Student Handbook 2020-21 OUKS • Ottawa, Kansas Contact Information

OUKS Ottawa University IMPORTANT AREA TELEPHONE NUMBERS 1001 South Cedar Street Emergency 911 Ottawa, KS 66067-3399 Campus Security 785-229-1075 785-242-5200 Facilities and Plant Operations 12400 800-755-5200 Office of Student Affairs 12313 ACADEMIC MATTERS Ottawa Police Department 785-242-2561 911 Executive Vice President and Ottawa Fire Department 785-229-3700 911 University Provost, Franklin County Ambulance 785-229-7300 Dr. Terry Haines Franklin County Sheriff 785-229-1200 Poison Control Center 800-222-1222 Academic Dean, Law Enforcement Drug Tip Hotline 785-242-6900 Eric Koch AdventHealth Hospital 785-229-8200 ATHLETICS Campus Conduct Hotline 844-719-2846 Athletic Director, Arabie Conner OU ADMINISTRATION TELEPHONE NUMBERS FINANCIAL AID Academic Departments Office Ext. Box Art MAC 12534 1004 Associate Director of Financial Aid, Biology WSH 201 12580 1024 Business Administration AD 112 12550 1037 Gary Bateman Chemistry WSH 303 12580 1024 Communication Studies Division AT 203 12526 1027 INTERNATIONAL STUDENTS Education AD 110 12555 1023 International Student Advisor, Education: Elementary AD 110 12555 1023 Dr. Murle Mordy Education: Secondary AD 110 12555 1023 Education: Teacher Education AD 110 12555 1023 LIBRARY Engineering WS 305 12587 1024 Director of Library Studies, English AD 308 12566 1033 Gloria Creed-Dikeogu Foreign Languages AD 101 12316 1028 History/Political Science WS 103 12577 1013 Human Services/Sociology AD 304 12563 1033 RELIGIOUS PROGRAMS Information Technology BEH 14 12500 1019 Chaplain, Mathematics WSH 106 12584 1024 John Holzhüter Music AT 204 12521 1008 Physical Education WC 12625 1007 STUDENT AFFAIRS Psychology AD 304 12560 1033 Religion - - - Dean of Student Affairs, Donna Washington Administration (University-wide) Office Ext. Box Alumni Relations TJ 12333 1016 Assistant Dean for Student Engagement, Gifts/Estate Planning TJ 12337 1016 Donald Anderson Human Resources TJ 12351 1015 Assistant Director of Student Affairs, Information Technology OU Help BEH 12500 1019 Sarah Sipple Marketing TJ 12366 1009 Payroll Department TJ 12354 1020 Director of Campus Activities, Registrar AD 204 12360 1043 Amber Grant Registrar: Transcript Requests AD 204 12365 1043 University Advancement TJ 12330 1016 Director of Counseling, Vice President and University Provost - 12570 1018 Kelsey Foss Director of Residence Life, Administration (OUKS) Office Ext. Box Dylann Finley Academic Dean AD 200 18669 1018 Admissions Office AD 214 12371 1017 Campus Nurse, Counselors/Visits AD 214 12371 1017 Martha Dodd Accounts Payable/Cashier TJ 12384 1020 Accounts Receivable AD 114 11010 1003 Financial Aid Office AD 114 12347 1003 President AD 200 12353 1018 Registrar AD 204 12360 1043 Dean of Student Affairs AD 201 12317 1002

2020-21 OUKS Student Handbook — Page 2 — Ottawa University Athletics Office Ext. Box UNIVERSITY ADMINISTRATION Athletic Director HC 12600 1007 Athletic Department Coordinator HC 12601 1007 Baseball HC 12608 1007 Chancellor, Basketball, Men’s HC 12606 1007 Dr. Kevin C. Eichner Basketball, Women’s HC 12603 1007 Ext. 12321 Bowling WFH 12642 1007 Cross Country/Track WFH 12638 1007 President, OUKS, Esports WFH 12649 1007 Football C 12630 1007 Dr. Reggies Wenyika Golf WFH 12613 1007 Ext. 12353 Lacrosse, Men's C 12357 1007 Lacrosse, Women's C 12614 1007 Executive Vice President and Powerlifting BAC 12588 1007 University Provost, Soccer, Men’s WFH 12617 1007 Dr. Terry Haines Soccer, Women’s WFH 12615 1007 Ext. 18601 Softball HC 12622 1007 Spirit Team (Cheer / Dance) C 12643 1007 Volleyball, Men's WFH 12611 1007 Associate Vice President for Volleyball, Women's WFH 12612 1007 Compliance/Title IX Coordinator Wrestling C 12646 1007 Carrie Stevens Braves Athletic Performance Center BAC - 1007 Ext. 12326 Mabee Center MC - 1007 Sports Information WFH 12610 1007 Executive Vice President and Training Room HC 12627 1007 Chief Financial Officer, Hull Center for Athletics (Wellness) HC - 1007 Clark Ribordy Wilson Field House WFH - 1007 Ext. 12380 Audio/Visual–Equipment/Reservations Office Ext. Box General Information GSC 0 - Vice President for Conference / Event Reservations Information GSC 12312 - University Advancement, Library Information Desk GL 12539 1004 Janet Peters Ext. 12337 Residence Halls Office Ext. Box Bennett Hall: Front Desk - 12670 - Brown Hall: Front Desk - 12680 - Director of Financial Aid, Martin Hall: Front Desk - 12660 - Howard Fischer Ext. 25120 Student Services Office Ext. Box Dean of Student Affairs AD 203 12317 1002 Assistant Dean of Student Engagement AD 201 12313 1002 Director of Fiscal Operations and Assistant Director of Student Affairs AD 203 12313 1002 University Controller, Campus Ministries CA 107 12397 1002 Tom Corley Career Services AD 103 12562 1014 Ext. 12381 Chapel Offices CA 107 12575 1002 Computer Lab: Front Desk BEH 12519 - Chief Information Counseling WSH 12582 1002 Software Solutions, Health Center WSH 12319 1002 International Student Advisor AD 101 12316 1028 Brandi Servaes Mammel Art Center ML - - Ext. 12500 Gangwish Library GL 12539 1004 Security WC 11075 1026 University Registrar, Student Employment TJ 201 12352 1015 Margaret Herron Hull Center for Athletics HC - 1007 Ext. 12360 Auxillary Services Office Ext. Box Braves Fan Shop / Bookstore GSC 12413 - Director of Human Resources, Manager GSC 12312 - Copy Center GSC 12412 - Joanna Walters Food Service GSC 12305 1021 Ext. 12350 Switchboard/Operator - 0 -

2020-21 OUKS Student Handbook — Page 3 — Ottawa University Building and Service Hours

BUILDING MANAGER INFORMATION BUILDING AND SERVICE HOURS Computer Lab Front Desk, Behan Hall: Academic Computing Lab Extension 12519 Monday – Thursday 8:00 a.m. to 11:00 p.m. Friday 8:00 a.m. to 11:00 p.m. Saturday Noon to 11:00 p.m. Information Technology, Sunday 5:00 p.m. to 11:00 p.m. OU Help Unless otherwise posted. Extension 12500 Gibson Student Center: Hetrick Bistro Monday – Friday 7:00 a.m. to 9:30 p.m. Food Service Manager, Friday 7:00 a.m. to 9:00 p.m. Saturday and Sunday* 10:00 a.m. to 8:00 p.m. Extension 12305 Unless otherwise posted.

Director of Bookstore Holiday meal schedules will be posted by the Office of Student Affairs. Operations & Student * These hours are also utlized on days with no classes, when school is in session (i.e. MLK day, fall break, Orientation, inclement weather cancellations). Sydnee Krueger Extension 12312 Ward Science Hall: Health Center Monday – Friday 8:00 a.m. to 10:00 p.m. Mail Room/Copy Center, Unless otherwise posted. Noah Huske Gibson Student Center/Gangwish Library: Mail Room Monday – Friday 8:00 a.m. to 5:00 p.m. Extension 12412 Saturday – Sunday Closed Unless otherwise posted. Myers Library, Gibson Student Center/Gangwish Library: Ottawa University Bookstore/Braves Fan Shop Gloria Creed-Dikeogu Monday – Friday 8:00 a.m. to 5:00 p.m. Extension 12536 Unless otherwise posted. Gibson Student Center/Gangwish Library: Copy Center Information Desk, Monday – Friday 8:00 a.m. to 5:00 p.m. Extension 12539 Unless otherwise posted Gangwish Library Hull Center for Athletics and School Year Hours Monday – Thursday 7:45 a.m. to Midnight Mabee Athletic Center, Friday 7:45 a.m. to 6:00 p.m. Levi Meyer Saturday Closed Extension 12609 Sunday 1:00 p.m. to Midnight Unless otherwise posted. Student Senate Office, Summer Hours Monday – Friday 9:00 a.m. to 5:00 p.m. Extension 12432 Saturday – Sunday Closed Unless otherwise posted. Hull Center for Athletics and Mabee Athletic Center Monday – Thursday 7:00 a.m. to 9:00 p.m. Friday 7:00 am. to 7:00 p.m. DISCLAIMER Unless otherwise posted. Ottawa University reserves the right to change any policies included in the OUKS campus student handbook as University policy-making bodies determine necessary. For the latest version of the student handbook, visit www.myottawa.ottawa.edu.

2020-21 OUKS Student Handbook — Page 4 — Ottawa University 2020-21 OUKS Student Handbook — Page 5 — Ottawa University Campus Map

2020-21 OUKS Student Handbook — Page 6 — Ottawa University Campus Map

2020-21 OUKS Student Handbook — Page 7 — Ottawa University Table of Contents

ABOUT OTTAWA UNIVERSITY ...... 12 Theft ...... 24 Commitment to a campus free of The Commitment to Christian Values . . . .12 Tobacco ...... 24 discrimination, sexual harassment and violence...... 34 The Commitment to Community ...... 12 Unauthorized Entry ...... 25 Special Students ...... 34 The Commitment to the Unity and Non-residence Hall Violations ...... 25 Integration of Knowledge ...... 12 Use of University Resources and Information 25 STUDENT AND SUPPORT SERVICES ...... 36 The Commitment to Students ...... 12 Business Operations ...... 36 Historical Sketch of Ottawa University . . . 12 ACADEMIC POLICIES AND PROCEDURES . . . . .28. Ottawa University Accounts OU Presidents ...... 13 Standards of Student Conduct ...... 28 Receivable (OUAR) Office ...... 36 OU Chancellors ...... 13 Standards of Student Behavior . . . . . 28 Accounting Office ...... 36 Mission Statement ...... 13 Complaints ...... 29 Institutional/Student Debts ...... 36 Statement of Educational Purpose . . . . .13 State of Arizona Complaints ...... 29 Refund Policy ...... 36 University Facilities ...... 14 State of Indiana Complaints ...... 29 Campus Safety and Security ...... 37 The University rents or owns facilities State of Kansas Complaints ...... 29 e2Campus Alert/OU Alert ...... 37 at each campus location. Those facilities State of WIsconsin Complaints ...... 29 are outlined below: ...... 14 Missing Student Policy ...... 38 Higher Learning Commission (HLC) . . . .29 Adult, Graduate and Professional Studies Computing Facilities ...... 38 Campuses ...... 14 Military Students ...... 29 General Principles ...... 38 Residential Campuses ...... 14 Academic Warning, Probation Disclaimer ...... 38 and Dismissal ...... 29 Academic Guidelines ...... 38 Residential Campuses ...... 30 CODE OF CONDUCT AND ETHICS ...... 18 Regulations ...... 38 General Expectations ...... 18 Adult, Professional and Graduate Studies Campuses ...... 30 Staff Rights and Responsibilities . . . . .39 Rights and Responsibilities ...... 18 Academic Reinstatement ...... 30 Internet Access ...... 39 Standards of Conduct ...... 18 Residential Campuses — Ottawa, Kansas; Academic Computing Rules ...... 39 Reporting Improper Conduct ...... 18 Surprise, Arizona ...... 30 Dress Code ...... 40 University Compliance Officer/Title IX Adult, Professional and Graduate Studies Financial Aid ...... 40 Coordinator ...... 18 Campuses ...... 30 Basic Consumer Information: ...... 40 Compliance Hotline ...... 18 Academic Renewal ...... 30 Types of Financial Assistance: ...... 40 Student Complaint Policy ...... 19 Attendance Policy ...... 30 Summer School ...... 40 Retaliation ...... 19 Cheating and Plagiarism ...... 31 Satisfactory Academic Progress (SAP) . . .40 Course Policies, Add/Drop ...... 31 UNIVERSITY POLICIES ...... 22 Grade Point Average ...... 40 Final Examinations Policy ...... 31 ABUSE ...... 22 Maximum Time Frame ...... 40 Grading ...... 31 Academic Integrity ...... 22 Transfer Credit ...... 41 Graduation Policy ...... 31 Accessibility ...... 22 Appeals ...... 41 Graduation Honors ...... 32 Alcohol and other drugs policy ...... 22 Academic Plans, Probation and Name/Address Changes ...... 32 Denial Status ...... 41 Anti-Hazing Statement ...... 22 Repeating Courses ...... 32 Complaint and Grievance Procedures . . . 41 Bullying/Cyber-bullying ...... 22 Transcripts ...... 32 Unofficial Withdrawals ...... 41 Children on OU Campus ...... 23 Withdrawal from the University ...... 32 Identification Cards ...... 42 Guidelines ...... 23 The Family Educational Rights and Students with Disabilities ...... 42 Discrimination ...... 23 Privacy Act Purpose ...... 32 Facilities and Services for Students Dishonest Behavior ...... 23 Category I: ...... 33 with Disabilities ...... 42 Disruptive Behavior ...... 23 Category II: ...... 33 Accommodations and Support Services . .42 DRIVING ...... 23 Category III: ...... 33 Grievance Policy ...... 42 Fire Alarms ...... 23 Military Deployment ...... 33 Service Animals Policy ...... 42 Fire Extinguishers ...... 23 Course Drops ...... 33 Students with Temporary Disability . . . .44 Fireworks ...... 23 Withdrawal After Drop Period ...... 33 Confidentiality ...... 44 Gambling ...... 23 No Credit (NC) Option ...... 33 Gangwish Library ...... 44 Harassment and sexual misconduct . . . .23 Standard Course Policies ...... 34 Ottawa University Fan Shop ...... 45 Intimidation ...... 24 Prerequisite Advisory ...... 34 Textbook Orders ...... 45 Social Conduct ...... 24 Ottawa University Student Email . . . . .34 Solicitation or selling of goods ...... 24 Drop/Withdrawal ...... 34 STUDENT CODE OF CONDUCT ...... 48 Stalking ...... 24 Submission of Digital Files in Blackboard . 34 Purpose and Philosophy ...... 48 Standards of Conduct ...... 24 Classroom Conduct ...... 34 Approach to the Conduct Process . . . . . 48 Student Conduct System-abuse ...... 24 Sensitivity and Confidentiality ...... 34 Definitions ...... 48 Supportive Workplace and Statement on Diversity ...... 34 General Understanding ...... 49 Learning Environment ...... 24 Student Code of Conduct Authority . . . .49

2020-21 OUKS Student Handbook — Page 8 — Ottawa University Table of Contents

Jurisdiction of the Student Code of Conduct 49 Returning Student Room Assignments . . . 63 Repairs ...... 69 Student Rights in the Conduct Process . . 49 Housing Guidelines ...... 63 Resident Conflict ...... 69 Administrative Discretion ...... 49 Score Calculated ...... 63 Renter’s Insurance ...... 70 Student Code of Conduct Process . . . . .49 New Student Room Assignments . . . . . 63 Restrooms ...... 70 Good Samaritan Clause ...... 52 Consolidation ...... 63 Safety and Security ...... 70 Violation of University Policies ...... 52 Room Changes ...... 64 Security ...... 70 Procedure for a room change is as follows: . 64 Soliciting ...... 70 STUDENT AND SUPPORT SERVICES ...... 54 Check In ...... 64 Sports/Horseplay ...... 70 Career Services ...... 54 Check Out ...... 64 Subletting ...... 70 Student Employment ...... 54 Check Out and Damage Charges: ...... 64 Suspicious People / Events ...... 70 Counseling Services and Resources . . . . 54 Opening and Closing of Residence Halls . . 64 Tobacco ...... 70 Counseling Online Resources ...... 54 Student Life ...... 64 Tornado Safety ...... 70 Emergency Response and Cable TV Hookup ...... 64 Trash ...... 71 Evacuation Procedures ...... 54 Cleaning Supplies and Equipment . . . . 64 Unauthorized Stay ...... 71 Food Service ...... 54 Internet Access ...... 64 Utility Interruptions ...... 71 Campus Dining Plans ...... 55 Laundry ...... 65 Vacating – 24 Hour and Failure to Vacate . 71 Dining Information ...... 55 Summer Storage ...... 65 Water Beds ...... 71 Dietary Restrictions and Sick Trays . . . .55 Vending Machines ...... 65 Windows/Window Screens ...... 71 Dining Policies and Procedures . . . . . 55 Residence Hall and University-Owned Policy Violations ...... 71 Catering Services ...... 55 Apartment Complex General Policies Apartment-specific Policies ...... 72 Campus Dining Employment ...... 55 and Procedures ...... 65 Mail and Package Information ...... 72 Feedback ...... 55 Abandoned Property ...... 65 Alchol and Other Drug Policies ...... 72 Hours ...... 55 After Hours ...... 65 Guests and Visitation ...... 73 Meal Plan FAQs ...... 55 After Hours Maintenance Emergency ...... 65 Neighbors/Community Disturbances . . . 74 Health Services ...... 56 Alcohol ...... 65 Utilities - Heat ...... 74 Insurance Requirements ...... 56 Appliances ...... 66

Vaccinations ...... 56 Babysitting ...... 66 STUDENT ACTIVITIES AND ORGANIZATIONS . . . . . 76 Exemptions ...... 56 Bicycles, Skate Shoes, Scooters . . . . .66 Campus Fine Arts, Music and Theatre Groups 76 Health Service Offerings ...... 56 Damage Charges/Room Campus Media ...... 76 Condition Report (RCR) ...... 66 After-hours Care and Emergencies . . . . 57 Campus Ministries Groups ...... 76 Damage to Facilities ...... 66 International Student Advisor ...... 57 Chapel Services ...... 76 Decorating and Room Personalization . . .66 Mail Service ...... 57 Fellowship of Christian Athletes (FCA) . . . 76 Disorderly Conduct ...... 67 Packages ...... 57 Braving Discipleship ...... 76 Drones ...... 67 Peer Tutoring Services ...... 57 Summer Camp Ministry Team ...... 76 Drugs ...... 67 Posting of Signs ...... 57 Praise Band ...... 76 Extension Cords ...... 67 Office of Student Affairs ...... 57 Escape ...... 76 Fire Alarms and Safety ...... 67 Vehicles and Parking ...... 58 Spring Break Mission Trip ...... 76 Fire Hazards ...... 67 OU Tows at the Owner’s Expense: . . . . 58 Departmental and Professional Groups . . . 76 Firearms, Fireworks and Weapons . . . . 68 Temporary Parking ...... 58 Forensics ...... 76 Furnishings and Appliances ...... 68 Parking Violations and Fines ...... 58 Ethnic and International Groups ...... 76 Ticket Appeals ...... 58 Guests and Visitation (Brown Hall, Bennett Hall, Martin Hall) ...... 68 Intercollegiate Athletics ...... 76 Intramurals ...... 77 HOUSING POLICIES AND PROCEDURES ...... 62 Hall Council ...... 68 National Scholastic Honor Societies . . . . 77 Bennett Hall ...... 62 Health and Safety Inspections ...... 68 Pi Kappa Delta ...... 77 Blue mountain apartments ...... 62 Hoverboards ...... 69 Kappa Delta Pi ...... 77 Brown Hall ...... 62 Keys and ID Card Misuse ...... 69 Sigma Alpha Honor Society ...... 77 Gillette House ...... 62 Lock Outs ...... 69 Sigma Beta Delta ...... 77 Martin Hall ...... 62 Maintenance Right to Enter ...... 69 Other Organizations ...... 77 University Apartments ...... 62 Maintenance Requests ...... 69 Archery Club ...... 77 Residence Life ...... 62 Mistreatment of Staff ...... 69 Be Brave ...... 77 Off Campus Requirements ...... 62 Pets ...... 69 Biology Club ...... 77 Off-campus Appeal Process ...... 62 Public Areas ...... 69 Black Student Union ...... 77 Residence Hall Housing and Dining Contract 63 Propping/Exiting Through Security Doors . 69 Champions of Character ...... 77 Housing Contract ...... 63 Quiet Hours and Courtesy Hours . . . . .69 Campus Activities Board (CAB) ...... 77 Dining Contract ...... 63 Pornography ...... 69

2020-21 OUKS Student Handbook — Page 9 — Ottawa University Student Handbook Arizona, Kansas, Wisconsin, Online, International 98 100 100 100 100 100 100 102 . . . .

...... State Laws State Laws Federal Employee ReportingRequirement Employee Standards Marketing Alcohol Policy of Distribution Prevention University of Review Policy and Program Information More For Disclaimer 96 90 97 97 97 97 97 97 97 97 97 91 91 87 87 87 87 98 90 92 92 93 96 96 96 96 96 96 96 96 96 96 85 86 86 86 90 90 90 90 84 84 84 84

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...... Designer Drugs/Synthetic Cannabinoids Drugs/Synthetic Designer spice) K2, salts, (bath ecstasy, LSD, (PCP, Hallucinogens dextromethorphan) nitrite, amyl oxide, (nitrous Inhalants chlorohydrocarbons, nitrite, butyl hydrocarbons) Opiates/Narcotics Sedatives cigars, (cigarettes, Tobacco tobacco) chewing On-campus Off-campus Alcohol Amphetamines Cannabis (crack) Cocaine Revisions Sanctions and Violations Alcohol Sanctions and Violations Drug Special Guidance Concerning Complaints Concerning Guidance Special Violence, Domestic Violence, Sexual of Stalking or Violence, Dating Principle General Resolution and Investigation Complaint the of Appeal for Grounds Appeal of Method Appeal of Resolution Documentation Procedures Other with Intersection Investigation and Confidentiality and Investigation Alcohol Prevention Programs Prevention Alcohol Sanctions University Sanctions External Counseling and Treatment Programs Treatment and Counseling Violations ALCOHOL ABUSE AND DRUG POLICY PREVENTION Introduction Policy Drug Other and Alcohol University and Alcohol University Ottawa Strategies Prevention Drug Other Risks Health ALCOHOL AND OTHERAND POLICY ALCOHOL DRUG Campus on Prohibited is Alcohol Campus on Prohibited are Drugs Illegal Harbor Safe Clause Samaritan Good Discipline University and Law of Violation Alcohol Drug and Substances Controlled Regarding Considerations Further Complaint Resolution Procedures Resolution Complaint Appeals 2020-21 OUKS Student Handbook — Page 10 — Ottawa University Ottawa — 10 Page — Handbook Student OUKS 2020-21 80 81 81 81 81 81 81 77 77 77 77 77 77 77 83 83 83 83 83 83 83 83 83 83 83 83 82 82 82 82 82 83 83 83 83 80 80 80 80 80 80 78 78 78 78 84 84 84 ......

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Protecting the Complainant and Complainant the Protecting Respondent Arizona Confidential Resources Confidential Arizona Resources Confidential Kansas Resource Confidential National Conduct that Constitutes a Crime a Constitutes that Conduct ReportsConfidential Resources Confidential University-wide Students Parties Third and Contractors, Vendors, Complaint the of Content Timing of Complaints of Timing Employees and Faculty Students University The Title IX Coordinator IX Title and Deans, Administrators, Managers Other Complaints of Sexual Violence, Domestic Domestic Violence, Sexual of Complaints Stalking or Violence, Dating Violence, Stalking/Cyberstalking Exploitation Sexual Concerning Guidance Special Sexual Violence Sexual Violence Partner Relationship Intimate Violence) Dating and (Domestic Sexual Harassment Sexual Contact Sexual Non-consensual Intercourse Sexual Non-consensual The Whole EarthWhole Club The Services Volunteer of America (PRSSA) America of Government / Senate Student SWAAN Optimist Club Optimist Club Math Society Student Relations Public DECA Board Activities Diversity Change Hungryfor Complaints complaint a Making Education ReportingParty for Amnesty Witnesses and Academic Freedom Academic Consent, Force, and Incapacitation and Force, Consent, Responsibilities and Roles Scope Jurisdiction Policy on Statement IX Title Violations Misconduct Sexual SEXUAL MISCONDUCT POLICY MISCONDUCT SEXUAL Statement Policy Benefit Fee Benefit Table of Contents of Table Wisconsin, Online, International Table of Contents Student Handbook Arizona, Kansas,

2020-21 pages 12-16 ABOUT OTTAWA UNIVERSITY University-wide: About Ottawa University

ABOUT OTTAWA UNIVERSITY US and around the globe. The cosmopolitan nature of the University enriches the total learning experience as students learn from each other. Ottawa University is made up of people — students, faculty, administrators, staff, roommates, friends, and family, as well as buildings, classes, books, Despite the great diversity of background, interests and abilities represented programs and services. Each aspect of the University offers something in the OU student body and faculty, there is a sense of community based on special to life on campus and provides experiences from which students can shared objectives and concerns. Each person finds acceptance and is val- learn during their years here. ued as one who can contribute to the welfare of the total community through common academic interests and student interaction, as well as experiences Attendance at Ottawa University is a privilege with assumed responsibilities. enhanced and deepened by participation in lectures, common worship expe- All members of the community share responsibility for maintaining its stan- riences, concerts, residence hall life, student activities, athletics, community dards. Since we seek to live and work in a Christ-inspired community of grace service and activities, and more. and open inquiry as called for within our University mission atatement, each student is responsible for contributing to and maintaining that very special Opportunities for enriched learning experiences are enhanced by formal and community through their personal behavior, activities, and interactions with informal programs both inside and outside of the classrooms. Programs are others. Such a community is only possible when students, faculty and staff designed to complement the curriculum in contributing to the total develop- are caring, respectful and honest with each other, where each is supported ment of students. by others in good times and bad, and in which all of its members are prized and valued in thought, word and deed. Over the decades, the term “OU THE COMMITMENT TO THE UNITY AND INTEGRATION OF Spirit” has come to symbolize the best of this community. Behaviors and KNOWLEDGE language, verbal or written, which are inconsistent with these values dimin- The academic programs at Ottawa University are designed to foster the ish the OU Spirit and will not be tolerated. development of the unique potential of each student. The faculty seeks to Every community takes upon itself certain standards and policies for its equip the students with the knowledge, abilities, appreciations, and mo- own guidance; a college community is no exception. As a co-educational, tivations that liberate. Likewise, each academic program demonstrates a Christian liberal arts college, Ottawa University seeks to establish a campus concern for the unity and integration of knowledge. climate that provides growth for the total person. That environment, in which Encouraging students to assume greater responsibility for their own learning total growth becomes possible, is a cooperative venture. When achieved, it is the central focus of Ottawa University’s faculty. The faculty member’s role is referred to as “The OU Spirit.” May its reality be yours. is that of guiding, questioning, clarifying issues, and of identifying resource Ottawa University has two residential campuses, OUKS in Ottawa, Kan- materials, rather than the mere transmission of information. sas, and OUAZ in Surprise, Arizona. In addition, the University offers adult Each student will experience the dimension of breadth in learning through a programs in Overland Park, Kansas; Phoenix, Queen Creek and Surprise, general education program taught in interdisciplinary seminars and in cours- Arizona; Milwaukee, Wisconsin; and Indiana; multiple international instruc- es chosen from all three divisions of study. The major program provides each tional sites; as well as fully-online courses through Ottawa University Online. student with an intensive experience in an area particularly suited to his/her The purpose of this handbook is to provide resources and informational facts abilities and interests, as well as adding the dimension of depth to learning. to make life easier at OU. It includes general information about the programs, policies, procedures, facilities, and services at OU. The following pages THE COMMITMENT TO STUDENTS identify the OU community standards as developed by those who actively The unique size of Ottawa University results in many opportunities for close participate in the community: the Board of Trustees, supporting churches, personal relationships between students and faculty. Special attention is students, staff, faculty, and administration. devoted to the advising process. Most classes are small. Emphasis is placed upon excellence in teaching and each faculty member is committed to the These are standards designed to encourage and facilitate individual and importance of teaching. community growth. For the community to contribute to growth and life, its standards must be defined. HISTORICAL SKETCH OF OTTAWA UNIVERSITY THE COMMITMENT TO CHRISTIAN VALUES With a rich history tied to the Ottawa Indians and the American Baptist Churches USA, Ottawa University is proud of its heritage and committed to Ottawa University is a church-related college that believes the combination honoring those who are responsible for it. From 1837 to 1855, Reverend of Christian faith and liberal education is best able to promote full individual Jotham Meeker and his wife, Eleanor, were Baptist missionaries to the Ot- development of each student. Although the University affirms our relation- tawa Indian Tribe in the Midwest region, which is now Ottawa, Kansas. The ship with American Baptist Churches USA, we welcome students of all faiths Meekers devoted themselves to improving the lives of the Ottawa Indians and denominations to the University. and inspiring a hunger for education and religion. After the Meekers’ deaths, OU seeks to present the Christian faith in a setting where students are free the Ottawa Indians carried on the missionaries’ Christian leadership with a to accept or reject it, but not ignore it. Confident in the belief that all truth is strong desire to educate their children. of God, OU promotes an atmosphere of free and open inquiry into all aspects John Tecumseh (Tauy) Jones also carried on the Meekers’ commitment to of knowledge. the tribe. Serving as an interpreter and Baptist minister, he was responsible OU seeks to help each student develop moral clarity and seriousness. The for arranging a meeting between the Baptists and the Ottawa Indians, which total educational program is designed to assist students in clarifying their led to the development of Ottawa University. The Ottawa Indians donated beliefs, in determining the relationships among them, and in learning to act 20,000 acres for a university to ensure the education of their children. In responsibly on the basis of these convictions. exchange, the Baptists agreed to build and operate the school with a prom- ise to provide free education to the Ottawa Indians. After delays due to the The phrase “education for service” is a mandate for OU. The University seeks Civil War, Ottawa University was founded in 1865. Today, Ottawa University to prepare students for lives of service, and the servant ministry of Jesus provides free tuition to recorded members of the tribe who are descendants Christ is upheld as the example most worthy of emulation. of the Kansas Ottawa Indians. THE COMMITMENT TO COMMUNITY The first building erected on the OUKS campus, in the spring of 1869, was There is diversity among Ottawa University students. Students come from destroyed by fire in 1875; however, through generous support of the commu- major metropolitan centers, large cities and small towns from throughout the nity, it was rebuilt in 1876. It stands today, appropriately named Tauy Jones Hall. The first commencement was held in 1886, with the graduation of one

2020-21 OUKS Student Handbook — Page 12 — Ottawa University student. Throughout the 153-year history, OUKS has enjoyed many changes for certified teachers. In 2008, OU took programs fully-online. In 2013, the and additions to become the beautiful campus it is today. RN-to-BSN nursing program was added. Expanding the nursing program, a Master of Science in Nursing was added in 2017. An additional residential Buildings increased very slowly. The first residence hall was a wooden Victo- campus opened in the fall of 2017 in Surprise, Arizona, referred to as OUAZ. rian frame constructed dormitory known as Charlton Cottage, which housed female students. Two other private residences in Ottawa were purchased and converted to house male students. Ottawa University has made a difference in the lives of hundreds of people. The alumni love and support it. It is a high quality university related to the American Baptist Churches USA, and is designed to make a positive impact The next major construction project was the stone building, now known as on one’s ability to choose and prepare for a career and for life itself. the Administration Building, which began in 1892 but was burned in 1902. John D. Rockefeller was one of those who pledged money for a gift, if Kansas OU CHANCELLORS residents would meet the challenge to construct and rebuild the Administra- tion Building. By 1904, the Administration Building was completed and the In January of 2018, the Board of Trustees voted to transition the top Univer- Unviersity was in healthy financial shape, temporarily free of debt and had sity position of President into Chancellor to serve the growing needs of the a modest endowment. University. Kevin C. Eichner (2018-present) By 1914, construction on the Commons Building had begun. In 1922, Ward Science Hall was constructed with the help of contributed labor by students, OU PRESIDENTS staff and community. The post-World War II era saw the rapid expansion of Individuals listed below represent the top administrator for the University the campus with the construction of Martin Hall as a women’s residence prior to the change noted above to transition to the chancellor position. center in 1947, the Wilson Field House in 1948, Atkinson and Behan Halls for men’s residence halls in 1955, Myers Library and the Mammel Art Center Isaac Kalloch (1866-1868) in 1957, Price Hall for a men’s residence hall in 1961, the University Union Milan L. Ward (1869-1873) in 1963 (later known as the Mowbray Union), Centennial Hall for women in 1965, the University Chapel (presently known as Fredrikson Chapel) complex E. C. Andrews (1873-1875) built in 1966 as a result of an anonymous challenge gift, Brown Hall for Philo Jesse Williams (1876-1881) men’s residence hall in 1968, and the Mabee Athletic Center in 1979. Behan T. M. Stewart (1881-1883) Hall was completely renovated as a computer center in 1990, Ward Science Hall was renovated in 1992, and Atkinson Hall was renovated in 1995 to Milan L. Ward (1883-1887) house the music and theatre departments. The Mabee Athletic Center, Mar- George L. Sutherland (1887-1890) tin Hall and Wilson Field House were renovated in 1999. In 2000, Bennett Franklin O. Johnson (1890-1891) Hall was opened to co-ed students for residential housing. The most recent building added to the physical plant in Ottawa, Kansas, is Gibson Student F. W. Colegrove (1891-1895) Center/Gangwish Library, which opened in the fall of 2015. Myers Library J. D. S. Riggs (1895-1905) was renovated into the Braves Athletic Performance Center for athletic team R.A. Schwegler Acting President (1905-1906) training and weights in fall of 2016. In 2017, renovations were finalized to the Dick Peters Sports Complex to include upgrades to the baseball and Silas Eber Price (1906-1924) softball fields, as well as the addition of regulation tennis courts. Erdmann Smith (1924-1931) Athletic competition began modestly with rivals who later became nation- W.P. Behan Acting President (1931-1935) ally prominent. Ottawa University played football with both the University of Andrew B. Martin (1935-1967) Kansas and the University of Missouri during the period of 1901 and 1902 and defeated both state institutions in those years. In recent years, Ottawa’s Peter H. Armacost (1967-1977) athletic participation has been with other small colleges in Kansas, Missouri Milton Froyd Interim President (1977-1978) and Iowa. Robert E. Shaw (1978-1983) OU’s academic quality has been stressed from the time of its founding. Wilbur D. Wheaton (1983-1992) The University joined voluntary accreditation associations and has been a member of the regional accreditating body of the HLC continuously from its Harold D. Germer (1992-2000) beginning. As more electives and departments were credited nationally for John E. Neal (2000-2005) students, OU retained its Christian and liberal arts emphases and adapted to James C. Billick Interim President (2005-2006) changing curricular needs over the years. By the end of World War II, OU began a time of curricular examinations and restructuring that placed it ahead Fred R. Snow (2006-2007) of most similar institutions. Under the leadership of Dr. Andrew Martin, the Fredrick B. Zook Interim President (2007-2008) University established a competency based set of general education require- Kevin C. Eichner (2008-2018) ments which stressed ability rather than simply taking courses. In recognition of the growing demand for programs suited to the needs and MISSION STATEMENT learning styles of adults, the University opened its first adult campus in Building on its foundation as a Christ-inspired community of grace and open Kansas City in 1974. Additional campuses were opened in Arizona in 1977, inquiry, Ottawa University prepares professional and liberal arts graduates Wisconsin in 1992 and Indiana in 2002. for lifetimes of personal significance, vocational fulfillment, and service to God and humanity. International programs were added in 1986. Ottawa University began its first graduate program in 1987 with the addition of the Master of Arts in Hu- STATEMENT OF EDUCATIONAL PURPOSE man Resources. It is now also offered at the all adult campuses along with graduate programs in business administration. In Arizona, a Master of Arts Since its inception in 1865, Ottawa University has sought to live out its mis- in Counseling is also offered. The online Master of Business Administration sion in direct ways. It began with the collaboration between two American program was initiated in 2001. The Master in Accountancy and the Master Baptist missionaries, Jotham and Eleanor Meeker, and the Ottawa Indians of Arts in Leadership were added in 2017. Campuses in Arizona and Kansas of Kansas to promote education and peace in a changing world. Out of this City also have Teacher Professional Education Programs, providing courses relationship, Ottawa University was born. Ever mindful of its original commit- ments, Ottawa University is now a comprehensive, not-for-profit, educational 2020-21 OUKS Student Handbook — Page 13 — Ottawa University University-wide: About Ottawa University

institution which serves students of traditional age and adult learners world- with the exception of times when they are reserved for athletic practices or wide. Grounded by its mission, Ottawa University carries out its educational special functions. The following facilities are available for student use: purposes through its liberal arts and professional studies programs at both • Mabee Athletic Center–basketball courts, racquetball courts, walking, the undergraduate and graduate levels. Ottawa University guides learners to running, etc. integrate faith, learning, and life, to gain the abilities they need to succeed and prosper, and to do so with an increased sense of the knowledge, com- • Sand Volleyball Pit–located south of the Fredrikson Chapel and west of passion, respect, and service our world requires. Martin Hall in the lawn. • Braves Field and Bill “Bo” Boucek Track–home of the football, soccer, Ottawa University intends that: lacrosse, and track and field teams. 1. a general education program of liberal arts studies will enable its fac- • Dick Peters Sports Complex–home of the Braves baseball and softball ulty and students to investigate the world broadly and freely in order teams, as well as tennis teams; it also consists of a regulation size that its students will develop and express their life philosophies and grass soccer field, football practice field, batting cages and an in-field values with awareness of and concern for others; practice facility. 2. study in undergraduate, graduate, and other professional development • Hull Center for Athletics–houses the Wellness Center which includes programs will enable students to gain the specific expertise they need free weights, universal weights, stair machines, rowing machines, to enter professions they can contribute to; and treadmills, stationary bikes, step machines, step aerobic courses, fit- 3. programs, teaching, and learning will continuously improve through ness testing, and locker rooms. assessment and sensitive responses to community needs. • Wilson Field House–home of the Braves men’s and women’s basket- Ottawa University’s educational purposes require it to provide at all its sites: ball, volleyball and wrestling teams. 1. diverse faculty who support the mission, purposes, and general welfare • Commons–home of the Braves men’s and women’s wrestling teams of the University; practice facility; Braves cheer and dance teams. 2. caring faculty who are dedicated to teaching undergraduates in both Atkinson Hall discipline and liberal arts courses and who are sensitive to a heteroge- Atkinson Hall is the home for the theatre and communications departments, neous body of students as persons seeking to grow spiritually, morally, as well as "The Campus" newspaper office. Located in the lower level, is the and civically, as well as intellectually; TAU Institute/Fredrikson Center administrative offices. 3. faculty who bring the same sensitivities and dedication to educating Behan Hall graduate and post-graduate students; Behan Hall houses the Vera Wise Technology Center, which includes the 4. multiple approaches to teaching which assure comprehensive and Information Technology Systems office and the Academic Computing Lab. varied responses to students’ learning patterns; Braves Athletic Performance Center 5. appropriate academic support, environment, and technology to enhance teaching, learning, research, and communication; Dedicated, state-of-the-art workout area for Braves athletic teams usage. This facility is not open to the public and is reserved by OU coaching staff 6. sensitivity to different ethnicities and political configurations of the through the athletic offices. global community; and Fredrikson Chapel 7. commitment to social responsibility which asserts that the University’s education is of the heart and hand as well as the intellect. The Fredrikson Chapel houses the Campus Ministries office, church relations and religion departments, music faculty offices, and various class- UNIVERSITY FACILITIES rooms in the east wing. Many music department programs, convocations, guest speakers and other programs are held in the Fredrikson Chapel. The University rents or owns facilities at each campus location. Those facilities are outlined below: Gangwish Library Adult, Graduate and Professional Studies Campuses This state-of-the-art building opened in the fall of 2015 and includes the Schendel Conference Center, Braves Fan Shop (University Bookstore), as The University offers classes at facilities in Phoenix, Queen Creek and Sur- well as the Copy Center. This space is available for rental through the Uni- prise, Arizona; Jeffersonville, Indiana; Overland Park, Kansas; and Brook- versity Event and Conference Services team. www.ottawa.edu/ReserveNow field, Wisconsin. Courses are also offered online. Gibson Student Center Residential Campuses Opened in the fall of 2014, the Center houses the Hetrick Bistro that proudly The University operates two residential campuses. One is located in Ottawa, serves Starbucks drinks, as well as features a food court-style dining experi- Kansas, and the second is located in Surprise, Arizona. ence. The facility is open to the community, as well as OU students, faculty and staff. Ottawa University Kansas Facilties (Ottawa, Kansas) Hull Center for Athletics Administration Building Physical fitness and physical education are important parts of a student’s The Administration Building houses several classrooms, academic depart- experience at Ottawa University. The Hull Center for Athletics provides a safe, ments, the Larry D. Peters Auditorium, and the following administrative of- comfortable environment for students, faculty, staff and community mem- fices: Admissions, Business, Career Services Center, International Program bers to exercise. Students (as well as faculty and staff) may use the Hull Cen- office, International Student Advisor, OUKS President, Registrar, Student ter for Athletics free of charge; community members may use the facilities Affairs/Life, Adawe Advising Center, and Student Financial Services. The fol- for a fee. The Center offers a wide variety of equipment, and University per- lowing academic departments are also housed in the Administration Build- sonnel are readily available to answer questions or to handle emergencies. ing: accounting, business administration, business economics, education, English, finance, foreign language, history/political science, human services, The Hull Center for Athletics provides locker rooms for OU and visiting information technology systems, psychology, and sociology. teams, athletic training facilities, exercise physiology/rehabilitation rooms, Athletic Facilities coaches’ and athletic administrative offices, classrooms, and a wellness/ fitness center. Numerous facilities for recreational use are available to students, faculty and staff free of charge. The facilities are available during scheduled times Membership

2020-21 OUKS Student Handbook — Page 14 — Ottawa University Memberships to the Hull Center for Athletics are available to community 180 men and women. It also features a kitchen and large lobby on the main members for six-month and twelve-month periods. The membership allows floor. the user(s) to enter the Hull Center for Athletics and the Mabee Center and Gillette House use the facilities in accordance with University policies. Members receive a photo ID from the Office of Student Affairs/Life (during normal business In the fall of 2018, Gillette House was opened and renovated for student hours) that must be presented upon entrance to the Center. Memberships housing. Located two blocks north of campus (on the west side of Cedar can be purchased in the Braves Fan Shop. Street), this new facility offers a unique housing option for students. Facilities Martin Hall The Hull Center for Athletics provides the finest in fitness equipment and Martin Hall has been a featured building on campus since it opened in programs, including weight lifting, tennis, basketball, stair stepper machines, 1947. It was renovated in 1999 to offer suite-style housing options for up to treadmills, elliptical machines, and much more. Because the Hull Center for 84 men and women. Athletics serves a variety of people, it is important to prioritize its usage. The Schmidt House priorities for the Center are: This ranch-style home includes three bedrooms that are furnished 1. Instructional Courses adjacent to campus. Proximity allows tennents to walk to campus for class 2. OU Athletic Teams and activities. The home features a full kitchen that is fully-furnished. 3. Intramurals Suites at Rock Creek 4. Ottawa Recreation Commission/Special Groups This single-room suites of this 38-bed housing facility, include a kitchenette with a microwave, sink and mini fridge, as well as a private bathroom. The 5. Community large lounge area allows for community-building, while also having the To ensure the safety of everyone using the Hull Center for Athletics, no one option for privacy in your own room. under age twelve (12) is permitted to use equipment in the Center. A par- The Lofts on Main Street ent or guardian must accompany anyone under age seventeen (17). Fam- Scheduled to open falll 2020, The Lofts on Main Street offer 4- and ily members or community members age seventeen (17) and older must 6-person apartments located in the heart of downtown Ottawa, Kansas. purchase an individual membership. No one under age seventeen (17) may The lofts are fully-furnished with apartment size appliances, as well as purchase an individual membership. living and bedroom furniture. They are located a short walk away from a Hours of Operation during Fall and Spring Semesters variety of restaurants and entertainment offerings. The Hull Center for Athletics hours are stated in the front of the Student University Apartments Handbook under Building and Service Hours. Housing options expanded to offer apartment-style opportunities in the fall Facilities are available during supervised hours only (see schedule). Hours of 2014 with the addition of University Apartments. The apartments are are subject to change during University vacation periods, for group reserva- located one block north of campus and include a full kitchen, four-single tions, priority usage or illness. The Hull Center for Athletics attempts to main- bedrooms, full bath, living room, and laundry room. A designated parking lot tain regular hours and to post any changes 24-hours in advance. is available for use by tenants. Pomona Lodge Commons Ottawa University maintains a recreation building at Pomona Lake, a 4,000 This facility now houses the offices and practice space for the Cheer and acre lake built by the Army Corps of Engineers, 16 miles northwest of the Dance programs, men’s and women’s wrestling, football, and Student Sen- campus. The facility has a kitchen, meeting room, rest rooms, showers and ate. sufficient chairs and tables for small groups. The site has electricity and Tauy Jones Hall rural water supply. The oldest building on campus, Tauy Jones houses the office of the Presi- The area is used first and foremost for University related functions, depart- dent, University Advancement (including the alumni office), University Fi- mental dinners, class parties, athletic department events, training sessions, nance and Payroll, University Academic Affairs, University Human Resources, retreats and conferences. In addition, the area serves as a field research and University Communications and Marketing. station for the science department. At times when the area is not being uti- Ward Science Hall lized for University related events it is available to other non-profit and civic organizations at a reasonable charge. The Ward Science Hall houses the math and science departments, science laboratories and classrooms for all disciplines. Student health services, in- The Lodge is available from April through November. To check availability or cluding a campus nurse and campus counselor are located on the first floor. reserve this facility, contact the facilities reservation coordinator at 785-248- 2312 or [email protected]. Ottawa University Arizona Facilties (Surprise, Arizona) Residence Halls Administration Building Bennett Hall The Administration Building houses classrooms, academic departments, Opened in 2000, this suite-style on-campus housing option has the capacity administrative offices, as well as Spirit Fan Shop. to house 158 men and women. It also features meeting rooms and lobbies Residence Halls on each floor, as well as apartments on the main level. OUAZ offers two distinct apartment-style living options. Both offer a unique Blue Mountain Apartments experience within the communities, while also allowing for students to in- The latest expansion for apartment-style housing added four opportunities teract as classmates and friends. The apartment options are located within in the fall of 2015. The multi-person apartments are located one block walking distance (approximately 1/2 mile) of the campus. north of campus (on the west side of the street) and each includes a full Communities on Greenway kitchen, two bedrooms, two bathrooms, living room, and laundry room. The Communities on Greenway offer a single-level housing option for stu- Brown Hall dents. The housing units are strategically grouped together in clusters, which Opened in 1968, Brown Hall is features the traditional housing option wtih creates a close-knit community. Dedicated OUAZ staff members also reside community bathrooms on each wing of each floor. It has capacity to house here for guidance and support. Harmony Apartments 2020-21 OUKS Student Handbook — Page 15 — Ottawa University

Student Handbook Arizona, Kansas, Wisconsin, Online, International & ETHICS CODE OF CONDUCT CODE OF - 2020-21 OUKS Student Handbook — Page 16 — Ottawa University Ottawa — 16 Page — Handbook Student OUKS 2020-21

Spirit Field–home of the football, soccer, and track and field teams. field and track and soccer, football, the of Field–home Spirit Stadium Surprise team, baseball Spirit the of Stadium–home Surprise is also the spring training home for the Kansas City Royals and the Rangers. Texas

• • Always expanding, the OUAZ athletic facilities are ever-changing with as the are ever-changing facilities athletic the OUAZ expanding, Always University builds out the campus offerings. The following facilities are cur athletics: OUAZ with associated regularly rently students. students. They provide independent living with the guidance of dedicated facility. same staffthe within OUAZ Facilities Athletic The The Harmony Apartments offer a traditional, multi-level housing option for University-wide: AboutOttawa University Wisconsin, Online, International University-wide: About Ottawa University Student Handbook Arizona, Kansas,

2020-21 pages 18-20 CODE OF CONDUCT & ETHICS University-wide: Code of Conduct and Ethics

CODE OF CONDUCT AND ETHICS 4. To preserve satisfactory relations with the larger University constituency, so Ottawa University can marshal the necessary resources to The Code of Conduct and Ethics interprets the University’s Mission State- devote attention to its primary tasks. ment as it applies to the everyday decisions, behaviors and actions of those within the Ottawa University Community. With this in mind, the University assumes that students are responsible members of the University community and will act in such a manner as to GENERAL EXPECTATIONS reflect their consideration and respect for the rights and welfare of other All members of the Ottawa University Community are responsible for sus- individuals and of the community as a whole. Students whose behavior, taining the highest ethical standards of the University, and of the broader on or off campus, is inconsistent with the Christian or academic traditions communities in which it functions. The University values honesty, trust, fair- and standards of the institution will be subject to disciplinary action. Each ness, respect and responsibility and strives to integrate these values into incident will be evaluated individually and the sanction will be appropriate for its teaching, research and business practices. It is the intent of the Code of that case. The University reserves the right to impose sanctions up to, and Conduct and Ethics to protect academic freedom, a collegial atmosphere, including, dismissal from the institution. teaching and scholarship; to advance the mission of the University; and to help preserve the highest standard of business dealings. REPORTING IMPROPER CONDUCT The policies and procedures included in this Handbook and relevant portions The Code applies to administration, faculty, staff and students; vendors, con- of the Employee/Student Handbooks that are applicable are essential for tractors, and subcontractors of the University; and to volunteers elected or establishing a caring, Christ-inspired community and open inquiry, which selected to serve in University positions. It shall apply to conduct that occurs integrates faith, learning, and life. Any questions related to policy should be on University premises, off-campus teaching locations, University sponsored referred to the University Compliance Officer. activities, and to off-campus conduct, ostensibly performed under University auspices, that affects the Ottawa University Community and/or the person’s Any person having reason to believe or who reasonably suspects that any fitness to perform his/her responsibilities. All persons, regardless of their po- member of the Ottawa University community is engaged in a conduct con- sition, or status within the University or the community, shall be responsible trary to any established University policy and/or procedures set forth herein, for their conduct throughout their relationship with the University. should report such conduct as quickly as possible after becoming aware of such conduct to their manager, a local unit Officer, the University Compliance RIGHTS AND RESPONSIBILITIES Officer, or if preferred, to a source outside the University by contacting the Standards of Conduct Compliance Hotline service at 844-719-2846 or on the internet at www.ottawa.ethicspoint.com, both of which operate 24 hours/day, 7 days a week. As you experience life at Ottawa University, your conduct should reflect a (Emergency situations which are an urgent safety or security issue must be sense of personal integrity and discretion while on and off campus. Enroll- made directly to 911.) ment in the University will be interpreted by the University as the student’s acceptance of the University’s rules and regulations. Therefore, all students If the reported conduct potentially involves management for your location, have a responsibility to be familiar with the documents containing standards the disclosure should be made to the University Compliance Officer. and regulations. Actions or behaviors inconsistent with the Christian or academic traditions of the institution or unacceptable to established community The University Compliance Officer will oversee the prompt and thorough standards will result in referral to a student conduct administrator. investigation of all reports and will make every effort to protect the identity of the person reporting the improper conduct. However, the University can- All members of the campus community not only have the right, but also the not guarantee confidentiality if identification of the person is necessary to duty and obligation to act appropriately to prevent or abate others’ violations institutional or law enforcement officials for the purposes of investigating of community regulations. This duty may require those witnessing a violation the incident. In accordance with the nature of the complaint and the findings to refer the information to an appropriate staff member for action. of the investigation, the University will take appropriate, corrective action.

