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Counseling and Testing, SGA, and Campus Safety and Emergency Operations

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Counseling and Testing, SGA, and Campus Safety and Emergency Operations Student Affairs Division Assessment of 2012-2013 Goals & Objectives Dr. John R. Jones, III. Vice Chancellor of Student Affairs Dr. Lisa Lewis Schaeffer Associate Vice Chancellor of Student Affairs July 2013 1 Table of Contents Office of the Vice Chancellor for Student Affairs 3 Campus Safety and Emergency Operations 18 Career Center 20 Office for Community and Civic Engagement 29 Counseling and Psychological Services 35 Givens Performing Arts Center 57 Office of Greek Life 66 Housing and Residence Life 72 Intramurals and Campus Recreation 79 Office of Multicultural and Minority Affairs 82 Police and Public Safety 89 Office of Student Conduct 93 Student Health Services 111 Office of Student Involvement and Leadership 118 University Center and Programs 122 2 Office of the Vice Chancellor for Student Affairs Assessment of 2012-2013 Goals and Objectives Goal 1: Provide staff, facilities, and budget to provide quality services. Objective 1.1: Maintain a qualified staff to provide programs, services, and facilities that enhance student learning and development. Strategy 1.1.1: Identify personnel needs (short and long range) of each department with input from directors and determine funding sources, state and/or auxiliary. Strategy 1.1.2: Hire qualified staff in student support areas that are selected on the basis of formal education and training, relevant work experience, personal skills and competencies, relevant professional credentials, as well as potential for promoting learning and development in students, applying effective practices to educational processes and enhancing institutional effectiveness. OBJECTIVE 1.1 UPDATE: The Division of Student Affairs currently employs approximately 98 full and part-time employees. New hires added during the year include: Dr. John Jones, Vice Chancellor; Dr. MJ Raleigh, Director of Counseling and Psychological Services; Dr. Michael Ivanov, Psychologist-Counseling Center; Charla Suggs, Case Manager-Counseling Center; Parker Watson, Assistant Director of Student Involvement and Leadership; Chad Locklear, Director of Marketing-GPAC; Jessica Graham, Nurse; Sebastian Veneziano, Detective; Sharron Roberts and Cassandra Jenkins, Resident Administrators-Housing and Residence Life. Objective 1.2: Provide adequate facilities for students. Strategy 1.2.1: Identify short and long range needs for facility growth and upgrades for each department or program services. Strategy 1.2.2: Work with the Office of Facilities and Planning to access services for proposed renovation and construction projects. OBJECTIVE 1.2 UPDATE: Several projects were completed during the 2012-13 academic year which included upgrades and renovations of various facilities. 3 North Hall was taken off line to close the water loop system refresh and start the bidding for a new boiler. The new boiler was installed in March. Courtyard Apartments continue to be a costly project due to repairs, renovations, ordering new furniture, etc. The debt ratio situation will not allow sufficient funds to do the work that is needed. Much time has been spent with the CFO and other members in the Office of Finance and Administration to review the debt ratio issues. As predicted, this will be a long term problem and will affect chances of borrowing money for new projects. Wireless internet equipment was installed in Courtyard Apartments as well as new flooring in 33 units and an ADAAA compliant pool lift. The planning for the new Student Health Services Center continues. This project will provide a new facility that will house Student Health Services and Counseling and Psychological Services. The project will be financed from indebtedness to be repaid from a new $50 debt service fee. The project is currently behind schedule due to UNCP’s current debt ratio situation. GPAC underwent major renovations in the box office area creating more office space for staff. Phase II of the process continued with installing wireless access portable routers on first and second floors, adding a communication system/speaker system in the Box Office, and selecting new furniture for the lobby area. Planning continues for the Chavis University Center refresh project. Trash receptacles were replaced, dance floor resurfaced, and carpet cleaned. The enhancement committee met and tours were scheduled at other UNC campuses for ideas. A consultant was contacted to develop an enhancement plan. The Office of Community and Civic Engagement moved from Old Main to the second floor in Wellons Hall. The new location provides more space even though renovations and new furniture were needed. Objective 1.3: Provide adequate budgets to accomplish the mission, goals, and objectives