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Public Document Pack EAST (OUTER) AREA COMMITTEE Meeting to be held in Vicar's Court, The Old School, Vicar's Terrace, Allerton Bywater,WF10 2DJ on Tuesday, 2nd July, 2013 at 4.00 pm MEMBERSHIP Councillors D Coupar - Cross Gates and Whinmoor; P Grahame - Cross Gates and Whinmoor; P Gruen - Cross Gates and Whinmoor; M Dobson - Garforth and Swillington; A McKenna - Garforth and Swillington; T Murray - Garforth and Swillington; M Harland - Kippax and Methley; J Lewis - Kippax and Methley; K Wakefield - Kippax and Methley; J Cummins - Temple Newsam; M Lyons - Temple Newsam; K Mitchell - Temple Newsam; Agenda compiled by: South East Area Leader: Angela M Bloor Shaid Mahmood Governance Services Tel: 22 43973 Civic Hall LEEDS LS1 1UR Tel: 247 4754 Produced on Recycled Paper A A G E N D A Item Ward/ Item Not Page No Open No 1 APPEALS AGAINST REFU SAL OF INSPECTION OF DOCUMENTS To consider any appeals in accordance with Procedure Rule 25* of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded). (*In accordance with Procedure Rule 25, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting.) 2 EXEMPT INFORMATION - POSSIB LE EXCLUSION OF THE PRESS AND PUBLIC 1 To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report. 2 To consider whether or not to accept the officers recommendation in respect of the above information. 3 If so, to formally pass the following resolution:- RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows: B Item Ward/ Item Not Page No Open No 3 LATE ITEMS To identify items which have been admitted to the agenda by the Chair for consideration. (The special circumstances shall be specified in the minutes.) 4 DECLARATIONS OF DISC LOSABLE PECUNIARY INTERESTS To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code of Conduct. 5 APOLOGIES FOR ABSENC E To receive any apologies for absence. 6 MINUTES 1 - 12 To approve the minutes of the East Outer Area Committee meetings held on 19 th March 2013 and 15 th May 2013 (minutes attached) 7 OPEN FORUM In accordance with Paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee. This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair. C Item Ward/ Item Not Page No Open No 8 Cross Gates NORTH EAST DIVISIONA L COMMUNITY 13 - and SAFETY PARTNERSHIP ANNUAL REPORT 38 Whinmoor; Garforth and To consider a report providing information on the Swillington; overall performance of the North East Divisional Kippax and Community Safety Partnership and Neighbourhood Methley; Policing Teams for 2012/13 Temple Newsam (report attached) 9 Cross Gates LOCAL AUTHORITY APPO INTMENTS TO 39 - and OUTSIDE BODIES 56 Whinmoor; Garforth and To consider a report of the Chief Officer Swillington; (Democratic and Central Services) providing Kippax and information on the procedures for Council Methley; appointments to outside bodies and requesting Temple East Outer Area Committee to appoint to those Newsam bodies set out in the report (report attached) 10 APPOINTMENT OF AREA LEAD MEMBERS, 57 - CLUSTER REPRESENTATIVES AND 64 CORPORATE CARERS To consider a report of the Assistant Chief Executive (Customers and Communities) seeking appointments from East Outer Area Committee to Area Lead Member roles, Clusters and Corporate Carers Group for the 2013/14 Municipal Year (report attached) D Item Ward/ Item Not Page No Open No 11 Cross Gates INVESTING IN YOUNG P EOPLE: UPDATE OF 65 - and THE FUTURE DIRECTION OF YOUTH 72 Whinmoor; SERVICES AND DELEGATED FUNCTIONS FOR Garforth and AREA COMMITTEES Swillington; Kippax and To consider a report of the Director of Children’s Methley; Services providing an update on the Temple recommendations agreed at Executive Board on Newsam 13 th March 2013, in relation to the delegated responsibilities for Youth activity funding, to Area Committees (report attached) 12 Cross Gates BETTER LIVES FOR PEO PLE OF LEEDS: CARE 73 - and HOMES AND DAY SERVICES FOR OLDER 86 Whinmoor; PEOPLE Garforth and Swillington To consider a report of the Director of Adult Social Services on the review of council owned care homes and day centres; providing information on the consultation process which has been undertaken and setting out a proposed option for Naburn Court (report attached) 13 Cross Gates SOUTH AND OUTER EAST LOCALITY TEAM 87 - and SERVICE LEVEL AGREEMENT AND 114 