AGENDA Township of South Stormont
Wednesday, May 8, 2019, 5:00 PM 2 Mille Roches Road Long Sault ON Pages
1. Call Meeting to Order / Opening Remarks
2. Confirmation of Agenda
3. Disclosure of Pecuniary Interest
4. Presentations
5. Public Meeting
6. Delegations
a. Highway 138 Commuter Parking Update, Gizelle Cotton (MTO) 4 - 26 and Angelo Renon (Stantec)
b. SDG County Library, Karen Franklin 27 - 34
7. Adoption of Minutes
a. April 24, 2019 35 - 40
8. Consent Items
a. Stormont Yacht Club Correspondence 41 - 42
b. Monthly Activity Summary-Director of Building/CBO 43 - 45
c. Monthly Activity Summary-Director of Corporate Services/Clerk 46 - 47
d. Monthly Activity Summary-Finance Department 48 - 49
e. Monthly Activity Summary–Fire Chief 50 - 52 f. Monthly Activity Summary-Director of Parks & Recreation 53 - 54
g. Monthly Activity Summary-Director of Planning/EDO 55 - 56
h. Monthly Activity Summary-Director of Public Works 57 - 59
9. Consideration of Items Requiring Discussion
10. Key Information Reports
a. Information Technology Master Plan Update 60 - 62
11. Action Requests
a. Renewal of Health and Safety Policy Statement 63 - 65
b. Investing in Canada Infrastructure Program 66 - 68
c. Physician Recruitment and Retention Committee (South 69 - 70 Stormont and South Dundas)
12. Committee / Council Member Reports
Upper-Tier Report
Cornwall Township Historical Society
Lost Villages Historical Society
Raisin Region Conservation Authority
South Stormont Sports Hall of Fame
Volunteer Appreciation Committee
13. By-laws
a. By-law No. 2019-038 Clean Yards By-law 71 - 79
b. By-law No. 2019-046 Close Parts of Sunset Drive 80 - 81
c. By-law Nos. 2019-047 and 2019-048 Accept the Transfer and 82 - 85 Dedication of Lands for Highway Purposes
d. By-law No. 2019-049 Dedicate Part of Mill Street as Highway 86 - 88
14. Motions and Notices of Motions
Page 2 of 88 15. New Business
16. Closed Meeting
17. Ratification By-Law
a. 2019-050
18. Adjournment by Resolution
Page 3 of 88 Commuter Parking Lot on Highway 138 (GWP 4168-15-00)
WP 4139-16-01 - 1 km North of Dundas Street, Township of South Stormont (St. Andrews West)
WP 4138-16-01 - Highway 138 Northeast of the Cornwall Centre Road and Brookdale Avenue Intersection
Council Presentations 2019
Page 4 of 88 Agenda
1 Study Areas 2 Study Purpose 3 Environmental Assessment Process 4 Consultation 5 Alternatives 6 Recommended Plans 7 Next Steps 8 Questions
Page 5 of 88 Study Areas
Page 6 of 88 Study Purpose
• The purpose of the Detail Design study is to design two commuter parking lots on the sites previously identified during the Highway 138 Preliminary Design Study (GWP 4015-08- 00).
Page 7 of 88 Preliminary Design Study The Preliminary Design and Class EA Study was completed for operational and safety improvements to approximately 35 km of Highway 138 between Highway 417 and Highway 401 in the City of Cornwall and the Townships of North Stormont and South Stormont. The purpose of the study was to identify a ‘Recommended Plan’ for improvements as part of the Ministry’s ongoing review of safety and operational needs for the provincial highway network.
The Recommended Plan identified two potential commuter parking lot sites within the project limits. One commuter parking lot will be located approximately 1 km north of Dundas Street (St. Andrews West), on the east side of Highway 138. The second commuter parking lot will be located on the north side of Cornwall Centre Road, just east of Brookdale Avenue.
Page 8 of 88 Environmental Assessment Process
• These two studies are being carried out under the requirements of the Class Environmental Assessment (EA) for Provincial Transportation Facilities (2000)
• This studies fall within the scope of a Group “B" project.
Page 9 of 88 Consultation Process
• Notice of Study Commencement – December 2018
• Online Public Information Centre – December 5, 2018 - January 4, 2019 - Present Commuter Parking Lot Alternatives, Evaluation and Recommended Plan We are here
• Design and Construction Report (DCR) 30-day Public Review Period – Spring/Summer 2019
Page 10 of 88 External Agencies and Stakeholders
• United Counties of Stormont, Dundas, and Glengarry • Township of South Stormont • City of Cornwall • Township of North Stormont • Indigenous Communities • Ministry of Natural Resources and Forestry • Ministry of Tourism, Culture and Sport • Ministry of Environment, Conservation and Parks • Emergency Service Providers • Snowmobile Associations • Transportation (bus) Service Providers • South Stormont and Cornwall Chambers of Commerce • School Boards Page 11 of 88 • Raisin Region Conservation Authority St. Andrews Recommended Plan
• The commuter parking lot plan includes the following components: • 28 standard parking spaces • 3 barrier free parking spaces • 1 van spaces • Illumination and signage • Bus loop
Page 12 of 88 St. Andrews Alternative 1
Page 13 of 88 St. Andrews Alternative 2
Page 14 of 88 St. Andrews Alternative 3
Page 15 of 88 St. Andrews Recommended Plan
Page 16 of 88 Brookdale Recommended Plan
• The commuter parking lot plan includes the following components: • 65 standard parking spaces • 4 barrier free parking spaces • 2 van spaces • Illumination and signage • Bus loop
Page 17 of 88 Brookdale Alternative 1
Page 18 of 88 Brookdale Alternative 2
Page 19 of 88 Brookdale Alternative 3
Page 20 of 88 Brookdale Alternative 4
Page 21 of 88 Brookdale Recommended Plan
Page 22 of 88 Brookdale Landscape Plan
Page 23 of 88 Recommended Plans- Property
Property Impacts • The Recommended Plans are located entirely on MTO land and therefore no private property will need to be purchased.
Page 24 of 88 Next Steps
• Finalize Recommended Plans • DCR 30-day Public Review Period – Spring/Summer 2019 • Construction anticipated Fall 2019
Page 25 of 88 Questions?
Page 26 of 88 Page 27 of 88 Re-imagine the Library!
Page 28 of 88 Page 29 of 88 Keep Growing
Page 30 of 88 Programs & Events
SAVE THE DATE
Page 31 of 88 Coming Soon…
Page 32 of 88 Coming Soon…
Page 33 of 88 Stay Connected
sdglibrary.ca
facebook.com/sdgcountylibrary
@sdglibrary
@sdgcountylibrary
Page 34 of 88
TOWNSHIP OF SOUTH STORMONT REGULAR MEETING MINUTES
THE TWENTY-SECOND MEETING April 24, 2019
Council Present Mayor Bryan McGillis Deputy Mayor David Smith Councillor Andrew Guindon Councillor Jennifer MacIsaac Councillor Cindy Woods Staff Present Kevin Amelotte, Director of Parks and Recreation Gilles Crepeau, Fire Chief Hilton Cryderman, Director of Building/CBO Ross Gellately, Director of Public Works Loriann Harbers, Director of Corporate Services/Clerk Cindy Piche, Director of Finance/Treasurer Peter Young, Director of Planning/EDO Ashley Sloan, Clerk's Assistant ______
1. Call Meeting to Order / Opening Remarks A regular meeting of Council commenced at 5:00 PM at the South Stormont Town Hall. 2. Confirmation of Agenda 3. Disclosure of Pecuniary Interest Councillor MacIsaac disclosed a potential pecuniary interest with Item 11 c) 2019 Grant Application report due to her involvement with the Ingleside Firefighters Association. Both Mayor McGillis and Deputy Mayor Smith disclosed a potential pecuniary interest with Item 11 c) 2019 Grant Application report due to their involvement with the Knights of Columbus. 4. Presentations 5. Public Meeting 6. Delegations a. Ontario Provincial Police Sergeant Ameen Khan was in attendance to provide an overview of the work of the Ontario Provincial Police in South Stormont. b. Caneau Water and Sewage Operations, Bill Bryce and Rick Eamon Messrs Rick Eamon and Bill Bryce, Caneau Water and Sewer Operations were in attendance to explain changing roles within the organization for the future. c. South Nation Conservation, Ronda Boutz and Sandra Mancini Ms. Ronda Boutz and Ms. Sandra Mancini, South Nation Conservation (SNC) were in attendance to provide an overview of the programs offered by SNC and forest conservation initiatives. 7. Adoption of Minutes
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Resolution No. 120/2019 Moved by: Councillor MacIsaac Seconded by: Councillor Woods That the minutes of the April 10, 11 and 16, 2019 meetings be adopted as circulated. CARRIED
8. Consent Items Resolution No. 121/2019 Moved by: Deputy Mayor Smith Seconded by: Councillor MacIsaac That all items under the Consent Items section of the Agenda be approved as recommended. CARRIED
9. Consideration of Items Requiring Discussion 10. Key Information Reports a. Planning / Economic Development - Public Notice Standards for Planning Applications 11. Action Requests a. Declare May 5-11, 2019 as Emergency Preparedness Week Resolution No. 122/2019 Moved by: Councillor MacIsaac Seconded by: Councillor Woods Whereas Emergency Preparedness Week is a national awareness initiative that has taken place annually since 1996; And Whereas Emergency Preparedness Week encourages Canadians to take three simple steps to become better prepared to face a range of emergencies: Make a plan, Build a kit, Stay informed; And Whereas the safety of our community is the responsibility of each of us and by taking an active role in your community, you are helping to build a culture of preparedness in Canada. Now therefore be it resolved that Council hereby declares May 5- 11, 2019 as Emergency Preparedness Week in the Township of South Stormont. CARRIED
b. Installation of Public Bird Feeder at Ault Park Resolution No. 123/2019 Moved by: Councillor Guindon Seconded by: Councillor Woods That Council approves the proposal from the Cornwall and Area Birding Club to install a public bird feeder in the north section of the Ault Park property. CARRIED
