PHILATELY IN ESSEX 2019
“The Blue Book”
Members' Handbook of the Association of Essex Philatelic Societies
(2019 Eighth Edition) (Incorporating Amendments to 1 December 2018)
(Incorporating the AEPS Catalogue of Essex Philatelic Collectibles, 2019 Edition)
Volume 1 Essex Present
Revised 27 December, 2018 2 Philately In Essex 2019
Editor: L.C. Stanway FRPSL.
Published by Association of Essex Philatelic Societies, 25 Clay Hill Road, Basildon, Essex, SS16 5DD, Great Britain.
British Library Cataloguing in Publication Data. A catalogue record for this book is available from the British Library.
First Edition 1986 ISBN 978-0-9511700-0-7
Second Edition 1992 ISBN 978-0-9511700-2-1 First Supplement January 1993 ISBN 978-0-9511700-3-8 Second Supplement January 1994 ISBN 978-0-9511700-4-5 Third Supplement January 1995 ISBN 978-0-9511700-5-2 Fourth Supplement January 1996 ISBN 978-0-9511700-6-9 Fifth Supplement January 1997 ISBN 978-0-9511700-7-6 Sixth Supplement January 1998 ISBN 978-0-9511700-8-3 Seventh Supplement January 1999 ISBN 978-0-9511700-9-0 Eighth Supplement January 2000 ISBN 978-0-9535398-0-2 Ninth Supplement January 2001 ISBN 978-0-9535398-2-6 Tenth Supplement January 2002 ISBN 978-0-9535398-3-3 Eleventh Supplement January 2003 ISBN 978-0-9535398-4-0 Twelfth Supplement January 2004 ISBN 978-0-9535398-5-7 Thirteenth Supplement January 2005 ISBN 978-0-9535398-6-4 Fourteenth Supplement January 2006 ISBN 978-0-9535398-7-1 Fifteenth Supplement January 2007 ISBN 978-0-9535398-8-8
Third Edition January 2008 ISBN 978-0-9535398-9-5 First Supplement January 2009 ISBN 978-0-9561359-0-2 Second Supplement January 2010 ISBN 978-0-9561359-1-9 Third Supplement January 2011 ISBN 978-0-9561359-2-6 Fourth Supplement January 2012 ISBN 978-0-9561359-3-3 Fifth Supplement January 2013 ISBN 978-0-9561359-4-0 Sixth Supplement January 2014 ISBN 978-0-9561359-5-7
Fourth Edition January 2015 Digital publication (2 volumes) Fifth Edition January 2016 Digital publication (3 volumes) Sixth Edition January 2017 Digital publication (Vol.1 only) Seventh Edition January 2018 Digital publication (Vol.1 only) Eighth Edition January 2019 Digital publication (3 volumes)
© AEPS 1986-2019 Philately In Essex 2019 3 Revised 27 December, 2018
PHILATELY IN ESSEX
THE HANDBOOK OF THE ASSOCIATION OF ESSEX PHILATELIC SOCIETIES
PREFACE TO THE EIGHTH EDITION, VOLUME 1
Thank you for reading this Preface. It’s not often that Members wishing to amend or add to the people bother to read the notes which an author information contained in this handbook are cordially includes to explain to the reader why he has written invited to contact me at the address given in Chapter the book in the first place. Now that I have captured 31. I would also welcome any suggestions as to your attention, ..... information which could usefully be added to the First and foremost, this is NOT a rule book. True, handbook in the future. it contains the Association’s Constitution and Rules. All organisations have to have rules to avoid chaos, Len Stanway. but most rules are common sense in a civilised society December 2018. and are only invoked when absolutely necessary. What this Handbook is primarily intended to do is to act as a repository for the history of the Association CHANGES IN THIS EDITION and the knowledge and experience built up over more than sixty years of service to organised philately in Changes are: Essex. - All guidance and background chapters and all The Association was set up in 1944 to provide a forms have been reviewed and revised where focal point for collectors in Essex and a forum for the necessary, particularly with regard to data exchange of information and experience between protection, event safety and the 100 Club. member societies. - Details of Executive Committee, member societies, Over the years, the members of the Association speakers and judges have been checked and have gathered a vast wealth of experience in running updated where necessary. competitions, society meetings, stamp fairs, etc. - The 2019 Combined Programme has been Much of this was published in the form of leaflets. It is compiled. doubtful if anyone ever had a complete set of these! All data is believed to be an accurate reflection of In 1985, it was felt that a more permanent and information received to the date of going to press. readily accessible source of information should be available, and the AEPS Handbook was born in the following year. All society secretaries receive a copy NOTICE of the Handbook and its supplements for reference purposes, and members can purchase copies for their GENERAL DATA PROTECTION REGULATIONS personal use. The first edition of the Handbook was hailed by the Members are advised that the Association has the late British Philatelic Trust, who part-financed its right to maintain lists of members’ and delegates’ production, as a valuable contribution to organised names, addresses and telephone numbers for the philately and it was awarded a certificate Hors purposes of AEPS communications only. Such lists Concours at Stampex in 1987. are not divulged to third parties. The second edition changed to a loose-leaf format Contact details are given in this handbook where to assist updating. The third edition was published in the person concerned has given consent to do so. 2008 to thoroughly update the text. Members wishing any data to be included or omitted Inevitably, in an active Association things develop from the Handbook should contact the Editor. with time and changes are found necessary. Digital Event details are published in the Combined technology allowed the Fourth Edition onwards to be Programme and used in AEPS publicity in good faith disseminated far wider than earlier editions at no cost on the basis of information provided in the public to the Association and readers should find the digital domain by member societies. Speakers who wish no version more accessible. publicity must ask the societies not to include details in In the interests of the environment. please only their published programmes. print individual pages that you require. It is not necessary to print the whole document. Revised 27 December, 2018 4 Philately In Essex 2019
CONTENTS
AEPS’s place in the world: Page Society Meetings: 1. Welcome to organised philately! 5 18. Guidance for organisers 42 Stamp Active Network 8 19. Courtesy to speakers 44 20. Register of judges 45 The AEPS today: 21. Register of displays 46 2. Welcome to the AEPS! 9 - Application form 52 Organisation 9 Representation 9 Stamp Fairs and Exhibitions: Benefits of Membership 9 22. Guidance for organisers 53 3. AEPS on the Internet. 11 23. Event Check list 56 AEPS E-mail 11 24. AEPS Exhibition security procedure 59 AEPS E-news 11 Security Record & Report 60 4. Constitution 12 Procedure in the Event of an Incident 60 5. The Executive Committee & Officers. 14 25. Assistance at AEPS events 61 Where do I send...... ? 15 26. AEPS Display frames 62 6. The Members of the AEPS. 16 AEPS Frame Fund 62 Society Meeting Days 23 27. AEPS Road signs 64 Other Societies 23 7. Fund-raising 24 Miscellaneous: AEPS “100” Club 24 28. Safe keeping of a collection 65 29. Valuation or disposal of a collection 66 Competitions: 8. Introduction 25 30. AEPS Sales List 67 9. Rules for Display Competitions 26 - Marking schemes 31 31. Directory: 68 10. Rules for Philatelic Literature Competition 32 32. Combined programme: 74 11. Rules for Inter-Society Quiz Competition 33 12. Thematic Trophy Competition - Index 81 Explanatory Notes 35 Notes 83 13. Picture Postcard Competition - Guidance for Judges and Entrants 36 14. Open Philately Trophy - Guidance for Judges and Entrants 37 15. Dawes Cup Inter-County Competition Rules 38 16. Dawes Cup Nomination Form 40 17. ABPS Inter-Federation Nominee Form 41
Philately In Essex 2019 5 Revised 27 December, 2018
CHAPTER ONE
WELCOME TO ORGANISED PHILATELY!
The numerous volunteers who together make up the authorities with new issues. It is also active in other Council and Executive Committee of the AEPS are areas such as the promotion of youth philately. proud to be small cogs in the huge, world-wide The next level comprises the continental machine of “organised philately” without which many federations. There are currently three: Federation of of the events and services which collectors take for European Philatelic Associations (FEPA) (founded granted today would not exist. in 1989) covers 36 Europe and neighbouring This machine can be envisaged as a pyramid, with countries, Federation Interamericana de Filatelia each stratum dependent on the strata below to (FIAF) in the Americas and Federation of Inter-Asian support it and make it work and that above to hold it Philately (FIAP) in Asia. These have emerged to together. enable the development of links between countries on At the head is the Federation Internationale de a more local basis, enabling well-advanced philatelic Philatélie (FIP) or International Philatelic Federation, countries to support and encourage their less- which was founded in 1928, has just one full-time developed neighbours through close liaison and employee and is based in Zurich, Switzerland. FIP’s allowing a regional perspective to be communicated to aims are: other bodies on issues. FIAP, in particular, accredits - to promote all aspects of philately at international regional international competitions among the Asian level, nations which has led to a major increase in the hobby - to promote world peace and friendship through in that region in recent years and a high demand for philately, quality material originating there. These bodies work - to establish regulations governing various with FIP, but are not full members of the Council. activities, The FIP Council and the continental federations - work closely with postal administrations and with are directly made up from the next stratum, the other national and international organisations, national representative bodies. One body in each - to support philatelic events of all kinds organised country takes on the FIP and regional liaison roles, by FIP members. even if more than one national philatelic body exists in FIP its (website is www.f-i-p.ch) is governed by a the country. In Britain, that body is the ABPS Council comprising full members (the representatives International Committee. This committee of the of the principal national body responsible for philately Association of British Philatelic Societies Limited in each of some 79 countries world-wide), associate (ABPS) is fully self-funded by international competitor members (representatives of federations in each fees. As well as its representative role, this committee continent) and promotional members (representatives promotes international exhibitions, accredits UK of postal administrations where there is no national international-level judges, appoints UK philatelic associations). This meets once every two Commissioners to take charge of UK entries in years. Day-to-day work is in the hands of the FIP international competitions and nominates UK Board, comprising the President, three Vice delegates / candidates for FIP/FEPA posts. Presidents and five Directors, plus eleven FIP ABPS is a charitable representative body with Commissions appointed to tackle specific issues. liability limited by guarantee, governed by a self- The Commissions cover Aerophilately, Astrophilately, appointed Board of Directors from which a Chairman Fight Against Forgeries, Maximaphilately, Philatelic and Vice Chairman is elected at the Annual General Literature, Postal History, Postal Stationery, Meeting. Through a network of committees, co- Revenues, Thematic Philately, Traditional Philately, ordinators and working groups, the ABPS undertakes Youth Philately. These Commissions cannot change many activities, including promoting the hobby through FIP Rules; only the Council can, but they can discuss, the media, schools, etc., provision of speakers and and give guidance on, the interpretation of FIP rules partial funding for workshops, seminars or lectures to as they impact on collectors in their fields. be organised by member societies on various aspects FIP is, perhaps, best known for its work in the of the hobby, accreditation of national and county-level competitive field where it sets the rules for judges, publication of ABPS News quarterly, two International-level competitions (General Regulations Handbooks, containing a mass of information useful to for the Evaluation of Exhibits at FIP Exhibitions society secretaries and members, and an annual list (GREX), Special Regulations (SREV) and Guidelines of accredited judges and displays, etc. Membership of for Judging). These rules are also used by many ABPS is open to any local, national or specialist national bodies, including the UK, for national-level society based in the UK. Regional federations are ex- competitions. It also accredits a limited number of officio members of ABPS but cannot vote at AGMs. International-level competitive events each year. One Societies pay an annual capitation fee for each UK- such is the decennial London international exhibition, based enrolled member. Individual collectors may join last held as Festival of Stamps London 2010. the ABPS as “Friends” or “Patrons” of UK Philately. However, this is just one aspect of FIP’s work. It ABPS now administers the national stock of liaises closely with the Universal Postal Union (UPU) display frames which may be hired by societies for , the United Nations body which facilitates, by events between major national exhibitions. international treaty, the transit of mail from one country For legal and protective reasons, organisation of to another world-wide, and in the fight to eliminate National-level exhibitions is carried out by a subsidiary “undesirable” issues and excess on the part of postal Revised 27 December, 2018 6 Philately In Essex 2019 company, ABPS Exhibitions Ltd. There are three sponsored election, to all collectors. RPSL, which has sets of national exhibitions under ABPS auspices: as its Patron Her Majesty the Queen, has an - ABPS National Exhibitions, held occasionally extensive library, museum and club rooms in London, outside London. British national competitions are provides expertisation services (in which a team of held both here and at Stampex; experts give an opinion on the claimed identity of - Stampex, organised by Stampex Ltd., a subsidiary items of philatelic material). RPSL publishes “The of the Philatelic Traders Society and held in London Philatelist” and other publications. It also London and formerly known as the British makes its meeting room available for other societies Philatelic Exhibition (BPE). This host the main to hire. ABPS National Exhibitions in Spring and Autumn; The National Philatelic Society (NPS), formerly - Midpex, an event originally aimed at promoting the Junior Philatelic Society, similarly has a national specialist societies, held biennially (odd years) in membership, open to all, organises similar activities to the Midlands and organised by a committee of local societies and has a major library. NPS publishes volunteers on behalf of the Midland Philatelic its own substantial magazine, the “Stamp Lover”. Federation and ABPS. There are some 20 county and regional The ABPS Congress Committee oversees the Federations, of which AEPS is one, each providing Philatelic Congress of Great Britain (PCGB), held services similar to those of the AEPS for their annually in a different part of the UK, which is probably respective areas, and representing ABPS member the social highlight of the philatelic year. AEPS hosted societies based in their area. These federations it in 1994 under difficult circumstances between the usually have a similar structure to ABPS with a fall of the erstwhile British Philatelic Federation (BPF) Council advised by an Executive Committee. and the creation of ABPS. PCGB is another ABPS Specialist societies are usually study groups limited company, which reflects the scale and encouraging study of the stamps and postal history of importance of this event. It includes a series of a specific subject or geographical area. Membership lectures, visits and formal occasions including hosting is often world-wide and most specialist societies have the annual signing of the Roll of Distinguished an impressive range of publications to their credit of Philatelists (RDP) and is fully self-financing from great value to the ordinary collector of that field of attendance fees and limited sponsorship. interest. You do not need to be an expert to join a The RDP is the most eminent award world-wide for specialist society, but you may easily become one! services to philately in academic or organisational A notable specialist society is the British roles. Founded in 1921, it has been administered Thematic Association (BTA) , which combines since 1994 by the Roll of Distinguished Philatelists individual membership for thematic collectors with the Trust. function of an umbrella body for thematic societies. The ABPS Awards Committee grants two sets of Thus, it represents the views of this sector of the UK annual awards for outstanding service to organised hobby in FIP discussions on thematic collecting. philately. The Congress Medal has been awarded By far the largest and most important stratum in since 1959 for service over many years at national organised philately is the local society. This provides and international level and the Awards of Merit since meetings and encouragement for collectors at local 1978 for similar activity at society level. Societies level, many of whom will never aspire to greater things having members who have given outstanding service in their hobby beyond the simple pleasures of to philately at club level are encouraged to take collecting stamps and sharing the company of fellow advantage of this scheme and give their members collectors. On the other hand, local societies also truly national recognition. provide the breeding grounds for the future ABPS also administers a Small Grants Scheme generations of organisers and competitors. All the under which aid can be given to societies for specific upper strata are dependent on the local society and projects of merit that will help to popularise the hobby. must give all the support possible to them in their Assistance for more scholarly activities may be activities. available from The Philatelic Fund (q.v.) or from the The stamp trade also has representative bodies. At international level there are three bodies: Stuart Rossiter Trust Fund, a private charity set up in 1985 to promote publication of works on postal - Association of International Experts on Philately history. (AIEP) which provides expertisation on material on ABPS participates in the independent Stamp request. (Other organisations, such as RPSL, also provide highly-respected expertisation services.) Active Network, set up to promote youth philately in - International Association of Philatelic Journalists the UK, through youth competitions and the Stamps (AIJP) , whose membership is open to philatelic in Schools promotion for school stamp clubs. The writers and editors and which gives support and AEPS Youth Officer plays an active role in this project, privileged access to its members. more details of which can be found below. - International Publishers of Postage Stamp The Philatelic Fund is an educational charity trust fund formed in 2014 as successor to the now-defunct Catalogues, Stamp Albums and Philatelic British Philatelic Trust. It can provide financial support Publications Association (ASCAT) . for projects within very restricted guidelines. At national level, we have the Philatelic Traders There are two National Societies in the UK. Society (PTS) which acts as the principal trade Senior is The Royal Philatelic Society London association and its subsidiary, Stampex Ltd., which (RPSL), founded in 1869 and the oldest philatelic was formed in 1966 to operate two national stamp society in the world. Membership is open, by fairs each year. Other trade associations active in the Philately In Essex 2019 7 Revised 27 December, 2018
UK are the ADPS Stamp Dealers Society, the Scottish Philatelic Trade Association and the For information on national and international Universal Dealers Protection Society. philatelic activities, you are recommended to visit the ABPS website: Finally, we must not forget “unorganised philately”, the lone collector. These poor souls keep their http://www.abps.org.uk collections to themselves and do not know what they are missing. We must all spread the word about how great it is to share the company of fellow collectors! Revised 27 December, 2018 8 Philately In Essex 2019
STAMP ACTIVE NETWORK SUPPORTING OUR YOUNG COLLECTORS
The Stamp Active Network, formerly known as the THE ROLE OF YOUTH OFFICERS National Youth Stamp Committee, aims to support all young collectors and junior club leaders Definition of Youth Officer: throughout the UK. Originally a committee founded For the purposes of Stamp Active Network to organise the annual Melville Competition, held in (SAN), a Youth Officer is one who liaises between memory of Fred Melville, SAN has now evolved into SAN Committee, their respective Federation, and the a far-reaching network liaising with the ABPS junior stamp collector clubs and club leaders within Federation Youth Officers, and as such is the only their Federation. nationwide organisation dedicated to encouraging junior philately. Role of Youth Officer: SAN's activities currently include: SAN sees the role as incorporating the following 1. SAN junior collectors' stand at Spring and responsibilities: Autumn Stampex - a fun-filled activity centre, 1. To ensure that the club leaders are aware of sponsored by the Philatelic Traders' Society. events, the website. and other sources of 2. The British Youth Stamp Championships, information or assistance which may benefit them currently sponsored by Stanley Gibbons and held and their club members. annually at the ABPS national exhibition (in line 2. To support new club leaders with initial stocks with the adult competitions). The Championships and information pack on SAN, other sources of are aimed at more experienced junior exhibitors. materials and assistance. Full details and entry forms are available at 3. To promote “Kidstamps” and liaise with club www.stampactive.co.uk organisers (Tim & Maureen Cory. 3. The Stamp Active Competition, sponsored by [email protected]). the Great Britain Philatelic Society and held 4. To relay information from club leaders to SAN annually. This Competition is aimed at younger committee for action where needed. collectors, especially those competing for the first 5. To relay information about local club/Federation time. For further information, see our website. events to the Website/Publicity Officer. 4. The website is designed specifically for 6. To visit clubs on an annual basis, or when youngsters with several sections of information, needed. news, puzzles and competition entry forms etc. A sub-section for club leaders is also on the site, Role of SAN towards Youth Officers: with downloadable activity and information By way of supporting Youth Officers, SAN has a booklets. reciprocal responsibility as follows: 5. The “Kidstamps” club, run via the website, and 1. To maintain the liaison between the Committee open to all young collectors, free of charge. This and the Youth Officers through their is particularly beneficial to those who do not have representative. a local junior club. 2. To update the website on a timely basis with 6. Workshops and special seminars for club event news, competition details and other leaders and young collectors, especially those information in particular that related to the “Club aiming at international competition. We also hold Leader” section. activity days in partnership with the Royal 3. To facilitate an effective distribution system of Philatelic Society London and Stanley Gibbons. stamps and stock to Youth Officers on a “when required” basis. Initiatives for the future include activity packs for 4. To support Youth Officers with information on children in hospital and creating a more effective publicity, sponsorship, promotion, etc., as nationwide support network for club leaders and required. school stamp clubs. 5. To involve Youth Officers in major national events (planning, publicity, management, etc.). SAN is indebted to the ABPS and the PTS as major benefactors and individual sponsors, without whom An appeal: we would not be able to help our juniors. Regrettably SAN needs more collectors who would be able to lack of funding is an ongoing problem; our dedicated give their time to work actively with schools and volunteers are nonetheless indefatigable in their youth groups to encourage and mentor young efforts and are always keen to welcome new collectors. In some instances, such people might members to our team. If you would like to help SAN, have to be police cleared, but, on most occasions, or make a donation, please contact: an already cleared person would be present obviating this need. Contact information: Consult https://www.stampactive.co.uk/
Philately In Essex 2019 9 Revised 27 December, 2018
CHAPTER TWO
WELCOME TO THE AEPS!
The AEPS is your local philatelic federation, a society What the AEPS Does: for societies, providing the increasingly important bridge between local and national levels. 1. Through its Council meetings, it provides a forum for discussion of matters of common interest to ORGANISATION: Essex collectors. The Association comprises a Council, consisting 2. AEPS provides two-way links for communications of up to three nominated delegates from each between local societies and the ABPS, which, in member society. The Council usually meets as turn, provides the link to the FIP, FEPA, etc. required on a Saturday afternoon at a venue specified 3. AEPS provides a more powerful voice for making in the Combined Programme, chosen to be complaints or suggestions to organisations such reasonably central with respect to the spread of as the Post Office, and to uphold the rights of member societies. The venue is normally wheelchair individual members in dealing with the philatelic accessible. Council discusses forthcoming events, trade in cases of malpractice. means of promoting philately at all levels and any 4. AEPS maintains and publishes, in this other matters of interest. Handbook, through “AEPS e-News” press It is supported and guided by an Executive releases and through its website, details of Committee, elected by the AGM, which usually meets member societies, their Secretaries and their 1-2 weeks before the Council meeting to prepare any meeting places, to facilitate inter-society presentations which may be required and to discuss communication. routine operational matters and may, additionally, 5. AEPS produces a quarterly “AEPS Bulletin” meet between council meetings if necessary. newsletter giving details of events and other In November, the the Annual General Meeting, matters of interest to Society members [currently elects the Executive Committee, sets subscriptions suspended due to lack of a volunteer Editor]. and carries out any necessary changes to the 6. AEPS maintains and publishes a Combined Constitution. Programme of forthcoming society meetings and AEPS normally sponsors or organises each year a other events with dates and subjects, which is Spring Stamp Day and an Autumn Rally, both under circulated to all societies in the Association, BTA, the “StampEssex” brand, hosted, where possible by a ABPS, etc. This can help avoid clashes between volunteer member society, to provide a social meeting events and double bookings, and enable fast point for all Essex collectors, whether in a member advice of problems, e.g. the death or other society or not. 1 Each event includes a dealer fair and incapacity of a booked speaker. an exhibition of AEPS competition entries, plus 7. AEPS operates a website for improved displays from the host society. Stamp Days and communication. Rallies are occasions for meeting again old friends 8. AEPS sponsors or organises StampEssex. from all parts of the County, and individual members 9. AEPS will assist societies holding both AEPS and may find that, even if their particular collecting interest society events with advice and practical help. In is not shared by anybody else in their local society, exceptional circumstances, financial assistance they may meet other people with that interest in other may be possible. The AEPS Hon. Security societies in the Association. Officer provides advice on matters of security at exhibitions and other events. AEPS will also REPRESENTATION: assist with the provision of stewards at AEPS The Council elects delegates to the Council of the Stamp Days and Autumn Rallies. Association of British Philatelic Societies (ABPS) and 10. AEPS organises county-level competition to the British Thematic Association (BTA), to represent between societies and their members and its views and those of its member societies, at provides and maintains trophies to be awarded National level. It is also represented on the Dawes annually for the best entries. Entries are Cup Inter-County Competition Committee to ensure displayed at AEPS Stamp Days and Autumn that its interests are safeguarded there. Rallies. Currently there are competitions for the following classes of entries: Traditional, Postal BENEFITS OF MEMBERSHIP: History, Aerophilately, Modern Material, All this, however, may seem remote from the Thematics, Cinderella, Open and Picture interests and needs of the ordinary collector, who may Postcard. Additionally, there is a Literature be asking what the AEPS can do to help him. Here competition for books, pamphlets and philatelic are some of the benefits to collectors in Member articles published by members of Essex Societies deriving from direct and indirect AEPS societies. activities: 11. Local events can be publicised through the Association, and items such as special events covers prepared by member societies may be sold through the AEPS table at AEPS functions. 12. Members of the Executive Committee members are available at all times to assist and advise societies. Revised 27 December, 2018 10 Philately In Essex 2019
13. AEPS maintains a stock of secure display 2. Run a postal auction. frames, held in secure store, which can be 3. Expertise stamps. borrowed by associated societies for use in 4. Buy or sell stamps or accessories beyond that exhibitions, etc. by arrangement with the Hon. service mentioned above. Frames Secretary. 5. Deal in insurance. 14. Direction signs are available for road sign posting 6. Compete for members with local societies. at Stamp Days and Rallies, and may be borrowed by member societies for a small fee to These are just some of the ways in which the cover maintenance. Association can help member societies. Less 15. AEPS will assist groups of collectors wishing to tangible, but no less valuable, are the contacts that form new societies with advice, speakers, the are built up through the AEPS among the societies rental of a hall for the inaugural meeting, and, if and their individual members through meetings and requested, a member of the Executive to take the StampEssex. chair at the meeting. Finally, just as individual collectors benefit by 16. To help Secretaries to compile their belonging to a local society, so individual societies are programmes, it maintains and publishes in this strengthened by being members of an association, Handbook a register of Essex speakers, particularly if they are active in the society. Duties are available to talk to societies. not onerous - just to pay the very moderate annual 17. The AEPS maintains a register of trained judges, subscription (currently only 70p per society to ensure that a consistent standard is member per annum) and to send delegates to the maintained in competitions at local level. Council meetings. The Essex association is one of 18. AEPS can provide, on request, expert advice on the most active in the country, but it is only through the general philatelic matters for every type of positive support of all its members that it can stay that collector. In particular, AEPS can advise and way. assist the survivors of deceased collectors on the Is there something YOU want AEPS to do? If most advantageous methods of disposing of so, don’t just sit there - let us know! collections. Advice on this can be found in this Handbook. The members: 19. Whilst AEPS does not aim to compete with the stamp trade in supplying accessories, AEPS Basildon Philatelic Society does hold stocks of various items for sale to raise Benfleet & District Philatelic Society funds for Association activities as shown in this Billericay & District Philatelic Society Handbook. Bishop’s Stortford & District Philatelic Society 20. AEPS maintains a Roll of Honour of members of Braintree & District Philatelic Society Essex societies who have won national or Bury St. Edmunds & District Philatelic Society international awards related to philately. Chelmsford & District Philatelic Society 21. AEPS maintains archives as a repository for the Cheshunt & District Philatelic Society records and memorabilia associated with Clacton Philatelic Society organised philately in Essex and can provide a Colchester & District Philatelic Society speaker or display drawn from these archives. East Anglia Postal History Society 22. AEPS operates a “100 Club” to raise additional Epping Forest & District Stamp Club funds to assist its work. Frinton & District Philatelic Society 23. Lastly, but most importantly, AEPS seeks to Goodmayes Philatelic Society preserve the freedom and independence of all Harlow Philatelic Society the associated societies and their members Ipswich Philatelic Society whilst promoting the hobby by common activities Leytonstone, Wanstead & District Philatelic Society) and dissemination of best practice. Rayleigh & District Philatelic Society Shoeburyness & District Philatelic Society The AEPS does not: Sudbury & District Philatelic Society Witham Philatelic Society 1. Run an exchange packet. Philately In Essex 2019 11 Revised 27 December, 2018
CHAPTER THREE
AEPS ON THE INTERNET:
Website: is worthwhile asking the recipient in advance whether The AEPS was the first British philatelic federation they have the necessary software to read the file and, to have an Internet website, as early as December if not, finding a mutually-compatible alternative format 1995. for the information. In general, Portable Document The present site’s homepage Uniform Resource Format (PDF) is the most universal system. Most Locator (URL) address is modern software includes a PDF conversion facility, often as part of the printing menu. http://www.stampessex.org.uk If you change your e-mail address, please do not forget to advise the Secretary and Editor. The site was recently relaunched and is maintained by the AEPS Webmaster. E-news: The Combined Programme is also incorporated The Association also uses e-mail to operate an E- into the “wherecanwego.com” website, which gives news service, by which urgent information and regular very wide publicity to events run by members publicity updates, such as a monthly list of forthcoming societies, both directly and through spin-offs, such as events, are conveyed to philatelists resident in our the Daily Telegraph website and a number of local area and local press. newspapers who use this source to fill their local news If you or any members of your society do not columns. receive these updates and wish to subscribe to this free service, please send the appropriate e-mail E-mail: address(es) to the Editor. To keep costs down, as much AEPS If you currently receive these updates and wish to correspondence as possible is sent by e-mail. The unsubscribe, please contact the Editor. email addresses of AEPS members are included in If you change your e-mail address, please do not the Directory. Regular users of e-mail will be aware forget to advise the Editor. that, whilst normal e-mail communication usually does not cause difficulty, problems may be encountered when trying to send files from one user to another. It Revised 27 December, 2018 12 Philately In Essex 2019
CHAPTER FOUR
CONSTITUTION AND RULES of the ASSOCIATION OF ESSEX PHILATELIC SOCIETIES
1. NAME. 4.2 The following duly elected officers and appointees shall constitute an Executive 1.1 The Association shall be known as the Committee (five members constituting a "Association of Essex Philatelic Societies", quorum), with full powers to take decisions on hereinafter called the "Association". behalf of the Association on urgent matters arising between Council meetings: 2. OBJECTS. Hon. President Hon. Vice-President 2.1 To promote the advance of philately within the Hon. Chairman county by: Hon. Vice-Chairman 2.1.1 Holding a philatelic event at least annually. Hon. Secretary 2.1.2 Encouraging the exchange of visits and Hon. Assistant Secretary displays between societies. Hon. Treasurer 2.1.3 Providing and maintaining a register of Hon. Security Officer philatelists willing to display or judge within the Hon. Competition Registrar county. Hon. Frames Secretary 2.1.4 Assisting in the formation of new societies The Executive Committee shall report at the within the county. next Council meeting on such decisions. The 2.1.5 Promoting annual competition between Executive Committee shall also consider member societies. matters relating to the affairs of the 2.2 To do such other things that may benefit Association and report to the Council with member societies and other philatelists within their recommendations. The Executive the County. Committee shall have the power to co-opt such additional members as it shall from time 3. MEMBERSHIP. to time consider to be necessary.
