BUSINESS PAPER
General Meeting
Wednesday 26 April 2017
Roma Administration Centre
NOTICE OF MEETING
Date: 21 April 2017
Mayor: Councillor T D Golder
Deputy Mayor: Councillor J L Chambers Councillors: Councillor N H Chandler Councillor P J Flynn Councillor G B McMullen Councillor W M Newman Councillor C J O’Neil Councillor D J Schefe Councillor J M Stanford
Chief Executive Officer: Ms Julie Reitano
Senior Management: Mr Cameron Castles (Director Infrastructure Services) Mr Rob Hayward (Director Development, Facilities & Environmental Services) Ms Sharon Frank (Director Corporate, Community & Commercial Services)
Officers: Ms Jane Frith (Coordinator Communications)
Please find attached agenda for the General Meeting to be held at the Roma Administration Centre on April 26, 2017 at 9.00AM.
Julie Reitano Chief Executive Officer
Maranoa Regional Council
General Meeting - 26 April 2017
TABLE OF CONTENTS Item Subject No 1 Welcome
2 Present/Apologies
3 Confirmation of Minutes General 12 April 2017 ...... 6
4 Business arising from Minutes
5 On the Table
6 Presentations/Petitions and Deputations
7 Consideration of notices of business
8 Consideration of notices of motion
9 Reception of notices of motion for next meeting
Reports
10 Office of the CEO
11 Corporate, Community & Commercial Services
11.1 Minor Amendment to Debt Recovery Policy ...... 34 Prepared by: Coordinator - Debtors Attachment 1: NERL (Qld) Reg 2014 ...... 36 Attachment 2: Amended Debt Recovery Policy ...... 38
11.2 Monthly Financial Statements March 2017 ...... 43 Prepared by: Specialist - Finance Systems Support Attachment 1: Investment Register as at 31 March 2017 ...... 45 Attachment 2: Development Facilities & Environmental Services Directorate Actuals V Budget as at 31 March 2017 ...... 47 Attachment 3: Infrastructure Services Directorate Actual V Budget as at 31 March 2017...... 48 Attachment 4: Office of the CEO Directorate Actual V Budget as at 31 March 2017 ...... 49 Attachment 5: Total Council Actual V Budget at at 31 March 2017 ...... 50 Attachment 6: Balance Sheet as at 31 March 2017 ...... 51 Attachment 7: Corporate Community & Commercial Services Directorate Actual V Budget as at 31 March 2017 ...... 52
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General Meeting - 26 April 2017
11.3 Council Initiated Advisory Committee Meetings ...... 53 Prepared by: Coordinator - Councillors & Community Engagement Attachment 1: Confirmed Minutes - Airport Advisory Committee Meeting - 24 January 2017...... 55 Attachment 2: Unconfirmed Minutes - Airport Advisory Committee Meeting - 7 March 2017 ...... 60 Attachment 3: Confirmed Minutes_Roma Saleyards Advisory Committee Meeting 08.12.16 ...... 64 Attachment 4: Confirmed Minutes_Roma Saleyards Advisory Committee Meeting 02.02.17 ...... 68 Attachment 5: Confirmed Minutes_Roma Saleyards Advisory Committee Meeting 02.03.17 ...... 72 Attachment 6: Confirmed Minutes_ Bassett Park Advisory Committee Meeting - 07/02/17 ...... 76
12 Infrastructure Services
13 Development, Facilities & Environmental Services
13.1 Release of Five Economic Development Strategy Documents for Community Consideration ...... 82 Prepared by: Manager - Economic & Community Development Attachment 1: Maranoa Regional Council - Economic development strategy - 29/3/17 ...... 86 Attachment 2: Maranoa Regional Council- Maranoa Business and Industry - 29/03/17 ...... 93 Attachment 3: Maranoa Regional Council - Maranoa Tourism Strategy - 29/03/17 ...... 101 Attachment 4: Maranoa Regional Council - Maranoa Arts and Culture Strategy - 29/03/17 ...... 109 Attachment 5: Maranoa Regional Council - Maranoa Sport and Recreation Strategy -29/03/17 ...... 116
13.2 Australian Red Cross - Request for Fee Waiver ...... 122 Prepared by: Manager - Facilities (Land, Buildings & Structures) Attachment : Roma Red Cross - Hire Exemption Request (fee waiver for PA system) - Diann Heffernan - 05.04.2017 ...... 124
Status Reports
14 Office of the CEO
15 Corporate, Community & Commercial Services
16 Corporate Services
17 Infrastructure Services
18 Commercial Business
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General Meeting - 26 April 2017
19 Building, Facilities & Environmental Services
Next General Meeting
To be held at the Roma Administration Centre on 10 May 2017.
Confidential Items
In accordance with the provisions of section 275 of the Local Government Regulation 2012, a local government may resolve to close a meeting to the public to discuss confidential items that it’s Councillors or members consider it necessary to close the meeting.
C Confidential Items C.1 Offer for Council to Purchase Land Classification: Closed Access Local Government Regulation 2012 Section 275(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage. C.2 Application to Lease Council Owned Land Classification: Closed Access Local Government Regulation 2012 Section 275(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage. C.3 Application for Conversion of Tenure - Lot 11 on DL161 Classification: Closed Access Local Government Regulation 2012 Section 275(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage. C.4 In-Kind Assistance for Roma Show 2017 Classification: Closed Access Local Government Regulation 2012 Section 275(c) the local government budget. C.5 Big Rig Management Report - March 2017 Classification: Closed Access Local Government Regulation 2012 Section 275(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage. C.6 Roma Airport Operations Structure Planning Classification: Closed Access Local Government Regulation 2012 Section 275(a) (c) the appointment, dismissal or discipline of employees; AND the local government budget.
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General Meeting - 26 April 2017
C.7 March 2017 - Monthly Business Unit Report - Airports Classification: Closed Access Local Government Regulation 2012 Section 275(c) the local government budget. C.8 Request for Rates Discount Classification: Closed Access Local Government Regulation 2012 Section 275(d) rating concessions. C.9 Objection to Differential Rating Categorisation Classification: Closed Access Local Government Regulation 2012 Section 275(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage. C.10 Update on Outstanding Rates - Debt Recovery Progress Classification: Closed Access Local Government Regulation 2012 Section 275(f) starting or defending legal proceedings involving the local government. C.11 Roma Saleyards - Monthly Business Report Classification: Closed Access Local Government Regulation 2012 Section 275(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage. C.12 Scales Display at the Roma Saleyards Classification: Closed Access Local Government Regulation 2012 Section 275(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage. C.13 Engagement of Sole Supplier - Relocation of Telecommunications Infrastructure at Roma Saleyards Classification: Closed Access Local Government Regulation 2012 Section 275(e) contracts proposed to be made by it. C.14 Consideration of Proactive Disclosure for Stage 2 Flood Mitigation Documentation Classification: Closed Access Local Government Regulation 2012 Section 275(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage. C.15 Request for Reduction in Trading Terms Classification: Closed Access Local Government Regulation 2012 Section 275(h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.
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General Meeting - 26 April 2017
Councillor Business
20 Councillor Business
Closure
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MINUTES OF THE GENERAL MEETING OF MARANOA REGIONAL COUNCIL HELD AT ROMA ADMINISTRATION CENTRE ON 12 APRIL 2017 COMMENCING AT 9.05AM
ATTENDANCE
Mayor Cr. T D Golder chaired the meeting with Deputy Mayor Cr. J L Chambers, Cr. N H Chandler, Cr. P J Flynn, Cr. G B McMullen, Cr. W M Newman, Cr. C J O’Neil, Cr. D J Schefe, Cr. J M Stanford, Acting Chief Executive Officer – Robert Hayward, and Minutes Officer – Kelly Rogers Minutes Officer in attendance.
AS REQUIRED
Director Corporate, Community & Commercial Services – Sharon Frank, Manager Airports (Roma, Injune, Surat, Mitchell) – Ben Stewart, Manager – Environmental Health, Waste & Rural Land Services – Sandra (Kay) Crosby, Manager Enterprise Risk, Program & Contract Management – Cameron Hoffmann, Coordinator Land Administration – Josephine (Jo) Horsfall, Coordinator Housing – Margaret Langton, Coordinator Rates – Dana Harrison, Specialist Be Healthy & Safe Maranoa – Annaliese St George, Specialist Sport & Recreation – Fiona Vincent, Specialist Lease Management & Facility User Agreements – Madonna Mole, Local Development Officer Surat – Johanne (Joh) Hancock.
GUESTS
There were no guests in attendance at the meeting.
WELCOME
The Mayor welcomed all present and declared the meeting open at 9.05am.
APOLOGIES
There were no apologies for the meeting.
CONFIRMATION OF MINUTES
Resolution No. GM/04.2017/01 Moved Cr Stanford Seconded Cr McMullen
That the minutes of the General Meeting (5-22.03.17) held on 22 March 2017 be confirmed.
CARRIED 9/0
BUSINESS ARISING FROM MINUTES
There was no business arising from the minutes.
ON THE TABLE
There were no items for discussion on the table.
PRESENTATIONS/PETITIONS AND DEPUTATIONS
A petition was presented to Council as part of the Late Agenda - Item L.1 – C E Nason Memorial Grandstand – Warroo Sporting Complex in Surat.
CONSIDERATION OF NOTICES OF BUSINESS
There were no notices of business for consideration.
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CONSIDERATION OF NOTICES OF MOTION
There were no notices of motion for consideration.
RECEPTION OF NOTICES OF MOTION FOR NEXT MEETING
No notices of motion were received for the next meeting.
BUSINESS
CORPORATE, COMMUNITY & COMMERCIAL SERVICES
Item Number: 11.1 File Number: D17/23098
SUBJECT HEADING: SUBSIDY APPLICATION - SENIORS WEEK 2017 - ROMA
Officer’s Title: Specialist - Be Healthy & Safe Maranoa
Executive Summary: Be Healthy and Safe Maranoa (BHSM) champions Seniors Week each year and hosts various events for local seniors. This year BHSM has sought to apply to the ‘Council of the Ageing’, on behalf of Maranoa Regional Council for a $1,000 subsidy to aid funding of these events.
Council’s endorsement was sought for this application.
Discussion: The Mayor enquired as to other activities available to seniors in the towns outside of Roma under the program. The reporting officer advised that Council’s Local Development Officers also run a range of other activities in support of the week in the respective towns, as well as the program providing for a bus so that the community in all key towns can attend the movie night scheduled in Roma.
Cr. Stanford spoke in favour of the motion, indicating that the event was really well received and attended last year with seniors coming to Roma from each of the towns from around the region, and further that she was really looking forward to this year’s event program.
Resolution No. GM/04.2017/02 Moved Cr Stanford Seconded Cr O'Neil
That Council endorse the:
1. The Chief Executive Officer having signed the Seniors Week Subsidy application for $1,000.
2. Lodgement of the application by the due date of 31 March 2017.
CARRIED 9/0
Responsible Officer Specialist - Be Healthy & Safe Maranoa
General Meeting Minutes – Maranoa Regional Council – 06-12/04/17 Page 7 of 125
Item Number: 11.2 File Number: D17/26390
SUBJECT HEADING: NAIDOC WEEK FUNDING APPLICATION - ROMA
Officer’s Title: Specialist - Be Healthy & Safe Maranoa
Executive Summary: Be Healthy and Safe Maranoa, in partnership with Maranoa Regional Council Community Support, sought Council’s approval to submit an application for NAIDOC week funding, through the Australian Government Department of the Prime Minister and Cabinet.
The funding will be used to facilitate NAIDOC Week celebrations (2 – 9 July 2017), and will be distributed amongst the local community service agencies responsible for championing the week’s events.
Resolution No. GM/04.2017/03 Moved Cr Stanford Seconded Cr Newman
That Council:
1. Apply to the Federal Government Department of the Prime Minister and Cabinet for NAIDOC Week funding of up to $2 000.
2. Authorise the Chief Executive Officer to sign the application on behalf of Council.
CARRIED 9/0
Responsible Officer Specialist - Be Healthy & Safe Maranoa
Item Number: 11.3 File Number: D17/23319
SUBJECT HEADING: POST-EVENT REPORT - CULTURES AROUND THE CAMPFIRE
Officer’s Title: Community Support Officer
Executive Summary: Council was provided a post event report on Cultures Around the Campfire – Harmony Day celebration held on Sunday, 19 March 2017.
Resolution No. GM/04.2017/04 Moved Cr McMullen Seconded Cr Chambers
The Council receive and note the Officer’s report as presented
CARRIED 9/0
Responsible Officer Community Support Officer
General Meeting Minutes – Maranoa Regional Council – 06-12/04/17 Page 8 of 125
Item Number: 11.4 File Number: D17/26966
SUBJECT HEADING: 150TH ANNIVERSARY OF ESTABLISHMENT OF COUNCIL IN THE ROMA DISTRICT
Officer’s Title: Coordinator - Councillors & Community Engagement
Executive Summary: The report sought formal endorsement of the proposed activities as part of commemorative celebrations of 150 years since the establishment of Council in the Roma district.
Council was also asked to consider a request from Roma & District Family History Society Inc. (R&DFHS) in support of the upcoming celebrations.
Discussion: Council requested an additional estimate be sought in consideration of the request received from Roma & District Family History Society Inc. It was determined that the matter should lay on the table to allow for additional time to investigate these costs.
Resolution No. GM/04.2017/05 Moved Cr O'Neil
Procedural Motion – That the matter lay on the table for further consideration at a later point during the meeting, pending the outcome of further investigations.
CARRIED 9/0
INFRASTRUCTURE SERVICES
Item Number: 12.1 File Number: D17/23464
SUBJECT HEADING: WATER AND SEWERAGE CUSTOMER SERVICE STANDARDS
Officer’s Title: Coordinator - Water, Sewerage, Gas Projects & Compliance
Executive Summary: Maranoa Regional Council has been developing Water and Sewerage Customer Service Standards to allow for targets to be set for its service delivery. Public comment was sought through two public consultation periods, the first in December 2016 and the second in February 2017. At this stage no comments relating to the proposed standards have been received; by email, phone or post.
