STATUTORY CONSULTATION DOCUMENT – LLANGEFNI AREA (Ysgol Y Graig and Ysgol Talwrn)

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SWYDDOGOL – OFFICIAL

DOGFEN YMGYNGHORI STATUDOL – ARDAL LLANGEFNI (Ysgol Y Graig ac Ysgol Talwrn) STATUTORY CONSULTATION DOCUMENT – LLANGEFNI AREA (Ysgol Y Graig and Ysgol Talwrn)

1 Mai – 18 Mehefin 2018 / 1 May – 18 June 2018

CYNGOR SIR YNYS MÔN / ISLE OF ANGLESEY COUNTY COUNCIL ADRAN DYSGU GYDOL OES / LIFELONG LEARNING DEPARTMENT

www.ynysmon.gov.uk / www.anglesey.gov.uk 25 Ebrill / 25 April 2018 1

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No. CONTENTS Page

THE CONSULTATION PROCESS 3

1. INTRODUCTION AND CONTEXT 4

2. REASONS FOR CHANGE 5

3. DETAILS ON INDIVIDUAL SCHOOLS 9

4. SITUATION REGARDING THE DRIVERS FOR CHANGE IN THE 14 INDIVIDUAL SCHOOLS

5. GEOGRAPHICAL AND TRAVEL FACTORS 17

6. FINANCIAL CONSIDERATIONS 18

7. STAFFING AND ADMISSION MATTERS 20

8. ENVIRONMENTAL CONSIDERATIONS 20

9. NEXT STEPS 21

10. CONCLUSIONS 22

APPENDICES 23

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THE CONSULTATION PROCESS

The Council will be consulting with parents, governors and staff at the two schools in the area and also with the local councillors, Welsh Government and other stakeholders. The consultation period will run from 1st May to 18th June 2018.

The purpose of this statutory consultation process is to invite you to give your opinion on the proposal under consideration for the education provision in Ysgol Y Graig and Ysgol Talwrn.

Meetings have been arranged with stakeholders over this period:

School Date (in 2018) Y Graig Tuesday 15 May Drop in sessions Talwrn Wednesday 16 May Drop in sessions

Your representations should be sent to:

Programme Manager (Schools Modernisation), Education Service, Council Offices, Llangefni, Isle of Anglesey LL77 7TW.

The e-mail address is: [email protected]

These will be considered by the Executive which will make the final decision. Anyone is welcome to ask us any questions and we welcome your views and ideas either by letter, e-mail or by completing the response form (Feedback Form). You should ensure that your response reaches the Isle of Anglesey County Council no later than 18 June, 2018.

Your contributions to the process as members of the community are vital.

Responses to this consultation will not be counted as objections to the proposals. Objections can only be registered after the publication of the statutory notice.

Following the Executive’s decision after the statutory consultation process, the Authority will publish a statutory proposal and there will be a period of 28 days to present objections. A report will be subsequently prepared on any objections received and the Executive Committee will make the final decision.

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1. INTRODUCTION AND CONTEXT

At its meeting on 20 June, 2016, the Isle of Anglesey County Council’s Executive resolved: . To authorise officers from the Lifelong Learning Department to conduct an informal or non- statutory consultation process on the primary education provision in the Llangefni area. . Prepare several options on the way forward by the end of 2016.

In light of the above, the Council consulted with parents, governors and staff at the six schools in the area and also with local councillors, Welsh Government and other stakeholders. The consultation period ran from 3rd October 2016 until 13th November 2016.

Consideration was given to 21 possible options on the way forward for the primary education provision in the area. The options are listed in Appendix 1 along with relevant comments as to whether the option would receive further consideration. The Executive decided [December 2016] to conduct a statutory consultation on Options A and B [in the period from 30 January to 12 March 2017].

Following local and general elections, the Executive decided at its meeting on 17 July 2017 that a further consultation was needed [26 September to 13 November] on the option to adapt Ysgol y Graig to make space for pupils from Ysgol Talwrn, and close Ysgol Talwrn. In light of technical matters pertaining to the Authority’s failure to publish the report within 13 weeks of the end of the statutory consultation period, it was decided to conduct a statutory consultation.

The Executive’s decision on 26 March 2018 was as follows: It was resolved that a decision with regard to the modernisation of schools in the Llangefni area in relation to Ysgol y Graig and Ysgol Talwrn be deferred until a new statutory consultation process is completed.

This document is a basis for the statutory consultation to review the primary education provision in Ysgol y Graig and Ysgol Talwrn. The purpose of the statutory consultation is to consult with stakeholders e.g. parents, children, staff, governors and elected members on the options decided upon above by the Council’s Executive.

This consultation pertains to the above and specifically the matters listed below.

Undertake a further consultation to increase the capacity at Ysgol y Graig to accommodate pupils from Ysgol Talwrn, and close Ysgol Talwrn. This to be achieved by . adapting the existing building for Key Stage 2, years 3 to 6 . building a new 'Block' on the school grounds for the Foundation Phase - Nursery, Reception, 1 and 2 years. . considering relocating the Flying Start provision within the Ysgol y Graig campus. The new 'block' would not be separate from school but would continue to be one school.

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2. REASONS FOR CHANGE Some of the reasons why the island’s school structure needs to be reviewed are listed below. Raising standards In the 2012 inspection, Estyn were critical of standards in schools. The following graph shows the data for the Foundation Phase and Key Stage 2 in 2011 and 2017.

The table shows that standards have improved on Anglesey in both the Foundation Phase and Key Stage 2 even though the improvement in Key Stage 2 is more obvious. However, the need to further improve standards, especially in the Foundation Phase, continues to be a priority.

The following table shows the difference between the performance of pupils eligible for free school meals or FSM and those who are not eligible for FSM.

Anglesey Wales Data from 2013 and 2017 2013 2017 2013 2017 Difference in performance – Foundation Phase 18.6% 18.2% 17.7% 14.2% Difference in performance - Key Stage 2 12.3% 9.0% 18.3% 15.1%

The difference for the Foundation Phase and Key Stage 2 on Anglesey has reduced somewhat by 2017 in comparison to the national figure but the difference for Key Stage 2 is considerably less that the national figure for 2017. The graph below shows how the gap has narrowed for Key Stage 2 in Wales over the last decade and more.

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The yellow line is the gap between FSM and non-FSM. However, the difference is still substantial and one of the Council’s priorities is to improve the educational outcomes for children and young people from disadvantaged areas by breaking the link between deprivation and low educational achievement i.e. that children reach their potential whatever their background.