3.1 Membership of the Association shall be open 5. ANNUAL GENERAL MEETING. to any philatelic society in the county of Essex by application through the Hon. Secretary and 5.1 An Annual General Meeting of the Council majority approval of those present and voting shall be held during the Autumn of each year, at the next ordinary meeting of the Council. of which at least thirty days’ notice shall be Applications from philatelic societies outside given to each member of the Council by Essex may be considered by the Council as written Agenda. Non-receipt or delayed special cases (see also rule 10.3). receipt of notice given by post shall not be 3.2 Life membership may be granted by the grounds for declaring an Annual General Association to those persons who have given Meeting invalid. service to the Association, such persons to 5.2 At the Annual General Meeting, the following become members of the Council and entitled shall be elected: to vote 2. 5.2.1 Officers: 3.3 Honorary membership may be granted by the 5.2.1.1 Hon. President; Association to any person for services to 5.2.1.2 Hon. Vice President; philately within the county of Essex. Such an 5.2.1.3 Hon. Chairman; honorary member may attend Council 5.2.1.4 Hon. Vice-Chairman; meetings but is not entitled to vote. 3. 5.2.1.5 Hon. Secretary; 3.4 Nominations under Rules 3.2 and 3.3 are to 5.2.1.6 Hon. Assistant Secretary; be proposed and seconded by members of 5.2.1.7 Hon. Treasurer; the Council. Such nominations shall be 5.2.1.8 Hon. Competition Registrar; submitted in writing to the Hon. Secretary at 5.2.1.9 Hon. Security Officer. least 45 days prior to the Annual General 5.2.2 Representatives: Meeting and entered on the Agenda for 5.2.2.1 Delegate to the Council of the Association of approval. British Philatelic Societies - Secretary ex- officio, plus one or two reserves.4 4. ADMINISTRATION. 5.2.2.2 The Inter-County Cup Competition Delegates, who shall be the Hon. Competition Registrar 4.1 The business of the Association shall be and Hon. Secretary ex-officio. An additional administered by a Council, consisting of the deputy Delegate may be elected. Life members and up to three delegates 5.2.2.3 Hon. British Thematic Association Delegate. appointed by each society. Fifteen members 5.2.3 Committee: of the Council shall form a quorum. 5.2.3.1 Inter-County Cup Competition Selection Committee, consisting of five members Philately In Essex 2019 13 Revised 27 December, 2018
including the Hon. Competition Registrar ex- 10. FINANCE. officio. 5.3 Appointments: 10.1 Societies shall pay an annual subscription to 5.3.1 The following appointments shall be made by the Association for each fully paid up the Executive Committee: 5 member, with a minimum subscription of £5 5.3.1.1 Hon. Archivist; per affiliated society. 7 Such subscription shall 5.3.1.2 Hon. Frames Secretary; be due on the first day of January of each 5.3.1.3 Hon. Newsletter Editor; year. The per-capita subscription for each 5.3.1.4 Hon. Press and Publicity Secretary; year shall be agreed by the Council at the 5.3.1.5 Hon. Auditor; preceding Annual General Meeting. 8 5.3.1.6 Hon. County Youth Co-ordinator.6 10.2 The membership of each society on which its 5.4 The persons referred to in paragraphs 5.2 and subscription to the Association is to be 5.3 shall serve for one year commencing assessed shall be that prevailing, junior immediately after the closure of that Annual members to be excluded, at the end of that General Meeting and terminating at the society's previous financial year. closure of the following Annual General 10.3 Specialist societies with some members Meeting. residing in Essex may be affiliated at a fixed annual subscription. The subscription for 6. CASUAL VACANCIES. each year shall be agreed by the Council at the preceding Annual General Meeting.9 6.1 The Council shall have the power to fill any casual vacancy among the officers, 11. ASSOCIATION YEAR. representatives, committees and appointments. 11.1 The Association's financial year shall be from 1st September to 31st August. 7. EXTRAORDINARY GENERAL MEETING. 12. AUDIT. 7.1 An Extraordinary General Meeting may be requested by fifteen members of the Council, 12.1 The financial affairs of the Association shall or by not less than three Officers, by notice in be audited annually. writing to the Hon. Secretary stating the business to be discussed. Such a meeting 13. RESIGNATION. shall be convened within thirty days of the request being made (unless the requesters 13.1 Any society wishing to resign from the specify a longer period; for example, to Association shall give notice in writing to the coincide with the next convenient Council Hon. Secretary of the Association and will not meeting) and written notice stating the be entitled to any part of the Association's business to be discussed given by hand or funds or property. post to all members of the Council such that they could reasonably be expected to receive 14. DISSOLUTION. it at least fourteen days before the meeting. Non-receipt or delayed receipt of notice given 14.1 On dissolution of the Association, all funds by post shall not be grounds for declaring an and property belonging to the Association Extraordinary General Meeting invalid. shall be passed to any philatelic societies or bodies as the Council thinks fit but not to 8. ORDINARY MEETING. individuals.
8.1 Council meetings shall be held at such time 15. RULES. and place as agreed by at least fifteen members of the Council. At least fourteen 15.1 These Rules are binding on all members and days’ notice shall be given of such meetings. may only be changed at an Annual General 8.2 Visitors may be invited at the Hon. Chairman's Meeting or Extraordinary General Meeting by discretion. a majority of those present and voting. 15.2 Details of any proposed changes to the Rules 9. VOTING. shall be given with the notice of the meeting. 15.3 The Council shall have power to act in any 9.1 Voting at all meetings of the Council shall be matter not provided for in these Rules. by simple majority of those persons present ______and entitled to vote. Editor's Note: This Constitution was last fully revised by the Annual General Meeting held on 18 November 1989. Subsequent minor amendments are indicated by endnotes. Revised 27 December, 2018 14 Philately In Essex 2019
CHAPTER FIVE
THE EXECUTIVE COMMITTEE & OFFICERS
1. The Executive Committee:
Hon. President: Len Stanway.
Hon. Vice-President: Michael Burt.
Hon. Chairman: Ray How.
Hon. Vice Chairman: Colin Evans.
Hon. Secretary: John Dickenson.
Hon. Assistant Secretary: To be elected (Volunteer welcome!).
Hon. Treasurer: John Dickenson.
Hon. Security Officer: Dave Armitage
Hon. Competition Registrar: Ray How
Hon. Frames Secretary: Ray How.
Co-opted Members of the Executive: Alan Taylor Ian McElwain John Copeland.
2. Other appointments:
Hon. Archivist: To be appointed (Volunteer welcome!). Dave Armitage storing material.
Hon. Press and Publicity Secretary: Len Stanway
Hon. Newsletter Editor: To be appointed (Volunteer welcome!).
County Youth Coordinator: Dave Armitage.
Hon. Examiner: John Rawlins.
Hon. Webmaster: Ian McElwain.
Philately In Essex 2019 15 Revised 27 December, 2018
Where do I send...... ?
- News of events, articles, etc. for the Bulletin? To be advised
- Forthcoming events and future programme? Len Stanway (for handbook/publicity) AND Ian McElwain (for website)
- Changes of Secretary, etc.? John Dickenson (for general purposes), AND Len Stanway (for handbook/publicity) AND Ian McElwain (for website)
- Handbook updates? Len Stanway
- Website updates? Ian McElwain
- Subscriptions? John Dickenson
- Requests for help with youth activities? Dave Armitage.
- Competition entries? Ray How
- Workshop applications/suggestions? Ray How
- Requests for storage boxes, protectors, etc.? Ray How
- Requests for publications, souvenirs, badges, etc? Len Stanway
- Requests for e-publicity? Len Stanway
- Requests for display frames and road signs? Ray How
- Items for the Archives? Dave Armitage
- Anything else? John Dickenson Revised 27 December, 2018 16 Philately In Essex 2019
CHAPTER SIX
THE MEMBERS OF THE AEPS
The following information was correct at the time of writing, but is subject to change without notice. Many societies vary their routines at public holidays, mid-summer, mid-winter, etc.! You are recommended to check that a meeting is being held before paying a visit to a distant society (see also the Combined Programme in this handbook). As exchange packets have varying conditions of acceptance, material should never be sent to any Packet Secretary without his prior agreement. Membership numbers are indicative only and vary through the year. Additional contact details can be found in the Directory.
Basildon Philatelic Society (ABPS)
Secretary: Alan Taylor (07899-822881). Programme Secretary: Ian McElwain. Competition Registrar: Ian McElwain. Packet Secretary: Len Stanway (01268-522305). Treasurer & Membership: Len Stanway. Publicity officer Len Stanway. Delegates: Ian McElwain, Alan Taylor.
Venue: George Hurd Centre, Audley Way, Basildon, SS14 2FL. Access: Wheelchair accessible. Parking in grounds of centre. Normal day and time: First Monday and third Tuesday, 7.30pm for 7.45pm to 9.45pm, all year. Members: 25. Membership Fee: £13 Full, £2 Junior, 50p Associate per annum (due June), plus £1 attendance fee per meeting. Display profile: Typically three sessions of 6 (12-sheet) frames with break. Website: http://www.basildon-philatelic.org.uk Newsletter: “The Basildon Philatelist” (4 issues p.a., e-news or hard copy). Editor: Len Stanway.
Benfleet & District Philatelic Society (incorporating Southend-on-Sea Philatelic Society) (Not ABPS)
Secretary: Robert Herbert (07746-136294). Programme Secretary: Colin Evans (01268-681958). Competition Registrar: As Secretary. Packet Secretary: Laurence Gardiner (07816-194984). Treasurer & Membership: John Scammell (01268-512465). Publicity Officer: Laurence Gardiner. Delegates: Colin Evans, Robert Herbert.
Venue: Jubilee Hall, St Barnabas Church, Church Road, Hadleigh, Benfleet SS7 2EJ. Access: Wheelchair accessible. Normal day and time: First Wednesday, 7.30pm for 8.00pm to 10pm, all year. Members: 37. Membership Fee: £10 per annum. Display profile: Typically two sessions of 7 (8-sheet) frames with break. Website/Newsletter: None.
Billericay & District Philatelic Society (not ABPS)
Secretary: Alan Jubb (01277-653891). Programme Secretary: Terry Stenning (01277-823238). Competition Registrar: As Secretary. Packet Secretary: Arthur Ritchin (01268-562202). Treasurer: Arthur Ritchin. Publicity Officer: Richard Alexander (01268-410258). Delegates: David Bremner.
Venue: The Fold Arts Centre, 72 Laindon Road, Billericay, CM12 9LD. Access: Wheelchair accessible. Parking in grounds of centre. Normal day and time: First and third Thursday, 7.30 for 8pm to 10pm, except January and August. No meeting immediately before Christmas. Members: 20. Membership Fee: £10 per annum. Philately In Essex 2019 17 Revised 27 December, 2018
Display profile: Typically two sessions of 6 (8-sheet) frames with break. Website/Newsletter: None.
Bishop’s Stortford & District Philatelic Society (ABPS)
Secretary: Dave Armitage (01279-503625). Programme Secretary: As Secretary. Competitions Secretary: As Secretary. Packet Secretary: John Dickenson (01279-722297) (joint circuit with Witham). Treasurer: Chris Wood (01279-658005). Publicity Officer: Vacant. Delegates: Dave Armitage, John Dickenson.
Evening meetings: Venue: Pre-Preparatory Department, Bishop’s Stortford College, Great Hadham Road, Bishop’s Stortford CM23 4BS. Access: Wheelchair accessible. Parking in grounds of school. Normal day and time: First Wednesday, 7.30pm for 8pm to 10pm, all year. Afternoon meetings: Venue: Ground Floor Club Room, Community Centre, Lancaster Way, Bishop’s Park, Bishop’s Stortford CM23 4DA. Access: Wheelchair accessible. Normal day and time: Third Wednesday, 2.30pm to 4.30pm, all year. Members: 37. Membership Fee: £10 Full, £4 Junior (minimum age 12 years) per annum. Display profile: Typically two or three sessions of 10 (8-sheet) frames with break. Website/Newsletter: None.
Braintree & District Philatelic Society (Not ABPS)
Secretary: John Birch (01787-478011). Programme Secretary: As Secretary. Competition Registrar: As Secretary. Exchange packet None. Treasurer: Ian Kelly. Publicity Officer: None. Delegates: Tony Gill.
Venue: Archer Community Centre, 28-32 East Street, Braintree, CM7 3JJ. Access: Wheelchair accessible. Normal day and time: Second and fourth Tuesdays, 7.45pm to 9-9.30pm. September to May. Members: 9. Membership Fee: £15 per annum. Display profile: Typically two sessions of 5 (8-sheet) frames with break. Website/Newsletter: None.
Bury St. Edmunds & District Philatelic Society (Not ABPS)
Secretary: Rod Finn (01379-898292). Programme Secretary: Ken Burr (01359-240170). Competition Secretary: Christine Finn (01379-898292). Packet Secretary: David Romano (01284-386205) (to next AGM). Treasurer: Terry Leeds (01379-898462). Publicity Officer: None. Delegates: Officers.
Venue: Church Institute, The Street, Great Barton, Bury St. Edmunds, Suffolk IP31 2NP. Access: Wheelchair accessible. Car park is behind hall. Normal day and time: 2nd Tuesdays, all year, and 4th Tuesdays, September to May, 7pm for 7.30pm to 9.30pm. Members: 35. Membership Fee: £10 per annum. Display profile: Typically two sessions of 10 (9-sheet) frames with break. Website: None. Newsletter: None.
Revised 27 December, 2018 18 Philately In Essex 2019
Chelmsford & District Philatelic Society (ABPS)
Secretary: Allan Boyce (01245-476989). Programme Secretary: Pat Adams (01245-471626).. Competition Registrar: None. Packet Secretary: John Came (01621-856847). Treasurer: John Rawlins (01245-420196). Publicity Officer: David Everard (01245-465506). Delegates: Nick Harris, Ian McElwain.
Venue: Christ Church United Reform Church, 164 New London Road, Chelmsford CM2 0AW. Access: Wheelchair accessible. Parking in church grounds. Normal day and time: 2nd & 4th Tuesdays, 7.00pm for 7.30pm to 9.30pm, September to June (afternoon meetings in winter as announced 2.00pm for 2.15pm to 4.15pm). Members: 64. Membership Fee: £12 per annum. Display profile: Typically two sessions of 10 (8-sheet) frames with break. Website: None. Newsletter: Yes (2 issues p.a.). Editor: John Rawlins (01245-420196).
Cheshunt & District Philatelic Society (Not ABPS)
Secretary: Mike Cording (01992-442980). Programme Secretary: As Secretary. Competition Secretary: Terry Hawkins. Exchange packet None. Treasurer: David Cording. Publicity Officer: None. Delegates: Mike Cording, Terry Hawkins, Tony Pearman.
Venue: The Spanish Ambassador’s Suite, Broxbourne Council Offices, Bishops’ College, Churchgate, Cheshunt, Herts EN8 9XQ. Access: Not wheelchair accessible. Normal day and time: Second or third Monday, 8pm to 10pm, all year. December to February meetings 2pm to 4pm. Members: 13. Membership Fee: £14 per annum. Display profile: Typically two sessions of 10 (8-sheet) frames with break. Website: None. E-mail: [email protected] Newsletter: None
Clacton Philatelic Society (Not ABPS)
Secretary: David Hacker (01255-423521). Programme Secretary: As Secretary. Competition Secretary: Peter Nason. Packet Secretary: Mick Chittock (01255-433347). Treasurer: Brian Dean (01255-431569). Publicity Officer: Dave Pugh (01255 429849). Delegates: David Hacker.
Venue: Upstairs function room, The Tavern, 55-57 Frinton Road, Holland-on-Sea CO15 5UH. Access: Not wheelchair accessible. Street parking. Normal day and time: First Wednesday, 7.00pm, September to June. Close: 10pm. Members: 33. Membership Fee: £5 per annum. Display profile: Typically two sessions of 8 (8-sheet) frames with break. Website/Newsletter: None.
Philately In Essex 2019 19 Revised 27 December, 2018
Colchester & District Philatelic Society (Not ABPS)
Secretary: Christine Stroud. Programme Secretary: As Secretary. Competition Secretary: Vacancy. Exchange packet None (Joint circuit with Bishop’s Stortford and Witham). Treasurer: Peter Evans (01206-540990). Publicity Officer: Paul Clayton. Delegates: Mike Burt, Peter Nason.
Venue: Room 6, Wilson Marriage Centre, Barrack Street, Colchester CO1 2LR. Access: Wheelchair accessible. Parking in grounds of centre. Normal day and time: Third Friday, 7pm for 7.30pm to 9.00pm, September to July. Members: 21 (typical attendance 15). Membership Fee: £10 (Junior free) per annum (due September), plus £1 per meeting. Display profile: Typically two sessions of 8 (8-sheet) frames with break. Website/Newsletter: None.
East Anglia Postal History Society (Not ABPS)
Secretary: John Copeland (01277-218128). Programme Secretary: As Secretary. Competition Registrar: As Secretary. Exchange packet None. Treasurer: Barry Reynolds (01449-613319). Publicity Officer: None. Delegates: John Copeland, Paul Green.
Venue: Garden Room, Red Gables Resource Centre, Ipswich Street, Stowmarket, Suffolk IP14 1BE. Access: Wheelchair accessible. Normal day and time: Saturdays as announced (one per annum), 2pm for 2.30pm. No specific closing time. Members: 34. Membership Fee: £12 (hardcopy journal), £8 (e-mail journal). Display profile: Depends on subject and contributors. Website: http://www.freewebs.com/eaphsc Newsletter: Eastern Angle (quarterly, hardcopy or e-mail). Editor: Barry Reynolds.
Epping Forest & District Stamp Club (Not ABPS)
Acting Secretary: Roger Pearce (020-8281 1386). Programme Secretary: Stuart Henderson. Competition Registrar: Rod Thompson (01992-814152). Packet Secretary: Rod Thompson. Treasurer: Roger Pearce. Publicity Officer: Eric Hutton (01992-654001). Delegates: Eric Hutton, Roger Pearce.
Venue: The Dining Hall, Roding Valley High School, Alderton Hill (entry from Brook Road), Loughton, IG10 3JA. Access: Wheelchair accessible. Parking in playground. Normal day and time: Second Tuesday, 7.45 for 8.00pm, September-December, February-May. Close: 10.00pm. Third Saturday 2 for 2.30pm, January, June. Close: 4.30pm. Members: 37. Membership Fee: £8 per annum. Display profile: Typically two sessions of 10 (8-sheet) frames with break. Website: http://www.eppingforeststamp.club. Newsletter: None.
Revised 27 December, 2018 20 Philately In Essex 2019
Frinton & District Philatelic Society (Not ABPS)
Secretary: Geoff Miller (01255-851240). Programme Secretary: As Secretary. Competition Secretary: Andrew Skilling (01255-670756). Packet Secretary: Bob Peters (01255-763658). Treasurer: Mick Carter (07702-862572). Publicity Officer: Trevor Potter (01255-880311). Delegates: Trevor Potter.
Venue: Room 5, Frinton Community Centre, Soken House, The Triangle, Frinton-on-Sea CO13 0AU. Access: Accessible by lift (except wheelchairs). Public car park adjacent. Normal day and time: First and third Mondays, 7.00 for 7.30pm, September to June. Close: 10pm. Afternoon meetings at 1.30pm to 5pm. Members: 51. Membership Fee: £10 per annum. Display profile: Typically two sessions of 12 (8-sheet) frames with break. Website/Newsletter: None.
Goodmayes Philatelic Society (Not ABPS)
Secretary: Cliff Cashman (020-8984 9346). Programme Secretary: Geoff Mallett (01708-857800, Chairman). Competition Secretary: TBA. Packet Secretary: Ray Innell (01708-723239). Treasurer: Steve Reeves (020-8292 5361). Publicity Officer: None. Delegates: Avril Browne.
Venue: Methodist Church Hall, Percy Road, Goodmayes,. Access: Wheelchair accessible. Small car park plus on-street parking. Normal day and time: First and third Wednesdays, 7.45 for 8pm, September to July. Close: 10pm. Members: 43. Membership Fee: £7.50 per annum. Display profile: Typically two or three sessions of 6 (8-sheet) frames with break. Website: http://www.lwdps.org/page13.html. Newsletter: None.
Harlow Philatelic Society (Not ABPS)
Acting Secretary: Brian Cooper (01279-430637) (Chair). Programme Secretary: None. Competition Registrar: None. Exchange packet None. Treasurer: Terry Blackburn (01279-303012). Publicity Officer: None. Delegates: Heather Huff (01279-444559).
Venue: Maidmoore Room, Great Parndon Centre, Abercrombie Way, Harlow, CM18 6YJ. Access: Wheelchair accessible. Normal day and time: 2nd and 4th Thursdays, 6.30pm for 7pm, all year. Close: 9pm. Members: 11. Membership Fee: £2 per meeting attended. Display profile: Informal. Website/Newsletter: None.
Ipswich Philatelic Society (ABPS)
Secretary: Mike Smith (01473-403904). Programme Secretary: Andy Soutar (01394-460901). Competition Secretary: None. Packet Secretary: Bob Harvey (01473 723863). Treasurer: Bob Harvey (01473 723863). Publicity Officer: None. Delegates: Bob Harvey, Mike Smith. Philately In Essex 2019 21 Revised 27 December, 2018
Venue: School Hall, Cedarwood Primary School, Wilkinson Drive (off Ropes Drive), Kesgrave, IP5 2ES. (Afternoon meetings at Kesgrave War Memorial Community Hall, Twelve Acre Approach, off Bell Lane, Kesgrave IP5 1JF). Access: Wheelchair accessible. Parking in school grounds. Normal day and time: First and Third Wednesdays, 6.30 for 7.30pm to 9.15pm, September to May. (Occasional afternoon meetings 1pm to 6pm). Members: 99. Membership Fee: £10 per annum (due September). Display profile: Typically two sessions of 9 (10-sheet) frames with break. Website www.ipswichphilatelic.uk. Newsletter: None.
Leytonstone, Wanstead & District Philatelic Society (Not ABPS)
Secretary: Richard Wood. Programme Secretary: Richard Wood. Competition Secretary: None. Packet Secretary: Roy Simmons. Treasurer: Ron Plumb. Publicity Officer: Roy Bates (020-8989 2885). Delegates: Avril Browne.
Venue: Wanstead House, 21 The Green, Wanstead, E11 2NT. Access: Wheelchair accessible. Parking in grounds of centre. Normal day and time: Second Saturday at 2.15 for 2.45pm, September to May. Close: 4.30pm. Fourth Monday at 7.15 for 7.45pm, September to May. Close: 9.30pm. Members: 29. Membership Fee: £5 per annum. Display profile: Typically two sessions of 7 (8-sheet) frames without break. Website: http://www.lwdps.org Newsletter: “Bye-Post” (2 issues p.a., hard copy). Editor: Colin Stuart (020 8521 0460).
Rayleigh & District Philatelic Society (ABPS)
Secretary: Ray How (01702-544632). Programme Secretary: As Secretary. Competition Registrar: As Secretary. Packet Secretary: Mick Brown (01702-352807). Treasurer: Colin Gardner. Publicity Officer: None. Delegates: Jim Charlton, Ray How, Mark Routh.
Venue: Parish Rooms, Rectory Garth, Hockley Road, Rayleigh SS6 8BA. Access: Wheelchair accessible. Parking in grounds of centre. Normal day and time: Second and fourth Mondays (except bank holidays), 7.30pm for 8pm, all year. Close: 10pm. Members: 40. Membership Fee: £30 Display profile: Typically two sessions of 10 (8-sheet) frames with break. Website: None. Newsletter: Yes (4 issues p.a.). Editor: Mark Routh.
Shoeburyness & District Philatelic Society (Not ABPS)
Secretary: Mrs. Sue Stacey (07957-725647). Programme Secretary: Mark Routh (07584-074413). Competition Secretary: Mrs. Sue Stacey (07957-725647). No exchange packet. Treasurer: Vacancy. Publicity Officer: None. Delegates: Vacancy.
Venue: St Peter’s Church, Hinguer Street, South Shoebury SS3 9AN. Access: Wheelchair accessible. Small car park or on-street parking. Revised 27 December, 2018 22 Philately In Essex 2019
Normal day and time: Last Thursday, 7.45pm for 8pm, except August. Close: 9.45pm. Visitors are advised not to arrive before 7.45pm because of parking congestion. Members: 15. Membership Fee: £20 per annum. Display profile: Typically two sessions of 6 (8-sheet) frames with break. Website: None. Newsletter: Yes. Editor: To be advised.
Sudbury & District Philatelic Society (ABPS)
Secretary: David Gottesmann (01787-469527). Programme Secretary: Ed Hitchings (01787-375939). Competition Registrar: Ed Hitchings. Packet Secretary: Chris Lushey (01787-310877). Treasurer: Chris Lushey (01787-310877). Publicity Officer: None. Delegates: David Gottesmann.
Venue: Church Hall, Our Lady & St John the Evangelist Roman Catholic Church, 20 The Croft, Sudbury, Suffolk CO10 1HW. Access: Wheelchair accessible (with portable ramp provided at evening venue). On-street parking in church access road. Normal day and time: Third Tuesdays, 7.00pm for 7.30pm, all year, plus first Tuesday in spring / autumn. Close: 9.30pm. Members: 33. Membership Fee: £10 (Family £15.00, Junior Free) per annum. Display profile: Typically 3 sessions of 6 (9-sheet) frames with two breaks. Website/Newsletter: None.
Witham Philatelic Society (Not ABPS)
Secretary: Colin Fletcher (01376-518095). Programme Secretary: As Secretary. Competition Registrar: John Birch (01787-478011). Packet Secretary: David Armitage (Joint circuit with Bishop’s Stortford and Colchester). Treasurer: Ian Kelly (07949-307355). Publicity Officer: None. Delegates: Ian Kelly, Brian Littlefield.