2 Page 36 of 88 c. 2019 Municipal Grants Councillor MacIsaac left the room while the grant application from the Ingleside Firefighters Association was considered. Both Mayor McGillis and Deputy Mayor Smith left the room while the grant application from the Knights of Columbus was considered. Resolution No. 124/2019 Moved by: Councillor Woods Seconded by: Deputy Mayor Smith That Council authorize the following cash grants for 2019: Eastern Ballbroomers Men’s Elite Team - $250; Stormont Agricultural Society (Fair) $500 +/- $1,200 for tipping fees; Stormont Plowman’s Association - $200; and Upper Canada Playhouse - $400. Furthermore, that Council authorize the following requests received for services and in-kind grants for 2019: Cornwall Motor Speedway - $185; Friends of the Bird Sanctuary - $340; Ingleside Craft and Trade Show - $185; SDG Fitness/Seaway Fitness - Fundraiser $150; Sexual Assault Support Services of SDG & A - $50; South Stormont Chamber of Commerce - $35; Stormont Agricultural Society – Stormont County Fair - $1,730; potential requests for in-kind services - $9,565. CARRIED
Resolution No. 125/2019 Moved by: Deputy Mayor Smith Seconded by: Councillor Guindon That Council authorize a cash grant in the amount of $2,500 and in-kind services in the amount of $1,740 to the 2019 Ingleside Firefighters Association Annual Summer Event. CARRIED
Resolution No. 126/2019 Moved by: Councillor MacIsaac Seconded by: Councillor Guindon That Council appoints Cindy Woods to act as chair for recommendation authorizing a 2019 cash grant and in-kind services to the Knights of Columbus #10416. CARRIED
Resolution No. 127/2019 Moved by: Councillor MacIsaac Seconded by: Councillor Guindon That Council authorize a cash grant in the amount of $1,000 and in-kind services in the amount of $1,740 to the Knights of Columbus #10416 for their 2019 summer event. CARRIED
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d. St. Andrews West Walking Tour Director Amelotte provided an overview of a proposal from the St. Andrews Church and the Cornwall Township Historical Society for a St. Andrews Walking Tour. Discussion included the need to budget for the project and ensure a clear work plan and logistical details are refined. Resolution No. 128/2019 Moved by: Deputy Mayor Smith Seconded by: Councillor MacIsaac That Council thank the Cornwall Township Historical Society and the St. Andrews Church for their proposal however, decline the opportunity to operate a walking tour in St. Andrews West for 2019. Further, that Council instruct staff to investigate options for consideration as part of 2020 budget deliberations. CARRIED
e. SDG Regional Incentives Program Agreement for the Lion Motel Resolution No. 129/2019 Moved by: Councillor MacIsaac Seconded by: Councillor Woods That Council authorizes the Township of South Stormont to enter into a Regional Incentives Program Financial Agreement with Jagruti Patel and the United Counties of Stormont, Dundas and Glengarry for improvements to 15956 County Road 2, Long Sault, and that the Mayor and Clerk be authorized to sign all relevant documents. CARRIED
f. 2018 Water Wastewater Annual Summary Reports Resolution No. 130/2019 Moved by: Councillor Guindon Seconded by: Councillor Woods That Council acknowledge receipt of the 2018 Summary Reports before March 31, 2019, for the following water systems: a. Long Sault-Ingleside Regional Water Treatment Plant, b. Newington Water Treatment Plant, c. St. Andrews/Rosedale Distribution System, and Receipt of the 2018 Annual Performance Reports before March 31, 2019, for the following wastewater systems: a. Long Sault Wastewater Treatment System, and b. Ingleside Wastewater Treatment System. CARRIED
12. Committee / Council Member Reports Upper-Tier Report Cornwall Township Historical Society Lost Villages Historical Society Raisin Region Conservation Authority South Stormont Sports Hall of Fame Volunteer Appreciation Committee
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13. By-laws a. By-law No. 2019-040 Mobile Device Policy Resolution No. 131/2019 Moved by: Deputy Mayor Smith Seconded by: Councillor Guindon That By-law No. 2019-040, being a by-law to adopt a Mobile Device Policy, be read and passed in open Council, signed and sealed this 24th day of April, 2019. CARRIED
b. By-law No. 2019-041 Prohibit Heavy Trucks (Atchison Road) Resolution No. 132/2019 Moved by: Councillor MacIsaac Seconded by: Councillor Guindon That By-law No. 2019-041 being a by-law to prohibit heavy trucks on Atchison Road for the duration of construction on the County Road 36 - Highway 401 overpass, be read and passed in open Council, signed and sealed this 24th day of April, 2019. CARRIED
c. By-law No. 2019-042 Amend By-law No. 2019-031 Fees and Charges Resolution No. 133/2019 Moved by: Councillor Woods Seconded by: Councillor MacIsaac That By-law No. 2019-042, being a by-law to amend By-law No. 2019-031, being the Fees and Charges By-law, be read and passed in open Council, signed and sealed this 24th day of April, 2019. CARRIED
d. By-law No. 2019-043 Delegation of Authority - Property Assessment Appeals Resolution No. 134/2019 Moved by: Councillor MacIsaac Seconded by: Deputy Mayor Smith That By-law No. 2019-043, being a by-law to delegate certain powers and duties to an officer of the municipality, be read and passed in open Council, signed and sealed this 24th day of April, 2019. CARRIED
e. By-law No. 2019-044 Authorize the Final Tax Levy for 2019 Resolution No. 135/2019 Moved by: Councillor Guindon Seconded by: Deputy Mayor Smith That By-law No. 2019-044, being a by-law to levy and adopt the 2019 tax rates, be read and passed in open Council, signed and sealed this 24th day of April, 2019. CARRIED
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14. Motions and Notices of Motions 15. New Business 16. Closed Meeting 17. Ratification By-Law Moved by: Councillor Guindon Seconded by: Councillor Woods That By-law No. 2019-045 to adopt, confirm and ratify matters dealt with by resolution, be read and passed in open Council, signed and sealed this 24th day of April, 2019. CARRIED
18. Adjournment by Resolution Resolution No. 137/2019 Moved by: Deputy Mayor Smith Seconded by: Councillor MacIsaac That Council adjourn this meeting at 6:16 PM and return to the call of the chair. CARRIED
______Mayor
______Clerk
6 Page 40 of 88 Page 41 of 88 Page 42 of 88 Township of South Stormont MONTHLY ACTIVITY SUMMARY Building Department
To: Council From: Hilton Cryderman, CBCO Date of Meeting: May 8, 2019 Reporting Month: April 2019 Subject: Monthly Activity Summary - Director of Building/CBO
Building permit statistics report for April 2019 with a comparison to April 2018:
Permits Permits Issued Same Period Difference 2019 2018 April YTD April YTD April YTD Residential Total Units 8 20 5 15 3 5 Single 6 16 5 12 1 4 Semi 1 2 0 0 2 3 Rowhouse 0 0 0 0 0 0 Apartment 0 0 0 0 0 0 Additions/Renos 8 12 4 12 4 0 Accessory Bldgs 2 7 0 4 2 3 Commercial 0 0 0 0 0 0 Add/Reno/Access 0 2 1 1 -1 1 Industrial 0 0 0 1 0 -1 Add/Reno/Access 0 1 0 0 0 1 Institutional 0 0 0 0 0 0 Add/Reno/Access 0 1 0 1 0 0 Demolition 0 2 1 3 -1 -1 Pools 2 2 0 2 2 0 Other 1 1 0 4 1 -3 (Farm/Tent/Solar) TOTAL 20 46 11 40 10 7 Total Construction Value Month $2,168,285.00 $1,483,678.00 $684,607.00 YTD $6,263,916.00 $5,669,640.00 $594,276.00
YTD – Year to date
Page 43 of 88
Work Completed:
April 1-5/19 – Building Technician attended OBOA course in Vaughan – Building Services April 2/19 – Attended CIP Committee meeting. April 2/19 – Attended COTW meeting. April 4 & 18/19 – Attended Director’s meeting. April 4 & 9/19 – Assisted South Glengarry with CBO interview/selection process. April 10/19 – Attended development proposal meeting – Moulinette Road property. April 11, 15, 18 & 25/19 – Onsite inspection – Forest Hill rear yard drainage complaint. April 12, 15, 17 & 25/19 – Onsite inspection/survey – Manning Road rear yard drainage complaint. April 16/19 – Attended meeting with developer and Director of Planning – review plans for conversion of existing buildings and property. April 16/19 – Building department software demo review with Dir. of Corporate Services. April 23/19 – Attended Evolta building permit software demonstration. April 25/19– Onsite inspections – drainage/encroachment complaint – Jim Brownell Blvd. & Abagail Cres. April 25/19– Onsite inspections – County Road #36 – rear yard drainage. April 25/19 – Attended CityWide building permit software demonstration. April 26/19 – Attended Mayor’s breakfast. April 29/19 – Attended CityView building permit software demonstration. April 30/19 - Attended pre-development meeting – Subdivision proposal (County Road #36 Property). Attended Director of Building/CAO meetings. The department issued 20 building permits. The department released 0 lot grading deposits. The department carried out 95 building inspections. The department closed 4 building permits (see below).
Closed Permits for April 2019 Permit Issue Date Address Work Description Closed Date Number 2019-058 2019-04-25 5410 COUNTY RD 12 CONNECT TO MUNICIPAL WATER 2019-04-26
2019-017 2019-03-22 2 - 15 DICKINSON CONVERT EMPTY SUITE TO BAKE 2019-04-15 DR SHOP 2019-014 2019-03-04 12 WALES DR REPAIR TO GARAGE WALL 2019-04-29
2016-092 2016-06-17 5185 HIGHWAY 138 REPLACE CONCRETE STEPS, 2019-04-11 LANDING AND RAILING Total Closed Page 44 of 88 4 Work in Progress:
Hickory Street rear yard swale reconstruction – Pending P. Eng. design quote. The 31 Bethune development project has new P. Eng. and Architect assigned to project. Review and comment on planning application circulations. Building Department permit statistics/information provided for MPAC, CMHC, Tarion, Stats. Can. & South Stormont Website. Open building permits – building staff continue to work on dormant files. Lot grading review and/or release of deposits. I have met with the GIS staff at the United Counties of SD&G and will be providing them with data to complete a Lot Grading GIS master layer. Building inspections, reports, compliance, reviews & interpretations. On-going meetings with several developers, contractors, agencies and property owners to review building proposals. Lawyer’s letters prepared for properties regarding outstanding Ontario Building Code work orders/inspection reports.