Education for individual development is the central focus of the OU experi- Infractions of any policy or procedure set forth in this Handbook can result ence. The aims and objectives of the University permeate this general theme in discipline, at the sole discretion of Ottawa University, up to and including and provide the context for college regulations. unpaid suspension, termination of employment and dismissal from the University. In addition, any omission or misrepresentation during the course First, OU is a Christian liberal arts university. This definition particularizes the of an individual’s employment (including but not limited to the application aims and expectations of the members of the University community and un- process, information regarding time worked, information associated with derlies the standards and policies of the institution. Second, there is convinc- paid or unpaid time off, etc.) or enrollment may result in discipline. ing evidence that a major portion of student social and value development occurs outside the classroom. Campus regulations are designed to provide University Compliance Officer/Title IX Coordinator maximum opportunity for out-of-class learning and student development. The University Compliance Officer is responsible for overseeing the process Third, Ottawa University aims to sustain the kind of community life in which a by which complaints are investigated within the University. The University student’s total educational experience is deepened and enriched. The rights Compliance Officer also serves as the Title IX Coordinator and regularly re- and responsibilities of the individual are considered within the context of the ports to the President and the Chair of the Board of Trustees the categories basic standards necessary to maintain a sense of community. of complaints brought forth and makes any recommendations for change. This position is appointed by the President. The current appointment is: In this context, Ottawa University has developed clear statements of institutional standards of behavior and expectations for each student. These Carrie Stevens standards and expectations are consistent with, but distinct from, specific Director of University Compliance/Title IX Coordinator college regulations which are the minimum regulations necessary: [email protected] • 785-248-2326 1. To maintain order and control behavior that infringes upon the freedom COMPLIANCE HOTLINE and privacy of other persons; The Compliance Hotline is an externally managed call center independent 2. To maintain a way of student life that is physically and psychologically of the University, staffed by intake specialist professionals. Individuals call- healthy; ing the hotline are not required to disclose who they are. This information is 3. To protect the University from behavior which threatens its ability to welcomed, however, only if a person wishes to do so. Calls are not recorded. exercise its responsibility and to achieve its educational mission; and

2020-21 OUKS Student Handbook — Page 18 — Ottawa University University-wide: Code of Conduct and Ethics

A person may contact the Compliance Hotline service at 844-719-2846 or anonymously tracked complaints that include academic grievances. The Uni- on the internet at www.ottawa.ethicspoint.com. versity Registrar maintains the database of formal complaints, and at least once a year, issues a report summarizing the complaints and their status. The Intake Specialist takes notes of the conversation, summarizes the call, The following information is recorded in the complaint database: and forwards it to the University Compliance Officer for investigation. • The date the complaint was formally submitted The goal of the hotline, for non-emergency situations, is to have an initial • The nature of the complaint response back from the University in five (5) business days, so that the caller may call the hotline back for an update to the original call. The caller is able • The steps taken to resolve the complaint to do this anonymously, if they choose, using the case number assigned • The University’s final decision regarding the complaint. when he/she first called the hotline. At that time the caller may be asked to • External actions, if known, initiated by the student to resolve the com- provide additional information or to call back at a later date for an update. plaint and outcome of such actions. Emergency situations are expedited and will be addressed as quickly as RETALIATION possible. Ottawa University prohibits retaliation in any manner against anyone who, Student Complaint Policy acting in good faith, has reported a suspected violation. A person feeling Students may submit complaints in writing to campus administration (in- retaliated against may file a written complaint with the University Compliance cluding the president/provost) or to University level personnel including the Officer or contact the Compliance Hotline service at 844-719-2846 or on University provost, vice presidents and the chancellor. In compliance with the internet at www.ottawa.ethicspoint.com. A retaliation complaint that the federal regulations as interpreted by the Higher Learning Commission (ac- University, after investigation, reasonably determines to be true will result crediting agency), the University maintains a record of complaints sent by in disciplinary action, including the possible termination of employment, enrolled students to the chancellor, president, vice presidents, provosts, and contractual relationship or other relationship of the offending party with the deans or directors of academic programs. The complaints recorded include University, as it deems appropriate under the circumstances. only complaints submitted in writing and signed by a student.

No information identifying the individual(s) making the complaint is made available to the accrediting association. Students may review a record of

2020-21 OUKS Student Handbook — Page 19 — Ottawa University

Student Handbook Arizona, Kansas, Wisconsin, Online, International 2020-21 OUKS Student Handbook — Page 20 — Ottawa University Ottawa 20 — Page — Handbook Student OUKS 2020-21 University-wide:Ethics and Conduct of Code Wisconsin, Online, International University-wide: Code of Conduct and Ethics Student Handbook Arizona, Kansas,

2020-21 pages 22-26 UNIVERSITY POLICIES University-wide: University Policies

UNIVERSITY POLICIES historically, has attempted to influence positively, the whole person-mind, body, and spirit. Consistent with that goal, the University has resolved to sup- The Code of Conduct and Ethics is implemented in the policies that follow. port definitive actions designed to assist students and employees striving to Faculty members or students may be subject to additional information cope with problems related to the use of alcohol and drugs. regarding appropriate, or inappropriate, conduct included in the Employee and/or Student Handbooks. To the extent a conflict exists, or is perceived ANTI-HAZING STATEMENT to exist, between the expectations set forth in these policies and the expec- “Hazing” means any intentional, knowing, or reckless act, occurring on or off tations set forth in the Employee and/or Student Handbooks, the higher the campus of an educational institution, by one person alone or acting with standard of conduct shall control. others, directed against a student, that endangers the mental or physical health or safety of a student for the purpose of pledging, being initiated into, When an individual believes there has been any improper or questionable affiliating with, holding office in, or maintaining membership in any organiza- conduct relative to any of these policies by a person subject to this Code, tion whose members are, or include, students at an educational institution. regardless of the participant(s) in such conduct, the reporting procedures described in the Code of Conduct and Ethics apply. The term includes but is not limited to: ABUSE • Any type of physical brutality, such as whipping, beating, striking, brand- ing, electronic shocking, placing of a harmful substance on the body or Physical abuse, verbal abuse, threats, intimidation, harassment, coercion, similar activity. and/or other conduct which threatens or endangers the health or safety of any person. • Any type of physical activity, such as sleep deprivation, exposure to the elements, confinement in a small space, calisthenics, or other activity ACADEMIC INTEGRITY that subjects the student to an unreasonable risk of harm or that adversely affects the mental or physical health or safety of the student. An academic community of integrity: • Any activity involving consumption of a food, liquid, alcoholic beverage, • Advances the quest for truth and knowledge by requiring intellectual liquor, drug, or other substance that subjects the student to an unrea- and personal honesty in learning, teaching, research and service; sonable risk of harm or which adversely affects the mental or physical • Fosters a climate of mutual trust, encourages the free exchange of health or safety of the student. ideas, and enables all to reach their highest potential; • Any activity that intimidates or threatens the student with ostracism, that • Establishes clear standards, practices, and procedures and expects subjects the student to extreme mental stress, shame, or humiliation, fairness in the interactions of students, faculty, and administration; or that adversely affects the mental health or dignity of the student or discourages the student from entering or remaining registered in an • Recognizes the participatory nature of the learning process and honors educational institution, or that may reasonably be expected to cause a and respects a wide range of opinions and ideas; and student to leave the organization or the institution rather that submit to • Upholds personal accountability and depends upon action in the face acts described in this subsection. of wrongdoing. • Any activity that induces, causes, or requires the student to perform a duty or task which involves a violation of the Penal Code. A person com- ACCESSIBILITY mits an offense if the person: Students seeking assistance regarding accessibility or students who need • Engages in hazing. reasonable accommodations and services due to a disability, should contact • Solicits, encourages, directs, aids or attempts to aid another in en- the campus' Disability Services Coordinator. gaging in hazing. At the OUKS campus in Ottawa, Kansas, please contact Kelsey Foss at 785- • Intentionally, knowingly or recklessly permits hazing to occur. 248-2582. At the OUAZ campus in Surprise, Arizona, please contact Dr. Les- • Has firsthand knowledge of the planning of a specific hazing incident lie Sherlin at 623-233-7583. All other students should contact Fred Romero involving a student in an educational institution, or firsthand knowl- at 602-749-5150. Information regarding disability services is also available edge that a specific hazing incident has occurred, and knowingly on the MyOttawa portal at www.ottawa.edu/DisabilityServices. fails to report said knowledge to the Office of Student Affairs/Life or ALCOHOL AND OTHER DRUGS POLICY other appropriate official of the institution. Possession, consumption, being under the influence of, or the providing An organization commits an offense if the organization condones or encour- of beverages containing alcohol or the possession of alcoholic beverage ages hazing or if an officer or any combination of members, pledges or containers, either full or empty, on property owned or supervised by the alumni of the organization commits or assists in the commission of hazing. University or at University functions is prohibited. Disruptive or disrespectful behavior, property damage, or personal harassment as a consequence of The act of “hazing” is not consistent with the mission or philosophy of Ottawa alcohol consumption is also prohibited. Funds collected by members of the University and will not be accepted as appropriate behavior. Students and/or University cannot be used to purchase such beverages. Any person, regard- student organizations who commit a “hazing” incident will face disciplinary less of age, found in violation of the alcohol policy is subject to University action ranging from a fine to suspension or dismissal from the University. disciplinary action that may include sanctions, fines, mandatory counseling, BULLYING/CYBER-BULLYING suspension or dismissal and possible legal action for those who do not meet the legal age for alcohol consumption and/or who cause damages, harm or Bullying is defined as repeated and/or severe aggressive behavior likely to distress to persons or property (both personal and University). For the full intimidate or intentionally hurt, control or diminish another person, physically policy and sanctions for alcohol and other drug violations, please refer to or mentally (that is not speech or conduct otherwise protected by the First Appendix B. Amendment).

The possession, use, sale, manufacturing, or distribution of illicit drugs and/ Use of social media to intimidate, harass, and/or threaten another individual or drug paraphernalia is a violation of the law and is prohibited. Disruptive or is prohibited. Examples of social media include but are not limited to Face- disrespectful behavior, property damage or personal harassment as a con- book, Twitter, Instagram, SnapChat, texting, etc. Use of social media that sequence of illicit drugs or controlled substances is strictly prohibited. Any negatively impacts Ottawa University is prohibited. person found in violation of this policy will be subject to University disciplinary action which could include suspension or dismissal and may be reported to the appropriate local, state and Federal authorities. Ottawa University, 2020-21 OUKS Student Handbook — Page 22 — Ottawa University CHILDREN ON OU CAMPUSES color, religion, ability or disability, national origin, sexual orientation, gender, ethnicity, family or marital status, or any other characteristic protected by Ottawa University values the role of families in the lives of the employees and law. This commitment applies to all members of the Ottawa University Com- students of the University and has worked to develop policies, activities, and munity including faculty members, staff members, and students. benefits that are supportive of balancing work, education and family life. It is recognized that there are times when it is necessary and appropriate for The following person has been designated to handle inquiries regarding the an employee/student of the University to occasionally have a child on an OU non-discrimination policies: campus during work/class hours, for a period of time, as an exception to normal policy. It is expressly understood that the employee/student whose Carrie Stevens child is present is completely responsible for the safety, care and conduct Director of Compliance/Title IX Coordinator of such child. 1001 S. Cedar Street Ottawa, Kansas 66067 The intent of this policy is to provide guidelines related to the regular pres- Phone: 785-248-2326 ence of a child on our campuses with the purpose of providing safe campus Email: [email protected] environments, maintaining a positive learning environment for students, and For further information on notice of non-discrimination, please contact: a disruption free workplace for our employees. The Office for Civil Rights This policy applies to all units of the University. 1010 Walnut Street, Ste. 320 Kansas City, Missouri 64106 For the purposes of this policy, a child is defined as a son/daughter of an Phone: 816-268-0550 or 877-521-2172 (TTY) employee/student (whether biological, adopted, step-child, or a child of a Email: [email protected] domestic partner), age 14 and under. DISHONEST BEHAVIOR Guidelines: All forms of dishonesty, including cheating, plagiarism, and supplying false 1. It is the policy of the University that the regular presence of a child on information, as well as forgery or use of documents or instruments of identi- a University campus, while the employee is working or the student is in fication with intent to mislead or defraud, is prohibited. class, is inappropriate. Consequently, employees and students shall not regularly bring a child with them when scheduled to work or learn. DISRUPTIVE BEHAVIOR 2. An employee should not ask another employee, during scheduled work- Engaging in, or inciting others to engage in, conduct which disturbs the ing hours, to take responsibility for a child in the workplace as a part of peace of the University, involves a significant disruption of University activity, a regular pattern or schedule. or impedes reasonable freedom of expression or movement of other mem- 3. A child of an employee, student, or visitor shall not be left unattended bers of the University community or its guests is prohibited. (out of the care of the parent) on University property at any time. DRIVING 4. A University student providing regular childcare (as a part of an established pattern) for a child of an employee of the University shall not do Driving or parking on campus sidewalks or grass is prohibited. so while on University property as a part of a regular pattern or sched- FIRE ALARMS ule. Fire drills will be conducted regularly. When the fire alarms sound, occupants 5. When an employee or student’s child is participating in a special activity must immediately exit the building. Cooperation in exiting the building when or University program scheduled for them, it is expected that a profes- a fire alarm sounds is expected. Those remaining in the building or trying to sional and productive work environment will be maintained. It is also enter the building while the alarm is sounding may face disciplinary actions. expected that consideration of and safety for the child, co-workers and other campus residents will be maintained. If a child becomes disrup- FIRE EXTINGUISHERS tive, the situation must be handled immediately by the parent. Misusing or tampering with fire-fighting equipment or safety equipment is 6. Any child who accompanies an employee to the University shall not be prohibited. Fire extinguishers on campus contain a chemical dry powder. If asked or permitted to perform any work on or behalf of the University they are discharged, cleaning is expensive and if a person is sprayed, it can or otherwise assist the employee with his/her work. be very dangerous; the powder can cause blindness and burn the skin. Any- 7. To prevent injury to a child and to protect equipment from damage, a one who carelessly injures another person by playing with or is discharging a child is not allowed in designated areas of our campuses where there fire extinguisher shall be held directly responsible for any material damages are special risks or value (e.g., computer labs, employee computers, and/or personal injuries (self or other). science laboratories, shops, studios, power plant, food service areas, mechanical rooms, any areas containing machinery with moving parts, FIREWORKS power operated equipment, maintenance shops, physical plant garage, Possession or use of fireworks is prohibited on any University-owned or or any area where air quality may be compromised). Local University leased property. leaders have responsibility for defining such designated areas and should enforce these expectations. GAMBLING Engaging in illegal gambling is prohibited. It is the responsibility of all members of the community to implement this policy. Campus leadership is responsible for its enforcement. “Regular” HARASSMENT AND SEXUAL MISCONDUCT presence or “pattern” will mean that the child is present frequently, or on a routine basis. The University reserves the right, at its sole discretion, to The University strives to maintain an environment for all that is free of ha- determine if a child’s presence is considered a “regular” presence for pur- rassment and illegal discrimination. In keeping with that policy, any form of poses of this policy. harassment by or against any employee, applicant for employment, student, agent, supplier, contractor, volunteer or any other person is prohibited DISCRIMINATION whether it is illegal or not. Ottawa University is committed to equal opportunity and does not unlawfully Racial, religious, sex, disability, sexual orientation, gendor (identity and discriminate in the recruitment or treatment of applicants, employment opportunities, or general employment practices on the basis of race, age, sex, expression) age or national origin harassment are expressly prohibited. This includes any verbal, written, or physical act used or implied in a manner 2020-21 OUKS Student Handbook — Page 23 — Ottawa University University-wide: University Policies

that may interfere with another person’s ability to perform his/her job. For unprofessional conduct and comments that may not amount to unlawful example, inappropriate jokes, offensive language or the display or use of harassment. objects or pictures that adversely reflect on a person’s race, religion, sex or national origin. Failure to comply with the directions of University official or law enforcement officers acting in performance of their duties and/or failure to identify one- Sexual harassment is defined as unwelcome sexual advances, requests for self to these persons when requested to do so. Interfering with, obstructing sexual favors, and other verbal or physical conduct of a sexual nature, when: or disrupting police, fire, or emergency responses. This prohibition includes, • Submission to the conduct is made either explicitly or implicitly a condi- but is not limited to resisting arrest, failing to abide by the directions of a tion of employment; or peace officer, tampering with, impairing, disabling, or misusing fire protection systems such as smoke detectors, fire extinguishers, or alarms, failing • Submission to or rejection of the conduct is used as the basis for an to evacuate during a fire alarm, and setting fires (arson). employment decision affecting the harassed employee; or • Such conduct has the purpose or effect of substantially interfering with STUDENT CONDUCT SYSTEM-ABUSE the person’s performance or creates an intimidating, hostile or offen- Abuse of the Student Conduct System, including, but not limited to: sive work environment. • Failure to obey the notice from a Student Conduct Administrator, and/ Prohibited acts of sexual harassment can take a variety of forms, ranging or University official to appear for a conference meeting as part of the from off-color jokes to subtle pressure for sexual activity to physical assault. Student Conduct System. Examples of conduct that may constitute sexual harassment include: • Failure to abide by or complete a University sanction in a satisfactory • Repeated or unwelcome sexual flirtations, advances, propositions, manner. touching, remarks, or requests for sexual favor; • Falsification, distortion, or misrepresentation of information before the • Repeated verbal abuse of a sexual nature; Student Conduct Administrator. • Graphic verbal comments about a person’s body; • Disruption or interference with the orderly conduct of a Student Con- duct proceeding. • Sexually degrading words used to describe a person; • Institution of a student conduct code proceeding in bad faith. • The display of sexually suggestive objects, pictures or videos; • Retaliating against or discouraging an individual from participating in • Unwelcome questions or comments about private sexual matters; a College process, acting to improperly influence a College conduct • Slurs, “off color” jokes, or degrading comments related to gender; body, or the unauthorized release of confidential student or College • Demeaning, discourteous conduct, or negative stereotyping; or information/records. Direct contact with an individual or conduct body or contact through a third party may constitute a violation of this provi- • A nonconsensual sexual relationship with a subordinate or a student. sion. For any act of dating or domestic violence, please refer to the Sexual Mis- SUPPORTIVE WORKPLACE AND LEARNING ENVIRONMENT conduct Policy. The University’s intent to provide a drug-free, healthy, and safe workplace for It is important and critical to our Code of Conduct and Ethics that we uphold its employees and a safe learning environment for its students. Each mem- high standards of behavior for each individual within the University setting. ber of the Ottawa University Community must comply with local, state and If you believe you have been witness to unprofessional conduct, it is your federal laws concerning alcohol, illegal drug use, and physical harm whether responsibility to report it within the guidelines set forth above, just as you on University property or otherwise. would report any other type of negative behavior as part of this Code. Acts of violence or aggression will not be tolerated. Examples of improper INTIMIDATION behavior include, but are not limited to, incidents of pushing, hitting, inappropriate forms of physical contact, threats of physical harm, vandalism, Intimidation, defined as implied threats or acts that cause an unreasonable sabotage, and arson. The possession or use of fire arms, explosives, knives, fear of harm in another. or any object that may be of threat to others are prohibited while on Univer- SOCIAL CONDUCT sity property or at University sponsored events. Violations will be reported to the appropriate law enforcement officials and violators are also subject to Students are required to engage in responsible social conduct that reflects University disciplinary action. Ottawa University in a positive light and to model good citizenship in any community. In keeping with the University’s intent to provide a safe and healthy work environment, smoking is prohibited throughout the University. This policy SOLICITATION OR SELLING OF GOODS applies equally to all employees, students, and visitors, and it applies to all Solicitation or selling of goods is prohibited (such as paintings, pottery, University locations, including administrative offices and residence halls un- cakes, jewelry, etc.) without the consent of the Dean of Student Affairs/Life, less otherwise posted by the University. Additional restrictions may apply at Dean of Student Experience, or Campus Executive. specific University locations and/or buildings. STALKING THEFT Stalking, defined as repetitive and/or menacing pursuit, following, harass- Attempted or actual theft of, or damage to, the property of another person ment and/or interference with the peace and/or safety of a member of the of the University; as well as receiving, retaining or disposing of the lost or community; or the safety of any of the immediate family members of the mislaid property of another person or of the University is prohibited. community. TOBACCO STANDARDS OF CONDUCT Tobacco use is discouraged as a basic principle of good health. The Universi- All members of the Ottawa University community are expected to use good ty will not tolerate smoking to the extent of inconvenience to the non-smoker. judgment and avoid even the appearance of impropriety in all their deal- Smoking, including e-cigarettes and vaping, or use of smokeless tobacco ings with others. The University also prohibits, though not required by law, and hookahs will not be permitted in any of the buildings owned or used by Ottawa University, including University housing.

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Smoking outside University buildings is also restricted as follows: such information is expected to use it solely for its intended purpose as well 1. No smoking in the bleachers/stands at athletic facilities. Designated as with consideration and ethical regard for others. In addition, employees smoking areas will be marked. are expected to safeguard the integrity, accuracy, and confidentiality of this information. Circumventing or attempting to circumvent restrictions on the 2. No smoking within 20 feet of any University housing entrance. use and dissemination of confidential information is prohibited. 3. No smoking within 20 feet of any entrance to all Ottawa Univeristy buildings, owned and operated. Certain student related data is protected under the Federal Family Educa- tional Rights and Privacy Act and may not be disclosed except as provided UNAUTHORIZED ENTRY for by federal regulations. In addition, the Social Security number and private information of students, faculty, staff, alumni, and donors is confidential and Unauthorized entry, use or occupation of University facilities; as well as the the unauthorized use or disclosure of it is prohibited. unauthorized possession, duplication or use of keys to any University facility is prohibited. University computers (including data stored on computers), telephone mes- NON-RESIDENCE HALL VIOLATIONS sage systems, etc. are and remain at all times University property, and all information (including email messages and voice mail messages composed Incidents and violations that occur outside the residence halls, including off or sent) are subject to review by University management. Privacy in these campus, are referred directly to the Dean of Student Affairs/Life. items and this information is not and cannot be guaranteed. Accordingly, individuals should create and/or send only messages that they would not USE OF UNIVERSITY RESOURCES AND INFORMATION mind others reading. In addition, all users should bear in mind that erased University resources must be reserved for business purposes on behalf of and deleted materials can sometimes be recreated. the University. They may not be used for personal gain except in a manner that is incidental, and reasonable in light of the person’s duties. University Any member of the Ottawa University Community using University resources resources include, but are not limited to, the use of University systems, may not solicit others for commercial ventures, religious or political causes, such as telephone systems, data communication and networking systems, outside organizations, or other non-University matters. and the domain for electronic communication forums; the use of University The University complies with all laws regulating intellectual property rights, equipment; the use of procurement tools such as purchasing cards, credit including copyright infringement, confidential information and software pri- cards, and petty cash; and the time and effort of other staff, students, and vacy. Each member of the Ottawa University Community is prohibited from others at the University. using University facilities, computer systems, communication and electronic Appropriate use of University property and information requires that persons systems, and/or the information contained within them in a manner contrary not use a password, access a file, or retrieve any stored communication to law. without authorization. This includes concealing, falsifying, altering, misusing, or removing records, including electronic records. In addition, information such as mailing lists of students, employees, or alumni must not be given to anyone without authorization from the Unit Executive.

Many employees, as part of their job responsibilities, have access to confidential and/or unpublished information. Any employee who has access to

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2020-21 pages 28-34 ACADEMIC POLICIES & PROCEDURES University-wide: Academic Policies and Procedures

ACADEMIC POLICIES AND PROCEDURES intermediary with the instructor. If matters are still unresolved to the student’s satisfaction, the formal resolution policy described below is in order. STANDARDS OF STUDENT CONDUCT Formal Resolution Standards of Student Behavior Only after significant effort has been pursued to resolve the issue through Student Conduct, Academic Honesty, and Academic Grievances the informal process, will a formal resolution be initiated. Although each I. Academic Honesty campus is a part of the overall Ottawa University system, this policy also Academic Honesty means, at the minimum, that work submitted by a stu- recognizes that each campus has its own unique organization, size, needs, dent or the taking of examinations by the student is the original work of identity, and culture. In order to offer a consistent process as well as one that that student. Ottawa University does not condone any form of dishonesty. is truly responsive to all individuals, each campus will follow this grievance Academic dishonesty includes cheating on examinations or assignments policy, as appropriately determined by the University and circumstances al- (including any attempt to give or obtain assistance in a formal academic low. Small campuses may need to modify the review process in order to serve exercise without prior authorization and due acknowledgment), using stu- the student effectively and in a timely fashion. The organization of the formal dent’s original work for more than one course without prior approval from grievance procedure will proceed according to the general principles below: the instructor; representing the work of another as one’s own; plagiarism; • The procedure will be “user friendly.” the falsification of data, information, or citations in any formal academic • The procedure will preserve and protect the confidentiality, integrity and exercise; providing false information to an instructor concerning a formal human dignity of all parties. academic exercise, and/or supplying false information pertaining to the • The procedure will endeavor to ensure due process for all involved par- student’s academic program. Penalties for cheating on examinations and ties. plagiarism can be failure in the course in which the dishonesty has occurred and/or dismissal from the University. • The procedure will seek to prevent any conflicts of interest. • The procedure will be designed to support fairness and impartiality. If academic dishonesty is suspected, the instructor of the course will make • Formal grievances should be submitted in writing. The student should recommendation to the local Academic Dean for action. The local Academic describe the circumstances surrounding the issue or incident and pro- Dean will work with the instructor to seek resolution of the incident, includ- vide any evidence in support of the concern that the student has avail- ing conference with the student to review evidence and related materials. able. The local Academic Dean will make the decision concerning penalties for • At the discretion of the local Academic Dean or his/her superior, a com- the student accused of academic dishonest which may include failure in the mittee or panel of at least three University personnel will hear the case. course, withdrawal of semester credits, and/or dismissal from the University. The committee will not be authorized to make or develop University policy. The panel will typically, but not necessarily, include (1) the Academic II. Academic Grievance Policy & Procedure: Dean (or designee), (2) a member of the faculty and (3) a non-related Purpose and Philosophy student advisor. The Academic Dean will identify a committee Chair out Ottawa University’s academic grievance policy is established to create an of the three committee members. atmosphere wherein concerns about whether or not students have been • At the discretion of the Academic Dean, faculty members may be full- treated fairly in the academic environment can be resolved. The University time faculty and/or adjunct faculty. As part of the process, the commit- endeavors to address both the letter and spirit of academic policies and tee chair must ensure that members of the grievance review committee procedures. will review all aspects of the grievance in an impartial manner to allow fairness for all parties. Ottawa University’s philosophy concerning the academic grievance process • The Grievance panel will function only as a body and its members will advocates multiple and frequent interactions between students and the have no individual authority on the matter before the panel. University. No student should hesitate to contact a faculty member or ad- • A lack of timeliness on the part of a party will not interfere with the ministrator to discuss any issue or concern. If a student believes that an proper investigation of a concern or with appropriately resolving the instructor has been unfair in grading, assessing student performance, or matter in question. any area affecting academic performance, the matter should be resolved either informally or formally. Initially, when and wherever possible, parties • Any employee or contractor of the University who attempts, regardless should demonstrate a full and honest effort to resolve concerns informally, of how subtly, to coerce, single out, threaten, or retaliate against a com- with minimal intervention by the University. Historically, at Ottawa University, plaining party, or to discourage use of this or any other University policy most problems have and can be resolved through the two sequential steps or procedure may be subject to disciplinary action or termination. described below through “informal resolution.” Procedure Informal Resolution A student who wishes to pursue a formal academic grievance should submit a written formal grievance with the local Academic Dean, (if the Academic Students who believe their academic success has been compromised by Dean was involved in the informal resolution process) within ten (10) days of a faculty member or other University instructor are encouraged to take the exhausting the informal resolution process. initiative to meet with the instructor to resolve the issue in question. The student should inform his/her Adawe Advisor/Mentor of this step. More than Upon receiving the formal grievance, the Academic Dean will appoint a griev- one meeting may be required to enable either the student or instructor to ance review committee as described above. The committee will contact (all gather appropriate related data or materials. Every effort should be made to communications will be via University email, although hand delivery may be resolve any concerns at this level, as instructors have ultimate responsibil- done in conjunction with email) the involved parties explaining the process ity for grades in the courses they teach. If the student does not accept the to be used in examining the grievance. In a timely fashion, after gathering the outcome of the meeting(s) with the instructor or should the student elect not necessary information, the committee will begin its review of the issue. The to contact the instructor, the student should then contact his/her advisor for student and faculty member will be provided an opportunity to present their assistance. The student shall take this step promptly, preferably within one individual perspectives of the circumstance either in person or in writing, week of identifying the grievance. Assistance by the advisor may take a num- and the committee will endeavor to make a decision in a timely fashion. The ber of forms, including additional clarification to remedy miscommunication committee Chair will communicate the decision (in writing), to the involved or misunderstandings. The advisor may also act as an advocate or neutral parties. The chair will be responsible to maintain a log of all activities of the

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grievance review committee. This log will include minutes of meetings and State Board (i.e., State Boards of Health, State Board of Education, and all actions taken. so on) within the Kansas State Government and shall be reviewed and Appeal: Either party may submit a written petition to the Academic Dean or handled by that licensing board (www.kansas.gov/agencies/ and then Provost (if Academic Dean served on the review committee) appealing the search for the appropriate division); committee decision. This should be done as soon as possible, typically within • Complaints related to state consumer protection laws (e.g., laws related no more than ten (10) business days after the committee decision is made to fraud or false advertising) shall be referred to the Consumer Protec- and communicated to the involved parties. The Academic Dean (or Provost) tion Division in the office of the Kansas Attorney General and shall be will review the committee decision and gather any additional information reviewed and handled by that Unit (http://ag.ks.gov/consumer-protec- found to be necessary for the appeal review. tion).

Within 10 working days after completing the appeal review process, the State of WIsconsin Complaints Academic Dean will make a final decision concerning the appeal and com- http://eab.state.wi.us/resources/complaint.asp municate it, in writing, to the involved parties. Higher Learning Commission (HLC) The decision on appeal is final. In the event that the Academic Dean is in- Allegations regarding noncompliance with accreditation standards, policies, volved in the dispute, the process described above will be followed with the and procedures may be made to HLC, 230 South LaSalle Street, Suite 7-500, University Provost appointing a university official to serve as the chair of the Chicago, IL 60604. (The Commission’s complaint policy, procedure and the initial grievance review committee. Complaint form may be found on their website, https://www.hlcommission. org/Student-Resources/complaints.html). ACADEMIC COMPLAINTS

In compliance with federal regulations as interpreted by the Higher Learn- Military Students ing Commission, the University maintains a record of complaints sent by enrolled students to the president, vice presidents and campus executive Military students have an additional option, as follows: officers of academic programs. The complaints recorded include academic grievances sent to any person designated by a vice president, provost or The Department of Defense provides the Postsecondary Education Com- director to receive and act on grievances. The complaints recorded include plaint System which provides a centralized online reporting system for ser- only complaints submitted in writing and signed by a student. Enrolled vice members and their families to use in reporting problems with education students include students who registered for courses within the last two institutions. Agency partners including the Departments of Veterans Affairs years from the date of receipt of the complaint unless the student has been and Education are also launching online feedback tools providing a central- dismissed from the University. If a student has been dismissed but an aca- ized system for veterans, service members and eligible family members to demic grievance is filed within two years, the complaint/grievance will be file student complaints. tracked. No information identifying the individual(s) making the complaint is made available to the accrediting association. Students may review a record Students can submit a complaint if they believe their school is failing to of anonymously tracked complaints that includes academic grievances. The follow the Principles of Excellence through the centralized online report- University registrar maintains the database of formal complaints and at least ing system accessed via the Department of Defense website. Examples of once a year issues a report summarizing the complaints and their status. education-related issues may include, but are not limited to, misrepresenta- The following information is recorded in the complaint database: tion or deceptive actions with regards to private or institutional loans, high- pressure recruitment tactics, false representations about degree programs, • The date the complaint was formally submitted. and misleading statements regarding accreditation. • The nature of the complaint. • The steps taken to resolve the complaint. The complaint system is part of the President’s Executive Order establishing Principles of Excellence for educational institutions serving Service Mem- • The University’s final decision regarding the complaint. bers, Veterans, Spouses, and other Family Members; designed to empower • External actions, if known, initiated by the student to resolve the beneficiaries to report experiences related to misleading or unfair acts or complaint and outcome of such actions practices by educational institutions serving veterans, service members NOTE: Within 10 days of the final resolution of the grievance, the Academic and their families. Dean (or CE) must report the details of the grievance to the University Regis- Military-connected students using Tuition Assistance (TA) or Military Spouse trar. The University Registrar will maintain an official record of all grievances Career Advancement Accounts (MyCAA) Scholarships can submit feedback filed with the University. at: www.militaryonesource.mil/voluntary-education/complaint. Once a complaint is received, agency staff will contact both the student submitting the If the student complaint cannot be resolved after exhausting the University’s complaint as well as the referenced school, working with both parties to fully grievance procedure, the student may contact their respective state agency: understand the issue raised and seek resolution.

State of Arizona Complaints All verified cases will be submitted to the Federal Trade Commission’s Con- Arizona State Board for Private Post-Secondary Education sumer Sentinel Network accessible by over 650 federal, state and local law 1740 W. Adams, Suite 3008 enforcement agencies for use in enhancing and coordinating law enforce- Phoenix, AZ 85007 ment investigations. Appropriate cases will be referred to the Department of Phone: 602-542-5709 Justice and/or Consumer Financial Protection Bureau. Website: www.azppse.gov ACADEMIC WARNING, PROBATION AND DISMISSAL State of Indiana Complaints A student’s academic performance is monitored to assure he/she is making http://www.in.gov/che/2744.htm satisfactory progress towards graduation. Students must meet the following State of Kansas Complaints criteria in order to be considered to be making satisfactory progress: • Complaints related to the application of state laws or rules related to Semester Credit Hours Earned Cumulative GPA approval to operate or licensure of a particular professional program 0 - 23.99 1.60 within a postsecondary institution shall be referred to the appropriate 24 - 53.99 1.80 2020-21 OUKS Student Handbook — Page 29 — Ottawa University University-wide: Academic Policies and Procedures

54+ 2.00 • Failure to remove probation in the time allotted may result in academic suspension from the University. RESIDENTIAL CAMPUSES Adult, Professional and Graduate Studies Campuses Students who fall below the cumulative GPA criteria noted above or fail to A student who has been dismissed or withdrawn by action from the Univer- earn 75 percent of the semester credits for which they have enrolled, will be sity may submit a petition for reinstatement to the Academic Dean. After placed on academic probation. review with the School Dean, the student will be notified whether or not the Students who meet the cumulative GPA criteria noted above, but whose petition has been approved. The petition should include: session GPA is below a 2.00, will be placed on academic warning. Two • The factors that led to the action. consecutive semesters of academic warning will result in intensive advising • The learning and personal development that has been experienced requirements. since the action, that would indicate the ability to resume successful study in the University. Students whose cumulative GPA falls below a 1.00 will be academically dismissed. Students who have been on probation and have failed to make the necessary improvements in their academic performance will be dismissed. ACADEMIC RENEWAL Students may appeal dismissal decisions by petitioning the Academic Dean. The intent of this policy is to make graduation from Ottawa University possible for students whose previous academic performance would preclude ADULT, PROFESSIONAL AND GRADUATE STUDIES CAMPUSES this opportunity. If the coursework was completed seven (7) or more years Students who do not meet the criteria noted above will be placed on aca- prior to entry/re-entry to Ottawa University and the student has a cumula- demic warning. Two consecutive semesters of academic warning will result tive GPA below a 1.80 at the time of entry/re-entry, he/she may petition for in intensive advising requirements. academic renewal. This petition must be made and approved prior to entry/ re-entry. For transfer students, only grades of A, B, and C will appear on the Students who have been on probation and have failed to make the nec- official transcript. Transfer credit accepted under this provision will be hours essary improvements in their academic performance will be dismissed. of credit only, with no calculation into the GPA. For students re-entering Ot- Students may appeal dismissal decisions by petitioning the Academic Dean. tawa University, all grades will remain on the transcript but grades of D and F will count in attempted and earned hours, as applicable, with no calculation Students who attempt LAS 30012 or LAS 20010 two times and do not suc- for these grades into the GPA. This policy applies only to coursework from cessfully complete this initial class within those attempts, will be dismissed regionally accredited institutions and to degree-seeking students. Students from the program. If the student drops the course within the add/drop should note that application of this policy may result in less earned hours period, it is not considered an attempt. Withdrawals are considered valid towards graduation but will generally improve the overall GPA. However, all attempts. Students may appeal their dismissal in writing to the Academic previous credits and grade points will be used in determining eligibility for Dean. honors. Students who withdraw or fail all other course enrollments in any two consecutive terms will be placed on academic probation. Failure to earn any ATTENDANCE POLICY credit in the third term for which the student enrolls will result in dismissal Ottawa University believes that students who are actively engaged in their from theUniversity for a period of one year. Students wishing to return must class(es) do better than those who are not (attendance is expected). Be- appeal in writing to the Academic Dean. cause of this, instructors record attendance for all enrolled students and Students whose cumulative GPA falls below a 1.00 will be academically student grades may be negatively impacted due to lack of attendance. This is dismissed if circumstances are other than those noted in the two preceding also done for financial aid purposes, since the institution is required to verify paragraphs. student attendance. If it is unavoidable that a class session or coursework is missed, students are expected to do the following: ACADEMIC REINSTATEMENT 1. Contact the instructor prior to or immediately after the absence to discuss missed assignments and subsequent expectations. Residential Campuses — Ottawa, Kansas; Surprise, Arizona 2. Make-up work is at the discretion of the instructor. If make-up work is Depending on the original reason for the probationary status, probation may allowed, it must be turned in as stipulated by the instructor. be removed as follows: • The student may enroll in no more than 16 semester credit hours for Attendance at an Academically Related Activity is defined by the Department the semester following his/her being placed on probation and must of Education as: improve his/her cumulative GPA to meet the standard appropriate to the • Physically attending a class where there is an opportunity for direct student’s total semester credit hours earned. (A student on probation interaction between the instructor and student; should consult with his/her advisor to formulate the best strategy for • Submitting an academic assignment removing probation.) • For two consecutive semesters, the student must earn no less than 75 • Taking an exam, an interactive tutorial, or computer-assisted instruction; percent in the semester credit hours for which he/she is enrolled. • Attending a study group that is assigned by the institution; A student who has been dismissed for academic reasons may submit a • Participating in an online discussion about academic matters; and petition for reinstatement to the Office of the Registrar for submission to the • Initiating contact with a faculty member to ask a question about the Academic Dean. academic subject studied in the course. A petition for reinstatement should include the following: Just as important as defining what DOES qualify, is what does NOT: • A critical and thorough appraisal of the factors that were decisive in the • Living in institutional housing; student’s academic performance. • A presentation of evidence that the student is capable of successful • Participating in the institutions meal plan; college-level academic performance. • Logging into an online class without active participation; or • A detailed plan indicating how the student intends to pursue his/her • Participating in academic counseling or advisement. academic career in such a way as to avoid the situation that caused the original suspension.