Resolution No. GM/04.2017/06 Moved Cr Schefe Seconded Cr Chandler That Council:
1. Endorse the adoption of the proposed Water and Sewerage Customer Service Standards.
2. Schedule the next review no later than 5 years from the date of its adoption.
CARRIED 9/0
Responsible Officer Coordinator - Water, Sewerage, Gas Projects & Compliance
General Meeting Minutes – Maranoa Regional Council – 06-12/04/17 Page 9 of 125
Item Number: 12.2 File Number: D17/25997
SUBJECT HEADING: AMENDMENT TO FEES AND CHARGES SCHEDULE - NOT-FOR-PROFIT SEWERAGE AND WATER CONNECTIONS
Officer’s Title: Manager - Water, Sewerage & Gas
Executive Summary: An amendment to the Fees and Charges Schedule was proposed in order to recognise the contribution that registered not-for-profit organisations make to the community by developing and supporting various community initiatives and support groups.
It was recommended that waiving connection fees for these groups would be appreciated by not-for profit organisations when making applications to Council for development, and would formalise Council’s position regarding sewerage and water connection fees for eligible community organisations. The recommended approach would bring these fees in line with those for planning and building applications.
Resolution No. GM/04.2017/07 Moved Cr Schefe Seconded Cr Chandler
That:
1. Registered non-profit and charitable organisations be exempt from paying scheduled Sewerage and Water connection fees (subject to the exemption criteria outlined in the Non-Financial Community Assistance Policy), and that the Fees and Charges Schedule be amended accordingly.
2. The waived fees be charged to the specific receipt code established to record the number of fee exemptions.
3. Councillors receive email notification each time a fee exemption is granted.
CARRIED 9/0
Responsible Officer Manager - Water, Sewerage & Gas
DEVELOPMENT, FACILITIES & ENVIRONMENTAL SERVICES
Item Number: 13.1 File Number: D17/14330
SUBJECT HEADING: MARANOA PLANNING SCHEME
Officer’s Title: Manager – Planning & Building Development
Executive Summary: Community consultation for the draft Maranoa Planning Scheme has been completed. In order to implement the new planning scheme, Council must first determine if any changes will be made as a result of feedback received during the notification period, and seek Ministerial approval for the final revision to be adopted.
Discussion: Cr. Newman spoke in favour of the motion, indicating that Council had undertaken many years of work to develop a planning scheme that is fair and equitable for the whole region, and one that will support local economic development and enhance the livability of all towns in the Maranoa.
General Meeting Minutes – Maranoa Regional Council – 06-12/04/17 Page 10 of 125
Resolution No. GM/04.2017/08 Moved Cr Newman Seconded Cr Chambers That Council:
1. Revise the draft Maranoa Planning Scheme to include the amendments identified in Attachment 1 – Planning Scheme Amendments.
2. Write to each person/entity who lodged a properly made submission, to advise them about how Council has dealt with their submission.
3. Write to the Minister for Infrastructure and Planning seeking approval to adopt the proposed planning scheme.
CARRIED 7/2
Mayor Golder called for a division of the vote.
The outcomes were recorded as follows:
Those in Favour of the Motion Those Against the Motion Cr. Chambers Cr. Golder Cr. Chandler Cr. McMullen Cr. Flynn Cr. Newman Cr. O'Neil Cr. Schefe Cr. Stanford
Responsible Officer Manager - Planning & Building Development
Item Number: 13.2 File Number: D17/23729
SUBJECT HEADING: USE OF ROMA LIBRARY FOR TAX HELP CENTRE
Officer’s Title: Coordinator - Libraries, Arts & Culture
Executive Summary: An invitation was received from the Australian Taxation Office (ATO) to participate in the 2017 Tax Help Program. Roma Library would be required to provide the training room for an ATO appointed volunteer to provide assistance to qualified members of the community with lodging their tax return.
Resolution No. GM/04.2017/09 Moved Cr Chandler Seconded Cr Newman
That Council:
1. Accept the invitation from the Australian Tax Office to participate in the 2017 Tax Help Program.
2. Authorise the Chief Executive Officer to sign the conditions of participation from the Australian Taxation Office.
CARRIED 9/0
Responsible Officer Coordinator - Libraries, Arts & Culture
General Meeting Minutes – Maranoa Regional Council – 06-12/04/17 Page 11 of 125
Item Number: 13.3 File Number: D17/26413
SUBJECT HEADING: PERFORMANCE AGREEMENT WITH JALLY ENTERTAINMENT
Officer’s Title: Coordinator - Libraries, Arts & Culture
Executive Summary: As part of the Regional Arts Development Fund (RADF) strategic initiatives, Jally Entertainment will be presenting Aladdin and his Magic I-Pod to Surat, Mitchell and Roma on 28 July, 31 July and 1 August 2017. Jally Entertainment has performed in our region previously with attendance at the performances exceeding 700 children.
Resolution No. GM/04.2017/10 Moved Cr McMullen Seconded Cr Chandler That Council:
1. Authorise the Chief Executive Officer to sign the Performance Agreement with Jally Entertainment.
2. Draw the funds required (estimated at $4,000) from the RADF Strategic Initiatives budget GL 2887.2250.2001.
CARRIED 9/0
Responsible Officer Coordinator - Libraries, Arts & Culture
Item Number: 13.4 File Number: D17/17843
SUBJECT HEADING: COUNCIL ADOPTION OF WARROO SPORTING COMPLEX MASTER PLAN
Officer’s Title: Specialist - Sport and Recreation
Executive Summary: Master planning of the Warroo Sporting Complex involved engaging a private consultant, Scott Alston of MAK Planning and Design, to partner with Council to prepare a master plan of the area, involving consultation and receiving feedback from the current five sport and recreational clubs.
In particular, an overall site plan was required to cater for current and prospective use regarding shared use of infrastructure and areas, encourage club participation and ownership and itemised indicative costings for budget allocation.
The consultant identified future development and management needs, opportunities and priorities for sport and recreation surrounding the sporting groups and users of Warroo Sporting Complex. The project will reflect the communities’ goals and objectives as identified in the Maranoa Regional Council Regional Sport and Recreation Strategy (recommendation 18) and Maranoa Community Plan 2020 ( Actions 2.2.1, 2.2.2, 2.2.3, 2.2.4, 2.2.18), and the respective Surat Local Plan 2013 (Actions 2.2.2, 2.2.3, 2.2.7, 4.2.5) for each of the communities within the Maranoa Region.
Discussion: Cr. Flynn spoke in favour of the motion, indicating that Council had undertaken lengthy consultation with groups, with a lot of input being received in return from the various groups and community members.
General Meeting Minutes – Maranoa Regional Council – 06-12/04/17 Page 12 of 125
Resolution No. GM/04.2017/11 Moved Cr Flynn Seconded Cr McMullen That:
1. Council adopt the Draft Warroo Sporting Complex Master Plan, subject to budget considerations and funding availability.
2. The agreement gained at the meeting held on 6 April 2017 be included in the Draft Warroo Sporting Complex Master Plan, stating:
“At a meeting of the Racecourse User Group, with Councillors and Council staff present, group representatives advised which Master Plan option had been voted on. General discussion followed regarding feedback of the Master Plan. User groups were asked to consider the priorities for their club, with all in agreement the number one priority was the new bar and canteen structure, due to all clubs utilising this function area at events. All groups agreed to move forward with focusing on securing funding and working with Council to improve the main function area. A motion was carried with all in favour that Option 2 of the Master Plan be adopted, with the positioning and size of the shed to remain flexible when details are finalised, and the grandstand to remain at this stage. This facility is to be built between the grandstand and marquee frame. If funding is secured for the main function area prior to a grandstand upgrade, a decision would need to be reached on the future/removal of the grandstand or subsequent moving of the marquee frame, as it was decided the current area should not be diminished in size.”
CARRIED 9/0
Responsible Officer Specialist - Sport and Recreation
Cr. Newman declared a ‘Conflict of Interest’ in the following item, due to her son being an employee at the Surat State School, one of the organisations subject to Council’s consideration of this item. Cr. Newman left the Chamber at 9.32am, taking no further part in discussion or debate on the matter.
Item Number: 13.5 File Number: D17/19855
SUBJECT HEADING: SURAT STATE SCHOOL REQUEST TO TRANSFER OWNERSHIP OF THE ABORIGINAL COMMUNITY GARDEN TO MARANOA REGIONAL COUNCIL
Officer’s Title: Local Development Officer - Surat
Executive Summary: At the Surat Economic Development Focus Group Meeting, a request was made for the ownership of the Aboriginal Community Garden located at the Surat State School to be transferred to Maranoa Regional Council.
A similar request was previously considered on 10 December 2014 at a General Meeting where Council decided to decline the offer at that time. Council’s consideration of the most recent request received was sought.
Resolution No. GM/04.2017/12 Moved Cr Chambers Seconded Cr Chandler That Council decline the request to pursue the transferral of ownership of the Aboriginal Community Garden, located at the Surat State School, to Maranoa Regional Council.
CARRIED 8/0
Responsible Officer Local Development Officer - Surat
General Meeting Minutes – Maranoa Regional Council – 06-12/04/17 Page 13 of 125
At cessation of discussion and debate on the abovementioned item, Cr. Newman entered the Chamber at 9.36am.
Item Number: 13.6 File Number: D17/18813
SUBJECT HEADING: REGIONAL POOL REPORTS - FEBRUARY 2017
Officer’s Title: Coordinator - Council Buildings & Structures
Executive Summary: Across the region Council maintains five swimming pool complexes and The Great Artesian Spa complex.
The pools are operated by contractors under management agreements. Contractors provide monthly reports to Council identifying attendance, pool temperatures, chemical levels, maintenance issues and consumables.
Reports for the month of February for the Great Artesian Spa, Mitchell Memorial Swimming Pool, Injune Swimming Pool, Denise Spencer Roma Pool, Surat Swimming Pool and Wallumbilla Swimming Pool were presented for Councillors’ information.
Resolution No. GM/04.2017/13 Moved Cr Flynn Seconded Cr O'Neil
That Council receive the regional swimming pool reports for the month of February 2017.
CARRIED 9/0
Responsible Officer Coordinator - Council Buildings & Structures
Item Number: 13.7 File Number: D17/20323
SUBJECT HEADING: LETTER OF OFFER - PROPOSED LICENCE OVER PART OF LOT 51 ON SP113919
Officer’s Title: Administration Officer - Land Administration
Executive Summary: Council currently has a ten year licence with Queensland Rail Limited to use part of Lot 51 on SP113919 for the purpose of operating a museum. In response to an approach from Council, Queensland Rail have forwarded a Letter of Offer to Council for a new licence for a term of 30 years commencing 1 April 2019.
Discussion: Cr. McMullen spoke in favour of the motion, indicating that even though this decision had taken a while to finalise, it was a good outcome.
Resolution No. GM/04.2017/14 Moved Cr McMullen Seconded Cr Golder
That Council:
1. Accept the offer from Queensland Rail Limited for a licence over Part of Lot 51 on SP113919 for the permitted use of operation of a museum for a term of 30 years commencing 1 April 2019.
General Meeting Minutes – Maranoa Regional Council – 06-12/04/17 Page 14 of 125
2. Authorise the Chief Executive Office or delegate to sign the Letter of Offer.
CARRIED 9/0
Responsible Officer Administration Officer - Land Administration
Item Number: 13.8 File Number: D17/25928
SUBJECT HEADING: REQUEST FOR USE OF COUNCIL OWNED LAND
Officer’s Title: Specialist - Lease Management & Facility User Agreements
Executive Summary: Council received correspondence from Roma Rednecks Mud Racing Club requesting permission to use Council owned land to hold a mud derby event in conjunction with the Easter in the Country festival in Roma.
Discussion: Cr. Newman spoke in favour of the motion, indicating that this was another great example of Council partnering with a community group.
Resolution No. GM/04.2017/15 Moved Cr Newman Seconded Cr Schefe
That Council grant Roma Rednecks Mud Racing Club permission to use land described as Lot 92 on R8614, known as the mud derby grounds, to hold their event during Easter in the Country 2017, subject to receipt of evidence from the group confirming they hold a minimum of $10 million public liability insurance for the event.
CARRIED 9/0
Responsible Officer Specialist - Lease Management & Facility User Agreements
Cr. Flynn left the Chamber at 9.44am, and entered at 9.47am.
LATE ITEMS
Item Number: L.1 File Number: D17/28095
SUBJECT HEADING: PETITION - C E NASON MEMORIAL GRANDSTAND - WARROO SPORTING COMPLEX IN SURAT
Officer’s Title: Coordinator – Councillors & Community Engagement
Executive Summary: Council received a petition stating- “We petition the Maranoa Regional Council to leave the historical C E Nason Memorial Grandstand at the Warroo Sporting Facility (at the Surat Racecourse), undertake repairs and maintain it to a usable state. The grandstand was built by the community of Surat over 50 years ago and is a part of our heritage.” “We feel that to demolish it benefits no person and that a full renovation of the remainder of the recreational facilities is possible without having to demolish the grandstand.”
General Meeting Minutes – Maranoa Regional Council – 06-12/04/17 Page 15 of 125
The petition is dated and was received by Council via email on 7 April 2017. It contains a covering letter (attached to the report), and a copy of signatories obtained via an on-line and hardcopy petition on the matter. The documents containing the names of signatories have been provided to Council under separate cover as they contain personal information about the individual petitioners. The petition is stated to contain 267 signatories. Of the 267 signatories 92 (34.4%), have identified themselves as residing in Surat, with the remaining signatories located from around Queensland, New South Wales, and overseas. The received petition meets Council’s lodgment requirements for formal submission of a petition. These guidelines were endorsed at a General Meeting on 25 February 2015.
Resolution No. GM/04.2017/16 Moved Cr Newman Seconded Cr McMullen That Council receive and note the petition as presented.
CARRIED 8/1
Responsible Officer Coordinator – Councillors & Community Engagement
Cr. O’Neil requested Council give consideration to moving Item C.2 – Bassett Park User Agreement – Maranoa Team Penning, to the open segment of the Agenda.
Resolution No. GM/04.2017/17 Moved Cr O'Neil Seconded Cr Flynn
Procedural Motion - That Item C.2 – Bassett Park User Agreement – Team Penning be moved from the confidential agenda to the open agenda for consideration.
CARRIED 9/0
Cr. Schefe declared a ‘Conflict of Interest’ in the following item, due to his relative being a member of Maranoa Team Penning, the group subject to Council’s consideration for this item. Cr. Schefe left the Chamber at 9.48am, taking no further part in discussion or debate on the matter.