of each department in Student Affairs. Strategy 1.3.1: Identify and prioritize departmental needs with each department. Strategy 1.3.2: Allocate funds as appropriate. OBJECTIVE 1.3 UPDATE: The Student Affairs Division had fiscal responsibility for a budget of $16.9 million during the 2012-13 academic 4 year. The division continues to manage during the budget shortfall through limiting travel, reducing operation costs, and collaborating on programs and services with other departments. An additional $20,050 of non-state money was transferred to Student Affairs. The money was distributed to seven departments to help fund various programs, speakers, receptions, etc. A total of $150,000 end of the year state money was also transferred to the Student Affairs Division. The money was distributed to six departments for resources needed. During the tuition and fee process for the 2013-14 academic year, there was no increase in the current student activity fee ($537.00), which is divided among 15 student activity budgets within three divisions. A reallocation of existing fees was done to honor a few requests. A total of $3.00 was taken from Student Involvement and Leadership and reallocated to Community and Civic Engagement ($1.00) and to Drama ($2.00). Another $1.00 was reallocated from both Identification and the Gym in order to provide Band and Chorus with a $2.00 increase. Band and Chorus originally requested $3.00 and the Provost will determine how to fund the additional $1.00. Student Health Services requested and received a $14.00 increase in student fees for the 2013-14 academic year. This increase will provide a new position, nurse practitioner, and equipment needed to enhance student health services once the department moves to their new location. Other departments may also benefit from the tuition increase that was proposed for 2013-14 academic year. Forty percent of the tuition increase will be used to enhance experiential activities including service learning, study abroad, internship opportunities, and living learning communities. The Career Center and the Office of Community and Civic Engagement have submitted proposals to the Provost. Assessment Procedure: Meet monthly with directors to determine needs of each department with regards to staffing, facilities, and budgets. Use of Assessment Data: Currently, there are two positions vacant in housing. Two new positions, nurse practitioner and assistant police chief, will be posted and filled before the fall semester begins. Most of the facility projects listed for this year have been completed. The new student health center is behind schedule due to funding and, as funds are available, the refresh of the University Center will continue. 5 Even though state and auxiliary budgets did not receive an increase this year, it was helpful to receive non-state dollars and end of the year state dollars. The non-state dollars helped to enhance various programs by providing guest speakers, ability to purchase food, provide marketing materials, etc. The end of the year state dollars provided funds for: the UC to complete a wireless upgrade and purchase a new marquee; Community and Civic Engagement to furnish offices in the new location in Wellons Hall; Campus Police purchased equipment to enhance safety efforts including indoor alert systems for three buildings, solar call boxes for Courtyard Apartments, and AEDs for several locations; Career Center was able to hire a summer graduate intern and the Counseling Center contracted a threat assessment expert to provide training for several departments and guests from other UNC campuses. Goal 2: Promote opportunities for long range planning and assessment. Objective 2.1: Collect demographic reports and research on our students. Strategy 2.1.1: Review institutional data and share with directors. Strategy 2.1.2: Conduct focus groups and surveys to determine student interests and needs. Strategy 2.1.3: Schedule annual goal setting and/or strategic planning. OBJECTIVE 2.1 UPDATE: All departments subscribe to professional magazines and other printed material that include demographics and current student trends. Directors are also reminded to review the UNCP Factbook which is updated annually by the Institutional Effectiveness office and posted online at http://www.uncp.edu/ie/fact_book. Dr. Beverly King is invited every other year to the directors’ meetings to share the UNCP institutional data and trends. A major project this year was to survey and schedule focus groups with commuter and distance education students to determine their interests in services offered by Student Affairs. Annette Morgan, ECU doctoral intern, assisted Dr. Schaeffer in completing this project. In the fall of 2012, the total student enrollment at UNCP was 6269. There were1804 residential students and 4465 commuter students. Commuter students are defined
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