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Chapter 8 Appendices

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Chapter 8 Appendices Appendix 8-1 Stakeholder Outreach Plan Santa Clara Basin Stormwater Resource Plan Stakeholder Outreach, Education, and Engagement Plan March 27, 2017 Introduction The Santa Clara Valley Urban Runoff Pollution Prevention Program (SCVURPPP or Program) is developing a Storm Water Resource Plan for the Santa Clara Basin (SWRP). The development of the SWRP is being funded by a Prop 1 grant from the State Water Resources Control Board to the Santa Clara Valley Water District (District). SCVURPPP is an association of thirteen cities and towns in Santa Clara Valley, the County of Santa Clara, and the Santa Clara Valley Water District that share a common NPDES Municipal Regional Permit (MRP) to discharge stormwater to South San Francisco Bay. The SWRP will identify and prioritize multi-benefit runoff capture projects throughout the Basin, using a metrics-based approach for quantifying project benefits. The metrics-based analysis will be conducted using hydrologic/hydraulic and water quality models coupled with GIS resources and other tools. The products of these analyses will: 1) be a map of opportunity areas for runoff capture and use throughout the basin on a watershed basis; 2) an initial prioritized list of potential projects; and 3) strategies for implementation of these and future projects. These projects are intended to improve water quality, reduce localized flooding, and increase water supplies for beneficial uses and the environment. The SWRP will be coordinated with the Santa Clara Valley Water District’s current efforts to develop its Integrated Water Resources Master Plan (“One Water” Plan). The One Water Plan is an Integrated Water Resources Master Plan to identify, prioritize and implement activities at a watershed scale to meet flood protection, water supply, water quality and environmental stewardship goals and objectives. In addition, the SWRP will be coordinated with storm drain master planning efforts being conducted by SCVURPPP member agencies, and their efforts to develop local Green Infrastructure Plans by 2019 as required by the MRP. In April 2016, SCVURPPP developed a Green Infrastructure Education and Outreach Strategy (GI Outreach Strategy) that identifies audiences, messages, goals, and specific tasks needed to accomplish the GI outreach requirements in the MRP. Implementation of the GI Outreach Strategy requires the development of several outreach materials on green infrastructure. The materials developed will be used to support implementation of the SWRP Stakeholder Outreach, Education, and Engagement Plan. The SWRP Stakeholder Outreach, Education, and Engagement Plan identifies the goals of stakeholder involvement and describes the tasks that will be implemented to conduct outreach to stakeholders. Goals of Stakeholder Outreach, Education, and Engagement Active stakeholder involvement during the development and implementation of the SWRP and associated runoff capture and use projects will help ensure the desired environmental outcomes. Stakeholder outreach for SWRP will be conducted to meet the following three goals: 1. Inform stakeholders on the SWRP process and the need for developing multi-benefit green infrastructure projects. 2. Obtain stakeholder input in identifying locations and types of multi-benefit green infrastructure projects, and project concepts. 3. Obtain feedback on the initial prioritized list of potential projects. Stakeholder Outreach Plan_final_3-27-17.docx 1 Key Messages The following key messages will be conveyed to stakeholders: Using stormwater as a resource. Need for multi-benefit green infrastructure projects. Local agency requirements and efforts to develop green infrastructure projects, with examples. What is the SWRP and why is it needed? Process for identifying, assessing, and prioritizing green infrastructure projects. Stakeholder Outreach, Education, and Engagement Tasks The following tasks will be implemented to meet the goals of stakeholder outreach: Task 1 – Stakeholder Group Formation The SWRP stakeholder outreach effort will build upon the process currently underway through the District’s One Water Plan project. The District has convened a Stakeholder Working Group (SWG) of diverse representatives from the following sectors: academic, agriculture, business, civic/public policy (including environmental justice), environmental, housing/neighborhoods (including Disadvantaged Communities and Economically Distressed Areas), conservation agencies, local and state government, tribal government, recreation, transportation, and water supply/quality. For the SWRP process, stakeholders will be solicited from the District’s SWG (Attachment A), and from other local organizations that are interested