Item Number: C.2 File Number: D17/15520
SUBJECT HEADING: BASSETT PARK USER AGREEMENT - MARANOA TEAM PENNING
Officer’s Title: Specialist - Lease Management & Facility User Agreements
Executive Summary: Council was asked to consider entering into a formal agreement with Maranoa Team Penning in respect of their use of Bassett Park Roma.
Resolution No. GM/04.2017/18 Moved Cr O'Neil Seconded Cr Newman That Council enter into a non- exclusive User Agreement with Maranoa Team Penning for the use of Bassett Park for a period of five (5) years.
CARRIED 8/0
Responsible Officer Specialist - Lease Management & Facility User Agreements
General Meeting Minutes – Maranoa Regional Council – 06-12/04/17 Page 16 of 125
At cessation of discussion and debate on the abovementioned item, and after Council had resolved to close the meeting to the public for discussion of the confidential segment of the agenda, Cr. Schefe entered the Chamber at 9.50am.
CONFIDENTIAL ITEMS
In accordance with the provisions of section 275 of the Local Government Regulation 2012, Council resolved to close the meeting to discuss items it has deemed to be of a confidential nature and specifically pertaining to the following sections:-
(a) the appointment, dismissal or discipline of employees; (c) the local government budget; (d) rating concessions; (e) contracts proposed to be made by it; (h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.
Resolution No. GM/04.2017/19 Moved Cr O'Neil Seconded Cr McMullen
That Council close the meeting to the public at 9.50am.
CARRIED 8/0
Cr. O’Neil declared a ‘Conflict of Interest’ in relation to item C.1 – Roma Community Hub – Renewal of Service Office Agreement. Cr. O’Neil is a Director of Golden West Apprenticeships, a group that is affiliated with Gateway to Training and subject to Council’s consideration. Cr. O’Neil left the Chamber at 9.52am, taking no further part in discussion on the matter.
At cessation of discussion on the abovementioned item, Cr. O’Neil entered the Chamber at 9.54am.
Councillors Chambers, Chandler and Stanford declared a ‘Conflict of Interest’ in item C.10 – Amendments to the 2016/17 Budget – Housing, due to each of them having individual rental agreements for two (2) of the properties under consideration for budget amendment. Councillors Chambers, Chandler and Stanford left the Chamber at 10.09am, taking no further part in discussions on the matter.
At cessation of discussion on the abovementioned item, Councillors Chambers, Chandler and Stanford entered the Chamber at 10.11am.
Council did not discuss Item C.9 – Request Upgrade – Calico Cottage, while in closed session and, therefore no conflict was declared by Cr. McMullen during session.
Cr. Flynn declared a potential perceived ‘Conflict of Interest’ in relation to Item C.12 – Roma Airport Lease Fees, due to his personal business operations out of the Roma Airport. Cr. Flynn left the Chamber at 10.13am, taking no further part in discussions on the matter.
At cessation of discussion and debate on the abovementioned item, Cr. Flynn entered the Chamber at 10.22am.
Cr. O’Neil left the Chamber at 10.22am, and entered at 10.24am.
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The Mayor left the Chamber at 10.26am, with the Deputy Mayor, Cr. Jan Chambers taking the role of Acting Chair during his absence.
SUBJECT HEADING: SUSPENSION OF STANDING ORDERS COUNCIL ADJOURNED THE MEETING FOR MORNING TEA AT 10.33AM
SUBJECT HEADING: RESUMPTION OF STANDING ORDERS COUNCIL RESUMED THE MEETING IN CLOSED SESSION AT 11.09AM
The Mayor returned during suspension of standing orders for morning tea.
Cr. Flynn left the Chamber at 11.52am, and entered at 11.54am.
The Mayor left the Chamber at 11.57am, and entered at 11.58am.
Cr. Stanford left the Chamber at 12.09pm, and entered at 12.13pm.
Cr. Flynn left the Chambers at 12.26pm, and entered at 12.30pm.
SUBJECT HEADING: SUSPENSION OF STANDING ORDERS COUNCIL ADJOURNED THE MEETING FOR LUNCH AT 12.34PM
SUBJECT HEADING: RESUMPTION OF STANDING ORDERS COUNCIL RESUMED THE MEETING IN CLOSED SESSION AT 1.25PM
Resolution No. GM/04.2017/20 Moved Cr O'Neil Seconded Cr McMullen
That Council open the meeting to the public at 1.26pm.
CARRIED 9/0
Item Number: 11.4 File Number: D17/26966
SUBJECT HEADING: 150TH ANNIVERSARY OF ESTABLISHMENT OF COUNCIL IN THE ROMA DISTRICT
Officer’s Title: Coordinator - Councillors & Community Engagement
Executive Summary: The report sought formal endorsement of the proposed activities as part of commemorative celebrations of 150 years since the establishment of Council in the Roma district.
Council was also asked to consider a request from Roma & District Family History Society Inc. (R&DFHS) in support of the upcoming celebrations.
The matter had been laid on the table earlier during the meeting allowing additional time for the reporting officer to obtain additional quotations. This information now to hand, Council resumed discussion on the matter.
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Resolution No. GM/04.2017/21 Moved Cr O'Neil Seconded Cr Chandler
That Council:
1. Hold a celebratory event in recognition of 150 years since the establishment of local government in the Roma district.
2. Name the commemorative event “Celebrating 150 Years of Local Government in Roma”.
3. Approve the schedule of events as outlined in the body of the Officer’s report, with estimates to be provided following further investigation.
4. Partner with Roma & District Family History Society Inc. (R&DFHS) and other interested community groups to bring the commemorative program of events to the community.
5. Fund the following costs estimated at $3,533 from GL 2021.2234.2001, incorporating the request put forward by the R&DFHS, and for display and official opening at the 2017 Roma Show: Printing the photographic images of the 44 past Mayors of Roma; Framing of the images and historical information page of same (including their term) and; Retain the display in perpetuity of the history of local government in Roma for the community.
6. Work with R&DFHS to place a time capsule in the grounds of Council’s Roma Administration Centre, commemorating 150 years of local government in Roma, to be opened on an agreed date.
CARRIED 9/0
Responsible Officer Coordinator - Councillors & Community Engagement
Cr. O’Neil declared a ‘Conflict of Interest’ in the following item due to him being a Director of Golden West Apprenticeships, a group that is affiliated with Gateway to Training, and subject to Council’s consideration. Cr. O’Neil left the Chamber at 1.28pm, taking no further part in discussion or debate on the matter.
Item Number: C.1 File Number: D17/21869
SUBJECT HEADING: ROMA COMMUNITY HUB - RENEWAL OF SERVICE OFFICE AGREEMENT
Officer’s Title: Specialist - Lease Management & Facility User Agreements
Executive Summary: Gateway to Training has requested to renew their Serviced Office Agreement and continue to tenant an area within the open plan section of the Roma Community Hub.
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Resolution No. GM/04.2017/22 Moved Cr Chandler Seconded Cr Stanford
That Council:
1. Enter into a Serviced Office Agreement with Gateway to Training for the use of an area within the open plan section of the Roma Community Hub for a period of three (3) years, to be reviewed annually.
2. Offer Gateway to Training the opportunity to enter into this arrangement at the agreed rental amount of $522.78 per month (Inc. GST).
CARRIED 8/0
Responsible Officer Specialist - Lease Management & Facility User Agreements
At cessation of discussion and debate on the abovementioned item, Cr. O’Neil entered the Chamber at 1.30pm.
Item Number: C.3 File Number: D17/21966
SUBJECT HEADING: SURAT AQUARIUM MANAGEMENT AGREEMENT RENEWAL
Officer’s Title: Specialist - Lease Management & Facility User Agreements
Executive Summary: Council was asked to consider renewing the Management Agreement with the Surat Fishing and Restocking Club for the maintenance and operation of the aquarium at the Surat Cobb and Co Changing Station.
Resolution No. GM/04.2017/23 Moved Cr McMullen Seconded Cr Newman
That Council accept the offer and enter into an agreement with the Surat Fishing and Restocking Club for a period of 3 (three) years for the feeding and maintenance associated with the aquarium in the Surat Cobb and Co Changing Station.
CARRIED 9/0
Responsible Officer Specialist - Lease Management & Facility User Agreements
Item Number: C.4 File Number: D17/20485
SUBJECT HEADING: APPLICATION FOR PERMANENT ROAD CLOSURE - ROAD INTERSECTING LOT 24 ON SP127245 AND ADJOINING LOT 22 ON SP127245
Officer’s Title: Administration Officer - Land Administration
Executive Summary: The Department of Natural Resources and Mines sought Council’s views on an application it has received for the proposed permanent road closure of an area of 7.73 hectares being the road intersecting Lot 24 on SP127245 and adjoining Lot 22 on SP127245.
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Resolution No. GM/04.2017/24 Moved Cr Stanford Seconded Cr McMullen
That Council advise the Department of Natural Resources and Mines that it objects to the permanent closure of the road dissecting Lot 24 on SP127245 and adjoining Lot 22 on SP127245 for the following reasons:
The road is used extensively by neighbouring landholders to traverse stock and equipment; and
Closure of the road would increase travel kilometres for a number of landholders that use the road; and
Common land ownership between an allotment on the southern and northern end of the road; and
The road closure would create two “no through” roads.
CARRIED 9/0
Responsible Officer Administration Officer - Land Administration
Item Number: C.5 File Number: D17/15468
SUBJECT HEADING: RESERVE FOR LOCAL GOVERNMENT - LOT 334 ON SP282633
Officer’s Title: Manager - Facilities (Land, Buildings & Structures)
Executive Summary: Council is the trustee of a Reserve for Local Government Purposes in Roma described as Lot 334 on SP282633. Council was asked to consider interest received in using the land.
Resolution No. GM/04.2017/25 Moved Cr O'Neil Seconded Cr Chandler
That the matter lay on the table for further consideration at a future General Meeting, following interim consideration at Councillor Workshop.
CARRIED 9/0
Responsible Officer Manager - Facilities (Land, Buildings & Structures)
Item Number: C.6 File Number: D17/20418
SUBJECT HEADING: PROPOSED NBN BASE STATION FACILITY - LOT 332 ON WV1668
Officer’s Title: Administration Officer - Land Administration
Executive Summary: Council previously provided its in-principle support for a proposal to construct a nbnTM Network Base Station on Lot 332 on WV1668 subject to conditions. Visionstream Pty Ltd have advised that they wish to continue to investigate development on this site and requested Council consider entering into a non-binding Heads of Terms Agreement.
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Resolution No. GM/04.2017/26 Moved Cr Flynn Seconded Cr Newman
That Council:
1. Continue discussions with Visionstream Pty Ltd in regard to development of a Network Base Station on Lot 332 on WV1668.
2. Authorise the Chief Executive Officer or delegate to sign the non-binding Heads of Terms Agreement.
3. Advise Visionstream that the proposed access route to the proposed site location on Lot 332 on WV1668 is within the Road Reserve.
CARRIED 9/0
Responsible Officer Administration Officer - Land Administration
Item Number: C.7 File Number: D17/20788
SUBJECT HEADING: LEASE OF EUTHULLA RESERVE
Officer’s Title: Administration Officer - Land Administration
Executive Summary: Roma and District Bowmen Association Incorporated sought a trustee lease over reserve land described as Lot B in Lot 508 on Crown Plan WV835101 for the purpose of extending their existing archery grounds for club shoots and competition shoots. This land is known as the Euthulla Reserve and will adjoin the Association’s current Trustee Lease of Lot A in Lot 508 on Crown Plan WV835101.
Resolution No. GM/04.2017/27 Moved Cr Newman Seconded Cr Stanford
That Council offer no objection to Roma and District Bowmen Association Incorporated application for a Trustee Lease over Lot B in Lot 508 on Crown Plan WV835101 on the condition that the group:
Incur all costs associated with drafting of the legal documents and lodgement costs.
The group seek guidance on care and management of the sites of significance to the Mandandanji People located on the reserve, to ensure Aboriginal cultural heritage is not damaged as a result of the planned activities.
CARRIED 9/0
Responsible Officer Administration Officer - Land Administration
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Item Number: C.8 File Number: D17/21448
SUBJECT HEADING: PROPOSED PURCHASE OF PART OF LOT 12 ON USL45067 AND PART OF LOT 98 ON EG129 - SURAT SEWERAGE TREATMENT SITE
Officer’s Title: Administration Officer - Land Administration
Executive Summary: Correspondence was received from the Department of Natural Resources and Mines offering Council the opportunity to purchase Part of Lot 12 on USL45067 and Part of Lot 98 on EG129 being the Surat Sewerage Treatment Site.
Resolution No. GM/04.2017/28 Moved Cr O'Neil Seconded Cr McMullen
That Council:
1. Accept the proposal to purchase land described as part of Lot 12 on USL45067 and part of Lot 98 on EG129 as shown on Drawing DD2014_018.
2. Authorise the Chief Executive Officer to sign the Agreement to Offer a Deed of Grant over Lot 12 on USL45067 and part of Lot 98 on EG129.
3. Authorise the Chief Executive Officer to sign the Statutory Declaration on behalf of Council.
4. Pay the required monies of $2,051.45 from GL 02483.2017.
5. Compulsorily acquire the Native Title Rights and Interests over the proposed area within (12) twelve months from the date of offer.
CARRIED 9/0
Responsible Officer Administration Officer - Land Administration
Cr. McMullen declared potential perceived ‘Conflict of Interest’ in the following item due to a family member having submitted a quotation for the cost of the proposed upgrade in support of the received request from Calico Cottage Craft Club Inc. Cr. McMullen left the Chamber at 1.36pm, taking no further part in discussion or debate on the matter.
Item Number: C.9 File Number: D17/22009
SUBJECT HEADING: REQUEST UPGRADE - CALICO COTTAGE WALLUMBILLA
Officer’s Title: Specialist - Lease Management & Facility User Agreements
Executive Summary: Council received a request from Calico Cottage Craft Club Incorporated to upgrade bench tops, splashback and replace cupboard handles in the kitchen area at Calico Cottage, Wallumbilla.
Resolution No. GM/04.2017/29 Moved Cr O'Neil Seconded Cr Chandler
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That Council:
1. Grant permission for the upgrade to the kitchen within Calico Cottage, Wallumbilla.
2. Agree to this request on the understanding that any additional works required other than that quoted, will be at the expense of the Calico Cottage Craft Club Incorporated.