Reducing the number of surplus places and the variation in cost per pupil The number of surplus places on Anglesey was amongst the highest in Wales. At the time of Estyn’s inspection in 2012 the % of surplus places in the primary sector was 27.7%, the highest but one in Wales. In the secondary sector the corresponding figure was 23.0%. By 2016, the figures were as follows:

Anglesey Position nationally Wales (out of 22) 2011 2016 2011 2016 2011 2016

Surplus places in the primary sector 27.7% 13.9% 21 13 20.7% 12.9% Surplus places in the secondary sector 23.0% 26.2% 18 18 19.9% 20.3%

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Note – 2017 figures are not available.

In 2012, Anglesey County Council was harshly criticised by Estyn for failing to progress plans to modernise its school estate.

The Isle of Anglesey County Council met the target set by the Education Minister to reduce the % of surplus places in primary schools to 15% or less by January 2015. By January 2016, the percentage of surplus places in the primary sector was 13.9%. By January 2017, the surplus places had reduced to 13.0%.

Public spending is being reduced and forward projections are poor. Anglesey Council must make savings [between £6m and £10m over the next three years] and the Education Department will have to make savings of 8% and this will have an effect on school budgets. The spend per pupil on Anglesey in the primary sector for 2017/18 was £3,972 – the 3rd highest out of 22 in the primary sector in Wales in 2017-18 (see below). The spend per primary school pupil for Anglesey was about 20% higher than the average for Wales in 2014/15 but the gap had reduced to 7.6% above the average for Wales by 2017/18. The variation in the spend per pupil across schools needs to be reduced and aligned to the mean for Wales.

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Ensuring sufficient Headteachers for the future Effective schools are well led. Successful schools have strong leadership at all levels, including the Governors. The challenges involved in school leadership and management have increased significantly in recent years and expectations continue to increase. Adequate non-contact time is required for a Headteacher, with the support of a deputy head or senior management team, to ensure that the teaching and learning is of the highest quality, to evaluate and raise standards, to develop thorough self-evaluation procedures and to ensure continuing professional development for staff. These are significant expectations. Headteachers need to have at least 50% non-contact time. This means that a school [or a federation of schools] needs to have at least 100 pupils if it is to provide the Headteacher with the necessary time to successfully perform the leadership role. Over the next five years, 28% of our primary Headteachers could retire. Because many of them lead small schools, the Council will need to consider the most effective and sustainable leadership models for the future. The number of applicants for headteacher posts has reduced and this is a matter of concern. The school modernisation program needs to try to answer the problem by securing appropriate opportunities to develop leadership in individual schools. Excellent school leaders are needed. The modernisation program will address succession planning issues and safeguard and develop the leadership talents that we have in our schools.

In addition, the Authority works with primary and secondary schools to develop a model that reduces the burden of bureaucracy and enhances business management arrangements for the primary sector, through the Small and Rural Schools and Business Management grants scheme. Even so, it is necessary to ensure that, through the school modernisation program, heads have the capacity and free time to act strategically to improve standards.

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Ensure up-to-date resources in relation to schools and classroom resources Welsh Government’s expectation is that schools should be buildings that meet with the expectations of the twenty first century. This means that they should be modern, make the best use of modern technology, fit for purpose buildings and ensure accessible space to meet the needs of classes, small groups and individuals. An inspection of the Authority's portfolio of school buildings shows that there are serious shortcomings in the suitability of a number of sites and buildings. The need to maintain a large number of aging school buildings and the supportive infrastructure is unsustainable and more effective use of limited capital programs needs to be made.

Community use of the school building Research suggests that schools with additional services such as breakfast clubs, after school clubs, childminding, summer and weekend activities achieve higher standards and better contact with parents and the community. Schools are also expected to be a resource for the local community to promote community activities involving parents, community members and local groups. This type of activity is important in developing the link between schools and the local community. Schools that are developed as part of the modernisation program will operate as an area school i.e. provide a range of services and activities that often occur outside the school day, to help meet the needs of children, their families and the wider community.

Welsh medium and bilingual provision Any arrangement developed as part of the modernisation program will give priority to strengthening and protecting the Welsh language / bilingualism.

3. DETAILS ON INDIVIDUAL SCHOOLS

The two primary schools are Welsh medium community primary schools and this will continue if a decision to merge is made.

Ysgol Talwrn (Talwrn, Ynys Môn LL77 7TG) The school was built in 1880 and refurbished in 1965. It is a single storey pitched roof building catering for 3 classes including the mobile classroom. In addition, there is a room for the headteacher and a hall. The school’s capacity is 49 for children aged 4-11. The school has a hard play area and uses a playing field near the village hall.

In September 2017, 45% of pupils i.e. 19 pupils came from outside the catchment area (see map below) whilst 1 pupil from the catchment area attends another primary school i.e. 24 pupils are from the school’s natural catchment area. Figures from September 2017 show that 60% of pupils come from Welsh speaking homes.

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19 1

September 2017 figures show that 21% of pupils were eligible for free school meals – this had increased from 17% in 2016/17.

The children are taught in 3 classrooms including the mobile classroom.

There is no nursery provision on the site.

The school is currently in a yellow category i.e. the school needs light monitoring and support. The last Estyn inspection was conducted in June 2011 and it was confirmed that the school, on the whole, was performing well. (See end of FP and KS2 performance on pages 14 -15).

Ysgol y Graig (Llangefni, Ynys Môn LL77 7LP) The school was opened in 2008 and is a single storey building with a sedum roof. There are eleven classrooms in the building and 2 others are also used as classrooms. The hall / dining room has an area of 196m2 and there are separate rooms for the Headteacher and staff. There is a hard play area and playground on site.

In September 2017, 48 pupils or 12% of pupils came from outside the catchment area (see map below) but 22 pupils from the catchment area attended other primary schools. Figures from September 2017 show that 78% of pupils come from Welsh speaking homes.

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48 22

According to September 2017 figures, 24% of pupils were eligible for free school meals. In 2016/17, the Free School Meal figure was 27%.

The children are taught in 13 classrooms, which includes two rooms that used to be resources/music rooms. There is also a room for the nursery.

The school is currently in a green category i.e. the school does not need any additional monitoring and support. The last Estyn inspection was conducted in November 2011 and it was confirmed that school performance was good. (See end of FP and KS2 performance on pages 14-15)

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The table below contains some data for the schools for the year 2017/18:

School Talwrn Y Graig Age range 4 – 11 3 - 11 Capacity excluding nursery provision 49 330 Nursery numbers – January 2018 7* 52 Numbers on register –January 2018 (4-11) 43 326 Surplus places 6 (12%) 4 (1%) Cost per head (2017/18) £4,447 £3,395 Pupils from outside the catchment area (Sept 2017) 45% 12% % who speak Welsh at home 60% 78% % who receive free school meals 21% 24% Time the Headteacher has been in the school Since September 2017 1.5 years * Nursery numbers on the Playgroups’ register.