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Note – a student’s certification of attendance that is not supported by f. Any deliberate disobedience of the rules for a given examination institutional documentation is not acceptable to establish a last date of as they are announced by the professor. It is often difficult for attendance. a professor, in a given course, to determine decisively whether cheating has taken place or not. There are, however, certain kinds In order to gain the most benefit from the attendance information and to help of evidence which justify a professor’s suspicion, and these may, identify and retain students who may be experiencing difficulties, the follow- at the discretion of the professor, be considered an adequate ing actions(s) will be taken by Ottawa University in the event that a student basis for such a judgment. The penalty for plagiarism or any other ceases to participate: form of academic dishonesty will be failure in the course which the academic dishonesty occurred. • Any student who has no attendance recorded during the first two weeks of a term will be administratively withdrawn as a no-show. All charges Students who commit academic dishonesty can be dismissed from the Uni- will be reversed and no record of the enrollment will appear on the tran- versity by the Academic Dean. Plagiarism/Cheating may lead to dismissal script. from Ottawa University. Should a student feel that s/he has been unjustly • Students who are enrolled in class(es) that start beyond the first two accused, s/he has the option of reviewing the professor’s decision by means weeks will be administratively withdrawn if they fail to participate on of the Academic Grievance Procedure. the first night of class. • Ottawa University will attempt to contact any student who begins atten- COURSE POLICIES, ADD/DROP dance in a course but has no attendance recorded for 14 calendar days Students should consult the academic calendar for add/drop/withdrawal in order to determine the student’s intentions. deadlines for any given academic year. Students who are not going to continue participating in their course(s) are encouraged to withdraw themselves at the earliest opportunity. FINAL EXAMINATIONS POLICY • Ottawa University will administratively withdraw any student who has no A three-day final examination period is conducted after the conclusion of attendance recorded for 21 consecutive calendar days. each semester. During this time faculty must give the last examination of a • An email will be sent to the students notifying them of their with- course, whether that is a final examination, a last unit examination, or some drawal from the course(s). other type of culminating or summary experience. • Students whose last date of attendance is in the 5th week (or later) • Final/last examinations are not to be given during the last week of of an 8 week term will not be administratively withdrawn for lack of classes. All finals should be given during the final examination period. participation. • No regular class sessions may be held during the final examination • Students whose last date of attendance is in the 12th week (or later) period. of a 15 week Semester will not be administratively withdrawn for lack of participation. There will be no required student activities during the examination period • The tuition charges assessed to the student will be determined using the (including study day and through the scheduled final exams). students reported last date of attendance in accordance with the Ottawa University refund policy. GRADING • Additional refund calculations may be necessary for any students The University uses the following grading system to evaluate student per- receiving Federal Financial Aid. formance: Grade Quality Points CHEATING AND PLAGIARISM A Excellent – 4 grade points per semester credit hour earned Plagiarism means presenting, as one’s own, the words, work or opinions of someone else. Plagiarism occurs in two forms: B Good – 3 grade points per semester credit hour earned 1. Plagiarism occurs when writers use the exact language of someone C Average – 2 grade points per semester credit hour earned else without putting the quoted material in quotation marks and citing D Below Average – 1 grade point per semester credit hour earned its source. F Failure – 0 grade points earned 2. Plagiarism occurs when writers present, as their own, the sequence P Pass – Considered to be work at C level or better; semester credit hours of ideas, the arrangement of materials, or the pattern of thought of count toward hours earned only someone else, even though they express it in their own words. The language may be theirs, but they are presenting work as their own which IP In Progress – 0 grade points earned is the work of another. Cheating on examinations refers to any effort on NR Not Reported – 0 grade points earned the part of a student to seek or to give unauthorized assistance on an NC No Credit – 0 grade points earned examination. The following kinds of behavior are generally considered to constitute cheating on examinations: AU Audited – 0 grade points earned a. The possession and/or use of unauthorized books, articles or W Withdrawal – 0 grade points earned notes during an examination; WV Waived – 0 grade points earned b. Copying or attempting to copy another student’s work during an examination, with or without the student’s consent; GRADUATION POLICY c. Requesting help from or offering help to another student during Students must satisfactorily complete the following: an examination, whether or not the help is given or received; 1. Interdisciplinary Seminars d. Any efforts (successful or not) to alter answers to examination 2. Religion Course Requirements questions after the examination has been concluded, if done in an attempt to receive credit for the altered answers; 3. A minimum of 124 credit hours e. Any efforts (successful or not) to obtain unauthorized copies of 4. Major Requirements an examination or of examination questions prior to their being 5. Breadth Area Requirements administered by the professor; 6. Skills Competency Requirements 2020-21 OUKS Student Handbook — Page 31 — Ottawa University University-wide: Academic Policies and Procedures 7. Academic Performance Requirements WITHDRAWAL FROM THE UNIVERSITY 8. 40 semester credit hours of upper level coursework In the event a student withdraws from or drops hours enrolled at the Uni- versity, a refund of charges paid may be due subject to the current campus A student may participate in a commencement ceremony if they are within 8 refund policy. There is a specific procedure to follow in order to withdraw semester credit hours of meeting all academic degree requirements at the from the University. The student must initiate the request to withdraw by time of the ceremony and verified by the University Registrar. No degrees will contacting their Adawe Advisor/Mentor who will then work to determine if an be conferred until all requirements (including financial, etc.) have been met. intervention team is needed to evaluate the reason for the withdrawal. In the Students allowed to participate in the ceremony who have not met all degree event the withdrawal is completed, the Adawe Advisor/Mentor will facilitate requirements will not be recognized for honors, either in the program or with the process by ensuring that all necessary student service departments are an honor cord, until such recognition has been officially achieved. notified in order to provide guidance to the exiting student as needed.

Students wanting to wear other regalia beyond what is approved and issued Refund calculations will be determined by following the residential campus by the university must seek approval from their local Academic Dean. refund policy. Refunds are based on the amount of time elapsed in the term. Please check with the Office of Financial Aid or Chief Operating Officer/Busi- For more detailed information, please refer to the University Catalog. ness Office for further information.

GRADUATION HONORS THE FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT PURPOSE The Latin designation for honors refers to the medieval origins of academic Annually, Ottawa University informs students of the Family Educational ceremony: cum laude indicates distinction; magna cum laude, great dis- Rights and Privacy Act of 1974 (FERPA), as amended. This act, with which tinction; and summa cum laude, highest distinction. At Ottawa University, the institution intends to comply fully, was designated to protect the privacy students achieve a 3.50 to 3.799 grade point average (on a 4.00 scale) of education records, to establish the rights of students to inspect and review to graduate cum laude. Magna cum laude honors require a 3.80 to 3.899 their education records and to provide guidelines for the correction of inaccu- grade point average. For the highest honors, summa cum laude, students rate or misleading data through informal and formal hearings. Students also must achieve a 3.90 or higher grade point average. Distinction in the com- have the right to file complaints with FERPA concerning alleged failures by prehensive examination or project may be earned by students at the OUKS the institution to comply with the act. FERPA affords students certain rights campus as judged by faculty. with respect to their education records. They are:

NAME/ADDRESS CHANGES • The right to inspect and review the student’s education records within 45 days of the day the University receives a request for access. Students Name and address changes should be submitted to the campus registrar or should submit a written request to the academic dean, dean, registrar, their designees. Students requesting name changes on university records or other designated official that identifies the record(s) to be inspected. must provide official documentation. The campus registrar accepts the fol- The University official will make arrangements for access and notify the lowing documentation: student of the time and place where the records may be inspected. If the • Valid Driver’s License records are not maintained by the University official to whom the request was submitted, that official shall refer the student to the correct official • Marriage License to whom the request should be addressed. • Divorce Decree • The right to request amendment of the student’s education records that • Court-approved Name Change the student believes are inaccurate or misleading. Students may ask • State-issued Identification Card the University to amend a record they believe is inaccurate or misleading. They should write the University official responsible for the record, • Social Security Card clearly identify the part of the record they want changed and specify why it is inaccurate or misleading. If the University decides not to amend the REPEATING COURSES record as requested by the student, the University will notify the student Students wishing to improve their grade point average may repeat a course of the decision and advise the student of his/her right to a hearing in a subsequent semester. The last grade earned replaces the first grade regarding the request for amendment. Additional information regarding earned. The last grade is used in determining the grade point average. All the hearing procedures will be provided to the student when notified of courses taken at Ottawa University remain on the transcript. the right to a hearing. • The right to consent to disclosures of personally identifiable information TRANSCRIPTS contained in the student’s education records, except to the extent that Official transcripts are issued only by the University’s Office of the Registrar. FERPA authorizes disclosure without consent. One exception, which They are printed on security paper and conform to guidelines established permits disclosure without consent, is disclosure to school officials with by the American Association of College Registrars and Admissions Officers legitimate educational interests. A school official is defined as a person (AACRAO). employed by the University in an administrative, supervisory, academic, research, or support staff position (including law enforcement person- Transcripts will not be issued until the original, official, signed grade lists nel and health staff). An official is also a person or company with whom corresponding to the courses noted have been received by the University’s the University has contracted (such as an attorney, auditor or collection Office of the Registrar or grades are posted by faculty via MyOttawa. agent). A school official is a person serving on the Board of Trustees or a student serving on an official committee, such as a disciplinary or griev- Students and former students must request at: ance committee, or assisting another school official in performing his/ her tasks. A school official has a legitimate educational interest if the www.ottawa.edu/transcript official needs to review an education record to fulfill his/her professional responsibility. A $10 charge is assessed for electronic transcripts; $15 for mailed transcripts. Additional fees are charged for rush orders. Transcripts are normally • The right to file a complaint with the United States Department of Edu- processed within three to five business days after receipt. cation concerning alleged failures by Ottawa University to comply with the requirements of FERPA. The name and address of the office that administers FERPA is:

2020-21 OUKS Student Handbook — Page 32 — Ottawa University University-wide: Academic Policies and Procedures Family Policy Compliance Office • Students may drop courses during the stated periods without incurring U. S. Department of Education any charges. Dropped courses will not appear on the student’s tran- 400 Maryland Avenue, SW script. Washington, D.C. 20202-5901 • Students are responsible for completing the Course Drop Form through 800-872-5327 the student portal, no additional documentation is required. • Service members using Federal Tuition Assistance must also notify their The University discloses education records without a student’s prior written branch’s Education Office. consent under the FERPA exception for disclosure to school officials with legitimate educational interests. A school official has a legitimate educational Withdrawal After Drop Period interest if the official needs to review an education record in order to fulfill • Note: The option to withdraw after 75% of the term/semester (Week 6 for his or her professional responsibilities. A school official is defined as: 8-week terms and Week 11 for semesters) is only available to students • A person employed by the University in an administrative, supervisory, under this policy. academic or research, or support staff position (including law enforce- • Transcripts will indicate the withdrawal was due to Military obligation as ment unit personnel and health staff and coaches). a transcript note. • The standard refund policy for the term/semester, found in the University • A person or company with whom the University has entered into a Catalog, will be followed. The institutional refund policy for drops/with- contract or agreement to provide a service instead of using University drawals from scheduled courses is based on the student’s Last Date of employees or officials (such as an attorney, auditor, collection agency, Attendance in the given course. National Student Clearinghouse) to perform said service. • Students using Federal Financial Aid need to be aware that upon with- • A member of the Board of Trustees. drawal of all credits in a given term, Federal and Institutional refund calculations will be completed and pending financial aid disbursements • A student serving on an official committee or assisting another school canceled. Students should contact the Director of Financial Aid at 602- official in performing his/her tasks (including student tutors). 749-5120 with any questions regarding the Federal Financial Aid refund The items listed below in Categories I, II and III, are designated as “directory process. information” and may be released for any purpose at the discretion of our • Service members using Federal Tuition Assistance must also notify their institution. Under the provisions of FERPA, students have the right to with- branch’s Education Office. hold the disclosure of any or all the categories of directory information. Con- • Required Documentation: students must submit a copy of deployment/ sider carefully the consequences of any decision to withhold any category mobilization orders and a signed copy of the Ottawa University Military of directory information, however, as future requests for such information Deployment Policy within 5 business days to their Academic or Adawe from non-institutional persons or organizations will be refused. Ottawa Advisor, who will notify the VA Certifying Official and the Registrar. University will honor a request to withhold any of the categories listed below • Documentation signed by student’s Commanding Officer may be but cannot assume responsibility to contact you for subsequent permission accepted if orders are unavailable. to release them. Regardless of the effect upon the student, the institution assumes no liability for honoring a student’s instruction that such informa- No Credit (NC) Option tion be withheld. • A grade of “NC” may be assigned by the instructor when a student has Category I: participated in at least 51% of a term/course. Name, address, telephone number, and email address of student and par- • For a grade of “NC” to be changed to a letter grade, the student must ent. Dates of attendance, classification, class lists, and photographs. successfully complete all course requirements as determined by the instructor of record. Category II: • Sole responsibility for completing and submitting class requirements Previous institution(s) attended; major field of study; awards, honors, de- belongs to the student. grees conferred (including dates). • If the grade of “NC” is not changed by the instructor within one cal- Category III: endar year from the end of the original course, the “NC” will become Past and present participation in officially recognized athletics and activities; a permanent part of the student’s academic record. physical factors (height, weight of athletes); date and place of birth. Ad- • Students using Federal Tuition Assistance through the Military need ditional information on policy and procedures may be found in the student to be aware of the policy for their Branch of Service regarding the handbook and/or in the Office of the Registrar. replacement of incomplete (No Credit) grades. • Army & Air Force: within 120 calendar days of course end date MILITARY DEPLOYMENT • Navy, Marine Corps & Coast Guard: within 6 months of original Ottawa University is committed to providing quality education and support to course completion date members of the military community. We recognize that military life is often • Service members using Federal Tuition Assistance must also unpredictable and there may be times when military obligation interferes notify their branch’s Education Office. with a student’s ability to complete courses. • Required Documentation: students must submit a copy of deployment/mobilization orders and a signed copy of the Ottawa The following options exist for students called to active duty or deployed from University Military Deployment Policy within 5 business days to their normal duty stations during an academic term/semester. Routine train- their Academic or Adawe advisor, who will notify the VA Certifying ings and field exercises are NOT considered deployments under this policy. Official and the Registrar. Course Drops • Documentation signed by student’s Commanding Officer may be accepted if orders are unavailable. • Standard academic policy will be followed for students deployed during the published drop period for the term/semester.

2020-21 OUKS Student Handbook — Page 33 — Ottawa University Student Handbook Arizona, Kansas, Wisconsin, Online, International ------Students who desire to receive instruction in a particulara division in academic instruction receive to desire who Students without being a candidate for a degree are welcomed at University. Ottawa They may enroll for semester credit hours in regularly scheduled courses on a space available basis. Please check with your campus for any special ap may that limitations credit semester or rates tuition regarding conditions aid. financial federal IV Title receive to eligible not are students Special ply. identities, experiences, identities, values and experiences, that world views result differences from of origin, culture and circumstance. University Ottawa defines and appreci ates diversity in all of its forms including age, ability or disability, ethnicity, national origin, race, religion, sex, sexual gender, orientation, and family and marital status. Ottawa University celebrates and prizes the diversity of staffits In students, with keeping faculty, its and mis Board of Trustees. sion statement, the University is called an to of actively foster environment essential as this hold We inclusivity. intentional and appreciation awareness, in an institution, which declares that it will conduct its affairs in a caring, Christ-inspired community of grace and open inquiry. We believe we must embrace diversity because to do so is just, powerful, personally enriching, through so do to us called has Christ believe we because and intelligent and example. and teachings His and harassment sexual discrimination, free of campus a Commitment to violence. work and learning a fostering and creating to committed is University Ottawa is This respect. mutual and communication open on based environment ing students’ our enrich to mission academic University’s the partof integral an educational experiences. If been you have the victim of or if you encounter sexual harassment, sexual misconduct, sexual assault, or discrimination based on race, religion, color, age, national ethnicity, origin, ancestry, sex, or ability/disability, status, family/marital identity, gender orientation, sexual report you If this. report to you encourage we law, by protected area other any Title University’s our notify must he or she staffor faculty a member, this to IX Coordinator about the report. For more information about your options, Title the contact please or www.ottawa.edu/sexual-misconduct to go please [email protected]. at or 785-248-2326 at Coordinator IX STUDENTSSPECIAL or or participating in course-related activities. Therefore, students must act in such a manner as to reflect consideration and respect for honesty and a as community the of and faculty students, fellow of welfare and rights the includ and to up sanctions impose to right the reserves University The whole. dis dishonest, is behavior when institution or course the from expulsion ing educational productive the compromises way any in or threatening, ruptive, University. Ottawa by determined as environment, Confidentiality and Sensitivity atmosphere an maintain will learners all and professor the that intended is It ideas expressing in comfortable feel to all for order in freedom and safety of and another one of respectful is everyone that imperative is It reactions. and mindful of differences during discussion periods. While there may be dis criti use students that expected is it discussion, of topics about agreements cal thinking in expressing opinions, as well as listen to others with respect the during time any at If viewpoints. alternative consider to eagerness an and participatefully, to or him/herself express to unable feels student a course, the student an should discuss to make appointment the with the professor be may matter subject certain process, educational the in times At situation. a that believes learner a If learners. some to offensive or difficult emotionally instructor the notify should s/he disturbing, personally be may activity class assignment. substitute a obtain to advance in Diversity on Statement Diversity is defined as that incredible and beautiful variety of personal - - - - - 2020-21 OUKS Student Handbook — Page 34 — Ottawa University Ottawa 34 — Page — Handbook Student OUKS 2020-21

and standards related to student behavior and conduct. Ottawa University attending when manner responsible a in behave will students that assumes University librarians with questions or for research support. research for or questions with librarians University Conduct Classroom of institutional expectations clear statements has developed The University can be found there. OU is dedicated to helping both faculty and students effectively utilize library resources. Each database in the Gangwish Library regarding tutorial online an Additionally, use. its for tutorial a offers collection the of one contact Please disciplines. academic all for available is research A A rich array of library resources is available through the Library tab on Blackboard or the Gangwish Library Online link on the MyOttawa portal. virtuala more interlibraryand resources, librarian, loan, writing Databases, learning to use Blackboard, as well as information about who to contact for contact for about who to as information as well use Blackboard, learning to technical support. OU offers 24/7 technical support for all students, staff information. contact for www.ottawa.edu/ouhelp See cost. no at faculty and LibraryResources Informationand Literacy the file name: # % $ ‘ & * [ ] /, as they can cause problems in Blackboard. in problems cause can they as /, ] [ * & ‘ $ % # name: file the Support BlackboardTechnical The Resource Room in Blackboard contains links to student tutorials for Naming Your Files Your Naming Begin filenames with student’s last name, by followed descriptive text. For in symbols these of any use Smith_Case_Summary2.docx.not Do example: File Types File can Blackboard file the accommodate types following – docx, pdf, rtf, pptx, png. and jpg, gif, mp3, mp4, xlsx, formal withdrawal may result in a grade of “F”. Repeated failures/withdraw Repeated “F”. of grade a in result may withdrawal formal actions. dismissal or probationary in result may als Blackboardin Files Digital of Submission ter six (6) weeks of the term. A grade of “W” will appear on a transcript for any any for transcript a on appear will “W” of grade A term. the of weeks (6) six ter effect negative no has “W” a period; add/drop the after initiated withdrawal continue to Failure Progress. Academic Satisfactory impact may but GPA on without fashion timely a in assignments in participantturn and active an as sion to not complete has been made. Students who withdraw from a course a from withdraw who Students made. been has complete not to sion (with or without participation) after the course has started will be obligated meetings class of percentage the to according tuition the of percentage a for courses af from withdraw voluntarily cannot Students held. been have that Students who wish to withdraw from a course must do so by contacting their contacting by so do must course a from withdraw to wish who Students initiation constitute not does instructor the Notifying Advisor/Mentor. Adawe encouraged Students are strongly process. of the withdrawal or completion to officially withdraw from any course as quickly as possible once the deci difficulties with your email, please contact OU Help at www.ottawa.edu/ 24/7/365. available is support team technical Help OU The ouhelp. Drop/Withdrawal account on a regular basis for the duration of his/her enrollment. Failure to to Failure enrollment. his/her of duration the for basis regular a on account read one’s email will not be a valid for lacking excuse information that has be will emergencies campus any addition, In email. via communicated been announced via the University email Ottawa system. If you are encountering Ottawa University Student Email University Student Ottawa Ottawa University email is the official account to be used for email com munication. It is the responsibility of the student to check his/her email completed all course prerequisites necessary for each course prior to partici to prior course each for necessary prerequisites course all completed negatively may prerequisites required completing Not course. said in pating course. this complete successfully to ability his/her impact STANDARD COURSE POLICIES COURSE STANDARD AdvisoryPrerequisite Please be advised that Ottawa University students are responsible to have University-wide:Procedures and Policies Academic Wisconsin, Online, International University-wide: Academic Policies and Procedures Student Handbook Arizona, Kansas,

2020-21 pages 36-46 STUDENT & SUPPORT SERVICES University-wide: Student and Support Services

STUDENT AND SUPPORT SERVICES a semester will be placed on a financial HOLD, which will prevent registration in future terms until the account balance is paid in full. BUSINESS OPERATIONS Student Account Balances Ottawa University Accounts Receivable (OUAR) Office Students with outstanding balances are sent to collections if payment is not The OUAR office, located on the 1st floor of the Administration Building in Ot- met in the agreed upon time frame. Penalties for collection of an unpaid tawa, Kansas. It administers all student account functions for the University. balance on a student account may be assessed up to 40 percent of the This includes student account inquiries, payments, and financial planning. unpaid balance due. The OUAR office also processes student account refunds and can assist in setting up student refund methods with Heartland-ECSI. Book Advances Financial Clearance Book Advances are offered to all students purchasing books in the OU Bookstore. $600 will be available to each student at the Bookstore POS To be considered financially cleared, a student must have a method of and can be used to cover the cost of books and supplies for their registered payment established and agreed upon with Ottawa University or have the courses. These Advances are then applied to the student accounts and any balance paid in full by the campusstated deadline. balance not covered by financial aid is due to be paid, by the student, by the This can be completed by: following deadlines: • Paying the balance in full upfront; Fall Semester – October 15 • Having a third party pay tuition and/or fees - verification of the agree- Spring Semester – March 15 ment with invoicing instructions must have been submitted to the Ac- counts Receivable office; Credit Balance Refunds • Receiving federal financial aid - FAFSA, Master Promissory Note, Loan OUAR begins processing refunds on the 2nd Friday of the semester and Request, Entrance Counseling, as well as any verification documents continues daily through the end of Week 3. After Week 3, refunds will be needed if selected for verification. These documents must have been processed on Tuesday and Thursday as additional aid is disbursed, creating received by the University by their deadline date; credit balances. • Deferring tuition (APGS only) according to the University's defined Accounting Office deferred tuition plan - a deferred tuition form, $60 deferred payment fee and employer reimbursement policy with approval must have been The Accounting Office, located on the 2nd floor of the Tauy Jones Hall in Otta- submitted to the Accounts Receivable office; wa, Kansas, administers the student ONE Card, and provides cash advances for student organizations with advance notice. This office also handles all • Establishing a Tuition Management System (TMS) payment plan- the employee services such as p-card and expense report processing, dining plan must have been created on the TMS website with the enrollment memberships, Wal-mart card checkout, and other services. fee paid by the deadline date (OUKS or OUAZ) ; and/or • Getting approval for a need based internal payment plan signed off by Institutional/Student Debts financial advisors, campus managers, and/or the Account Receivable Institutional: No student is allowed to contract any debt for any student office. organization without approval from the faculty/staff advisor, at least two of SEMESTER the organization’s officers, and the Student Activities Coordinator. Specific Student account balances are due the first Friday of August for the Fall term, guidelines for receiving student organization funds may be obtained from the and the first Friday of January for the Spring term, unless other arrange- Office of Student Affairs/Life. ments have been made with OUAR or the student has set up a payment plan with Tuition Management Systems (TMS). Any student that is not financially Personal: Insufficient funds (NSF) and unpaid debts in a community reflect cleared by these deadlines will not be eligible to move in to ON-campus hous- negatively upon the student and the University. A student may be prosecuted ing and any athlete will not be allowed to participate in any team activities for NSF. If NSF or nonpayment become habitual, the student will face disci- until the account has been resolved. plinary action by the University. 8-, 4- or 3-WEEK TERM A student who owes an outstanding balance to the University may forfeit All tuition and fees have to be paid in full by 5:00 p.m. CST on the second the privilege of attending class and the University has the right to withhold Monday of the term. See details above for payment options. grades, transcripts and diploma until the obligation is met. A student who has an outstanding balance at the close of a semester will not be permitted A student may be administratively dropped if the student is not financially to register for the next semester until the account is paid. In addition, any cleared by the clearance deadline. There will be no reinstatements for stu- outstanding balance is subject to collection efforts by an outside collection dents that have been dropped due to financial clearance. agency.

Financial Holds Institutional Refund Policy Any account that is not financially cleared will be subject to a financial HOLD The institutional refund policy in effect when a student drops a single course which will prohibit any changes in registration from being made. In addi- or completely withdraws from all courses during a period of enrollment is tion, any unpaid balance will prevent diplomas and transcripts from being based on a combination of the student’s location, last date of attendance released to the student. (LDA) and (where appropriate) the length of the course. Room and Board charges are assessed using the vacate date and the following refund Unpaid Balances schedule. Any student that owes an outstanding balance to Ottawa University, due to Ottawa University will consider a student actively enrolled for course(s) un- failed payments or defaulting on other financial arrangements throughout less notified in writing by the student that s/he has withdrawn. Students who the term, may forfeit the privilege of attending class and the University has stop participating may be administratively withdrawn in accordance with the the right to withhold grades, transcripts and diplomas until the financial ob- University Attendance Policy. ligation is met. Any student that has an outstanding balance at the close of

2020-21 OUKS Student Handbook — Page 36 — Ottawa University University-wide: Student and Support Services

Withdrawal procedures vary by location. Students should consult with their 7. Federal Teach Grant Academic Advisor, the Adawe Life Plan Center, or the Registrar’s office for 8. Other federal, state, private, or institutional aid more information. 7. The student Expenses, such as Tech fees, Student Benefit fees, Course fees, etc. are CAMPUS SAFETY AND SECURITY non-refundable. Ottawa University is committed to providing students, faculty and staff with Students Attending a Residential Campus as safe and enjoyable a college experience as possible. Safety is a joint effort Tuition, Room and Board charges are assessed using the following among students, faculty, staff, campus security and local law enforcement schedule. Students enrolled in terms that are less than 8 weeks, will agencies. be refunded using the alternate refund schedule. The Clery Act required annual Campus Crime and Fire Safety Report can be Prior to the first day of classes . . 100% refund of semester's tuition found online at www.ottawa.edu/Consumer or you may request a printed copy by contacting the Director of Compliance, Carrie Stevens at 785-248- During the 1st week of classes . . 80% refund of semester's tuition 2326 or [email protected]. During the 2nd week of classes . . 60% refund of semester's tuition During the 3rd week of classes . . 40% refund of semester's tuition Security provides an escort service within residential campus grounds. To During the 4th week of classes . . 20% refund of semester's tuition use this service, students should contact Security directly for their respective campus. For the OUKS campus in Ottawa, Kansas, call extension 11075 or After the 4th week of classes . . . .No Refund of semester's tuition 785-229-1075 at least 30 minutes before needing to be escorted. For OUAZ ALTERNATE REFUND SCHEDULE in Surprise, Arizona, call 623-233-7606. Campus Security is available 24 Prior to Monday of the 2nd week . . . 100% refund of term's tuition hours a day, 7 days a week. Week 2 of the courses (Tue-Sun) . . . .75% refund of term's tuition Ottawa University facilities are strictly for the use of OU students, faculty, Week 3 of the courses (Mon-Sun) . . . 50% refund of term's tuition staff and the guests of OU. Security escorts unauthorized individuals off Remainder of the term ...... No Refund of term's tuition campus, and these individuals may face criminal action. Security also es- * When special circumstances exist, the University may refund more than is required. corts OU students, faculty, staff or guests who are found in unauthorized locations out of that location. If students need access to a facility, arrange- Students Attending All Other Campuses and Online ments must be made in advance with the Facilities and Plant Operations COURSES THAT ARE 4 WEEKS LONG OR SHORTER office to gain proper authorization. The residence halls are locked 24 hours Prior to Monday of the 2nd week ...... 100% refund a day and can be accessed with a key or student ID card by residents of each hall. A security phone is located in the foyer of each hall for emergencies and Week 2 of the courses (Tue-Sun) ...... 75% refund to allow guests to contact residents. Week 3 of the courses (Mon-Sun) ...... 50% refund Remainder of the term ...... No Refund OU has a security committee comprised of faculty, staff and students who meet regularly to discuss various campus safety issues. COURSES THAT ARE 3 WEEKS LONG OR SHORTER If the student does not attend the course ...... 100% refund Ottawa University employs staff members to patrol campus on foot as well as If the student attends any portion of the course . . . . .No Refund in University vehicles. OU security officers contact the local law enforcement officers when local, state or federal regulations are violated or when their Unofficial Withdrawals assistance is appropriate. Financial Aid students who fail to continue participating in an academically Security officers are responsible for: related activity before 60% or more of the calendar days have elapsed in • promoting a safe environment on campus, any period of enrollment may be determined to have unofficially withdrawn • upholding all University rules and regulations, if they are assigned a grade of F, NC or I. the Federal R2T4 calculation will be processed as though the student had withdrawn and any required refunds • locking and unlocking buildings as directed, will be returned to the appropriate Federal program(s). Because the student • maintaining contact with the residence hall staff, did not officially withdraw, the institutional charges may not be reduced and • providing escort service, and any resulting return of funds can/will result in a balance due the University. For this reason, students are strongly encouraged to officially withdraw from • contacting after-hours maintenance personnel. any class as quickly as possible once the decision to not complete has been Ottawa University requires all students, faculty and staff to report all inci- made. dents involving criminal activity and/or emergencies to the residence life paraprofessional and professional staff, campus security, the Office of Stu- Additional Refund Calculations dent Affairs/Life and/or the local law enforcement immediately. Additional State and Federal refund policies may apply. Federal refund calculations will be calculated for financial aid recipients who withdraw from all Upon notification, the appropriate individual completes an incident report courses. Title IV financial aid is refunded in the following order as prescribed and conducts a preliminary investigation. Ottawa University encourages by law and regulation. Examples of the refund calculations are available by individuals to report all crimes to the local police department. contacting the Director of Financial Aid. To report an incident, students should contact the individuals or agencies listed in the front of this handbook. 1. Federal Direct Unsubsidized Student Loan 2. Federal Direct Subsidized Student Loan E2Campus Alert/OU Alert 3. Federal Perkins Loan OU Alert is Ottawa University's contract text messaging system. It is capable of sending emergency notifications instantly and simultaneously to all reg- 4. Federal Direct PLUS Loan istered cell phone, smart phones, and personal email addresses. Examples 5. Federal Pell Grant of emergency messages include severe weather warnings, campus closings, and campus emergencies. 6. Federal SEOG

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To sign-up for the OU Alert: for a full 24 hours or initiating notification procedures as soon as it deter- 1. Have your cell phone with you and turned on. mines that the student is missing. 2. Go to MyOttawa page (https://myottawa.ottawa.edu/ics/) COMPUTING FACILITIES 3. Login to your MyOttawa account using your username and password. As part of its mission to provide the highest quality education possible for the 4. On the landing page, you will see a box called “Get the Message”. development of individual students, Ottawa University provides academic computing facilities. The opportunities that these facilities offer are essential 5. Select the link to Create Account. in helping teachers assist students in their learning and in helping students 6. Complete the Registration. take charge of their own learning so they may prepare for their careers 7. Wait for the validation code to be sent to your cell phone. and future lives. Wireless internet access is now provided to all University students, faculty, staff, and visitors. For more details on accessing OU’s 8. Enter the validation code. wireless internet, please contact the OU Help at extension 12500 or 855- 9. Make note of your username and password so you may make changes 268-4357. As a Christian liberal arts college, OU seeks to establish a climate and updates to your account in the future. that is conducive to the growth of all its individual members. It, therefore, states standards and responsibilities that all members of its community are Once you have completed registration and validated your cell phone, you expected to uphold. General principles of responsibility, consideration and may log into your personal OU Alerts account to add additional services, respect for the rights and welfare of other individuals and of the community such as an email address, to the system. You may register up to two email as a whole apply to the use of computing facilities as well. addresses and two SMS/text-messaging devices. Just go back to the “OU” box and choose “Login Now!” General Principles 1. Computing facilities are provided by the University for the use of stu- All email addresses and phone numbers entered into OU Alerts are confiden- dents, faculty, staff, and in some circumstances, the public. Access may tial. OU Alerts will only send messages you request. The campus community be given to stand-alone microcomputers or minicomputers on the local will be notified via email before any OU Alerts test messages are sent. OU area network or to computers connected to the Internet. Alerts can only contact registered users. 2. Student access is primarily for use in association with a course of study Missing Residential Student Policy and activities related to that course. Ottawa University takes student safety seriously. The following policy and 3. Faculty and staff are given access for use as part of their duties, wheth- procedure has been established to assist in locating students living in er academic or administrative. The University holds the right to forbid or University-sponsored and owned housing who, based on facts and circum- restrict use of its computing facilities for “for profit” enterprises. stances, are reported to be missing. Anyone who believes a student to be 4. Certain other members of the public may be given access at the discre- missing based on changes in their usual routine should notify the Dean of tion of the University. Student Affairs/Life at their campus or the University Provost. 5. It is expected that all users will make use of University computers in You may contact the appropriate party as follows: a manner that is ethical, legal and not to the detriment of others. The OUAZ basic guidelines are that any use must be legal and not to the detriment Dean of Student Affairs/Life (OUAZ) Alan Boelter 623-233-7611 of use by others. President (OUAZ) Dennis Tyner 623-233-7549 6. A person in violation of this policy may be subject to administrative action, with a penalty of fine, restitution for services used or loss of com- OUKS puter privileges. Some actions covered by this policy are also covered Dean of Student Affairs/Life (OUKS) Donna Washington 785-248-2317 by University regulations or policies, the violation of which could lead to President (OUKS) Reggies Wenyika 785-248-2353 academic or conduct proceedings. Some actions covered by this policy are also covered by city, state, or federal law, the violation of which For purposes of this policy, a student is determined to be missing when for could lead to civil or criminal prosecution. more than 24 hours, without any known reason, that the reported information is credible, and that circumstances warrant declaring the person miss- Disclaimer ing. Each and every report will be investigated once it has been determined 1. Ottawa University makes available to users, both internal and external, that the student is missing. computing facilities consisting of hardware and software. The Univer- sity accepts no responsibility for any damage to or loss of data arising A student who wishes to identify a confidential contact may do so through directly or indirectly from the use of these facilities or any consequential Student Affairs/Life. Students shall be given the opportunity to register loss or damage. The University makes no warranty, express or implied, confidential contact information by completing and submitting the Student regarding the computing services offered or their fitness for any par- Confidential Contact Form to the Dean of Student Affairs/Life. A student’s ticular purpose. confidential contact information shall be accessible only by authorized campus officials and will not be disclosed except to law enforcement in connec- 2. The University’s liability in the event of any loss or damage shall be tion with a missing person investigation. Upon a determination that a student limited to the fees and charges paid to the University for the use of the is missing this confidential contact person will be notified. computing facilities which resulted in the loss or damage. Academic Guidelines If the student who has been determined to be missing is under 18 years of 1. Students are expected to respect the intellectual labor creativity of age and not emancipated, Ottawa University will notify a custodial parent(s) others; therefore, students should cite and acknowledge sources used. or guardian(s) within 24 hours of determining that the student is missing, Plagiarism using computer resources is not permitted. in addition to notifying the confidential contact person designated by the student. Ottawa University will notify the local law enforcement agency within 2. Students will be suspected of academic dishonesty if a computer as- 24 hours of the determination that the student is missing, unless the local signment for independent work results in two or more solutions so simi- law enforcement agency was the entity that made the determination that lar that one can be converted to another by mechanical transformation. the student is missing. 3. Students will be suspected of academic dishonesty if, in a computer assignment where an individual is to complete an assignment indepen- Nothing in this policy/protocol is intended to preclude Ottawa University from dently, s/he cannot explain both the intricacies of the solution and the determining that a student is missing before the student has been missing techniques used to generate the solution. 2020-21 OUKS Student Handbook — Page 38 — Ottawa University University-wide: Student and Support Services

Regulations 9. The following types of information or software cannot be placed on any 1. Users may only use those facilities which have been authorized for Internet computer or computer system on-campus or on any computer user’s use. If access is protected by a password, it should not be made off campus where such information or software is accessed through the available to others. Users may not use any account set up for another use of an Ottawa University provided Internet or computer account: user nor anyone attempt to find out the password of another user. • That which infringes upon the rights of another person. 2. Users may only use authorized facilities for authorized purposes. For • That which is abusive, profane, or sexually offensive to the aver- example, facilities made available for teaching and learning may not be age person. used for private gain. • That which consists of information that may injure someone else 3. Users must be aware of the law of copyright as if affects computer soft- and/or lead to a lawsuit or criminal charges. Examples include: ware. Software must not be copied except with the express permission pirated software, destructive software, pornographic materials, of the copyright owner. altered photographs, libelous statements, or harassing state- 4. Users must respect the privacy of others files. Just because a file can be ments. read does not mean that users may read a file. Files belonging to indi- • That which consists of any advertisements for commercial enter- viduals are to be considered private property. Under no circumstances prises. should anyone alter a file that does not belong to them. 10. Users may not harass others by sending annoying, threatening, libel- 5. Users may not attempt to copy information belonging to other users ous, or sexually, racially or religiously offensive messages. (whether faculty, staff, students or other users) without their express 11. Users may not attempt to monitor another user’s data communications, permission. nor may users read, copy, change or delete another user’s files or soft- 6. Users may not attempt to interfere with the operation of computing ware, without the express permission of the owner. facilities. 12. Users may not use an Internet or computer account for work not specifi- 7. Users may not attempt to subvert the security of any of the University’s cally authorized for that account. A University-funded account may not computing facilities. be used for personal financial gain. 8. Users may not use the University’s computing facilities to send ob- 13. Users may not play games using any computer or computer system scene, offensive or harassing messages. owned by OU, unless for instructional purposes as specifically assigned 9. Users may not misuse electronic mail. The United States government by a professor, or unless the University has installed and authorized a includes email in the same category as messages delivered by the game on its local area network. Recreational use of Internet accounts U.S. Postal Service; therefore, tampering with email, interfering with its may result in suspension of account privileges. delivery, or using it for criminal purposes may be a felony. Academic Computing Rules Staff Rights and Responsibilities 1. Computing facilities are only for the support of instruction, academics In the normal course of system administration, the computing staff may have and research of Ottawa University. to examine files, mail, and printer listings to gather sufficient information to 2. Computer usage related to assigned course activities will be given diagnose and correct problems with system software, or to determine if a priority. Students, staff and faculty have precedence over other users. user is acting in violation of the policies set forth in this document. Unwillingness to comply is a violation. Internet Access 3. Food and drinks are not allowed in the academic computing areas. This Because Internet access also means connection to resources beyond our applies to drinks which are covered or uncovered. campus, it complicates rules and regulations for use. The following apply: 4. Tobacco products (including smokeless products) are not allowed in any 1. Students must have current anti-virus software, that scans for viruses building on campus. on a daily basis, installed on their computer in order to gain access to 5. Game playing is prohibited unless specifically assigned by a professor the Internet connectivity. for instructional purposes or authorized and installed by Ottawa Univer- 2. Users may not use any University Internet or computer account that was sity personnel. not assigned to them by Ottawa University, unless authorized multiple 6. Users may not perform acts that are wasteful of computing resources. access for the account. Users may not try in any way to obtain a pass- (i.e. inappropriate use of IRC’s mass mailings, excessive output, un- word for another’s Internet or computer account. necessary multiple jobs, excessive network traffic, excessive printing, 3. Users may not use any Internet or computer account to gain unauthor- etc.). Large print jobs should be taken to the Copy Center in the Gibson ized access to remote computers. Student Center. 4. Users may not deliberately perform any act that may seriously damage 7. Users are limited to print only one copy of a document on a laser printer. or interfere with the operation of any computer, terminal, peripheral, Subsequent copies must be obtained from a copy machine. Large print local area network, or high-speed backbone network. jobs should be taken to the Copy Center in the Gibson Student Center. 5. Users may not install or run on any of OU’s computers or computer 8. Users may not print documents for nonacademic purposes, including, systems or give to another any program which could result in eventual but not limited to, documents or fliers for personal gain, mass produc- damage to a file or computer system. This includes, but is not limited tion of resumes or job seeking documents. to, programs known as computer viruses, Trojan horses, and worms. 9. Respect is to be shown to other users, lab assistants and computing 6. Users may not attempt to circumvent data protection schemes or un- equipment. cover security loop holes. 10. Users may not use the computing equipment to disrupt the work and/ 7. Users must abide by the terms of all software licensing agreements and or use of others. copyright laws. 11. Users may not harass others by sending annoying, threatening, libel- 8. You may not deliberately perform acts that are wasteful of computing ous, or sexually, racially or religiously offensive messages or graphics. resources. These acts include, but are not limited to, sending mass 12. Profane, abusive or obscene materials are not allowed. mailing or chain letters, obtaining unnecessary output, creating unnec- 13. Users may not read or copy others’ files without permission. essary multiple jobs or processes, or creating unnecessary work traffic.

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14. All copyright, patent, trademark and licensing agreements and regula- State Aid tions will be respected and followed. State aid includes the State of Kansas Scholarship programs and the Kan- 15. Users may not install, alter or delete applications on the hard drive. sas Comprehensive Grant, a need-based grant for Kansas residents. Com- 16. Use of University insignias or logos is prohibited. pleting a FAFSA by the priority deadline of March 15th is essential to qualify. 17. Users may not present themselves as official representatives, or their Federal Aid personal publications as official publications of the University. Ottawa University participates in the Title IV federal aid program. Federal 18. Academic computers may not be used for selling or advertising pur- financial aid includes: poses. • Federal Pell Grant 19. Users must adhere to all federal, state and local regulations. • Federal Supplemental Education Opportunity Grant (SEOG) 20. Users may not interfere with the operations or security of computing • Federal Work Study facilities. • Federal Direct Student Loans (subsidized and unsubsidized) 21. Users may not access an account not specifically authorized to them, • Federal Perkins Loan whether on a University system or at another location. • Federal Parental Loan for Undergraduate Students (PLUS) 22. Users may not engage in computing activities that invade security of accounts at the University or any other place. • Federal Graduate PLUS Loan for Graduate Students (GPLUS) DRESS CODE Students must complete a FAFSA to qualify for federal financial aid. Based on financial need as determined by federal methodology, an eligible student Specific types of dress and grooming are a matter of individual taste, but stu- may qualify for some or all of the Title IV aid elements listed above. dents must use discretion in their appearance. Faculty members do have the right to set dress codes for their own classrooms and all University personnel Some federal programs have limited funding and completing a FAFSA early have the right to request adjustments by individuals whose apparel is con- is essential to ensure availability of funds. sidered inappropriate. Shirts and shoes are required in all dining facilities. Although often a student must borrow through federal and private loan FINANCIAL AID programs to help fund his/her education, use common sense. Borrow for The following information is correct at the time of printing and is subject your education, not your lifestyle. Be aware of the total amount of money you to change. Ottawa University is committed to providing assistance to any have borrowed. The Office of Financial Aid can provide you with this informa- student pursuing financial aid to help cover his/her educational costs. To tion. Remember that all student loans must be repaid. Look for alternatives, accomplish this mission, the Office of Financial Aid offers a variety of aid, such as on or off-campus work or outside scholarships and grants, to help including scholarships, grants, student and parent loans and work study. The enhance your finances. types of aid available vary by student and each award package attempts to Financial aid may not exceed a student’s Cost of Attendance (COA). If gift aid meet a student’s direct demonstrated financial need through the use of all from all sources exceeds direct billable charges, Ottawa University awards forms of assistance (federal, state and institutional). and scholarships will be reduced. No student may receive institutional aid The Office of Financial Aid assists a large percentage of Ottawa University beyond the cost of tuition. students. Consideration that is fair and equitable can only be given after the Summer School student has submitted the proper application(s) to determine eligibility. A Because most financial aid eligibility is divided between the fall and spring copy of the Awarding Policy outlining the institutional methodology for award- semesters, funding for summer school is limited. OU institutional aid is not ing funds is available from the Office of Financial Aid. Students are urged to available, although some federal aid may be. apply well in advance of registration dates as processing may require several weeks. The priority application deadline for filing the Free Application for Students may be eligible for additional Federal Direct Student Loan money Federal Student Aid (FAFSA) is March 15th of each year for the following fall if they have increased a grade level from freshman to sophomore or from semester. Applying by this deadline will ensure the student of consideration sophomore to junior, or if they have declined a portion of their Direct Loans for all types of aid. Additionally, students must promptly respond to requests during the fall and/or spring semesters. Students should check with the Of- for additional documents and forms to allow the staff in the Office of Finan- fice of Financial Aid early about their plans for summer school, so we may cial Aid time to process their applications. offer advice on your funding options. Ottawa University reserves the right to review or modify a student’s financial Satisfactory Academic Progress (SAP) aid award at any time due to changes in enrollment or housing status, new, Students must maintain an adequate rate of progress toward graduation as conflicting or incorrect information, human error or availability of funds. Fi- defined below. All periods of student’s enrollment will be evaluated after the nancial aid offered through the University is made in good faith, but may be Spring II enrollment period (e.g. May). cancelled or reduced if funds become unavailable. Basic Consumer Information: This rate of progress is measured using two criteria: Grade Point Average (GPA) and Maximum Time Frame (MTF). Students who fail to meet the Sat- Pursuant to federal regulations, students may obtain basic consumer in- isfactory Academic Progress will not be eligible to receive Title IV Federal Fi- formation about Ottawa University by contacting the Office of Financial Aid. nancial Aid until the minimum eligibility criterion are met or until the student Please refer to the Ottawa University catalog (www.ottawa.edu) for a list of has had an appeal approved by the Director of Financial Aid (see below for information available. more information on appeals). Types of Financial Assistance: Grade Point Average Institutional Aid Students must meet the following GPA criteria. Progress measurements for At the residential campus, Ottawa University offers a program of institutional the students GPA are based on a 4.0 scale and are reflective of all credits merit scholarships, need-based grants and constituency awards. Institution- attempted by the student, including credits that are accepted for transfer al financial aid is gift aid, which does not need to be repaid. Certain awards toward the students Ottawa University program of study. may include criteria for their retention. Contact the Office of Financial Aid for information on retaining institutional aid.