3. Acknowledge that the upgrade then becomes part of the Council asset.
CARRIED 8/0
Responsible Officer Specialist - Lease Management & Facility User Agreements
At cessation of discussion and debate on the abovementioned item, Cr. McMullen entered the Chamber at 1.37pm.
Councillors Chambers, Chandler and Stanford declared a ‘Conflict of Interest’ in the following item, due to each of them having an individual rental agreement for two (2) of the properties under consideration for budget amendment. Councillors Chambers, Chandler and Stanford left the Chamber at 1.37pm, taking no further part in discussion or debate on the matter.
Item Number: C.10 File Number: D17/22373
SUBJECT HEADING: AMENDMENTS TO THE 2016/17 BUDGET - HOUSING
Officer’s Title: Coordinator - Housing
Executive Summary: Following the completion of detailed inspections, Council was asked to consider amending the Council housing budget. The proposed amendments will have no overall effect on the housing budget.
Resolution No. GM/04.2017/30 Moved Cr Newman Seconded Cr McMullen
That Council:
1. Reallocate $15,000 from WO 18326 – 16 Third Avenue Injune Kitchen Renew to install reverse cycle air conditioning in 1/12 South Street Roma and 10/12 South Street Roma (new project).
2. Transfer $10,000 from WO 18331 – 2 Elizabeth Street Mitchell Kitchen Renew to Roma Bassett Park Trainer’s residence to renew bathroom (new project).
3. Reallocate $10,000 from WO 13989 – Maintenance Funding 43 William Street Surat to 43 William Street Surat Bathroom renewal (new capital project).
CARRIED 6/0
Responsible Officer Coordinator - Housing
At cessation of discussion and debate on the abovementioned item, Councillors Chandler, Chambers and Stanford entered the Chamber at 1.39pm.
Item Number: C.11 File Number: D17/22519
SUBJECT HEADING: MARKET RENTS COUNCIL AND COMMUNITY HOUSING
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Officer’s Title: Coordinator - Housing
Executive Summary: Consultation regarding proposed market rents for the 2017/18 has been undertaken and a reviewed fees and charges schedule was presented to Council for consideration.
Resolution No. GM/04.2017/31 Moved Cr Chambers Seconded Cr Stanford
That Council approve the market rents as presented for Council and Community houses for the 2017/18 fees and charges, as per the attached schedule with proposed rental charges for 2017/18.
CARRIED 9/0
Responsible Officer Coordinator - Housing
Cr. Flynn declared a potential perceived ‘Conflict of Interest’ in the following item, due to his personal business operations out of the Roma Airport. Cr. Flynn left the Chamber at 1.40pm, taking no further part in discussion or debate on the matter.
Item Number: C.12 File Number: D17/21281
SUBJECT HEADING: ROMA AIRPORT LEASE FEES
Officer’s Title: Manager - Airports (Roma, Injune, Surat, Mitchell)
Executive Summary: Roma Airport manages a number of leases for businesses to tender on for kiosks and car parking arrangements, all of which are due to expire in April 2017. This report serves to seek agreement from Council on a proposed fee structure and lease term for renewal of these leases.
Resolution No. GM/04.2017/32 Moved Cr O'Neil Seconded Cr Stanford
That Council:
1. Endorse the following proposed fee structure for leasing of kiosks and car parking spaces at Roma Airport:
Number of Spaces Year 1 of lease 1 - 10 $2,545 Car Park License per 11 - 20 $2,455 space per year (ex. GST) 21-30 $2,364 31-40 $2,273 41+ $2,182 Kiosk Rental (ex. GST) Annual $6,000 CAGR The Greater of CPI or 2%
2. Authorise the Chief Executive Officer or delegate to enter into lease agreements for a minimum term of 2 years with a 1 year optional extension for kiosks and car rental spaces.
3. Authorise the Chief Executive Officer or delegate to enter into lease agreements with other interested parties for car parking spaces at a minimum term of 1 year under the proposed fee structure.
CARRIED 8/0
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Responsible Officer Manager - Airports (Roma, Injune, Surat, Mitchell)
At cessation of discussion and debate on the abovementioned item, Cr. Flynn entered the Chamber at 1.42pm.
Item Number: C.13 File Number: D17/22263
SUBJECT HEADING: PROPOSED SIMULTANEOUS OPENING AND CLOSING OF ROAD ON ORALLO ROAD
Officer’s Title: Senior Engineer - Construction & Works
Executive Summary: In order to progress the Orallo Road Realignment Project, approval is required to commence the resumption process with both the impacted landowner and the state government.
Resolution No. GM/04.2017/33 Moved Cr McMullen Seconded Cr Stanford
That Council authorise the Chief Executive Officer to:
1. Seek approval from the State Government to realign a portion of the Orallo and Goldsborough Roads adjacent to Lot 247 on Plan WV969.
2. Enter into a compensation agreement with the impacted landowner where Council will:
Seek realignment of the road generally consistent with plan D17/22620; Return existing area of road reserve to the landowner in a condition consistent with adjoining land use, including the clearing of trees in Goldsborough Road adjacent to the existing road area; Construct a new rural fencing along the new property alignment including installation of a new access gate at the southern extent of realignment; Seek confirmation that the owner of the land consents to the proposed resumption of land; Reimburse reasonable legal costs up to a cap of $1,000 (Exc. GST).
CARRIED 9/0
Responsible Officer Senior Engineer - Construction & Works
Item Number: C.14 File Number: D17/26282
SUBJECT HEADING: CM FRASER PROPERTY PTY LTD - DEED OF GRANT OF EASEMENT AND ACCESS LICENCE
Officer’s Title: Project Manager - Saleyards Precinct Development
Executive Summary: An agreement has been negotiated with CM Fraser Property Pty Ltd to create a sewer easement through their property for construction of new sewer main from the Saleyards to the sewer manhole in their property. Council was asked to consider the agreement.
Resolution No. GM/04.2017/34 Moved Cr Flynn Seconded Cr Newman
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That Council authorise the Chief Executive Officer to execute the Deed of Grant of Easement and Access Licence between Maranoa Regional Council and CM Fraser Property Pty Ltd.
CARRIED 9/0
Responsible Officer Project Manager - Saleyards Precinct Development
Item Number: C.15 File Number: D17/23003
SUBJECT HEADING: APPLICATION FOR RATE PAYMENT ARRANGEMENTS - VARIOUS ASSESSMENTS
Officer’s Title: Rates Officer
Executive Summary: Applications for rates payment arrangements were received from various ratepayers. The timeframe the applicants have proposed to have their rates paid in full extends beyond the current financial year timeframe that is adopted in Council’s adopted Revenue Statement.
Resolution No. GM/04.2017/35 Moved Cr Chambers Seconded Cr Stanford
That Council accepts the applicants’ payment plans set out in Table A as follows, subject to all rates, charges and arrears accumulated paid in full by 30 June 2018:
Assessment Number Agreed Payment Plan 14033948 $178/month 14018469 $477/month 14031967 $349/month 14016752 $154/fortnight 14018873 $3,794/month
CARRIED 9/0
Responsible Officer Rates Officer
Cr. Flynn left the Chamber at 1.47pm, and entered at 1.51pm.
Cr. Chambers left the Chamber at 1.48pm, entered at 1.49pm.
Item Number: C.16 File Number: D17/23044
SUBJECT HEADING: APPLICATION FOR RATES PAYMENT ARRANGEMENT AND REQUEST FOR NO INTEREST TO BE CHARGED – ASSESSMENT NO. 14019293
Officer’s Title: Rates Officer
Executive Summary: Correspondence was received from a ratepayer requesting acceptance of a 12 month payment plan and that no interest is charged on overdue rates.
Resolution No. GM/04.2017/36 Moved Cr Golder Seconded Cr McMullen
That Council accept the applicant’s payment arrangement as proposed in order to pay out
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the current outstanding debt in full by 30 September 2017.
CARRIED 8/1
Responsible Officer Rates Officer
Item Number: C.17 File Number: D17/23200
SUBJECT HEADING: REQUEST FOR COUNCIL TO BUY/TAKE BACK LAND AT CHARLEVILLE ROAD, MUNGALLALA – ASSESSMENT NO. 12006813
Officer’s Title: Rates Officer
Executive Summary: Correspondence was received requesting Council buy the land under consideration or accept the ratepayer’s offer to give the land to Council in lieu of overdue rates.
Resolution No. GM/04.2017/37 Moved Cr Chandler Seconded Cr Newman
That Council decline the request to buy or take back the land in lieu of overdue rates.
CARRIED 6/3
Mayor Golder called for a division of the vote.
The outcomes were recorded as follows:
Those in Favour of the Motion Those Against the Motion Cr. Chambers Cr. Golder Cr. Chandler Cr. McMullen Cr. Flynn Cr. Stanford Cr. Newman Cr. O'Neil Cr. Schefe
Responsible Officer Rates Officer
Item Number: C.18 File Number: D17/24648
SUBJECT HEADING: APPLICATION FOR NON-PROFIT COMMUNITY ORGANISATION RATES CONCESSION – ASSESSMENT NUMBER 14015929
Officer’s Title: Coordinator - Rates
Executive Summary: The applicant has requested a concession on the general rates under section 12.2 of Council’s adopted Revenue Statement.
Discussion: Cr. Chambers spoke in favour of the motion, indicating that the group received a reduction under their current classification, however, for this request the group did not meet the current requirements under the Revenue Statement, and as such the concession should not be granted.
The Mayor spoke against the motion, indicating that he was aware of the struggle that all community
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groups are going through, particularly the applicant and other similar groups. He further advised that Council should be looking to provide assistance even though the request is outside the guidelines to keep the club going for the community.
Resolution No. GM/04.2017/38 Moved Cr Chambers Seconded Cr Chandler
That Council not grant the concession on general rates under section 12.2 of Council’s adopted Revenue Statement as they do not meet the eligibility criteria.
CARRIED (The Mayor requested vote against the motion be recorded) 8/1
Responsible Officer Coordinator - Rates
Item Number: C.19 File Number: D17/24039
SUBJECT HEADING: PURCHASE OF PART LOT 220 ON PLAN WV - WALLUMBILLA REFUSE SITE
Officer’s Title: Manager - Environmental Health, Waste & Rural Land Services
Executive Summary: Correspondence was from Department of Natural Resources and Mines offering Council the opportunity to purchase part of Lot 220 on Plan WV 1085 being the current Wallumbilla refuse site whereby the land cost has been waived, however Council is required to pay a Service Provision charge, Deed Fee, Application Fee and Plan Lodgement Fee as identified in the attached Offer Account.
Resolution No. GM/04.2017/39 Moved Cr Stanford Seconded Cr Flynn
That Council:
1. Accept the offer to purchase part of Lot 220 on Plan WV 1085 (approximately 4.5 ha Camping and Water Reserve).
2. Authorise the Chief Executive Officer to sign the Agreement to Offer a Deed of Grant over part of Lot 220 on Plan WV 1085.
3. Authorise the Chief Executive Officer to sign the Statutory Declaration.
4. Pay the required monies of $2,051.45 from Waste Work Order number 11470.
5. Compulsorily acquire the Native Title rights and Interests over the proposed area within (12) months from the date of offer.
CARRIED 9/0
Responsible Officer Manager - Environmental Health, Waste & Rural Land Services
Item Number: C.20 File Number: D17/24207
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SUBJECT HEADING: PROPOSED PURCHASE OF SURAT REFUSE SITE
Officer’s Title: Manager - Environmental Health, Waste & Rural Land Services
Executive Summary: Correspondence was received from Department of Natural Resources and Mines offering Council to purchase part of Lot 124 on Plan EG 247 being the current Surat Refuse Site whereby the land cost has been waived, however Council is required to pay a Service Provision charge, Deed Fee, Application Fee and Plan Lodgement Fee as identified in the attached Offer Account.
Resolution No. GM/04.2017/40 Moved Cr Newman Seconded Cr O'Neil
That Council:
1. Accept the offer to purchase part of Lot 124 on Plan EG 247 (approximately 2.45 ha Camping and Water Reserve).
2. Authorise the Chief Executive Officer to sign the Agreement to Offer a Deed of Grant over part of Lot 124 on Plan EG 247 (approx. 2.45ha).
3. Authorise the Chief Executive Officer to sign the Statutory Declaration.
4. Pay the required monies of $2,051.45 from Waste Work Order 11470.
5. Compulsorily acquire the Native Title Rights and Interests over the proposed land within twelve (12) months from the date of offer.
CARRIED 9/0
Responsible Officer Manager - Environmental Health, Waste & Rural Land Services
Item Number: C.21 File Number: D17/25157
SUBJECT HEADING: PROPOSED PURCHASE OF PART LOT 168 ON PLAN DL 342 - AMBY REFUSE SITE AND WATER TREATMENT WORKS
Officer’s Title: Manager - Environmental Health, Waste & Rural Land Services
Executive Summary: Correspondence was received from Department of Natural Resources and Mines offering Council the opportunity to purchase Part Lot 168 on Plan DL 342, being the Amby Refuse and Sewage Treatment land.
Resolution No. GM/04.2017/41 Moved Cr Chambers Seconded Cr Stanford
That Council:
1. Accept the proposal to purchase land described as part Lot 168 on Plan DL 342 on Drawing DD2014/039.
2. Authorise the Chief Executive Officer to sign the Agreement to Offer a Deed of Grant
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over part Lot 168 on DL 342.
3. Authorise the Chief Executive Officer to sign the Statutory Declaration.
4. Pay the required monies $2,051.45 from Waste Work Order 11470.
5. Compulsorily acquire the Native Title Rights and Interests over the proposed area within twelve (12) months from the date of offer.
CARRIED 9/0
Responsible Officer Manager - Environmental Health, Waste & Rural Land Services
LATE CONFIDENTIAL ITEMS
Item Number: LC.1 File Number: D17/27146
SUBJECT HEADING: WITHOUT PREJUDICE OFFER FOR COUNCIL CONSIDERATION - ASSESSMENT NO. 14016927
Officer’s Title: Manager - Enterprise Risk, Program & Contract Management
Executive Summary: The report tabled a ‘without prejudice’ offer received by Council on 20 and 22 March 2017 in relation to Assessment No. 14016927.
Resolution No. GM/04.2017/42 Moved Cr Newman Seconded Cr McMullen
That Council:
1. Authorise the Chief Executive Officer, or the person acting in that role, with the assistance of Council's solicitors, to respond to the offer made by the landowners whose land is affected by work associated with Stage 2 of the Roma Flood Mitigation Project, and which were discussed at the General Council Meeting on 12 April 2017. Those responses to be consistent with the agreed outcomes of Option 2 from the Council's discussions at the General Council Meeting on 12 April 2017.