The table shows the surplus places is low in Ysgol Talwrn and Ysgol Y Graig. The % of pupils from outside the catchment area is high in Ysgol Talwrn. The % of pupils receiving free school meals is highest in Ysgol Y Graig.

The table below shows the number of pupils (aged 4-11) in the two schools over the last 6 years in January of each year. Nursery pupils are not included in primary school projections:

Ysgol 2009 2010 2011 2012 2013 2014 2015 2016 2017 Talwrn 37 36 50 53 42 44 47 47 43 Y Graig 297 293 315 310 327 333 333 339 326

The total number of pupils has increased since 2009 to 386 in 2016. The number of births has been higher in recent years, in comparison with the rest of Anglesey and Wales and the number of pupils in the lower years have increased.

According to statistics from the health service, the number of children under four years old is also higher. It is foreseen that the number of pupils in Ysgol Y Graig will increase whilst pupil numbers in Ysgol Talwrn will remain fairly constant over the period shown – see the graph below.

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In light of the above, it is anticipated that the number of pupils will vary as follows:

School 2018 2019 2020 2021 2022 2023 Talwrn 42 42 36 37 35 32 Y Graig 343 339 335 336 334 325

SCHOOL 2018 2019 2020 2021 2022 2023 Talwrn 14% 14% 27% 24% 29% 35% Y Graig 0% 0% 0% 0% 0% 2% TOTAL 2% 2% 3% 3% 4% 6%

The forecasts suggest that surplus places will continue to increase in Ysgol Talwrn and will continue to be low at Ysgol y Graig for the foreseeable future. Other factors will affect the number of pupils such as the Local Development Plan i.e. new houses to be built in the catchment area of some of the schools. The Authority will be working with the relevant agencies to plan together based on the forecasts for the number of children.

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4. THE SITUATION REGARDING THE DRIVERS FOR CHANGE IN THE INDIVIDUAL SCHOOLS Raising Standards Estyn's thematic report "Small Primary Schools in Wales (2006)" indicates that there is no real difference between the standards of education in small schools and large schools, but "it may be more difficult for teachers in small schools to match the work to pupils' needs, as pupils in a class can vary significantly in terms of age and stages of development. This is especially true in smaller schools. Resilience from a staffing viewpoint has improved in the larger schools.”

End of key stage indicators are used to evaluate school performance - Foundation Phase (age 7) and Key Stage 2 (age 11).

The chart below shows the % of pupils achieving outcome 5+ in the Foundation Phase in the two schools and the corresponding figures for Anglesey and Wales:-

Care needs to be taken when comparing results as pupil numbers may be small and the nature of the cohort and circumstances of individual pupils have a significant impact.

The table below shows the same figures but with the schools being compared with similar schools nationally using benchmarking data:

FPI* Ysgol 2014/15 2015/16 2016/17 Talwrn 66.7 80.0 75.0 Y Graig 92.5 82.4 91.3 Anglesey 86.2 84.7 85.8 Wales 86.8 87.0 87.3 *Outcome 5+ in the Foundation Phase Indicator Upper quarter Upper Median Lower Median Lower quarter

In general, there is some variation in the schools’ performance i.e. one school has been in the lower quarter more often than the other and this is reflected in the colour category of the school indicator. 25 Ebrill / 25 April 2018 14

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The table below shows the pattern over the past three years for Key Stage 2.

Ysgol KS2* School Results 2014/15 2015/16 2016/17 Talwrn 100 85.7 100.0 Y Graig 92.9 80.0 92.7 Anglesey 91.8 89.4 91.4 Wales 87.7 88.6 89.5 *Expected level in reading, writing, mathematics and science combined

The performance of the two schools for KS2 is quite similar, in that Ysgol Talwrn has 2 greens and 1 orange and Ysgol y Graig with 1 green and 2 yellows. What is significant is the number of pupils, an average of 7 in the cohort for Ysgol Talwrn and an average of 43 for Ysgol y Graig.

The 2 schools have been inspected fairly recently and the outcomes are as outlined in the table below. School Talwrn Y Graig Date June 2011 November 2010 Key Question 1 Good Good Standards Good Good Well-being Good Excellent Key Question 2 Good Good Learning experiences Good Good Teaching Good Good Care, support and leadership Good Excellent The learning environment Adequate Excellent Key Question 3 Good Good Leadership Adequate Good Quality improvement Good Good Working in partnership Excellent Excellent Management of resources Good Good Current Performance Good Good Improvement Outlook Good Good

Estyn Grades – Excellent - Many strengths, including significant examples of sector-leading practice Good - Many strengths and no important areas that need substantial improvement Adequate - Strengths outweigh the areas that require improvement Unsatisfactory - Important areas that require improvement outweigh strengths

It could be argued that Ysgol y Graig’s inspection profile is stronger than Ysgol Talwrn.

If the Executive implements the proposal, the Authority will seek to at least maintain the above outcomes and provision with the aim of improving the standards in both key stages. In addition, the capacity to expand on leadership and distributed management at the school would be improved.

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In terms of Estyn's outcomes, the Authority would expect an outcome of Good or Excellent at all points. It is expected that the new school will deliver the full curriculum in the Foundation Phase and Key Stage 2.

Surplus places There are 4 surplus places in Ysgol y Graig or 1% (2017-18) and there are 6 surplus places (12%) in Ysgol Talwrn.

In September 2017, 45% of pupils i.e. 19 pupils came from outside the Ysgol Talwrn catchment area while 12% of Ysgol y Graig pupils were out of catchment.

In the 2017/18 financial year, the spend per head on Anglesey is £3,972 which is the highest but two nationally [20 out of 22] in the primary sector for the financial year 2017-18. However, by 2017/18, the average for Wales was £3,690. The table shows the per capita expenditure in the two schools:

School Pupil numbers Allocation Allocation per pupil September 2017 2017/18 2017/18 Talwrn 47 £209,000 £4,447 Y Graig 354 £1,202,000 £3,395 Total 401 £1,411,000 Average of £3,519 Anglesey Average of £3,972 Wales Average of £3,690

The table shows that the expenditure per head for Ysgol Talwrn for 2017/18 is above the average for Wales (£3,690) and for Anglesey (£3,972). It could be argued that every place in Ysgol Talwrn costs £475 per pupil more i.e. that the school receives £22,325 of additional finance. The spend per head for 2017/18 in Ysgol y Graig is below the average for Wales (£3,690) and Anglesey (£3,972). This difference and variance in expenditure needs to be reduced across the schools.

Leadership and Management capacity Educational research recognises that good leadership and management leads to good standards i.e. good schools are well led.