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Total # Undergrad. Cumulative Total # Grad. Credits Cumulative If a student is denied Federal Financial Aid due to unsatisfactory academic Credits Attempted GPA Credits Attempted GPA progress, he or she may be reinstated upon request once the minimum 0-23.99 1.60 0-6 2.0 standards are met, or if another appeal is approved. 24-53.99 1.80 7-12 2.50 54+ 2.0 13+ 3.0 Students denied Federal Financial Aid because of unsatisfactory academic Maximum Time Frame progress are responsible for any resulting financial obligations to Ottawa University. Maximum Time Frame (MTF) is defined as 150 percent of the program length measured in credit hours attempted. An undergraduate student who needs Unofficial Withdrawals 128 credit to graduate must do so within 192 credit attempts. Likewise, a Financial Aid students who fail to continue participating in an academically Graduate student who need 36 credits to graduate must do so within 54 related activity before 60 percent or more of the calendar days have expired credit attempts. A student will lose eligibility for financial aid once it is deter- in any period of enrollment may be determined to have unofficially withdrawn mined that s/he is mathematically incapable of completing their program of if they are assigned a grade of F, NC or I. The Federal Return of Title IV Funds study within the defined maximum time frame. calculations will be processed as though the student had withdrawn and Undergraduate, Teacher Certification and Graduate Students will be placed any required refunds will be returned to the appropriate Federal program(s). on a Financial Aid suspension if they fail to meet the minimum time frame requirement as shown below. Because the student did not officially withdraw, the institutional charges will not be reduced and any resulting return of funds can/will result in a balance Calculation example: If an Undergraduate student attempts 40 cumulative due the University. For this reason, students are strongly encouraged to of- credits at the time of measurement, s/he must have earned at least 24 ficially withdraw from any course as quickly as possible once the decision to credits (40 X 60% = 24) toward the program completion. not complete has been made. Total # Undergrad. Minimum Total # Grad. Credits Minimum IDENTIFICATION CARDS Credits Attempted MTF Credits Attempted MTF New students will receive an ID card (aka Braves/OUAZ Spirit Card) at the be- 0-29.99 50% 0-12 50% ginning of their first semester on campus. The ID card must be carried at all 30-53.99 60% 13+ 66.7% times and serves as a student's official identifcation to school officials. If the 54+ 66.7% ID is lost, a new one will be issued by the Office of Student Affairs/Life. A fee of $25 will apply. The ID card is used to access the residence halls, scanned Incompletes, F’s, NC’s (no credits), and withdrawals are considered credits in the University dining center at each qualifying meal, used to check out attempted but not earned. Grade changes and updates of incomplete and books through the Gangwish Library, used for free admission to athletic and no credit grades would constitute re-evaluation and would be reflected in the cultural events on campus. In addition, the ID card provides admission to the new hours earned and/or hours graded total. Hull Center for Athletics and other University events.

Transfer Credit This University-issued ID card is the property of Ottawa University and must For the purposes of measuring satisfactory academic progress, all transfer be returned upon departure from the University including withdrawal and credits accepted toward the student’s Ottawa University program of study will graduation. be used in calculating the Ottawa GPA and MTF. Appeals STUDENTS WITH DISABILITIES Students have the opportunity to appeal the loss of federal financial aid Ottawa University strives to provide equal education and participation op- eligibility by submitting a written appeal to the director of financial aid (or portunities for every student. No one with a known disability will be excluded designee). Appeals should include information and supporting documenta- intentionally from participating in or benefiting from any university policy, tion regarding why the student failed to make SAP (e.g. death of a relative, program, service or employment because of a disability. Ottawa University injury or illness of the student or some other special circumstance) and what intends for all its programs and facilities to be accessible to persons with has changed in the student’s situation that would allow the student to suc- disabilities. cessfully complete the program of study. Ottawa University’s Disabilities Services Coordinator for OUKS in Ottawa, The student should also provide details of what steps will be taken to prevent Kansas is Kelsey Foss. She can be reached at 785-248-2582 or via email further SAP issues. The decision by the Director of Financial Aid (or designee) at [email protected]. The Disabilities Service Coordinator for OUAZ in will be communicated to the student in writing and is considered final. Surprise, Arizona is Dr. Leslie Sherlin. He can be reached at 623-233-7583 or via email at [email protected]. For all other University campuses, Students who have changed programs may have their transcripts re-evalu- Fred Romero is the Disabilities Services Coordinator. He can be reached at ated so that only courses applicable to their current program of study are 602-749-5150 or via email at [email protected]. A student may also considered. find information and obtain forms at www.ottawa.edu/disabilities. Academic Plans, Probation and Denial Status A student with a disability is responsible for contacting the disabilities coor- In some cases, an appeal will be approved and an academic plan may be dinator assigned to his/her campus location to request reasonable accom- developed that, if followed, will enable the student to meet minimum SAP modations. The University requires medical documentation of a disability criterion and be removed from Financial Aid suspension. The student’s and may request additional information or documentation. Where possible, academic performance will be monitored after grades are posted each term requests for accommodations and services should be made one month prior to ensure compliance with the plan. Because there can be a delay in the tim- to enrolling for the next academic term to ensure the appropriate accommo- ing of grades and SAP evaluations, the financial aid disbursements will be dations or services can be provided. Some services or accommodations may delayed pending confirmation that satisfactory progress is being maintained. require additional time. The personnel will work directly with each student to Failure to comply with the terms of the academic plan can/will result in the provide the services he or she needs. student losing Title IV eligibility at Ottawa University. Facilities and Services for Students with Disabilities If an appeal is approved, the student will be placed on Financial Aid Proba- Reasonable accommodations for persons with known disabilities will be tion. The student must improve his/her cumulative GPA and/or complete made in accordance with section 504 of the Rehabilitation Act of 1973, the enough hours to meet the minimum standards stated above within the terms Americans with Disabilities Act (ADA) of 1990 and the ADA Amendments Act of the probation or risk being denied further Federal Financial Aid funding. 2020-21 OUKS Student Handbook — Page 41 — Ottawa University University-wide: Student and Support Services of 2008. No person with a known disability will be intentionally excluded Service Animal from participation in, be denied the benefit of, or otherwise be subject to discrimination under any University policy, program, service, or in relation A service animal is defined as a dog individually trained to do work or per- to employment because of a disability. University programs and facilities form tasks for the benefit of an individual with a disability, including, but not are intended to be accessible to persons with disabilities as required by limited to, guiding individuals with impaired vision, alerting individuals who law. Ottawa University offers a wide range of accommodations and services are hearing impaired to intruders or sounds, providing minimal protection or for students with disabilities. Examples include extended testing times, rescue work, pulling a wheelchair or fetching dropped items. The tasks must accessible parking, accessible housing, interpreters for the deaf. Students be directly related to the person’s disability. wishing to receive an accommodation for a disability should contact the Disabilities Services coordinator (see contact information listed above). Emotional Support Animal Students will be assisted in completing the request form and advised on the An emotional support animal is defined as an animal necessary for the medical documentation required for an accommodation to be made. The student to have an equal opportunity to thrive in a collegiate environment. file of the materials submitted by the student will be kept confidential. Only There must be a relationship between the support the animal provides and those employees required to know of a student’s disability will be privy to the individual student’s documented disability. this information. For the complete policy and forms, go to www.ottawa.edu/ footer/disability-services. Emotional support animals are not service animals and do not accompany Accommodations and Support Services an individual at all times. The consideration of an emotional support animal requires a prescription from a qualified healthcare or mental health profes- Ottawa University offers a wide range of accommodations and services sional. The documentation must demonstrate the use of the emotional for students with disabilities. The University evaluates students on their support animal would assist in managing symptoms related to the student’s individual needs, and the university makes services and special consider- disability. ations available, based on students’ documented disabilities. Such services include: The animal is subject to an individualized assessment to determine whether • Extended testing times the animal poses a health or safety threat to others (limits on breed, size, etc.). • Supplemental academic advising The emotional support animal must remain in the student's individual • Classroom modifications or accommodations residence. In order to allow the emotional support animal to be brought into • Accessible parking the suite/apartment common space, the student must have approval of all • Accessible housing suitemates/apartment residents. The emotional support animal must be kept in the individual residence's room when the student is not present in • Communication with instructors and advisor about students’ the room/apartment and must be placed in a kennel or restrained to ensure needs the emotional support animal does not leave it's living area. The animal must • Referral for additional assistance be supervised by it's owner when on University owned or regulated property (i.e. pet sitting is prohibited). Students requiring these services may contact the disabilities coordinator assigned to his/her campus location for assistance. Rules and Regulations Pet Grievance Policy Pets are not permitted in University facilities. The student with a disability has the right to file a grievance of the final plan or from a denial of accommodations. The grievance shall be filed with the Disability Service Coordinator on the University Grievance Form. The form Emotional Support Animal may be found on the University website at or obtained from the Disability Unlike service animals, an emotional support animal is viewed as a “reason- Service Coordinator able accommodation” in a housing unit which otherwise has a “no pet” rule. Thus, exceptions are possible when the individual requesting the assistance The form should be provided in person or via email to the Disability Service of an emotional support animal provides appropriate documentation to the Coordinator. Upon receipt the Disability Service Coordinator shall forward the University from a qualified diagnostician or medical professional that dem- grievance to the ADA Coordinator as well as the complete file for the accom- onstrates the animal ameliorates a condition that qualifies as a disability. modation request and/or plan. The University ADA coordinator is Carrie Ste- Even when such exceptions are granted, emotional support animals are not vens and can be reached at 785-248-2326 or [email protected]. guaranteed access to facilities to the same degree as are service animals; however, both emotional support animals and service animals must meet The ADA Coordinator is responsible for resolving all grievances. The griev- safety and behavioral standards as outlined below. ance process is as follow: The ADA Coordinator shall determine the validity of the grievance based on a Approval of an emotional support animal should be obtained prior to the se- review of the written documentation provided. This shall include the request mester in which a handler wishes the animal to reside on campus. Handlers for accommodations, medical providers form, plan document, and any other of emotional support animals must complete the accommodations request documentation that is part of the disability file. If the grievance is deemed form and submit to the Disability Services Coordinator along with the formal valid, the necessary modifications shall be made and the accommodations documentation. The supporting documentation must be on letterhead, from plan shall be re-written by the Disability Service Coordinator (and re-submit- a qualified professional, explaining how the animal ameliorates functional ted to relevant faculty). If the grievance is deemed unmerited, the findings of limitations or otherwise addresses the needs of the handler. Specific areas the Disability Service Coordinator will be upheld. The ADA Coordinator shall of need that should be addressed include: render a decision with in one week of receipt of the grievance. • Type of disability the student possesses Animals on Campus Policy • How the animal will assist the student, including whether the animal has Definitions undergone any training Pet • The nexus between the student’s disability and the assistance the ani- A pet is defined as a domestic animal kept for pleasure or companionship. mal provides

2020-21 OUKS Student Handbook — Page 42 — Ottawa University University-wide: Student and Support Services

The Disabilities Services Coordinator, in tandem with the University ADA 4. Medical Alert Dogs are trained to notify persons with a medical disor- Coordinator and relevant University units (such as Student Housing), will de- der to a change in physiological status. Diabetic Alert Dogs alert to a termine the degree of access the emotional support animal will be granted, change in the blood-glucose levels of their diabetic handler. Migraine informed by the qualified professional's explanation. Alert Dogs alert to an oncoming migraine headache in their susceptible handler. Seizure Alert Dogs alert to oncoming seizures in their epileptic Safety and Behavioral Requirements of Emotional Support Animals handler. Asthma Alert Dogs alert to impending asthma attacks in their and their Handlers asthmatic handler. Psychiatric Alert Dogs alert to mood cycling in bipo- lar handlers, or impending panic and anxiety attacks in handlers with 1. Identification and Other Tags: The animal must have tags or some other these conditions. method of indicating ownership and rabies clearances. 5. Social Signal Dogs are trained to assist a person with autism. 2. Health and Vaccinations: The animal must be well cared for and in good health. Owner must provide a current health certificate issued Determination of Service Animal Status by a licensed veterinarian. The animal must be clean, free of parasites (including fleas), and in good health, according to local laws. All animals When it is readily apparent to a University employee that a dog is trained to on campus must have an annual clean bill of health from a licensed do work or perform tasks for an individual with a disability under this proto- veterinarian. They must have had a general maintenance vaccination col (for example, if the dog is observed guiding an individual who is blind or series appropriate to the species. All vaccinations must be current. Ap- has low vision, or pulling a person’s wheelchair, or providing assistance with plicable animals must wear a current rabies vaccination tag. Proof of stability or balance to an individual with an observable mobility disability), vaccination must be filed with Disability Services. A person with an ill no further inquiry should be made to determine the dog is a service animal animal may be asked to remove the animal from University facilities. All under this protocol, and is thus allowed in areas open to the public on cam- health and vaccination expenses are responsibility of the handler. pus. However, when not readily apparent, University employees may elicit additional information only as it is necessary to make a determination: (1) 3. Restraint: The animal must be kept on a leash and under the control the dog is required due to a disability; and (2) of what specific work or tasks of the handler when outside of a residential room. Animal must be in the dog has been trained to perform. Ottawa University employees will not kennel when owner is not in the residence hall/off-campus apartment. inquire about the nature or extent of the individual’s disability before allow- 4. Under Control of Handler: The handler must be in full control of the ing use of the dog as a service animal in public areas on campus, nor require animal at all times. The care and supervision of a the animal is the sole documentation of the dog’s certification or training. responsibility of its handler. The animal must be maintained and used at all times in ways that do not create safety hazards for other persons. Safety, Behavioral Requirements and Responsibilities of 5. Campus Residence Responsibility: Handlers living in University-spon- Service Animals and their Handlers sored/owned housing are responsible for any damage caused by their 1. Complete and submit OU Disabilities Services Form. animal. When animals are left unattended in a residence, they are required to be kenneled or restrained with a tie down. It is the responsi- 2. Identification and Other Tags: The animal must have tags or some other bly of the handler to ensure others are not disrupted by an unattended method of indicating ownership and rabies clearances. It is strongly animal (e.g. no vocalizing). suggested but not required service animals be fitted with some type of identifying equipment such as a harness, cape or backpack as ap- 6. Cleanup: Always carry equipment and bags sufficient to clean up the propriate. animal’s feces. Properly dispose of the feces in a prearranged area. Persons who are not physically capable of picking up and disposing of 3. Health and Vaccinations: Provide a current health certificate issued by the feces are responsible for making all necessary arrangements for a licensed veterinarian. The animal must be clean, free of parasites assistance. The University is not responsible for these arrangements. (including fleas), and in good health, according to local laws. All animals The owner must maintain a clean, odor-free environment with the ani- on campus must have an annual clean bill of health form a licensed mal and must clean up and appropriately dispose of all animal waste. veterinarian. They must have had a general maintenance vaccination Specific areas for animal defecation will be determined on a case by series appropriate to the species. All vaccinations must be current. case basis. If the animal has an accident (vomits, urinates, and/or Applicable animals must wear a current rabies vaccination tag. Proof defecates) on carpet or fabric, the student must clean it to the best of of vaccination must be filed with the Disability Services Coordinator. their ability and then put in a work order for maintenance to come and service animals that are ill should not be taken into public settings. A disinfect the affected spot. person with an ill animal may be asked to remove the animal from Uni- versity facilities. All health and vaccination expenses are responsibility 7. Disruption: The handler of an animal that is unruly or disruptive (e.g., of the handler. barking, running around, aggressiveness towards others, bringing attention to itself) may be asked to remove the animal from University 4. Restraint: The animal must be kept on a leash and under the control of facilities. If the improper behavior happens repeatedly, the handler may the handler when outside of a residential room. be disallowed to bring the offending animal into University facilities until 5. Under Control of Handler: The handler must be in full control of the the handler takes significant steps to eliminate the behavior. animal at all times. The care and supervision of a service animal is the 8. Upon approval, a student must meet with the Disability Services Coor- sole responsibility of its handler. The animal must be maintained and dinator to review applicable guidelines and responsibilities. used at all times in ways that do not create safety hazards for other persons. Service Animals 6. Campus Residence Responsibility: Handlers living in University resi- Types of Working Animals Allowed On Campus dences are responsible for any damage caused by their animal. When working animals are left unattended in a residence, they are required 1. Dog Guides are trained to assist blind or visually impaired handlers in to be kenneled or restrained with a tie down. It is the responsibly of the navigating their physical environment. handler to ensure others are not disrupted by an unattended animal 2. Hearing Dogs are trained to alert deaf or hard of hearing handlers to (e.g. - no vocalizing). specific important sounds in the environment. 7. Cleanup: Always carry equipment and bags sufficient to clean up the 3. Mobility Assistance Dogs are dogs that have been trained to assist a animal’s feces. Properly dispose of the feces in a prearranged area. person who has mobility impairments. Persons who are not physically capable of picking up and disposing of

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the feces are responsible for making all necessary arrangements for assistance to and from class, supplemental tutoring services, and referrals assistance. The University is not responsible for these arrangements. for additional assistance. 8. Disruption: The handler of an animal that is unruly or disruptive (e.g., Confidentiality barking, running around, aggressiveness towards others, bringing at- Students with disabilities cannot be discriminated against under Section tention to itself) may be asked to remove the animal from University 504 of the Rehabilitation Act of 1974 and the Americans with Disabilities facilities. If the improper behavior happens repeatedly, the handler may Act of 1990. Within these acts, the federal government requires all informa- be disallowed to bring the offending animal into University facilities until tion related to a person’s disability be kept confidential. All files related to the handler takes significant steps to eliminate the behavior. disabilities will be kept secure, and information will only be shared with staff 9. Registration Required: All working animals must be registered with Dis- and faculty members who need to know about a person’s disability and when ability Services. Failure to register or maintain an animal, as required there is a compelling reason to share this information. above, may subject the handler to fines or refusal by the University for the animal to remain on campus. GANGWISH LIBRARY 10. All costs associated with the working animal are the responsibility of the Gangwish Library strives to provide an environment, services and resources handler. This includes, but not limited to: damage to property, health that support the educational goals and purposes of Ottawa University. To and vaccination cure, food, registration and special equipment support this mission, the library and its staff are committed to: • Ensuring print, multi-media and electronic resources; reference ma- Circumstances that May Exclude A Service Animal and/or terials; and library services are responsive to and meet the needs of Emotional Support Animals from University Facilities students and faculty. Service animals under state and federal law are permitted in University facili- • Providing diverse materials that represent cultural, ethical, philosophi- ties except under limited circumstances. Service animals may be excluded cal, educational, and religious perspectives. from University facilities under certain circumstances when necessary to pro- • Participating in the larger resource-sharing community. tect legitimate University interests. Access to areas is subject to conditions • Providing instruction on how to use the library and its services, e.g. how and limitations established by law and are applicable alike to all persons. to search the library databases. These circumstances may include: • Providing information literacy courses that provide students with the 1. Interfering with the work of another service animal. critical thinking and technology skills needed for them to become infor- 2. Causing a “fundamental alteration” of curricula, services, activities or mation literate by the time they graduate. programs due to the presence of an animal. 3. The animal or handler failing to maintain appropriate behavioral stan- The Gangwish Library can be accessed via the MyOttawa student portal at dards and/or hygiene. www.ottawa.edu/GangwishLibrary. 4. Maintaining and protecting the rights of others under the ADA/504. The Gangwish Library hours are listed on the Gangwish Library’s page on 5. Protecting University property. MyOttawa and in the Building/Service Hours section of this handbook. Va- cation hours will be posted at the library front door. Other special hours will 6. When the presence of the animal poses a ‘direct threat” to the health be posted as well. The library provides students with access to the Library and safety of the public, employees, and students. Catalog, the FullText Finder, the Ebsco Discovery Search, LibGuides, the Virtual Librarian and to a large number of full-text periodical databases and Requirements for Faculty, Staff, and Students e-book collections via the Ottawa University Student Portal. 1. Allow a service animal to accompany the handler at all times and The Gangwish Library serves the academic research needs of the Campus everywhere on campus, except where service animals are specifically by providing on-site access to approximately 50,000+ books and 135,000 prohibited (subject only to the conditions and limitations established by e-books, and collections of hard-copy periodicals, reference materials and law and applicable alike to all persons). media (DVD, Videos) along with access to numerous electronic databases 2. Do not pet or touch a service animal; petting the animal while it is work- and resources in the student portal and the library website. Additional Li- ing distracts it from the tasks at hand and may cause the animal to be brary Services include interlibrary loan, photocopying, assistance in using corrected or the handler to be injured. resource materials, research planning and help with the utilization of writing 3. Do not feed a service animal. The animal may have specific dietary styles e.g. APA and MLA when writing academic papers. requirements. Unusual food may cause the animal to become ill. The Gangwish Library can also be accessed via the “Library” tab in Black- 4. Do not deliberately startle a service animal. board. Students must be logged into Blackboard before they can access 5. Do not attempt to separate a handler from his or her service animal. this website. Ottawa University students with reference questions can Responsibilities of Disability Services • call the librarians directly for help at 785-248-2535 or 785-248-2536 1. Maintain a current registry of service and emotional support animals on campus. • contact the Virtual Librarian Online Reference Desk at ask@ottawali- banswers.com 2. Collect and keep on file current health certificates. • text the librarian at 785-693-2033 3. Notify appropriate personnel/campus offices of the animal and handler/partner. • chat through the Virtual Librarian 4. Provide the campus community with guidelines for appropriate interac- Ottawa University students have access to the library databases with only tion with the animal as needed. one login into the MyOttawa Portal.

Students with Temporary Disability OTTAWA UNIVERSITY FAN SHOP Students who have temporary disabilities (a broken leg or other injuries or Students at any Ottawa University campus may purchase textbooks and illnesses related to accidents, illness or surgery) may contact the disabilities other school supplies from the University Fan Shop online (http://ottawa. coordinator for assistance. Students may receive temporary parking permits, edu/FanShop) or their respective campus location. The Fan Shop also of-

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fers clothing, novelties, supplies, and greeting cards. The store accepts 2. Select the Term, Department, Course, and Section affiliated with your cash, personal checks, MasterCard, Visa, and Discover for the amount of class. purchase only. 3. Click the ADD button to add the class to your course list. The University Fan Shop is open Monday through Friday from 8:00 a.m. to 4. Repeat these steps as many times as you like to select books for multiple 5:00 p.m. unless otherwise posted. Weekend and summer hours vary. classes. 5. Click the GET YOUR BOOKS button to see a full list of all your books for Textbook Orders each selected class. Ottawa University Fan Shop offers a textbook pricing comparison function on 6. Students then choose the Term Name, Department, Course, Section, its online bookstore. It is designed to allow students the ability to compare and Titles they wish to compare. other retailer prices against Ottawa University website prices. When the student chooses to “Begin Price Comparison”, the screen shows The advantages to this include: the title in the top left, along with the store prices to the right. Beneath store • Students can sometimes forget how valuable buying from the campus prices is a listing of alternate prices from other vendors. bookstore can be: easy returns, same-day pickup, and guaranteed accuracy. The student can then choose to add either your book, or the competitor’s book to their cart. In both cases, the items appear in their shopping cart with • It helps students compare offers on more than just price. the Ottawa University site, thereby allowing them to complete the transac- • It allows students to see that Ottawa University prices are competitive, tion, or continue shopping, without having to leave the website. particularly when it comes to renting titles. When entering the Ottawa University Fan Shop website (http://ottawa.edu/ Please note that Ottawa University students are eligible to receive a book FanShop, students will go to the TEXTBOOKS icon located at the top of the advance (check with your financial aid advisor for details) for purchasing page. textbooks. The book advance is only applicable to items purchased through the Ottawa University Fan Shop. 1. Select GET TEXTBOOKS

2020-21 OUKS Student Handbook — Page 45 — Ottawa University

Student Handbook Arizona, Kansas, Wisconsin, Online, International

OF CONDUCT OF STUDENTCODE 2020-21 OUKS Student Handbook — Page 46 — Ottawa University Ottawa 46 — Page — Handbook Student OUKS 2020-21 University-wide:Support and Student Services Wisconsin, Online, International University-wide: Student and Support Services Student Handbook Arizona, Kansas,

2020-21 pages 48-52 STUDENT CODE OF CONDUCT University-wide: Student Code of Conduct

STUDENT CODE OF CONDUCT Definitions 1. The term “University” means Ottawa University. PURPOSE AND PHILOSOPHY 2. The term “student(s)” includes all persons taking courses at the Univer- The purpose of Ottawa University’s Student Conduct Code is to promote a sity, either full-time or part-time, pursuing undergraduate, graduate, or positive, inclusive environment of mutual respect and understanding that professional studies. Persons who withdraw after allegedly violating the fosters student and academic development of her students. The Student Student Code of Conduct, who are not officially enrolled for a particular Code of Conduct’s foundation is rooted in Ottawa University’s commitment to term but who have a continuing relationship with the University or who Christian values, community, unity and integration of knowledge, and espe- have been notified of their acceptance for admission are considered cially her students. Ottawa University prides itself on being a Christ-inspired “students” as are persons who are living in University residence halls, community of grace and open inquiry, and that graciousness applied to the although not enrolled in this institution. The Student Code of Conduct student learning process is the founding tenet of the Student Code of Con- applies to all locations of the University. duct. Education, immediate and lifelong, is reflected in the mission of the 3. The term “faculty member” means any person hired by the University institution along with the Student Code of Conduct. to conduct classroom or teaching activities or who is otherwise considered by the University to be a member of its faculty. Ottawa University’s mission stresses the significance not only of each student’s humanity, but each person’s role in the Ottawa University community. 4. The term “University official” includes any person employed by the The Office of Student Affairs/Life works diligently to provide a campus envi- University, performing assigned administrative or professional respon- ronment where students take responsibility for their actions and inactions. sibilities. Ottawa University views its conduct process as a learning experience focused 5. The term “member of the University community” includes any person on student personal growth and development. The code is meant to facili- who is a student, faculty member, University official or any other person tate and support student understanding of their roles and responsibilities employed by the University. A person’s status in a particular situation within both the Ottawa University and the greater local, national, and global shall be determined by Campus Executive/Dean of Student Affairs/Life, communities. or his/her designee. APPROACH TO THE CONDUCT PROCESS 6. The term “organization” means any number of persons who have com- plied with the formal requirements for University recognition. The Student Code of Conduct promotes honesty, integrity, accountability, rights and responsibilities associated with being a constructive member of 7. The term “University premises” includes all land, buildings, facilities, the Ottawa University community. The code describes expected standards and other property in the possession of or owned, used, or controlled of behavior for all students along with the process for managing violations by the University (including adjacent streets and sidewalks). to the code. The Code is not meant to be an exhaustive list of prohibited 8. “Off-campus Behavior” refers to student behaviors and actions that behavior, but rather serves student conduct in a broad context. The Dean for take place away from official campus grounds or at University-spon- Student Affairs/Life, or his/her designee, reserves the right to define and sored events. The Student Code of Conduct is based on shared values, interpret the Code and conduct procedures. Ottawa University has the right and as such, sets a range of expectations for the Ottawa University stu- to amend the Code at any time. Those substinative amendments/changes dent no matter where or when the student’s conduct may take place. will be communicated via campus email and posted on the student section 9. “Violation” refers to any behavior that is unacceptable as described in of the MyOttawa portal. the Student Code of Conduct. The Student Code of Conduct is Ottawa University’s policy regarding non- 10. “Notice” means written notice and includes email messages. academic issues of students and student organizations. Academic issues 11. “Property” includes physical property, intellectual property, and com- are not covered by this Code, but fall within the authority of the academic puting and communication files and resources. unit of the University. 12. “Guests” applies to all guests of the University community members Ottawa University is committed to the protection of human dignity, the bur- whose hosts are held accountable for the conduct of said guests. den of responsible behavior and providing students with a fair and educa- 13. The term “policy” is defined as written regulations of the University tional conduct process that supersedes technical and legalistic approaches found in but not limited to the Employee/Student Handbooks and the to inappropriate behavior. The Ottawa University Student Code of Conduct University catalog. is educational in its approach, and serves to educate students about their choices and responsibilities as citizens of the Ottawa University, the Ottawa 14. The term “Reporter” means any person who submits information al- community, and the greater national and international communities. leging that a student violated this Student Code of Conduct. When a student believes that s/he has been a victim of another student’s mis- Ottawa University conducts student disciplinary matters on a progressive conduct, the student who believes s/he has been a victim will have the discipline basis whereby infractions have a cumulative effect. It should be same rights under the Student Code of Conduct as are provided to the understood that the campus conduct process will not operate as a civil court; Reporter, even if another member of the Ottawa University community students are subject to federal, state and local laws as well as institutional submitted the information itself. regulations. A student is not entitled to greater immunities or privileges 15. The term “Reported Student” means any student reported to have before the law than those generally enjoyed by other citizens. Students are violated the Student Code of Conduct. subject to reasonable disciplinary action as deemed appropriate for the breach of federal, state or local laws which are likely to have an adverse ef- 16. The Campus Executive/Dean of Student Affairs/Life, or his/her des- fect on the institution or on the educational process, or where an offender ignee, is designated by Ottawa University to be responsible for the may endanger other persons on campus. administration of the Student Code of Conduct. 17. The term “Student Conduct Administrator” means a University official Ottawa University requires of its students superior ethical and moral behav- identified and authorized by the Campus Executive/Dean of Student ior above and beyond the standards of civil and criminal codes. In support of Affairs/Life to determine whether a student has violated the Student this, Ottawa University, as a private independent college, has broad discre- Code of Conduct and impose sanctions upon any student(s) found to tion in establishing disciplinary rules and procedures through its agreement have violated the Student Code of Conduct. relationships with each student. 18. The “University Conduct Review Committee” any person(s) authorized by the Campus Executive/President/Provost to consider an appeal from

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a Student Conduct Administrator’s determination as to whether a sanc- conduct even if the student withdraws from school while a disciplinary mat- tion imposed by the Student Conduct Administrator is believed to have ter is pending. exceeded the level of impact of the policy violated. The Campus Executive/Dean of Student Affairs/Life, or his/her designee, 19. “Finding of Responsibility” is when a determination is made that the shall decide whether the Student Code of Conduct shall be applied to reported student is found to have been in violation of the Student Code conduct occurring off campus, on a case by case basis, at his/her sole of Conduct, as outlined in University policy. Reported student may also discretion. be found “not responsible.” Student Rights in the Conduct Process 20. “Peace Officer” is a person designated by the state or federal government with the responsibility of enforcing laws or policies. a) Written notice of the specific policy violations– at least three (3) business days prior to the scheduled conference; 21. “Preponderance of Information” is the standard of proof for incidents of non-academic misconduct. Preponderance of information is defined as b) Reasonable access to the information prior to and during the confer- information that a reasonable person would find more likely than not to ence; have occurred. c) Opportunity to respond to the information and to call relevant and nec- 22. “Incident Report” is a form used at Ottawa University to officially report essary witnesses; an alleged policy violation. d) The right to a fair and consistent conduct process; 23. “Witness” is any individual who may have information relating to a e) The right to an administrative resolution of the reported violations no conduct case. later than ten (10) business days after the conference. Should the in- 24. “Student Conduct Advocate” is any person a student wishes to bring to vestigation require more research, decisions may be delayed. Reason- a conference as support. Student Conduct Advocates do not participate able delay in the decision does not absolve student responsibility. in the conference or any other part of the conduct process. Their sole f) The right to appeal the decision of the conference if the decision meets role is to be support for the student. the criteria for an appeal. General Understanding Administrative Discretion 1. This Student Code of Conduct also applies to student groups, athletic Ottawa University reserves the right to disqualify, discontinue, exclude, or groups and organizations at the University, regardless of whether they involuntarily withdraw any student from the University at the discretion of are formally recognized by Ottawa University or receive funding, directly the Campus Executive/Dean of Student Affairs/Life, or his/her designee, or indirectly, from the University. as deemed necessary for the safety and/or well-being of the student and/ 2. Ottawa University reserves the right to alter this Student Code of Con- or others. duct at any time. The current Student Code of Conduct supersedes all STUDENT CODE OF CONDUCT PROCESS previous Student Code of Conduct’s and the policies expressed in the latest policy revisions shall be controlling in all student conduct issues. 1. Reporting and Initiation of Conduct Process 3. The Student Code of Conduct shall apply to a student’s conduct even if A. After Receiving an Incident Report (IR), the Student Conduct Ad- the student withdraws from school while a disciplinary matter is pend- ministrator: ing. i. Shall determine whether the IR sufficiently reflects informa- 4. The failure of a student to appear and/or respond to the conduct pro- tion that a violation of the Student Code of Conduct may cess does not prevent the University from proceeding with the conduct have occurred; process. ii. Shall determine whether the IR primarily reflects academic 5. The Campus Executive/Dean of Student Affairs/Life has been specifi- or non-academic misconduct and shall request the Dean/ cally designated by the University to be responsible for the administra- designee to reassign the matter if necessary; tion of the Student Code of Conduct. iii. After receiving the IR, the Student Conduct Administrator Student Code of Conduct Authority may interview the person filing the IR and other persons with information, and may seek additional information regarding 1. The Campus Executive/Dean of Student Affairs/Life serves as and the information in the IR. authorizes specific staff as Student Conduct Administrators. Currently, Student Conduct Administrators include the Dean of Student Affairs/ B. If the Student Conduct Administrator determines that the Student Life and Residence Life Staff. Additional Student Affairs/Life staff may Code of Conduct has not been violated or that a violation cannot be designated at Student Conduct Administrators as needed. be substantiated, the situation will end at that time. 2. The Dean of Student Affairs/Life/Dean of Student Affairs/Life designee C. If the Student Conduct Administrator determines that a matter shall develop policies for the administration of the student conduct should not be pursued under the Student Code of Conduct, the system. Student Conduct Administrator may still recommend that an education conference be held with the reported student(s), so that the 3. Decisions made by the Student Conduct Administrators shall be final, perceived conduct at issue is not repeated, or so that the reported pending normal appeal process. student(s) may better understand the effects and consequences Jurisdiction of the Student Code of Conduct of the perceived actions. The University Student Code of Conduct shall apply to conduct that occurs D. The IR will be considered an allegation under the Student Code of on University premises, at University-sponsored activities, and to off-campus Conduct only after the Student Conduct Administrator determines conduct that adversely affects the University community and/or the pursuit that a sufficient basis exists to believe that a policy violation may of its objectives. Each student shall be responsible for his/her conduct from have occurred. the time of application for admission through the actual awarding of a de- E. If the Student Conduct Administrator believes that a violation of gree, even though conduct may occur before classes begin or after classes the Student Code of Conduct may have occurred, the Administra- end, as well as during the academic year and during periods between terms tor shall notify the reported student by campus email of the al- of actual enrollment (and even if their conduct is not discovered until after leged violation [see item #2 – notice], will set a time to meet with a degree is awarded). The Student Code of Conduct shall apply to student’s the reported student in person [see item #3 – case conference/

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meeting], and will gather any other information needed to resolve student is responsible and issue a sanction based on that find- the matter. ing. The Student Conduct Administrator shall endeavor to have a F. At the meeting, the Student Conduct Administrator will review with decision that resolved the reported violation(s) no later than ten the student the following: (10) business days after the conference. Should the investigation require more research after the conference meeting, further con- i. An explanation of any Conduct Code violations at issue; ferences may be scheduled, and decisions may be delayed. Delay ii. A summary of the information gathered; of decision does not absolve student responsibility. iii. Reasonable opportunity to respond, and; 5. Sanctions iv. An explanation of the conduct process. Below is a non-exhaustive list of sanctions that may be imposed on responsible individuals under this Code. What sanction or sanctions G. During the meeting with the reported student, both the Student are appropriate in a particular conduct event will depend on the cir- Conduct Administrator and the reported student may have wit- cumstances. Multiple sanctions may be imposed in connection with nesses available, but the witnesses need not be in the same room any violation. as the reported student. i. Written Warning or Reprimand. A notice in writing to the stu- H. After carefully considering the information gathered, the Student dent that the student is violating or has violated institutional Conduct Administrator shall determine whether it is more likely policy(s). than not that a violation of the Student Code of Conduct has occurred and, if so, the appropriate sanction(s) that apply. ii. Disciplinary Probation. This is a form of probation that is 2. Notice distinct from probation that may be imposed as a result of academic performance. A student may be placed on A. The Student Conduct Administrator shall initiate the conduct probation. Probation lasts for a specific period of time, and process by sending written notice to the reported student at the is implemented by semesters. Any violation of the Student University email address of the reported student. Notice to the Code of Conduct or the conditions of probation committed student will be considered furnished when the email is sent to during the probationary period shall result in further disci- the student’s Ottawa University-provided email address at least plinary action such as suspension or dismissal. three (3) business days prior to a scheduled conference with the iii. Letter of apology or explanation of conduct. Student Conduct Administrator. The notice shall include: iv. Parental and/or Athletic Director/Coach notification. For i. A description of the reported misconduct; Drug and Alcohol violations, parents and/or coaches may ii. The Student Code of Conduct provision that are reported to be notified. have been violated; v. Restorative Response. iii. A statement informing the reported student that s/he will be vi. Financial restitution. given an opportunity to respond to the alleged violations of the Student Code of Conduct and to call relevant and neces- vii. Educational project. Including but not limited to: writing a sary witnesses. paper, reading a book, planning and presenting a program, or attending a class. iv. A date and time for the conference in which the reported student must meet with the Student Conduct Administrator. viii. Counseling Referral to the Ottawa University Counselor. The If the reported student is unable to meet during this time, Ottawa University Counselor may refer to off-campus coun- it is the reported student’s responsibility to reschedule in seling resources. advance of the conference. ix. Exclusion or Restriction. Prohibited involvement from one or The reported student shall have the right to a fair and consistent more activity, person, event, function, benefit, privilege, or conference. If the reported student does not attend the confer- physical location of or within Ottawa University. Exclusion or ence meeting, the Student Conduct Administrator can decide the restriction may include a No Contact Order (NCO) in specific outcome of the case in the reported student’s absence. instances where a victim of domestic violence, sexual as- 3. Conference Meeting sault, or other instances where a victim requests no contact order. A no contact order can also be issued at the discretion A. At the conference meeting, the Student Conduct Administrator of the Dean of Student Affairs/Life or his/her designee. shall explain the conduct process and answer any questions the x. Administrative Move within the Residence Life system. reported student may have. The Student Conduct Administrator shall review the report with the reported student. The reported xi. Residence Hall Suspension. Separation of the student from student shall have the opportunity to present documents and the residence halls for a definite period of time, after which to explain his/her understanding of what occurred. The Student the student is eligible to return. Conditions for readmission Conduct Administrator may discuss the matter further with the to the residence hall may be specified. Suspension from reported student, pursue further investigation as needed, and a residence hall may impact student status. See Campus based on information received, determine by a preponderance of Housing policy in the Student Handbook. the information whether or not the reported student has violated xii. Residence Hall Dismissal. Permanent separation of the stu- the Student Code of Conduct. dent from the residence halls. In some cases, this may im- B. A Student Conduct Advocate of the student’s choosing may be pact the status of the student expelled as for many students present at the meeting. The Student Conduct Advocate may it is compulsory to reside on campus. See Campus Housing support, but is not permitted to speak and/or participate in the policy in the Student Handbook. conference process during the conference. xiii. Suspension in Abeyance. The student is suspended from 4. The Decision the University, but due to mitigating circumstances the suspension is deferred, allowing the student to continue with A. After the conference meeting, the Student Conduct Administra- daily college activities and providing a student with a final tor may find by “a preponderance of the information” that the opportunity to prove s/he can operate responsibly within the reported student is not responsible, or may find that the reported community. If the student, through the conduct process, is

2020-21 OUKS Student Handbook — Page 50 — Ottawa University University-wide: Student Code of Conduct

found to have violated the Student Code of Conduct during iv. Intent. Conduct falls on an intent continuum that ranges the period of the suspension in abeyance, the student shall from malicious, willful, intentional, reckless, and grossly neg- immediately be suspended from the University for the dura- ligent conduct on the more serious end, to merely negligent, tion of the abeyance as well as given additional sanctions, careless, and accidental conduct on the less serious end. including an extension of the suspension, or dismissal. A Where conduct falls on this continuum may be considered suspension notation does not appear on the student’s tran- when determining sanctions. script during the period of suspension in abeyance. v. Degree of Harm or Seriousness of Violation. The degree xiv. Suspension. The student is required to leave the University of harm to others and the seriousness of the conduct are for a specific period of time. An indication of suspension ap- relevant factors in determining sanctions. pears on the student’s transcript. After the period of suspen- vi. Prior Violations. Prior violations of the Student Code of Con- sion has expired, the transcript notation shall be removed. duct may be considered as aggravating factors. Suspension from the University includes an exclusion from campus property and University activities during the period vii. Discriminatory Motive. If a reported student is engaging in of suspension. conduct prohibited under the Student Code of Conduct, also is found to have intentionally directed the conduct toward a xv. Dismissal. The student required to permanently leave the person or group because of the race, color, religion, age, na- University. A notation of dismissal remains permanently tional origin, ancestry, disability, gender, sexual orientation, on the student’s transcript. Dismissal from the University marital, or parental status of the targeted person or group, includes an automatic exclusion from campus. that discriminatory motive will be considered an aggravating xvi. Special Note: Alcohol and Other Drugs Policy Violation Sanc- factor in determining sanctions. tions. Ottawa University recognizes the negative effects that 7. Appeals alcohol and other drugs have on individuals and the larger Ottawa University community. For the health and safety of A. A decision reached by the Student Conduct Administrator or a the community, Ottawa University operates dry campuses. sanction imposed by the Student Conduct Administrator may be University/Blue Mountain Apartments, a non-campus, Uni- appealed by the Reported Student(s) to Dean of Student Affairs/ versity-owned and managed residential facilities, permit Life or his/her designee within three (3) business days of the deci- cereal malt beverages with limitations for students of legal sion. The Dean of Student Affairs/Life, or his/her designee, may drinking age. Ottawa University understands the implica- assign the appeal to the Campus Life Committee. The appeals tions of alcohol and drug abuse and misuse on individual’s shall be in writing and shall be delivered to the Student Conduct academic and personal endeavors, and seeks to provide a Administrator or his/her designee. If the student behavior result- healthy and safe campus and living environment to all of its ing in the conduct process involved violent or dangerous behavior, constituents. the Dean of Student Affairs/Life or his/her designee, shall be required to consider the safety of the Ottawa University commu- Ottawa University has developed the following process nity in its deliberations and recommendation, and any sanction regarding violations to its alcohol and other drug policies. imposed on the reported student shall not be stayed pending the Ottawa University has followed the guidelines set forth in the appeal. Drug-free Schools and Communities Act and Amendments B. Except as required to explain the basis of new information, an of 1989 in implementing its enforcement of the alcohol and appeal shall be limited to a review of the record of the Student drug usage policy. For more information, see the Appendix C. Conduct Administrator and supporting documents for one or more Sanctions for alcohol and drug violations may be more of the following purposes: severe if the incident includes the following aggravating i. To determine whether the Student Conduct Administrator factor(s) including but limited to: public intoxication, provi- conference and deliberation was conducted fairly in light of sion of alcohol/drugs to minors, driving a vehicle under the information presented, and in conformity with prescribed the influence of alcohol/drugs, damage to property, ob- procedure giving the complaining party a reasonable oppor- structions of a peace officer, or failure to cooperate with a tunity to prepare and to present information that the Student University official. Sanctions may also be more severe if the Code was violated, and giving the Reported Student, a rea- incident is accompanied by other violations of the Student sonable opportunity to prepare and to present a response to Code of Conduct. those allegations. 6. Mitigating and/or Aggravating Factors ii. To determine whether the decision reached regarding the A. In determining the sanction, the Student Conduct Administrator Reported Student was based on substantial information, may consider mitigating and aggravating factors. A non-exhaustive that is, whether there were facts in the case that, if believed list of factors that may be considered include the following: by the fact finder, were sufficient to establish that a violation i. Pre-Notification Admission. When a reported student volun- of the Student Code occurred. tarily admits misconduct before learning that someone has iii. To determine whether the sanction(s) imposed were ap- referred the matter or is about to refer the matter. propriate for the violation of the Student Code which the ii. Other Admissions. Even an admission made after a notice student was found to have committed. has been initiated may have some mitigating value. This type iv. To consider new information, sufficient to alter a decision or of admission shows acknowledgment of the inappropriate other relevant facts not brought out in the original delibera- nature of the reported student’s conduct. tion, because such information and/or facts were not known iii. Cooperation. The Student Conduct Administrator may con- to the person appealing at the time of the original Student sider how cooperative, or uncooperative, the reported stu- Conduct conference. dent was during the process, including whether the reported C. If an appeal is upheld by the Dean of Student Affairs/Life, or his/ student responded timely to inquiries and requests for her designee, the matter shall be returned to the original Student meetings, provided requested information, and dealt hon- Conduct Administrator for re-opening to allow reconsideration of estly and civilly with the Student Conduct Administrator and the original determination and/or sanction(s). The decision on an others involved with the process. appeal is considered final.

