Indian Institute of Technology Hyderabad Kandi, Sangareddy - 502 285, Telangana, India Phone: 040-23016071 Website: www.iith.ac.in. Email : office.stores @iith.ac.in

IIT HYD

PRE-BID CLARIFICATIONS FOR PROCUREMENT OF HOSTEL FURNITURE

TECHNICAL QUERIES AND CLARIFICATION

TENDER NUMBER - IITH/HOSTEL/2020/T004 DATE : 07 July 2020

Sr.No Query/Clarification Sought Clarification / Amendment

1 Single Cot- Metal frame dimensions Basic dimensions have been provided in the tender. (structure and legs) are not The Dimensions of the cot and legs may be determined specified in technical specifications. to meet the overall tender specifications.

Eg: Total weight of the cot should be as per tender norms

2 Study table- Drawer and Cupboard The material of the drawer and cupboard will be similar (material and size) is not specified to the steel used for the table with appropriate electrode in technical Specifications. coating

Size: The width of the drawer and cupboard should be 12 inches. The depth of the drawer should be around 6 inches and the depth of the cupboard should be around 18 inches. The combined depth of drawer and cupboard should not be less than 24 inches.

3 Exemption from sending samples No Change in tender norms at TE, and send them later if L1.

4 Relaxation in Annual turnover The Bidder must have an Average Annual Turnover of Rs 3 Crores

5 Request for Changes to made in No Change in tender norms Eligibility & Pre Qualification Criteria

i) The Presence of OEM Bidder should have at least 25 years in the furniture industry

ii) Presence of Service Center should have 8 to 10 years of Experience

iii) The OEM Manufacturer should have at least supplied even 1 order of 3000/- Similar required items in single order.

iv) Reputed brands like Godrej,Haworth,and Herman Miller, names should be mentioned in the Tender,

v) The bidder must have supplied for at least worth of 2 crores of similar furniture works,

vi) The bidder must provide Purchase Order Worth at least 2 Crores along with Work Completion certificate timelines.

vii) The furniture works that have been completed should be costing not less than 1 crore .

viii) The average turnover of the bidder is at least 20 crores

ix) The bidder should produce a valid Bifma Certificate from the Authorized body of BIFMA

x) The Bidder should have to produce IS0 Certificate of

14001:2015, BS OHSAS 18001:2007, ISO 9001: 2015

xi) The bidder should produce the sample demo for Quality inspection and also for technical evaluation of the product standard

6 Request for reference image of all Bidder can have their own design which conforms to the products the technical specifications of the Tender

7 Study Table – Can we propose the Yes, Bidder can have their own design which conforms/ new, Strong and study one. exceeds the technical specifications of the Tender

8 Chair – Instead of Metal Perfo – Bidder to conform to the tender specifications Can we propose strong and vibrant model

9 Sample Submission:- Clause No No change in tender norms 4.1(b) mentioned on page no. 8 to be amended. However for the want of fulfilling the object of sample , whosoever stands L1 should compulsorily approve sample before mass production.

10 Hard Copies Submission:- Hard The hard copy of the bids must arrive at the copies submission to be permitted aforementioned address before the opening of the within 7 days of the due date. financial bids and it should be postmarked before the last date of bid submission. The bid will not be considered if the hardcopy of the bid does not arrive within 10 days ( 30 July 2020) from the bid submission date.

11 Single Cot:- Provide Pipe Basic dimensions have been provided in the tender. Dimension- Normally pipe The Dimensions of the cot and legs may be determined combination in single cot are as to meet the overall tender specifications. . follows, Frame is 50x25x1.2 mm, Head & Leg bow-40x40x1.2 mm Eg: Total weight of the cot should be as per tender and Connector 25x25x1.2 mm norms

12 Study Table:- Provide Square Pipe Basic dimensions have been provided in the tender. Dimension- Normally 25x25x1.2mm The Dimensions of the structure and legs may be size considered as standard determined to meet the overall tender specifications.

13 Study Chair:- Provide Round Pipe Basic dimensions have been provided in the tender. Dimension- Normally 19mm round The Dimensions of the structure and legs may be pipe with 1.2 mm thickness are determined to meet the overall tender specifications used for seat & back

14 Mill Certificate (Checklist Sl. No. 13 Yes, Manufacturer test certificate from the primary steel Page No. 35):- What do you mean producer by mill certificate? Do you mean Manufacturer test certificate (TC) or anything else? Please clarify.