in stormwater issues. Local organizations that provided letters in support of SCVURPPP’s Prop 1 Grant application will also be invited to participate on the Stakeholder Group. A list of additional potential stakeholders, including suggestions from the SWRP Technical Advisory Committee, is included in Attachment B. Schedule: Potential stakeholders will be contacted in March and April, 2017. The Stakeholder Group will be established in May 2017. Task 2 – Quarterly Updates Beginning June 2017, quarterly updates will be sent via e-mail to the Stakeholder Group to update them on the progress toward the SWRP. Informational materials (e.g., flyers, fact sheets) will be developed and distributed to stakeholders as part of the quarterly update. Schedule: Quarterly, beginning June 2017. Task 3 – Stakeholder Group Meetings As described below, the District and SCVURPPP plan to hold up to three Stakeholder Group meetings to share information and solicit input on the SWRP: Overview Meeting – The first meeting of the Stakeholder Group will introduce stakeholders to the SWRP development process and the initial work completed. Project Prioritization Meeting – The second meeting of the Stakeholder Group will inform stakeholders on the process for identifying, assessing, and prioritizing green infrastructure projects, and solicit input on the process and potential projects. Stakeholder Outreach Plan_final_3-27-17.docx 2 Depending on the attendance and extent of participation at the first two meetings, a third meeting may be held at the Peninsula Watershed Forum during the project prioritization process to get additional feedback. The Peninsula Watershed Forum is a meeting of local citizens, agencies, and organizations working on watershed-related issues for the purpose of networking and sharing information. SCVURPPP staff previously attended a meeting of the Peninsula Watershed Forum in December 2016 and presented information about green infrastructure requirements, design, and case studies, and background on the SWRP and District’s One Water Plan. In addition to these meetings, District staff will continue to include information on the SWRP in their outreach to One Water Plan stakeholders. Meeting handouts and presentations will be provided to SCVURPPP member agency staff for conducting local outreach meetings. Schedule: Overview meeting – July/August 2017. Project Prioritization meeting – December 2017/January 2018. Task 4 – Website Development and Maintenance A website (or webpage on the SCVURPPP/Watershed Watch website) will be developed to post information related to the SWRP. The website will be updated regularly, and will be a tool for keeping the stakeholder group and the general public updated on the SWRP. The website will also be used to post the draft SWRP for review by stakeholders and the general public, and provide a place to post comments on the document. The website will be linked to the District’s One Water website. Schedule: The website will be launched in August/September 2017. Task 5 – Public Workshop One public workshop will be held to obtain feedback from the general public on the SWRP. The workshop may be held in more than one location in the County to increase participation. Workshop materials will be provided to SCVURPPP member agencies for conducting additional public workshops or project-specific outreach workshops. Schedule: August 2018. Task 6 – Development of a Community Partnership Strategy for SWRP Implementation The stakeholder engagement process will be used to guide the development of a Community Partnership Strategy for SWRP implementation. The Community Partnership Strategy will include guidance and resources for engaging local affected communities in project design and implementation. The Strategy will be incorporated into the SWRP document. Schedule: August 2017 - May 2018. Stakeholder Outreach Plan_final_3-27-17.docx 3 Table 1 - Tasks and Schedule Task Description Schedule 1 Stakeholder Group Formation Contact potential stakeholders – March-April, 2017 Establish Stakeholder Group – May 2017 2 Quarterly Updates Quarterly, beginning June 2017 3 Stakeholder Group Meetings Overview meeting – July/August 2017 Project Prioritization meeting – December 2017/January 2018 4 Website Development and Maintenance Website Launch –September 2017 Maintenance – Ongoing 5 Public Workshop August 2018 6 Development of a Community August 2017 - May 2018. Partnership Strategy for SWRP Implementation Stakeholder Outreach Plan_final_3-27-17.docx 4 Attachment A One Water Stakeholder Work Group Roster Sector Primary Alternate Academic Katherine Cushing Professor Terry Trumbull Associate Professor Lecturer San Jose State University San Jose State University Academic Newsha Ajami Janny Choy Director of Urban Water Policy Research Analyst Stanford
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