Venue: Spring Lodge Community Centre, Powers Hall End, Witham, CM8 2HE. Access: Wheelchair accessible. Parking in grounds of centre. Normal day and time: Alternate Thursdays (monthly in Dec-Feb), 7.30 for 7.45pm. Close: 9.45pm. Members: 23. Membership Fee: £12. Display profile: Typically two sessions of 8 (8-sheet) frames with break. Website/Newsletter: None. Philately In Essex 2019 23 Revised 27 December, 2018
Summary of Nominal Meeting Days.
Week 1 2 3 4 5 Sun - - - - - Mon+ Basildon Cheshunt Frinton L&W Frinton Frinton Rayleigh Rayleigh
Tues Sudbury Braintree Basildon Braintree - Bury St. Edmunds Sudbury Bury St. Edmunds Chelmsford Chelmsford Epping
Wed Benfleet Ipswich B. Stortford@ Ipswich - B. Stortford Goodmayes Clacton Goodmayes
Thurs+ Billericay Harlow Billericay Harlow Shoeburyness Witham Witham Witham Shoeburyness Witham Witham
Fri+ - - Colchester - -
Sat * L&W@ * * * *
* AEPS Council meets on Saturdays as announced. EAPHSC meets on Saturday afternoons as announced. Many societies hold fairs on one or two Saturdays per annum (see Combined Programme). + Witham meets every other week. Shoeburyness meets in the last week of the month. @ Afternoon meeting. Some other societies hold occasional afternoon meetings.
Other Known Societies in the AEPS and Neighbouring Areas (Non-members) :
Note: As there is no regular contact between the Association and these societies, the contact names given below may have changed since information was last received. Information on any other relevant societies would be appreciated. Should these societies wish to seek AEPS Membership, they would be very welcome.
Havering S.C. Secretary: B K Allen.
Leiston & District P.S. (MAPF) Secretary: Andy Soutar.
Mid-Essex Postcard Club. Contact: John Copeland. Revised 27 December, 2018 24 Philately In Essex 2019
CHAPTER SEVEN
FUND-RAISING
The AEPS receives no external financial support and - Occasional donations from member societies is dependent for its day-to-day operations on the hosting StampEssex, etc.; following sources of finance: - Occasional hire of display frames to third parties; - Accumulated funds from past activities; - Occasional bequests from closed societies. - Annual capitation fees from member societies; A “100 Club” is currently operating to raise additional - Good will of officers absorbing expenses; funds, the rules for which are set out below: - Occasional fund-raising activities, such as raffles;
THE AEPS “100” CLUB CONSTITUTION AND RULES
1. The AEPS “100” Club is established and operated by the Association of Essex Philatelic Societies (“the Association”) for the mutual benefit of the Association and members of Societies affiliated to the Association (“Participants”). 2. One or more shares may be purchased at a cost of £12 for each share for a full calendar year only by and in the name of a Participant. Members joining after 1 January will be charged pro-rata for remaining draws. Members joining after 1 June will be asked to pay to the end of the following calendar year. 3. Each applicant for shares (and subsequent renewal of shares) must complete the form below and will be informed of the number or numbers of the share or shares allocated to the applicant. 4. One-twelfth of the cost of each share will be allocated to each monthly prize fund. 5. Each individually-numbered share will be eligible to enter up to twelve consecutive monthly prize draws commencing with the month next after purchase and each month two prizes will be awarded comprising 50% and 30% of the value of the prize fund for that month. The remaining 20% will be retained by the Association as part of its general income. 6. Draws shall take place at each Council Meeting in respect of each calendar month since the last draw. 7. The first draw shall be in respect of the calendar month immediately following the purchase of the fiftieth share and all those shares will be valid for 12 draws. 8. All prize fund winners will be notified by post, email or in person and a list of winners will be published by and available on request from the Association. Please complete the form below and send it with a cheque payable to the “Association of Essex Philatelic Societies” to 100 Club Organiser, Mr. R.E. How, 5 Dalys Road, Rochford, Essex SS4 1RA. ------The AEPS ’100’ Club Share Application
I declare that I am a member of ______Society. I wish to purchase ______share(s) at £12 per share and attach a cheque for £____ payable to the “Association of Essex Philatelic Societies”.
Name: (BLOCK CAPITALS)
Address: (BLOCK CAPITALS)
Telephone Number: (Including STD code)
Signature:
(For use by the Association. Share numbers allocated: )
Philately In Essex 2019 25 Revised 27 December, 2018
CHAPTER EIGHT
AEPS COMPETITIONS – INTRODUCTION
The Association has frequently been criticised for Entries – When? being preoccupied with competitions. It is not – it is At the time and place shown on the entry form. just one of our many activities. However, participating Societies should always plan to have the appropriate in competitions helps one learn more about the entries available for the March and September Council material that one collects and can be an exciting meetings, unless told otherwise. change from other philatelic activities. Entry forms are normally sent out about six There are two series of AEPS competitions each months before the competition. They are in duplicate year, one in the Spring and one in the Autumn. The (one to be kept by the Society). entries are normally displayed at the respective stamp days. In addition, individual members of member POINTS TO NOTE: societies are encouraged and supported to go forward - All display competitions are for 16 sheet entries. to inter-federation, national and even international, if - Entrants should be encouraged to read the rules, this is their wish. so they know where points can be gained and lost.. We recognise that society Secretaries are busy - Competition Registrars must also read the rules to people, so we encourage societies to appoint a ensure entries comply before submission. Competition Registrar or similar person whose role it - Owners of winning entries are normally excluded in is to keep track of their members’ interest and abilities, the following year only. A list of ineligible persons organise society competitions and to ensure that is maintained in this handbook. members’ entries are brought forward for the AEPS - Trophies must be returned by the Council meeting and higher competitions at the right time and place. before the next competition, so that they can be engraved before presentation. DISPLAY COMPETITIONS - Sheets must be in protective covers not larger than Each Society may put in one or two entries in each 295mm high x 245mm wide (unless stated in the display competition (i.e. up to a total of 8 entries in the rules). Spring and 12 in the Autumn). - Entrants are responsible for their own insurance if needed and AEPS does not accept responsibility Spring: for this. It is recommended that specialised - Traditional (stamps and postal stationery). philatelic insurance is used instead of having - Postal History & Postmarks. collections under normal household policies. This - Aerophilatelic. is relatively inexpensive and the specialist insurers - Results from the three individual competitions better understand the needs of collectors. count towards a team award, the Stokes Cup, whilst the George Pearson Trophy goes to the INTER-FEDERATION COMPETITIONS best non-Commonwealth stamps or postal history AEPS usually participates in two competitions at entry and the Classic Trophy goes to the best higher level. pre-1901 stamps or postal history entry. - The Dawes Cup is a competition between teams - Picture Postcards. representing the main federations of the Home Counties. It is for 16 sheet entries. Autumn: - The Inter-Fed is a national inter-federation team - Thematic. competition organised by the ABPS. It is for 32 - Modern Material (three classes: aerophilatelic, sheet entries and there is a separate, parallel postal history & postmarks or traditional). competition for young people. - Cinderella. In both cases, the AEPS Competition Registrar - Open Philately. requests volunteers to submit their names for - Philatelic Literature. consideration as participants in the Essex team. Nomination forms are to be found in this handbook. Combined results from Spring and Autumn If there are more potential entries than places on competitions count towards both the President’s the team, a meeting of the Inter-County Competitions Award for the best overall society and the Chris Selection Committee is called to review the entries and decide the best overall team. Rauch Trophy for the best novice entrant.
QUIZ COMPETITION Entries – Where? This was normally held at the Autumn event each Entries must be taken or sent to the person and year, but it was decided in 2011 to discontinue the place shown on the entry form, usually to the AEPS quiz due to lack of support over a number of years. It Competition Registrar at the Council meeting. was left to the discretion of future event organisers
whether they may wish to revive the quiz on a one-off basis.
Revised 27 December, 2018 26 Philately In Essex 2019
CHAPTER NINE
AEPS DISPLAY COMPETITIONS RULES
1. RULES FOR ALL DISPLAY 1.3 THE ENTRY. COMPETITIONS 1.3.1 Each sheet shall be contained in a 1.1 ELIGIBILITY. protective cover. (Note: To assist display mounting, entrants 1.1.1 All entrants must represent a member are requested to use lightweight protectors, society of the Association of which the wherever possible.) entrant is a member. Entry must be 1.3.2 The size of each sheet, including its through that society. protective cover, shall not exceed 295mm 1.1.2 Each entry in the individual competitions high x 245mm wide. Larger sheets will be must be the bona fide property of one accepted but they must be in multiples of member of the competing society, written the standard size. 12 The multiples chosen up and prepared by the owner. must be compatible with display of a four by 1.1.3 No entrant may place more than one entry four single sheet arrangement. Entrants in a single individual competition, but he wishing to enter such multiple-size sheets may enter more than one individual must contact the Hon. Competition competition. Societies should note that only Registrar in advance. The entrant is one entry per person may count towards responsible for providing suitable means for the team competitions.10 packaging and transporting the sheets. 1.1.4 Any deviation from these rules shall (Note: To assist display mounting, margins disqualify the entry from the individual at left and right should recognise the competition in which it is entered and that possible need to overlap sheets when entry shall not count towards the team mounting the display. Entrants should also competitions. leave a margin of at least 10mm at top and [1.1.5 11] bottom of sheets.) 10 1.1.6 Individual owners of sheets which won one 1.3.3 Each sheet of the entry must be numbered of the individual competitions shall not on the back to indicate where the sheet compete in that competition in the following must be positioned for judging and display. year. Entries will be laid out for judging and display with sheets 1 to 4 forming the top 1.2. TROPHIES. line of the frame with sheets 5 to 8 below them. Sheets 9 to 12 and 13 to 16 will be 1.2.1 All trophies have been presented for annual similarly displayed on an adjacent frame or, competition and remain the property of the if 16 sheet frames are used, immediately Association. below sheets 1 to 8.13 1.2.2 Trophies associated with individual 1.3.4 Except as otherwise specified in the rules competitions shall be awarded at the Spring for the Cinderella Competition, postal or or Autumn exhibition at which the relevant philatelic items acceptable for inclusion in entries are displayed. Team and special entries include the following: trophies shall be awarded as follows: - Stamps/stationery issued for local posts, Spring: Stokes Cup, Classic Trophy, including railway, sea or air letter George Pearson Trophy. services, where there is evidence that Autumn: President’s Award, Chris Rauch this material was used to provide a trophy. public postal service; 1.2.3 All trophies shall be held by the winning - Fiscal/revenue/telegraph individual, or his or her society or winning stamps/stationery, where such material society for one year, or until the Council was used for postal purposes or where meeting preceding the next competition, inclusion of such material is essential for whichever is earlier. 10 completion or explanation of an entry 1.2.4 Winners of trophies shall be responsible for otherwise based on postage material. the safe keeping and return of trophies by The use of such items should be in the date designated by the Competition moderation and entries consisting Registrar. Insurance shall be effected by exclusively or substantially of such material the Association. may be penalised by the judges. All other 1.2.5 The Association shall arrange the local post, fiscal, revenue and telegraph engraving of the trophies. Trophies must material not falling within the above be returned to the Hon. Competition guidelines should be avoided. Registrar at or before the Council meeting prior to the competition to allow time for 1.4 ADMINISTRATION. engraving. 1.4.1 Each competing society shall specify in which of the Individual Competitions and, Philately In Essex 2019 27 Revised 27 December, 2018
where applicable, class in which each entry Autumn: Thematic, Modern Material, is to compete, but the Hon. Competition Cinderella. Registrar may, on the advice of the judges, 1.7.2 Every effort shall be undertaken to display transfer an entry to another Competition all entries. In the event of insuperable and/or class if an entry is not considered to space limitations, only the higher placed qualify for the specified competition/class. entry from each society in each competition 1.4.2 The name of the society or individual shall be displayed. entrant shall not identify the entry until after the judging. Deviation from this rule will 2. RULES FOR INDIVIDUAL disqualify such entry from the Individual COMPETITIONS Competition and that entry will be ineligible for participation in the Stokes Cup or 2.1 TRADITIONAL COMPETITION (STAMPS President’s Award. & POSTAL STATIONERY).10 1.4.3 The names of the members providing the 2.1.1 Number of entries per society: One or two. entries shall be given to the Hon. 2.1.2 Number of sheets per entry: Sixteen. 13 Competition Registrar on the entry form. 2.1.3 Entries must be of a philatelic nature and 1.4.4 All entries are to be delivered to and may comprise one or more countries or collected from the Hon. Competition subjects, not necessarily highly specialised. Registrar by the entering Society as he shall Any traditional entry not eligible for the direct. Every reasonable care will be taken Aerophilatelic and Postal History & to ensure their safe return to the societies, Postmarks Competitions shall be judged as but neither the Association nor any of its part of the Traditional Competition. 10 Officers shall be held responsible for any 2.1.4 Postal stationery may be entered in damage or loss however caused. Traditional or Postal History & Postmarks 1.4.5 Competitors are advised to make their own competitions, depending on context in and full arrangements for insurance during which it is shown. 10 the period that the entries are out of their 2.1.5 Each entry shall be judged according to possession. marking scheme 1 in Schedule 1.
1.5 JUDGING. 2.2 POSTAL HISTORY & POSTMARKS COMPETITION. 1.5.1 All entries which comply with these rules shall be judged prior to the event at which 2.2.1 Number of entries per society: One or two. entries are to be displayed, at the time and 2.2.2 Number of sheets per entry: Sixteen.14 place arranged by the Hon. Competition 2.2.3 Entries in this competition must be made up Registrar. entirely of material with a postal history 1.5.2 Judges shall be appointed by the Hon. association and/or postmarks or postal Competition Registrar. They shall be markings. competent well known philatelists in the 2.2.4 Postal stationery may be entered in fields to be judged, and the judges’ Traditional or Postal History & Postmarks decisions shall be final. competitions, depending on context in 1.5.3 Each individual competition shall be judged which it is shown. 10 and marked separately. 2.2.5 Each entry shall be judged according to 1.5.4 The judges shall be requested to provide marking scheme 2 in Schedule 1. brief written remarks in respect of each 2.2.6 The Postal History Trophy shall be awarded entry. to the entry that gains the highest number of points. 1.6. AWARDS. 2.2.7 The Great Britain Postal History Trophy shall be awarded to the highest placed entry 1.6.1 In the Individual Competitions, the winning in this competition which consists entirely of entry in each Competition shall be that GB and/or GB-related material including awarded the highest total number of points that relating to postally independent islands by the judges. up to the date of independence. In the 1.6.2 Team and special awards shall be granted event of a tie, the Judges will decide the according to the rules for those awards. winner. 10 1.6.3 In the event of a tie in any competition the award shall be shared. 2.3 AEROPHILATELIC COMPETITION.
1.7. DISPLAY. 2.3.1 Number of entries per society: One or two. 2.3.2 Number of sheets per entry: Sixteen. 14 1.7.1 Entries in the individual competitions shall 2.3.3 Aerophilatelic entries should be based on be displayed at an exhibition held in Spring the study of philatelic material prepared for or Autumn as follows: or conveyed by airmail, whether official or Spring: Traditional, Postal History & unofficial, and may contain items Postmarks, Aerophilatelic. 10 commemorating aerial meetings and events. Relevant advertisements, Revised 27 December, 2018 28 Philately In Essex 2019
photographs, notices, press cuttings, maps, postmarks classes will be judged in the leaflets, etc., may be included, and also Traditional class. 10 autographed letters relating to aero-postal 2.5.6 Except in the case of aerophilatelic entries, history. (Note – entries comprising wholly a small number of non-philatelic items, e.g. or mainly stamps, whether mint or used are maps or illustrations, shall not disqualify the unlikely to be appropriate for this entry if the entry is thereby enhanced, but competition, but probably relevant to a entries should not consist substantially of thematic competition), non-philatelic ephemera. Aerophilatelic 2.3.4 Each entry shall be judged according to entries shall be subject to paragraph 2.3.3. marking scheme 3 in Schedule 1. 2.5.7 The Modern Material Competition Trophy 2.3.5 The Aerophilatelic Trophy shall be awarded for each class shall be awarded to the entry to the entry that is awarded the highest in that class which gains the highest number of points by the judges. number of points. 16
2.4 THEMATIC COMPETITION. 2.6 CINDERELLA COMPETITION.
2.4.1 Number of entries per society: One or two. 2.6.1 Number of entries per society: One or two. 2.4.2 Number of sheets per entry: Sixteen. 2.6.2 Number of sheets per entry: Sixteen.17 2.4.3 The thematic collection must, starting from 2.6.3 For the purposes of this competition, a the subject on the stamps, the postal or “Cinderella” shall be defined as any printed philatelic documents, assembled within a or embossed label or impression, other set plan, develop a theme, present a thesis, than a postage stamp recognised as such or illustrate an idea. 10 by the Stanley Gibbons Stamp Catalogue 2.4.4 A small number of non-philatelic items, e.g. 19, which is intended: maps or illustrations, shall not disqualify the 2.6.3.1 - as a receipt for carriage of a letter or entry if the theme/subject is thereby parcel, or enhanced, but entries consisting 2.6.3.2 - as a receipt for the payment of taxation, substantially of non-philatelic ephemera fee or savings, or should not be submitted. 2.6.3.3 - as a souvenir of a philatelic or cultural 2.4.5 Each entry shall be judged according to event, or marking scheme 5 in Schedule 1. 15 2.6.3.4 - as a label for affixing to mail for official 2.4.6 The Thematic Trophy shall be awarded to purposes or in support of a charity or for the entry which gains the highest number of other propaganda purposes. points. 2.6.4 Postal stationery eligible for entry in the Traditional Individual Competition shall not 2.5 MODERN MATERIAL COMPETITION. be eligible for entry in this competition, but stationery which, had it been a stamp, 2.5.1 Number of entries per society: One or two would have been classed as Cinderella can per class. 16 be accepted. 10 2.5.2 Number of sheets per entry: Sixteen. 17 2.6.5 An entry may contain, or be composed 2.5.3 To be eligible for this competition, all solely of, examples of Cinderellas used on philatelic material contained in the entry covers or other contexts. should have been first issued by a postal 2.6.6 An entry should not contain postcards and authority (in the case of Traditional) or used other ephemera unless directly relevant to (postal history) in the period bounded by: the Cinderellas being displayed. Excessive - The date of the competition, use of such material may be penalised. - The first day of January of the year 2.6.7 Each entry shall be judged according to preceding by 30 years the date of the marking scheme 4 in Schedule 1.20 competition, i.e. if the competition were to be held on 5 (2.7 Reserved) July 1994, material must have been issued between 1 January 1964 and 5 July 1994. 2.8 OPEN PHILATELY TROPHY. 10 2.5.4 The entrant shall specify in which of the 2.8.1 Number of entries per society: One or two. three classes listed below the entry is being 2.8.2 Number of sheets per entry: Sixteen. submitted. Each class shall be judged and 2.8.3 The competition is open to entries which marked separately in accordance with the combine philatelic material with objects rules governing their respective individual from other collecting fields in support of, competitions: and in order to develop, an understanding 2.5.4.1 Traditional class (see paragraph 2.1).18 of the philatelic material shown. This 2.5.4.2 Postal history and postmarks class (see provides an opportunity to present the paragraph 2.2).18 range of research undertaken, by showing 2.5.4.3 Aerophilatelic class (see paragraph 2.3). 18 the philatelic material in its cultural, social, 2.5.5 Any entry deemed not eligible for the industrial, commercial or other context, and aerophilatelic or postal history and to show wider and deeper knowledge of the topic. Philately In Essex 2019 29 Revised 27 December, 2018
2.8.4 Entries must contain at least 50% philatelic lowest aggregate score obtained by adding material and may contain up to 50% non- the placings of the three highest placed, philatelic material. Philatelic material eligible entries in the Traditional means material included in any other Competition and in the combined schedule philatelic exhibiting category. Non-philatelic of the Postal History & Postmarks and items must not exceed 5mm in thickness. Aerophilatelic Competitions, and not by 2.8.5 Entries must have a title and introductory adding the actual points as awarded by the page. judges. 10 2.8.6 Each entry shall be judged according to 3.1.5 Sheets winning the Stokes Cup shall not be marking scheme 6 in Schedule 1. entered again for the Stokes Cup at any 2.8.7 These rules shall take effect as from a date time. to be determined by a resolution of the Council of the Association. .21 3.2 PRESIDENT’S AWARD.
2.9 PICTURE POSTCARD TROPHY. 22 3.2.1. To be eligible for the President’s Award, competing societies shall have submitted 2.9.1 Number of entries per society: Open. entries in three or more of the Individual 2.9.2 Number of sheets per entry: Sixteen. Competitions in that calendar year, at least 2.9.3 Definition of a “picture postcard”: one entry being in the spring and at least A picture postcard must have an illustration. one being in the autumn. Furthermore: 3.2.2 The Award shall be given to the society - A postally-used picture postcard must achieving the highest aggregate marks for show that it has been sent as a postcard its entry in each of the Individual through the post. Competitions entered by it in that calendar - A picture postcard not sent as a year, but, if a society shall have entered postcard through the post must have more than three of the Competitions, only printed text indicating that it is intended the three eligible entries which gained the to be posted without an envelope as a highest marks shall be counted. 23 postcard (for example, the words “Post 3.2.3 If any society shall have more than one Card”, a space for a stamp, (where entry in any Individual Competition, only the appropriate) a vertical line dividing the highest placed eligible entry shall be taken address side in two). into account. 24 2.9.4 Entries must be composed of picture 3.2.4 In the event of a tie, the Award shall be postcards as defined above. shared. 2.9.5 Entries must have a title and plan. 3.2.5 If no society has entered a minimum of 2.9.6 Each entry shall be judged according to three of the Individual Competitions in the marking scheme 7 in Schedule 1. year, the Trophy shall not be awarded in 2.9.7 These rules shall take effect as from the that year. Spring 2012 competitions. 3.2.6 The maximum number of entries by a single person counted for the President’s 3. RULES FOR TEAM COMPETITIONS Award shall be two, of which one must be in the Spring Competitions and one in the 3.1 STOKES CUP. Autumn Competitions. 3.1.1 To be eligible for the Stokes Cup, competing societies shall at least have 4. RULES FOR AWARDING SPECIAL submitted either two entries in the TROPHIES Traditional Competition and one in the Postal History & Postmarks Competition, or 4.1 GEORGE PEARSON TROPHY. one entry in the Traditional Competition and The George Pearson Trophy shall be two entries in the Postal History & awarded to the highest placed (by position) Postmarks Competition. One entry in the Traditional or postal history entry containing Aerophilatelic Competition may take the only foreign material. In the case of a tie, place of one entry in the Postal History & the entry gaining the higher number of Postmarks Competition. 10 marks shall be the winner. Any material 3.1.2 The three entries counted for the Stokes listed in Stanley Gibbons Part 1 catalogue Cup must be by different members of the shall not be eligible for the award. 10 society. 3.1.3 For the purposes of the Stokes Cup only, a 4.2 CHRIS RAUCH TROPHY. combined schedule of results for the Postal The Chris Rauch Trophy shall be awarded History & Postmarks Competition and the to the highest marked entrant in the Aerophilatelic Competition shall be individual competitions who has not compiled, with the entries placed according previously won an award at county level or to the marks awarded. above. 25 In the event of a tie on marking, 3.1.4 The Stokes Cup shall be awarded to the the trophy shall be awarded to the entrant society obtaining, for a combination of three having the higher placing. 26 entries as described in 3.1.1 above, the Revised 27 December, 2018 30 Philately In Essex 2019
4.3 CLASSIC TROPHY: The Classic Trophy shall be awarded to that entry, amongst those entered in the NOVICES TROPHY COMPETITION RULES Traditional and Postal History & Postmarks competitions, that consists exclusively of (Model Rules for possible future use) material issued or used prior to 1 January 1901 and gains the highest mark among 2.7 Novices Trophy qualifying entries. In the event of a tie, the 27 Judges shall decide the winner. 2.7.1 The competition is open to one member nominated by each society affiliated to the 5. CERTIFICATES AEPS, who must have been a winner in the preceding 12 months of that society’s own From a date to be decided by the Council, novices competition(s). In the event of any each entrant in subsequent competitions society not submitting an entry, the Hon. shall receive a certificate stating the grade Registrar may, at his discretion, permit awarded by the judges, according to the other competing societies to submit an following scale of marks: 28 entry from a second member, being a Gold 85 marks or more winner of the society’s novice Large Silver Gilt 80-84 marks competition(s) in the 24 months preceding Small Silver Gilt 75-79 marks to AEPS Competition. Silver 70-74 marks 2.7.2 The entrant must not have previously won a Silver Bronze 60-69 marks display competition at County level or Bronze 50-59 marks above. A society may nominate a runner Certificate of Participation up of its competition(s) if the winner is no Up to 49 marks longer eligible for this competition. 2.7.3 The subject of the entry must fall within one 6. ADMINISTRATION OF RULES of the following classes: 2.7.3.1 Traditional Class. 6.1 In the administration of these rules during a 2.7.3.2 Postal history and/or postmarks Class. competition, the decision of the Hon. 2.7.3.3 Thematic Class. Competition Registrar shall be final so far 2.7.3.4 Aerophilatelic Class. as that year’s competition is concerned. 2.7.4 Winners of the trophy shall not compete for 6.2 The Council of the Association reserves the this trophy again at any time. right to amend these Rules if considered 2.7.5 Judges will be appointed by the Executive necessary at any time. Committee of the Association from within its 6.3 Except as provided for in 6.1 above, the own number. The judges’ decision shall be Council shall have power to decide any final. matter concerning the competitions which is 2.7.6 In judging the entries, points shall be not covered by these Rules and its decision awarded according to the relevant marking on all matters affecting the Competitions schedules for the class specified for the shall be final. equivalent individual competition. 2.7.7 These rules shall take effect as from a date 7. EFFECTIVE DATE. to be determined by a resolution of the Council of the Association. These rules shall apply to all display competitions held on or after 1 January 2002. 10
Philately In Essex 2019 31 Revised 27 December, 2018
Schedule 1
MARKING SCHEMES 10
1. Traditional (Stamps & Postal Stationery Entries): 2. Postal History & Postmark Entries: 3. Aerophilatelic Entries: 4. Cinderella Entries:
Max. 1. Presentation 15 2. Condition 15 3. Rarity 10 4. Importance 5 5. Philatelic and related knowledge, and personal study 35 6. Treatment 20 TOTAL 100
5. Thematic Entries:
Max. Sub-Total. 1. Treatment: Title and plan: 15 Development: 15 Originality: 5 35 2. Philatelic Knowledge, Study and Research: 15 Thematic Knowledge: 15 30 3. Condition: 10 Rarity: 10 20 4. Presentation: 15 15 TOTAL 100 100
6. Open Philately Entries:
Max. Max. 1. Treatment and Importance: 30 - Title and Plan 10 - Philatelic treatment 5 - Non-philatelic treatment 5 - Philatelic importance 5 - Non-philatelic importance 5 2. Knowledge and Research: 35 - Philatelic knowledge and research 20 - Non-philatelic knowledge and research 15 3. Material: 30 - Condition 10 - Rarity 20 4. Presentation 5 5 TOTAL 100 100
7. Picture Postcard Entries:
Max. 1. Idea, Plan and Treatment of the topic Idea, Plan 10 Treatment 20 2. Knowledge and Research 35 3. Condition and Rarity Condition 10 Rarity 10 4. Presentation 15 TOTAL 100
Revised 27 December, 2018 32 Philately In Essex 2019
CHAPTER TEN
AEPS PHILATELIC LITERATURE COMPETITION RULES
1. Object. to ensure their safe return to the entrants, but neither the Association nor its Officers shall be 1.1 The object of the award of the Trophy is to responsible for any damage or loss however encourage amateur philatelic writers. caused.
