Office of the Sangguniang Panlungsod

OFFICE OF THE SANGGUNIANG PANLUNGSOD

EXTERNAL SERVICES

1. ACCREDITATION OF CIVIL SOCIETY ORGANIZATIONS

Pursuant to Article 62, Rule XIII of the Internal Rules and Regulations of the Local Government Code of 1991 (RA No. 7160), which mandates local government units to

promote the establishment and operation of Peoples’ Organizations, Non-Governmental Organizations, and the private sector, to make them active partners in the pursuit of local autonomy, and to directly involve them in the plans, programs, projects or activities of the local government unit, such as but not limited to membership in local special bodies and involvement in the delivery of basic services and facilities; and, to DILG Memorandum- Circular No. 2019-72, dated May 22, 2019, re – Guidelines on Accreditation of Civil Society Organizations and Selection of Representatives to the Local Special Bodies

Office or Division: Office of the Sangguniang Panlungsod Classification: Highly Technical Type of Transaction: G2C Who may avail: Civil Society Organizations and Cooperatives CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Letter of Application Applicant Organization 2. Duly Accomplished Application Form Records Division of Sanggunian Office 3. Board Resolution signifying intention for Applicant Organization accreditation 4. Certificate of Registration or Accreditation (SEC, DOLE, CDA, etc., or in case of IPOs, certification issued by the NCIP) 5. List of Current Officers and members Applicant Organization 6. Original Sworn Statement stating that it is Chief Executive Officer or equivalent officer an independent, non-partisan organization of the applicant Organization and that it will retain its autonomy while pursuing the advancement of the peoples’ interests through its membership in a local special body, after satisfying all the requirements and set criteria, PER THE Memo-Circular; and after securing a Certificate of Accreditation, issued by from the Sanggunian 7. Minutes of the Annual Meetings of the Applicant Organization’s Board Secretary immediately preceding year as certified by the Organization’s Board Secretary (for existing Organization) 8. Annual Accomplishment Report for the Applicant Organization immediately preceding year (for existing organization) Executive Officer of the applicant 9. Financial Statement (for existing organization) organization 10. Photocopy of Profile of at least 3 Applicant Organization individuals in the Organization that will verify their involvement in education and

health services as prescribed in Sections 98 and 102 of RA No. 7160. (For Organizations applying to be member of the Local School and Health Boards) FEES TO BE PROCESS- PERSON CLIENT STEPS AGENCY ACTION PAID ING TIME RESPONSIBLE PRELIMINARY STEPS: A. Call for Accreditation A.1 Issue Notice of 1st Week of SP, thru the Call to all CSOs August Committee on A.2 Post Notice of Call Cooperatives, for Accreditation in Civil Society at least 3 Organizations, conspicuous places People A.3 Invite all CSOs to Empowerment & participate in the Participation accreditation and selection process 1. Sign-in in the 1. Hand in the Logbook I minute Officer-of-the Client’s Log and assist the client Day Book in the (Office of the Office. Sangguniang Panlungsod) 1. Submit duly 2. Receive the 15 minutes Records Division accomplished documents from the Application Form client and check for and requirements completeness nd (within the 2 week of August but not later than the last working day of the 3rd week) 3. Undergo the following

activities: 3.1 Calendar in the On the SP Secretary

Agenda of the immediately Journal & Minutes Regular Session following Division

Regular SP Majority Session Leader

3.2 Refer to Immediately Vice-Mayor and appropriate after 1st the SP Members Committee/s for Reading review during the Regular Session 3. Attend to 3.3 Conduct of Starting on the Committee on Session or Committee 3rd week but Cooperatives, Hearing once Hearing or Public not later than Civil Society requested by Hearing the last Organizations the Sanggunian/ working day of (CSOs) People Empowerment & Committee August Participation assigned Resolution and Ordinances Division 3.4 Report by the On the next Committee Committee in the Regular Chairman Regular Session Session after final findings of the Committee 3.5 If the matter is 5 working SP Secretary approved, prepare days the resolution 4. Submit additional 3.6 If disapproved or 1 day after SP Secretary requirements, if needs further review instruction

needed or clarifications, from the inform the applicant Committee 4 Number & record in the 1 hour Records Division Book 4.1 Print the final Administrative Division version of the approved measure 5 Sign the approved 4 working Vice-Mayor & SP measures by all days Members