2020-21 OUKS Student Handbook — Page 51 — Ottawa University University-wide: Student Code of Conduct

GOOD SAMARITAN CLAUSE 10. Engaging in such conduct as public nudity, indecent exposure or unlawful cohabitation. Any student who seeks assistance for him/herself or another student from Campus Security, Residence Life, or professional medical personnel, for 11. Engaging in or inciting others to engage in conduct, that disturbs the intoxication or overdose shall not be subject to formal Conduct System. peace of the University, involves a significant disruption of University activity, or impedes reasonable freedom of expression or movement of This refers to isolated incidents only and does not excuse or protect those other members of the University community or its guests. who flagrantly and/or repeatedly violate the Ottawa University alcohol policy. It applies only to cases of suspected extreme intoxication or other 12. Failing to comply with the directions of authorized University personnel life-threatening circumstances due to alcohol and does not extend to related in the performance of their assigned duties. infractions such as assault or property damage. Although formal disciplinary 13. Violating other regulations of the University including, but not limited to, action may not be invoked, mandatory referrals for educational sessions those pertaining to residence halls, motor vehicles, and all university and/or assessment at the student’s own expense may be made. facilities. VIOLATION OF UNIVERSITY POLICIES 14. Hazing that constitutes an invasion of rights, causing bodily harm, physical exhaustion, suffering or personal offense, or that interferes Any student found to have committed or attempted to commit misconduct with the regular activities of the University. is subject to disciplinary sanctions outlined herein, University catalog, or any other posted policy and emailed updates to policies. The policies listed 15. Inappropriate behavior off campus, which may bring embarrassment to herein are a summation; please see the University Policies and policies the University. related to your specific campus for full policy content. 16. Physically intimate sexual activities on or within the grounds and facilities of the campus community or at activities associated with a University-sponsored activity. 1. All forms of dishonesty including cheating, plagiarism and supplying false information, as well as forgery or use of documents or instruments 17. Using access codes or other telephone software elements to create of identification with intent to mislead or defraud. harassing, threatening, racial, or lewd messages received by others and/or enable the calling party to have a call inappropriately billed to 2. Theft of or damage to the property of another person or of the Univer- another party. sity, as well as receiving, retaining or disposing of the lost or mislaid property of another person or of the University. 18. Tobacco use in any building on campus. 3. Unauthorized entry, use or occupation of University facilities, as well as 19. Solicitation except for student-, faculty- or staff- produced articles (such the unauthorized possession, duplication or use of keys to any Univer- as paintings, pottery, cakes, jewelry, t-shirts, etc.) or with the consent of sity facility. the appropriate campus provost or director. 4. Physical, verbal or written harassment or abuse of another person, as 20. Engaging in, or inciting others to engage in, conduct which disturbs the well as threatening or attempting to inflict personal injury, or creating peace of the University, involves a significant disruption of University a substantial risk of such injury to another person, or any violation of activity, or impedes reasonable freedom of expression or movement of the university's policy regarding prohibited discrimination, harassment, other members of the University community or its guests is prohibited. and/or retaliation. 5. Misusing or tampering with fire alarms, fire fighting equipment or safety equipment. 6. The unauthorized selling, purchasing, producing, or possession of any lethal weapons, explosives, fireworks, or devices. 7. Engaging in illegal gambling. 8. Possession, use or distribution of illicit drugs and/or drug paraphernalia. Disruptive or disrespectful behavior, property damage or personal harassment as a consequence of illicit drug use. 9. Possession, consumption and being under the influence of or the providing of beverages containing alcohol on property owned or supervised by the University or at University functions. Disruptive or disrespectful behavior, property damage or personal harassment as a consequence of alcohol consumption. Funds collected by members of the University cannot be used to purchase such beverages.

2020-21 OUKS Student Handbook — Page 52 — Ottawa University pages 54-60 pages Student Handbook OUKS • Ottawa, Kansas

SERVICES

2020-21 STUDENT& SUPPORT University-wide:Conduct of Code Student OUKS: Student and Support Services STUDENT AND SUPPORT SERVICES students may refer to opening pages of the Student Handbook for a list of emergency numbers. CAREER SERVICES The Career Services Center is available to assist students as they navigate Counseling Online Resources through their career journey. Career planning and decision making is a devel- To provide convenient information and self-evaluation source for students opmental process. The responsibility of choosing, and preparing for a career, to explore in the privacy of their choosing, Ottawa University Counseling is ultimately the responsibility of the student. The career services center will Services has affiliated with the following not-for-profit organizations to pro- provide support to each student who seeks assistance and participates in vide accurate and direct information about mental health and substance career programs, in the following ways: use issues. • individual career counseling; There are a number of resources one may access without charge to find • assessment of career interests, aptitudes, preferences, experiences, support while attending college. and desired lifestyle; • YouLifeLine.org: An online resource for college mental health • assistance with the identification of opportunities for internships; www.youlifeline.org. • locating employer contacts for on- and off-campus employment; • NAMI: National Alliance on Mental Illness: Awareness, education, • offering workshops on topics such as resume writing, interviewing and advocacy for individuals and families affected by mental illness skills, professionalism, social media, soft skills, workplace prep, etc.; www.nami.org. • planning and promoting career events; • The Jed Foundation: Working to reduce emotional distress and prevent suicide among college students, The Jed Foundation is recognized as • offering use of online access to products, such as the Journey Product the nation’s leading organization working to reduce emotional distress through Kansas Career Pipeline, where students can match their inter- and prevent suicide among college students. Guided by leading ex- ests, skills, activities and values with potential majors and careers. perts, The Jed Foundation is changing the way students and their par- • online job search; ents think about mental health, paving the way for more young people to get treatment and helping colleges create safer, healthier campus And much more! We are here to serve your individual needs. communities www.jedfoundation.org/. The Career Services are housed in the Adawe LifePlan Center on the first • Half of Us: A site affiliated with the Jed Foundation that offers some floor of the Administration Building. Please seek our assistance, we are quick tips that everyone can use to take control of their emotional interested in serving your individual needs. health www.halfofus.com/getstarted.aspx. First year students, your Adawe Advisor is designated as your primary advising contact and will get you started down the right path in your first meeting EMERGENCY RESPONSE AND EVACUATION PROCEDURES with a general introduction to the Journey Product and its self-assessment An evacuation drill is coordinated through the Office of Student Affairs and feature; which will help you in the development of your LifePlan Narrative Campus Facilities and Security for all residential facilities each semester. document you will complete as an OU student. This product will help you The minimum that the emergency response and evacuation procedures in your career journey in many other ways as well. It is important for you to are tested in the residential facilities is twice per year. Residents will learn become familiar with this product and its features. the location of the emergency exits in the buildings and are provided guid- Student Employment ance about the direction they should travel when exiting each facility for a short-term building evacuation. Residence Life does not notify residents The Office of Financial Aid administers the student employment program. in advance of the designated locations for long-term evacuations because The purpose of the student employment program is to offer students part- decisions are affected by time of day, location of building being evacuated, time jobs while attending Ottawa University to help cover education-related the availability of the various designated emergency gathering locations on expenses. These positions provide students with work experience and train- campus, and other factors such as the location and nature of the threat. ing for future employment. Students should refer to the Student Employment Residence Life Staff will communicate information to students regarding the Handbook, located on the My Ottawa Portal, for additional information. developing situation or any evacuation status changes. The purpose of evacuation drills is to prepare building occupants for an orga- COUNSELING SERVICES AND RESOURCES nized evacuation in case of an emergency. At Ottawa University, evacuation The Counselor is located in the lower-level of Ward Science Hall. Regular drills are used as a way to educate and train occupants on issues specific office hours are from 9:00 a.m. to 4:00 p.m. , Monday through Friday when to their building. During the drill, occupants ‘practice’ drill procedures and school is in session. When no classes are scheduled or are cancelled, the familiarize themselves with the location of exits and the sound of the fire counselors are not on campus. alarm. In addition to educating occupants of each building about the evacu- Various types of personal counseling opportunities are offered through ation procedures during the drills, the process also provides the University an the Office of Counseling Services. The Counselor coordinates preventa- opportunity to test the operation of fire alarm system components. tive programming throughout the year. Counseling for individuals, couples, Evacuation drills are also monitored by Director of Facilities, Campus Se- and groups is offered by the Counselor. Students may seek counseling for curity, and Residence Life professionals to evaluate egress and behavioral problems such as relationships, sexuality, grief and loss, substance abuse, patterns. Reports are prepared by participating departments which identify depression and interpersonal relationships. Referrals to other social service deficient equipment so that repairs can be made immediately. Recommen- agencies are provided when deemed appropriate. In addition to the more dations for improvements are also submitted to the appropriate depart- formalized counseling provided by the Counselor, the Dean of Student Affairs ments/offices for consideration. and Enrollment or other Office of Student Affairs staff members may also provide support and counsel. Residents receive information regarding evacuation procedures during their first floor meetings and during other education sessions that they can Standard professional guidelines concerning confidentiality are followed. Ap- participate in throughout the year. The paraprofessional staffs are trained in pointments are preferred, yet walk-ins are available. Counseling after regular these procedures as well and act as an on-going resource for the students office hours is available for special situations. On-call emergency/crisis care living in residential facilities. is also provided. On-campus students should first turn to the residence life staff person who will in turn contact the appropriate party. Off-campus

2020-21 OUKS Student Handbook — Page 54 — Ottawa University OUKS: Student and Support Services

FOOD SERVICE gram. For more information, contact the food service's General Manager at 785-248-2305. Beginning with the fall 2014, the Hetrick Bistro, located in the Gibson Stu- dent Center, houses all food service operations. The new facility has moved Campus Dining Employment Ottawa University to a food-court style service with broader hours and more flexibility for students and other patrons of the facility. Earn extra income while on campus! Food services offer flexible hours to fit students course schedules, and the benefit of working “close to home.” Campus Dining Plans Interested students should contact the Office of Financial Aid.

In order to meet your campus dining needs, we have designed the following Feedback dining club membership plans. If you need to purchase a dining plan simply contact the Office of Student Affairs. We invite and encourage you to call us with any questions, comments or suggestions about our Campus Dining Program. Your feedback is always Having trouble deciding on a meal plan? Consider your daily routine. Do you welcome as it can only help us to serve you better. eat three meals a day? Will your course schedule, studying, extracurricular General Manager 785-248-2305 activities, and social events interfere with dining? Will you miss dinner due to Email Address: [email protected] a job or evening course? Anticipating the answers to these and similar questions will help you to select a meal plan that best fits your lifestyle. Entrance into Hetrick Bistro / Hours Dining Information In order to enter the Hetrick Bistro during hours of operation listed below, a student must use their Braves Card to swipe in at the desk. This will utilzie Meal Plan Policy one of their meal plan allotments. All students are required to purchase a meal plan, regardless of housing Hetrick Bistro’s hours of operation are as follows: options. All first year students who live in University-sponsored housing are required to have the All-Access meal plan for their first year in attendance. • Monday - Thursday 7:00 a.m. - 9:30 p.m. Please note that dining dollars expire at the end of each semester. • Friday 7:00 a.m. - 9:00 p.m. • Saturday - Sunday 10:00 a.m. - 8:00 p.m.*

University-Owned Building 100-Block 225-Block All Access * These hours are also utlized on days with no classes, when school is in Meal Plan Meal Plan Meal Plan session (i.e. MLK day, fall break, inclement weather cancellations). Brown Hall - X X HEALTH SERVICES Bennett Hall - X X A registered nurse staffs the campus Health Center on a part-time basis. The — Apartment X X X campus nurse is on duty approximately 30 hours per week during the fall Martin Hall - X X and spring semesters. Hours are posted each semester, and students are notified of the office hours. When no classes are scheduled or are cancelled, — Apartment X X X the nurse is not on campus. Gillette House X X - Insurance Requirements Blue Mountain Apartment X X X Every enrolled student must be covered under an adequate health coverage University Apartment X X X plan and provide the information annually to Ottawa University. Changes Additional University-sponsored - X X in health coverage must also be reported to the institution immediately. Housing Adequate is defined as: Off Campus X X X • comprehensive coverage (includes, medical visits, prescriptions, hospi- * Updated 01/15/2020 talizations, emergency and urgent care); • services must be covered in the state of Kansas; and • cannot exclude sports injuries. Dietary Restrictions and Sick Trays Annually ALL new AND returning students will need to complete the health Do you have a particular minor dietary restriction? Please contact our Gen- services link (https://studentcenter.uhcsr.com/ottawaks). Every student eral Manager to arrange for special meals or for more information. will need to enroll in or waive medical coverage for the 2020-21 academic For a more significant dietary restriction, please contact the Disability Ser- year. Ottawa University is offering a medical policy if a student is currently vices Coordinator at 785-248-2582. non-insured or underinsured; fees do apply which may alter your financial packaging. If you have questions, please contact the Office of Student Af- Sick trays are available for students with a meal plan. If you are feeling under fairs at 785-248-2313. the weather and would like to order a sick tray, contact our General Manager at 785-248-2305. A sick tray will be appropriate to the nature or your illness. IMPORTANT:

Dining Policies and Procedures • Students will NOT be allowed to participate in activities or athletic practices until this process is complete. Athletes arriving on campus early Our goal is to provide you with high quality food in a pleasant, clean and must have it completed by the day they arrive. comfortable environment. To assist us in meeting this goal, we ask for your • If the process has not been completed by midnight prior to the first day cooperation with the following: of practice and/or first day of class, students will be responsible for pay- • Please bus your tray and disposables from your table. ment of the premium for the health coverage. • Food, dishes and utensils may not be removed from the dining area. • Financial clearance status may be altered should a student be enroll in Ottawa University health coverage. The student MUST contact Accounts Catering Services Receivable in order to verify any changes that may occur to the student's We are excited to be able to provide Ottawa University and its community financial packaging. with a full selection of catering services as part of our Campus Dining Pro-

2020-21 OUKS Student Handbook — Page 55 — Ottawa University OUKS: Student and Support Services

Vaccinations • over-the-counter medications In compliance with recommendations from the American College Health • strep tests Association and in an effort to protect the health and well-being of students, • community resources Ottawa University requires the following: • referrals to physicians • All newly enrolled (or readmitted) students born on or after 1957 must The services listed above are provided to students free of charge. Students show proof of two vaccinations for Measles, Mumps and Rubella (MMR). may also visit the Health Center for referrals to local physicians and clinics. • All newly enrolled students living in university housing must show proof Students must report all accidents, illnesses, and/or exposure to infectious of the meningitis vaccine (16 years of age and older) or a meningitis diseases to the campus nurse as soon as possible. vaccine (prior to age 16) and a vaccine booster. Doctor visits, outpatient laboratory tests, emergency room treatment, and • International students and/or any student identified as high risk must prescription medications are the student’s financial responsibility. have a tuberculosis (TB) skin test within three months prior to the start of courses or proof with a negative chest X-ray. Results from outside the After-hours Care and Emergencies United States cannot be accepted. Please be aware the student may be If the campus nurse is not available, students should contact an Office of asked to complete subsequent screening and/or treatment and failure Student Affairs staff member or call Campus Security. to do so will be considered a violation of this policy. In the event of a medical emergency, students should contact 911 or a resi- Reference http://cdc.gov/vaccines/acip/index.html to review the informa- dence life staff member (such as the Director of Residence Life or resident tion regarding recommendations, including schedules, indications, precau- assistant). tions and contradictions for immunizations provided by the Advisory Com- mittee on Immunization Practices (ACIP) as published by the U.S. Centers for Disease Control and Prevention (CDC). INTERNATIONAL STUDENT ADVISOR The International Student Advisor is generally responsible for coordinating Students must have their health history form and immunization records com- services for international students. S/he may also answer occasional ques- pleted and on file prior to moving in to campus housing. Failure to provide tions concerning foreign study abroad. This person acts as Ottawa Universi- immunization documentation by the first day of class will result in a $150 ty’s liaison with the U.S. Citizenship and Immigration Service (USCIS), assist- fine. When proper documentation is submitted after the deadline, $100 will ing international students with program extension, transfer to other schools, be credited against the initial fine, a $50 fine will remain. If documentation curricular or optional practical training and approval for employment off is not received by August 31 (fall semester) or January 31 (spring semester) campus. The International Student Advisor also serves as the advisor to the the student may be dis-enrolled from courses with no refund. Whole Earth Club which is open to both international and American students. Exemptions International students should feel free to contact the International Student Medical Advisor on any matter. If s/he is unable to provide an answer, the student will be referred to the appropriate academic advisor, counseling staff, health If you have a medical condition, including pregnancy, which prohibits you staff, or others who can provide assistance. from completing any of the requirements, you may submit an exemption request. If such condition is temporary, follow-up arrangements will be made. The International Student Advisor’s office is located in room 101 of the Medical exemptions must include a statement completed by your licensed Administration Building. medical provider (MD, DO,APRN, PA, RN). MAIL SERVICE Good Cause/Religious/Philosophical/Moral Conviction Ottawa University offers a wide variety of mail services, including United If you object to one (1) or more of the requirements, based upon good cause, States Postal Service (USPS) mail, UPS and FedEx. Mail services are located religious, philosophical, or moral convictions, you may submit an exemption in the Gangwish Library / Gibson Student Center. Mailboxes are located in request. The exemption must state the reason and be notarized. the lower level of the Gangwish Library / Gibson Student Center. The lower level can be accessed via the elevator or north stair well. All Exemptions Each student has his or her own mailbox and can receive USPS mail in their All exemption requests must be discussed in person with the Student box as well as University memos, letters, newsletters and class papers. Stu- Health Center medical staff and/or their designee. Any student requesting dents receive box numbers and keys at the beginning of the school year and a nonmedical exemption to required vaccines will be encouraged to receive will retain that same box as long as they are consecutively enrolled at OU. counsel by a health service clinician and may be excluded from school during Each student/department will be issued a key for their mailbox. outbreaks of vaccine-preventable diseases. Students, faculty, and departmental mail and packages will be delivered to To retrieve and complete a copy of the exemption form, please make your mailboxes Monday through Friday by Noon. request in the Office of Student Affairs. Submit all health forms, immunization records and exemption forms to the Packages Office of Student Affairs, located in the Administration Building-Room 201. Persons receiving a package will receive a notification that directs them If you would prefer to submit documents via fax, please send to 785-229- to the appropriate parcel box or to the mail room. Packages too large for 1017. Faxing the exemption form is not considered a confidential form of mailbox/parcel box delivery will remain in the mail room for retrieval. A key submission. Questions and/or concerns about the immunization policy can for the appropriate parcel box will be placed in their individual/departmental be directed to Sarah Sipple at 785-248-2313. mailbox. When retrieving your package the key will be retained in the lock. Replacements keys are $10 each and a replacement of the lock is $20. Health Service Offerings The Health Center advocates preventive medicine and uses letters, videos Families, friends and businesses should use the following format for incom- and personal consultation to educate students about their health. Students ing mail: may seek treatment in the health center for: Ottawa University • typical illnesses, such as colds and flu Student Name 1001 South Cedar Street, # ___ • minor injuries Ottawa, KS 66067 • blood pressure checks

2020-21 OUKS Student Handbook — Page 56 — Ottawa University OUKS: Student and Support Services

Students may not forward mail during the Christmas break. Students may VEHICLES AND PARKING forward mail during summer break. The principle objective of the parking regulations is to provide students Students must contact individuals or companies and request a change of with the opportunity to maintain a motor vehicle while attending Ottawa address. Students may not use the U.S. Postal Service forwarding requests University. Ottawa University also wants to assure its students, employees, to re-route mail because their address is the same as the entire University’s. and guests have appropriate places to park, and that access for emergency vehicles and equipment is maintained at all times. PEER TUTORING SERVICES Students may drive their vehicles to campus. Free parking is available across Ottawa University’s Adawe LifePlan Center provides tutoring services and the University parking lots. Handicapped accessible parking is available near academic support to all OU students free of charge. campus buildings and residence halls. All automobiles and motorcycles driven by students, faculty and staff must be registered. Registrations must Students can meet with any number of tutors who have demonstrated suc- be renewed ANNUALLY in the Office of Student Affairs. cess in various academic fields and classes or simply drop in the Writing Center for help with gaining the skill of academic and scholarly writing. Group All permits must be displayed on the outside back driver’s side window. If tutoring sessions for campus groups, specific courses or other unique situ- your permit is damaged, please obtain a replacement permit, free of charge, ations are also available. from the Office of Student Affairs. It is not acceptable to place your permit In addition, the Adawe LifePlan Center hosts career services workshops such in any other location other than on the outside back driver’s side window. as “Resume Writing,” Interviewing Skills,” and “Career Exploration.” Please do not tape it to the inside of the window. The Adawe LifePlan Center’s mission is to provide a holistic experience for Students (as well as faculty and staff) may park in any available parking all students through resources, programs and services that foster lives of space on campus, except: liberated inquiry, enlightened faith, exemplary service, inspired leadership • The Chancellor's Parking spot and personal significance. The Tutoring Program and the Writing Center are • The President’s Parking spot designed to provide high quality academic support, consisting of tutorial assistance and writing skills development, in order to encourage, assist, • Areas designated as “No Parking” areas, and enable the students of Ottawa University to maximize their academic • Spaces reserved for Visitors only, potential. • Spaces designated as Handicapped Parking (unless the vehicle has the proper authorization to park in those spaces), POSTING OF SIGNS • Spaces designated specifically for employees, and Messages promoting alcohol or drug use are prohibited. Signs and announcements may be placed on bulletin boards or other designated areas. • Fire lanes. They should not be posted on glass doors or windows. Posters or announce- Authorizing signage is available in each parking lot. Per signage, the lots are ments placed in undesignated areas or conveying information in poor taste designated from 7:00 a.m. to 5:00 p.m., Monday through Friday. After 5:00 will be removed. Any materials posted on University property must be autho- p.m. and before 7:00 a.m., the lots are open parking. rized by the Office of Student Affairs. Some bulletin boards are for specific As good practice, OU students should check on their vehicles at least once types of information and may not be used for general posting. Organizations a week. No vehicles, except maintenance vehicles, may enter the sidewalks and individuals who post materials are responsible for removing them when or the grassy areas on campus. Each vehicle should occupy only one park- they are no longer needed. ing space. Student organizations that wish to post on the electronic message boards Please also be reminded that when parking vehicles on campus, for safety should contact Student Affairs for information regarding content and format- and security of personal belongings, vehicles should always be locked. Ot- ting. tawa University lots are unattended. The University is not responsible for damage to vehicles or theft of valuable items left in vehicles in University OFFICE OF STUDENT AFFAIRS parking lots.

The Office of Student Affairs is responsible for a wide variety of services and OU tows at the owner’s expense: activities offered for OU students. As the name indicates, it strives to assist students in their personal development through the services offered. The • Vehicles parked in restricted areas. Office of Student Affairs at Ottawa University houses the following services: • All cars abandoned on campus; OU considers an abandoned vehicle • Housing – Residence Life and Off-campus to be any vehicle without current license plates or any vehicle that is clearly inoperable. • Judicial Affairs • Certain times of the year students will be asked to move their vehicles • Student Activities/Intramurals for special events. Students will be given 48-hours notice to vacate the • Health Services parking lots. • Counseling Services/Disability Services Coordinator • On the Monday following graduation, all student vehicles must be re- • Campus Ministries moved from OU parking lot for students NOT attending summer school. • Food Services Temporary Parking • Parking Temporary parking permits are available in the Office of Student Affairs. • Greek Life Temporary permits are available for students, faculty and staff who are temporarily driving a vehicle that they do not normally drive such as a rental car. • Multicultural Affairs • Braves Fan Shop / Facility Reservations Parking Violations and Fines The following are parking violations and their associated fines. Ottawa Uni- versity reserves the right to tow at our discretion. • Expired or No Parking Permit $20.00

2020-21 OUKS Student Handbook — Page 57 — Ottawa University OUKS: Student and Support Services

All Ottawa University students, faculty and staff are required to annu- ► Campus Security Officers will issue a ticket to any vehicle parked ally register their vehicles with the Office of Facilities. Any vehicle not in violation of regulation. registered and properly displaying a valid permit (hang tag on rearview ► A parking restriction holds for any period of time. mirror or sticker placed on the rear window on the left-hand/driver's side) will be fined. • An appeal based on your need to get to class/work/an appointment on time. • Parked in Employee Lot $35.00 ► It typically requires a few minutes to locate a parking space within Employee lots are designated as the horseshoe lot off of 10th and the campus’ parking system. It is suggested students, faculty and Cedar Streets and the North Tauy Jones Lot to include the four spaces staff plan their schedules such there is sufficient time to find and on the southwest portion of the Behan Hall Lot located off of 9th and park in a legal space. Poplar. Those lots are reserved for employees only Monday through Friday, 7:00 a.m. to 5:00 p.m. • An appeal based on the assertion class wasn’t in session. • Parked in 2-hour / Visitor Space $35.00 ► Parking regulations are in effect throughout the academic year, including breaks in the academic calendar. Visitor parking is reserved around campus. These are for visitors to campus only, not faculty, staff or students. ► During the summer, all designated spaces are still reserved, but all other parking is open. • Not a Legal Space $35.00 • An appeal based on vehicle malfunction. Vehicles may only be parked in clearly designated (via white-lined) legal parking spaces. These violations include, but are not limited to, parking ► Individuals who experience a vehicle malfunction should contact in a travel lane, blocking another vehicle, taking more than one parking Campus Security or the Office of Facilities for assistance. space, double parking, parking on lawn (when not for specifically ap- • Use of four-way hazard flashers. proved events), driving/parking on sidewalk. ► Four-way flashers are designed to warn other motorists your ve- • Parked in Admissions Reserved Space $60.00 hicle may be a hazard. Use of four-way flashers does not allow you All spaces specifically marked as Admissions visitor/guest are re- to park illegally for any period of time. served. • An appeal based on the lack of parking near your destination. • Parked in Reserved Space $100.00 ► Parking spaces are competitive and the University’s parking sys- All spaces specifically marked as Chancellor, President, Resident Direc- tem doesn’t guarantee a space in a specific lot. tor, etc. are reserved. ► Students, faculty and staff must park in a designated, via white- • Illegal-handicapped Parking $150.00 (and tow) lined, legal space. Only vehicles which display a valid state-issued handicap license plate • An appeal based on the assertion you did not see the sign or line mark- or permit. Vehicles in violation may be towed at the owners’ expense. ings. • Illegal Fire Lane, Tow Zone $150.00 (and tow) ► It is the driver’s responsibility to note and comply with all posted signage, notices and line markings. Fire Lane, Tow Zone: Vehicles may not park in any designated fire lanes, travel lane, or along a roadway, or tow zone. Vehicles in violation may be • An appeal based on the assertion a student forgot to register their towed at the owners’ expense. vehicle. ► All vehicles must be registered with the Office of Facilities within Upon receipt of a parking ticket, please bring the ticket and payment to the 24 hours of the vehicle being brought onto campus. Office of Financial Aid on the first floor of the Administration Building or go to the My Parking Portal. ► No matter how short a period you might have the vehicle on campus, vehicles not properly displaying a valid decal/permit are Ticket Appeals considered unregistered. Parking tickets may be appealed within seven (7) business days of the date • An appeal based on the reason that other vehicles were also parked of the violation (date of the ticket). A Parking Ticket Appeal e-form is avail- improperly. able within the MyOttawa portal. You must have the ticket number in order • An appeal based on the failure of enforcement staff to ticket previously to complete the e-form. Prior to issuing an appeal, it is suggested that you: for similar offense. • Review parking policies—ensure your appeal is well-founded and that you’re familiar with the violation for which your vehicle was cited. • Provide a brief explanation that includes pertinent information. • Be honest. Once you have submitted your form, the appeal will be reviewed by a committee. It will then either be approved or denied. A student will receive notification in their student email regarding the decision. The appeal decision is final. The following are situations that are typically not accepted as valid extenuat- ing circumstances for parking in violation of University parking regulations. • An appeal based on the assertion you were not made aware of what the parking policies were. ► Informative emails are sent out at the beginning of each semester to all students, faculty and staff. • An appeal based on how long you were parked in violation. An appeal that states the vehicle was only parked for two minutes, five minutes, etc. is not considered valid.

2020-21 OUKS Student Handbook — Page 58 — Ottawa University OUKS: Student and Support Services

2020-21 OUKS Student Handbook — Page 59 — Ottawa University OUKS: Student and Support Services

HOUSING POLICIES & PROCEDURES 2020-21 OUKS Student Handbook — Page 60 — Ottawa University

pages 62-74 pages Student Handbook OUKS • Ottawa, Kansas

& PROCEDURES

2020-21 HOUSING POLICIES OUKS: Student and Support and Student OUKS: Services OUKS: Housing Policies and Procedures

HOUSING POLICIES AND PROCEDURES SUITES AT ROCK CREEK This single-room suites of this 38-bed housing facility, include a kitchenette Ottawa University prides itself on providing a place where our students with a microwave, sink and mini fridge, as well as a private bathroom. The want to live. The Residence Life staff takes the time to provide a safe, living- large lounge area allows for community-building, while also having the learning community focused on cornerstone programming efforts which are option for privacy in your own room. congruent to our University mission and vision. Students gain more than just a place to sleep and learn/study; they are provided a place of full of pro- THE LOFTS ON MAIN STREET gramming, tutoring, socializing, counseling, emotional support, discipline, leadership skills acquisition, and opportunities to grow and develop to be Scheduled to open falll 2020, The Lofts on Main Street offer 4- and contributing members of society in their own life of significance. 6-person apartments located in the heart of downtown Ottawa, Kansas. The lofts are fully-furnished with apartment size appliances, as well as living and bedroom furniture. They are located a short walk away from a The security of our residents and facilities is important to us. The residence variety of restaurants and entertainment offerings. halls are locked 24 hours a day. Students gain access into their residence hall with their own personal student ID card. A security phone is located in UNIVERSITY APARTMENTS the foyer of each hall for emergencies. University Apartments is an off-campus apartment facility. The complex opened in January 2014, and serves as a co-education facility that offers Students living in the residence halls must be registered in 12 semester housing to 20 students in apartments. The apartments each have four credit hours unless approved by the Dean of Student Life. Children under single rooms, a full kitchen with a full-sized refrigerator, stove, microwave, the age of 18, who are not enrolled, are not permitted to live in the resi- and dishwasher. The units also come fully furnished and include full-sized dence halls. Students over the age of 24 are not permitted to reside in the washers and dryers. Each resident of the apartment has access to parking residence halls. lot, and mail is delivered directly to the building. BENNETT HALL RESIDENCE LIFE Bennett Hall is a three-floor co-educational residence hall. It opened in 2000, The Office of Student Life provides a variety of programs, living options but was named Bennett Hall to honor former Ottawa University Trustee Ran- and special attention needed to assist students in their physical, spiritual, som Bennett in 2003. Bennett Hall offers suite-style living. Most suites have academic, and social development. The Residence Life Staff along with the a common living room and double bedrooms. The hall also has four first-floor Dean of Student Life oversee residence halls, off-campus apartments, and apartments. A common laundry facility is located on each floor, and study a staff of approximately twenty (20) resident assistants (RA). All residence areas and lounges are located throughout the building. There is a full-size life staff receive extensive training in order to effectively respond to crisis kitchen on the second floor. Vending is located on the first floor. with skill, efficiency and sensitivity. The Office of Student Life oversees the BLUE MOUNTAIN APARTMENTS overall operation of the residential housing program, and serves as the clearinghouse for all Student Code of Conduct violations that occur on and Blue Mountain Apartments is an off-campus apartment facility. The complex off University property. came online during the fall of 2015, and serves as a co-ed facility that offers 16 students in apartments. The apartments are comprised of two bedroom OFF CAMPUS REQUIREMENTS and two bathrooms, a full kitchen with a full-sized refrigerator, stove and Any full-time student who meets one of the following criteria may apply to dishwasher. The units also come fully furnished including wall-mounted flat live off-campus. screen televisions and washer and dryer. Mail is delivered directly to the building. • Married (verification may be requested); • Has dependent children as defined by Federal Regulations; BROWN HALL • Is 21 years of age by August 31 (fall) or January 31 (spring); Brown Hall is a three-floor, co-educational, traditional-style residence hall. Brown Hall has community restrooms located on each wing. The building • Will be classified as a senior (92+ semester credit hours) prior to the has a common lounge area for programs and hall meetings. Students may start of the entering term/semester. Applications will be considered also use the lounge to watch TV, play pool or ping pong, or study. A full-size pending status verification. kitchen is located on the main floor. Laundry facilities are located on each • Plans to live with a parent and/or legal guardian within a one-hour drive floor. Vending is located in the lobby on the first floor. of the Ottawa University Kansas campus (Ottawa, Kansas). Verification Form must be on file. PLEASE NOTE: If a student does not meet the age GILLETTE HOUSE requirement, or does not have senior status, the student’s institutional Gillette House, formerly Sheldon Hall, is a multi-level residential housing aid will be reduced. Please contact the Office of Financial Aid for details option designated for upper-class level students. This facility features large on the reduction amount. community rooms, oversized kitchen and spacious bedrooms. The kitchen features a microwave, fullsize refrigerator and stove. Laundry facilities are You must complete and submit a request to initiate the approval process with located on the second floor near the bedrooms. the Office of Student Life / housing. A decision will be made, and you will be notified in writing of that decision if you have submitted all of the necessary MARTIN HALL information/documentation requested. Martin Hall is a three-floor co-educational residence hall that houses students in three types of suite-style arrangements. Martin Hall opened in Applications to reside off-campus must be submitted during the semester 1947, closed in 1993, and was renovated and re-opened in 1999. Each suite prior to the semester the student intends to live off-campus. has a common living room with double bedrooms. There is a laundry facil- Fall Semester — last day of classes of the preceding spring semester ity, vending area and study room located in the hall’s basement. A full-size kitchen is located in the basement. Spring Semester — first Monday of November prior to the requested spring semester for current students

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Students meeting one of the aforementioned off campus criteria but request NEW STUDENT ROOM ASSIGNMENTS a room on campus for the upcoming semester have until the last day of May Notification of room assignments for new students is posted on the Adiron- (fall semester) or December (spring semester) to withdraw their request dak Self Service portal. The following guidelines are used to assign new without penalty. Any student who withdraws their on-campus housing re- students to rooms: quest after the required deadline will be subject to a $495 Housing Contract Cancellation Fee. 1. Deposit date and receipt of housing preference form. 2. Hall preference. PLEASE NOTE: Applicants who meet criteria to live off-campus, and who did 3. Roommate preference. not meet the semester deadline to turn in the completed application will be subject to a $100 late fee. Upon receipt of the fee, approval will be granted. 4. Roommate profile.

RESIDENCE HALL HOUSING AND DINING CONTRACT First year students may not have a single room their first year. Room assign- All students living in a University-owned residence hall and/or apartment ments are subject to change until move-in day. must sign a housing contract each year. CONSOLIDATION Housing Contract If a student has requested a double room and for some reason has been left This contract addresses the University’s right of entrance, expectations of without a roommate, the student will have two options: reasonable care, health & safety and an agreement of understanding. 1. If they are not eligible for a single room and/or do not want to pay for one, they need to make arrangements within one week of the former The contract is a legally binding document. Students must read the contract roommate leaving to either move in with another student or find a differ- thoroughly and comply with all policies. Failure to do so may result in the ent student who would be willing to move into the vacant space with the imposition of fines or the termination of the contract. approval of the Director of Residence Life. The Director is also available The contract authorizes residence life staff and Ottawa University to regularly to provide assistance with this process. verify a student's eligibility of full time status. 2. If eligible for a single room and space permitting, they may choose to live in a single and pay the single room rate. Additionally, students have a duty to inform residence life staff and Ottawa University if they have been convicted of a felony in any jurisdiction or a mis- At no time should a student occupy additional living space without written demeanor sexual offense in any jurisdiction. Residence life staff and Ottawa approval from the Director of Residence Life. If found to be in violation of this, University reserve the right to deny housing to anyone convicted of a felony the student will be charged the single room rate or a pro-rated rate for the or found to be a sexually violent predator. days of unauthorized occupation prior to consolidation/approval. The University reserves the right to assign, reassign and adjust the oc- If students becomes ineligible to live in the residence life community, they cupancy of any residential housing room or suite. All unoccupied space is will be required to vacate their room as determined by the Office of Student reserved for use by the University. Life.

The housing contract does not include the following break periods: Thanks- ROOM CHANGES giving, Christmas/Winter or Spring. Limited break housing is available for After the first two full weeks of the fall/spring semester, a student may those meeting criteria. Special circumstance approval stays will be expected request a room change through the residence life staff. Room changes will to pay at a set rate. Summer housing contracts are available on a first come, not begin until after the two week period. Approved moves must be complete first served basis to returning students who plan to attend summer courses. by the date and time assigned by residence life staff or the move may be Interim break period (between spring and summer courses and summer forfeited. Unauthorized room changes will result in a $100 improper move and fall courses) housing is also available to returning students who are en- fine per day in the space. rolled in at least one (1) semester credit hour during the summer session(s) Procedure for a room change is as follows: based on a set rate. Please check with the Office of Student Life for more information. 1. Meet with the building RD or Director of Residence Life to discuss room change process and obtain a room change request form. Dining Contract 2. Complete, sign and return the room change request form to the Director Please refer to the "Meal Plan Policy" located on page 55 for details. of Residence Life. RETURNING STUDENT ROOM ASSIGNMENTS 3. If changing a room/building increases the cost of your room charge, you will need the approval of the Accounts Receivable Department and the Students returning to University housing must complete a student registra- Office of Student Life before proceeding. tion form by the last day of spring classes via Adirondack Self Service. A $50 4. If permission has been granted by the Office of Student Life, inform your non-refundable deposit must be paid before students will be permitted to roommate and/or suite mates (when applicable) of room changes. reserve a room for the following year. The deadline for the receipt of the $50 non-refundable deposit is due the last day of the spring semester. Returning 5. Students must follow the necessary check-in and check-out procedures students who do not complete the online forms and pay the required deposit outlined by the Office of Student Life. Failure to do so could result in an will be housed after new students and may not have the opportunity to be improper move fine. placed in their first choice for housing. Any returning student completing housing forms after the last day of spring semester is subject to a $100 Please be reminded that adjustments to your student account are to be paid late fee. Any student who withdraws their on-campus housing request after prior to the move. the required deadline will be subject to a $495 Housing Contract Cancella- tion Fee. CHECK IN When checking into University-sponsored housing, contact the Residence Life Staff for instructions. The staff will provide you with a key to your room and activate your student ID cards for entry into University-sponsored housing. Also, carefully look over your room to compare it with the room condition

2020-21 OUKS Student Handbook — Page 63 — Ottawa University OUKS: Housing Policies and Procedures

report. If you find any discrepancies notify your RA. It is important that you each University-sponsored housing facility for student use. Personal trash do this because you will be billed for any differences at the time of checkout. must be taken to these bins and placed appropriately within the bin. Mainte- nance or repair needs should be communicated to the residence assistant CHECK OUT staff immediately. At the end of the semester/academic year, when individual final exams are completed or when a student is no longer enrolled (graduation, withdrawal or Internet Access dismissal) a student is required to check out of University-sponsored housing Have computer problems/questions? Forgot a password? Don’t know who to within 24 hours. Students are responsible for the removal of personal prop- call? Reach out to OU Help via any of the methods below for technical help erty from the space at check-out time. Students should contact Residence and resolution: Life Staff for instructions. Phone: 855-268-4357 (855-2OU-HELP) 8:00 a.m.–12:00 a.m. CST [7 days a week / 365 days a year] Failure to properly check out will result in a minimum of a $50 improper Email: [email protected] checkout fee. Non-returned or lost keys will be billed at $75-$375 for room key. Chat: http://ottawa.edu/ouhelp [24 hours a day, 7 days a week, 365 days a year] If the room is found unclean or damaged, the cost of cleaning and repairs will Laundry be billed to the student. Costs for loss of University property, damage and/or cleaning of University-sponsored housing will be billed at replacement cost. Each residence hall has at least one laundry room equipped with card- Contact the Office of Student Life for this amount. operated washers and dryers. You must load money onto your Ottawa ID card in order to use the laundry facilities. Students must provide their own Check Out and Damage Charges: laundry supplies. Dyeing clothes in the washing machines is not permitted. At the end of each semester's check out the final loss, damage and/or clean- Machines that are not working properly in any capacity should be reported ing charges will be assessed after the last roommate/suite mate checks out. by the student to the staff. A member of the residence life staff, maintenance staff or other University Summer Storage staff member will verify damages and charges. Once the charges are assessed, students will receive notification through their Ottawa University The Office of Student Life at Ottawa University Kansas is providing facilities email. Students have five (5) business days to contest the charges. Once five in the residence halls for those students who are eligible to store their pos- (5) business days have passed , the charges will be placed on their account. sessions from their departure in the spring semester until the return in the upcoming fall semester. OPENING AND CLOSING OF RESIDENCE HALLS In order to be eligible for summer storage, students must: The residence halls are closed during the Thanksgiving, Christmas/Winter • complete the Intent to Return form stating they are intending to attend and Spring Break vacations. The only exception is for students remaining Ottawa University Kansas the upcoming fall semester; here for official University functions, i.e., athletic events, music performances, work in a University office, etc. All exceptions, including those • live outside a five(5)-hour radius of Ottawa, Kansas; listed above, must have prior approval from the Office of Student Life. The • label and condense each item to the smallest unit (Each box must be residence halls are open during Easter break if it is not the same week as labeled with the student's first and last name and contact phone num- spring break. No meals are served during any break period. ber.); • register each item with the Office of Student Life; Before vacations, each student will receive notification with instructions for proper check out, to include, but not limited to: • pay a $50 fee for the storage of up to and including five (5) items in total; and • Unplug electrical equipment. o For example, one (1) microwave, one (1) mini-fridge, three (3) boxes • Turn heat/air low. OR four (4) boxes, one (1) mini-fridge. • Clean out refrigerator and leave refrigerator door open. o Any additional items will result in an additional $50 per item fee. . • Set-up check out time or indicate departure time to RA as directed. Charges will be collected prior to the student's departure for sum- • Close and lock windows. mer break. • Throw away perishable food. • make arrangements with the Office of Student Life to pick up his/her items at the agreed upon time for the fall semester. • Take all trash to outside receptacles. o Students retrieving items after the agreed upon date will have a $25 • Leave the room clean and neat. late fee assessed to each billed item. Students are encouraged to • Put blinds down and turn slats to open position. contact the Director of Residence Life via email if they will not pick up their items by the deadline. Failure to do may result in the follow- • Turn off lights and lock the door. ing: • Pull furniture away from walls at least 3”. o After a 48-hour attempt to make contact, the personal property will • Check out with a residence life staff member as directed. be removed and stored at the resident’s expense at a rate of $200. Items will remain in storage for fourteen (14) days, if not retrieved, STUDENT LIFE they will be considered abandoned and become the property of Ot- Cleaning Supplies and Equipment tawa University. The University reserves the right to dispose of the items as they see fit with no monetary gains to the previous owner. Students are expected to clean their own rooms/suites as well as clean up after themselves in public spaces. Students found leaving trash or personal o If a student does not return to the Ottawa University Kansas campus mess anywhere inside/outside of University-sponsored housing including: and does not remove the stored items, the above policy is still in the bathroom, hallways, kitchen, lounges, lobbies, stairwells, etc., will face place and items will NOT be mailed by the University. disciplinary action. The University provides trash receptacles located outside

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o Should the student request a friend or family member to retrieve After Hours Maintenance Emergency items from storage, the student must make the request in writing Call Campus Security at 785-229-1075 for emergencies such as flooding, (ie. email) to the Director of Residence Life a minimum of three (3) water leaks, or if your heat is not working in the winter. Please report dam- business days prior to the desired retrieval day/time. The Director age throughout the community needing immediate repair (i.e. security doors of Residence Life will facilitate pick up with the designated person broken, etc.) to the Residence Life Staff. communicated by student and University personnel. All above stated policies still apply regarding pick-up, storage and fees. Alcohol o Should the student request in writing, prior to the start of the fall Ottawa University is a dry campus. Alcohol is not permitted in any residence semester, that storage of items should be extended, an agreement hall regardless of an individual’s legal age. Possession or consumption of will be offered to extend storage. Items that are not retrieved after alcohol or possession of alcohol bottles (full or empty) or paraphernalia is the extension deadline, will be considered abandoned and become prohibited. See the University Alcohol and Other Drug policy in Appendix B. the property of Ottawa University. The University reserves the right Residents of Blue Mountain Apartments, Gillette House, OU Lofts on Main to dispose of the items as they see fit with no monetary gains to the Street, Suites at Rock Creek, and University Apartments, please see Apart- previous owner. ment-Specific Guidelines for Alcohol Policy.