Respectfully submitted: Hilton G. Cryderman, CBCO Director of Building/CBO
Page 45 of 88 Township of South Stormont MONTHLY ACTIVITY SUMMARY Administration and Corporate Services
To: Council From: Loriann Harbers, Director of Corporate Services/Clerk Date of Meeting: May 8, 2019 Reporting Month: April 2019 Subject: Monthly Activity Summary-Director of Corporate Services/Clerk
Work Completed: April 1 – Student Interviews April 2 – Committee of the Whole April 3 – IT Policy Training April 4 – Directors Meeting April 8 – Meetings with individual staff members April 10 – Regular Council April 11 – Special Council April 12 – Clerks Forum (Kemptville) April 16 – AMCTO Cemetery Operation Training (Brockville) April 16 – IT Policy Training April 16 – Special Council April 17 – Municipal Conflict of Interest Webinar April 18 – Directors Meeting April 23 – Building Software Demonstration (Evolta) April 24 – Regular Council April 26 - Building Software Demonstration (Citywide) April 29 – Building Software Demonstration (Cityview) April 30 – Business Impact Analysis Conference Call
On-going duties: regular Council meeting preparation and follow up, correspondence including communication for information, agreements reviews, support to planning matters, legal matters, accounts’ reports review, lottery and marriage license processing.
Information Technology - Office 365 Setup / Security follow up / Network Assessment - Considerable amount of time reviewing IT agreements in advance of next steps with implementation for Managed Services and BeeOn (fire)
Work in Progress: eScribe Phase 1 coming to completion – being preparation of Phase 2 Software research (Building, Fire) Legal file(s) review Records retention (FileHold) deletion reports Cemetery Master Implementation
IT Placement Summary In January, 2019 Spencer Lalonde joined our staff as an IT intern through St. Lawrence College. His time with the Township came to an end mid-April. Below please find a summary of his experience at the Township of South Stormont. We were very pleased to have his assistance. Page 46 of 88
From Spencer Lalonde:
“During my work placement at the Township of South Stormont my IT knowledge base has greatly grown; the experience has also helped me grow as a person. I have had nothing but good experiences, whether it be with staff or even when trouble shooting difficult software/hardware and learning from the experience.
Throughout the placement I was introduced to several aspects of what an IT job entails. These activities included: Microsoft Office 365 Admin training, mobile device research, research into Mobile Device Managers (MDM) and policy regarding the MDM solutions, the installation of the Water Treatment Plants VPN project, research for IT equipment purchases, relocation of staff computers, the calendar migration from google to Microsoft office 365, testing the MDM solutions through test computers, testing the Intune MDM solution that was implemented, set up resource calendars in Microsoft Office 365, performed Water Treatment Plant IT maintenance, attended Access E11 (complaint tracker/ IT tickets system) update Webinar, testing the IT ticket system, IT policy presentation preparations, attended Windows 10 update and security webinar, Logitech warranty claim (mouse battery), County Garage photocopier replacement, printer troubleshooting, Microsoft Teams research, IT policy presentation revision, Intune MDM device enrollment, map printer troubleshooting, IT policy presentation, Arena Intune computer enrollment, IT equipment disposal policy research, Microsoft EM+S simulated attack research, Microsoft Teams testing, mobile phone plan research, and setting up new desktops and laptops.
Adam Aubin (my placement supervisor) has helped me to hone my skills, by continuing my development as an IT professional. The IT experience that I have gained through Adam’s guidance is invaluable, from security practices to hardware maintenance I feel that I am prepared to enter the world of IT and be successful. I would like to thank everyone at the township for the fantastic work environment and wish you all the best in the future. It has been an honour to do my placement at the Township of South Stormont.”
Respectfully submitted: Loriann Harbers, CMO, Director of Corporate Services/Clerk
Page 47 of 88 Township of South Stormont MONTHLY ACTIVITY SUMMARY Finance Department
To: Council From: Cindy Piché Date of Meeting: May 8, 2019 Reporting Month: April 2019 Subject: Monthly Activity Summary-Finance Department
Work Completed:
April 2nd– Committee of the Whole Meeting April 2nd – CIP Review Committee Meeting April 9th – Asset Management Program Development - webinar April 9th, 10th, 12th, 29th– Assessment Appeal internal discussions and gathering of information, meetings with legal counsel and meetings with third parties April 10th, 24th - Regular Council Meeting April 12th – Ontario Budget 2019 Briefing – webinar April 15th, 24th – Agreement review–Vadim SaaS; should be finalized in May April 17th – Grants Ontario Training for ICIP – webinar April 23rd – Drainage Grant session – transfer of duties April 24th – OMERS Workshop for Administrators – attended in person April 25th – Lease renewal initial discussion – rental of building(s) April 26th – Public Sector Accounting Disclosure Group Meeting – online April 26th – South Stormont Mayor’s Breakfast April 30th - Collaborative Policy-making: Investing in Your Asset Management Program – webinar April 30th – Tender April 25th – 2019 Datacall to Resource Productivity and Recovery Authority submitted April – Office cleanup to prepare for move Reviewed properties in arrears: o Followed up on inquiries from notices mailed o Year over year dollar comparison of taxes receivables shows a trend of decreasing 2nd and 3rd year receivables o Approximately $150,000 of the third year in arrears is due to a few properties that have gone through the registration process Monthly – cash receipting, accounts payable, payroll, receivables, past due reminder notices, supps and omits, adjustments to taxes and water/sewer accounts including assessment and ownership changes, GL analysis Page 48 of 88
Throughout the Month/Work in Progress: Year End ongoing o Lease reconciliations o Reporting, schedules and various reconciliations ARB new requirements o Reviewed properties of interest o General appeals completed . Minutes of Settlement signed in April adjusting property assessment values for 2017, 2018 and 2019 +; total impact on 2019 Municipal Tax revenue is a decrease of $8,449: Municipal Municipal Education Property Special County Tax Tax Tax Area Rate 2017 $ (1,124) $ (231) $ (1,566) $ (1,842) 2018 $ (2,247) $ (496) $ (3,122) $ (3,522) 2019 $ (3,534) $ (817) $ (4,579) $ (4,985) Impact on 2019 $ (6,905) $ (1,544) $ (9,267) $ (10,349) Tax Revenue
o General appeals in process . Currently 1 appeal in process with Township participation – dates of meetings noted above iCity/VADIM, ongoing o Troubleshooting, technical support o Utility Billing issue resolved o Printing issues and freezing are still ongoing o Continued discussions with VADIM to improve support and capabilities
Work to resume in May/June: Water and Waste Water Rate Study Update, ongoing o Compilation and review data o Meetings with Watson & Associate Asset Management ongoing o Acquired professional services to assess and document assets for asset management plan
Taxes Receivable: Taxes Receivable as at the end of Period 4 (April) Taxes % of % of % of 01-May-19 01-May-18 01-May-17 Receivable total total total Current $ 1,218,731 47.5% $ 1,290,493 48.6% $ 1,241,451 45.7% 1 Year 763,163 29.7% 770,507 29.0% 845,865 31.2% 2 Years 293,564 11.4% 377,092 14.2% 416,909 15.4% 3 + Years 292,056 11.4% 215,329 8.1% 209,648 7.7% Total $ 2,567,515 $ 2,653,422 $ 2,713,873
Page 49 of 88 Township of South Stormont MONTHLY ACTIVITY SUMMARY Fire and Rescue Department
To: Council From: Gilles Crepeau Date of Meeting: May 8, 2019 Reporting Month: April 2019 Subject: Monthly Activity Summary – Fire Chief
Work Completed: April 1: Weekly Meeting with MLEO & FPO April 1: Reviewed Code of Conduct Policy April 2: Meeting with EMO Provincial Field Officer April 3: Attended Structure Fire on Headline Rd April 4: Attended Transport Fire on 401 April4: Attended Animal Control By-Law with By-Law Officers in Winchester April 5: Pump/Tanker inspection at Battleshield April 8: Rescue 1 repairs at Battleshield April 9 & 10: Meetings with representative from Dillion Consulting April 11: Reviewed Automatic Aid Agreement with Chief of South Dundas April 12: Interviews with recruits April 15: Attended County Council Communications Infrastructure April 16: Attended Brush Fire on Eligh Beckstead Rd April 18: SMT Meeting, Officers Meeting with Station 4 April 23: Code of Conduct for South Stormont Fire Rescue April 24: Respect in the Workplace for South Stormont Fire Rescue April 25: Dispatch meeting with Cornwall Police April 26: Code of Conduct for South Stormont Fire Rescue April 29: Weekly Meetings with MLEO & FPO April 30: Attended Municipal 511 training at Counties. Tender opening for MLEO Vehicle
Work in Progress: Inspection Orders and concerns from Township residents Smoke Alarm and Carbon Monoxide Program Home Safe Home Program Continuing review of SSFR SOGs Reviewing Ministry training standards Reviewing Provincial Community Risk Profile Tapp-C Program. Code of Conduct Policy
Page 50 of 88 Respect in the workplace Policy Smoke detector and Co Program for Seniors Weekly Meetings with By-law and FPPEO Automatic Aid Agreement with South Dundas Repairs of Pump/Tanker FPO 2019 Inspections Community Smoke Detector Program SDG Animal Control By-law RFP By-Law Officers Vehicle On Line Training Program Implementation
Station 1 Pump Ops Small Pumps
Station 2 First Aid and CPR Certification
Station 3 First Aid & CPR Certification
Station 4 First Aid and CPR Certifications
Fire Prevention Weekly meetings with the Fire Chief. Meetings with Chief Building Official and Municipal By-law Enforcement Officer regarding concerns within the Township. Prepared 2019 Annual Inspection Schedule. Prepared Emergency Week materials. Fire responses – 2 Contacted TSSA for natural gas concern at residence.