Signatories SP Secretary

Records Division 6 Forward to the City 15 minutes SP Secretary Mayor for approval/ after Records Division signature and affix completion of official seal upon signatures

return of approved document 5. Request for 7 Issue the Order of 1 minute Records Division copies of Payment approved measure and the Certificate of Accreditation 5.1 Pay the 7.1 Receive Payment Accreditatio 15 minutes City Treasurer’s required per Order of n Fee Office Fees Payment a. For (Windows 1 to 3)

original accreditation - Php500.00 b. For renewal of accreditation - -Php300.00 c. For certificate of accreditation Php200.00 (Pursuant to Art. C, Sec. 5C. 01 of Ordinance No. 2018- 10, otherwise known as the Revenue Code of the City of Iriga) 6. Receive copies 8. Furnish the copy upon 5 minutes Records Division of approved presentation of the upon measure and the Official Receipt for request Certificate of payment of fees Accreditation 9. Distribute the copies 30 minutes Records Division to concerned after receipt of agencies/individuals the approved concerned measure

TOTAL: For Original Issue the Accreditation Certificate of – Php700.00 Accreditation before, but not For renewal later than, the – Php500.00 last working day of August

2. HEARING OF ADMINISTRATIVE COMPLAINTS AGAINST ERRING ELECTIVE BARANGAY OFFICIALS

This is in the exercise of Quasi-Judicial function of the Sanggunian pursuant to Section 61(c) of the Local Government Code of 1991 (Republic Act No. 7160), which provides that “a complaint against any elective barangay official shall be filed before the Sangguniang Panlungsod whose decision shall be final and executory”

Office or Division: Office of the Sangguniang Panlungsod Classification: Highly Technical Type of Transaction: G2C Who may avail: Complainant/s to erring elective Barangay Official CHECKLIST OF REQUIREMENTS WHERE TO SECURE 2. Verified Complaint A Notary Public (an Attorney) (under Oath/Notarized) Copy furnished the Office of the Provincial Governor and the DILG 3. Affidavits and other attachments, if any Witness(es) to the complaint filed FEES TO BE PROCESS- PERSON CLIENT STEPS AGENCY ACTION PAID ING TIME RESPONSIBLE 1. Complainant/s 1. Hand in the Logbook NONE I minute Officer-of-the-Day sign-in in the and assist the client (Office of the Client’s Log Sangguniang Panlungsod) Book in the Office 2. File the verified 2. Verification of the 30 minutes Secretary to the complaint after documents Sanggunian 2.1 Receive the complying with Assistant SP documents the requirements Secretary 2.2. Record in the book and number the Records Division Administrative Case 2.3. Issue the Order of Payment 3. Payment of Fees 2.2 Receive Payment 1. Filing 30 minutes City Treasurer’s per Order of Fee – Office Payment (Windows 1 to 3) Php1,500.00 2. Service Fee (Summons, Notices, Orders, etc.) – P500.00

3. Research Fee – Php100.00

(Pursuant to Art. D, Sec. 5D. 01 of Ordinance No. 2018-10, otherwise known as the Revenue Code of the City of Iriga) 3. Calendar in the On the Secretary to the Agenda of the immediately Sanggunian Regular Session following Journal and

Regular Minutes Division session SP Majority Leader 4. Refer to the Immediately Vice-Mayor & SP Committee on after the 1st Members Barangay Affairs and Reading Committee on Ordinances & Legal Matters (pursuant to Internal Rules of Procedure of 2019 of the SP) 5. Require respondent to Within 7 Committee on submit verified answer days after Barangay Affairs the administrativ Committee on Ordinances and e Legal Matters complaint is filed 4. Respondent 6. Receive the Verified 15 minutes Assistant SP submit his answer Secretary verified answer within 15 days Records Division from receipt of

the order from the Committees 7. May impose Any time City Mayor Preventive after the Suspension if it is issues are prayed for in the joined complaint and when the evidence of guilt is strong 5. Appears in the 8. Committee Starts within Committee on Formal commence formal ten (10) days Barangay Administrative hearing/ investigation after receipt Affairs Proceedings/ of the Hearing Proper/ answer of Committee on Investigation Ordinances and the Legal Matters respondent Assistant SP Secretary 9. Terminate the Within Committee on investigation Ninety (90) Barangay days from Affairs the start of investigation Committee on Ordinances and Legal Matters 10. Report the findings Within Chairman, or recommendation Thirty (30) Committee on of the Committee to days after Barangay Affairs the August Body in a the end of Regular Session the Committee on Ordinances and investigatio Legal Matters n 11. Decision After the Sanggunian Sanggunian En Banc En Banc has taken up the finding or recommenda tion of the committees