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Leadership and management demands have increased significantly and the expectations are likely to intensify in the future. As a result, a Headteacher needs sufficient non-contact time to address leadership and management issues. Indeed, it could be argued that a Headteacher needs not to have any planned teaching commitment if all requirements and expectations are to be met. The current situation in this respect is:-

Headteacher of Talwrn School – 30% of non-contact time Headteacher of Y Graig School – 100% of non-contact time

It should also be noted that recruiting for Headteacher posts, especially in rural areas has been a challenge. The modernisation programme will address matters of succession planning and develop leadership talent that we have in our schools. Condition of the Buildings Condition surveys were conducted by the Council’s surveyors from the end of 2015 to the beginning of 2016 and the following condition ratings were issued.

School Talwrn Y Graig Condition C A The meaning of the grades given is as follows:- Grade Definition A Good. Performing as intended and operating efficiently. B Satisfactory. Performing as intended but exhibiting minor deterioration. C Poor. Exhibiting major defects and/ or not operating as intended. D Bad. Life expired and/or serious risk of imminent failure.

The survey provides a backlog maintenance cost – the cost associated with the work required to bring the school’s condition up to the required standards to ensure safety for the children, staff, parents and other school users - conforming to the statutory health and safety standards. Below are figures for backlog maintenance for the two schools.

Ysgol Talwrn Ysgol y Graig £82,500 + £250,000 £36,500 for a new external mobile classroom The Council does not have the resources to meet the backlog maintenance needs for Ysgol Talwrn.

5. GEOGRAPHICAL AND TRAVEL FACTORS

The Welsh Government states primary age pupils should not have to travel more than 45 minutes each way to school. This would not be relevant in this case.

The LA (Local Authority) provides free transport for primary school pupils residing 2 miles or more from the school in whose catchment area they reside. The same policy also states: “transport is not provided for part time nursery pupils” and “The LA provides free transport for pupils under 16 as follows: a) For pupils who do not qualify for transport … but who travel to school along a route that is considered by the County Council to be hazardous.” 25 Ebrill / 25 April 2018 17

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6. FINANCIAL CONSIDERATIONS

The capital cost of any new school built under Band A of the Welsh Government’s 21st Century Schools programme is funded through a combination of grants and borrowing. The Welsh Government provide 50% of the funding through capital grants and supported borrowing (annual debt repayment and interest costs are funded in the Revenue Support Grant). The remaining 50% has to be funded by the Local Authority through any income generated via the sale of former school sites and through unsupported borrowing where the annual cost of debt repayment and loan interest must be funded by the Council.

Building new schools is a significant capital investment and the financial assessment of the options must consider the future revenue obligations in order to ensure that the financial burden of building new schools for future generations is minimised. Building new larger schools also results in economies of scale and reduced revenue costs. The reduction in revenue costs is also an important factor in the financial assessment as the savings generated contribute towards the additional capital financing costs.

Revenue savings are generated as running one larger school is less costly in terms of building maintenance and energy, management costs are reduced (one Headteacher instead of two) and class sizes can be set to an optimum level which reduces teaching costs.

The financial appraisal considers the cost of financing the borrowing, the revenue savings generated and the additional costs of transporting pupils to the new school. In order to undertake the financial appraisal the following assumptions were made. . Borrowing to fund the new schools would be funded over a 50 year period with the Minimum Revenue provision calculated on a 2% straight line method. . Borrowing to fund the backlog maintenance costs would be funded over a 20 year period with the Minimum Revenue Provision calculated on a 4% straight line method. . Interest rates were based on the current borrowing rate . To calculate the revenue costs of the new school, the current pupil numbers, free school meals, special educational needs pupils etc were used to determine an estimated allocation for the new school. . One off costs including the cost of appointing a Headteacher prior to the new school opening, redundancy costs, pay protection and the costs of maintaining the former sites have not been included in this financial appraisal. These will be taken into account when the detailed business plan for the agreed option is drawn up.

Maintaining the current 2 schools would not incur significant capital costs but it would require the backlog maintenance in the two schools of £369k to be addressed with a potential for further additional costs as Ysgol Talwrn gets closer to the end of its useful lives. Additional costs may be incurred in transporting children to other schools, which are outside the catchment area because of lack of capacity, particularly in Ysgol y Graig, but these are difficult to determine at this stage and have not been included in the assessment.

Building an extension to Ysgol Y Graig to replace Ysgol Talwrn would be more expensive but this additional cost would be partly offset by an increase in the Welsh Government contribution and the capital receipt generated by selling the Ysgol Talwrn site.

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The results of the financial appraisal of the 2 options is shown in the Table below:

Option 1 Option 2 Do Nothing Extension to Ysgol Y Graig and close Ysgol Talwrn Estimated Capital Cost £0 £3,870,660 Backlog Maintenance Cost £369,000 £0 Total Capital Cost £369,000 £3,870,660 Welsh Government Funding £0 (£1,935,330) Capital Receipts £0 (£140,000) Net Unsupported Borrowing £369,000 £1,795,330

Revenue Implications Annual MRP Charge £18,450 £35,910 Annual Interest Costs @ 2.3% £8,490 £41,290 Additional Transport Costs Not calculated £28,000 Total Additional Revenue Costs £26,940 £105,200 Revenue Savings £0 (£39,540) Net Additional Revenue Costs £26,940 £65,660

The location of a new building would be dependent on a search for a site and feasibility studies of those sites prior to assessing and scoring them to select a favoured option. Therefore, at the moment, the site or address of a new building is not yet known.

Whatever, the final configuration, the primary school will continue to be Welsh medium and will be a community school and the Local Authority will be the admission body for the school.

Walking routes and transport to any new school building will be assessed during the build period.

In terms of the walking routes to the proposed new school site, a safety assessment of these routes would need to be carried out following any decision made by the Council.

Should a new part of the primary school be built, there would be a change in travel arrangements for learners from the direction of Talwrn. Officers of the Authority would then formally decide whether to provide transport to Ysgol Y Graig, following a safety assessment of the routes.

Should the proposal be implemented and that a new primary school be built and opens in 2021, the impact on numbers would be as follows (this assumes that parents would allow their children to move to the new primary school).

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7. STAFFING AND ADMISSION MATTERS

In line with statutory requirements, when a new school if formed, a Headteacher’s post must be advertised openly. This would not be relevant in this case. For the rest of the staff, the Authority’s advice to school governing bodies or school shadow governing bodies is to re-deploy staff from the school(s) that is/are closing to posts that become available in the new school to which pupils would be moving.

In a situation where a school could close, the Authority’s redundancy process would be invoked. A Staffing Consultation Document would be prepared and meetings would be held with individual members of staff to ascertain if they wanted to remain as part of the process or not. It would be expected that the process would commence approximately 12/18 months prior to the official closing date of the school – this is done to give early assurance to staff about their employment and to allow them to make future plans.

