Council Agenda 24/06/19

7.2 Adoption of the Budget 2019-20 and Declaration of Rates and Charges

Abstract

Council resolved on 29 April 2019 to endorse the proposed Budget 2019-20 for public notice and exhibition in accordance with section 223 of the Local Government Act 1989 ("the Act").

The proposed Budget for the 2019-20 financial year was considered at a meeting of Council on 29 April 2019. At that meeting, Council resolved to give public notice in accordance with Section 129 of the Local Government Act 1989 (the Act) of Council’s intention to adopt the proposed Budget. In response to the public notice, 24 written submissions were received. Five of the submitters were (by request) heard at a meeting of Council on 11 June 2019 in accordance with Section 223 of the Local Government Act 1989. It is recommended that Council adopt the Budget 2019-20 (Attachment 1) and declare the rates for the 2019-20 financial year and that public notice be given of the decision in accordance with the Act.

Officers' recommendation

That Council resolve to endorse the Budget 2019-20 and declaration of rates and charges as follows:

1. That Council, having given public notice in accordance with Section 129(1) of the Local Government Act 1989, and having received and considered submissions at a meeting of Council held on Tuesday 11 June 2019, adopt the Budget, including the Budgeted Financial Statements as defined by the Local Government (Finance and Reporting) Regulations 2014, (Attachment 1, as annexed to the minutes) for 2019-20.

2. That the Fees and Charges for 2019-20, as listed in Attachment 1 and annexed to the minutes, be effective from 1 July 2019.

3. Authorise the Chief Executive Officer or such other person(s) that the Chief Executive Officer selects to waive or reduce any fee and charge that Council from time to time adopts.

4. The Chief Executive Officer or delegate gives public notice of this decision to adopt the Budget in accordance with Section 130(2) of the Local Government Act 1989.

5. The persons who made written submissions regarding the proposed Budget 2019-20 are notified in writing of Council’s decision and the reasons for the decision in accordance with Section 223(1) of the Local Government Act 1989.

6. That Council records the following reasons for the decision to adopt the 2019- 20 Budget:

a) It reflects the efficient and effective allocation of resources having regard to the objectives, roles and functions of Council.

City of Boroondara 13 Council Agenda 24/06/19

b) It is appropriate to the priorities of Council having regard to the Boroondara Community Plan 2017-27, Council Plan 2017-21 and Council's Long Term Financial Strategy.

7. Declaration of rates and charges

7.1 Amount intended to be raised

The amount of $188,506,764 (or such greater amount as is lawfully levied as a consequence of this Resolution) be declared as the amount which Council intends to raise by general rates and the annual service charges (described later in this Resolution), which amount is calculated as follows:

General rates $156,940,914 (including supplementary valuations, early payment of rates discount) Annual service charges (waste) $ 30,005,000 Special rate schemes $ 1,560,850 Total rates and charges $188,506,764

7.2 General rates

(a) A general rate be declared in respect of and for the entire duration of the 2019-20 financial year.

(b) It be further declared that the general rate be raised by the application of a uniform rate.

(c) A percentage of 0.14041611% be specified as the percentage of the uniform rate which may be alternatively expressed as 0.14041611 cents in the dollar.

(d) It be confirmed that the general rate for all rateable land within the municipal district be determined by multiplying the Capital Improved Value of each rateable land by that percentage (so that the amount payable be 0.14041611 cents in the dollar of the Capital Improved Value).

(e) It be confirmed that no amount is fixed as the minimum amount payable by way of general rate in respect of each rateable land within the municipal district.

7.3 Cultural and recreational lands

For the 2019-20 financial year no properties declared Cultural and Recreational Lands, under the Cultural and Recreational Lands Act 1963 will be required to pay a rate equivalent amount. A review of the application of the Cultural and Recreational Lands Act 1963 will be conducted in the 2019- 20 year. The outcome of the review will guide the determination of rate equivalent amounts to be levied under the Cultural and Recreational lands Act 1963 for the 2020-21 and subsequent financial years.

7.4 Municipal charge

No municipal charge be declared in respect of the 2019-20 financial year.

City of Boroondara 14 Council Agenda 24/06/19

7.5 Annual service charges

Annual service charges be declared in respect of the 2019-20 financial year comprising:

7.5.1 Waste collection

An annual service charge be declared for the collection and disposal of refuse. The annual service charge be in the sum of, and be based on the criteria specified below.

Annual service charge for the collection and disposal of refuse for residential land, non-residential land or non-rateable land:

240 litre bin commercial $1,133.00 240 litre bin residential (Only applies to households of four people) $1.133.00 240 litre bin concession $930.00 (The 240 litre bin concession rate will apply to residential properties only for households of five or more people or those with a specific medical condition requiring a larger bin size) 120 litre bin (residential and non-residential) $465.00 80 litre bin (residential and non-residential) $255.00 Waste environment levy (residential and non-residential) $118.00

Minimum charge for each residential property $255.00 (except for vacant land and those residential properties required to service own refuse disposal as a condition of a Town Planning permit where a waste environment levy of $118.00 will be imposed as a contribution to waste and rubbish collection and recycling from public spaces as well as road and footpath street sweeping and cleansing).

The waste environment levy also applies to commercial premises that do not have a waste collection service provided by Boroondara to ensure these properties contribute to the cost of waste and rubbish collection from public places.

8. Early payment incentive

2.00% reduction incentive be declared for early payment in full by 31 August 2019, of the general rates and annual service charges previously declared, in accordance with Section 168 of the Local Government Act 1989.

9. Payment options

In accordance with Section 167 of the Local Government Act 1989, payment of rates and charges can be made:

By one annual payment - pay on or before 31 August 2019 to receive a 2.00% discount - due on or before 15 February 2020 (no discount)

or

City of Boroondara 15 Council Agenda 24/06/19

By four instalment payments made on or before the following dates Instalment 1 - 30 September 2019 Instalment 2 - 30 November 2019 Instalment 3 - 28 February 2020 Instalment 4 - 31 May 2020.

Where the payment due date falls on a weekend or public holiday, the payment date will be the next business day.

or

By ten Direct Debit monthly instalments (interest free) payment plan. The first withdrawal will occur on 31 August 2019.

No additional instalment options be declared.

10. Consequential

(a) The Chief Executive Officer or delegate be authorised to levy and recover the general rates and annual service charges in accordance with the Local Government Act 1989.

(b) Council in accordance with Section 172 of the Local Government Act 1989 requires any person to pay interest on any amounts of rates and charges which:  That person is liable to pay  Have not been paid by the date specified for their payment  The interest is to be calculated at the rate fixed under Section 2 of the Penalty Interest Rates Act 1983 that applied on the first day of July immediately before the due date of the payment.

(c) Council resolve, that if a ratepayer incurring late payment penalty interest is eligible for the State Government Pensioner Rate Rebate and has submitted an approved hardship application, the penalty interest rate to apply shall be equal to Council’s current weighted average investment earning rate of 2.32%per annum.

11. Borrowings

11.1 Council does not propose in this budget to exercise its power to borrow monies.

11.2 In accordance with the requirements of Section 146(1) of the Local Government Act 1989, sufficient financial capability has been included in the 2019-20 Budget and the associated Strategic Resource Plan to meet existing repayment options.

12. Minor administrative changes

The Chief Executive Officer be authorised to effect any minor administrative changes which may be required.

City of Boroondara 16 Council Agenda 24/06/19

Responsible director: Carolyn McClean Community Development ______

1. Purpose

This report recommends that Council adopt the Budget for 2019-20 and declare the rates for the 2019-20 financial year and that public notice be given of the decision in accordance with the Local Government Act 1989 ("the Act").

2. Policy implications and relevance to community plan and council plan

The Budget has been prepared in accordance with Council policies and the Victorian Government’s rate capping legislation. The Budget is structured around the seven themes of the Boroondara Community Plan 2017-27, and describes the outcomes Council aims to achieve during its term, and the allocation of resources required to achieve those outcomes.

In accordance with Section 129 of the Act the proposed Budget 2019-20 was made available to the public for a four week period commencing Wednesday 1 May 2019 and concluding Wednesday 29 May 2019.

Advertisements were placed in The Age and Progress Leader newspapers at the commencement of the public notice period. Notices were placed on Council’s website.

In accordance with the provisions of Section 223 of the Act, submitters were provided with the opportunity to address Council in support of their submissions. Council heard submissions to the proposed Budget 2019-20 at a meeting of Council held on Tuesday 11 June 2019.

3. Background

Council endorsed the proposed Budget for the 2019-20 financial year for the purpose of public notice and exhibition at a meeting of Council held on 29 April 2019. The public notice of the proposed Budget for the 2019-20 financial year advised that any person affected may make a submission to Council. Twenty- four submissions received by Council in accordance with Section 223 of the Act were reported to Council at a meeting of Council on Tuesday 11 June 2019.

4. Outline of key issues/options

The Budget 2019-20 in Attachment 1 is being presented for Council adoption.

The valuation function is now centralised with the Valuer-General. Valuation figures used in this 2019-20 Proposed Budget were preliminary valuations provided by the Valuer General’s Office. Since the proposed budget there have been minor changes to the preliminary valuations. Adjustments to the preliminary valuations have been reflected in the final budget document. Total rates revenue collected by the council will not increase as a result of these changes.

Any changes to Fees and Charges set by the State Government applying to the 2019-20 year will be amended to the maximum applicable amount in Council’s fees and charges as notification is received.

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A number of statutory fee amendments applicable to the 2019-20 year, have been announced by the State Government during the public notice period for the Proposed Budget and these have been amended in the Budget document presented in Attachment 1. A list of amended statutory fees and charges is included in Attachment 2.

Twenty-four written submissions were received in response to the proposed Budget 2019-20. Five of the submitters were (by request) heard at a meeting of Council on 11 June 2019 in accordance with Section 223 of the Local Government Act 1989. A summary of the written submissions received is included in Attachment 3 and officer comments in relation to the submissions are noted.

Each of the submissions has been considered in light of the priorities facing Council and its adopted strategies and plans. There are inevitability worthwhile initiatives that are unable to be funded given the finite resources available in Council's budget. Submissions provide useful information that can also be considered in future budget and planning processes.

5. Consultation/communication

Council endorsed the proposed Budget 2019-20 for public notice and exhibition in accordance with section 223 of the Local Government Act 1989 ("the Act") on Monday 29 April 2019. Public notice commenced on 1 May and concluded on 29 May 2019. Council heard submissions received at a meeting of Council held on Tuesday 11 June 2019.

6. Financial and resource implications

The financial and resource implications of the Budget can be found in the Budget document in Attachment 1.

7. Governance issues

The implications of this report have been assessed in accordance with the requirements of the Victorian Charter of Human Rights and Responsibilities.

The officers responsible for this report have no direct or indirect interests requiring disclosure.

8. Social and environmental issues

There are no direct impacts resulting from this report.

9. Conclusion

The 2019-20 Budget, including the Strategic Resource Plan, as presented is aligned with the Council Plan 2017-21 and are recommended for adoption by Council.

Manager: Greg Hall, Chief Financial Officer

Report officer: Callista Clarke, Management Accounting Coordinator

City of Boroondara 18 Council Agenda 24/06/19

Attachment 1

CITY OF BOROONDARA BUDGET 2019-20

Adopted by Council 24 June 2019

www.boroondara.vic.gov.au

City of Boroondara Attachment 7.2.1 19 Council Agenda 24/06/19

City of Boroondara Attachment 7.2.1 20 Council Agenda 24/06/19

Contents

Introduction ...... 1

Executive summary ...... 3

Budget reports 1. Link to the Council Plan ...... 6 2. Services, major initiatives and commitments ...... 9 3. Summary of financial position ...... 38 4. Financial statements ...... 42 5. Financial performance indicators ...... 55 6. Other budget information ...... 60 7. Detailed list of capital works ...... 63 8. Rates and charges ...... 69

Long term strategies 9. Strategic Resource Plan ...... 72 10. Rating Information ...... 81 11. Borrowing Strategy ...... 86

Appendices Appendix A - Fees and charges ...... 88 Appendix B - Budget processes ...... 132 Appendix C - Priority Projects Program ...... 134 Appendix D - Capital Works Program ...... 146 Appendix E - Glossary of terms ...... 165

City of Boroondara Attachment 7.2.1 21 Council Agenda 24/06/19

City of Boroondara Attachment 7.2.1 22 Council Agenda 24/06/19

Introduction The Budget 2019-20 has been prepared in-line with Council's commitment to sustainable budgeting, responsible financial management and the State Government’s rate cap for 2019-20. This budget continues to implement the outcomes of the 10 year Boroondara Community Plan adopted by Council in 2018, following a consultation program that heard from more than 11,800 Boroondara residents.

As part of the development of the budget, Council works diligently to balance the competing priorities and needs of our residents to provide appropriate infrastructure and services that will contribute to delivering community priorities and will place our customers at the centre of everything we do.

Through this budget, Council has made decisions which will provide for a significant investment in a number of transformation projects that will enhance the way we provide services to our customers and place the customer at the centre of everything we do. Council is committed to improving our customers experience with Council and the optimisation of our services. These commitments will provide increased choice and convenience of services and channels to enable customers to interact with us anytime, in their preferred way, using any device. This transformation is the key to delivering better customer service.

Another important initiative aligned with community expectations and environmental challenges is the implementation of a Food Organics and Green Waste Organic service (FOGO). Previously planned to be introduced in 2022-23, Council has undertaken to bring forward this environmental initiative to the forthcoming financial year. FOGO will provide the ability to process all forms of food waste into recycled products and, as a result, will reduce the amount of waste going to landfill, while providing residents with increased capacity each week, and retaining the weekly recycling service. This is an important initiative for all residents and a benefit to the environment.

Council’s commitment to providing quality infrastructure remains a high priority, with the delivery of $75.6 million of renewed and new community assets in the coming year.

Council will undertake significant major projects in 2019-20 which are to be completed over the next few years. Some of these include: x Kew Recreation Centre redevelopment ($61.2 million over four years, completed in 2021-22). x Canterbury Community Precinct ($11.7 million over three years, completed in 2020-21). x Camberwell Community Centre ($8.1 million over two years, completed in 2020-21). x Ashburton Seniors Centre ($7.7 million over two years, completed in 2019-20). x Balwyn Community Centre ($8.7 million over two years, completed in 2019-20).

Council will continue to maintain infrastructure at an appropriate standard. In 2019-20 Council will deliver: x $5.1 million for drainage renewal. x $1.6 million on footpath and cycleway renewal. x $10.2 million on road renewal. x $7.7 million for 23 other community building renewal works and minor works across many of the other properties under Council stewardship.

Council’s high level of service provision to residents will continue. These services include expenditure of: x $9.5 million to provide library services seven days a week. x $12.1 million on aged, health services including immunisation and aged care support for vulnerable members of our community. x $6.9 million on family, youth and recreation services. x $17.8 million for parks and gardens, biodiversity and street trees maintenance. x $3.3 million on arts and cultural services and events. x $10.6 million for planning, development and building controls. x $11.4 million for maintenance of the city’s infrastructure including buildings, drainage, footpaths, roads and shopping centres.

Introduction 1

City of Boroondara Attachment 7.2.1 23 Council Agenda 24/06/19

Some exciting service initiatives include: x $589,000 to design and implement a Digital Early Years Hub which will make it easier for residents to find activities, services and information for their families. x $431,000 implementing the tree strategy action plan. x $275,000 on a Boroondara-wide heritage assessment (five year project with a total expenditure of $1.30 million).

The availability of open space for passive and active recreation is a limited resource for the city and to that end, Council sets aside $800,000 each year for the open space acquisition fund which is designed to acquire additional open space as the opportunity arises.

Council is delivering on the community’s vision for Boroondara - a vibrant and inclusive city, meeting the needs and aspirations of its community.

Introduction 2

City of Boroondara Attachment 7.2.1 24 Council Agenda 24/06/19

Executive summary Council has prepared a Budget for 2019-20 which is aligned to the vision in the revised Council Plan 2017-21 according to the priority themes in the Boroondara Community Plan 2017-27. It seeks to maintain and improve services and infrastructure as well as deliver projects and services that are valued by our community, and do this within the rate increase mandated by the State Government.

This Budget projects a surplus of $15.76 million for 2019-20 which will fund debt repayments from 2019 - 2029 and future capital renewal requirements. Council has a strong record in investing to maintain its building assets. Boroondara’s strong financial management resulting in a positive year end result is critical in enabling Council to address the ongoing requirement for asset renewal to ensure Council's facilities meet community needs.

It should be noted that the adjusted underlying result is a surplus of $9.9 million after adjusting for capital grants and contributions.

Ongoing delivery of services to the Boroondara community has a budgeted expenditure of $230 million. These services are summarised in Section 2.

Council will continue to invest in infrastructure assets ($75.62 million) consisting primarily of renewal works ($39.25 million) and new asset creation ($15.49 million). This includes roads ($11.30 million); footpaths and bicycle paths ($3.82 million); drainage ($5.13 million); recreational, leisure and community facilities ($3.24 million); parks, open space and streetscapes ($8.12 million); and Buildings ($35.95 million). The Statement of Capital Works can be found in Section 4 and further details on the capital works budget can be found in Section 7 and Appendix D.

The rate rise The Minister for Local Government has determined that for 2019-20 the average property rate will rise by 2.5%. Boroondara City Council will not be seeking a variation to the rate cap.

Boroondara City Council has moved from biennial to annual valuations in line with the State Government changes introduced from 1 July 2018. The valuation function is now centralised with the Valuer-General. Valuations will be as per the General Revaluation dated 1 January 2019 (as amended by supplementary valuations). The outcome of the general revaluation has been a significant change in property valuations throughout the municipality. Overall, property valuations across the municipal district have decreased by 11.01%. Of this decrease, residential properties have decreased by 11.66% and non-residential properties by 1.63%.

Due to the impact of the revaluation in the 2019-20 year, the rate percentage charged on individual properties will not be a consistent 2.50%. It is important to note that when a revaluation is carried out, the total rate revenue that accrues to Council remains unchanged (i.e. Council does NOT make any additional revenue). What a revaluation does however is to redistribute the rates between properties. Where valuations increase by more than the average valuation movement throughout the Council - a higher rate increase than the overall rate increase for Council will be applicable. Conversely, where the change in valuation is lower than the average movement - rate increases will be below the average rate increase for the entire Council.

Waste service charges in 2019-20 will increase on average by 16%. The net costs of waste management and associated services are recovered by Council through the waste management charges. The increase is primarily due to the introduction of a FOGO (Food Organics Green Organics) collection service to divert food organics from landfill. This is an important initiative for all residents and a benefit to the environment.

Further information on Rates and Charges can be found in Section 8 and 10 within this document.

Executive summary 3

City of Boroondara Attachment 7.2.1 25 Council Agenda 24/06/19

Key statistics 2019-20 2018-19

Total revenue $246.65M $242.87M

Total expenditure $230.89M $217.44M

Account result (surplus) $15.76M $25.43M

(Refer Income Statement in Section 4) (Note: Based on total income of $246M which includes capital grants and contributions Underlying operating result $9.9M surplus $16.3M surplus

(Note: Underlying operating result is an important measure of financial sustainability as it excludes income which is to be used for capital, from being allocated to cover operating expenses) Total Capital Works Program of $75.62M from

Council operations (rate funded) $69.81M

External grants and contributions $1.35M

Cash and reserves $4.46M (carried forward works from 2018-19)

Capital Works Program

Buildings Roads Footpaths and $35.95 million cycleways $11.30 million $3.82 million

Carparks $648,000

Recreational, Parks, open spaces Library Drainage leisure and and streetscapes resources $5.13 million community facilities $8.12 million $985,000 $3.24 million

Bridges, furniture, Plant and Computers and fixtures & fittings equipment Telecommunications $1.12 million $2.73 million $2.58 million

Executive summary 4

City of Boroondara Attachment 7.2.1 26 Council Agenda 24/06/19

Budget influences External influences The preparation of the budget is influenced by the following external factors: x The proposed 2019-20 Annual Budget is based on a rate capped average increase in Council rates of 2.5 per cent as prescribed by the State Government. x Council has applied an inflation rate of 2.5% for 2019-20 which has been derived from the Victorian Department of Treasury and Finance forecasts as part of the mid-year Victorian budget review which is aligned with the commencement of budget preparation. x In 2009-10, the State Government raised the landfill levy with significant impacts on Council’s waste management costs. Forecast increases are anticipated in the 2019-20 financial year. x Council received notification that a review of the Vested Benefit Index (VBI) was within the superannuation prudential standards. At this stage no restoration plan is required as the VBI meets the required threshold, however Council needs to manage this issue to dampen the impact of a potential future defined benefit superannuation shortfall x Ongoing cost shifting. This occurs where Local Government provides a service to the community on behalf of the State and Federal Government. Over time the funds received by local governments do not increase in line with real cost increases. x The Fire Services Property Levy will continue to be collected by Council on behalf of the State Government with the introduction of the Fire Services Property Levy Act 2012. x Capital works funding of $800,000 in 2019-20 (total to be received is $1.60 million) from the State Government - Department of Education and Training for Canterbury Community Precinct - Integrated Children’s Centre and $475,000 Roads to Recovery Program funding covering roads pavement renewal works. x As a national issue, the Australian and Victorian governments need to take action to ensure a sustainable recycling industry into the future and to minimise the cost for the community. The Victorian government collects funds each year from its landfill levy - ratepayers are currently paying $64.30 to the Victorian government for every tonne of waste that Council collects and takes to landfill. Over many years these funds have been banked by the Victorian government or in some cases used for purposes other than waste reduction and sustainability initiatives. According to the Auditor-General, the Victorian government held $466 million in its Sustainability Fund in 2017. Council is calling on the Victorian government to use these funds now to invest in a sustainable, better-equipped recycling sector.

Internal influences As well as external influences, there are also a number of internal influences which are expected to have a significant impact on the preparation of the 2019-20 Budget. x At the end of each financial year there are projects which are either incomplete or not commenced due to circumstances including planning issues, weather delays and extended consultation. The below forward commitments have been identified to be undertaken in 2019-20: o $4.46 million in 2018-19 capital works forward commitments, and o $1.54 million in 2018-19 priority projects forward commitments. x Employee costs are largely driven by Council’s Enterprise and Local Area Work Place Agreements (EA and LAWA). An annual increase of 2.50% has been applied to the 2019-20 Budget. In 2019- 20 the compulsory Superannuation Guarantee Scheme (SGC) will remain at 9.50%. x Waste collection costs in 2019-20 will increase on average by 16%. The net costs of waste management and associated services are recovered by Council through the waste management charges. The increase is primarily due to the introduction of a FOGO (Food Organics Green Organics) collection service to divert food organics from landfill stream whilst providing residents with increased capacity each week, and retaining the weekly recycling service described in Budget Influences on page 4. x Continued investment of resources in the Digital Transformation Program which will enhance our customers experience and ultimately improve efficiency of Council in the future.

Executive summary 5

City of Boroondara Attachment 7.2.1 27 Council Agenda 24/06/19

City of Boroondara Attachment 7.2.1 28 Council Agenda 24/06/19

City of Boroondara Budget 2019-20

Budget reports

The following reports include all statutory disclosures of information and are supported by the analysis contained in sections 9 to 11 of this report.

This section includes the following reports and statements in accordance with the Local Government Act 1989 and the Local Government Model Financial Report.

1. Link to the Council Plan 2. Services, major initiatives and commitments 3. Summary of financial position 4. Financial statements 5. Financial performance indicators 6. Other budget information (grants and borrowings) 7. Detailed list of capital works 8. Rates and charges

City of Boroondara Attachment 7.2.1 29 Council Agenda 24/06/19

City of Boroondara Attachment 7.2.1 30 Council Agenda 24/06/19

1. Link to the Council Plan 1.1 Integrated Planning Framework The Council Plan is developed every four years in accordance with the legislative requirements in the Local Government Act 1989. In the Council Plan, the Council elected in October 2016 outlines the strategic plan for its term in office. The Council Plan 2017-21 was adopted on 26 June 2017. The Plan has been revised to align with the community priorities identified in the Boroondara Community Plan.

The Boroondara Community Plan 2017-27 sets the long-term strategic direction for Council based on the values, aspirations and priorities the Boroondara community told us were important to them. In 2016, Boroondara’s councillors wanted to hear directly from the community. Between November 2016 and April 2017, 11,845 responses were received from people who live, work, study or play in Boroondara, the largest consultation activity ever conducted by the City of Boroondara.

As shown in the diagram below, the Boroondara Community Plan directly informs the Council Plan including the Long Term Financial Strategy, annual commitments and strategic indicators, and the Municipal Strategic Statement and Council strategies, plans and actions.

The Council Plan is structured around the seven themes of the Boroondara Community Plan 2017-27, and describes the outcomes for the community Council aims to achieve during its term, and the allocation of resources required to achieve those outcomes. Underpinned by our vision and values, the plan’s strategic objectives and strategies give clear areas of focus for the four-year period. The Council Plan will be reviewed for currency each year.

The Budget also sets out Council services, major initiatives and commitments that Council will undertake in the 2019-20 year, along with associated performance indicators (refer Section 2 - Services, major initiatives and commitments).

The Long Term Financial Strategy is the key tool that assists the strategic planning and decision- making process for Council's future financial resource allocation. Although this strategy is subject to annual review, it provides a mechanism for Council to inform the Boroondara community of the long- term viability and financial health of the City.

Budget reports - Link to the Council Plan 6

City of Boroondara Attachment 7.2.1 31 Council Agenda 24/06/19

1.2 Our vision, purpose and values Our vision represents our commitment to the community as outlined in the Boroondara Community Plan. Our purpose and values describe how we will work together to achieve our goals for the community.

Vision A vibrant and inclusive city, meeting the needs and aspirations of its community.

Purpose We work together to deliver the community priorities and place our customers at the centre of everything we do.

Values We will create a collaborative and customer-centric culture which connects our people to our purpose, inspires them to be their best, and provides a great place to work.

The six organisational values are outlined below:

Our values What it means

Always working with our customers' experience in mind and Think customer experience taking pride in supporting our community.

Doing the right thing, speaking up when it’s important and Act with integrity striving to live our values every day.

Valuing each person for who they are by listening, understanding Treat people with respect and showing that we care.

Working together constructively to break down silos, putting our Work together as ‘one’ shared needs first and moving forward in a unified way.

Challenging the status quo to improve things through curiosity, Explore better ways courage and learning.

Taking responsibility for what is ours and following through to Own it, follow through ensure great results.

Budget reports - Link to the Council Plan 7

City of Boroondara Attachment 7.2.1 32 Council Agenda 24/06/19

1.3 Strategic objectives The Council Plan is structured around seven priority themes, aligned with the community priorities set out in the Boroondara Community Plan. Each priority theme has a set of strategic objectives, strategies and strategic indicators to support the implementation of the community’s vision.

The 2019-20 Budget documents a number of commitments that will occur over the 2019-20 financial year, and provides the financial and human resources necessary to deliver these services and commitments.

The following table lists the seven priority themes and strategic objectives as detailed in the Council Plan.

Theme Strategic Objectives

Community services and facilities are high quality, Your Community, inclusive and meet a variety of needs now and into the Services and Facilities future.

Inviting and well-utilised community parks and green Your Parks and Green spaces. Spaces

The Environment Our natural environment is healthy and sustainable for future generations.

Neighbourhood Protect the heritage and respect the character of the City Character and Heritage to maintain amenity and liveability whilst recognising the need for appropriate, well-designed development for future generations.

Getting Around Travel options that are connected, safe, accessible, Boroondara environmentally sustainable and well-designed.

Your Local Shops and A vibrant local economy and shops that are accessible, Businesses attractive and a centre of community life.

Civic Leadership and Ensure that ethical, financial and socially responsible Governance decision making reflect community needs and are based on principles of accountability, transparency, responsiveness and consultation.

Budget reports - Link to the Council Plan 8

City of Boroondara Attachment 7.2.1 33 Council Agenda 24/06/19

2. Services, major initiatives and commitments This section provides a description of the services, major initiatives and commitments to be funded in the Budget for the 2019-20 financial year. In accordance with Section 127 of the Local Government Act 1989 the major initiatives, services and commitments are included within the Budget 2019-20.

Details are provided on how these services contribute to achieving the themes and strategic objectives specified in the revised Council Plan 2017-21, as set out in Section 1. It also details performance indicators to monitor achievement of the revised Council Plan 2017-21 strategic objectives.

Theme: Your Community, Services and Facilities

Strategic objective Community services and facilities are high quality, inclusive and meet a variety of needs now and into the future.

Services (Operating Budget)

Expenditure Service (Revenue) Description category Net cost $’000 Arts and x arts and cultural initiatives and programs, such as exhibitions, $3,339 Cultural festivals and events ($582) Services x programs and manages Council's art facilities at the Town Hall $2,757 Gallery, Kew Court House, Hawthorn Arts Centre and other community spaces x provides flexible spaces for community hire, including meetings, community events, private bookings and conference facilities x oversees the management and care of Town Hall Gallery Collection x provides support for community arts and culture groups through funding, partnerships, advice and advocacy. Asset x provides proactive inspections of Council assets to ensure $4,163 Management service standards are maintained ($498) x manages an integrated asset management system to support $3,665 the ongoing management and renewal of the community's assets x develops and updates the five-year renewal program x develops the financial forecast for assets for Council's long- term financial strategy x promotes occupational health and safety on Council worksites x manages Council's street lighting x provides specialist knowledge for planning and subdivision permit referrals and development approvals x undertakes proactive asset inspections of road infrastructure, maintains data quality in the corporate asset management system and develops/updates relevant Asset Management Plans.

Budget reports - Services, major initiatives and commitments 9

City of Boroondara Attachment 7.2.1 34 Council Agenda 24/06/19

Expenditure Service (Revenue) Description category Net cost $’000 Community x aims to enhance the health, wellbeing and safety of residents $3,771 Planning and x facilitates community connectedness, strengthens community ($400) Development capacity and responds to identified needs through the delivery $3,371 of a range of programs, partnerships and networking opportunities for Boroondara’s community x works actively within the community on key community development activities, including major community infrastructure projects and community events x provides support, advice and assistance to neighbourhood houses and men’s sheds x develops policies, strategies and plans that address community priorities x monitors, forecasts and analyses community change and wellbeing x undertakes extensive community research on behalf of Council departments and the community x manages the Boroondara Community Grants Program of annual and triennial operational grants and the registered rooming house subsidy x promotes, supports and assists the development of volunteering and civic participation through the Boroondara Volunteer Resource Centre x Advocacy and project work to support community safety. Family, Youth x operates the Boroondara Maternal and Child Health support $6,859 and Recreation programs and services, Kindergarten Central Enrolment ($4,991) Scheme, Kew Traffic School, and the Boroondara 360 Youth $1,868 Resource Centre x undertakes strategic planning and policy development to facilitate access to active participation opportunities for the Boroondara community x facilitates training and support for service providers and voluntary committees of management for early years and youth services and sport and recreation x provides support and information, services and programs to young people and their families, sport and recreation groups and organisations to enhance health and wellbeing x facilitates the development of integrated and coordinated services for children, young people and their families, sport and recreation clubs and organisations x supports the inclusion of children into four-year old kindergarten programs through the provision of the Preschool Field Officer Program x facilitates long day care, occasional care and kindergarten services through the provision of 43 buildings leased to early years management operators and volunteer committees of management x facilitates participation opportunities by the community in physical activity through the provision of facilities and contract management of the Boroondara Leisure and Aquatic Facilities, the Boroondara Tennis Centre and Junction Skate and BMX Park x manages leases for 87 facilities to sport and recreation groups, early years management operators and early years committees of management.

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City of Boroondara Attachment 7.2.1 35 Council Agenda 24/06/19

Expenditure Service (Revenue) Description category Net cost $’000 Health and x coordinates public health services including immunisation and $12,124 Active Ageing environmental health ($8,156) Services x provides home support services via the Wellness and $3,968 Reablement approach including home, personal and respite care, food services and property maintenance x provides volunteer and community transport, and social support (including events and planned activity groups) x coordinates emergency management (recovery) across the municipality x undertakes strategy and development with a focus on positive ageing. Infrastructure x maintains the City’s infrastructure including buildings, drainage, $9,858 Services footpaths and roads, shopping centres, park/street furniture and ($259) signs. $9,599

Library Services x provides a large range of relevant, contemporary library $9,532 collections and services: across five libraries and one library ($1,287) lounge, online and via home library services $8,245 x provides welcoming community spaces for individual and group study, reflection, activity and discovery x promotes, advocates for and supports literacy development, reader development, lifelong learning, creative and intellectual development x provides family, children and adult library programs and activities x creates enthusiasm for local and family history research and discovery, creating connections with our local heritage x provides opportunities to explore, learn and use new and emerging technology. Local Laws x delivers proactive patrol programs to maintain and promote $3,668 safety and harmony within the community ($2,219) x delivers administrative and field services in amenity and animal $1,449 management x delivers educational programs in responsible pet ownership, road safety, amenity regulation and fire prevention x develops, implements and reviews appropriate local laws to achieve a safe and liveable environment x processes and issues permits relating to traders, tradespersons, disabled parking, residential parking, animal registrations, excess animals, commercial waste bins, street furniture and other uses of Council controlled land. Sportsground x works with over 300 sports clubs, across 23 sports codes at $2,546 services over 100 sports facilities/grounds. ($659) $1,887

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City of Boroondara Attachment 7.2.1 36 Council Agenda 24/06/19

Expenditure Service (Revenue) Description category Net cost $’000 Projects and x develops, manages, reports and delivers the approved $3,457 Strategy Environment and Infrastructure Capital Works and Building ($12) Renewal programs ensuring best value for money $3,445 x provides project management and technical advice on Council's projects and infrastructure assets x manages the capital works programs and reporting to successfully deliver projects on time and within budget x investigates and develops strategic solutions for major stormwater issues, Council buildings and infrastructure assets x encourages and develops innovative design into quality outcomes.

Commitments (Capital, Priority Projects or Operating Expenditure)

Responsible Expenditure Our commitments department $

1.1 Review and update the Roads, Footpaths, Asset Management $81,428 Drainage and Building Asset Management

Plans to ensure Council is continuing to provide assets that meet the needs of the community.

1.2 Finalise the redevelopment of the Ashburton Projects and $6,781,268 Seniors' Centre to create a space that is Strategy

easily accessible, and better suited to deliver activities and services to seniors in the community. Major initiative

1.3 Commence the development of a new Health and Active Work performed using Creating an Age-friendly Boroondara Plan Ageing Services existing resources for 2019-24 to identify and respond to the

environmental and social factors that contribute to age-friendliness and active ageing in the City.

1.4 Develop and implement a campaign to Community Planning $23,000 promote volunteering across the and Development

Boroondara community to raise awareness of the benefits and impacts of volunteering, and encourage local residents to volunteer.

1.5 Commence a review of the Library Services Library Services $20,000 Plan to ensure it aligns with current

demands and trends across the municipality.

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City of Boroondara Attachment 7.2.1 37 Council Agenda 24/06/19

Responsible Expenditure Our commitments department $

1.6 Undertake consultation with children and Family, Youth and $25,000 young people to identify their health and Recreation

wellbeing needs, in preparation to renew the Children and Young People's strategy in 2020-21.

1.7 Promote and support breastfeeding so Family, Youth and Work performed using babies in Boroondara get the best start to Recreation existing resources life.

1.8 Progress detailed design of the Kew Family, Youth and $2,068,344 Recreation Centre concept plan based on Recreation

the community feedback provided in stage two of the consultation.

1.9 Produce a florilegium publication of the Arts and Culture Work performed using Maranoa Gardens flora in collaboration with existing resources the Balwyn Community Centre Botanical Art Group, to showcase the indigenous, local flora in the Maranoa Botanic Gardens, with hard copies and digital formats available.

1.10 Commence the development of the concept Community Planning Work performed using plan for the renewal of the Alamein and Development existing resources Neighbourhood and Learning Centre to meet the demand for programs for people of all ages and backgrounds.

1.11 Implement public safety and security Health and Active $250,000 measures in response to the Australian Ageing Services

Government strategy for Protecting Crowded Places from Terrorism.

1.12 Monitor the Australian Government aged Health and Active Work performed using care reforms and their impact on Council Ageing Services existing resources and the Boroondara community, and respond accordingly.

1.13 Complete the redevelopment at the Balwyn Projects and $5,367,242 Community Centre to provide increased Strategy

community access to maternal child health, occasional care, recreational activities and learning programs for all ages.

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City of Boroondara Attachment 7.2.1 38 Council Agenda 24/06/19

Success in achieving the Strategic Objectives is measured by reporting against Strategic Indicators

2019-20 Performance Measure Context Department Forecast Boroondara Community Plan Outcome Indicators Overall participation in library The 2017-18 result was 6,000,000 Library Services services (includes loans, 5,713,726. returns, visits, program attendances, e-books and audio loans, enquiries, reservations, Wi-Fi and virtual visits)

Participation in first MCH home The 2017-18 result was 99%. 95% Family, Youth and visit (percentage of infants Recreation enrolled in the MCH service There are instances when we who receive the first MCH receive a birth notification for home visit) a Boroondara resident, however the parents and their child may stay outside of Boroondara with relatives who provide support for the first few weeks. When this happens it is common for new parents to access the MCH service in the municipality where they are staying until they return to Boroondara. This means that the number of infants enrolled receiving their first home visit can fluctuate.

Satisfaction with recreational The 2017-18 index score 78 Parks and facilities was 78. Infrastructure

Family, Youth and Recreation

Number of community The 2017-18 result was 166. 155 Community Planning organisations/individuals and Development funded through the Community Strengthening Grants Program Arts and Culture which includes, individual, annual and triennial grant Family, Youth and Recreation

Numbers of community groups The result for the period 189 Commercial and using council facilities directly ending 31 December 2017 Property Services under a lease or licence was 187. agreement

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City of Boroondara Attachment 7.2.1 39 Council Agenda 24/06/19

2019-20 Performance Measure Context Department Forecast Boroondara Community Plan Output Indicators Food safety assessments The measure is for the period 100% Health, Active (percentage of registered class ending 31 December of the Ageing and 1 food premises and class 2 prior year. Disability Services food premises that receive an annual food safety The result of 31 December assessment) 2018 was 100%. Proportion of infants born who The 2017-18 result was 94%. 95% Health, Active receive primary immunisations Ageing and Disability Services Percentage of graffiti removed The 2017-18 result was 95%. 95% Parks and from Council owned assets Infrastructure within one business day of notification (based on number of requests) Number of arts and cultural The 2017-18 result was 175. 150 Arts and Culture community events delivered by Council The 2019-20 forecast relates to a fee for service provider who has ceased their activity. Number of attendances by The 2017-18 result was 4,200 Family, Youth and young people at Youth 4,664. Recreation Services programs or services Number of people participating The 2017-18 result was 1,200 Health, Active in active ageing programs and 1,168. Ageing and events Disability Services

Local Government Performance Reporting Framework - Indicators

Service Indicator Performance measure Computation

Animal Health and Animal management Number of successful animal Management safety prosecutions (number of management prosecutions. successful animal management prosecutions). Aquatic Utilisation Utilisation of aquatic facilities [Number of visits to aquatic Facilities (number of visits to aquatic facilities / Municipal facilities per head of municipal population]. population). Food Safety Health and Critical and major non- [Number of critical non- safety compliance outcome compliance notifications and notifications (percentage of major noncompliance critical and major non- notifications about a food compliance outcome premises followed up / Number notifications that are followed up of critical non-compliance by Council). notifications and major noncompliance notifications about food premises]X100.

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City of Boroondara Attachment 7.2.1 40 Council Agenda 24/06/19

Service Indicator Performance measure Computation

Maternal and Participation Participation in the MCH service [Number of children who Child Health (percentage of children enrolled attend the MCH service at who participate in the MCH least once (in the year) / service). Number of children enrolled in the MCH service] ×100.

Participation in MCH service by [Number of Aboriginal children Aboriginal children (percentage who attend the MCH service at of Aboriginal children enrolled least once (in the year) / who participate in the MCH Number of Aboriginal children service). enrolled in the MCH service] ×100. Libraries Participation Active library members [Number of active library (percentage of the municipal members/ Municipal population that are active library population] X100 members).

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City of Boroondara Attachment 7.2.1 41 Council Agenda 24/06/19

Theme: Your Parks and Green Spaces

Strategic objective Inviting and well-utilised community parks and green spaces.

Services (Operating Budget)

Expenditure Service (Revenue) Description category Net cost $’000 Infrastructure x manages and maintains built assets including playgrounds, $2,028 Services barbeques, drinking fountains, park furniture, bins, fences and ($2) signs. $2,026 Open Space x manages and maintains Boroondara's parks, gardens, $13,455 sportsgrounds and biodiversity sites ($1,077) x manages bookings, events and applications associated with $12,378 Boroondara's parks, gardens, reserves, sportsgrounds and pavilions x manages and maintains the Freeway Golf Course x maintains a significant and highly valued urban forest of street and park trees. Environment x Promotes environmental sustainability and provides landscape $606 and Sustainable and urban design services to encourage use, function and ($0) Living enjoyment of our outdoor spaces by the community. $606

Commitments (Capital, Priority Projects or Operating Expenditure)

Responsible Expenditure Our commitments department $

2.1 Implement priority actions from the Shade Environment and $385,321 Policy Implementation Plan to improve the Sustainable Living

provision of shade at key sites across Boroondara.

2.2 Implement year one program actions to Parks and $3,010,013 deliver accessible facilities enabling Infrastructure

increased participation in sport. Major initiative

2.3 Undertake the design of the Regional Environment and $319,482 Playground at Victoria Park to improve Sustainable Living

recreational use opportunities.

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City of Boroondara Attachment 7.2.1 42 Council Agenda 24/06/19

Responsible Expenditure Our commitments department $

2.4 Undertake research and generate a Parks and $200,000 discussion paper providing information Infrastructure

regarding the sports in the City facing the most significant shortfall in access to playing fields with a particular focus on those sporting codes experiencing challenges due to increased participation by girls and women.

Success in achieving the Strategic Objectives is measured by reporting against Strategic Indicators

2019-10 Performance Measure Context Department Forecast Boroondara Community Plan Outcome Indicators Customer Satisfaction survey, The 2017-18 result was 83%. 80% Parks and measures user satisfaction Infrastructure with a range of parks in Boroondara, benchmarked with participating councils Satisfaction with appearance The 2017-18 index score 78 Parks and of public areas was 78. Infrastructure Boroondara Community Plan Output Indicator Cost to maintain park turf per The 2017-18 result was $4,754 Parks and hectare $4,592. Infrastructure

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City of Boroondara Attachment 7.2.1 43 Council Agenda 24/06/19

Theme: The Environment

Strategic objective Our natural environment is healthy and sustainable for future generations.

Services (Operating Budget)

Expenditure Service (Revenue) Description category Net cost $’000 Environment x strategically plan and develop open space improvements to $1,140 and Sustainable our parks, gardens, shopping centres and streetscapes ($0) Living x helps the Boroondara community to live more sustainably in $1,140 response to emerging environmental challenges (eg climate change, water shortage, biodiversity conservation) x promotes sustainability within built and natural environments in Boroondara x develops and implements policies and strategies that set direction in environmental management, public space improvements, conservation of natural resources and sustainable development x builds the capacity of Council to integrate environmental and sustainability issues into our buildings and public space improvements, daily operations and decision-making processes. Waste and x manages waste services, including kerbside bin based waste, $23,387 Recycling green and recycling collections and hard waste collection ($1,547) service $21,840 x operates the Boroondara Recycling and Waste Centre. Open Space x maintain and manage the City’s biodiversity $1,727 x manage and maintain all trees on Council managed land ($0) including tree planting/establishment, maintenance and $1,727 renewal programs. Drainage x implements strategies and engineering solutions for drainage $557 Management issues ($227) x manages permits relating to the asset protection local law and $330 storm water drainage. Statutory x administers Council's Tree Protection Local Law and assesses $620 Planning applications for tree removal. ($305) $315

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City of Boroondara Attachment 7.2.1 44 Council Agenda 24/06/19

Commitments (Capital, Priority Projects or Operating Expenditure)

Responsible Expenditure Our commitments department $

3.1 Implement identified priority works at Environment and $453,000 Council facilities (water harvesting, water Sustainable Living (Income $5,000) recovery and water efficiency) to reduce tap water use and stormwater pollution.

3.2 Reduce greenhouse gas emissions from Environment and $250,000 Council's buildings by implementing cost Sustainable Living

effective energy efficiency upgrades/retrofits and installing solar photovoltaics (PV). Major initiative

3.3 Enhance and maintain urban biodiversity Environment and $51,005 across the municipality by implementing Sustainable Living

initiatives including the Backyard Biodiversity project, Wildlife not Weeds program and rollout of interpretive signage at biodiversity sites.

3.4 Deliver the Boroondara Sustainable Living Environment and $41,400 Festival so that the community can learn Sustainable Living

new skills and be inspired to live more sustainably.

3.5 Deliver Council's award winning Living for Environment and Work performed using our Future community engagement Sustainable Living existing resources program to support the community to live well and sustainably.

3.6 Progress actions associated with the Parks and $3,595,013 introduction of a Food Organics and Infrastructure Garden Organics (FOGO) kerbside collection service to reduce the volume of waste going into landfill.

3.7 Progress the Tree Strategy action to Parks and $455,900 introduce proactive renewal of ageing Infrastructure

street and park trees.

3.8 Implement lighting upgrades using Traffic and Transport Work performed using sustainable and energy efficient solutions existing resources wherever possible.

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City of Boroondara Attachment 7.2.1 45 Council Agenda 24/06/19

Success in achieving the Strategic Objectives is measured by reporting against Strategic Indicators

2019-20 Performance Measure Context Department Forecast Boroondara Community Plan Outcome Indicators Satisfaction with waste The 2017-18 index score 77 Parks and management was 77. Infrastructure Satisfaction with environmental The 2017-18 index score 65 Environment and sustainability was 65. Sustainable Living Volume of harvested water The 2017-18 result was 6ML Environment and (rain and stormwater) re-used 4.6ML. Sustainable Living within Council buildings and open space irrigation Tonnes of CO2 emissions from The 2017-18 result was Less than Environment and energy used in all Council- 22,483 tCO2e. 22,000 tCO2e Sustainable Living owned and operated buildings, street lighting, Council fleet, taxi and air travel Note: Information reported with a one year lag. Boroondara Community Plan Output Indicators Kerbside collection waste The 2017-18 result was 49%. 48% Parks and diverted from landfill Infrastructure (percentage of garbage, recyclables and green organics collected from kerbside bins that is diverted from landfill) Area of land managed for The 2017-18 result was 43.1ha Parks and biodiversity (hectares) 41.9ha. Infrastructure

Local Government Performance Reporting Framework - Indicators

Service Indicator Performance measure Computation

Waste Waste diversion Kerbside collection waste [Weight of recyclables and Collection diverted from landfill green organics collected from (percentage of garbage, kerbside bins / Weight of recyclables and green organics garbage, recyclables and green collected from kerbside bins that organics collected from kerbside is diverted from landfill). bins] ×100.

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City of Boroondara Attachment 7.2.1 46 Council Agenda 24/06/19

Theme: Neighbourhood Character and Heritage

Strategic objective Protect the heritage and respect the character of the City to maintain amenity and liveability whilst recognising the need for appropriate, well-designed development for future generations

Services (Operating Budget)

Expenditure Service (Revenue) Description category Net cost $’000 Building x encourages desirable building design outcomes for amenity $1,906 Services protection and to maintain consistent streetscapes ($1,364) x assesses building permit applications, conducts mandatory $542 inspections and issues occupancy permits/final certificates for buildings and structures x provides property hazard and building permit history information to designers, solicitors, private building surveyors and ratepayers x conducts property safety inspections including fire safety audits on high risk buildings and pool and spa safety barrier compliance inspections to ensure a safer built environment x administers and enforces the Building Act 1993 and Regulations including investigation of illegal and dangerous buildings to ensure public and occupant safety x provides building regulatory and technical advice to residents and ratepayers. Statutory x processes and assesses planning applications in accordance $6,256 Planning with the Planning and Environment Act 1987, the Boroondara ($2,616) Planning Scheme and Council policies $3,640 x provides advice about development and land use proposals as well as providing information to assist the community in its understanding of these proposals x investigates non-compliances with planning permits and the Boroondara Planning Scheme and takes appropriate enforcement action when necessary x assesses applications to subdivide land or buildings under the Subdivision Act 1988 x defends Council planning decisions at the Victorian Civil and Administrative Tribunal. Strategic x advocates for and prepares land use policy and standards $1,851 Planning within the context of Victorian state policy ($0) x promotes sustainable design and development and heritage $1,851 conservation x manages the Municipal Strategic Statement x develops policies and plans to guide land use and development.

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City of Boroondara Attachment 7.2.1 47 Council Agenda 24/06/19

Commitments (Capital, Priority Projects or Operating Expenditure)

Responsible Expenditure Our commitments department $

4.1 Review the Camberwell Junction Strategic Planning Work performed using Structure Plan and investigate the existing resources introduction of planning controls to ensure appropriate development in the centre.

4.2 Protect the City's heritage by continuing a Strategic Planning $275,000 municipal wide heritage assessment of all

properties not currently subject to a heritage overlay in the Boroondara Planning Scheme. Major initiative

4.3 Conduct the Boroondara Urban Design Statutory Planning Work performed using Awards and implement a communications existing resources strategy to recognise and promote high- quality urban design that complements Boroondara’s neighbourhood character and heritage and enhances its public realm.

Success in achieving the Strategic Objectives is measured by reporting against Strategic Indicators

2019-20 Performance Measure Context Department Forecast Boroondara Community Plan Outcome Indicators Number of complaints re This was a new measure for 50 Strategic Planning Neighbourhood Character and 2018-19. Statutory Planning Heritage (excluding objections to planning permit applications and submissions to strategic planning projects) Boroondara Community Plan Output Indicators Percentage of 'Demolition The 2017-18 result was 100% Building Services Consents' under Section 29A 100%. of the Building Act by Building Services checked within 15 business days Proportion of suburbs This was a new measure for 100% Strategic Planning investigated by the Municipal 2018-19. Wide Heritage Gap Study The forecast for 2019-20 reflects the cumulative result since the program commenced in 2016-17.

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City of Boroondara Attachment 7.2.1 48 Council Agenda 24/06/19

Local Government Performance Reporting Framework - Indicators

Service Indicator Performance measure Computation

Statutory Decision Council planning decisions [Number of VCAT decisions that Planning making upheld at VCAT (percentage of did not set aside Council's planning application decisions decision in relation to a planning subject to review by VCAT that application / Number of VCAT were not set aside). decisions in relation to planning applications] ×100.

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City of Boroondara Attachment 7.2.1 49 Council Agenda 24/06/19

Theme: Getting Around Boroondara

Strategic objective Travel options that are connected, safe, accessible, environmentally sustainable and well-designed.

Services (Operating Budget)

Expenditure Service (Revenue) Description category Net cost $’000 Road x road reinstatements following works and developments $1,575 Maintenance x undertake road micro-surfacing and associated line marking. ($257) and Repair $1,318 Local Laws x delivery of the School Crossing Supervision program through $6,440 the provision of supervision at school crossings and the overall ($15,052) management and administration of the program ($8,612) x delivers administrative and field services in parking management.

Traffic and x develops, assesses and implements engineering solutions that $1,816 Transport address the amenity of residential and commercial areas ($950) x implements parking and traffic management strategies $866 x assesses traffic and parking implications of planning permit and rezoning applications x assesses footpath and parking bay occupation applications, street party applications and full and part road closure applications x investigates black spot accident locations and develops remedial treatments x coordinates and implements sustainable transport initiatives including car share, green travel plans and a variety of active transport programs x designs, consults and implements transport projects including on road bicycle lanes, shared paths, road safety initiatives, pedestrian and bicycle improvements, disability access and traffic treatments x advocates for improvements to public transport and sustainable transport initiatives x develops feasibility studies and grant applications to state and federal authorities for accident black spot locations and pedestrian and bicycle improvement projects x provides strategic transport planning advice and develops associated studies x assesses high and heavy vehicle route applications.

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City of Boroondara Attachment 7.2.1 50 Council Agenda 24/06/19

Commitments (Capital, Priority Projects or Operating Expenditure)

Responsible Expenditure Our commitments department $

5.1 Advocate for the needs of the Boroondara Traffic and Transport $1,055,911 community in relation to the North East

Link project. Major initiative

5.2 Review the provision of disability parking Traffic and Transport Work performed using to ensure current design standards and existing resources community needs are met.

5.3 Implement actions from the Road Safety Traffic and Transport $24,500 Strategy to improve road safety for all

road users.

5.4 Explore opportunities and implement Traffic and Transport $204,000 actions to enhance lighting on paths and

shared paths to increase use and improve safety.

5.5 Implement actions from adopted access Traffic and Transport $162,000 plans and parking studies to improve

safety, access and the effective management of parking.

Success in achieving the Strategic Objectives is measured by reporting against Strategic Indicators

2019-20 Performance Measure Context Department Forecast Boroondara Community Plan Outcome Indicators Satisfaction with sealed local The 2017-18 index score 73 Asset Management roads was 73. Satisfaction with local shared This was a new measure for 60 Traffic and Transport paths for cycling and walking 2018-19. as a way to get around Boroondara Boroondara Community Plan Output Indicators Sealed local roads maintained The 2017-18 result was 97%. 98% Asset Management to condition standards (percentage of sealed local roads that are below the renewal intervention level set by Council and not requiring renewal) Percentage completion of six- The 2017-18 result was 99%. 99% Asset Management monthly defect inspections on Council roads and footpaths in higher risk locations

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City of Boroondara Attachment 7.2.1 51 Council Agenda 24/06/19

2019-20 Performance Measure Context Department Forecast Percentage of footpath defects The 2017-18 result was 97%. 95% Parks and remediated within the Infrastructure timeframes specified in the Road Management Plan Number of traffic counts and The 2017-18 result was 168. 150 Traffic and Transport surveys

Local Government Performance Reporting Framework - Indicators

Service Indicator Performance measure Computation

Roads Satisfaction Satisfaction with sealed local roads Community satisfaction rating (community satisfaction rating out out of 100 with how Council has of 100 with how Council has performed on the condition of performed on the condition of sealed local roads. sealed local roads).

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City of Boroondara Attachment 7.2.1 52 Council Agenda 24/06/19

Theme: Your Local Shops and Businesses

Strategic objective A vibrant local economy and shops that are accessible, attractive and a centre of community life.

Services (Operating Budget)

Expenditure Service (Revenue) Description category Net cost $’000 Economic x strengthens the viability of local businesses, including strip $2,506 Development shopping centres and facilitates a special rates scheme for ($1,593) eight shopping centres $913 x manages the implementation of the Economic Development and Tourism Strategy for Council x facilitates the Boroondara Business Network, the Boroondara Farmers Market, the Hawthorn Makers Market and supports the marketing for the Camberwell Fresh Food Market and the Camberwell Sunday Market x supports new and established businesses, through training and mentor services x facilitates regular networking opportunities for the local business community x supports and promotes tourism opportunities across the municipality x delivers the City-wide Christmas in Boroondara Program.

Minor shopping x implements the Shopping Centre Improvement Program. $324 centre ($0) maintenance $324

Commitments (Capital, Priority Projects or Operating Expenditure)

Responsible Expenditure Our commitments department $

6.1 Implement the Christmas in Boroondara Economic $109,000 program to promote the vitality of the Development City's shopping centres and support a festive community spirit.

6.2 Promote and provide support to deliver Economic Work performed using the Camberwell Sunday Market, Hawthorn Development existing resources Makers Market, Camberwell Fresh Food Market and Boroondara Farmers Market.

6.3 Continue to implement and promote the Economic Work performed using 'Buy Local' initiative to encourage Development existing resources Boroondara residents to shop within the municipality.

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City of Boroondara Attachment 7.2.1 53 Council Agenda 24/06/19

Responsible Expenditure Our commitments department $

6.4 Deliver the Business in Boroondara Economic Work performed using program by providing a range of engaging Development existing resources and industry leading business support services that promote a thriving, connected and robust local economy and community.

6.5 We will continue to revitalise our local strip Environment and $2,106,000 shopping centres by implementing Infrastructure streetscape improvements at Greythorn, Bellevue, Rathmines/Burke Road and Alamein/Victory Boulevard shopping centres.

6.6 Continue to service the City’s retail area Environment and Work performed using through the new Service Crew program. Infrastructure existing resources

6.7 Explore opportunities to undertake a Health, Active Ageing $1,998,321 placemaking approach in shaping and and Disability Services designing our public spaces and shopping centres, to increase social interaction, economic viability and enhancing the liveability of our community. Major initiative

Success in achieving the Strategic Objectives is measured by reporting against Strategic Indicators

2019-20 Performance Measure Context Department Forecast Boroondara Community Plan Outcome Indicators Community satisfaction with This was a new measure for 60 Economic the quality of streetscapes in 2018-19. Development shopping centres, as a key means of attracting and retaining shops and businesses Boroondara Community Plan Output Indicators Number of proactive strip The 2017-18 result was 202. 600 Parks and shopping centre maintenance Infrastructure visitations completed New service crews are in place to replace the previous service for the proactive inspection of our shopping precincts. Number of members of the The 2017-18 result was 1,200 Economic Boroondara Business Network 1,115. Development Number of participants in The 2017-18 result was 1,500 Economic Council's business training 1,457. Development activities

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City of Boroondara Attachment 7.2.1 54 Council Agenda 24/06/19

Theme: Civic Leadership and Governance

Strategic objective

Ensure that ethical, financial and socially responsible decision making reflect community needs and are based on principles of accountability, transparency, responsiveness and consultation.

Services (Operating Budget)

Expenditure (Revenue) Service category Description Net cost $’000 Commercial and x coordinates Audit Committee $6,679 Property x manages procurement and conduct of all public tenders ($3,125) Services x manages rates and property services, including Council $3,554 databases and communication of the rate payment options available to residents x administers the purchasing system and purchasing card systems including training x coordinates fleet management x coordinates the Building and Property Working Group x handles the administration and leasing of Council's property holdings including the Camberwell Fresh Food Market x manages all acquisitions and disposals of land for Council x manages the discontinuance and sales of the right of way’s throughout Boroondara x manages internal audit services to Council x coordinates enterprise business risk for the organisation including Council’s Crisis Management Plan and department Business Continuity Plans x manages public liability, professional indemnity, motor vehicle and property claims. Corporate x monitors and reports on legislative changes and impacts for $219 Solicitor Council operations ($0) x provides advice on legal and regulatory matters and ad hoc $219 legal advice within the organisation x delivers training programs to develop Council officers’ knowledge of relevant legal issues. Council x Costs associated with the operations of Camberwell and $611 Operations Hawthorn office locations, including maintenance and utilities. ($1) $610

Councillors, x This area includes the Mayor, Councillors, Chief Executive $2,745 Chief Executive Officer and Executive Leadership team and associated ($0) Officer, support. $2,745 Executive Management and support staff

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City of Boroondara Attachment 7.2.1 55 Council Agenda 24/06/19

Expenditure (Revenue) Service category Description Net cost $’000 Communications x manages the Boroondara brand and corporate $3,532 communications channels and content ($0) x delivers advocacy campaigns in collaboration with the $3,532 responsible Director, CEO and Councillors x provides a broad range of engagement tools to facilitate the capture of external feedback x media relations and issues management x develops strategic integrated communication, marketing and engagement plans for key initiatives linked to the Council Plan x Responsible for the Customer Channel Strategy. Customer x provides an in-house advisory service to improve the quality $3,964 Support & of customer service in all areas of Council ($0) Information x business owner of the Customer Relationship Management $3,964 Management System, and the custodian of the Electronic Document Record Management System x manages the archiving function x leads customer service and call centre functions of council x coordinates improvement to service delivery to the community and within Council through the use of technology and process change x provides professional guidance and direction to ensure Council is compliant with Public Records Act 1973. Finance and x develops and delivers the annual planning cycle for the $3,118 Corporate Council Plan and Budget ($285) Planning x develops the Annual business planning structure and $2,833 templates and assists departments across Council to complete their Business Plans x provides financial accounting services including accounts payable and receivable and treasury x produces the annual Budget and Long Term Financial Strategy and manages Council's budgeting/forecasting and financial reporting systems x manages Council's reporting system and conducts performance reporting, including the Quarterly Performance Report, Monthly Performance Report, and the Annual Report x provides external grant application support for significant project funding opportunities x coordinates financial analysis and business cases for projects and provides advice on the pricing of services x Coordinates the external audit.