2. Authorise the Chief Executive Officer, or the person acting in that role, to negotiate with those landowners on that basis with a view to finalising an agreement under section 15 of the Acquisition of Land Act 1967.
CARRIED (Cr. Flynn requested his vote against the motion be recorded) 6/3
Responsible Officer Manager - Enterprise Risk, Program & Contract Management
Item Number: LC.2 File Number: D17/27153
SUBJECT HEADING: WITHOUT PREJUDICE OFFER FOR COUNCIL CONSIDERATION - ASSESSMENT NO. 14008429
Officer’s Title: Manager - Enterprise Risk, Program & Contract Management
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Executive Summary: The report tables a ‘without prejudice’ offer received in relation to Assessment No. 14008429 received by Council on 31 March 2017.
Resolution No. GM/04.2017/43 Moved Cr McMullen Seconded Cr Golder
That Council:
1. Authorise the Chief Executive Officer, or the person acting in that role, with the assistance of Council's solicitors, to respond to the offer made by the landowners whose land is affected by work associated with Stage 2 of the Roma Flood Mitigation Project, and which were discussed at the General Council Meeting on 12 April 2017, with those responses to be consistent with the agreed outcomes of Option 3(a) from the Council's discussions at the General Council Meeting on 12 April 2017.
2. Authorise the Chief Executive Officer, or the person acting in that role, to negotiate with those landowners on that basis with a view to finalising an agreement under section 15 of the Acquisition of Land Act 1967.
CARRIED (Cr. Flynn requested his vote against the motion be recorded) 6/3
Responsible Officer Manager - Enterprise Risk, Program & Contract Management
Item Number: LC.3 File Number: D17/26702
SUBJECT HEADING: MINOR AMENDMENTS TO THE ORGANISATIONAL STRUCTURE
Officer’s Title: Associate to the Chief Executive Officer
Executive Summary: The report sought Council approval for changes to the organisational structure.
Resolution No. GM/04.2017/44 Moved Cr McMullen Seconded Cr Chambers
That Council endorse the proposed amendments to the organisational structure as follows:
Retitle the position of Plant Operator/Labourer (0910) to Multi-skilled Plant Operator/Labourer. Retitle the position of Plant Operator/Labourer (0858) to Multi-skilled Plant Operator/Labourer. Reduction of Yuleba Services Centre Officer (Casual) (0637) FTE from 0.40 to 0.00 FTE. Reduction of Customer Service Officer Injune (Casual) (0640) FTE from 0.69 to 0.59 FTE. Increase of Customer Service Officer Regional Relief (Casual) (0642) FTE from 0.00 to 0.50 FTE.
CARRIED 9/0
Responsible Officer Associate to the Chief Executive Officer
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CLOSURE
There being no further business, the Mayor thanked Council for their attendance and declared the meeting closed at 2.48pm.
These Minutes are to be confirmed at the next General Meeting of Council to be held on 26 April 2017, at Roma Administration Centre.
...... ………...... Mayor Date
General Meeting Minutes – Maranoa Regional Council – 06-12/04/17 Page 33 of 125 Maranoa Regional Council
General Meeting - 26 April 2017
OFFICER REPORT
Meeting: General 26 April 2017 Date: 7 April 2017
Item Number: 11.1 File Number: D17/27183
SUBJECT HEADING: Minor Amendment to Debt Recovery Policy Classification: Open Access Officer’s Title: Coordinator - Debtors
Executive Summary: This report is to recommend to Council a minor amendment to the Debt Recovery Policy.
Officer’s Recommendation: That Council approve the minor amendment to the Debt Recovery Policy.
Body of Report: A minor amendment is required for the Debt Recovery Policy 4.2.B.2 Natural Gas due to a change in the National Energy Retail Law (Queensland) Regulation 2014.
Reference is made to National Energy Retail Law (Queensland) Regulation 2014, Schedule 1, Part 6, 19 (attached)
A prior revision required Council to allow a further 10 business days for a customer to pay their natural gas account or enter into a payment commitment after receiving a disconnection warning notice. The new revision does not state that 10 business days is required.
Debtors would like to allow 5 business days for a customer to pay their natural gas account or enter into a payment commitment after receiving a disconnection warning notice.
Considering a customer has already been allowed 30 days from date of invoice as well as 7 days after a reminder notice has been issued, a further 7 days should be sufficient for a customer to make payment or enter into a payment commitment. This would ease concerns with customers vacating premises and failing to notify Council of this.
Consultation (internal/external): Linda Acutt – Finance Officer Dale Waldron – Manager, Communication, Administration & Information Services
Risk Assessment (Legal, Financial, Political etc.): Financial
- 34 - Maranoa Regional Council
General Meeting - 26 April 2017
Policy Implications: Debt Recovery Policy
Financial Resource Implications: Nil
Link to Corporate Plan: Corporate Plan 2014-2019 Strategic Priority 2: Our Finances 2.6 Accounts Receivable 2.6.1 Debtor management
Supporting Documentation: 1⇩ NERL (Qld) Reg 2014 D17/27181 2⇩ Amended Debt Recovery Policy D15/16745
Report authorised by: Manager - Communication, Information & Administration Services Director - Corporate, Community & Commercial Services
- 35 - Attachment 1 NERL (Qld) Reg 2014
- 36 - Attachment 1 NERL (Qld) Reg 2014
- 37 - Attachment 2 Amended Debt Recovery Policy
1. Policy Purpose
To establish a policy for the recovery of sundry debts due to Council in a timely, efficient and effective manner.
2. Policy Scope
This policy applies to all sundry debts owing to Council unless otherwise specified.
3. Definitions
In this policy unless the contrary intention appears:
a) “sundry debt” – means any debt due to Council other than a rate or overdue rate
4. Policy Details
The management and recovery of outstanding revenue is an important aspect of Council’s financial management function. The principles that will apply in the management and recovery of debt are:
a) Council has a responsibility to recover sundry debts owing to it in a timely and efficient manner to finance its operations and ensure effective cash flow management;
b) Council will operate effective billing and debt collection processes;
c) Council will aim to minimise the amount of outstanding money that is owed;
d) Debtors are expected to take responsibility for their sundry debt obligations and to organise their affairs in such a way as to be able to discharge their sundry debt obligations to Council as and when they fall due;
e) If a debtor cannot discharge their sundry debt obligations on or before the due date, Council considers it to be in the interest of the debtor and Council for the debtor to contact Council at the earliest opportunity to discuss acceptable arrangements to address the debt;
f) Council will not issue a final demand letter to a debtor without taking steps to endeavour to establish an acceptable payment commitment or negotiate settlement of the outstanding sundry debt;
g) Monthly debtor statements detailing all sundry debts due to Council shall be forwarded by postal or electronic means to debtors.
- 38 - Attachment 2 Amended Debt Recovery Policy
4.1 Credit Management
4.1.1 An account application must be completed, processed and approved prior to an account being opened/made active for a debtor, in accordance with the Granting of Credit Policy.
4.1.2 Credit terms for all Sundry debtors are thirty (30) days from the date of invoice, unless otherwise approved in writing.
4.1.3 Where appropriate, prepayment, bonds or deposits will be required prior to Council commencing the supply of goods and/or services.
4.2 Debt Management
4.2.A General
4.2.A.1 At the beginning of each new month a Statement is issued to the debtor advising of invoices still to be paid.
4.2.A.2 If payment has not been received within thirty (30) days of the invoice date, a 1st Reminder Letter will be issued to the debtor advising they have seven (7) days to pay outstanding monies.
4.2.A.3 If payment has not been received within seven (7) days from the date of the 1st reminder letter, where possible, telephone contact is made with the debtor requesting payment or to enter into a payment commitment. The debtor will also be issued a Demand Letter if applicable, advising that if payment is not received within seven (7) days, their account will be placed on ‘stop credit’ with Council and associated third parties.
4.2.A.4 If payment has not been received within seven (7) days of the date listed on the demand letter (4.2.3), a Final Demand Letter will be issued to the debtor requesting payment within seven (7) days. The letter will also state that Council may refer their account to the Debt Collection Agency.
4.2.A.5 If payment is not received within seven (7) days as stated in the final demand letter the account may be referred to the Debt Collection Agency.
4.2.B Natural Gas
4.2.B.1 If payment has not been received within thirty (30) days of the invoice/notice date, a 1st Reminder Letter will be issued to the debtor advising they have seven (7) days to pay outstanding monies.
4.2.B.2 If payment has not been received within seven (7) days from the date of the 1st reminder letter, where possible, telephone contact is made with the debtor requesting payment or to enter into a payment commitment. The debtor will also be issued a Disconnection/Demand Letter if applicable, advising that if payment is not received within seven (7) days, their natural gas service will be disconnected on a specified date.
4.2.B.3 If no response to the disconnection/demand letter has been received by the debtor – the gas service is disconnected and a final account and final gas account letter is issued advising they have fourteen (14) days from date of invoice/notice to make payment.
- 39 - Attachment 2 Amended Debt Recovery Policy
4.2.B.4 If payment has not been received within fourteen (14) days of the date listed on the final gas account letter (4.2.3), a Final Demand Letter will be issued to the debtor requesting payment within 7 days. The letter will also state that Council may refer their account to the Debt Collection Agency.
4.2.B.5 If payment is not received within seven (7) days as stated in the final demand letter the account may be referred to the Debt Collection Agency.
4.3 Debt Collection Agency Procedures
4.3.1 Councils Debt Collection Agency will as soon as practicable after receipt of a referral from Council issue a letter to the account holder in relation to each overdue account advising that Council has referred the debt to the agency for collection and that payment is required within fourteen (14) days of the date of the letter.
4.3.2 Following the expiration of the fourteen (14) days as requested in the letter, the Debt Collection Agency will issue a Letter of Demand to the debtor, advising that payment is required within fourteen (14) days.
4.3.3 If payment is not received within fourteen (14) days as stated, debtors (accounts receivable) staff will liaise with the debt collection agency as to how to proceed.
4.3.4 All accounts prior to the debt collection agency issuing a Claim & Statement of Claim to the debtor must have approval by way of Council Resolution to proceed with legal action. This resulting action will be determined on a case by case basis taking into consideration section 8 of this policy.
5. Special Provisions (e.g. Privacy Provisions etc)
Council respects and protects people’s privacy and collects, stores, uses and discloses personal information responsibly and transparently in the delivery of Council services and business. Council will comply with all relevant legislative requirements relating to the collection, storage, use and disclosure of personal information acquired for the purposes of administering this policy.
- 40 - Attachment 2 Amended Debt Recovery Policy
5.1 Acceptable Arrangements
If a debtor has difficulty in paying a sundry debt by the due date and they meet the qualifying criteria set out below 5.1(a), Council will, upon application being made by the debtor, enter into an acceptable payment commitment with the debtor on the following basis.
a) Once an acceptable arrangement is approved no further interest shall be charged on the overdue sundry debt for the duration of the arrangement from the date the arrangement was made; unless the debtor has been issued with a Claim and Statement of Claim – where Council can recover interest and legal costs as part of the legal process.
b) Payments must be made in the amounts agreed and at the specific intervals agreed;
c) An arrangement must clear the sundry debt within no more than three (3) months from the date the arrangement was made, unless written application is made to Council;
d) If Council has not received payments under an arrangement by the due date, a default letter will be sent advising the debtor that unless payment of the outstanding amount is received within seven (7) days, their arrangement will be cancelled and the matter will be referred to Council’s Debt Collection Agency or Solicitor for legal recovery action and their account will be immediately placed on “stop credit”.
e) If there is a balance outstanding and the arrangement is cancelled or has expired, the total outstanding amount shall be referred to Council’s Solicitor or Debt Collection Agency for legal recovery action in accordance with this policy, further credit will be immediately stopped and the debtor may be listed with a Credit Reporting Body which may affect their credit history.
6. Residential Tenancies
Should the sundry debt be in relation to a Residential Tenancy, then the provisions of the Residential Tenancy legislation must also be addressed and complied with.
To the extent of any inconsistency between this policy and the Residential Tenancy legislation, the provisions of the Residential Tenancy legislation shall take precedence.
- 41 - Attachment 2 Amended Debt Recovery Policy
7. Avdata Australia
Avdata’s Billing Service involves invoicing and collecting payments on Council’s behalf in relation to Council owned Airports (Landing and Usage), Council owned Standpipes and Wash-down facilities across the region.
Should the sundry debt be in relation to an Avdata account, then the debt is the responsibility of Avdata until the debt reaches an outstanding period of 90 days. The debt is then the responsibility of Maranoa Regional Council. Council will arrange for Avdata to forward the account to Council’s Debt Collection Agency or Solicitor for legal recovery action and their account will be immediately placed on “stop credit” with Avdata and Maranoa Regional Council; and the debtor may be listed with a Credit Reporting Body, once approved by way of Council Resolution to confirm the listing on such website, which may affect the debtors credit history.
8. Write off Bad Debts
All amounts listed as bad debts must only be written off by Council Resolution.
9. Related Policies and Legislation
Queensland Local Government Act 2009 Queensland Local Government Regulation 2012 Gas Industry Code Sixth Edition Residential Tenancies & Rooming Accommodation Act 2008 Australian Competition and Consumer Commission Debt Collection Guidelines National Energy Retail Law (Queensland) Regulation 2014 (schedule 1) Gas Supply Act 2003 National Energy Customer Framework Privacy Act 1988 Queensland Information Privacy Act 2009
10. Associated Documents
Debt Recovery Process for General Debtors Debt Recovery Process for Gas Billing
- 42 - Maranoa Regional Council
General Meeting - 26 April 2017
OFFICER REPORT
Meeting: General 26 April 2017 Date: 19 April 2017
Item Number: 11.2 File Number: D17/29569
SUBJECT HEADING: Monthly Financial Statements March 2017 Classification: Open Access Officer’s Title: Specialist - Finance Systems Support
Executive Summary: The purpose of this report is for Council to receive a monthly financial report in accordance with section 204 of the Local Government Regulation 2012 for the month of March 2017.
Officer’s Recommendation: That the financial reports to the 31 March 2017 be received and noted.
Body of Report: This item tables the financial reports and Investment report to 31 March 2017.