The Admission Number for the proposal selected by the Executive will be the capacity figure of the new or refurbished school divided by 7. The Local Authority would be the admissions body for the possible new school.

The possible new school would be a Welsh medium school. Admissions to the possible new school would follow the Authority’s Admission’s Policy at that time. Below is a hyperlink to the current Admission’s page of the Authority’s website: http://www.anglesey.gov.uk/education/schools/school-admission/

8. ENVIRONMENTAL CONSIDERATIONS

The Authority’s Executive adopted the Energy Strategy in 2017. The aim of the strategy is to reduce carbon emissions by 15% by 2022.

The information below shows the Authority’s spending on fuel and electricity over the past three financial years for the schools:

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Expenditure (on electricity and fuel) Average (per year)

Ysgol 2014-2015 2015-2016 2016-2017 Cost Per pupil Per m2 Y Graig £15,208 £15,362 £13,790 £14,787 £44.14 £5.87 Talwrn £4,228 £4,634 £3,233 £4,032 £87.65 £13.35

It can be seen from the table that the spend per pupil and square metre (m2) is higher in Ysgol Talwrn.

The table below shows the carbon dioxide emissions from the schools over the past three financial years:

Tonnes CO2 (electricity and fuel) Average

2 Ysgol 2014-2015 2015-2016 2016-2017 (tonnes CO2) Per pupil Per m Y Graig 65 58 61 61 0.184 0.024 Talwrn 15 26 14 18 0.397 0.060

The figures show that the carbon dioxide emissions per pupil and carbon dioxide emissions per square metre (m2) are higher in Ysgol Talwrn.

9. NEXT STEPS

This is the statutory consultation. At the end of this stage of the consultation process, officers will collate all the responses and information before submitting any recommendation to the Executive Committee. The Executive will then consider this consultation report and any recommendations by Council officers. The Executive Committee will decide on a proposal later on in 2018.

Below is a draft timetable of possible dates in this process

Step Date Decision by The Executive 16 July 2018 Publication of statutory notice No later than 18 June 2019 Objection period (28 days) No later than 18 July 2019 Report back to Executive No later than the end of July 2019 Possible start date for construction work August 2019 Possible end date for construction work December 2020 / January 2021 Opening of possible new school January / Easter 2021

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10. CONCLUSIONS In view of the information presented and in particular: i. Standards in both schools appear similar and that merging would not have a negative effect on standards ii. Merger would make better use of the Council's resources and address the variation in cost per pupil iii. The need to address backlog of maintenance and provide a twenty-first century resource for school users iv. The need to create the conditions for the Headteacher to have sufficient non-contact time for leadership;

The following recommendation is presented:

Increase the capacity at Ysgol y Graig to accommodate pupils from Ysgol Talwrn, and close Ysgol Talwrn. This to be achieved by . adapting the existing building for Key Stage 2, years 3 to 6 . building a new 'Block' on the school grounds for the Foundation Phase - Nursery, Reception and years 1 and 2. . considering relocating the Flying Start provision within the Ysgol y Graig campus. The new 'block' would not be separate from school but would continue to be one school.

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APPENDIX 1

RECORD OF SUGGESTIONS RECEIVED IN PREVIOUS CONSULTATIONS

At its meeting on 20 June, 2016, the Isle of Anglesey County Council’s Executive resolved: • To authorise the officers from the Lifelong Learning Department to enable them to conduct an informal or non-statutory consultation process on the primary education provision in the Llangefni area. • To subsequently prepare several options on the possible way forward by the end of 2016.

Subsequently, the Council consulted with parents, governors and staff at the six schools in the area and also with local councillors and with the Welsh Government and other stakeholders. The consultation period ran from 3 October 2016 until 13 November 2016.

Non-statutory consultation meetings were arranged with the staff, governors and parents of the 6 schools involved over this period.

A total of 21 possible options on the way forward for the primary education provision in the Llangefni area were considered in the non-statutory consultation process. These are listed below:

No. Idea Observations Further consideration? i Some wanted the This would be a school for around 600 Yes – see below Authority to leave Y pupils Graig but merge the others. ii New primary school in The minimum size of this school would be Yes – see below Llangefni in 150 considering plans for houses that are in progress. iii Adapt inside Ysgol y If the school is extended, this would need to Yes – see below Graig be considered. iv a One primary school This would be a school for around 960 pupils Yes – see below instead of the 6? iv b Have the Foundation Ysgol Talwrn’s capacity is 49. A building No Phase in Ysgol Talwrn would be needed for around 410 pupils for the for the 6 schools. Foundation Period only for the area’s pupils. v Some thought that there The minimum size of this school would be No was “land to build by 150 namely the size of Ysgol Rhyd y Llan Talwrn’s village hall” and 5 acres are needed for the school. and that there was a According to the Council’s Property officers, need for a there are no 5 acre sites available in the ‘breakdown’of cabin village. costs (£250k) The mobile classroom would be £100,000 along with transportation and connection costs of £150,000.

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vi It was asked why Between the 2 schools, there would be 70-80 No Ysgol Llanbedrgoch pupils in the school that is too small to attract was not part of this? finance. Federalizing the 2 schools would not address empty places or the condition of the buildings. vii 3-18 School on the This option would be dependent upon having Yes – see below site of Ysgol Gyfun plenty of room in the Ysgol Gyfun Llangefni Llangefni building and on the site. viii Federalize the new This would be a school for around 450 pupils Yes – see below school possibly with on 2 sites Ysgol Henblas in addition to option 6.2.9. ix “No room in the This may be part of the work to be Yes – see below classes” in Ysgol y undertaken. Graig and “no room in the staffroom, and teachers having to meet in the hall.” What about more room for the Cylch Meithrin?” x “What would happen if Option 6.2.9 in the non-statutory consultation Yes – see below option 6.2.9 came into document was: “Close and transfer pupils existence?” and pupils from Ysgol Corn Hir to a new primary school.” xi “In considering option Option 6.2.9 in the non-statutory consultation Yes – see below 6.2.9, what about document was: “Close and transfer pupils adding other and pupils from Ysgol Corn Hir to a new school(s)?” primary school.” xii “If Ysgol Talwrn is There is no room in Ysgol Pentraeth for No closed, should the Ysgol Talwrn pupils if Ysgol Talwrn closed pupils be sent to Pentraeth?” xiii “No quiet places in If Ysgol Esceifiog was adapted, perhaps this Yes – see below Ysgol Esceifiog, no will need to be considered. music room, 35% are SEN, 8% are statemented.” It was suggested to establish a specialized SEN or autism unit on the site. xiv “The classes in Ysgol If Ysgol Esceifiog was adapted, perhaps this Yes – see below Esceifiog are similar to would need to be considered. Corn Hir. What about making them bigger?” xv Extend Ysgol If Ysgol Esceifiog was adapted, perhaps this Yes – see below Esceifiog and develop would need to be considered. other parts of the 25 Ebrill / 25 April 2018 24

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school or “one stop shop”. xvi New primary school This would be a school for around 960 Yes – see below pupils xvii If Corn Hir and This would be a school for around 450 Yes – see below Bodffordd are pupils on 2 sites combined, what about federalizing this with Esceifiog. xviii Extend Ysgol Henblas If this took place, it would increase the Yes – see below to the north capacity by around 30. xix It was suggested to This is already at work as Lifelong Learning Yes but not in this have a caretaker to SIMS officers are financed by schools to do report look after around 6 some administrative work. school buildings and have a business manager or accountant to carry out financial and administrative matters. xx If Ysgol Corn Hir and This would be a school for around 450 Yes – see below Bodffordd were pupils on 2 sites combined, what about federalizing Ysgol Henblas with it?