12. Forward the Written 3 days after Vice-Mayor Decision to the City the written Mayor for execution decision is prepared TOTAL: Php2,100.00 Within 120 days from the time the respondent was formally notified of the case against him

3. PASSAGE OF PROPOSED LEGISLATIVE MEASURE Pursuant to Section 48 of the Local Government Code of 1991 (RA 7160), the Sangguniang Panlungsod, as the legislative body of the City, shall enact ordinances, approve resolutions and appropriate funds for the general welfare of the City and its inhabitants, hence, all requests for legislative measures shall be submitted to the Sanggunian. Office or Division: Office of the Sangguniang Panlungsod Classification: Highly Technical Type of Transaction: G2C Who may avail: All CHECKLIST OF REQUIREMENTS WHERE TO SECURE Fifteen (15) copies of written request or Submitted by the Requesting individual, document/s for inclusion in the Agenda, duly organizations, Agencies, etc. signed by the requesting person/official/ sponsor Sponsoring Sangguniang Panlungsod Member FEES TO PROCESS- PERSON CLIENT STEPS AGENCY ACTION BE PAID ING TIME RESPONSIBLE 1. Sign-in in the 1. Hand in the Logbook NONE I minute Officer-of-the- Client’s Log Book and assist the client Day in the Office (Office of the (except for Sangguniang Panlungsod) sponsoring SP Member) 2. Submit the 2. The Receiving Officer 15 minutes Records Division Request to the receives the (Office of the Receiving Officer document and check Sangguniang and retain for completeness Panlungsod) received copy 3. Forward the same to 15 minutes Records Division the SP Secretary upon receipt Undergo the following

activities: 3.1 Calendar in the On the next SP Secretary Agenda of the Regular Regular Session Session Journal & Minutes Division

SP Majority Leader 3.2 Refer to appropriate Immediately Sangguniang Committee/s for after 1st Panlungsod review (if not urgent) Reading

3. Attendance to 3.3 Conduct Within 30 Committee Session or Hearing Committee/Public days after Chairman

once requested by Hearing referral Resolutions & the Sanggunian or Ordinances Committee/s Division 3.4 Report by the On the next Committee Committee in the Regular Chairman Regular Session Session after final findings 4 Submit additional 3.5 If disapproved or Within one SP Secretary requirements, if needs further day after needed review or instruction clarifications, from the inform the sponsor/ committee requesting office/ agency/individual FOR RESOLUTIONS: 3.6 Prepare the 5 working SP Secretary resolution if days approved FOR ORDINANCES: 3.6 Calendar in the In the next SP Secretary Agenda under 3rd Regular Reading if Session approved under 2nd Reading 4. Number & record in 1 day Records Division the Book 4.1 Print the final Administrative Division version of the approved measure 5. Sign the documents 4 working Vice-Mayor & SP by all Signatories days Members

SP Secretary

Records Division 6. Forward to the City 15 minutes SP Secretary Mayor for approval/ after signature completion Records Division of signatures

FOR RESOLUTIONS:

7. Upon return of the 15 minutes Records Division document, affix office after receipt seal and distribute from the City the copies to Mayor concerned agencies/individual 4. Request for 8 Furnish the copy 5 minutes Records Division copies of upon request upon approved request measure For ordinances and the resolutions approving the local development plans and public investment programs formulated by the local development councils: 8. Forward copies to the Within 3 SP Secretary Sangguniang days upon Panlalawigan for approval by review or appropriate the City action Mayor 8.1 May amend or After receipt Sangguniang modify the same, if of the advise Panlungsod declared invalid, in on action whole or in part, taken by the based on the Sanggunian findings of the g Sangguniang Panlalawiga Panlalawigan n 8.2 Post the Ordinance not later than SP Secretary or Resolution in at five (5) days least 2 conspicuous after places of the City for approval at least 3 thereof consecutive weeks 8.3 Publish Ordinances After final SP Secretary with Penal Sanctions approval by in a newspaper of the general circulation Sanggunian within the province g where the local Panlalawiga legislative body n concerned belongs

