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Issue 29: 3 June 2013

Issue 29: 3 June 2013 Dear Members,

There is a flurry of activity in the many of the Branches with 2013 National Conference upcoming workshops, visits and seminars. This week I am looking forward to visiting the Lutheran Archives and Australian College of School Archives Educators Archives in Adelaide with the South Australian Branch. SIG Term 2 Meeting Next Tuesday 11 June will provide an opportunity for me to talk with Sydney based members when the NSW Branch meets to University Archives added to consider data resulting from the Membership Survey in 2012. UNESCO Australian Memory of the World Register Branch committees can make a huge difference to the membership through the activities they organise but it can seem like a thankless task which falls on too few shoulders. Please Feedback on future consider helping out with your Branch Committee as we head workshops in Tasmania towards AGMs for the various Branches and Special Interest Groups. New people joining committees (even if they served Selected Essays in Electronic previously) really does help renew the enthusiasm and energy of Recordkeeping in Australia those who are currently serving. While we are all too busy and time poor; it undoubtedly benefits all of us when we take on an Membership Matters active role in our Society.

Registrations for our key national event have opened. The ASA Featuring A&M Editorial National Conference from 15-17 October in Canberra, will be Board Member - Anne-Marie the archival highlight of the year. Not only do we have a Conde heightened sense of anticipation given the lapse of time since the last major ASA Conference in 2010, but the Conference Call for articles and reviews Committee led by Michael Piggott has done an exceptional job for upcoming issues of of bringing together an engaging program. You can find more Archives and Manuscripts details about the conference here.

Featuring ASA Member - The As you think about coming to Canberra in October, you could also Australian Turf Club consider whether you'd like to nominate for the ASA Council. There will be several vacancies for the new Council including the role of Vice-President. It is equally important for Council to have 2013 Conference Workshops fresh members and new perspectives as well as the Branches in Canberra and SIGs. I would love to hear from you if you are considering a nomination so please make contact me via email or call me (08) ASA email address 8313 5830 / 0420 959 261.

Jobs advertised on Archives Kylie Percival Live President 2013 National Conference

Registration is now open for the 2013 National Conference. The theme, Archives: The Future, will be explored by a strong line up of speakers including international representatives Eric Ketelaar from The Netherlands, Karen Anderson from Sweden, Mark Crookston from New Zealand; and from Australia, the Heads of the National Collecting Institutions and well known Australian practioners. The South Australian Branch Visit event promises interesting papers and thought to the Lutheran Archives and provoking discussion and debate about how Australian College of Educators the profession and archival institutions can best Archives on 4 June. adapt, move forward and remain relevant. Early bird closes on 31 August and registration arrangements include a special offer for institutional members registering five people to receive a free registration.

For more information about the Conference, including a draft program, click here.

Queensland School Archives SIG Term 2

Vic School Archives SIG Term 2 Meeting Network Meeeting and 2013 AGM The second meeting of 2013 for the on 5 June at Mentone Girls' Queensland School Archives SIG took place Grammar School. on Friday 17 May in Ipswich. The day began with a guided tour of Gooloowan, which was built in mid-1864 for the prominent Ipswich retail magnate and MP . He and his first wife Elizabeth arrived in from England in 1849 and opened a shop in Bell Street, Ipswich, and later in Queen Street in . He became a notable citizen of Queensland, representing Moreton Shire District in the NWS Parliament before separation and in 1861 was elected to the Queensland Legislative Assembly. He helped found Ipswich Grammar School and his son was one of the first pupils. His firm Cribb and Foote became famous throughout Queensland. The beautiful two-story, six bedroomed brick NSW School Archives SIG Term mansion remained in the family until 1988. The 2 Professional Development Day present owners, Dr and Mrs Isbell have on 6 June at PLC Sydney retained much of the original furniture and fittings, including ladies and men's bathrooms (with 1m-deep cast-iron baths), servants' wing and an intact 19th-century library. Even the hand-operated lift which catered for a disabled Cribb family member is still in working order. The present owners made our group very welcome, gave us an informative tour of their home and provided us with morning tea.