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City of Boroondara Attachment 7.2.1 56 Council Agenda 24/06/19

Expenditure (Revenue) Service category Description Net cost $’000 Governance x provides counsel to Council, Councillors, the Chief Executive $2,066 Officer and the Executive Leadership Team ($26) x develops and implements strategies and policies $2,040 x manages Freedom of Information, Information Privacy, protected disclosures and internal ombudsman functions x maintains statutory registers, authorisations and delegations x administers the conduct of Council elections x provides administrative and secretarial support to the elected Councillors and Council committees x provides stewarding and catering services to the Camberwell function rooms x coordinates civic events, citizenship ceremonies and Citizens of the Year Awards. Information x ensures effectiveness and reliability of computing and $9,834 Technology communication systems ($0) x oversees and manages information security related risks to $9,834 ensure sensitive customer and Council data remains secure and available only to those it is intended for x through defined governance practices, recommends and leads the selection of technology products and services that best align to organisational and/or customer needs x leads and supports the implementation of technology related initiatives that enable the required customer and organisational outcomes to be achieved x facilitates data governance activities that improve data integrity and availability of information to enable more efficient and effective decision making. Digital Services x develops public facing digital services and information based $2,167 on customer requirements research and best practice user ($0) experience design to enable Council to significantly expand $2,167 and ensure consistency of services offered online, such as online payments, e-forms and service requests x responsible for key elements of Council’s ongoing long-term digital strategy, governance model and the development and management of Council’s public facing digital presence - to continuously improve our customer information, services and engagement in line with the goals of the Customer Experience Improvement Strategy (CEIS). x In flight projects include: digital signage strategy, development of an Improving Community Access to Services (ICATS) strategy, implementation of approved ICATS projects, and the evolution of the digital Bulletin and electronic direct mail (EDM) design. x supports the delivery of the Boroondara Customer First Program to improve our customers’ experiences online x provides an in-house online content development and publishing function involving content QA and accessibility.

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City of Boroondara Attachment 7.2.1 57 Council Agenda 24/06/19

Expenditure (Revenue) Service category Description Net cost $’000 People, Culture x delivers the functions of health, safety and well-being, human $3,346 and resources, payroll and organisational development and ($0) Development change $3,346 x provides specialist advice, service and policy development related to all aspects of the portfolio x coordinates recruitment, industrial relations, remuneration, award/agreement interpretation and work-force planning x facilitates and coordinates professional, leadership and cultural development programs x coordinates Council’s employee performance management system.

Commitments (Capital, Priority Projects or Operating Expenditure)

Responsible Expenditure Our commitments department $

7.1 Conduct audits of Essential Safety Building Services Work performed using Measures (fire safety audits) in buildings existing resources containing combustible cladding when brought to Council's attention.

7.2 Improve community safety by educating Building Services Work performed using pool and spa owners of their existing resources responsibilities under the new legislative requirements to register pools and spas with Council and maintain safety barriers.

7.3 Manage the transition of the Annual Commercial and Work performed using Property Revaluation from the City of Property Services existing resources Boroondara to the Valuer General to comply with State Government legislation.

7.4 Improve the way we deliver services to Business Process $7,728,090 the community to enable a better Optimisation

customer experience and increase business efficiency. Major initiative

7.5 Investigate development of an online Local Laws Work performed using permit and registration portal to enhance existing resources the customer experience when applying for and being issued permits and registrations.

7.6 Ensure Council operates within a Finance and Corporate Work performed using financially sustainable framework through Planning existing resources preparation of the Annual Budget 2020-21 and the Strategic Resource Plan in-line with statutory requirements, and submit for consideration by Council by 30 June 2020.

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City of Boroondara Attachment 7.2.1 58 Council Agenda 24/06/19

Responsible Expenditure Our commitments department $

7.7 Provide opportunities for the community to Chief Customer Office Work performed using interact with Council at events and existing resources specific locations through the Pop-Up Council program.

7.8 Develop a Digital Signage strategy to Chief Customer Office Work performed using strategically guide the use of Council’s existing resources digital signage throughout the municipality. Explore opportunities to further develop 7.9 Chief Information Work performed using mobile device management to provide Office existing resources efficient service delivery to our customers. 7.10 Maintain and implement an integrated Change Management Work performed using change plan that incorporates existing resources engagement, communication and training

for all Customer First projects to ensure Council maintains seamless service delivery to the community.

7.11 Conduct an evaluation of communication Chief Customer Office Work performed using channels to ensure Council is existing resources communicating to the community via their

preferred channels.

Success in achieving the Strategic Objectives is measured by reporting against Strategic Indicators

2019-20 Performance Measure Context Department Forecast Boroondara Community Plan Outcome Indicators Satisfaction with community The 2017-18 index score 62 Chief Customer consultation and engagement was 62. Office Satisfaction with making The 2017-18 index score 60 Chief Customer community decisions was 60. Office Satisfaction with advocacy The 2017-18 index score 57 Chief Customer (Lobbying on behalf of the was 57. Office community) Satisfaction with informing the The 2017-18 index score 65 Chief Customer community was 65. Office Satisfaction with customer The 2017-18 index score 75 Chief Customer service was 75. Office Satisfaction with the overall The 2017-18 index score 72 Chief Customer performance of Council was 72. Office Boroondara Community Plan Output Indicators Current assets compared to The 2017-18 result was 252.6% Finance and current liabilities (current 235.5%. Corporate Planning assets as a percentage of current liabilities)

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City of Boroondara Attachment 7.2.1 59 Council Agenda 24/06/19

2019-20 Performance Measure Context Department Forecast Asset renewal compared to The 2017-18 result was 110.4% Finance and depreciation (asset renewal 137.7%. Corporate Planning expense as a percentage of depreciation) Loans and borrowings The 2017-18 result was 13.2% Finance and compared to rates (interest 26.2%. Corporate Planning bearing loans and borrowings as a percentage of rate revenue) Percentage of Freedom of The 2017-18 result was 100% Governance Information Requests 100%. responded to within prescribed timeframes Average time callers wait The 2017-18 result was 44 =< 45 Chief Customer before their call is answered seconds. seconds Office Percentage of capital projects The 2017-18 result was 96%. 90% Projects and completed at the conclusion of Strategy the financial year (based on A target of 90% allows non- number of projects) completion of capital projects due to unforeseen circumstances including consultation issues, adverse weather conditions and unpredicted soil conditions etc. Percentage of adopted capital The 2017-18 result was 91%. 90% Projects and projects completed at the Strategy conclusion of the financial year (based on the most recent amended budget) WorkCover Employer The 2017-18 result was 0.77. Less than 1 People Culture and performance rating (better than Development industry average) Number of cyber security This was a new measure for 0 Chief Information incidents that have a Risk 2018-19. Office Consequence Rating of ≥ Moderate Percentage of nominated This is a new measure for 100% Chief Information Information Technology 2019-20. Office Projects initiated with a Privacy Impact Assessments completed

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City of Boroondara Attachment 7.2.1 60 Council Agenda 24/06/19

Local Government Performance Reporting Framework - Indicators

Service Indicator Performance measure Computation

Governance Satisfaction Satisfaction with Council Community satisfaction rating decisions (community satisfaction out of 100 with the performance rating out of 100 with how Council of Council in making decisions in has performed in making the interest of the community. decisions in the interest of the community).

2.1 Performance Statement The Service Performance Indicators detailed in the preceding pages will be reported on in the Performance Statement which is prepared at the end of the year as required by Section 132 of the Act and included in the 2019-20 Annual Report. The Performance Statement will also include reporting on prescribed indicators of financial performance (Section 9 - Strategic Resource Plan) and sustainable capacity (Section 5 - Performance Indicators). The prescribed performance indicators contained in the Performance Statement are audited each year by the Victorian Auditor-General who issues an audit opinion on the Performance Statement. The major initiatives detailed in the preceding pages will be reported in the Annual Report in the form of a statement of progress in the Report of Operations.

2.2 Priority Projects Service delivery is enhanced by Council’s Priority Projects. Priority Projects programs provide funding for short term projects or pilot initiatives. This allows Council to deliver on important issues for the community whilst from a financial perspective ensuring that project funding does not become part of the recurrent operating budget. It is another example of Council’s commitment to financial sustainability, transparency and accountability.

In 2019-20 Priority Projects have been fully planned for the coming year and in addition details of projects foreshadowed over the next three years have been made available (refer to Appendix C - Priority Projects Program). The Priority Projects budget for 2019-20 includes projects that support all of Council’s strategic objectives.

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City of Boroondara Attachment 7.2.1 61 Council Agenda 24/06/19

2.3 Reconciliation with budgeted operating result

Budget 2019-20 Net cost $'000 Total net cost of services and initiatives (incl priority projects) 137,711 Non attributable expenditure Depreciation 35,549 Other expenditure 4,336 Borrowing costs 1,424 Carrying amount of assets sold/written off 4,000 Total non-attributable expenditure 45,309 Operating deficit before funding sources 183,020 Funding sources General rates and waste charges 1 187,246 Victoria Grants Commission 2,381 Contributions - monetary 5,000 Interest 2,800 Capital works income (non-recurrent) 1,354 Total funding sources 198,781 Net surplus 15,761 1 General rates and waste charges excludes special rates as these are included in the net services and initiatives.

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City of Boroondara Attachment 7.2.1 62 Council Agenda 24/06/19

3. Summary of financial position The summary provides key information about the rate increase, operating result, service levels, cash and investments, capital works and financial sustainability of Council. The following graphs include, 2018-19 forecast actual (F), 2019-20 Budget (B) and the next three years as set out in the Strategic Resource Plan (SRP). Further detail is found within the body of the Budget report.

3.1 Rate percentage increases

4.00%

3.00%

2.50% 2.50% 2.50% 2.50% 2.00% 2.25%

1.00% % Increase in average general rate general average in Increase %

0.00% F2018-19 B2019-20 SRP2020-21 SRP2021-22 SRP2022-23

3.2 Total rates and charges

250.0

200.0 196.30 202.13 187.25 190.66 178.38

150.0

100.0 Total rates and charges $M Total

50.0

- F2018-19 B2019-20 SRP2020-21 SRP2021-22 SRP2022-23

In 2019-20, rates will increase by 2.5% raising total rates and charges (including waste) of $187.25 million including $900,000 generated from supplementary rates on new and redeveloped properties. In additional to the above, special rates and charges levied through special rate schemes will total $1.56 million. The State Government introduced a cap on rate increases from 2016-17. The cap for 2019-20 has been set at 2.50% by the Minister for Local Government. Future years have been estimated using the Department of Treasury and Finance CPI forecasts. In 2019-20 waste service charges will increase on average by 16% primarily due to the introduction of a FOGO (Food Organics and Green Waste Organic) collection service. Refer Section 10, Council’s Rating Information.

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City of Boroondara Attachment 7.2.1 63 Council Agenda 24/06/19

3.3 Operating result

30.0

25.0 25.43

20.0 20.24

15.0 15.76

12.18 10.0

Operating Result $M 9.98

5.0

- F2018-19 B2019-20 SRP2020-21 SRP2021-22 SRP2022-23

The expected operating result for the 2019-20 year is a surplus of $15.76 million, which is a $9.67 million decrease from the forecast result of $25.43 million for 2018-19. The operating result and future years can vary depending upon the level of priority projects planned. Refer to Appendix C - Priority Projects. The adjusted underlying result which excludes items such as non-recurrent capital grants, non-cash contributions and cash capital contributions is a surplus of $9.88 million, which is a decrease of $6.43 million over 2018-19. (The forecast underlying result for the 2018-19 year is a surplus of $16.32 million). The ‘surplus’ is not a measure of ‘profit’ but provides capacity to fund future capital works.

3.4 Services

160 150 140 151.18 144.82 147.15 130 137.71 120 126.11 110 100 90 80 70 Net Cost $MNet 60 50 40 30 20 10 - F2018-19 B2019-20 SRP2020-21 SRP2021-22 SRP2022-23

The net cost of services delivered to the community includes net operating directorate and department costs as well as net priority projects expenditure. For the 2019-20 year, the net cost of services delivered is expected to be $137.71 million, an increase of $11.6 million over 2018-19. During the development of each budget, service levels are discussed with councillors providing feedback on the increase or amendment of Council services. For the 2019-20 year, a number of new activities and initiatives have been proposed based on the consultation undertaken for the development of the Boroondara Community Plan.

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City of Boroondara Attachment 7.2.1 64 Council Agenda 24/06/19

3.5 Cash and investments

120.00

117.38

100.00 100.46

80.00 78.26

60.00 63.99 61.39 Cash on Hand $M Hand on Cash 40.00

20.00

- F2018-19 B2019-20 SRP2020-21 SRP2021-22 SRP2022-23

Cash and investments are budgeted to decrease by $16.92 million during the year to $100.46 million for the year ending 30 June 2020. Total cash and investments are forecast to be $117.38 million at 30 June 2019. Cash and investments are used to fund the capital works program and repay existing borrowings.

3.6 Capital Works Program (gross expenditure)

100.00

90.00 95.22 91.70

80.00

70.00 75.62

60.00 60.59 62.72 50.00

40.00 Capital Works Capital $M

30.00

20.00

10.00

- F2018-19 B2019-20 SRP2020-21 SRP2021-22 SRP2022-23

Council’s commitment to capital works will reach $75.62 million for the 2019-20 financial year. $4.46 million relates to forward commitments from the 2018-19 year. Forward commitments are funded from the 2018-19 forecast surplus. Capital funding of $1.35 million has been derived from external sources due to successful grant applications. The Capital Works Program has been developed according to an extensive selection and prioritisation process. Council has committed to renewal expenditure of $39.25 million and new, upgrade and expansion expenditure of $36.37 million inclusive of forward commitments. Future year expenditure reflects Council’s commitment to a number of new and upgraded facilities over the term of the SRP. Refer also Section 4 for the Statement of Capital Works.

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City of Boroondara Attachment 7.2.1 65 Council Agenda 24/06/19

3.7 Council expenditure allocations The below chart provides an indication of how Council allocates its expenditure across the main services that it delivers. It shows how much is allocated to each service area for every $100 that Council spends.

$1.68 $1.71 $0.47 $2.16 Capital Works and Priority Projects $36.68 $3.46 Environment and Waste Management $12.46 $4.66 Health, Aged Community and Family Services $10.67

$5.01 Parks, Gardens and Sportsgrounds $9.23

$36.68 Library, Arts and Cultural Services $6.54 $5.27 Planning and Building $5.27

Local Laws Enforcement $5.01 $6.54 Roads, Footpaths, Safety and Drainage $4.66

Communications and Customer Service $3.46

Engineering and Traffic $2.16 $9.23 Rates and Property Services $1.71

Leisure & Recreation and Civic Centres $1.68

$12.46 Economic Development $0.47 $10.67

An allocation of corporate services, governance, risk management, building maintenance and public lighting has been included within these service areas.

Excludes operating expenditure for five externally managed recreation centres.

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City of Boroondara Attachment 7.2.1 66 Council Agenda 24/06/19

4. Financial statements This section presents information in regard to the Financial Statements and Statement of Human Resources. The budget information for the years 2020-21 to 2022-23 has been extracted from the Strategic Resource Plan.

This section includes the following financial statements in accordance with the Local Government Act 1989, Local Government (Planning and Reporting) Regulations 2014 and Local Government Model Financial Report:

x Comprehensive Income Statement x Balance Sheet x Statement of Changes in Equity x Statement of Cash Flows x Statement of Capital Works x Statement of Human Resources

This section also includes “Other Information” following the financial statements in accordance with the Local Government (Planning and Reporting) Regulations 2014 and Local Government Model Financial Report.

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City of Boroondara Attachment 7.2.1 67 Council Agenda 24/06/19

City of Boroondara Comprehensive Income Statement For the four years ending 30 June 2023

Forecast Strategic Resource Plan Actual Budget Projections 2018-19 2019-20 2020-21 2021-22 2022-23 $'000 $'000 $'000 $'000 $'000

Income Rates and charges 179,893 188,807 192,258 197,945 203,809 Statutory fees and fines 16,445 16,448 16,859 17,281 17,713 User fees 13,619 14,324 15,075 15,117 15,529 Grants - operating 14,832 12,244 14,981 14,971 15,346 Grants - capital 2,323 1,354 1,195 555 475 Contributions - monetary 7,432 5,269 5,401 5,536 5,674 Contributions - non-monetary assets 13 - - -- Other income 8,321 8,200 8,511 8,082 8,493 Total income 242,878 246,646 254,280 259,487 267,039

Expenses Employee costs 93,044 95,517 99,024 102,682 101,205 Materials and services 72,255 80,993 88,024 89,78  87,62 Bad and doubtful debts 1,302 1,226 1,257 1,288 1,320 Depreciation and amortisation 33,857 35,549 36,055 37,292 37,690 Borrowing costs 1,652 1,424 1,342 2,291 3,273 Other expenses 11,338 12,176 12,395 12,705 13,023 Net loss on disposal of property, plant and 4,000 4,000 4,000 3,465 2,665 equipment, infrastructure Total expenses 217,448 230,885 242,097 249,507 246,802

Surplus for the year 25,430 15,761 12,183 9,980 20,237

Other comprehensive income items that will not be reclassified to surplus or deficit in future periods: Other - - - - - Total comprehensive result 25,430 15,761 12,183 9,980 20,237

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City of Boroondara Attachment 7.2.1 68 Council Agenda 24/06/19

City of Boroondara Balance Sheet For the four years ending 30 June 2023

Forecast Strategic Resource Plan Actual Budget Projections 2018-19 2019-20 2020-21 2021-22 2022-23 $'000 $'000 $'000 $'000 $'000 Current assets Cash and cash equivalents 117,381 100,456 61,386 78,260 63,994 Trade and other receivables 16,356 17,006 17,211 17,380 17,555 Other assets 1,514 1,524 1,534 1,544 1,554 Total current assets 135,251 118,986 80,131 97,184 83,103

Non-current assets Trade and other receivables 4 4 4 4 4 Property, infrastructure, plant and equipment 3,823,449 3,855,517 3,906,873 3,952,284 3,972,962 Investment property 9,164 9,164 9,001 8,840 8,683 Intangible assets 1,297 1,297 1,167 821 663 Total non-current assets 3,833,914 3,865,982 3,917,045 3,961,949 3,982,312 Total assets 3,969,165 3,984,968 3,997,176 4,059,133 4,065,415

Current liabilities Trade and other payables 23,886 24,481 25,096 25,726 27,417 Trust funds and deposits 3,345 3,445 3,545 3,645 3,745 Provisions 16,853 17,613 18,407 19,239 19,863 Interest-bearing loans and borrowings 1,494 1,571 1,674 24,437 5,602 Total current liabilities 45,578 47,110 48,722 73,047 56,627

Non-current liabilities Provisions 1,772 1,854 1,939 2,028 2,095 Investment in associates and joint ventures 2,253 2,253 2,253 2,253 2,253 Interest-bearing loans and borrowings 24,785 23,213 21,541 49,104 51,502 Total non-current liabilities 28,810 27,320 25,733 53,385 55,850 Total liabilities 74,388 74,430 74,455 126,432 112,477

Net assets 3,894,777 3,910,538 3,922,721 3,932,701 3,952,938

Equity Accumulated surplus 921,676 935,637 946,020 954,200 972,637 Reserves 2,973,101 2,974,901 2,976,701 2,978,501 2,980,301 Total equity 3,894,777 3,910,538 3,922,721 3,932,701 3,952,938

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City of Boroondara Attachment 7.2.1 69 Council Agenda 24/06/19

City of Boroondara Statement of Changes in Equity For the four years ending 30 June 2023

Accumulated Revaluation Other Total surplus reserve reserves $'000 $'000 $'000

2019 FORECAST ACTUAL Balance at beginning of the financial year 3,869,347 898,046 2,956,198 15,103 Surplus (deficit) for the year 25,430 25,430 - - Net asset revaluation increment (decrement) - - -- Transfer to other reserves - (1,800) - 1,800 Transfer from other reserves - -- - Balance at end of the financial year 3,894,777 921,676 2,956,198 16,903

2019 Balance at beginning of the financial year 3,894,777 921,676 2,956,198 16,903 Surplus (deficit) for the year 15,761 15,761 - - Net asset revaluation increment (decrement) - - -- Transfer to other reserves - (1,800) - 1,800 Transfer from other reserves - -- - Balance at end of the financial year 3,910,538 935,637 2,956,198 18,703

2020 Balance at beginning of the financial year 3,910,538 935,637 2,956,198 18,703 Surplus (deficit) for the year 12,183 12,183 - - Net asset revaluation increment (decrement) - - -- Transfer to other reserves - (1,800) - 1,800 Transfer from other reserves - -- - Balance at end of the financial year 3,922,721 946,020 2,956,198 20,503

2021 Balance at beginning of the financial year 3,922,721 946,020 2,956,198 20,503 Surplus (deficit) for the year 9,980 9,980 -- Net asset revaluation increment (decrement) - - -- Transfer to other reserves - (1,800) - 1,800 Transfer from other reserves - -- - Balance at end of the financial year 3,932,701 954,200 2,956,198 22,303

2022 Balance at beginning of the financial year 3,932,701 954,200 2,956,198 22,303 Surplus (deficit) for the year 20,237 20,237 - - Net asset revaluation increment (decrement) - - -- Transfer to other reserves - (1,800) - 1,800 Transfer from other reserves - -- - Balance at end of the financial year 3,952,938 972,63 2,956,198 24,103

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City of Boroondara Attachment 7.2.1 70 Council Agenda 24/06/19

City of Boroondara Cash Flow Statement For the four years ending 30 June 2023

Forecast Strategic Resource Plan Actual Budget Projections 2018-19 2019-20 2020-21 2021-22 2022-23 $'000 $'000 $'000 $'000 $'000 Inflows Inflows Inflows Inflows Inflows (Outflows) (Outflows) (Outflows) (Outflows) (Outflows)

Cash flows from operating activities Rates and charges 180,170 188,707 192,053 197,776 203,634 Statutory fees and fines 14,323 14,672 15,602 15,993 16,393 User charges and other fines 14,981 15,756 16,583 16,629 17,082 Grants - operating 15,852 13,230 15,997 15,973 16,373 Grants - capital 2,323 1,354 1,195 555 475 Contributions - monetary 7,432 5,269 5,401 5,536 5,674 Interest received 2,800 2,800 3,042 2,542 2,879 Trust fund and deposits taken 20,211 20,775 20,875 20,975 21,075 Other receipts 6,073 5,940 6,016 6,095 6,175 Net GST refund / payment 11,333 13,307 15,869 15,719 12,882 Employee costs (92,542) (94,675) (98,145) (101,761) (100,514) Materials and services (82,190) (91,611) (101,178) (102,640) (99,878) Trust fund and deposits repaid (20,111) (20,675) (20,775) (20,875) (20,975) Other payments (12,320) (13,238) (13,475) (13,812) (14,157) Net cash provided by operating activities 68,335 61,611 59,060 58,704 67,118

Cash flows from investing activities Payments for property, plant and equipment (60,594) (75,617) (95,215) (91,703) (62,719) Proceeds from sale of property, plant and equipment - - - 1,840 - Proceeds (payments) for investments 115,309 - - - - Net cash used in investing activities 54,715 (75,617) (95,215) (89,863) (62,719)

Cash flows from financing activities Finance costs (1,652) (1,424) (1,342) (2,291) (2,228) Proceeds from borrowings - - - 52,000 8,000 Repayment of borrowings (18,433) (1,495) (1,572) (1,674) (24,437) Net cash used in financing activities (20,085) (2,919) (2,914) 48,035 (18,665)

Net increase (decrease) in cash and cash equivalents 102,965 (16,925) (39,070) 16,876 (14,266) Cash and cash equivalents at beginning of year 14,416 117,381 100,456 61,384 78,260 Cash and cash equivalents at end of year 117,381 100,456 61,386 78,26 63,994

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City of Boroondara Attachment 7.2.1 71 Council Agenda 24/06/19

City of Boroondara Statement of Capital Works For the four years ending 30 June 2023

Forecast Strategic Resource Plan Actual Budget Projections 2018-19 2019-20 2020-21 2021-22 2022-23 $'000 $'000 $'000 $'000 $'000

Property Buildings 20,677 35,643 55,934 57,406 28,841 Building improvements 1,470 304 3,284 3,366 327 Total buildings 22,147 35,947 59,218 60,772 29,168 Total property 22,147 35,947 59,218 60,772 29,168

Plant and equipment Plant, machinery and equipment 2,059 2,731 1,917 1,140 2,060 Fixtures, fittings and furniture 1,242 1,059 1,086 908 770 Computers and telecommunications 2,218 2,581 1,051 1,004 857 Library books 985 985 985 985 985 Total plant and equipment 6,504 7,356 5,039 4,037 4,672

Infrastructure Roads 11,495 11,299 11,284 11,514 11,436 Bridges 60 62 63 65 66 Footpaths and cycleways 3,222 3,819 2,069 2,116 1,861 Drainage 5,465 5,132 4,322 5,084 5,585 Recreational, leisure and community facilities 3,057 3,238 3,615 2,916 4,687 Parks, open space and streetscapes 8,236 8,116 8,941 4,519 4,548 Off street car parks 408 648 664 680 696 Total infrastructure 31,943 32,314 30,958 26,894 28,879

Total capital works expenditure 60,594 75,617 95,215 91,703 62,719

Represented by: New asset expenditure 13,788 15,493 23,420 16,219 11,036 Asset renewal expenditure 43,588 39,247 55,035 57,042 44,403 Asset upgrade expenditure 2,424 8,892 2,722 3,964 3,879 Asset expansion expenditure 794 11,985 14,038 14,478 3,401 Total capital works expenditure 60,594 75,617 95,215 91,703 62,719

The above statement of capital works should be read in conjunction with the accompanying ‘Other information’.

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City of Boroondara Attachment 7.2.1 72 Council Agenda 24/06/19

City of Boroondara Statement of Human Resources For the four years ending 30 June 2023

Forecast Strategic Resource Plan Actual Budget Projections 2018-19 2019-20 2020-21 2021-22 2022-23 $'000 $'000 $'000 $'000 $'000

Staff expenditure Employee costs 93,044 95,517 99,024 102,682 101,205 Total staff expenditure 93,044 95,517 99,024 102,682 101,205

FTE FTE FTE FTE FTE Staff numbers Employees 853.7 851.0 840.7 800.4 787.0 Casuals 35.3 14.0 14.0 14.0 14.0 Total staff numbers 889.0 865.1 854.8 814.4 801.0

Staff numbers decrease due to short term project positions in the early years of the Strategic Resource Plan.

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City of Boroondara Attachment 7.2.1 73 Council Agenda 24/06/19

Other information - for the four years ended 30 June 2023 Summary of planned capital works expenditure Asset expenditure types Funding sources

Asset Council Borrow Total New Renewal Upgrade Expansion Total Grants sales cash -ings $'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000

2020 Property Buildings 32,743 4,943 12,933 5,986 8,881 32,743 800 - 31,943 - Building improvements 3,204 - - 304 2,900 3,204 - - 3,204 - Total buildings 35,947 4,943 12,933 6,290 11,781 35,947 800 - 35,147 Total property 35,947 4,943 12,933 6,290 11,781 35,947 800 - 35,147 -

Plant and equipment Plant, machinery and equipment 2,731 207 1,811 713 - 2,731 - - 2,731 - Fixtures, fittings and furniture 1,059 250 809 - - 1,059 - - 1,059 - Computers and telecommunications 2,581 744 814 1,023 - 2,581 - - 2,581 - Library books 985 - 985 - - 985 - - 985 - Total plant and equipment 7,356 1,201 4,419 1,736 - 7,356 - - 7,356 -

Infrastructure Roads 11,299 570 10,705 24 - 11,299 475 - 10,824 - Bridges 62 - 62 - - 62 - - 62 - Footpaths and cycleways 3,819 2,247 1,572 - - 3,819 - - 3,819 - Drainage 5,132 - 5,132 - - 5,132 - - 5,132 - Recreational, leisure and community facilities 3,238 639 1,784 815 - 3,238 - - 3,238 - Parks, open space and streetscapes 8,116 5,731 2,153 27 204 8,116 79 - 8,037 - Off street car parks 648 162 486 - - 648 - - 648 - Total infrastructure 32,314 9,349 21,894 866 204 32,314 554 - 31,760 - Total capital works expenditure 75,617 15,493 39,247 8,892 11,985 75,617 1,354 - 74,263 -

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City of Boroondara Attachment 7.2.1 74 Council Agenda 24/06/19

Summary of planned capital works expenditure (continued)

Asset expenditure types Funding sources

Contrib Council Borrow Total New Renewal Upgrade Expansion Total Grants -utions cash -ings $'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000

2021 Property Buildings 55,934 13,826 30,142 1,110 10,856 55,934 720 - 55,214 - Building improvements 3,284 - - 311 2,973 3,284 - - 3,284 - Total buildings 59,218 13,826 30,142 1,421 13,829 59,218 720 - 58,498 Total property 59,218 13,826 30,142 1,421 13,829 59,218 720 - 58,498 -

Plant and equipment Plant, machinery and equipment 1,917 992 925 - - 1,917 - - 1,917 - Fixtures, fittings and furniture 1,086 200 886 - - 1,086 - - 1,086 - Computers and telecommunications 1,051 - 815 236 - 1,051 - - 1,051 - Library books 985 - 985 - - 985 - - 985 - Total plant and equipment 5,039 1,192 3,611 236 - 5,039 - - 5,039 -

Infrastructure Roads 11,284 277 10,982 25 - 11,284 475 - 10,809 - Bridges 63 - 63 - - 63 - - 63 - Footpaths and cycleways 2,069 460 1,609 - - 2,069 - - 2,069 - Drainage 4,322 - 4,322 - - 4,322 - - 4,322 - Recreational, leisure and community facilities 3,615 888 1,727 1,000 - 3,615 - - 3,615 - Parks, open space and streetscapes 8,941 6,611 2,081 40 209 8,941 - - 8,941 - Off street car parks 664 166 498 - - 664 - - 664 - Other infrastructure ------Total infrastructure 30,958 8,402 21,282 1,065 209 30,958 475 - 30,483 - Total capital works expenditure 95,215 23,420 55,035 2,722 14,038 95,215 1,195 - 94,020 -

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City of Boroondara Attachment 7.2.1 75 Council Agenda 24/06/19

Summary of planned capital works expenditure (continued)

Asset expenditure types Funding sources

Asset Council Borrow Total New Renewal Upgrade Expansion Total Grants sales cash -ings $'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000

2022 Property Buildings 57,406 12,143 30,964 3,082 11,217 57,406 80 1,840 3,486 52,000 Building improvements 3,366 - - 319 3,047 3,366 - - 3,366 - Total buildings 60,772 12,143 30,964 3,401 14,264 60,772 80 1,840 6,852 52,000 Total property 60,772 12,143 30,964 3,401 14,264 60,772 80 1,840 6,852 52,000

Plant and equipment Plant, machinery and equipment 1,140 243 897 - - 1,140 - - 1,140 - Fixtures, fittings and furniture 908 200 708 - - 908 - - 908 - Computers and telecommunications 1,004 - 817 187 - 1,004 - - 1,004 - Library books 985 - 985 - - 985 - - 985 - Total plant and equipment 4,037 443 3,407 187 - 4,037 - - 4,037 -

Infrastructure Roads 11,514 284 11,204 26 - 11,514 475 - 11,039 - Bridges 65 - 65 - - 65 - - 65 - Footpaths and cycleways 2,116 474 1,642 - - 2,116 - - 2,116 - Drainage 5,084 - 5,084 - - 5,084 - - 5,084 - Recreational, leisure and community facilities 2,916 1,005 1,911 - - 2,916 - - 2,916 - Parks, open space and streetscapes 4,519 1,700 2,255 350 214 4,519 - - 4,519 - Off street car parks 680 170 510 - - 680 - - 680 - Other infrastructure ------Total infrastructure 26,894 3,633 22,671 376 214 26,894 475 - 26,419 - Total capital works expenditure 91,703 16,219 57,042 3,964 14,478 91,703 555 1,840 37,308 52,000

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City of Boroondara Attachment 7.2.1 76 Council Agenda 24/06/19

Summary of planned capital works expenditure (continued)

Asset expenditure types Funding sources

Contrib Council Borrow Total New Renewal Upgrade Expansion Total Grants -utions cash -ings $'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000

2023 Property Buildings 28,841 4,752 17,420 3,488 3,181 28,841 - - 20,841 8,000 Building improvements 327 - - 327 - 327 - - 327 - Total buildings 29,168 4,752 17,420 3,815 3,181 29,168 - - 21,168 8,000 Total property 29,168 4,752 17,420 3,815 3,181 29,168 - - 21,168 8,000

Plant and equipment Plant, machinery and equipment 2,060 1,163 897 - - 2,060 - - 2,060 - Fixtures, fittings and furniture 770 - 770 - - 770 - - 770 - Computers and telecommunications 857 - 819 38 - 857 - - 857 - Library books 985 - 985 - - 985 - - 985 - Total plant and equipment 4,672 1,163 3,471 38 - 4,672 - - 4,672 -

Infrastructure Roads 11,436 291 11,119 26 - 11,436 475 - 10,961 - Bridges 66 - 66 - - 66 - - 66 - Footpaths and cycleways 1,861 210 1,651 - - 1,861 - - 1,861 - Drainage 5,585 - 5,585 - - 5,585 - - 5,585 - Recreational, leisure and community facilities 4,687 2,345 2,342 - - 4,687 - - 4,687 - Parks, open space and streetscapes 4,548 2,100 2,228 - 220 4,548 - - 4,548 - Off street car parks 696 175 521 - - 696 - - 696 - Other infrastructure ------Total infrastructure 28,879 5,121 23,512 26 220 28,879 475 - 28,404 - Total capital works expenditure 62,719 11,036 44,403 3,879 3,401 62,719 475 - 54,244 8,000

Budget reports - Financial statements 52

City of Boroondara Attachment 7.2.1 77 Council Agenda 24/06/19

Summary of planned human resources expenditure Forecast Strategic Resource Plan Actual Budget Projections 2018-19 2019-20 2020-21 2021-22 2022-23 $'000 $'000 $'000 $'000 $'000 Chief Executive Office* Permanent full time 1,606 1,584 1,652 1,735 1,801 Permanent part time - - - - - Total Chief Executive and Governance 1,606 1,584 1,652 1,735 1,801

City Planning Permanent full time 11,706 12,121 12,563 13,099 12,955 Permanent part time 2,922 3,090 3,218 3,381 3,485 Total City Planning 14,628 15,211 15,781 16,480 16,440

Environment and Infrastructure Permanent full time 23,660 24,286 24,868 25,381 25,011 Permanent part time 1,070 1,161 1,159 1,212 1,099 Total Environment and Infrastructure 24,730 25,447 26,027 26,593 26,110

Community Development Permanent full time 16,426 17,898 18,469 19,298 19,307 Permanent part time 10,209 11,262 11,632 12,168 12,589 Total Community Development 26,635 29,160 30,101 31,466 31,896

Customer Experience and Business Transformation Permanent full time 12,345 14,820 16,209 16,911 15,186 Permanent part time 2,531 2,650 2,612 2,720 2,746 Total Customer Experience and Business Transformation 14,876 17,470 18,821 19,631 17,932

People Culture and Development Permanent full time 2,148 1,923 1,904 1,807 1,876 Permanent part time 655 670 698 734 762 Total People Culture and Development 2,803 2,593 2,602 2,541 2,638 Total casuals and other 7,766 4,052 4,040 4,236 4,388 Total staff expenditure 93,044 95,517 99,024 102,682 101,205

*Chief Executive Office includes Governance.

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City of Boroondara Attachment 7.2.1 78 Council Agenda 24/06/19

Summary of planned human resources full time equivalent (FTE)

Forecast Strategic Resource Plan Actual Budget Projections 2018-19 2019-20 2020-21 2021-22 2022-23

Chief Executive Office* Permanent full time 10.0 10.0 10.0 10.0 10.0 Permanent part time - - - - - Total Chief Executive and Governance 10.0 10.0 10.0 10.0 10.0

City Planning Permanent full time 104.0 106.0 104.0 97.0 97.0 Permanent part time 40.8 40.8 40.5 40.2 40.2 Total City Planning 144.8 146.8 144.5 137.2 137.2

Environment and Infrastructure Permanent full time 229.0 233.6 231.6 220.4 213.4 Permanent part time 10.7 11.7 11.1 10.6 9.5 Total Environment and Infrastructure 239.7 245.3 242.7 231.0 222.9

Community Development Permanent full time 156.0 156.0 153.0 145.0 145.0 Permanent part time 127.5 129.2 127.4 126.7 126.3 Total Community Development 283.5 285.2 280.4 271.7 271.3

Customer Experience and Business Transformation Permanent full time 126.4 121.0 125.0 114.0 108.0 Permanent part time 27.6 23.0 19.4 18.8 19.8 Total Customer Experience and Business Transformation 154.0 144.0 144.4 132.8 127.8

People Culture and Development Permanent full time 17.0 15.0 14.0 13.0 13.0 Permanent part time 4.8 4.8 4.8 4.8 4.8 Total People Culture and Development 21.8 19.8 18.8 17.8 17.8 Total casuals and other 35.3 14.0 14.0 14.0 14.0 Total staff numbers 889.0 865.1 854.8 814.4 801.0

*Chief Executive Office includes Governance.

Budget reports - Financial statements 54

City of Boroondara Attachment 7.2.1 79 Council Agenda 24/06/19

5. Financial performance indicators The following table highlights Council’s current and projected performance across the Local Government Performance Reporting Framework. The financial indicators provide a useful analysis of Council’s financial position and performance and should be used in the context of the organisation’s objectives.

Forecast Strategic Resource Plan Indicator Measure Actual Actual Actual Budget Projections Trend

Notes 2016-17 2017-18 2018-19 2019-20 2020-21 2021-22 2022-23 +/o/- Operating position Adjusted underlying surplus Adjusted underlying result (deficit) / 1 11.2% 12.7% 7.0% 4.1% 2.6% 1.8% 5.7% - Adjusted underlying revenue

Liquidity Current assets / Working capital 2 284.2% 235.5% 296.7% 252.6% 164.5% 133.0% 146.8% o current liabilities

Unrestricted cash / Unrestricted cash 31.5% -7.4% 217.4% 182.0% 93.9% 84.5% 82.3% - current liabilities

Obligations Interest bearing Loans and loans and 3 29.6% 26.2% 14.7% 13.2% 12.2% 37.5% 28.3% - borrowings borrowings / rate revenue

Interest and Loans and principal 4 4.0% 3.9% 11.3% 1.6% 1.5% 2.0% 13.2% o borrowings repayments repayments / rate revenue

Non-current liabilities / Indebtedness 5 23.3% 14.3% 13.2% 12.0% 11.1% 22.4% 22.7% o own source revenue

Asset renewal Asset renewal expenditure / 6 117.6% 137.7% 128.7% 110.4% 152.6% 153.0% 117.8% + depreciation Stability Rate revenue / Rates adjusted 74.2% 74.9% 76.3% 77.8% 76.7% 77.2% 77.3% o concentration underlying revenue

Rate revenue / CIV of rateable Rates effort 0.20% 0.16% 0.14% 0.17% 0.17% 0.17% 0.17% + properties in the municipality Efficiency

Total expenses / Expenditure level no. of property $2,601 $2,578 $2,747 $2,921 $3,045 $3,127 $3,083 + assessments

Residential rate revenue / Revenue level no. of residential $2,200 $2,234 $2,304 $2,407 $2,466 $2,525 $2,586 + property assessments

No. of permanent staff resignations & terminations / Workforce turnover 12.1% 11.4% 12.0% 11.0% 12.0% 15.0% 16.0% o average no. of permanent staff for the financial year

Key to Forecast Trend: + Forecasts improvement in Council's financial performance/financial position indicator o Forecasts that Council's financial performance/financial position indicator will be steady - Forecasts deterioration in Council's financial performance/financial position indicator

Financial performance indicators 55

City of Boroondara Attachment 7.2.1 80 Council Agenda 24/06/19

Notes to the indicators

1. Adjusted underlying result: An indicator of the sustainable operating result required to enable Council to continue to provide core services and meet its objectives. Financial performance is expected to be maintained over the period which indicates Council is able to maintain services and capital works program from revenue generated from operations.

2. Working capital: The working capital ratio expresses Council’s short term ability to meet its liquidity requirements within the current financial year. Ratios below or nearing 100% indicate that Council may not be able to meet short term liabilities.

3. Debt compared to rates: Reflects the extent of reliance on rate revenue to fund all Council’s ongoing services. From 2019-20 to 2021-22 the trend indicates Council’s reducing reliance on debt against its annual rate revenue through redemption of long term debt. In 2022 Council plans to take out new borrowings to fund significant major projects.

4. Indebtedness: This indicator compares non-current liabilities to own source revenue. Own Source revenue is defined as adjusted underlying revenue that is not under the control of Council (excluding government grants).

5. Asset renewal: This percentage indicates the extent of Council’s capital renewal expenditure against total depreciation expenditure, which represents the decline in value of existing capital assets. A percentage greater than 100 indicates Council is renewing and maintaining existing assets, whilst a percentage less than 100 indicates assets are deteriorating faster than they are being renewed and will require future capital expenditure to renew assets back to their existing condition.

Financial performance indicators 56

City of Boroondara Attachment 7.2.1 81 Council Agenda 24/06/19

5.1 Performance Indicators In accordance with the Local Government Act 1989 Section 131(4), Council is required to report on its performance against a common suite of indicators. The measures included in the Service Performance, Financial Performance and Sustainable Capacity Indicator tables below will be reported upon in Council’s Annual Report 2019-20. These indicators will form Council’s Performance Statement and are required to be audited under Section 132 of this Act.

Local Government Performance Measures for the year ending 30 June 2020 Service Performance Indicators

Indicator Description Measure

Governance Satisfaction Councils make and implement Satisfaction with Council decisions decisions in the best interest of the (community satisfaction rating out community. of 100 with how Council has performed in making decisions in the interest of the community). Statutory Planning Decision making Planning application processing and Council planning decisions upheld decisions are consistent with the at VCAT (percentage of planning local planning scheme. application decisions subject to review by VCAT that were not set aside). Roads Satisfaction Sealed local road network is Satisfaction with sealed local roads maintained and renewed to ensure (community satisfaction rating out that it is safe and efficient. of 100 with how Council has performed on the condition of sealed local roads). Libraries Participation Library resources are free, Active library members (percentage accessible and well utilised. of the municipal population that are active library members). Waste Collection Waste diversion Amount of waste diverted from Kerbside collection waste diverted landfill is maximised. from landfill (percentage of garbage, recyclables and green organics collected from kerbside bins that is diverted from landfill). Aquatic Facilities Utilisation Aquatic facilities are safe, accessible Utilisation of aquatic facilities and well utilised. (number of visits to aquatic facilities per head of municipal population). Animal management Health and safety Animal management service protects Animal management prosecutions the health and safety of animals, (number of successful animal humans and the environment. management prosecutions).

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City of Boroondara Attachment 7.2.1 82 Council Agenda 24/06/19

Indicator Description Measure

Food safety Health and safety Food safety service protects public Critical and major non-compliance health by preventing the sale of outcome notifications (percentage unsafe food. of critical and major non- compliance outcome notifications that are followed up by Council). Maternal and Child Health Participation Councils promote healthy outcomes Participation in the MCH service for children and their families. (percentage of children enrolled who participate in the MCH service). Participation in MCH service by Aboriginal children (percentage of Aboriginal children enrolled who participate in the MCH service).

Financial Performance Indicators Indicator Description Measure Operating position Adjusted underlying An adjusted underlying surplus is Adjusted underlying surplus (or result generated in the ordinary course of deficit) (underlying surplus (or business. deficit) as a percentage of adjusted underlying revenue). Liquidity Working capital Sufficient working capital is available Current assets compared to current to pay bills as and when they fall due. liabilities (current assets as a percentage of current liabilities). Unrestricted cash Sufficient cash that is free of Unrestricted cash compared to restrictions is available to pay bills as current liabilities (unrestricted cash and when they fall due. as a percentage of current liabilities). Obligations Loans and Level of interest bearing loans and Loans and borrowings compared to borrowings borrowings is appropriate to the size rates (interest bearing loans and and nature of Council's activities. borrowings as a percentage of rate revenue). Loans and borrowings repayments compared to rates (interest and principal repayments on interest bearing loans and borrowings as a percentage of rate revenue). Indebtedness Level of long term liabilities is Non-current liabilities compared to appropriate to the size and nature of own source revenue (non-current a Council's activities. liabilities as a percentage of own- source revenue). Asset renewal Assets are renewed as planned. Asset renewal compared to depreciation (asset renewal expense as a percentage of depreciation).

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City of Boroondara Attachment 7.2.1 83 Council Agenda 24/06/19

Indicator Description Measure Stability Rates concentration Revenue is generated from a range Rates compared to adjusted of sources. underlying revenue (rate revenue as a percentage of adjusted underlying revenue). Rates effort Rating level is set based on the Rates compared to property values community's capacity to pay. (rate revenue as a percentage of the capital improved value of rateable properties in the municipality). Efficiency Expenditure level Resources are used efficiently in the Expenses per property assessment delivery of services. (total expenses per property assessment). Revenue level Resources are used efficiently in the Average residential rate per delivery of services. residential property assessment (residential rate revenue per residential property assessment).

Sustainable Capacity Indicators

Indicator Description Measure Own source revenue Revenue is generated from a range Own source revenue per head of of sources in order to fund the municipal population (own source delivery of services to the revenue per head of municipal community. population). Recurrent grants Revenue is generated from a range Recurrent grants per head of of sources in order to fund the municipal population (recurrent delivery of services to the grants per head of municipal community. population). Population Population is a key driver of a Expenses per head of municipal Council's ability to fund the delivery population (total expenses per head of services to the community. of municipal population). Infrastructure per head of municipal population (value of infrastructure per head of municipal population). Population density per length of road (municipal population per kilometre of local road). Disadvantage Disadvantage is a key driver of a Relative Socio-economic Council's ability to fund the delivery Disadvantage (relative Socio- of services to the community. economic Disadvantage of the municipality). Workforce turnover Resources are used efficiently in the Resignations and terminations delivery of services. compared to average staff (number of permanent staff resignations and terminations as a percentage of the average number of permanent staff).

Financial performance indicators 59

City of Boroondara Attachment 7.2.1 84 Council Agenda 24/06/19

6. Other budget information This section presents other budget related information required by the Regulations. It includes the following statements and reports: x Grants operating x Grants capital x Statement of borrowings

6.1 Grants - operating ($2.58 million decrease) Grants include transfers received from State and Federal sources for the purpose of funding the delivery of Council's services to ratepayers. Operational grants are further classified according to whether they are received each year (recurrent) or received on a once off or short term basis (non- recurrent); refer to the table on the following page. Overall, the level of grant funding is budgeted to decrease by 21.1% or $2.58 million compared to the 2018-19 forecast primarily due to:

Non-recurrent operating grants - $274,000 decrease x Non-recurrent operating grants are forecast to decrease by $274,000. Council separately funds projects of a non-recurring operating nature which are partly funded by non-recurrent grant funding.

Recurrent Operational Grants $2.31 million decrease primarily due to: x Victoria Grants Commission - 50% $2.38 million of the 2019-20 allocation brought forward to the 2018-19 financial year; and x Home and Community Care grants - decrease in grant funding of $315,000 is expected in 2019-20 due to the transition of clients to the National Disability Insurance Scheme.

Partially offset by: x Commonwealth Home Support Programme funding is expected to increase by $274,000 in 2019- 20.

Recurrent operating grants after adjusting for Victoria Grants Commission is expected to increase marginally by 0.5%. The minor underlying increase in operating grants and subsidies indicates that the trend of grant income is not keeping pace with the expenditure levels required to deliver services to the community and as a result there is an increasing financial burden on Council and its ratepayers, i.e. a cost shift to local government from State and Commonwealth Governments.

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City of Boroondara Attachment 7.2.1 85 Council Agenda 24/06/19

A list of operating grants by type and source, classified into recurrent and non-recurrent is included below.

Forecast Actual Budget Operating grants 2018-19 2019-20 Variance $'000 $'000 $'000

Recurrent - Commonwealth Government Commonwealth Home Support Programme 5,283 5,557 274 Victoria Grants Commission * 4,636 2,381 (2,255) Volunteer services 135 135 -

Recurrent - State Government Community health and safety 191 202 11 Family and children 1,118 1,149 31 Food services 72 73 1 Home and Community Care 480 165 (315) Libraries 1,025 1,045 20 School crossing supervisors 683 683 - Senior and disability support 134 69 (65) Senior citizens centres 163 140 (23) Volunteer services 24 24 - Youth services 239 246 7

Total recurrent operating grants 14,183 11,869 (2,314)

Non-recurrent - Commonwealth Government Libraries 17 - (17)

Non-recurrent State Government Community health and safety 4 - (4) Environment management 84 - (84) Family and Children 25 - (25) Graffiti Prevention and Removal 38 150 112 Libraries 75 - (75) Sport and recreation 6 - (6) Streetscapes and transport 242 225 (17) Waste and Recycling 149 - (149)

Other Armistice 9 - (9)

Total non-recurrent operating grants 649 375 (274)

Total operating grants 14,832 12,244 (2,588)

* Victoria Grants Commission funding is expected to increase by inflation of 2.5% or $116,000 in 2019-20.

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City of Boroondara Attachment 7.2.1 86 Council Agenda 24/06/19

6.2 Grants - Capital ($969,000 decrease) Capital grants include all monies received from State, Federal and community sources for the purposes of funding the Capital Works Program. The amount of capital grants received each year can vary significantly depending on the types of works included in the Capital Works Program. Capital grants are further classified according to whether they are received each year (recurrent) or received on a once off or short term basis (non-recurrent); refer table below. Overall, the level of capital grants is forecast to decrease by $969,000 compared to 2018-19.

Capital works income of $1.35 million is budgeted in 2019-20, the most significant grants include: x $800,000 - 1st instalment of $1.6 million Canterbury Precinct Department of Education and Training Grant x $475,049 from the Commonwealth Government Roads to Recovery Program covering roads pavement renewal works

A list of capital grants by type and source, classified into recurrent and non-recurrent is included below. Forecast Actual Budget Capital grants 2018-19 2019-20 Variance $'000 $'000 $'000 Recurrent - Commonwealth Government Roads to recovery 395 475 80 Total recurrent capital grants 395 475 80

Non-recurrent State Government Environment management 24 52 28 Family and Children - 800 800 Strong regions 1,280 - (1,280) Sport and recreation 20 27 7 Streetscape and transport 604 - (604) Total non-recurrent capital grants 1,928 879 (1,049)

Total capital grants 2,323 1,354 (969)

6.3 Statement of borrowings The table below shows information on borrowings specifically required by the Regulations.

Forecast Actual Budget Indicator 2018-19 2019-20 $'000 $'000 Total amount borrowed as at 30 June of the prior year 44,712 26,279 Total amount to be borrowed - - Total amount projected to be redeemed (18,433) (1,495)

Total amount proposed to be borrowed as at 30 June 26,279 24,784

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City of Boroondara Attachment 7.2.1 87 Council Agenda 24/06/19

7. Detailed list of Capital Works This section presents a listing of the capital works projects that will be undertaken for the 2019-20 year.

The expenditure provided for in each line item is the forecast or projected amount that Council will expend. The actual amount expended could be greater or lesser than the expenditure provided for. As each line item is part of the total capital expenditure being forecast or projected, Council intends that the expenditure authorised through the adoption of the Budget will be the total of the expenditure for the capital works program (regardless of whether, in respect of a particular project, the actual amount expended exceeds or is less than the expenditure that is shown).

The capital works projects are grouped by class and include the following: x New capital works for 2019-20 x Works carried forward from the 2018-19 year

Regulation 10 (a) and (b) require that the budget contain a detailed list of capital works expenditure in relation to non-current asset by class according to the Local Government Model Financial Report (LGMFR) classified separately as to asset expenditure (i.e. renewal, new, upgrade and expansion).

The budget must also contain a summary of funding sources in relation to capital works expenditure, classified separately as to grants, contributions, Council cash and borrowings. The disclosures in Appendix D reflect these requirements.

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City of Boroondara Attachment 7.2.1 88 Council Agenda 24/06/19

7. Detailed list Capital Works For the year ending 30 June 2019

1. New works

Asset expenditure types Funding sources Project Contrib Council Capital works area cost New Renewal Upgrade Expansion Grants -utions cash $$$$$$$$ Property Building improvements Integrated Water Management Strategy implementation - Facility retrofit program 53,800 - - 53,800 - - - 53,800 Our Low Carbon Future Strategy implementation - Energy performance contract (EPC) 250,000 - - 250,000 - - - 250,000 Pavilion works catering for Assessible Facilities enabling increased participation in sport 2,900,000 - - - 2,900,000 - - 2,900,000 Building improvements Total 3,203,800 - - 303,800 2,900,000 - - 3,203,800

Building 605-609 Glenferrie Road Community Facility 400,000 - 400,000 - - - - 400,000 Alamein Community Centre 30,000 - 30,000 - - - - 30,000 Balwyn Community Centre (Renewal) 828,000 - 828,000 - - - - 828,000 Bryson Street car park automatic toilet 45,000 - 45,000 - - - - 45,000 Canterbury Tennis pavilion 400,000 - 400,000 - - - - 400,000 Compliance audit projects 200,000 - 200,000 - - - - 200,000 Fire service replacement 55,000 - 55,000 - - - - 55,000 Future building renewal design 120,000 - 120,000 - - - - 120,000 Glen Iris MCHC - Trent Street 450,000 - 450,000 - - - - 450,000 Lock replacement program - electronic locks 200,000 - 200,000 - - - - 200,000 Marquis Street automatic toilet 35,000 - 35,000 - - - - 35,000 Roof access works 100,000 - 100,000 - - - - 100,000 Unscheduled minor building works 639,536 - 639,536 - - - - 639,536 Weightlifting centre Glenferrie Oval 360,000 - 360,000 - - - - 360,000 West Hawthorn Preschool - Brook Street 500,000 - 500,000 - - - - 500,000 Unscheduled minor renewal works 250,000 - 250,000 - - - - 250,000 Roof replacement 200,000 - 200,000 - - - - 200,000 New public toilets 290,000 290,000 - - - - - 290,000 Ashburton Pool and Recreation Centre - Refurbishment of moveable floor in the hydrotherapy pool 200,000 - 200,000 - - - - 200,000 Camberwell Building 2 lift replacement 190,000 - 190,000 - - - - 190,000 Rathmines Reserve 85,000 - 85,000 - - - - 85,000 Burke Road South Reserve - Pavilion 100,000 - 100,000 - - - - 100,000 Victoria Road Reserve 840,000 - 840,000 - - - - 840,000 Ashburton Senior Centre 6,160,269 1,866,461 1,028,366 1,088,481 2,176,961 - - 6,160,269 Balwyn Community Centre (Expansion) 2,114,545 - - - 2,114,545 - - 2,114,545 Balwyn Community Centre (Upgrade) 1,209,697 - - 1,209,697 - - - 1,209,697 Tuck Stand (Renewal) 16,924 - 16,924 - - - - 16,924 Tuck Stand (Expansion) 17,770 - - - 17,770 - - 17,770 Tuck Stand (Upgrade) 7,616 - - 7,616 - - - 7,616 Canterbury Hub (Renewal) 500,000 - 500,000 - - - - 500,000 Canterbury Hub (New) 200,000 200,000 - - - 800,000 -- 600,000 Canterbury Hub (Expansion) 200,000 - - - 200,000 - - 200,000 Canterbury Hub (Upgrade) 100,000 - - 100,000 - - - 100,000 Kew Recreation Centre (Renewal) 904,797 - 904,797 - - - - 904,797 Kew Recreation Centre (new) 581,774 581,774 - - - - - 581,774 Kew Recreation Centre (Expansion) 581,774 - - - 581,774 - - 581,774 Community Support facility upgrade 70,000 70,000 - - - - - 70,000 Camberwell Community Centre 4,999,912 1,210,174 - - 3,789,738 - - 4,999,912 Kew Traffic School storage facilities 250,000 - 250,000 - - - - 250,000 Hawthorn Arts Centre - clock tower 200,000 - 200,000 - - - - 200,000 Hawthorn Arts Centre - strip and seal all timber flooring 100,000 - 100,000 - - - - 100,000 Riversdale Depot - Replace skylights in transfer station 75,000 - 75,000 - - - - 75,000 Changeover security controllers in Camberwell Camcare, Hawthorn Tennis Centre 44,000 - 44,000 - - - - 44,000 Kew Library - Replace floor coverings in Phyllis Hall Room 38,000 - 38,000 - - - - 38,000 Library RFID associated building works 385,000 - 385,000 - - - - 385,000 Walpole Street Public Toilets - Install access control 40,000 - 40,000 - - - - 40,000 Camberwell Municipal Offices - Replace lower car park gate and controller 32,000 - 32,000 - - - - 32,000 Boroondara Sports Complex - replace 316m of chainmesh fencing 110,000 - 110,000 - - - - 110,000

Capital works detailed listing Regulation 10 (a) and (b) 64 Budget reports - Detailed list of capital works City of Boroondara Attachment 7.2.1 89 Council Agenda 24/06/19

Asset expenditure types Funding sources Project Contrib Council Capital works area cost New Renewal Upgrade Expansion Grants -utions cash $$$$$$$$ Hawthorn Aquatic and Leisure Centre - Upgrade lighting system 45,000 - 45,000 - - - - 45,000 Camberwell Sports Ground - minor pavilion 650,000 - 650,000 - - - - 650,000 Camberwell Sportsground public toilet 250,000 - 250,000 - - - - 250,000 Riversdale Depot - upgrade external staircase to transfer station 30,000 - 30,000 - - - - 30,000 Essential Services Compliance - replacement of extinguishers 30,000 - 30,000 - - - - 30,000 Small scale compliance projects (switchboards, glazing etc.) 66,000 - 66,000 - - - - 66,000 Food Organics and Garden Organics (FOGO) Implementation 3,230,000 - - 3,230,000 - - - 3,230,000 Enhance Hawthorn Arts Centre entrances 50,000 - - 50,000 - - - 50,000 Library Services Radio-Frequency Identification (RFID) Project 100,000 - - 100,000 - - - 100,000 Building Total 29,907,614 4,218,409 11,022,623 5,785,794 8,880,788 800,000 - 29,107,614

Property Total 33,111,414 4,218,409 11,022,623 6,089,594 11,780,788 800,000 - 32,311,414

Plant and Equipment Computers and telecommunications Information technology expenditure 750,000 - 750,000 - - - - 750,000 Applications renewal and upgrade program 410,000 - - 410,000 - - - 410,000 Payroll system upgrade 460,000 460,000 - - - - - 460,000 Audiovisual equipment replacement 63,800 - 63,800 - - - - 63,800 Upgrade/Enhancement to Doc Assembler 20,000 - - 20,000 - - - 20,000 Implement a Corporate Planning and Reporting System 90,000 90,000 - - - - - 90,000 Improve the Council's Network Service Diversity 555,000 - - 555,000 - - - 555,000 Records Management System Upgrade and Enhancement 35,500 35,500 - - - - - 35,500 Computers and telecommunications Total 2,384,300 585,500 813,800 985,000 - - - 2,384,300

Fixtures, fittings and furniture Library and office furniture 75,000 - 75,000 - - - - 75,000 Office furniture renewal 83,000 - 83,000 - - - - 83,000 Library Shelving 50,000 - 50,000 - - - - 50,000 Implementation of the public safety security measures 250,000 250,000 - - - - - 250,000 Boroondara Arts - furniture & equipment 245,000 - 245,000 - - - - 245,000 Office refurbishments 80,000 - 80,000 - - - - 80,000 Fixtures, fittings and furniture Total 783,000 250,000 533,000 - - - -783,000

Library books Library resources 985,000 - 985,000 - - - - 985,000 Library books Total 985,000 - 985,000 - - - -985,000

Plant Machinery and equipment Bin renewal program 300,000 - 300,000 - - - - 300,000 Sportsgrounds - replacement of existing turf wicket rollers 31,000 - 31,000 - - - - 31,000 Town Hall Gallery collection acquisitions 77,000 77,000 - - - - - 77,000 Leisure centres – equipment and pool plant replacement program 290,000 - 290,000 - - - - 290,000 Transfer Station - Miscellaneous equipment renewal 180,000 - 180,000 - - - - 180,000 Leisure and aquatic centre mechanical equipment replacement 80,000 - 80,000 - - - - 80,000 Audio Visual Equipment Upgrades 620,000 - - 620,000 - - - 620,000 Town Hall Gallery Public Art Installation 10,000 10,000 - - - - - 10,000 Dynamic Parking Guidance Systems 80,000 80,000 - - - - - 80,000 Ashburton Pool and Recreation Centre mechanical air handling system 500,000 - 500,000 - - - - 500,000 Camberwell Municipal Offices Building 1 - replacement of boiler 180,000 - 180,000 - - - - 180,000 Camberwell Municipal Offices Buildings 2 and 3 - upgrade access control 250,000 - 250,000 - - - - 250,000 Provide Air Conditioning at Leased Club Pavilions 40,000 40,000 - - - - - 40,000 Upgrade of Ticket Parking Machines 93,000 - - 93,000 - - - 93,000 Plant Machinery and equipment Total 2,731,000 207,000 1,811,000 713,000 - - - 2,731,000

Plant and Equipment Total 6,883,300 1,042,500 4,142,800 1,698,000 - - - 6,883,300

Capital works detailed listing Regulation 10 (a) and (b) 65 Budget reports - Detailed list of capital works City of Boroondara Attachment 7.2.1 90 Council Agenda 24/06/19

Asset expenditure types Funding sources Project Contrib Council Capital works area cost New Renewal Upgrade Expansion Grants -utions cash $$$$$$$$ Infrastructure Bridges Minor Bridge rehabilitation 62,000 - 62,000 - - - - 62,000 Bridges Total 62,000 -62,000 - - - -62,000