Public Education Visit local daycare. Girl Guides visited Station 1. Prepared Alarmed for Life program.
Page 51 of 88 Incident Summary
Date Incident Response Type Total Responders April 3 Highway 138 Sight of Smoke 6 April 4 Highway 401 Vehicle Fire 8 April 7 Barcier Lane Vehicle Fire 8 April 12 Anderson Road Vehicle Fire 8 April 13 Marydale Avenue CO Alarm Activated 6 April 16 Rombough Road Grass Fire 14 April 17 Trillium Road Medical Assist 6 April 17 Lefebvre Road Brush Fire 6 April 17 Northfield Road Medical Assist 4 April 18 Highway 138 Power Lines Down 6 April 21 Moulinette Road Medical Assist 4 April 21 Dale Street Gas Leak 6
Municipal Law Enforcement Officer Report
Reported cases investigated:
Animal Control 4
Fires 3 Civic Number Fences Pool Fences Nuisance 2 Parking/Traffic 2 Permits/Licenses Pool Property Standards 8 Property Standards - Lawns Zoning 2 Miscellaneous 3 Totals 11
Page 52 of 88 Township of South Stormont MONTHLY ACTIVITY SUMMARY Parks and Recreation Department
To: Council From: Kevin Amelotte Date of Meeting: May 8, 2019 Reporting Month: April 2019 Subject: Monthly Activity Summary- Director of Parks & Recreation
Work Completed: April 1: Meeting with the Friendly Circle Seniors’ Club Executive April 2: Meeting with the St. Andrews Walking Tour group April 2: Attended Council Meeting (COTW) April 4: Attended Volunteer Appreciation Committee meeting April 8: Closed on-line registration for summer programs April 10: Road Tour with SLPC for clearing of vistas April 10: Set-up for Volunteer Appreciation Gala April 10: Student interviews April 10: Attended regular meeting of Council April 11: Final set-up for Volunteer Appreciation Gala April 11: Option review meeting for Master Plan RFP April 12: Attended Volunteer Appreciation Gala April 13: Clean-up of hall and set-up of Minor Hockey Banquet April 15: Meeting with the Lost Villages Historical Society April 16: Attended Council Meeting (COTW) April 17: Attended meeting for the Active Transportation Summit April 17: Hosted Public Information Session for the Heritage Centre April 23: Student interviews April 24: Attended meeting with the SLPC April 24: Attended regular meeting of Council April 26: Attended EOHU training regarding Smoke Free Ontario Act April 30: Attended Volunteer Appreciation Committee Meeting April 30: Attended Annual General Meeting for the Sports Hall of Fame
Work in Progress: Development and implementation of recreation facilities policies and standard operating procedures (on-going). Research and planning for the Recreation Master Plan. Lease agreement options for the Lost Villages Historical Society. Future planning options for the Raisin River Heritage Centre. Planning of the 2019 Eastern Ontario Active Transportation Summit. Updates to the facility rental agreement forms. Review of applications for the 2019 seasonal employee positions. Planning 2019 employee training sessions. Installation of bird feeder at Ault Park Research and options for a walking tour in St. Andrews Student training and workplans Page 53 of 88 Delivery of Spring/Summer programs Job advertisement and search for a new Recreation Operator II Open outdoor facilities for general use and rental programs Capital improvements to the Ingleside Community Park Review of the Township Facility Naming Policy Capital improvements to the Long Sault Arena Research and Public Consultation for improvements to McLennan Park
Other Parks and Recreation Updates:
Volunteer Appreciation Gala: The event was held at the South Stormont Community Hall on April 12, 2019. It was attended by 132 individuals that represented 22 volunteer organizations that provide service to residence in South Stormont. Staff is preparing the final budget for the event and will present a final report at the Council meeting scheduled for May 22, 2019.
Raisin Region Heritage Centre: Staff hosted a public information session regarding the Heritage Centre on April 17 in St. Andrews. The event was attended by 19 members of the public who were able to provide opinions and suggestions for the future of the facility and artifacts that are currently being stored at this location. Staff will collect all of the information that has been received and research more options before providing Council with a formal update.
Smoke-Free Ontario Act: Staff attended a training session at the EOHU office to gather more information about changes that affect the regulations for smoking or vaping in publicly owned facilities or workplaces. New responsibilities for signage and policies were addressed. The Township was also provided with new signs to comply with these regulations. Staff will work at replacing the old signs while we open our park facilities in the month of May, the other signs will need to be installed in our Township operated facilities and all Township owned vehicles.
Page 54 of 88 Township of South Stormont MONTHLY ACTIVITY SUMMARY Planning and Development Department
To: Council From: Peter Young, Director of Planning/EDO Date of Meeting: May 8, 2019 Reporting Month: April 2019 Subject: Monthly Activity Summary-Director of Planning/EDO
Work Completed: April 1, 2019 – Director meeting regarding LPAT matters with solicitor and County Planner in Ottawa April 1, 2019 – Staff meeting with landowner regarding severance opportunities April 1, 2019 – Committee of Adjustment meeting April 2, 2019 – Staff attended Housing & Homelessness “Town Hall” meeting April 3, 2019 – EDOWG meeting April 4, 2019 – Director’s Meeting April 6, 2019 – Attendance at Teeny Tiny Summit in Calabogie April 5, 2010 – Director telephone conference regarding LPAT matters April 5, 2019 – Director meeting with RRCA to discuss fees/payment for applications April 8, 2019 – Staff meeting with landowner regarding severance & site plan April 10, 2019 – Staff meeting with landowner regarding severance & development April 10, 2019 – Follow up meeting regarding rezoning in Long Sault April 10, 2019 – Regular Council meeting April 11, 2019 – Severance pre-consultation meeting April 11, 2019 – Director telephone conference to discuss LPAT matters April 12, 2019 – Attendance at Rural Summit in North Grenville April 16, 2019 – Pre-consultation for subdivision phasing April 17, 2019 – Meeting with Community Futures Development Corporation (CFDC) April 17, 2019 – Eastern Ontario Active Transportation Summit (EOATS) meeting April 18, 2019 – Director’s Meeting April 18, 2019 – Pre-consultation for subdivision April 18, 2019 – Pre-consultation for severance application April 23, 2019 – Pre-consultation for severance application April 23, 2019 – Planning/EDO meeting with CAO April 24, 2019 – Meeting with developer regarding development on Headline Road April 24, 2019 – Social Media strategy meeting April 24, 2019 – Regular Council meeting April 25, 2019 – Onsite meeting with residents regarding Woodland Villa Expansion April 26, 2019 – Mayor’s Breakfast April 26, 2019 – Tree Giveaway Day with South Nation Conservation April 29, 2019 – Telephone conference with County Planner re LPAT April 30, 2019 – CIP application pre-consultation April 30, 2019 – Pre-consultation meeting for subdivision concept plan April 30, 2019 – Finalization of site plan application comments for Woodland Villa
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Monthly: Met with individuals regarding development applications, zoning and work order letters for property purchases, regular planning and economic development inquiries.
Delegated Authority: April 9, 2019: B-17-17 (Andre) – amended application for creation of a rural- residential lot on Valade Road, St. Andrews. Provision of comments and recommended conditions of approval to the Counties. April 9, 2019: B-12-19 (McGill) – application for creation of a rural-residential lot near the intersection of County Roads 15 and 29. Provision of comments and recommended conditions of approval to the Counties. April 25, 2019: B-18-19 (MacDonell) – application for creation lot for a residence surplus to a farming operation on Eamer Road. Provision of comments and recommended conditions of approval to the Counties.