2. The Competition. 4. Judging.
2.1 The Trophy is for annual award. If, in any year, 4.1 Judges, who shall be competent in the field of in the opinion of the Association, the number of philatelic literature, will be appointed by the entries does not justify the consideration of Association as required. The judges’ decision making the award, the award shall not be shall be final. made. 4.2 In judging each entry, points shall be awarded 2.2 The Trophy will remain the property of the on the following basis: Association and will be held by the winning 4.2.1 Specialised works, handbooks, and member for one year or until the occasion of studies: the next award, whichever period is the shorter. Max. 2.3 The award is open to members of a society Critical appreciation of contents 30 affiliated to the Association. Knowledge and research 30 Clarity and arrangements of contents 20 3. Entries. Interest to collectors of the subject of 20 the entry 3.1 Society secretaries shall arrange the delivery of TOTAL 100 entries to the Hon. Registrar or as he shall 4.2.2 All other entries: direct. Max. 3.2 The names of the members providing the Critical appreciation of contents 35 entries shall be given to the Hon. Competition Knowledge and research 30 Registrar on the entry form. Clarity and arrangements of contents 35 3.3 Entries, which shall be in the English language TOTAL 100 and of a philatelic nature, may comprise 4.2.3 The quality of the reproduction shall not published specialised works, handbooks, enhance the merit of the entry, but poorly studies, and articles by philatelists or philatelic produced entries will be liable to downgrading. societies. 4.3 The trophy shall be awarded to the entrant of 3.3.1 In alternate years, the competition shall be held the entry receiving the highest number of for books (in even numbered years) and for points, and, in the event of a tie, the holding of articles (odd numbered years). the trophy shall be shared. If the judges 3.3.2 Subject to Rule 4.4, the entries must have consider no entry to be of sufficient merit, the been published in the twenty-four months Association reserves the right not to make the preceding the closing date for the submission award. of entries. 4.4 If in any year no award is made, the entries will 3.3.3 The same edition of a publication which has be returned to the entrants and shall be eligible previously been awarded the Trophy shall not for submission for the next following award. be eligible for entry. Annual or biennial publications which do not differ radically from a Guidance Note: In respect of entries which have previous award are not eligible for entry for the been published commercially, the entrants next four awards for which it would otherwise shall be deemed to have obtained any be eligible following receipt of the award. necessary consent from the Editor. 3.3.4 Society journals are excluded, but individual articles therein may be submitted. 3.4 One copy of each entry will be required for Editor’s Note: This text was adopted at the Council submission to the judge(s) not less than one meeting held on 28 February 1987. Rules 3.1, 3.4 month before the date of the judging of the and 3.5 were amended by the Council meeting on 3 award in order that the judge(s) can assess the July 2010. merit of each entry. The closing date shall be determined by the Hon. Competitions Note: The trophy must be returned to the Hon. Registrar. Competition Registrar at or before the Council 3.5 The entries shall be returned to the entrants meeting preceding the competition to allow time for following the event at which the entries are engraving. displayed. Every reasonable care will be taken
Philately In Essex 2019 33 Revised 27 December, 2018
CHAPTER ELEVEN
AEPS INTER-SOCIETY QUIZ TROPHY RULES
1. Entry. 3.2 Each team shall answer the same number of questions in each round (except bonus 1.1 The Quiz shall be open to any affiliated society questions as below). Each question shall have of the AEPS, except the organising society. the same points value, but may be made up of 1.2 Each society (except as above) may enter one separate parts to reach this total. team consisting of three members. No one 3.3 Should a team give a wrong answer, or fail to member shall be included in more than one begin an answer within ten seconds, it shall be team. offered as a bonus to the first competing team 1.3 Individual members of the winning team may to indicate (hand raising, etc.) who will be not compete in the following Quiz. allowed no time to consider the question. If 1.4 Entries must be submitted to the organising wrongly answered, the question may be society on the official form by the date offered to the last team then competing. indicated thereon. 3.4 In the event of a tie, an additional round of questions shall be put in turn to the tying 2. Organisation. teams. 3.5 With regard to the accuracy of answers, the 2.1 The Quiz may be held and the trophy awarded decision of the Question Master is final and he annually unless otherwise agreed, preferable at or she may use whatever reference books he the Autumn Rally. or she wishes. 2.2 The society organising the rally shall provide 3.6 The scores shall be announced at the end of the Question Master and the Scorer and also each round. undertake the arrangement of the Quiz. 2.3 Except as indicated in 5. below, teams shall 4. Any other matter. compete against each other in rounds of three teams at a time. Teams will draw for rounds 4.1 Any matter not covered by these rules may be and answer orally. Any odd team will have a decided by the organising society or the Quiz bye to the next round. Master as may be appropriate. 2.4 With up to nine competing teams, there shall be a time limit of twenty minutes to the 5. Alternative quiz formats. beginning of the last round of questions. With over nine teams, the time for each contest may 5.1 Paragraphs 2.3, 2.4 and 3.3 above do not be shortened at the discretion of the Question apply to a quiz competition staged under this Master. section. 2.5 All entrant teams shall attend on the question 5.2 In divising the format of a quiz, the organisers master at the time announced for the start of shall seek to ensure the following elements: the quiz. Teams not present will be 5.2.1 Each team shall have equal opportunity to disqualified. answer the same number of questions, and 2.6 The question master shall announce at the wherever possible the same questions. start the format of the quiz (number of rounds, 5.2.2 There shall be an opportunity for an audience number of questions in each round, etc.) and to participate indirectly in the quiz. shall not depart from this, except where a tie- 5.2.3 There shall be a mechanism by which the break is required. The means of tie-breaking teams may obtain bonus marks. and means of gaining bonuses shall be 5.2.4 The members of the team shall be allowed to announced in advance. (See also 3.3). work as a team. 2.7 The organising society shall be responsible for 5.3 An example of a format meeting these criteria ensuring: is given in Annex 1. 2.7.1 That sufficient questions are prepared for the number of teams and rounds required. 2.7.2 That the questions are well-balanced and Annex 1 varied, and that they are unambiguous. 2.7.3 That questions are asked in the order in which 1. The competition shall consist of [n] rounds with they come without selection. [N] questions in each round. The names of 2.7.4 That questions are not asked more than once each round, which should give an indication of in a given competition. their contents, shall be announced before the start of the competition. 3. Answering. 2. Each team shall be provided with [n] sheets of paper, one for each round with space to enter 3.1 Questions can be answered by any member of the team name, round number and [N] a team, consultation between members being answers, plus a card entitled the Joker. allowed. Revised 27 December, 2018 34 Philately In Essex 2019
3. Each team shall be sat together and sufficiently team’s score gained in the round immediately far from the adjoining teams as to permit following presentation of the Joker shall be private consultation. Only one answer will be doubled. A Joker can only be played once and accepted from each team. cannot be retracted once played. Failure to 4. The question master shall ask each question of play the Joker before the end of the the first round, allowing reasonable time for competition shall result in loss of the benefit. consultation. Questions may include audible or No compensation or retroactive play shall be visual clues. Each team shall write its answers allowed. on the first answer sheet. At the end of the 9. The winner shall be the team with the highest round, each team shall submit the answer cumulative score. sheet to the scorer. 5. Whilst the next round of questions is being asked, the scorer shall check the answers and Notes: The above revised rules were agreed at the indicate the scores of each team on a board. Council Meeting held on 8 May 1993. 6. After the second round of questions, the To allow teams to assemble, the Quiz should not question master shall give the answers to the normally commence before 2pm. If it has to be first round, so that teams can see where they started earlier, all intending participants must be went wrong and so that the audience can notified by the organising society well in advance to check its own answers. permit early arrival. 7. This process shall continue until all the rounds The trophy must be returned to the Hon. have been completed and all answers Competition Registrar at or before the Council announced. meeting preceding the competition so as to allow time 8. At any stage of the competition, prior to for engraving. commencement of one of the rounds, a team may present to the scorer its Joker. That
Philately In Essex 2019 35 Revised 27 December, 2018
CHAPTER TWELVE
THE THEMATIC TROPHY COMPETITION – EXPLANATORY NOTES.
An entry into the AEPS thematic competition should marks” should be avoided. The material which be seen as a stepping stone towards entry at national might be included under those headings should level. The late Mr. A.J. Branston, FRPSL, was invited be included as part of the story within an to compile some notes as a guide to intending appropriate sub-heading. The number of competitors. Much of his advice still applies but Mr. pages in each chapter should also be shown B. Sole, FRPSL, has kindly updated these notes, so on the Plan page. It is unwise to illustrate a that they convey the more up-to-date thinking of the relatively minor facet of the subject by a National thematic judges. disproportionate number of pages. This is not always an easy job, but then, winning high 1. Presentation: awards is also not an easy matter. 1a General appearance: View the whole assembled entry, when 3. Knowledge, Personal Study and Research finished, from about 6-8 feet (2-2.5m) away. This Is divided into: The sheets should show a clean, evenly 3a. Thematic Knowledge, which is demonstrated balanced run of material from start to finish. by the appropriate, concise and correctness of Any sheet which stands out so strongly that it the thematic text coupled with the correct use compels attention counts adversely, unless a of material. Thematic information should be vital reason can be found for its inclusion. derived directly from the purpose of issue or Overcrowded sheets or any with large white the design of an item or from the text, art style (unoccupied) spaces also detract. of illustration and similar peculiarities; the 1b. Writing-up and mounting: material on which the item is printed, e.g. The other test should be made much closer, granite or banknote paper, war maps; the from about 2-3 feet (0.6-1m) away. Each watermark design, and the perforation (e.g. sheet should be examined in turn for perfins); the text or illustration on margins, uniformity, neatness and cleanliness. The gutters, tabs, cover and interleaving of whole entry should exhibit signs of careful booklets, etc., which is initiated, introduced, preparation. Lack of uniformity in type and size added or approved by the postal service. of sheet, evidence of hasty execution of the 3b. Philatelic Knowledge, which is demonstrated work, or variations in the style of writing, all by the widest possible range of postal-philatelic detract from the merit of the entry. Remember material. This includes stamps, stamp that the philatelic material should tell the story booklets, postal stationery, franking meters, and that the write up should be kept to a Frama-type labels, postal cancellations, items minimum. Every sentence used should used in postal operations (including registration provide a running “thread” to your story, labels, reply coupons, postal markings supported by the philatelic material. It is indicating censorship, disinfection, crash mail), recommended that the philatelic information is types of postal services (Military post, prisoner- shown in a different type face, e.g. italics, than of-war and concentration camp mail, parcel the thematic information. post, private post authorised or tolerated by official authorities) and other postal 2. Title and Plan of the exhibit and its communications including pneumatic post, Development: telegrams and electronic mail etc., items The title should be carefully chosen to describe “intended for issues or produced in the exactly the contents of the exhibit. The Plan preparation for an issue”, e.g. sketches, proofs; page, or part of a page, should show a varieties and errors and revenue stamps but breakdown of the exhibit into chapters and only if postally used or have postal validity. sub-chapters, which should be correct, follow a (Revenue stamps for fiscal purposes are logical thread from beginning to end and be acceptable ONLY IF there is no alternative way balanced. It should not consist of a list of to describe an important thematic point). items. It has become customary to use a Inappropriate material includes fantasy issues numerical classification – 1, 2, 3 etc for each from non-existent postal territories, private main chapter which may be sub-divided, for additional cancellations, picture postcards example, below the first chapter heading, short (except postal stationery produced by a Postal descriptions against 1.1, 1.2, 1.3, etc., and Authority), private additional prints on postal under the second chapter, short headings for stationery, private decorations on envelopes sub-chapters 2.1, 2.2, 2.3, etc. Non-specific and cards and private vignettes such as sub-divisions such as “Miscellaneous” or types advertising labels. of material e.g. “Postal stationery” or “Meter ______
Revised 27 December, 2018 36 Philately In Essex 2019
CHAPTER THIRTEEN
PICTURE POSTCARD TROPHY – GUIDANCE TO JUDGES AND ENTRANTS.
1. Idea, Plan and Treatment 3. Condition and Rarity The treatment of a picture postcard exhibit may The best possible quality available for the chosen be: subject should be shown. Missing or bent corners, - Geographical (topographical), including scratches, scuffs, etc., will affect the marks for illustrations from a place or area; condition, but allowance will be made for the fact - Thematic; that: - Event (e.g. Christmas and New Year); - older postally-used postcards are likely to be in - Technical (the photographer, the artist, the printer poorer condition, and; or materials used); - handwriting on pre-1908 29 cards may appear on or follow such other consistent subject/theme as the the picture side due to postal regulations entrant may choose. Original thinking and creativity forbidding messages on the address side, or the may result in other, different treatments of an exhibit. sender thinking that they did, provided that The treatment of the exhibit must be according to (unless the text is relevant to the topic) marks will the title and plan. The title must mirror the content of be lost for handwriting of particularly poor the exhibit in the best possible way. The introductory appearance (e.g. with ink stains or smudges). plan must show the intention and the structure of the Postcards which were not produced by a major exhibit. The title, main and sub-sections of the exhibit publisher were generally produced in very small must show structure and logical development numbers and are consequently rarer than those throughout the exhibit. Each postcard must have a issued by a major publisher. connection with the chosen theme. 4. Presentation 2. Knowledge and Research The text must be attractive and tastefully Research is a pre-requisite for knowledge of the arranged. The overall impression of the exhibit is topic and the postcards, and this is demonstrated in a important, as is variety in the mounting. Heavily brief text in connection with each postcard. coloured pages should be avoided. Framing or matting of the picture postcards may increase the visual impression. Illustrations (maps, drawings, etc.) or objects which have a direct connection to the topic or postcard may be used, but not so that the postcard become secondary in the exhibit. Philately In Essex 2019 37 Revised 27 December, 2018
CHAPTER FOURTEEN
OPEN PHILATELY TROPHY – GUIDANCE TO JUDGES AND ENTRANTS.
These Guidelines have been drafted, based on the The entry may contain up to 50% of non-philatelic decisions of 72nd FIP Congress, June 2012, to assist material. Although 50% is not essential, the range of in the development and judging of entries. material presented will influence judging in both treatment and Material marks. 1. Objective of Open Philately: Open Philately seeks to broaden the range of 3. Interpretation of the marking scheme. exhibiting by allowing philatelists to include objects from other collecting fields in support of, and in order “Title and Plan”: An introduction or title page is to develop, the understanding of the philatelic material required. It must show the aim of the exhibit, relevant shown. It provides an opportunity to demonstrate the general information on the subject being developed, a range of research undertaken, by showing the plan explaining how the entry develops, an indication philatelic material in its cultural, social, industrial, of personal research and a bibliography. The Plan commercial or other context, and to show wider and should not include extensive text but should be a deeper knowledge of the topic. By allowing an logical division of the topic in sections to provide the extended range of material, it has the further objective judge and public with an idea of the contents. of bringing new collectors to the skill and enjoyment “Knowledge and Research”: Research should of philatelic exhibiting and demonstrating its be interpreted in a wider sense and generally judges attractiveness as a hobby. the entrant’s thorough knowledge of the subject, as shown through the choice of material and the use of 2. Composing an entry. brief, but sufficient, text. “Condition and Rarity”: All philatelic material The entry must show the development the chosen must be original. Non-philatelic material, including subject in an imaginative and creative manner. It may photographs, should be original where at all possible. include: Reproductions should be at least 25% different in size - All types of philatelic material included in other from the original. Entrants must exploit the exhibiting categories. These items must be possibilities available with use of non-philatelic described in proper philatelic terms, as they would material in the development of the topic, using a in the appropriate category entry. variety of material and not just postcards and other - Non-philatelic material may include all types of pictorial matter. items, excluding dangerous or prohibited material. “Presentation”: Good presentation is important. Items must be relevant to the chosen subject and The entry should appeal to the eye. Both individual serve to illustrate it, being described so as to sheets and the whole entry should be well-balanced. develop the entry. It must improve the Due to the often large and unorthodox sizes of non- understanding of the subject and the philatelic materials, mounting on double-size sheets attractiveness of the entry. can be advantageous to achieve a more attractive Entries must be structured and may be planned presentation. Non-philatelic material must be no chronologically, geographically or any other more than 5mm thick, so that the entry can be appropriate way. The emphasis on understanding an mounted in standard exhibition frames. entry may mean that background information text is needed; such text must be concise and clear.
Revised 27 December, 2018 38 Philately In Essex 2019
CHAPTER FIFTEEN
DAWES CUP INTER-COUNTY COMPETITION RULES
Although these rules are not governed by the AEPS, (E) Award of Dawes Cup: The Association placed other than as a member of the Inter-County First in the Competition shall be awarded the Competition Committee, they are included in the Dawes Cup. Handbook as a guide to members preparing entries (F) Custody of Cup: The Dawes Cup shall be held for that competition, based on latest information by the Successful Association until the following supplied to the Editor. In any conflict between the Competition. rules shown below and those applied by the Dawes (G) Insurance of the Cup: The Association Cup organising committee, the later shall take priority. awarded the Dawes Cup shall be responsible for its safe-keeping. Insurance will be effected by the Inter-County Committee. Dawes Cup Committee (H) Affixing shield: The Association awarded the THE INTER-COUNTY COMPETITION FOR THE Dawes Cup shall pay the expenses incurred for DAWES CUP making and affixing of a silver shield to the base RULES of the Cup.; the shield to be engraved with the (as amended to 29 January 2014) name of the Association and the year. (I) Committee Expenses: A sum of money, the amount to be decided by the Committee, shall OBJECT: To organise an Annual Competition be paid annually by member Associations - on between the Associations (this term to include receipt of a writt–n or emailed request for Federations) of Essex, Kent, Middlesex, payment - to meet the miscellan–ous administrative expenses of the Committee. The Surrey and Sussex and any other Association money shall be held in an account opened by the (See Rule 1(F)). The winner of the Competition Secretary. The signatory for the account shall to be awarded the Dawes Cup, presented by the be one of two members nominated for that late J.F. Dawes in 1957. purpose.
An income and expenditure statement shall be Rule No.1. COMPOSITION OF COMMITTEE. submitted to the Committee annually.
(A) Members: The Committee shall comprise two Rule No.3. ENTRIES. delegates from each of the Associations.
(B) Chairman: The Association responsible for (A) Number of sheets: Each Association entry organising the Competition shall nominate the shall comprise of sixty-four sheets, each sheet Chairman for the year from one of its two not exceeding 292mm x 257mm to be arranged delegates. in four frames of sixteen. Only two entries of (C) Hon. Secretary: The Hon. Secretary shall be sixteen sheets shall be allowed in one of the elected annually; and may be re-elected from following classes (i.e. four entries in a minimum year to year. of three classes): (D) Meetings: The Committee shall meet at Aerophilately intervals to be agreed at each meeting. Postal History (E) Quorum: Four delegates being present shall Postal Stationery form a quorum. Revenues (F) Additional Members: The Committee may Thematic. invite any other Association to join the Traditional (excluding Postal Stationery) Committee. (B) Number of Societies and Individual: The (G) Co-opted Members: The Committee may entry shall be drawn from at least three Societies invite any individual to attend Committee within the Association and from four individuals. meetings. Not more than sixteen sheets shall be allowed from any one individual. Rule No.2. ORGANISATION OF COMPETITION. (C) Limitations on Winning: The members of a winning team cannot enter for the next (A) Competition to be Held: The Competition shall competition in their winning discipline. be held annually. (D) Ownership and Write Up: The material (B) Host Association: One member Association (Stamps, Covers etc.) must be the bona fide shall act as Host and organise the Competition. property of the entrants and the preparation and (C) Competitors: Each member Association shall write up must be their own work. All forms of be entitled to submit an entry. (See also Rule writing up are acceptable. 2(D)). (E) Scope: Entries shall be of a philatelic nature (D) Invited Competitors: The Host Association and may comprise of one or more countries or may invite one other Association to submit an subjects. entry. Philately In Essex 2019 39 Revised 27 December, 2018
(F) Insurance: Associations shall be individually way to prevent unauthorised removal of responsible for the insurance of their respective individual sheets. entries. No liability shall rest upon the Host (E) Handing Over Entries: A receipt shall be given Association or the Inter-County Committee. by the Host Association when receiving an entry. (G) Notification of Entries: The names of A receipt shall also be given by the Association Individuals and Societies comprising an representative when collecting an entry. Association entry shall be sent to the Inter- (F) Displaying entries: Each Association entry of County Committee Hon. Chairman as soon as sixty-four sheets must be displayed in such a possible after receipt of entry application forms. manner to clearly indicate each Association entry The names shall not be disclosed until after the distinct from another. judging has taken place. Rule No.6. ALTERATION OF RULES. Rule No.4. JUDGING. (A) These rules may be altered only by the (A) Points system: In judging the competition, Committee, after at least three months’ notice of points shall be awarded based on the marking any proposed alteration has been given in writing schedules for the competitions as agreed by The to the Hon. Secretaries of each of the Member Dawes Cup Committee. Associations. (B) Each frame shall be marked separately. (C) Judges: Two judges shall be appointed by the Host Association (see also Rule 5(A)).. Guidelines for Host Societies. (1) Judges' Expenses: Any costs incurred in Rule No.5. HOST ASSOCIATION defraying expenses of offering hospitality are the RESPONSIBILITIES. responsibility of the Host Association. (2) Date entries required: The Host Association (A) Judges: The Host Association shall notify the should notify the Inter-County Secretary at least names of the judges to the Inter-County three months before the date entries are Committee Hon. Chairman as soon as possible. required. Such information to be given by (B) Adequate Time for Judging: The Competition individual letter. shall, if possible, be judged prior to the date of (3) Security: See draft notes by the Essex the Exhibition. If this is not possible then Association. adequate time must be given to Judges to carry out their task. The above Rules up-dated to come into force (C) Judges marks: A schedule showing the immediately at a Dawes Committee Meeting held on Judges marks for each entry shall be prepared the 29 November 2013. Final amendments agreed and given to each Association/Federation. by email and completed 29 January 2014. (D) Security: All entries shall be mounted in frames with covered fronts fixed to the frame in such a
REFERENCE RULE 4(A) - POINTS SYSTEM.
Tradi–ional Philately, Postal History, Aerophilately, Postal Stationery, Revenue Classes
Treatment & Importance Treatment 20 Importance 10 30 Knowledge & Research Knowledge 20 Research & Personal Study 15 35 Condition & Rarity Condition 10 Rarity 20 30 Presentation 5 5 Total 100
Thematic Class Treatment Title & Plan 15 Development 15 Innovation 5 35 Knowledge, Study & Research Thematic 15 Philatelic 15 30 Condition & Rarity Condition 10 Rarity 20 30 Presentation 5 5 Total 100
Revised 27 December, 2018 40 Philately In Essex 2019
CHAPTER SIXTEEN
Association of Essex Philatelic Societies Competition Registrar: R.E. How, 5 Dalys Road, Rochford, Essex, SS4 1RA. Telephone: 01702-544632. E-mail: [email protected].
DAWES CUP COMPETITION
** NOMINATION OF POTENTIAL 16-SHEET ENTRANT **
Each year, the Association prepares an entry for this competition. Society Secretaries are invited, AT ANY TIME DURING THE YEAR, to submit to the Competition Registrar the names of members of their societies who may be able to provide 16-sheet entries in any class of the Dawes Cup Competition, using this form. Nominees will be added to a pool of potential entrants and invited to submit entries at the appropriate time for selection.
From: Telephone: Society:
The member(s) listed below are nominated to represent the Association in the following Dawes Cup Competition classes:
Name: Nominated for: (delete as appropriate) Address: TRADITIONAL (STAMPS) POSTAL HISTORY AEROPHILATELY POSTAL STATIONERY THEMATIC REVENUES Telephone: e-mail: Name: Nominated for: (delete as appropriate) Address: TRADITIONAL (STAMPS) POSTAL HISTORY AEROPHILATELY POSTAL STATIONERY THEMATIC REVENUES Telephone: e-mail: Name: Nominated for: (delete as appropriate) Address: TRADITIONAL (STAMPS) POSTAL HISTORY AEROPHILATELY POSTAL STATIONERY THEMATIC REVENUES Telephone: e-mail: Name: Nominated for: (delete as appropriate) Address: TRADITIONAL (STAMPS) POSTAL HISTORY AEROPHILATELY POSTAL STATIONERY THEMATIC REVENUES Telephone: e-mail: Name: Nominated for: (delete as appropriate) Address: TRADITIONAL (STAMPS) POSTAL HISTORY AEROPHILATELY POSTAL STATIONERY THEMATIC REVENUES Telephone: e-mail:
Full rules for this Competition can be found in the AEPS Handbook, a copy of which is held by each Society Secretary. The AEPS accepts no liability for loss or damage whist entries are in its possession. Secretaries are reminded that entrants should take out any necessary insurance cover for their exhibits, in accordance with the rules. Philately In Essex 2019 41 Revised 27 December, 2018
CHAPTER SEVENTEEN
Association of Essex Philatelic Societies Competition Registrar: R.E. How, 5 Dalys Road, Rochford, Essex, SS4 1RA. Telephone: 01702-544632. E-mail: [email protected]
ABPS INTER-FEDERATION CUP AND INTER-FEDERATION YOUTH CUP COMPETITIONS
** NOMINATION OF POTENTIAL 32-SHEET ENTRANTS **
Every two year, the Association prepares an entry for this competition. Society Secretaries are invited, AT ANY TIME DURING THE YEAR, to submit to the Competition Registrar the names of members of their societies who may be able to provide 32-sheet entries in any class of the Inter-Federation Cup Competition, using this form. Nominees will be added to a pool of potential entrants and invited to submit entries at the appropriate time for selection, appropriate to the event concerned.