Appliances PLEASE NOTE: The University is not responsible for loss or damage of any items stored. This service is considered to be store at your own risk. Only cooking appliances with self-contained heating units may be used in student rooms. Such appliances include automatic-shut off coffee makers, No food shall be stored in the University summer storage area. Those stu- automatic shut-off hot pots, hot air popcorn poppers, microwave ovens (no dents found in violation of this may be subject to disposal of items/belong- more than 900 watts), etc. Appliances with an exposed element or that use ings at a cost of a minimum of $200. oil are not permitted with the exception of a toaster.

For more information, please ask the Director of Residence Life. Examples include but are not limited to: Vending Machines • Crock pots (with non-exposed heating elements) Vending machines, providing a variety of snacks and beverages, are located • Rice cookers (with non-exposed heating elements) in each residence hall, Gangwish Library and the Administration Building. • Automatic shut-off drip coffee makes or Keurigs Machines that are out-of-order should be reported to the Office of Student • Electric kettles with automatic shut-off Life. Do not attempt to fix the machine yourself or abuse the machine when • Waffle-makers/cake-pop makers/quesadilla makers/etc. or similar it is not working properly. Anyone caught tampering with or damaging a appliances are permitted as long as said appliances do not contain an machine will be reported to the Office of Student Life for a conduct violation. open element.

RESIDENCE HALL AND UNIVERSITY-OWNED APARTMENT What is an exposed element? When you can physically see the heating COMPLEX GENERAL POLICIES AND PROCEDURES element turn red, it is exposed. The only exception to this policy is toasters.

Students living in the residence halls will be governed by all University, Appliances with automatic shut-off features are preferred whenever pos- Student Life, and residence life policies and regulations that appear in the sible. Coffee makers must have an automatic shut-off feature in order to be Ottawa University Student Handbook, the University catalog, on the MyOt- an approved item. tawa portal, and periodic announcements made by administration through mailings, voice mails, emails, or other appropriate means. Violations of poli- Residence halls are filled with combustible items, even a small appliance cies or procedures may result in referral to the Office of Student Life for a Code of Conduct violation. fire can quickly sweep through a room and/or building. If the appliance you plan to bring is not listed or is questionable, please obtain permission from the Office of Student Life. You may wish to leave appliances in their original Even though professional residence hall staff reside in University facilities, packages prior to arrival in the event that is it not a permissible item. their apartments are considered their private, year-round homes, and they are not bound by the same University policies that pertain to students or Professional staff members may remove any questionable appliance at any guests. time. If an appliance is questionable, ask. It is the student’s responsibility to obtain permission for a questionable appliance. Professional staff will always Abandoned Property err on the side of caution when a safety determination for the appliance in Any personal items that remain in a room/suite/apartment after move question cannot be made. out/official move-out date or separation from the University by withdrawal or other circumstances, and if stored beyond the agreed upon contract Only small appliances are permitted in residence halls. Full-size or apart- dates outlined in the summer storage section (at left) are deemed to be ment-sized refrigerators, freezers, or similar items are prohibited. Refrig- abandoned and becomes the property of Ottawa University. The University erators should not exceed 5.0 cubic feet. See chart below for refrigerator reserves the right to dispose of the items as they see fit with no monetary guidelines. gains to the previous owner. Refrigerator Dimensions: After Hours Maximum Height: 33.5” If you have an emergency or problem you cannot resolve by yourself contact Maximum Width: 19” the Residence Life Staff, Director of Residence Life, or Campus Security Maximum Depth: 24” (785-229-1075). Please call 911 for immediate assistance with life threatening issues. These dimensions meet the requirements for students wanting to house their refrigerator in the space provided in the kitchenette. Any refrigerator found to exceed the approved size requirements must be removed from the halls. Additional apartment-sized refrigerators are not permitted in any

2020-21 OUKS Student Handbook — Page 65 — Ottawa University OUKS: Housing Policies and Procedures

campus apartment. All apartments are furnished with a full-sized refrigera- Below are guidelines to follow when decorating your room. If in doubt, ask a tor. Unless there is a special need for an additional small unit, additional residence life staff member before you decorate. refrigerators are not permitted in any campus apartment. When fastening posters, photos, and/or other items to the walls, residents Babysitting should not utilize nails, tape, double-sided tape, rubber cement, or other Babysitting is not permitted in University-sponsored housing. Ottawa Univer- items that will cause damage to the walls of the room. Removable 3M strips sity is not registered or inspected by the Department of Health and Environ- and push pins (in non-excessive amounts) are acceptable. ment, which must approve babysitting in an institution. Not Permitted: Bicycles, Skate Shoes, Scooters • Painting and/or loft construction. Bicycles are not to be stored in public or common areas of the residence • Pornographic and alcohol/other drug posters. halls. Bicycles may be stored in an individual’s room or locked up to the • Alcohol beverage bottles, cans, and containers (either full or empty). bicycle racks located outside each hall (U-Lock Bicycle Lock Suggested). Bicycles, skateboards, scooters, roller blades, heely shoes, etc. are not to be • Posters which impede normal functions of doors. ridden at any time within the residence halls. • Elevating floors (platforms). • Additional wiring for electrical equipment or lighting effects. Damage Charges/Room Condition Report (RCR) • Construction and decoration that obstructs a 90-degree swing of the A Room Condition Report (RCR) will be provided to each resident at the time room entrance door. of move in. The Residence Life Staff, along with the resident(s), will inspect • Construction and decoration that obstructs the air circulation of the the room/suite/apartment to note any defects or damages. heating/cooling unit. If an inspection is not completed with the appropriate University designee(s), • Furniture obstructing full view of room from entrance door. the room/suite/apartment and fixtures, appliances, and furniture will be • Furniture from lounges or lobbies. deemed to be in a clean, safe and in good working condition. The resident(s) • Lights/lamps using halogen bulbs. will be responsible for defects or damages that may have occurred before • Candles, incense or other incendiary items. prior to move in. • Foam-backed carpet and rugs and adhesives on the floor. It is the resident(s) responsibility to inform Residence Life staff of any dam- • Subwoofers or electric amplifiers. ages in an apartment/room/suite. • No construction or road signage.

At move out, all windows, bathrooms, kitchen appliances, and furniture must The University has the right to remove any items that are judged to be objec- be clean and in good repair and condition. If a room/suite/apartment fails to tionable and/or a safety concern. be cleaned or if any furniture or appliances have been damaged, resident(s) will be charged to complete the necessary cleaning, repair, or replacement. Disorderly Conduct A scheduled walk-through with your Residence Life staff is required prior to Students should not engage in disruptive or disorderly conduct or lewd, move out. indecent, or obscene conduct or expression. This includes but is not limited to activities which are excessively noisy or otherwise disrupt other residents If a walk-through is not scheduled, resident(s) could be accessed an Im- or community members. proper Check-out fee (minimum of $50) in addition to any assessment of damages and charges when staff inspect the apartment. Resident(s) are Drones responsible for damage to property including, but not limited to paint, plas- Drones usage is not permitted within any University-owned building (includ- ter, walls, appliances, windows/screens, doors, cabinets, carpets, floors, ing residence halls). furniture, or damage to any part of the apartment or apartment community caused by leaving windows or doors open during inclement weather, or other Drugs excessive use or abuse. The possession, use, sale, manufacturing, or distribution of illicit/RX drugs and/or paraphernalia is a violation of the law and is prohibited. See the Uni- Residents may not remove any of Ottawa University’s furniture, equipment, versity Alcohol and Other Drug policy in Appendix B for full policy guidelines. or appliances from the premises. Extension Cords Damage to Facilities Single multiple wall socket outlet adapters (commonly called octopus out- Deliberate damage to facilities such as (but not limited to) lobby furniture, lets) are prohibited. If additional outlets are needed in a room, residents are bulletin board, walls, appliances, ceilings, lights, windows, screens, locks, to use a power strip bar (14 gauge or less) with a circuit breaker. Additional and paint is not permitted. In cases of damage whether deliberate or ac- wiring and extension cord use and/or tampering with or altering any electri- cidental to any facility or University property, the responsible party will be cal outlets, lighting fixtures or light switches is prohibited. assessed the cost of repairs. If individual responsibility cannot be established, residents of a given room/suite, floor, wing, or building can be jointly Fire Alarms and Safety responsible for the cost of repairs. All damages should be reported immediately to the hall staff. Ottawa University is committed to assisting students in having a safe experience while residing in University housing, and expect residents to know and Decorating and Room Personalization comply with fire safety regulations. The University is dedicated to student welfare and works hard to educate, prevent and respond to fire related emer- Residents are encouraged to decorate their rooms to express their indi- gencies. It takes all members of the community to prevent fires. Ottawa Uni- viduality and personalize their living space with plants, pictures, curtains, versity takes this responsibility seriously and requests resident(s) assistance and the like. When decorating, remember that you are responsible for your in preventing fires. Violations of the policies below may result in penalties. room and all damages that may occur because of decorations. All decorations should reflect the University’s Christian heritage, should not contain offensive or degrading representations, and fall within safety regulations.

2020-21 OUKS Student Handbook — Page 66 — Ottawa University OUKS: Housing Policies and Procedures

Fire drills will be conducted in University-sponsored housing at least once • Christmas trees (real) a semester. When the fire alarms sound in University-sponsored housing, • Smoking residents and their guests must immediately exit the building. All students o Any smoke in an apartment is in violation of residence life poli- are expected to cooperate and leave the building when a fire alarm sounds. cies Students remaining in the building or trying to enter the building while the alarm is sounding or before the “all clear” is given will be referred to a con- • Grills and smokers duct administrator. • Seasonal décor — unless made of non-inflammable material • Space heaters — may overheat and ignite nearby material Suppression Sprinklers and Alarms • String/decorative lights (with the exception of LED) - may overheat Each building is equipped with automatic fire suppression sprinklers. Sprin- and ignite nearby material klers are activated by heat/fire, not smoke. Also, each room is equipped • Fireworks are not permitted in or around the apartment community with a smoke alarm. Tampering with smoke alarms is not permitted and is at any time a cause for University disciplinary action and/or state prosecution. If a Resi- You must immediately call 911 in the event of a fire emergency. dence Life staff observes a detached, removed or disarmed smoke alarm or building alarm, the resident(s) will be referred for University disciplinary Firearms, Fireworks and Weapons action and could also be removed from the apartments. In the interests of health and safety, fireworks, ammunition, combustible liquids, and explosives of any kind are prohibited in the halls. Possession Sprinkler equipment needs to be free of any obstructions. Playing with of firearms or other weapons, including large knives, paint ball guns, pel- Frisbees, footballs, etc. in University building is not permitted as sprinkler let guns, and/or martial arts weapons are also prohibited in the halls, in heads may be damaged and/or activated. Sprinklers are sensitive to heat campus buildings, campus parking lots, or any other location owned and/or and pressure. Sprinklers will activate if items are hung on them, if they are operated by Ottawa University. bumped, or if they are exposed to heat. Keep hot items away from sprinklers and do not hang anything from sprinkler heads. Furnishings and Appliances Fire alarms are located throughout the buildings. Alarms will sound through- All student rooms/suites/apartments are fully furnished. No other furnish- out the building when any fire sprinkler or manual pull stations are activated. ings or appliances will be provided. Resident(s) assume full responsibility Students may be held liable for damages to individuals or property caused for furnishings and appliances. Normal wear and tear is expected, but loss, by tampering with fire and life safety systems. Residents must evacuate the breakage, or other damage or destruction will be considered excessive and building when the fire alarm sounds. resident(s) will be charged for repair or replacement.

The intentional sounding of any smoke alarm is prohibited. Students must Ottawa University provides every student the following: not disconnect or intentionally damage any fire safety device or signage • A Twin XL bed frame and mattress including smoke detectors. Tampering with apartment or building alarm • Closet and/or Standing Wardrobe systems may result in immediate relocation to a residence hall and referral • Stackable Drawers and/or 5-Drawer Dresser to the University’s disciplinary process. • A desk (shared between roommates) Emergency Fire Procedures o Students may request an additional desk for their room after move in If smoke enters a room/suite/apartment from cooking food and no alarm has been triggered, but there appears to be no danger of an actual fire, • Living-Room Couches (Martin Hall) open the window(s) to let the smoke out to help disperse smoke from the apartment. If a student wishes to bring additional sitting furniture beyond a single- seater, students must coordinate with their roommate before move in. If a fire alarm is triggered, notify a Residence Life staff member and/or the PLEASE NOTE: Residence Life Staff has the right to ask students to remove fire department immediately of the location where the alarm was triggered. any furniture impeding upon the living space of their roommate. Residents must evacuate when the fire alarm sounds. If the apartment is filled with smoke, remain close to the floor. It is important for you to use the Guests and Visitation (Brown Hall, Bennett Hall, Martin Hall) nearest exit. Residents of Blue Mountain Apartments, Gillette House, OU Lofts on Main Few alarms are caused by equipment malfunction; therefore every alarm Street, Suites at Rock Creek, and University Apartments, please see Apart- must be taken seriously. ment-Specific Guidelines for Guests and Visitation Policy. Residents may have visitors or guests from time to time, but guests must Students are not to re-enter the building until the fire department's notifica- adhere to the rules and regulations and respect the rights of other residents. tion that it is safe. The following guidelines apply when a student has a guest(s) from outside Fire Hazards their specific residence hall. The following items are potential fire hazards and are prohibited: • The residence hall common areas, which vary by building, are open for visitation twenty-four (24) hours per day. Residents and guests • Candles — open flames and hot wax may ignite other flammable items are prohibited from sleeping in the common areas. • Beanbag chairs — may produce highly toxic smoke in the event of a fire • Guests of the opposite sex (from outside or inside the hall) are • Wall hangings — may obstruct fire sprinkler heads and add fuel in case permitted to visit student rooms/suites/apartments during the fol- of fire lowing times: • Incense — hot ash may drop onto cloth or papers causing a fire Sunday - Thursday 10:00 a.m. – 12:00 a.m. Friday - Saturday 10:00 a.m. – 3:00 a.m. • Halogen lamps — contain super hot gas that may quickly ignite (read the boxes and labels of desk top study lamps) • Guests must be signed in and out at the front desk each time they enter or leave the building.

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• All guests must be escorted by the host to and from the main lobby, Keys and ID Card Misuse lounges, and/or other rooms within the building at all times. Keys to individual rooms are checked out to each resident by hall staff. • Students are responsible for signing in guests whether the official Unauthorized possession, duplication or use of keys or ID cards to any sheet or writing utensil is at the front desk or not. residence hall facility or unauthorized entry or use of residential facilities is • Overnight guests of the same sex are permitted to stay with the prohibited. Keys and ID cards are to remain in the possession of the person resident with the roommate’s and/or suite mates’ approval for to whom the keys and ID cards are issued. Students who violate this policy three nights free of charge. The resident must notify the Residence will be referred to a student conduct administrator and be charged a fine Life Staff of overnight guests (anyone other than OU students, i.e. of $100-$250 and an additional educational sanction. If you lose your key friends) and their length of stay 24-hours in advance. and/or ID card, you must immediately inform a residence life staff member • All non-enrolled minors under the age of 18 are permitted in OU so that the security of your room and building can be re-established as soon housing only while accompanied by a parent or legal guardian and as possible. Lost keys and/or ID cards will result in a lock change and/or are not permitted overnight. card deactivation and all associated replacement costs will apply. Key core replacement can range from $75-$375 depending on residence location. ID • Guests are subject to University regulations. The resident hosting replacement is $25. the guest is responsible for the behavior of the guest(s) and will be held accountable for their behavior. At any time that the guest vio- Lock Outs lates a policy or becomes a problem for a resident/community, the guest will be asked to leave. If you lock your keys within your residence hall room and/or building, please contact a member of the Student Life Staff. You may do this by calling the • Guests may use parking lots and/or grounds in such a manner that desk phone of your residence hall or stopping by the Office of Student Life does not interfere with the enjoyment of other residents. between the hours of 8:30 a.m. - 4:30 p.m. on school days. A member of the Students who violate this policy will be referred to a student conduct admin- Residence Life Staff will be the resource for lockouts. In case of an emer- istrator and may be charged a fine. gency, please call Campus Security at 785-229-1075 (You will be asked to provide identification). PLEASE NOTE: Residence Life staff has the right to exclude guests or others who have been in violation of the law, any rules or policies, or anyone who Maintenance Right to Enter refuses to, or cannot, identify themself as a resident’s guest. Residence Life In the normal course of residence life work practices or an emergency, and/ staff will notify the police and confiscate any prohibited items. Residents and or if any resident of the room/suite/apartment has placed a work order, guests are required to comply with all federal, state, and local laws, rules and residence life staff, designated Ottawa University employees, repairers and regulations, and Ottawa University’s Student Code of Conduct. representatives may, without notice, enter your room/suite/apartment for any reason. Health and Safety Inspections For Residents’ well-being and protection, the Office of Student Life will be Maintenance Requests conducting Health and Safety Inspections, a walk-through of common areas Contact the Residence Life staff with maintenance issues or concerns. The and individual rooms to identify and address any health, safety, sanitation Residence Life staff is the direct link to the maintenance department, and or maintenance issues that may be present, once a month. The University will follow set protocols to submit and follow up with any maintenance issues has the right to enter a resident’s room to thoroughly inspect the rooms, its reported. furnishings and/or student’s personal possessions for sanitation purposes, If a maintenance issue needs attention during the day, and Residence Life to notate or to perform repairs and/or maintenance, and lastly to document staff is not available, contact the Office of Student Life. violations of University policies. Although not necessary, the Office of Student Life hopes residents will be Mistreatment of Staff available during the inspection of their room. If residents have failed an Intentional and deliberate antagonistic behavior toward staff members, at- inspection, they will be notified by their Residence Life Staff and/or Director tempts to degrade or attack staff, or assault on a staff member will not be of Residence Life staff within 24 hours with any charges that may apply. tolerated and will result in referral to the Conduct Administrator. The resident must dispute the charge within five (5) business days. After five (5) business days, the charges are final, and will be sent to OUAR and applied Pets to the student’s account. Fish are the only pets allowed in University-sponsored housing. Aquarium The University may conduct unannounced inspections at any time as well size limited to 10 gallons. as utilize community resources during the inspection. Community and Uni- Public Areas versity resources may include, but are not limited to, the local law enforcement, drug dogs, University maintenance officials, University administrative Driveways, sidewalks, courts, halls, entry passages, stairs, and other public officials, University security, etc. Any items removed from a person or room areas shall not be obstructed at anytime. No resident vehicle may be parked during the search may become the property of the University and disposed or driven on any sidewalk or grassy area. These areas are for the sole use of of, returned or turned over to the appropriate authorities as necessary. residents of the community.

Health and safety issues found during inspections may result in a fee of Pornography $25, per person in the room/suite, the first time a room fails. After the first time a room fails a health and safety inspection, the fee will increase by an X-rated movies, posters, screen savers, downloadable images and/or maga- additional $25 (Example: Two failed health and safety inspections result in zines are prohibited. a $50 fee; three failed health and safety inspections result in a $75 fee and Propping/Exiting Through Security Doors so on). Any damage found at the time of health and safety inspections may be assessed at the time of the inspection. You will be billed for the cost of Propping any security or fire door or exiting through any “Emergency Only” repair inclusive of labor and materials. door for non-emergency purposes is prohibited.

Hoverboards Hoverboards are prohibited.

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Quiet Hours and Courtesy Hours If you see suspicious looking people, such as someone wandering, lurking, Quiet hours are established to promote an atmosphere conducive to study, looking lost or nervous, hiding, sneaking, visually watching all passersby, relaxation, and sleep. Quiet hours are defined as periods of time when noise etc., call University security! You could easily prevent a crime or other dan- will be kept to a minimum. Noise heard outside of a resident’s closed room gerous or threatening events by taking action. Become an active member door or within student rooms from the corridor will be considered excessive of the residence life community and be aware of your surroundings and the and in violation of the quiet hours policy. individuals in the buildings, and most importantly, take action. The direct number for Campus Security is 785-248-1075. Quiet hours: Sunday-Thursday Friday and Saturday Inside Your Room/Suite/Apartment 10:00 p.m. - 10:00 a.m. Midnight - Noon • Lock your doors and windows, even while you are inside • Do not give out keys to anyone Twenty-four (24) hour quiet hours begin prior to Finals Week and continue • Do not put your name, address, or phone number on your key ring through the end of final exams. Notification of specific dates will be posted on campus video boards. • Loss of keys can be a great concern for safety—report lost keys to Residence Life staff immediately Residents are expected to show courtesy, consideration and demonstrate a • Dial 911 for emergencies. If an emergency arises, call 911 first, and sensitivity to the needs of other residents at all times. All hours of the day then call the on-call Residence Life staff are considered courtesy hours. Excessive noise outside of quiet hours that • Check your door locks, window latches, and other security devices violate community standards are considered a violation of courtesy hours regularly to be sure they are working properly policy. • Immediately report the following to residence life staff: Repairs o Any needed repairs of locks, latches, doors, windows, smoke You may not remove any Ottawa University property, and you may not perform detectors, and alarm systems any repairs, painting, wall papering, electrical changes, or other. You are o Any malfunction of other safety devices outside your apartment required to leave the room/suite/apartment in good condition, reasonable such as burned-out lights in stairwells, blocked passages, bro- wear expected. “Reasonable wear” means wear not caused by negligence, ken railings, etc. carelessness, accident, or abuse. • Mark or engrave identification on valuable personal property You are not permitted to construct wall partitions, or any similar structure. Outside Your Room/Suite/Apartment No electrical or telephone wiring may be installed. Absolutely no holes may be drilled. Holes of any size are not permitted. • Lock your doors while you are gone No student can facilitate ethernet (cable) service solutions. • Close and latch your windows while you are gone, particularly when you are on vacation Resident Conflict • Tell your roommate(s) where you are going and when you will be back Residents are expected to resolve disputes or conflict in a cooperative man- • Do not walk alone at night ner. Please refer to your roommate agreement for guidance. Verbal fighting, • Do not give keys to anyone physical altercations or intimidation in any form will not be tolerated in any • Carry your key, whether it is daylight or dark, when walking to your University-sponsored housing facility. All occurrences of such behaviors entry door. You are more vulnerable when looking for your key at the shall be referred to a Conduct Administrator. Residents may seek hall staff door assistance to mediate disputes when necessary. Vehicle Renter’s Insurance • Lock your car doors. Neither Ottawa University nor Residence Life staff is liable to you or your guests for personal injury or damage or loss of personal property. Ottawa • Whenever possible, do not leave items of value in your car in view University and Residence Life staff urges you to obtain your own renter’s • Do not leave your keys in the car in plain view. insurance for such losses. Security Restrooms Abiding by policies that are in place to provide security to the halls and their Restrooms on wings of traditional-style halls that are designated male or residents is of the utmost importance. In consideration of and respect for female may not be used by members of the opposite sex. Gender-neutral residents’ privacy and property, all halls are secured 24 hours a day and ac- restrooms are located in the main lobby of each residence hall. cessed only by the students’ OU ID card. Alarms will be active on all non-entry exterior doors and are for emergency Safety and Security use only. Residents are not permitted to prop the main or exterior doors Residence Life is committed to providing a safe and secure living environ- at any time, should not duplicate room keys, should promptly display or ment in its buildings through its security features, policies, and procedures. surrender OU ID card when requested by a Student Life staff, or University Please be reminded that the residence hall/apartment complex is only as employee. Residents are required to escort guests at all times. secure as the residents’ treatment of and responsibility for them. Soliciting Although it may seem harmless to open the door for individuals who do not have access, it is very dangerous. It is impossible to assess whether any No solicitation is permitted in residential facilities. This includes distribution individual intends to harm a resident or property just by looking at them. of flyers and door-to-door canvassing without permission from the Dean of NEVER OPEN THE DOOR FOR PEOPLE YOU DON’T KNOW! Request they use Student Life or designee. Residents are requested to notify hall staff or the their cell phone and call their friend to come to the door and let them in. Do Office of Student Life of incidences of unauthorized solicitation. not allow non-residents access to the building.

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Sports/Horseplay Vacating – 24 Hour and Failure to Vacate Residents and their guests may not engage in any physical sports or sports- Students must move from the residence hall within 24 hours of withdrawal related activities within the rooms, suites, apartments, lounges, hallways, (official or administrative), and/or completion of last final exam or gradua- stairwells, and/or other public areas within residential facilities. The act of tion. playing sports, or engaging in sport-related activities in a confined area such Students who are dismissed from Ottawa University will be subject to an ex- as those listed above can lead to injury and/or damage to personal and/or pedited notification to vacate that will be determined by the Office of Student University property. Water fights and/or slides are prohibited. Sports/Horse- Life. Students must cease use of the student dining center upon withdrawal play may result in damage to property and constitutes vandalism. Items will or dismissal from Ottawa University. be confiscated and damage assessments will be levied. Students/residents may also be referred to the Conduct Administrator. Residents are responsible for their own personal property at all times. When residents have not vacated assigned space as scheduled, including Subletting hall transfers and end of a contract period, and have not removed personal Subletting of a student’s room/suite/apartment is not permitted. property, the Office of Student Life will make a reasonable attempt to contact the resident. After a 24-hour attempt to contact, the personal property Suspicious People / Events will be removed and stored at the resident’s expense. A fee of $200 will be Call Security or Ottawa Police immediately to report suspicious people or assessed to remove the belongings. If a student improperly checks out and events. leaves his/her belongings, the belongings will be stored for no more than 30 days at a charge of $50. After 30 days, with no contact from the student, Tobacco the items will be considered abandoned and donated to charity. Should the Smoking, including e-cigarettes and vaping, the use of smokeless tobacco, student request the items be stored, a storage charge of $50 per month will and hookahs are not permitted in residence halls. If residents and/or stu- apply for a maximum of four months. After four months, if the items are not dents choose to smoke, they should be no closer than twenty feet from the removed, the items will become University property. building. See the University Tobacco policy for full details. The Office of Student Life and Ottawa University are not liable for damage to or loss of property that might occur during the course of removal, disposal, Tornado Safety and/or storage. Residents will be billed for all costs incurred in removing Tornado Watch Means: “Heads Up” personal property and restoration of the residential unit to usable space. The weather conditions in this part of the country suggest tornados may Water Beds form. If a tornado watch is taking place, gather a radio and flashlight and be prepared to act quickly in case of a tornado warning. Listen for warnings on Water beds are prohibited. your battery operated radio or on local stations (KOFO 1220 AM/103.7 FM). Windows/Window Screens Tornado Warning Means: “Take Cover” Screens should remain in windows at all times. Removal of screens is a viola- A tornado has actually been sighted or indicated by radar in the area. If a tion of University policy. If resident(s), student(s) and/or guest(s) enter or exit tornado warning is issued, TAKE COVER IMMEDIATELY! Go to the lowest level through windows, this will be in violation of visitation policy. Residents should of the building away from windows or the designated tornado area. Stay never enter or exit through a window except in the case of a fire or other away from windows, doors, and outside walls, and do NOT watch/video the life threatening emergency. Removal of the window sticker and/or screen tornado! will result in both a fine and additional disciplinary sanctions. The cost for Falling and flying debris is the major cause of death and injury during a replacing damaged screens and/or window stickers will be assessed to the tornado—stay in place and take cover. Use mattresses or blankets to shield individual(s) responsible. Dropping, throwing or discharging item(s) from from debris. If a resident is unable to proceed to a lower level, the resident windows is a safety hazard and is prohibited. should seek shelter in a bathroom in an apartment and use mattresses for protection. POLICY VIOLATIONS Trash “Documentation” is the term used by most people in the University community when referring to the process that occurs when a staff member or Residents and their guests must dispose of all trash and recycling items in resident reports an emergency or a violation of a University policy. Residence the proper bins located in collection areas around the residence hall/apart- life staff are required to document all possible violations of policy. They do ment complex. Residents found leaving trash in the bathrooms, hallways, not determine who is responsible and will document all persons present. common areas, etc. will be referred to a Conduct Administrator. Students have the opportunity to share their account of a situation when Unauthorized Stay they meet with a student conduct administrator. Your actions and behavior during documentation will be taken into account, and it is imperative that Guests who stay more than three consecutive nights (without pay) will be you cooperate with the Residence Life staff. Furthermore, students must considered “living” on campus and may be asked to vacate the premises comply with the directions or requests of University officials, including hous- and pay an overnight fee. ing staff such as residence assistants, residence directors, etc. Failure to accurately identify oneself, and/or comply with staff requests will result in Utility Interruptions referral to a student conduct administrator. Residence Life staff may temporarily turn off equipment and/or interrupt utilities to your room/suite/apartment or your building to avoid property In most cases, a staff member will identify him/herself, communicate which damage, or to perform maintenance work or repair. Neither Ottawa University regulation has been violated, and request identifications from the student. nor the Residence Life staff will be liable for any inconvenience, discomfort, If you find yourself in such a position, you should remember three things: disruptions, or interference with your use of the premises. • Remain calm. The judicial system is part of the total educational process and is very protective of your rights. • Always cooperate. Produce your OU ID card immediately upon request.

2020-21 OUKS Student Handbook — Page 70 — Ottawa University • You will have the opportunity to visit with an appointed conduct admin- Alchol and Other Drug Policies istrator to discuss the situation. Blue Mountain Apartments, Gillette House and University Apartments are When writing the incident report, the staff member will include every detail off-campus units under the Ottawa University administration. Ottawa Uni- of what s/he observed before, during and after the incident, including your versity permits alcohol consumption for students of legal drinking age, only disposition. The incident report is only one version of what has happened. when the following criteria is met: It is not to your benefit to argue the point at that time. You will have an opportunity to meet with an appropriate student conduct administrator to share your version of the incident. The conduct administrator receives the University-Owned Allowed in Allowed in report, reviews it along with any past reports of misconduct, and determines Building Individual Bedrooms Common Areas appropriate sanctioning. You always have the right to discuss your concerns (Both Residents 21+ years of age) (ALL Residents 21+ years of age) with the hall staff. For the full conduct process, refer to the Student Code of Conduct. Blue Mountain X Apartments Be aware of the University and residential policies and regulations. Keep Gillette House X X in mind that each situation is unique. No one can ever predict in advance the outcome of a case of misconduct. The Student Code of Conduct was University Apartments X designed with your rights in mind, as well as the rights and safety of others. Being a member of a community means understanding and adhering to Only apartments (Blue Mountain Apartments and University Apartments) community standards and policies. It also means taking an active role in or bedroom (Gillette House) whose residents are ALL over the age of 21 are the development and well-being of that community. One community role permitted to have alcohol. If even one resident is underage, the apartment/ residents play is to ensure that community standards are upheld. As a com- room is considered a dry unit. Once all residents are over the age of 21, munity member, you are responsible for your behavior and the choices that alcohol is permitted. you make. It is our hope that you will choose to abide by all university and housing policies as well as community standards. If you are ever in the pres- Ottawa University allows this privilege, but reserves the right to change this ence of a policy violation, you have some choices: policy at any time if significant health and safety issues arise. The use of alcohol on campus is prohibited and is only permitted in Blue Mountain Apart- • you may attempt to stop the violation or; ments, Gillette House and University Apartments. If alcohol is consumed, it • you may contact residence hall staff or; is expected that such consumption is in compliance with college policies, is • you may remove yourself from the situation. not abusive, does not violate rights of roommates or others, and does not lead to conduct that is disorderly, disruptive, or destructive. If you choose to remain at the scene of a policy violation, you may be included in the incident report and may be held accountable for a policy violation. Please note this policy does not permit “alcoholic beverage” parties of any type. It is intended to allow moderate and responsible consumption by resi- APARTMENT-SPECIFIC POLICIES dents who are of age with a reasonable number of guests who must also be of age. Mail and Package Information • An individual must be of legal age (21 years or older) to consume or How to Address Apartment Residents Mail possess alcohol within the apartments/house. University Apartment street address is: • The alcohol in the room is for personal consumption of the residents Student Name and their guests of legal age. 803 South Oak Street, #_____ Ottawa, KS 66067 • An individual of legal age may have no more than any two (per person) of the following: Blue Mountain Apartment street address is: o 750ml of Wine Student Name 832 South Oak Street, #_____ o 6 (12oz) pack of Beer Products Ottawa, KS 66067 o 6 (12oz) pack of Wine Cooler or Similar Product Gillette House street address is: • All alcohol must be packaged and unopened when brought into the facility. Student Name 718 South Cedar Street, #_____ • Beer “bongs,” beer pong tables or other binge drinking/drinking Ottawa, KS 66067 game items are not permitted.

OU Lofts on Main Street street address is: • Common sources of alcohol (kegs, half-kegs, quarter kegs, beer/ Student Name party balls, punches, or the like) are not permitted. 718 South Main Street, #_____ Ottawa, KS 66067 • Public intoxication is prohibited in and around the apartments/ house and/or on campus. Suites at Rock Creek street address is: • Empty beer and/or alcoholic beverage containers are not permitted Student Name in non-21 year old rooms or in any public space in the facility. 718 West 15th Street, #_____ Ottawa, KS 66067 • Residents assigned to the room/apartment are responsible for the violations of this policy in their room and/or apartment/house. Each resident will be issued a mail key upon move-in. If a key is lost or is not returned, the lock will be replaced. The resident is responsible for the Alcohol Violations and Sanctions (apartment specific) replacement cost(s). Tier One Violations (may include, but are not limited to):

2020-21 OUKS Student Handbook — Page 71 — Ottawa University OUKS: Housing Policies and Procedures

• Public intoxication A student may only have one (1) Tier 2 Violation during his/her time at Otta- wa University. A second Tier 2 Violation moves the violation to a Tier 3 status. • Possession of more alcohol than allowed (per apartment policy) by an individual of legal age Tier Three Violation (may include, but are not limited to):

• Possession of hard liquor by an individual of legal age • More than one (1) Tier 2 Violation

Tier One Sanctions (may include, but are not limited to): • Providing alcohol to minors

• Disciplinary Warning for up to the academic year • Providing a location for minors to consume alcohol

• Fine of $50-$150 • Coercing or forcing another individual to consume alcohol

• Five to Ten (5-10) Hours Community Restitution • Public intoxication leading to harm to self or others

• Alcohol Education Program • Public intoxication leading to property damage, disruption to the community • Reflection Paper Tier Three Sanctions (may include, but are not limited to): Please note, all assigned sanctions will correspond with a penalty fee and have a due date. Each penalty fee will be added to a student’s account and • Disciplinary Probation up to expulsion for an academic year remain unless the sanction(s) are completed by their corresponding due date. Students who fail to complete their sanction(s) by the designated • Parent Notification Letter (if a student is under 21 at the time of due date will forfeit the opportunity to remove the fee associated with each violation) sanction and will still be held responsible for completing their sanction(s). • Fine of $300-$500 A student may only have one (1) Tier 1 Violation during his/her time at Otta- • Alcohol Education Program wa University. A second Tier 1 Violation moves the violation to a Tier 2 status. • Reflection Paper Tier Two Violations (may include, but are not limited to): • Twenty to Forty (20-40) Community Restitution Hours • More than one (1) Tier 1 Violation • Removal from Ottawa University Housing or change in housing as- • Public consumption- anything outside of your assigned apartment signment

• Possession of alcohol and/or hard liquor by an individual 20 years • Referral to Ottawa University Counselor. Follow all recommenda- and under tions.

• Consumption of alcohol and/or hard liquor by an individual 20 years • Repayment of any costs to repair/replace property damaged and under • Disruptive or disrespectful behavior as a consequence of alcohol Please note, all assigned sanctions will correspond with a penalty fee and use have a due date. Each penalty fee will be added to a student’s account and remain unless the sanction(s) are completed by their corresponding due • Ticketed and/or arrested as a result of alcohol date. Students who fail to complete their sanction(s) by the designated due date will forfeit the opportunity to remove the fee associated with each Tier Two Sanctions (may include, but are not limited to): sanction and will still be held responsible for completing their sanction(s).

• Disciplinary Probation up to suspension for the remaining semester A student may only have one (1) Tier 3 Violation during his/her time at Ot- • Parent Notification Letter (if a student is under 21 at the time of tawa University. A subsequent violation will lead to suspension or dismissal violation) from Ottawa University.

• Fine of $150-$300 Further Considerations Regarding Violations

• Alcohol Education Program 1. In the absence of clear mitigating circumstances (resident away for the evening, etc.), all residents of the room/suite in which an Alcohol • Reflection Paper Policy violation occurs will be charged with a violation. • Ten to Twenty (10-20) Community Restitution Hours 2. Violations of this policy by individuals or groups will be referred to • Removal from Ottawa University Housing or change in housing as- the Office of Student Life. The University conduct process will apply. signment All violations of this policy are cumulative and carry over throughout • Referral to Ottawa University Counselor. Follow all recommenda- a student’s career at Ottawa University. The degree of sanctioning tions. for a student may depend on a number of factors including but not • Repayment of any costs to repair/replace property damaged limited to the level of the violation, any mitigating factors regarding the incident, and the number and type of past violations. Please note, all assigned sanctions will correspond with a penalty fee and have a due date. Each penalty fee will be added to a student’s account and 3. Student Athletes are also subject to additional sanctions from the remain unless the sanction(s) are completed by their corresponding due Athletic Department. The Director of Athletics will be notified of any date. Students who fail to complete their sanction(s) by the designated alcohol-related issue/violation. due date will forfeit the opportunity to remove the fee associated with each sanction and will still be held responsible for completing their sanction(s).

2020-21 OUKS Student Handbook — Page 72 — Ottawa University 4. Additional sanctions may be recommended for any level of violation based on the circumstances of each individual incident. These additional sanctions may include but are not limited to:

• Suspension of co-curricular activities

• Required involvement with a student organization

• Other educational sanctions as developed and assigned by the Conduct Administrator

Controlled Substances and Drugs See the University Alcohol and Other Drug policy in Appendix B for full policy guidelines.

Guests and Visitation Guests, of any gender, over the age of 18 are permitted to visit student rooms/apartments at any time, as long as the guests do not inconvenience the rights, comfort, health and safety of the other residents in the apartment or apartment community. All guests must be escorted by the host at all times. All non-enrolled minors under the age of 18 are permitted in OU housing only while accomanpied by a parent or legal guardian and are not permitted overnight. Guests staying in student rooms/apartments longer than three (3) days would need to receive approval from the Director of Residence Life/Office of Student Life. • All non-enrolled minors under the age of 18 are permitted in OU housing only while accompanied by a parent or legal guardian and are not permitted overnight. • Guests are subject to University regulations. The resident hosting the guest is responsible for the behavior of the guest(s) and will be held accountable for their behavior. At any time that the guest violates a policy or becomes a problem for a resident, the guest will be asked to leave. • Guests may use parking lots and/or grounds in such a manner that does not interfere with the enjoyment of other residents.

Students who violate this policy will result in referral to a student conduct administrator and may be charged a fine.

Neighbors/Community Disturbances Please discuss concerns directly with your neighbors unless you feel that your safety could be threatened. If an agreeable solution cannot be found, please call your Residence Life Staff.

If a neighbor or Ottawa University staff member contacts you regarding noise, illegal activity, etc. and you are uncooperative and do not immediately cease or alter your activity so that it no longer disturbs others, Ottawa Police will be called and given your apartment number. As a result, you risk prosecution by Ottawa Police and disciplinary action from the University.

Any resident may call Ottawa Police at any time upon their own discretion.

Any University Apartment property that is missing may be reported to the police as stolen. If missing furniture or other unassigned property belonging to Ottawa University is found in your apartment, you will be referred to the University’s disciplinary process.

Utilities - Heat In freezing weather, you must keep your apartment heated to at least 50° F. You will be responsible for damage to your apartment and property and the property of others if damage occurs as a result of the utilities being turned off or because of broken water pipes.

2020-21 OUKS Student Handbook — Page 73 — Ottawa University OUKS: Housing Policies and Procedures

STUDENT ACTIVITIES & ORGANIZATIONS 2020-21 OUKS Student Handbook — Page 74 — Ottawa University pages 76-78 pages

Student Handbook

OUKS • Ottawa, Kansas

2020-21

& ORGANIZATIONS STUDENTACTIVITIES OUKS: Student Activities and Organizations

STUDENT ACTIVITIES AND ORGANIZATIONS Chapel Services The director of campus ministries plans events for these weekly services The activities and organizations at OU are important parts of a college held on Thursdays at 11:00 a.m. Some religion courses require Chapel at- experience. tendance.

Through these activities and organizations, students find friends, make Fellowship of Christian Athletes (FCA) memories, and learn leadership. They develop new talents and sharpen The Fellowship of Christian Athletes reaches out to our student-athletes by skills, attend campus-related events, and provide valuable services to the sponsoring activities and events. The group meets Wednesday evenings to University and greater Ottawa community. discuss issues dealing with teams, relationships and character on and off the field. Ottawa University provides a variety of opportunities for students to become involved outside the classroom. From campus government to professional Braving Discipleship groups, and from campus ministries to intramurals, OU students never feel Braving Discipleship is a weekend retreat for high school students from bored. Kansas and surrounding states. OUKS students plan and administer this program, which takes place the first weekend in November. Students have CAMPUS FINE ARTS, MUSIC AND THEATRE GROUPS ample opportunities to lead committees, lead small group workshops, and More than one-third of OU’s students participate in art, music, and theatre plan an event. This event focuses on service ministry and training for dis- activities and courses. Each year the Ottawa University Theatre group pres- cipleship. ents at least 1-2 major productions. Productions vary in scope and type, Summer Camp Ministry Team including traditional works, musicals, contemporary works, and experimental theater. The productions offer students a wide variety of opportunities to Each summer Ottawa University sends a summer camp ministry team to vari- experience theatre and become involved. ous American Baptist summer camps around the Midwest. Each summer, teams visit six camps in Nebraska, Kansas, Illinois, and Colorado. Summer The Art Department offers courses in studio drawing, painting, graphic arts, camp teams attend a training session that emphasizes all aspects of sum- ceramics, and design, which culminate in exhibits and shows. mer camp ministry. Students learn how to lead small group Bible studies, music, craft activities, games, devotionals and team building activities.

All enrolled students are invited to participate in music ensembles offered by Praise Band the Department of Music. Ensembles include the University Concert Choir, Jazz Singers, University Orchestra, Jazz Ensemble, Jazz Combos, and Pep Praise Band, a student-led Worship team, provides Worship in music at Band. Non-music majors are especially encouraged to participate. All en- Chapel on Thursdays, and at special events. sembles give public performances each semester and selected ensembles Escape tour regionally. Escape is a spring retreat for OUKS students and serves as a time of renewal CAMPUS MEDIA and refocus. The Campus student newspaper serves the OU community by keeping its Spring Break Mission Trip members informed of news, events, and activities. It is entirely student man- A group of Ottawa University students travel regionally to do mission work aged, and all students are invited to work on its staff. Established in 1886, during the OUKS campus' annual spring break. The Campus is the oldest student newspaper in Kansas. Students may also participate in the Video or Digital Media production groups. DEPARTMENTAL AND PROFESSIONAL GROUPS CAMPUS MINISTRIES GROUPS Many departments offer students the opportunity to learn more about a field by participating in extra-curricular activities. To learn more about these Campus Ministries plans a variety of events, activities, and programs to groups, contact the Office of Student Affairs: strengthen and broaden the faith of students, faculty and staff, while keeping with the school’s mission statement. Events and activities include con- • Biology Club temporary issues and time-honored traditions. • Drama Club • Forensics The Director of Campus Ministries oversees each program, along with the help of a campus ministries intern and student leaders. Events and activities Forensics range from chapel services to concerts and from campus mixers to mission Promotes forensic activities such as public debate and improvisational trips. Activities and programs are open to any OU student desiring fellowship comedy, and supports forensics team by focusing upon common goals. Each with God and other students. Students who wish to volunteer for these activi- year the Intercollegiate Forensics Team travels to tournaments nationwide ties or who have questions may contact the Director of Campus Ministries and competes in platform speaking, limited preparation speaking, oral at extension 12575. interpretation, and debate. Typically students end the season with a state tournament and a national tournament. Ottawa University enjoys a close relationship with community churches, whose ministers and lay people actively participate in campus ministry ETHNIC AND INTERNATIONAL GROUPS programs. Worship services are held in the University Chapel on Sunday evenings at 8:00 p.m. and students are encouraged to seek fellowship in a The Whole Earth Club creates opportunities for students to experience multi- local church for their ongoing worship needs. The Offices of Student Affairs culturalism at Ottawa University. Led by Dr. Murle Mordy, the group organizes and Campus Ministries have lists of Ottawa churches. activities that allow international and American students to interact and learn each other’s customs, values, and traditions.