9. Distribute the copies 30 minutes Records Division to concerned after receipt agencies for of the dissemination approved measure TOTAL: NONE

4. RELEASE, UPON REQUEST, OF COPIES OF RESOLUTIONS, ORDINANCES, AND OTHER OFFICIAL RECORDS IN THE CUSTODY OF THE SECRETARY TO THE SANGGUNIAN

Pursuant to Section 48 of RA 7160, otherwise known the Local Government Code of the Philippines, the Sangguniang Panlungsod, as the Legislative Body, shall enact ordinances, approve resolutions and appropriate funds for the general welfare of the City and its inhabitants, hence, all requests for legislative measures shall be submitted to the Sanggunian. Considering this mandate, it is also the responsibility of the Office to inform the public of the measures it has passed and approved by furnishing copies of the same to concerned persons, offices, and the general public.

Office or Division: Office of the Sangguniang Panlungsod Classification: Simple Type of Transaction: G2C - Government to Client Who may avail: All CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. A request, preferably but not necessarily From the requesting client written, or may be a verbal request Records Division of the Sangguniang 2. Request Form properly filled-up Panlungsod FEES TO BE PROCESS- PERSON CLIENT STEPS AGENCY ACTION PAID ING TIME RESPONSIBLE 1. Sign in in the 1. Hand in the Logbook Officer-of-the- Client’s Log Book and assist the client Day in the Office. None 1minute (Office of the Sangguniang Panlungsod) 2. Fill-Up the 3. Receive the Form Records Division request form and submit the same SP Secretary None to the Receiving 1 minute

Officer (Office of the Sangguniang Panlungsod) 4. Research for the Records requested None 30 minutes Division document/s

5. Issue the Order of Payment None

3. Pay required fees 6. Receive Payment Secretary’s 5 minutes City Treasurer’s Fee : Office -For copies of (Windows 1 to 3) the documents – from 1 to 5 pages – Php100.00 - In excess of 5 pages – Php5.00 per page -For certified copies - Php100.00 -For certified photocopy of similar records, documents and official acts of the SP – Php100.00 -For copies furnished to other offices/ branches of the City Government for official business – Free

(Pursuant to Ordinance No. 2018-10, otherwise known as the Revenue Code

of the City of Iriga)

4. Present the 5. Record in the Out- 15 minutes Records Division Official Receipt going Logbook and to the release the Sanggunian document/s Office TOTAL: A minimum of 52 minutes Php100.00 depending on the number of pages

5. REVIEW OF ANNUAL/SUPPLEMENTAL BARANGAY BUDGETS

Mandated pursuant to Section 333, Paragraphs (a) and (b) of the of RA 7160, otherwise known the Local Government Code of the Philippines (Review of Barangay Ordinances by the Sangguniang Panlungsod

Office or Division: Office of the Sangguniang Panlungsod Classification: Highly Technical Type of Transaction: G2G Who may avail: 36 Barangays of Iriga City CHECKLIST OF REQUIREMENTS WHERE TO SECURE 1. Fifteen (15) copies of the Barangay Budget Barangay Council of requesting Barangay 2. Pre-Review by the City Budget Office City Budget Office, Iriga City FEES TO PROCESS- PERSON CLIENT STEPS AGENCY ACTION BE PAID ING TIME RESPONSIBLE 1. Sign in in the 1. Hand in the Logbook NONE I minute Officer-of –the-Day Client’s Log Book and assist the client Sangguniang in the Office Panlungsod 2. Submit the 2. Receive the 15 minutes Records Division documents to the documents from the (Office of the Receiving Officer client Sangguniang and retain a file of 2.1 Forward the Panlungsod) received copy documents to the

SP Secretary 3. Undergo the following All the activities: following steps should be accomplishe d within 60 days from receipt of Annual Barangay Budget 3.1 Calendar in the On the Journal & Minutes Agenda of the immediately Division Regular Session following Regular SP Secretary