From: Telephone: Society:
The member(s) listed below are nominated to represent the Association in the following Inter-Fed Competition classes:
Name: Nominated for: (delete as appropriate) Address: TRADITIONAL (STAMPS) POSTAL HISTORY AEROPHILATELY POSTAL STATIONERY THEMATIC REVENUES Telephone: CINDERELLA e-mail: Name: Nominated for: (delete as appropriate) Address: TRADITIONAL (STAMPS) POSTAL HISTORY AEROPHILATELY POSTAL STATIONERY THEMATIC REVENUES Telephone: CINDERELLA e-mail: Name: Nominated for: (delete as appropriate) Address: TRADITIONAL (STAMPS) POSTAL HISTORY AEROPHILATELY POSTAL STATIONERY THEMATIC REVENUES Telephone: CINDERELLA e-mail: Name: Nominated for: (delete as appropriate) Address: TRADITIONAL (STAMPS) POSTAL HISTORY AEROPHILATELY POSTAL STATIONERY THEMATIC REVENUES Telephone: CINDERELLA e-mail: Name: Nominated for: (delete as appropriate) Address: TRADITIONAL (STAMPS) POSTAL HISTORY AEROPHILATELY POSTAL STATIONERY THEMATIC REVENUES Telephone: CINDERELLA e-mail:
The AEPS accepts no liability for loss or damage whist entries are in its possession. Secretaries are reminded that entrants should take out any necessary insurance cover for their exhibits, in accordance with the rules. Revised 27 December, 2018 42 Philately In Essex 2019
CHAPTER EIGHTEEN
GUIDANCE FOR ORGANISERS OF SOCIETY MEETINGS
It is not long since it was possible to rent a room and 3. Safety: organise a society meeting without any further The organiser of any meeting is responsible for thought. Unfortunately, the world has changed and ensuring that they know who is attending the we are all subject to many more rules – some meeting. All members and visitors must sign-in so imposed by national government and some imposed that a roll-call can be taken after evacuation should or interpreted by local authorities or the venue there be a fire or other emergency during the owners. Today, there are too many members of the meeting. Some local authorities also require that legal profession who are queuing-up to take members and visitors sign out. advantage of any lapse or misfortune. Members and visitors must be made aware at It was therefore deemed appropriate to set out each meeting of the evacuation routes and the some guidance for society organisers to remind rendezvous point that must be used should an them of their responsibilities. The actual rules are evacuation be necessary. set, in many cases, by local authority officials and You must ensure that your meeting layout local advice should be taken where appropriate. complies with the Fire Regulations and other The guidance set out below is only intended to safety/access rules applying to the building in cover general principles and the AEPS does not question. Key guidelines are to ensure that there is accept liability for any omission. an unobstructed passageway, as wide as the exit concerned, leading from the circulating area of the 1. Choosing a venue: room to each fire exit. Access to all emergency exit Venues should be such as to enable potential routes must be kept clear of tables, chairs, boxes, members to get to the meeting, whether driving or etc., at all times. Fire exits must not be locked or using public transport and should ideally be central to otherwise obstructed in any way. the catchment areas they serve. The organiser must make an assessment of any All venues and event organisers must now risks associated with the meeting venue and any comply with Disability Discrimination Act, which activity undertaken. Any risk identified must be requires that wheelchair occupants must, within minimised or eliminated entirely and steps agreed on reason, be able to gain access to and around all how to handle any residual risk. This “risk parts of the function (including toilets). assessment” must be documented and all society officials must be briefed on such actions. 2. Meeting dates: Most societies choose to meet on regular dates 4. Insurance: each month, which enables members to know when Societies must have public liability insurance there is a meeting, even if they do not have their covering their events. They cannot rely on being copy of the programme to hand. covered by any insurance held by the venue owner. When you have agreed your meetings for the year, ensure that you send details to the AEPS 5. Speakers: Handbook Editor for inclusion in the Combined The AEPS maintains a Register of Displays, Programme. This is compiled initially each which lists speakers who have indicated that they November for publication in January as part of the are willing to speak to Essex societies, which can be annual update to this handbook, but it is also used found in this Handbook. The ABPS also maintains a throughout the year for press releases and to update national list of speakers. The Combined various publicity websites. It is therefore necessary Programme can also provide a source of inspiration. to keep the Handbook Editor informed of any changes, additional events or cancellations that take 6. Courtesy to speakers. place during the year. Having invited someone to speak, it is important Most societies hold their Annual General Meeting that they are treated with appropriate care and mid-year, but many societies find it convenient to run courtesy. A separate guide to Courtesy to their programme on a calendar year basis, so that Speakers can be found in this handbook. the incoming committee does not have to worry about organising events in a rush or to wait for a 7. Competitions: year to have an influence on arrangements. The Most societies find competitions an enjoyable AEPS obviously supports that approach so that the challenge. Most employ the skills of independent, most complete information can be contained in our trained judges from outside the society, who can annual publication. Updating systems during the guide the members on how to improve their entries; year to add information not available at the time of others choose to have members judge the entries. If initial publication is very time-consuming. external judges are required, this Handbook contains It is unwise to hold meetings on a bank holiday, a Register of Judges, most of whom are trained as potential attendance and manpower will be and accredited at national level and all of whom have reduced due to conflicting demands, such as family experienced training organised by or through the commitments. AEPS. In general, it is wise to have two judges so that a balanced result can be obtained. As they say, Philately In Essex 2019 43 Revised 27 December, 2018
“two brains are better than one”. Sometimes, a 11. Publicity opportunities: trained judge will often have a regular partner or be accompanied by an apprentice judge under training. We are almost all faced with the same problem as It is very difficult to have a competition without society organisers – the lack of new people coming rules, but some societies try! It is recommended that forward to be members of clubs and, ultimately, societies base their rules on the AEPS ones, which create a new generation of society officers. Publicity are in turn based on ABPS and FIP is the key to solving this. recommendations. Targeting children is likely to cause more Generally today, 8 sheets is the normal number problems than it solves. Children today have so for society competitions, 16 sheets for federation many other calls on their time and the child level, and 32 sheets for inter-federation. Whilst 16- protection issues are a major hurdle to running junior page national and international-level competitions sections. The most fertile ground for development is are held, the starting point for national level is the young middle-aged people, who have normally 48 or 64 sheets for a first attempt (national established their careers and families and are level only), then 80 sheets for regular competitors, looking for something else to do in their spare time at rising to 128 for the highest levels. home whilst also enabling them to get them out and socialise. 8. Lighting: Publicity opportunities are many and varied. Here Many a good meeting has been spoilt by are just a few of them: unsatisfactory lighting. Display frames should be - Local newspapers: Send the Editor a short note positioned to make best use of the available artificial about the next meeting. Don’t forget to give what, lighting. White fluorescent lighting is preferred. who, where and when. Write it so that the Direct sunlight must be avoided as it will damage editorial staff can just pick up the text and publish material, and modern material can be especially at it – make it catchy, short and snappy. Find out risk. A north light is not such a severe risk. their editorial lead times and get the news in at Venues with yellow sodium lighting are not the right time for maximum impact. You can suitable for philatelic meetings as it is impossible to sometimes publicise recent past meetings in the judge colours under this lighting. To a lesser same way, especially if you have a good quality degree, tungsten bulb lighting gives similar photograph. problems, but modern lighting types give a whiter - Local radio: Local stations, such as BBC Essex, light. are very keen to mention local society meetings. - Stamp magazines: These sometimes publish 9. Refreshments: brief reports of meetings and will publicise major Most societies provide hot drinks and biscuits events, particularly if you are going to publish an during a break in proceedings. attractive philatelic souvenir. NOTE: Although hot drinks and biscuits at closed - Standing displays: Many organisations in the meetings should not normally be a problem, high street, such as banks, libraries, etc., have societies must be aware that the law requires that all display space. Try asking if you can borrow persons and premises handling food for public some space for a week to display a few philatelic consumption must be suitably trained and hold a items and details of the club. If they say no, current hygiene certificate (Food Safety Certificate). nothing is lost. If they say yes, you might get new There is no exemption for voluntary society events, members. Such locations may also display an but some local authorities may make allowances advertisement or programme card provided appropriate steps are taken to minimise - Publicity officer: Appoint someone with the risks. Advice from your local authority should be specific task of publicising the society. There is a obtained and acted upon. whole world of opportunities out there if you are willing and able to take advantage. 10. Junior Members: Any society that admits junior members, or is 12. Smoking: otherwise involved with young people, must take Smoking in any enclosed public building or area special care to ensure that child protection is now illegal. This includes society meetings, even safeguards are in place. For detailed guidance, if access is limited to members only. organisers are advised to contact the AEPS Youth Officer. Some societies now require that persons 13. Advice: under the age of 18 are accompanied by a Remember that the AEPS is here to help you, so responsible adult. do not hesitate to ask for assistance if you have any queries or difficulties! Revised 27 December, 2018 44 Philately In Essex 2019
CHAPTER NINETEEN
COURTESY TO SPEAKERS
Invited speakers are the backbone of our society given up his or her evening to talk to you, not to programmes, yet we can all think of cases when we listen to you ramble on. Remember, the speaker have read of, heard of, or experienced cases where may be nervous, particular if new to your Society. the speaker has said to himself “Never again!”. The Ask any actor about stage fright! AEPS therefore makes the following suggestions to make the guest speaker feel welcome, which will 6. Members should be asked to turn-off mobile ensure you get his best efforts and encourage him to telephones for the duration of the lecture. A consider returning at a later date. telephone ringing can be most off-putting to the speaker (and embarrassing to the owner!). 1. Don’t leave the speaker in the dark. At the time you make the booking, say where you meet (give 7. Members should be aware that it is very a map!), the date and at what time, how many discourteous to talk or exchange material while a people you expect, whether the display will be on speaker is giving the display, yet it is remarkable a table or on frames, what size sheets the frames how often it happens. If you have special (if used) can take, how many sheets at a time circumstances, such as a translator for a non- you can handle, the number of showings, how English-speaking member, explain this to the much time is available, when breaks are speaker in advance – Most speakers would have customarily taken, and whether questions are no problem provided it was done quietly. handled normally as they arise or at the end. Don’t forget to check if there are any special 8. Smoking in meetings is no longer permitted by needs, such as disabled access or, for audio- law and society officials could be prosecuted if visual displays, power points and/or “black-out” anyone is allowed to light-up. for windows. Some societies employ a brochure to ensure that full and consistent advice is given 9. Keep all refreshments away from displays. every time. Stamps with coffee stains don’t make high prices in auction! 2. Ask if expenses are required, and of what order they will be (e.g. travel, food and/or 10. A courteous Vote of Thanks should be made by accommodation). Travel can be expensive these a nominated member at the end, ideally by days, and, if the speaker has had to come someone who knows the material concerned. straight from work, it is not unreasonable to Try to show that you have been listening! Above expect the price of an evening meal. This all, don’t make insensitive remarks, such as should, ideally, be agreed in advance, as should references to “wallpaper” to a collector of modern any accommodation needs. You may wish to material who has travelled miles to display to you offer a meal and/or accommodation in a – It has happened! member’s home as an alternative to a restaurant or hotel. 11. Don’t forget to offer to pay the speaker’s expenses before the speaker goes! 3. Give a reminder about two weeks in advance. This will put your mind at rest and reassure the 12. Check the speaker can get home without speaker that you haven’t forgotten either! problems, particularly if he or she has come by public transport. 4. Be welcoming on arrival. Find out when arrival is expected and ensure there is someone briefed to 13. Don’t all leave before the speaker, and make meet and look after the speaker. Some clubs sure nothing has been left behind. That envelope entertain speakers before the meeting, left on a chair could be worth £000’s! (It has particularly if they have far to travel. It may be happened). appropriate to appoint a “Social Secretary” to look after guest speakers, other visitors and new 14. Providing there are no objections, send an member “first timers”. account of the talk to the philatelic press, and send a copy of any cuttings to the speaker. He 5. Keep your announcements at the start of the or she would probably be delighted to add them meeting short and to the point. The speaker has to their “scrapbook”.
Philately In Essex 2019 45 Revised 27 December, 2018
CHAPTER TWENTY
AEPS REGISTER OF JUDGES
The following members of AEPS affiliated societies have advised the Editor that they would be willing to Accreditation: judge competitions at society level. In all cases, this is Inclusion of “Regional” under “Notes” indicates that subject to the judge’s availability on the date in the person concerned is shown as an AEPS Regional question and mutually-agreeable terms for expenses, Judge in the ABPS Directory 2012. “National” etc. indicates that the person concerned is shown as an It is desirable to invite two judges to each Accredited National Judge for the stated topics in the competition. Some judges prefer to travel and/or same Directory. “FIP” indicates an international level judge with a regular colleague, so you may wish to ask accredited judge. the first judge’s opinion before inviting a second. They should be provided, before the day of the Training: competition, with copies of the Society’s own rules and If you would like to train as a philatelic judge, marking scheme, so that they may familiarise please contact Ray How, who will arrange a training themselves with any special features. course if there is sufficient demand and/or put you in In accordance with ABPS philosophy, judges touch with an experienced judge who will be able to should normally be willing to judge any kind of give you experience as an apprentice. competition, but you are advised to make them aware Once trained, judges are encouraged to regularly of the categories before asking them to decide, in attend ABPS and/or AEPS seminars, as available, so case they have personal reservations about judging as to keep abreast of FIP rule changes and current any particular class. marking policies. Contact details for speakers can be found in the Directory at the back of this book.
KEY: Area: A AEPS area and beyond. C Restricted area. B All AEPS Societies. Availability D Available* in daytime E Available* in evening. S Available* at short notice. (* Subject to circumstances). Expenses: N Not required. Y All required. P Some expenses may be required. A figure in brackets indicates expenses required beyond that distance in miles.
Name Home society Area Avail. Exp. Notes. David Armitage Bishop’s Stortford A DES P Regional. Allan Boyce Chelmsford C DES P Regional. 20-30 miles radius. May need transport. John Copeland EAPHS B DES P Regional. Daytime certain days only. Chris Harman Ipswich A DES P International/National (Traditional, Postal History, Revenue, Literature). Ray How Rayleigh A DE P(15) Regional. Charlie Mead Basildon C DE N Regional. Lynn Roberts (Mrs) Rayleigh A ES P Tuesday evenings require advance notice. Malcolm Roberts Rayleigh A ES P Not revenues. Len Stanway Basildon A DES P Regional. Maggie Thompson Basildon B DES N Regional. (Mrs) Bill Trower Rayleigh C E P Regional. Essex only.
THE REST OF THIS PAGE IS RESERVED FOR YOUR NAME! WHY NOT APPLY NOW FOR REGISTRATION AS AN AEPS JUDGE? APPRENTICE TRAINING AND EXPERIENCE CAN BE ARRANGED. CONTACT RAY HOW FOR INFORMATION. Revised 27 December, 2018 46 Philately In Essex 2019
CHAPTER TWENTY-ONE
AEPS REGISTER OF DISPLAYS
The following members of AEPS affiliated societies KEY: have advised the Editor that they would be willing to Duration: F Full evening. give displays to member Societies. In all cases, this is P Part evening. subject to the speaker’s availability on the date in Area: A AEPS area and beyond. question and mutually-agreeable terms for expenses, B All AEPS societies. etc. C Restricted area. You should advise the person invited to display at Availability: D Available* in daytime. the outset of all necessary information including: E Available* in evening. - The meeting venue; S Available* at short notice. - The meeting date, start and finish times; (* subject to circumstances). - The number of sheets that can be displayed in one Expenses: N Not required. showing; Y All required. - The number of showings expected; P Some expenses may be required. A - The display method (frames, tables or passing figure indicates expenses required round by hand); beyond that distance. - The time available for the display; - Any other features (such as coffee breaks, parking, etc.). Contact details for speakers can be found in the Directory at the back of this book. THEMATIC INDEX: (See main table for specific content/relevance of talks)
Subject Name Subject Name Abu Dhabi. J. Copeland. Free franks J. Rawlins. Aden M.R. Thompson. Germany J. Rawlins, A. Soutar, Mrs Aircraft, Airmails or N. Harris, R. How, S. M.A. Thompson. Aviation Martin-Redman, Gilbert & Ellice Islands J. Charlton. J. Rawlins, L. Stanway, Great Britain (various) K. Burr, J. Copeland, M.R. Thompson, D. Davies, C. Drakes, W. Trower. C. Harman, C. Mead, Alaska W. Trower. M. Musgrave, J. Rawlins, Albania L. Roberts. M. Routh, L. Stanway. Australia. D. Davies, M. Musgrave. Great Britain – Essex J. Copeland, L. Stanway. Balloons. M.R. Thompson. Great Britain – Harwich A. Skilling. Belgium J. Gaskell. Greece. A. Boyce. Biography J. Charlton, J. Gaskell, Grenada A. Soutar. J. Rawlins. Gulf States B. Cook British Antarctic Territory N. Harris. Haiti J. Gaskell. British Borneo. J. Gaskell, L. Stanway. Hotels L. Roberts. Brunei. J. Gaskell, L. Stanway. Humour W. Trower. Burma A. Skilling Hungary A. Soutar. Business mail J. Rawlins. Ireland R. How, J. Rawlins. Canada D. Armitage. Italy & states A. Boyce. Cavell J. Gaskell. Italian Colonies M. Carter. Censorship D. Davies. Kenya N. Harris. Channel Islands M.R. Thompson. Labuan. J. Gaskell, L. Stanway. Chile D. Davies. Libya A. Boyce. China J. Gaskell. Lighthouses M. Roberts. Computers A. Boyce. Lundy Island. J. Lester, Czechoslovakia K. Burr. M.R. Thompson. Egypt. K. Burr, M. Carter. Luxembourg J. Charlton. Entertainment S. Craig. Malaya L. Stanway. Exhibitions L. Stanway. Maritime / Naval / Ships S. Martin-Redman, Explosives B. Nunn. L. Roberts, M. Roberts, Falkland Islands / G. Miller, M. Routh. M. Routh, W. Trower. Dependencies Meter marks. J. Copeland. Fernando Po J. Gaskell. Miscellany S. Alpe, R. How, Fiji C. Mead. M.R. Thomson. Films W. Trower Morocco Agencies B. Cook Ford J. Charlton. New Zealand. A. Boyce. Forgeries D. Davies, C. Harman. North Borneo/ Sabah. J. Gaskell, L. Stanway. Philately In Essex 2019 47 Revised 27 December, 2018
Subject Name Subject Name Norway P. Adams. South Africa N. Harris. Nyasaland N. Harris. South Georgia N. Harris. Official Mail J. Rawlins. Spain J. Rawlins. Omnibus Issues B. Cook Stained Glass J. Charlton. Parcel post J. Rawlins. Switzerland E. Lienhard. Police R. How. Tanganyika N. Harris. Postage dues J. Rawlins. Telegrams. J. Rawlins. Postcards J. Copeland, D. Davies, Television M. Routh. M. Routh, W. Trower. Treaty Ports J. Gaskell. Printing C. Harman. Triangles Mrs M.A. Thompson. Queen Astrid J. Gaskell. Trieste A. Boyce. Railways B. Nunn, L. Roberts, Tristan da Cunha G. Miller L. Stanway, Uganda N. Harris. M.R. Thompson. Underground B. Nunn, L. Stanway. Research C. Mead. United Nations L. Stanway. Revenues C. Harman. War Tax G. Miller Rhodesias. N. Harris. Warfare / Wartime mails / M. Carter, N. Harris, Sarawak. J. Gaskell, S. Martin- Military B. Nunn, J. Rawlins, Redman, L. Stanway. M Routh, Sierra Leone A. Soutar. M.R. Thompson, Singapore L. Stanway. W. Trower. Social history J. Rawlins.
Name Subject Dur. Area Avail. Exp. Notes. Pat Adams 1. Norway & Spitzbergen F B DES P Essex and (Mrs) neighbours. Steve Alpe 1. Me and My Collections. F B DES N Will encourage reciprocal visit. Dave Armitage 1. Aspects of Canada. F,P A DE P Allan Boyce 1. The computer in philately. F,P C DES P 20-30 miles 2. Greece. F,P radius. May need 3. Greek Islands. F,P transport. 4. Greece New Territories. F,P 5. Italy & Italian States. F,P 6. Libya. F,P 7. New Zealand. F,P 8. Trieste Zones A and B. P Ken Burr 1. Great Britain Late 17th Century F A DES P Essex/Suffolk/ to 1901. Herts. 2. Czechoslovakia – The F Communist Period 3. Egypt. P 4. King George VI Postal History. P 5. Egypt & Czechoslovakia – F Changing Empires. Mick Carter 1. Stamps and Postal History of F,P A DES Y Petrol or public British Occupation of Former transport if over Italian Colonies 1942-1952 and 50 miles away. British Forces in Egypt 1932- 1952. Jim Charlton 1. Souvenirs of a Lord (the F B DE P P displays may be Bernard Braine Collection). shared with Brian 2. Luxembourg. F Nunn (q.v.). 3. Stained Glass. P 4. Images of Ford. F 5. Gilbert & Ellice Islands. P Barrie Cook 1. GB stamps of KGVI & QEII F A E P Possibly fuel overprinted for use in Morocco costs. Agencies. 2. GB stamps of KGVI & QEII F overprinted for use in the Gulf States. 3. KGVI Commemorative F Omnibus Issues Postal History. John Copeland 1. Essex meter marks. P A DES P * Talk (no display). Revised 27 December, 2018 48 Philately In Essex 2019
Name Subject Dur. Area Avail. Exp. Notes. 2. Essex postmarks. F 3. Abu Dhabi. P 4. Essex postal history *. F 5. Postcards and Postal F Regulations. 6. Bells – An Essex postcard F publisher. Seb Craig 1. Entertainment and Out of the F C DES P Within 30 miles of Box. home. Petrol and a cup of coffee in interval. Don Davies 1. GB Postal History With a F, P A DES P Hotel Difference. accommodation if 2. GB – 1840 and All that. F, P long distance. 3. State of Victoria, Australia – P The Emblem Issue 1857-63. 4. Chile – The Colon Heads P Classic stamps 1853-67. 5. GB Machin Forgeries 1993 to P date. 6. Censorship of Comic Seaside P Postcards. Chris Drakes 1. Victoriana (QV GB stamps, F A DES N Most of East ephemera, revenues, fiscals, Anglia and nearby etc.) counties. Jeremy Gaskell 1. British Borneo – Brunei, F A DES N Labuan, North Borneo & Sarawak 2. The British and Foreign Treaty F Ports in China 3. One of: F - Nurse Edith Cavell or - Queen Astrid of the Belgians, plus one of: - Jeremie (Haiti) or - Fernando Poo/Po. Chris Harman 1. Revenue Stamps. F A DES P 2. GB Classic Private Posts F including College stamps, Circular Delivery Companies and their stamps 1865-68. 3. GB Modern Postal History – F KG6 and QE2. 4. Fakes, Forgeries and their F creators. 5. Perkins Bacon, The Company F and their work. Nick Harris 1. Postal History of the Anglo- F, P A DES N Essex and Boer War 1899-1902, including neighbouring the: counties. 48 hours - Sieges of Ladysmith and minimum notice. Mafeking; - Mail from British PoWs at Pretoria; - Mail from Boer PoWs in India, Ceylon, Bermuda, St. Helena. 2. George V First Flight Covers of F, P Northern Rhodesia, Southern Rhodesia, Nyasaland, Kenya, Uganda and Tanganyika. 3. Queen Elizabeth II Postal F, P History of British Antarctic Territory and South Georgia. Ray How 1. A Touch of the Blarney. F,P A DE P(15) 2. Irish Airmails. F,P Philately In Essex 2019 49 Revised 27 December, 2018
Name Subject Dur. Area Avail. Exp. Notes. 3. A Mixed Bag. F,P 4. Law and Order. F,P 5. A Picture Tour of Ireland. F,P 6. Essex Postmarks. P 7. My Collecting Interests. F, P Julie Lester 1. Lundy Island. F A ES P Petrol/Tunnel (Miss) Fees. Meal appreciated if travelling long distance. Eric Lienhard 1. Switzerland. F,P B DES N Simon Martin- 1. Sarawak to 1899 F C DES N Preferably within Redman 2. Sarawak post-1899. F one hour’s travel 3. Sarawak Postal Stationery. F of Frinton. 4. Sarawak airmails. F 5. Mixture of above, plus F Maritime Mail. Charlie Mead 1. First Halfpenny stamp of Great P C DE Y Britain. 2. Stamps, Postal Stationery and F,P Postal History of Fiji from 1870 onwards. 3. The Internet as an Aid to F (* PowerPoint and Philatelic Research. * static display.) Geoff Miller 1. The Falkland Islands 1869 F A DES P Expenses depend onwards. on distance. 2. The Falkland Dependencies F and South Georgia. 3. The War Tax overprints WW1. F 4. “The Lonely Island” Tristan da F Cunha. Michael 1. Australia. F,P A ES N Musgrave 2. British Labels. F,P 3. GB Recorded Delivery. F,P Brian Nunn 1. Bang! P B DE P No transport – can 2. London UndergrounD. P do joint displays with J.D. Charlton.
John Rawlins 1. 400 years of GB postal history F B DES N Within 25 miles of with emphasis on postal rates. Chelmsford. Contents by arrangement, e.g. Summer months period, types of service, etc. or daytime only. 2. The use of GB postage dues. F Half-evenings can 3. GB Postal stationery. P be combined. 6 4. German inflation 1922-3. F and 7 can be 5. The development of Empire shown together. and other airmails: 5.1. – An overview. F 5.2. – Africa – all areas. F 5.3. – India and Australia. F 5.5. – The Americas. F 6. Airmails of World War 2. F 7. Forces and wartime mails – a P miscellany. 8. UK Airmails – Internal. P 9. UK Airmails – To Europe. P 10. Spanish Civil War. P 11. The Social and Postal History F of an Irish Family over 150 Years. 12. 20th Century Official Mail. P 13. Free Franking. P 14. GB Telegram Service, P 15. GB Parcel Post. P Revised 27 December, 2018 50 Philately In Essex 2019
Name Subject Dur. Area Avail. Exp. Notes. 16. GB Modern Discount P Business Mail Services. 17. Money in the Post. P Lynn Roberts 1. Albania (all periods). F A ES P Tuesday evenings (Mrs) 2. End of the Line (Railway F require advance Hotels & Steamers, etc.). notice. Malcolm Roberts 1. Maritime Mail. F A ES P 2. Lighthouses of the World. F 3. Ships on Stamps. F Mark Routh 1. Television. F A DES P 2. The Titanic. F 3. Postcards by Faga. F 4. Horizon Labels and Post & Go. F 5. The Falklands War 1982. F Andrew Skilling 1. Burma. F A DES N Essex and 2. Harwich Postal History. F Suffolk. Andy Soutar 1. Grenada. F C DES Y 75 miles radius of 2. German Inflation. F Ipswich. Petrol 3. Hungarian Inflation – Second F money requested. period 1945-1946, Avoid winter 4. Sierra Leone Self Adhesive P evenings. Period 1964-1971. Len Stanway 1. Aspects of Malaya. F A DES P 2. Aspects of British Borneo. F 3. Aspects of Singapore. F 4. Malayan airmails. F 5. Essex stamp exhibitions. F 6. London Underground Mails. F 7. The United Nations. F Maggie 1. Triangles from Liberia and F B DES N Thompson (Mrs) many other countries. 2. Triangles for Airmail and other F special services. 3. Triangles for Local Post and F charity fund raising purposes. 4. Germany – Various displays F (ask for details). Mike Thompson 1. Lundy Island – Stamps, Postal F A DES P Petrol and Tunnel History, Air Mails and Social Fees. Meal History. appreciated if 2. Bits and Pieces – including F travelling a long Ceylon first issue, Cape of distance. Good Hope, Australia 1954 Antarctic Expedition etc. 3. Reach for the Sky – The F Balloon (Thematic). 4. Herm Island & the Smaller F Channel Islands, including Chausey (The French Channel Islands). 5. Great Little Trains of Wales – F Railway Letter Services. 6. Aden (stamps, postal history, F military mail, etc.). Bill Trower 1. Flightpath Pacific (flying boat F C E P Essex only. airmails). (* Two parts – 2. Flightpath South Pacific. P each one full 3. Flightpath Atlantic. F evening, 4. Flightpath Congo. P ** Audience 5. Battle for the Pacific (US naval F* participation. mail). + Projector and 6. Philatelic Phun & Phrolics. P screen supplied) 7. Project Mayo (Newspapers P and ephemera on the Mayo Composite Unit flying boat) Philately In Essex 2019 51 Revised 27 December, 2018
Name Subject Dur. Area Avail. Exp. Notes. 8. Postcards from Alaska 1906- P 1910 (National Gold 16-page entry). 9. Treasure Island. F 10. Film: “Flying Boats of 52mins + Foynes”. 11. Film “China Clipper”. 60mins + 12. Film “Maiden of Maiden 20mins + Flights” (Clara Adams).
If you wish to be included in a future edition of this register, please send details to the Editor on the form provided on the next page.
THE REST OF THIS PAGE IS RESERVED FOR YOUR NAME!
WHY NOT APPLY NOW FOR AN ENTRY IN THE AEPS REGISTER OF DISPLAYS? (see form on next page)
GIVE OTHERS THE PLEASURE OF SEEING YOUR COLLECTION! Revised 27 December, 2018 52 Philately In Essex 2019
ASSOCIATION OF ESSEX PHILATELIC SOCIETIES
REGISTER OF DISPLAYS – APPLICATION FOR REGISTRATION
The Association maintains a Register of collectors willing to give talks or displays on their fields of interest, in order to assist society Secretaries to compile their programmes.
If you feel you would like to be added to this Register, please complete the form below and return it to Handbook Editor, AEPS, 25 Clay Hill Road, Basildon, Essex, SS16 5DD, who will include the information in the next AEPS Handbook update. If you wish any contact details to be omitted from the published list, please indicate this.
1. About yourself:
Full Name: ......
Address: ......
......
Postcode: ......
Telephone: ......
E-mail address: ......
Can you display at daytime meetings? YES / NO Can you display at evening meetings? YES / NO Can you display at short notice? YES / NO
Do you wish to claim any of your travelling or other expenses? YES / NO / PART:
Please give details of any special requirements (e.g. petrol money) :
......
Can you display in: A. AEPS area and beyond? B. All of AEPS area? C. Part of AEPS area only? Please give details of any restrictions:
......
2. About your display(s) :
For each display, please supply the following information and note any special requirements (e.g. slide projector).
Title: Duration (full or part evening)
......
......
......
......
......