Financial Commentary For the nine months ended 31 March 2017 Council’s total actual operating revenue was $60.7m representing 85.9% of budget with 75% of the year elapsed. This percentage is up due to second half yearly rates issued in February.
Total employee costs of $28.2m is 92.4% of annual budget with 75% of the year elapsed. As per last month this again is high due to operational works budgeted under other expenses resource group.
After Q2 budget amendments capital expenditure is now is 45.8% of budget with three months of the year remaining. It should be noted that the depreciation reflected in the statements represents Council plant depreciation only for the 9 months ended 31 March 2017.
Consultation (internal/external): Director Corporate, Community & Commercial Services.
Risk Assessment (Legal, Financial, Political etc.): A monthly report is required in accordance with section 204 of the Local Government Regulation 2012.
Policy Implications: The Investments are in accordance with the guidelines of Council’s current Investment policy.
- 43 - Maranoa Regional Council
General Meeting - 26 April 2017
Financial Resource Implications: The report presents the financial results (actuals versus budget) for the nine months ended 31 March 2017.
Link to Corporate Plan: Corporate Plan 2014-2019 Strategic Priority 2: Our Finances 2.5 Management Reporting (Internal) 2.5.2 Monthly internal reporting
Supporting Documentation: 1⇩ Investment Register as at 31 March 2017 D17/29515 2⇩ Development Facilities & Environmental Services D17/29520 Directorate Actuals V Budget as at 31 March 2017 3⇩ Infrastructure Services Directorate Actual V Budget as at D17/29519 31 March 2017. 4⇩ Office of the CEO Directorate Actual V Budget as at 31 D17/29523 March 2017 5⇩ Total Council Actual V Budget at at 31 March 2017 D17/29525 6⇩ Balance Sheet as at 31 March 2017 D17/29527 7⇩ Corporate Community & Commercial Services D17/29521 Directorate Actual V Budget as at 31 March 2017
Report authorised by: Director - Corporate, Community & Commercial Services
- 44 - Attachment 1 Investment Register as at 31 March 2017
- 45 - Attachment 1 Investment Register as at 31 March 2017
- 46 - Attachment 2 Development Facilities & Environmental Services Directorate Actuals V Budget as at 31 March 2017
- 47 - Attachment 3 Infrastructure Services Directorate Actual V Budget as at 31 March 2017.
- 48 - Attachment 4 Office of the CEO Directorate Actual V Budget as at 31 March 2017
- 49 - Attachment 5 Total Council Actual V Budget at at 31 March 2017
- 50 - Attachment 6 Balance Sheet as at 31 March 2017
- 51 - Attachment 7 Corporate Community & Commercial Services Directorate Actual V Budget as at 31 March 2017
- 52 - Maranoa Regional Council
General Meeting - 26 April 2017
OFFICER REPORT
Meeting: General 26 April 2017 Date: 20 April 2017
Item Number: 11.3 File Number: D17/30085
SUBJECT HEADING: Council Initiated Advisory Committee Meetings Classification: Open Access Officer’s Title: Coordinator - Councillors & Community Engagement
Executive Summary: As part of Council’s Community Engagement Strategy, Council has a number of Advisory Committees to seek community and stakeholder input on key projects and businesses of Council. Feedback, or the outcomes of these forums, assists Council to identify priorities, inform decisions and develop future strategies and policies.
This report provides a copy of the confirmed and unconfirmed meeting minutes of the advisory committee meetings held during the months of December 2016 – March 2017.
Officer’s Recommendation: That Council receive and note the confirmed and unconfirmed minutes of the following committees:
Confirmed Minutes – Airport Advisory Committee Meeting – 24/01/17; Unconfirmed Minutes – Airport Advisory Committee Meeting – 07/03/17; Confirmed Minutes – Roma Saleyards Advisory Committee Meeting – 08/12/16 Confirmed Minutes – Roma Saleyards Advisory Committee Meeting – 02/02/17 Confirmed Minutes – Roma Saleyards Advisory Committee Meeting – 02/03/17 Confirmed Minutes – Bassett Park Advisory Committee Meeting – 07/02/17
Body of Report: Council initiated advisory committee meeting minutes are circulated to Councillors on a monthly basis to ensure Council is aware of committee items discussed.
The confirmed and unconfirmed meeting minutes for the committee meetings held between December 2016 – March 2016 are attached for Council’s review.
Specific recommendations requiring Council’s consideration continue to be put forward by the Chair, or attending Councillor representative on an ‘as needs’ basis.
Consultation (internal/external): MRC Councillors and Committee Chairs
- 53 - Maranoa Regional Council
General Meeting - 26 April 2017
Designated Committee Minute Officers
Risk Assessment (Legal, Financial, Political etc.): The formation of Council initiated committees is a positive forum in which to engage the community and key stakeholders on Council projects and business areas.
Policy Implications: Council’s Community Engagement Framework
Financial Resource Implications: Operational resourcing costs
Link to Corporate Plan: Corporate Plan 2014-2019 Strategic Priority 1: Community Leadership & Accountability 1.5 Community Engagement (Inform, Consult, Involve, Collaborate, Empower) 1.5.3 Advisory committees
Supporting Documentation: 1⇩ Confirmed Minutes - Airport Advisory Committee Meeting D17/8866 - 24 January 2017 2⇩ Unconfirmed Minutes - Airport Advisory Committee D17/18503 Meeting - 7 March 2017 3⇩ Confirmed Minutes_Roma Saleyards Advisory D17/30088 Committee Meeting 08.12.16 4⇩ Confirmed Minutes_Roma Saleyards Advisory D17/30090 Committee Meeting 02.02.17 5⇩ Confirmed Minutes_Roma Saleyards Advisory D17/30091 Committee Meeting 02.03.17 6⇩ Confirmed Minutes_ Bassett Park Advisory Committee D17/30098 Meeting - 07/02/17
Report authorised by: Manager - Communication, Information & Administration Services Director - Corporate, Community & Commercial Services
- 54 - Attachment 1 Confirmed Minutes - Airport Advisory Committee Meeting - 24 January 2017
Meeting: Airports Advisory Committee Meeting Date: Tuesday 24 January 2016 Chair: Cr Cameron O’Neil
Attendees: Mr Peter Flynn – Maranoa Travel, Mr Bryce Duke – LifeFlight, Mr Greg Shaw, Mrs Lyn Kajewski – Roma Tourism Association Inc, Mr Sebastian Pollock – Roma Aero Club, Mr Barry McCabe – Roma Aero Club, Mr Benjamin Stewart – Manager - Airports (Roma, Injune, Mitchell & Surat), Ms Jodie Piggin – MRC, Cr Chandler, Cr O’Neil.
Apologies: Keith Chandler, Vicki Beitz.
Minutes: Jodie Piggin
Meeting Opened: 6.00pm Meeting Closed: 6:40pm
Next Meeting Details
Date: 7 March 2017 Time: 6pm Location: Councillor’s Retreat
Please Note: Entrance to the Councillor’s Retreat is via the rear door to the Council Chambers near the Community Hub.
Date Item Description Comments Action by When
“That the installation of an additional sealed tie down area be investigated as a matter of urgency. To ensure the General Aviation safety of the aircraft and surrounding infrastructure.” 03/02/16 8 Aircraft Tie Update 24/01/17 Benjamin On Downs Ben Stewart discussed it will be looked at as a future Stewart Going funding project in the next round of grants and what we need to get funded as in design work.
Helicopter Parking Kevin Clark of MI Helicopter details his concerns of no Helicopter designated parking area for helicopters to refuel. Kevin Clark suggested extra parking space for helicopters to Benjamin 07/09/16 6.0 Parking – General On refuel. Cr O’Neil and Kevin Clark to conduct an inspection Stewart/Kevin Going Business and report at next meeting. Clark Update 24/01/17 Ben Stewart discussed this to run in conjunction with the GA tie downs in future funding. Benjamin Stewart to discuss with Richard Otto on the Benjamin 22/11/16 6.0 Black Ants black ant issue. Stewart/Richard Completed Update 24/01/17 Otto This has been completed and Ben Stewart will keep
- 55 - Attachment 1 Confirmed Minutes - Airport Advisory Committee Meeting - 24 January 2017
assessing the matter.
Baggage Belt and Benjamin 24/01/17 6.0 Screeners Benjamin Stewart to discuss this with MSS Security. Ongoing Stewart
Baggage Belt – Investigate shielding options and why baggage does not Benjamin 24/01/17 6.0 Check-in Counter Ongoing go into the middle of the baggage belt. Stewart
Benjamin Stewart to discuss with Richard Otto on the Benjamin 24/01/17 6.0 Spiders spider issue. Stewart/Richard Ongoing Otto
The vacant land adjacent to the RFDS hangar to be Benjamin 24/01/17 6.0 Vacant Land cleaned up. Ongoing Stewart
Specific Items Benjamin Stewart to discuss this matter further with the Benjamin Ongoing 24/01/17 6.0 Divested at Office of Transport Security. Stewart Check In
Benjamin Ongoing 24/01/17 6.0 Donga - Charters Surplus due to the redevelopment of the Terminal. Stewart
Discussions held in regards to art work inside the Terminal Benjamin Ongoing 24/01/17 6.0 Art Work and this matter to be taken to a workshop. Stewart
Designated Benjamin Ongoing 24/01/17 6.0 Discussions held on a sheltered area for smokers. Smoking Area Stewart
Welcome Cr O’Neil welcomed all present and declared the meeting open at 6:00 pm.
Item 1 Apologies The following apologies were noted at the commencement of the meeting: Keith Chandler, Vicki Beitz.
Moved: Lyn Kajewski Seconded: Greg Shaw
Item 2 Confirmation of Minutes and Business Arising
Resolution: Moved: Bryce Duke Seconded: Lyn Kajewski That the Airport Advisory Committee Meeting minutes of the 22 November 2016 be confirmed. Carried - 56 -
Attachment 1 Confirmed Minutes - Airport Advisory Committee Meeting - 24 January 2017
3.0 Airport Redevelopment Opening
Cr O’Neil introduced this topic for discussion and the official opening will be in March 2017 to coincide with the Art Gallery sculptures of the bottle trees at the front of the Airport.
4.0 Airport Development Update
Benjamin Stewart introduced this topic for discussion that barring a few defects that are still in the liability period to be fixed then the terminal is completed. All back of house and infrastructure has been completed. There is further ongoing works with security and the CCTV system.
Benjamin Stewart discussed that the final project report is to go to Council tomorrow to advise of the outcome.
Benjamin Stewart discussed what a sensational job Duff Builders have done and Lyn Kajewski would like a media release reflecting this. Cr O’Neil discussed that there will be a release at the announcement of the opening.
5.0 Airport Media Releases
Benjamin Stewart introduced three media releases relating to repairs of the runway lighting system and the new PALC for Mitchell Aerodrome.
6.0 General Business
Runway Overlay Peter Flynn of Maranoa Travel would like to know the progress of the runway overlay. Benjamin Stewart discussed that the design was awarded to AECOM after competitive progress and that project kicked off tonight with falling weight deflectometer getting towed around taking 3D images. It has been announced that Maranoa Regional Council has been awarded $2 million Grant for Royalties of Regions and that is the extent of the overlay project to date.
Baggage Belt and Screeners Peter Flynn of Maranoa Travel discussed the situation with platinum flyers or customers checking in late that Maranoa Travel staff are not able to turn the baggage belt on at check in unless security screeners are present. Benjamin Stewart will discuss this with MSS Security.
Baggage Belt – Check in Counter Peter Flynn of Maranoa Travel discussed a minor problem with the baggage belt on the new check in counter with the little lip sits out a little and bags do not go into the middle of the baggage belt. Benjamin Stewart will look into this problem.
Spiders
- 57 - Attachment 1 Confirmed Minutes - Airport Advisory Committee Meeting - 24 January 2017
Peter Flynn of Maranoa Travel asked about spiders and there is four big nests on the outside of the Arrivals area. Benjamin Stewart discussed that he will get Richard Otto to look into this matter and get the area sprayed by pest control.
LifeFlight Bryce Duke asked Benjamin Stewart to mention to the ARO’s in busy times at the GA area LifeFlight are doing non-standard departures and they will take off straight past MI Helicopters instead of using taxi ways to the north.
GA Tie Downs Greg Shaw discussed LifeFlight breaking the GA tie downs and would like a sign near the eastern tie down area that recommends that light aircraft do not tie down there and to use the back line. He further discussed this should be for light aircraft under 1000kg to recommend not to tie down here and to paint this on the GA Apron.
Barry McCabe and Sebastian Pollock both agreed this is a problem and that is the reason for extra GA tie downs.
Vacant Land Greg Shaw discussed that the vacant land that the Maranoa Council owns adjacent to the RFDS hangar looks untidy on the northern side of hangar drive. He further discussed that the damage was caused by construction on the levee land. Benjamin Stewart will look into this matter.
Lyn Kajewski discussed that the vacant land should be tidied up before the official opening.
Specific Items Divested at Check In Cr O’Neil discussed why specific items are required to be divested at the passenger x-ray. Benjamin Stewart advised in discussions with the Office of Transport Security that Roma Airport is meeting the security requirements.
Cr O’Neil discussed that with premium hand luggage sprays with lid or locks are allowable and Benjamin Stewart advised that with lids or locks the contents can’t be expelled or discharged in your bag in the case of turbulence.
Donga for Charters Benjamin Stewart discussed the donga outside the Maranoa Regional Council Airport office and in general discussion the committee agreed it is now surplus due to the redevelopment of the terminal.
Benjamin Stewart discussed he would like to tidy this area up also, and will put it to a workshop. Greg Shaw asked about the power cable that is attached from the Maranoa Regional Council office to the donga and Benjamin Stewart advised it can be coiled up in the power box so can be utilised in the future, if safe to do so.
Art Work inside the Terminal Benjamin Stewart discussed inside the terminal there is plenty of empty wall space and would like to put it out to the high schools or community arts group to put something together to occupy the space.
Lyn Kajewski discussed about the rolling tourism mural that highlighted across the whole region that was above the check in area at one stage and it can be updated. Benjamin Stewart discussed the bare space above the three TV’s that are up in the Arrivals area and it would be a good opportunity to get it filled out. Lyn Kajewski advised it would be good to display on the TV’s any anniversaries, centenaries or tourism events for the District. Greg Shaw would like Easter in the Country to be advertised on the TV’s also. Benjamin Stewart discussed Mackay Airport has a time line from when the airport was first built with facts, figures and its history. General discussions were held that some sort of theme like this around the terminal should be put out to market.