Session SP Majority Leader

3.2 Refer to appropriate Immediately Vice-Mayor & the Committee/s for after 1st Sangguniang review Reading in a Panlungsod Regular Session 3. Attends to Session 3.3 Conduct of Within 30 Committee on or Hearing once Committee and/or days after Finance and requested by the Public Hearing referral Appropriation Sanggunian or Committee Committee on Barangay Affairs

Resolutions and Ordinances Division 3.4 Report by the On the next Committee Committee in the Regular Chairmen of the Regular Session Session above Committees after final findings of the Committees 3.5 If the matter is Immediatel SP Secretary approved in the y after the session send letter session informing the Budget Office of the approval together with the submitted copies of the Barangay Budget 3.2 Prepare the 5 working SP Secretay resolution days 4. Submit additional 3.3 If disapproved or Immediately SP Secretary requirements, if need further review after needed or clarifications, instruction inform the requesting from the barangay Committees 4 Number & record in 1 hour Records Division the Book and Print Administrative the final version of Division

the approved measure 5 Sign the approved 4 working Vice-Mayor & SP measures by all days Members

Signatories SP Secretary

Records Division 6 Forward to the City 15 minutes SP Secretary Mayor for approval/ after Records Division signature and affix completion official seal upon of return of approved signatures document 5. Request for 7 Furnish the copy 5 minutes Records Division copies of upon request by the upon approved applicant request measure 8. Distribute the copies to 30 minutes Records Division concerned after receipt agencies/individuals of the approved measure TOTAL: NONE Within 60 days after receipt of the Barangay Budget

6. REVIEW OF BARANGAY ORDINANCES

Mandated pursuant to Section 57, Chapter III of RA 7160, otherwise known as the Local Government Code of 1991 (Review of Barangay Ordinances by the Sangguniang Panlungsod

Office or Division: Office of the Sangguniang Panlungsod Classification: Highly Technical Type of Transaction: G2G Who may avail: 36 Barangays of Iriga City CHECKLIST OF REQUIREMENTS WHERE TO SECURE Barangay Council of requesting 1. Fifteen (15) copies of the Barangay Ordinance Barangay 2. Pre-Review by the City Legal Office City Legal Office, Iriga City PERSON FEES TO PROCESS- CLIENT STEPS AGENCY ACTION RESPONSIBL BE PAID ING TIME E 1. Sig- in in the 1. Hand in the Logbook Officer-of-the- Client’s Log Book and assist the client Day in the Office None 1minute Office of the Sangguniang Panlungsod) 2. Submit the 2. Receive the documents Records Division documents to the from the client and (Office of the Receiving Officer check for completeness None Sangguniang 15 minutes Panlungsod) and retain a file of 2.1 Forward the received copy documents to the SP Secretary 3. Undergo the following None

activities 3. Attend to Session 3.1 Calendar in the Journal & or Hearing once Agenda of the On the Minutes Division immediately requested by the Regular Session None SP Secretary ensuing Sanggunian/ Committee Regular SP Majority assigned Session Leader

3.2 Refer to appropriate Vice-Mayor and Immediately Committee/s for None the SP Members after 1st review during the Reading in a Regular Session

Regular Session 3.3 Conduct of Committee on Committee and/or Ordinances & Public Hearing Legal Matters Within 30 None Committee on days after Barangay Affairs referral Resolutions & Ordinances Division 6.4 Report by the On the next Committee Committee in the Regular Chairmen of the Regular Session None Session after above final findings Committees of the committees 6.5 If the matter is SP Secretary None 5 working approved, prepare the days resolution 5. Submit additional 6.6 If disapproved or need Immediately SP Secretary requirements, if further review or after None needed clarifications, inform instruction

the requesting from the barangay Committee 7 Number & record in the Records Division Book and Print the final None 1 hour version of the approved Administrative Division measure 8 Sign the approved Vice-Mayor & measures by all SP Members None 4 working Signatories days SP Secretary

Records Division 9 Forward to the City SP Secretary 15 minutes Mayor for approval/ None after Records Division signature and affix completion official seal upon return of signatures of approved document

4 Request for 7. Furnish the copy upon 5 minutes Records Division None copies of request by the applicant upon

approved measure request

8. Distribute the copies 30 minutes Records Division to concerned after receipt None agencies/individuals of the

approved measure Within 30 days from TOTAL None receipt of the barangay ordinance