Work in Progress: Staff are in the final stages of drafting the terms of reference for the Long Sault Secondary Plan, which will seek to help guide future growth and development of the Long Sault Urban Settlement Area. Staff continue to work on the implementation of the Tree Canopy and Natural Vegetation Policy. A successful Tree Giveaway Day was held in partnership with South Nation Conservation on April 26th. Draft landscaping standards have been prepared and will be presented at a future Council meeting. Staff are working closely with the Municipal Law Enforcement Officer and Director of Corporate Services/Clerk on updating the Fence By-law The second pre-hearing for the ongoing SDG Official Plan appeal is scheduled for July 3, 2019. Staff have been collaborating with our neighbouring Townships and United Counties to develop policy alternatives to present to the Ministry of Municipal Affairs and Housing (MMAH) with the goal of addressing or settling on as many matters as possible prior to the pre-hearing. Staff will be meeting with the other municipalities and the United Counties in May to finalize and further discuss policy alternatives in preparation for the July pre-hearing. South Stormont and South Dundas are partnering on a new tourism brochure for the Upper Canada Region focusing on history, tourist attractions, and potential visitor itineraries. The brochure is anticipated to be released on time for the beginning of the tourism season in May. Township staff and associated agencies have completed their first comprehensive review of the site plan application for the proposed expansion of Woodland Villa and have issued comments to the applicant. Considering the complex nature and scale of the application, EVB Engineering was retained to provide engineering peer review services to assist the Township in the processing of the application. Staff will continue to work with the applicant to address items raised through the review process over the coming weeks. A request for proposals has been issued for a real estate agent to assist with the sale of the Ingleside Industrial Park. 5-year capital plan and action items for Strategic Plan
Respectfully Submitted: Peter Young, MCIP RPP, Director of Planning/EDO Page 56 of 88 Township of South Stormont MONTHLY ACTIVITY SUMMARY Public Works Operations
To: Council From: Ross Gellately Date of Meeting: May 8, 2019 Reporting Month: April 2019 Subject: Monthly Activity Summary-Director of Public Works
Work Completed: April 2 – meet with SLPC senior staff April 3 – Public Works staff - IT Policy Training April 4 – Continuous Improvement Fund (CIF) Blue Box Outreach seminar, Smith’s Falls April 8 – on site meeting EVB Engineering – Caneau Newington WTP Tender April 9 – meet with HSP Engineering – Windermere Road project April 10 – EORSA meeting April 10 – meet with developer - 23 Moulinette Road April 10 – Grass Mowing Tender opening April 10 – TCC with MPAC regarding ARB hearing April 11 – on site meeting - Trillium Landfill Operational Plan April 15 – meet with Lost Villages Historical Society regarding new agreement development April 15 – TCC with Malroz Engineering regarding Beaches property April 18 – meet with Caneau regarding Kraft Heinz file April 24 – meet with Bell regarding Long Sault infrastructure project April 24 – meet with SLPC staff – logistics for 2019 projects April 25 – TCC McIntosh Perry regarding Rutley/Fly Creek Drains April 25 – DWQMS Internal Audit April 29 – TCC with Conway Baxter/Caneau Kraft Heinz file updates April 30 – Municipal 511 training at County office April 30 – meet with developers County Road 36 property
Work in Progress: Kraft Heinz Canada: o Further review of sampling protocol required, including implementation o Gathering data for 2012-2018 operating cost reconciliation Joint reviews with SD&G Counties and municipalities: o Winter Maintenance - Level of Service Policy/By-law o Sidewalk - Level of Service Policy o Ontario Federation of Snowmobile Clubs Agreement o Waste Free Ontario Act consultations Ingleside Waste Water Treatment Plant Preliminary Design: o Consultation with Kraft Heinz regarding capacity allocation requirements o St. Lawrence River Institute Influent Investigation Page 57 of 88
By-law review: o Waste Management o Municipal Water Trillium Landfill – working towards Guideline B7 (Reasonable Use) criteria: o Technical review of documents o MOECP/Municipal Consultations o Development of Operational Plan Asset Management Plan: o Storm sewer mapping and condition surveys o Road crossing culvert mapping and condition surveys Long Sault Water/Waste Water Reserve Capacity Study update Windermere Drive Municipal Water Extension: o Project engineering o Tender available o Closing May 14, 2019 Tender/RFQ Preparation o Culvert Replacement/Bridge Rehabilitation Ongoing site plan, sub-division plan reviews DWQMS document review Personnel issues including performance management program, WSIB open file, recruitment, etc. Insurance files
DRAINAGE REPORT
Work Completed Trapping Report o Beavers Trapped Mar/Apr 14 o Year to date 14
Work in Progress: Maintenance Requests for maintenance have been received for the following Municipal Drains: o Osnabruck Drain . Some spoils to level – Spring, 2019. o Stoney Creek Drain - upper section . DFO, CA and MNR approvals expired. . Deferred to 2019. o Murray Drain . Request for 2017 maintenance. . Approvals received. . Spoils levelled. . Waiting on MTO to maintain Highway 401 portion. o County Rd 18 Drain “B” . Request for 2017 maintenance. . Approvals received . Work to begin spring, 2019. Page 58 of 88 o Beaver Creek Drain . Request for 2018 maintenance. . Approvals sent to DFO, CA and MNR. . Site meeting November 13, 2018. . Work to begin Spring, 2019. o RE Rombough Drain . Request for 2018 maintenance. . Approvals sent to DFO, CA and MNR. o Old Hoople Creek . Request for 2018 maintenance. . Approvals sent to DFO, CA and MNR. . Site meeting November 13, 2018. . Digging complete. Spoils leveled. Project complete. o Waldroff Branch of Quinn Drain . Request for 2018 maintenance. . Deferred to 2019. o Fly Creek/Rutley Drain . Request for 2018 maintenance. . Approvals sent to DFO, CA and MNR. . Site meeting November 2, 2018. . Work Complete. o Middleton Branch of Old Hoople Creek . Request for 2018 maintenance. . Approvals sent to DFO, CA and MNR. . Site meeting November 13, 2018. . Digging complete. Spoils levelled. Project complete. o Otto-Bruining Branch of Old Hoople Creek . Request for 2018 maintenance. . Approvals sent to DFO, CA and MNR. . Site meeting November 13, 2018. . Digging complete. Spoils levelled. Project complete. o Glenco Branch of Bonneville Drain . Request for 2018 maintenance. . Waiting for approvals. o McIntosh Drain . Request for 2018 maintenance. o Palen Drain . Request for 2018 maintenance. o Hoople Creek Drain . Request for 2018 maintenance
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Township of South Stormont KEY INFORMATION REPORT Administration and Corporate Services
To: Council From: Loriann Harbers, Director of Corporate Services/Clerk Date of Meeting: May 8, 2019 Subject: Information Technology Master Plan Recommendations
Background At the March 5, 2018 meeting, Perry Group Consulting was authorized to conduct an IT Systems Review providing prioritized recommendations due to increased concern over system security, efficiency and redundancy.
In July, 2018 recommendations were received and the transfer of funds to facilitate the project from the 2017 surplus was authorized. The Systems Review provides recommendations for 2018, 2019 and 2020. Council will receive updates as the recommendations are implemented.
Principals of the Township’s Procurement Policy include, efficient and effective purchasing to ensure optimum quality, quantity and timely receipt of goods and services obtained at the best value and appropriate cost. Significant time has been spent by Perry Group Consulting investigating the “best fit” vendors and solutions at the most reasonable cost to the Township. Analysis included overall product, service, quality and cost to generate the recommendations in the report.
Comments/Observations 2018 Recommendations underway include:
Project Status Hardware As hardware leases expire, systems are being replaced, upgrades this includes: - End of lease computers have been wiped and shipped back to HP Financial Services. - New computers for Building Admin, Finance Clerk and Council Chambers have been deployed. - End of life scanner computer has been replaced with a newer and faster spare computer. - CBO new laptop has been deployed. - Garage Lead Hand computer will be replaced next week. - Summer student systems deployment underway
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Project Status IT Policy Acceptable Information Technology Resource Use Policy Development and Password Policies adopted and mandatory staff training underway (3 session completed) to date.
Microsoft Office Implementation underway; currently in the midst of 365 migration EM+S deployment. Project is waiting on offsite computers (Garage, Arena, Fire Stations) to be enrolled in Intune with confirmation of Windows versions. Thereafter office systems will be undertaken.
Business Perry Group Consulting has been secured for this project. Impact Analysis Interviews with staff have been completed and final review and portal updating to be complete this week. The 2020 budget will propose moving forward with Business Continuity Planning based on data collected.
eAgenda Phase 1 of eScribe implementation is complete; staff and software members of Council are using the software to generate replacement the packets. Phase 2 will begin in July and will entail conducting the meeting electronically and potentially begin to use the software for the Committee of Adjustment thereafter.
Vadim SaaS The agreement with Vadim has been drafted and is being implementation reviewed before commencing the move from the desktop to the cloud application.
Virtual Private New Sophos routers/firewalls have been installed at the Network (VPN) three treatment plants and Ingleside booster station. review at Routers are configured for VPN access and have been Water/Sewer tested by Township; Capital Controls to test from their Treatment end. We are hopeful this will be done by May 10. Plants Suez has been using the new VPN access for the WTP for a few months now with no complaints.
Other IT security measures have been implemented at the treatment plants as a side-effect of this project. We are now using more secure passwords, Symantec Endpoint Protection has been installed on all treatment
Page 61 of 88 plant computers and the WiFi network has been isolated from the main network.
Acquire Cyber COMPLETE Insurance
Project Status Shared Services The necessary RFP has been awarded to Optimus Review Technologies and the draft agreement has been reviewed by our solicitor. A conference call is arranged to review the workplan for implementation and next steps.
Fire Systems The workplan and agreement with BeeOn has been software reviewed and continues to be negotiated. We are (BeeOn) working with SDG Counties for transmission of data from dispatch to Township and implementation.
Building Building and Corporate Services staff have participated Department with 4 demonstrations for building software, including Software Evolta, CityWide, CGIS and CityView. Staff anticipate a second round of investigation will be necessary in advance of selecting a suitable product and vendor.
Mobile Device Council members and several staff members’ phones Management have been enrolled and tested, and the necessary policy adopted. Next steps will include enrolling remaining staff phones and applicable firefighters.
Asset Preliminary research has been undertaken in conjunction Management with SDG municipalities. Confirmation is required and software work-plan to be established in due course.
2019 Recommendations to commence:
Project Status Filehold Training Strategy Work-plan to be established Website reconstruction Work-plan to be established
Page 62 of 88 Township of South Stormont ACTION REQUEST Parks and Recreation Department
To: Council From: Kevin Amelotte Date of Meeting: May 8, 2019 Subject: Renewal of Health and Safety Policy Statement
Recommendation: That Council authorizes the renewal of the Township Health & Safety Policy Statement, thereby supporting the Township’s commitment to the health and safety of its employees through all levels of the Corporation.
Background: As per the Occupational and Safety Act, R.S.O. 1990, the Corporation’s Health and Safety Policy requires an annual review. The review of the Policy endorses the continued commitment to the health and safety of employees. The Policy Statement is posted on employee Health and Safety boards located within Township owned facilities.
Save and except the Fire Service, the Township’s Health & Safety Committee meets on a regular basis and is comprised of both unionized employees and staff members. The Committee reviews and makes recommendations on such topics as monthly facility inspection reports, personal protective equipment, employee health and safety training.
All NEW employees including students are subject to completing the “New Employee Orientation Checklist” that includes such training as their requirements for protective equipment, location of hazardous materials, emergency evacuation details, and accident reporting procedures.
All Township employees are required to be trained in programs such as Bill 132, Bill 168 Workplace Violence & Harassment, WHMIS, and Customer Service Accessibility Standards. Training completion records are reviewed and properly stored for each employee.
Pursuant to the Occupational and Safety Act, due to the nature of the work within the Fire Service, different rules apply for health and safety requirements. The Fire Chief manages, and reports as needed, health and safety matters separately. The Policy Statement, as attached, encompasses the Corporation’s commitment for all employees including fire personnel.
1 Page 63 of 88 Options: 1. Council approve the renewal of the Township Health & Safety Policy Statement, as such supporting the Township commitment to the health and safety of its employees through all levels of the Corporation. This is the preferred recommendation. 2. Council defers the renewal of the Township Health & Safety Policy statement. 3. Other.