...... Philately In Essex 2019 53 Revised 27 December, 2018
CHAPTER TWENTY-TWO
GUIDANCE FOR ORGANISERS OF STAMP FAIRS & EXHIBITIONS
The following guidance is written as guidelines for room gets an equal share of custom. If possible, hosts of AEPS spring and autumn events, but the customers should have to pass the society table, basic principles should be of assistance to anyone AEPS table and displays, in order to get to the organising stamps fairs and exhibitions. dealers. Based on bitter experience, ground floor venues 1. Reserving an event: should be selected wherever possible. Dealers Societies wishing to host an AEPS are advised to usually will not even consider attending events using contact the Hon. Secretary as early as possible to upstairs venues, because of the logistical problems avoid disputes over who got in first! Events are of transporting material using lifts when everyone usually booked several years in advance so that wants to use them at once! plenty of time is available to the host society to book As well as public access, you must also consider venues and dealers, as well as making the many unloading/loading facilities and access for dealers. other necessary arrangements. The currently Ideally, level access is needed for dealers to use reserved dates at the time of going to press are trolleys. Access via steps is a major hindrance when shown in the endnotes of this volume. heavy boxes to stock must be moved. Once the reservation is agreed with the Hon. Secretary, please advise the Editor as soon as 4. Access and layout: possible so that it can be recorded in this Handbook. All venues and event organisers must now comply with Disability Discrimination Act. This 2. Setting the date: requires, inter-alia, that public events allow, as far as The date must be agreed and notified to the Hon. reasonably practicable, wheelchair occupants to gain Secretary and Handbook Editor at the earliest access to and around to all parts of the function possible opportunity. In deciding the date, there are (including toilets). 30 a number of factors that need to be considered: Gangways throughout the event must be wide - The Spring Event is normally held between late enough to allow free passage of persons. 2-metre March and early June. wide gangways are now regarded as the minimum - The Autumn event is normally held in September acceptable for most events and obstruction by chairs or October. should be avoided as far as possible. Note: - The event should not be held on a bank holiday Transportable wheelchairs are nominally 900mm weekend, as potential attendance and manpower wide, 1350mm long. will be reduced due to conflicting demands. You must ensure that your proposed layout - Similarly, the event should not be on the same complies with the Fire Regulations, as locally day as a major London event, a significant interpreted, and other safety/access rules applying to regional an event organised by one of the other the building in question. Key guidelines are to Home Counties federations or by another AEPS ensure that there is an unobstructed passageway, as society. wide as the exit concerned, leading from the Such events are listed in the Combined Programme circulating area of the room to each signposted fire when known and it is “first come, first served”! exit. Fire exits must not be locked or otherwise 3. Choosing a venue: obstructed in any way. Access to all emergency exit The venue must be booked or firmly reserved as routes must be kept clear of tables, chairs, boxes, soon as possible. Some venues will only take a etc., at all times. provisional booking until the financial year in which Layout design should take account of the need to the event will take place. minimise the risk of theft of material from displays Venues must be large enough to contain both the and dealers. Discuss your proposed layout and area required for AEPS Competition displays and arrangements with the AEPS Security Officer at an enough dealers to pay for the cost of the hall. It is early stage, so that any recommendations that he essential to ensure that access to the venue may make may be incorporated with a minimum of complies with legal and safety requirements (see extra work. “Access” below for more details) and this will affect the number of dealers that you can get in. 5. Dealers: Venues should have enough and suitable parking You must ensure that local Trading Standards to allow dealers and society/AEPS workers to park requirements are met. Some areas now require throughout the day, whilst also allowing shorter term events and/or dealers to be registered in advance. parking for visiting customers. In all cases, it is strongly recommended that Venues should be accessible by public transport. dealers identify their name and contact details in a The ideal is a hall large enough to accommodate visible location on their stand. all parts of the event, including both dealers and A 6 feet (2m) long table (or multiples thereof) per displays, whilst allowing the display area to be dealer is normal. Many dealers now regularly expect isolated for security purposes. However, this is 12 or 18 foot tables with a discount for quantity, plus rarely attainable. If more than one room is to be back table(s) to hold stock. This needs to be taken used, layout and signposting must ensure that every into account in setting the fee. Revised 27 December, 2018 54 Philately In Essex 2019
Dealers are usually booked up some 18 months removed. Only known and trusted essential ahead, so they must be contacted as soon as the personnel should be allowed into the area at this date and maximum number of available tables are time. The AEPS Competition Registrar will cordon- decided. off and take charge of the area required to dismount Try to get as wide a range of types of dealer as the AEPS entries. possible (stamps, postal history, postcards, Displays frames housing AEPS competitions ephemera, Great Britain, Commonwealth, world, should bear the entry numbers shown on the results thematic, etc.). A balance of local and national level sheet to allow visitors to cross-refer. dealers is desirable. NOTE: It is the responsibility of the host society If you need lists of possible dealers, the to erect and dismantle the event, including the organisers of earlier events may be able to help. It is display frames, in liaison with the AEPS Competition also useful to go around the dealers present at other Registrar and Security Officer. events to ask if they are interested. 8. Lighting: 6. Society and AEPS tables: Many a good event has been spoilt by Tables should be provided in the vicinity of the unsatisfactory lighting. All philatelic materials will entrance for the host society and for the AEPS, to suffer if exposed to light, especially direct sunlight, enable distribution of publicity, sale of souvenirs, even for short periods. Some modern materials are raffle, tombola, etc. especially vulnerable and can be destroyed in a matter of minutes of strong sunlight. A difficult 7. Displays and display frames: compromise needs to be sought which provides You should contact the AEPS Competition enough light to view displays and dealer stocks while Registrar for an estimate of the number of display avoiding risk of damage whilst on display. North- frames needed to accommodate the competitions. facing windows provide good indirect natural light. The final number will not be known until shortly Venues with yellow sodium lighting must not be before the event as participation fluctuates widely. used as it is impossible to judge colours under this Add a number of additional frames to provide a lighting. To a lesser degree, tungsten bulb lighting suitable buffer and to accommodate display by gives similar problems (modern fluorescent bulbs members of your society, as this is also your are whiter and thus less of a problem). opportunity to promote your activities, and it is worthwhile to use a frame to display details of your 9. Publicity: activities and future events. You will need to prepare a publicity leaflet well in Once you have decided the number of frames advance, including the AEPS emblem, venue and needed and checked that your venue can opening times. The “StampEssex” brand should be accommodate them, contact the AEPS Frames used wherever possible for AEPS events. Secretary as soon as possible to reserve the Make sure you include in the leaflet a map or necessary number of display frames. There are two other means to enable the visitor to find the venue types, an 8-sheet, 3 feet long, A-frame type (which both by road and by public transport. Include the need to be put on tables), which must be used with venue postcode to enable use of car navigation low ceilings, and a taller, self-standing 16-sheet systems or internet mapping systems. vertical type in 1 metre wide modules (which require A supply of leaflets should be sent to the dealers considerably less space, but need trained about six months ahead of the event, and to other assemblers). AEPS societies about two months ahead, longer at You will need to arrange transport for the frames holiday times, to ensure that they can be got to their to and from the storage point. The 8-sheet frames members ahead of the event. You can save postage can be carried in cars, but the 16-sheet frames by bringing them to a suitably-timed AEPS Council require a van. Discuss this with the Frames meeting for the delegates present to take back to Secretary at the time when you make a reservation. their societies. If your venue will allow access the night before Make the philatelic and local press aware well in the event, it may be desirable to move materials advance that there is going to be an event. Many and/or set up the frames in advance. philatelic magazines have a press date 3 months or If possible, provide secure display facilities for the more ahead of the event. Local newspapers and AEPS trophies (if not, they will be kept hidden until radio stations should be contacted at least a week required for presentation). ahead of the event. Most local newspapers and A secure display cabinet for the Literature some magazines will give you free advertising Competition exists and autumn events will require a through their news columns if your press releases table to support this. are written in such a way as to catch their attention. On the day or the night before, prepare the When writing it, put yourself in the place of a hard- frames, as far as practicable, to allow speedy pressed journalist who simply wants to transcribe mounting of displays. Plastic security sheets should what you write. Keep it short but include the key be cleaned so that displays will be seen to their best information (what, when, where). advantage. In the case of 8-sheet frames, the After the event, issue a press release saying what sheets should be kept with the frames from which a good and busy day you had. All publicity is good they were taken as there are several different sizes. publicity! The public MUST be excluded from the display area when displays are being mounted and Philately In Essex 2019 55 Revised 27 December, 2018
10. Event handbook: 13. Inter-Society Quiz (Autumn Rally only). A handbook is not essential, but can be a good If the quiz is being held, you will need to ensure source of income, if costs are kept down and enough that entries are received and that the quiz is advertising is attracted. If you decide to publish one, prepared in accordance with the Quiz Rules. copies should be available at the preceding Council A separate room is needed for this event. The meeting or sent to societies at least a month before room could also be used to host meetings by visiting the event (more at holiday periods). specialist societies, etc., when not required for the While there are no hard and fast rules, the Quiz. Ensure that the room is signposted. handbook should normally include introductory Ensure that the quiz is well publicised, both in the addresses from the Chairmen or Presidents of your handbook and on the day. society and the AEPS, a list of booked dealers, a layout and location of the venue, starting and 14. Refreshments: finishing times and programme for the day, and Refreshments should be provided, if possible. If contact addresses for potential new members. food is not to be provided, dealers and others on duty throughout the day must be advised in advance 11. Signage: so that they can bring flasks, sandwiches, etc. Ensure there are conspicuous external signs, Ensure that a large area is provided for visitors to both for car drivers and for pedestrians. Casual consume their food, preferably away from exhibits or passing trade forms a major part of the custom for dealer’s tables, to avoid accidents! such events, and we are all trying to bring into the NOTE: Societies must be aware that the law fold those people who have never thought of joining requires all persons and premises handling food for a society. public consumption to be suitably trained and hold a Local authorities are becoming increasingly current hygiene certificate (Food Safety Certificate). difficult where road signs are concerned. Although There is no exemption for voluntary society events, the AEPS has some road signs for use by member but some local authorities may make allowances societies, you must be aware of local restrictions and provided appropriate steps are taken to minimise act accordingly. It may be best to budget to employ risks. Advice from your local authority should be a professional road sign provider who can negotiate obtained and acted upon. the necessary permissions and erect and dismantle It is normal practice to provide dealers (and the signs on your behalf. members who arrived early to set up the event) with Internal signage should indicate where to find tokens for one free cup of tea or coffee at the start of displays, dealers and toilets plus any special events. the event.
12. Event programme: 15. Advice: You will need to prepare a programme for the Most importantly, remember that the AEPS is presentations, prize draws, etc., well in advance. here to help so do not hesitate to ask for assistance These are usually held towards the end of the event, if you have any queries or difficulties! as dealers tend to see this as a sign to start packing- up. MEMORANDA to AEPS Officers: You will need to agree with speakers, and those otherwise involved, what is expected of them in a. Hon. Competition Registrar and Hon. Security plenty of time to allow them to prepare. The normal Officer must liaise with the host society to sequence is: agree the layout and frame capacity. - Words of welcome by host Chairman and AEPS b. AEPS competition entries, Stokes Cup Scroll, President. framed AEPS emblem, AEPS Roll of Honour, - Announcement and presentation of awards. AEPS Visitor’s Book, and AEPS sale goods - Raffles and other announcements. must be brought to each event. At the Autumn Rally, it is usual to hold the inter- c. Literature display case must be brought to society quiz, if any, at 2pm. autumn events. If a separate awards dinner is to be held, the presentations can be omitted, but it may be desirable to announce key results.
Revised 27 December, 2018 56 Philately In Essex 2019
CHAPTER TWENTY-THREE
EVENT CHECKLIST
This list which follows has been prepared as a 11.3. Initial circulation (in form of letter). thought-starter for organisers of events and should 11.3.1. When. be read in conjunction with Chapter 22. It is not 11.3.2. To whom. exhaustive, nor is it intended to be a prescription as 11.4. Size of tables. to what should happen at events, as for any 11.5. Charge per table(s). particular event some points will be irrelevant from 11.6. Deposit. the beginning and others will be discarded or added 11.7. Discount for dealer-members? after early decisions are taken. It has been based on 11.8. When is fee/deposit payable? experience of stamp and postcard fairs and 11.9. Who will collect fees? comments of organisers but suggestions for extra 11.10. Letter confirming final details. points will be welcome. For AEPS events, the 11.10.1. Letter timing. guidelines and notes on security should also be 11.10.2. Unloading/loading arrangements. considered. 11.10.2.1. Are any extra temporary ramps needed? 1. Title of event. 11.10.3. Catering availability. 2. Event image/emblem. 11.10.4. Parking. 3. Event theme. 4. Venue. 12. Society tables, etc.: 5. Date. 12.1. AEPS promotional/sales table. 6. Times: 12.2. Host Society promotional/sales 6.1. Booked venue times. table/meeting point. 6.2. Public opening times. 12.2.1. Leaflet with society details, including 6.3. Provision for early arrivals? forthcoming meetings. 6.4. Access time for setting up. 12.2.2. Application forms. 6.5. Setting-up on previous day? 6.6. Access time dealers. 13. Post Office counter? 14. ABPS table? 7. Security & Safety: 15. Youth area? 7.1. Police notification. 7.2. Contact phone no. 16. Tables: 7.3. Other security requirements. 16.1. Number? 7.4. Insurance for public liability. 16.2. Size? 7.5. Fire/safety Regulations compliance. 16.3. Source? 7.6. Prepare and optimise “safety case” 16.4. Layout & allocation of tables. documentation and make it available to 16.4.1. Displays. all team members. 16.4.2. Dealers (including back tables). 7.7. First aider. 16.4.3. Quiz (autumn – room required, if held). 16.4.4. Other. 8. Room layout: 16.5. Transport. 8.1. Scale drawing of rooms to be used, 16.6. Covering. showing windows, doors, fire exits, 16.7. Cost. power points, orientation. 8.2. Table locations. 17. Display Frames: 8.3. Display locations. 17.1. Number. 8.4. Public and disabled access. 17.2. Ordering. 8.5. Security for display mounting and 17.3. Whereabouts. dismantling. 17.4. Collection date. 8.6. Lighting level for displays and dealers. 17.5. Return date. 17.6. Temporary storage before/after event. 9. Arrangements for disabled access. 17.7. Transport to/from venue/storage. 9.1. Access. 17.8. Screwdrivers (old frames), Allen keys 9.2. Gangways. (new frames). 9.3. Evacuation. 17.9. Dusters. 17.10. Display title/entrant labels. 10. Telephone location (for use in emergencies). 18. Budget: 10.1. List of personnel mobile numbers. 18.1. Costs? 18.1.1. – Hall. 11. Dealers: 18.1.2. – Equipment hire. 11.1. Maximum number. 18.1.3. – Publicity. 11.2. Number booked. 18.1.4. – Catering. 18.1.5. – Handbook. Philately In Essex 2019 57 Revised 27 December, 2018
18.1.6. – Souvenir. 26.4. During day. 18.2. Income? 26.5. Clearing up. 18.2.1. – Dealer table fees. 26.6. Who organises. 18.2.2. – Entrance. 26.7. How to obtain. 18.2.3. – Catering. 18.2.4. – Handbook. 27. Parking: 18.2.5. – Souvenir. 27.1. For dealers. 18.2.6. – Sponsorship. 27.2. For helpers. 18.2.7. – Raffle/Tombola. 27.3. For visitors/customers. 27.4. Supervision? 19. Admission – Free or Pay? 19.1. Entrance tickets/leaflet? 28. Signs. 19.2. Society publicity? 28.1. Internal. 19.3. List/plan dealers? 28.2. External. 19.4. Numbering for visitor number check? 28.3. Road signs. 19.5. Prize draw? Note: By law, entry to the 28.4. Source. event cannot be dependent on 28.5. Ordering. purchasing a draw ticket, even in the 28.6. Locations. shape of a programme. 28.7. Erection time. 28.8. Removal time. 20. ‘Gimmicks’. 28.9. Personnel for erection/removal. 28.10. Materials. 21. Raffle. 28.11. Contents. 21.1. Type (open or on-site only ticket sales). 28.12. Paper, marker pens, adhesive 21.2. Lotteries and Gaming Act Licence, if tape/bluetak/pins for extra signs. sales open. 21.3. Raffle Tickets. 29. Display: 21.4. Prizes – How provided? 29.1. Competition: 21.5. – Who collects? 29.1.1. Number of sheets. 21.6. Staffing. 29.2. Other: 29.2.1. Sources, subjects, number. 22. Tombola. 29.3. Total number of sheets. 22.1. Type (general tombola and/or stamp 29.4. Collection of sheets. tombola). 29.5. Return of sheets. 22.2. Raffle Tickets. 29.6. Labels with exhibitors’ names. 22.3. Prizes – How provided? 29.7. Layout taking account of security. 22.4. – Who collects? 29.8. Lighting. 22.5. Staffing. 29.9. Protection from sunlight.
23. Other competitions. 30. Programme/Handbook? 30.1. Sale price? 24. Refreshments. 30.2. Adverts? 24.1. For everyone? 30.3. Other sources of finance? 24.2. For dealers? May need “runner”. 30.4. Editor? 24.3. For special visitors? 30.5. Articles? 24.4. Contract out & charge? 30.6. Target date? 24.5. Staffing if internal. 24.6. Food Safety Certificate. 31. Publicity. 24.7. Kitchen facilities. 31.1. Advertisements in: 24.8. Cutlery etc. 31.1.1. Local papers. 24.9. Washing up materials. 31.1.2. Stamp/postcard magazines. 24.10. Menu. 31.1.3. Radio. 24.11. Food quantities. 31.1.4. TV. 24.12. Pricing. 31.1.5. Other. 31.2. Posters: 25. Formalities: 31.3. Number. 25.1. Opening ceremony? 31.4. Locations. 25.2. Prize presentations. 31.4.1. Shops. 25.3. Time. 31.4.2. Libraries. 25.4. Personnel. 31.4.3. Other. 25.5. Public address system. 31.5. AEPS Website.
26. Stewards. 32. Shop/library/bank pre-publicity 26.1. Steward/officer/dealer badges. displays. 26.2. Setting up previous evening. 26.3. Setting up morning. Revised 27 December, 2018 58 Philately In Essex 2019
33. Handbill/poster content: 35.2.1. Gibbons Stamp Monthly. 33.1. Plan. 35.2.2. Stamp Magazine. 33.2. Times. 35.2.3. Philatelic Bulletin. 33.3. Public transport. 35.2.4. Stamp & Coin Mart. 33.4. Parking. 35.2.5. London Philatelist. 33.5. Refreshments details. 35.2.6. ABPS News. 33.6. Disabled access. 35.2.7. Other Federations. 33.7. Advertisements. 35.2.8. Other AEPS society newsletters. 35.3. Local papers. 34. Handbill distribution: 35.4. Picture Postcard Monthly. 34.1. Dealers. 35.5. Stamp Fair & Auction Diary. 34.2. AEPS members. 35.6. Essex Life. 34.3. Other societies. 35.7. At prior events. 34.4. Other events. 35.8. Local TV. 34.5. RPSL. 35.9. Internet (including AEPS Website). 34.6. Other Federations. 35.10. Council/library diaries. 34.7. Number required. 35.11. Stamp Diary.
35. Press releases/notification. 36. After event actions. 35.1. Local radio 36.1. Press release/report. 35.1.1. Essex Radio. 36.2. Financial report. 35.1.2. BBC Essex. 36.3. Donations to charities, AEPS, etc. 35.2. Stamp magazines: Philately In Essex 2019 59 Revised 27 December, 2018
CHAPTER TWENTY-FOUR
EXHIBITION SECURITY PROCEDURE
The following rules are intended to govern the security and safety arrangements as detailed running of AEPS displays at Stamp Days, etc., and in the Security Report. do not affect any other part of these events. 3. Police. 1. Layout. 3.1 The Police must be informed of the exhibition 1.1 For maximum security, the display frames venue and times, the name of the Hon. should, whenever possible, be arranged in the Security Officer and the organising society minimum number of rows and along the length contact well in advance of the date of the of the hall. Long rows may be broken for ease exhibition. of public and steward access, but the gaps in the rows should be taken into consideration 4. Communications. when deciding the number and duties of stewards. A minimum number of rows allows 4.1 It is essential that the telephone number of the a higher standard of security to be attained Police should be obtained and recorded and with the same number of stewards. The that the Hon. Security Officer should have above assumes a conventional hall with a easy access to a telephone. The location of stage at one end from which a steward can the nearest accessible telephones should be look down the rows, and exits at the other end. established. 1.2 Exhibits which are the responsibility of the 4.2 The provision of a public address system is AEPS should be in a room or area which can essential not only for the general conduct of be isolated from the area occupied by the the event, but also for both emergency and dealers, unless this in unavoidable. If the hall security purposes, and should, if possible, be is shared, security difficulties are increased connected to all rooms to which the public and dealer complaints likely. In this case, have access. great care must be taken when planning the layout, particularly of the display frames. 5. Closure.
2. AEPS Stewards. 5.1 The Hon. Security Officer may close the exhibition at any time he considers it 2.1 The number of stewards relative to the size of necessary. the hall and disposition of the frames, exits, etc., and the siting of the visual alarms should 6. Mounting/Demounting. be determined by the Hon. Security Officer in conjunction with the organising society well in 6.1 The mounting and demounting of material for advance of the exhibition date. The stewards’ which the AEPS is responsible shall be carried lunch breaks should be staggered. A drawing out by AEPS officers or their nominees and all showing the frame layout, exits, and the persons other than those engaged in stewards’ responsibilities should be prepared. mounting and demounting shall be excluded 2.2 AEPS Stewards are only required in respect of from the room or area during these activities. the AEPS exhibits, and they shall be responsible to the AEPS Hon. Security Officer. 7. Deputy. The Hon. Security Officer shall hold a list of these stewards and their duty rota. Note: The 7.1 A Deputy Security Officer may be appointed organising society should appoint additional by the AEPS in case the Hon. Security Officer stewards for all other purposes, and all is unable to be present on the day or to relieve aspects of their duties are the responsibility of him as necessary during the day. that society. 2.3 The appointment of relief stewards and the 8. Fire Precautions and other Safety factors. length of steward duty periods will be regulated by the Hon. Security Officer. 8.1 The Hon. Security Officer must make himself Generally the number of relief stewards familiar with the fire precautions, fire exits, should be not less than 50% of the number of etc., and other safety factors relating to the stewards required to police the displays and a hall and brief stewards accordingly. spell of duty should not be more than one hour 8,2 It is the responsibility of the host society to without a break. organise the safety case documentation for 2.4 Stewards will be briefed by and shall follow the the event and ensure compliance with it. instructions of the Hon. Security Officer. 2.5 All the stewards and officers of both the organising society and the AEPS must be fully Editor’s Note: The above procedure was adopted by informed by the Hon. Security Officer of the the Council meeting held on 28 February 1987. 31.
Revised 27 December, 2018 60 Philately In Essex 2019
SECURITY RECORD & REPORT
The following information should be provided by the 13. Number of steward sessions: host society to the Hon. Security Officer before the 14. Number of stewards required per session: start of the exhibition: 15. Total number of stewards required: 16. Total number of relief stewards required: 1. Event: 17. Floor plan of exhibition, showing layout of 2. Date: frames/rows/breaks, position of stage, and 3. Venue: position of doors and exits: 4. Organising Society: 18. Fire precautions, exits etc., and any other 5. Name, address and telephone no. of the safety related information of which he should Secretary or organising officer: be aware: 6. Public opening hours: 19. Extent of availability of public address 7. Location and layout of AEPS competition equipment: entries: 20. Rooms not provided with public address 8. Specify if any other activity is proposed in the equipment: room: 21. Nearest available telephones (may be mobile): 9. Specify if there is a stage: 22. Non-emergency telephone number of Police: 10. Number of frame rows: 23. Date of notification to Police: 11. Number of frames per row: 24. Copy of the Safety Case documentation for 12. Number of breaks in each row: the event.
PROCEDURE TO BE ADOPTED BY SECURITY STEWARDS IN THE EVENT OF AN INCIDENT.
1. Attempted theft or suspicious incident. touched or disturbed until permission is given by the Police through the Hon. Security Officer 1.1 Alert the Hon. Security Officer or his deputy. or his deputy. Keep observation on any suspicious persons but do not leave your post before assistance 3. Procedure on Fire or Bomb warning. arrives. 1.2 Other duty security Stewards must remain in 3.1 People before property is the maxim to position unless called, and must keep careful remember. surveillance, in case the incident is a diversion 3.2 The public must be requested to leave the and another incident is attempted elsewhere. building as quickly as possible, in an orderly 1.3 Two Stewards will immediately man the manner without rush. The announcement is to entrance doors and exits to prevent further be given to each room over the public address persons entering the exhibition area. There is system or, under the direction of the Hon. no power to prevent people leaving. Security Officer or his deputy, by Stewards. 1.4 The Hon. Security Officer or his deputy will 3.3 Security surveillance must be maintained so immediately go to the Steward who raised the far as possible during the evacuation of the alarm to deal with the incident. building. 3.4 Only so far as safety to persons permits, 2. Discovery of a theft. Stewards will remove the material for which the AEPS is responsible to a safe point. 2.1 Inform the Hon. Security Officer or his deputy 3.5 The Hon. Security Officer or his deputy will and he will immediately contact the Police. alert the Police and/or Fire Brigade. 2.2 Two Stewards will immediately man the entrance doors and exits to prevent further Note: The above procedure was adopted in March persons entering the exhibition area. There is 1975 (It was omitted from the 1986 Edition of no power to prevent people leaving except this Handbook in error). anyone reasonably suspected of being Reference to flashing warning lamps that are involved. no longer available for use removed 2.3 All persons are to be kept clear of the crime 22 November 2007. area and on no account must anything be
Philately In Essex 2019 61 Revised 27 December, 2018
CHAPTER TWENTY-FIVE
ASSISTANCE AT AEPS EVENTS
Running AEPS Stamp Days and Autumn Rallies are willing to assist in organising events on AEPS’ present a challenge, both to the Association and to behalf. the host society, if any, in terms of manpower for organising the events and, on the day, for set-up / In advance: strip down and stewarding activities. Member societies are requested to ask for In future, in order to provide the funds essential to volunteers on a periodic basis and notify the names enable the AEPS to function without placing too and contact details of potential event assistants to great a burden on member societies, it will be the Secretary of the Association. increasingly necessary for the Association to directly organise fund-raising events in addition to those On the day: organised for the association by member societies. Even if you are unable to commit in advance, In order to do cope with all these events, we will members of AEPS societies will always been need to establish a pool of members of AEPS welcome if they offer, on arrival or at any time during member societies, not just Council delegates, who the day, to provide assistance at any of these events.
Revised 27 December, 2018 62 Philately In Essex 2019
CHAPTER TWENTY-SIX
AEPS DISPLAY FRAMES
16-sheet frames: Deposit: The AEPS owns a large number of self-standing A deposit of £10 will be required. This will be 16-sheet frames originally built for the London 1980 returned if the frames are delivered to the stamp exhibition. These provide 16 sheets per face, designated storage address by the date specified by are double-sided and can be assembled in a wide the Hon. Frames Secretary. A cheque, made variety of formats to suit the available display area. payable to “Association of Essex Philatelic They have the advantage over our previous frames Societies”, and dated for the day of the event, should of providing more display space in a given floor area accompany the application form, which should be and enabling better display of 16-sheet competition returned to the Hon. Frames Secretary, enclosing a entries. stamped addressed envelope for his reply if the hirer has no e-mail. 8-sheet frames: The Hon. Frames Secretary will then arrange for The AEPS still holds about thirty of our older the requested number of frames to be made double-sided display frames, holding eight sheets available at the nearest storage point to you per side. These are approximately 3 feet long by 2ft compatible with the requests submitted by other 6in high and are hinged at the top to fold flat for member societies. transportation. They require tables to stand on. Transport: Frame hire: Societies borrowing frames must make their own Both types of frame can be borrowed by member arrangements for transporting the frames from and societies free of charge (but see below) for use in to the places which the Hon. Frames Secretary will exhibitions, etc., by arrangement with the Hon. advise on the form. The frames are normally stored Frames Secretary (see Executive Committee list for at Rochford. his current name and address). Societies must keep the Hon. Frames Secretary A minimum of three months’ notice in writing informed so that he can keep track of movements. should be given. Societies wishing to borrow frames must supply Safety: the Hon. Frames Secretary with the information It is the responsibility of the erector to ensure that stated on the form on the next page. the frames are safely and securely erected and of the event organiser to ensure that activity in the vicinity of the frames does not compromise the safety of the frames or their contents.
AEPS FRAME FUND
A separate AEPS Frame Fund was set up some The Annual General Meeting held on years ago to finance the maintenance and ultimate 16 November 1991 agreed that transfers from the replacement of the display frames. This has been General Fund (i.e. depreciation) should only occur if funded by a combination of donations and the balance in the Frame Fund was below £500, but depreciation. donations, particularly from users of the frames, would continue to be welcome. Philately In Essex 2019 63 Revised 27 December, 2018
ASSOCIATION OF ESSEX PHILATELIC SOCIETIES APPLICATION FOR HIRE OF AEPS DISPLAY FRAMES.
