Office for Academic and Student Affairs Last updated: May 10, 2021

Remote Exam Policies

For remote testing students will be monitored through a remote proctoring service. Currently the College of Veterinary Medicine utilizes the ExamMonitor/ExamID programs for remote proctoring. All students are required to have access to the necessary equipment to utilize the remote proctoring service for remote testing. It is the student’s responsibility to ensure they have access to the technology necessary to complete their exams. The College of Veterinary Medicine reserves the right to update these policies in the event that changes are deemed necessary for the successful continuation of the program. Students will be notified of any changes made to these policies in a timely manner.

Remote Exam Policies

The following policies are for remote (off-campus) testing. These may differ from our on-campus testing policies.

Exams are considered closed book unless specified by your instructor. Using your , textbook, or any additional resources is not permitted.

Cell phones, tablets, smart watches, and any other electronic devices are not permitted during a closed book exam. Failing to follow these instructions could result in a violation.

If your instructor has permitted this to be an open book exam you may be allowed access to your notes, both paper and electronic.

During an open book exam your testing program may remain unlocked, and you may have full access to your device. You can minimize or toggle between the exam and your notes.

These are not group exams, students are expected to complete the exam on their own, unless otherwise specified.

Under no circumstances may test content or any part of the test content be reproduced and/or disclosed by any means (e.g., hard copy, verbally, electronically) to any person or entity. You may not write down any exam questions or content.

Students requiring paper exam accommodations should contact ASA and the DRC for assistance, as paper copies will not be permitted off-campus.

Please ensure that you are clear about exam schedules. Exams will not be accepted beyond the posted due date without approval. Students are responsible for ensuring they are clear about their exam schedules. Missed exams will require an approved absence request form.

During the test:

● Sit at a clean desk or table (not on a bed or couch)

● Lighting in the room must be bright enough to be considered "daylight" quality. Overhead lighting is preferred;

however, if overhead is not possible, the source of light should not be behind the student

● Ensure your desk or table is cleared of all other materials (You may use 1 sheet of scratch paper) Office for Academic and Student Affairs Last updated: May 10, 2021

● If prompted to do a room scan, be sure to include your work area. Make sure to do a complete 360 degree rotation

of your room, then show your work space. Partial scans and/or failure to show your work space may be flagged

during the proctoring review.

● Make sure your laptop is fully charged, or keep the charger within arm’s reach.

The following items/actions are not permitted:

● No writing visible on desk or on walls.

● No websites other than Canvas/ExamSoft and the ExamMonitor/ExamID proctoring should be used or open while

taking a proctored exam (unless otherwise specified).

● Close all other programs and/or windows on the testing computer prior to logging into the proctored test

environment.

● Make sure /televisions are not playing in the background.

● Communication or receiving assistance from others is not permitted during a proctored assessment. Exceptions:

contacting ExamSoft support, the assessment coordinator, your instructor, or the help desk. ● No other persons except the test-taker should be in the room during testing.

● Using a phone or any other electronic device, other than your test-taking device, is not permitted.

● Remain visible in the web camera during the entire duration of the exam.

● Leaving the room during the testing period is not permitted without prior approval.

● You must not take the computer into another room to finish testing (exam must be completed in the same room the

“Exam Environment View” is completed in).

● Headphones or smart watches are not permitted.

● Dual monitors are not permitted.

Honor Code

Exam-takers are bound by the University of Florida Honor Code summarized by the following statement:

“On my honor, I have neither given nor received unauthorized aid during this examination.”

The exam staff use an electronic system to track anomalies of all types, including suspected cheating and violations of the procedures outlined in this document. This information is will be given to the Office for Academic and Student Affairs (ASA) and corrective action will be taken as needed. Office for Academic and Student Affairs Last updated: May 10, 2021

ExamSoft Device Requirements:

(You can access a practice exam by contacting the Assessment Coordinator)

• : 32-bit and 64-bit Versions of Windows 10 (RT and S, are NOT supported at this time.)

• Mac OS X 10.14.6 (Mojave), macOS Catalina (10.15.7), macOS Big Sur (11.0) Devices using Apple’s M1 processor and Apple 2 are supported

• CPU Processor: 2.0 ghz Intel i3 processor - equivalent or higher (Qualcomm Snapdragon chipsets are not supported)

• RAM: 4GB or higher (8 GB or higher is recommended)

• Hard Drive: highest recommended for the operating system or 1GB of available space.

• Screen Resolution: Should be at least 1024x768 or higher.

• Internet: 2.5 Mbps download/download

• Examplify cannot be run within virtualized environments or environments that require persistent network (local or otherwise) connections during secure exams. This includes, but is not limited to, VMWare, Parallels, Citrix workspace, Virtual Disks, Streamed images, etc.

• ExamSoft is an offline testing application. As such, if you are able to successfully download the exam file your exam should not be interrupted if your internet connect fails. If you are unable to connect to the Internet to upload your exam, please contact the Exam Coordinator.

ExamMonitor/ExamID Device Requirements: • Examplify version 2.5 or greater

• Hard drive: 4GB or higher available space

• RAM: 8GB or higher recommended; 4GB required

• Webcam: Integrated camera or external USB camera supported by your operating system. Virtual cameras and Microsoft Lifecam Series cameras are not supported.

• Microphone (no headphones, no virtual mics)

Canvas Device Requirements: • Canvas supports the current and first previous major releases of the following browsers: Chrome 80 and 81 Firefox 75 and 76 (Extended Releases are not supported*), Edge 80 and 81, Respondus Lockdown Browser (supporting the latest system requirements), 12 and 13 ( only)

• Ram: at least 1GB of RAM

• JavaScript must be enabled to run Canvas. Office for Academic and Student Affairs Last updated: May 10, 2021

Exam Support

Students may contact the Assessment Coordinator for assistance with any exam issues: Alexis Jenkins 352-294-4263 [email protected]

Additional Exam Resources:

UF Help Desk and Canvas Support 352-392-4357

ExamSoft Support 888-792-3926 [email protected]

ExamSoft is an offline testing program. If you can download and upload the exam, you should not experience any disruption to the exam if your Internet connection is disrupted. If you encounter technical issues DO NOT uninstall Examplify. Contact support for assistance.