Drainage Future drainage renewal planning 260,000 - 260,000 - - - - 260,000 Unscheduled/ emergency drainage works 370,000 - 370,000 - - - - 370,000 WSUD/Wetlands renewal program 70,000 - 70,000 - - - - 70,000 Auburn Grove, Hawthorn East 180,000 - 180,000 - - - - 180,000 Riversdale Road, Camberwell 460,000 - 460,000 - - - - 460,000 Foley Street, Kew Stage 3 350,000 - 350,000 - - - - 350,000 Rossfield Avenue, Kew 140,000 - 140,000 - - - - 140,000 Boorool Road, Kew, no.5 120,000 - 120,000 - - - - 120,000 Fortuna and Sunburst Avenues (easement), Balwyn North 250,000 - 250,000 - - - - 250,000 Invermay Grove, Hawthorn East 210,000 - 210,000 - - - - 210,000 Seaton and Vale Streets, Glen Iris 220,000 - 220,000 - - - - 220,000 Charles Street, Kew 220,000 - 220,000 - - - - 220,000 Richards Avenue, Glen Iris, No's. 8 and 10 110,000 - 110,000 - - - - 110,000 Bethune Street, Hawthorn East, No. 2 40,000 - 40,000 - - - - 40,000 Hilda Crescent laneway, Hawthorn 50,000 - 50,000 - - - - 50,000 Muir Street, Hawthorn 70,000 - 70,000 - - - - 70,000 Relowe Crescent, Balwyn, No. 2 120,000 - 120,000 - - - - 120,000 Rookwood Street, Balwyn North 130,000 - 130,000 - - - - 130,000 Bath Road, Glen Iris, No's.57 and 59 30,000 - 30,000 - - - - 30,000 Fritsch Holzer Reserve, Hawthorn 80,000 - 80,000 - - - - 80,000 Weybridge Street, Surrey Hills, No.54 77,000 - 77,000 - - - - 77,000 Aquila Street Floodway, Balwyn North 235,000 - 235,000 - - - - 235,000 Boroondara Sports Complex - Upgrade of stormwater drainage along embankment 40,000 - 40,000 - - - - 40,000 Amery Street, Ashburton 200,000 - 200,000 - - - - 200,000 Beckett Street and Winmalee Road, Balwyn, No. 2 140,000 - 140,000 - - - - 140,000 Tower Hill Rd and Munro Ave, Ashburton 320,000 - 320,000 - - - - 320,000 Vears Road, Ashburton 290,000 - 290,000 - - - - 290,000 Minor Drainage Works in Easements 350,000 - 350,000 - - - - 350,000 Drainage Total 5,132,000 - 5,132,000 - - - - 5,132,000

Footpaths and Cycleways Bicycle Strategy implementation 167,000 167,000 - - - - - 167,000 Condition 4 footpaths 560,000 - 560,000 - - - - 560,000 Park gravel path renewal program 122,000 - 122,000 - - - - 122,000 Shopping centre footpath works 110,000 - 110,000 - - - - 110,000 Unscheduled footpath works 250,000 - 250,000 - - - - 250,000 Anniversary trail missing link through Riversdale Park 500,000 500,000 - - - - - 500,000 Bicycle and pedestrian trails - (implementation of Safety Audit Action Plan) 430,000 - 430,000 - - - - 430,000 Boroondara Laneway Strategy - Laneway improvements 275,000 275,000 - - - - - 275,000 Balwyn Shopping Centre streetscape improvements along Whitehorse Road 735,000 735,000 - - - - - 735,000 Minor Footpath Works 100,000 - 100,000 - - - - 100,000 Footpaths and Cycleways Total 3,249,000 1,677,000 1,572,000 - - - - 3,249,000

Parks, open space and streetscapes Compliance works on play equipment and infrastructure 16,000 - 16,000 - - - - 16,000 Garden bed edging renewal program 35,000 - 35,000 - - - - 35,000 Hard surface play area renewal program 55,000 - 55,000 - - - - 55,000 Oval fences renewal program 81,384 - 81,384 - - - - 81,384 Park feature wall renewal program 25,000 - 25,000 - - - - 25,000 Park fences renewal program 158,000 - 158,000 - - - - 158,000 Park lighting - unscheduled works 15,000 - 15,000 - - - - 15,000 Park lighting renewal program 125,000 - 125,000 - - - - 125,000 Park playground replacement program 980,000 - 980,000 - - - - 980,000 Park signage renewal program 51,000 - 51,000 - - - - 51,000 Parks and gardens irrigation upgrades 150,000 - 150,000 - - - - 150,000 Playground renewal program - Council properties (childcare) 20,000 - 20,000 - - - - 20,000 Retaining walls - unscheduled works 118,000 - 118,000 - - - - 118,000 Shopping Centre Improvement Plan Ǧ design and implementation 2,106,000 2,106,000 - - - - - 2,106,000

Capital works detailed listing Regulation 10 (a) and (b) 66 Budget reports - Detailed list of capital works City of Boroondara Attachment 7.2.1 91 Council Agenda 24/06/19

Asset expenditure types Funding sources Project Contrib Council Capital works area cost New Renewal Upgrade Expansion Grants -utions cash $$$$$$$$ Barbeque renewal program 35,000 - 35,000 - - - - 35,000 Park furniture renewal 157,000 - 157,000 - - - - 157,000 Minor playground works 72,000 - 72,000 - - - - 72,000 Balwyn Park Concept Master Plan (BPCMP) - implementation of open space improvements 1,253,878 1,253,878 - - - - - 1,253,878 Shared Path and Park Lighting 204,000 - - - 204,000 - - 204,000 Camberwell Sportsground - Master plan implementation 650,000 650,000 - - - - - 650,000 Integrated Water Management Strategy (IWMS) 120,000 120,000 - - - 47,500 - 72,500 Victoria Park regional playground 250,000 250,000 - - - - - 250,000 Drinking fountains renewal program 60,000 - 60,000 - - - - 60,000 Gordon Barnard Reserve Raingarden and Stormwater Harvesting 453,000 453,000 - - - 5,000 - 448,000 Hawthorn Tennis Club Lighting 26,925 - - 26,925 - 26,925 - - Dorothy Laver Reserve - West 898,550 898,550 - - - - - 898,550 Parks, open space and streetscapes Total 8,115,737 5,731,428 2,153,384 26,925 204,000 79,425 - 8,036,312

Roads Condition 4 safety treatments 159,000 - 159,000 - - - - 159,000 Crossing facilities 108,000 108,000 - - - - - 108,000 Resheeting 3,670,105 - 3,670,105 - - - - 3,670,105 Traffic treatment - lighting replacement 10,000 - 10,000 - - - - 10,000 Disability access 50,000 - 50,000 - - - - 50,000 Traffic Management Devices 462,000 462,000 - - - - - 462,000 Road Safety Strategy implementation 24,500 - - 24,500 - - - 24,500 Road Reconstruction and kerb replacement 6,815,910 - 6,815,910 - - 475,049 - 6,340,861 Roads Total 11,299,515 570,000 10,705,015 24,500 - 475,049 - 10,824,466

Off street carparks Resurfacing of condition 4 car parks 486,000 - 486,000 - - - - 486,000 Access plans and parking studies implementation 162,000 162,000 - - - - - 162,000 Off street carparks Total 648,000 162,000 486,000 - - - -648,000

Recreational, leisure and community facilities Cricket practice nets renewal program 150,000 - 150,000 - - - - 150,000 Minor sportsground improvements 185,000 - 185,000 - - - - 185,000 Sports goal post renewal program 9,000 - 9,000 - - - - 9,000 Sports synthetic surface renewal program 27,000 - 27,000 - - - - 27,000 Sportsground irrigation program 135,000 - 135,000 - - - - 135,000 Sportsground reconstruction program 740,080 - 740,080 - - - - 740,080 Sportsground training lights renewal program 188,000 - 188,000 - - - - 188,000 Golf course green, tee and bunker renewal program 160,000 - 160,000 - - - - 160,000 Shade Policy implementation 339,000 339,000 - - - - - 339,000 Hawthorn Rowing Ramp 400,000 - - 400,000 - - - 400,000 Field Sport - Risk and Sporting Code Compliance Program 300,000 300,000 - - - - - 300,000 Neighbourhood Shopping Centre Improvements Pilot - Maling Road 25,000 - - 25,000 - - - 25,000 Recreational, leisure and community facilities Total 2,658,080 639,000 1,594,080 425,000 - - - 2,658,080

Infrastructure Total 31,164,332 8,779,428 21,704,479 476,425 204,000 554,474 - 30,609,858

Grand Total 71,159,046 14,040,337 36,869,902 8,264,019 11,984,788 1,354,474 - 69,804,572

Capital works detailed listing Regulation 10 (a) and (b) 67 Budget reports - Detailed list of capital works City of Boroondara Attachment 7.2.1 92 Council Agenda 24/06/19

2. Works carried forward from the 2018-19 year Asset expenditure types Funding sources Project Contrib Council Capital works area cost New Renewal Upgrade Expansion Grants -utions cash $$$$$$$$ Property Building Balwyn Community Centre (Renewal) 1,000,000 - 1,000,000 - - - - 1,000,000 Canterbury Tennis pavilion 600,000 - 600,000 - - - - 600,000 Ashburton Senior Centre 621,000 310,500 310,500 - - - - 621,000 Balwyn Community Centre (Upgrade) 200,000 - - 200,000 - - - 200,000 Camberwell Community Centre 414,000 414,000 - - - - - 414,000 Building Total 2,835,000 724,500 1,910,500 200,000 - - -2,835,000

Property Total 2,835,000 724,500 1,910,500 200,000 - - - 2,835,000

Infrastructure Footpaths and Cycleways Cookson Street, Camberwell Precinct rejuvenation 570,000 570,000 - - - - - 570,000 Footpaths and Cycleways Total 570,000 570,000 - - - - -570,000

Recreational, leisure and community facilities Sportsground training lights renewal program 190,000 - 190,000 - - - - 190,000 Hawthorn Rowing Ramp 390,000 - - 390,000 - - - 390,000 Recreational, leisure and community facilities Total 580,000 - 190,000 390,000 - - -580,000

Infrastructure Total 1,150,000 570,000 190,000 390,000 - - -1,150,000

Plant and Equipment Computers and telecommunications HACC - Minor Capital Grant 158,958 158,958 - - - - - 158,958 Youth Services Case management system 38,000 - - 38,000 - - - 38,000 Computers and telecommunications Total 196,958 158,958 - 38,000 - - -196,958

Fixtures, fittings and furniture Library IT Hardware renewal 226,090 - 226,090 - - - - 226,090 Library Shelving 50,000 - 50,000 - - - - 50,000 Fixtures, fittings and furniture Total 276,090 - 276,090 - - - -276,090

Plant and Equipment Total 473,048 158,958 276,090 38,000 - - - 473,048

Grand Total 4,458,048 1,453,458 2,376,590 628,000 - - - 4,458,048

3. Summary Asset expenditure types Funding sources

Project Contrib Council cost New Renewal Upgrade Expansion Grants -utions cash $$$$$$$$

PROPERTY 35,946,414 4,942,909 12,933,123 6,289,594 11,780,788 800,000 - 35,146,414 PLANT AND EQUIPMENT 7,356,348 1,201,458 4,418,890 1,736,000 - - - 7,356,348 INFRASTRUCTURE 32,314,332 9,349,428 21,894,479 866,425 204,000 554,474 - 31,759,858 TOTAL 75,617,094 15,493,795 39,246,492 8,892,019 11,984,788 1,354,474 - 74,262,620

Capital works detailed listing Regulation 10 (a) and (b) 68 Budget reports - Detailed list of capital works City of Boroondara Attachment 7.2.1 93 Council Agenda 24/06/19

8. Rates and charges This section presents information about rates and charges that the Act and the Regulations require to be disclosed in the Council’s annual budget.

In developing the Strategic Resource Plan (referred to in Section 9), rates and charges were identified as an important source of revenue, accounting for 77 per cent of the total revenue received by Council annually. Planning for future rate increases has therefore been an important component of the Strategic Resource Planning process. The State Government has introduced the Fair Go Rates System (FGRS) which sets out the maximum amount councils may increase rates in a year. For 2019-20 the FGRS cap has been set at 2.5 per cent. The cap applies to both general rates and municipal charges and is calculated on the basis of council’s average rates and charges.

The level of required rates and charges has been considered in this context, with reference to Council's other sources of income and the planned expenditure on services and works to be undertaken for the Boroondara community.

1 Rates and charges 1.1 The rate in the dollar to be levied as general rates under section 158 of the Act for each type or class of land compared with the previous financial year Forecast Budget Type or class of land 2018-19 2019-20 Change cents/$CIV cents/$CIV General rate for rateable residential properties 0.12191415 0.14041611 15.2% General rate for rateable non residential properties 0.12191415 0.14041611 15.2% Rate concession - cultural and recreational properties 0.06095708 0.00000000 -100.0%

1.2 The estimated total amount to be raised by general rates in relation to each type or class of land, and the estimated total amount to be raised by general rates, compared with the previous financial year Percentage change from annualised Annualised rates levied Forecast rates levies Budget 2018-19 Type or class of land 2018-19 2018-19 2019-20 Change $$ $ Rateable residential 142,018,609 143,028,387 145,529,572 1.75% Rateable non residential 10,006,862 9,951,882 11,274,888 13.29% Total rateable residential and non residential 152,025,471 152,980,269 156,804,460 2.50%

Cultural and recreational * 66,940 65,855 0 -100.00% Total estimated amount to be raised 152,092,411 153,046,124 156,804,460 2.46% * Cultural and recreational properties are excluded from the State Government's Fair Go Rates System rate cap calculation.

1.3 Fair Go Rates System Compliance - Boroondara City Council is fully compliant with the State Government's Fair Go Rates System Budget 2018-19 2019-20 Number of rateable properties 77,194 77,686 Base average rate $ 1,926.06 $ 1,969.21 Maximum rate increase (set by the State Government) 2.25% 2.50% Capped average rate $ 1,969.40 $ 2,018.44 Maximum general rates revenue $ 152,025,769 $ 156,804,776 Budgeted general rates revenue $ 152,025,471 $ 156,804,460

Budget reports - Rates and charges 69

City of Boroondara Attachment 7.2.1 94 Council Agenda 24/06/19

1.4 The estimated total amount to be raised by rates Forecast Budget 2018-19 2019-20 Change $$ Total rates to be raised (incl additional rate revenue) 153,959,865 158,501,764 2.95% Additional rate revenue Special rate schemes 1,398,805 1,560,850 11.58% Supplementary valuations 1,200,000 900,000 -25.00% Early payment of rates discount (731,351) (763,546) 4.40%

1.5 The number of assessments in relation to each type or class of land, and the total number of assessments, compared with the previous financial year Budget Budget Type or class of land 2018-19 2019-20 Change Numbers Numbers Rateable residential 71,389 71,927 0.8% Rateable non residential 5,805 5,759 -0.8% Cultural and recreational 6 0 -100.0% Total number of assessments 77,200 77,686 0.63%

1.6 The basis of valuation to be used is the Capital Improved Value (CIV)

1.7 The estimated total value of each type or class of land, and the estimated total value of land, compared with the previous financial year Forecast Budget Type or class of land 2018-19 2019-20 Change $$ Rateable residential 116,490,669,000 103,641,649,000 -11.0% Rateable non residential 8,208,122,193 8,029,626,000 -2.2% Cultural and recreational 109,815,000 0 -100.0% Total 124,808,606,193 111,671,275,000 -10.5%

1.8 The proposed unit amount to be levied for each type of charge under section 162 of the Act Per Rateable Per Rateable Property Property Type of charge Forecast Budget 2018-19 2019-20 Change $$ Annual service charge for collection and disposal of refuse for residential, non residential land and non rateable land where utilised (i) 240 litre bin 977 1,133 16.0% (Only applies to households with four people) (ii) 240 litre bin commercial 977 1,133 16.0% (iii) 240 litre bin concession 798 930 16.5% (The 240 litre bin concession rate will only apply to residential households of 5 or more people or for those with a specific medical condition requiring a larger bin size)

(iv) 120 litre bin residential and other 401 465 16.0% (v) 120 litre bin commercial 401 465 16.0%

(vi) 80 litre bin residential and other 220 255 15.9% (vii) 80 litre bin commercial 220 255 15.9%

(viii) Minimum charge for each residential property 220 255 15.9% (Except for vacant land and those residential properties required to service own refuse disposal as a condition of a town planning permit where a waste environmental levy is imposed as a contribution to waste and rubbish collection from public spaces).

(ix) Waste environmental levy residential and other 101 118 16.8% (x) Waste environmental levy commercial 101 118 16.8% NB Refuse collection includes collection of all household rubbish, commingled recyclables and green waste.

Budget reports - Rates and charges 70

City of Boroondara Attachment 7.2.1 95 Council Agenda 24/06/19

1.9 The estimated amount to be raised for each type of charge to be levied compared to the previous years

Budget Budget Type of charge 2018-19 2019-20 Change $$ Annual service charge for collection and disposal of refuse for residential, non residential land and non rateable land where utilised (i) 240 litre bin 1,458,000 1,812,000 24.3% (Only applies to households with four people) (ii) 240 litre bin commercial 1,278,000 1,522,000 19.1% (iii) 240 litre bin concession 1,424,000 1,611,000 13.1% (The 240 litre bin concession rate will only apply to residential households of five or more people or for those with a specific medical condition requiring a larger bin size).

(iv) 120 litre bin residential and other 14,614,000 16,744,000 14.6% (v) 120 litre bin commercial 474,000 538,000 13.5%

(vi) 80 litre bin residential and other 5,129,740 5,977,000 16.5% (vii) 80 litre bin commercial 163,000 186,000 14.1%

(v) Minimum charge for each residential 240,260 384,000 59.8% property (Except for vacant land and those residential properties required to service own refuse disposal as a condition of a town planning permit where a waste environmental levy is imposed as a

(ix) Waste environmental levy residential and other 776,000 957,000 23.3% (x) Waste environmental levy commercial 233,000 274,000 17.6%

Total 25,790,000 30,005,000 16.3%

NB The percentage change varies across categories due to change in property numbers for each charge type. Refuse collection includes collection of all household rubbish, commingled recyclables and green waste.

1.10 The estimated total amount to be raised by all rates and charges compared with the previous financial year

Budget Budget Type of charge 2018-19 2019-20 Change $$ Rates and charges $ 179,749,865 $ 188,506,764 4.9%

1.11 There are no known significant changes, which may effect the estimated amounts to be raised by rates and charges. However, the total amount to be raised by rates and charges may be effected by: - The making of supplementary valuations - The variation of returned levels of value (e.g. valuation appeals) - Changes in use of land such that rateable land becomes non-rateable land and vice versa - Changes in use of land such that non residential land becomes commercial land and vice vers a.

1.12 Differential rates

1.12 Rates to be levied under Section 161 and 161A of the Act Council has not raised rate income by levying rates under a differential rates scheme.

Budget reports - Rates and charges 71

City of Boroondara Attachment 7.2.1 96 Council Agenda 24/06/19

City of Boroondara Budget 2019-20

Long term strategies

This section includes the following analysis and information:

9. Strategic resource plan 10. Rating information 11. Borrowing Strategy

City of Boroondara Attachment 7.2.1 97 Council Agenda 24/06/19

City of Boroondara Attachment 7.2.1 98 Council Agenda 24/06/19

9. Strategic Resource Plan Council is required by the Act to prepare a Strategic Resource Plan to provide information on the long term financial projections of the Council.

9.1 Strategic Resource Plan development The Act requires a Strategic Resource Plan to be prepared covering both financial and non-financial resources, including key financial indicators for at least the next four financial years to support the Council Plan.

Council has prepared a Strategic Resource Plan (SRP) for the four years 2019-20 to 2022-23 as part of its ongoing financial planning to assist in adopting a budget within a longer term framework. The SRP takes the strategic objectives and strategies as specified in the Council Plan and expresses them in financial terms for the next four years.

In preparing the SRP, Council has also been mindful of the need to comply with the following Principles of Sound Financial Management as contained in the Act: x Prudently manage financial risks relating to debt, assets and liabilities;

x Provide reasonable stability in the level of rate burden;

x Consider the financial effects of Council decisions on future generations, and

x Provide full, accurate and timely disclosure of financial information.

9.2 Financial resources The following table summarises the anticipated key financial results for the next four years as set out in the Strategic Resource Plan for the years 2019-20 to 2022-23. Section 4 – Financial Statements includes a more detailed analysis of the financial resources to be used over the four year period.

Forecast Strategic Resource Plan Actual Budget Projections Trend Indicator 2018-19 2019-20 2020-21 2021-22 2022-23 +/o/- $’000 $’000 $’000 $’000 $’000 Result for the year 25,430 15,761 12,183 9,980 20,23 - Adjusted underlying result 16,315 9,881 6,338 4,645 14,851 - Cash and investments balance 117,381 100,456 61,386 78,260 63,994 - Cash flows from operations 68,335 61,611 59,060 58,704 67,118 o Capital works expenditure 60,594 75,617 95,215 91,703 62,719 -

Key to Forecast Trend: + Forecasts improvement in Council's financial performance/financial position indicator. o Forecasts that Council's financial performance/financial position indicator will be steady. - Forecasts deterioration in Council's financial performance/financial position indicator.

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The below graph shows the general financial indicators for the next four years of the Strategic Resource Plan.

General financial indicators over the four year period

140,000

120,000

100,000

80,000 $'000 60,000

40,000

20,000

0 2018-19 2019-20 2020-21 2021-22 2022-23

Result for the year Adjusted underlying result Cash and investments balance Cash flows from operations Capital works expenditure

The key outcomes of the SRP are as follows:

x Financial sustainability Cash and investments will exceed Council’s minimum working capital ratio at or above 1.20:1. It is budgeted to be 2.52:1 in 2019-20 (includes cash contingency and reserve funds) and continues to be above the minimum requirement for the SRP.

x Capital Works Council continues its commitment to maintaining existing and developing new assets for the Boroondara community.

Council has completed extensive work to develop Asset Management plans for all assets in the city. These plans have enabled the identification of the desired Capital Works renewal expenditure over the life of the SRP.

x Rating Information (Section 10) Average property general rates are budgeted to increase in 2019-20 by 2.5%. The SRP assumes increases in accordance with the State Government rate capping practices.

x Borrowing Strategy (Section 11) There are no borrowings budgeted to be drawn down in 2019-20 to specifically fund the capital works program.

x Asset Management Strategy Capital Works capacity over the life of the SRP is $325 million at an average of around $81 million per year. This amount will allow the renewal of Council’s assets to be undertaken in line with adopted Asset Management plans and provide funding for new community infrastructure.

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9.3 Long Term Financial Strategy A key component of the Strategic Resource Plan is the Long Term Financial Strategy. Council has prepared a Long Term Financial Strategy for the 10-year period 2019-20 to 2028-29 as part of Council’s ongoing financial planning to assist Council in adopting a budget within a longer term framework. The Strategy takes the strategic objectives and strategies as specified in the Council Plan which has been based on the 10 year Boroondara Community Plan and expresses them in financial terms.

Council has also continued to build upon the commitment to sustainable budgeting and responsible financial management. The Strategy continues to support the growing demand to invest in the maintenance and renewal of all Council owned assets. This Strategy is supported by the following series of Financial Strategy Principles that guide the planning of the Financial Strategy.

9.4 Financial Strategy Principles 9.4.1 Principles relating primarily to the operating budget: Sustainable Budgeting Principle Council will implement a sustainable budget and financial strategy that caters for short and long-term planning responsibilities.

Community expectations are a key driver of the strategy, as reflected in the Council Plan, and Council strives to adequately resource current and future need across the City. Council has limited financial and non-financial resources and faces wide-ranging and complex community needs.

Council is committed to delivering an annual operating surplus to provide funds for capital projects and infrastructure renewal, for both current and future generations.

When identifying sources of revenue and determining expenditure needs, Council will ensure that these community needs can be adequately addressed in the future.

Rating Revenue Principle Council will comply with the Victorian Government’s rate capping legislation which limits rate increased to an amount set by the relevant Minister.

A rating strategy that determines the allocation of rate contributions across the municipality will be considered by Council each term.

‘Special Rate Schemes’ may be used to provide direct benefits to clearly identified ratepayer groups, such as retail shopping centres.

Pricing of Services Principle Council will set fees and charges for services having regard to Council's Pricing Policy and specific fee policies in applicable areas of Council, while incorporating cost recovery principles and marketplace competition. User capacity to pay, equity in the subsidisation of services, community service benefits, statutory or service agreement limitations, and results of benchmarking of similar services, also impact the striking of a fee or charge.

Council will decide on the levels of cost recovery that are suitable for each service. The accurate measurement of costs, including overheads, enables identification of any level of subsidy provided to a service. This information further contributes to the pricing of services model.

Council does not have discretion to alter fees and charges set by the Victorian Government, however will continue to advocate for these fees to be set at levels where cost recovery is possible.

Where service fees provide a surplus, the funds will be used to maintain the general level of services in the City.

In order to maintain the relationship between the cost of a service and the fee charged for the provision of the service, in the absence of a public policy requirement, fees and charges will be

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increased annually in line with either labour costs, Consumer Price Index inflation or direct cost increases.

Council considers pricing signals and/or price disincentives as legitimate methods to encourage behavioural changes consistent with relevant Council policies.

Waste Management Principle Council will use waste management pricing strategies that encourage waste avoidance, minimisation and recycling, and these will be supported by educational programs and appropriate services.

The identification and separate billing for a waste service is intended to encourage and promote waste minimisation in the community.

Council seeks to recover costs for these services.

Intergovernment Funding Principle Council supports the Intergovernmental Agreement that requires other levels of government to fully fund services delivered on their behalf. Council will maximise the level of grants and subsidies received from Victorian and Australian Governments to achieve a better share of government taxes for the Boroondara community.

Where cost shifting from other levels of government is apparent, Council will communicate to its community the impacts of these cost impositions. Access to growth grants revenue is critical to meet the demands of a growing economy.

Funds received from other levels of government will normally be expected to meet the full direct and indirect costs of providing those services. Council opposes cost shifting from other levels of government and may not contribute funding or assets to services that are the responsibility of other levels of government. In circumstances where Council provides a subsidy to a service, a determination will be made ensuring the contribution does not outweigh the community benefit.

Employee Costs Principle Council will attract and retain suitable staff through remuneration levels and workplace policies, while ensuring that there is effective and efficient management of staff costs and number of employees.

The cost of employment is a major budget component in the provision of Council services. Council values committed staff and recognises their critical role to the wellbeing of the Boroondara community.

As articulated in Council’s People Strategy, Council remains committed to the provision of fair pay, learning and development for staff and a workplace culture appropriate for an Employer of Choice.

Priority Projects Expenditure Principle Council will separately fund projects of a non-recurring operating nature.

Priority projects that are not started or completed within the budget year are subject to future budget and planning considerations. These projects will be reassessed against any revised Council priorities.

Management of Expenditure Principle Council will review all Council expenditure. Fundamental to this process is community consultation and benchmarking of cost and quality standards of service and efficiency against like services in the public and private sectors.

Ongoing commitment to a customer centric service model is integral to this principle.

Where possible, increased service levels, or increases in demand for a service, are to be provided or funded through productivity gains.

Ongoing service reviews will assess services in accordance with:

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x a demonstrated community need x stakeholder views x access, equity of need and benefit to the community x community expectation of service level and quality x legislative imperatives x identification of alternative providers, both public and private x Council’s capacity to provide the service x the availability of Victorian or Australian Government funding x budget priorities.

Amended Budget Principle Council will amend the Annual Budget for internal management reporting purposes to ensure prudent and transparent budgeting and financial planning.

Council will ensure a rigorous approach to budget management. The Budget will be amended where necessary following finalisation of the annual accounts.

Amended budgets enable Council to review and approve variances to revenue and expenditure resulting primarily from external factors, ensuring accountability and optimal budget control for management reporting purposes. Amendments to the adopted budget will be considered under the following circumstances:- x additional income has been received x reduction in income due to identified reasons x transactions required subsequent to finalisation of end of year accounts x expenditure increases matching additional income x additional non discretionary expenses x deferred expenditure x sound accounting processes to meet audit requirements.

In the circumstance where additional cash surplus is identified (after taking into account cash requirements of future years), opportunities to reduce planned borrowings should be considered prior to allocation of new expenditure.

New expenditure identified (if any) should be considered within the overall priority listing of works across the City. This may include bringing forward foreshadowed works in a staged approach. Existing commitments of staff and project management resource will be considered to ensure deliverability prior to endorsement of additional expenditure.

The Annual Report will detail performance against the original Budget as adopted by Council as the Annual Budget.

9.4.2 Principles relating primarily to management of Council assets: Asset Management Principle Council will provide well-maintained community assets that are fit for their purpose and provide best possible community benefit. Council’s budget and long-term strategy will commit, with specific budget provision, an appropriate level of expenditure to ensure ongoing asset maintenance and renewal.

Council will plan and appropriately resource the necessary work on infrastructure to ensure that all assets are maintained fit for purpose. Accurate asset data and condition assessments will be drawn upon to inform the annual budgeting and works programs.

Asset management involves anticipating and managing risk and asset failures. Council is committed to increasing expenditure on asset renewal in order to sustainably manage its community infrastructure. Appropriate expenditure is allocated to ensure that compliance and safety regulations are addressed for all assets.

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The separate asset renewal component of total capital works expenditure will be based on needs identified in asset renewal plans that will include amounts sufficient to fund renewal of our assets to agreed standards as established in the asset management plans.

Each asset renewal obligation will be determined by the asset renewal provision based on the replacement cost and remaining useful life of the asset to meet minimum community standards established through the asset management plans.

Council will maintain a capital sustainability index of greater than one-to-one until the assets have reached standards defined in the asset management plans. The sustainability index is defined as the ratio of renewal expenditure on infrastructure assets compared to the annual depreciation expense incurred by these assets.

Council will seek the most effective community outcome from the application of asset renewal funds, which may not necessarily result in the replication of existing facilities, but could involve the adaptive re-use of an asset. In such circumstances, asset renewal funds will complement new and upgrade funding as appropriate.

Creating Community Assets Principle Council will ensure that the community has access to required community infrastructure, located to meet community needs and city wide priorities and designed with regard to current and future needs.

Construction and acquisition of new community assets must respond to existing needs, new identified needs or adopted strategies. Such facilities must remain within the limitations of Council’s financial and resource capacity and provide clear and tangible benefits. Opportunities for community partnerships to develop assets will be pursued.

In reviewing any proposal, Council will consider the financial mechanisms available to assign the capital costs to current and future generations. Asset substitution can be a source of finance where a newly-created asset consolidates services and the vacated asset becomes available for sale.

Analysis of the creation of new assets will also consider contributions to the public realm, environmental and social benefits. The financial analysis will have regard to consequent operational maintenance and renewal costs.

Property Holdings Principle Council will manage, acquire and dispose of property in the best interest of the Boroondara community. Council recognises the importance of property holdings over the long term to community wellbeing.

Assets will only be considered for disposal where there is no clear Council or community need for that asset in the foreseeable future. All property considered for disposal will undergo a thorough evaluation based on both financial and community benefit factors. Open space will not be sold unless replaced by areas of equal size and/or value. Any proceeds derived from property realisation will be directed towards funding land acquisition, new/upgrade capital works or debt reduction and will not be used to fund operating expenditure. Council will not necessarily hold property that has no current or future identified purpose, or if that purpose can be met more effectively in other ways.

Existing holdings or strategic acquisitions must meet existing needs, new identified needs or adopted strategies. To enhance community benefit opportunities for the alternative use of property (including asset realisation) will be investigated. Regular reviews of asset holdings will be conducted to identify opportunities for asset realisation. Asset management plans, asset usage, land use planning documents and community benefit will be considerations in such reviews.

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Council Reserves Principle Council will maintain a series of cash backed reserves for use in predefined circumstances.

Due to legislative limitations, local government is unable to undertake borrowings not pre-approved through the annual Budget process. For this reason Council will hold cash backed reserves for use in pre-defined circumstances.

Due to the nature of these funds, and potential for immediate use, the cash will not be considered as part of Council’s internal budgeting and management reporting processes. They will be treated as a source of funds only available for the stated purpose. The only other potential use for these funds is the retirement of existing Council debt.

Until these funds are used for the stated purpose the cash contained within these reserves will be managed in line with Council’s Investment Policy.

These reserves will be held as assets in Council’s balance sheet and the cash within the fund will be available for the predefined purposes outlined in the below Strategic Acquisition Fund, Open Space Development Fund and the Defined Benefit Superannuation Fund.

Strategic Acquisition Fund A fund for the purpose of acquiring new assets.

As strategic parcels of land may become available at short notice, Council has created a Strategic Acquisition Fund. This fund allows for the acquisition of strategic assets within the municipality as they become available.

The Strategic Acquisition Fund will be available for the purpose of acquiring new strategic assets where they are required for the provision of community services or for additional public open space.

Open Space Development Fund A fund for the purpose of acquiring land for use as public open space.

As strategic parcels of land may become available at short notice, Council has created an Open Space Development Fund. This fund allows for the acquisition of land within the municipality for conversion to public open space as it becomes available.

Defined Benefit Superannuation Fund A fund for the purpose of meeting potential defined benefit superannuation calls as they arise.

All councils in Victoria have a legal obligation to provide additional funds to the Local Government Defined Benefit Superannuation Fund (LGDBF) should a shortfall in the superannuation funds vested benefit index occur.

To ensure that services to the community are not otherwise affected and in order for Council to meet its obligations, Council has established its own Defined Benefit Superannuation Reserve for use should a call be made by the LGDBF trustee.

Concept Master Plan Principle Council will ensure that the short and long-term interests of the community are appropriately addressed. Concept Master Plans are an aid to future planning for the allocation of resources.

Concept Master Plans do not represent a commitment to implement all components of the plan, which will be reviewed at regular intervals, and may be subject to change. The Concept Master Plan components will be considered annually as part of the budget process, in conjunction with all Council Plan and Budget priorities.

Concept Master Plans must inform asset management plans and future works planning.

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9.4.3 Principles relating primarily to management of Council financial position: Financial Principle Council will fund all operating and capital expenditure in a prudent, ethical and responsible manner. Council will seek and accept external funding contributions to a project where the acceptance of the funding will not compromise Council’s principles or objectives.

Council will seek to maximise all external funding opportunities, including transfers from other levels of government and other financing opportunities where appropriate, and having regard to the financial impacts and outcomes for the community. Following the decision to proceed with a project, external funding commitments will be formalised through a Heads of Agreement.

While an external funding opportunity should be part of the overall project, its consideration should remain only one factor in the decision-making process. Accordingly, care should be taken to not inappropriately commit Council to the acceptance of funding opportunities before the project is determined as suitable and of immediate priority. This is necessary to avoid the unreasonable distortion of Council's priorities due to the availability of external funding.

Debt within prudent levels is considered to be a legitimate funding source, particularly for the creation of income-generating assets and new or extended assets servicing current and future generations.

Council will note and monitor the Victorian Auditor-General's Office (VAGO) Financial Sustainability Risk Assessment Criteria being: x Net result x Adjusted underlying result x Liquidity x Internal Financing x Indebtedness x Capital Replacement x Renewal Gap

Council will endeavour to remain in the low risk category for these criteria in each year of the Long Term Financial Strategy. In the case where operational or investment imperatives require, in a particular year(s), that one or more of these criteria will be assessed as a medium risk, Council’s Long Term Financial Strategy must demonstrate future capacity to recover to low risk status.

Council, unless faced by exceptional circumstances will not endorse decisions generating financial outcomes resulting in high risk outcomes according to these criteria.

Cash Management Principle Council will monitor its Working Capital Ratio (current assets/current liabilities) to ensure the maintenance of the required level of cash to meet operational requirements.

The target for the ratio will remain at or above 1.20 to 1 plus: x the provision of a cash contingency of 0.5% of general rate revenue for works in response to emergency situations e.g. storm event, and x cash held in Council's endorsed reserves (see Council’s Reserves Principle).

Where operational or investment imperatives require, in a particular year(s), that the ratio falls below 1.20 to 1, Council’s Long Term Financial Strategy must demonstrate future capacity to recover to the target level but Council should not fall below a level of 1:1 in any year.

Council will maximise the return on cash funds invested and ensure investment placements remain within ethical and legislative constraints.

Outstanding debtors will be converted to cash by adopting commercial practices and benchmarks.

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9.5 Non financial resources Human Resources Boroondara has diverse and capable staff required to provide a range of quality services to the community. Recruitment, retention and development of quality staff are therefore essential for the organisation to be able to provide quality outcomes to our community in the future.

A summary of planned human resources expenditure is provided below and projects Council’s total employee costs and full time equivalent (FTE) staffing requirements over the next four years.

Forecast Strategic Resource Plan Actual Budget Projections 2018-19 2019-20 2020-21 2021-22 2022-23 $'000 $'000 $'000 $'000 $'000

Staff expenditure Employee costs 93,044 95,517 99,024 102,682 101,205 Total staff expenditure 93,044 95,517 99,024 102,682 101,205

FTE FTE FTE FTE FTE Staff numbers Employees 853.7 851.0 840.7 800.4 787.0 Casuals 35.3 14.0 14.0 14.0 14.0 Total staff numbers 889.0 865.1 854.8 814.4 801.0

A statement of Human Resources is included in Section 4 - Financial Statements.

Risk management Council is committed to ensuring strategic and operational risks are appropriately managed to protect Council and the community. Council has a Risk Management Framework that was adopted by Council in 2019. Council continues to ensure a safe work place for all employees by embedding new Occupational Health and Safety (OHS) policies and procedures throughout Council and developing and delivering a suite of OHS training and development programs.

Maintaining Boroondara’s assets Boroondara continues to be committed to deal with the challenge of maintaining more than $2.7 billion of assets and infrastructure. Council is making a significant investment in addressing the ongoing challenge associated with reducing the asset management backlog, while also providing excellent facilities for the well-being of the Boroondara community.

Asset Management Plans have been extensively reviewed and adopted by Council. These strategies provide Council with a firm indication of the levels of asset renewal and the individual assets that will need to be replaced over the next four years. The foreshadowed budget for the provision of renewal of Capital Works is $196 million over the next four years of the SRP, with an additional $130 million in new, upgrade and expansion of capital projects allocated over the same period. Renewal of assets is also assisted through the provision of ongoing maintenance to buildings, roads and footpaths.

The Statement of Capital Works is included in Section 4 – Financial Statements.

Information technology Boroondara has a significant dependency on information technology to provide the services our customers utilise and depend upon. To maintain the availability of these services, there will be a continued focus on increasing the resilience and reliability of the technology that underpins these services, particularly as our customers interact more and more via on-line capabilities. This will be achieved through a variety of initiatives that include the renewal of end-of-life IT assets and upgrades to a number of council’s key business systems. We will also be planning for our future needs by establishing a technology blueprint that will enable smarter decision making for future information technology investments. The management of information security risks will be central to everything we do with sound data governance practices as a key pillar of work to help enable this along with investment in security technologies and services.

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10. Rating Information This section of the Budget contains information on Council's foreshadowed rating levels including strategy development, assumptions underlying the current year rate increase and rating structure.

10.1 Rating context The Strategic Resource Plan (refer to Section 4 – Financial Statements) has been developed. As part of the process, rates and charges were identified as an important source of revenue. Rate revenue continues to be the major income stream for most local governments. In reviewing comparative data, Boroondara receives less government grant assistance and is more dependent on rate revenue than many other local governments. Rates and charges comprise 77% of total income in 2019-20.

While government grants total $11.87 million in 2019-20, all but $2.38 million are tied grants which require Boroondara to perform a service on behalf of the State or Federal government. In most cases the tied grants do not adequately fund the service provided and additional rate revenue is required to subsidise these services. This is known as cost shifting to local government and is widely recognised across the sector as a major issue.

Boroondara does not benefit from untied grants to the same extent as most other local governments in Victoria. Many grants are adjusted by State and Federal Governments on the basis of capacity to pay and other socio-economic factors and therefore Boroondara is one of the lowest recipients with grant income equivalent to $20.83 per resident in Boroondara (Source 2017-18 Victoria Grants Commission Annual Report).

10.2 Current year rates and charges The 2019-20 operating position is predicted to be impacted by a number of external and internal influences, including wage rises, general inflation increases, and new service initiatives. The general rate will increase by 2.5% and the waste collection costs will increase on average by 16% in 2019-20. This will raise total rates and charges for 2019-20 of $188.81 million, including $900,000 generated from supplementary rates. This amount also includes special rates and charges of $1.56 million.

Waste service charges are set at a level that recovers the costs associated with the provision of waste services. Council also levies rates through special rate schemes and as a result of supplementary valuations.

The below table highlights the indicative rate increase over the forward four year period. These forward indexes are indicative only and are reviewed on an annual basis and are subject to change. The remaining years of the SRP includes base rate increases aligned to the proposed rate cap which is determined by the Victorian Government. The future years are estimates using Department of Treasury and Finance forecasts of the consumer price index.

Rate Year increase % 2020 2.50% 2021 2.50% 2022 2.50% 2023 2.50% 2024 2.50%

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10.3 Rate in the dollar The City of Boroondara's 2019-20 Budget provides for an increase in the rate in the dollar paid by ratepayers, an increase from 0.12191415 cents in the dollar to 0.14041611 cents in the dollar.

A property in Boroondara valued at the median residential valuation of $1,340,000 would now expect to pay a general rate of $1,881.58, an increase in 2019-20 of $45.90 per year or $0.88 per week.

10.4 Rating structure In accordance with the Local Government Act 1989, the method by which local governments are able to raise rate revenue is through use of valuations on properties within their municipalities.

Council rates are levied on the Capital Improved Value (CIV) of properties as determined by and certified by the Valuer General of Victoria. The Valuer General of Victoria has taken over the rateable property general valuation process from 1 July 2018 changing it to once a year rather than every two years.

The existing rating structure consists of one uniform rate for both residential and business property and a rate concession for recreational land. These rates are structured in accordance with the requirements of Section 160 ‘Uniform Rate’ of the Act. Under the Cultural and Recreational Lands Act 1963, provision is made for a Council to grant a rating concession to any “recreational lands” which meet the test of being “rateable land” under the Act.

There are 42 properties which are eligible for rate concessions under the Cultural and Recreational Lands Act 1963. For the 2019-20 year Council will not require the payment of rate equivalent amounts by occupier of eligible properties. A review of the application of the Cultural and Recreational Lands Act 1963 will be conducted in the 2019-20 year. The outcomes of this review will guide the determination of rate equivalent amounts to be levied under the Cultural and Recreational Lands Act 1963 for the 2020-21 and subsequent financial years.

Forecast Budget Type or class of land 2018-19 2019-20 Change cents/$CIV cents/$CIV General rate for rateable residential properties 0.12191415 0.14041611 15.2% General rate for rateable non residential properties 0.12191415 0.14041611 15.2% Rate concession - cultural and recreational properties 0.06095708 0.00000000 -100.0%

10.5 General revaluation of properties Boroondara City Council has moved from biennial to annual valuations in line with the state government changes introduced from 1 July 2018. The valuation function is now centralised with the Valuer-General.

A revaluation of all properties within the municipality was undertaken during the 2018-19 year. The revaluation date was 1 January 2019 and the value assessed will be applied to all ratable properties for the financial year 2019-20.

The outcome of the 2019 general revaluation has been a significant change in property valuations throughout the municipality. Overall, property valuations across the municipal district have decreased by 11.01%. Of this decrease, residential properties have decreased by 11.66% and non- residential properties by 1.63%.

The following table summarises the valuation changes between the 2018 and 2019 general revaluations for all property types by suburb, together with the rating changes between the 2018-19 and 2019-20 years based on a 2.50% average rate increase and the valuation movements listed.

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All property types No. CIV % Property Type Properties 2018 CIV 2019 CIV change Residential Vacant Land 866 $1,826,855,000 $1,540,385,000 -15.68% Houses 41,362 $94,022,235,000 $81,789,050,000 -13.01% Flats 1,758 $1,013,845,000 $918,370,000 -9.42% Units 27,898 $20,300,369,000 $19,249,384,000 -5.18% Specialty (Retirement) 43 $155,635,000 $144,460,000 -7.18% Non-residential - rateable 5,759 $8,163,024,378 $8,029,626,000 -1.63% Cultural & Recreational 42 $311,165,000 $276,250,000 -11.22%

Total 77,728 125,793,128,378 $111,947,525,000 -11.01%

No. CIV % Property Type Properties 2018 CIV 2019 CIV change Residential - rateable 71,927 $117,318,939,000 $103,641,649,000 -11.66% Non-residential - rateable 5,759 $8,163,024,378 $8,029,626,000 -1.63% Cultural & Recreational 42 $311,165,000 $276,250,000 -11.22% Total properties 77,728 125,793,128,378 111,947,525,000 -11.01%

* Properties declared Cultural and Recreational Lands will not be required to pay any rate equivalent amounts for the 2019-20 financial year. A review of the application of the Cultural and Recreational Lands Act 1963 will be conducted in the 2019-20 financial year and this will guide the determination of rate equivalent payments for the 2020-21 and subsequent financial years.

Analysis by suburbs - all property types No. CIV % Suburb Properties 2018 CIV 2019 CIV change Ashburton 3,269 $4,912,477,000 $4,249,417,000 -13.50% Balwyn 6,386 $10,806,350,000 $9,383,032,000 -13.17% Balwyn North 8,167 $14,478,160,000 $12,400,141,000 -14.35% Camberwell 10,184 $17,825,263,982 $15,827,489,000 -11.21% Canterbury 3,395 $7,643,168,000 $6,918,236,000 -9.48% Deepdene 971 $2,036,675,000 $1,798,835,000 -11.68% Glen Iris 6,415 $10,789,176,211 $9,504,719,000 -11.91% Hawthorn 13,232 $16,857,304,234 $15,704,192,000 -6.84% Hawthorn East 7,730 $10,953,802,951 $9,958,785,000 -9.08% Kew 11,355 $19,153,177,000 $17,073,497,000 -10.86% Kew East 2,883 $4,363,863,000 $3,817,549,000 -12.52% Mont Albert 60 $138,705,000 $110,220,000 -20.54% Surrey Hills 3,681 $5,835,006,000 $5,201,413,000 -10.86%

Total 77,728 $125,793,128,378 $111,947,525,000 -11.01%

10.6 Waste Management Strategy In 2017, Council adopted a revised Waste Minimisation and Recycling Strategy. The key objectives of this strategy are to reduce the amount of waste deposited at landfills maximising recycling and achieve sustainable environmental outcomes by providing best practice services to the Boroondara community. An implementation plan has been developed setting out actions, priorities and resources required.

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The following waste bin charges will apply in 2019-20: Waste bin size 2018-19 charge 2019-20 charge Waste environment levy residential and other $101.00 $118 Waste environment levy commercial $101.00 $118 80 litre & minimum waste charge residential and other $220.00 $255 80 litre commercial $220.00 $255 120 litre residential and other $401.00 $465 120 litre commercial $401.00 $465 240 litre (only for residential properties with four people) $977.00 $1,133 240 litre commercial (only for commercial properties) $977.00 $1,133 240 litre concession (concessional fee for residential $798.00 $930 properties with 5 or more people in the household OR a specific medical condition)

The net costs of waste management and associated services are recovered by Council through the waste management charges.

Costs considered in waste charges are waste to landfill (inclusive of taxes and levies), green waste service, the recycling service, hard-waste collection, operation of the Riversdale Road Transfer Station, delivery of street sweeping services, public place waste and recycling services, and provision of waste collection in public parks, gardens, sportsgrounds and community buildings, bin renewal requirements, disposal of electronic waste and waste management resources and overheads. The waste fees for 2019-20 also include expenditure for the Food Organics Green Organics collection service as this directly relates to a waste management service. Waste bin fees and transfer station tipping fees have been set to recover the full costs of all of these services.

The introduction of a FOGO (Food Organics Green Organics) collection service will achieve the primary objective outlined in the Waste Minimisation and Recycling Strategy - to divert food organics from the landfill stream, and increase recovery and recycling of materials collected in the City of Boroondara. The FOGO service will maximise the diversion of FOGO from landfill. This is an important initiative for all residents and a benefit to the environment.

The 2019-20 Budget proposes an average increase of 16% in waste charges (inclusive of the Victorian government landfill levy) which is linked directly to the cost of providing the waste services, priced on a full cost recovery basis.

As a national issue, the Australian and Victorian governments need to take action to ensure a sustainable recycling industry into the future and to minimise the cost for the community. The Victorian government collects funds each year from its landfill levy - ratepayers are currently paying $64.30 to the Victorian government for every tonne of waste that Council collects and takes to landfill. Over many years these funds have been banked by the Victorian government or in some cases used for purposes other than waste reduction and sustainability initiatives. According to the Auditor- General, the Victorian government held $466 million in its Sustainability Fund in 2017. Council is calling on the Victorian government to use these funds now to invest in a sustainable, better-equipped recycling sector.

10.7 Rate payment options In 2019-20, Boroondara will offer a wide range of options for the payment of rates and waste charges.

Council has granted a 2.00% discount for early payment in full by 31 August 2019 of the rates bill.

Long term strategies - Rating information 84

City of Boroondara Attachment 7.2.1 111 Council Agenda 24/06/19

Payment options include: x One lump sum payment, with a 2.00% discount on the total rates bill, if payment is made in full, at the reduced amount, by 31 August 2019. x One lump sum payment, in full, by 15 February 2020 (note, direct debit is available for this option). x Four instalments, with payments required on 30 September, 30 November, 28 February, and 31 May. Direct debit option is also extended to the four instalments.

x A direct debit (interest free) payment plan. This plan provides for payment to be made by 10 monthly direct debits from your nominated bank. Full details of all payment options will be provided to ratepayers when rate notices are issued.

10.8 Late payment of rates Where rates are not paid in full by the due instalment or lump sum payment date Council is authorised to charge penalty interest on outstanding amounts at the penalty interest rate of 10% which is set by the state government and reviewed annually.

10.9 Rates deferment and financial hardship Where a ratepayer incurs late payment penalty interest and is eligible for the State Government Pensioner Rate Rebate, the penalty interest rate to apply shall be equal to Council’s 2019-20 weighted average investment earning rate. Council’s current weighted average investments earning rate as at 31 March 2019 is 2.58% per annum.

Long term strategies - Rating information 85

City of Boroondara Attachment 7.2.1 112 Council Agenda 24/06/19

11. Borrowing Strategy In developing the Strategic Resource Plan, (Section 9) borrowings have been identified as a funding source for the creation of income generating assets and assets servicing current and future generations. The following provides information on Council’s existing and future planned loan portfolio.

11.1 Introduction During the 2011-12 financial year borrowings of $20.6 million were undertaken to fund significant building works at the Hawthorn Aquatic and Leisure Centre, Hawthorn Community Precinct, Hawthorn Town Hall Arts Precinct and the Camberwell Library and Office. During the 2014-15 financial year Council resolved to refinance this loan through a fixed interest four year loan at a low interest rate. Council has repaid the outstanding balance in full during 2018-19.

A further $29 million was taken out in 2012-13 to fund major building works. This was at a fixed interest rate for 10 years, and the long term financial strategy provides for payment of the remaining balance in full at that time.

In 2014-2015, Council reviewed its existing loan portfolio and took the opportunity to refinance long term debt to a four year loan. This provided decreased interest rates and interest savings to the community as well as providing increased financial capacity to enable future infrastructure programs.

80 Total outstanding loans at 30 June

70

60

50

40 $M

30

20 * During 2011-12, $20.6M was borrowed to fund significant works at the Hawthorn Town Hall Arts Precinct, Hawthorn Community Precinct, Camberwell Library and Office and Hawthorn Aquatic and Leisure Centre. Council has repaid the outstanding balance in full during 2018-19. * In 2012-13, Council continued with substantial investment in major building redevelopment works and borrowed $29M. This loan is scheduled to be repaid in full in 2022-23. 10 * Council was advised of its share of the superannuation liability ($14.33M) in August 2012. Council's funding plan for the superannuation liability of $14.33M include short term borrowings of $6.53M in 2013-14. The outstanding loan was paid in full at the end of the 2016-17 financial year. * Council proposes to borrow $52 million in 2021-22 and $8 million in 2022-23 to fund significant infrastructure projects including refurbishment works at the Tuck Stand, implement the Master Plan for the Boroondara Recycling and Waste Centre and redevelopment works at Kew Recreation Centre. - 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 20282029 Year

11.2 Future Borrowing Strategy The borrowing strategy is to retire existing debt over time to free up capacity to undertake new borrowings for significant infrastructure projects for the community. Council’s borrowing strategy allows for the investment in new infrastructure as well as the timely retirement of debt.

Council proposes to borrow $52 million in 2021-22 and $8 million in 2022-23 to fund significant infrastructure projects including refurbishment works at the Tuck Stand, implement the Master Plan for Boroondara Waste and Recycling Centre and redevelopment works at Kew Recreation Centre.

An assessment of alternative borrowing strategies will be conducted for each tranche of planned borrowings as they become due. Council's Long Term Financial Strategy details the debt repayment cash flows refer to Section 9 - Strategic Resource Plan.

Long term strategies - Borrowing Strategy 86

City of Boroondara Attachment 7.2.1 113 Council Agenda 24/06/19

11.3 Existing borrowings During the 2018-19 year $18.43 million in principal repayments on existing borrowings have been made. The outstanding amount borrowed will be $26.28 million as at 30 June 2019. The projected cost of servicing these borrowings will be $1.65 million during 2018-19.

The following table sets out future proposed borrowings, based on the forecast position of Council as at 30 June 2019. The table also shows the results of prudential ratios that have previously been issued by the Victorian State Government.

Council is projected to be at low risk as defined by VAGO’s financial sustainability risk indicator of Indebtedness through the entire period of the Long Term Financial Strategy as shown below. VAGO FINANAICIAL SUSTAINABILITY RISK $'000's INDICATORS Adjusted Financial New Principal Interest Balance Liquidity INTERNAL year (Current assets/ LIQUIDITY INDEBTEDNESS borrowings paid expense 30 June FINANCING ending Current liabilities) 2019 - 18,433 1,652 26,279 2.58 2.97 117.3% 13.2% 2020 - 1,495 1,424 24,784 2.11 2.53 83.0% 12.0% 2021 - 1,572 1,342 23,215 1.21 1.64 62.8% 11.8% 2022 52,000 1,674 2,291 73,541 1.01 1.33 65.7% 22.4% 2023 8,000 24,437 3,273 57,104 1.03 1.47 107.8% 22.7% 2024 - 5,602 2,159 51,502 1.09 1.55 128.4% 19.8% 2025 - 5,839 1,916 45,662 1.02 1.49 108.9% 16.9% 2026 - 6,087 1,662 39,575 1.06 1.56 119.2% 14.3% 2027 - 5,812 1,422 33,764 1.14 1.65 122.0% 11.8% 2028 - 6,049 1,180 27,715 1.17 1.70 117.9% 9.0% 2029 - 6,295 929 21,419 1.21 1.75 117.7% 7.2% Total 60,000 83,295 19,250

Council monitors its Adjusted Working Capital Ratio (current assets/current liabilities) to ensure the maintenance of the required level of cash to meet operational requirements.

Council targets an adjusted working capital ratio of 1.2 to 1. The adjusted working capital ratio excludes Council adopted reserves which are funds held for a specific purpose and as such are not available for normal business operations (see Section 9 Strategic Resource Plan for further details). Where operational or investment imperatives require, in a particular year(s), that the ratio falls below the target, Council’s Long Term Financial Strategy must demonstrate future capacity to recover to the target level. The above table projects, that Council will achieve this outcome by 2029.

The table below shows information on borrowings specifically required by the Regulations.

Forecast Actual Budget Indicator 2018-19 2019-20 $'000 $'000 Total amount borrowed as at 30 June of the prior year 44,712 26,279 Total amount to be borrowed - - Total amount projected to be redeemed (18,433) (1,495)

Total amount proposed to be borrowed as at 30 June 26,279 24,784

Long term strategies - Borrowing Strategy 87

City of Boroondara Attachment 7.2.1 114 Council Agenda 24/06/19

City of Boroondara Budget 2019-20

Appendices

Appendix A - Fees and charges Appendix B - Budget processes Appendix C - Priority Projects Program Appendix D - Capital Works Program Appendix E - Glossary of terms

City of Boroondara Attachment 7.2.1 115 Council Agenda 24/06/19

City of Boroondara Attachment 7.2.1 116 Council Agenda 24/06/19

Overview to appendices The following appendices include voluntary and statutory information which provide support for the analysis contained in Sections 1 to 11 of this report.

This information has not been included in the main body of the Budget report in the interests of clarity and conciseness. Council has decided that whilst the Budget report needs to focus on the important elements of the Budget and provide appropriate analysis, the detail upon which the Budget is based should be provided in the interests of open and transparent local government.

The contents of the appendices are summarised below:

Appendix Nature of information

A Fees and charges

B Budget processes

C Priority Projects Program

D Capital Works Program

E Glossary of terms

City of Boroondara Attachment 7.2.1 117 Council Agenda 24/06/19

City of Boroondara Attachment 7.2.1 118 Council Agenda 24/06/19

City of Boroondara Budget 2019-20

Appendix A Fees and Charges

City of Boroondara Attachment 7.2.1 119 Council Agenda 24/06/19

City of Boroondara Attachment 7.2.1 120 Council Agenda 24/06/19

Appendix A - Fees and charges index

Introduction 88

Community Development Family, Youth and Recreation Services ...... 90 Health and Active Ageing Services ...... 92 Arts and Cultural Services ...... 98 Library Services ...... 106 Finance and Corporate Planning ...... 107

Customer Experience and Business Transformation Chief Information Office ...... 108 Commercial and Property Services ...... 108

City Planning Building Services ...... 108 Statutory Planning ...... 112 Local Laws ...... 117 Economic Development ...... 123

Environment and Infrastructure Parks and Infrastructure Services ...... 123 Traffic and Transport ...... 128 Asset Management ...... 128

CEO’s Office Governance ...... 129

Waste charges for Council Tenanted Properties ...... 130

City of Boroondara Attachment 7.2.1 121 Council Agenda 24/06/19

City of Boroondara Attachment 7.2.1 122 Council Agenda 24/06/19

Appendix A - Fees and Charges Introduction The City of Boroondara provides a range of services to the community. Some of these services have an associated fee or charge levied.

Services funded by fees and charges provide enhanced community wellbeing. Council’s Financial Strategy Principle on the Pricing of Services requires that fees and charges for services be set having regard to specific policies in applicable areas of Council, whilst incorporating cost recovery principles and marketplace competition.

Council’s Pricing Policy ensures that fees are set in line with community support objectives in mind. When setting fees and charges factors considered include the users capacity to pay, equity in the subsidisation of services, community service obligations, statutory or service agreement limitations and results of benchmarking of similar services.

Council has considered that where cost recovery principles are adopted, fees and charges that have a substantial labour component in the delivery of the service be increased by the expected increase in labour costs. In 2019-20 this means that many fees and charges are increased by an average of 2.80%. This attempts to maintain the relationship of funding between user fees and general rate subsidy for each service.

Fees that do not contain a labour component to deliver the service are proposed to generally increase on average by inflation (forecast to be 2.50% in 2019-20, Access Economics Business Outlook September 2018 release).

Council user fees and charges are subject to change and will be amended in line with any increases determined by Council throughout the 2019-20 year.

Where fees are set by State Government statute (Statutory Fees); Council has no ability to alter the fee. These fees are fixed and result in a growing cost to the general ratepayer to provide services as the level of cost recovery is diminished over time. Fees will be amended in line with any increases should one be determined by State Government over the course of the 2019-20 year.

Waste Services - Charges The fees for the provision of commercial and residential waste services are set at full cost recovery. The costs considered in waste charges are waste to landfill (inclusive of taxes and levies), green waste service, the recycling service, hard-waste collection, operation of the Riversdale Transfer Station, delivery of street sweeping services, public place waste and recycling services, and provision of waste collection in public parks, gardens, sportsgrounds and community buildings, bin renewal requirements, disposal of electronic waste and waste management resources and overheads.

The 2019-20 Budget includes an average increase of 16% in waste charges (inclusive of the Victorian government landfill levy) which is linked directly to the cost of providing the waste services, priced on a full cost recovery basis. The waste fees for 2019-20 also include expenditure for the Food Organics Green Organics collection service as this directly relates to a waste management service.

The introduction of a Food Organics Green Organics (FOGO) collection service will achieve the primary objective outlined in the Waste Minimisation and Recycling Strategy - to divert food organics from the landfill stream, and increase recovery and recycling of materials collected in the City of Boroondara. This is an important initiative for all residents and a benefit to the environment.

Appendix A - Fees and Charges 88

City of Boroondara Attachment 7.2.1 123 Council Agenda 24/06/19

Changes to GST Status For GST purposes Council’s fees and charges are currently subject to the following Australian Taxation Office (ATO) regulations as defined by:

A New Tax System (Goods and Services Tax) (Exempt Taxes, Fees and Charges) Determination 2011 (No. 1).

The GST legislation deems that Council’s fees and charges are to include GST (taxable supply) unless they are identified for specific exemption from GST.

This determination under Section 81-5 of the GST Act identifies those Council fees and charges that are exempted from GST. The application of GST to the schedule of fees and charges is therefore based on current ATO legislation.

Council may be required to further amend the GST status of specific fees and charges when the ATO approves and issues further legislation or regulations. The impact of further ATO amendments may therefore require Council to alter prices in this schedule to reflect changes in the GST status of particular goods or services.

The full list of fees and charges is provided in the following pages. Some fees and charges may have different percentage increases due to rounding to improve ease of use or cash handling.