Financial Impact:
Others Consulted: - Health and Safety Committee - Senior Management
2 Page 64 of 88 P.O. Box 84,2 Mille Roches Road Township of Long Sault, ON K0C 1P0 Tel: (613) 534-8889 Fax: (613) 534-2280 SOUTH STORMONT e-mail: [email protected]
HEALTH & SAFETY POLICY
The Corporation of the Township of South Stormont is committed to the health and safety of its employees in accordance with the Occupational and Safety Act, R. S. O. 1990, as amended.
The Corporation has the responsibility for doing everything it can to prevent occupational injuries and illness. This responsibility extends through all levels of the Corporation.
It is the responsibility of Council to ensure that an appropriate health and safety policy and program are established and implemented throughout all the township’s work areas.
Council shall monitor the township’s health and safety standards on a regular basis to ensure that they are being maintained in an effective and efficient manner.
Management is responsible for ensuring safe working practices and procedures and that all employees receive the necessary knowledge, instruction and supervision to enable them to perform their work safely.
All employees have a personal responsibility to preserve their health and to work safely in accordance with the Occupational Health and Safety Act.
Bryan McGillis, Mayor
As of Council meeting of May 8, 2019
Page 65 of 88 Township of South Stormont ACTION REQUEST Public Works Operations
To: Council From: Ross Gellately Date of Meeting: May 8, 2019 Subject: Investing in Canada Infrastructure Program
Recommendation: That Council authorize the submission of an application to the Province of Ontario for the Investing in Canada Infrastructure Program, 2019 Intake of the Rural and Northern Communities Funding Stream for the Hunters Road reconstruction / culvert replacement project from County Road 11 to County Road 12, being a total of approximately 8 km.
Background: In March 2019 program guidelines for the 2019 Intake for the Investing in Canada Infrastructure Program (ICIP) Rural and Northern Communities Funding Stream were announced.
The first of multiple intakes of the Rural and Northern Communities Funding Stream’s objectives are to support and/or improve to make more reliable: Road Assets, Bridge assets, and Air and marine infrastructure assets.
The current target is near-term transportation improvement projects.
This is a competitive process with projects assessed based on the following criteria: 1. Criticality of health and/or safety risk. 2. Technical merit of the proposed project. 3. Funding need for the proposed project. 4. Efficiencies through joint projects.
There also are conditions related to the project: The project must be identified in applicant’s Asset Management Plan (AMP). Contracts must be awarded after federal approval of funding. Applicants may submit only one project.
Project submission Process: 1. Application through Grants Ontario must be submitted by 11:59 PM May 14, 2019. The application must include the technical schedules, supporting documents etc.
1 Page 66 of 88 2. Projects will be processed by the province and nominated for federal government review and approval. Project nomination by the province does not guarantee funding approval. 3. Estimated approval time by the province, summer 2019 (estimated). 4. Estimated federal funding decision summer/fall, 2019 (estimated). 5. Projects must be completed by October 31, 2026.
Options: Staff have considered the criteria and offer the project described below.
Hunters Road/Bridge – Reconstruction/Bridge Replacement: One Bridge (Culvert) Structure which 2017 OSIM Bridge inspection recommends be replaced in 1-5 years. Culvert is currently reinforced with wood bracing (Health and Safety, AMP). Multiple (13) cross culverts which require replacement, one of which has seen to be reinforced with wood (Health and Safety). Nine of 13 cross culverts and portions of the road are on Municipal Drains which warrant guiderail (Health and Safety). 2017 Roads Needs Study identifies as deficient reconstruction scheduled for 2021-22 (AMP). Staff are unaware of any accident issues. Request for information has been submitted to OPP. 2017 Road Needs Study indicates Double Surface Treatment; staff are recommending upgrading to asphalt. Numerous (4) sand pits/quarry entrances on the road with resulting heavy farm and truck traffic, (boundary road with North Stormont). Upgrade to asphalt surface would better suit local municipality collector. Total project is estimated at $4,655,000 including engineering, construction, and contract administration.
Financial Impact: ICIP funding formula indicates the Federal contribution will be 50%, the Province 33% and the Township 16.7%
Total project cost is estimated at Total project cost $4,655,000 Funded portion (83.3%) - $3,863,650 Township Portion (16.7%) - $791,350
Project will be included in 2020 Transportation Services Budget if application is successful.
Others Consulted: 2017 Roads Needs Study – McIntosh Perry Consulting Engineers 2017 OSIM Bridge Inspection Report – McIntosh Perry Consulting Engineers
2 Page 67 of 88 Josh Eamon P.Eng - EVB Engineering Council
3 Page 68 of 88 Township of South Stormont ACTION REQUEST Planning and Development Department
To: Council From: Peter Young, Director of Planning/EDO Date of Meeting: May 8, 2019 Subject: Physician Recruitment and Retention Committee
Recommendation: That Council endorses the creation of a joint Physician Recruitment and Retention Committee with the Municipality of South Dundas and selects Mayor McGillis and Councillor Woods to represent South Stormont Council on the Committee.
Background: Physician recruitment is challenge for rural communities across Canada. There are a limited supply of physicians, a large increase in retirements, and population growth is increasingly concentrated in large urban centres. Local clinics and municipal councillors in both South Stormont and South Dundas have identified physician turnover as a challenge for the local region, along with other municipalities such as Cornwall. Having physicians available locally is important for attracting residents and businesses to this area, especially with an aging population and residents relocating from urban areas that may expect a higher level of service. There have also been concerns raised that some types of health care services are not available locally and may detract from recruiting new physicians or other health care professionals such as nurse practitioners.
It is proposed that a joint Physician Recruitment and Retention Committee be established to work with health care professionals in South Dundas and South Stormont to address physician recruitment and retention, as well as other health service needs within the respective communities. The St. Lawrence Medical Clinic has locations in both municipalities and would be a key stakeholder. Based on initial discussions the committee could include two members from each local Council, members of the public with health care experience, and Chief Administrative Officers from both respective municipalities.
It is recommended that Council identify two members to serve on the Committee and represent the Township. A terms of reference with a proposed by-law for appointments will be brought to Council at a future date.
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Options: 1. That Council endorses the creation of a joint Physician Recruitment and Retention Committee with the Municipality of South Dundas and selects Mayor McGillis and Councillor Woods to represent South Stormont Council on the Committee. 2. That Council does not endorse the creation of a joint Physician Recruitment and Retention Committee with the Municipality of South Dundas 3. Other
Financial Impact: No direct financial impact is anticipated from the creation of the Committee; however the Committee may identify potential incentives or projects for consideration by the respective councils.
Others Consulted: Municipality of South Dundas, St. Lawrence Medical Centre
2 Page 70 of 88 Township of South Stormont ACTION REQUEST Administration and Corporate Services
To: Council From: Loriann Harbers, Director of Corporate Services/Clerk Date of Meeting: May 8, 2019 Subject: By-law No. 2019-038 Clean Yards By-law
Recommendation: That By-law No. 2019-038, being a by-law to regulate the care and maintenance of land, be read and passed in open Council, signed and sealed this 8th day of May, 2019.
Background: A draft Clean Yards By-law was presented to Council at the April 10, 2019 regular meeting. Members requested staff clarify enforcement provisions and review definitions in advance of adoption.
This review has been completed by staff and the Township’s solicitor and the following revisions were made (also identified in the draft by-law attached): In the “whereas” section, specific reference to s. 436 of the Municipal Act, which sets out inspection powers was added. Removal of the 0.4 hectare limit in section 6 as a specific limit will require proof that the land is a certain size and it may prevent a prosecution in certain circumstances. For consistency purposes, “yard” was removed and replaced with “land”. Minor clarification as noted in the draft attached.
Options: 1. That Council adopt By-law No. 2019-038 to regulate the care and maintenance of land. 2. That enforcement of yard maintenance complaints continue status quo, via the Property Standards By-law. 3. Other.
Financial Impact: Efficiencies and effective response times will be achieved for the non-complicated matters with the introduction of a clean yards by-law, including reduced staff time. Additionally, minimal funds will be raised through issuance of tickets.
Others Consulted: Director of Protection of Persons and Property By-law Enforcement Officer Township Solicitor
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THE CORPORATION OF THE TOWNSHIP OF SOUTH STORMONT
BY-LAW NO. 2019-038
BEING a by-law to regulate care and maintenance of Land. ______
WHEREAS the Municipal Act, 2001, c. 25, s. 5 (1) provides that the powers of a municipal corporation are to be exercised by its council;
AND WHEREAS the Municipal Act, 2001, c. 25, s. 5 (3) provides that the powers of every council are to be exercised by by-law;
AND WHEREAS the Municipal Act, 2001, c.25 s. 127 authorizes the Council to pass by-laws to require the Owner or occupant of Land to clean and clear the Land, or to clear Refuse or debris from the Land;
AND WHEREAS the Municipal Act, 2001, c.25 s. 128 authorizes the Council to pass by-laws with respect to public nuisances, including matters that, in the opinion of Council, are or could become or cause public nuisances;
AND WHEREAS the Municipal Act, 2001, c.25 s. 436 provides that a municipality may pass by-laws providing that the municipality may enter on Land at any reasonable time for the purpose of carrying out an inspection;
AND WHEREAS the Municipal Act, 2001, c.25 s. 446 authorizes a municipality to require a Person to do a matter or, thing and in default of it being done by the Person directed or required to do it, the matter or thing shall be done at the Owners’ expense and add the cost to the tax roll;
AND WHEREAS Council of the Township of South Stormont deems it necessary for the health, safety and welfare of the inhabitants to enact a by-law requiring Owners and occupants of Land to maintain their Land free from Refuse, debris, excessive growth of grass and weeds, and conditions which may pose an unsafe condition;
NOW THEREFORE Council of the Township of South Stormont enacts as follows:
SHORT TITLE This By-law shall be known as the Clean Yards By-law.
DEFINITIONS 1. In this by-law:
“Administration Fee” shall mean the fees imposed by the Township for the administration and enforcement of this by-law and shall be in accordance with the Fees
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and Charges By-law of the Township as amended from time to time.
“Council” means the Council of the Township of South Stormont.