Even though idea vii i.e. “a 3-18 School on the Ysgol Gyfun Llangefni site” was not considered further in previous consultations, this does not mean that the possibility of moving towards fulfilling that option cannot be considered in the future.

Idea xix is currently being implemented through the Small and Rural Schools pilot plan and the plans for Business Managers.

Following the non-statutory consultation, these options were reduced to 9 options:

1. Combine Bodffordd, Corn Hir, Esceifiog, Henblas, Talwrn and Y Graig schools into a new school for 960 pupils + nursery. 2. Combine Bodffordd, Corn Hir, Esceifiog, Henblas, Talwrn schools into a new school for 600 pupils + nursery. 3. Combine Bodffordd, Corn Hir schools into a new school for 330 pupils + nursery. 4. Combine Bodffordd, Corn Hir, Henblas schools into a new school for 450 pupils + nursery. 5. Build an additional new primary school in Llangefni for 150 pupils + nursery. 6. Build an additional new primary school in Gaerwen for 150 pupils + nursery. 7. Extend Ysgol y Graig to take pupils from Ysgol Talwrn + nursery. 8. Adapt Ysgol Esceifiog 9. Adapt Ysgol Henblas 25 Ebrill / 25 April 2018 25

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Each one of these options was evaluated and scored out of 10 against the drivers for change outlined below.

1. Raise educational standards 2. Reduce the number of surplus places 3. Reduce the variation in cost per pupil 4. Ensure that school buildings create the best possible learning environment 5. Ensure that school buildings are in a good condition and that there are no health and safety issues 6. Increase leadership capacity 7. Community use of the school building 8. Welsh-medium and bilingual provision 9. Geographical factors and travel

The following table summarises the analysis of the responses to the non-statutory consultation:

Driver 1 2 3 4 5 6a 6b 7 8 9 1. Raising educational standards 10 10 10 10 8 9 9 10 9 6 2. Reducing the number of surplus places 8 8 8 8 4 8 8 8 6 4 3. Reduce the variation in cost per pupil 10 10 6 6 6 6 6 6 2 2 4. Ensure that school buildings create the best possible 10 10 10 10 10 10 10 10 10 10 learning environment 5. Ensure that school buildings are in a good condition and 10 10 10 10 10 8 10 8 10 8 that there are no health and safety issues 6. Increase leadership capacity 10 10 10 10 4 10 10 10 10 2 7. Community use of the building 7 7 10 7 10 10 10 9 10 10 8. Welsh-medium and bilingual provision 10 10 10 10 10 10 10 10 10 10 9. Geographical factors and travel 3 3 6 3 7 7 7 4 7 7 Total 78 78 80 74 69 78 80 75 74 59 Attention is drawn to the following issues. . The scores for factors 4 and 8 are very similar in that the new schools will ensure that specific issues related to school buildings and Welsh medium and bilingual provision will be addressed in a similar fashion whatever the final configuration. . For factor 5, an option that would mean possible layout changes would make it more difficult to conduct building work during the school day. . For factor 7, options 1, 2, 4 and 7 reduce the number of community buildings available to be used, which leads to a lower score for those options. . Option 3 (combining Ysgol Bodffordd and Ysgol Corn Hir in a new primary school) and option 6b (Building a new school in Gaerwen instead of Ysgol Esceifiog on a different site) have the highest scores.

A report on the non-statutory consultation was discussed by the Executive at its meeting on 19 December, 2016. The Executive’s decision was:

To authorise officers to go out to formal or statutory consultation and consult on Options A and B above.

Therefore, officers went out to statutory consultation on the following options:

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Option A This would be based on: • Option 3, which is to build a school to replace Ysgol Corn Hir and Ysgol Bodffordd • Option 8, which is refurbishing Ysgol Esceifiog • Option 7, i.e. extending Ysgol Y Graig to take pupils from Ysgol Talwrn and closing Ysgol Talwrn • Option 9, which is refurbishing Ysgol Henblas.

Any remodelling would need to address the traffic issues identified at the beginning and end of the school day. The options would be subject to affordability. This option could also include federating Ysgol Henblas with another school i.e. maintaining the school on the existing site but under a different management arrangement.

Option B This would be based on: • Option 3, which is to build a school to replace Ysgol Corn Hir and Ysgol Bodffordd • Option 6b, which is building a new primary school for 150 children in Gaerwen instead of Ysgol Esceifiog on an alternative site • Option 7, i.e. extending Ysgol Y Graig to take pupils from Ysgol Talwrn and closing Ysgol Talwrn • Option 9, which is refurbishing Ysgol Henblas.

Therefore, it can be seen that the only difference between Option A and Option B was to do with Option A contains the option of refurbishing Ysgol Esceifiog whilst Option B contains the option of building a new primary school in Gaerwen.

The consultation period ran from 30 January to 12 March 2017.

After 2 elections (local government elections on 4 May 2017 and a General Election on 8 June 2017), a report on the statutory consultation was discussed by the Authority’s Executive. The Executive decided at its meeting on 17 July 2017:

Option B be the preferred option which will incorporate :- • Option 3 – build a new school to replace Ysgol Corn Hir and Ysgol Bodffordd; • Option 8 – adaptations to Ysgol Esceifiog, Gaerwen; • Option 7 – further consultation will be required on adapting Ysgol y Graig to accommodate pupils from Ysgol Talwrn, and close Ysgol Talwrn; • Option 9 – adaptations to Ysgol Henblas.

In order to act on option 7 above, the Authority held a statutory consultation on the proposal from 26 September to 13 November 2017. The report was not discussed by the Executive until 26 March 2018. However, the report was not published within the 13 week to the end of the

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APPENDIX 2 – HOUSING DEVELOPMENTS IN THE AREA

Another reason that consultation is necessary is that a number of housing developments are being considered seriously in the Llangefni area and especially in the Ysgol y Graig catchment area. The plans for Ysgol Y Graig and Ysgol Talwrn therefore needed to be considered again.