Appendix A - Fees and Charges 89

City of Boroondara Attachment 7.2.1 124 Council Agenda 24/06/19 City of Boroondara Fees and Charges 2019-20 Year 18/19 Year 19/20 Statutory Name Unit Fee Fee Increase GST Fee (incl. GST) (incl. GST) %

Community Development

Family, Youth and Recreation Services

Youth Services

Drug and alcohol free music and N Per ticket Up to a maximum of $25 Y cultural events 360 Program Room – Not for Profit N Per hour No charge Y Youth Providers 360 Program Room – Commercial N Per hour $64.00 $66.00 3.13% Y Hire (Youth Related Programs Only) School program facilitation N Per hour Up to a maximum of $69.00 Y Boroondara 360 Youth Resource N 2 x 2 hour sessions $20.00 $20.50 2.50% Y Centre band room hire (community per week, for a only) maximum of 6 months

Other Fees and Charges

Sleep day stay program fee N Rate per day $96.00 $98.40 2.50% Y Sleep day stay program fee (health N Rate per day No charge Y care card holder) Preschool central enrolment N Per application for $26.00 $26.75 2.88% Y application fee – Three year old child three year old Preschool central enrolment N Per application for $26.00 $26.75 2.88% Y application fee – Four year old child four year old Preschool central enrolment N Per application for $13.00 $13.20 1.54% Y application fee – Three year old child three year old (health care card holder) Preschool central enrolment N Per application for $13.00 $13.20 1.54% Y application fee – Four year old child four year old (health care card holder) Excess cleaning for Anderson N Per booking Cost as assessed by Council officers to a Y Park/MCH Centres/Lexia Street maximum of $500 meeting rooms Information forums for service N Per ticket maximum $10.20 $10.50 2.94% Y professionals and parents of children and young people Information forums for parents with N Per ticket maximum No charge Y Health Care cards Boroondara Early Years and Youth N Per attendee $65.00 $66.50 2.31% Y Providers Conference Attendance Boroondara Early Years and Youth N Per display No charge Y Providers Conference – Stall trade table display – Not for Profit, community based organisation Boroondara Early Years and Youth N Per display $65.00 $66.50 2.31% Y Providers Conference – Stall trade table display – Commercial operators

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City of Boroondara Attachment 7.2.1 125 Council Agenda 24/06/19 City of Boroondara Fees and Charges 2019-20 Year 18/19 Year 19/20 Statutory Name Unit Fee Fee Increase GST Fee (incl. GST) (incl. GST) %

Meeting or Facility Room hire (From 1 July to 31 December 2019)

Anderson Park Community Centre N Per hour $12.80 $12.80 0.00% Y Meeting Room 1 – Commercial Groups Anderson Park Community Centre N Per hour $3.60 $3.60 0.00% Y Meeting Room 1 – Community Groups Anderson Park Community Centre N Per hour $25.50 $25.50 0.00% Y Meeting Room 2 – Commercial Groups Anderson Park Community Centre N Per hour $7.15 $7.15 0.00% Y Meeting Room 2 – Community Groups Lexia Street Community Meeting N Per hour $12.80 $12.80 0.00% Y Facility – Commercial Groups Lexia Street Community Meeting N Per hour $3.60 $3.60 0.00% Y Facility – Community Groups Auburn Centre facilities – hire of N Per hour $25.50 $25.50 0.00% Y facility for delivery of services supporting families with young children – Commercial Groups Auburn Centre facilities – hire of N Per term $54.00 $54.00 0.00% Y facility – Community Organisation – not for profit Auburn Centre facilities – Playgroup N Per family per term $39.50 $39.50 0.00% Y Contribution Maternal and child health centre N Per hour $25.50 $25.50 0.00% Y facilities – hire of facility for delivery of services supporting families with young children – Commercial Groups Maternal and child health centre N Per term $54.00 $54.00 0.00% Y facilities – Community Organisation – not for profit Maternal and child health centre N Per family per term $39.50 $39.50 0.00% Y facilities – Playgroup Contribution

Meeting or Facility Room hire (From 1 January to 30 June 2020)

Anderson Park Community Centre N Per hour $12.80 $13.15 2.73% Y Meeting Room 1 – Commercial Groups Anderson Park Community Centre N Per hour $3.60 $3.70 2.78% Y Meeting Room 1 – Community Groups Anderson Park Community Centre N Per hour $25.50 $26.15 2.55% Y Meeting Room 2 – Commercial Groups Anderson Park Community Centre N Per hour $7.15 $7.35 2.80% Y Meeting Room 2 – Community Groups Lexia Street Community Meeting N Per hour $12.80 $13.15 2.73% Y Facility – Commercial Groups Lexia Street Community Meeting N Per hour $3.60 $3.70 2.78% Y Facility – Community Groups Auburn Centre facilities – hire of N Per hour $25.50 $26.15 2.55% Y facility for delivery of services supporting families with young children – Commercial Groups

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City of Boroondara Attachment 7.2.1 126 Council Agenda 24/06/19 City of Boroondara Fees and Charges 2019-20 Year 18/19 Year 19/20 Statutory Name Unit Fee Fee Increase GST Fee (incl. GST) (incl. GST) %

Meeting or Facility Room hire (From 1 January to 30 June 2020) [continued]

Auburn Centre facilities – hire of N Per term $54.00 $55.55 2.87% Y facility – Community Organisation – not for profit Auburn Centre facilities – Playgroup N Per family per term $39.50 $40.65 2.91% Y Contribution Maternal and child health centre N Per hour $25.50 $26.15 2.55% Y facilities – hire of facility for delivery of services supporting families with young children – Commercial Groups Maternal and child health centre N Per term $54.00 $55.55 2.87% Y facilities – Community Organisation – not for profit Maternal and child health centre N Per family per term $39.50 $40.65 2.91% Y facilities – Playgroup Contribution

Kew traffic school

Community group bookings N Per group booking $130.00 $133.25 2.50% Y Wednesday Ride and Play N Per child $13.50 $13.85 2.59% Y School holiday program – at time of N Per child $13.50 $13.85 2.59% Y booking Private bookings – at time of booking N Two hours $229.00 $235.00 2.62% Y – two hours (Monday to Friday and weekends) Private bookings – at time of booking N Three hours $262.00 $269.00 2.67% Y – three hours (Monday to Friday, daylight savings period only) Safety education (three sessions on N Per booking $306.00 $315.00 2.94% Y same day) at time of booking Safety education (two sessions on N Per booking $204.00 $210.00 2.94% Y same day) at time of booking Safety education (one session) at time N Per booking $130.00 $133.65 2.81% Y of booking

Health and Active Ageing Services

Food Act registration and renewal

Class 4: Food premises N No charge No charge N Not for profit school canteen, sporting N No charge No charge N club – Charitable Organisation / Community Group Temporary food premises registration N Per premises 25% of applicable initial registration or N renewal of registration fee Temporary food premises – Charitable N No charge No charge N Organisation / Community group registration No charge to community groups

Food Act registration non compliance N Per premises $240.00 $247.00 2.92% N follow up visit (this will be charged to businesses as appropriate) Appendix A - Fees and Charges 92

City of Boroondara Attachment 7.2.1 127 Council Agenda 24/06/19 City of Boroondara Fees and Charges 2019-20 Year 18/19 Year 19/20 Statutory Name Unit Fee Fee Increase GST Fee (incl. GST) (incl. GST) %

Initial Registration

Class 1 N Per premises $580.00 $597.00 2.93% N Class 2: Large Supermarket 3 plus N Per premises $2,120.00 $2,175.00 2.59% N departments Class 2: Large Supermarket 3 plus N Per premises $2,450.00 $2,510.00 2.45% N departments – Non-standard Food Safety Program Class 2: Non-standard Food Safety N Per premises $987.00 $1,014.00 2.74% N Program Class 2: Initial Registration Fee N Per premises $948.00 $973.00 2.64% N Class 3: Initial Registration Fee N Per premises $525.00 $543.00 3.43% N

Renewal Registration

Class 1 N Per premises $425.00 $437.00 2.82% N Class 2: Large Supermarket 3 plus N Per premises $1,960.00 $2,015.00 2.81% N departments Class 2: Large Supermarket 3 plus N Per premises $2,285.00 $2,350.00 2.84% N departments – Non-standard Food Safety Program Class 2: Renewal of Registration – N Per premises $830.00 $854.00 2.89% N Non-standard Food Safety Program Class 2: Renewal of Registration N Per premises $790.00 $813.00 2.91% N Class 3: Renewal of Registration N Per premises $450.00 $463.00 2.89% N

Public Health and Wellbeing Act registration and renewal

Initial Registration

New Hairdresser and/or Temporary N Per premises $315.00 $322.00 2.22% N make up premises only – Initial ongoing registration fee Single operation – Hairdresser/Skin N Per premises $225.00 $232.50 3.33% N penetration/Beauty therapies Multiple operation – Hairdresser/Skin N Per premises $260.00 $269.50 3.65% N penetration/Beauty therapies Prescribed accommodation (5 – 10 N Per premises $475.00 $492.00 3.58% N accommodation beds) Prescribed accommodation (11 – 20 N Per premises $655.00 $672.00 2.60% N accommodation beds) Prescribed accommodation (21 – 35 N Per premises $715.00 $738.00 3.22% N accommodation beds) Prescribed accommodation (36 – 55 N Per premises $905.00 $934.00 3.20% N accommodation beds) Prescribed accommodation (56+ N Per premises $1,050.00 $1,078.00 2.67% N accommodation beds)

Appendix A - Fees and Charges 93

City of Boroondara Attachment 7.2.1 128 Council Agenda 24/06/19 City of Boroondara Fees and Charges 2019-20 Year 18/19 Year 19/20 Statutory Name Unit Fee Fee Increase GST Fee (incl. GST) (incl. GST) %

Renewal Registration

Hairdresser and/or Temporary make N Per premises $235.00 $242.00 2.98% N up premises only – Ongoing renewal registration fee Single operation – Hairdresser/Skin N Per premises $148.00 $152.50 3.04% N penetration/Beauty therapies Multiple operation – Hairdresser/Skin N Per premises $184.00 $189.50 2.99% N penetration/Beauty therapies Prescribed accommodation (5 – 10 N Per premises $400.00 $412.00 3.00% N accommodation beds) Prescribed accommodation (11 – 20 N Per premises $575.00 $592.00 2.96% N accommodation beds) Prescribed accommodation (21 – 35 N Per premises $640.00 $658.00 2.81% N accommodation beds) Prescribed accommodation (36 – 55 N Per premises $830.00 $854.00 2.89% N accommodation beds) Prescribed accommodation (56+ N Per premises $970.00 $998.00 2.89% N accommodation beds)

Other Fees and Charges

Solicitors request – ten working day N Per enquiry $240.00 $247.00 2.92% N turnaround Solicitors request – five working day N Per enquiry $370.00 $381.00 2.97% N turnaround (+50% of Solicitors request (ten working day turnaround)) Transfer of Public Health and N Per enquiry 50% of current year initial registration fee N Wellbeing Act or Food Act registration (50% of Initial Registration Fee) Late payment fee for Public Health N Per enquiry 25% of current year renewal of registration N and Wellbeing Act or Food Act fee registration renewals (25% of current renewal of registration fee) Processing fee for pro rata refund of N Per enquiry $36.00 $37.05 2.92% N Public Health and Wellbeing Act or Food Act registration Septic tank / onsite waste water N Per application $404.00 $416.00 2.97% N treatment system permit fee Miscellaneous product sales N Per item sold Total cost + 10% - 15% Y Sale and administration of vaccines N Per item sold Cost of vaccine + 25% of hourly rate + on Y not covered within National costs Public Health (immunisation) Nurse Immunisation Program schedule Sharps container sales (free to people N Per container No charge Y with relevant health condition) Sharps container – small (registered N Per container $9.80 $10.05 2.55% Y business) Sharps container – large (registered N Per container $19.00 $19.50 2.63% Y business) Public Health Training sessions and N Per session Cost + 10% Y other services

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City of Boroondara Attachment 7.2.1 129 Council Agenda 24/06/19 City of Boroondara Fees and Charges 2019-20 Year 18/19 Year 19/20 Statutory Name Unit Fee Fee Increase GST Fee (incl. GST) (incl. GST) %

Active Ageing Services

Financially Disadvantaged

Domestic Assistance, Personal Care, N No charge No charge N Respite Care and Home Delivered Meals Domestic Assistance, Personal Care, N Per hour 25% of applicable rate N Respite Care and Home Delivered Meals discretionary fee (low and medium income only) – 25% of applicable rate Domestic Assistance, Personal Care, N Per hour 50% of applicable rate N Respite Care and Home Delivered Meals discretionary fee (low and medium income only) – 50% of applicable rate

Domestic Assistance – Low Income

Single – historical fee (a) N Per hour $6.20 $6.40 3.23% N Single – historical fee (b) N Per hour $5.10 $5.25 2.94% N Single N Per hour $7.10 $7.30 2.82% N Couple – historical fee N Per hour $7.60 $7.85 3.29% N Aged couple and young persons N Per hour $9.80 $10.10 3.06% N program

Domestic Assistance – Medium Income

Single – historical fee (a) N Per hour $9.30 $9.60 3.23% N Single N Per hour $17.20 $17.70 2.91% N Couple – historical fee (a) N Per hour $10.90 $11.25 3.21% N Couple – historical fee (b) N Per hour $14.50 $14.95 3.10% N Aged couple and young persons N Per hour $17.90 $18.40 2.79% N program

Domestic Assistance – High Income

Single N Per hour $44.50 $45.75 2.81% N Aged couple and young persons N Per hour $45.80 $47.10 2.84% N program

Property maintenance/Home maintenance/Home modifications

Low income N Per hour + materials $14.70 $15.15 3.06% N Medium income N Per hour + materials $21.80 $22.45 2.98% N High income N Per hour + materials $55.70 $57.30 2.87% N

Appendix A - Fees and Charges 95

City of Boroondara Attachment 7.2.1 130 Council Agenda 24/06/19 City of Boroondara Fees and Charges 2019-20 Year 18/19 Year 19/20 Statutory Name Unit Fee Fee Increase GST Fee (incl. GST) (incl. GST) %

Personal care

Low income (aged and younger N Per hour $5.25 $5.40 2.86% N persons programs) Medium income (aged and younger N Per hour $10.30 $10.60 2.91% N persons programs) High income (aged and younger N Per hour $44.70 $45.95 2.80% N persons programs)

Respite care

Low income (aged and younger N Per hour $3.70 $3.80 2.70% N persons programs) Medium income (aged and younger N Per hour $6.00 $8.00 33.33% N persons programs) High income (aged and younger N Per hour $44.70 $45.95 2.80% N persons programs) Medium income (Younger persons N Per couple per hour $14.70 $15.15 3.06% N respite families) – Home care – historical/discretionary fee

Social Support

Adult day care / social support activity N Per session + meal $7.90 $8.15 3.16% N if applicable Adult day care / social support activity N Two – three hours $3.80 $4.00 5.26% N Adult day care/social support activity – N Per hour $28.10 $28.80 2.49% N Commercial cost Adult day care/social support activity – N Per session (Half $84.30 $86.40 2.49% N Commercial cost day) Adult day care/social support activity – N Per session (Half $56.20 $57.60 2.49% N Commercial cost – discretionary fee day) (manager approval required) Excursions – older person N Per person $4.60 $6.60 43.48% N

Transport

Community bus hire – community N Per day $103.00 $105.90 2.82% Y groups Community bus hire – community N Per half day $62.00 $63.75 2.82% Y groups Community bus fixed runs N One way trip and $3.10 $3.50 12.90% N return trip Travel charge N Per kilometre $1.70 $1.75 2.94% N

Commercial Rates

Commercial – home care – Monday – N Per hour $72.60 $74.65 2.82% Y Friday 7am – 7pm Commercial – personal care – Monday N Per hour $74.70 $76.80 2.81% Y – Friday 7am – 7pm

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Commercial Rates [continued]

Commercial – personal care – Monday N Per hour $92.10 $94.70 2.82% Y – Friday 7pm – midnight Commercial – respite care – Monday – N Per hour $74.70 $76.80 2.81% Y Friday 7am – 7pm Commercial – respite care – Monday – N Per hour $92.10 $94.70 2.82% Y Friday 7pm – midnight Commercial – respite care – Weekend N Per hour $107.40 $110.45 2.84% Y 7am – 12 midday Saturday Commercial – respite care – Weekend N Per hour $127.90 $131.50 2.81% Y 12 midday Saturday onwards Commercial – Assessment N Per assessment $432.70 $445.00 2.84% Y Public holiday (all services) N Per hour $127.90 $131.50 2.81% Y Commercial Linkages – core hours N Per hour $6.40 $6.60 3.13% N

Meals on Wheels

Soup – low income, medium income N Each $1.80 $1.85 2.78% N and linkages clients Main meal/vegetables/dessert/juice – N Each $9.50 $9.80 3.16% N low income, medium income and linkages clients Sandwich – low income, medium N Each $5.60 $5.80 3.57% N income and linkages clients Soup – Commercial and high income N Each $4.50 $4.65 3.33% N Main meal/vegetables/dessert/juice – N Each $33.30 $34.25 2.85% N Commercial and high income Sandwich – Commercial and high N Each $8.70 $8.95 2.87% N income

Canterbury Memorial Home

Main hall hire – Community Groups N Per hour $4.10 $4.20 2.44% Y Canterbury Memorial Home Units – N Per month $565.00 $580.00 2.65% N standard rate Canterbury Memorial Home Units – N Per month $485.00 $498.00 2.68% N historical fee level one Canterbury Memorial Home Units – N Per month $403.00 $415.00 2.98% N discretionary fee level two

Seniors Centre Hire Fees

Community group (per room) N Per hour $4.10 per hour Y Last YR Fee $4.10

Casual event (Main Hall) N Per hour $67.00 $68.90 2.84% Y Hall – Casual Hire – Community Rate N Per Hour 50% of applicable rate Y (50% of casual hire)

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Seniors Centre Hire Fees [continued]

Games Room – Casual Hire N Per hour $15.00 $15.50 3.33% Y Games Room – Community Rate N Per Hour 50% of applicable rate Y (50% of casual hire) Meeting Room 1 – Casual Hire N Per hour $7.50 $7.70 2.67% Y Meeting Room 1 – Community Rate N Per Hour 50% of applicable rate Y (50% of casual hire)

Arts and Cultural Services

Eisteddfod

Audience entry fee (section per day) – N Per person $11.00 $11.00 0.00% Y full Audience entry fee (section per day) – N Per person $5.50 $9.00 63.64% Y concession Daily audience entrance fee – group N Per ticket $0.00 $9.00 ∞ Y booking (5+ tickets) Audience entrance fee – Piano N Per ticket $20.00 $25.00 25.00% Y concerto event Eisteddfod Registration Fee – N Per entry $39.95 $39.95 0.00% Y Ensembles categories Eisteddfod Registration fee – solo N Per entry $25.00 $25.00 0.00% Y Performance Accompanist N Per performance $10.00 $10.00 0.00% Y

Meeting or Facility Room hire

Kew Court House

Just Theatre

Standard Rate

Theatre including dressing rooms N Per hour minimum 3 $47.50 $48.50 2.11% Y hours Theatre including dressing rooms – N Per day $340.00 $350.00 2.94% Y Monday to Thursday Theatre including dressing rooms – N Per day $410.00 $420.00 2.44% Y Friday to Sunday Theatre including dressing rooms N Per week $1,300.00 $1,335.00 2.69% Y

Subsidised Rate

Theatre including dressing rooms N Per hour minimum 3 $11.90 $12.15 2.10% Y hours Theatre including dressing rooms – N Per day $85.00 $87.50 2.94% Y Monday to Thursday

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Subsidised Rate [continued]

Theatre including dressing rooms – N Per day $102.00 $105.00 2.94% Y Friday to Sunday Theatre including dressing rooms N Per week $325.00 $334.00 2.77% Y

Community Workshop/Meeting room

Standard Rate

Community workshop/meeting room N Per hour minimum 3 $30.00 $31.00 3.33% Y hours Community workshop/meeting room N Per day $215.00 $220.00 2.33% Y

Subsidised Rate

Community meeting room N Per hour minimum 3 $7.50 $7.75 3.33% Y hours Community meeting room N Per day $54.00 $55.00 1.85% Y

Access Gallery

Standard Rate

Access Gallery N Per week $158.00 $162.50 2.85% Y

Subsidised Rate

Access Gallery N Per week $39.50 $41.00 3.80% Y

Hawthorn Arts Centre

Hawthorn Arts Centre Venue

Standard Rate

Day rate N Per day minimum 8 90% of hourly rate (8 hours) Y hours

Main Hall and Stage

Standard Rate

Monday to Thursday N Per hour minimum 3 $220.00 $230.00 4.55% Y hours Friday to Sunday N Per hour minimum 3 $375.00 $385.00 2.67% Y hours

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Subsidised Rate

Monday to Thursday N Per hour minimum 3 $110.00 $115.00 4.55% Y hours Friday to Sunday N Per hour minimum 3 $187.50 $192.50 2.67% Y hours

Chandelier Room

Standard Rate

Monday to Thursday N Per hour minimum 3 $158.00 $165.00 4.43% Y hours Friday to Sunday N Per hour minimum 3 $285.00 $295.00 3.51% Y hours

Subsidised Rate

Monday to Thursday N Per hour minimum 3 $79.00 $82.50 4.43% Y hours Friday to Sunday N Per hour minimum 3 $142.50 $147.50 3.51% Y hours

Mayor's Room

Standard Rate

Monday to Thursday N Per hour minimum 3 $64.00 $66.00 3.13% Y hours Friday to Sunday N Per hour minimum 3 $78.00 $80.50 3.21% Y hours

Subsidised Rate

Monday to Thursday N Per hour minimum 3 $32.00 $33.00 3.13% Y hours Friday to Sunday N Per hour minimum 3 $39.00 $40.25 3.21% Y hours

Dora Wilson Room

Standard Rate

Monday to Thursday N Per hour minimum 3 $26.00 $27.00 3.85% Y hours Friday to Sunday N Per hour minimum 3 $31.00 $32.00 3.23% Y hours

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Subsidised Rate

Monday to Thursday N Per hour minimum 3 $6.50 $6.75 3.85% Y hours Friday to Sunday N Per hour minimum 3 $7.75 $8.00 3.23% Y hours

The Chamber

Standard Rate

Monday to Thursday N Per hour minimum 3 $64.00 $65.50 2.34% Y hours Friday to Sunday N Per hour minimum 3 $79.00 $81.00 2.53% Y hours

Subsidised Rate

Monday to Thursday N Per hour minimum 3 $16.00 $16.40 2.50% Y hours Friday to Sunday N Per hour minimum 3 $19.75 $20.25 2.53% Y hours

John Beswicke Room

Standard Rate

Monday to Thursday N Per hour minimum 3 $26.00 $27.00 3.85% Y hours Friday to Sunday N Per hour minimum 3 $31.00 $32.00 3.23% Y hours

Subsidised Rate

Monday to Thursday N Per hour minimum 3 $6.50 $6.75 3.85% Y hours Friday to Sunday N Per hour minimum 3 $7.75 $8.00 3.23% Y hours

Zelman Room

Standard Rate

Monday to Thursday N Per hour minimum 3 $64.00 $65.50 2.34% Y hours Friday to Sunday N Per hour minimum 3 $79.00 $81.00 2.53% Y hours

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Subsidised Rate

Monday to Thursday N Per hour minimum 3 $32.00 $32.75 2.34% Y hours Friday to Sunday N Per hour minimum 3 $39.50 $40.50 2.53% Y hours

Edward C. Rigby Room

Standard Rate

Monday to Thursday N Per hour minimum 3 $40.00 $41.50 3.75% Y hours Friday to Sunday N Per hour minimum 3 $44.00 $46.00 4.55% Y hours

Subsidised Rate

Monday to Thursday N Per hour minimum 3 $10.00 $10.50 5.00% Y hours Friday to Sunday N Per hour minimum 3 $11.00 $11.50 4.55% Y hours

Community Arts Space

Standard Rate

Monday to Thursday N Per hour minimum 3 $40.00 $65.50 63.75% Y hours Friday to Sunday N Per hour minimum 3 $44.00 $81.00 84.09% Y hours

Subsidised Rate

Monday to Thursday N Per hour minimum 3 $10.00 $32.75 227.50% Y hours Friday to Sunday N Per hour minimum 3 $11.00 $40.50 268.18% Y hours

Second Empire Café

Standard Rate

Monday to Thursday N Per hour minimum 3 $65.50 $65.50 0.00% Y hours Friday to Sunday N Per hour minimum 3 $81.00 $81.00 0.00% Y hours

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Subsidised Rate

Monday to Thursday N Per hour minimum 3 $32.75 $32.75 0.00% Y hours Friday to Sunday N Per hour minimum 3 $40.50 $40.50 0.00% Y hours

The Basement – Performance/Rehearsal studio

Standard Rate

Monday to Thursday N Per hour minimum 3 $53.00 $54.50 2.83% Y hours Friday to Sunday N Per hour minimum 3 $68.00 $70.00 2.94% Y hours Monday to Thursday N Per day $340.00 $350.00 2.94% Y Friday to Sunday N Per day $408.00 $420.00 2.94% Y Per week N Per week $1,855.00 $1,905.00 2.70% Y

Subsidised Rate

Monday to Thursday N Per hour minimum 3 $13.25 $13.65 3.02% Y hours Friday to Sunday N Per hour minimum 3 $17.00 $17.50 2.94% Y hours Monday to Thursday N Per day $85.00 $87.50 2.94% Y Friday to Sunday N Per day $102.00 $105.00 2.94% Y Per week N Per week $464.00 $477.00 2.80% Y

Artists studios

Per week

Studio 6 N Per week $67.50 $70.00 3.70% Y

Per month

Studio 1 N Per month $540.00 $560.00 3.70% Y Studio 2 N Per month $330.00 $340.00 3.03% Y Studio 3 N Per month $345.00 $355.00 2.90% Y Studio 4 N Per month $125.00 $130.00 4.00% Y Studio 5 N Per month $195.00 $200.00 2.56% Y Studio 6 N Per month $292.50 $303.00 3.59% Y

Per year

Studio 1 N Per year $6,480.00 $6,720.00 3.70% Y

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Per year [continued]

Studio 2 N Per year $3,960.00 $4,080.00 3.03% Y Studio 3 N Per year $4,140.00 $4,260.00 2.90% Y Studio 4 N Per year $1,500.00 $1,560.00 4.00% Y Studio 5 N Per year $2,340.00 $2,400.00 2.56% Y Studio 6 N Per year $3,510.00 $3,640.00 3.70% Y

Staffing Costs – minimum of four hours

Standard Rate – Staffing costs will be met by hirer

Public Holiday surcharge N Per hour 50% of staff cost rate Y Supervising Technician N Per hour $62.00 $64.00 3.23% Y Front of House/Duty Manager N Per hour $62.00 $64.00 3.23% Y Box Office/Hospitality Officer N Per hour $57.00 $59.00 3.51% Y Usher / Event staff N Per hour $52.00 $54.00 3.85% Y Technician N Per hour $57.00 $59.00 3.51% Y Gallery Attendant N Per hour $0.00 $59.00 ∞ Y Security Guard N Per hour per guard Up to a maximum of $60.00 Y

Subsidised Rate – Council will provide a 50% subsidy of staffing costs for bonafide community groups

Supervising Technician N Per hour $31.00 $32.00 3.23% Y Front of House/Duty Manager N Per hour $31.00 $32.00 3.23% Y Box Office/Hospitality Officer N Per hour $28.50 $29.50 3.51% Y Usher / Event staff N Per hour $26.00 $27.00 3.85% Y Technician N Per hour $28.50 $29.50 3.51% Y

Other Fees and Charges

Hirer's box office fees – Standard rate N Per ticket $3.50 $3.60 2.86% Y Hirer's box office fees – Subsidised N Per ticket $1.75 $1.80 2.86% Y rate Venue hire for internal photography N Per hour $120.00 $130.00 8.33% Y not associated with event Venue rehearsal fee N Per hour minimum 3 50% of venue hire rate Y hours Venue bump in fee N Per hour minimum 3 50% of venue hire rate Y hours Venue bump out fee N Per hour minimum 3 50% of venue hire rate Y hours

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Other Fees and Charges [continued]

Commission on consignment stock at N Per item 35% commission on sale price N The Emporium – No GST Last YR Fee 35% commission on sale price

Commission on sales of artwork at the N Per item 15% commission on sale price Y Community Gallery Commission on sales of artwork at the N Per item 15% commission on sale price N Community Gallery – No GST Last YR Fee 15% commission on sale price

Refreshment sales – Kew Court N Per item Up to $30.00 Y House The Emporium sales – Emporium N Per item Up to $500 Y Shop Artwork Sales – Community Gallery N Per item Up to $1,500 Y Standard mail out fee N Per transaction $2.10 $2.20 4.76% Y Express post mail out fee N Per transaction $7.10 $7.30 2.82% Y External hirer refund fee N Per transaction $1.50 $1.60 6.67% Y Additional cleaning to Hawthorn Arts N Per booking Up to a maximum of $500 Y Centre Hired Spaces Damage or loss of Hawthorn Arts N Per booking Up to a maximum of $2,000 Y Centre meeting room equipment Additional cleaning to Kew Court N Per booking Up to a maximum of $500 Y House Hired Spaces Damage or loss of Kew Court House N Per booking Up to a maximum of $2,000 Y meeting room equipment

Cultural Venue Equipment

Administration fee – Equipment hire – N Per hire 20% of equipment hire Y Standard rate Administration fee – Equipment hire – N Per hire No charge Y Community rate Laptop hire – full day N Per unit $60.00 $60.00 0.00% Y Laptop hire – half day N Per unit $30.00 $30.00 0.00% Y Projector hire – full day N Per unit $120.00 $120.00 0.00% Y Projector hire – half day N Per unit $60.00 $60.00 0.00% Y Main Hall wall uplighting N Per event $560.00 $580.00 3.57% Y Main Hall Chandelier repositioning N Per chandelier $40.00 $42.00 5.00% Y Chandelier colour lighting package N Per event $180.00 $180.00 0.00% Y Staging (1m x 2m) / Choir Risers N Per piece $82.00 $84.00 2.44% Y Lectern (including microphone) N Per unit $40.00 $40.00 0.00% Y Microphone N Per unit $75.00 $75.00 0.00% Y Flipchart N Per chart $25.00 $26.00 4.00% Y Whiteboard N Per unit $26.00 $26.00 0.00% Y Photocopy – A4 black and white copy N Per copy $0.20 $0.25 25.00% Y Appendix A - Fees and Charges 105

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Cultural Venue Equipment [continued]

Photocopy – A4 colour copy N Per copy $0.30 $0.35 16.67% Y Town Hall Gallery Exhibition N Per copy Up to a maximum of $50.00 Y Catalogue Last YR Fee Up to a maximum of $50.00

Piano Hire N Per event $500.00 $515.00 3.00% Y Electric keyboard hire N Per unit $50.00 $50.00 0.00% Y Tune of Piano N Per event $250.00 $260.00 4.00% Y

Ticketing

Council curated event ticket – full N Per ticket Up to a maximum of $150 Y Council curated event ticket – N Per ticket Up to a maximum of $115 Y concession Ticketing administration – Hirer's N Per ticket No charge Y Complimentary Tickets – First 5% of total seating capacity Ticketing administration – Hirer's N Per ticket $0.50 $0.60 20.00% Y Complimentary Tickets – Greater than 5% of total seating capacity

Library Services

Meeting or Facility Room hire (From 1 July to 31 December 2019)

Ashburton, Camberwell and Hawthorn N Per hour $3.60 $3.60 0.00% Y individual meeting rooms – Discount community rate Ashburton, Camberwell and Hawthorn N Per hour $12.80 $12.80 0.00% Y individual meeting rooms – Standard rate Ashburton, Camberwell and Hawthorn N Per hour $7.15 $7.15 0.00% Y combined meeting rooms – Discount community rate Ashburton, Camberwell and Hawthorn N Per hour $25.50 $25.50 0.00% Y combined meeting rooms – Standard rate Balwyn and Kew Libraries meeting N Per hour $7.15 $7.15 0.00% Y rooms – Discount community rate Balwyn and Kew Libraries meeting N Per hour $25.50 $25.50 0.00% Y rooms – Standard rate

Meeting or Facility Room hire (From 1 January to 30 June 2020)

Small library meeting rooms – N Per hour $3.60 $3.70 2.78% Y Discount community rate Small library meeting rooms – N Per hour $12.80 $25.00 95.31% Y Standard rate

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Meeting or Facility Room hire (From 1 January to 30 June 2020) [continued]

Large library meeting rooms – N Per hour $7.15 $7.35 2.80% Y Discount community rate Large library meeting rooms – N Per hour $25.50 $50.00 96.08% Y Standard rate

Other Fees and Charges

Excess cleaning to Library meeting N Per booking Up to a maximum of $500 Y rooms Damage or loss of Library meeting N Per booking Up to a maximum of $2,000 Y room equipment Overdue library fines – adult items N Charge per day $0.30 $0.30 0.00% N Overdue library fines – junior and N Charge per day $0.10 $0.10 0.00% N teenage items Debt collection charge N Per borrower $15.50 $15.50 0.00% N submission Printing fee – A3 black and white N Per copy $0.40 $0.40 0.00% Y Printing fee – A4 black and white N Per copy $0.20 $0.20 0.00% Y Printing fee – A3 colour N Per copy $2.50 $2.50 0.00% Y Printing fee – A4 colour N Per copy $1.50 $1.50 0.00% Y Inter library loan fee plus any charges N Per loan $5.90 $6.10 3.39% Y from lending libraries Inter library loan (ILL) fee for items N Per loan $16.50 $16.50 0.00% Y from academic, State or special libraries Replacement of lost or damaged N Per item processed Retail cost as determined at point of N materials purchase Local history publication N Per publication Retail cost as determined at point of Y purchase Boroondara Literary Awards anthology N Per publication Retail cost as determined at point of Y purchase Local history photograph – print N Per image Retail cost as determined at point of Y purchase Local history photograph – digital N Per image $22.00 $23.50 6.82% Y Permission to publish local history N Per image Price upon application Y image Lost membership card N Per membership $5.00 $6.00 20.00% N card replaced Lost key to library storage and N Per key $56.00 $57.60 2.86% Y charging stations Replacement of single disc N Per item $11.20 $11.55 3.13% N Replacement of covers/cases N Per item $5.60 $5.80 3.57% N

Finance and Corporate Planning

Dishonoured cheque fee N Per dishonoured $54.50 $56.00 2.75% N cheque

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Finance and Corporate Planning [continued]

Credit card payment surcharge N Per transaction Cost recovery Y (includes all credit cards and visa and mastercard debit cards)

Customer Experience and Business Transformation

Chief Information Office

Additional AO facilities map N Per map $56.00 $57.40 2.50% N Map sales – hourly labour rate N Hourly labour rate $70.80 $72.30 2.12% N Material costs – A1 thematic maps N Per map $35.50 $36.00 1.41% N A3 – Aerial map N Per map $35.50 $36.00 1.41% N

Commercial and Property Services

Maintenance or rectification of N Full Cost Recovery Cost recovery Y damage to Council assets occurring as a result of casual or fixed term hire, tenancy agreement or other type of use or occupancy Sale of tender documents. Minimum N Per tender $79.00 $81.25 2.85% N charge $79 including GST for hard document copy tender documents. For larger more detailed documents with more complex drawings a fee of $100 may apply Land information certificate Y Per certificate $26.30 $26.95 2.47% N issued Right of way discontinuance and sales N Per right of way As per Council's Discontinuance Policy Y

City Planning

Building Services

Building permit fees (within the City of Boroondara)

For dwelling (class 1a) and outbuildings (class 10a and 10b)

Timber and steel fences (not N Per permit Minimum $675.00 or POA Y incorporating retaining walls), deck / verandah / pergola (up to $5,000) and above ground swimming pools Last YR Fee Minimum $660.00 or POA

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For dwelling (class 1a) and outbuildings (class 10a and 10b) [continued]

Brick fences, deck / verandah / N Per permit Minimum $775.00 or POA Y pergola (up to $10,000), retaining walls, demolitions and reblocks or similar minor structures Last YR Fee Minimum $765.00 or POA

Garages, carports, sheds, deck / N Per permit Minimum $945.00 or POA Y verandah / pergola, minor alterations and in ground swimming pools (up to $15,000) Last YR Fee Minimum $935.00 or POA

Minor additions and alterations N Per permit Minimum $1,200.00 or POA Y ($15,000 – $50,000) Last YR Fee Minimum $1,175.00 or POA

Additions and alterations ($50,000 – N Per permit Minimum $1,600 or POA Y $100,000) Major additions and alterations (over N Per permit Value / $157 + GST minimum $1,650 or Y $100,000) POA New single dwelling / multiple dwelling N Per permit Value / $157 + GST ($2,750 minimum per Y dwelling or POA - multi unit developments POA) Minor alterations to pool barrier N Per permit $440.00 $450.00 2.27% Y

Commercial building (class 2 to 9) or residential building including a rooming house, boarding house or the like (class 1b)

Minor alterations, signs, verandas up N Per permit $910.00 $940.00 3.30% Y to estimated cost of $15,000 Works with estimated cost between N Per permit (Value of works / $94 + $1,200) + GST or Y $15,000 – $100,000 POA Last YR Fee (Value of works / $94 + $1,200) + GST

Works with estimated cost between N Per permit (Value of works / 250 + $2,160) + GST or Y $100,000 – $500,000 POA Last YR Fee (Value of works / 250 + $2,160) + GST

Works with estimated cost over N Per permit (Value / 425 + $3,810) + GST or POA Y $500,000 Last YR Fee (Value / 425 + $3,810) + GST

Building permit fees (outside the City of Boroondara)

Building permit fees N Per permit POA Y

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Building permit fees (outside the City of Boroondara) [continued]

Variations to building permits and N Per permit POA Y building permit applications

Other building permit fees

Minor variations to building permit N Per permit $205.00 or POA Y applications Last YR Fee $202.00 or POA

Building inspection fees. Permit N Per inspection $420.00 $432.00 2.86% Y expired, and no extension granted occupancy permit required Building inspection fees. Permit N Per inspection $240.00 $247.00 2.92% Y expired, and no extension granted certificate of final inspection required Extension in time request N Per request $310.00 $319.00 2.90% Y Additional mandatory inspection fee N Per inspection $150.00 $154.50 3.00% Y Additional fee: Lodgement fee where Y Per lodgement per $118.90 $121.90 2.52% N estimated cost of works exceeds building permit $10,000 stage Consultant fee reports: Professional N Per request POA Y reports, fire protection etc

Report and consent

Report and consent for siting Y Per regulation to be $283.35 $290.40 2.49% N variations varied Report and consent for non siting Y Per regulation to be $283.35 $290.40 2.49% N variations varied Report and consent advertising fee N Per application $160 for first two properties to be advertised N to + $75 per additional property Last YR Fee $152 for first two properties to be advertised to + $75 per additional property

Variations to report and consent N Per application $150.00 $154.50 3.00% N applications Hoarding consents and reports Y Per request $283.35 $290.40 2.49% N Hoarding inspections N Per inspection $152.00 $156.50 2.96% N Consent under Section 29A for Y Per application $83.05 $85.20 2.59% N demolition Request for Council comments N Per regulation to be 2 x report and consent for siting variations N varied fee

POPE applications

Places of public entertainment N Per application $790.00 $813.00 2.91% N applications for minor event (less than 10,000 people)

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POPE applications [continued]

Places of public entertainment N Per application POA N applications for major event (over 100,000 people)

Property information requests

Statutory property information request Y Per request $46.00 $47.20 2.61% N Priority surcharge fee – per property N Per request Same as statutory property information N information request (48 hour request fee turnaround time) Details of any occupancy permit Y Per request per $46.00 $47.20 2.61% N permit Details of mandatory inspection Y Per request per $46.00 $47.20 2.61% N approval dates permit Copy of building permit register N Per request $56.00 $57.60 2.86% N General building enquiries requiring N Per request Minimum $125 for first hour, otherwise $125 Y written response per hour Adjoining owner details for serving of N Per application per $55.00 per property or POA Y protection works notices property

Request for plans for dwellings (class 1a) and outbuildings (class 10a and 10b)

Building plan request research fee. N Per request $145.00 $149.10 2.83% N Max up to five X A3 pages or 1 hour research and administration fee – POA thereafter Copies small N Per request $7.50 $7.75 3.33% N Copies large N Per request POA N

Request for plans for commercial dwellings (class 2 to 9) or residential buildings including a rooming house, boarding house or the like (class 1b)

Building plan request research fee N Per request $220.00 $226.50 2.95% N (commercial class 2 to 9) Max up to four X A2 pages or 1 hour research and administration fee – POA thereafter Copies small N Per request $7.50 $7.75 3.33% N Copies large N Per request POA N

Other Fees and Charges

Swimming pool inspection fee – N Charge per house $334.00 $344.00 2.99% Y residential Liquor licence measure and report N Per request Minimum $660 or POA Y Last YR Fee Minimum $575 or POA

Building surveying consultancy N Per hour (or part $185.00 $190.50 2.97% Y thereof) Appendix A - Fees and Charges 111

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Statutory Planning

Application for permits under section 47 of the Planning Environment Act (1987) (Regulation 9)

Class 1 Y Per application $1,286.10 $1,318.10 2.49% N Use only

Class 2 Y Per application $195.10 $199.90 2.46% N To develop land for a single dwelling per lot or use and develop land for a single dwelling per lot and undertake development ancillary to the use of land for a single dwelling per lot included in the application (other than a class 7 permit or a permit to subdivide or consolidate land) if the estimated cost of development is $10,000 or less

Class 3 Y Per application $614.10 $629.40 2.49% N To develop land for a single dwelling per lot or use and develop land for a single dwelling per lot and undertake development ancillary to the use of land for a single dwelling per lot included in the application (other than a class 8 permit or a permit to subdivide or consolidate land) if the estimated cost of development is more than $10,000 but not more than $100,000

Class 4 Y Per application $1,257.20 $1,288.50 2.49% N To develop land for a single dwelling per lot or use and develop land for a single dwelling per lot and undertake development ancillary to the use of land for a single dwelling per lot included in the application (other than a class 8 permit or a permit to subdivide or consolidate land) if the estimated cost of development is more than $100,000 but not more than $500,000

Class 5 Y Per application $1,358.30 $1,392.10 2.49% N To develop land for a single dwelling per lot or use and develop land for a single dwelling per lot and undertake development ancillary to the use of land for a single dwelling per lot included in the application (other than a class 8 permit or a permit to subdivide or consolidate land) if the estimated cost of development is more than $500,000 but not more than $1,000,000

Class 6 Y Per application $1,459.50 $1,495.80 2.49% N To develop land for a single dwelling per lot or use and develop land for a single dwelling per lot and undertake development ancillary to the use of land for a single dwelling per lot included in the application (other than a class 8 permit or a permit to subdivide or consolidate land) if the estimated cost of development is more than $1,000,000 but not more than $2,000,000

Class 7 Y Per application $195.10 $199.90 2.46% N VicSmart application if the estimated cost of development is $10,000 or less

Class 8 Y Per application $419.10 $429.50 2.48% N VicSmart application if the estimated cost of development is more than $10,000

Class 9 Y Per application $195.10 $199.90 2.46% N VicSmart application to subdivide or consolidate land

Class 10 Y Per application $195.10 $199.90 2.46% N VicSmart application (other than a class 7, class 8 or class 9 permit)

Class 11 Y Per application $1,119.90 $1,147.80 2.49% N To develop land (other than a class 2, class 3, class 7 or class 8 or a permit to subdivide or consolidate land) if the estimated cost of development is less than $100,000

Class 12 Y Per application $1,510.00 $1,547.60 2.49% N To develop land (other than a class 4, class 5, or class 8 or a permit to subdivide or consolidate land) if the estimated cost of development is more than $100,000 and not more than $1,000,000

Class 13 Y Per application $3,330.70 $3,413.70 2.49% N To develop land (other than a class 6 or class 8 or a permit to subdivide or consolidate land) if the estimated cost of development is more than $1,000,000 and not more than $5,000,000

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Application for permits under section 47 of the Planning Environment Act (1987) (Regulation 9) [continued]

Class 14 Y Per application $8,489.40 $8,700.90 2.49% N To develop land (other than a class 8 or a permit to subdivide or consolidate land) if the estimated cost of development is more than $5,000,000 and not more than $15,000,000

Class 15 Y Per application $25,034.60 $25,658.30 2.49% N To develop land (other than a class 8 or a permit to subdivide or consolidate land) if the estimated cost of development is more than $15,000,000 and not more than $50,000,000

Class 16 Y Per application $56,268.30 $57,670.10 2.49% N To develop land (other than a class 8 or a permit to subdivide or consolidate land) if the estimated cost of development is more than $50,000,000

Class 17 Y Per application $1,286.10 $1,318.10 2.49% N To subdivide an existing building (other than a class 9 permit)

Class 18 Y Per application $1,286.10 $1,318.10 2.49% N To subdivide land into 2 lots (other than a class 9 or class 17 permit)

Class 19 Y Per application $1,286.10 $1,318.10 2.49% N To effect a realignment of a common boundary between lots or consolidate 2 or more lots (other than a class 9 permit)

Class 20 Y Per application $1,286.10 $1,318.10 2.49% N Subdivide land (other than a class 9, class 17, class 18 or class 19 permit) * * Per 100 lots created or part thereof

Class 21 Y Per application $1,286.10 $1,318.10 2.49% N Applications to: a) create, vary or remove a restriction within the meaning of the Subdivision Act 1988; or b) create or remove a right of way; or c) create, vary or remove an easement other than a right of way; or d) vary or remove a condition in the nature of an easement (other than right of way) in a Crown grant

Class 22 Y Per application $1,286.10 $1,318.10 2.49% N A permit not otherwise provided for in the regulation

Fees for applications to amend permits under section 72 of the Planning and Environment Act 1987 (Regulation 11)

Class 1 Amendments Y Per application $1,286.10 $1,318.10 2.49% N Amendment to a permit to change the use of land allowed by the permit or allow a new use of land

Class 2 Amendments Y Per application $1,286.10 $1,318.10 2.49% N Amendment to a permit (other than a permit to develop land for a single dwelling per lot or to use and develop land for a single dwelling per lot or to undertake development ancillary to the use of land for a single dwelling per lot) to change the statement of what the permit allows or to change any or all of the conditions which apply to the permit

Class 3 Amendments Y Per application $195.10 $199.90 2.46% N Amendment to a class 2, class 3, class 4, class 5 or class 6 permit if the cost of any additional development permitted by the amendment is $10,000 or less

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Fees for applications to amend permits under section 72 of the Planning and Environment Act 1987 (Regulation 11) [continued]

Class 4 Amendments Y Per application $614.10 $629.40 2.49% N Amendment to a class 2, class 3, class 4, class 5 or class 6 permit if the cost of any additional development permitted by the amendment is more than $10,000 but not more than $100,000

Class 5 Amendments Y Per application $1,257.20 $1,288.50 2.49% N Amendment to a class 2, class 3, class 4, class 5 or class 6 permit if the cost of any additional development permitted by the amendment is more than $100,00 but not more than $500,000

Class 6 Amendments Y Per application $1,358.30 $1,392.10 2.49% N Amendment to a class 2, class 3, class 4, class 5 or class 6 permit if the cost of any additional development permitted by the amendment is more than $500,000

Class 7 Amendments Y Per application $195.10 $199.90 2.46% N Amendment to a permit that is the subject of VicSmart application, if the estimated cost of the additional development is $10,000 or less

Class 8 Amendments Y Per application $419.10 $429.50 2.48% N Amendment to a permit that is the subject of VicSmart application, if the estimated cost of the additional development is more than $10,000

Class 9 Amendments Y Per application $195.10 $199.90 2.46% N Amendment to a class 9 permit

Class 10 Amendments Y Per application $195.10 $199.90 2.46% N Amendment to a class 10 permit

Class 11 Amendments Y Per application $1,119.90 $1,147.80 2.49% N Amendment to a class 11, class 12, class 13, class 14, class 15 or class 16 permit if the estimated cost of the additional development to be permitted by the amendment is $100,000 or less

Class 12 Amendments Y Per application $1,510.00 $1,547.60 2.49% N Amendment to a class 12, class 13, class 14, class 15 or class 16 permit if the estimated cost of any additional development to be permitted by the amendment is more than $100,000 but not more than $1,000,000

Class 13 Amendments Y Per application $3,330.70 $3,413.70 2.49% N Amendment to a class 11, class 12, class 13, class 14, class 15 or class 16 permit if the estimated cost of any additional development to be permitted by the amendment is more than $1,000,000

Class 14 Amendments Y Per application $1,286.10 $1,318.10 2.49% N Amendment to a class 17 permit

Class 15 Amendments Y Per application $1,286.10 $1,318.10 2.49% N Amendment to a class 18 permit

Class 16 Amendments Y Per application $1,286.10 $1,318.10 2.49% N Amendment to a class 19 permit

Class 17 Amendments Y Per application $1,286.10 $1,318.10 2.49% N Amendment to a class 20 permit * * Per 100 lots created or part thereof

Class 18 Amendments Y Per application $1,286.10 $1,318.10 2.49% N Amendment to a class 21 permit

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Fees for applications to amend permits under section 72 of the Planning and Environment Act 1987 (Regulation 11) [continued]

Class 19 Amendments Y Per application $1,286.10 $1,318.10 2.49% N Amendment to a class 22 permit

Subdivision (Fees) Regulations 2016

Regulation 6 Y Per request $170.50 $174.76 2.50% N For certification of a plan of subdivision

Regulation 7 Y Per request $108.40 $111.10 2.49% N Alteration of plan under section 10(2) of the Act

Regulation 8 Y Per request $137.30 $140.70 2.48% N Amendment of certified plan under section 11(1) of the Act

Regulation 9 Y Per request 0.75% of estimated cost of construction of N the works proposed in the engineering plan Checking of engineering plans 0.75% of the estimated cost of construction of the works proposed in the engineering plan (maximum fee)

Regulation 10 Y Per request 3.5% of estimated cost of works proposed N in the engineering plan Engineering plan prepared by council 3.5% of the cost of works proposed in the engineering plan (maximum fee)

Regulation 11 Y Per request 2.5% of estimated cost of construction of N the works Supervision of works 2.5% of the estimated cost of construction of the works (maximum fee)

Planning and Environment (Fees) Regulations 2016

Regulation 10 Y Per application Sum of the highest fee and then 50% of N each of the other applicable fee/s For combined permit applications: Sum of the highest of the fees which would have applied if separate applications were made and 50% of each of the other fees which would have applied if separate applications were made

Regulation 12 Y Per application 40% of application fee for class of permit N Amend an application for a permit or an application to amend a permit: a) Under section 57A(3)(a) of the Act the fee to amend an application for a permit after notice is given is 40% of the application fee for that class of permit set out in the Table at regulation 9 b) Under section 57A(3)(a) of the Act the fee to amend an application to amend a permit after notice is given is 40% of the application fee for that class of permit set out in the Table at regulation 11 and any additional fee under c) below c) If an application to amend an application for a permit or amend an application to amend a permit has the effect of changing the class of that permit to a new class, having a higher application fee set out in the Table to regulation 9, the applicant must pay an additional fee being the difference the original class of application and the amended class of permit

Regulation 13 Y Per application Sum of the highest fee and then 50% of N each of the other applicable fee/s For a combined application to amend permit: Sum of the highest of the fees which would have applied if separate applications were made and 50% of each of the other fees which would have applied if separate applications were made

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Planning and Environment (Fees) Regulations 2016 [continued]

Regulation 14 Y Per application Sum of the highest fee and then 50% of N each of the other applicable fee/s For a combined permit and planning scheme amendment, under section 96A(4)(a) of the Act: The sum of the highest of the fees which would have applied if separate applications were made and 50% of each of the other fees which would have applied if separate applications were made

Regulation 15 Y Per certificate $317.90 $325.80 2.49% N For a certificate of compliance in accordance with Part 4A of the Planning and Environment Act 1987

Regulation 16 Y Per agreement $643.00 $659.00 2.49% N For an agreement to a proposal to amend or end an agreement under section 173 of the Act

Regulation 18 Y Per application $317.90 $325.80 2.49% N Where a planning scheme specifies that a matter must be done to the satisfaction of a responsible authority, Minister, public authority or municipal council

Other Fees and Charges

Developer open space levy (charge Y Sliding scale applies Statutory fee N dependent on land value) Preparation of section 173 N Per agreement $810.00 $833.00 2.84% Y agreements General planning enquiries requiring N Per enquiry $88.00 $90.50 2.84% Y written response Request for confirmation of existing N Per property $108.00 $111.05 2.82% N use rights Notification / advertising fee one sign N Per application $72.50 $74.55 2.83% N and up to five notices (Applicant undertaking public notice) Notification / advertising fee one sign N Per application $132.00 $135.70 2.80% N and up to ten notices (Applicant undertaking public notice) Notification / advertising fee one sign N Per application $192.00 $197.50 2.86% N and up to fifteen notices (Applicant undertaking public notice) Planning application – 1st sign. When N Per sign $189.00 $194.50 2.91% N sign is erected on behalf of applicant (includes lamination) Planning application – 2nd and N Per sign $52.50 $54.00 2.86% N subsequent signs. When sign is erected on behalf of applicant (includes lamination) For each additional notice (Council N Per application $6.10 $9.95 63.11% N and Applicant) For any additional sign (Applicant N Per application $12.20 $12.55 2.87% N undertaking public notice) For lamination of any sign N Per application $11.15 $11.50 3.14% N Photocopy fee – A1 N Per copy $11.90 $12.20 2.52% N Photocopy fee – A2 N Per copy $7.30 $7.50 2.74% N Photocopy fee – A3 N Per copy $3.00 $3.10 3.33% N Photocopy fee – A4 N Per copy $1.75 $1.80 2.86% N

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Other Fees and Charges [continued]

Planning search fee (considered as N Per request $124.00 $127.50 2.82% N information request) Secondary consent requests and N Per request $540.00 $556.00 2.96% N requests for an extension of time to a planning permit Fee for applications made under the N Per tree sought to $82 (per tree sought to be removed or N Tree Protection Local Law, including be removed, pruned works within 2 metres of a Canopy Tree or works within 2 metres of a Canopy or to have works within the Tree Protection zone of a Tree or works within the Tree undertaken within 2 Significant Tree), $41.00 (per Significant Protection Zone of a Significant Tree metres of a Canopy Tree sought to be pruned) Tree or within the Tree Protection zone of a Significant Tree Last YR Fee $80 (per tree sought to be removed or works within 2 metres of a Canopy Tree or within the Tree Protection zone of a Significant Tree), $40.00 (per Significant Tree sought to be pruned)

Request to construct outside N Per day $0.00 $72.50 ∞ Y construction hours specified in a permit

Local Laws

Animal Registration

Registration of animal business N Per registration $325.00 $335.00 3.08% N Registration fee for a foster carer N Per person per $30.00 $30.90 3.00% N annum Foster carer dog registration N Per animal per $8.00 $8.00 0.00% N annum Foster carer cat registration N Per animal per $8.00 $8.00 0.00% N annum Pet registration register N Per inspection $35.50 $36.50 2.82% N

Cat

Application of a pro-rata amount which represents a proportion of the year for any fee category. * These fees apply individually without attracting any further discount for a combination of these categories.

Cat aged over ten years – for non Y Per animal $52.00 $54.00 3.85% N pensioner * Cat aged over ten years – for Y Per animal $26.00 $27.00 3.85% N pensioner * Cat registered with an applicable Y Per animal $52.00 $54.00 3.85% N organisation – for non pensioner * Cat registered with an applicable Y Per animal $26.00 $27.00 3.85% N organisation – for pensioner *

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Application of a pro-rata amount which represents a proportion of the year for any fee category. * These fees apply individually without attracting any further discount for a combination of these categories. [continued]

Cat (microchipped and registered prior Y Per animal $52.00 $54.00 3.85% N to 11/04/2013) – for non pensioner * Cat (microchipped and registered prior Y Per animal $26.00 $27.00 3.85% N to 11/04/2013) – for pensioner * Cat – maximum fee – for non Y Per animal $156.00 $162.00 3.85% N pensioner Cat – maximum fee – for pensioner Y Per animal $78.00 $81.00 3.85% N Sterilised cat – proof required – for N Per animal $38.00 $39.00 2.63% N non pensioner Sterilised cat – proof required – for N Per animal $19.00 $19.50 2.63% N pensioner Cat release fee charged for cats held N Per animal $228.10 $235.00 3.02% N up to statutory holding period Cat cages N Cage deposit $142.00 $146.00 2.82% N Cat cages N For two weeks $51.00 $52.00 1.96% Y Cat cages N Per day in excess of $25.50 $26.00 1.96% Y 2 weeks

Dog

Application of a pro-rata amount which represents a proportion of the year for any fee category. * These fees apply individually without attracting any further discount for a combination of these categories.

Dangerous dog / menacing dog N Per animal $330.00 $340.00 3.03% N Dangerous dog – non residential Y Per animal $195.00 $201.00 3.08% N premises Dangerous dog – protection trained Y Per animal $195.00 $201.00 3.08% N Restricted breed N Per animal $330.00 $340.00 3.03% N Dog aged over ten years – for non Y Per animal $65.00 $67.00 3.08% N pensioner * Dog aged over ten years – for Y Per animal $32.50 $33.50 3.08% N pensioner * Dog registered with an applicable Y Per animal $65.00 $67.00 3.08% N organisation – for non pensioner * Dog – registered with an applicable Y Per animal $32.50 $33.50 3.08% N organisation – for pensioner * Dog (microchipped and registered Y Per animal $65.00 $67.00 3.08% N prior to 11/04/2013) – for non pensioner * Dog (microchipped and registered Y Per animal $32.50 $33.50 3.08% N prior to 11/04/2013) – for pensioner * Dog – maximum fee – for non Y Per animal $195.00 $201.00 3.08% N pensioner Dog – maximum fee – for pensioner Y Per animal $97.50 $100.50 3.08% N Sterilised dog – proof required – for N Per animal $59.00 $61.00 3.39% N non pensioner Appendix A - Fees and Charges 118

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Application of a pro-rata amount which represents a proportion of the year for any fee category. * These fees apply individually without attracting any further discount for a combination of these categories. [continued]

Sterilised dog – proof required – for N Per animal $29.50 $30.50 3.39% N pensioner Dog obedience training – for non N Per animal $65.00 $67.00 3.08% N pensioner * Dog obedience training – for N Per animal $32.50 $33.50 3.08% N pensioner * Dog release fee charged for dog held N Per animal $228.10 $235.00 3.02% N up to statutory holding period

Footpath occupation

Portable signs, display of goods, N Per square metre $305.00 $314.00 2.95% N cafes, barbeques and food sampling – Burke Road, Camberwell Portable signs, display of goods, N Per square metre $233.00 $240.00 3.00% N cafes, barbeques and food sampling – Glenferrie Road, Hawthorn Portable signs, display of goods, N Per square metre $139.00 $142.90 2.81% N cafes, barbeques and food sampling – all other areas Promotional permits N Per application $82.00 $84.50 3.05% N Directory / Finger board descriptions N Per description $400.00 $410.00 2.50% N First time application N One-off fee per $82.00 $84.50 3.05% N application Transfer of Permit Holder's Name and N Per transfer $82.00 $84.50 3.05% N Associated Details Amendment to Items/Configuration N Per permit $82.00 $84.50 3.05% N Approved in a Permit Real estate agents (portable signs) N Per year per $632.00 $650.00 2.85% N company

Parking

Butler Street car park permit N Per quarter $540.00 $556.00 2.96% Y Junction West and Fenton Way stage N Per quarter $540.00 $556.00 2.96% Y two car parks permit Hawthorn Town Hall West off street N Per quarter $540.00 $556.00 2.96% Y car park permit Kent Street off street car park permit N Per quarter $540.00 $556.00 2.96% Y Hilda Crescent off street car park N Per quarter $335.00 $345.00 2.99% Y permit Auburn Road off street car park permit N Per quarter $335.00 $345.00 2.99% Y Rose Street off street car park permit N Per quarter $335.00 $345.00 2.99% Y Fenton Way car park permit fees N Per quarter $530.00 $545.00 2.83% Y applied as per planning application requirements

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Parking [continued]

Quarterly Parking Permits – Pro rata N Per number of Percentage of full quarterly fee applied to Y application of quarterly fee at weeks required in a the number of weeks (including part thereof) respective locations quarter required for a quarter Parking fines Y Per fine $81.00 $83.00 2.47% N Parking infringements in contravention of a regulation under the Road Safety Act 1986. Council may by resolution fix a penalty or fine for such infringements in accordance with section 87(4) of the Act, which states that the penalty to be fixed cannot be more than 0.5 penalty units or more than the penalty prescribed under the regulations. The penalty has been fixed at the maximum amount allowed.