To continue with the Benjamin Cribb link, the group then went on to Ipswich Grammar School which this year has produced The Story of Ipswich Grammar School 1863- 2013 to celebrate its 150th year. The author of Religious Collections SIG - the book and local historian, Sophie Church, Western Australian Meeting who works on a part time basis at the school on 20 June at St Brigid's Convent. looking after the School Archives, gave us a tour of the school, explaining its stages of development. This was followed by lunch in the school museum which is housed in the original school building. Sophie then spoke to the group about her work for the last three years researching and writing the book of the history of the school and the reasons for a thematic rather than a chronological approach.

A discussion about future topics for meetings and planning of a PD with David Clements from Dataflair, the company that produces the software "Archives Manger" concluded a thoroughly enjoyable and informative meeting. South Australian Branch Our next planned SIG meeting will be at the A chat with Michael Piggott - Queensland Museum and Somerville House on Archives and Societal Thursday 29 August, although a few of our Provenance - Australian members will be attending the ASA PD Course Essays on 20 June at the on Digital Record Keeping on a Limited Budget University of Adelaide. at Queensland State Archives on 29 May.

Denise Stephenson Queensland School Archives SIG Convenor

University Archives added to UNESCO Australian Memory of the World Register

The significance of the University of Adelaide's history as a story inextricably entwined with the cultural fabric of South Australia was recognised Archival Provenance Explored at a UNESCO Inscription Ceremony on 14 May by Chris Hurley & Michael 2013. This event formally added the University Piggott Archives' earliest records to the UNESCO Two of Australia's leading archival Australian Memory of the World Register. The thinkers will be in South Australia inscription acknowledges the cultural and to consider the paradigms of historic value of the University Archives for the provenance on 21 June at the benefit of current and future generations. University of Adelaide.

Click here to register and find out Photo: Andrew Cook (Archives Officer), Kylie more information. Percival and Sue Coppin (Collections Archivist).

Further information, including details of the records, can be found here.

Kylie Percival University Archivist & Manager, University Archives, Records & Collections

Archival Digitisation (Advanced) Workshop - Perth Feedback on future workshops in Tasmania 2 July at the National Archives of Australia, East Victoria Park. The ASA would like to seek your feedback on Click here to register and find out future workshop formats, venues and subject. more information. The following is a list of the current workshops that could be delivered by the ASA in Tasmania:

1. Digital recordkeeping on a limited budget (half day) - This half-day practically oriented session is geared to organizations with limited or no budget allocated for digital recordkeeping. 2. Digital recordkeeping best practice (full day) - This one-day session is geared to medium and larger organizations and outlines best practice Introduction to Archives & professional approaches to digital Archival Programs Workshop - recordkeeping. Adelaide 3. Describing archives in context (half 22 July at State Records South day) - By the end of this course, Australia, Adelaide. participants will have a deeper Click here to register and find out understanding of Australasian more information. descriptive practice, its flexibility and its applicability in different contexts; understand the components of series system implementation; and have the knowledge to implement the series system in their organisations, whatever their size and type.

Please complete our quick on-line survey

More detailed information on the workshops can be found here.

Your feedback is valuable to us and will assist Introduction to Accessioning with programming future events. Workshop - Adelaide 22 July at State Records South David Bloomfield Australia, Adelaide. Tasmanian Branch Convenor

Click here to register and find our more information. Selected Essays in Electronic Recordkeeping in Australia

A must-have publication for every archivist, bringing together a number of essays exploring the Australian approach to electronic recordkeeping.

ASA Member special price - $5 (+ P&H) 2013 National Use your ASA membership card to obtain the special price Conference Selected Essays in Electronic Recordkeeping in Australia is a collection of writings of individuals Canberra who have not only thought long and hard about what we called the 'electronic records 15 - 18 October 2013 problem', but who are addressing the practical solutions that need to be put in Special Interest Group meetings place. on Tuesday The authors represent a broad cross-section ASA AGM and Mander Jones of thinkers and practitioners from across Awards on Tuesday Australia. They take as their guide the standardised approach to recordkeeping Papers & Presentations on developed in Australia in the mid 1990s. They Wednesday & Thursday provide the background and advice needed by Professional Development those seeking to implement this standard Workshops on Friday approach.