2020-21 OUKS Student Handbook — Page 76 — Ottawa University OUKS: Student Activities and Organizations

INTERCOLLEGIATE ATHLETICS Sigma Beta Delta Ottawa University is a member of the National Association of Intercollegiate The mission of Sigma Beta Delta is to encourage and recognize scholarship Athletics (NAIA) and is one of twelve member institutions in the Kansas Colle- and accomplishment among students of business, management and giate Athletic Conference (KCAC) and offers the following varsity-level sports: administration, and to encourage and promote aspirations toward personal and professional improvement and a life distinguished by honorable Men: Women: Co-ed: service to humankind. Sigma Beta Delta was established to honor students Basketball Basketball Competitive Cheer who have attained superior records in business programs in schools and Baseball Bowling Competitive Dance colleges with regional accreditation. Bowling Cross Country Cross Country Golf OTHER ORGANIZATIONS Football Lacrosse Golf Soccer There are a variety of other organizations offered to students: Lacrosse Softball Soccer Track & Field Archery Club Track & Field Tennis A student organization dedicated to the education and enjoyment of archery. Tennis Volleyball Wrestling Wrestling Be Brave Volleyball The BE BRAVE organization was established to cultivate Agents of Change within the Ottawa University Community. Our purpose is to (1) critically exam- INTRAMURALS ine social issues impacting college students. (2) Develop resources to educate, empower and assist members of the Ottawa Community (3) Promote Intramurals offer a voluntary program that allows students, regardless of personal responsibility and ownership in situations where it is important to degree or skill, to participate in competitive activities on campus. The pro- take action. (4) Advocate respect, kindness and healthy interactions.Student gram’s aim is to contribute to the health and fitness of each student, and develop wholesome recreational skills, constructive attitudes, and desirable Biology Club social relationships. To increase interest in the field of biology by discussion of relevant topics and taking field trips to educate participants, at the same time raising awareness Intramurals is recreation by participation. The program organizes activities in the community. such as basketball, flag football, volleyball, video games, corn hole, racquetball, table tennis, Frisbee, and more. Black Student Union Unites OU students and increase awareness of the black culture and sup- NATIONAL SCHOLASTIC HONOR SOCIETIES ports black students. Plans activities to promote diversity, friendship and Each year national honor societies elect eligible Ottawa University students understanding. into their membership. The national honor societies with chapters at OU are: Champions of Character Pi Kappa Delta Student group designed to encourage the exercise of sportsmanship and Ottawa University proudly continues as the Alpha Chapter of this national integrity in OU athletics. forensic skills society. Established in 1913, this society represents Ottawa University at speech and debate competitions in the state, region and na- Campus Activities Board (CAB) tion. Typically, the team competes at the Kansas State Individual Events The Campus Activities Board (CAB) plans activities to develop a well-rounded Championship (KASIE) and the Pi Kappa Delta National Comprehensive social, educational, and multi-cultural environment for OU’s students, fac- Tournament. ulty, and staff.

Kappa Delta Pi DECA To promote excellence in and recognize outstanding contributions to educa- Helps members increase their leadership abilities through resources pro- tion. The mission of Kappa Delta Pi is to sustain an honored community vided by DECA, Inc. The organization also provides a real world experience of diverse educators by promoting excellence and advancing scholarship, through competitive events, projects, and community service as well as leadership, and service. connections to DECA Inc.’s wide range of partner corporations. “Business as Usual!” Sigma Alpha Honor Society Ottawa University established this honor society in 1941 to encourage high Diversity Activities Board academic achievement by electing to membership only students at the DAB in an organization designed to facilitate a shared knowledge of diversity OUKS campus (Ottawa, Kansas) who rank in the top 10 percent of the senior and culture competency on the Ottawa Campus and in the Ottawa Com- class or the top two percent of the junior class. munity.

Hungry for Change Encourage students, faculty, and the community to join the fight against domestic and global hunger through service and programming that highlight our vision and goals. Optimist Club An organization dedicated to servicing community youth, by demonstrating “Bringing out the Best in Kids.” The organization also actively participates with the local organization to provide an event for the community.

2020-21 OUKS Student Handbook — Page 77 — Ottawa University Student Handbook Arizona, Kansas, Wisconsin, Online, International - - BENEFIT FEE BENEFIT At the beginning of each each semester, enrolled student pays a Student 11 to up hour credit semester per $30 is fee the of amount The Fee. Benefit semester credit hours. 12 semester credit hours or more pay a flat fee of the increases student a period registration the during If semester. per $375 number of credit hours in which originally and enrolled the increase moves the student to a higher fee category, his/her account will be adjusted to fee. increased the reflect SWAAN The Student Welcoming and Affirming Network’s (SWAAN) mission is to improve to and University Ottawa at climate social and cultural the enhance Questioning Transgender, Bisexual, Gay, Lesbian, the of lives the enrich and and straight (LGBTQ) This allies through will of the be community, achieved funding, training, and administrative support for the organization so they may organize successful educational, social, outreach, and advocacy, cul tural programs and serve as an effective supportive for these environment populations. targeted organization’s the and programs The Whole Earth Club cross-cultural for opportunities provide to is club this of aim fundamental The experiences on campus and at the same time to promote closer relation or staffstudent, faculty all students. The any club ships is between open to University. Ottawa of member Services Volunteer Many individuals and organizations benefit from OU students who give of through faith their apply to students encourages campus OU The time. their in service opportunities;involvement with Boy working are thus, found they and Girl Scout troops, Big Brothers and Big Sisters organizations, social agencies, nursing homes, churches, etc. Interested students may contact the Campus the Pastor, Office of Student Affairs or specific organization leaders. 2020-21 OUKS Student Handbook — Page 78 — Ottawa University Ottawa 78 — Page — Handbook Student OUKS 2020-21

Student Senate Secretary Senate Student Treasurer. Senate Student 2 at-large Senators at-large 2 President Senate Student President Vice Senate Student 1 from each class; each from 1 off-campusSenators; 2 1 Brown Hall Senator; Hall Brown 1 MartinSenator; 1 Hall Apartments);Mountain (University/Blue Apartment 1 Senator 1 Bennett Hall Senator; Hall Bennett 1

Contact Contact the Office of Student Affairs for more information about Student Senate. the interests of all OU students. OU all of interests the include: Senators Student The faculty, administrators and students. and administrators faculty, The Student Senate meets regularly to discuss and take action on issues facing OU students. Student Senators work in a committee to format serve administration. administration. The membership of the Senate shall be comprised of a total of 12 senators and a four member team. The executive Student Body Vice-President who shall preside over the Senate as the Student Senate among liaison the as serves primarily president body student The President. their education, broaden their networks, and launch their careers. their launch and networks, their broaden education, their Government / Senate Student The Student Senate represents the students’ voice to the faculty and Public Relations Student Society of America (PRSSA) America of Society Student Relations Public PRSSA is a national organization for students in interested public relations enhance fields all from students help will Membership communications. and Math Club Math The Ottawa Math Club was established as a social outlet for intellectual mathematics. in interested relatively and/or studying members OUKS: Student Activities and Organizations and Activities Student OUKS: Wisconsin, Online, International OUKS: Student Activities and Organizations Student Handbook Arizona, Kansas,

2020-21 pages 80-88 APPENDIX A Sexual Misconduct Policy APPENDIX A: Sexual Misconduct Policy (U-wide) SEXUAL MISCONDUCT POLICY SEXUAL MISCONDUCT VIOLATIONS State law defines various violent and/or non-consensual sexual acts as POLICY STATEMENT crimes. While some of these acts may have parallels in criminal law, Ottawa Ottawa University (“University”) is committed to providing a learning, working, University has defined categories of sex/gender discrimination as sexual and living environment that promotes personal integrity, civility, and mutual misconduct, as stated below, for which action under this policy may be im- respect in an environment free of discrimination on the basis of sex. The posed. Ottawa considers Non-Consensual Sexual Intercourse violations to University considers sex discrimination in all forms to be a serious offense. be the most serious of these offenses, and therefore typically imposes the Sex discrimination constitutes a violation of this policy, is unacceptable, and most severe sanctions, including suspension or expulsion for students and will not be tolerated. Sex discrimination includes discrimination based on termination for employees. However, Ottawa reserves the right to impose any pregnancy, gender identity as well as that based on the failure to conform to level of sanction, ranging from a reprimand up to and including suspension stereotypical notions of femininity and masculinity. or expulsion/termination, for any act of sexual misconduct or other sex/ gender-based offenses, including intimate partner (dating and/or domestic) Sexual harassment, whether verbal physical, or visual, that is based on sex, violence, non-consensual sexual contact and/or stalking based on the facts is a form prohibited sex discrimination. Sexual harassment also includes and circumstances of the particular allegation. Acts of sexual misconduct sexual violence. The specific definitions of sexual harassment and sexual may be committed by any person upon any other person, regardless of the violence, including examples of such conduct, are set forth below. sex, sexual orientation and/or gender identity of those involved. Violations include: SCOPE Sexual Harassment This policy applies to administrators, faculty, and other University employees; students; applicants for employment; customers; third-party contractors; Sexual harassment includes any unwelcome sexual advances, requests and all other persons that participate in the University’s educational pro- for sexual favors, and other verbal or physical conduct of a sexual nature grams and activities, including third-party visitors on campus (the “University including when: submission to such conduct is made either explicitly or Community”). This policy prohibits sex discrimination, sexual harassment, implicitly a term or condition of instruction, employment, or participation in and sexual violence even when the complainant and alleged perpetrator other University activities; submission to or rejection of such conduct by an are members of the same sex, and it applies regardless of national origin, individual is used as a basis for evaluation in making academic or personnel immigration status, or citizenship status. The University’s prohibition on decisions affecting the individual; or such conduct has the purpose or effect sex discrimination and sexual harassment extends to all aspects of its edu- of interfering with an individual’s work performance or creating an intimidat- cational programs and activities, including, but not limited to, admissions, ing, hostile, or offensive University environment. employment, academics, athletics, housing, and student services. JURISDICTION Sexual harassment may occur when: The University has jurisdiction over Title IX-related complaints regarding • Submission to such conduct is made or threatened to be made, conduct that occurred on campus, conduct that occurred during an official either explicitly or implicitly, a term or condition of an individual’s University program or activity (regardless of location), off campus activities employment or education; or and online activities/actions when the conduct creates a hostile environ- • Submission to or rejection of such conduct by an individual is used ment on campus, and conduct occurring in University housing and Univer- or threatened to be used as the basis for academic or employment sity-sponsored housing. The University will investigate all complaints made decisions affecting that individual; or under this policy and, if necessary, take action to prevent the recurrence of • Such conduct has the purpose or effect of substantially interfering sex discrimination and remedy its effects. with an individual’s academic or professional performance or creating what a reasonable person would perceive as an intimidating, TITLE IX STATEMENT ON POLICY hostile, or offensive employment, education, or living environment. It is the policy of the University to comply with Title IX of the Education Examples of Sexual Harassment: Amendments of 1972 and its implementing regulations, which prohibit • Pressure for a dating, romantic, or intimate relationship discrimination based on sex in the University’s educational programs and activities. Title IX and its implementing regulations also prohibit retaliation • Unwelcome touching, kissing, hugging, rubbing, or massaging for asserting claims of sex discrimination. The University has designated • Pressure for sexual activity the following Title IX Coordinator to coordinate its compliance with Title • Unnecessary references to parts of the body IX and to receive inquired regarding Title IX, including complaints for sex • Sexual innuendos, jokes or humor discrimination: • Making sexual gestures • Displaying sexual graffiti, pictures, videos, or posters Carrie Stevens • Using sexually explicit profanity Director of University Compliance/Title IX Coordinator • Asking about, or telling about, sexual fantasies, sexual preferences, 1001 South Cedar Street or sexual activities • E-mail and Internet uses that violates this policy Ottawa, KS 66067 • Leering or staring at someone in a sexual way, such as starting at a 785-248-2326 person’s breasts or groin [email protected] • Sending sexually explicit emails, text messages, and photos (electronic or otherwise) A person may also file a complaint of sex discrimination wit the United States • Commenting on a person’s dress in a sexual manner Department of Education’s Office for Civil Rights regarding an alleged viola- • Giving unwelcome personal gifts such as flowers, chocolate, or lin- tion of Title IX by visiting https://www2.ed.gov/about/offices/list/ocr/docs/ gerie that suggest the desire for a romantic relationship tix_dis.html or by calling 1-800-421-3481. • Commenting on a person’s body, gender, sexual relationships, or sexual activities • Sexual violence (as described in this policy)

2020-21 OUKS Student Handbook — Page 80 — Ottawa University APPENDIX A: Sexual Misconduct Policy (U-wide)

Non-consensual Sexual Contact Intimate Partner Relationship Violence (Domestic and Dating Violence) Non-consensual sexual contact is defined as: The offenses of domestic violence and dating violence or abuse occurs • Any intentional sexual touching between those in an intimate interaction and/or relationship to each other • However slight Examples: • With any object • A boyfriend shoves his girlfriend into a wall upon seeing her talking • By a person upon another person to a male friend. This physical assault based in jealousy is a violation • That is without consent and/or by force of the Intimate Partner Violence policy. • An ex-girlfriend shames her female partner, threatening to out her Sexual touching/contact includes, but is not limited to, any bodily contact as a lesbian if she doesn’t give the ex another chance. Psychological with breasts, groin, genitals, mouth or other bodily orifice of another indi- abuse is a form of Intimate Partner Violence. vidual, or any other bodily contact in a sexual manner. • A graduate student refuses to wear a condom and forces his girl- Non-consensual Sexual Intercourse friend to take hormonal birth control though it makes her ill, in order Non-consensual sexual intercourse is defined as: to prevent pregnancy. • Married employees are witnessed in the parking garage, with one • Any sexual penetration or intercourse (anal, oral, or vaginal) partner slapping and scratching the other in the midst of an argu- • However slight ment. • With any object Stalking/Cyberstalking • By a person upon another person • That is without consent and/or by force Persons who violate Ottawa University’s policy against stalking/cyberstalking, as found in the Student Handbook, will be subject to disciplinary action Sexual intercourse includes, but is not limited to, vaginal or anal penetration through the Ottawa University Office of Student Affairs who administers the by a penis, tongue, finer or object, or oral copulation by mouth to genital Code of Conduct, unless the alleged violation is also being brought in a com- contact or genital to mouth contact. plaint under this Sexual Misconduct Policy. In that case, the violation may be determined in conjunction with the Title IX Complaint. Stalking is a course of Sexual Violence conduct directed at a specific person that would cause a reasonable person Collectively, Non-consensual Sexual Contact and Non-consensual Sexual to feel fear. Course of conduct is defined as “a pattern of actions composed Intercourse can be referred to as “Sexual Violence”. Sexual violence includes of more than one act over a period of time, however short, evidencing a physical sexual acts perpetrated against a person’s will or where a person is continuity of conduct.” incapable of giving consent because of his or her temporary or permanent • Examples of Stalking mental por physical incapacity, because of his or her youth, or because of his o A student repeatedly shows up at another student's on-campus or her incapacitation due to the use of drugs or alcohol. residence, always notifying the front desk attendant that they are there to see the resident. Upon a call to the resident, the Examples of Sexual Violence student informs residence hall staff that this visitor is uninvited • Rape or sexual assault: sexual intercourse (anal, vaginal, or oral) and continuously attempts to see them, even so far as waiting with any object or body part that is committed by force, threat, or for them outside of classes and showing up to their on-campus intimidation place of employment requesting that they go out on a date to- • Unwilling sexual penetration (anal, vaginal, or oral) with any object gether. or body part that is committed by force, threat, or intimidation o A graduate student working as an on-campus tutor received • Sexual touching with an object or body part, by a man or woman flowers and gifts delivered to their office. After learning the gifts upon a man or woman, without consent were from a student they recently tutored, the graduate student • Sexual touching with an object or body part, by a man or woman thanked the student and stated that it was not necessary and upon a man or woman, committed by force, threat, or intimidation would appreciate if the gift deliveries stop. The student then started leaving notes of love and gratitude on the graduate as- • The use of force or coercion to effect sexual intercourse or some sistant's car, both on-campus and at home. Asked again to stop, other form of sexual contact with a person who has not given con- the student stated by email: “You can ask me to stop, but I’m not sent giving up. We are meant to be together, and I’ll do anything nec- • Having sexual intercourse with a person how is unconscious be- essary to make you have the feelings for me that I have for you.” cause of drug or alcohol use When the tutor did not respond, the student emailed again, “You • Hazing that involves penetrating a person’s vagina or anus with an cannot escape me. I will track you to the ends of the earth. We object are meant to be together”. • The use of the “date rape drug” (or similar drug) to effect sexual Sexual Exploitation intercourse or some other form of sexual contact with a person • One partner in a romantic relationship forcing the other to have An act or acts committed through non-consensual abuse or exploitation of sexual intercourse without the partner’s consent another person’s sexuality for the purpose of sexual gratification, financial gain, personal benefit or advantage, or any other non-legitimate purpose, • Exceeding the scope of consent by engaging in a different form of the act or acts of sexual exploitation are present even if the behavior does sexual activity than a person has consented to not constitute another sexual misconduct offense. Sexual exploitation may • Knowingly transmitting a sexually transmitted disease such as HIV involve individuals who are known to one another, have an intimate sexual to another person through sexual activity relationship, and /or may involve individuals now known to each other. • Coercing someone into having sexual intercourse by threatening to expose their secrets Examples of Sexual Exploitation: • Secreting videotaping sexual activity where the other party has not • Sexual voyeurism (such as watching person undressing, using the consented bathroom or engaged in sexual acts without the consent of the per- • Prostituting another student/employee son observed).

2020-21 OUKS Student Handbook — Page 81 — Ottawa University APPENDIX A: Sexual Misconduct Policy (U-wide)

• Invasion of sexual privacy Consent to some sexual contact (such as kissing) cannot be presumed to be • Taking pictures or video or audio recording another in a sexual act, or consent for other sexual activity (such as intercourse). A current or previous in any other private activity without the consent of all involved in the dating relationship is not sufficient to constitute consent. The existence of activity, or exceeding the boundaries of consent (such as allowing consent is based on the totality of the circumstances, including the context another person to hide and observe sexual activity, or disseminating in which the alleged incident occurred an any similar previous patterns that sexual pictures without the photographed person’s consent). may be evidenced. • Prostitution Force: Force is the use of physical violence an/or imposing on someone • Sexual exploitation also includes engaging in sexual activity with physically to gain sexual access. Force also includes threats, intimidation another person while knowingly infected with a sexually transmitted (implied threats) and coercion that overcome resistance or produce consent disease (STD) or infection (STI) without informing the other person (“have sex with me or I’ll hit you”). Coercion is unreasonable pressure for of the infection. sexual activity. Coercive behavior different from seductive behavior based on • Administering alcohol or drugs (such as “date rape” drugs) to an- the type of pressure someone uses to get consent from another when some- other person without his or her knowledge or consent (assuming the one makes clear that they do not want a sexual activity to occur, continued act is not completed). pressure can be coercive. Note: Silence or the absence of resistance alone is • Sexually-based stalking and/or bulling may also be forms of sexual not consent. There is no requirement on a party to resist the sexual advance exploitation or request, but resistance is a clear demonstration of non-consent. The pres- • Gathering information about an individual from friends, family, and ence of consent is not demonstrated by the absence of resistance. Sexual acquaintances activity that is forced is by definition non-consensual, but non-consensual sexual activity is not be definition forced. • Threats to harm self or others • Defamation – lying to others about the reporting party Incapacitation: A person cannot consent if they are unable to understand • Vandalism what is happening or is disoriented, helpless, asleep or unconscious for any reason, including due to alcohol or other drugs. An individual who engages Special Guidance Concerning Complaints of Sexual Violence, Domestic in sexual activity when the individual knows, or should know, that the other Violence, Dating Violence, or Stalking person is physically or mentally incapacity has violated this policy. It is not 1. If you are the victim of a crime sexual violence, domestic or dating an excuse that the responding party was intoxicated and, therefore, did not violence, or stalking, do not blame yourself. These crimes are never realize the incapacity of the reporting party. the victim’s fault. When physical violence of a sexual nature has been perpetrated against you, the University recommends that you Incapacitation is defined as a state where someone cannot make rational, immediately go to the emergency room of a local hospital and con- reasonable decisions because they lack the capacity to give knowing/ tact local law enforcement (call 911 if an emergency), in addition to informed consent (e.g., to understand the “who, what, when, where, why making a prompt complain to the Title IX Coordinator. You may also or how”) of their sexual interaction). This policy also covers a person whose wish to contact the National Sexual Assault Hotline at 800-656- incapacity results form mental disability, involuntary physical restraint and/ HOPE or one of the additional resources listed in this policy. or from the taking of incapacitating drugs. 2. If you are the victim of sexual violence, domestic violence, or dat- A person who is legally considered a minor cannot consent to sexual activity. ing violence, do everything possible to preserve evidence by mak- This means that sexual contact by an adult with a person considered a minor ing certain that the crime scene is not disturbed. Preservation of by the State may be a crime and a potential violation of this policy, even if the evidence by may be necessary for proof of the crime in obtaining a minor wanted to engage in the act. protection order. Victims of sexual violence, domestic violence, or dating violence should not bathe, urinate, douche, brush teeth, or- dering liquids until after they are examined and, if necessary, a rape ROLES AND RESPONSIBILITIES examination is completed. Clothes should not be changed. When Title IX Coordinator necessary, seek immediate medical attention at an area hospital It is the responsibility of the Title IX Coordinator to: (1) receive complaints and take a full change of clothing, including shoes, for use after a under this policy; (2) coordinate dissemination of information and education medical examination. and training programs; (3) assist members of the University Community in 3. Under the Violence Against Women Act (“VAWA”), Ottawa University understanding that sexual misconduct is prohibited by this policy; (4) answer is required to disclose certain information regarding sexual violence, questions about this policy; (5) appoint investigators and ensure that they domestic and dating violence, and stalking. You may find Ottawa are trained to respond to and investigate complaints of sexual misconduct; University’s information, which includes state-specific statutes for (6) ensure that employees and students are aware of the procedures for criminal violations of these offenses, in Appendix D of the Student reporting and addressing complaints of sexual misconduct; and (7) to Handbook. implement the Complaint Resolution Procedures or to designate appropriate persons for implementing the Complaint Resolution Procedures. If circum- CONSENT, FORCE, AND INCAPACITATION stances require, the Executive Vice President/Chief Financial Officer may Consent: is knowing, voluntary, and clear permission by word or action to designate another person to oversee the process as stated in this Policy, engage in mutually agreed upon sexual activity. Consent is informed, freely should a conflict arise or should the Coordinator otherwise be unavailable given, and mutually understood. Consent requires an affirmative act or state- to fulfill the duties herein. ment by each participant. Consent is not passive. Administrators, Deans, and Other Managers Since individuals may experience the same interaction in different ways, it is It is the responsibility of administrators, deans, and other supervisory staff the responsibility of each party to make certain that the other has consented (i.e., those that formally supervise other employees) to: before engaging in the activity. For consent to be valid, there must be a clear • Inform employees under their direction or supervision of this policy expression in words or actions that the other individual consented to that specific sexual conduct. Consent can be withdrawn once given, as long as • Work with the Title IX Coordinator to implement education and train- the withdrawn is clearly communicated. ing programs for employees and students • Implement any corrective actions that are imposed as a result of findings of a violation of this policy

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All Employees Complaints will be resolved as set forth in this policy under the heading, “Complaint Resolution Procedures”, below. It is the responsibility of all employees to review this policy and comply with it. All employees, including Administrators, Deans, Managers, Faculty, Timing of Complaints Staff, Graduate Assistants, Residential Life Professional Staff, and others, There is no statute of limitations for complaints under the Sexual Misconduct are “mandatory reporters”. As a mandatory reporter, one must inform the Policy. However, the University encourages persons to make complaints of appropriate supervisor and/or the Title IX Coordinator upon receiving any sexual misconduct as soon as possible because late reporting may limit the information which might be a violation of this policy. University’s ability to investigate and respond to the conduct complained of. Students Faculty and Employees It is the responsibility of all students to review this policy and comply with it. All University faculty and employees have a duty to promptly report sexual The University misconduct to the Title IX Coordinator when they observe such conduct or a report of sexual misconduct is made to them. This does not apply to employ- When the University is aware that a member of the University Community ees who may maintain confidentiality as described in this policy. may hae been subjected to or affected by conduct that violates this policy, the University will take prompt action, including a review of the matter and, Students if necessary, an investigation and appropriate steps to stop and remedy the Students are encouraged to file a report under this policy when they experi- sexual misconduct. The University will act in accordance with its Complaint ence or witness sexual misconduct. Students who wish to report sexual mis- Resolution Procedures. conduct should file a complaint with the Title IX Coordinator. Students should be aware that all faculty and employees at the University, except those who ACADEMIC FREEDOM may maintain confidentiality as described in this policy, have an obligation While the University is committed to the principles of free inquiry and free to report sexual misconduct to the Title IX Coordinator if they observe such expression, sexual misconduct is neither legally protected expression or the conduct or receive a report of such conduct. proper exercise of academic freedom. Vendors, Contractors, and Third Parties EDUCATION This policy applies to the conduct of vendors, contactors, and third parties. If any of these people believe they have been subject to sexual misconduct in Because the University recognizes that the prevention of sexual misconduct, violation of the policy, they should make a report as instructed in this policy. as well as domestic violence, dating violence, intrapersonal violence, and stalking, is important, if offers educational programming to a variety of Likewise, members of the University Community may file complaints under groups such as: campus personnel; incoming students and new employees this policy against vendors, contractors, and third parties. patriating in orientation; and members of student organizations. Among other elements, such training will cover relevant definitions, procedures, and Content of the Complaint sanctions; will provide safe and positive options for bystander intervention; So that the University has sufficient information to investigate a complaint, and will provide risk reduction information, including recognizing warning the complaint should include: (1) the date(s) and time(s) of the alleged signs of abusive behavior and how to avoid potential attacks. To learn more conduct; (2) the names of all person(s) involved in the alleged conduct, about education resources, please contact the Title IX Coordinator. including possible witnesses; (3) all details outlining what happened; and (4) contact information for the complainant so that the University may follow AMNESTY FOR REPORTING PARTY AND WITNESSES up appropriately.

The University encourages the reporting of misconduct and crimes by report- Conduct that Constitutes a Crime ing parties and witnesses. Sometimes, reporting parties or witnesses are hesitant to report to University officials or participate in resolution processes Any person who wishes to make a complaint of sexual misconduct that also because they fear that they themselves may be accused of policy violations, constitutes a crime– including sexual violence, domestic violence, dating such as underage drinking at the time of the incident. It is in the best inter- violence, or stalking – is encouraged to make a complaint to local law en- ests of this community that reporting parties choose to report to university forcement. If requested, the University will assist the complainant in notifying officials, and that witnesses come forward to share what they know. To en- the appropriate law enforcement authorities. In the event of an emergency, courage reporting, Ottawa University maintains a policy of offering reporting please contact 911. A victim may decline to notify such authorities. parties and witnesses amnesty from minor policy violations related to the Confidential Reports incident. However, this policy does not prevent the University from requiring educational and/or counseling options when needed to those who offer as- If a person desires to talk confidentially about the situation, that person may sistance under this policy. contact numerous on-and off- campus resources. These resources are available to assist you and will not report your circumstances to the University for COMPLAINTS investigation without your permission. Notwithstanding, crimes reported to confidential resources at Ottawa University will be reported the appropriate Ottawa University encourages the reporting of misconduct and crimes by wit- University personnel for inclusion in the University’s annual crime statistics nesses and victims. This Section addresses the method and details of filing disclosure, though your name will be withheld from this report. a complaint and the following Section addresses the Complaint Resolution Procedures. University-wide Confidential Resources University Chaplain Dr. John Holtzhuter 785-248-2334 or john.hultzhuter@ Making a complaint ottawa.edu Complaints may be made directly to the Title IX Coordinator, Carrie Stevens, Ottawa University Counseling Services 785-248-2582 at 785-248-2326 or [email protected] or with the Deputy Title IX Coordinator, Brittney Kellar, who is located at the Surprise, AZ campus, and Arizona Confidential Resources can be reached at 623-233-7546 or [email protected]. A person may also tell any employee who can assist in relaying the information to the • Arizona Coalition to End Sexual & Domestic Violence 800-782-6400 Title IX Coordinator. Students may also file a complaint with the Department or www.acesdv.org of Education’s Office of Civil Rights, as set forth above. • Banner Medical Center 623-524-4000

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Kansas Confidential Resources Special Guidance Concerning Complaints of Sexual Violence, Domestic • The Trauma and Abuse Care Center 785-843-8985 Violence, Dating Violence, or Stalking • The Willow Domestic Violence Center 800-770-3030 4. If you are the victim of a crime sexual violence, domestic or dating violence, or stalking, do not blame yourself. These crimes are never National Confidential Resource the victim’s fault. When physical violence of a sexual nature has The Rape, Abuse & Incest National Network (RAINN) is the nation’s largest been perpetrated against you, the University recommends that you anti-sexual assault organization. RAINN operates the National Sexual Assault immediately go to the emergency room of a local hospital and con- Hotline at 1-800-656-HOPE or www.rainn.org, provides confidential services tact local law enforcement (call 911 if an emergency), in addition to and support to victims and supporters. making a prompt complain to the Title IX Coordinator. You may also wish to contact the National Sexual Assault Hotline at 800-656- Protecting the Complainant and Respondent HOPE or one of the additional resources listed in this policy.

Interim Measures: Pending the final outcome of an investigation in accor- 5. If you are the victim of sexual violence, domestic violence, or dat- dance with the Complaint Resolution Procedures, the University will take ing violence, do everything possible to preserve evidence by mak- steps to protect the complainant from further discrimination or harassment. ing certain that the crime scene is not disturbed. Preservation of This may include issuing a no-contact order between the parties, assisting evidence by may be necessary for proof of the crime in obtaining a and allowing the complainant to change his or her academic, transportation, protection order. Victims of sexual violence, domestic violence, or work, or living situation if options to do so are reasonably available. Such dating violence should not bathe, urinate, douche, brush teeth, or- changes may be available regardless of whether an investigation has begun, dering liquids until after they are examined and, if necessary, a rape or a finding has been made. examination is completed. Clothes should not be changed. When necessary, seek immediate medical attention at an area hospital Legal Orders: If either party has obtained an order of protection, temporary and take a full change of clothing, including shoes, for use after a restraining order, other no-contact order against the other party, the informa- medical examination. tion should be provided to the Title IX Coordinator, Dean of Student Affairs, or campus manager. The University will then take all reasonable and legal 6. Under the Violence Against Women Act (“VAWA”), Ottawa University action to implement the order. is required to disclose certain information regarding sexual violence, domestic and dating violence, and stalking. You may find Ottawa Policy Against Retaliation: it is a violation of this policy to retaliate againt University’s information, which includes state-specific statutes for any member of the University Community who reports or assists in making a criminal violations of these offenses, in Appendix D of the Student complaint of sexual misconduct or who participates in the investigation of a Handbook. complaint in any way. Person who believe they have been retaliated against in violation of this policy should make a complaint in the manner set forth COMPLAINT RESOLUTION PROCEDURES in this Policy. Complaints of retaliation will be handled as a matter separate from the Sexual Misconduct Complaint and will be sanctioned as a separate General Principle policy violation. A. Applicability These Complaint Resolution Procedures apply to the resolution of Bad Faith Complaints: While the University encourages all good faith com- all reports under the Sexual Misconduct Policy. They apply to the plaints of sexual misconduct, the University has the responsibility to balance resolution of complaints against students, faculty, administrators, the rights of all parties. Therefore, if the University’s investigation reveals staff, and third parties, and they are the exclusive means of resolv- that a complaint was knowingly false, the complaint will be dismissed and ing complaints of sexual misconduct. the person who filed the knowingly false complaint may be subject to discipline. B. Administration and Training Investigation and Confidentiality For purposes of administering this policy: All complaints of sexual misconduct will be promptly and thoroughly inves- 1. “Investigating Officer” means the person or persons appointed tigated in accordance with the Complaint Resolution Procedures, and the by the Title IX Coordinator to conduct a formal investigation of University will take disciplinary action where appropriate. The University will a Title IX report. The Investigating Officers are selected from make reasonable and appropriate efforts to preserve an individual’s privacy a group of employees selected by the Title IX Coordinator in and protect the confidentiality of information when investigating and resolv- consultation with the Executive Vice President & Chief Financial ing a complaint as it applies to both complainant and respondent. Officer and the Director of Human Resources. The Investigat- ing Officer(s) shall have responsibility for administering these However, because of laws relating to reporting and other state and federal complain resolution procedures. At their discretion, the Title IX laws, the University cannot guarantee confidentiality to those who make Coordinator may appoint multiple Investigating Officers to work complaints. In the event a complainant requests confidentially or ass that a together in administering these complaint resolution proce- complaint not be investigated, the University will take all reasonable steps dures. Depending on the circumstances, one or two investiga- to investigate and respond to the complaint consistent with the request for tors may be appointed to a particular situation. confidentially or request not to pursue an investigation. If a complainant insists that his or her name not be disclosed to the alleged perpetrator, the 2. The Investigating Officers are trained on an annual basis and University’s ability to respond may be limited. The University reserves the are provided supplemental training material that is available at right to initiate an investigation despite a complainant’s request for confi- all times. They are trained on issues related to sexual miscon- dentiality in limited circumstances involving serious or repeated conduct or duct, domestic violence, dating violence, and stalking. They are where the alleged perpetrator may pose a continuing threat to the University also trained on how to conduct an investigation and the process Community. The Title IX Coordinator is the person responsible for evaluating that protects the safety of victims and promotes accountability. requests for confidentiality. C. Promptness, Fairness, and Impartiality These procedures provide for prompt, fair, and impartial investigations and resolutions. The Investigating Officer shall discharge his or her obligations under these procedures fairly and impartially. If the Investigating Officer determines that he or she cannot apply

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thee procedures fairly and impartially because of the identity of a 5. Support Person complainant, respondent, or witness, or due to any other conflict of During the investigation process, both a complainant and a re- interest, the Investigating Officer shall inform the Title IX Coordinator spondent may ask a support person to accompany him or her at all so that another appropriate individual can be designated to admin- stages of the process. In cases involving multiple complainants or ister these procedures. respondents, the support person cannot be another complainant or respondent. The support person does not serve as an advocate on Investigation and Resolution of the Complaint behalf of the complaint or respondent, may not be actively involved 1. Timing of the Investigation in any proceedings, and he or she must agree to maintain the confi- The University will endeavor to conclude its investigation and reso- dentiality of the process. lution of the complaint within sixty (60) calendar days of receiving it. Both the complainant and the respondent will be given periodic 6. Pending Criminal Investigation updates regarding the status of the investigation. If either the com- Some instances of sexual misconduct may also constitute criminal plainant or respondent needs additional time to prepare or to gather conduct. In such instances, the complainant is also encouraged to their witnesses or information, tey shall notify the Investigation Of- file a report with the appropriate law enforcement authorities and, ficer in writing explaining how much additional time is needed and if requested, the University will assist the complainant in doing so. why it is needed. The Investigating Officer shall respond to any such The pendency of a criminal investigation, however, does not relieve request within three (3) days. the University of its responsibilities under Title IX. Therefore, to the extend doing so does not interfere with any criminal investigation, 2. Preliminary Inquiry the University will proceed with its own investigation and resolution Following receipt of notice or a report of misconduct, the Title IX of the complaint. Coordinator engages in a preliminary inquiry to determine if there is reasonable cause to believe the Sexual Misconduct Policy has been 7. Rights of the Parties violated. The preliminary inquiry is typically 1-3 days in duration. This During the investigation and resolution of a complaint, the complain- inquiry may also serve to help the Title IX Coordinator to determine ant and respondent shall have equal rights. They include: if the allegations evidence violence, threat, pattern, predation and/ • Equal opportunity to identify and have considered witnesses and or weapon, in the event that the reporting party has asked for no other relevant evidence; action to be taken. In any case where violence, threat, pattern, pre- • Similar and timely access to all information considered by the dation, and/or weapon is not evidenced, the Title IX Coordinator may Investigating Officer; respect a reporting party’s request for no action, and will investigate • Equal opportunity to review any statements or evidence provided only so far as necessary to determine appropriate remedies. As by the other party; and necessary, Ottawa University, reserves the right to initiate resolution proceedings without a formal report or participation by the reporting • Equal access to review and comment upon any information party. independently developed by the Investigating Officer.

In cases where the reporting party wishes to proceed, or Ottawa 8. Commencement of the Investigation University determines it must proceed, and the preliminary inquiry Once a complaint is made, the Investigating Officer will commence shows that reasonable cause exists, the Title IX Coordinator will an investigation of it as soon as practicable, but not later than seven direct a formal investigation to commence and the allegation will (7) days after the complaint is made. The purpose of the investiga- be resolved through the process as stated in these Resolution Pro- tion is to determine whether it is more likely than not that the alleged cedures. If, during the preliminary inquiry or at any point during the behavior occurred and, if so, whether it constitutes sexual miscon- formal investigation, the Title IX Coordinator determines that there duct. During the course of the investigation, the Investigating Officer is no reasonable cause to believe that policy has been violated, the may receive counsel from University administrators, the University’s process will end unless the reporting party requests that the Title IX attorneys, the Title IX Coordinator, or other parties as needed. Coordinator makes an extraordinary determination to re-open the investigation. This decision lies in the sole discretion of the Title IX 9. Content of the Investigation Coordinator. During the investigation, the complainant will have the opportunity to describe his or her allegations and present supporting witnesses 3. Informal Resolution or other evidence. The respondent will have an opportunity to re- Informal means of resolution, such as mediation, may be used in lieu spond to the allegations and present supporting witnesses or other of the formal investigation and determination procedure. However, evidence. The Investigating Officer will review the statements and informal means may only be used with the complainant’s voluntary evidence presented and may, depending on the circumstances, cooperation and the involvement of the Title IX Coordinator. The interview others with relevant knowledge, review documentary complainant, however, will not be required to work out the problem materials, and take other appropriate action to gather and consider directly with the respondent. Moreover, the complainant may termi- information relevant to the complaint. All parties and witnesses nate any such informal means at any time. In any event, informal involved in the investigation are expected to cooperate and provide means, envenom a voluntary basis, will not be used to resolve com- complete and truthful information. plaints alleging any form of sexual violence. 10. Resolution (including Sanctions) of Complaints Against Student 4. Interim Measures Respondents At any time during the investigation, the Investigating Officer, in co- At the conclusion of the Investigating Officer’s investigation, the ordination with the Title IX Coordinator, may determine that interim Investigating Officer will prepare a draft written report. The report remedies or protections for the parties involved or witnesses are ap- will explain the scope of the investigation and identify findings of propriate. These interim remedies may include separating the par- fact. The Investigating Officer will present the report to the Title IX ties, placing limitations on contact between the parties, suspension, Coordinator who will review the draft, revise as necessary, and final- or making alternative class-placement or workplace arrangements. ize. Failure to comply with the terms of these interim remedies or protections may constitute a separate violation of the Sexual Misconduct If the final written report finds that any allegations in the complaint Policy. were found to be substantiated by a preponderance of the evidence

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resulting in a policy violation, the Title IX Coordinator will consult with the written report determining the complaint. The determination of the Provost/Dean with jurisdiction oer the complainant and respon- the Chancellor is final and not subject to appeal. dent to determine discipline and remedial measures. The Title IX Co- ordinator will prepare an addendum setting forth the discipline and The Investigating Officers may be chosen from outside sources. remedial measures. Examples of such measures include: no-contact 14. Withdrawal or Resignation While Charges Pending orders, classroom reassignment, the provision of counseling or other support services, suspension of campus activities, educational pro- Students: Ottawa University does not permit a student to withdraw gramming and training, and discipline for the perpetrator including if that student has an allegation pending for violation of the Sexual up to probation, suspension in abeyance, suspension, expulsion, Misconduct Policy. Should a student decide to leave and/or not par- and other appropriate institutional sanctions. This document will ticipate in the investigation, the process will nonetheless proceed in explain the scope of the investigation, identify findings of fact (if the student’s absence to a reasonable resolution and that student any), and state whether any allegations in the complaint were found will not be permitted to return to Ottawa University unless all sanc- to be substantiated by a preponderance of the evidence resulting in tions have been satisfied. The student will not have access to an a policy violation. official academic transcript until the allegations have been resolved.

The final written determination shall be final subject only to the right Employees: Should an employee resign with unresolved allegations of appeal set forth in this policy, below. pending, the records of the Title IX Coordinator will reflect that status, and any Ottawa University responses to future inquiries re- 11. Resolution (including Sanctions) of Complaints Against Employee, garding employment references for that individual will indicate the Faculty, and Third-Party Respondents former employee is ineligible for rehire. At the conclusion of an Investigating Officer’s investigation, the Investigating Officer will prepare a draft written report. The report APPEALS will explain the scope of the investigation and identify findings of fact. The Investigating Officer will present the report to the Title IX Either party may appeal the final determination (finding of violation or sever- Coordinator, and the Title IX Coordinator will review the draft, revise ity of sanction). as necessary, and finalize it. Grounds for Appeal The complainant or respondent may appeal the determination of a complaint If the final written report finds that any allegations in the complaint only on the following grounds: were found to be substantiated by a preponderance of the evidence resulting in a policy violation, the Title IX Coordinator will consult • There is a substantial likelihood that newly discovered information with the University administrator with jurisdiction of the complainant not available at the time evidence was presented to the Investigating and respondent to determine discipline and remedial measures. Officer would result in a different decision; The Title IX Coordinator will prepare an addendum setting forth • There was a procedural error significant enough to call the outcome the discipline and remedial measures. Examples of sanctions may into question; include: no-contact orders, classroom reassignment, the provision • There was a clear error in factual findings; of counseling or other support services, referral to the EAP program, • Bias or prejudice on the part of the Investigating Office; or training, discipline for the perpetrator including up to probationary status, termination, and other appropriate institutional sanctions. • The punishment or the corrective action is imposed is disproportion- Discipline may be directly imposed for, in cases with faculty member ate to the offense. respondents, a referral may be made for further proceedings in ac- Method of Appeal cordance with faculty discipline proceedings. Either party may appeal the final outcome determination. The appeal is sub- The Title IX Coordinator will notify the parties of the outcome in writ- mitted to the following parties, depending on the identity of the respondent: ing as descried below. • Appeals from complaints that allege a student or faculty have committed sexual misconduct shall be directed to the University Provost, 12. Notification of Outcome Dr. Terry Haines. The Title IX Coordinator will provide written notification of the • Appeals from complaints that allege an employee or third-party has outcome of the investigation and any addendum to the complain- committed sexual misconduct shall be directed to the Executive Vice ant and the respondent within three (3) days of its completion. If President/Chief Financial Officer, Clark Ribordy. necessary, the version of the addendum provided to the complainant and/or respondent will be redacted to ensure that information The official to which the appeals are submitted (i.e., the University Provost or concerning any remedial and/or disciplinary measures is disclose the Executive Vice President/Chief Financial Officer) shall be referred to as din a manner consistent with Title IX, the Family Educational Rights “Appeals Officials”. The appeal must be filed within ten (10) days of receipt and Privacy Act (FERPA), and the Clery Act. of the written report determining the outcome of the complaint. The appeal must be in writing and contain the following: 13. Special Procedure for Complaints Against the Chancellor, the Title IX Coordinator, or Other Administrators Ranked Higher than the Title IX • Name of complainant; Coordinator. • Name of respondent; If a complaint involves alleged conduct on the part of the University’s • A statement of the determination of the complaint, including correc- Chancellor, the University’s Board of Trustee’s will designate the tive action if any; Investigating Officer(s). Based on the information gathered by the • A detailed statement of the basis for the appeal including the spe- investigation, Trustees will prepare and issue the written report de- cific facts, circumstances, and argument in support of it; and termining the complaint. The determination of the Board of Trustees • Requested action, if any. is final and not subject to appeal. If a complaint involves alleged conduct on the part of the Title IX Coordinator, a Vice President of The appellant may request a meeting with the appropriate Appeal Official, the University, or the University Provost, the University’s Chancellor but the decision to grant a meeting is within the Appeal Official’s discre- will designate the Investigating Officer(s). Based on the information tion. However, if a meeting is granted, then the other party will be granted a gathered by the investigation, the Chancellor will prepare and issue similar opportunity.