15 Relax conditions of having similar No Change in tender norms supply orders from Centrally Funded Technical Institute but instead of that allow orders from Government Universities or State and Central Government Offices

16 We would like to propose the Basic dimensions have been provided in the tender. supplied model COTS, TABLES, The Dimensions of the structure and legs may be and CHAIRS to IIT's i.e. IIT determined to meet the overall tender specifications Kharagpur, IIT Bhubaneswar, IIT Bhilai, IIT , NIT Durgapur Eg: Total weight of the Cot, Table and Chair should be and other Institutes of M.H.R.D as per tender norms

17 Chapter-5 (Schedule of Basic dimensions have been provided in the tender. Requirements) has everything The Dimensions of the structure and legs may be specifically mentioned but these determined to meet the overall tender specifications specifications can be manufactured in various models, please confirm Eg: Total weight of the cot should be as per tender the model of your choice for norms offering the best rate

18 We would like to know the tender The Tender estimate value shall not be disclosed. Estimate Value.

19 Request to extend the sample No change in tender norms submission date.

20 Single cot :Thickness

i) Horizontal - Pls. specify the part i) Basic dimensions have been provided in the tender. (tube frame) & tube framing in The Dimensions of the structure and legs may be round or square? Also provide the determined to meet the overall tender specifications size/dia of the pipe. Eg: Total weight of the cot should be as per tender norms ii) Base Platform- Base platform means mattress body, please ii) As per Tender specifications confirm.

iii) Bolts - M10 is sufficient for bed, kindly amend it iii) No change in tender specifications

21 Study table

i) Steel Frame - 18 swg. is i) No change in tender specifications sufficient for table frame, kindly amend it.

ii) Table Top- Please clarify the ii) Table top details below : material like MDF, Ply with sunmica or PLB with PVC or teakwood Size : 3’ * 2’ beading. 19mm (+/- 1mm tolerance) of MDF board post forming side 2mm PVC Edge banding

iii) Steel sheet - 22 swg. is iii) No change in tender specifications sufficient for drawer cum cabinet unit, kindly amend it.

iv) Cupboards/drawer - Please iv) The width of the drawer and cupboard should be 12 provide the size of the storage unit. inches. The depth of the drawer should be around 6 Please provide the drawing/Image. inches and the depth of the cupboard should be around 18 inches. The combined depth of drawer and cupboard should not be less than 24 inches.

22 Metal chair

i) Steel Frame - Instead of 1 inch i) No change in tender norms square tube, round tube with 14 sgw. Is better, kindly amend it.

ii) Please provide the ii) Basic dimensions have been provided in the tender. drawing/Image The Dimensions of the structure and legs may be determined to meet the overall tender specifications

Eg: Total weight of the cot should be as per tender norms

23 As MSME will we be getting an lf in the view of bidder, any exemption / relaxation is exemption in furnishing the BIFMA applicable to them from any of the eligibility & ISO certification mentioned under requirements, under any Rules / Guidelines/ Directives Chapter 4 point no. 3 of Government of lndia, bidder may submit their claim for the applicable exemption /relaxation, quoting the valid Rule/Guidelines/ Directives with a copy of such notification. In this case, the bidder must submit necessary and sufficient documents along with the technical bid, in support of their claim. The relevant and valid certificates in support of claim of exemption must be submitted along with the Technical Bid.

24 We have supplied Furniture to No Change in tender norms centrally funded Institutes but not the similar furniture which are required in this Tender(Chapter 4 point no 6). So does that make us disqualified for this tender?

25 Need drawings of the Cot, Study Basic dimensions have been provided in the tender. table and Steel chair The Dimensions of the cot and legs may be determined to meet the overall tender specifications

Eg: Total weight of the structure should be as per tender specifications.

26 Kindly arrange the drawings and Basic dimensions have been provided in the tender. detailed specs for the required The Dimensions of the cot and legs may be determined items: single cots, study table and to meet the overall tender specifications. metal chair. Eg: Total weight of the structure should be as per tender norms

27 Extension of tender submission No change in tender norms date up to 30/7/2020 due to present COVID 19 situation

28 Submission of samples after No Change in tender norms technical bid evaluation, as interstate vehicle movement is very slow due to COVID-19.

29 EMD Exemption lf in the view of bidder, any exemption / relaxation is applicable to them from any of the eligibility requirements, under any Rules / Guidelines/ Directives of Government of lndia, bidder may submit their claim for the applicable exemption /relaxation, quoting the valid Rule/Guidelines/ Directives with a copy of such notification. In this case, the bidder must submit necessary and sufficient documents along with the technical bid, in support of their claim. The relevant and valid certificates in support of claim of exemption must be submitted along with the Technical Bid