Lyn Kajewski discussed speaking to the Historical Association and Roma Aero Club to see if they can get any available funding.
Smokers
- 58 - Attachment 1 Confirmed Minutes - Airport Advisory Committee Meeting - 24 January 2017
Benjamin Stewart discussed accommodating smokers outside the airport terminal. It has been discussed with him that passengers are staying around the arrivals door and smoke complaints are being received from other airport stakeholders.
General discussions were held regarding a sheltered area on the northern end of the terminal and Benjamin Stewart will look into this matter.
7.0 Next Meeting Date & Close
Next Meeting: 7 March 2017 Time: 6pm Location: Councillor’s Retreat
Meeting Closed: 6:40pm
…………………………………………………… ……………………………………………………. Chair Date
- 59 - Attachment 2 Unconfirmed Minutes - Airport Advisory Committee Meeting - 7 March 2017
Meeting: Airports Advisory Committee Meeting Date: Tuesday 7 March 2017 Chair: Cr Cameron O’Neil
Attendees: Mr Peter Flynn – Maranoa Travel, Mr Bryce Duke – LifeFlight, Mr Charlie Eames – Roma Tourism Association Inc., Mr Barry McCabe – Roma Aero Club, Ms Kate Haddock – TransLink, Mr Benjamin Stewart – Manager - Airports (Roma, Injune, Mitchell & Surat), Ms Jodie Piggin – MRC, Cr O’Neil.
Apologies: Kevin Clark, Sebastian Pollock, Vicki Beitz, Keith Chandler.
Minutes: Jodie Piggin
Meeting Opened: 6.05pm Meeting Closed: 6:25pm
Next Meeting Details
Date: 2 May 2017 Time: 6pm Location: Councillor’s Retreat
Please Note: Entrance to the Councillor’s Retreat is via the rear door to the Council Chambers near the Community Hub.
Date Item Description Comments Action by When
“That the installation of an additional sealed tie down area be investigated as a matter of urgency. To ensure the General Aviation safety of the aircraft and surrounding infrastructure.” 03/02/16 8 Aircraft Tie Update 07/03/17 Benjamin On Downs Ben Stewart discussed this will be part of the review of the Stewart Going Airport Master Plan to incorporate helicopter parking as well.
Helicopter Parking Kevin Clark of MI Helicopter details his concerns of no designated parking area for helicopters to refuel. Kevin Clark suggested extra parking space for helicopters to Helicopter refuel. Cr O’Neil and Kevin Clark to conduct an inspection Benjamin 07/09/16 6.0 Parking – General On and report at next meeting. Stewart/Kevin Going Business Update 07/03/17 Clark Ben Stewart and Kevin Clark to have discussions as this matter will be part of the Airport Master Plan.
- 60 - Attachment 2 Unconfirmed Minutes - Airport Advisory Committee Meeting - 7 March 2017
Benjamin Stewart to discuss this with MSS Security. Baggage Belt and Update 07/03/17 Ben Stewart has spoken to MSS Security and Peter Flynn Benjamin 24/01/17 6.0 Screeners Completed advised this matter is completed. Stewart
Investigate shielding options and why baggage does not go into the middle of the baggage belt. Baggage Belt – Update 07/03/17 Benjamin On 24/01/17 6.0 Check-in Counter Ben discussed Richard Otto has identified a potential Stewart Going option to rectify the baggage belt and will repair it.
Benjamin Stewart to discuss with Richard Otto on the spider issue. Benjamin 24/01/17 6.0 Spiders Update 07/03/17 Stewart/Richard Completed Pest control conducted at Roma Airport on the 6 February Otto 2017.
The vacant land adjacent to the RFDS hangar to be cleaned up. Update 07/03/17 Ben Stewart has had discussions with the team on the Benjamin On 24/01/17 6.0 Vacant Land levee construction and this matter to be potentially Stewart Going completed under warranty work from the contractors or Maranoa Regional Council will complete.
Benjamin Stewart to discuss this matter further with the Office of Transport Security. Update 07/03/17 Specific Items Ben Stewart has discussed this with MSS Security trainers Benjamin Completed 24/01/17 6.0 Divested at and the Office of Transport Security and it has been Stewart Check In advised that Roma Airport is meeting the security requirements.
Surplus due to the redevelopment of the Terminal. Update 07/03/17 Ben Stewart discussed no other Charter companies are Benjamin Completed 24/01/17 6.0 Donga - Charters utilising the donga at present and it can be disposed of. Stewart
Discussions held in regards to art work inside the Terminal and this matter to be taken to a workshop. Update 07/03/17
Ben Stewart advised this matter has been discussed at a On workshop and it is ongoing. The Maranoa Regional Benjamin 24/01/17 6.0 Art Work Going Council is liaising with community organisations as Stewart stakeholders in the community have requested items to be placed in the Airport. Cr O’Neil would like all this information to be in the same report to Council.
Discussions held on a sheltered area for smokers. Designated Benjamin 24/01/17 6.0 Update 07/03/17 On Smoking Area Stewart Ben Stewart discussed this matter is ongoing. Going
- 61 - Attachment 2 Unconfirmed Minutes - Airport Advisory Committee Meeting - 7 March 2017
Welcome Cr O’Neil welcomed all present and declared the meeting open at 6:05 pm.
Item 1 Apologies The following apologies were noted at the commencement of the meeting: Kevin Clark, Sebastian Pollock, Vicki Beitz, Keith Chandler.
Moved: Barry McCabe Seconded: Peter Flynn
Item 2 Confirmation of Minutes and Business Arising
Resolution: Moved: Bryce Duke Seconded: Barry McCabe That the Airport Advisory Committee Meeting minutes of the 24 January 2017 be confirmed.
Carried
3.0 Airport Redevelopment Opening
Cr O’Neil introduced this topic for discussion and advised the official opening will be on Saturday 25 March 2017 at 9:15am. Ben Stewart has given Lauren Owen details of all stakeholders to be invited. Cr O’Neil advised the Minister Hon. Dr Anthony Lynham will be officially opening the Terminal. The Bottle Tree sculptures will be opened in conjunction with Santos and Roma on Bungil Gallery at 8:30am.
Ben Stewart discussed a SEZ (Special Event Zone) to be allocated with the Office of Transport Security to allow stakeholders to enter airside areas.
Cr O’Neil discussed that the black tape barriers to be moved and the Qantas tape barriers to be placed at the front of the check in counters.
Cr O’Neil discussed the bench seating to the right of the door on the southern end of departures to be moved to allow access for the plague to be placed.
4.0 Airport Development Update
- 62 - Attachment 2 Unconfirmed Minutes - Airport Advisory Committee Meeting - 7 March 2017
Benjamin Stewart introduced this topic for discussion and asked for it to be renamed to the Overlay Project that has commenced. Further discussed the design phase has started with a survey of the runway completed and the pavement condition was assessed. The project is on track to be fully operational midyear as all the geo tech has been completed.
5.0 Airport Media Releases
There were no media releases relating to the Airports this month
6.0 General Business
Transport Kate Haddock of Translink asked if there were any transport issues with taxis or buses at the Roma Airport. Ben Stewart discussed that taxis were generally at the Airport for Arrivals and there is no regular bus service. Further discussions were held that most passengers used hire cars.
Peter Flynn of Maranoa Travel discussed that Qantas flight attendants will ask passengers as they are exiting the plane if they require taxis and if so they will contact Maranoa Travel to organise.
Art Work and TV Screens Charlie Eames of Roma Tourism discussed the art work and brochures for the Airport. Charlie Eames discussed the TV screens regarding paid advertising and community events. Cr O’Neil requires a policy in regard to advertising hospitality, tourism and events on the TV screens. It was further discussed that the IT Department and Jane Frith are looking at getting the digital media up and running and will take it forward to Council.
Further discussions regarding purchasing new TV screens will have to be a budget consideration.
General Aviation Aircraft Tie Downs Barry McCabe discussed that he does not want to see this matter forgotten. Ben Stewart discussed there will be a more holistic view to the Airport with the tie downs.
7.0 Next Meeting Date & Close
Next Meeting: 2 May 2017 Time: 6pm Location: Councillor’s Retreat
Meeting Closed: 6:25pm
…………………………………………………… ……………………………………………………. Chair Date
- 63 - Attachment 3 Confirmed Minutes_Roma Saleyards Advisory Committee Meeting 08.12.16
- 64 - Attachment 3 Confirmed Minutes_Roma Saleyards Advisory Committee Meeting 08.12.16
- 65 - Attachment 3 Confirmed Minutes_Roma Saleyards Advisory Committee Meeting 08.12.16
- 66 - Attachment 3 Confirmed Minutes_Roma Saleyards Advisory Committee Meeting 08.12.16
- 67 - Attachment 4 Confirmed Minutes_Roma Saleyards Advisory Committee Meeting 02.02.17
- 68 - Attachment 4 Confirmed Minutes_Roma Saleyards Advisory Committee Meeting 02.02.17
- 69 - Attachment 4 Confirmed Minutes_Roma Saleyards Advisory Committee Meeting 02.02.17
- 70 - Attachment 4 Confirmed Minutes_Roma Saleyards Advisory Committee Meeting 02.02.17
- 71 - Attachment 5 Confirmed Minutes_Roma Saleyards Advisory Committee Meeting 02.03.17
- 72 - Attachment 5 Confirmed Minutes_Roma Saleyards Advisory Committee Meeting 02.03.17
- 73 - Attachment 5 Confirmed Minutes_Roma Saleyards Advisory Committee Meeting 02.03.17
- 74 - Attachment 5 Confirmed Minutes_Roma Saleyards Advisory Committee Meeting 02.03.17
- 75 - Attachment 6 Confirmed Minutes_ Bassett Park Advisory Committee Meeting - 07/02/17
Meeting: Bassett Park Advisory Committee Meeting Date: 7 February 2017 Chair: Cr. Cameron O’Neil Attendees: Cr. Peter Flynn, Cr. Puddy Chandler, Rob Hayward, Carla Cosgrove, Alannah Ladbroke , Jackie Erickson, Tina Hamilton, Fay Robertson, Paul Robertson, Carly Renfrey, Clancy Smith. Apologies Kevin Pope, Kathy Mitchell Minutes: Fiona Vincent Meeting Opened: 5.30pm Meeting Closed: 6.30pm Next Meeting Details
Date: 11 April 2017 Time: 5.30pm Location: Bassett Park Members Bar
Outstanding Meeting Actions
- 76 - Attachment 6 Confirmed Minutes_ Bassett Park Advisory Committee Meeting - 07/02/17
Date Item Description Comments Action by When Outstanding It was also requested that Council review arena watering Prior to arrangements prior to events to ensure the arena is watered 25/10/16 evenly. It was suggested sprinklers be place on the top rail of Fiona 7.0 Rodeo Arena the arena to do so. Vincent/Tanya Close Item Update 16/02/16: Mansfield No budget or forthcoming contribution from club indicated at this point in time. Close Item It was requested that Council check all equipment and microphones are in working order. Volume switch for speakers Fiona PA System 6.0 in the members bar to be investigated. (CR. 1675 initiated) Vincent/Tanya In progress
Update 07/02/17 Mansfield Inspection to occur on 02/05/17, update to follow. Further investigation required internally about the approach of its Fiona Removal of Play Equipment removal. (CR. 1677 lodged). Vincent/Tanya Close Item Update 25/10/16 Mansfield Equipment has been removed. Kevin Pope suggested removable bollards in sleeves could be used in the arena archway area to direct vehicle traffic. Fiona Fiona Vincent to further investigate price to install, and present to 7 Show Society General Business Vincent/Carla Close Item members for review. Cosgrove Update 06/12/16: Installed – project complete. It was requested that when levels of the ground are determined for the courts, that levels also be taken of the rodeo arena to Rodeo Arena Fiona Vincent TBC determine how uneven the surfaces in and surrounding the rodeo area are. 07/02/17 That Sunshine Steel be approached to enquire as to a contribution steel for petition to be placed in the stalls. Update 10/04/17 6 Day yards (behind Rodeo Ring) This item was discussed with a view to reduce the total of number of stalls to 20 larger stalls, rather than the current 40 smaller stalls. Further discussion to be held following the Roma Show in May 2017. That the availability of airport bollards be investigated for installation at Bassett Park prior to the Roma Show in May 2017. 7.0 Bollards Fiona Vincent Close Item Update 10/04/17 Two bollards have been installed – project complete. Fiona Puddy Chandler and Fiona Vincent to further discuss use of 8.0 Portable PA’s Vincent/Puddy In progress portable PA Systems Chandler
- 77 - Attachment 6 Confirmed Minutes_ Bassett Park Advisory Committee Meeting - 07/02/17
Insurance – Clarification required with respect to requirements in Insurance clarification the instance of nonexclusive use – update next meeting. Madonna Mole Next Meeting
It was requested that markers be placed in the dressage arenas so that the group did not need to measure out the area each time an event is held. Markers in the dressage arenas Fiona Vincent Close Item Update 10/04/17 These have since been installed – project complete.
It was requested that a safety audit on all stalls be undertaken. Stall Safety Audit Tanya Mansfield TBC
Cr. O’Neil requested that each group consider priority ‘wish lists’ Priority ‘Wish Lists’ in preparation for discussion at the next meeting. All Next Meeting
It was requested that poly belting be placed to stop animals getting caught, and for rider safety. Record Poly belting Update 10/04/17 Fiona Vincent suggestion There is no current budget to carry out this project, record suggestion for future budget deliberations. Mayor Golder suggested there may be some area under the member’s area that could be used, Fiona to send a copy of underneath plans to the Mayor for review. Members area plans Fiona Vincent Close Item Update 10/04/14 Plans forwarded to the Mayor for review.
Discussion Notes:
Item 2 & 3 Apologies/Confirmation of Minutes & Report on Action items
Resolution Number BP.03.16
Moved Carla Cosgrove Seconded Jackie Erickson.
That the minutes of the Bassett Park Advisory Committee Meeting held on 25 October 2016 be confirmed as presented.
CARRIED
- 78 - Attachment 6 Confirmed Minutes_ Bassett Park Advisory Committee Meeting - 07/02/17
Item 4 Removal of Play Equipment – for tabling Confirmation of actions completed and correspondence provided to members.
Item 5 Fees – Hire of Basset Park – for tabling Confirmation of actions completed and correspondence provided to members.