“Derelict Vehicle” shall mean a licensed or unlicensed Vehicle that is inoperative, unused, discarded, in disrepair, or which has deteriorated or removed parts which prevent its proper functioning, including but not limited to tires, glass, windshields or windows.
“Grass” shall include all forms, types and species of Grass, weeds, Tall grass and or any other plant material.
“Land” shall mean the Land within the boundary lines of a property not occupied by a principal building, if any, and shall include grounds and/or vacant property.
“Owner” shall mean the Person(s) holding registered title to the Land as disclosed by a Parcel Register, and/or a lessee, tenant, occupant, mortgagee in possession, or any Person having charge of the Land.
“Person” shall mean an individual, firm, corporation, association, partnership, trust organization, trustee or agent and the heirs, executors, administrators and other legal representatives of a Person to whom the context can apply according to law.
“Refuse” shall mean any article, thing, matter or any effluent belonging to or associated with a house or household, and any article, thing, matter or any effluent belonging to or associated with any farming operation, industry, trade or business that in the opinion of the Municipal Law Enforcement Officer, or designate, appears to be cast aside, discarded, abandoned or appears to be worthless, useless or of no practical value, or appears to be used up in whole or in part, or worn out, and without limiting the foregoing, may include: (a) Accumulations, deposits, remains, rubbish or trash; (b) Litter, including paper, cartons, newspapers, flyers, cardboard, and/or packaging; (c) Accumulations of yard clippings, tree and garden cuttings, brush or leaves; (d) Appliances including refrigerators, stoves, freezers or any other appliances, and any parts thereof, including attached hinges, latches, locking or closing mechanisms and/or devices; (e) Derelict Vehicles, including Vehicle parts and/or accessories;
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(f) Machinery and machinery equipment and/or parts, including furnaces and/or furnace parts, pipes and/or pipe fittings, water tanks, fuel tanks, and/or septic tanks, tubing, conduits, cable fittings and/or other accessories; (g) Containers of any size, type, or composition, including cans, glass or plastic containers; (h) Sewage, as defined in this by-law; (i) Materials resulting from, or as part of, construction or demolition projects, including decaying lumber, or other debris and/or material that does not appear to be actively utilized or intended for construction purposes, include debris (wood piles or windrows) left from the clearing of Land for the purposes of residential lots; and/or (j) Any other material that does not appear to be actively used for its intended purpose. (k) Improper composting of materials including pet droppings, meat, bones and fish, or inorganic materials such as glass, plastics or aluminum foil.
“Sewage” includes liquid waste containing human, animal, vegetable, or mineral matter, oils, chemicals, fuels, and/or other liquid remains.
“Tall grass” means grass which exceeds twenty (20) centimeters (eight (8) inches) in height.
“Township” means the Township of South Stormont.
“Municipal Law Enforcement Officer” shall mean a Person, or designate, who is an employee of the Township of South Stormont and who has been appointed by Council to administer and enforce all or part of this By-law on behalf of the Township.
“Vehicle” shall include an automobile, motorcycle, motor- assist bicycle, boats, trailers and/or any other Vehicle propelled or driven mechanically or by muscular power, whether licensed or unlicensed.
SCOPE AND APPLICATION
2. This By-law shall apply to all Land within the Township of South Stormont.
3. Where a provision of this By-law conflicts with a provision of another By-law in force and effect in the Township, the provision that established the higher standard shall prevail in order to protect the health, safety and welfare of the general public.
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PROPERTY MAINTENANCE
4. Every Owner of Land shall, at all times, maintain such Land free from Refuse.
5. Every Owner of Land shall ensure that the storage of any Vehicles on such Land conforms to standards and requirements of any Township By-law and/or applicable legislation.
(1) Except as otherwise permitted by the Township’s Zoning By-law, as amended, no Owner shall cause or permit the storage of Derelict Vehicles on such Land, unless the Derelict Vehicle and its parts are kept in an enclosed building.
(2) Section 5 does not apply to Vehicles used primarily for agricultural uses on Lands with an ongoing agricultural operation.
6. Every Owner of Land shall ensure that all grassed areas of such Land are free of Tall grass and are cut and maintained so as to be consistent with the surrounding environment.
ADMINISTRATION AND ENFORCEMENT
7. The Municipal Law Enforcement Officer or designate shall be responsible for the administration and enforcement of this By- law.
Right of Entry
8. A Municipal Law Enforcement Officer, or designate may enter on Land at all reasonable times for the purpose of:
(1) Carrying out an inspection;
(2) To ascertain whether the provisions of this By-law are complied with, or
(3) To ascertain whether the conditions of a Notice to Comply, issued pursuant to this By-law, have been complied with.
9. For the purposes of an inspection conducted under this By-law, the Municipal Law Enforcement Officer, or designate may:
(1) Require the production of documents or things for review, that may be relevant to the inspection or the enforcement of a Notice to Comply pursuant to this by- law;
(2) Inspect and/or remove documents or things relevant to the inspection or enforcement of a Notice to Comply, for the purpose of making copies;
(3) Require information from any Person concerning a matter related to the inspection or enforcement of a Notice to Comply; and/or
(4) Alone, or in conjunction with a Person possessing special or expert knowledge, take measurements,
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make examinations or take samples, photographs and/or recordings necessary for the purposes of the inspection or enforcement of a Notice to Comply.
10. No Person shall hinder or obstruct or attempt to hinder or obstruct a Municipal Law Enforcement Officer, or designate exercising power or authority, or performing a duty as permitted under this By-law.
Notice to Comply
11. Where a Municipal Law Enforcement Officer or designate is satisfied that the Land that does not comply with the provisions of this By-law, the Municipal Law Enforcement Officer, or designate may issue a Notice to Comply upon the Owner, requiring the Owner to bring the Land into compliance with the provisions of this By-law.
12. A Notice to Comply shall set out:
(1) Reasonable particulars of the non-compliance, and identify the Land;
(2) The work to be done to bring the Land into compliance;
(3) The date by which the work shall be completed to bring the Land into compliance; and
(4) Provide notice that if the required work to bring the Land into compliance is not completed by the prescribed date, that the Township may do the work and expense the cost, plus administration fee, to the Owner.
Service of Notice to Comply
13. A Notice to Comply issued pursuant to this By-law, may be served:
(1) Personally, with service being deemed effective on the date given;
(2) By registered mail, with service being deemed effective on the fifth (5th) day after mailing;
(3) By placing the Notice to Comply in the mailbox or other depository ordinarily used for mail, with service being deemed effective on the fifth (5th) day after the leaving or placing, and/or
(4) By posting the Notice to Comply in a conspicuous place on the Land, and a Municipal Law Enforcement Officer, or designate may enter the Land for this purpose, with service being deemed effective on the fifth (5th) day after the posting.
Failure to Comply with Notice
14. Where an Owner to whom a Notice of Comply has been issued pursuant to this By-law, fails to comply with the Notice to Comply, the Township, in addition to any other remedies it
Page 76 of 88
may have, may do the work required to bring the Land into compliance, at the expense of the Owner.
(1) The cost of bringing the Land into compliance, plus administration fee, may be added to the tax roll and collected by the Township in the same manner as property taxes.
15. A Municipal Law Enforcement Officer or designate may:
(1) enter upon the Land at any reasonable time, in order to bring the Land into compliance; and
(2) if, in the sole and absolute discretion of such Officer, utilize any third party contractor(s) in order to bring the Land into compliance..
EXEMPTIONS
16. Despite provisions herein, this by-law shall not be deemed to:
(1) prohibit the storing of automotive or mechanical equipment, salvage and similar material which is required for legitimate business purposes where permits have been received.
(2) interfere with the filling or raising of Land with earth or rock fill done as an adjunct to building operations or disposal of Refuse or debris on any Lands which have been designated for that purpose by the Township where required permits have been received.
(3) prevent a farm, meeting the definition of “agricultural operation” under the Farming and Food Production Protection Act, 1998, S.O. 1998, c. 1, from carrying out a normal farm practice as defined by that Act.
OFFENCE AND PENALTY
17. Every Person or Owner who fails to comply with a Notice to Comply, is guilty of an offence and upon conviction is liable to a fine as provided for in the Provincial Offences Act, R.S.O. 1990, c.P.33, as amended.
18. Every Person or Owner who contravenes any provision of this By-law, is guilty of an offence, and upon conviction is liable to a fine as provided for in the Provincial Offences Act, R.S.O. 1990, c.P.33, as amended.
SEVERABILITY
19. If any article or provision of this By-law is for any reason held to be invalid, the remaining articles and/or provisions shall remain in effect until repealed.
ENACTMENT
20. This By-law shall come into full force and effect on the day of passing.
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READ AND PASSED in open Council, signed and sealed this 8th day of May, 2019.
______Mayor
______Clerk
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PART I - PROVINCIAL OFFENCES ACT
Township of South Stormont By-law 2019-038 Clean Yards By-law
COLUMN 1 COLUMN 2 COLUMN 3 Provision Creating Item Short Form Wording or Defining the Set Fine Offence 1. Fail to maintain yard free of Refuse 4 $150.00 2. Fail to properly store Vehicle 5 (1) $150.00 3. Fail to cut grass 6 $150.00 4. Obstruct Municipal Law Enforcement Officer 10 $150.00 5. Fail to comply with a Notice 17 $150.00
Note: the general penalty provision for the offences listed above is section 18, a certified copy of which has been filed.
Page 79 of 88 Township of South Stormont ACTION REQUEST Administration and Corporate Services
To: Council From: Loriann Harbers, Director of Corporate Services/Clerk Date of Meeting: May 8, 2019 Subject: By-law No. 2019-046 to Close Parts of Sunset Drive
Recommendation: Whereas the re-alignment of the intersection of Sunset Drive and Moulinette Island Causeway requires a portion of Sunset Drive be closed and sold to adjacent property owners; Now therefore be it resolved that Council declares Parts 1, 2 and 3 on 52R-8201 as surplus; And further, that By-law No. 2019-046, being a by-law to permanently close a portion of Sunset Drive, be read and passed in open Council, signed and sealed this 8th day of May, 2019.