(To be completed by applicant – information required by the Hon. Frames Secretary).
APPLICANT: Name: ...... Society: ...... Address: ...... Postcode: ...... Telephone: ...... E-mail: ......
EVENT Title: ...... Date ...... Venue: ......
Number of frames requested: ...... Signature
HIRE CHARGE/DEPOSIT: (To be completed by Hon. Frames Secretary)
* A hire charge of £ : p is payable in advance. * A returnable deposit of £ : p is payable in advance. This will be returned on prompt return of the frames. The Association reserves the right to retain all or part of the deposit if the frames are not returned by the due date shown on the form. (* Delete as applicable)
Cheques should be made payable to “Association of Essex Philatelic Societies.” and post-dated to the date of the event for which the frames are required.
For Hon. Frames Secretary’s Use only:
Application received by the Hon. Frames Secretary: Fee received: Acknowledgement sent: Details sent:
ASSOCIATION OF ESSEX PHILATELIC SOCIETIES CONFIRMATION OF FRAME HIRE BOOKING. CONDITIONS OF HIRE
1. The hirer agrees to bear the cost of repair or damage to frames or replacement of lost frames or parts thereof. 2. The hirer is responsible for arranging with the contacts listed below for collection and/or disposal of the frames by mutual arrangement, including provision of suitable transport. 3. Unauthorised attachments or modifications (such as labels, etc.) are not permitted.
Hire Charge / Deposit received: £ : p. Hon. Frames Sec.
Frames to be available from:
No. of Frames Available on or after: Contact (Name, Address, Telephone).
Frames to be returned to:
No. of Frames Return by: Contact (Name, Address, Telephone).
Revised 27 December, 2018 64 Philately In Essex 2019
CHAPTER TWENTY-SEVEN
AEPS ROAD SIGNS
The AEPS owns fifteen lightweight plastic “STAMP WARNING FAIR” road signs, size 460mm x 610mm, printed in black on yellow with space for an arrow to be Borrowers are reminded that local authorities’ attached at the foot, which can be attached with permission is necessary before signs can be hung string (not wire) to lamp posts, etc., to guide visitors. on street furniture, and that public liability insurance These can be borrowed by member societies, for for use of these signs is usually required as a a nominal fixed charge of £5 (cheque payable to condition of such permission. Societies using the AEPS) to cover depreciation, on request using the signs are advised to take out such insurance in any form illustrated. Borrowers are responsible for case. It is not unknown for councils to remove collecting and returning the signs. unauthorised signs and charge the organiser for the Borrowers are advised not to erect these signs privilege. Some councils are now threatening earlier than the evening before the event and to prosecution for unauthorised signage. remove them immediately the fair closes. Signs Local authority advice should be sought and the should be positioned so as not to obstruct passers- AEPS does not accept liability for any consequences by and sufficiently high to stop all but the most of use of these signs. determined from interfering with them.
ASSOCIATION OF ESSEX PHILATELIC SOCIETIES Application for hire of road signs
To: AEPS Frames Superintendent.
From: Name of Society: Date:
Name of Contact:
Address:
Telephone number:
Date of Event:
On behalf of the society/person(s) named above, I hereby indemnify AEPS from any liability for any damage or action resulting from the use of these signs.
Signed: Date:
For AEPS use:
Date and time of collection: Date and time of return:
Date:
Received from £5 for hire of road signs.
Signed: Philately In Essex 2019 65 Revised 27 December, 2018
CHAPTER TWENTY-EIGHT
SAFE-KEEPING OF A COLLECTION
In 1981, the Council of the Association learned of a considerable increase in crime, especially breaking Follow-up actions: and entering, in the county, and agreed that some notes on the safe-keeping of collections should be 9. Fit security locks to all external and internal issued. doors paying particular attention to doors on the ground floor. Urgent actions: 10. Fit security fixtures of the correct type to all 1. Stress to all members of the household that on windows, including casement windows. NO occasion, however short, should doors and Ground floor back windows need special accessible windows be left unbolted. This attention. means close and lock. 11. Never put old stamp magazines, auction 2. Ensure that keys are not left in locks when you catalogues, etc., in the dustbin. They advertise leave the house. the existence of a collection.
3. Ensure that side and back gates are securely 12. Make a careful list of all items in the holding bolted, preferably with a padlock type, when and keep this in a safe place away from the they are not actually in use. collection. Photograph, scan or photocopy valuable items. 4. Inspect all internal and external bolts, padlocks and their fixings. renew with a strong type 13. Look carefully at the wisdom of insuring the wherever needed. collection and get advice if need be on this point. 5. Ensure that all ladders are securely bolted to a fixture or are placed under lock and key. 14. Mark all albums, leaves, etc., with your postcode and house number [e.g. CM99 6. Check that all large suitcases are stowed away 9ZZ(27)], as recommended by the Police, using in relatively inaccessible places (not in one of the ultraviolet ink pens freely available cupboards, etc.). Thieves travel empty-handed from stationers. This will help prove the identify as part of their routine, so they must never find your property in the event of loss or theft. innocent-looking cases in which to carry away their loot. 15. Fitment of a burglar alarm should be considered. 7. Never leave strong tools, such as spades, shears, etc., in unlocked outside sheds. Place Finally, nearly all Police stations have a designated them under lock and key. Security Officer who will willingly come to the house to check and advise on security. He may well spot a 8. Lock up the most valuable part of the collection weak and vulnerable point which you have missed. at least in a strong cupboard and keep the keys very safely.
Revised 27 December, 2018 66 Philately In Essex 2019
CHAPTER TWENTY-NINE
VALUATION OR DISPOSAL OF A COLLECTION
The following notes are intended as guidance to of the AEPS, who, with assistance from the Executive, members of member societies, both in making would be in a position to recommend specialists within arrangements for their own affairs, and in handling the Association to view the collection and to advise the approaches from relatives of deceased collectors or owner upon its disposal. other persons wishing to have collections valued. When advising on the disposal of material, it There have been many accounts of inappropriate should be borne in mind that seldom will the disposal of collections after the owner’s demise and it immediate disposal of the collection be critical to the is in the interests of all parties to avoid this. financial position of the survivor and, inevitably, the Collectors generally are advised to ensure that more time which can be devoted to the lotting and their executors are made aware of their wishes valuing of the collection, the more attractive will be the regarding the disposal of their collections and philatelic return. material in the event of their death. A suitably worded Generally, if the collection were anything beyond a letter should be lodged with their will or addressed fairly general one, it would not be in the interests of the privately to the executor or next-of-kin. survivor to refer the collection to a dealer for direct In the first instance, a person entrusted with sale. disposal of a collection might best be advised to make Consideration should also be given to an approach contact with the Secretary of the deceased collector’s to the appropriate specialist society or study circle to own philatelic society, or a nearby one if he was not a which the deceased collector might have belonged, member of a society. details of which can be found in the ABPS handbook. A visit to the person who is wishing to obtain a These bodies usually hold auctions at least annually value for or to dispose of the collection might be and would almost certainly be prepared to look at the arranged to view the collection or material. To avoid material and advise its owner. the possibility of accusations of bias or malpractice, it Alternatively, it might be considered appropriate to is essential for at least two members to view the advise disposal through a reputable specialised collection together. Perhaps the Secretary and philatelic auction house, in which case, careful enquiry Chairman might be satisfactory. into the commission charged, lotting services and In the case of a general collection of no great costs and other charges should be undertaken. value, it might be reasonable for advice to be given at Private treaty sales can be very remunerative as a local society level, provided that the members feel no charges are normally levied beyond a 15-20% competent to give such advice. If the collection is of a commission on sales. more specialised nature and no relevant expertise is It is very unwise for a single individual member of available at local society level, then consideration the Association to involve himself or herself alone in should be given to enlisting specialist advice from the valuation or disposal of a collection for reasons without the society. This might, for example, be which should be obvious. achieved by referring the matter to the Hon. Secretary
Philately In Essex 2019 67 Revised 27 December, 2018
CHAPTER THIRTY
AEPS SALES LIST 2018
AEPS has produced a number of publications and bulk-buys philatelic materials for sale to members. It also holds stocks of items published by member societies or individuals on a donation, commission or sale-or-return basis. The proceeds from these sales help provide the funds necessary to enable AEPS to fulfil its objectives to promote the hobby of philately in Essex. Note: These prices are correct at time of going to press. Actual prices are subject to adjustment as new stocks are purchased. AEPS Sales items are available on the AEPS Sales table at Council meetings or StampEssex, or by post. All items can be obtained from Mr. Stanway.
1. AEPS PUBLICATIONS
AEPS History by Mr. R.D. Lee (1986). A brief illustrated history of the first 40 years of the AEPS. 16-page paperback. (P&P £2). ISBN 978-0-9511700-1-4. £2.00
Mails Under London by Mr. L.C. Stanway (2000). The history of the carriage of mails by rail under the streets of London by the Pneumatic Despatch Company, the Post Office Railway and by the London Underground companies. Includes details of stamps and other philatelic material. 56 pages, 17 plates, line diagrams of rolling stock. Paperback (P&P £3). ISBN 978-0-9535398-1-9. £9.50
2. STATIONERY
Stamp Wallets Black plastic with stamp mounting card insert, gold-blocked AEPS emblem. £1.00
Bookmarks Basildon 2004 commemorative, leather-effect bookmark. Gold- blocked. Available in black, red, lake, green or blue. £1.00
3. TIES, BADGES, ETC
AEPS Polo shirt Woven AEPS badges and slogan (Sizes S, M, L, XL. Colours white (default) but other colours available on request. Shirts are embroidered to order) £14.00 (P&P £2)
AEPS Woven Tie (Maroon/Gold) £7.50 (P&P £1) AEPS Lapel Badge Colour AEPS emblem in shield-shaped gold-effect pin mount £1.50 (P&P 50p) AEPS Tie Clip Colour AEPS emblem in circular gold-effect mount on gold-effect bar clip. (Limited number only) £5 (P&P 50p) AEPS Cuff Links Colour AEPS emblem in circular silver-effect mount on rigid bar-type cuff links. £7.50 (P&P 50p)
4. SOUVENIRS, HANDBOOKS, ETC.
A number of souvenirs listed in the Catalogue are available for purchase, together with a wide range of AEPS and society event handbooks. If you are seeking such items, please contact Mr. Stanway with your wants list. The AEPS will be pleased to accept covers, etc., from events run by member societies for sale on their behalf on the AEPS table as above, either as a donation or on a sale or return basis. No commission will be charged. Donations of any material for sale for AEPS funds would also be welcome.
5. ITEMS ONLY AVAILABLE FROM Mr. HOW
The following items are unsuitable for posting and subject to availability. They can be pre-ordered from Mr. How and collected at AEPS Council meetings or Stamp Days or by arrangement. Prices will depend on latest supplier price movements:
Album page covers Venus Protectors Light Duty Plastic. 290mm x 275mm (50 covers). Photo corners Herma Transparol large self-adhesive corner mounts (100 pieces). Storage boxes Stout cardboard. Standard. 330mm x 320mm x 75mm. Stout cardboard. Postal History size. Stout cardboard. Postcard size.
Revised 27 December, 2018 68 Philately In Essex 2019
CHAPTER THIRTY-ONE
DIRECTORY
A Adams, Mrs. Pat 01245 471626 PrS(Cfd), D 78 Tabors Avenue, Great Baddow, Chelmsford, Essex CM2 7EJ. [email protected] Alexander, Richard 01268-410258 PRO(Bil) 14 Abbots Court, Noak Bridge, Basildon, SS15 5TB. [email protected] Allen, Brian K. Contact details withheld. SS(Hav)
Alpe, Steve 01255 722001 D 78 Slade Road, Holland on Sea, Clacton on Sea, Essex CO15 5EQ. [email protected] Armitage, David A., 01279-503625 (H/F) Ar, C(BS), D, E, J, P, PS(W), SC(BS), SO FRPSL 31 Barley Hills, Thorley Park, Bishop’s Stortford, Herts. CM23 4DS. [email protected] B Bates, Roy G. 020-8989 2885 PRO(LW) 39 Tennyson Avenue, Wanstead, E11 2QN. No known e-mail. Birch, John. 01787-478011 SC(W), SS(Bra) 19 North Mill Place, Mill Chase, Halstead, Essex CO9 2FA. No e-mail. Blackburn, Terry 01279-303012. ST(Har) 212 Shawbridge, Harlow, Essex CM19 4NT. No e-mail. Boyce, Allan H. 01245-476989 D, J, L, SS(Cfd) 22 Longfield Road, Great Baddow, Chelmsford, Essex CM2 7QH. [email protected] Bremner, David A. 01277-626674 C(Bil) 224a Perry Street, Billericay, Essex CM12 0NZ. No e-mail. Brown, Mick 01702-352807 PS(R) 195 Carlingford Drive, Westcliff-on-Sea, Essex SS0 0SE. No e-mail. Browne, Mrs. Avril 020-8554 4721 C(G),C(LW) 32 Donington Avenue, Barkingside, Ilford, Essex IG6 1DP. No e-mail. Burr, Ken, FRPSL 01359-240170 (H), 07747-746363 (M) D, PrS(BSE) 3 Wades Wood, Woolpit, Bury St Edmunds, Suffolk IP30 9SF. [email protected] Burt, Mike 01621-815545 (H), 07789-711087 (M) C(Col), VP 56 Station Road, Tiptree, Colchester, Essex CO5 OBB. [email protected] C Came, John F. 01621-856847 PS(Cfd) 24 Spital Road, Maldon, Essex CM9 6EB. No known e-mail. Carter, Mick 07702-862572 (M). D, ST(F) 79 Walton Road, Frinton, Essex CO13 0AB. [email protected] Cashman, Cliff 020-8984 9346 SS(G) 53 Bentry Road, Dagenham, Essex RM8 3PA. No e-mail. Charlton, Jim D. 01268-778105 C(R), D 161 Warwick Road, Rayleigh, Essex SS6 8SG. [email protected] Chittock, Mike 01255-433347 PS(Cla) 141 Marine Parade East, Clacton-on-Sea, Essex CO15 5AD. [email protected] Philately In Essex 2019 69 Revised 27 December, 2018
Clayton, Paul Contact details withheld. PRO(Col)
Cook, Barrie S. 01277-218511 D 27 Wingrave Crescent, Brentwood, Essex CM14 5PA. [email protected] Cooper, Brian N. 01279-430637 SS(Har) 28 Deer Park, Harlow, Essex CM19 4LD. [email protected] Copeland, John W.J. 01277-218128 SS(EA), E, C(EA), D, J, 20 The Vale, Brentwood, Essex CM14 4UP. [email protected] Cording, David Contact details withheld. ST(Chs)
Cording, Mike 01992-442980 C(Chs), SS(Chs) 5 Royce Close, Broxbourne, Herts. EN10 7DW. [email protected] Craig, Seb. 01255-673305 D 4 Grants Court, Victoria Road, Walton-on-the-Naze, Essex CO14 8BU, [email protected] D Davies, Don G., 01376-573681 D FRPSL Victoria House, Trews Gardens, Kelvedon, Essex CO5 9AQ. [email protected] Dean, Brian 01255-431569 ST(Cla) Address withheld. No e-mail. Dickenson, John 01279-722297 Sec, C(BS), PS(BS) 9 Southbrook, Sawbridgeworth, Herts. CM21 9NS. [email protected] Drakes, Chris 07790-960188 (M) D Address withheld. [email protected] E Evans, Colin 01268-681958 VC, C(Ben) 21 Glenwood, Canvey Island, Essex SS8 9TQ. [email protected] Evans, Peter 01206-540990 ST(Col) 5 Grimston Road, Colchester, Essex CO2 7RN. [email protected] Everard, David 01245-465506. PRO(Cfd) 8 Endge Close, Springfield, Chelmsford, Essex CM1 6TS. [email protected] F Finn, Christine 01379-898292 SC(BSE) The Chalet, Long Green, Wortham, Diss, Suffolk, IP22 1PU. [email protected] Finn, Rod A. 01379-898292 SS(BSE) The Chalet, Long Green, Wortham, Diss, Suffolk, IP22 1PU. [email protected] Fletcher, Colin Contact details withheld. SS(W)
G Gardiner, Laurence 07816-194984 (M). PS(Ben) 6 The Birches, Benfleet, Essex SS7 4NT [email protected] Gardner, Colin J. 01268-920052 (B), 01702-207806 (H), 07798-551928 (M). ST(R) Withheld. [email protected]. Gaskell, Jeremy 01322-220880 D 15 Landale Gardens, Dartford, Kent DA1 2QB [email protected] Gill, A (Tony). 01376-322592 C(Bra) 19 Rosemary Avenue, Braintree, Essex CM7 2SZ. No e-mail. Revised 27 December, 2018 70 Philately In Essex 2019
Gottesmann, David 01787-469527 C(Sud), SS(Sud) 19 School Road, Sible Hedingham, Halstead, Essex CO9 3NR. [email protected] Green, G. Paul 01621-816420 C(EA), L Mulready, 5 Seldon Road, Tiptree, Colchester, Essex CO5 0HH. [email protected]. H Hacker, David R. 01255-423521 C(Cla), SS(Cla) 5 Boley Drive, Clacton-on-Sea, Essex CO15 6LA. [email protected] Harman, Chris G. 01394-385339 (H), 07818-408670 (M) D, J RDP, Hon. FRPSL Greylands, Melton, Woodbridge, Suffolk IP12 1QE. [email protected] Harris, Nick P. 01621-927048. C(Cfd), D 118 Maldon Road, Tiptree, Colchester, Essex CO5 0PA. [email protected]. Harvey, Bob 01473-723863. C(I), PS(I), ST(I) 43 Penshurst Road, Ipswich, Suffolk IP3 8QY. [email protected] Hawkins, Terry R.W. 01992-637788 C(Chs), SC(Chs) 42 Hilltop Close, Cheshunt, Herts. EN7 6QN. E-mail withheld. Henderson, Stuart Contact details withheld. PrS(EF)
Herbert, Robert 07746 136294 SS(Ben) Lot 5 Thorney Bay Park, Thorney Bay Road, Canvey Island, Essex SS8 0BD. [email protected] Hitchings, Ed J. 01787-375939 PrS(Sud), SC(Sud) 22 Gloucester Way, Sudbury, Suffolk CO10 1LW. [email protected] How, Ray E., FRPSL 01702-544632 C(R), Ch, CR, D, FS, J, L, SS(R) 5 Dalys Road, Rochford, Essex SS4 1RA. [email protected] Huff, Ms Heather 01279-444559 C(Har) 91 Fullers Mead, Harlow, Essex CM17 9AT. huffh@hotmail com Hutton, Eric 01992-654001 C(EF), PRO(EF) 29 Paternoster Close, Waltham Abbey, EN9 3JU. [email protected] I Innell, Ray 01708-723239 PS(G) 60 Frinton Road, Collier Row, Romford, Essex RM5 2ER. No e-mail. J Jubb, Alan 01277-653891 SS(Bil) Willow Cottage, 109 Mountnessing Road, Billericay, Essex, CM12 9HA. [email protected] K Kelly, Ian Contact details withheld. C(W), ST(Bra/W)
L Lee, Reg. D. 020-8554 7068. L 23 St. Andrew’s Road, Cranbrook, Ilford, Essex IG1 3PF. No known e-mail. Leeds, Terry 01379-898462 ST(BSE) 2 The Vineyard, Bury Road, Wortham, Suffolk IP22 1PX. [email protected] Lester, Miss Julie A. 01474-247916 (H), 07742-315921(M). D 77 St Marks Avenue, Northfleet, Gravesend, Kent DA11 9LN. [email protected] Lienhard, Eric 01245-263613 D 9 Essex Avenue, Chelmsford, Essex CM1 4AQ. [email protected] Philately In Essex 2019 71 Revised 27 December, 2018
Littlefield, Brian 01376-515085 C(W) 134 Newland Court, Newland Street, Witham, Essex CM8 1AL. [email protected] Lushey, Chris 01787-310877 PS(Sud). ST(Sud) 9 Harefield, Long Melford, Suffolk CO10 9DE. [email protected] M Mallett, Geoff L. 01708-857800 PrS(G) 10 Oaklands Drive, South Ockendon, Essex RM15 6HL. [email protected] Martin-Redman, 01255-675414 D Simon Links View, 5 Second Avenue, Frinton-on-Sea, Essex CO13 9ER. [email protected] McElwain, Ian D. Contact details withheld. C(Bas), PrS(Bas), SC(Bas), C(Cfd), W . Mead, Charlie W., 01268-522052 (H), 07956-570884 (M) D, J FRPSL 70 Gernons, Basildon, Essex SS16 5TN. [email protected] Miller, Geoff 01255-851240 D, SS(F) Harbour, 160 Elm Tree Avenue, Walton-on-the-Naze, Essex CO14 8TF. [email protected] Musgrave, Michael 01268-543025 (H), 07979-628859 (M) D 49 Vowler Road, Langdon Hills, Basildon, Essex SS16 6AQ. [email protected] N Nason, Peter Contact details withheld. SC(Cla), C(Col)
Nunn, Brian 01268-776556 D 11 Heathfield, Thundersley, Essex SS7 3UY. No e-mail P Pearce, Roger 020-8281-1386 (H), 07968-507588 (M) SS(EF), ST(EF) 32 Millsmead Way, Loughton, Essex IG10 1LR. [email protected] Pearman, A.R. 01992-425224 C(Chs) (Tony) 179 Churchgate Road, Cheshunt, Herts. EN8 9EJ. [email protected] Peters, Bob 01255-763658 PS(F) 31 Lumber Leys, Frinton Homelands, Walton-on-the-Naze, Essex CO14 8SS. No known e-mail. Plumb, Ron Contact details withheld. ST(LW)
Potter, Trevor 01255-880311 C(F) 4 Michaelstowe Close, Ramsey, Essex CO12 5ES. [email protected] Pugh, Dave 01255-429849 PRO(Cla) 40 Hawthorn Road, Clacton, Essex CO15 4QZ. No e-mail. R Rauch, Mrs. Janet Contact details withheld. L Rawlins, John 01245-420196 A, D, ST(Cfd), SN(Cfd) 13 Longacre, Chelmsford, Essex CM1 3BJ. [email protected] Reeves, Steve 020-8292 5361 T(G) PO Box 109, Enfield, Middlesex EN3 5QF. [email protected] Reynolds, Barry 01449-613319 (H), 07950427905 (M) SN(EA), ST(EA) 74 Edgcomb Road, Stowmarket, Suffolk IP14 2DW. [email protected] Ritchin, Arthur 01268-562202 PS(Bil), ST(Bil) 9 Louvaine Avenue, Wickford, Essex SS12 0DR. [email protected] Revised 27 December, 2018 72 Philately In Essex 2019
Roberts, Mrs. Lynn 01702-231068 J, D J.F. 94 Windermere Avenue, Hullbridge-on-Crouch, Essex SS5 6JT. [email protected] Roberts, Malcolm K. 01702-231068 J, D 94 Windermere Avenue, Hullbridge-on-Crouch, Essex SS5 6JT. [email protected] Romano, David 01284-386205. PS(BSE) Silver Birches, Water Lane, Little Welnetham, Bury St Edmunds, Suffolk IP30 0DU. No e-mail. Routh, Mark 07584-074413 (M) C(R), D, SN(R), PrS(Sho) 122 South Avenue, Southend-on-Sea, Essex SS2 4HU. [email protected] S Scammell, John 01268-512465 ST(Ben) 117 Long Road, Canvey Island, Essex, SS8 0JB. [email protected] Simmons, Roy Contact details withheld. PS(LW)
Skilling, Andrew 01255-670756 (H), 07702-286130 (M) SC(F) 9 Kirkbay, Kirby Cross, Frinton-on-Sea, Essex CO13 0RG. [email protected] Smith, Mike R. 01473-403904. C(I), SS(I) 73 Coral Drive, Ipswich, Suffolk IP1 5HS. [email protected] Soutar, Andy Ex-directory D, PrS(I), SS(L) Four Winds, Ufford Place, Lower Ufford, Woodbridge, Suffolk, IP13 6DR [email protected] Stacey, Mrs. Sue 0795 7725647 SC(Sho), SS(Sho) 32 Selwyn Road, Southend-on-Sea, Essex SS2 4DR. [email protected] Stanway, Len C., 01268-522305 C(Bas), D, J, L, PS(Bas), ST(Bas), SN(Bas), P, PRO FRPSL 25 Clay Hill Road, Basildon, Essex SS16 5DD. [email protected] Stenning, Terry C. 01277-823238 PrS(Bil) Woodstock, Chelmsford Road, Blackmore, Ingatestone, Essex CM4 0SD. [email protected] Stroud, Christine Contact details withheld. SS(Col)
Stuart, Colin 020 8521 0460. SN(LW) 31 Belgrave Road, Walthamstow, London E17 8QD. [email protected] T Taylor, Alan J. 07899-822881 (M) C(Bas), E, SS(Bas) 5 Easton End, Laindon, Essex SS15 6QB. [email protected] Thompson, Maggie Ex-directory. D, J A. (Mrs), FRPSL 91 Hunter Avenue, Shenfield, Brentwood, Essex CM15 8PF. [email protected] Thompson, Michael 01474-325507 D R. 77 St Marks Avenue, Northfleet, Kent DA11 9LN. [email protected] Thompson, Rod 01992-814152 PS(EF), SC(EF) 41 Woodland Way, Theydon Bois, Epping, Essex CM16 7DY. [email protected] Trower, W.E. (Bill) 01702-231388 D, J 192 Ferry Road, Hullbridge, Hockley, Essex SS5 6JZ. [email protected] W Wood, Chris 01279-658005 ST(BS) 94 Stortford Hall Park, Bishop's Stortford, Herts CM23 5AN. No e-mail. Wood, Richard Contact details withheld. SS(LW), PrS(LW)
KEY: (B) Business/Daytime phone no. Philately In Essex 2019 73 Revised 27 December, 2018
(F) Fax. PrS Society Programme (BSE) Bury St. Edmunds (H) Home/Evening. Secretary. (Bra) Braintree (M) Mobile. PS Society Packet Secretary (Cfd) Chelmsford RS AEPS Road signs (Chs) Cheshunt A AEPS Auditor. SC Society Competition (Cla) Clacton Ar AEPS Archivist Registrar (Col) Colchester AS AEPS Assistant Secretary. Sec AEPS Secretary (EA) East Anglia PHS B BTA Representative SN Society Newsletter (EF) Epping Forest C AEPS Council Delegate. SO AEPS Security Officer (F) Frinton Ch AEPS Chairman SS Society Secretary (G) Goodmayes CR AEPS Competition Registrar ST Society Treasurer. (Hal) Halstead D AEPS Display T AEPS Treasurer. (Har) Harlow Dr Dealer VC AEPS Vice Chairman (Hav) Havering E AEPS Executive Committee VP AEPS Vice President (I) Ipswich FS AEPS Frames Sec. W AEPS Webmaster. (L) Leiston J AEPS Judge Y AEPS Youth Officer. (LW) Leytonstone & Wanstead L AEPS Life member. (ME) Mid Essex Postcard N Newsletter Editor. (Bas) Basildon (R) Rayleigh P AEPS President (Ben) Benfleet (Sho) Shoeburyness PRO Publicity Officer (Bil) Billericay (Sud) Sudbury (BS) Bishop’s Stortford (W) Witham
Revised 27 December, 2018 74 Philately In Essex 2019
CHAPTER THIRTY-TWO
COMBINED PROGRAMME
The Member Societies of the Association welcome visitors and members of other Essex societies to their meetings as shown below. Most venues are now fully-accessible to mobility-impaired persons, but, if in doubt, such persons should take advice from the organisers. "(Provisional date)" indicates that the society in question is scheduled to meet on that date, but that confirmation and details had not been received by the Editor at the time of going to press. Visitors intending to attend such meetings are advised to contact the relevant Society Secretary to confirm arrangements before travelling. Events in italics are organised by other bodies and included for information only.