Four hour paid parking N Per four hours $4.90 $5.00 2.04% Y Four hour paid parking N Per hour $2.90 $3.00 3.45% Y Three hour paid parking N Per three hours $4.00 $4.10 2.50% Y Three hour paid parking N Per hour $2.90 $3.00 3.45% Y Two hour paid parking N Per two hours $3.60 $3.70 2.78% Y Two hour paid parking N Per hour $2.90 $3.00 3.45% Y Paid parking (other areas) N Per day $6.30 $6.50 3.17% Y Paid parking – Junction West Off N Per day $6.30 $6.50 3.17% Y Street Car Parking Paid parking N Per hour $2.90 $3.00 3.45% Y Paid parking (Glenferrie car parks – N Per hour after first $2.90 $3.00 3.45% Y Park Street, Wakefield Street and hour Linda Crescent) Paid parking – Rose Street Off Street N Per day $5.50 $6.00 9.09% Y Car Parking (OSCP) Business parking permits – non N Per year $79.00 $81.00 2.53% N designated car park bay Abandoned vehicles N Per release $420.00 $432.00 2.86% N Abandoned vehicles N Per day $10.20 $10.50 2.94% N commencing upon expiry of 24 hours after vehicle claimant paying release fee Abandoned vehicles N Per day $10.20 $10.50 2.94% N commencing upon expiry of the third calendar month from date of vehicle impoundment

Permits

Residential parking permit N Per permit $15.80 $16.20 2.53% N replacement fee Permits – to place large item on N Per application $141.00 $145.00 2.84% N Council controlled land (placement for 1-5 days) Permits – to place large item on N Per permit per day $101.00 $104.00 2.97% N Council controlled land (additional fee for 6 plus days placement for 6 plus days) Permit to have two or more caravans N Per permit $0.00 $82.00 ∞ N or similar on private land

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Permits [continued]

Permit to occupy a caravan(s) or N Per permit $0.00 $82.00 ∞ N similar, tent or any other temporary structure on private land for more than 3 weeks Out of hours work N Per permit per day $72.50 $74.50 2.76% N Tradesperson parking permit – minor N Per permit $72.50 $74.50 2.76% N residential refurbishment works (residential parking permit policy) Tradesperson parking permit – N Per vehicle per $24.00 $24.70 2.92% N residential other week Tradesperson parking permit N Per permit $12.60 $13.00 3.17% N replacement fee Lost, stolen or damaged trader permit N Per permit $27.40 $28.20 2.92% N – replacement Permits – skip bins N Cost per one – $64.20 $66.00 2.80% N three days Permits – skip bins N Cost per four – $96.00 $98.70 2.81% N seven days Permits – skip bins N Cost more than $98 + $6 per day N seven days Last YR Fee $95 + $6 per day

Permits for charity recycling bins N No charge No charge N Filming permit – occupation of Council N Per application $1,450.00 $1,490.00 2.76% N controlled land for filming purposes (Full day) Filming permit – occupation of Council N Per application $550.00 $566.00 2.91% N controlled land for filming purposes (Half a day) Filming permit – occupation of Council N Per application $150.00 $154.50 3.00% N controlled land for filming purposes (Low impact/less than one hour) Filming permit – occupation of Council N No charge No charge N controlled land for filming purposes (Student) Filming permit – occupation of Council N No charge No charge N controlled land for filming purposes (Community Based/Non-Commercial) Filming permit – car parking spaces – N Per space $31.50 $32.40 2.86% N residential Filming permit – car parking spaces – N Per space $88.00 $90.50 2.84% N commercial Busking permit fee N Per week $16.40 $16.90 3.05% N Excess animals permit (more than two N Per application $111.00 $114.00 2.70% N dogs or two cats) Standard local laws permit N Per permit $80.00 $82.00 2.50% N Amendment to a Local Laws permit – N Per permit 50% of permit/application on fee type N 50% of permit/application fee type amendment application Other permits – replacement fee N Per permit $12.60 $13.00 3.17% N

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Permits [continued]

Amenity Local Laws Permit issued to a N Per permit No charge N registered charity/organisation registered with the Australian Charities and Not-for-profits Commission Amenity Local Laws Permit issued in N Per permit No charge N relation to a not-for-profit community event Amenity Local Laws Permit issued for N Per permit No charge N the placement of items on Council controlled land and/or handing out/distributing printed publicity material as part of Federal, or State election campaigning during the caretaker period and Local Government election campaigning during the election period. Amenity Local Laws Permit issued to N Per permit No charge N City of Boroondara Departments and contractors Impounded goods N Per release $310.00 $319.00 2.90% N

Other Fees and Charges

Carnivals on Council land N Per carnival $864.00 $889.00 2.89% N Door to door collecting – specified N No charge No charge N dates (free – issued only to registered charities and community based organisations) Fire hazards, overhanging shrubs, N Per clearance $190.00 $195.50 2.89% N noxious weeds – clearance administration fee Roadside vending (annual or pro-rata N Annual fee $13,900.00 $14,290.00 2.81% N for specific dates with minimum fee $225) Shopping trolleys N Release fee, each $142.00 $146.00 2.82% N trolley up to 4 trolleys Shopping trolleys N Release fee, per $610.00 $628.00 2.95% N batch of trolleys consisting of 5-9 trolleys Shopping trolleys N Release fee, per $1,020.00 $1,050.00 2.94% N batch of trolleys consisting of 10 or more trolleys Street collecting (free – issued only to N No charge No charge N registered charities) Street trading stalls (free – issued only N No charge No charge N to registered charities and community based organisations)

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Economic Development

Banner hire fees

Banner hire fees – administration fee N Per event $390.00 $401.00 2.82% Y Banner hire fees – installation and N Per banner $68.00 $70.00 2.94% Y removal

Events

Business Events N Per person Less than $60 Y

Product Sales

Product Sales N Per item sold Total cost + 10%-15% Y

Environment and Infrastructure

Parks and Infrastructure Services

Green Waste

Green waste – bin (service fee) N Per bin $123.00 $126.50 2.85% N Disposal tipping N Car boot/station $20.00 $20.50 2.50% Y wagon seat up or down Disposal tipping – trailer N Greater than six x $58.00 $59.50 2.59% Y four Disposal tipping – trailer N Tandem with high $137.00 $141.00 2.92% Y sides Disposal tipping – trailer N Tandem $75.50 $77.50 2.65% Y Disposal tipping – trailer N Single axle greater $98.00 $100.00 2.04% Y than six x four high sides Disposal tipping N Utility/small $64.00 $65.50 2.34% Y van/small trailer with high sides Disposal tipping N Utility/small $39.00 $40.00 2.56% Y van/small trailer

Transfer station/tipping fees

Minimum charge fee N Per load $8.50 $8.50 0.00% Y Domestic refuse N Car boot/station $27.50 $28.50 3.64% Y wagon seat up or down Domestic refuse – car tyre N Per tyre with rim $21.00 $21.50 2.38% Y attached Domestic refuse – car tyre N Per tyre no rim $18.50 $19.00 2.70% Y Appendix A - Fees and Charges 123

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Transfer station/tipping fees [continued]

Domestic refuse – fridge N Per fridge $19.50 $20.00 2.56% Y Domestic refuse – mattress N Per mattress $33.00 $34.00 3.03% Y Domestic refuse – trailer N Single axle greater $167.00 $172.00 2.99% Y than six x four high sides Domestic refuse – trailer N Single axle greater $96.00 $98.50 2.60% Y than six x four Domestic refuse – trailer N Tandem with high $201.00 $207.00 2.99% Y sides Domestic refuse – trailer N Tandem $136.00 $140.00 2.94% Y Domestic refuse – trailer N Utility/small $136.00 $140.00 2.94% Y van/small trailer with high sides Domestic refuse (spoil, bricks, N Utility/small $136.00 $140.00 2.94% Y concrete & dirt) van/small trailer with high sides Domestic refuse – ute/van N Utility/small $62.00 $64.00 3.23% Y van/small trailer

Reinstatement charges

Nature strip (light top soil and seed) N Per (m²) (0-10m²) $51.00 $52.50 2.94% N Nature strip (light top soil and seed) N Per (m²) (10-50m²) $39.00 $40.00 2.56% N Nature strip (light top soil and seed) N Per (m²) (>50m²) $32.50 $33.50 3.08% N Nature strip (excavate/backfill and N Per (m²) (0-10m²) $106.00 $109.00 2.83% N seeded) Nature strip (excavate/backfill and N Per (m²) (10-50m²) $66.00 $68.00 3.03% N seeded) Nature strip (excavate/backfill and N Per (m²) (>50m²) $51.00 $52.50 2.94% N seeded) Channel/kerb (bluestone pitchers, dish N Per lineal metre $240.00 $247.00 2.92% N gutters and spoon drains concrete kerb) Channel/kerb (concrete) N Per lineal metre $190.00 $195.50 2.89% N Residential crossovers/footpaths N Per (m²) $184.00 $230.00 25.00% N 125mm thick concrete Commercial crossovers/footpaths N Per (m²) $240.00 $260.00 8.33% N 200mm thick concrete Dressed bluestone kerb and channel N Per lineal metre $260.00 $267.50 2.88% N (replacement with existing sawn bluestone) Dressed bluestone kerb and channel N Per lineal metre $560.00 $576.00 2.86% N (replacement with new sawn bluestone) Footpaths pavers/pitchers N Per (m²) (0-2m²) $205.00 $210.00 2.44% N Footpaths pavers/pitchers N Per (m²) (2.01-5m²) $205.00 $211.00 2.93% N Footpaths pavers/pitchers N Per (m²) $205.00 $211.00 2.93% N (5.01-20m²) Footpaths pavers/pitchers N Per (m²) $189.00 $194.50 2.91% N (20.01-50m²)

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City of Boroondara Attachment 7.2.1 159 Council Agenda 24/06/19 City of Boroondara Fees and Charges 2019-20 Year 18/19 Year 19/20 Statutory Name Unit Fee Fee Increase GST Fee (incl. GST) (incl. GST) %

Reinstatement charges [continued]

Footpaths pavers/pitchers N Per (m²) (>50m²) $189.00 $194.50 2.91% N Footpaths 75mm concrete N Per (m²) (0-2m²) $174.00 $198.00 13.79% N Footpaths 75mm concrete N Per (m²) (2.01-5m²) $174.00 $179.00 2.87% N Footpaths 75mm concrete N Per (m²) $142.00 $146.00 2.82% N (5.01-20m²) Footpaths 75mm concrete N Per (m²) $119.00 $122.00 2.52% N (20.01-50m²) Footpaths 75mm concrete N Per (m²) (>50m²) $115.00 $118.00 2.61% N Footpaths (asphalt) N Per (m²) (0-2m²) $184.00 $189.50 2.99% N Footpaths (asphalt) N Per (m²) (2.01-5m²) $175.00 $180.00 2.86% N Footpaths (asphalt) N Per (m²) $142.00 $146.00 2.82% N (5.01-20m²) Footpaths (asphalt) N Per (m²) $135.00 $138.50 2.59% N (20.01-50m²) Footpaths (asphalt) N Per (m²) (>50m²) $130.00 $133.50 2.69% N Roads (asphalt on crushed rock base, N Per (m²) (0-2m²) $205.00 $211.00 2.93% N asphalt over macadam, asphalt over pitchers) – 75mm to 125mm thick Roads (asphalt on crushed rock base, N Per (m²) (2.01-5m²) $179.00 $184.50 3.07% N asphalt over macadam, asphalt over pitchers) – 75mm to 125mm thick Roads (asphalt on crushed rock base, N Per (m²) (>5m²) $175.00 $180.00 2.86% N asphalt over macadam, asphalt over pitchers) – 75mm to 125mm thick Roads (asphalt on crushed rock base, N Per (m²) (0-2m²) $290.00 $298.50 2.93% N asphalt over macadam, asphalt over pitchers) – over 125mm thick Roads (asphalt on crushed rock base, N Per (m²) (2.01-5m²) $245.00 $252.00 2.86% N asphalt over macadam, asphalt over pitchers) – over 125mm thick Roads (asphalt on crushed rock base, N Per (m²) (>5m²) $205.00 $211.00 2.93% N asphalt over macadam, asphalt over pitchers) – over 125mm thick

Other Fees and Charges

Re-locate street furniture – bike hoop N Per item $685.00 $700.00 2.19% Y Re-locate street furniture – seat N Per item $1,170.00 $1,200.00 2.56% Y Re-locate street furniture – bollard N Per item $740.00 $761.00 2.84% Y Re-locate street furniture – bin N Per item $1,075.00 $1,100.00 2.33% Y surround Request to install new sign blades for N Per item $133.00 $136.70 2.78% Y private sporting clubs, schools and or Churches on either Council owned assets or power pole eg. "Balwyn Scout Group"

Waste Collection

Camberwell traders (Food premises) N Per quarter $1,242.00 $1,275.00 2.66% N

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Waste Collection [continued]

Camberwell traders (Retail premises) N Per quarter $797.00 $820.00 2.89% N Camberwell traders (Office) N Per quarter $485.00 $499.00 2.89% N Greythorn Shopping Centre Traders N Per quarter $1,057.00 $1,080.00 2.18% N (Large Restaurant >100 seats) Greythorn Shopping Centre Traders N Per quarter $528.00 $542.00 2.65% N (Restaurant/Café/Food <100 seats) Greythorn Shopping Centre Traders N Per quarter $220.50 $225.00 2.04% N (Office 240 litre bin) Greythorn Shopping Centre Traders N Per quarter $90.50 $93.00 2.76% N (Office 120 litre bin) Greythorn Shopping Centre Traders N Per quarter $51.00 $52.50 2.94% N (Office 80 litre bin) Waste Levy – Minimum charge for N Per property $220.00 $255.00 15.91% N each residential property Except for vacant land and those Residential Properties required to service own refuse disposal as a condition of a Town Planning permit where a Waste Environment Levy will apply as a contribution to waste and rubbish collection from public places.

Waste environment levy as per N Per property $101.00 $118.00 16.83% N exception stated above Waste collection – property garbage N Per bin $220.00 $255.00 15.91% N charge: 80 litre bin Waste collection – property garbage N Per bin $401.00 $465.00 15.96% N charge: 120 litre bin Waste collection – property garbage N Per bin $977.00 $1,133.00 15.97% N charge: 240 litre bin. Only for residential properties with 4 people; and Commercial properties Waste collection – property garbage N Per bin $798.00 $930.00 16.54% N charge: 240 litre bin (concessional fee for residential properties with 5 or more people in the household OR a specific medical condition) 1 1: Tenants leasing Council owned facilities under the Council Assets - Leasing and Licensing Policy will have waste charges levied as listed in the Fees and Charges schedule - Waste charges for Council tenanted properties.

Parks

Formal Gardens – Booking fee for N Per hour $140.00 $144.00 2.86% Y weddings, Christmas parties, filming and functions Parks and Reserves – Booking fee for N Per four hour block $140.00 $144.00 2.86% Y weddings, Christmas parties, filming and functions Access to private property via Council N Per day $62.00 $63.50 2.42% N managed land Parks and Reserves – permit to erect N Per request No charge N a marquee (up to 10 square metres in size) Parks and Reserves – permit to erect N Per request $273.00 $281.00 2.93% N a marquee (11 – 50 square metres in size)

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Parks [continued]

Parks and Reserves – permit to erect N Per request $468.00 $482.00 2.99% N a marquee (51 – 100 square metres in size) Parks and Reserves – permit to erect N Per request $680.00 $700.00 2.94% N a marquee (101 square metres in size or greater) Parks and Reserves – permit to N Per request $690.00 $710.00 2.90% N conduct a firework display Memorial seats N Per seat $2,050.00 $2,100.00 2.44% Y Memorial plaques N Per plaque $200.00 $205.50 2.75% Y Tree removal N Per tree Cost recovery N Tree replacement N Per tree Cost recovery N Tree relocation N Per tree Cost recovery N Administration fee – for event and N Per booking $52.50 $54.00 2.86% N booking cancellations Late application fee – for event and N Per booking $78.50 $80.50 2.55% Y booking applications submitted with less than 5 working days notice

Sportsgrounds

Casual sportsground booking fee N Per hour $62.00 $63.70 2.74% Y (charges for functions, casual sports games, schools outside Boroondara municipality) Casual sportsground booking fee – N Per hour $31.00 $32.00 3.23% Y Junior rate (Under 18) Casual sportsground booking fee – N Per hour No charge Y Schools within Boroondara – Monday to Friday: 8:30am to 3:30pm (inside school hours) Casual sportsground booking fee – N Per hour $31.00 $32.00 3.23% Y Schools within Boroondara – Monday to Friday: Before 8:30am and after 3:30pm (outside school hours) Hall and pavilion hire – casual use N Per hour $62.00 $64.00 3.23% Y (including changerooms) Hall and pavilion hire – seasonal hall N Per booking $38.00 $39.00 2.63% Y tenant rate Sportsgrounds seasonal tenancy fee N Per unit as allocated $11.20 $11.50 2.68% Y (formula based on usage and rating of to facilities or pro assets) rata appropriate to the booking request Additional turf wicket ground N Per booking $940.00 $967.00 2.87% Y preparation and hire Additional turf practice wicket N Additional turf Cost recovery Y practice wicket (above the two provided as part of club tenancy) per training session Curator – overtime Saturdays N Per 3 hours Cost recovery Y Curator – overtime Sundays N Per 3 hours Cost recovery Y Appendix A - Fees and Charges 127

City of Boroondara Attachment 7.2.1 162 Council Agenda 24/06/19 City of Boroondara Fees and Charges 2019-20 Year 18/19 Year 19/20 Statutory Name Unit Fee Fee Increase GST Fee (incl. GST) (incl. GST) %

Traffic and Transport

Road/footpath occupation N Per day $273.00 $281.00 2.93% N Use of Crane/Travel Tower on Council N Per permit per day $141.00 $145.00 2.84% N controlled land Parking bay occupation N Per bay per day $51.00 $52.00 1.96% N Residential street parties N Per application $100.00 $100.00 0.00% N Work zone signage N Per sign $226.00 $232.50 2.88% Y Bicycle skills courses N Per booking $20.00 $20.50 2.50% Y Bicycle skills courses – Concessions N Per booking $10.00 $10.25 2.50% Y (pensioners, youth and students)

Asset Management

Asset protection – standard N Per application $335.00 $345.00 2.99% N application fee Asset protection – application fee for N Per application $525.00 $540.00 2.86% N large developments >$10M or >10 unit developments Drainage contribution / levy from N Per application $10.00/sqm + 10% administration fee N private developers (estimated value) Works within a road reserve permit Y Per application $132.20 $137.70 4.16% N (based on 9.3 units) Construction of stormwater drainage N Per application $385 or 2.5% of total cost of drainage N supervision fee – excluding works, whichever is greater subdivision works Last YR Fee $378 or 2.5% of total cost of drainage works

Compliance – stormwater inspection N Per application $135.00 $140.00 3.70% N Legal points of discharge Y Per application $141.20 $145.70 3.19% N Building over easement – application N Per application $365.00 $375.00 2.74% N fee Compliance – vehicle crossing permit N Per application $210.00 $215.00 2.38% N fee

Drainage plan assessment fees

On site detention system assessment N Per application $130.00 $135.00 3.85% N fee 1-3 Unit Development On site detention system assessment N Per application $0.00 $270.00 ∞ N fee 4-10 Unit Development On site detention plan assessment 11 N Per application $0.00 $540.00 ∞ N + Unit Development Flood level assessment fee N Per application $235.00 $240.00 2.13% N

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CEO's Office

Governance

Fines for failure to vote in Council Y Per infringement $78.00 $78.00 0.00% N elections. Applicable during Council election year

Freedom of information and inspection of prescribed documents

Application fee Y Per application $28.90 $29.62 2.49% N Charge for search time Y Per hour or part $21.33 $21.33 0.00% N thereof Charge for supervised inspection Y Per hour (to be $21.33 $21.33 0.00% N calculated per quarter hour or part of a quarter hour) Photocopy – A4 black and white Y Per copy $0.20 $0.20 0.00% N Photocopy – A3 black and white N Per copy $2.70 $2.75 1.85% N Photocopy – A2 black and white N Per copy $4.10 $4.15 1.22% N Photocopy – A1 black and white N Per copy $5.80 $5.95 2.59% N Photocopy – A0 black and white N Per copy $6.70 $6.90 2.99% N

Meeting or Facility Room hire

Parkview Room

Standard Rate

Monday to Thursday N Per hour minimum 3 $158.00 $165.00 4.43% Y hours Friday to Sunday N Per hour minimum 3 $285.00 $295.00 3.51% Y hours

Subsidised Rate

Monday to Thursday N Per hour minimum 3 $79.00 $82.50 4.43% Y hours Friday to Sunday N Per hour minimum 3 $142.50 $147.50 3.51% Y hours

Staffing Costs – minimum of four hours

Standard Rate – Staffing costs will be met by hirer

Public Holiday surcharge N Per hour 50% of staff cost rate Y Supervising Technician N Per hour $62.00 $64.00 3.23% Y Technician N Per hour $57.00 $59.00 3.51% Y Appendix A - Fees and Charges 129

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Standard Rate – Staffing costs will be met by hirer [continued]

Security Guard N Per hour per guard Up to a maximum of $60.00 Y

Subsidised Rate – Council will provide a 50% subsidy of staffing costs for bonafide community groups

Supervising Technician N Per hour $31.00 $32.00 3.23% Y Technician N Per hour $28.50 $29.50 3.51% Y

Catering Charges

Tea / Coffee Package 1: Tea and N Per person $2.15 $2.20 2.33% Y instant coffee, disposable cups Tea / Coffee Package 2: Tea and N Per person $4.80 $4.95 3.13% Y instant coffee, china cups Tea / Coffee Package 3: Tea and N Per person $6.30 $6.50 3.17% Y brewed coffee, china cups

Waste charges for Council Tenanted Properties

Bin charges

Community Group: Aged Care, N Charge for additional general waste bins: N Disability Service, Scouts and Guides 80 litre at $255 and Toy Library 120 litre at $465 240 litre at $1,133 Last YR Fee Charge for additional general waste bins: 80 litre at $220 120 litre at $401 240 litre at $977

Community Group: Boat Shed, N Charge for additional general waste bins: N Bowling Clubs, Community Centre, 80 litre at $255 Family Centre, Hockey Clubs, 120 litre at $465 Kindergartens, Senior Citizens Centre, 240 litre at $1,133 Tennis Club Last YR Fee Charge for additional general waste bins: 80 litre at $220 120 litre at $401 240 litre at $977

Community Group: Child Care Centre N Charge for additional general waste bins: N 80 litre at $255 120 litre at $465 240 litre at $1,133 Last YR Fee Charge for additional general waste bins: 80 litre at $220

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Bin charges [continued]

Community Group: Child Care Centre N Charge for additional general waste bins: N 80 litre at $255 120 litre at $465 240 litre at $1,133 Last YR Fee Charge for additional general waste bins: 80 litre at $220 120 litre at $401 240 litre at $977

Entitled to 3 x general 240 litre waste bins free of charge

Community Group: School, N Charge for additional general waste bins: N Sportsgrounds, Weight Lifting Centre, 80 litre at $255 Youth Club 120 litre at $465 240 litre at $1,133 Last YR Fee Charge for additional general waste bins: 80 litre at $220 120 litre at $401 240 litre at $977

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City of Boroondara Budget 2019-20

Appendix B Budget processes

City of Boroondara Attachment 7.2.1 167 Council Agenda 24/06/19

Appendix B - Budget processes This section lists the budget processes to be undertaken in order to adopt the Budget in accordance with the Local Government Act 1989 (the Act) and Local Government (Planning and Reporting) Regulations 2014 (the Regulations).

Under the Act, Council is required to prepare and adopt an annual Budget for each financial year. The Budget is required to include certain information about the rates and charges that Council intends to levy as well as a range of other information required by the Regulations which support the Act.

The 2019-20 Budget, which is included in this report, is for the year 1 July 2019 to 30 June 2020. The Budget includes financial statements being a Comprehensive Income Statement, Balance Sheet, Statement of Cash Flows, Statement of Changes in Equity and Statement of Capital Works. These statements have been prepared in accordance with the Act and Regulations, and consistent with the annual financial statements which are prepared in accordance with Accounting Standards. The Budget also includes detailed information about the rates and charges to be levied, the Capital Works Program, the human resources and other financial information Council requires in order to make an informed decision about the adoption of the Budget.

The budget delivers on the adopted Boroondara Community Plan 2017-27. It will ensure Council delivers on those facilities and services identified through the extensive community consultation that was undertaken to develop the community plan.

Hence the Budget and Long Term Financial Strategy are a result of the consultation and engagement with our community prior to the development of the Budget. The purpose of the Budget public notice is to inform our community on the services and projects to be funded in the coming year, and to seek feedback on those decisions.

In advance of preparing the Budget, officers firstly review and update Council's long term financial projections. The preparation of the Budget, within this longer term context, begins with officers preparing the operating and capital components of the annual Budget from December through to March. A draft consolidated Budget is then prepared and various iterations are considered by Councillors at informal briefings. A ‘proposed’ Budget is prepared in accordance with the Act and submitted to Council in April for approval 'in principle'. Council is then required to give 'public notice' that it intends to 'adopt' the Budget. It must give 28 days notice of its intention to adopt the proposed Budget and make the Budget available for inspection at its offices and on its website. A person has a right to make a submission on any proposal contained in the Budget and any submission must be considered before adoption of the Budget by Council.

With the introduction of the State Government's Rate Capping legislation in 2015, councils are now unable to determine the level of rate increase and must not exceed the rate increase determined by the Minister for Local Government which is announced in December for application in the following financial year.

If a council wishes to seek a rate increase above the maximum allowable it must submit a rate variation submission to the Essential Services Commission (ESC). The ESC will determine whether the rate increase variation submission has been successful by 31 May. In many cases this will require councils to undertake ‘public notice’ on two separate proposed budgets simultaneously, i.e. the Ministers maximum rate increase and the Council’s required rate increase.

The final step is for Council to adopt the Budget after receiving and considering any submissions from interested parties. The Budget is required to be adopted by 30 June and a copy submitted to the Minister within 28 days after adoption.

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The key dates for the Budget process are summarised below:

Budget process Timing

1. Minister of Local Government announces maximum rate increase December

2. Officers prepare operating and capital budgets December - March

3. Council to advise ESC if it intends to make a rate variation January - February submission

4. Councillors consider draft budgets at informal briefings February - March

5. Proposed Budget submitted to Council for approval 29 April

6. Public notice advising the intention to adopt Budget 30 April

7. Budget available for public inspection and submissions 1 May  29 May

8. Submissions period closes (28 days) 29 May

9. Submissions considered by Council/Committee 11 June

10. Budget and submissions presented to Council for adoption 24 June

11. Copy of adopted Budget submitted to the Minister July

Appendix B - Budget processes 133

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City of Boroondara Attachment 7.2.1 170 Council Agenda 24/06/19

City of Boroondara Budget 2019-20

Appendix C Priority Projects Program (including proposed forward commitments to 2019-20)

City of Boroondara Attachment 7.2.1 171 Council Agenda 24/06/19

City of Boroondara Attachment 7.2.1 172 Council Agenda 24/06/19

Priority Projects

Budget Foreshadowed Foreshadowed Foreshadowed expenditure expenditure* expenditure* expenditure* Total 4 year WƌŽũĞĐƚ expenditure 2019-20 2020-21 2021-22 2022-23

Administration

Conduct of 2020 General Election and Councillor induction $0 $728,000 $0 $0 $728,000 Conduct of 2020 General Election and Councillor induction $0 -$360,000 $0 $0 -$360,000

Occupational Health and Safety (OHS) - Department Safety Plan and Implementation of $58,388 $59,847 $61,615 $0 $179,850 Annual Action Plan

Total Administration $58,388 $427,847 $61,615 $0 $547,850

Communications

Customer Services Officers $242,564 $0 $0 $0 $242,564

Faces of Volunteering in Boroondara Communication $23,000 $0 $0 $0 $23,000

Think Customer Experience Employee Engagement program $50,000 $0 $0 $0 $50,000

Total Communications $315,564 $0 $0 $0 $315,564

* Subject to Council review and funding Note: Italics lines are revenue offset

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Priority Projects

Budget Foreshadowed Foreshadowed Foreshadowed expenditure expenditure* expenditure* expenditure* Total 4 year WƌŽũĞĐƚ expenditure 2019-20 2020-21 2021-22 2022-23

Digital Transformation

Active Ageing Digital Services Directory 'Add Life' $99,503 $40,800 $41,900 $0 $182,203

Commence Design and Implementation of a Digital Early Years Hub $588,672 $156,849 $121,678 $127,732 $994,931

Improving Community Information Access to Services $264,371 $0 $0 $0 $264,371

Service Design and Research $164,000 $0 $0 $0 $164,000

Statutory Planning Paper Files Scan on Demand $339,051 $347,527 $356,215 $365,121 $1,407,914

Statutory Planning Paperless Office Stage 2 Completion $182,009 $0 $0 $0 $182,009

Total Digital Transformation $1,637,606 $545,176 $519,793 $492,853 $3,195,428

* Subject to Council review and funding Note: Italics lines are revenue offset

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Priority Projects

Budget Foreshadowed Foreshadowed Foreshadowed expenditure expenditure* expenditure* expenditure* Total 4 year WƌŽũĞĐƚ expenditure 2019-20 2020-21 2021-22 2022-23

Environment

Biodiversity Strategy (Vegetation) Implementation $206,000 $205,000 $213,000 $217,000 $841,000

Environmental Project Delivery Professional Services $115,803 $100,893 $97,764 $50,104 $364,564

Integrated Water Management Plan for Back Creek East (Medlow Reserve) $40,000 $0 $0 $0 $40,000

Review and Update Climate Change Risk Assessment $50,000 $0 $0 $0 $50,000

Sustainable Living Festival $41,400 $0 $43,500 $0 $84,900

Sustainable Schools - Young Leaders Summit $0 $13,000 $0 $0 $13,000

Urban Biodiversity Strategy (UBS) Implementation - Priority Actions $51,005 $52,030 $53,100 $54,100 $210,235

Total Environment $504,208 $370,923 $407,364 $321,204 $1,603,699

Information Technology

Library Systems Support $120,000 $0 $0 $0 $120,000

Parks and Infrastructure Asset Data Capture $71,400 $73,200 $75,000 $0 $219,600

Total Information Technology $191,400 $73,200 $75,000 $0 $339,600

* Subject to Council review and funding Note: Italics lines are revenue offset

Appendix C - Priority Projects 136

City of Boroondara Attachment 7.2.1 175 Council Agenda 24/06/19

Priority Projects

Budget Foreshadowed Foreshadowed Foreshadowed expenditure expenditure* expenditure* expenditure* Total 4 year WƌŽũĞĐƚ expenditure 2019-20 2020-21 2021-22 2022-23

Organisation Development and Change

Customer Service Functional Review $110,000 $0 $0 $0 $110,000

Parks and Infrastructure - One Way of Working Project (Year 2 of 2) $117,470 $0 $0 $0 $117,470

People Culture and Development - Programs and Resources $273,815 $183,983 $0 $0 $457,798

Total Organisation Development and Change $501,285 $183,983 $0 $0 $685,268

Parks, Open Space and Streetscapes

Neighbourhood Shopping Centre Improvements Pilot - Maling Road - Investigation and $484,707 $90,000 $50,000 $50,000 $674,707 Design

Total Parks, Open Space and Streetscapes $484,707 $90,000 $50,000 $50,000 $674,707

* Subject to Council review and funding Note: Italics lines are revenue offset

Appendix C - Priority Projects 137

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Priority Projects

Budget Foreshadowed Foreshadowed Foreshadowed expenditure expenditure* expenditure* expenditure* Total 4 year WƌŽũĞĐƚ expenditure 2019-20 2020-21 2021-22 2022-23

Programs and Services

Access and Inclusion Plan Project Implementation - Disability Programming $20,000 $0 $0 $0 $20,000

Arterial Road On-Street Parking Review $40,000 $41,000 $42,000 $43,100 $166,100

Auburn High School Concept Master Plan $106,321 $0 $0 $0 $106,321

Auburn Village Special Rates and Charge Scheme $10,000 $0 $0 $0 $10,000

Boroondara Community Plan Revision $0 $280,000 $0 $0 $280,000

Boroondara Customer First delivery and Projects Support $7,728,090 $12,639,875 $11,288,118 $7,866,586 $39,522,669

Boroondara Sport and Recreation Strategy - Household Survey $65,000 $0 $0 $0 $65,000

Boroondara Sports Club Awards $28,798 $14,845 $0 $0 $43,643

Canterbury Community Centre Precinct - Hub Coordination $0 $55,000 $45,000 $35,000 $135,000

Celebrating 100 years of female Councillors in local government $35,250 $16,250 $0 $0 $51,500

Christmas in Boroondara Program $109,000 $111,700 $114,500 $117,400 $452,600

Consultation for the Children and Young People's Strategy and Action Plan $25,000 $0 $0 $0 $25,000

Contract for the Provision of Demographic Services for City of Boroondara to be Renewed $0 $0 $0 $24,000 $24,000 Following Municipal Association of Victoria (MAV) Procurement Process

* Subject to Council review and funding Note: Italics lines are revenue offset

Appendix C - Priority Projects 138

City of Boroondara Attachment 7.2.1 177 Council Agenda 24/06/19

Priority Projects

Budget Foreshadowed Foreshadowed Foreshadowed expenditure expenditure* expenditure* expenditure* Total 4 year WƌŽũĞĐƚ expenditure 2019-20 2020-21 2021-22 2022-23

Data Governance $438,709 $0 $0 $0 $438,709

Develop a Florilegium $0 $69,650 $0 $0 $69,650

Develop and Implement a Revised Strategic Business Planning Process $109,831 $0 $0 $0 $109,831

Develop Boroondara Library Services Plan 2020-24 $20,000 $0 $0 $0 $20,000

Develop New Localised Events and Activities for the Community That Involves Local $0 $0 $55,000 $0 $55,000 Artists and Performers

Document Boroondara's History $0 $50,000 $51,500 $53,800 $155,300

Economic Development and Tourism Strategy 2016-21 - Implementation $50,000 $0 $0 $0 $50,000

Energy Safe Victoria (ESV) power line clearance program $230,000 $237,000 $0 $0 $467,000

Freeway Golf Course Future Planning $0 $80,000 $0 $0 $80,000

Graffiti Removal Pilot Program $150,000 $150,000 $0 $0 $300,000 Grant for Graffiti Removal Pilot Program -$150,000 -$150,000 $0 $0 -$300,000

Implementation of Asset Management Plan Actions $110,013 $112,763 $0 $0 $222,776

Individual Grants Program - Low Income Earners or Other Disadvantaged Groups in Sport $7,000 $7,000 $7,000 $0 $21,000 and Recreation

Information Asset Audit $120,000 $0 $0 $0 $120,000

* Subject to Council review and funding Note: Italics lines are revenue offset

Appendix C - Priority Projects 139

City of Boroondara Attachment 7.2.1 178 Council Agenda 24/06/19

Priority Projects

Budget Foreshadowed Foreshadowed Foreshadowed expenditure expenditure* expenditure* expenditure* Total 4 year WƌŽũĞĐƚ expenditure 2019-20 2020-21 2021-22 2022-23

Integrated Transport Strategy Implementation $54,000 $55,300 $56,700 $58,200 $224,200

Investigate Library Service Measures $50,000 $0 $0 $0 $50,000

Municipal Wide Heritage Assessment $275,000 $281,900 $0 $0 $556,900

North East Link Resourcing $1,055,911 $472,059 $0 $0 $1,527,970 Contribution for North East Link Resourcing -$225,000 -$225,000 $0 $0 -$450,000

Open Space Event Management Review $147,313 $99,746 $0 $0 $247,059

Pavilion Works Catering for Accessible Facilities Enabling Increased Participation in Sport $110,013 $112,763 $116,094 $0 $338,870 Program Implementation

Payment of Parking by Phone App $10,000 $0 $0 $0 $10,000

Pet Expo Implementation $0 $45,824 $0 $48,145 $93,969

Placemaking for Mayoress's Courtyard (Adjacent to Camberwell Library) $73,161 $0 $0 $0 $73,161

Project Support for Delivery of Major Projects $312,732 $292,205 $252,047 $0 $856,984

Public Transport Strategy $0 $80,000 $0 $0 $80,000

Removal of the Union Road Level Crossing - Advocacy to State Government $0 $8,675 $106,701 $114,399 $229,775

Resilient Melbourne Strategy Contribution $15,300 $15,700 $0 $0 $31,000

* Subject to Council review and funding Note: Italics lines are revenue offset

Appendix C - Priority Projects 140

City of Boroondara Attachment 7.2.1 179 Council Agenda 24/06/19

Priority Projects

Budget Foreshadowed Foreshadowed Foreshadowed expenditure expenditure* expenditure* expenditure* Total 4 year WƌŽũĞĐƚ expenditure 2019-20 2020-21 2021-22 2022-23

Respond to Reports of Homelessness $52,817 $56,962 $0 $0 $109,779

Review and Develop New Graffiti Management Strategy $30,000 $0 $0 $0 $30,000

Review of the Boroondara Arts Plan $20,000 $0 $0 $0 $20,000

Review the Cultural Diversity Plan $0 $0 $0 $30,000 $30,000

State Government Public Transport Stop Disability Compliance Upgrade $0 $0 $106,701 $114,399 $221,100

Support for Residents of Canterbury Memorial Home Units $50,000 $0 $0 $0 $50,000

System Development and Implementation $1,873,244 $6,606,598 $9,063,472 $5,106,896 $22,650,210

System Licensing and Maintenance $377,542 $619,300 $878,503 $2,992,285 $4,867,630

Tree Strategy Action Plan Implementation $430,763 $437,763 $338,000 $0 $1,206,526

Voluntary Exchange of Skills and Services Between Residents - Business Case $18,000 $0 $0 $0 $18,000

Waste Minimisation and Recycling Strategy Implementation $365,013 $362,763 $166,094 $5,000 $898,870

Total Programs and Services $14,348,821 $23,037,641 $22,687,430 $16,609,210 $76,683,102

* Subject to Council review and funding Note: Italics lines are revenue offset

Appendix C - Priority Projects 141

City of Boroondara Attachment 7.2.1 180 Council Agenda 24/06/19

Priority Projects

Budget Foreshadowed Foreshadowed Foreshadowed expenditure expenditure* expenditure* expenditure* Total 4 year WƌŽũĞĐƚ expenditure 2019-20 2020-21 2021-22 2022-23

Recreation, Leisure and Community Facilities

Analysis of Access to Sporting Fields for Participation by Girls and Women $200,000 $0 $0 $0 $200,000

Audit Leased Sporting Facilities - Tree Roots $74,000 $0 $0 $0 $74,000

Community Access - Balwyn Community Centre $15,000 $0 $0 $0 $15,000

Plan to Facilitate Activities in Council’s Parks and Open Spaces $0 $0 $50,000 $51,200 $101,200

Sports Planner $122,037 $129,657 $133,486 $136,824 $522,004

Total Recreation, Leisure and Community Facilities $411,037 $129,657 $183,486 $188,024 $912,204

Shopping Centre Development

Glenferrie Road Placemaking Project $1,181,668 $527,296 $925,072 $0 $2,634,036

Placemaking Coordination $233,785 $249,866 $257,246 $263,677 $1,004,574

Total Shopping Centre Development $1,415,453 $777,162 $1,182,318 $263,677 $3,638,610

* Subject to Council review and funding Note: Italics lines are revenue offset

Appendix C - Priority Projects 142

City of Boroondara Attachment 7.2.1 181 Council Agenda 24/06/19

Priority Projects

Budget Foreshadowed Foreshadowed Foreshadowed expenditure expenditure* expenditure* expenditure* Total 4 year WƌŽũĞĐƚ expenditure 2019-20 2020-21 2021-22 2022-23

Forward Commitments from 2018-19 (net)

Asset Management Plans $81,428 $0 $0 $0 $81,428

Boroondara Bicycle Strategy Review $40,000 $0 $0 $0 $40,000

Boroondara Leisure and Aquatic Facilities (BLAF) Contract Tender Process $25,000 $0 $0 $0 $25,000

CCTV Drainage Data Analysis $53,500 $0 $0 $0 $53,500

Community Service Partnership $70,000 $0 $0 $0 $70,000

Council's Strategic Response on Public Safety and Security $60,000 $0 $0 $0 $60,000

Customer centricity support project $75,320 $0 $0 $0 $75,320

Data Mobility Project $120,000 $0 $0 $0 $120,000

Improving Community Information Access to Services $232,350 $0 $0 $0 $232,350

Improving Tennis Court Access and Building Community Connections $10,000 $0 $0 $0 $10,000

Introduction of a Special Building Overlay $129,324 $0 $0 $0 $129,324

Library Systems Support $137,674 $0 $0 $0 $137,674

Mobile Community Information $106,750 $0 $0 $0 $106,750

* Subject to Council review and funding Note: Italics lines are revenue offset

Appendix C - Priority Projects 143

City of Boroondara Attachment 7.2.1 182 Council Agenda 24/06/19

Priority Projects

Budget Foreshadowed Foreshadowed Foreshadowed expenditure expenditure* expenditure* expenditure* Total 4 year WƌŽũĞĐƚ expenditure 2019-20 2020-21 2021-22 2022-23

Online OHS Contractor Management Induction Training $30,000 $0 $0 $0 $30,000

Open Space Event Management Review $31,298 $0 $0 $0 $31,298

People Culture and Development - Programs and Resources $125,000 $0 $0 $0 $125,000

Project Portfolio Planning Tool $50,000 $0 $0 $0 $50,000

Records Management System Upgrade and Enhancements $80,000 $0 $0 $0 $80,000

Review the Cultural Diversity Plan $25,000 $0 $0 $0 $25,000

Security Occupational Violence Action Plan $10,000 $0 $0 $0 $10,000

Sport Development Officer $9,384 $0 $0 $0 $9,384

Sports Planner $13,918 $0 $0 $0 $13,918

Tree Strategy Action Plan Implementation $25,137 $0 $0 $0 $25,137

Total Forward Commitments from 2018-19 (net) $1,541,083 $0 $0 $0 $1,541,083

* Subject to Council review and funding Note: Italics lines are revenue offset

Appendix C - Priority Projects 144

City of Boroondara Attachment 7.2.1 183 Council Agenda 24/06/19

Priority Projects

Budget Foreshadowed Foreshadowed Foreshadowed expenditure expenditure* expenditure* expenditure* Total 4 year WƌŽũĞĐƚ expenditure 2019-20 2020-21 2021-22 2022-23

Total Priority Projects gross expenditure $21,784,552 $26,370,589 $25,167,006 $17,924,968 $91,247,115

Total Priority Projects unallocated expenditure $0 $0 $0 $1,850,944 $1,850,944

Total Priority Projects Program expenditure $21,784,552 $26,370,589 $25,167,006 $19,775,912 $93,098,059

Total Priority Projects grants and contributions $375,000 $735,000 $0 $0 $1,110,000

Total Priority Projects net expenditure $21,409,552 $25,635,589 $25,167,006 $19,775,912 $91,988,059

* Subject to Council review and funding Note: Italics lines are revenue offset

Appendix C - Priority Projects 145

City of Boroondara Attachment 7.2.1 184 Council Agenda 24/06/19

City of Boroondara Budget 2019-20

Appendix D Capital Works Program

This appendix presents a listing of capital works projects that will be undertaken for the 2019-20 year.

The capital works projects are grouped by class and include the following:

x Capital Works Program (including proposed forward commitments to 2019-20) x Major Projects foreshadowed 2019-23

City of Boroondara Attachment 7.2.1 185 Council Agenda 24/06/19

City of Boroondara Attachment 7.2.1 186 Council Agenda 24/06/19

Capital Works - Renewal Foreshadowed Budget Foreshadowed Foreshadowed Foreshadowed Total Project Expenditure Expenditure Expenditure Expenditure 4 year 2019-20 2020-21* 2021-22* 2022-23* expenditure PROPERTY

Buildings Major Projects Ashburton Senior Centre $1,028,366 $0 $0 $0 $1,028,366 Balwyn Community Centre $828,000 $0 $0 $0 $828,000 Canterbury Hub $500,000 $5,336,843 $0 $0 $5,836,843 Kew Recreation Centre $904,797 $14,397,609 $14,984,242 $0 $30,286,648 Library Redevelopment Kew (New) $0 $0 $0 $65,675 $65,675 Tuck Stand $16,924 $166,408 $3,547,897 $2,964,247 $6,695,476 Major Projects - total $3,278,087 $19,900,860 $18,532,139 $3,029,922 $44,741,008

Buildings - refurbishment Weightlifting Centre Glenferrie Oval $360,000 $0 $0 $0 $360,000 West Hawthorn Preschool - Brook Street $500,000 $0 $0 $0 $500,000 Glen Iris MCHC - Trent Street $450,000 $0 $0 $0 $450,000 Ashburton Pool and Recreation Centre - refurbishment of moveable floor in the hydrotherapy pool $200,000 $0 $0 $0 $200,000 Kew Traffic School storage facilities $250,000 $0 $0 $0 $250,000 Hawthorn Arts Centre - clock tower $200,000 $0 $0 $0 $200,000 Hawthorn Arts Centre - strip and seal all timber flooring $100,000 $0 $0 $0 $100,000 Riversdale Depot - replace skylights in transfer station $75,000 $0 $0 $0 $75,000 Changeover security controllers in Camberwell Camcare, Hawthorn Tennis Centre $44,000 $0 $0 $0 $44,000 Kew Library - replace floor coverings in Phyllis Hall Room $38,000 $0 $0 $0 $38,000 605-609 Glenferrie Road Community Facility $400,000 $0 $0 $0 $400,000 Camberwell Building 2 lift replacement $190,000 $0 $0 $0 $190,000 Library RFID associated building works $385,000 $0 $0 $0 $385,000 Walpole Street Public Toilets - install access control $40,000 $0 $0 $0 $40,000 Camberwell Municipal Offices - replace lower car park gate and controller $32,000 $0 $0 $0 $32,000 Boroondara Sports Complex - replace 316m of chainmesh fencing $110,000 $0 $0 $0 $110,000

* Subject to Council Review and funding Appendix D - Capital Works 146

City of Boroondara Attachment 7.2.1 187 Council Agenda 24/06/19

Capital Works - Renewal Foreshadowed Budget Foreshadowed Foreshadowed Foreshadowed Total Project Expenditure Expenditure Expenditure Expenditure 4 year 2019-20 2020-21* 2021-22* 2022-23* expenditure Hawthorn Aquatic and Leisure Centre - Upgrade lighting system $45,000 $0 $0 $0 $45,000 Alamein Community Centre $30,000 $400,000 $0 $0 $430,000 Former Bowen Street MCHC $0 $454,030 $0 $0 $454,030 Maranoa Gardens Groundskeeper building $0 $250,000 $0 $0 $250,000 Fordham Avenue Kindergarten $0 $50,000 $450,000 $0 $500,000 Through Road Childcare Centre $0 $50,000 $450,000 $0 $500,000 Ashburton Camcare Centre main building (Y Street) $0 $0 $380,000 $0 $380,000 Rowen Street Kindergarten $0 $0 $40,000 $550,000 $590,000 North Balwyn Senior Citizens Centre - Marwal Avenue $0 $0 $50,000 $450,000 $500,000 Auburn South Preschool (Anderson Park) $0 $0 $65,000 $750,000 $815,000 Anderson Road Family Centre $0 $0 $50,000 $550,000 $600,000 Estrella Preschool $0 $0 $0 $40,000 $40,000 Summerhill Park Kindergarten $0 $0 $0 $40,000 $40,000 J J McMahon Kindergarten $0 $0 $0 $40,000 $40,000 Future building expenditure $0 $2,273,299 $5,471,197 $5,217,187 $12,961,683 Future building renewal design $120,000 $120,000 $120,000 $120,000 $480,000 Unscheduled minor building works $639,536 $670,000 $695,000 $720,000 $2,724,536 Unscheduled minor renewal works $250,000 $260,000 $270,000 $280,000 $1,060,000 Buildings - refurbishment total $4,458,536 $4,527,329 $8,041,197 $8,757,187 $25,784,249

Pavilions Canterbury Tennis pavilion $400,000 $0 $0 $0 $400,000 Camberwell Sports Ground - minor pavilion $650,000 $0 $0 $0 $650,000 Victoria Road Reserve $840,000 $510,000 $0 $0 $1,350,000 Rathmines Reserve $85,000 $850,000 $0 $0 $935,000 Burke Road South Reserve - pavilion $100,000 $1,500,000 $0 $0 $1,600,000 Camberwell Sports Ground - major pavilion $0 $1,700,000 $0 $0 $1,700,000 Willsmere Park pavilion $0 $100,000 $1,800,000 $0 $1,900,000 Kew Croquet Club pavilion $0 $30,000 $270,000 $0 $300,000 Deepdene Park Tennis pavilion $0 $25,000 $300,000 $0 $325,000 Frog Hollow Reserve $0 $60,000 $800,000 $0 $860,000 Hartwell South Reserve $0 $0 $100,000 $1,500,000 $1,600,000 Lynden Park $0 $0 $50,000 $450,000 $500,000

* Subject to Council Review and funding Appendix D - Capital Works 147

City of Boroondara Attachment 7.2.1 188 Council Agenda 24/06/19

Capital Works - Renewal Foreshadowed Budget Foreshadowed Foreshadowed Foreshadowed Total Project Expenditure Expenditure Expenditure Expenditure 4 year 2019-20 2020-21* 2021-22* 2022-23* expenditure Myrtle Park Pavilion $0 $0 $85,000 $850,000 $935,000 Macleay Park pavilion $0 $0 $40,000 $450,000 $490,000 Greythorn Park pavilion $0 $0 $0 $850,000 $850,000 Glenferrie Oval Ferguson Stand $0 $0 $0 $440,000 $440,000 Pavilions total $2,075,000 $4,775,000 $3,445,000 $4,540,000 $14,835,000

Public toilet Marquis Street automatic toilet $35,000 $0 $0 $0 $35,000 Bryson Street car park automatic toilet $45,000 $0 $0 $0 $45,000 Camberwell Sportsground public toilet $250,000 $0 $0 $0 $250,000 Future public toilet works $0 $250,000 $250,000 $250,000 $750,000 Public toilet total $330,000 $250,000 $250,000 $250,000 $1,080,000

Safety and statutory Riversdale Depot - upgrade external staircase to transfer station $30,000 $0 $0 $0 $30,000 Essential Services Compliance - replacement of extinguishers $30,000 $0 $0 $0 $30,000 Lock replacement program - electronic locks $200,000 $200,000 $200,000 $200,000 $800,000 Roof access works $100,000 $103,000 $105,000 $107,000 $415,000 Roof replacement $200,000 $205,000 $210,000 $215,000 $830,000 Fire service replacement $55,000 $55,000 $55,000 $55,000 $220,000 Small scale compliance projects (switchboards, glazing etc.) $66,000 $66,000 $66,000 $66,000 $264,000 Compliance audit projects $200,000 $60,000 $60,000 $200,000 $520,000 Safety and statutory total $881,000 $689,000 $696,000 $843,000 $3,109,000

Buildings total $11,022,623 $30,142,189 $30,964,336 $17,420,109 $89,549,257

PROPERTY total $11,022,623 $30,142,189 $30,964,336 $17,420,109 $89,549,257

INFRASTRUCTURE

Bridges Minor bridge rehabilitation $62,000 $63,000 $64,575 $65,931 $255,506 Bridges total $62,000 $63,000 $64,575 $65,931 $255,506

* Subject to Council Review and funding Appendix D - Capital Works 148

City of Boroondara Attachment 7.2.1 189 Council Agenda 24/06/19

Capital Works - Renewal Foreshadowed Budget Foreshadowed Foreshadowed Foreshadowed Total Project Expenditure Expenditure Expenditure Expenditure 4 year 2019-20 2020-21* 2021-22* 2022-23* expenditure Drainage Brick drain Auburn Grove, Hawthorn East $180,000 $0 $0 $0 $180,000 Riversdale Road, Camberwell $460,000 $0 $0 $0 $460,000 Future brick drain replacement $0 $1,600,000 $0 $0 $1,600,000 Brick drain total $640,000 $1,600,000 $0 $0 $2,240,000

Concrete drain Concrete drain relining $0 $0 $1,600,000 $1,600,000 $3,200,000 Concrete drain total $0 $0 $1,600,000 $1,600,000 $3,200,000

Drainage replacement Foley Street, Kew Stage 3 $350,000 $0 $0 $0 $350,000 Rossfield Avenue, Kew $140,000 $0 $0 $0 $140,000 Boorool Road, Kew, no.5 $120,000 $0 $0 $0 $120,000 Fortuna and Sunburst Avenues (easement), Balwyn North $250,000 $0 $0 $0 $250,000 Invermay Grove, Hawthorn East $210,000 $0 $0 $0 $210,000 Seaton and Vale Streets, Glen Iris $220,000 $0 $0 $0 $220,000 Charles Street, Kew $220,000 $0 $0 $0 $220,000 Richards Avenue, Glen Iris, No's. 8 and 10 $110,000 $0 $0 $0 $110,000 Bethune Street, Hawthorn East, No. 2 $40,000 $0 $0 $0 $40,000 Hilda Crescent laneway, Hawthorn $50,000 $0 $0 $0 $50,000 Muir Street, Hawthorn $70,000 $0 $0 $0 $70,000 Relowe Crescent, Balwyn, No. 2 $120,000 $0 $0 $0 $120,000 Rookwood Street, Balwyn North $130,000 $0 $0 $0 $130,000 Bath Road, Glen Iris, No's.57 and 59 $30,000 $0 $0 $0 $30,000 Fritsch Holzer Reserve, Hawthorn $80,000 $0 $0 $0 $80,000 Weybridge Street, Surrey Hills, No.54 $77,000 $0 $0 $0 $77,000 Aquila Street Floodway, Balwyn North $235,000 $0 $0 $0 $235,000 Boroondara Sports Complex - Upgrade of stormwater drainage along embankment $40,000 $0 $0 $0 $40,000 Amery Street, Ashburton $200,000 $0 $0 $0 $200,000 Beckett Street and Winmalee Road, Balwyn, No. 2 $140,000 $0 $0 $0 $140,000 Tower Hill Rd and Munro Ave, Ashburton $320,000 $0 $0 $0 $320,000

* Subject to Council Review and funding Appendix D - Capital Works 149

City of Boroondara Attachment 7.2.1 190 Council Agenda 24/06/19

Capital Works - Renewal Foreshadowed Budget Foreshadowed Foreshadowed Foreshadowed Total Project Expenditure Expenditure Expenditure Expenditure 4 year 2019-20 2020-21* 2021-22* 2022-23* expenditure Vears Road, Ashburton $290,000 $0 $0 $0 $290,000 WSUD/Wetlands renewal program $70,000 $70,000 $70,000 $70,000 $280,000 Minor drainage works In easements $350,000 $400,000 $400,000 $400,000 $1,550,000 Unscheduled/ emergency drainage works $370,000 $375,000 $380,000 $385,000 $1,510,000 Future drainage renewal planning $260,000 $270,000 $280,000 $290,000 $1,100,000 Future drainage renewal expenditure $0 $1,607,000 $2,353,603 $2,840,114 $6,800,717 Drainage replacement total $4,492,000 $2,722,000 $3,483,603 $3,985,114 $14,682,717

Drainage total $5,132,000 $4,322,000 $5,083,603 $5,585,114 $20,122,717

Footpaths and cycleways Bicycle and pedestrian Bicycle and pedestrian trails - (implementation of Safety Audit Action Plan) $430,000 $440,000 $445,000 $450,000 $1,765,000 Bicycle and pedestrian total $430,000 $440,000 $445,000 $450,000 $1,765,000

Footpaths Park gravel path renewal program $122,000 $123,000 $124,000 $125,000 $494,000 Shopping centre footpath works $110,000 $115,000 $118,000 $119,000 $462,000 Unscheduled footpath works $250,000 $260,000 $270,000 $271,000 $1,051,000 Condition 4 footpaths $560,000 $571,000 $585,100 $586,000 $2,302,100 Minor footpath works $100,000 $100,000 $100,000 $100,000 $400,000 Footpaths total $1,142,000 $1,169,000 $1,197,100 $1,201,000 $4,709,100 Footpaths and cycleways total $1,572,000 $1,609,000 $1,642,100 $1,651,000 $6,474,100

Off street car parks Resurfacing of condition 4 car parks $486,000 $498,000 $510,450 $521,169 $2,015,619 Off street car parks total $486,000 $498,000 $510,450 $521,169 $2,015,619

Parks, open space and streetscapes Utilities Park lighting - unscheduled works $15,000 $15,000 $16,000 $17,000 $63,000 Park lighting renewal program $125,000 $78,000 $80,000 $81,000 $364,000 Utilities total $140,000 $93,000 $96,000 $98,000 $427,000

* Subject to Council Review and funding Appendix D - Capital Works 150

City of Boroondara Attachment 7.2.1 191 Council Agenda 24/06/19

Capital Works - Renewal Foreshadowed Budget Foreshadowed Foreshadowed Foreshadowed Total Project Expenditure Expenditure Expenditure Expenditure 4 year 2019-20 2020-21* 2021-22* 2022-23* expenditure

Irrigation/fencing/signs Park signage renewal program $51,000 $55,000 $55,000 $55,000 $216,000 Oval fences renewal program $81,384 $50,000 $106,000 $50,000 $287,384 Park fences renewal program $158,000 $164,000 $170,000 $175,000 $667,000 Parks and gardens irrigation upgrades $150,000 $150,000 $150,000 $150,000 $600,000 Irrigation/fencing/signs total $440,384 $419,000 $481,000 $430,000 $1,770,384

Park furniture and streetscape Garden bed edging renewal program $35,000 $21,000 $22,000 $22,000 $100,000 Drinking fountains renewal program $60,000 $60,000 $60,000 $60,000 $240,000 Barbeque renewal program $35,000 $32,000 $30,000 $32,000 $129,000 Park furniture renewal $157,000 $160,000 $165,000 $165,000 $647,000 Hard surface play area renewal program $55,000 $21,000 $35,000 $30,000 $141,000 Park furniture and streetscape total $342,000 $294,000 $312,000 $309,000 $1,257,000

Playgrounds Playground renewal program - Council properties (childcare) $20,000 $20,000 $77,000 $77,000 $194,000 Park playground replacement program $980,000 $1,015,000 $1,040,000 $1,060,000 $4,095,000 Minor playground works $72,000 $73,000 $74,000 $75,000 $294,000 Playgrounds total $1,072,000 $1,108,000 $1,191,000 $1,212,000 $4,583,000

Retaining walls Park feature wall renewal program $25,000 $25,000 $25,000 $25,000 $100,000 Retaining walls - unscheduled works $118,000 $125,000 $130,000 $132,000 $505,000 Retaining walls total $143,000 $150,000 $155,000 $157,000 $605,000

Safety and statutory Compliance works on play equipment and infrastructure $16,000 $17,000 $20,000 $22,000 $75,000 Safety and statutory total $16,000 $17,000 $20,000 $22,000 $75,000

Parks, open space and streetscapes total $2,153,384 $2,081,000 $2,255,000 $2,228,000 $8,717,384

* Subject to Council Review and funding Appendix D - Capital Works 151

City of Boroondara Attachment 7.2.1 192 Council Agenda 24/06/19

Capital Works - Renewal Foreshadowed Budget Foreshadowed Foreshadowed Foreshadowed Total Project Expenditure Expenditure Expenditure Expenditure 4 year 2019-20 2020-21* 2021-22* 2022-23* expenditure Recreational, leisure and community facilities Sportsground reconstruction program $740,080 $906,671 $874,000 $1,595,000 $4,115,751 Sportsground irrigation program $135,000 $87,000 $87,000 $0 $309,000 Sportsground training lights renewal program $188,000 $193,000 $396,000 $204,000 $981,000 Golf course green, tee and bunker renewal program $160,000 $163,000 $165,000 $167,000 $655,000 Minor sportsground improvements $185,000 $190,000 $195,000 $197,000 $767,000 Sports synthetic surface renewal program $27,000 $18,000 $39,000 $22,000 $106,000 Cricket practice nets renewal program $150,000 $153,000 $155,000 $157,000 $615,000 Sports goal post renewal program $9,000 $16,000 $0 $0 $25,000 Recreational, leisure and community facilities total $1,594,080 $1,726,671 $1,911,000 $2,342,000 $7,573,751

Roads Road reconstructions and kerb replacements Road Reconstruction and kerb replacement $6,815,910 $6,994,379 $7,137,934 $7,081,079 $28,029,302 Disability Access $50,000 $50,000 $50,000 $50,000 $200,000 Road reconstructions and kerb replacements total $6,865,910 $7,044,379 $7,187,934 $7,131,079 $28,229,302

Road resheeting Resheeting $3,670,105 $3,766,204 $3,843,503 $3,812,889 $15,092,701 Road resheeting total $3,670,105 $3,766,204 $3,843,503 $3,812,889 $15,092,701

Roads to recovery funding Roads to recovery funding -$475,049 -$475,049 -$475,049 -$475,049 -$1,900,194 Roads to recovery funding total -$475,049 -$475,049 -$475,049 -$475,049 -$1,900,194

Traffic management Condition 4 safety treatments $159,000 $161,000 $163,000 $165,000 $648,000 Traffic treatment - lighting replacement $10,000 $10,000 $10,000 $10,000 $40,000 Traffic management total $169,000 $171,000 $173,000 $175,000 $688,000

Roads total $10,229,966 $10,506,534 $10,729,388 $10,643,919 $42,109,809

INFRASTRUCTURE total $21,229,430 $20,806,205 $22,196,116 $23,037,133 $87,268,886

* Subject to Council Review and funding Appendix D - Capital Works 152

City of Boroondara Attachment 7.2.1 193 Council Agenda 24/06/19

Capital Works - Renewal Foreshadowed Budget Foreshadowed Foreshadowed Foreshadowed Total Project Expenditure Expenditure Expenditure Expenditure 4 year 2019-20 2020-21* 2021-22* 2022-23* expenditure PLANT AND EQUIPMENT