Please see below the details of the proposed housing developments in the area under consideration:

Ysgol Talwrn

The school’s capacity is 49 and the pupil projections are seen in the table below:

Forecast of numbers on roll in September School 2018 2019 2020 2021 2022 2023 Talwrn 42 42 36 37 35 32

From the 2017/18 school year onwards, the number of pupils at the school is below its capacity and decreases until September 2022.

In line with Joint Local Development Plan (between Gwynedd and Anglesey), the projections are for 6 houses to be built in the Ysgol Talwrn catchment area in the 2018-2026 period. This would lead to 6 x 0.17 = 1 additional pupil in the school. As the table above shows, there is space in the school for the additional pupil:

Forecast of numbers on roll in September School 2018 2019 2020 2021 2022 2023 Talwrn 42 42 36 37 35 32

Ysgol y Graig

The school’s capacity is 330 and the pupil projections are seen in the table below:

Forecast of numbers on roll in September Ysgol 2018 2019 2020 2021 2022 2023 Y Graig 343 339 335 336 334 325

From the 2017/18 school year onwards, the number of pupils at the school is above its capacity.

In line with Joint Local Development Plan (between Gwynedd and Anglesey), the projections are for 397 houses to be built in the Ysgol Y Graig catchment area in the 2018-2026 period. The likelihood is that the houses would be built at a rate of 50 houses per year in the Ysgol Y Graig catchment area in the period from 2018/19 to 2025/26. 25 Ebrill / 25 April 2018 28

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Figures show that every house has, on average, 0.17 of a pupil of primary school age. Multiplying 50 houses a year in the catchment with 0.17 means that the housing developments would lead to an additional 8.5 pupils per year requiring education in the school. This would likely affect the projections for Ysgol y Graig as follows:

Forecast of numbers on roll in September School 2018 2019 2020 2021 2022 2023 2024 2025 2026 Y Graig 343 347 344 344 343 333 343 337 338

If the Executive decides on option 7 i.e. to expand Ysgol y Graig and transfer the pupils of Ysgol Talwrn to Ysgol y Graig and then close Ysgol Talwrn, the projections would be as follows:-

Forecast of numbers on roll in September School 2018 2019 2020 2021 2022 2023 2024 2025 2026 Y Graig 343 347 381 382 379 366 377 372 372

This would mean that the school would need to have a capacity of about 420 to take the increase in pupils that would result from the new housing developments and as a result of relocating pupils from Ysgol Talwrn i Ysgol y Graig.

This would mean increasing the school’s capacity by 90 places. There is no room to extend the current building by 90 places without having to build upwards which would not be compatible with planning regulations. Additionally, the new classrooms would take up a considerable area of play areas on the site and safety would need to be managed firmly during the build period.

In considering the above factors, the Executive agreed, at its meeting on 17 July 2017 with officers’ recommendation i.e.: • “further consultation will be required on adapting Ysgol y Graig to accommodate pupils from Ysgol Talwrn, and close Ysgol Talwrn;

Therefore, instead of extending Ysgol y Graig, the proposal is to: 1. Use the current building for Key Stage 2 i.e. years 3 to 6 and adapt it 2. Build a new ‘block’ for the Foundation Phase i.e. Nursery, Reception, years 1 and 2. 3. Consider relocating the Flying Start provision within the new provision. The new ‘block’ would not be separate from the current school but it would continue to be one school.

This is the proposal that officers will be consulting upon again in 2018.

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APPENDIX 3 The expected benefits and disadvantages for the proposal are listed below: Option : Expand Ysgol y Graig

Drivers Criteria within the driver Commentary

Raise Size [100 or more] The extended school would have a capacity of about 420 pupils. According to educational Authority’s formula, this would mean that the Headteacher would not have a standards The capacity of the leadership team to ensure teaching responsibility. The school would form a senior management team to improvements lead on teaching and learning.

Teachers with more expertise in specific areas, which There would be about 14 classes in the school which in turn provides an in turn influences the practices of other teachers opportunity for individual teachers to act as leaders for the development of literacy and numeracy and the individual subjects. Reduce the number mixed age classes with more than 2 age groups. There would be no more than two mixed age classes in the school other than the possibility of combining age groups for offering specialist provision for pupils with additional learning needs. Raise standards further It is anticipated that schools of this size can offer more flexibility to meet the needs of individual children would in turn lead and raise standards across the ability range. Reduce Contribute to reduce surplus places across the In an extended school of 420 pupils, it is foreseen that the school would be over surplus places Authority so that surplus spaces are 15% across the 90% full. This would ensure that there were sufficient places in the extended Authority and 10% in individual schools school. Currently, surplus places across the 2 schools is about 2.6%. Therefore this option would ensure there were sufficient spaces. Welsh Government Individual schools more than 85% full guidelines are that a school should be designed for 10% surplus places. If this option was implemented, surplus places across the Authority remain at about 12%.

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Reduce the Reduce the variation in the cost per head across the Expanding Ysgol y Graig would increase the cost per head somewhat. It would variation in Authority and across the area so that the cost per pupil also lead to a small increase in the average cost of £3,972 for the Authority. cost per pupil is closer to the average of the Authority. This leads to financial savings by also using the budget Annual net revenue costs of this option would be £65,660. more effectively and efficiently

Ensure that Teaching and learning facilities of the highest quality Expanding Ysgol y Graig will lead to an improvement in the learning school within the building and outside. environment. Class facilities would include classrooms of adequate size, good buildings will natural light, good quality toilets close to the classes etc. Areas designed for create the best Appropriate play areas teaching and learning would be located near the classroom. possible learning Appropriate staffing and administration areas Dedicated play areas designed for pupils of different ages. environment State of the art ICT facilities There would be suitable accommodation for the Head and administrative staff, staff room and a room for teachers’ PPA periods.

The school would have networked ICT resources which are integrated into the design of each classroom. Ensure that The condition of the buildings will reduce maintenance Expanding Ysgol y Graig would eliminate backlog maintenance. It would also school costs at the area level. be an opportunity to establish a system to ensure that periodic maintenance is buildings are being addressed appropriately. in good Health and safety issues:- condition and The design of the new school would ensure that safety matters regarding the that no health 1. Access to the site and building security building are properly addressed from the outset. and safety 2. Parking for staff, parents and visitors issues 3. General The design would give due attention to the traffic on the site to ensure the safety of children / pedestrians.

It would also give due attention to issues regarding parking for visitors and for drop-off point suitable for buses. Increase Capacity of the school to provide adequate non-contact The Headteacher would not be teaching a class for much of the week. The school leadership time. would form a senior management team to lead the teaching and learning capacity Capacity to be able to provide a deputy and management team.