Whinmoor; PERFORMANCE UPDATE Garforth and Swillington; To consider the report of the Locality Manager Kippax and (South and Outer East Leeds) providing an update Methley; on the performance against the SLA between Temple Outer East Area Committee and the South South- Newsam East Environmental Locality Team. This report covers the period from June 2012 to May 2013. (report attached) E Item Ward/ Item Not Page No Open No 14 Cross Gates SUMMARY OF KEY WORK 115 - and 182 Whinmoor; To consider a report which details priority work Garforth and carried out in the area over recent weeks together Swillington; with copies of minutes relating to forums, Kippax and partnership, sub-group and Area Chairs forum Methley; Temple (report attached) Newsam 15 Cross Gates WELL BEING BUDGET (R EVENUE) 2013/14 183 - and 188 Whinmoor; To consider a report providing details of the Well Garforth and Being Budget available for Outer East in 2013/14; Swillington; agreed funding streams and details of funding Kippax and requests received Methley; Temple (report attached) Newsam 16 DATES AND TIMES OF F UTURE MEETINGS 10 th September 2013 at 4.00pm in the Civic Hall, Leeds 15 th October 2013 at 4.00pm – venue to be confirmed MAP OF THE MEETING V ENUE F Agenda Item 6 EAST (OUTER) AREA COMMITTEE TUESDAY, 19TH MARCH, 2013 PRESENT: Councillor A McKenna in the Chair Councillors M Dobson, P Grahame, P Gruen, M Harland, J Lewis, K Mitchell, T Murray and K Wakefield 64 Chair's Opening Remarks The Chair welcomed all in attendance to the March meeting of East (Outer) Area Committee held in the Civic Hall, Leeds. 65 Declarations of Disclosable Pecuniary and Other Interests There were no disclosable pecuniary and other interests declared at the meeting. 66 Apologies for Absence Apologise for absence were received on behalf of Councillors J Cummins and M Lyons. 67 Open Forum In accordance with paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee. On this occasion, there were no matters raised under this item by members of the public. 68 Minutes of the Previous Meeting RESOLVED - That the minutes of the meeting held on 12 th February 2013 be confirmed as a correct record. 69 Matters Arising from the Minutes a) Summary of Key Work (Minute 58 a) refers Peter Mudge, South East Area Improvement Officer informed the meeting that the general issue of ‘Champions’ would be discussed at today’s meeting under the item ‘Development of Area Lead Role’ (Minute 72 refers). b) Summary of Key Work (Minute 59 refers) Peter Mudge, South East Area Improvement Officer referred to the clusters issue and read out the cluster support arrangements within each of the four wards for the information/comment of the meeting. Members of the Area Committee welcomed this information, but also requested the following:- Draft minutes to be approved at the meeting to be held on Tuesday, 2 nd July, 2013 Page 1 - Copies of the minutes of Cluster meetings should be available to Ward Members - Details of the financial aspects of the Clusters and whether they working effectively Shaid Mahmood, South East Area Leader responded and agreed to co-ordinate this issue and to request the South East Area Improvement Officer to co-ordinate briefings with Members in conjunction with colleagues from Children’s Services. 70 Summary of Key Work The South East Area Leader submitted a report providing information on priority work carried out in the area over recent weeks and on the minutes relating to partnership and sub-group meetings. Appended to the report were copies of the following documents for the information/comment of the meeting:- • Kippax Traders Association - Minutes of a Meeting held on 6 th February 2013 (Appendix 1 refers) • ARUP – Thorpe Park – Draft Local Employment Agreement (Appendix 2 refers) • Area Chairs Forum - Minutes of a Meeting held on 9 th January 2013 (Appendix 3 refers) • Outer East Environmental sub-group – Minutes of a Meeting held on 28 th February 2013 (Appendix 4 refers) • East North East Divisional Community Safety Partnership – Minutes of a Meeting held on 31 st January 2013 (Appendix 5 refers) • South East Leeds Health and Wellbeing Partnership – Minutes of a Meeting held on 24 th January 2013 (Appendix 6 refers) Peter Mudge, South East Area Improvement Officer presented the report and responded to Members’ comments and queries.