Computers and telecommunications Information technology expenditure $750,000 $750,000 $750,000 $750,000 $3,000,000 Audiovisual equipment replacement $63,800 $65,400 $67,000 $68,700 $264,900 Computers and telecommunications total $813,800 $815,400 $817,000 $818,700 $3,264,900

Fixtures, fittings and furniture Office refurbishments $80,000 $0 $0 $0 $80,000 Library and office furniture $75,000 $75,000 $75,000 $75,000 $300,000 Boroondara Arts - furniture & equipment $245,000 $45,000 $45,000 $45,000 $380,000 Office furniture renewal $83,000 $86,000 $88,000 $90,000 $347,000 Library shelving $50,000 $100,000 $100,000 $150,000 $400,000 Library IT Hardware renewal $0 $390,000 $400,000 $410,000 $1,200,000

Replace analogue CCTV system in Camberwell Offices Buildings 1, 2 and 3 with digital $0 $190,000 $0 $0 $190,000 Fixtures, Fittings and Furniture total $533,000 $886,000 $708,000 $770,000 $2,897,000

Library books Library resources $985,000 $985,000 $985,000 $985,000 $3,940,000 Library books total $985,000 $985,000 $985,000 $985,000 $3,940,000

Plant, machinery and equipment Ashburton Pool and Recreation Centre mechanical air handling system $500,000 $0 $0 $0 $500,000 Camberwell Municipal Offices Building 1 - replacement of boiler $180,000 $0 $0 $0 $180,000 Camberwell Municipal Offices Buildings 2 and 3 - upgrade access control $250,000 $0 $0 $0 $250,000 Sportsgrounds - replacement of existing turf wicket rollers $31,000 $32,000 $32,000 $32,000 $127,000 Transfer Station - miscellaneous equipment renewal $180,000 $180,000 $180,000 $180,000 $720,000 Bin renewal program $300,000 $300,000 $300,000 $300,000 $1,200,000 Leisure and aquatic centre mechanical equipment replacement $80,000 $83,000 $85,000 $85,000 $333,000

* Subject to Council Review and funding Appendix D - Capital Works 153

City of Boroondara Attachment 7.2.1 194 Council Agenda 24/06/19

Capital Works - Renewal Foreshadowed Budget Foreshadowed Foreshadowed Foreshadowed Total Project Expenditure Expenditure Expenditure Expenditure 4 year 2019-20 2020-21* 2021-22* 2022-23* expenditure Leisure centres – equipment and pool plant replacement program $290,000 $295,000 $300,000 $300,000 $1,185,000 Hawthorn Arts Centre - setting up Building Management System notification for entire building for air conditioning $0 $35,000 $0 $0 $35,000 Plant, machinery and equipment total $1,811,000 $925,000 $897,000 $897,000 $4,530,000

PLANT AND EQUIPMENT total $4,142,800 $3,611,400 $3,407,000 $3,470,700 $14,631,900

FORWARD COMMITMENTS FROM 2018-19 (NET)

Balwyn Community Centre $1,000,000 $0 $0 $0 $1,000,000 Ashburton Senior Centre $310,500 $0 $0 $0 $310,500 Canterbury Tennis pavilion $600,000 $0 $0 $0 $600,000 Sportsground Training Lights $190,000 $0 $0 $0 $190,000 Library IT Hardware renewal $226,090 $0 $0 $0 $226,090 Library Shelving $50,000 $0 $0 $0 $50,000 Total forward commitments from 2018-19 $2,376,590 $0 $0 $0 $2,376,590

Total renewal capital works gross expenditure $39,246,492 $55,034,843 $57,042,501 $44,402,991 $195,726,827

Total renewal capital works grants -$475,049 -$475,049 -$475,049 -$475,049 -$1,900,194

Total renewal capital works program net expenditure $38,771,443 $54,559,794 $56,567,452 $43,927,942 $193,826,633

* Subject to Council Review and funding Appendix D - Capital Works 154

City of Boroondara Attachment 7.2.1 195 Council Agenda 24/06/19

Capital Works - New, Upgrade and Expansion

Budget Foreshadowed Foreshadowed Foreshadowed expenditure expenditure* expenditure* expenditure* Total 4 year WƌŽũĞĐƚ expenditure 2019-20 2020-21 2021-22 2022-23

Building Improvements

Integrated Water Management Strategy (IWMS) Implementation - Facility Retrofit Program $53,800 $55,100 $56,500 $57,900 $223,300

Our Low Carbon Future Strategy Implementation - Energy Performance Contract (EPC) $250,000 $256,200 $262,700 $269,200 $1,038,100

Total Building Improvements $303,800 $311,300 $319,200 $327,100 $1,261,400

* Subject to Council review and funding Note: Italics lines are revenue offset

Appendix D - Capital Works 155

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Budget Foreshadowed Foreshadowed Foreshadowed expenditure expenditure* expenditure* expenditure* Total 4 year WƌŽũĞĐƚ expenditure 2019-20 2020-21 2021-22 2022-23

Buildings

4 Y Street Ashburton $0 $0 $190,000 $1,010,000 $1,200,000

Community Support Facility Upgrade $70,000 $0 $0 $0 $70,000

Depot Masterplan $0 $50,000 $235,000 $2,154,000 $2,439,000

Enhance Hawthorn Arts Centre Entrances $50,000 $0 $0 $0 $50,000

Food Organics and Garden Organics (FOGO) Implementation $3,230,000 $0 $0 $0 $3,230,000

Fritsch Holzer Stadium and Sportsground $0 $0 $1,000,000 $0 $1,000,000

Library Services Radio-Frequency Identification (RFID) Project $100,000 $0 $0 $0 $100,000

New Public Toilets $290,000 $260,000 $26,000 $270,000 $846,000

Pavilion Works Catering for Accessible Facilities Enabling Increased Participation in Sport $2,900,000 $2,973,000 $3,047,000 $0 $8,920,000

Placemaking for Camberwell Library Outdoor Café Area $0 $0 $250,000 $0 $250,000

Total Buildings $6,640,000 $3,283,000 $4,748,000 $3,434,000 $18,105,000

* Subject to Council review and funding Note: Italics lines are revenue offset

Appendix D - Capital Works 156

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Budget Foreshadowed Foreshadowed Foreshadowed expenditure expenditure* expenditure* expenditure* Total 4 year WƌŽũĞĐƚ expenditure 2019-20 2020-21 2021-22 2022-23

Computers and Telecommunications

Applications Renewal and Upgrade Program $410,000 $200,000 $150,000 $0 $760,000

Implement a Corporate Planning and Reporting System $90,000 $0 $0 $0 $90,000

Improve the Council's Network Service Diversity $555,000 $0 $0 $0 $555,000

Payroll System Upgrade $460,000 $0 $0 $0 $460,000

Records Management System Upgrade and Enhancements $35,500 $36,400 $37,300 $38,200 $147,400

Upgrade/Enhancement to Doc Assembler $20,000 $0 $0 $0 $20,000

Total Computers and Telecommunications $1,570,500 $236,400 $187,300 $38,200 $2,032,400

Fixture, Fitting and Furniture

Implementation of Public Safety Security Measures $250,000 $200,000 $200,000 $0 $650,000

Total Fixture, Fitting and Furniture $250,000 $200,000 $200,000 $0 $650,000

* Subject to Council review and funding Note: Italics lines are revenue offset

Appendix D - Capital Works 157

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Budget Foreshadowed Foreshadowed Foreshadowed expenditure expenditure* expenditure* expenditure* Total 4 year WƌŽũĞĐƚ expenditure 2019-20 2020-21 2021-22 2022-23

Footpaths and Cycleways

Anniversary Trail Missing Link Through Riversdale Park $500,000 $0 $0 $0 $500,000

Balwyn Shopping Centre Streetscape Improvements Along Whitehorse Road $735,000 $0 $0 $0 $735,000

Bicycle Strategy Implementation $167,000 $171,200 $175,500 $179,800 $693,500

Boroondara Laneway Strategy - Laneway Improvements $275,000 $289,000 $298,000 $30,000 $892,000

Total Footpaths and Cycleways $1,677,000 $460,200 $473,500 $209,800 $2,820,500

Major Projects

Ashburton Seniors Centre $5,131,903 $0 $0 $0 $5,131,903

Balwyn Community Centre $3,324,242 $0 $0 $0 $3,324,242

Camberwell Community Centre $4,999,912 $2,161,732 $0 $0 $7,161,644

Canterbury Community Precinct $500,000 $4,923,350 $0 $0 $5,423,350 Funding for Canterbury Community Precinct -$800,000 -$720,000 -$80,000 $0 -$1,600,000

Kew Recreation Centre $1,163,547 $14,397,609 $14,984,242 $0 $30,545,398

Library Redevelopment Kew $0 $0 $0 $98,513 $98,513

Tuck Stand $25,386 $249,613 $5,321,846 $4,446,371 $10,043,216

Total Major Projects $14,344,990 $21,012,304 $20,226,088 $4,544,884 $60,128,266

* Subject to Council review and funding Note: Italics lines are revenue offset

Appendix D - Capital Works 158

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Budget Foreshadowed Foreshadowed Foreshadowed expenditure expenditure* expenditure* expenditure* Total 4 year WƌŽũĞĐƚ expenditure 2019-20 2020-21 2021-22 2022-23

Off Street Car Parks

Access Plans and Parking Study Implementation $162,000 $166,000 $170,200 $174,500 $672,700

Total Off Street Car Parks $162,000 $166,000 $170,200 $174,500 $672,700

Parks, Open Space and Streetscapes

Balwyn Park Concept Master Plan (BPCMP) - Implementation of Open Space $1,253,878 $990,715 $0 $0 $2,244,593 Improvements

Camberwell Sportsground - Master Plan Implementation $650,000 $0 $0 $0 $650,000

Construction of Gordon Barnard Reserve Rain Garden and Stormwater Harvesting Project $453,000 $0 $0 $0 $453,000 Grant for Gordon Barnard Reserve Rain Garden and Stormwater Harvesting Project -$5,000 $0 $0 $0 -$5,000

Dog Off Leash Park - Design and Delivery Program $0 $40,000 $350,000 $0 $390,000

Integrated Water Management Strategy (IWMS) $120,000 $1,300,000 $0 $100,000 $1,520,000 Grant for Integrated Water Management Strategy (IWMS) -$47,500 $0 $0 $0 -$47,500

Neighbourhood Shopping Centre Improvements Pilot - Maling Road - Implementation $25,000 $1,000,000 $0 $0 $1,025,000

Shared Path and Park Lighting $204,000 $209,100 $214,300 $219,700 $847,100

Shopping Centre Improvement Plan Ǧ Design and Implementation $2,106,000 $1,700,000 $1,700,000 $2,000,000 $7,506,000

Victoria Park Regional Playground $250,000 $2,620,000 $0 $0 $2,870,000

Total Parks, Open Space and Streetscapes $5,009,378 $7,859,815 $2,264,300 $2,319,700 $17,453,193

* Subject to Council review and funding Note: Italics lines are revenue offset

Appendix D - Capital Works 159

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Capital Works - New, Upgrade and Expansion

Budget Foreshadowed Foreshadowed Foreshadowed expenditure expenditure* expenditure* expenditure* Total 4 year WƌŽũĞĐƚ expenditure 2019-20 2020-21 2021-22 2022-23

Plant, Machinery and Equipment

Council Chamber Audiovisual (AV) Uplift $620,000 $0 $0 $0 $620,000

Dynamic Parking Guidance Systems $80,000 $782,000 $120,000 $1,080,000 $2,062,000

Provide Air Conditioning at Leased Club Pavilions $40,000 $41,000 $42,000 $0 $123,000

Town Hall Gallery Collection Acquisitions $77,000 $78,900 $80,900 $82,900 $319,700

Town Hall Gallery Public Art Installation $10,000 $90,000 $0 $0 $100,000

Upgrade of Ticket Parking Machines $93,000 $0 $0 $0 $93,000

Total Plant, Machinery and Equipment $920,000 $991,900 $242,900 $1,162,900 $3,317,700

* Subject to Council review and funding Note: Italics lines are revenue offset

Appendix D - Capital Works 160

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Capital Works - New, Upgrade and Expansion

Budget Foreshadowed Foreshadowed Foreshadowed expenditure expenditure* expenditure* expenditure* Total 4 year WƌŽũĞĐƚ expenditure 2019-20 2020-21 2021-22 2022-23

Recreation, Leisure and Community Facilities

Dorothy Laver Reserve - West $898,550 $0 $0 $0 $898,550

Field Sport - Risk and Sporting Code Compliance Program $300,000 $512,500 $525,300 $0 $1,337,800

Hawthorn Rowing Ramp $400,000 $0 $0 $0 $400,000

Hawthorn Tennis Club Lighting $26,925 $0 $0 $0 $26,925 Grant for Hawthorn Tennis Club Lighting -$26,925 $0 $0 $0 -$26,925

Shade Policy Implementation $339,000 $376,000 $230,000 $95,000 $1,040,000

Sportsground Synthetic Surface $0 $0 $250,000 $2,250,000 $2,500,000

Total Recreation, Leisure and Community Facilities $1,937,550 $888,500 $1,005,300 $2,345,000 $6,176,350

Roads

Crossing Facilities $108,000 $110,700 $113,500 $116,300 $448,500

Road Safety Strategy Implementation $24,500 $25,100 $25,700 $26,400 $101,700

Traffic Management Devices $462,000 $166,000 $170,100 $174,400 $972,500

Total Roads $594,500 $301,800 $309,300 $317,100 $1,522,700

* Subject to Council review and funding Note: Italics lines are revenue offset

Appendix D - Capital Works 161

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Capital Works - New, Upgrade and Expansion

Budget Foreshadowed Foreshadowed Foreshadowed expenditure expenditure* expenditure* expenditure* Total 4 year WƌŽũĞĐƚ expenditure 2019-20 2020-21 2021-22 2022-23

Forward Commitments from 2018-19 (net)

Ashburton Senior Centre $310,500 $0 $0 $0 $310,500

Balwyn Community Centre $200,000 $0 $0 $0 $200,000

Camberwell Community Centre $414,000 $0 $0 $0 $414,000

Cookson Street, Camberwell Precinct Rejuvenation $570,000 $0 $0 $0 $570,000

HACC - Minor Capital Grant $158,958 $0 $0 $0 $158,958

Hawthorn Rowing Ramp $390,000 $0 $0 $0 $390,000

Youth Services Case Management System $38,000 $0 $0 $0 $38,000

Total Forward Commitments from 2018-19 (net) $2,081,458 $0 $0 $0 $2,081,458

* Subject to Council review and funding Note: Italics lines are revenue offset

Appendix D - Capital Works 162

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Capital Works - New, Upgrade and Expansion

Budget Foreshadowed Foreshadowed Foreshadowed expenditure expenditure* expenditure* expenditure* Total 4 year WƌŽũĞĐƚ expenditure 2019-20 2020-21 2021-22 2022-23

Total New, Upgrade and Expansion Capital Works gross expenditure $36,370,601 $36,431,219 $30,226,088 $14,873,184 $117,901,092

Total New, Upgrade and Expansion Capital Works unallocated expenditure $0 $3,749,288 $4,434,872 $3,442,569 $11,626,729

Total New, Upgrade and Expansion Capital Works Program expenditure $36,370,601 $40,180,507 $34,660,960 $18,315,753 $129,527,821

Total New, Upgrade and Expansion Capital Works grants and contributions $879,425 $720,000 $80,000 $0 $1,679,425

Total New, Upgrade and Expansion Capital Works net expenditure $35,491,176 $39,460,507 $34,580,960 $18,315,753 $127,848,396

Total Capital Works Program

Total Renewal Capital Works Program expenditure $39,246,492 $55,034,843 $57,042,501 $44,402,991 $195,726,827

Total New, Upgrade and Expansion Capital Works Program expenditure $36,370,601 $40,180,507 $34,660,960 $18,315,753 $129,527,821

Total Capital Works Program expenditure $75,617,093 $95,215,350 $91,703,461 $62,718,744 $325,254,648

Funding statement

Funding from asset sales $0 $0 $1,840,000 $0 $1,840,000

Funding from grants and contributions $1,354,474 $1,195,049 $555,049 $475,049 $3,579,621

Funding from loan borrowings $0 $0 $52,000,000 $8,000,000 $60,000,000

Funding from Council cash $74,262,619 $94,020,301 $37,308,412 $54,243,695 $259,835,027

Total Funding $75,617,093 $95,215,350 $91,703,461 $62,718,744 $325,254,648

* Subject to Council review and funding Note: Italics lines are revenue offset

Appendix D - Capital Works 163

City of Boroondara Attachment 7.2.1 204 Council Agenda 24/06/19

Major Projects - combined renewal, new, upgrade and expansion Net expenditure 2019-20 to 2022-23

Total expenditure Budget Foreshadowed Foreshadowed Foreshadowed 2019-20 expenditure expenditure expenditure expenditure to Major project 2019-20 2020-21** 2021-22** 2022-23** 2022-23

Ashburton Senior Centre (Fully redevelop the Ashburton Seniors Centre, including provision of underground parking) $6,781,268 $0 $0 $0 $6,781,268 Balwyn Community Centre (Expansion and upgrade of facilities at the Balwyn Community Centre site, incorporating a relocated Maternal Child and Health centre) $5,352,242 $0 $0 $0 $5,352,242 Camberwell Community Centre *** (Fully redevelop the Camberwell Community Centre at the 33-35 Fairholme Grove, incorporating a relocated Maternal Child and Health centre and including provision of underground car parking) $5,413,912 $2,161,732 $0 $0 $7,575,644 Canterbury Community Precinct *** (Redevelopment of the site, incorporating a relocated kindergarten and neighbourhood centre) $1,000,000 $10,260,193 $0 $0 $11,260,193 Canterbury Community Precinct - grant funding -$800,000 -$720,000 -$80,000 $0 -$1,600,000 Kew Recreation Centre *** (Fully redevelop the Kew Recreation Centre site) $2,068,344 $28,795,218 $29,968,485 $0 $60,832,047 Library Redevelopment Kew *** (Revitalised library facility which will cater to community information requirements as we all traditional library services) $0 $0 $0 $164,188 $164,188 Tuck Stand *** (Refurbish Tuck Stand making it available for sporting and community use) $42,311 $416,021 $8,869,742 $7,410,619 $16,738,693

Grand total major projects (net) $19,858,077 $40,913,164 $38,758,227 $7,574,807 $107,104,275

* Proposed expenditure 2019-20 includes forward commitments from 2018-19 ** Subject to Council review and funding. *** Foreshadowed expenditure with project escalation.

Appendix D - Capital Works 164 City of Boroondara Attachment 7.2.1 205 Council Agenda 24/06/19

City of Boroondara Attachment 7.2.1 206 Council Agenda 24/06/19

City of Boroondara Budget 2019-20

Appendix E Glossary of terms

City of Boroondara Attachment 7.2.1 207 Council Agenda 24/06/19

City of Boroondara Attachment 7.2.1 208 Council Agenda 24/06/19

Appendix E – Glossary of terms

Term Definition

Act Local Government Act 1989

Accounting Standards Australian accounting standards are set by the Australian Accounting Standards Board (AASB) and have the force of law for Corporations law entities under s 296 of the Corporations Act 2001. They must also be applied to all other general purpose financial reports of reporting entities in the public and private sectors.

Adjusted underlying The adjusted underlying revenue means total income other than non- revenue recurrent grants used to fund capital expenditure, non-monetary asset contributions, and contributions to fund capital expenditure from sources other than grants and non-monetary contributions. Local Government (Planning and Reporting) Regulations 2014 - Schedule 3.

Adjusted underlying The adjusted underlying surplus (or deficit) means adjusted underlying surplus (or deficit) revenue less total expenditure. It is a measure of financial sustainability of the Council which can be masked in the net surplus (or deficit) by capital-related items. Local Government (Planning and Reporting) Regulations 2014 - Schedule 3.

Annual budget Plan under Section 127 of the Act setting out the services to be provided and initiatives to be undertaken over the next 12 months and the funding and other resources required.

Annual report The annual report prepared by Council under sections 131, 132 and 133 of the Act. The annual report to the community contains a report of operations and audited financial and performance statements.

Annual reporting Annual reporting requirements include the financial reporting requirements requirements of the Act, Accounting Standards and other mandatory professional reporting requirements.

Asset expansion Expenditure that extends the capacity of an existing asset to provide expenditure benefits to new users at the same standard as is provided to existing beneficiaries. Local Government (Planning and Reporting) Regulations 2014 – Section 5.

Asset renewal Expenditure on an existing asset or on replacing an existing asset that expenditure returns the service capability of the asset to its original capability. Local Government (Planning and Reporting) Regulations 2014 – Section 5.

Asset upgrade Expenditure that: expenditure (a) enhances an existing asset to provide a higher level of service; or (b) increases the life of the asset beyond its original life. Local Government (Planning and Reporting) Regulations 2014 – Section 5.

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Term Definition

Borrowing strategy A borrowing strategy is the process by which the Council’s current external funding requirements can be identified, existing funding arrangements managed and future requirements monitored. Budgeted balance sheet The budgeted balance sheet shows the expected net current asset, net non-current asset and net asset positions in the forthcoming year

compared to the forecast actual in the current year. The budgeted balance sheet should be prepared in accordance with the requirements of AASB 101 - Presentation of Financial Statements and the Local Government Model Financial Report. Budgeted comprehensive The budgeted comprehensive income statement shows the expected income statement operating result in the forthcoming year compared to the forecast actual result in the current year. The budgeted income statement should be prepared in accordance with the requirements of AASB101 Presentation of Financial Statements and the Local Government Model Financial Report.

Budgeted Financial Prepared under Section(s) 126(2)(a), 127(2)(a) and / or 131(1)(b) of the Statements Act, budgeted financial statements are required in the: x Strategic resource plan x Budget x Annual report The budgeted financial statements are the: x Budgeted Comprehensive Income Statement x Budgeted Balance Sheet x Budgeted Statement of Changes in Equity x Budgeted Statement of Cash Flows x Budgeted Statement of Capital Works The budgeted financial statements must be in the form set out in the Local Government Model Financial Report.

Budgeted statement of The budgeted statement of capital works shows the expected internal capital works and external funding for capital works expenditure and the total proposed capital works expenditure for the forthcoming year with a comparison with forecast actual for the current year. The budgeted statement of capital works should be prepared in accordance with Regulation 9. Local Government (Planning and Reporting) Regulations 2014 – Section 9.

Budgeted statement of The budgeted statement of cash flows shows the expected net cash cash flows inflows and outflows in the forthcoming year in the form of reconciliation between opening and closing balances of total cash and investments for the year. Comparison is made to the current year’s expected inflows and outflows. The budgeted cash flow statement should be prepared in accordance with the requirements of AASB 107 Statement of Cash Flows and the Local Government Model Financial Report.

Appendix E - Glossary of terms 166

City of Boroondara Attachment 7.2.1 210 Council Agenda 24/06/19

Term Definition

Budgeted statement of The budgeted statement of changes in equity shows the expected changes in equity movement in Accumulated Surplus and reserves for the year. The budgeted statement of changes in equity should be prepared in accordance with the requirements of AASB 101 - Presentation of Financial Statements and the Local Government Model Financial Report.

Budget preparation Under the Act, a Council is required to prepare and adopt an annual requirement budget by 30 June each year. The Local Government Amendment (Performance Reporting and Accountability) Bill 2013 amends the date the budget must be adopted to 30 June each year – refer section 11(1) of the Bill. This amends section 130 (3) of the Act. Capital expenditure Capital expenditure is relatively large (material) expenditure that produces economic benefits expected to last for more than 12 months. A pre-determined ‘threshold’ may be used which indicates the level of expenditure deemed to be material in accordance with Council’s policy. Capital expenditure includes renewal, expansion and upgrade. Where capital projects involve a combination of renewal, expansion and upgrade expenditures, the total project cost needs to be allocated accordingly.

Capital works program A detailed list of capital works expenditure that will be undertaken during the 2018-19 financial year. Regulation 10 requires that the budget contains a detailed list of capital works expenditure and sets out how that information is to be disclosed by reference to asset categories, asset expenditure type and funding sources.

Carry forward capital Carry forward capital works are those that that are incomplete in the works (forward current budget year and will be completed in the following budget year. commitments)

Council plan Means a Council Plan prepared by the Council under Section 125 of the Local Government Act 1989. This document sets out the strategic objectives of the Council and strategies for achieving the objectives as part of the overall strategic planning framework required by the Act.

Department of Local Government Victoria is part of the Department of Environment, Environment, Land, Water Land, Water and Planning (DELWP). and Planning (DELWP) It was previously part of the former: x Department of Transport, Planning and Local Infrastructure (DTPLI). x Department of Planning and Community Development (DPCD). x Department of Victorian Communities (DVC).

Discretionary reserves Discretionary reserves are funds earmarked by Council for various purposes. Councils can by resolution change the purpose of these reserves.

External influences in the Matters arising from third party actions over which Council has little or preparation of a budget. no control e.g. change in legislation.

Appendix E - Glossary of terms 167

City of Boroondara Attachment 7.2.1 211 Council Agenda 24/06/19

Term Definition

Financial sustainability A key outcome of the strategic resource plan. Longer term planning is essential in ensuring that a Council remains financially sustainable in the long term.

Financing activities Financing activities means those activities which relate to changing the size and composition of the financial structure of the entity, including equity, and borrowings not falling within the definition of cash. Four way budgeting The linking of the income statement, balance sheet, cash flow methodology (Strategic statement and capital works statement to produce forecast financial resource plan) statements based on assumptions about future movements in key revenues, expenses, assets and liabilities.

Infrastructure A category of non-current fixed assets comprising a number of asset classes including roads, drains, footpaths and cycleways, bridges, off- street car parks, recreational, leisure and community facilities and parks, open space and streetscapes. Infrastructure strategy An infrastructure strategy is the process by which current infrastructure and ongoing maintenance requirements can be identified, budgeted capital works implemented and future developments monitored. The key objective of an infrastructure strategy is to maintain or preserve Council’s existing assets at desired condition levels. If sufficient funds are not allocated to asset preservation then Council’s investment in those assets will reduce, along with the capacity to deliver services to the community.

Internal influences in the Matters arising from Council actions over which there is some element preparation of a budget of control (e.g. approval of unbudgeted capital expenditure).

Investing activities Investing activities means those activities which relate to acquisition and disposal of non-current assets, including property, plant and equipment and other productive assets, and investments not falling within the definition of cash. Key assumptions When preparing a budgeted balance sheet of financial position, key assumptions upon which the statement has been based should be disclosed in the budget to assist the reader when comparing movements in assets, liabilities and equity between budget years. Legislative framework The Act, Regulations and other laws and statutes which set a Council’s governance, planning and reporting requirements.

Local Government Model Local Government Model Financial Report published by the Department Financial Report from time to time including on the Department’s Internet website.

Local Government Regulations, made under Section 243 of the Local Government Act (Planning and Reporting) 1989 prescribe: Regulations 2014 a) The content and preparation of the financial statements of a Council b) The performance indicators and measures to be included in a budget, revised budget and annual report of a Council c) The information to be included in a Council Plan, Strategic Resource Plan, budget, revised budget and annual report d) (d) Other matters required to be prescribed under Parts 6 and 7 of the Act.

Appendix E - Glossary of terms 168

City of Boroondara Attachment 7.2.1 212 Council Agenda 24/06/19

Term Definition

Long Term Financial A Long Term Financial Strategy is a key component of the Strategic Strategy Resource Plan and is a separate document to the annual budget, setting the future financial direction of the Council. Longer term planning is essential in ensuring that an organisation remains financially sustainable in the long term. The annual budget should be consistent with the first projected year of a Long Term Financial Strategy. An extract of the Long Term Financial Strategy is included in the budget report to provide information about the long term financial sustainability of the Council and how the budget for the forthcoming year fits with in that framework. It also demonstrates the linkage with the Council plan objectives, goals and desired outcomes by including a summary of these short and long term objectives. Reference to the Long Term Financial Strategy in an annual budget should include as a minimum, plan development and key outcomes.

New asset expenditure Expenditure that creates a new asset that provides a service that does not currently exist. Local Government (Planning and Reporting) Regulations 2014 – Section 5.

Non-financial resources Resources of a non-financial nature (such as human resources, information systems and processes, asset management systems) which are consumed by a Council in the achievement of its strategic resource plan goals.

Non-recurrent grant A grant obtained on the condition that it be expended in a specified manner and is not expected to be received again during the period covered by a Council’s Strategic Resource Plan.

Operating activities Operating activities means those activities that relate to the provision of goods and services.

Operating expenditure Operating expenditure is defined as consumptions or losses of future economic benefits, in the form of reductions in assets or increases in liabilities; and that result in a decrease in equity during the reporting period.

Operating performance This statement shows the expected operating result as compared to the budget result in the current year separating operating and capital (Impact of current year on components of revenue and expenditure. 2018-19 budget)

Operating revenue Operating revenue is defined as inflows or other enhancements or savings in outflows of future economic benefits in the form of increases in assets or reductions in liabilities and that result in an increase in equity during the reporting period.

Own-source revenue Adjusted underlying revenue other than revenue that is not under the control of Council (including government grants). Local Government (Planning and Reporting) Regulations 2014 – Section 5.

Appendix E - Glossary of terms 169

City of Boroondara Attachment 7.2.1 213 Council Agenda 24/06/19

Term Definition

Performance statement Performance statement prepared by a Council under Section 131 of the Act. A performance statement must be included in the annual report of a Council and include the results of the prescribed service outcome indicators, financial performance indicators and sustainable capacity indicators for the financial year.

Rate structure Site value (SV), capital improved value (CIV) or net annual value (NAV) are the main bases upon which rates will be levied. These should be (Rating information) detailed in the budget statement.

Rating strategy A rating strategy is the process by which the Council’s rate structure is established and how the total income generated through rates and charges is allocated across properties in the municipality. Decisions regarding the quantum of rate levels and increases from year to year are made as part of Council's long term financial planning processes and with consideration of Council's other sources of income and the planned expenditure on services and works to be undertaken for its community.

Recurrent grant A grant other than a non-recurrent grant.

Regulations Local Government (Planning and Reporting) Regulations 2014.

Restricted cash Cash and cash equivalents, within the meaning of the Australian Accounting Standards (AAS), that are not available for use other than a purpose for which it is restricted, and includes cash to be used to fund capital works expenditure from the previous financial year.

Revised budget The revised budget prepared by a Council under Section 128 of the Act. Section 128 of the Act permits a Council to prepare a revised budget if circumstances arise which cause a material change in the budget and which affects the financial operations and position of the Council.

Road Management Act The purpose of this Act which operates from 1 July 2004 is to reform the law relating to road management in Victoria and to make relating amendments to certain Acts, including the Local Government Act 1989.

Service delivery A key outcome of a strategic resource plan, service delivery must be (in strategic resource linked with performance strategies in order to assess the adequacy of plan) service delivery and the impact on long term budget preparation.

Services, initiatives, major Section 127 of the Act requires a budget to contain a description of the initiatives and services and initiatives to be funded by the budget, along with a commitments statement as to how they will contribute to the achievement of the Council’s strategic objectives as specified in the Council Plan. The budget must also include major initiatives, being initiatives identified by the Council as priorities to be undertaken during the financial year. The services delivered by Council means assistance, support, advice and other actions undertaken by a council for the benefit of the local community. Initiatives mean actions that are once-off in nature and/or lead to improvements in service.

Appendix E - Glossary of terms 170

City of Boroondara Attachment 7.2.1 214 Council Agenda 24/06/19

Term Definition Major initiatives means significant initiatives that will directly contribute to the achievement of the council plan during the current year and have a major focus in the budget. Statement of Capital Means a statement of capital works prepared in accordance with the Works Local Government Model Financial Report. Refer also Financial Statements Section 3.

Statement of Human Means a statement which shows all Council staff expenditure and the Resources number of full time equivalent Council staff. Refer also Financial Statements Section 3.

Strategic planning A “community owned” document or process which identifies the long framework term needs and aspirations of the Council, and the medium and short term goals and objectives which are framed within the long term plan.

Strategic resource plan Section 125(2)(d) of the Act requires that a Council must prepare and (SRP) approve a Council Plan that must include a strategic resource plan containing the matters specified in Section 126.

Section 126 of the Act states that: x the strategic resource plan is a plan of the resources required to achieve the council plan strategic objectives x the strategic resource plan must include the financial statements describing the financial resources in respect of at least the next four financial years x the strategic resource plan must include statements describing the non-financial resources including human resources in respect of at least the next four financial years x the strategic resource plan must take into account services and initiatives contained in any plan adopted by council and if the council proposes to adopt a plan to provide services or take initiatives, the resources required must be consistent with the strategic resource plan x council must review their strategic resource plan during the preparation of the council plan x council must adopt the strategic resource plan not later than 30 June each year and a copy must be available for public inspection at the council office and internet website. In preparing the strategic resource plan, councils should comply with the principles of sound financial management (Section 136) as prescribed in the Act being to: x prudently manage financial risks relating to debt, assets and liabilities x provide reasonable stability in the level of rate burden x consider the financial effects of council decisions on future generations x provide full, accurate and timely disclosure of financial information. In addition to Section 126 of the Act, parts 2 and 3 of the Regulations also prescribe further details in relation to the preparation of a strategic resource plan.

Appendix E - Glossary of terms 171

City of Boroondara Attachment 7.2.1 215 Council Agenda 24/06/19

Term Definition

Statutory reserves Statutory reserves are funds set aside for specified statutory purposes in accordance with various legislative requirements. These reserves are not available for other purposes.

Unrestricted cash Unrestricted cash represents all cash and cash equivalents other than restricted cash.

Valuations of Land Act The Valuations of Land Act 1960 requires a Council to revalue all 1960 rateable properties every two years. Valuations of Land Act 1960 – Section 11.

Appendix E - Glossary of terms 172

City of Boroondara Attachment 7.2.1 216 Council Agenda 24/06/19 Attachment 2

Year 18/19 Year 19/20 Statutory Name Unit Fee Fee Increase GST Fee (incl. GST) (incl. GST) %

Customer Experience and Business Transformation

Commercial and Property Services

Land information certificate Y Per certificate $26.30 $26.95 2.47% N issued

City Planning

Building Services

Other building permit fees

Additional fee: Lodgement fee where Y Per lodgement per $118.90 $121.90 2.52% N estimated cost of works exceeds building permit $10,000 stage

Report and consent

Report and consent for siting Y Per regulation to be $283.35 $290.40 2.49% N variations varied Report and consent for non siting Y Per regulation to be $283.35 $290.40 2.49% N variations varied Hoarding consents and reports Y Per request $283.35 $290.40 2.49% N Consent under Section 29A for Y Per application $83.05 $85.20 2.59% N demolition

Property information requests

Statutory property information request Y Per request $46.00 $47.20 2.61% N Details of any occupancy permit Y Per request per $46.00 $47.20 2.61% N permit Details of mandatory inspection Y Per request per $46.00 $47.20 2.61% N approval dates permit

Statutory Planning

Application for permits under section 47 of the Planning Environment Act (1987) (Regulation 9)

Class 1 Y Per application $1,286.10 $1,318.10 2.49% N Use only

Class 2 Y Per application $195.10 $199.90 2.46% N To develop land for a single dwelling per lot or use and develop land for a single dwelling per lot and undertake development ancillary to the use of land for a single dwelling per lot included in the application (other than a class 7 permit or a permit to subdivide or consolidate land) if the estimated cost of development is $10,000 or less

Page 1 of 7

City of Boroondara Attachment 7.2.2 217 Council Agenda 24/06/19 Attachment 2

Year 18/19 Year 19/20 Statutory Name Unit Fee Fee Increase GST Fee (incl. GST) (incl. GST) %

Application for permits under section 47 of the Planning Environment Act (1987) (Regulation 9) [continued]

Class 3 Y Per application $614.10 $629.40 2.49% N To develop land for a single dwelling per lot or use and develop land for a single dwelling per lot and undertake development ancillary to the use of land for a single dwelling per lot included in the application (other than a class 8 permit or a permit to subdivide or consolidate land) if the estimated cost of development is more than $10,000 but not more than $100,000

Class 4 Y Per application $1,257.20 $1,288.50 2.49% N To develop land for a single dwelling per lot or use and develop land for a single dwelling per lot and undertake development ancillary to the use of land for a single dwelling per lot included in the application (other than a class 8 permit or a permit to subdivide or consolidate land) if the estimated cost of development is more than $100,000 but not more than $500,000

Class 5 Y Per application $1,358.30 $1,392.10 2.49% N To develop land for a single dwelling per lot or use and develop land for a single dwelling per lot and undertake development ancillary to the use of land for a single dwelling per lot included in the application (other than a class 8 permit or a permit to subdivide or consolidate land) if the estimated cost of development is more than $500,000 but not more than $1,000,000

Class 6 Y Per application $1,459.50 $1,495.80 2.49% N To develop land for a single dwelling per lot or use and develop land for a single dwelling per lot and undertake development ancillary to the use of land for a single dwelling per lot included in the application (other than a class 8 permit or a permit to subdivide or consolidate land) if the estimated cost of development is more than $1,000,000 but not more than $2,000,000

Class 7 Y Per application $195.10 $199.90 2.46% N VicSmart application if the estimated cost of development is $10,000 or less

Class 8 Y Per application $419.10 $429.50 2.48% N VicSmart application if the estimated cost of development is more than $10,000

Class 9 Y Per application $195.10 $199.90 2.46% N VicSmart application to subdivide or consolidate land

Class 10 Y Per application $195.10 $199.90 2.46% N VicSmart application (other than a class 7, class 8 or class 9 permit)

Class 11 Y Per application $1,119.90 $1,147.80 2.49% N To develop land (other than a class 2, class 3, class 7 or class 8 or a permit to subdivide or consolidate land) if the estimated cost of development is less than $100,000

Class 12 Y Per application $1,510.00 $1,547.60 2.49% N To develop land (other than a class 4, class 5, or class 8 or a permit to subdivide or consolidate land) if the estimated cost of development is more than $100,000 and not more than $1,000,000

Class 13 Y Per application $3,330.70 $3,413.70 2.49% N To develop land (other than a class 6 or class 8 or a permit to subdivide or consolidate land) if the estimated cost of development is more than $1,000,000 and not more than $5,000,000

Class 14 Y Per application $8,489.40 $8,700.90 2.49% N To develop land (other than a class 8 or a permit to subdivide or consolidate land) if the estimated cost of development is more than $5,000,000 and not more than $15,000,000

Class 15 Y Per application $25,034.60 $25,658.30 2.49% N To develop land (other than a class 8 or a permit to subdivide or consolidate land) if the estimated cost of development is more than $15,000,000 and not more than $50,000,000

Class 16 Y Per application $56,268.30 $57,670.10 2.49% N To develop land (other than a class 8 or a permit to subdivide or consolidate land) if the estimated cost of development is more than $50,000,000 Page 2 of 7

City of Boroondara Attachment 7.2.2 218 Council Agenda 24/06/19 Attachment 2

Year 18/19 Year 19/20 Statutory Name Unit Fee Fee Increase GST Fee (incl. GST) (incl. GST) %

Application for permits under section 47 of the Planning Environment Act (1987) (Regulation 9) [continued]

Class 17 Y Per application $1,286.10 $1,318.10 2.49% N To subdivide an existing building (other than a class 9 permit)

Class 18 Y Per application $1,286.10 $1,318.10 2.49% N To subdivide land into 2 lots (other than a class 9 or class 17 permit)

Class 19 Y Per application $1,286.10 $1,318.10 2.49% N To effect a realignment of a common boundary between lots or consolidate 2 or more lots (other than a class 9 permit)

Class 20 Y Per application $1,286.10 $1,318.10 2.49% N Subdivide land (other than a class 9, class 17, class 18 or class 19 permit) * * Per 100 lots created or part thereof

Class 21 Y Per application $1,286.10 $1,318.10 2.49% N Applications to: a) create, vary or remove a restriction within the meaning of the Subdivision Act 1988; or b) create or remove a right of way; or c) create, vary or remove an easement other than a right of way; or d) vary or remove a condition in the nature of an easement (other than right of way) in a Crown grant

Class 22 Y Per application $1,286.10 $1,318.10 2.49% N A permit not otherwise provided for in the regulation

Fees for applications to amend permits under section 72 of the Planning and Environment Act 1987 (Regulation 11)

Class 1 Amendments Y Per application $1,286.10 $1,318.10 2.49% N Amendment to a permit to change the use of land allowed by the permit or allow a new use of land

Class 2 Amendments Y Per application $1,286.10 $1,318.10 2.49% N Amendment to a permit (other than a permit to develop land for a single dwelling per lot or to use and develop land for a single dwelling per lot or to undertake development ancillary to the use of land for a single dwelling per lot) to change the statement of what the permit allows or to change any or all of the conditions which apply to the permit

Class 3 Amendments Y Per application $195.10 $199.90 2.46% N Amendment to a class 2, class 3, class 4, class 5 or class 6 permit if the cost of any additional development permitted by the amendment is $10,000 or less

Class 4 Amendments Y Per application $614.10 $629.40 2.49% N Amendment to a class 2, class 3, class 4, class 5 or class 6 permit if the cost of any additional development permitted by the amendment is more than $10,000 but not more than $100,000

Class 5 Amendments Y Per application $1,257.20 $1,288.50 2.49% N Amendment to a class 2, class 3, class 4, class 5 or class 6 permit if the cost of any additional development permitted by the amendment is more than $100,00 but not more than $500,000

Class 6 Amendments Y Per application $1,358.30 $1,392.10 2.49% N Amendment to a class 2, class 3, class 4, class 5 or class 6 permit if the cost of any additional development permitted by the amendment is more than $500,000

Page 3 of 7

City of Boroondara Attachment 7.2.2 219 Council Agenda 24/06/19 Attachment 2

Year 18/19 Year 19/20 Statutory Name Unit Fee Fee Increase GST Fee (incl. GST) (incl. GST) %

Fees for applications to amend permits under section 72 of the Planning and Environment Act 1987 (Regulation 11) [continued]

Class 7 Amendments Y Per application $195.10 $199.90 2.46% N Amendment to a permit that is the subject of VicSmart application, if the estimated cost of the additional development is $10,000 or less

Class 8 Amendments Y Per application $419.10 $429.50 2.48% N Amendment to a permit that is the subject of VicSmart application, if the estimated cost of the additional development is more than $10,000

Class 9 Amendments Y Per application $195.10 $199.90 2.46% N Amendment to a class 9 permit

Class 10 Amendments Y Per application $195.10 $199.90 2.46% N Amendment to a class 10 permit

Class 11 Amendments Y Per application $1,119.90 $1,147.80 2.49% N Amendment to a class 11, class 12, class 13, class 14, class 15 or class 16 permit if the estimated cost of the additional development to be permitted by the amendment is $100,000 or less

Class 12 Amendments Y Per application $1,510.00 $1,547.60 2.49% N Amendment to a class 12, class 13, class 14, class 15 or class 16 permit if the estimated cost of any additional development to be permitted by the amendment is more than $100,000 but not more than $1,000,000

Class 13 Amendments Y Per application $3,330.70 $3,413.70 2.49% N Amendment to a class 11, class 12, class 13, class 14, class 15 or class 16 permit if the estimated cost of any additional development to be permitted by the amendment is more than $1,000,000

Class 14 Amendments Y Per application $1,286.10 $1,318.10 2.49% N Amendment to a class 17 permit

Class 15 Amendments Y Per application $1,286.10 $1,318.10 2.49% N Amendment to a class 18 permit

Class 16 Amendments Y Per application $1,286.10 $1,318.10 2.49% N Amendment to a class 19 permit

Class 17 Amendments Y Per application $1,286.10 $1,318.10 2.49% N Amendment to a class 20 permit * * Per 100 lots created or part thereof

Class 18 Amendments Y Per application $1,286.10 $1,318.10 2.49% N Amendment to a class 21 permit

Class 19 Amendments Y Per application $1,286.10 $1,318.10 2.49% N Amendment to a class 22 permit

Subdivision (Fees) Regulations 2016

Regulation 6 Y Per request $170.50 $174.76 2.50% N For certification of a plan of subdivision

Page 4 of 7

City of Boroondara Attachment 7.2.2 220 Council Agenda 24/06/19 Attachment 2

Year 18/19 Year 19/20 Statutory Name Unit Fee Fee Increase GST Fee (incl. GST) (incl. GST) %

Subdivision (Fees) Regulations 2016 [continued]

Regulation 7 Y Per request $108.40 $111.10 2.49% N Alteration of plan under section 10(2) of the Act

Regulation 8 Y Per request $137.30 $140.70 2.48% N Amendment of certified plan under section 11(1) of the Act

Regulation 9 Y Per request 0.75% of estimated cost of construction of N the works proposed in the engineering plan Checking of engineering plans 0.75% of the estimated cost of construction of the works proposed in the engineering plan (maximum fee)

Regulation 10 Y Per request 3.5% of estimated cost of works proposed N in the engineering plan Engineering plan prepared by council 3.5% of the cost of works proposed in the engineering plan (maximum fee)

Regulation 11 Y Per request 2.5% of estimated cost of construction of N the works Supervision of works 2.5% of the estimated cost of construction of the works (maximum fee)

Planning and Environment (Fees) Regulations 2016

Regulation 10 Y Per application Sum of the highest fee and then 50% of N each of the other applicable fee/s For combined permit applications: Sum of the highest of the fees which would have applied if separate applications were made and 50% of each of the other fees which would have applied if separate applications were made

Regulation 12 Y Per application 40% of application fee for class of permit N Amend an application for a permit or an application to amend a permit: a) Under section 57A(3)(a) of the Act the fee to amend an application for a permit after notice is given is 40% of the application fee for that class of permit set out in the Table at regulation 9 b) Under section 57A(3)(a) of the Act the fee to amend an application to amend a permit after notice is given is 40% of the application fee for that class of permit set out in the Table at regulation 11 and any additional fee under c) below c) If an application to amend an application for a permit or amend an application to amend a permit has the effect of changing the class of that permit to a new class, having a higher application fee set out in the Table to regulation 9, the applicant must pay an additional fee being the difference the original class of application and the amended class of permit

Regulation 13 Y Per application Sum of the highest fee and then 50% of N each of the other applicable fee/s For a combined application to amend permit: Sum of the highest of the fees which would have applied if separate applications were made and 50% of each of the other fees which would have applied if separate applications were made

Regulation 14 Y Per application Sum of the highest fee and then 50% of N each of the other applicable fee/s For a combined permit and planning scheme amendment, under section 96A(4)(a) of the Act: The sum of the highest of the fees which would have applied if separate applications were made and 50% of each of the other fees which would have applied if separate applications were made

Regulation 15 Y Per certificate $317.90 $325.80 2.49% N For a certificate of compliance in accordance with Part 4A of the Planning and Environment Act 1987

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City of Boroondara Attachment 7.2.2 221 Council Agenda 24/06/19 Attachment 2

Year 18/19 Year 19/20 Statutory Name Unit Fee Fee Increase GST Fee (incl. GST) (incl. GST) %

Planning and Environment (Fees) Regulations 2016 [continued]

Regulation 16 Y Per agreement $643.00 $659.00 2.49% N For an agreement to a proposal to amend or end an agreement under section 173 of the Act

Regulation 18 Y Per application $317.90 $325.80 2.49% N Where a planning scheme specifies that a matter must be done to the satisfaction of a responsible authority, Minister, public authority or municipal council

Other Fees and Charges

Developer open space levy (charge Y Sliding scale applies Statutory fee N dependent on land value)

Local Laws

Animal Registration

Cat

Application of a pro-rata amount which represents a proportion of the year for any fee category. * These fees apply individually without attracting any further discount for a combination of these categories.

Cat aged over ten years – for non Y Per animal $52.00 $54.00 3.85% N pensioner * Cat aged over ten years – for Y Per animal $26.00 $27.00 3.85% N pensioner * Cat registered with an applicable Y Per animal $52.00 $54.00 3.85% N organisation – for non pensioner * Cat registered with an applicable Y Per animal $26.00 $27.00 3.85% N organisation – for pensioner * Cat (microchipped and registered prior Y Per animal $52.00 $54.00 3.85% N to 11/04/2013) – for non pensioner * Cat (microchipped and registered prior Y Per animal $26.00 $27.00 3.85% N to 11/04/2013) – for pensioner * Cat – maximum fee – for non Y Per animal $156.00 $162.00 3.85% N pensioner Cat – maximum fee – for pensioner Y Per animal $78.00 $81.00 3.85% N

Dog

Application of a pro-rata amount which represents a proportion of the year for any fee category. * These fees apply individually without attracting any further discount for a combination of these categories.

Dangerous dog – non residential Y Per animal $195.00 $201.00 3.08% N premises Dangerous dog – protection trained Y Per animal $195.00 $201.00 3.08% N Page 6 of 7

City of Boroondara Attachment 7.2.2 222 Council Agenda 24/06/19 Attachment 2

Year 18/19 Year 19/20 Statutory Name Unit Fee Fee Increase GST Fee (incl. GST) (incl. GST) %

Application of a pro-rata amount which represents a proportion of the year for any fee category. * These fees apply individually without attracting any further discount for a combination of these categories. [continued]

Dog aged over ten years – for non Y Per animal $65.00 $67.00 3.08% N pensioner * Dog aged over ten years – for Y Per animal $32.50 $33.50 3.08% N pensioner * Dog registered with an applicable Y Per animal $65.00 $67.00 3.08% N organisation – for non pensioner * Dog – registered with an applicable Y Per animal $32.50 $33.50 3.08% N organisation – for pensioner * Dog (microchipped and registered Y Per animal $65.00 $67.00 3.08% N prior to 11/04/2013) – for non pensioner * Dog (microchipped and registered Y Per animal $32.50 $33.50 3.08% N prior to 11/04/2013) – for pensioner * Dog – maximum fee – for non Y Per animal $195.00 $201.00 3.08% N pensioner Dog – maximum fee – for pensioner Y Per animal $97.50 $100.50 3.08% N

Parking

Parking fines Y Per fine $81.00 $83.00 2.47% N Parking infringements in contravention of a regulation under the Road Safety Act 1986. Council may by resolution fix a penalty or fine for such infringements in accordance with section 87(4) of the Act, which states that the penalty to be fixed cannot be more than 0.5 penalty units or more than the penalty prescribed under the regulations. The penalty has been fixed at the maximum amount allowed.

Environment and Infrastructure

Asset Management

Works within a road reserve permit Y Per application $132.20 $137.70 4.16% N (based on 9.3 units) Legal points of discharge Y Per application $141.20 $145.70 3.19% N

CEO's Office

Governance

Freedom of information and inspection of prescribed documents

$SSOLFDWLRQIHH Y Per DSSOLFDWLRQ $ $ % N

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Public submissions Proposed Budget 2019-20 Index

Submission reference and name Page number 1. Cheryl McLeod 2 2. Submitter 2 2 3. Sophie Paterson 3 4. Grace Kilpatrick 3 5. Brad Beck 4 6. Fintan Murphy 5 7. Katie McLean 5 8. Bruce Watson 6 9. Joy Mettam 7 10. Submitter 10 13 11. Annie Nihill 14 12. Ashley Wharton 15 13. Submitter 13 15 14. Bob Stensholt 15 15. William Howard 19 16. Jenny Henty 20 17. Lighter Footprints 22 18. Ian Hundley 29 19. Tam Doan 40 20. Ken Coghill 42

21. Philip and June Stahle 44

22. Submitter 22 69

23. Elizabeth Glab 69

24. Submitter 24 71

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Submission number Summary of submission Directorate Director comments and proposed impact (subject to hearing of and name submissions)

1. Cheryl McLeod Anniversary Trail Missing Link Through DEI The proposal to close the gap in the Anniversary Trail between (Ref: A7180952) Riversdale Road Riversdale Road and Prospect Hill Road will improve the level of safety for pedestrians and cyclists by avoiding the on road Submitter excited to see the allocation of $500,000 in section in Spencer Road and the need to negotiate the accident funds for 2019-20 for the Anniversary Trail Missing blackspot location of Prospect Hill Road and Spencer Road. Link Through Riversdale Park. I am fully in support of this expenditure. Design and all associated approvals are due to be finalised early in the new financial year to allow for the link to be completed I use this section of the path multiple times a day, during 2019/2020. every day of the year – both on foot or on a bicycle – as well as driving along Spencer Rd (between Funded in the Budget. Riversdale Rd and Prospect Hill Road) to and from my daughter’s school daily.

This section of the “trail” is a death trap waiting to happen, and I refuse to allow my children to ride their bikes on this section due to my concern for their safety.

I am happy to discuss further if you need, and look forward to the commencement of the works as soon as possible.

2. Submitter 2 Rate Increases DCD The level of dwelling prices has decreased this year for the first (Ref: A7189779) time in more than 17 years. The Capital Improved Value (CIV) Submitter strongly opposed to the draft property rate for the city has decreased by 11% at the most recent valuation increases for the 2018-2019 financial year. You are at January 2019. However, the level of rate increase is not imposing the limit of another 2.5% rate increase on aligned to dwelling prices, for example in the 2018-19 Budget the basis of increasing inflation rate. The inflation rate the CIV increased by 17.1% across the city yet rate increases is at almost 0%, and house prices have fallen were limited to 2.25%. anywhere up to 22% in the area. Council’s costs do not increase by the level of inflation. The If anything, rate deductions should be in order based Australian Bureau of Statistics states that the CPI measure is not on current land values. There is no justification for a reliable method to assess business cost increases. Council to impose a rate hike given the current The State Government will no doubt take into account the economic climate and severely depressed housing predicted level of inflation when determining the 2020-21 rate market. cap for Councils. It should be noted the state government does not apply a cap to its own revenue as just evidenced in its recent budget.

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Submission number Summary of submission Directorate Director comments and proposed impact (subject to hearing of and name submissions) 3. Sophie Paterson Budget for Tree Planting DEI Council will assess the opportunity for additional tree planting at (Ref: A7191643) Fairview Park in 2019-20. Direct feedback can be provided to Submitter has written to the council in the past in the resident once this has been assessed. Opportunities for regards to Fairview Park tree planting. Over recent additional planting can be accommodated through the existing years, Fairview Park has seen many trees removed. budget. Council has an annual budget of approximately $300,000 for programmed tree planting. 1. Some willow trees were removed due to drainage issues Can be funded in the Budget. 2. Street pines were removed due to wind damage and road hazards Regarding dog-poo bags, many councils across Melbourne 3. The rock wall near Dickie house (6 Fairview St) operate under a responsible dog ownership model, whereby dog was cleared in the process of the street pines owners have the responsibility to carry an appropriate bag and being removed to clean up after their dog. This approach has been adopted by 4. The river bank closest to Dickie house was Boroondara Council and is supported in Council’s local laws. cleared of gum trees due to age and damage. Not recommended. My question has been, are Council able to budget to replant some of these areas instead of letting them become weed prone and barren?

We have wonderful bird life down there with the river and it would be nice to see some bird attracting trees being placed in these areas. I was told that this will be done at some stage, but nothing has been done yet apart from some mulch.

Can council also consider reintroduction of paper dog poo bags in its parks? I hate seeing all those plastic bags being used. Council definitely needs to look at some plastic friendly solutions and budgeting for this.

4. Grace Kilpatrick Food Organics and Green Organics Waste DEI Support for the proposed Food Organics and Garden Organics (Ref: A7191649) (FOGO) service is noted. This project presents a great Submitter would like to thank Council for proposing a opportunity for the City to significantly improve its waste food waste collection service. management and landfill diversion. The implementation of this new service is planned for late 2019/20. I am so proud to be in a municipality that is taking leadership on environmental issues as I am frustrated Funded in the Budget. and distressed at the lack of action at other levels of government.

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Submission number Summary of submission Directorate Director comments and proposed impact (subject to hearing of and name submissions) 5. Brad Beck Rates Revenue DCD The last sentence in the paragraph discussing Capital Improved (Ref: A7193663) Value (CIV) movements on page 3 of the Proposed Budget Submitter advises, page 69 of the draft budget document contains typographical errors. Page 3 is a summary proposes rates totalling $156,809,937 from rateable page and while the typographical error was unfortunate it does residential and non-residential land. I understand this not in any way effect the calculations that were performed in the amount is to be collected by applying the Budget development of the Proposed Budget. The typographical error 2019 2020 cents/$CIV of 0.14041496 to the total CIV will be amended prior to Council endorsing the Budget for 2019- of all rateable residential and non-residential land in 20. Boroondara. Refer page 82 and 83 of the Budget document which provides The Valuer General Victoria publishes the 2018 the correct CIV for 2019-20 as were provided by the Valuer- revaluations outcomes, which includes total CIV's for General at the time the Budget was made available for public Boroondara notice. As stated on page 83 residential CIV decreased by 11.66% and non-residential CIV decreased by 1.64%. These valuations are subject to change by the Valuer-Generals This report discloses the following CIV's" Office

In developing the Proposed Budget Council officers have completed the template issued by the Essential Services Commission to calculate rate movements are compliant with the rate cap and can confirm that using the approved calculation method the rate increase in the Proposed Budget 2019-20 fully complies with the rate cap set by the Minister for the 2019-20 When the forecast (which actually is the 2018 2019 year. budget) 2018 2019 cents/$CIV of 0.12191415 is applied to the VGV's total rateable CIV the 2019 Implied cents per rateable derived value totals $152,159,351, which closely approximates the 2019 budget (forecast) rates of $152,092,411.

Unfortunately, the VGV has not yet published the 2019 revaluation outcomes. However, page 3 of the draft Budget reports that "Overall, property valuations across the municipal district have decreased by 11.01%. Of this decrease, residential properties have decreased by 1.64% and non-residential properties by 20.17%."

The estimated 2019/2020 CIV amounts in the table above reduce the 2018 VGV reported amounts by

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Submission number Summary of submission Directorate Director comments and proposed impact (subject to hearing of and name submissions) 1.64% for residential properties and 20.17% for non- residential properties, giving rise to an estimated 2019/2020 total rateable CIV of $121,199,043,222.

Applying the Budget 2019 2020 cents/$CIV of 0.14041496 to this total CIV of rateable residential and non-residential land in Boroondara of $121,199,043,222 implies total rates income of $170,181,588.

This exceeds the budget rates income of $156,809,937 by $13,371,651. In order to correct this The calculations provided by the submitter are based on the excess budgeted rates revenue, the Budget 2019 typographical error noted above on page 3 of the Budget 2020 cents/$CIV would need to be reduced to document. While arithmetically correct the submitter used an 0.12938216. incorrect CIV as the starting point. This has been communicated to the submitter and using the data on page 82 and 83 of the If the budget rates revenue were to be $170,181,588, budget he has redone the attached calculations and informed the rate increase would be 11.24%, far in excess of Council officers that he is satisfied that the budget calculations the Fair Go Rates cap of 2.5%. are correct.

I would appreciate a more detailed reconciliation of Administrative amendment to text on page 3 of the budget the proposed 2019 2020 budgeted rates. document.

6. Fintan Murphy Food Organics and Green Organics Waste DEI Support for the proposed Food Organics and Garden Organics (Ref: A7193667) Service (FOGO) service is noted. This project presents a great opportunity for the City to significantly improve its waste Submitter has lived in Kew for over 30 years and is management and landfill diversion. The implementation of this writing to support the introduction of such a service as new service is planned for late 2019/20. early as possible. It is an essential service and long overdue! Funded in the Budget.

7. Katie McLean Various items (Ref: A7193668) DEI Noted support for sport and recreation, as well as arts centre. Submitter advises, overall I think the budget strongly supports the develop of sport and recreation within Support for the proposed Food Organics and Garden Organics the area as well as the arts centres within the area. (FOGO) service is noted. This project will Incorporate a It's great to see the food scraps program is in place significant and extensive communication and education program but could this be communicated to renters in the so that all residents, whether owners or renters seamlessly area? transition to the new service, and everyone knows how to use it.

Funded in the Budget. Page 5/71

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Submission number Summary of submission Directorate Director comments and proposed impact (subject to hearing of and name submissions) I would like to see more done for women's sport and DEI Council is investing approximately $3M per year for the next women's wellbeing by having more workshops for three years into pavilion works catering for accessible facilities young women and grants available for sporting clubs. enabling increased participation in sport. These works will target pavilion improvements required to remove barriers to participation and access for all people in club sport, including women.

Funding has been proposed for an additional community grant stream to encourage participation by underrepresented groups, including girls and women.

Officers will continue to work closely with Access Health and Community, Boroondara’s Community Health service on a number of initiatives to increase participation among girls and women, including a series of workshops to help sports clubs be more inclusive.

Actions noted above are funded in the Budget.

I would also like to see more done for the footpaths DEI Council is currently working on an update of the Public Lighting around Hawthorn, there are some side streets that Strategy, which will guide our decision making in the future lack in lights creating issues for my own safety and provision of prioritising additional street lighting. others (Lynda Cres before Glenferrie Road). Council officers will assess the lighting levels at Lynda Cres and surrounding side streets and provide direct feedback to the resident. If deemed necessary, additional lighting can be accommodated through the existing budget in 2019-20 or subsequent years according to priority. Council has an annual operating budget commitment of $82,970 for installation of new lighting.

Can be funded in the Budget.