Background: Reconstruction of Sunset Drive began in 2018. For safety reasons, the realignment of the intersection at Sunset Drive and Moulinette Island Causeway was included in the project.
The creation of the 3 small parts (shown below) were necessary to re-align the road to make the intersection much safer. The parts are being transferred to the adjacent property owners.
Pursuant to the Township’s Policy to Close and Permanently Sell a Road, it is necessary that Council declare the property as surplus and the proposed closure be advertised in a local newspaper for 3 consecutive weeks to allow the public opportunity to comment. This has been complete and no public comments were received.
Options: 1. That Council declare the subject property as surplus and authorize the road closure. This is the recommended option. 2. Other.
Others Consulted: Director of Public Works Township Solicitor
1 Page 80 of 88 THE CORPORATION OF THE TOWNSHIP OF SOUTH STORMONT
BY-LAW No. 2019-046
BEING a by-law to permanently close a portion of a highway.
WHEREAS the Municipal Act, 2001, c. 25 S. 5 (1) provides that the powers of a municipal corporation are to be exercised by its council;
AND WHEREAS the Municipal Act, 2001, c. 25 S. 5 (3) provides that the powers of every council are to be exercised by by- law;
AND WHEREAS the Municipal Act, 2001, c. 25 S. 34 authorizes a municipality to pass a by-law to permanently close a highway or part of a highway;
AND WHEREAS pursuant to the Township’s Policy to Permanently Close and Sell a Road Allowance, notice has been given advising of Council’s intention and provide opportunity for comment;
AND WHEREAS the Township has determined that the property described herein is required for municipal purposes;
AND WHEREAS Council deems it expedient to permanently close a portion of highway described as Parts 1, 2 and 3 on Reference Plan 52R-8201, Part of Plan 294, and being Part of PIN 60223-0161, geographic Township of Cornwall, now Township of South Stormont.
NOW THEREFORE Council of the Township of South Stormont enacts as follows:
1. That the portion of highway known as Sunset Drive and being more particularly described as Parts 1, 2 and 3 on Reference Plan 52R-8201, Part of Plan 294, and being Part of PIN 60223-0161, geographic Township of Cornwall, now Township of South Stormont, is hereby permanently closed.
2. That the Mayor and Clerk are hereby authorized to execute the necessary documents to give effect to this by-law.
3. That any by-law inconsistent with this by-law is hereby repealed.
READ and passed in open Council, signed and sealed this 8th day of May, 2019.
______Mayor
______Clerk
Page 81 of 88 Township of South Stormont ACTION REQUEST Administration and Corporate Services
To: Council From: Loriann Harbers, Director of Corporate Services/Clerk Date of Meeting: May 8, 2019 Subject: By-law Nos. 2019-047 and 2019-048 Accept the Transfer of Lands and Dedicate for Highway Purposes
Recommendation: That By-law No. 2019-047, being a by-law to accept the transfer of the land, and By-law No. 2019-048, being a by-law to dedicate land as public highway, be read and passed in open Council, signed and sealed this 8th day of May, 2019.
Background: During the process of completing a real estate transaction in 2017, it was discovered by a local law firm that Teranet, the provider of Ontario’s electronic land registration system, did not recognize the validity and location of a portion of Aultsville Road, Ingleside. To correct this ownership issue and to rectify the legality of the Township’s road, a survey of the part of the road in question was required.
The survey has now been completed and the Township has negotiated with the adjacent land owners to transfer the road to the Township. A by-law is required to confirm the transfer of the land to the Township and to dedicate it for highway purposes.
Options: 1. That Council accept the transfer and lands and dedicate the lands as public highway. This is the recommended option. 2. That Council decline to accept the transfers and dedicate the land as public highway.
1 Page 82 of 88 3. Other.
Financial Impact: The land will be transferred to the Township for a nominal amount. The Township is responsible for the survey, legal fees and disbursements to correct ownership / title to road. These costs were included in the 2018 budget.
Others Consulted: Director of Public Works Director of Planning Municipal Solicitor
2 Page 83 of 88 THE CORPORATION OF THE TOWNSHIP OF SOUTH STORMONT
BY-LAW NO. 2019-047
BEING a by-law to accept the transfer of lands.
WHEREAS the Municipal Act, 2001, c. 25 s. 5 (1) provides that the powers of a municipal corporation are to be exercised by its council;
AND WHEREAS the Municipal Act, 2001, c. 25 s. 5 (3) provides that the powers of every council are to be exercised by by-law;
AND WHEREAS the Township of South Stormont has negotiated with Terry Winters and Casey Winters, Denis Joseph Charlebois and Eva Francis Marcellus Estate for the transfer of lands to the Township of South Stormont, described as Parts 3, 4, 6 and 7 on Reference Plan 52R-8207 being Part of PIN 60246- 0067 and 60246-0068, and All of PIN 60246-0170, in the geographic Township of Osnabruck, Township of South Stormont, County of Stormont.
NOW THEREFORE Council of the Corporation of the Township of South Stormont enacts as follows:
1. That the Mayor and Clerk are hereby authorized to sign all documents necessary to accept a transfer of lands described as Part Lot 34, Concession 4, Osnabruck being Part 3 on 52R-8207; South Stormont (Part of PIN No. 60246-0067), from Terry William Winters and Casey Jordan Winters.
2. That the Mayor and Clerk are hereby authorized to sign all documents necessary to accept a transfer of lands described as Part Lot 34, Concession 4, Osnabruck being Part 4 on 52R-8207; South Stormont (Part of PIN No. 60246-0068) from Denis Joseph Charlebois.
3. That the Mayor and Clerk are hereby authorized to sign all documents necessary to accept a transfer of lands described as Part Lot 33, Concession 4, Osnabruck being Parts 6 and 7 on 52R-8207 (All of PIN No. 60246-0170) from Eva Francis Marcellus Estate.
4. That any portion of any by-law inconsistent with this by-law is hereby repealed.
READ AND PASSED in open Council, signed and sealed this 8th day of May, 2019.
______Mayor
______Clerk
Page 84 of 88 THE CORPORATION OF THE TOWNSHIP OF SOUTH STORMONT
BY-LAW No. 2019-048
BEING a by-law to dedicate land for highway purposes.
WHEREAS the Municipal Act, 2001, c. 25 SS. 5 (1) provides that the powers of a municipal corporation are to be exercised by its council;
AND WHEREAS the Municipal Act, 2001, c. 25 SS. 5 (3) provides that the powers of every council are to be exercised by by-law;
AND WHEREAS the Municipal Act, 2001, c.25 S.31, authorizes Council to establish a highway;
AND WHEREAS Council of the Township of South Stormont deems it expedient to dedicate land for highway purposes.
NOW THEREFORE Council of the Corporation of the Township of South Stormont enacts as follows:
1. That Part Lot 34, Concession 4, Osnabruck being Part 3 on 52R-8207; South Stormont (Part of PIN 60246- 0067), Part Lot 34, Concession 4, Osnabruck being Part 4 on 52R-8207; South Stormont (Part of PIN 60246-0068) and Part Lot 33, Concession 4, Osnabruck being Parts 6 & 7 on 52R-8207; South Stormont (All of PIN 60246-0170), are hereby dedicated as a public highway.
2. That any by-law inconsistent with this by-law is hereby repealed.
READ and passed in open Council, signed and sealed this 8th day of May, 2019.
______Mayor
______Clerk
Page 85 of 88 Township of South Stormont ACTION REQUEST Planning and Development Department
To: Council From: Peter Young, Director of Planning/EDO Date of Meeting: May 8, 2019 Subject: By-law 2019-049 Dedicate Part of Mill Street as Highway
Recommendation: That By-law No. 2018-049, being a by-law to dedicate land for highway purposes on Mill Street in Newington, be read and passed in open Council, signed and sealed this 8th day of May 2019.
Background: Mill Street in Newington was not created through the original subdivision plan for the village, and portions of the street have not been deeded or dedicated to the municipality.
The owners of 3 Mill Street is currently in the process of selling their home, and a title search identified that the adjacent lands were owned by the Township but had never been dedicated as a public highway. Although Mill Street can be accessed as a public road under the provisions of the Municipal Act due to the long history of maintenance by the Township, dedicating the land as public highway provides clearer title for adjacent landowners.
The attached by-law would dedicate these portions of Mill Street adjacent to 3 Mill Street as public highway. Other parts of Mill Street were also investigated but may require additional legal work or surveying. This could be revisited in the future subject to budget considerations.
1 Page 86 of 88
Options: 1. That By-law No. 2019-049, being a by-law to dedicate land for highway purposes on Mill Street in Newington be read and passed in open Council, signed and sealed this 8th day of May 2019. 2. That Council does not dedicate this part of Mill Street as public highway. 3. Other
Financial Impact: The owner of the adjacent lands will be paying the cost to register the by-law
Others Consulted: Director of Public Works Director of Corporate Services/Clerk Township solicitor
2 Page 87 of 88 THE CORPORATION OF THE TOWNSHIP OF SOUTH STORMONT
BY-LAW No. 2019-049
BEING a by-law to dedicate land for highway purposes.
WHEREAS the Municipal Act, 2001, c. 25 SS. 5 (1) provides that the powers of a municipal corporation are to be exercised by its council;
AND WHEREAS the Municipal Act, 2001, c. 25 SS. 5 (3) provides that the powers of every council are to be exercised by by-law;
AND WHEREAS the Municipal Act, 2001, c.25 S.31, authorizes Council to establish a highway;
AND WHEREAS Council of the Township of South Stormont deems it expedient to dedicate land for highway purposes.
NOW THEREFORE Council of the Corporation of the Township of South Stormont enacts as follows:
1. That Part Lot A, Plan 7, being Part 1 52R-1995 and Lot B, Plan 7 North of Part 1 52R-4386, in the geographic Township of Osnabruck, Township of South Stormont, County of Stormont, identified as PIN Nos. 60230-0185 and 60230-0207 are hereby dedicated as a public highway.
2. That any by-law inconsistent with this by-law is hereby repealed.
READ and passed in open Council, signed and sealed this 8th day of May, 2019.
______Mayor
______Clerk
Page 88 of 88