubtedly lead to long delays at the ports with the widely publicised potential consequences.
There will be some additional documentary checks on imported fishery products, but I am confident that we can cope with the extra workload, which will be a chargeable service.
However, it is vital that we look further ahead to the end of such a post-withdrawal transitional period, and the potential introduction of port health physical checks on EU foodstuffs. This will require a robust and pragmatic approach by UK Government, its agencies and stakeholders in providing sufficient extra resources and necessary infrastructure. The Authority will also need to engage in effective forward planning for such eventualities.
The ongoing preparations and close liaison with Humber port operators and other partners is crucial in our collective preparedness for the predicted seismic shift in food and feed import/export controls.
On a related theme, work is continuing as we prepare for Hull to be granted approval as a Border Inspection Post to enable the importation and checking of non-EU products of animal origin. This exciting development is seen as an essential addition to the continuing success of the port in attracting additional trade and aiding local prosperity. At present we are unsure whether we will have an EU or UK Border Inspection Post?
I will endeavour to keep the Board informed of developments as they unfold.
Laurence H Dettman, Chief Port Health Inspector
September 2019
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