8. Bruce Watson Bike path beside Camberwell High School DEI The proposal to close the gap in the Anniversary Trail between (Ref: A7202777) Riversdale Road and Prospect Hill Road will improve the level of In the budget the bike path along the western edge of safety for pedestrians and cyclists by avoiding the on road Camberwell High School is to be completed. This has section in Spencer Road and the need to negotiate the accident been promised for years now. blackspot location of Prospect Hill Road and Spencer Road.

Riding along Spencer Rd bypass is precarious at any time. It is my experience the most aggressive drivers are racing to beat the gate closure at the other end of Page 6/71

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Submission number Summary of submission Directorate Director comments and proposed impact (subject to hearing of and name submissions) the road. There's little room available beside parked Design and all associated approvals are due to be finalised early cars for safe passing. Please make this a high in the new financial year to allow for the link to be completed priority and have it completed as soon as possible. during 2019/2020.

Funded in the Budget.

9. Joy Mettam Various (Ref: A7211920) As part of the external challenges the Council confronts in implementing its priorities, I recommend that it give recognition to two further matters. These are: x the changing and increasingly complex needs of young people in modern society; and x the significant threat of climate change to our community and its impact on council infrastructure and activities.

As this is a proposal rather than the actual budget, I DCD The format of the proposed Budget is prepared using the believe that more detail should have been made Victorian Model Budget which is developed by Local available to better inform the community discussion Government Victoria in order to meet the Local Government Act around what was being proposed. requirements and Planning and Reporting Regulations.

In adopting a strictly accounting approach to The budget’s allocation of resources is the implementation of the presentation, much information is lost in the Boroondara Community Plan, Council plans, policies and consolidation of figures under generic headings. strategies which have been adopted by Council following extensive community consultation. This would not be a problem if there were adequate alternative sources of information available to show The services listed in the Proposed Budget are informed by the how Councillors reached their decision to undertake a Boroondara Community Plan 2017-27 which was adopted by particular project. Council in 2018. The Community Plan was the subject of extensive consultation with the Boroondara Community with over 11,800 responses received.

Council adopted strategies and plans are available on the Boroondara website.

Unanswered questions Relate in particular to several substantial items of The answer to these questions will vary depending on the expenditure in the Capital Works Program. More project referred to. However, the Boroondara Community Plan is detail about these projects and how the Council a reflection of the needs expressed by over 11,800 Boroondara

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Submission number Summary of submission Directorate Director comments and proposed impact (subject to hearing of and name submissions) reached its decision could have allayed my concerns residents. This plan is the basis of Council’s provision of about the associated opportunity costs and who will services and investment in building strong and connected benefit: communities. The Boroondara Community Plan and Council x What problem is the Council trying to solve? specific strategies and plans are based on consultation with the x Is this the best approach to solving this problem? community, including relevant stakeholders, analysis of current x What other options were considered? and projected demographic data and industry knowledge as x Who else has participated with the Council in appropriate. Therefore, Councillors have a high degree of data identifying this problem and finding a solution? available when deciding on strategic directions and budget and x Was the community consulted about the resource allocations. proposal? How? What were their responses? x Who will be the beneficiaries of this initiative?

My concerns Apart from the lack of easily accessible information DCD The delivery of services for young people listed in the Proposed on the many initiatives being proposed in the Budget, Budget is informed by identified needs outlined in the I am particularly concerned about the following Boroondara Community Plan 2017-27 which was adopted by matters: Council in 2018. The Community Plan was the subject of extensive consultation with the Boroondara Community with over x the absence of new measures to meet the needs 11,800 responses received. for young people for informal activity outside organised recreation such as team sports; The proposed Budget includes a project to conduct consultation with children, young people and their families to inform Council’s refreshed Children & Young People’s Action Plan. Alternatives to popular activities will be considered in the development of the Action Plan depending on feedback from children, young people and their families.

Action noted above is funded in the Budget.

x the inclusion of several extremely expensive DCD Capital projects are delivered to meet community need identified capital projects with no apparent justification of in the Boroondara Community Plan and in Council strategies their benefits for all residents of Boroondara but and plans. A broad range of residents and relevant which seemingly align with the interests of stakeholders are consulted as part of the development of these corporate, professional sporting or private strategic documents. Council recognises the importance of education bodies; encouraging its community to engage in activities which contribute to health and social interaction. Active recreation x the degree to which the objective, design and size plays a key role in achieving these outcomes. Council also of a project may have been influenced by external acknowledges the need to balance active and passive stakeholders such as the granting body or the recreation. organisation with whom the Council will partner;

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Submission number Summary of submission Directorate Director comments and proposed impact (subject to hearing of and name submissions) x the disparity in funding priorities and whether The objective, design and size of capital projects is determined these reflect the values of the local community; by demonstrated community need.

No change to proposed capital projects.

x the lack of any measures to encourage the uptake DEI Council considers all commercially available vehicles at the time of electric vehicles including replacement of the of tendering for vehicle renewals. Tenders undertaken in the council fleet or the provision of charging points 2019/20 financial year for Councils truck and commercial vehicle fleet will include an assessment of any electric, dual fuel and alternative fuel vehicle tender submissions made.

Through our membership of the Eastern Alliance for Greenhouse Action (EAGA), Council is participating in an Electric Vehicle Charging Infrastructure Feasibility Study. Findings from the study will be shared amongst member organisations and will help inform future decisions on this issue.

In delivery of our Sustainable Buildings Policy we are future- proofing our buildings for the later addition of vehicle charging infrastructure.

Actions noted above are funded in the Budget.

x the failure to acknowledge that climate change will DEI As well as reducing Council’s contribution to climate change cost the budget dearly in circumstances such as through implementation of the Our Low Carbon Future Strategy, an extreme weather event leading to flooding, we’re also working to clarify and address high priority risks from damage to road and footpath surfaces or other the local impacts of climate change, for example, risks due to the effect; increasing frequency and intensity of heatwaves and storms. Planning for these risks helps inform Council’s budget allocations.

A recent example of Council responding to the likely local impacts of extreme weather is demonstrated in Council’s draft Flood Mapping study. This study will help Council and our community make informed decisions to reduce the risks from floods and stormwater in such extreme weather events.

Council’s Sustainable Buildings Policy is another example where Council is ensuring our new and renewed buildings are resilient to extreme weather now and in the future.

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Submission number Summary of submission Directorate Director comments and proposed impact (subject to hearing of and name submissions) x the lack of any detail to explain how climate DEI In addition to the environmental commitments of the Boroondara change considerations have been taken into Community Plan 2017-27, Boroondara has a range of policies, account in proposed activities. plans and strategies to assist Council to sustainably plan, develop and manage our natural and built assets, and respond to climate change. Some of these include: x Our Low Carbon Future Strategy - 2009 x Integrated Water Management Strategy - 2014-2024 x Sustainable Council Buildings Policy - 2016 x Urban Biodiversity Strategy - 2013-2023 x Tree Strategy - 2017 x Shade Policy - 2017-2027 x Waste Minimisation and Recycling Strategy - 2017 x Open Space Strategy - 2013

While not specifically referenced in the Budget, these policies help guide how we deliver all of Council's activities.

Council adopted strategies and plans are available on the Boroondara website.

Capital Works Program The agenda paper relating to rebuilding of the DCD The Hawthorn Rowing Ramp is a key community asset. It Hawthorn Boating Ramp suggests that the principal provides one of the few points of access into the lower Yarra beneficiaries of the $743,442 expenditure will be two River that is accessible by car and is fully open to the public. As private schools and the organisers of the annual well as rowing, the ramp provides access for a number of other Head of the Yarra event, none of whom appear to be sports and activities including kayaking, canoeing, inflatable required to contribute towards the project. This is boats and fishing. quite a bit of money for what some would see as an elite sport undertaken by those in exclusive The stakeholders highlighted are contributing significant funds to circumstances and unavailable to many residents. the project.

No change to proposed project.

The Proposed Budget reports that the Sportsground DEI This section of the budget relates to Council’s ongoing operating Services Section of the Council works with 300 sports expenditure. During peak demand times (weeknights and clubs across 23 sports codes at over 100 sports weekends) Council’s sports fields and pavilions are almost facilities/grounds leading to a net expenditure of exclusively used by community based sporting clubs. During $2.546 million. No indication is given of the breakup non-peak times (weekdays during the day) Council’s sports of these groups between professional, corporate or fields and pavilions are used by a number of public and private community groups. However, the proposed upgrades schools. The main corporate or professional use of the City’s

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Submission number Summary of submission Directorate Director comments and proposed impact (subject to hearing of and name submissions) of sporting fields with high powered lighting, synthetic sports grounds and pavilions is by personal trainers and dog surfaces or extensive player facilities suggest that a trainers. Sport related expenditure, under this item and in the significant amount of expenditure both under this item capital program, provides significant and direct benefits to the and for specific capital works projects will benefit the Boroondara community and aims to maximise access and interests of professional sporting bodies and the elite usage. private schools in the area. Such projects provide little or no benefit for small community groups or No change to Budget, however provision of maintenance of those more interested in less organised recreational Council facilities and sportsfields funded within the Budget. activities.

Climate change I believe the Council should not treat climate change DEI Noted merely as a sustainability and conservation issue but as a threat with long term, widespread dimensions for the way we live and in recognition of the levers available to the Council to help adapt to and mitigate its impact.

On page 19 it is mentioned as a one of the service Noted categories the Council will be taking under the Community Plan Theme: The environment. The specific service category is Environment and Sustainable Living with a net budget of $1.1 million. This review seeks to clarify and identify approaches to address The second mention is on p.136 which lists budget high priority risks from the local impacts of climate change, for expenditure for a priority project of $50, 000 to example, risks due to the increasing frequency and intensity of ‘Review and Update Climate Change Risk heatwaves and storms. This allocation is not intended to fund Assessment’. approaches to managing these risks.

Apart from the above, I cannot find any other material The Budget document lists a number of environmental initiatives that relates to this proposed review and so am unable that will be undertaken in 2019-20. These include: to assess how this comparatively small amount of x Reduce greenhouse gas emissions from Council's buildings funding will be spent and whether it is likely to yield by implementing cost effective energy efficiency anything of substantial value in addressing the upgrades/retrofits and installing solar photovoltaics (PV) challenge of climate change. x Enhance and maintain urban biodiversity across the municipality by implementing initiatives including the Backyard Biodiversity project, Wildlife not Weeds program and rollout of interpretive signage at biodiversity sites x Deliver the Boroondara Sustainable Living Festival so that the community can learn new skills and be inspired to live more sustainably Page 11/71

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Submission number Summary of submission Directorate Director comments and proposed impact (subject to hearing of and name submissions) x Deliver Council's award winning Living for our Future community engagement program to support the community to live well and sustainably x Implement lighting upgrades using sustainable and energy efficient solutions wherever possible. x Progress actions associated with the introduction of a Food Organics and Garden Organics (FOGO) kerbside collection service to reduce the volume of waste going into landfill.

Above listed actions are funded in the Budget.

Federal grant funding As Council is unaware of some of the detailed information Promises for Federal grant funding to upgrade and requested by the submitters, it is recommended the submitters replace sporting facilities in Boroondara. This seek a response about the Australian Government election represents funding of up to $2.2 million that is not funding commitments from relevant Ministers of Parliament. currently identified in the Proposed Budget. Now that the Coalition has been re-elected, these Upon request, Council provided general information to the office promises raise serious questions about the impact of of the Hon. Josh Frydenberg MP Treasurer, about the needs of this funding especially since most, if not all of the the Boroondara community and potential opportunities relating to organisations identified by Mr Frydenberg in his both Council and non-Council facilities. In some cases Council media releases are tenants on Council owned and was made aware of the proposed election commitment shortly controlled property. before it was made public.

The questions that I would raise about these funding Whilst Federal (or State) funding directly into local community promises include the following: assets is in principle welcomed by Council, the election x How were these various projects identified? Were commitments create no obligation for Council. they the subject of any discussion between the Council and the local member? Community consultation, and analysis of the feasibility of x Is Mr Frydenberg responding to lobbying by a projects and related community needs will occur if Council particular interest group or current tenant? wishes to progress any of the federally announced projects. x What strings will be attached to this funding? Will However, at the time of writing this response, apart from the they tie the Council to do things that go beyond or Swinburne Community Precinct and Walmer Street bridge projects, Council does not have any further funding or project are different from what are done at the moment? details beyond what was announced publically by the sitting x What if the Boroondara community opposes any federal Ministers of Parliament. Council applied for federal of the proposed projects? At what stage will the funding for these two projects prior to the caretaker period for community be consulted? the federal election. The Australian Government is yet to advise x Will any analysis or community consultation be Council about the processes that would be required to apply for undertaken to determine whether this is the best any of the other projects, if they are part of a Council facility.

use of these locations and facilities or the priority

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Submission number Summary of submission Directorate Director comments and proposed impact (subject to hearing of and name submissions) to be given over other uses to which the facility is Therefore, Council has not made any changes in the preparation currently put? of the draft 2019-20 Council budget including Council x Has any analysis been undertaken to determine commitments as a result of any of the announcements of programs by federal Ministers of Parliament within the City of what impacts these proposals have on the local Boroondara. neighbourhoods in terms of increased usage of the area for longer and later times, greater traffic No impact to the Budget. and noise etc.? Will the local community be given an opportunity to express their concerns and what priority will be given to their views? x What other budgetary implications do these funding promises have? Will they require additional lighting or expanded carparks?

10. Submitter 10 Anniversary Trail missing link through Riversdale DEI Council considered the matter at its Services Special Committee (Ref: A7211108) Park meeting of 11 April 2016 where it resolved to endorse Option 1 (with the removal of the rebound wall) as the preferred option for Submitter opposed the proposed expenditure of the realignment of the Anniversary Trail between Riversdale $500,000 on the "Anniversary Trail missing link Road and Prospect Hill Road. through Riversdale Park" (Reference: Proposed Budget 2019-20, p. 66). The proposal erodes the The Anniversary Trail is not a commuter cycle path. It is an off primary use of Riversdale Park as a place of road shared path that runs north/south for approximately 12km relaxation and informal recreation for park users. through the centre of Boroondara, following the Alamein Railway Line to East Camberwell Station and then along the former 1. increased numbers of high speed commuter cycle Outer Circle Railway Line through to Kew. It is a recreational traffic through our parkland trail used by pedestrians, including children, joggers, dog 2. cutting Riversdale Park into two - alienation of walkers and cyclists. It carries in the order of 150 cyclists and public parkland 150 pedestrians during a typical weekday and 150-300 cyclists 3. reduced access to amenities (playground and and 300 pedestrians during a typical weekend. During peak tennis courts) - with removal of existing car park periods, surveys show that the Anniversary Trail at Riversdale 4. removal of mature canopy trees Park averaged 18 cyclists during 7:30-8:30am in the morning 5. further loss of eastern public parkland to peak and 11 in the afternoon peak between 5:30pm-6:30pm. Camberwell high school Only one tree will be lost in Riversdale Park, an ‘Agonis’ tree Significant increases in cyclist numbers on the with evidence of root damage and decay Within the Tennis Club, Anniversary Trail can be expected. The project would two Ornamental Plum trees would be removed and within significantly increase the numbers and travel speed of Camberwell High School, three Eucalypts would be removed cyclists using the route diagonally through the park, (one already dead, one with bacterial flux and in decline, and the greatly to the detriment of park users. The Council remaining one in poor health with poor structure).

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Submission number Summary of submission Directorate Director comments and proposed impact (subject to hearing of and name submissions) should not be party to the destruction of Riversdale Additional tree planting is proposed and a landscaping plan will Park in this way. be developed in this regard.

There are alternative routes potentially available, both The alternative routes were raised on the evening of the Council on- road and off-road if the Council is really meeting, and were not supported as they are indirect routes concerned to assist cyclists who use the Anniversary unlikely to be used by cyclists and pedestrians as it would take Trail in this area. them further away from either end of the Anniversary Trail where it joins Prospect Hill Road and the pedestrian signals at Riversdale Road. Pedestrians and cyclists would continue to use Spencer Road as they currently do as it forms the most direct route.

The proposal to close the gap in the Anniversary Trail between Riversdale Road and Prospect Hill Road will improve the level of safety for pedestrians and cyclists by avoiding the on road section in Spencer Road and the need to negotiate the accident blackspot location of Prospect Hill Road and Spencer Road.

Design and all associated approvals are due to be finalised early in the new financial year to allow for the link to be completed during 2019/2020.

Actions noted above are funded in the Budget.

11. Annie Nihill Priority Project - Review and Update Climate DEI (Ref: A7211996) Change Risk Assessment

The priority project ‘Review and Update Climate Change Risk Assessment’ (pg. 136 of Proposed Noted Budget) should include wide community consultation. The Our Low Carbon Future Strategy outlines Council’s I would like to see Boroondara Council, as a member approach to reducing carbon emissions associated with our of the Cities Power Partnership Program, put in a corporate activities. The strategy has set a target of reducing proposal to commit to a more substantive emissions corporate emissions by 30-40% by 2020 based on 2007 levels. reduction target which would reflect our international A new long term strategy is proposed for development in commitments. 2020/2021, including consideration of future targets.

In all major projects undertaken in 2019 - 2020, Noted - The Sustainable Buildings Policy utilises the Design and mentioned in the introduction (pg. 1 of the Proposed As Built tool from the Green Building Council of Australia to help Budget), the council should be using low carbon design and build high performing buildings. A target is set for

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Submission number Summary of submission Directorate Director comments and proposed impact (subject to hearing of and name submissions) techniques. In accordance with Boroondara Council’s 80% of our projects in excess of $1M to be equivalent to 5 star own Sustainable Council Building Policy these or better. projects should also achieve a 6 Green Star rating. Actions noted above are funded in the Budget.

12. Ashley Wharton Electric Vehicles DEI Council assesses tenders from all commercially available (Ref: A7212007) vehicles at the time of tendering for vehicle renewals. Vehicle Submitter would like to urge the Council to show tenders undertaken in the 2019/20 financial year will include an leadership in moving to electric vehicles for its own assessment of any electric, dual fuel and alternative fuel vehicle fleet and also electrifying the garbage trucks. tender submissions made. We need to see increasing action on climate change at the local level. Above action undertaken using operating budget resources.

13. Submitter 13 Climate Change DEI (Ref: A7212127) The Budget notes a number of environmental initiatives that will Submitter noticed that Climate Change is only be undertaken in 2019-20, these include: mentioned twice in the budget proposal on pages 19 x Reduce greenhouse gas emissions from Council's buildings and 136. It's great that you are setting aside $50,000 by implementing cost effective energy efficiency to update the Climate Change Risk Assessment. upgrades/retrofits and installing solar photovoltaics (PV) x Enhance and maintain urban biodiversity across the My recommendation is that you consult the municipality by implementing initiatives including the community over the Climate Change Risk Backyard Biodiversity project, Wildlife not Weeds program Assessment review and include wide community and rollout of interpretive signage at biodiversity sites. consultation in the Council's proposal to spend x Deliver the Boroondara Sustainable Living Festival so that $50,000 reviewing and updating the Council's Climate the community can learn new skills and be inspired to live Change Risk Assessment statement. more sustainably x Deliver Council's award winning Living for our Future community engagement program to support the community to live well and sustainably x Implement lighting upgrades using sustainable and energy efficient solutions wherever possible. x Progress actions associated with the introduction of a Food Organics and Garden Organics (FOGO) kerbside collection service to reduce the volume of waste going into landfill.

The scope of the review is yet to be determined. We will consider opportunities for consultation in refining and developing the scope ahead of undertaking the review.

Above actions funded in the Budget.

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Submission number Summary of submission Directorate Director comments and proposed impact (subject to hearing of and name submissions) 14. Bob Stensholt Various (Ref: A7212146) Being involved in several Community Groups in Boroondara I welcome the proposed Council Budget Noted. for 2019/2020. I make the following comments on behalf of or in relation to the impact of this budget on these groups.

My comments can be found in the attached file and I would like if possible to make a presentation to Council when it hears feedback from the community on the budget.

Samarinda Ashburton Aged Services DEI In late 2018 Council worked closely with a number of organisations, including Samarinda Ashburton Services to As Chair of the Committee of Management of develop a grant submission to the Victorian multicultural Samarinda Ashburton Aged Services (Samarinda) I Commission's (VMC) Infrastructure Fund. The application was welcome the commitment of the Council of $7.7 never submitted due to the VMC closing the fund prior to its million for the complete rebuild of the Community closing date. Council's role in the application process was as Centre at 296 High St, Ashburton. auspice. New state budget commitments have been announced recently and Council will support a submission to the VMC in the Samarinda is working closely with Council on the new financial year for an outdoor kitchen. project which is due to commence any week now. The building Project will have significant impacts on Council is not aware of Samarinda's grant application to the the daily activities and programs of the Community newly elected member of Higgins and has not been involved in Centre with the Meals on Wheels program being this application. The cost of the outdoor kitchen mentioned in transferred to the Ashburton Bowls Club and activities the submission is not included in the design proposed for the and administration to temporary buildings in the Seniors' Community Centre and Council has not committed to its Ashburton Bowls carpark. Samarinda appreciates funding at this point. Council support for what will be a challenging time to maintain support programs for seniors and adults with Council will work with Samarinda Ashburton Aged Services a disability. during the delivery of the project on the construction matters raised. The building project will also have a significant impact on Samarinda Lodge and the Ashburton Bowls Club Project as previously endorsed by Council funded in the Budget. which also share the precinct. Access to Samarinda Lodge with its 90 plus residents and over 150 staff will be important to maintain as best as can be. Ambulances, delivery vans and basic services will also need be assured of continued access as will

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Submission number Summary of submission Directorate Director comments and proposed impact (subject to hearing of and name submissions) families and visitors and volunteers. The selected builders and their sub-contractors will need to be respectful of possible impacts on the frail aged at Samarinda Lodge and have regard to access, noise, dust, and other possible disturbances. Close communication between Council officers, the Ward Councillor and Samarinda will be vital at all stages of the project to ensure the welfare of residents, workers and users of the various activities in the precinct.

With regard to the new centre, Samarinda wishes to include in the building an outdoor Multicultural kitchen and garden in the proposed new courtyard space adjacent to the kitchen.

Samarinda and Council have applied without success in the past for a Victorian Multicultural Grant for this addition. Samarinda has subsequently applied for a grant from the Federal Government through the now elected new MHR for Higgins, Katie Allen. An outline of this proposal is included in this submission, which Samarinda will continue to pursue in concert with Council. Depending on the contract price with the builders and the subsequent final cost of the project, Samarinda hopes that there might be sufficient remaining funds to implement this project as part of the build.

The intended outcomes of this project include: x Improving community health by educating the community on cooking and nutrition. x Sharing food as a means of building community and cultural understanding. x Celebrating the cultural diversity of a community through international food events. x Creating opportunities for vulnerable residents to be included in social activities. x Strengthening the local community through partnerships and collaboration.

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Submission number Summary of submission Directorate Director comments and proposed impact (subject to hearing of and name submissions)

Approximate costs Landscaping and Kitchen build $110,000 Appliances $20,000 Garden plants and kitchen boxes $10,000 Total $140,000

Failing that Samarinda would like to work with Council in seeking support for Federal or State funding.

Ashburton United Soccer Club (AUSC) DEI Council will not amend the budget to include provision of a synthetic field at Warner Reserve. Council resolved on 10 AUSC is one of the largest community sporting clubs December 2018 that a report be presented to Council in 2019/20 in Boroondara having around 1,000 women, men, addressing the following: girls and boys and families and supporters with 69 x Providing information to Council regarding the sports in our outdoor winter teams, a year-round Futsal program city facing the most significant shortfall in access to playing and a range of holiday and summer season fields with a particular focus on those sporting codes programs. The club is celebrating its 40th year in experiencing challenges due to increased participation by 2019. girls and women. At the last Budget the Club welcomed Council’s x Provide recommendations for resolving the shortfalls commitment to a synthetic surface sports centre and identified in A above which may or may not include synthetic the allocation of funds for female friendly facilities. At surfaces; and the budget Council meeting the club suggested that x In the event a synthetic surface is considered to be a solution Warner Reserve would be a good location for a in meeting future demands, an analysis of alternative sites at synthetic surface playing centre. The club remains of another location in the city should be included in a public the view that such an all year round playing surface is report needed and Warner Reserve should be considered x An assessment will be undertaken regarding levelling the as part of the current Council review. Northern end of the ground in the coming financial year.

The club welcomes the allocation of Dorothy Laver Support for the budgeted works at Dorothy Laver Reserve West Reserve West as an all year soccer focussed facility is noted. and is working with Council to make this a success for the hundreds of players in our community that are No change to the project as funded in the Budget. using it and will use it in the future. The allocation of almost $900,000 for the redevelopment of the Reserve and surrounds is strongly supported and the club welcomes the recognition by senior Council officers that extra work will need to done to level off the far end of the northern playing pitch to make it fully suitable for football. It is expected that this will be an additional cost for which the club has been

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Submission number Summary of submission Directorate Director comments and proposed impact (subject to hearing of and name submissions) assured that funds are available. The club aims in line with Council decision to utilise the pitches mainly for juniors, women and girls and for all abilities teams. The club has been actively supporting all abilities football at local schools and will have at least one team in the all abilities competition this year and possibly two next year.

15. William Howard Climate Change (Ref: A7212203) Thank you for the opportunity to make a submission. DEI Noted As the council for what is overall a significantly wealthy region, I believe Boroondara Council should be taking the lead in addressing climate change. The Our Low Carbon Future Strategy outlines Council’s approach to reducing carbon emissions associated with our Therefore I request that Council policy requires all corporate and community activities. The strategy has set a target Council's activities to assess and minimise their effect of reducing corporate emissions by 30-40% by 2020 based on on global warming, and that Council's total activity is 2007 levels. It also aims to see community emissions abatement at least carbon neutral and preferably enhances of at least 50,000 tonnes C02-e by 2020, through support for carbon storage. I encourage Council to ensure: that community programs and projects. building activity achieves 6 Green Star Rating (including accounting for demolition); that vegetation Council’s Sustainable Buildings Policy utilises the Design and As and gardening (both public and domestic) is Built tool from the Green Building Council of Australia to help promoted by Council; that use of electric vehicles design and build high performing buildings. A target is set for including provision of charging facilities is promoted 80% of our projects in excess of $1M to be equivalent to 5 star by Council; that production of solar energy is or better. This standard applies to the whole building process promoted by Council including covering car park including demolition. areas with roofing with solar panels (which would both shield vehicles from unwanted heat as the same In addition to the above, Boroondara has a range of policies, plans time as producing solar energy). and strategies to assist Council to sustainably plan, develop and manage our natural and built assets, and respond to climate change. Some of these include: x Our Low Carbon Future Strategy -2009 x Integrated Water Management Strategy-2014-2024 x Sustainable Council Buildings Policy-2016 x Urban Biodiversity Strategy-2013-2023 x Tree Strategy-2017 x Shade Policy-2017-2027 x Waste Minimisation and Recycling Strategy-2017 x Open Space Strategy-2013

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Submission number Summary of submission Directorate Director comments and proposed impact (subject to hearing of and name submissions) Through our membership of the Eastern Alliance for Greenhouse Action (EAGA), Council is participating in an Electric Vehicle Charging Infrastructure Feasibility Study. Findings from the study will be shared amongst member organisations and will help inform future decisions on this issue. In delivery of our Sustainable Buildings Policy we are future- proofing our buildings for the later addition of vehicle charging infrastructure.

Council generally uses solar panels to offset the energy requirements of the buildings to which they are attached. The feasibility of Council becoming an energy generator supplying power to the grid on such a small scale requires far more analysis should Council be inclined to enter this speculative market

Council adopted strategies and plans are available on the Boroondara website.

Above actions are funded in the Budget.

16. Jenny Henty Greenhouse gas emission reductions and DEI (Ref: A7212598) environmental sustainability

I support the continuation of energy efficiency Noted upgrades and the installation of solar photovoltaics to Council buildings. The Sustainable Buildings Policy utilises the Design and As Built I submit that the Council should: tool from the Green Building Council of Australia to help design x Use low carbon techniques where possible in and build high performing buildings. A target is set for 80% of Boroondara's major works building program (such our projects in excess of $1M to be equivalent to 5 star or better. as low carbon cement and natural refrigerants) We will continue to investigate emerging opportunities as they and achieve at least a 6 Green Star rating become commercially available. x Support the transition to electric vehicles x Support low income residents and community Council considers all commercially available vehicles at the time groups wishing to invest in renewable power of tendering for vehicle renewals. Tenders undertaken in the generation and energy efficiency 2019/20 financial year for Councils truck and commercial vehicle fleet will include an assessment of any electric, dual fuel and alternative fuel vehicle tender submissions made.

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Submission number Summary of submission Directorate Director comments and proposed impact (subject to hearing of and name submissions) Through our membership of the Eastern Alliance for Greenhouse Action (EAGA), Council is participating in an Electric Vehicle Charging Infrastructure Feasibility Study. Findings from the study will be shared amongst member organisations and will help inform future decisions on this issue.

In delivery of our Sustainable Buildings Policy we are future- proofing our buildings for the later addition of vehicle charging infrastructure.

Council provides free advice through our participation in the Positive Charge program and Council’s Living for Our Future Program. These services support residents and community groups to access existing Victorian Government solar subsidies and energy efficiency programs.

Council adopted strategies and plans are available on the Boroondara website.

Above actions are funded in the Budget.

Cycling infrastructure and shared paths DEI The proposal to close the gap in the Anniversary Trail between Riversdale Road and Prospect Hill Road will improve the level of I am pleased to see that one of the missing links in safety for pedestrians and cyclists by avoiding the on road the Anniversary trail from Riversdale Road to section in Spencer Road and the need to negotiate the accident Prospect Hill Road will be constructed in the next blackspot location of Prospect Hill Road and Spencer Road. financial year. Design and all associated approvals are due to be finalised early I submit that the Council should actively engage with in the new financial year to allow for the link to be completed the State Government to: during 2019/2020. x further the construction of the other missing link – the continuation of the Anniversary trail at the Council resolved to support the proposal for the Anniversary level of the railway bridge over Toorak Road; and Trail bridge over Toorak Road on the west side of the railway x assist with the planning of a shared path along overpass to benefit pedestrians and cyclists at its meeting of 14 the Belgrave/Lilydale rail line from the Yarra to May 2018. Box Hill Council officers have and will continue to advocate for Victorian Government funding for the new bridge.

The Victorian Government in their 2019/20 budget has made provision for the planning of a strategic cycling corridor between

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Submission number Summary of submission Directorate Director comments and proposed impact (subject to hearing of and name submissions) Box Hill and Hawthorn. Council officers will be involved in the study.

Above actions are funded in the Budget.

Food Organics and Green Organics DEI Support for the proposed Food Organics and Garden Organics (FOGO) service is noted. This project presents a great I support the initiative to collect food waste from opportunity for the City to significantly improve its waste households as it will reduce landfill volumes and the management and landfill diversion. The 2019/20 budget financial and environmental costs associated with includes provision for a comprehensive education program. Cost landfill. incentives, typically leveraged through the annual waste charge, will be reviewed in 2019/20 and implemented in the 2020/21 I submit that the introduction of this initiative should: financial year. x include a comprehensive education program on all aspects of waste minimisation; and Above action is funded in the Budget. x be designed to contain incentives to reward waste avoidance and composting at home (such as a reduced rates for a less frequent pick up service)

17. Lighter Climate Change Footprints (Ref: A7213421) We note that Boroondara already undertakes a range of activities to meet its commitments and obligations DEI Noted with respect to the environment and climate change. However, it is impossible to identify these activities and how effective they have been in the current format of the Proposed Budget.

Disappointed that the Council has not responded in Noted ways that reflect the urgency of this challenge. The substantial consultation exercise that Boroondara undertook in 2016-17 to develop the 10 year Boroondara Community Plan generated much interest amongst the local community with more than 11,800 residents contributing to the result. During that exercise, many residents used the various forums to express their concern over climate change and their desire for the Council to take more action to address this threat.

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Submission number Summary of submission Directorate Director comments and proposed impact (subject to hearing of and name submissions) The commitments and obligations that are listed in Noted the Community Plan and various other Council strategy documents need to be treated as integral to all decision making and to give rise to substantial and timely initiatives. The Budget must reflect the priority that the community puts on the environment and their concern that climate change is a significant risk that will affect the health and future of all people especially their children and grandchildren.

Recommendation: Proposed Council commitments for 2019-20 responding to the x That greater detail be made available in Budget Boroondara Community Plan as noted in the budget document Papers and other reports of the measures that include: the Council is already taking or plans to take to x Reduce greenhouse gas emissions from Council's buildings meet the Strategic Objectives and Strategies that by implementing cost effective energy efficiency it identified in the Boroondara Community Plan upgrades/retrofits and installing solar photovoltaics (PV) 2017-2027 especially in response to the theme of x Enhance and maintain urban biodiversity across the The Environment. municipality by implementing initiatives including the Backyard Biodiversity project, Wildlife not Weeds program and rollout of interpretive signage at biodiversity sites. x Deliver the Boroondara Sustainable Living Festival so that the community can learn new skills and be inspired to live more sustainably x Deliver Council's award winning Living for our Future community engagement program to support the community to live well and sustainably x Implement lighting upgrades using sustainable and energy efficient solutions wherever possible.

x Progress actions associated with the introduction of a Food

Organics and Garden Organics (FOGO) kerbside collection

service to reduce the volume of waste going into landfill.

x That measures be put in place to ensure that The Council decision making process involves consideration of considerations around climate change and the reports prepared by council officers. These reports include an environment are taken into account in all Council analysis of social and environmental impacts. These reports decision making. also include analysis of the implications for any of Council policies, plans and strategies that are considered relevant to the decision.

Boroondara has a range of policies, plans and strategies to assist Council to sustainably plan, develop and manage our natural and

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Submission number Summary of submission Directorate Director comments and proposed impact (subject to hearing of and name submissions) built assets, and respond to climate change. Some of these include: x Our Low Carbon Future Strategy -2009 x Integrated Water Management Strategy-2014-2024 x Sustainable Council Buildings Policy-2016

x Urban Biodiversity Strategy-2013-2023

x Tree Strategy-2017 x Shade Policy-2017-2027 x Waste Minimisation and Recycling Strategy-2017 x Open Space Strategy-2013

The existing Council decision making process takes into account all relevant policies, plans and strategies.

x That the Council set aside funds to revisit the 10 The Boroondara Community Plan is scheduled to be refreshed year Community Plan in the near future to reflect in the 2020-21 year including a consultation program to inform the growing demands amongst Boroondara Council of the emerging trends in our community. Foreshadowed residents for increased action on climate change. funding has been noted in the budget document.

Council adopted strategies and plans are available on the Boroondara website.

Above actions are funded in the Budget.

Local Government as a partner with other organisations in responding to climate change

The Proposed Budget includes a number of DEI Noted - Council is a member of the Eastern Alliance for expenditure items to cover advocacy for various Greenhouse Action (EAGA). EAGA regularly advocates to both causes. For example, the Communications Service State and Federal Governments on issues which relate to Category, under the theme Civic Leadership and Council and our communities abilities to mitigate or adapt to Governance lists proposed net expenditure of $3.6 climate change. million. We consider that some of these funds should be directed to supporting the work of the Australian Local Government Association and the Municipal Association of Victoria to bolster their advocacy around climate change.

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Submission number Summary of submission Directorate Director comments and proposed impact (subject to hearing of and name submissions) Recommendation: Noted - Advocacy to state and Federal government is a BAU x That the Council use funds identified for activity and does not require additional separate funding. advocacy activities to support the work of the Membership of the Municipal Association of Victoria and the ALGA and the MAV to get more action by both Australian Local Government Association assists our advocacy State and Federal Governments on climate opportunities through information sharing and collective action. change. Above actions are funded in the Budget.

Capital Works Program

The Capital Works Program in the Proposed Budget contains several large items of expenditure that are currently being implemented or in the planning stage.

These include the following projects: x Kew Recreation Centre redevelopment ($61.2 million over four years, completed in 2021-22). x Canterbury Community Precinct ($11.7 million over three years, completed in 2020-21). x Camberwell Community Centre ($8.1 million over two years, completed in 2020-21). x Ashburton Seniors Centre ($7.7 million over two years, completed in 2019-20). x Balwyn Community Centre ($8.7 million over two years, completed in 2019-20

As pointed out in our submission to the Proposed Budget 2018-19, Lighter Footprints is interested in the opportunities that such projects can offer through their design, construction and operation for adapting to or mitigating the effects of climate change.

We again refer you to the 2017 report by Beyond Zero Emissions (BZE) entitled Rethinking Cement which sets out the issues around cement production and the degree to which it contributes to increased carbon emissions and other negative environmental effects.

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Submission number Summary of submission Directorate Director comments and proposed impact (subject to hearing of and name submissions) For more information on the use of natural refrigerants which can be used we suggest you consult the case study report by The Australian Institute of Refrigeration, Air Conditioning and Heating. DEI The Sustainable Buildings Policy utilises the Greenstar Design and As Built tool from the Green Building Council of Australia to Recommendations help design and build high performing buildings. A target is set x The Council aim to achieve a 6 star Green Star for 80% of our projects in excess of $1M to be equivalent to 5 Rating (World Standard) for all of its new or star or better. All of the projects listed will be designed and refurbished buildings in compliance with the City’s constructed in accordance with the requirements of the policy. Sustainable Council Building Policy. When planning each project, Council will consider the x As part of the design and construction of new and opportunity to exceed the 5 star standard. refurbished buildings, the Council investigate the use of environmentally sensitive and sustainable We will continue to investigate emerging opportunities as they construction materials, such as zero emissions become commercially available. This approach is supported by cement; and the use of natural refrigerants in the Councils Sustainable Buildings Policy and the Design and As heating and cooling of the building. Built Tool. x The Council set funds aside to investigate new measures to reduce the carbon emissions, The draft Budget includes an allocation of $250,000 to deliver increase the energy efficiency and reduce the the Our Low Carbon Future Strategy. This funding will support environmental impact of all building stock and the investigation and delivery of measures to reduce carbon other infrastructure in the municipality whether emissions. Council’s building program and other works also public or private. have allocations built into their budget allocations which support x The Council examine how it can use the planning measures to reduce carbon emissions and achieve improved system to encourage land use and building sustainability. design to reduce carbon emissions.

Council officers require Environmentally Sustainable Management Plans to be submitted for approval before larger development proposals proceed. Further consideration will be given in 2021 to an additional resource to broaden assessments to other developments.

Actions noted above are funded in the Budget.

Initiatives to reduce carbon emissions

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Submission number Summary of submission Directorate Director comments and proposed impact (subject to hearing of and name submissions) gardens and seeks to discourage the loss of trees on private land through its Tree Protection Law. It also conducts activities to educate residents on matters relevant to sustainability. We welcome the new Food Organics Green Waste Organic service and see it as a good approach to addressing the waste problem. We are concerned, however, that these initiatives still see climate change within the paradigm of sustainability. It is becoming increasingly apparent that this is no longer an adequate way to address this massive challenge and that all layers of government need to see it is an emergency which requires urgent action.

We see that these initiatives are often limited in their impact by the level of resources devoted to them. For example, anecdotal evidence suggests that the Tree Protection Local Law has limited success in protecting trees on private land because there are too few officers involved in the implementation of this measure and prosecuting breaches. DEI Through our membership of the Eastern Alliance for Transport and the related infrastructure contribute Greenhouse Action (EAGA), Council is participating in an significantly to the generation of carbon emissions Electric Vehicle Charging Infrastructure Feasibility Study. and we would ask the Council to include in its Budget Findings from the study will be shared amongst member measures that reduce these emissions. This would organisations and will help inform future decisions on this issue. include: x measures to encourage the uptake of electric In delivery of our Sustainable Buildings Policy we are future- vehicles such as the provision of publicly proofing our buildings for the later addition of vehicle charging available charging stations, preferential treatment infrastructure. of electric vehicles in car parks, and updating the Council fleet of cars and other vehicles with Council continues to advocate to the Victorian Government for electric models; improved public transport services. This advocacy includes x measures to encourage greater use of public trains, trams and buses. transport such as the provision of shading at tram Council’s advocacy has focused on improved service stops; frequencies for all modes. This has included bus services and x enhancement of tree care and renewal programs an extension to operating hours to include the evenings and to increase the level of shading in public places weekends, including the need for a north south bus service and over roads and pavements to increase linking the Amcor Development (and beyond) through to Kew cooling and reduce the heat island effect of Junction and beyond.

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Submission number Summary of submission Directorate Director comments and proposed impact (subject to hearing of and name submissions) bitumen and other heat reflecting surfaces and Council has also advocated for an extension to tram where buildings cover much of the plot of land. services, both north-south and east-west and included initiatives in its adopted Balwyn Access Plan and Camberwell Junction Access Plan.

The advocacy efforts are guided by Council's Integrated Transport Strategy and will continue in the coming year.

The provision of shelters at tram stops is the responsibility of the Victorian Government. While many key tram stops already have the benefit of shelters, there would be opportunities for more. Council officers can raise the issue with the Victorian Government through Yarra Trams and Public Transport Victoria. Council adopted its Tree Strategy in 2017. The action plan under this strategy includes two actions around renewal, and shade provision. These actions are resourced through Council’s existing budget provision and longer term strategic resource plan.

Council adopted strategies and plans are available on the Boroondara website.

Actions noted above are funded in the Budget.

Proposed Review and Update of the Council’s Climate Change Risk Assessment

The initiative listed to spend $50,000 in 2019-20 for a review and update of the Council’s Climate Change Risk Assessment (Attachment C of the Proposed Budget papers). We presume that this proposal derives from recommendations by the Audit Committee in its report of 28 November 2018. We think the review and update should be opened to public consultation before the Risk Management Assessment Plan is presented to the Audit Committee in May 2020. This will provide an opportunity for the community to express its views on the risks surrounding climate change and how these should be reflected in actions the Council takes to

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Submission number Summary of submission Directorate Director comments and proposed impact (subject to hearing of and name submissions) fulfil the objectives and strategies listed in Boroondara’s Community Plan under the theme of The Environment.

Recommendation DEI This budget allocation is to engage external consultants to assist x That further information be made available within Council to review and update the climate change risk the context of approving the Budget about the assessment. The scope of the review is yet to be determined. proposed review and update of the Council’s We will consider opportunities for consultation in refining and Climate Change Risk Assessment. developing the scope ahead of undertaking the review. x That this proposed review and update be opened up to public consultation and that Council officers Action noted above is funded in the Budget. with expertise in climate change matters be available to assist in advising the community on the factors affecting this assessment and its application.

18. Ian Hundley 1. Severe limitations of present budget DCD The format of the budget is prepared using the Victorian Model (Ref: A7215396) information on a functional basis Budget which is developed by Local Government Victoria in order to meet the Local Government Act requirements and The presentation of budget data on a functional basis Planning and Reporting Regulations. is very poor. The budget should be presented publicly in a manner which accurately identifies the functional The budget is the end result of Council’s consultation with the areas of Council responsibility and the funds community as well as Council adopted strategy and policy. allocated to each. A case in point where this is particularly the case is that of open space. Much of All strategies have been the subject of community consultation the budget documentation treats in one category where relevant. As such there has been extensive consultation open space used for organised sporting activity, undertaken with members of the community on many of the passive and organised recreation and even nature specific projects and actions prior to being approved to be listed strips (including as it relates to canopy tree cover). in the draft budget.

Whilst there is overlap in much open space that is The services listed in the Proposed Budget are informed by the used for unorganised and passive recreation with that Boroondara Community Plan 2017-27 which was adopted by utilised for organised sport, the budget should Council in 2018. The Community Plan was the subject of categorise those spaces that are dedicated to one or extensive consultation with the Boroondara Community with over the other (e.g. tennis courts for organised sport, 11,800 responses received. children's playgrounds and dedicated parks for passive and non-organised recreation), and to allocate the outlays to each of them.

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Submission number Summary of submission Directorate Director comments and proposed impact (subject to hearing of and name submissions) In other cases, outlays on open space should be categorised according to primary and secondary purposes (e.g. sporting ovals, primarily for organised sport, but also for passive and non-organised recreation). I propose that this categorisation should apply for priority capital projects, renewal capital projects and recurrent outlays in each category.

2. Maintenance of Parks DEI Council will be collecting asset and condition data for garden bed edging, along with other horticulture related assets, in Gravel paths are a significant feature of several parks 2019/20. Council is also planning the collection of condition in Boroondara. As I argued in my 2018-19 budget data for gravel paths, and expects this to also occur in 2019/20. submission, there is clear evidence of decline in the Assessment of asset condition will enable informed decision maintenance of gravel paths over many years. making about future budget provisions.

Whilst budgeted expenditure on these paths has The other input Council uses in determining renewal service been increased in both nominal and real terms over levels and budget is community feedback. Council undertakes the last decade, as shown in Table 1 in the full an annual park user perception survey. The results of the 2018 submission, many of these paths continue to decline. survey indicate an 8.3 (out of 10) level of satisfaction of paths and trails, and an 8.6 (out of 10) level of satisfaction with garden The proposed expenditure of $122,000 on the park beds. This suggests there is not an immediate problem gravel path renewal is particularly inadequate. The warranting the fast tracking of the asset condition data gathering decline in the standard of these paths is especially proposed for 2019/20. evident in Hays Paddock in East Kew and in Macleay/ Myrtle Park in Balwyn North. The two locations flagged will be inspected and assessed for defects. Similar concerns relate to the maintenance of garden edging, which has also deteriorated significantly in Above actions identified in responses can be funded in the recent years. Expenditure, year on year, in this area Budget. has been particularly low and erratic.

Anniversary Trail through Riversdale Park DEI Council considered the matter at its Services Special Committee meeting of 11 April 2016 where it resolved to endorse Option 1 A related issue that needs to be addressed is the (with the removal of the rebound wall) as the preferred option for misuse of parkland as transport corridors, typically in the realignment of the Anniversary Trail between Riversdale the form of "shared use" bicycle paths. Currently, the Road and Prospect Hill Road. Council proposes to outlay $500,000 on what it characterises as the "missing link" in the Anniversary Alternative routes were raised on the evening of the Council Trail through Riversdale Park. (Refer proposed meeting, and were not supported as they are indirect routes Budget 2019-20, pp. 66, 158). The Council must not unlikely to be used by cyclists and pedestrians as it would take

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Submission number Summary of submission Directorate Director comments and proposed impact (subject to hearing of and name submissions) compromise Riversdale Park in this way, but should them further away from either end of the Anniversary Trail where address alternative routes that maintain the values of it joins Prospect Hill Road and the pedestrian signals at Riversdale Park whilst still meeting the needs of Riversdale Road. Pedestrians and cyclists would continue to cyclists. use Spencer Road as they currently do as it forms the most direct route.

The proposal to close the gap in the Anniversary Trail between Riversdale Road and Prospect Hill Road will improve the level of safety for pedestrians and cyclists by avoiding the on road section in Spencer Road and the need to negotiate the accident blackspot location of Prospect Hill Road and Spencer Road.

Design and all associated approvals are due to be finalised early in the new financial year to allow for the link to be completed during 2019/2020.

Project funded in the Budget.

3. Greythorn Park Pavilion DEI This project involves the renewal of the pavilion, and will see it brought up to present day standards from both a building code As shown in Table 2 of the full submission, Council and pavilion policy perspective. budgets released in the period 2015-16 to 2019-20 indicate significant variations in the proposed capital The Greythorn Park pavilion project has been delayed by three renewal expenditure on the Greythorn Park pavilion, years. The early design phase commenced in 2018-19 has from $495,000 to $935,000, and now $850,000. raised design complexities that will need to be worked though before the pavilion project can proceed. The budget for this There is no reference in the proposed budget for project has not changed. At the conclusion of the 2018-19 2019-20 as to whether the $85,000 proposed to be financial year the unspent budget allocation of $85,000 for spent in 2018-19 has been or is being spent. This design will transferred to the foreshadowed expenditure for should be documented in the budget. There is no 2021-22 retaining the budget at the current total of $935,000. public explanation in the budget on the scope of the project and why the proposed expenditure has more Regarding the Development and Funding of Community or less doubled in the way that it has. Pavilions- Sport and Recreation policy, Council completely supports the principle of diversity of use. Just as an active sports Friends of Greythorn Park recently pursued this field can be used for non-sporting use (for example passive matter at a meeting with Maranoa ward councillor, recreation) when not used for sport, a pavilion is available for Cynthia Watson, but without success. No public broader community use when not being used for sport. This explanation has been forthcoming. In the absence of does not, by extension, cause detriment to the surrounding park. such an explanation, it is of particular concern that the scope of the project has, unannounced, been Project funded in the Budget.

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Submission number Summary of submission Directorate Director comments and proposed impact (subject to hearing of and name submissions) increased in a manner that would have an adverse effect on Greythorn Park. It could do so by, for instance, claiming more of the existing parkland, catering for more parking and introducing more non- open space activities to the area which would be much better located in a non-park setting. In response to my submission on the 2018-19 budget I was advised that the Greythorn Park pavilion was scheduled for design and documentation in 2018-19 and construction in subsequent years. Described as an imminent project, it was said to necessarily involve a project scope and budget review, and that the project now includes a Social Space (consistent with Council’s pavilion policy) and the provision of female friendly facilities.

In a broader context, the Council's endorsement of the Development and Funding of Community Pavilions- Sport and Recreation policy at its meeting on Monday 27 May 2019 is particularly problematic. This is especially the case with the explicit validation of the use of sporting pavilions for non-sporting related activities. This will increasingly sideline the valued characteristics and attractiveness of open space generally, and parkland in particular, a trend that has become increasingly apparent in recent years.

4. Federal Government funding promises to DEI As Council is unaware of some of the detailed information sporting clubs requested by the submitters, it is recommended the submitters seek a response to questions about the Australian Government Several funding announcements were made by the election funding commitments from relevant Ministers of Liberal Party in the lead up to and during the recent Parliament. election campaign. It is of particular concern that these announcements were directed by the Liberal Upon request, Council provided general information to the office Party to sporting clubs that are tenants of sporting of the Hon. Josh Frydenberg MP Treasurer, about the needs of facilities owned and controlled by Boroondara the Boroondara community and potential opportunities relating to Council. There was no reference in these both Council and non-Council facilities. In some cases Council announcements to the essential role of the Council in was made aware of the proposed election commitment shortly providing the venue for these sporting clubs. before it was made public.

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Submission number Summary of submission Directorate Director comments and proposed impact (subject to hearing of and name submissions) These offers included one of $1.2 million by Kooyong Whilst Federal (or State) funding directly into local community M.P., Josh Frydenberg, to the Boroondara Netball assets is in principle welcomed by Council, the election Association for four new netball courts and lighting in commitments create no obligation for Council. Boroondara. Mr Frydenberg said the facilities would permit, inter alia, expanded programming for pre-elite Community consultation, and analysis of the feasibility of coaching and umpiring pathways and expanded projects and related community needs will occur if Council scheduling for competition netball. wishes to progress any of the federally announced projects. However, at the time of writing this response, apart from the No location for these additional courts has been Swinburne Community Precinct and Walmer Street bridge indicated, but it could be expected that the projects, Council does not have any further funding or project Boroondara Netball Association would be seeking to details beyond what was announced publically by the sitting co-locate the additional courts at Macleay Park in federal Ministers of Parliament. Council applied for federal Balwyn North. These facilities should never have funding for these two projects prior to the caretaker period for been located there in the first place. The construction the federal election. The Australian Government is yet to advise of four additional courts there would further Council about the processes that would be required to apply for compromise the use value of Macleay Park and the any of the other projects, if they are part of a Council facility. amenity of the surrounding residential area. Therefore, Council has not made any changes in the preparation Hawthorn Football Club has been offered $275,000 to of the draft 2019-20 Council budget including Council upgrade the club rooms at Rathmines Road Reserve. commitments as a result of any of the announcements of Kew Football Club, Kew Comets Junior Football Club programs by federal Ministers of Parliament within the City of and Kew Cricket Club have been offered $250,000 Boroondara. towards upgrading the club rooms and facilities at Victoria Park. Council’s observations regarding a federal announcement of $1.2M for netball courts is that, as you also state, no location The Hawthorn Malvern Hockey Centre has been has been indicated. As discussion around the specifics of this offered $500,000 to improve their women’s changing funding have not commenced no further commentary can be room facilities and broader pavilion areas. provided at this time. Other funding offers were made by the Liberal Party to Boroondara Eagles Football Club and North Should Council wish to advance this project, once details are Balwyn Cricket Club tenanted at Macleay Park, provided by the Australian Government, Council would ensure Balwyn, Balwyn Junior Football Club at Balwyn Park, there will be a process of reviewing appropriate locations, Balwyn, Riversdale Soccer Club at Frog Hollow followed by community consultation, if the project was on Reserve, Camberwell, Greythorn Falcons Junior Council land or a partnership with other agencies on non-Council Football Club at Greythorn Park, Balwyn North, land. Boroondara Cricket Club at Victoria Road Reserve, Hawthorn East, City of Camberwell Tennis Club, No impact to the Budget. Camberwell, Camberwell Petanque at Lynden Park, Camberwell, and Hawthorn Bowling Club, Hawthorn.

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Submission number Summary of submission Directorate Director comments and proposed impact (subject to hearing of and name submissions) There may have been other funding offers made to sporting clubs and other organisations of which I am not aware.

A threshold question to be asked here is: Was the Council, or any councillors, aware of the existence these funding offers prior to their announcement and which were directed at particular sporting clubs?

And was any encouragement offered to Mr Frydenberg by the Council or any councillor that these funding offers, if made, would be absorbed and accepted into Council planning processes on behalf of the beneficiary clubs?

5. Climate Change DEI Noted.

There are two brief references to climate change in The Budget notes a number of environmental initiatives that will the proposed budget. The first of these is under the be undertaken in 2019-20. These include: Environment Theme where a range of measures are x Reduce greenhouse gas emissions from Council's buildings outlined which could potentially assist in mitigating by implementing cost effective energy efficiency climate change (Refer proposed Budget 2019-20, p. upgrades/retrofits and installing solar photovoltaics (PV) 19). x Enhance and maintain urban biodiversity across the municipality by implementing initiatives including the It is also proposed to review and update Council's Backyard Biodiversity project, Wildlife not Weeds program Climate Change Risk Assessment in 2019-20 at a and rollout of interpretive signage at biodiversity sites. cost of $50,000 (Refer proposed Budget 2019-20, p. x Deliver the Boroondara Sustainable Living Festival so that 136). the community can learn new skills and be inspired to live more sustainably The current Strategic Risk Matrix identifies fourteen x Deliver Council's award winning Living for our Future factors, both internal and external to the organisation community engagement program to support the community that are possible sources of risk and assigns the to live well and sustainably likelihood of an event and grades the consequences if x Implement lighting upgrades using sustainable and energy it were to occur. Likelihood is ranked as either almost efficient solutions wherever possible. certain, likely, possible, unlikely and rare. The x Progress actions associated with the introduction of a Food Organics and Garden Organics (FOGO) kerbside collection consequences of an event, should it occur, is ranked service to reduce the volume of waste going into landfill. as either negligible, minor, moderate, major or

catastrophic. Boroondara's current Strategic Risk The budget allocation for the assessment is to engage external Matrix ranks climate change as constituting an consultants to assist Council to review and update the climate unlikely residual risk for which the consequences are change risk assessment. The scope of the review is yet to be assessed to be moderate. Page 34/71

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Submission number Summary of submission Directorate Director comments and proposed impact (subject to hearing of and name submissions) Boroondara's Strategic Risk Register defines climate determined and no consultants have been engaged. We will change management as the ability to identify, plan consider all feedback in refining and developing the scope and respond to impacts of climate change including ahead of undertaking the review. flooding, storm and heat as well as the effective management of Council facilities and resources Above noted actions are funded in the Budget. through the application of initiatives to moderate impacts e.g. energy, emissions, water conservation and building design.

The proposal to review and update Council's Climate Change Risk Assessment is timely. On the face of it the current assessment, both in terms of probability and the likelihood of a relevant impacts is much too complacent.

It should also be said that greenhouse gas emissions by Boroondara Council, as a corporate entity, are a very small proportion of emissions from all activities in Boroondara. The scope of the Assessment should therefore be broadened to include all elements of the built and natural environment, as well as transport systems, that operate within Boroondara. This is because the Council has the scope to significantly influence the activities in these areas in a beneficial way to reduce the risk and the consequences of climate change.

6. Canopy Trees DCP The Tree Protection Local Law 2016 (the Local Law) applies to private property in Boroondara. The Local Law regulates the Council's major instrument for maintaining canopy removal of canopy and significant trees on private property and tree cover on private properties is the Tree Protection enables Council to require replacement tree planting. Local Law 2016, the successor to the Tree Protection Law 1F which was introduced in late 2006. Council officers are currently completing a review of the Local Law’s first year of operation, with a report due to be presented The Local Law was introduced in response to to Council in the coming months. As part of the review, an concern about substantial loss of canopy trees in the assessment of the change in canopy cover between 2006 and early 2000's. On the face of it, the loss of canopy tree 2016 was conducted. This assessment was undertaken by a loss has continued to be significant. Recent research consultant specialising in this field. The results indicate there conducted at RMIT has concluded that there was has been a minor reduction of canopy cover on private land about a 3% loss in urban forest and shrub canopy between 2006 and 2016, with some suburbs experiencing an

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Submission number Summary of submission Directorate Director comments and proposed impact (subject to hearing of and name submissions) cover in Boroondara in just the three year period increase and some a decrease. The results of the canopy 2013 to 2016. (See Marco Amati et al., Where should cover study are being used to inform the current review of the all the trees go? Investigating the impact of tree Local Law. The results of the canopy cover study, combined canopy cover on socio- economic status and with the analysis undertaken by Council officers suggest that wellbeing in LGA’s (RMIT University with CSIRO Data the Local Law is working, because there has not been a 61, University of Western Australia 2017)) significant reduction in canopy cover on private land between 2006 and 2016. The canopy cover assessment shows a slight As shown in Table 3 of the full submission, in the reduction in tree canopy on private land from 23.3 per cent in decade 2010-11 to 2019 -20 budgeted outlays 2006 to 22.9 per cent in 2016. Canopy cover on private land (including proposed outlays for 2019-20) to however increased from 21.8 per cent in 2011 to 22.9 per cent administer the Local Law have increased in dollar in 2016. Canopy cover in the municipality overall increased terms, but remain very modest having regard for the from 24.3 per cent to 25.0 per cent between 2006 and 2016, associated public benefits to be maintained. The net driven by increases on public land and street trees. cost, however, has risen much less, evidently Notwithstanding this, the review currently being undertaken is because of increases in revenue, presumably exploring ways in which the current Local Law could be sourced from applications made for the removal of tightened further. trees. The resources used to administer and enforce the Local Law are As I observed in my submission on the 2018-19 constantly reviewed and adjusted as and when they are budget the expenditure proposed outlays probably required. For example, due to an increase in workload remain too low to be effective. Promotion of the value associated with an increased number of alleged breaches of the of canopy trees is low and enforcement activity Local Law across 2017, resources have been increased in the appears very limited. No effort is made to recruit last 12 months by employing an additional arborist. Further additional resources are being sought the 2019/20 financial year concerned residents to the cause of maintaining for an arborist. These measures demonstrate that resource compliance with the provisions of the Local Law. allocation is adjusted as required and will enable further focus on matters such as replacement planting. Some token efforts have been made by the Council to publicise cases where parties have been found guilty In regard to publication of successful tree enforcement of offences in the Magistrates Court, but remain too prosecutions, Council publishes this information on its website ineffective to inflict reputational damage on and maintains the information for a minimum of 12 months so perpetrators, and therefore promote behaviour that it can be viewed by the community and any interested change. persons. Information regarding successful tree enforcement prosecutions is also provided to the media. Whether the media There is a tree replacement program conducted by choose to publicise prosecutions or not is a matter within Council where approval has been granted to remove Council’s control. a tree or where it has been found that a tree has been removed illegally. Its effectiveness, as far as I am Additional resources funded in the Budget. aware, has never been reported upon publicly. In this case, too, I understood that the administration is not adequately staffed to monitor the program and to

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Submission number Summary of submission Directorate Director comments and proposed impact (subject to hearing of and name submissions) follow up with parties obliged to replace canopy trees that have been removed.

Penalties and the review of the Local Government Act DCP The current penalties for an offence under a Local Law are set There are other aspects of Council stewardship of by the State Government, not Council. Council recognises that this issue, not directly related to the Plan and the the current penalties are inadequate to serve as an effective Budget, which have caused the precipitous loss of deterrent. Council has continuously lobbied the current (and canopy tree cover in Boroondara. One of these previous) State Governments to significantly increase the relates to the low level of penalty able to be levied penalty and will continue to do so. under the Local Government Act where the Local Law is broken. Boroondara has repeatedly pointed to this In October 2018. Council presented a motion to the Municipal fact as a major impediment in its efforts to protect Association of Victoria State Council that was adopted, calling canopy trees. on the State Government to increase the penalty provisions set out in the Local Government Act. I said in my submission on the proposed 2018-19 budget that the Council failed to join with other Council’s advocacy to successive state governments seeking council's in the review of the Local Government Act, significant increases to the fines imposed for breaches of the then under way, to argue the case for much higher Local Law are well known. The most productive action which can penalties for illegal tree removal, a failure which be taken by the community is to write to all members of requires an explanation. The Council responded that parliament seeking support for Council’s request. "...Contrary to the statement in the (my) budget submission, Council made submissions to the review of the Local Government Act for an increase in Activity undertaken using operating budget resources. penalties."