Click here to find out more. The aim of this publication is to assist recordkeepers and information managers from large corporations through to smaller collecting institutions about how to approach the electronic recordkeeping world.

Copies are available for purchase from the ASA on-line store for ASA members ($5 + P&H) Non-members ($10 + P&H).

Membership Matters

We are delighted to welcome the following members to the Society:

Susie van der Sluys Annual General Meeting Adelaide Catholic Archdiocesan Archives (delegate Lucy will be held on 15 October 2013 at Farrow) the National Film and Sound Tintern Schools (delegate Diane Lacey) Archive, ARC Theatre, McCoy Churches of Christ in Queensland (delegate Desley Circuit, Acton from 3pm to 5.30pm. Millwood) Julie Dorfler Click here to Register MLC School, Sydney (delegate Barbara Hofflan) Emeline Haight Anglican Church Grammar School Queensland (delegate Peter Collin) Cayman Islands National Archive Dena Bakaniozos Conference Anne Brophy Gillian O'Mara SIG Meetings Dr Alexander Pouw-Bray Please contact the Membership Officer - Angela McGing if you have any questions or comments about your membership. Please also contact the Membership Officer if you have not received the March issue of Archives and Manuscripts (and you were a member prior to March 2013).

Featuring A&M Editorial Board Member -Anne-Marie Condé

National School Archives SIG - Anne-Marie Condé is a curator at the National Meeting & 2013 AGM Museum of Australia. She also worked for 15 October at Canberra Girls' many years as an historian at the Australian Grammar School, Canberra War Memorial. Her published work mainly concerns the history of archives, recordkeeping Click here to Register and museums in Australia. She has been the recipient of several Mander Jones awards, most recently in 2011 for an article about the personal records of Charles Bean, official correspondent and historian of Australia during the First World War. At present Anne-Marie is undertaking research on the diary and novels of Jeannie Gunn, the celebrated author of We of the Never Never.

Call for articles and reviews for upcoming Reference, Access and Public Programs SIG - Half-Day issues of Archives and Manuscripts Seminar 15 October at National Archives Archives and Manuscripts, the leading peer-reviewed archival of Australia, Canberra journal published in the Australasian region.

Archives and Manuscripts is the professional and scholarly journal of the Australian Society of Archivists Inc., publishing articles, reviews, and information about the theory and practice of archives and recordkeeping in Australasia and around the world. Its target audiences are archivists and other recordkeeping professionals, the academic community, and all involved in the study and interpretation of archives.

The journal is published three times per year, in March, July and November. We are currently seeking submissions for the November 2013 issue (deadline 1 July 2013) and March 2014 issue (deadlines 1 November 2013).

http://newsletter.brightlabs.com.au/t/ViewEmailArchive/r/8D7BD68BA31771AE2540EF23F30FEDED/C67FD2F38AC4859C/[6/05/2014 12:38:29 PM] For further information go to the Archives and Manuscripts Religious Collections SIG 2013 webpage on the ASA website, or contact the General Editor of the AGM journal by email. 15 October at Australian Catholic Bishops Conference Secretariat Conference Room, Canberra

Click here to Register Featuring ASA Member - The Australian Turf Club

The Australian Turf Club (ATC) manages thoroughbred horse racing at the four major Sydney metropolitan racecourses - Royal Randwick, Rosehill Gardens, Warwick Farm, and Canterbury Park. As part of a recently merged organisation, the Heritage Office acquires, preserves, and presents the racing heritage of the two previous clubs the Australian Jockey Club (AJC) and the Sydney Turf Club (STC). Primarily formed by University Archives SIG 2013 donation and organisational records the AGM Heritage Collection was only formally 15 October at the Australian recognised as a company asset in 2011 when National University, Canberra they hired a full time archivist and an administrative officer.

The collection consists of over 10,000 items with cataloguing and sorting still continuing. The collection holds framed artwork, such as photographs, prints, etchings, pencil sketches and oil paintings; unframed photographs; and objects including saddles, trophies, silks, sashes, whips, boots and badges. The printed side of the collection includes race books (produced for every race day with information about the days racing and the horses running across Australia, and inclusive of information about commemorative events and the officials of the clubs), company records (inclusive of membership books, correspondence, horse registration forms, licences for jockeys, trainers, and bookmakers, stewards reports, and complete sets of minute books for both former clubs), and a collection of printed works that include turf registers, stud books, produce records, racing calendars, biographies, veterinary texts, and club histories, all of which describe in detail the minutiae of racing history.