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Resolution of Appeal Revisions The Appeal Official will resolve the appeal within fifteen (15) days of receiv- These policies and procedures will be reviewed and updated annually by the ing it and may take any and all actions that he/she determines to be in the Title IX Coordinator. Ottawa University reserves the right to make changes to interest of a fair and just decision. The decision of the Appeal Official is final. this document as necessary and once those changes are posted online, they The Appeal Official shall issue a short and plain, written statement of the res- are in effect. The Title IX Coordinator may make minor modifications to proce- olution of the appeal, including any changes made to the Title IX Coordina- dure that do not materially jeopardize the fairness owed to any party, such as tor’s previous written determination. The written statement shall be provided to accommodate summer schedules, etc. The Title IX Coordinator may also to the complainant, respondent, and the Title IX Coordinator within three (3) vary procedures materially with notice (on the institutional web site, with ap- days of the resolution. In some cases involving faculty member respondents, propriate date of effect identified) upon determining that changes to law or the discipline imposed may result in additional process following the appeal. regulation require policy or procedural alterations not reflected in this policy and procedure. Procedures in effect at the time of the resolution will apply Documentation to resolution of incidents, regardless of when the incident occurred. Policy Throughout all stages of the investigation, resolution, and appeal, the Inves- in effect at the time of the offense will apply even if the policy is changed tigating Officer, the Title IX Coordinator, and the Appeal Officials as the case subsequently but prior to resolution, unless the parties consent to be bound may be, are responsible for maintaining documentation of the investigation by the current policy. If government regulations change in a way that impacts and appeal, including documentation of all proceedings conducted under this document, this document will be construed to comply with government these complaint resolution procedures, which may include written findings regulations in their most recent form. of fact, transcripts, and audio procedures. This document does not create legally enforceable protections beyond the Intersection with Other Procedures protection of the background state and federal laws which frame such codes generally. These complaint resolution procedures are the exclusive means of resolving complaints alleging violations of the Sexual Misconduct Policy. To the extent This policy and procedure was most recently revised September 30, 2018. that there are any inconsistencies between these complaint resolution procedures and other University grievance, complaint, or discipline procedures, these complaint resolution procedures will control resolution of complaints alleging violations of the Sexual Misconduct Policy.

Questions on this Policy should be directed to: Carrie Stevens Director of Compliance/Title IX Coordinator 1001 South Cedar Street Ottawa, KS 66067 785-248-2326 [email protected]

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2020-21 pages 90-94 APPENDIX B Alcohol and Other Drug Policy APPENDIX B: Alcohol and Other Drug Policy (U-wide)

ALCOHOL AND OTHER DRUG POLICY • Misuse or sharing of prescription drugs • Possessing, using, being under the influence of, distributing, or manu- The alcohol policy for Ottawa University is in compliance with the laws of facturing any form of illegal drug the states of Arizona, Indiana, Kansas, and Wisconsin. Students who fail to comply with the policies are subject to disciplinary action. • Possessing paraphernalia (i.e. rolling papers, pipes, bongs, etc.) for intended or implied use of any form of illegal drug The alcohol policy at Ottawa University is based upon the recognition that: • Possessing paraphernalia that contains or appears to contain illegal 1. The majority of the undergraduate student at the residential campuses drug residue cannot legally consume alcohol; • Purchasing or passing illegal drugs from one person to another 2. A number of students who are of legal age to consume or possess • Using mail services to purchase, pass, or distribute illegal drugs alcohol choose not to do so; and, 3. Alcohol abuse on college campuses across the nation can be problem- Students found responsible for possession, use, or distribution of illegal atic. drugs will face appropriate disciplinary action including but limited to separation from the University. Ottawa University is a partner with the local Ottawa University recognizes that abuse of alcohol and other drugs is a prob- community law enforcement and does not provide immunity or protection lem on our nation’s campuses. Ottawa University condemns excessive con- from prosecution by local authorities. This policy provides flexibility for the sumption of alcohol. The University also considers the decision of whether University in addressing drug-related offenses which occur on or off campus. to consume alcohol to be a value judgment on the part of each individual The focus of the policy is to ensure that students are engaging in behaviors of legal age. All University-housing units on the residential campuses are that will lead to successful completion of their academic goals, and to that dry, substance-free buildings. Some off campus University and University- end, the University also considers any violations relative to illegal drugs a sponsored housing options permit alcohol consumption with limitations for major offense that may be referred to local law enforcement. students of legal drinking age (reference your campus section for details). SAFE HARBOR ALCOHOL IS PROHIBITED ON CAMPUS The University seeks to empower students with addiction problems to seek Alcohol is prohibited on Ottawa University campuses. Exceptions to this assistance. A safe harbor rule exists at Ottawa University to assist students policy may be authorized by the campus Provost/President or Dean of in obtaining the resources necessary to overcome addiction issues. If any Student Affairs after review of specific situations, which present unique University student brings their own use, addiction, or dependency to the at- circumstances. Committing a city and/or state crime also constitutes a tention of a University official outside the threat of drug tests or imposition University violation. of the conduct process and seeks assistance, a student conduct complaint 1. All Ottawa University community members are expected to abide by any will not be pursued. A written action plan may be used to track cooperation and all city, state, and federal laws, in addition to the policies specific to with the Safe Harbor program by the student. Failure to follow the action Ottawa University. plan will nullify the Safe Harbor protection and the campus conduct process 2. Possession or consumption of alcoholic beverages by an individual who will be initiated. is under 21 is a violation of policy and city and state law. 3. Use of false identification to justify underage possession or consump- GOOD SAMARITAN CLAUSE tion of alcoholic beverages is a violation of policy. Any student who seeks assistance for him/herself or another student from 4. Furnishing alcoholic beverages to a minor is a violation of policy. It is Campus Security, Residence Life, or professional medical personnel, for also a criminal violation of city and state law. intoxication or overdose shall not be subject to formal Conduct System. 5. Hosting an event where alcohol is consumed by minors is a violation of This refers to isolated incidents only and does not excuse or protect those policy. It is also a criminal violation of city and state law. who flagrantly and/or repeatedly violate the Ottawa University alcohol 6. Abusive or disruptive behavior related to the use/abuse of alcohol or policy. It applies only to cases of suspected extreme intoxication or other beer (alcoholic beverages) will not be tolerated on or off campus. life-threatening circumstances due to alcohol and does not extend to related infractions such as assault or property damage. Although formal 7. Paraphernalia related to alcohol consumption, including, but not limited disciplinary action may not be invoked, mandatory referrals for educational to beer bongs, beverage containers, funnels, keg taps, bottle caps, etc. sessions and/or assessment at the student’s own expense may be made. are prohibited in/on University and University-sponsored properties. 8. Organizations that receive budgetary support from the University, or VIOLATION OF LAW AND UNIVERSITY DISCIPLINE organizations that solicit funds for the purpose of college activities are not allowed to use the funds to purchase alcoholic beverages. 1. University conduct proceedings may be instituted against a student charged with conduct that potentially violates both the criminal law 9. Ottawa University reserves the right to report any incident of possible and this Student Code, if both possible violations result from the same legal violation to law enforcement officials. factual situation, without regard to the pendency of civil or criminal 10. Alcohol policy violations are cumulative during a student’s enrollment litigation in court or criminal arrest and prosecution. Proceedings under tenure at Ottawa University. this Code may be carried out prior to, simultaneously with, or following civil or criminal proceedings off campus at the discretion of the Student ILLEGAL DRUGS ARE PROHIBITED ON CAMPUS Conduct Administrator. Determinations made or sanctions imposed under this Code shall not be subject to change because criminal charges Students who are involved with drugs are encouraged to seek assistance arising out of the same facts giving rise to violation of University rules through the University’s Student Health and Counseling Services or our com- were dismissed, reduced, or resolved in favor of or against the criminal munity professional partners. These services are confidential. Ottawa Uni- law defendant. versity will not tolerate unlawful possession, use, manufacture, distribution, or dispensing of illegal substances in or on property controlled by Ottawa 2. When a student is charged by federal, state, or local authorities with University or at University-sponsored events or programs. Drug parapher- a violation of law, the University will not request or agree to special nalia and water pipes are also prohibited. Examples of violations include: consideration for that individual based on his/her status as a student. If the alleged offense is also being processed under the Student Code, • Misuse of over-the-counter drugs the University may advise off-campus authorities of the existence of

2020-21 OUKS Student Handbook — Page 90 — Ottawa University the Student Code and of how such matters are typically handled with A student may only have one (1) Tier 1 Violation during his/her time at Otta- the University community. The University will attempt to cooperate with wa University. A second Tier 1 Violation moves the violation to a Tier 2 status. law enforcement and other agencies in the enforcement of criminal Tier Two Violations (may include, but are not limited to): law on campus and in the conditions imposed by criminal courts for the rehabilitation of student violators provided that the conditions do • More than one (1) Tier 1 Violation not conflict with campus policies or sanctions. Individual students and • Possessing or consuming alcohol other members of the University community, acting in their personal • Your guest in possession (regardless if they are signed in to the hall or capacities, remain free to interact with governmental representatives not) of alcohol (any quantity) as they deem appropriate. • Public consumption- public areas, such as buildings within the perim- eters of campus and University grounds. ALCOHOL • Public intoxication Alcohol sanctions differ between campuses, as well as University and • Destruction of property related to alcohol University-sponsored housing units. It is the student’s responsibility to know Tier Two Sanctions (may include, but are not limited to): the sanctions that apply to his/her circumstances. • Disciplinary Probation up to suspension for the remaining semester Containers promoting alcohol consumption and/or once contained any alcoholic beverage are prohibited on University and University-sponsored • Parent Notification Letter (if a student is under 21 at the time of viola- properties. This prohibition includes, but not limited to: tion) • Fine of $150-$300 • Shot glasses • Alcohol Education Program • Beer cans/bottles • Reflection Paper • Liquor bottles • Ten to Twenty (10-20) Community Restitution Hours • Wine bottles • Removal from Ottawa University Housing or change in housing assign- • Kegs ment • Funnels • Referral to Ottawa University Counselor. Follow all recommendations. • Beer bongs • Repayment of any costs to repair/replace property damaged • Flasks Please note, all assigned sanctions will correspond with a penalty fee and • Games/Activities simulating alcohol consumption have a due date. Each penalty fee will be added to a student’s account and • Items with the intent to conceal alcohol remain unless the sanction(s) are completed by their corresponding due • Items promoting any alcoholic brand (i.e. t-shirts, posters, etc.) date. Students who fail to complete their sanction(s) by the designated Please note, any décor made from any type of alcohol container is consid- due date will forfeit the opportunity to remove the fee associated with each ered paraphernalia and is not permitted. Discovery of an empty alcoholic sanction and will still be held responsible for completing their sanction(s). beverage container or other alcoholic paraphernalia will require immediate A student may only have one (1) Tier 2 Violation during his/her time at Otta- discarding of the item in the presence of a residence life staff member. If wa University. A second Tier 2 Violation moves the violation to a Tier 3 status. a student is asked on more than one occasion to dispose of empty alcohol containers or paraphernalia, they will be referred to a Conduct Administrator. Tier Three Violations (may include, but are not limited to): • More than one (1) Tier 2 Violation Alcohol Violations and Sanctions • Ticketed and/or arrested as a result of alcohol Ottawa University seeks to educate students about responsible drinking • Providing alcohol to minors behaviors. To clearly note, a total of three (3) alcohol violations are deemed the maximum number a student may accumulate throughout his/her career • Coercing or forcing another individual to consume alcohol at Ottawa University. The fourth violation at any tier or combination of any of • Public intoxication leading to harm to self or others the tiers is grounds for suspension or dismissal. As part of the readmissions • Public intoxication leading to property damage, disruption to the com- process, all students who are suspended based on cumulative alcohol viola- munity tions must provide evidence they may successfully engage in their education Tier Three Sanctions (may include, but are not limited to): at Ottawa University without further issues with alcohol. • Disciplinary Probation up to expulsion for an academic year Tier One Violations (may include, but are not limited to): • Parent Notification Letter (if a student is under 21 at the time of viola- • Being in the presence of alcohol, on more than one occasion tion) • Possessing Alcohol Containers & Alcohol Paraphernalia, on more than • Fine of $300-$500 one occasion • Alcohol Education Program Tier One Sanctions (may include, but are not limited to): • Reflection Paper • Disciplinary Warning for up to the academic year • Twenty to Forty (20-40) Community Restitution Hours • Fine of $50-$150 • Removal from Ottawa University Housing or change in housing assign- • Five to Ten (5-10) Hours Community Restitution ment • Alcohol Education Program • Referral to Ottawa University Counselor. Follow all recommendations. • Reflection Paper • Repayment of any costs to repair/replace property damaged Please note, all assigned sanctions will correspond with a penalty fee and Please note, all assigned sanctions will correspond with a penalty fee and have a due date. Each penalty fee will be added to a student’s account and have a due date. Each penalty fee will be added to a student’s account and remain unless the sanction(s) are completed by their corresponding due remain unless the sanction(s) are completed by their corresponding due date. Students who fail to complete their sanction(s) by the designated date. Students who fail to complete their sanction(s) by the designated due date will forfeit the opportunity to remove the fee associated with each due date will forfeit the opportunity to remove the fee associated with each sanction and will still be held responsible for completing their sanction(s). sanction and will still be held responsible for completing their sanction(s).

2020-21 OUKS Student Handbook — Page 91 — Ottawa University APPENDIX B: Alcohol and Other Drug Policy (U-wide)

A student may only have one (1) Tier 3 Violation during his/her time at Ot- date. Students who fail to complete their sanction(s) by the designated tawa University. A subsequent violation will lead to suspension or dismissal due date will forfeit the opportunity to remove the fee associated with each from Ottawa University. sanction and will still be held responsible for completing their sanction(s). A student may only have one (1) Tier 1 Violation during his/her time at Otta- CONTROLLED SUBSTANCES AND DRUG wa University. A second Tier 1 Violation moves the violation to a Tier 3 status. Violations associated with controlled substances and illegal drugs are man- Tier Two Violations (may include, but are not limited to): aged under drug sanctions. Drug sanctions differ between campuses. It • The use of non-prescribed controlled substances is the student’s responsibility to know the sanctions that apply to his/her • Improper use of prescription medications circumstances and locations. • Possession of drugs (regardless of amount) Students can only have two drug-related policy violations in total with the • Disruptive or disrespectful behavior as a consequence of illicit drugs or exception of a Tier 3 violation in which the student faces immediate suspen- controlled substances sion/dismissal. • Public inebriation leading to harm to self or others The illegal possession, use, sale, manufacturing, or distribution of drugs is a • Public inebriation leading to property damage, disruption to the com- violation of the law and is prohibited. The illegal possession or use of drugs munity may subject individuals to criminal prosecution. The University will refer violations to appropriate authorities for prosecution on any Ottawa University • Failure of Athletic Drug Test campus or at any Ottawa University event. This prohibition includes, but not • Ticketed and/or arrested as a result of drugs or controlled substances limited to: Tier Two Sanctions (may include, but are not limited to): • The use of non-prescribed controlled substances • Disciplinary Probation up to suspension/dismissal • Improper use of prescription medications • Fine of $300-$500 • Possession and trafficking (manufacturing, dispensing, or selling) of • Twenty-Thirty (20-30) Hours Community Restitution controlled substances • Educational Sanction(s) • Possession of drug related paraphernalia (i.e. water bongs, bongs, • Drug Assessment and Treatment as deemed necessary by University bowls, and other common containers) is not permitted Counselor • Disruptive or disrespectful behavior, property damage or personal • Parent Notification Letter harassment as a consequence of illicit drugs or controlled substances is strictly prohibited. Any person found in violation of this policy will be • Repayment of any costs to repair/replace property damaged subject to various applicable University disciplinary actions which could • Removal from Ottawa University Housing or change in housing assign- include suspension or dismissal and will be reported to the appropriate ment local, state and Federal authorities. Please note, all assigned sanctions will correspond with a penalty fee and Containers promoting drug usage and/or once containing any illegal drugs have a due date. Each penalty fee will be added to a student’s account and are prohibited. This prohibition includes, but not limited to: remain unless the sanction(s) are completed by their corresponding due • Bongs date. Students who fail to complete their sanction(s) by the designated due date will forfeit the opportunity to remove the fee associated with each • Bowls sanction and will still be held responsible for completing their sanction(s). • Rolled Papers • Pipes A student may only have one (1) Tier 2 Violation during his/her time at Otta- wa University. A subsequent violation may result in suspension or dismissal. • Homemade One-Time Use Devices • Items with the intent to conceal drugs Tier Three Violations (may include, but are not limited to): • Items promoting any drug company • Two violations of the drug policy (any combination of Tier 1 or Tier 2 violations) Please note, any décor made from any type of drug container is considered paraphernalia and is not permitted. Discovery of an empty drug container or • Coercing or forcing another individual to consume a controlled sub- paraphernalia will require immediate discarding of the item in the presence stance and/or illicit drugs of a residence life staff member. • Dealing, selling and/or trafficking controlled substances • Dealing, selling and/or trafficking illicit drugs Drug Violations and Sanctions Tier Three Sanctions (may include, but are not limited to): Below is the list of drug-related violations and sanctions. • Suspension/Dismissal Tier One Violations (may include, but are not limited to): • Fine of $500+ • Possession of Drug Paraphernalia/Drug Container Violation • Thirty-Forty (30-40) Hours Community Restitution • In the presence of drugs (illegal, non-prescribed (to you), synthetic, etc.) • Educational Sanction(s) Tier One Sanctions (may include, but are not limited to): • Drug Assessment and Treatment as deemed necessary by University • Disciplinary Probation for up to the academic year Counselor • Fine of $100-$300 • Parent Notification Letter • Ten-Twenty (10-20) Hours Community Restitution Please note, all assigned sanctions will correspond with a penalty fee and • Educational Sanction(s) have a due date. Each penalty fee will be added to a student’s account and • Drug Assessment and Treatment as deemed necessary by University remain unless the sanction(s) are completed by their corresponding due Counselor date. Students who fail to complete their sanction(s) by the designated due date will forfeit the opportunity to remove the fee associated with each • Parent Notification Letter sanction and will still be held responsible for completing their sanction(s). Please note, all assigned sanctions will correspond with a penalty fee and have a due date. Each penalty fee will be added to a student’s account and remain unless the sanction(s) are completed by their corresponding due

2020-21 OUKS Student Handbook — Page 92 — Ottawa University APPENDIX B: Alcohol and Other Drug Policy (U-wide)

FURTHER CONSIDERATIONS REGARDING VIOLATIONS 1. In the absence of clear mitigating circumstances (resident away for the evening, etc.), all residents of the room/suite in which an Alcohol and Other Drug Policy violation occurs will be charged with a violation. 2. Violations of this policy by individuals or groups will be referred to the Office of Student Affairs. The University conduct process will apply. All violations of this policy are cumulative and carry over throughout a student’s career at Ottawa University. The degree of sanctioning for a student may depend on a number of factors including but not limited to the level of the violation, any mitigating factors regarding the incident, and the number and type of past violations. 3. Student-athletes are also subject to additional sanctions from the Ath- letic Department. The Director of Athletics will be notified of any alcohol- related issue/violation. 4. Additional sanctions may be recommended for any level of violation based on the circumstances of each individual incident. These additional sanctions may include but are not limited to: • Suspension of co-curricular activities • Required involvement with a student organization • Other educational sanctions as developed and assigned by a Con- duct Administrator

2020-21 OUKS Student Handbook — Page 93 — Ottawa University Student Handbook Arizona, Kansas, Wisconsin, Online, International 2020-21 OUKS Student Handbook — Page 94 — Ottawa University Ottawa 94 — Page — Handbook Student OUKS 2020-21 Wisconsin, Online, International Student Handbook Arizona, Kansas,

2020-21 pages 95-101 APPENDIX C Drug and Alcohol Abuse Prevention Policy Required by Drug-free Workplace and Drug-free Schools and Communities Acts APP . C: Drug/Alcohol Abuse Prevention Policy (U-wide) DRUG AND ALCOHOL OTTAWA UNIVERSITY ALCOHOL AND OTHER DRUG PREVENTION ABUSE PREVENTION POLICY STRATEGIES The University uses evidenced-based strategic interventions, collaboration, INTRODUCTION innovation and the incorporation of the wellness dimensions to reduce harmful consequences of alcohol and other drug use. Ottawa University is committed to providing a safe, healthy learning community for all its members. The University recognizes that the improper and • Providing education and awareness activities. excessive use of alcohol and other drugs may interfere with the University’s • Offering substance-free social, extracurricular, and public service op- mission by negatively affecting the health and safety of students, faculty and tions. staff. Problems such as vandalism, assault, harassment, sexual misconduct, • Creating a health-promoting normative environment. and disruption of sleep and study space increase in relation to misuse. It is • Restricting the marketing and promotion of alcohol and other drugs. due to the harm caused by excessive and illegal use that the University has a • Limiting availability of alcohol and other drugs. vested interest in establishing polices to prohibit unlawful behavior and sanctions to address policy violations by members of the University community. • Developing and enforcing campus policies and enforce laws to address high-risk and illegal alcohol and other drug use. Under the Drug-free Workplace Act and the Drug-free Schools and Com- • Providing early intervention and referral for treatment. munities Act, the University is required to have an alcohol and other drug policy and distribute this policy annually to all employees and students. This For more detailed information on the University alcohol and other drug pre- Policy must outline the University’s prevention, education and intervention vention strategies, contact the campus Office of Student Affairs at 623-233- efforts, and consequences that may be applied by both the University and 7611 (OUAZ — Surprise, Arizona) or 785-248-2313 (OUKS — Ottawa, Kansas) external authorities for policy violations. The law also requires that individu- or the University Director of Compliance at 785-248-2326. als be notified of possible health risks associated with the use and abuse of HEALTH RISKS alcohol and other drugs, and sources of assistance for problems that may arise as a result of use. The use or abuse of alcohol and other drugs increases the risk for a number of health-related and other medical, behavioral and social problems. Below UNIVERSITY ALCOHOL AND OTHER DRUG POLICY is a general description of the health risks associated with drug use. For the purpose of this Policy, the term “drug” includes: Alcohol 1. controlled substances, as defined in 21 USC 802, which cannot be Can cause short-term effects such as loss of concentration and judgment; legally obtained slowed reflexes; disorientation leading to higher risk of accidents and 2. legally obtainable controlled substances which were not legally ob- problem behavior; long-term effects include risk of liver and heart damage, tained, including: malnutrition, cancer and other illnesses; can be highly addictive to some o Prescribed drugs when prescription is no longer valid (e.g. use of persons. medication after a course of treatment is completed); Amphetamines o Prescribed drugs used contrary to the prescription; Can cause short-term effects such as rushed, careless behavior and pushing o Prescribed drugs issued to another person. beyond your physical capacity, leading to exhaustion; tolerance increases rapidly; long-term effects include physical and psychological dependence All members of the campus community also are governed by laws, regula- and withdrawal can result in depression and suicide; continued high doses tions and ordinances established by the state and local municipalities, and can cause heart problems, infections, malnutrition and death. will be held accountable by law enforcement representatives of those enti- Cannabis ties for any illegal activity. It is the responsibility of all campus members to be aware of these laws. Can cause short-term effects such as slow reflexes; increase in forgetful- ness; alters judgment of space and distance; aggravate pre-existing heart and/or mental health problems; long-term health effects include permanent Kansas, Wisconsin, Indiana, and Arizona law prohibits the dispensing, sell- damage to lungs, reproductive organs and brain function; can interfere with ing or supplying of drugs or alcoholic beverages to a person under 21 years physical, psychological, social development of young users. old. Employees, students, faculty and campus visitors may not unlawfully manufacture, consume, possess, sell, distribute, transfer or be under the Cocaine (crack) influence of alcohol, illicit drugs or controlled substances on University Can cause short-term effects such as impaired judgment; increased breath- property, while driving a University vehicle or while otherwise engaged in ing, heart rate, heart palpitations; anxiety, restlessness, hostility, paranoia, University business. University property, as defined in this Policy, includes confusion; long-term effects may include damage to respiratory and immune all buildings and land owned, leased, or used by the University, and motor systems; malnutrition, seizures and loss of brain function; highly addictive. vehicles operated by employees, including personal motor vehicles, when used in connection with work performed for or on behalf of the University Designer Drugs/Synthetic Cannabinoids (bath salts, K2, spice) unless exempted by the Board. Can cause short-term effects such as elevated heart rate, blood pressure and chest pain; hallucinations, seizures, violent behavior and paranoia; may Any person taking prescription drugs or over-the-counter medication is per- lead to lack of appetite, vomiting and tremor; long-term use may result in sonally responsible for ensuring that while taking such drugs or medications, kidney/liver failure, increased risk of suicide and death. he or she is not a safety risk to themselves and others while on University Hallucinogens (PCP, LSD, ecstasy, dextromethorphan) property, while driving a University or privately owned vehicle, or while oth- Can cause extreme distortions of what’s seen and heard; induces sudden erwise engaged in University business. It is illegal to misuse prescription changes in behavior, loss of concentration and memory; increases risk of medication, i.e. continue to use medication when the prescription is no birth defects in user’s children; overdose can cause psychosis, convulsions, longer valid, use prescribed drugs contrary to the prescription, and give or coma and death. Frequent and long-term use can cause permanent loss of sell prescribed drugs to another person. Misusing prescription drugs can mental function. result in conviction with jail time. The specific details of the University Alcohol and Other Drug Policy can be found in Appendix B of the Student Handbook.

2020-21 OUKS Student Handbook — Page 96 — Ottawa University Inhalants (nitrous oxide, amyl nitrite, butyl nitrite, chlorohydrocarbons, • Serve as an early intervention resource when work, health, and life hydrocarbons) related issues arise. Can cause short-term effects such as nausea, dizziness, fatigue, slurred • Offer 24-hour availability for consultation and intervention on issues speech, hallucinations or delusions; may lead to rapid and irregular heart relating to substance use disorders, both for leaders with questions on rhythms, heart failure and death; long-term use may result in loss of feeling, how to handle workplace situations, as well as for faculty and staff who hearing and vision; can result in permanent damage to the brain, heart, want assistance, assessment, referral, and post-treatment monitoring. lungs, liver and kidneys. Ottawa, Kansas Opiates/Narcotics Elizabeth Layton Center (heroin, morphine, opium, codeine, oxycodone, china white) Can cause phys- 785-242-3780 (weekdays) 785-242-3781 (emergencies) ical and psychological dependence; overdose can cause coma, convulsions, respiratory arrest and death; long-term use leads to malnutrition, infection The Sexual Trauma and Abuse Care Center and hepatitis; sharing needles is a leading cause of the spread of HIV and 785-843-8985 [email protected] hepatitis; highly addictive, tolerance increases rapidly.

Sedatives Willow Domestic Violence Center Can cause reduced reaction time and confusion; overdose can cause coma, 800-770-3030 785-843-3333 respiratory arrest, convulsions and death; withdrawal can be dangerous; in combination with other controlled substances can quickly cause coma and Surprise, Arizona death; long-term use can produce physical and psychological dependence; Community Bridges tolerance can increase rapidly. 602-861-2255 Tobacco (cigarettes, cigars, chewing tobacco) Can cause diseases of the cardiovascular system, in particular smoking be- ALCOHOL PREVENTION PROGRAMS ing a major risk factor for a myocardial infarction (heart attack), diseases of the respiratory tract such as Chronic Obstructive Pulmonary Disease (COPD) The University has developed a program to prevent the illicit use of drugs and emphysema, and cancer, particularly lung cancer and cancers of the and the abuse of alcohol by students and employees. The program provides larynx and mouth; nicotine is highly addictive. services related to drug use and abuse including dissemination of informational materials, educational programs, counseling services, referrals and For an extensive list of health-related risks please visit The National Institute college disciplinary actions. on Drug Abuse: http://www.drugabuse.gov/

The Office of Student Affairs provides overall coordination of student-focused COUNSELING AND TREATMENT PROGRAMS drug and alcohol prevention programs. The Office of Human Resources fo- The University encourages individuals with alcohol- or other drug-related cuses on staff and faculty. Many services are provided collaboratively by problems to seek assistance. For information on these services, contact: various departments within the University. On-campus UNIVERSITY SANCTIONS Counseling Services The use or abuse of alcohol and other drugs also increases the risks for OUKS (Ottawa, Kansas) OUAZ (Surprise, Arizona) behavioral and social problems such as negative effects on academic work 785-248-2582 602-749-5166 performance; conflicts with co-workers, classmates, family, friends and others; conduct problems resulting in disciplinary action, including loss of Health Service employment or dismissal from an academic program; and legal problems resulting in ticketing, fines and imprisonment. OUKS (Ottawa, Kansas) OUAZ (Surprise, Arizona) 785-248-2319 602-749-5166 The laws of the state of Arizona, Kansas, and Wisconsin, and the University’s policies prohibit the consumption or possession for personal consumption of Other Services for Students (Residential Offices of Student Affairs) alcoholic beverages by persons under the age of 21 years. Further, they also prohibit the sale, service or giving of alcoholic beverages to persons under OUKS (Ottawa, Kansas) OUAZ (Surprise, Arizona) the age of 21. University policies, local ordinances, state laws and federal 785-248-2313 623-233-7611 laws also prohibit the unlawful possession, use and/or distribution of illicit drugs and alcohol. Services for Faculty and Staff 785-248-2350 Violation of University policies will be subject to campus disciplinary review and action, as follows: • Students Off-campus The University community has established expectations for nonacadem- Narcotics Anonymous ic student conduct under the Alcohol and Other Drug Policy in Appendix www.na.org B of the Student Handbook that specifically addresses the illicit use of alcohol and other drugs. Alcoholics Anonymous • Staff and Faculty www.aa.org Sanctions for violations by faculty and staff are governed by the Employ- ment Policies Handbook. Appropriate sanctions may include: verbal EAP Program or written warnings, a mandated rehabilitation program, probation, 800-624-5544 suspension, and termination. In each case, there are likely to be differ- www.ndbh.com ent circumstances that are relevant for understanding the situation and • Confidential counseling and consultation service for University faculty, determining the appropriate sanction. staff, and their families. The following behaviors contradict the values of the University community and are subject to action under this policy:

2020-21 OUKS Student Handbook — Page 97 — Ottawa University APP . C: Drug/Alcohol Abuse Prevention Policy (U-wide)

• Illegally possessing or using alcohol and drugs Kansas • Illegally distributing, manufacturing, or selling alcohol and drugs Alcohol-related offenses • Disruptive or disrespectful behavior, property damage or personal It is illegal for anyone under 21 years of age to possess, purchase, attempt to harassment as a consequence of using alcohol or drugs purchase or consume cereal malt beverage or alcoholic liquor except where specific exemptions are provided by law. Maximum Penalty: $200 minimum The policy is administered by University and campus administration. At the fine (18-21 years of age); $500 fine (under 18 years of age); perform 40 residential campuses, it is administered by the Office of Student Affairs. hours of public service; attending an alcohol education program; and up to These designees are charged with facilitating the resolution process used to 1 year suspension of driving privileges. determine responsibility. Administration/staff work with parties to determine appropriate educational measures and sanctions. These measures cover a It is illegal for anyone to furnish cereal malt beverage or alcoholic liquor to wide range of educational assignments and obligations, including but not another person under 21 years of age. Maximum Penalty: 6 months in jail; limited to counseling (on- or off-campus), community service, probation, $200 minimum fine. suspension, or expulsion. It is illegal for anyone to host a person under 21 in such a manner that permits the minor to consume alcoholic liquor or cereal malt beverages. EXTERNAL SANCTIONS Maximum Penalty: 1 year in jail, $1,000 minimum fine; performance of Violations of laws and ordinances may result in misdemeanor or felony con- community service. victions accompanied by the imposition of legal sanctions, which include, but It is illegal for anyone to operate a vehicle under the influence of alcohol, are not limited to, the following: drugs, or both alcohol and drugs, with a breath or blood alcohol content of • Fines as determined under local, state, or federal laws; .08 or more. For anyone under 21, it is illegal to do so with a breath or blood • Imprisonment, including up to life imprisonment, for possession or traf- alcohol content of .02 or greater. If convicted, you are subject to the follow- ficking in drugs such as heroin, cocaine, marijuana and prescription ing penalties: drugs; • Forfeiture of personal and real property;/ First Conviction (Misdemeanor) • Denial of federal benefits such as grants, contracts and student loans; Maximum Penalty: 6 months in jail ; $1,000 fine; required completion of • Loss of driving privileges; an alcohol education program; suspended driver’s license for 30 days; • Required attendance at substance abuse education or treatment pro- then use of ignition interlock device for 180 days (1 year suspension grams. and subsequent 1 year ignition interlock device if alcohol concentration is .15 or greater) State Laws Second Conviction (Misdemeanor) The following State laws for Arizona, Kansas, and Wisconsin are not inclusive of drug and alcohol violations and sanctions and are listed here only as a Maximum Penalty: 1 year in jail; $1,750 fine; completion of alcohol reference for the most common drug and alcohol violations. This list is not treatment program; suspended driver’s license for 1 year; then use of provided as legal advice. ignition interlock device for 1 year (2 years, if alcohol concentration is .15 or greater) Arizona Third Conviction (Misdemeanor) Alcohol (Felony if prior conviction within preceding 10 years) Maximum Penalty: 1 year in jail;$2,500 fine; completion of alcohol treatment program; Under state law, it is illegal for anyone under the age of 21 to purchase, suspended driver’s license for 1 year; use of ignition interlock device for consume or possess, or have any bodily content of alcohol. A first-time con- 2 years (3 years, if alcohol concentration is .15 or greater), with costs. viction may result in a fine, substance abuse education and treatment, community service and court-ordered drug screenings. There also is a provision Fourth Conviction (Felony) for possible imprisonment or probation for a second or subsequent offense. Maximum Penalty: 1 year in jail; $2,500 fine; participation in alcohol Use of false identification by minors in obtaining alcohol is punishable with abuse program; required mental health evaluation; suspended driver’s a fine, loss of driver’s license, probation and community service. license for 1 year, then use of ignition interlock device for 3 years (4 Individuals can be arrested and/or convicted of operating a vehicle while years, if alcohol concentration is .15 or greater), with costs. intoxicated with a blood alcohol concentration (BAC) level at .08 or higher. If a student is under 21, there is a “zero tolerance” law in the state of Arizona Fifth & Subsequent Convictions (Felony) and any blood alcohol level of .01 or higher can lead to a minor in possession Maximum Penalty: 1 year in jail; $2,500 fine; participation in alcohol (MIP) citation as well as being cited for operating a vehicle while intoxicated, abuse program; required mental health evaluation; suspended driver’s if applicable. This is in addition to suspension of driving privileges in the license for 1 year, then use of ignition interlock device for 10 years, with state of Arizona. State law requires drivers who are arrested by the police for costs. a suspected violation of this law to submit to scientific tests that determine the amount of alcohol and/or drugs in their blood. Those who refuse will Drugs automatically lose their driving privilege in Arizona for 1 year. The illegal possession or illegal use of drugs may subject individuals to criminal prosecution. The University will refer violations of proscribed conduct to Marijuana appropriate authorities for prosecution. Although the use of medical marijuana is legal in the state of Arizona with Kansas law also mandates for certain offenders a non-prison sanction of a valid state issued medical marijuana card, the possession of any amount placement in drug abuse treatment programs. Certain other offenders, of marijuana on the University campus, including University housing and including habitual drug users and those convicted of unrelated felonies, University-sponsored housing, is a criminal violation and is subject to remain subject to punishment of imprisonment. criminal prosecution, regardless of whether the possessor has a medical The manufacture of a controlled substance is a drug severity level 2 felony. marijuana card or not. Maximum Penalty: 12 years imprisonment; $500,000 fine.

2020-21 OUKS Student Handbook — Page 98 — Ottawa University APP . C: Drug/Alcohol Abuse Prevention Policy (U-wide)

Illegal possession or use of opiates, amphetamines and narcotics is a Refusal to Submit to Alcohol or Drug Testing (Felony) drug severity level 5 felony. Maximum Penalty: 3 1/2 years imprisonment; Penalty: $100,000 fine. • 1st time - suspended driver’s license for 1 year; driving is restricted by Unlawful possession or use of depressants*, stimulants, hallucinogenic ignition interlock device for two years. drugs (including marijuana and K-2), anabolic steroids, simulated controlled • 2nd time - suspended driver’s license for 1 year; driving is restricted by substances and paraphernalia, as well as unlawfully obtaining and distrib- ignition interlock device for three years, uting prescription drugs is a Class A non-person misdemeanor and may escalate to a level 5 felony. Maximum Penalty: 1 year imprisonment; $2,500 • 3rd time - suspended driver’s license for 1 year; driving is restricted by fine. With a prior conviction for this offense: 3 1/2 years imprisonment; ignition interlock device for four years, $100,000 fine. • 4th time - suspended driver’s license for 1 year; driving is restricted by The sale or distribution of these drugs is a drug severity level 4 felony and ignition interlock device for five years, may escalate to a drug severity level 1 felony. Maximum Penalty: 4 years & • 5th time - suspended driver’s license for 1 year; driving is restricted by 3 months imprisonment; $300,000 fine. With prior convictions for this of- ignition interlock device for ten years. fense: 17 years imprisonment; $500,000 fine.

Federal Trafficking Penalties for Schedules I, II, III, IV, and V (except Marijuana)

Schedule Substance / Quantity Penalty Substance/Quantity Penalty II Cocaine FIRST OFFENSE: Not less than 5 Cocaine FIRST OFFENSE: Not less than 500-4,999 grams mixture years and not more than 40 years. 5 kilograms or more mixture 10 years and not more than life. If If death or serious bodily injury, death or serious bodily injury, not II Cocaine Base Cocaine Base not less than 20 years or more less than 20 years or more than 28-279 grams mixture 280 grams or more mixture than life. Fine of not more than $5 life. Fine of not more than $10 IV Fentanyl million if an individual, $25 million Fentanyl million if an individual, $50 million 40-399 grams mixture if not an individual. 400 grams or more mixture if not an individual. I Fentanyl Analogue Fentanyl Analogue 10-99 grams mixture SECOND OFFENSE: Not less than 100 grams or more mixture SECOND OFFENSE: Not less than 10 years and not more than life. If 20 years, and not more than life. If I Heroin death or serious bodily injury, life Heroin death or serious bodily injury, life 100-999 grams mixture imprisonment. Fine of not more 1 kilgram or more mixture imprisonment. Fine of not more I LSD than $8 million if an individual, LSD than $20 million if an individual, 1-9 grams mixture $50 million if not an individual. 10 grams or more mixture $75 million if not an individual. II Methamphetamine Methamphetamine 2 OR MORE PRIOR OFFENSES: 5-49 grams pure or 50 grams or more pure or 500 Life imprisonment. Fine of not 50-499 grams mixture grams or more mixture more than $20 milion if an II PCP PCP individual, $75 million if not an 10-99 grams pure or 100 grams or more pure or 1 individual 100-999 grams mixture killogram or more mixture

Substance / Quantity Penalty Any amount of other schedule I & II substances FIRST OFFENSE: Not more than 20 years. If death or serious bodily injury, not less than 20 years or more than life. Fine $1 million if an individual, $5 million if not an individual. Any drug product containing gamma

hydroxybutyric acid SECOND OFFENSE: Not more than 30 years. If death or serious bodily injury, life imprisonment. Fine $2 million if Flunitrazepam (Schedule IV) an individual, $10 million if not an individual. 1 gram Any amount of other schedule III drugs FIRST OFFENSE: Not more than 10 years. If death or serious bodily injury, not less than 15 years or more than life. Fine $500,000 if an individual, $2.5 million if not an individual.

SECOND OFFENSE: Not more than 20 years. If death or serious bodily injury, not more than 30 years or more than life. Fine not more than $1 million if an individual, $5 million if not an individual. Any amount of other schedule IV drugs (other FIRST OFFENSE: Not more than 5 years. Fine not more than $250,000 if an individual, $1 million if not an than one gram or more of Flunitrazepam) individual.

SECOND OFFENSE: Not more than 10 years. Fine not more than $500,000 if an individual, $2 million if not an individual. Any amount of other schedule V drugs FIRST OFFENSE: Not more than 1 year. Fine not more than $100,000 if an individual, $250,000 if not an individual.

SECOND OFFENSE: Not more than 4 years. Fine not more than $200,000 if an individual, $500,000 if not an individual.

2020-21 OUKS Student Handbook — Page 99 — Ottawa University APP . C: Drug/Alcohol Abuse Prevention Policy (U-wide)

Possession, use, attempting to obtain, sale, and manufacture of altered the chart, in this section is not intended as legal advice; individuals should or false driver’s licenses or identification cards are prohibited by criminal seek independent legal counsel for advice. laws. Criminal convictions may jeopardize employment status in professions requiring licensing, certification, or security clearances. EMPLOYEE REPORTING REQUIREMENT It is illegal to lend a driver’s license or identification card to a person under Under the Drug-Free Workplace Act, in addition to the other requirements of 21 years of age in order to obtain cereal malt beverage and/or alcoholic this Policy, the University requires all employees who work in any capacity liquor. under a federal grant or contract to notify his or her University supervisor Possession or display of any fictitious or fraudulently altered driver’s license or department head in writing of his or her conviction for a violation of any or identification card is a Class B nonperson misdemeanor. Maximum Pen- criminal drug statute occurring in the workplace or on work-related activities alty: 6 months in jail; $1,000 fine; completion of alcohol/drug education or no later than five (5) calendar days after such conviction. The supervisor or training program. department head will notify University Human Resources, who will consult Lending a driver’s license or identification card to a person under 21 years with the appropriate staff in the regarding satisfying the University’s report- of age for use in obtaining cereal malt beverage and/or alcoholic liquor, is ing obligations. a Class B nonperson misdemeanor (first conviction): Maximum Penalty: at least 100 hours public service; $500 fine; 6 months in jail; (severity level and ALCOHOL MARKETING STANDARDS penalties increase with subsequent convictions). The University will refuse advertising inconsistent with the fundamental mis- Other crimes relating to false identification can have more severe con- sions of the University, or in conflict with the image the University seeks to sequences. Dealing in false identification documents is a severity level project or the well-being of the University community. Examples of advertise- 9 nonperson felony. Penalties will vary based upon factors considered in ments that will not be accepted include: sentencing guidelines. Maximum Penalty: 23 months in jail; $100,000 fine. • Alcoholic beverages • Tobacco products Wisconsin • Sex as a product Alcohol • Gambling Under state law, it is illegal for anyone under the age of 21 to purchase, • Paraphernalia associated with illegal drugs consume or possess, or have any bodily content of alcohol. A first-time con- • Dishonest, deceptive, or illegal advertising. viction may result in a fine, substance abuse education and treatment, community service and court-ordered drug screenings. There also is a provision DISTRIBUTION OF POLICY for possible imprisonment or probation for a second or subsequent offense. A copy of this policy will be distributed to all faculty, staff and students annu- Use of false identification by minors in obtaining alcohol is punishable with a ally via email at the beginning of fall semester and/or at the time a student fine, loss of driver’s license, probation and community service. enrolls during the year if outside of the fall semester. Individuals can be arrested and/or convicted of operating a vehicle while intoxicated with a blood alcohol concentration (BAC) level at .08 or higher. REVIEW OF UNIVERSITY PREVENTION PROGRAM AND POLICY If a student is under 21, there is a “zero tolerance” law in the state of Biennially the University shall review its Drug and Alochol Abuse Prevention Wisconsin and any blood alcohol level of .02 or higher can lead to a minor Policy to determine effectiveness and implement changes, if needed, and to in possession (MIP) citation, as well as being cited for operating a vehicle ensure that the University’s disciplinary sanctions are consistently enforced. while intoxicated, if applicable. This is in addition to suspension of driving privileges in the state of Wisconsin. FOR MORE INFORMATION Marijuana For more information concerning this Policy, contact the University Director The laws of the state of Wisconsin make the possession of marijuana (for the of Governmental, Regulatory, Legal Affairs. first two infractions) a misdemeanor, punishable by a fine of $1,000 and/or Carrie Stevens imprisonment of up to one year. Director of University Compliance/Title IX Coordinator 1001 S. Cedar Street Federal Laws Ottawa, Kansas 66607 A full description of federal sanctions for drug felonies can be found at: 785-248-2326 https://www.dea.gov/sites/default/files/drug_of_abuse.pdf#page=30 (or see the chart at the bottom of the previous page). The information, including [email protected]

2020-21 OUKS Student Handbook — Page 100 — Ottawa University APP . C: Drug/Alcohol Abuse Prevention Policy (U-wide)

2020-21 OUKS Student Handbook — Page 101 — Ottawa University DISCLAIMER The Ottawa University Student Handbook the University’s official notification of its policies, rules, regulations and standards of conduct. The student is responsible for knowledge of these policies, rules, regulations and standards of conduct; enrollment is considered as acceptance of all conditions specified in this handbook.

The provisions of this handbook are not to be regarded as a contract between any student and the University. The University reserves the right to change any of the policies, rules, regulations, and standards of conduct at any time as may be necessary in the interest of the University. The University also reserves the right to modify or discontinue any of the services, programs or activities described in this handbook.

The University may reproduce or modify this handbook, or parts of it, for distribution in other formats (for example, on a web page or in other forms for computer access or in school or academic department publications). As a result, students, applicants, and other users of this handbook should consult with appropriate University offices to verify the current text or status of the policies, procedures or information contained herein and to determine whether information in this handbook or other publications has been superseded or changed.

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