Even so, the evidence shows that the Council's approach to arguing the case for higher penalties was both unconvincing and lacked conviction. In its official response to the Directions of the Local Government Act paper adopted at the Services Special Committee meeting on 12 September 2016, the Council could not bring itself to move beyond declaring that maximum permissible penalties were too low and should be increased. There was no effort made to quantify the level of penalty that might constitute an effective deterrent.

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Submission number Summary of submission Directorate Director comments and proposed impact (subject to hearing of and name submissions) the level of the maximum permissible penalty was too low to constitute an effective deterrent for illegal tree removal. As has happened, the Local Government Bill failed to pass the Victorian Parliament prior to the 2018 general election. As a consequence, the Council now has another opportunity, this time to make the necessary robust case, in concert with other councils, for a quantified maximum level of penalty which would constitute an effective deterrent against illegal tree removal.

7. Boroondara Customer First delivery and DCXBT Council has a clear vision to transform the Boroondara customer Projects Support experience into one that places the customer at the centre and delivers a more seamless, convenient and empowering The Council proposes to outlay $7,728,090 on this experience for all customers (from the Customer Experience project in 2019-20 with aggregate spending of Improvement Strategy). $39,522.669 for the four year period ending $39,522,669. (Refer proposed Budget 2019-20, p. The Boroondara Customer First Program sets out a program of 135). The Council has claimed elsewhere that the activity supporting this vision, with a one-off implementation business case identifies $182 million of benefits for period of five years together with system licensing and support the community and Council over the next 15 years costs for a 15 year period. The total investment over 15 years is from an investment of $129 million. (See, for $128.9 million and from this investment a financial return of example, Boroondara Bulletin (May 2019), p. 5). $182.4 million will be delivered. Even though this may be one of the largest and Detailed information about the Program has been published longest term projects that Boroondara Council has together with the draft budget. This includes a 31 page business ever embarked upon, communication of potential case containing information on the 19 Program initiatives, the benefits and costs of the project to the community-at- planned sequencing of work, key community outcomes and large has been opaque. It is the duty of the Council to benefits, and financial benefits and analysis. Some of the convey to the public in comprehensible terms the community benefits include: case for the project relative to other potential courses x a consistent an secure payment experience of action, but has failed to do so. x increased self-service capability x faster processing of requests, transactions and refunds It has been common practice for Boroondara Council x the ability to easily subscribe to, give feedback on and see to keep senior managers responsible for particular progress on programs and consultations projects remote from any briefing and informed public x improved visibility of information through a portal which will dialogue on major proposed projects. This is allow the community to view requests, transactions and their reprehensible. Such dialogue is essential in projects progress such as this where the language is often x the ability to tailor information received from Council unnecessarily couched in technical terminology. It is a

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Submission number Summary of submission Directorate Director comments and proposed impact (subject to hearing of and name submissions) basic test of the capability of any organisation to x the ability to find, compare and book a range of Council explain what it is doing in language that is capable of services and facilities online. being understood by an intelligent lay audience. This, the Council has failed to do in this instance. Information on the Program included on Council’s website contains practical examples of the ways residents will have an The experience with large information technology improved experience, through the eyes of different community projects in the public sector is one littered with members. expensive failure at significant cost to the community. The myki ticketing system introduced by Public Significant planning is going into this Program. This has Transport Victoria is one such case. The actual cost included involvement of independent experts in assisting with of the project doubled from the original estimate to preparation of the Program business case. Each element of the over $1 billion, with diminished benefits. The Victorian Program will be market tested through tender and/or quotation Auditor-General found in a report in June 2015 that processes, ensuring Council receives best value for money in there were significant delays and cost increases delivery of the Program. Appropriate governance and oversight largely as a result of deficiencies in original will be put in place to monitor implementation of the Program governance, project planning and contractual and ensure it delivers against its objectives. arrangements. Myki had a strong element of the "heroic" in it, also identified by the Auditor-General. The Program will provide far greater choice for the community in Too little regard was had at the outset for the being able to interact with Council in ways and at times that best experience, proven (and less costly) systems of suit them. This will free up significant time for the community comparable public transport authorities. Boroondara when they deal with us - our estimates indicate around 3000 Customer First, at this juncture, appears to have a days per annum of collective time savings for the Boroondara similar flavour to it. community. Naturally, we will still be here for people who wish to call or visit Council. It is evident that a substantial proportion of costs savings that the Council anticipates from Customer Appropriate data and systems security will be put in place when First relates to the substitution of labour by machine. systems are changed through the Program implementation. In this regard, a recent report of Anglicare on the operation of Centrelink concluded that automation of Above actions are funded in the Budget. functions has not saved time or money, but has rather shifted the burden onto clients.

In particular, it is said, that staff in Centrelink service centres increasingly direct clients to computers of telephones, rather than offering help. There has been a parallel experience of clients spending an inordinate time in queue when, as directed seeking to contact Centrelink by telephone.

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Submission number Summary of submission Directorate Director comments and proposed impact (subject to hearing of and name submissions) What guarantees are there that this type of ‘cost shifting’ will not be built into Boroondara’s Customer First? Little has been clearly articulated so far. And, perhaps more significantly, it has not been demonstrated by the Council that such cost shifting is not a significant element of the claimed net benefits of the project.

Leakage of personal data to the public domain is being reported increasingly as computerised systems have become more pervasive. Whilst local government agencies are required to comply with the relevant provisions of the Privacy and Data Protection Act 2014, it appears inevitable that with Customer First there would be much greater consolidation of personal information which would be vulnerable to illicit exploitation by third parties. In conclusion, the project has thus far been so poorly presented to the public that we can have no confidence that it will provide the benefits claimed for it by Boroondara Council. Nor is there any comfort that significant potential downside, only a few of which have been mentioned here, can be avoided.

In these circumstances, the only rational approach to be adopted by the Council is to review the work that has so far been done and, as appropriate at some later date if the project or some variant of it is concluded to be viable, that it be presented to the public in open discussion along the lines proposed above prior to submission for budget approval.

19. Tam Doan Climate change DEI (Ref: A7213460) I am a big sister, mother, a grandmother, a biology science teacher, a childhood early educator, a cook. I am very worried about the lack of caring and lack of immediate practical policies of our leaders of various levels to mitigate the level of climate damages we

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Submission number Summary of submission Directorate Director comments and proposed impact (subject to hearing of and name submissions) have caused to our earth. Please think globally, act This budget allocation is to engage external consultants to assist locally. Council to review and update the climate change risk assessment. The scope of the review is yet to be determined Please: and no consultants have been engaged. We will consider 1. Consult the wider community over the Climate opportunities for consultation in refining and developing the Change Risks Assessment Review and Updating scope ahead of undertaking the review. the Council's. Please give a lot of publicity and a lot of explanation so we can all know about it and Noted - Council’s pledges as part of our commitment to the participate. Cities Power Partnership are consistent with existing policies 2. Demonstrate commitment to the Cities Power and strategies which relate to climate change. Partnership Program with a substantive pledge: Please do analysis and work in order to make The Sustainable Buildings Policy utilises the Design and As Built proposals regarding substantive emissions tool from the Green Building Council of Australia to help design reduction target and action. Please MEET or and build high performing buildings. A target is set for 80% of better with our international commitments and the our projects in excess of $1M to be equivalent to 5 star or better. urgency created by increasingly adverse climate All of the projects listed will be designed and constructed in science findings from the UN Climate Reports. accordance with the requirements of the policy. 3. Use local carbon techniques where possible in Boroondara's major works building program and The Food Organics Green Organics program will offer an achieve a 6 Green Star rating. opportunity for municipal wide composting of all food and garden The Council should be using low carbon cement, organics. This program will continue to be supported by and natural refrigerants in the following large Council’s composting and worm farming education programs expenditure building programs. The Council and subsidies. should also follow its own Sustainable Council Through our membership of the Eastern Alliance for Building Policy and achieve a 6 Green Star rating. Greenhouse Action (EAGA), Council is participating in an Please make all projects, Kew Recreation Centre, Electric Vehicle Charging Infrastructure Feasibility Study. Canterbury Precinct, Camberwell Community, Findings from the study will be shared amongst member Ashburton seniors and Balwyn community organisations and will help inform future decisions on this issue. centres 100% energy self-sufficient. We want guilt free please. Council assesses tenders from all commercially available 4. Consider the costs of inaction on Climate Change vehicles at the time of tendering for vehicle renewals. Vehicle on residents: on health and other costs of climate tenders undertaken in the 2019/20 financial year will include an impacts. assessment of any electric, dual fuel and alternative fuel vehicle 5. Preserve and enhance carbon stores within tender submissions made. Boroondara: Accelerating tree planting programs and the preservation and enhancement of green In delivery of our Sustainable Buildings Policy we are future- spaces and wetlands. Increase funding for proofing our buildings for the later addition of vehicle charging composting and gardening programs. infrastructure. 6. Support the transition to electric vehicles

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Submission number Summary of submission Directorate Director comments and proposed impact (subject to hearing of and name submissions) 7. Support low income residents and community Councils Our Low Carbon Future Strategy (2009) identifies both groups wishing to invest in self generation and corporate and community emissions reduction targets. Current energy efficiency. actions in support of those targets are identified in the Our Low 8. Recommend both City of Boroondara corporate Carbon Future Strategy Action Plan Update 2016-2020. emissions reduction and city wide targets be Councils corporate target is to reduce corporate greenhouse gas considered and with recommendations for action emissions by 30-40% below 2007/2008 levels by 2020. at both levels. Councils’ community target is to support programs and projects We residents of Boroondara have selected YOU to with the community that achieve an abatement total of at least lead and please take a strong lead in mitigating the 50,000 tC02-e by 2020. climate damages that we have caused due to inaction of many up to now. Council provides free advice through our participation in the Positive Charge program and Council’s Living for Our Future Program. These services support residents and community groups to access existing Victorian Government solar subsidies and energy efficiency programs.

Above actions are funded in the Budget.

20. Ken Coghill Climate Change DEI Back in 2016, we started developing a new Council vision, one (Ref: A7213475) that would reflect our community’s values, aspirations and The City of Boroondara Council has the opportunity, priorities and lead us for the next 10 years. Between November capacity and potential to be a leader in joining the 2016 and April 2017, we reached out to people who live, work, overwhelming majority of informed leaders of study or recreate in Boroondara and received 11,845 responses governments in Victoria, Australia and globally in - making it our largest public consultation to date. The addressing climate change already underway and Boroondara Community Plan and the strategies it contains are a helping to curb its further development. direct response to the feedback we received from our community. I urge Council to act effectively within the limits of its considerable resources and take advantage of the This is Council’s overarching strategic document from which we wealth of knowledge and expertise within our developed our Council Plan which details the strategies, community. Please engage the community - more commitments and actions that we will deliver. than simply consult but actually use the deliberative processes through which members of the community The Annual Report details Council’s progress in delivering the contribute and develop effective policies. actions and commitments detailed in the Council Plan. All three To assist the community to contribute, please public publications are public documents. details of the activities Council proposes to meet its Council also publishes details about our core environmental commitments and obligations with respect to the sustainability activities on our public website. This includes environment and climate change. information on the following key topics: x Community gardens and food sharing

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Submission number Summary of submission Directorate Director comments and proposed impact (subject to hearing of and name submissions) x Sustainable living workshops and events x Biodiversity x Local environment groups x Reducing our carbon emissions x Managing our water and waterways x Sustainability resources for schools and kindergartens x Environmental weeds

Councils Our Low Carbon Future Strategy (2009) is designed to assist Council to reduce our greenhouse gas emissions in response to climate change. This strategy identifies both corporate and community emission reduction targets and includes action plans detailing the priority actions Council will undertake to meet these targets. Each year we report on our progress in completing identified actions and carbon emissions in the Annual Plan.

In relation to the submitter’s verbal presentation suggesting that Council adopt a policy for electric vehicles to combat environment issues and climate change we note the following:

Council considers all commercially available vehicles at the time of tendering for vehicle renewals. Tenders undertaken in the 2019/20 financial year for Councils truck and commercial vehicle fleet will include an assessment of any electric, dual fuel and alternative fuel vehicle tender submissions made.

Through our membership of the Eastern Alliance for Greenhouse Action (EAGA), Council is participating in an Electric Vehicle Charging Infrastructure Feasibility Study. Findings from the study will be shared amongst member organisations and will help inform future decisions on this issue.

Finally, in delivering our Sustainable Buildings Policy, where possible we are future-proofing our buildings for the later addition of vehicle charging infrastructure.

Council’s adopted strategies and plans are available on the Boroondara website.

Above actions are funded in the Budget.

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Submission number Summary of submission Directorate Director comments and proposed impact (subject to hearing of and name submissions) 21 Philip and June Capital Works Program - Parks, Open Space and Stahle Streetscape 'Budget expenditure' (of $204,000) (Ref: A7215404) page 159

With due respect: I have previously investigated the irresponsibility and dishonesty of the City of Boroondara, Traffic and Transport Department who back in 2014 pushed ahead with shoving lights on the Outer Circle Trail because they had Budget money entitlements burning a hole in their Department pocket. At that time, they had received one (1) person's request for lights on the Outer Circle Trail in Kew - the person wrote three times over three consecutive years. It mattered not that there are tens of thousands of trips on the said trail each year by other trail users who hadn't seen there to be a need to ask Council for such expense. So, to justify what they were intending to do, the Department 'signposted' the trail, with signs carrying biased and misleading wording. But - despite their 'wording' - they did not receive any letters of support from the actual trail users. So, as their 'paper tiger of justification' to grabbing and spending of Budget money (based on this one (1) person's request), they letter-boxed local residents with a somewhat misleading, 'leading' & biased survey to manage to glean a couple of dozen generic responses from local residents (who from the responses written probably don't even use the said trail). The Traffic and Transport Department then blatantly - despite opposition - pushed ahead because they needed to spend their money and wanted to protect their slice of the Budget! This Department has shown that they can be irresponsible and dishonest when it comes to budget spending.

This year I am absolutely appalled by the lack of judgment shown by the City of Boroondara, Traffic and Transport Department. I would firmly recommend to Council that the said Department be stripped of the above referenced $204,000. There are good reasons. Page 44/71

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Submission number Summary of submission Directorate Director comments and proposed impact (subject to hearing of and name submissions) 1.) Accepting of bribes from lighting companies: DEI These are very serious allegations. Mr Stahle is strongly encouraged to present his evidence to either IBAC or the As things stand, the said Department are conceivably Ombudsman. be complicit of essentially taking a thinly veiled bribe by a lighting supplier for lights installed on the Outer Circle Anniversary Trail immediately north and immediately south of the Rubens Grove bridge. Not only have the Traffic an Transport Department seemingly taken a bribe from a supplier of lighting by accepting the installation of free lights, they - together with Council - have been able to capably show - (which can be collaborated by the Victoria Police) - that they are aware of the inappropriateness of acceptance of 'favor' by Council, Council Departments and/or their employees, meaning that it is reasonable to say that they could be seen as being complicit of dishonest and corrupt practice!

Should such corruption be found to be the case, the said Department should immediately be completely stripped of the funds ($204,000) assigned in this Budget for such purpose of 'Trail lighting'. If such alleged corruption is proven, there is nothing smart about taking bribes whether 'veiled' or otherwise, and any responsibility needs to go right through the Department from the responsible officers immediately overseeing such 'acceptance' - and progressively right through the Department to the Manager - incorporating anyone who had or should have had responsibility for such signing off on or the overseeing of the said 'agreement' to accept free lighting from a lighting company.

2) Ignoring that the people who use our shared pathways are doing so for the purpose of getting DEI The importance of lighting along shared paths is acknowledged away from human construct: and reflected in several Council strategies, including the Integrated Transport Strategy, Bicycle Strategy and Road Safety The City of Boroondara, Traffic and Transport Strategy. Department has a history of ignoring the purpose of ‘shared trails’ as an environmental resource provided

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Submission number Summary of submission Directorate Director comments and proposed impact (subject to hearing of and name submissions) for people to escape human construct. It is clear that Lighting of our paths was also raised in the development of the the majority of shared trail users, use our shared trails Boroondara Community Plan. to get away from human construct (including the avoidance of light posts), otherwise, you would find Community concerns with security and safety and the need for them walking along our ubiquitous street-footpaths lighting have and continue to be raised for shared paths, instead. For some reason - that eludes Boroondara's including the Anniversary Trail and Outer Circle Trail. engineers - the people are choosing 'nature' instead of 'human construct'. Yes, indeed some people do Lighting is installed in line with funding allocations. prefer the infrastructure along Boroondara's multitudinous street-footpaths - and that’s their External grant opportunities for lighting proposals along the prerogative, but those who choose the 'nature' option shared path network are also pursued. instead - shouldn’t have to put up with the same 'human construct' that lines Boroondara's street - particularly when there is so little in the way of 'natural' options available in the Municipality. Without question - because of our societal diurnal habits, the absolute majority of people who use the shared trails, are actively using them in daylight hours. These people are - by their choice - actively choosing not to be on Boroondara's street-side footpaths with all the engineer introduced their infrastructure, instead, they choose to use the shared pathways to seek out 'nature' for their physical recreation which they no doubt enjoy looking at as well as actually being immersed in. But the present breed of Boroondara Engineers would like to deny the majority of trail users that which they go out to enjoy . . . that being - 'nature'. . . . Being surrounded by nature is part of what humans are hard-wired for, and the absence of access to nature is conceivably the reason for a good deal of today's social problems!

Should someone want to walk at night, they are absolutely at liberty to walk along any of the well-lit streets that Boroondara Council already provide and pay for the lighting on. If they wish to walk at night in desolate areas - because they prefer the 'nature' - then if they actively choose to take that risk - then they are at full liberty to take their own light as do the cyclists - at no expense to the Boroondara

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Submission number Summary of submission Directorate Director comments and proposed impact (subject to hearing of and name submissions) ratepayers. Keep in mind that we are a diurnal society with sleeping hours at night-time, so accordingly it doesn't take a Rhodes Scholar to work out that the after-dark demand for shared paths is very limited.

Given that - because of our diurnal behavior - the absolute majority of our shared trails users - use the trails in daylight hours & they use the shared trails so as to enjoy 'nature' the Traffic and Transport Department wanting to put in lights and steel light posts for a very limited number of people, - when the majority of trail users come to see trees and nature - is flying in the face of the majority of trail users.

The Outer Circle Anniversary Trail is a rare piece of ‘natural heritage’ and should be protected from the installation of lights and steel light posts.

3.) Ignoring that lights on shared trails have very DEI Refer previous comments. limited use:

It needs to be kept in mind that because of the societal diurnal sleeping patterns, and the length of our days - especially in spring, summer and autumn - lights on the shared path have basically no use to the public at all for at least 6 months a year as very few people are out wandering our trails after 9.30 pm or before 5 am. For the rest of the year, lights are only of 'shoulder use' with basically an hour or two maximum usage at either end of the day. But - at the time of year - very few people wish to leave their central heating units. Even now - just on three weeks to the shortest day of the year - it is almost light enough just after 6.30 am to turn one's bike light off and be able to see what is happening around you. That's 6.30 in the dead of winter, Even at 6.30 in the middle of summer, with a 'bathing of sunlight', there are very few people out on the trails. So, one may

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Submission number Summary of submission Directorate Director comments and proposed impact (subject to hearing of and name submissions) well ask - what the hell are the Engineers trying to achieve?

4.) Ignoring contemporary exercise trends: DEI Refer previous comments.

The Traffic and Transport Department engineers would appear oblivious to the trends of our contemporary society. Of the limited number of people who actually do wish to exercise at either end of the day, a majority of them vote with their feet and have memberships at the now dozens of 24 hour-a- day & other gymnasiums which now saturated Boroondara. So, where people in past generations may have been tempted to be out on our trails, the new generations are addicted to gyms with set up supervised personal exercise programs and a multitude of specialist equipment and even lighting - which is provided at no cost to either the Council or the ratepayers. With the burgeoning provision of the gymnasium market, the 'out on the trails before dawn and after dark' market is a diminishing market!

5.) This is not justified expenditure for recreational DEI Refer previous comments. cyclists or commuting cyclists:

Very few recreational cyclists are out after dark or out before dawn. For the majority of the year, relative to the predominant working hours in our society, cyclists commuting to work and from work are traveling in hours of daylight plus the fact, by law, cyclists are required to carry and use working lights after dark at absolutely no cost to either the Council or the ratepayers. For pedestrian commuters, for a major portion of the year, because of our working hours, they can happily walk to and from their work or public transport in daylight hours. For the few months of 'shoulder' light, the pedestrian commuters - I think I'm correct in saying - streets running parallel to our shared trails should they wish to use them. If indeed they are just using the trail as a 'short cut' and don't

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Submission number Summary of submission Directorate Director comments and proposed impact (subject to hearing of and name submissions) care about the 'nature', then why, for a few months of the year should their lazy sentiment deprive the majority of trail users of what they enjoy about our shared trails i.e. being immersed in nature.

6.) Any expenditure on unnecessary lighting - when DEI The importance of lighting along shared paths is acknowledged there are already lighting services on the adjacent and reflected in several Council strategies, including the streets - would be an encumbrance on future Integrated Transport Strategy, Bicycle Strategy and Road Safety budgets for provision of electricity, maintenance Strategy. and eventual replacement - consuming money that could go to other more needy projects: Lighting of our paths was also raised in the development of the Boroondara Community Plan.

To allow for forward planning, the draft budget includes foreshadowed expenditure.

7.) Ignoring public safety: DEI The importance of lighting along shared paths is acknowledged and reflected in several Council strategies, including the There is absolutely nothing wrong with the already Integrated Transport Strategy, Bicycle Strategy and Road Safety provided lighting on Nicholas Street and Ashburn Strategy. Grove which are immediately adjacent to the said proposal for putting in lights and light-posts on the Lighting of our paths was also raised in the development of the Outer Circle Trail in Alamein (lights that would - as Boroondara Community Plan. outlined above - have minimal effective usage - Community concerns with security and safety and the need for relative to human waking hours and to human lighting have and continue to be raised for shared paths, behavior. The Council's Traffic and Transport including the Anniversary Trail and Outer Circle Trail. Engineers current push to grab money for their budget for lights is a duplication of services that are Lighting is installed in line with funding allocations. already being provided by Boroondara and further, is encouraging people - at night - in the dark - into an External grant opportunities for lighting proposals along the area that is reasonably foreseeable as being unsafe shared path network are also pursued. to be in after dark. The lighting proposal for the Anniversary Trail between the I would suggest that the Council officers who are Laurel Rail Link and Ryburne Avenue is not proceeding due to proposing putting in lights on the Outer Circle Trail constraints with VicTrack infrastructure. between Ryburne Avenue and the Laurel Street Rail Link be questioned as to whether they would Alternative opportunities along the Gardiners Creek Trail are absolutely truthfully, and emphatically say that they being examined. would happily send their grandmothers, mothers, wives, or daughters into that isolated, desolate area The Budget allocation is sufficient for the renewal and (with its countless hiding places) at night - if lighting progressive upgrade of the shared path network. Page 49/71

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Submission number Summary of submission Directorate Director comments and proposed impact (subject to hearing of and name submissions) was used to lure them off the perfectly well-lit street footpaths along the two roads immediately either side of the proposed installation. If they truthfully answer "no" then the project should be a 'no'! If their answer is "yes" - then I would suggest that they don't actually know the area well at all - and without casting dispersions - they haven't thought very carefully about the slight nuances of the local demographic and surrounding areas. If this proposal were to be passed, next year in the Budget, the Engineers could maybe apply for funds to remove the masses of shrubbery and also to provide multiple 'escape routes' out of the area as there is very little way of escape from the said area.

Quite simply, the lack of judgment by the Council Traffic Engineers is driven by the desire to get hold of budget money to justify their positions and their Department's 'Budget'. This Department has previously shown absolutely no respect for the scarce commodity of our natural environment. Hand in hand with that lack of respect is this greedy drive to get more funds and justify their existence. This blinkered drive sees them turning their backs on public safety - under a loose guise of pretending that shoving lights in a desolate area - attracting people into that desolate area at night - is in some way to do with 'safety' - when there are well-lit, much safer alternatives already provided for people to use immediately adjacent to the site on either side of the proposed installation.

Conventional wisdom tells us that the Council should not be in the business of attracting people, (in particular, pedestrians) into an isolated, desolate area after dark when there are immediately adjacent much safer well-lit alternatives already provided by Council. There is no logic to support the said Department’s attempted actions. It would seem that the members of the Traffic and Transport Department have paid scant

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Submission number Summary of submission Directorate Director comments and proposed impact (subject to hearing of and name submissions) attention to what has happened in the likes of Royal Park of recent times. Encouraging people - especially women - into desolate areas after dark when there are perfectly safe alternatives - is showing absolute disregard for public safety!!!! . The pretense that the said lights are for public safety is dwarfed as a reason by the Department's blatant Budget money grab.

The lights already provided on the adjacent footpaths of the said proposal (i.e. on Nicholas Street and Ashburn Grove) adjacent to the said section of Outer Circle Trail are left on all night, so why duplicate that service? Is the intent to leave the proposed pathway lights on all night? Obviously not because there would be absolutely negligible usage between 10 pm and 5 am! Particularly when - for 6 months a year - there would be absolutely minimal advantage of any lighting at the times relative to human sleeping behavioral patterns. Why spend ratepayers money on duplicating the service that is already provided in the area when there are way better things to spend the ratepayer’s money on?

I would suggest that the above-said proposal by the Traffic and Transport Department is an appalling lack of judgment and that for the above reasons - (on top of potential corruption of potentially taking bribes from lighting suppliers) - they be stripped of the funds that they are seeking for 'Shared Path and Park Lighting'.

I would ask that Council spend the said $204,000 DEI Council officers are not aware of any design faults associated (that was set aside for trail lighting) - on other - more with the Main Yarra Trail at the Chandler Highway. appropriate, useful and beneficial projects for the community: For example: The realignment of the Main Yarra Trail and the elimination of the former steps on the west side of the Chandler Highway is x Addressing the major engineering blunder on the being undertaken by the Victoria Government as part of the Main Yarra Trail at Chandler Highway - that Chandler Highway Upgrade project. places cyclists and other trail users at risk with a The removal of the steps was an initiative identified in Council’s slope that is six (6) times the Aus-roads - Bicycle Strategy and formed part of Council’s input into the project. Council officers were involved in the design process.

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Submission number Summary of submission Directorate Director comments and proposed impact (subject to hearing of and name submissions) Australian standard for slopes on shared The design complies with standards and has been approved by pathways: VicRoads. The works for the trail are nearing completion.

This project would be a most worthy project to The steep grades referenced in the budget submission are spend the $204,000 (that was set aside in the associated with the temporary shared path access route built by Budget for prospective ‘Trail Lighting’) on in fixing the Chandler Highway Upgrade project team to permit continued up an extremely dangerous - major engineering shared path access to the Chandler Highway and Yarra oversight that was allowed to slide through by the Boulevard for the duration of construction. City of Boroondara, Traffic and Transport Department as part of the completed project. The permanent Main Yarra Trail connection from the Chandler Park area to the Chandler Highway and Yarra Boulevard will Please see my separate submission on the major follow a similar alignment and grade to the original Chandler design fault on the Main Yarra shared trail at Highway connection prior to construction works. It will be Chandler Highway. reconstructed when the construction works are complete as it is currently being used as a heavy vehicle access route to the construction site.

No change to the project.

x Shared pathway maintenance: DEI The pavement of all shared paths is inspected annually and all shared paths audited from a safety perspective once every three Funds from the said proposed $204,000 could be years. spent on improving the regularity of the safety maintenance of our existing shared pathways. A forward works program is then developed which includes The present maintenance schedule of our shared reconstruction of sections of the shared path network as well as trails is not keeping up with forces of nature. The maintenance which includes re-linemarking, upgrade of signage, present pathway maintenance schedule is based vegetation trimming, path maintenance, removal of identified on addressing only the more extreme misaligned potential hazards, graffiti removal and drainage improvements. concrete slabs, or more extreme raised or cracked bitumen and leaves lesser trip hazards A total of $430,000 is proposed under Council’s renewal up (to 2 cm high) to menace the trail users. This program for these works. practice - of only addressing the most pronounced or complained about hazards - is The Budget allocation is sufficient for the renewal and particularly of concern for the elderly and children. progressive upgrade of the shared path network. Every shared trail should be checked every four months - with any irregularities being angle- ground flat, filled or replaced.

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Submission number Summary of submission Directorate Director comments and proposed impact (subject to hearing of and name submissions) x Getting our pathways up to Australian Standard Two standards are applicable for path width, VicRoads Cycle widths: Notes 21 and Austroads Pedestrian and Cyclist Paths where 3m is the recommended width. In the interests of the safety of the majority of 'shared trail' users our ‘Shared Paths’ should be Since 2008, shared paths in the City of Boroondara have been widened to the Ausroad - Australian standards - re-constructed to a path width of 3m in line with standards. designated 'safe' widths. (See the Austroads 2017 - Guide to Road Design Part 6A - Paths for The pavement of all shared paths is inspected annually and all walking and Cycling). shared paths audited from a safety perspective once every three The City of Boroondara, Traffic and Transport years. Department would be well and truly aware that a number of Boroondara's shared trails and A forward works program is then developed which includes sections of trail are of a substandard width. reconstruction of sections of the shared path network as well as maintenance which includes re-linemarking, upgrade of signage, vegetation trimming, path maintenance, removal of identified potential hazards, graffiti removal and drainage improvements. A total of $430,000 is proposed under Council’s renewal program for these works.

The Budget allocation is sufficient for the renewal and progressive upgrade of the shared path network.

x Servicing the lights that they already have: DEI The importance of lighting along shared paths is acknowledged and reflected in several Council strategies, including the The City of Boroondara, Traffic and Transport Integrated Transport Strategy, Bicycle Strategy and Road Safety Department have repeatedly shown Strategy. incompetence in managing their lighting infrastructure. Taking as an example - the lights Lighting of our paths was also raised in the development of the that they pushed through with on the Outer Circle Boroondara Community Plan. Anniversary Trail in Kew a couple of years ago. These said lights didn't go on for months after Community concerns with security and safety and the need for they had been commissioned - they forgot to turn lighting have and continue to be raised for shared paths, them on! Since that time, blown bulbs have been including the Anniversary Trail and Outer Circle Trail. left unattended for months; with mucked up seasonal re-programming of the lights have been Lighting is installed in line with funding allocations. left on all day; as well as lights being left on well after full daylight - which unnecessarily costs the External grant opportunities for lighting proposals along the ratepayers and Council money. shared path network are also pursued.

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Submission number Summary of submission Directorate Director comments and proposed impact (subject to hearing of and name submissions) The Traffic and Transport Department need to consolidate their activities and get on top of managing and getting up to standard what they already have both in lighting and infrastructure - instead of stretching themselves further outside their capacity.

x No lights, no lycra: DCD No Lights, No Lycra (NLNL) provides opportunities for free movement (dance) to music within a dimly lit space. No Lights, No Lycra is a fantastic program which Boroondara sponsored for a couple of years at As part of Council’s Cultural Development program, NLNL were very little physical cost to Boroondara. The engaged through a short form consultancy which ran for two program involved free-form dancing once a week periods from February 2016 December 2017 and it was held in for one hour on Thursday evenings - for all ages The Basement at the Hawthorn Arts Centre. of our community. The event was held in 'The Basement' (which isn't the most sought after The program continued in 2018 NLNL with limited support from venue - due to its claustrophobic somewhat drab Council. NLNL are not based in Boroondara and as such do not nature) at the Hawthorn Arts Precinct and meet current funding requirements for Community Grants involved very little direct cost to Council as the streams, or venue subsidised hire rates. NLNL charge an group used minimal power (power for the music attendance fee, and have retained all monies collected for all player - and absolute minimal lighting). No Lights, programs delivered at the Hawthorn Arts Centre. No Lycra is probably the most economically viable program that Council could put on for the Since October 2018, Council offices have been actively working community. With other programs running at the with NLNL so that they could continue to run their program from Town Hall / Arts Precinct at the same time, a the Hawthorn Arts Centre. NLNL program organisers made the Council Officer had to be on duty at the Town Hall decision to end the program within Boroondara at the conclusion anyway. I commend this program to Council as a of 2018. very worthy physical fitness program for the community - irrespective of their age or fitness Council continues to explore options with NLNL for the return of levels. The program was brilliant. I would implore this program to our municipality, but at this stage they have not Council to sponsor this program again on an confirmed a return to the Hawthorn Arts Centre. ongoing basis.

The $204,000 should be stripped from the original purpose and should be directed to actual more deserving and appropriate programs.

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Submission number Summary of submission Directorate Director comments and proposed impact (subject to hearing of and name submissions)

21a (Ref: A7215408) Boroondara Council's 'Zero Tolerance to Graffiti' DEI Vandalism through engraving wet concrete is a problem that can Policy: arise from time to time. The most cost effective means to address this is to apply a grinding solution to any engraving, or I have written to and spoken over the phone with a in the worst case, to replace the bay of concrete. This is more number of Council officers over the years about the cost effective than employing a preventative measure. Council permanent graffiti which Council permits to be will update its processes, specifications and service levels to scrawled into our shared pathways and footpaths. ensure this improvement is captured. This can be The inaction by Council in not addressing this matter accommodated within existing budget parameters. absolutely flies in the face of - and indeed makes a mockery of - Boroondara's 'Zero Tolerance to Graffiti' Can be funded from existing budget allocations. Policy.

A major problem is that the Council engineers do not enforce the covering of concrete pours upon completion of the pours. Sure, even when concrete pours are covered, people can lift the covers and graffiti can still occur - albeit to a lesser extent and usually only around the edges of the pour. Contractors may try to tell you that the covers mark the slab - but there is no actual 'impression' on the concrete - it is just a vague surface marking which is basically not discernable, it certainly does not stand out like graffiti. Once there has been a few months of weathering, one wouldn't have a clue as to whether a slab had been covered or not.

Irrespective of whether or not a concrete pour has been covered or left open after the pour, there isn't a lot of difference in the necessary effort required in removing graffiti; there is a very simple solution to 'concrete graffiti'. All that is necessary is for Council - on the morning subsequent to any concrete pouring - to organize for the contractor or have a Council officer to attend any concrete pours with a trowel so as to trowel out any graffiti that has occurred overnight. . At such stage of the setting concrete, contrary to what contractors may try to tell you, the following morning, concrete-slab graffiti can at the very least be greatly diminished in its appearance (even in summer) - but more often than not - the graffiti can be easily

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Submission number Summary of submission Directorate Director comments and proposed impact (subject to hearing of and name submissions) removed in most cases. There are no excuses because even with the most rudimentary tools such as using the side of a stick or for instance the side of a glass bottle, graffiti removal can be done the following morning. So, there is no excuse for the Council engineers to permit permanent 'tributes' to Graffiti vandals to be left in perpetuity as memorials to the aesthetic perpetrators of our pathways! (See photos 5463, 5482, & 5484). (It is conceivable however, that the Boroondara Traffic and Transport Department could be considered incompetent or uncaring to handle such works).

With the inaction of Council on this matter, over the last couple of decades, when out for my morning ride or walk, I have stopped and removed a number of expletives and several lots of obscene graffiti that could be considered as inappropriate for young children and females to be seeing for the ensuing lifespan of a given concrete slab which could be conceivable up to 100 years or more! The potentially offensive graffiti that I have stopped and removed is only the tip of the iceberg of what is scrawled into our new concrete slabs each year. It should not be up to citizens to do the job of Council engineers.

When Council engineers permit concrete graffiti to remain - they (and Council) are signaling to other permanent tribute aspirants that essentially Council sanction concrete graffiti and as a result you get copy-cat graffiti vandals. However, if people see that the Council has a policy of 'Zero Tolerance to Concrete Graffiti' - the number of copy-cat scrawlings will decrease as people see that their efforts aren't rewarded. And, with less concrete graffiti over time - there will be less indication to people that concrete graffiti is even possible.

(On the subject of concrete graffiti, however, I would suggest that the Council consider using 'sanctioned

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Submission number Summary of submission Directorate Director comments and proposed impact (subject to hearing of and name submissions) marking' of their concrete slabs using natural materials. Immediately south of where the shared path has crossed Spruzen Avenue / Sutherland Avenue in Kew there is an example of unintentional slab marking. It is evident that the slab was poured in Autumn on a windy day because at the time of the final trowling off of the surface - leaves had blown from the adjacent deciduous tree and were trowled into the surface. Over time the leaves have disintegrated and left lovely natural artistic leaf impressions on the slab as features of our natural environment leaving its mark on our engineers construct for a change. I would ask that the Council might consider the casting of leaves from the surrounds of slab 'pours' onto the surface before final trowling - so as to leave us with natural 'artistic - slabs'.) (See photos 5460 & 5459)

As a final comment, I would point out that the 'after- market concrete graffiti covering mixes' leave ugly - extremely noticeable - permanent disfiguring on the concrete slabs and are visually probably more offensive to the eye than weathered graffiti (see attached photo - 5486). Not only are after-market applications ugly, they are a sign of the Council's engineer’s inaction in the first place. 'After-market covering' of graffiti is not a desirable approach in comparison to proactive removal of graffiti when the slab is still setting.

In summary, I ask that Budget money from the Traffic and Transport Department be set aside to ensure that any new Council owned concrete slabs throughout the municipality have any graffiti removed before such vandalism is 'set-in-concrete'!

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Submission number Summary of submission Directorate Director comments and proposed impact (subject to hearing of and name submissions)

21b (Ref: A7215411) Stopping Metro's maintenance works contractors DEI The land on the east side of Wandin Road between Prospect Hill from junking up Wandin Road, Camberwell - north Road and Riversdale Road is owned by VicTrack. Council will of Prospect Hill Road advocate to VicTrack for this land to be appropriately maintained. Over 35 years, I have written to Council, I have spoken with various Council officers over the phone, I Wandin Road north of Prospect Hill Road is owned by Council have even met Council officers out on site (from and this includes the area adjacent to the railway line. Traffic and Transport and other sections of Council) about Council having the fortitude to stand up to Vic Council officers will be requesting that both VicTrack and Metro Track (Metro) in stopping them from illegally leaving remove remnant railway sleepers, track ballast and other debris Wandin Road in an unsafe and unsightly condition - associated with the railway from this section of Wandin Road cluttered with railways works refuse. (See attached and to reinstate the land to its prior condition. photos - 2032, 2944, 2039, & 2045). Wandin Road, (north of Prospect Hill Road) as I have Should VicTrack and/or Metro require any further use of this land been able to prove to Council officers and Metro, is for maintenance purposes, Council officers will need to consider owned by the City of Boroondara - as it has remained their request with a view to ensuring that the road reserve is part of the original subdivision of the area. reinstated to an acceptable standard in line with Council requirements. In accordance with the State Government 'Essential Services Regulation', Metro can use the said roadway Council advocacy can be undertaken using operating budget under the auspice of 'Essential Services' when doing resources. track work, which is fine, but under 'Essential Services', they don't have the rights to junk the area up and leave it junked up with piles or scattered rubble, other railway works refuse and railway materials, or to leave this public thoroughfare another party's (Boroondara's) property - in an unsafe condition. Over the years, sometimes for months on end, unsafe randomly dumped piles of heavy railway sleepers, piles of dumped rail track and or piles of blue-metal chunks have been left there for kids to play on as well as being left there blocking the site and obstructing commuters wishing to park along the road (which forces the commuters to park in the adjoining streets). There is, for example, a long length of rail track (of recent times now covered with dumped bits of blue-metal) adjacent to the railway fence - which has been there for over twenty years! Wandin Road is not Metro's storage depot, and it isn’t

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Submission number Summary of submission Directorate Director comments and proposed impact (subject to hearing of and name submissions) their tip - but they illegally use it as such because Council officers don’t stand up to them.

An associated problem with Metro dumping their works refuse on the said road is that the general public sees that a public authority is using the area as a dumping ground and then take it upon themselves to use the road as a dumping ground as well; the resultant Metro inspired copy-cat dumping of mess is left for Council (the ratepayers) to pick up the bill for clearing up.

Over the years, we have constantly hammered Metro and get constant promises to clean up the site. Periodically we have managed to get them to do some cleaning up – but in the absence of Council support, we have to hound Metro to get progress. We managed to get them to do some grading of the surface last year and got them to remove some of the 'surface' of years of littered blue-metal chunks. Presently, the road surface is the best it has been for the last 35 years, but, as a public footway, the condition of this public thoroughfare is still appalling, as it is still covered with chunks of blue-metal and potholes; and the site has railway-works refuse and unused materials from their last lot of track work left behind. If indeed, the said unused materials are being left in the area for future works, this 'dumping' does not fall under the auspices of 'Essential Services', furthermore, if Metro wish to leave the material in the local environs for future works, they can move the materials to the Metro side of the railway fence or if they wish, then they can leave their materials on their own local land holdings - see below.

(The north-end of Wandin Road was once a made road - many decades ago - but the surface was destroyed by decades of the railways 'Essential Services' occupation and abuse. I would mention at this point that it would be pointless for the road to be

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Submission number Summary of submission Directorate Director comments and proposed impact (subject to hearing of and name submissions) remade as it would only be destroyed again by the ultra-heavy machinery that uses the area to access the railway track through a gateway in the railway fence - which is half-way along the said stretch of Wandin Road. Plus the fact, when not covered with Metro litter, the area - as a dirt road adjacent to the Brinsley Nature Reserve - is actually indeed quaint and rustic).

Wandin Road serves as both a road and a footway (as there are no designated footpaths). Cars drive along the said road, motorists wishing to access Riversdale Station park there, pedestrians walk along the said road, runners run along it, and cyclists ride along it, but the general public's use of the area doesn't seem to matter to the Metro and accordingly, the road surface is left in an appalling state. The road surface is really rough to drive on for motorists, it is extremely dangerous to ride along on a bike at any speed, and has trip hazards for people walking or running along the road.

When it comes to finding some fortitude, I cannot understand what part of the Metro regulations, the Council Officers don't understand!

In the ensuing regulations (which control works done by Metro), the term 'Principal' refers to Metro.

http://www.metrotrains.com.au/wp- content/uploads/2013/07/L0-SQE-PRO-014-Safety- and-Environmental-Requirements-for-Contractors- Working-on-MTM-Premises.pdf

FOR CONTRACTORS WORKING ON MTM PREMISES L0-SQE-PRO-014 Version: 3 Effective From: 9th April 2013 x 5.5 Reinstatement x 5.5.1 Private Property or Property Not Under the Principal's Control Prior to final payment, the

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Submission number Summary of submission Directorate Director comments and proposed impact (subject to hearing of and name submissions) Contractor must submit to the Principal written clearances from the property owner(s) concerned that all necessary reinstatement of property, for which the Contractor is responsible, has been carried out. x 5.5.2 Site Prior to final payment, the Contractor must reinstate assets managed by the Principal, facilities and assets for which the Contractor is responsible. The Principal may make good such damage at the cost of the Contractor. x 8.2.1 Nuisance The Contractor must observe and comply with all requirements (environmental, statutory, etc.) that apply to the Site on which the Contractor’s work is to be carried out. The Contractor must comply with all requirements and provide all things necessary to ensure that the health, safety and convenience of the public, property owner/s, occupants and others is not compromised by its work. x 8.2.3 Dust and Dirt The Contractor must minimise the generation of dust, and the deposit of dirt on roads and will remove either as necessary or if directed by the Principal. The Contractor must erect screens and use water or other appropriate means to control nuisance dust. The Contractor must use appropriate means to minimize the deposit of dirt on roads.

If Metro needs to leave things in the area - 'year in year out', given that Vic Track owns their own land immediately south of Prospect Hill Road adjacent to the rail line, they can dump their junk on their own land; but for some reason, they prefer not to dump the materials and works refuse on their own land especially when they have Council officers who don't stand up to them - and by default - are allowed by Council to dump their junk on Council land.

With our encouragement, Metro has increasingly been using their own land south of Prospect Hill Road

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Submission number Summary of submission Directorate Director comments and proposed impact (subject to hearing of and name submissions) for some of their works, but interestingly, the contractors are made to leave that said railway- owned land in pristine condition upon completion of any works in accordance with Metro's 'Safety-and- Environmental-Requirements-for-Contractors'.

Furthermore, if they really wish to leave rubble and railways works refuse or materials in the area, Vic Track owns further local land immediately north of East Camberwell Station. This particular said parcel of land, for example, was used as a full works depot a couple of months ago with heavy machinery and piles of blue-metal and all sorts of track maintenance materials and equipment all over the site, but on completion, the area was safety-taped off, cleared of all rubble and litter, graded, had new topsoil spread over the entire area, and had grass seed sown all over it, the said site is now (two months later) a lovely green environmentally & aesthetically pleasing grassland. Metro enforces their own regulations on their own land (see attached photos - 4958, 4943, 5514, & 5516) – but they are not interested in applying their own regulations on Council’s land.

With the exception of 'emergency works' (that arise with no lead up time, which obviously can require immediate site access), Boroondara Council officers need to take a stand and require Metro to apply for permits to use Wandin Road as a works depot in every instance where there is a longer-lead-up-time for projects (i.e. not on the spur of the moment emergency works). With such an approach instituted, (which is what should have been happening all along), the Council could reasonably expect Metro to actually apply the regulations that apply to Metro's contractors cleaning up land owned by other parties. (See above regulations).

If indeed, money collected from the permits do not pay for such overseeing, then I ask that Budget

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Submission number Summary of submission Directorate Director comments and proposed impact (subject to hearing of and name submissions) money from the Traffic and Transport Department Budget be quarantined (or other money allotted) to coordinate the overseeing of the Vic Track / Metro guidelines for cleaning up of work sites, with Metro initially being required to remove all their refuse from this Council owned road and to fully grade and re- condition the trashed road surface.

Further, there needs to be funding for the ongoing overseeing of the permit process and for checking up on the reinstatement of the site every time that any works are conducted. Once the site is properly cleaned up and graded, any future works have a standard to which the area and the road surface can/must be reinstated to such that final clearance from Council (as to the site's reinstatement) being required by Metro - before Metro contractors get paid as per the regulations.

21c (Ref: A7215413) Major engineering design fault on the soon to be DEI Council officers are not aware of any design faults associated finished Main Yarra 'Shared' Trail at Chandler with the Main Yarra Trail at the Chandler Highway. Highway. The realignment of the Main Yarra Trail and the elimination of The new Chandler Highway interchange that the former steps on the west side of the Chandler Highway is connects the Main Yarra Trail through to the Yarra being undertaken by the Victoria Government as part of the Boulevard is absolutely superb and stunningly 'state Chandler Highway Upgrade project. of the art on the west (Parks Victoria) side of Chandler Highway, it is designed brilliantly! By The removal of the steps was an initiative identified in Council’s contrast, on the east side of Chandler Highway (the Bicycle Strategy and formed part of Council’s input into the side under Boroondara Councils jurisdiction), the project. Council officers were involved in the design process. design is majorly flawed. The design complies with standards and has been approved by There may be an obscure reason for the existing VicRoads. The works for the trail are nearing completion. design being persisted with for the eastern side of Main Yarra Trail as it approaches the Chandler The steep grades referenced in the budget submission are Highway. But, if there is no such obscure reason, I associated with the temporary shared path access route built by call on Boroondara Council to call an urgent and the Chandler Highway Upgrade project team to permit continued immediate meeting of the parties involved in the shared path access to the Chandler Highway and Yarra design of the said pathway - so as to address the Boulevard for the duration of construction. present design-fault before completion of the works can occur (which are due for completion at the end of

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Submission number Summary of submission Directorate Director comments and proposed impact (subject to hearing of and name submissions) June 2019). Until such a meeting happens, I call for The permanent Main Yarra Trail connection from the Chandler a halt to the completion of works on Boroondara's Park area to the Chandler Highway and Yarra Boulevard will side and around the eastern ramp leading up to follow a similar alignment and grade to the original Chandler Chandler Highway. Highway connection prior to construction works. It will be reconstructed when the construction works are complete as it is Prior to the works presently being undertaken, the currently being used as a heavy vehicle access route to the approach of the Main Yarra Trail - as it headed construction site. westwards towards to Chandler Highway - was a slow gradual climb away from the river which passed No change to the project. underneath the Chandler Highway Bridge before it hit a wall of steps on the western side of Chandler Highway. The steps were not considered to be 'user- friendly' as they were too steep and thus were seen as needing to be replaced.

The proposed final design (passed by Boroondara's engineers) for westbound traffic wishing to access the Yarra Boulevard would see a very 'user unfriendly' steep uphill ride up to the east side of Chandler Highway, rising all the way up from down at the river level to the level of Chandler Highway, only for cyclists then to have to descend back down again to access the underpass to go under Chandler Highway.

From up on Chandler Highway, the design of new upper work clearly indicate an expectation that the majority of cycle traffic accessing the new underpass is going to be approaching from the north, these few riders are going to get an armchair ride! The problem with this short-sightedness by Boroondara's engineers - who allowed these plans to proceed without any protest -is that this is supposed to be 'The Main Yarra - Trail' (not the 'Feed in a Few Cyclists who are approaching from Grange Road' - Trail! Yes, the new grand entry coming in off the old rail bridge will be of wonderful advantage to cyclists entering the Main Yarra Trail from the north - but it completely ignores that the main body of cycle and pedestrian traffic - wanting to access the new underpass. As the main body of traffic wishing to use the underpass is

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Submission number Summary of submission Directorate Director comments and proposed impact (subject to hearing of and name submissions) going to be approaching from the east on the Main Yarra Trail. . It beggars belief that such a plan could have been signed off on.

Cyclists can usually keep enough speed up so as to keep their balance on a short uphill climb, however, in this case, the eastern approach to Chandler Highway (which Boroondara engineers are quite happy with is both a sustained climb of some 100+ meters, as well as rising to a crescendo of increasing steepness the closer one gets to the top. As a result, the higher up the hill one rides, the momentum for any rider will be diminished. This is all very well for fit, young, experienced riders with good gearing ratios on their light-weight bikes - however for people in wheelchairs or for less experienced, less fit, lesser able or lesser equipped riders, the drawn-out slope progressively as it is getting steeper is enough to cause a cyclist to stall - especially for children, the aged and inexperienced.

What compounds this public safety issue is that as a cyclist reaches the top at the steepest part of their prolonged climb - (at the time when they are at their slowest speed and have their least amount of balance) - they have to negotiate a right-hand turn as well as negotiating oncoming downhill traffic from the right from cyclists (including unstable kids on bikes), regular pedestrians, regular pedestrians with dogs coming from their right - as well as having to also contend with people suddenly coming down on top of them from the left accompanied by Guide Dogs being taken for a walk coming out of the Guide Dogs for the Blind Association. The up-hill riders - when they have the least momentum and they are most vulnerable to stalling, crashing or falling off their bikes - are going to be having to negotiate traffic coming out in front of them from both the left and right. It is a recipe for disaster and it was more than reasonably foreseeable by Boroondara's engineers that accidents will happen

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Submission number Summary of submission Directorate Director comments and proposed impact (subject to hearing of and name submissions) with such lack of foresight. (Even if stop signs were to be installed for the traffic entering from the top, it won't be enough to stop accidents happening).

The Main Yarra Trail is not just used by young, fit, lycra-clad cyclists with high-speed ultra-light bikes. . The Main Yarra Trail is also used by pedestrians including the elderly, little children, people with prams, and wheelchairs; the trail is also used by recreational cyclists with 'lesser' - heavier bikes with fewer gears; it is also used by slower moving commuter cyclists weighed down by pannier bags with changes of clothing and computers and work gear; it is also used by families out riding including children on their little bikes with small wheels and no gearing! The climb from down by the river all the way up to Chandler Highway level is a steep and prolonged climb, so why - (when considering all of the users of the 'Trail') - does the path have to go all the way up to the level of Chandler Highway before plummeting back down again so as to go under Chandler Highway?

According to the Ausroads Second Edition 2017 - Guide to Road Design Part 6A: Paths for Walking and Cycling 5.4 Path Gradients Page 32 'As a general principle, longitudinal gradients on paths for cycling should be as flat as possible. The potential hazard for cyclists due to high speeds on steep downgrades is as important as the difficulty of riding up the grade when determining maximum gradients on two-way paths.’ 'AS 1428.1:2009 and AS 1428.2:1992 have specific requirements for pedestrians, including wheelchair users, and require level rest areas at a specific spacing (see Table 5.8). While these standards were developed for pedestrian and wheelchair access to buildings and premises there is a need to consider their requirements with respect to the design of pedestrian inclusive paths. Where it is considered appropriate to provide compliant path

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Submission number Summary of submission Directorate Director comments and proposed impact (subject to hearing of and name submissions) gradients and flat landings the requirements of AS 1428.1 – 2000 should be incorporated into the path design.'

5.4.2 Ease of Uphill Travel :'In cases where 3% cannot be achieved consideration should be given to limiting gradient to a maximum of about 5% and providing short flatter sections (say 20 m long) at regular intervals to give cyclists travelling both uphill and downhill some relief from the gradient.'

The slope going up to the Chandler Highway - that was given the ok by Boroondara's engineers - crescendos to 18% as it approaches the top and is at least 100 meters in length. This slope is ridiculously and dangerously outside the recommended guidelines and indicates lack of experience, lack of care and or full on culpability of Boroondara's Engineers accepting the plans for this inappropriate design. (See attached photos 5622, 5623, 5621).

Sure, because of the layout, nothing can be done to adapt the new east-side grandiose downward sweeping 'promenade' that seems to have been put in for cycle traffic to access the tunnel from the north (and don't get me wrong, it is great that the cyclists coming from the north have such a wonderful new entrance) but something needs to be urgently done for the main bulk of cyclists, wheelchairs and walkers approaching the Chandler Highway 'underpass' from the eastern side along the Main Yarra Trail. Remember, the new tunnel/underpass was installed to service the 'Main Yarra Trail'!

Fortunately, there is a solution.

The solution is for there to be a realignment of the 'intended' eastern approach of the Main Yarra Trail so that it doesn't go all the way up to Chandler Highway (before sweeping back down to go under the

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Submission number Summary of submission Directorate Director comments and proposed impact (subject to hearing of and name submissions) Highway). Instead, the eastern approach to the 'underpass' should have a gradual rise only to the underpass level where it dovetails (via the existing raised 'platform'/ bridge abutment immediately on the northeast side of the tunnel) with the new grandiose promenade coming down from Chandler Highway. (See attached photos - 5401, 5390, 5376, 5358, & 4340). Melbourne Water do not see any problems with such a proposal as long as such said path was dug in and or raised (i.e. not built on fill).

This oversight can be solved but needs urgent action as this is a 'health and safety' as well as an 'accessibility' issue.

(If indeed, what I have been told is correct, the Boroondara representative/s on the steering committee wouldn't allow the path to go directly (on a gradual uphill slope) to the underpass because of vegetation they wanted to protect. When one looks through the line of sight from the underpass to the existing path, (see the above mentioned photos) there is only one tree in that line, and that tree is on an almost 45-degree angle and looks fairly sickly; the said gumtree does not fall into Boroondara Councils definition of being a 'Canopy Tree' or into Boroondara's category of being a 'Significant Tree'. Any grasses or other vegetation that Council may have wanted to protect have well and truly been obliterated by heavy trucks and machinery. P.S. Parks Victoria wiped their hands of stepping in on this matter as they pointed out, it is under Boroondara Councils jurisdiction).

I ask that 2019/2020 Boroondara Budget money - from the combined Traffic and Transport Department - be set aside to address the design fault that was permitted at the above-mentioned site by Boroondara's engineers.

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Submission number Summary of submission Directorate Director comments and proposed impact (subject to hearing of and name submissions) 22. Submitter 22 Climate Change DEI Council employees are currently supported to use low or (Ref: A7213472) reduced emission transport choices. Council’s vehicle fleet Climate change should be one of the top priorities of includes electric pedal assisted bicycles to allow staff to attend council in 2019-2020 budget. I believe Boroondara meetings. Staff who walk or commute by bicycle have access to council can make a positive contribution to reducing change facilities, lockers and bicycle storage. Staff are also the effects of climate change in several areas. supported to use public transport both in their daily commute and in attending meetings. 1. Discouraging the use of private motor vehicles within and through the community to improve air Council has a range of existing programs which support local purity and reduce carbon emissions. Council groups including schools and the YMCA to be more sustainable. employees could be encouraged in this area. Council engages with schools through a Teacher Environment Network run in collaboration with the City of Monash. Council 2. Improving communication and co-operation with also works closely with the YMCA to support the environmental local groups, for example schools, YMCA and sustainability of our pools and recreation centres which are churches to reduce/re-use waste where-ever managed by the YMCA. Community groups are encouraged to possible (e.g. coffee grounds to compost and not apply for funding support through Council’s Annual and Triennial landfill). Grants programs, both of which include specific sustainability streams. Council’s compost and worm farm education program and subsidies are also open to community groups within Boroondara.

Council’s adopted strategies and plans are available on the Boroondara website.

Above listed actions are funded in the Budget.

23. Elizabeth Glab Climate change DEI Noted (Ref: A7213481) There are many pleasing aspects to the Proposed This budget allocation is to engage external consultants to assist Budget. Council to review and update the climate change risk assessment. The scope of the review is yet to be determined However, despite Boroondara being a member of the and no consultants have been engaged. We will consider Cities Power Partnership Program, there is very little opportunities for consultation in refining and developing the mention of climate change, let alone, it being one of scope ahead of undertaking the review. the key drivers. Council has provided pledges as a member of the CPPP. These To quote from the CPPP: The Cities Power pledges are consistent with the commitments outlined in public Partnership is Australia’s largest local government strategies and policies such as: climate network, made up over 100 councils from x The Boroondara Community Plan 2017-27 x Our Low Carbon Future Strategy -2009 x Sustainable Council Buildings Policy-2016 Page 69/71

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Submission number Summary of submission Directorate Director comments and proposed impact (subject to hearing of and name submissions) across the country, representing almost 11 million x Urban Biodiversity Strategy-2013-2023 Australians. Council has an annual budget of approximately $300,000 for Boroondara residents have often proven that they are programmed tree planting. There are no plans to upscale the economically conservative and socially progressive. tree planting program at this time. E.g. the vote on Marriage Equality, and the recent federal election, which in Kooyong witnessed a The Sustainable Buildings Policy utilises the Design and As Built significant swing, which has been clearly attributed to tool from the Green Building Council of Australia to help design the concern about the Climate Emergency. and build high performing buildings. A target is set for 80% of our projects in excess of $1M to be equivalent to 5 star or better. Added to this, under the six Organisational Values is: This policy and the tool support the use of low carbon Explore better ways. Challenging the status quo to techniques.

improve things through curiosity, courage and Council provides free advice through our participation in the learning. This would imply considering the many Positive Charge program and Council’s Living for Our Future aspects involved in “creating a healthy and Program. These services support residents and community sustainable environment for the future”, that is groups to access existing Victorian Government solar subsidies mentioned in the document. and energy efficiency programs.

The future risks of climate change regarding Libraries have facilitated workshops and information sessions on significant dangers of heat increases have been well the topic of the environment, with all events promoted through documented. This applies particularly to older the ‘Over 55s’ section of the Boroondara website. Other residents. community events and activities on similar themes, are also From an economic standpoint, the council needs to promoted through this channel. guard against potential future litigation regarding not providing adequate climate change adaptation. This This year as part of the Victorian Seniors Festival, Council will has been covered in a recent paper Climate Change be providing an event addressing the community and Litigation: Who’s Afraid of Creative Judges? By Jack environment. Hodder QC. Health is focussed on preventing harm to the public through our Some suggestions that I would like to propose are: regulatory duties, as well as employing an emergency x That the Consultation over the Climate Change management project officer to assist in coordinating Council’s Risk Assessment Review being wide and recovery and response in the case of an emergency as enacted comprehensive. under the Municipal Emergency protocols. x That the membership of the CPPP be taken Council responds to climate change issues in the Boroondara seriously with and an appropriate pledge. Community Plan, under Priority Theme 3 - The Environment - x That the tree planting programs be up scaled. Strategy3.7. This strategy supports advocacy and action to x That low carbon techniques be used wherever mitigate against and adapt to impacts of climate change to possible to achieve a six star green rating. minimise adverse impacts on community health and wellbeing, x That low income residents be supported to assist our natural environment and facilities and services. them to reduce their energy bills.

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Submission number Summary of submission Directorate Director comments and proposed impact (subject to hearing of and name submissions) x That the health impacts of climate change be Council’s adopted strategies and plans are available on the mitigated against and appropriate measures Boroondara website. undertaken. Above noted actions are funded in the Budget.

24. Submitter 24 Highfield Road, Camberwell DEI This can be examined and there may be an opportunity to (Ref: A7213482) selectively widen sections of the footpath near the school Please give consideration to the following: crossing and possibly between existing street trees.

1. Install a concrete path on the east side of Any potential improvements would be relatively low cost and Highfield Rd Camberwell at Highfield Reserve could be accommodated within existing budgets. (between Riversdale and Hunter Rds) as there is an uneven undulating earth path, please upgrade Can be funded in the Budget. this earth path in line with councils relevant policies and strategies to promote accessibility

2. Increase the width of the concrete path by up to 500mm on the west side of Highfield Rd Camberwell (between Hunter Rd and Amelia Streets) - because at every school day drop off and pick up adults and children travelling in opposite directions have to pass each other on the grass (as the current concrete path is not wide enough), children are tripping in the area between concrete path and worn nature strip interface/edge.

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