The archivist is responsible for managing this varied collection - cataloguing, conserving, preparing for displays, providing educative resources, sourcing donations, and providing the documentary support for all these activities. This work is supported by the heritage administrative officer who looks after the volunteers, responds to enquiries, and assists with cataloguing and writing documentation. The volunteers come in once a week to provide http://newsletter.brightlabs.com.au/t/ViewEmailArchive/r/8D7BD68BA31771AE2540EF23F30FEDED/C67FD2F38AC4859C/[6/05/2014 12:38:29 PM] the detailed knowledge of the racing history that the staff members don't have. They assist with cataloguing, answering enquiries, and providing ideas for displays.

The usual challenges of few resources and not enough time are faced in equal measure and being a part of a non-heritage organisation increases the issues surrounding recognition. However, the Heritage Office is planning for a museum space which has the support of the management and is part of the five year plan. Currently the collection is stored primarily in an office building that has no consistent temperature control and where storage solutions are limited to very basic shelving and two old compactus. But the joy of being an archivist embraces these challenges and is ready to engage with the collection in such a way that it can become a magnificent resource for the public and provide an insight into the fascinating history of thoroughbred horse racing in Australia.

Hannah Hibbert

2013 Conference Workshops in Canberra

Approaches to Arrangement & Description

This workshop is geared to the professional archivist and is at medium to advanced level. Geared to rethinking archival processes for the digital world, it explores the basis and purposes of A&D and finding aids to identify what is enduring and what is a paper based methodology which does not need to continue. It Identifies where the process traditionally takes place and what options exist for a digital world, exploring archival descriptive standards & more integrated recordkeeping metadata standards, and explores issues such as:

What is an archival system in the digital world What is a series in the digital world What is an item in the digital world What is a finding aid in the digital world

The workshop also looks to what may be the future, including semantic web enabled archival systems, and whether distributed custody is a realistic prospect and how would/could our systems cope.

Appraisal

This workshop is geared to the professional archivist and is at medium to advanced level. This workshop aims to extend our professional thinking about appraisal, rather than applying a methodology. It includes exploration of issues such as: Traditional and newer functional approaches to appraisal What is appraisal and how should it be approached in the digital world How does 'big data' affect our appraisal strategies How do we know if we're successful: what are appropriate and achievable benchmarks Appraisal and the web? What are our boundaries of responsibility?

Archival Digitisation

This workshop is at an advanced level and is geared to professional archivists. It explores the complexity and challenges of this developing field and extends the basic process knowledge of the introductory course. Based around professional issues raised by digitisation, this workshop allows participants to think about and explore issues such as:

'If digitisation is the solution what is the question?' (quote from Joanna Sassoon) Digitisation on demand: what does it mean for archives and their users? What commercial arrangements for digitisation exist, what are the experiences and how widely are they applicable? Quality control and crowd sourcing - some amazingly successful projects and what can we learn User expectations and user interfaces What are/should be the boundaries of archival control when records are digitised?

ASA email address

All ASA Councillors have dedicated ASA email addresses. Please use these email addresses for future contact regarding ASA matters.

President: Kylie Percival

Vice President: Lee Amoroso

Secretary / Treasurer: Dr Louise Trott (Secretary)

Council Members: Mark Brogan Cassandra Findlay Katherine Gallen Steve Stefanopoulos Ian Sutherland (Treasurer)

Gneral Enquiries [email protected] Events / Workshops [email protected] Membership [email protected] Jobs advertised on Archives Live

Are you searching for a new job as an archivist or records manager or are you keen to fill a vacancy? If so, why not look at the Employment tab on Archives Live where you can do both – find a new job and advertise one too!

If you need assistance, please contact the ASA Administrator.

Australian Society of Archivists Inc. P: +61 8 8990 0431 PO Box A623 Origin: Australian Capital Territory E: [email protected] Sydney South, NSW 1235 Liability of members is limited. ABN: 36 102 573 974 ARBN: 159 638 696

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