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Community Pre and after school provision e.g. breakfast clubs, Facilities in the new school would be very suitable for breakfast clubs, after use of school after school activities, child minding club. school clubs and other activities outside of school hours. building Summer and weekend activities The resources would be very appropriate for community activities e.g. a hall of sufficient size for the activities will be promoted by the Community, a suitable Community provision to promote community activities hall for activities such as fitness. that include parents, community members and local groups. Provision of Priority to strengthen and protect the Welsh and This would ensure that any new appointments to the school are fully committed Welsh and bilingual education. to further build on the strong foundation that has been laid in the area and are bilingual current in relation to the use of Welsh and bilingual proficiency. medium

Geographical Travel distance. Expanding Ysgol y Graig will mean an increase the distance and travel time for Factors and some children. The number of children who walk to school will remain similar. travel Direction of travel It is also possible that the direction of travel to a new school can be contrary to the parents’ direction of travel to work.

Transportation costs Transport costs would be about £28,000 higher than current costs.

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APPENDIX 4 Twenty First Century Schools

It is likely that any new school will be a Twenty First Century School. The Council considers a Twenty First Century primary school as one which can provide the following:

Teaching and learning facilities Suitable teaching areas containing sufficient: • Classrooms that are of suitable size with a feeling of space and light (in line with the current guidance from the Welsh Government and Building Bulletins) • Suitable facilities for the Foundation Phase including areas outside (in accordance with the current guidance from the Welsh Government and Building Bulletins) • Practical specialist areas, including an area technology for artistic activities • Modern ICT equipment • Adequate storage facilities (in accordance with the current guidance from the Welsh Government and Building Bulletins) • Access to a learning resource room (in line with the current guidance from the Welsh Government and Building Bulletins) • Smaller Rooms for smaller groups e.g. targeting and S.E.N • Place outdoor learning in the school grounds • A school hall and dining facilities of an appropriate size. (in accordance with the current guidance from the Welsh Government and Building Bulletins). Depending on the size of the school, it can be a dual use school hall. Spring floors may be needed for dual use school halls. There would be a need for dedicated storage for dining tables.

Community Facilities Be able to provide a range of services in the community during school hours, either through shared areas or specific areas. Consideration should be given to the possibility of wide community use whilst keeping child protection as a priority.

Play Facilities • Private and secure grassy area of sufficient size in the school grounds (in line with the current guidance from the Welsh Government and Building Bulletins) • Hard play area (school yard) of sufficient size for the capacity of the school (in line with the current guidance from the Welsh Government and Building Bulletins)

Staff and administration areas

• staff room(s) • separate toilets for staff • work area for staff (PPA) • an office for the headteacher • an office for a secretary/administrative office • a medical examination or room for patients • resource room/photocopying • interview room

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General

• School buildings in excellent condition and are maintained at this level. • Ensure that access for disabled people to the full range of facilities • Safe building(s): o which has a reception area with signs to denote its location o which can be locked during the day with access to areas used by children through a single point of access and managed o with a secure fence around the site but allows public access to playing fields outside school hours and burglar alarm system o with a fenced area/enclosed for Foundation Phase activities o with cameras for supervision - internal and external o that conform to the current building regulations standards at the time of the building of the school o with fire detection systems and sprinklers o that comply with the Equality Act (2010) so that all the building is accessible to all. o access other than for vehicles and pedestrians o turning area/ 'drop off point' for buses (where appropriate) o with a safe area to keep bicycles o Sufficient parking places where that’s possible o with no mobile classrooms or temporary learning spaces as part of a new school o with the appropriate number of wash rooms / toilets / cloak rooms for pupils o with renewable technology included where appropriate e.g. wind turbines, solar / photovoltaic panels, recycling facilities, ground source heat pumps and/or wood chip boilers to ensure compliance with BREEAM standards to reduce the carbon footprint. o all references to standards size / space should comply with the guidance for area produced by the Welsh Government contained in the appropriate Building Bulletins.

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APPENDIX 5

List of consultees

• Welsh Ministers • Parents, carers and guardians and staff members of the schools involved • Local Assembly Member • Regional Assembly Members • Local Member of Parliament • Estyn; • Teaching and staff trade unions representing teachers and other staff at the 2 schools • The relevant Regional Education Consortium - Gwe • The relevant Regional Transport Consortium - Taith • The Police and Crime Commissioner for North Wales • Local elected members • The local Communities First Partnership (Môn Communities First or Môn CF); • Local nursery providers • The Community Councils • The Children and Young People’s Partnership (Anglesey and Gwynedd) • The Early Years Development and Childcare Partnerships – Youth Officer within IoACC • Headteacher of the secondary school in whose catchment areas the primary schools are located. • Headteachers of the primary schools involved and their Governing Bodies • Education Personnel and Admission Officers in IoACC • Gwynedd Council

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APPENDIX 6 Below is a risk matrix and mitigation measures associated with the proposal:

Risk Effect / Consequence Current measures Further Action

Undertake a high profile community

consultation and engagement processes to Newsletters produced and Lack of public -Project Delayed secure strong support from key stakeholders. shared with Stakeholder support due to the -Project undermined. -Consultations to be conducted in accordance Groups. impact of the -Consultations prolonged with the School Organisation Code Use a Facebook page to inform change and / or -Negative press coverage -Develop a well-managed communication plan, groups of events. lack of credible -Loss of confidence in the Authority to deliver and use various communication methods to Hold Community Events to consultation This may result in: reach a wide-ranging audience. engage with the community on -Missing the window for the funding from WG -Develop a project management phased matters such as the design of a - Unable to resolve strategic matters and drivers approach as per project plan to identify and school. for change mitigate issues throughout the project

Ensure continuous consultation / consultation

process – set up Stakeholder Engagement

Groups as required

-Keep political stakeholders fully informed as Lack of political - WG Capital funding not secured. per communication plan. Resolve the cause / reason for stakeholder - Match funding not secured -Ensure political (internal) stakeholders are part ‘lack of support’ when it arises. support (WG, -Loss of confidence in the Authority. of the Education Transformation Board and sub Give presentations to elected Elected Members) - Failure to address strategic issues and the groups are regularly consulted members in the briefing drivers for change -Develop compelling Business Cases sessions to ensure their support for business cases.

Welsh This may result in: -Engage in continual dialogue with Welsh Secure internal challenge Government does . Missing the window for the funding Government. through peer review. not approve the from WG -Take on board lessons learnt from successful Elected members to scrutinise Business Cases / . Failure to resolve strategic matters and submissions of business cases. business cases before they’re revised SOP drivers for change - respond fully to the feedback / suggestions presented to Welsh from W.G. at the draft stage Government.

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