Jan 2019 1 - NEW YEAR’S DAY 2 Benfleet Informal, mini-auction and Bourse. 2 Bishop’s Stortford Competitions & The Society Entertains (Members). 7 Basildon Claude Crowder Entertains. 7 Frinton (Provisional date). 8 Braintree Think of a Number (Members). 8 Bury St. Edmunds Album Weeds (L. Lewendon). 8 Chelmsford (Provisional date). 9 Clacton Bourse and My Other Collecting Interests (Members). 10 AEPS/RPSL AEPS Display to Royal Philatelic Society London, 41 Devonshire Place (entry by prior arrangement). 10 Harlow Letter Z (Members). 14 Rayleigh Annual Quiz. 16 Bishop’s Stortford New Acquisitions (afternoon). 16 Goodmayes Philately for Children (Members). 16 Ipswich Thematic Display & Dealer (R. Swindells) (afternoon). 17 Witham Annual General Meeting. 18 Colchester Competition Night. 19 Epping Forest Auction, 2pm for 2.30pm. 21 Cheshunt Stamps & Postal History of British Occupation of former Italian Colonies 1942-1952 & British Forces in Egypt 1932- 1952 (M. Carter).. 21 Frinton (Provisional date). 22 Basildon Greece (T. Stenning). 22 Braintree Two Members display. 22 Chelmsford Stuart Henderson Entertains (afternoon). 22 Sudbury Films. 24 Harlow General Discussion & Activity. 26 AEPS Seminar “Open Philately”, Henry Dixon Hall, Henry Dixon Road, Rivenhall End, Witham, Essex CM8 3HR, 9.30am-4.30pm. Contact R.E. How for tickets. £25 including lunch and refreshment. 28 Rayleigh Ken Seymour Display. 31 Shoeburyness Annual General Meeting and Bourse. 31 Witham Informal / Bring & Buy. CANCELLED Feb 2019 4 Basildon Thematics Night. 4 Frinton (Provisional date). 6 Benfleet Auction. 6 Bishop’s Stortford From My Collection (R.E. How). 6 Goodmayes First Day Lithographs (C. Cashman). 6 Clacton Display by Basildon P.S. 6 Ipswich Members’ Displays. 7 Billericay Writing Revisited (D. Bremner). 9 Leytonstone & Wanstead Irish Blarney (R.E. How) (afternoon). 9 Witham STAMP DAY, Royal British Legion Memorial Hall, Newland St, Witham CM8 2AZ. 10am-4pm. 11 Rayleigh (Provisional date). 12 Braintree Europe-related material (Members). 12 Bury St. Edmunds Members’ Displays. 12 Chelmsford Dead Countries (Members led by J. Rawlins) (afternoon). 12 Epping Forest A Pair of Stuarts Entertain (C. Stuart & S. Henderson). 13-16 ABPS Spring Stampex, Business Design Centre, Islington. 13 Ipswich Coach trip to Stampex (ticket only). 14 Harlow Display by a Member. Philately In Essex 2019 75 Revised 27 December, 2018
14 Witham My Favourite Covers (Members). 15 Colchester A Miscellany (D. Hacker). 18 Cheshunt (Provisional date). 18 Frinton (Provisional date). 19 Basildon Display by Rayleigh P.S. 19 Sudbury Informal and auction viewing. 20 Bishop’s Stortford The number 10 (afternoon). 20 Goodmayes French Oceanic Establishments. 20 Ipswich 10-sheet competition. 21 Billericay Air Mail (Members). 25 Leytonstone & Wanstead Thematics (Mrs A. Browne) and Colin Stuart Entertains. 25 Rayleigh (Provisional date). 26 Braintree Anything Goes (Members). 28 Chelmsford Something Malayan (Mrs. S.H. McEwen). 28 Harlow General Discussion & Activity. 28 Shoeburyness (Provisional date). 28 Witham Informal / Bring & Buy. CANCELLED Mar 2019 4 Basildon Recent acquisitions. 4 Frinton (Provisional date). 6 Benfleet Stamps and Postal History of the British Occupation of Italian Colonies (M. Carter). 6 Bishop’s Stortford GB Overprints of Morocco Agencies (B.S. Cook). 6 Clacton Competitions. 6 Goodmayes Competitions. 6 Ipswich Albania (Mrs. L. Roberts). 7 Billericay An Evening with Richard (R. Alexander). 9 Leytonstone & Wanstead Phun & Phrolics (M. Nunn and G. Howard) (afternoon). 11 Cheshunt (Provisional date). 11 Rayleigh (Provisional date). 12 Braintree An Evening with Ian Kelly. 12 Bury St. Edmunds Competitions. 12 Chelmsford The British & Foreign Treaty Ports of China (J.J. Gaskell). 12 Epping Forest The United Nations (L.C. Stanway). 14 Harlow Letter B (Members). 14 Witham Competitions and Bourse. 15 Colchester Forgeries (E. Hitchings). 18 Frinton (Provisional date). 19 Basildon Letters H, J, K (Members). 19 Sudbury Auction. 20 Bishop’s Stortford The letter D (afternoon). 20 Goodmayes Czechoslovakia (Mrs L. Bosworth). 20 Ipswich Cayman Islands Postal History (G. Booth) (afternoon). 21 Billericay Spring Is Here (Members). 25 Leytonstone & Wanstead Railways (R. Wood) and Revenue Stamps (D. Noe). 25 Rayleigh (Provisional date). 26 Braintree Competitions (Members). 26 Bury St. Edmunds The Austro-Hungarian Navy (Mrs L. Bosworth). 26 Chelmsford Queen Victoria (K. Rowland). 27 Sudbury Annual Dinner (by invitation). 28 Harlow Annual General Meeting & Quiz. 28 Witham The Falklands Islands – 1869 Onwards (G.E. Miller). 28 Shoeburyness (Provisional date). 30 AEPS Council Meeting, Sweyne Park School, Sir Walter Raleigh Drive, 11.30am. 30 Rayleigh STAMP FAIR, Sweyne Park School, Sir Walter Raleigh Drive. Apr 2019 1 Basildon President’s Evening. 1 Frinton (Provisional date). 2 Sudbury Machin Forgeries & GB Postal History With A Difference (D.G. Davies). 3 Benfleet Display by Sudbury & District P.S. 3 Bishop’s Stortford Aspects of British Borneo (Dr. J. Higgins). 3 Clacton Annual General Meeting and Members’ Displays. 3 Goodmayes Travel Using Human Power (Members). 3 Ipswich Apartheid & Cape of Good Hope (R. Hill). 4 Billericay Annual General Meeting. Revised 27 December, 2018 76 Philately In Essex 2019
6 East Anglia Postal History Annual General Meeting & display. 8 Cheshunt (Provisional date). 8 Rayleigh (Provisional date). 9 Braintree Gulf States Overprints (B. Cook). 9 Bury St. Edmunds Writing Up & Competing (K. Burr & Mrs. C. Finn). 9 Chelmsford State of Victoria, Australia, 1857-67 & GB Comic Postcard Censorship (D.G. Davies). 10 Epping Forest Competitions. 11 Harlow General Discussion & Activity. 11 Witham The Committee Entertains. 12 Colchester My Collecting Life (P. Evans) and a display by R. Field. 15 Frinton (Provisional date). 16 Basildon Auction. 17 Bishop’s Stortford Censored or Registered Mail (afternoon). 17 Goodmayes Decline and Rise of Germany Between The Wars (R. Simmons). 17 Ipswich Auction. 18 Billericay Churches (Members). 19 - GOOD FRIDAY. 20 Bury St. Edmunds STAMP FAIR, Moreton Hall, Bury St. Edmunds. 20 Leytonstone & Wanstead STAMP FAIR, Our Lady of Lourdes Church Pastoral Centre, Cambridge Park, Wanstead E11 2PR. 22 - EASTER MONDAY. 23 Braintree Come with Me to Treasure Island (W.E. Trower). 23 Bury St. Edmunds Czechoslovakia 1918-1938 (R. Hounsell). 23 Chelmsford Engraved Stamps from the French Post Office & Saar Postcards (Mrs M.A. Thompson). 23 Sudbury Chairman’s Evening. 25 Harlow Transport (Members). 25 Shoeburyness (Provisional date). 25 Witham Come with Me to Treasure Island (W.E. Trower). 27 AEPS/Ipswich SPRING STAMPESSEX STAMP FAIR, STAMP FAIR, Community Hall, Twelve Acre Approach, Kesgrave, Suffolk IP5 1JF, 10am-4pm. May 2019 1 Benfleet Annual General Meeting and mini-auction. 1 Bishop’s Stortford Annual General Meeting and Competitions. 1 Clacton Auction. 1 Goodmayes Chairman’s Night (G.S. Mallett). 1 Ipswich Dominica (S. Richards). 2 Billericay Stained Glass (J. Charlton) & London Underground (B. Nunn). 6 - MAY BANK HOLIDAY. 7 Sudbury Annual General Meeting. 9 Harlow Display to be arranged. 9 Witham Two Members Display. 11 Leytonstone & Wanstead Annual General Meeting. 13 Cheshunt (Provisional date). 13 Rayleigh (Provisional date). 14 Braintree GB Postal History With A Difference (D.G. Davies). 14 Bury St. Edmunds Annual General Meeting & Mini-Auction. 14 Chelmsford The Letter K (Members). 14 Epping Forest Annual General Meeting and Bring & Buy. 15 Bishop’s Stortford Material from 1910 to 1920 (afternoon). 15 Ipswich Annual General Meeting, Bourse & Quiz. 15 Goodmayes Nurse Edith Cavell and Queen Astrid (J.J. Gaskell). 16 Billericay Spain (Members). 17 Basildon Display at Cambridge PS. 17 Colchester British Colonials (W. Sorrell). 20 Frinton (Provisional date). 21 Basildon Visit by Benfleet P.S. 21 Sudbury Going Off Piste (Members). 23 Harlow General Discussion & Activity. 23 Shoeburyness (Provisional date). 23 Witham Informal (Bring and Buy). 27 - SPRING BANK HOLIDAY. 28 Braintree Annual General Meeting and Bring and Buy. Philately In Essex 2019 77 Revised 27 December, 2018
28 Chelmsford South West Africa & Railway Hotels and Steamers (M.K. & Mrs L.R. Roberts). Jun 2019 3 Basildon 51st Annual General Meeting. 3 Frinton (Provisional date). 5 Benfleet GB Postal Stationery and Forces and Wartime Mail (J. Rawlins). 5 Bishop’s Stortford GB Line Engraved (G. Wylde). 5 Clacton To be advised. 5 Goodmayes Auction. 6 Billericay An Evening with Lynn (Mrs. L.R. Roberts). 6 Witham GB Stamps of KGVI and QE II Overprinted For Use In Morocco Agencies (B.S. Cook). 8 Leytonstone & Wanstead Visit to the Postal Museum. 10 Cheshunt (Provisional date). 10 Rayleigh (Provisional date). 11 Bury St. Edmunds Grenada (A. Soutar). 11 Chelmsford Danzig, Planes & Boats & Trains (G. du Boulay). 11 Sudbury Display by Ipswich P.S. 13 Harlow Letter C (Members). 15 Epping Forest Auction, 2pm for 2.30pm. 17 Frinton (Provisional date). 18 Basildon Competitions Night. 19 Bishop’s Stortford Prime Ministers or Dictators on stamps (afternoon). 19 Goodmayes Annual General Meeting. 20 Billericay Namibia (M.K. Roberts). 20 Witham Informal (Bring and Buy). 21 Colchester Display by Sudbury P.S. 24 Leytonstone & Wanstead Society Social Meal, The George, Wanstead 7.30pm (by invitation). 24 Rayleigh (Provisional date). 25 Chelmsford British Antarctic Territory & South Georgia Postal History (N. Harris). 27 Harlow Talk by a Member. 27 Shoeburyness (Provisional date). Jul 2019 1 Basildon Danzig (G. du Boulay). 3 Benfleet Swiss National Exhibitions (E. Lienhard). 3 Bishop’s Stortford (Provisional date). 3 Goodmayes Flora and Fauna (Members). 4 Billericay Food and Drink (Members). 4 Witham Victoria to 1900 and Postal History (C.W. Mead). 8 Cheshunt (Provisional date). 8 Rayleigh (Provisional date). 9 Bury St. Edmunds Informal. 9 Sudbury Roger Entertains (R. Swindells). 11 Harlow Military (Members). 16 Basildon German Inflation (A. Soutar). 17 Bishop’s Stortford (Provisional date). 18 Billericay Queen Victoria (Members). 18 Witham Members’ New Acquisitions. 19 Colchester Annual General Meeting & Chairman’s Cup. 22 Rayleigh (Provisional date). 25 Harlow General Discussion & Activity and Quiz. 25 Shoeburyness (Provisional date). Aug 2019 1 Witham To be advised. 5 Basildon British Exhibitions (D. Connell). 7 Benfleet War Tax Overprints of World War One (G.E. Miller). 7 Bishop’s Stortford (Provisional date). 8 Harlow Commonwealth Countries (Members). 12 Cheshunt (Provisional date). 12 Rayleigh (Provisional date). 13 Bury St. Edmunds Informal. 15 Witham Informal (Bring and Buy). 20 Basildon Great Britain Queen Victoria (K. Rowland). 21 Bishop’s Stortford (Provisional date). 22 Harlow General Discussion & Activity. 26 - AUGUST BANK HOLIDAY. Revised 27 December, 2018 78 Philately In Essex 2019
29 Witham Chairman’s Evening. Sep 2019 2 Basildon Chairman’s Evening. 2 Frinton (Provisional date). 3 Sudbury (Provisional date). 4 Benfleet Victoriana (C. Drake). 4 Bishop’s Stortford (Provisional date). 4 Clacton (Provisional date). 4 Goodmayes (Provisional date). 5 Billericay Malayan Airmails (L.C. Stanway). 9 Cheshunt (Provisional date). 9 Rayleigh (Provisional date). 10 Braintree (Provisional date). 10 Bury St. Edmunds (Provisional date). 10 Chelmsford More From The Green Collection (G.P. Green). 10 Epping Forest (Provisional date). 11-14 ABPS Autumn Stampex, Business Design Centre, Islington. 12 Harlow Display by a Member. 12 Witham African (Members). 14 Leytonstone & Wanstead (Provisional date). 16 Frinton (Provisional date). 17 Basildon Christmas Island and Tokelau (R. Barnes). 17 Sudbury (Provisional date). 18 Bishop’s Stortford (Provisional date). 18 Goodmayes (Provisional date). 18 Ipswich To be arranged. 19 Billericay A Danzig Miscellany (G. du Boulay). 20 Colchester (Provisional date). 23 Leytonstone & Wanstead (Provisional date). 23 Rayleigh (Provisional date). 24 Braintree (Provisional date). 24 Bury St. Edmunds (Provisional date). 24 Chelmsford German Inflation (A. Soutar). 26 Harlow Letter D (Members). 26 Shoeburyness (Provisional date). 26 Witham Anything beginning with “T” (Members). 30 Frinton Display by Basildon P.S. Oct 2019 1 Sudbury (Provisional date). 2 Benfleet Auction. 2 Bishop’s Stortford (Provisional date). 2 Clacton (Provisional date). 2 Goodmayes (Provisional date). 2 Ipswich To be arranged. 3 Billericay Letters X, Y, Z (Members). 7 Basildon Display by Bromley & Beckenham P.S. 7 Frinton (Provisional date). 8 Braintree (Provisional date). 8 Bury St. Edmunds (Provisional date). 8 Chelmsford Tasmania & Sydney Harbour Bridge (P. Reid & Mrs. C. Earle). 8 Epping Forest (Provisional date). 10 Harlow Speaker to be arranged. 10 Witham Czechoslovakia / Egypt (K. Burr). 12 Leytonstone & Wanstead (Provisional date). 14 Cheshunt (Provisional date). 14 Rayleigh (Provisional date). 15 Sudbury (Provisional date). 16 Bishop’s Stortford (Provisional date). 16 Goodmayes (Provisional date). 16 Ipswich To be arranged. 17 Billericay Essex (Members). 18 Colchester (Provisional date). 21 Frinton (Provisional date). 22 Basildon Auction. 22 Braintree (Provisional date). 22 Bury St. Edmunds (Provisional date). 22 Chelmsford Annual General Meeting. Philately In Essex 2019 79 Revised 27 December, 2018
24 Harlow Peoples of the World (Members). 24 Witham Informal (Bring and Buy). 28 Leytonstone & Wanstead (Provisional date). 28 Rayleigh (Provisional date). 31 Shoeburyness (Provisional date). Nov 2019 4 Basildon Stamp Collectors’ Question Time. 4 Frinton (Provisional date). 5 Sudbury (Provisional date). 6 Benfleet State of Victoria, Australia 1857-63 and GB Machin Forgeries 1993 to date (D.G. Davies). 6 Bishop’s Stortford (Provisional date). 6 Goodmayes (Provisional date). 6 Ipswich To be arranged. 6 Clacton (Provisional date). 7 Billericay Ethiopia (T. Stenning). 7 Witham Essex Postmarks (R.E. How). 9 Leytonstone & Wanstead (Provisional date). 11 Chelmsford Centenary Lunch, County Hotel, 13.30 (by invitation). 11 Cheshunt (Provisional date). 11 Rayleigh (Provisional date). 12 Braintree (Provisional date). 12 Bury St. Edmunds (Provisional date). 12 Chelmsford Celebration of our Centenary (Members). 12 Epping Forest (Provisional date). 14 Harlow General Discussion & Activity. 15 Colchester (Provisional date). 18 Frinton (Provisional date). 19 Basildon Don Davies Entertains. 19 Sudbury (Provisional date). 20 Bishop’s Stortford (Provisional date). 20 Goodmayes (Provisional date). 20 Ipswich To be arranged. 21 Billericay The First World War (Members). 21 Witham Informal (Bring and Buy). 23 AEPS AUTUMN STAMPESSEX STAMP FAIR, Hampson’s, Leisure Tydemans (off Beehive Lane), Chelmsford, Essex CM2 9FH. 25 Leytonstone & Wanstead (Provisional date). 25 Rayleigh (Provisional date). 26 Braintree (Provisional date). 26 Bury St. Edmunds (Provisional date). 26 Chelmsford Chairman’s Night (Mrs P. Adams) (afternoon). 28 Harlow Seasons (Members). 28 Shoeburyness (Provisional date). Dec 2019 2 Basildon Thematics Night – Animals (Members). 2 Frinton (Provisional date). 4 Benfleet Chairman’s Night and Christmas Social. 4 Bishop’s Stortford (Provisional date). 4 Goodmayes (Provisional date). 4 Ipswich To be arranged. 4 Clacton (Provisional date). 5 Billericay Christmas Social (Members). 9 Rayleigh (Provisional date). 10 Braintree (Provisional date). 10 Bury St. Edmunds (Provisional date). 10 Chelmsford My Favourite 16 sheets (Members) (afternoon). 10 Epping Forest (Provisional date). 10 Sudbury (Provisional date). 12 Harlow Christmas Party & Quiz. 12 Shoeburyness (Provisional date). 12 Witham Christmas-Related. 14 Leytonstone & Wanstead (Provisional date). 16 Cheshunt (Provisional date). 16 Frinton (Provisional date). 17 Basildon Christmas Festive Meeting & Tomex Quiz. 18 Bishop’s Stortford (Provisional date). Revised 27 December, 2018 80 Philately In Essex 2019
18 Goodmayes (Provisional date). 18 Ipswich To be arranged. 20 Colchester (Provisional date). 23 Rayleigh (Provisional date). 25-26 - CHRISTMAS BANK HOLIDAY
2020
Jan 2020 1 - NEW YEAR’S DAY Feb 2020 5 Benfleet Auction. Mar 2020 4 Benfleet GB Line-engraved Halfpennies and Fiji Stamps 1902-52 (C.W. Mead). Apr 2020 1 Benfleet Ling George VI & Queen Elizabeth II Morocco Agencies Postal History (B. Cook). 10 - GOOD FRIDAY. 13 - EASTER MONDAY. May 2020 6 Benfleet Annual General Meeting and mini-auction. May 2020 2-9 ABPS London LONDON 2020 INTERATIONAL STAMP EXHIBITION, Business Design Centre, Islington. 4 - MAY BANK HOLIDAY. 25 - SPRING BANK HOLIDAY. Aug 2020 31 - AUGUST BANK HOLIDAY. Dec 2020 25-28 - CHRISTMAS BANK HOLIDAY
Philately In Essex 2019 81 Revised 27 December, 2018
INDEX
ABPS e-News ...... 9, 11 ABPS Exhibitions Ltd ...... 6 Executive Committee ...... 9, 14 Association of British Philatelic Societies Ltd ...... 5 Frame Fund ...... 62 Awards Committee ...... 6 Fund-raising ...... 24 Awards of Merit ...... 6 Register of Displays ...... 46 Congress Committee ...... 6 Application Form ...... 52 Congress Medal ...... 6 Register of Judges ...... 10, 45 Inter-Federation Competition ...... 25, 41 Register of Speakers...... 10 International Committee ...... 5 Road Signs ...... 64 National exhibitions ...... 6 Roll of Honour Book ...... 10 Small Grants Scheme ...... 6 Sales list ...... 67 AEPS Security Officer...... 9 100 Club ...... 10, 24 Stamp Day ...... 9 Annual General Meeting ...... 9 StampEssex ...... 9 Archive ...... 10 Website ...... 9, 11 Autumn Rally ...... 9 British Youth Stamp Championships ...... 8 Bulletin ...... 9 County and regional federations ...... 6 Combined Programme ...... 9, 74 Dawes Cup Inter-County Competition ...... 25, 38, 40 Competitions Federation Interamericana de Filatelia (FIAF) ...... 5 Aerophilatelic Federation Internationale de Philatélie (FIP) ...... 5 Marking schemes ...... 31 Federation of European Philatelic Associations (FEPA) Rules ...... 27 ...... 5 Certificates Federation of Inter-Asian Philately (FIAP) ...... 5 Rules ...... 30 Finance ...... 24 Chris Rauch Guidance Rules ...... 29 Fairs and Exhibitions ...... 53 Cinderella Access and layout ...... 53 Marking schemes ...... 31 AEPS table ...... 54 Rules ...... 28 Assistance needed ...... 61 Classic Booking ...... 53 Rules ...... 30 Check list ...... 56 George Pearson Date ...... 53 Rules ...... 29 Dealers ...... 53 Introduction ...... 25 Display frames ...... 54, 62 Literature Displays ...... 54 Rules ...... 32 Handbook ...... 55 Marking schemes...... 31 Incidents ...... 60 Modern Material Lighting Rules ...... 28 ...... 54 Programme Open Philately ...... 55 Marking schemes ...... 31 Publicity ...... 54 Rules ...... 28, 37 Refreshments...... 55 Picture Postcard...... 29 Security Procedure...... 59 Marking schemes ...... 31 Signage ...... 64 Rules ...... 36 Signs ...... 55 Postal History & Postmarks Society table...... 54 Marking schemes ...... 31 Venue ...... 53 Rules ...... 27 Safe-keeping of a collection ...... 65 President’s Award Society meetings ...... 42 Rules ...... 29 Competitions ...... 42 Quiz Courtesy ...... 42, 44 history ...... 25 Insurance ...... 42 Rules ...... 33 Juniors ...... 43 Rules ...... 26 Lighting ...... 43 Stokes Cup Publicity ...... 43 Rules ...... 29 Refreshments...... 43 Thematic Safety ...... 42 Marking schemes ...... 31 Smoking ...... 43 Rules ...... 28, 35 Speakers ...... 42 Traditional Venue ...... 42 Marking schemes ...... 31 Valuation or disposal of a collection ...... 66 Rules ...... 27 Midpex ...... 6 When? ...... 25 Philatelic Congress of Great Britain (PCGB) ...... 6 Constitution & Rules ...... 12 Roll of Distinguished Philatelists (RDP) ...... 6 Council ...... 9 Societies Directory ...... 68 ADPS Stamp Dealers Society ...... 7 Display frames ...... 10, 62 AEPS Members...... 16 E-mail ...... 11 Basildon ...... 16 Revised 27 December, 2018 82 Philately In Essex 2019
Benfleet ...... 16 British Thematic Association (BTA) ...... 6 Billericay ...... 16 International Association of Philatelic Journalists Bishop’s Stortford ...... 17 (AIJP) ...... 6 Braintree ...... 17 International Publishers of Postage Stamp Bury St. Edmunds ...... 17 Catalogues, Stamp Albums and Philatelic Chelmsford ...... 18 Publications Association (ASCAT) ...... 6 Cheshunt ...... 18 Local societies ...... 6 Clacton ...... 18 National Philatelic Society (NPS) ...... 6 Colchester ...... 19 Non-members ...... 23 East Anglia Postal History...... 19 Havering ...... 23 Epping Forest ...... 19 Leiston ...... 23 Frinton ...... 20 Mid-Essex Postcard ...... 23 Goodmayes ...... 20 Philatelic Traders Society (PTS) ...... 6 Harlow ...... 20 Royal Philatelic Society London (RPSL) ...... 6 Ipswich ...... 20 Scottish Philatelic Trade Association...... 7 Leytonstone & Wanstead ...... 21 Specialist societies ...... 6 Meeting days ...... 23 Universal Dealers Protection Society ...... 7 Rayleigh ...... 21 Stamp Active Network ...... 6, 8 Shoeburyness ...... 21 Stampex ...... 6 Southend-on-Sea (see Benfleet) ...... 16 Stamps in Schools ...... 6 Sudbury ...... 22 Stuart Rossiter Trust Fund...... 6 Witham ...... 22 The Philatelic Fund ...... 6 Association of International Experts on Philately Universal Postal Union ...... 5 (AIEP) ...... 6
Philately In Essex 2019 83 Revised 27 December, 2018
NOTES
1 Future events planned or reserved are: 75. Ipswich Spring 19 AEPS (75th) Nov 19 76. ? Spring 20 ? Autumn 20 77. ? Spring 21 Colchester (90th). Autumn 21 78. Rayleigh? Mar 22 83. Rayleigh? Mar 27 88. Rayleigh? (75th) Mar 32 92. Leytonstone & Wanstead (100th)? Autumn 36 126. Witham (100th)? Spring 70
2 For past and present Life members, see volume 2. 3 For past and present Honorary members, see volume 2. 4 The Association is entitled to one delegate at any one meeting. This paragraph amended by the 1996 Annual General Meeting. 5 Amended by 2011 Annual General Meeting. 6 This paragraph added by the 1996 Annual General Meeting. 7 The minimum subscription was raised from £1 to £5 at the 2011 Annual General Meeting. 8 The current per-capita subscription is 70p, set by the Annual General Meeting held in 2015. 9 The current rate is based on 50% of the society’s membership (as confirmed by Executive Committee 1Feb2007). 10 Amended by Council 17Nov2001. 11 Deleted by Council 17Nov2001. 12 By way of exception, the Hon. Competition Registrar may accept entries made on A4 size sheets (297mm high) with suitably close-fitting protectors. Such entries must be on sheets stiff enough to support the material (100gsm minimum recommended) and AEPS cannot be held responsible for damage caused by failure in this regard. A4-size entries will be judged but display cannot be guaranteed depending on the frames used. Entrants are cautioned that such entries do not comply with National or International level rules if further development is intended. 13 Amended by Council 3Feb2001. 14 Amended by Council 17Jun2000. 15 Corrected 29Aug2004. 16 Amended by Council 20Nov1999. 17 Amended by Council 3Feb2001, effective 2002. 18 Cross-references added for clarity by Executive Committee 13Jan2000. 19 Interpretation: Perfins and overprints not listed in Gibbons catalogues applied to identify businesses, etc., are eligible for the Cinderella competition. 20 Corrected 29Aug2004. 21 This section amended by Council July 2013. The first competition was held in Autumn 2005 as Social Philately Class and first under new Open Class Rules in Autumn 2014. 22 Rules and marking table approved by Council 12Nov2011. 23 “Eligible” added by Council 15Nov2014. Effective 1Jan2015. 24 “Highest placed eligible” replaced “higher placed” by Council 15Nov2014. Effective 1Jan2015. 25 For excluded list, see Volume 2. 26 Main criterion changed from placing to marking and reference to specific competitions deleted by Council 15Nov2014. Effective 1Jan2015. 27 Approved by Council 1Sep2012. 28 Certificates were first awarded for the Spring 2014 Competitions. 29 Although the UK permitted text on the address side from 1902, not all UPU countries were required to accept this until 1Oct1907. 30 If it is not possible for them to gain access to all parts of the event and no other suitable venue is available, the organiser should make potential visitors aware of any limitations on access. A public event should not be held in any venue that totally excludes wheelchair users. 31 Item 8.2 added November 2019.