Item 6 Day Yards – behind rodeo Ring
Resolution Number BP.04.16
Moved Alannah Ladbroke Seconded Fay Robertson
That Sunshine Steel be approached to enquire as to a contribution steel for petition to be placed in the stalls.
CARRIED
Discussion: This item was discussed with a view to reduce the total of number of stalls to 20 larger stalls, rather than the current 40 smaller stalls. Further discussion to be held following the Roma Show in May 2017.
Item 7 Installation of Bollards
Resolution Number BP.05.16
Moved Puddy Chandler Seconded Carla Cosgrove
That the availability of airport bollards be investigated for installation at Bassett Park prior to the Roma Show in May 2017.
CARRIED
Item 8 General Business
Compliance – Queensland Racing The Queensland Racing Audit identified the following areas issues for Bassett Park:
There is no medical room for Jockey’s currently
- 79 - Attachment 6 Confirmed Minutes_ Bassett Park Advisory Committee Meeting - 07/02/17
There is no lock up administration space No availability of dressing/change rooms No designated smoking areas
No further action at this point in time to be taken, for identification only at this stage.
Roma Show Society Availability of bins on-site for the Roma Show was discussed – there are adequate numbers with no additional bins required; The need for a number of skips was discussed – this has been actioned by the Show Society; Puddy Chandler and Fiona Vincent to further discuss use of portable PA Systems; Insurance – Clarification required with respect to requirements in the instance of nonexclusive use – update next meeting; It was requested that poly belting be placed to stop animals getting caught, and for rider safety;
Maranoa Equestrian It was requested that markers be placed in the dressage arenas so that the group did not need to measure out the area each time an event is held. It was requested that a safety audit on all stalls be undertaken.
Priority ‘Wish Lists’ Cr. O’Neil requested that each group consider priority ‘wish lists’ in preparation for discussion at the next meeting.
Roma Turf Club Turf Club investigating quotes for awning on the western side of the new tie up stalls
Chutes It was requested that chutes be hired this year and six of them be placed in front of the old chutes, all from one end for timed events (eastern side). Cr. O’Neil enquired as to whether a safety audit had been received from a recognised body.
Area underneath members bar Mayor Golder suggested there may be some area under the member’s area that could be used, Fiona to send a copy of underneath plans to the Mayor for review.
Next meeting: 11 April 2017
………………………………. ……………………………….. Chair Date
- 80 - Attachment 6 Confirmed Minutes_ Bassett Park Advisory Committee Meeting - 07/02/17
- 81 - Maranoa Regional Council
General Meeting - 26 April 2017
OFFICER REPORT
Meeting: General 26 April 2017 Date: 7 April 2017
Item Number: 13.1 File Number: D17/26708
SUBJECT HEADING: Release of Five Economic Development Strategy Documents for Community Consideration Classification: Open Access Officer’s Title: Manager - Economic & Community Development
Executive Summary: Council is being asked to endorse five documents for community-wide consideration. The five documents are:
Maranoa economic development strategy Maranoa business and industry strategy Maranoa tourism strategy Maranoa arts & culture strategy Maranoa sport &recreation strategy
The strategies are direction-setting documents. The strategies have been presented to Council in the context of the following messages:
“We are building futures for the next generations” “We will do this through local jobs and quality lifestyles”
The documents will be released as soon as a communications plan for the release of the documents has been approved by the Council. The documents will be embargoed until the communication plan is approved.
Officer’s Recommendation: 1. Council endorse the release for community-wide consideration the five documents that guide its efforts in community development namely:
a. Maranoa economic development strategy b. Maranoa business and industry strategy c. Maranoa tourism strategy d. Maranoa arts & culture strategy e. Maranoa sport &recreation strategy; and
2. Authorise the Manager Economic and Community Development to coordinate discussions with the relevant regional and local development associations and stakeholder agencies.
- 82 - Maranoa Regional Council
General Meeting - 26 April 2017
Body of Report: The Maranoa economic development strategy is directed towards building futures for the next generations. The strategy is focussed on creating the local jobs and quality lifestyles that are essential to building those futures. Success depends upon the leaders in local communities promoting regional cooperation and sharing. Critical elements of the economic development strategy are found in four Maranoa-wide strategies which are proposed for Council endorsement for wider community consideration. The critical elements are:
1. Redeveloping an interactive and “scary” “Big Rig” into a national standard (Tier 1) tourist attraction to attract visitors into western Queensland 2. Allocating specific tourism stories to each local community in the Maranoa, for example: Making Injune the recognised gateway to the sandstone country and ancient rock art Making Surat the major entry point for NSW and Victorian visitors, telling the Cobb & Co and outback fishing stories Recognising Mitchell as the physical gateway to outback Queensland and telling the artesian water and wool stories Using the grain silos at Wallumbilla for a dramatic light show with Wallumbilla telling the grain and railway disaster stories 3. Enhancing the role of Roma as a regional centre to attract more higher-order services 4. Recognising arts & culture and sport & recreation as major components of quality lifestyles and their roles in tourism 5. Recognising arts & culture and sport & recreation as industries, especially with their tourism links 6. Optimising sport & recreation facilities across the Maranoa so that their lifecycle costs are affordable taking account of Council and community resources 7. Using one-hour of travel time as the standard for urban communities to access higher order services and facilities and for competitive sports
The economic development strategy is built upon the foundations of the Maranoa community plan and the strategic plan in the Maranoa planning scheme. It recognises the four pillars of the current local economy as primary production, resource industries, government services and tourism.
The overarching economic development strategy and its four Maranoa-wide component strategies were prepared using comments from community focus groups and from a series of internal consultations, The five documents for public consideration are:
Maranoa economic development strategy Maranoa business and industry strategy Maranoa tourism strategy Maranoa arts & culture strategy Maranoa sport &recreation strategy
- 83 - Maranoa Regional Council
General Meeting - 26 April 2017
The strategies are direction-setting documents. The strategies have been presented to Council in the context of the following messages:
“We are building futures for the next generations” “We will do this through local jobs and quality lifestyles”
After the feedback on the five documents has been received from the community, the Maranoa-wide strategies will be put before Council for formal adoption.
A series of public participation processes will then be used to update the existing local community plans for each local community. The aim is to take the locally relevant parts of each Maranoa-wide strategy and incorporate those parts into the corresponding local community plans After formal adoption of the local community plans, the Maranoa planning scheme will be updated by the re-incorporation of the updated local community plans (replacing the versions already in the planning scheme).
This work is part of the implementation of Council’s 7 roles in the economic development of the Maranoa Region which was endorsed by Council in July 2016. In particular, the work to date is the ongoing operationalising of roles 1,3,5,6 and 7
1. Facilitating the Maranoa economic development strategy 2. Partnering with local and regional groups and industries to progress economic development 3. Requiring a “whole-of-Council” commitment to economic development 4. Balancing Council’s rates, fees and charges to support economic development 5. Integrating the Maranoa Planning Scheme as a key component of the Maranoa economic development strategy 6. Strengthening the local community focus in the integration of economic development and community development across the region 7. Using Council’s website as primary vehicle for Council’s economic development service delivery
Consultation (internal/external):
Local community – focus groups in each local community across the Maranoa
Internal – Councillors Mr Rob Hayward (Director Development, Facilities & Environmental Services) Ms Sharon Frank (Director Corporate, Community & Commercial Services) Officers within each directorate.
Risk Assessment (Legal, Financial, Political etc.):
- 84 - Maranoa Regional Council
General Meeting - 26 April 2017
Nil for legal and financial, however the economic development strategy documents do contain matters likely to attract significant public debate.
Policy Implications:
There are substantial policy implications as the economic development strategy is based on Council giving the following very simple and clear messages:
1. “We are building futures for the next generations”
2. “We will do this through local jobs and quality lifestyles”
In supporting the economic development strategy, Councillors can explain how all Council business can be explained in terms of these messages.
The policy implications include the need for all Council officers to participate in adopting a whole-of-Council approach to economic development. This will help Council officers appreciate why, for example, neatly mown parks contribute to quality lifestyles and help encourage tourists
Financial Resource Implications: Staff time in communicating the economic development strategy to the community.
Link to Corporate Plan: Corporate Plan 2014-2019 Strategic Priority 7: Vibrant Communities, Beautiful Towns 7.4 Business Development 7.4.1 Economic development strategy
Supporting Documentation: 1⇩ Maranoa Regional Council - Economic development D17/23872 strategy - 29/3/17 2⇩ Maranoa Regional Council- Maranoa Business and D17/24196 Industry - 29/03/17 3⇩ Maranoa Regional Council - Maranoa Tourism Strategy - D17/23874 29/03/17 4⇩ Maranoa Regional Council - Maranoa Arts and Culture D17/15918 Strategy - 29/03/17 5⇩ Maranoa Regional Council - Maranoa Sport and D17/23848 Recreation Strategy -29/03/17
Report authorised by: Director - Development, Facilities & Environmental Services
- 85 - Attachment 1 Maranoa Regional Council - Economic development strategy - 29/3/17
Maranoa Economic
Development Strategy
- 86 - Attachment 1 Maranoa Regional Council - Economic development strategy - 29/3/17
Context and opportunities
Regional communities away from the populated coastal areas of Queensland offer business opportunities and lifestyles that have strong similarities but vital differences to large coastal communities.
Our Maranoa region sits on the western edge of the fertile Darling Downs grain country and the beginning of the rugged Queensland outback. We share stories of the sheep and cattle industries and the bushrangers with our western Queensland neighbours and we look to the east for our technology.
The four pillars of the Maranoa economy are primary production, resource industries, government services and tourism. Primary production is mainly livestock, grain and timber. Climatic conditions tend to have significant effects on the primary production, especially drought and floods. The scope for expansion of livestock, grain and forestry is physically limited, although value-adding has many possibilities for these industries.
Markets for livestock, grain, timber and gas are vulnerable to international trading cycles, trade agreements and international politics. The last 30 years have seen so-called traditional markets weaken or disappear and new markets emerge, often with different product characteristics being demanded by consumers. Looming large in Australian exports are Asia (especially China), India and the Middle East. New competitors arise with political and economic alterations in the world geopolitical landscape.
Tourism is an anticipated growth market, particularly from increasingly wealthier Asian countries. Significant tourism growth from Australian residents should continue, but overseas tourism to the Outback needs nurturing. The Maranoa region has tourist attractions but none currently acclaimed at the standard of the Stockmans’ Hall of Fame or Carnarvon Gorge. As Roma and the Maranoa are one days drive from the populated SEQ, both the Maranoa and the rest of Outback Queensland would benefit from having a major tourist attraction in the Maranoa to sustain a journey from the SEQ corner to more distant western Queensland attractions.
Local population growth is expected to be steady but small, with the total regional population unlikely to rise above 20,000 residents in the next twenty years. However, the attraction of our rural lifestyle may increase if we can continue to encourage the use of Roma as a regional centre with an expanding range of higher-order services. In particular, Roma is sufficiently large as a large regional centre to attract higher-order government services and the government employees who provide those services. Technology will feature in increasing the appeal of rural lifestyles and rural jobs
The scope of our opportunities to create sustainable communities for our future generations will depend on an ongoing regional culture of cooperation, creativity and practical innovation. Although there will be a continuing need to accommodate climatic challenges and market adjustments, we will be well placed to respond and to be sustainable communities if we have set out strategies which provide direction and coherency to business and community enterprise.
The Maranoa economic development strategy serves this purpose.
- 87 - Attachment 1 Maranoa Regional Council - Economic development strategy - 29/3/17
The Maranoa Economic Development Strategy
This economic development strategy sets out the key strategies for progressing economic development in the Maranoa region to achieve our economic development vision.
Economic development is measured by business and lifestyle
Business and lifestyle are the two key measures of economic development in the Maranoa region. These two measures are closely linked. Business is needed to create jobs. Jobs are needed to support lifestyles. Without quality lifestyles, there will only be fly-in-fly-out jobs.
“Business” is anything that employs people (whether self-employed or as an employee. A retiree is a person engaged in running their own “retirement business”)
“Lifestyle” is access to education, food choices, heath, sport, recreation, leisure, culture, social support, inclusiveness, safety and aesthetic settings.
Our economic development vision:
Every working-age Maranoa resident has access to a job Quality lifestyles Building local futures for the next generations
Building a future for the next generations
To build local futures for the next generations, our local communities need to be sustainable. This requires both sustainable local employment and sustainable quality lifestyles.
Employment is always provided by businesses where those businesses can be government, private enterprise, community enterprise, retirement or personal. It follows that sustainability in local employment in a constantly changing world demands flexibility, innovation and technological adaptions.
Quality lifestyles are created by connections to the local and regional communities and through access to services and facilities via a range of physical and electronic options. Sustainability in lifestyles also requires flexibility, innovation and technological adaptions.
Foundations for the economic development strategy
The economic development strategy builds upon the foundations provided by the Maranoa community plan and the strategic plan in the Maranoa planning scheme.
- 88 - Attachment 1 Maranoa Regional Council - Economic development strategy - 29/3/17
Elements of the economic development strategy
There are five key elements providing direction to the economic development strategy: 1. Maranoa business & industry strategy 2. Maranoa tourism strategy 3. Maranoa arts & culture strategy 4. Maranoa sport & recreation strategy 5. Local community plans
Helping to support these five key elements are: Local place-making strategies Regional and local trails strategies
Integrating local community plans with Maranoa region strategies
The Maranoa business & industry strategy, tourism strategy, arts & culture strategy and sport & recreation strategy are integrated into local community plans. This integration allows the components of each Maranoa-wide strategy, as they relate to each specific community, to be brought together as a complete plan for each community.
Other related strategies
In compiling the economic development strategy for the Maranoa region, there are related national, state and regional strategies which influence the directions taken and the projects, services and partnerships required.
National, state and regional strategies include:
Darling Downs Regional Plan (statutory document) Queensland Drive Tourism Strategy2013-2015 Outback Queensland Destination Plan 2014-2020 Queensland’s Agriculture Strategy (to 2040) Forest and Timber Industry Plan 2012-2040 Surat Cumulative Management Area (CSG) State Infrastructure Plan (2016) Advancing our cities and regions strategy (Renewable energy component)
- 89 - Attachment 1 Maranoa Regional Council - Economic development strategy - 29/3/17
Maranoa strategic Maranoa development plan community plan (land use – planning scheme)
Maranoa economic development strategy
Business & Tourism Arts & Sport industry strategy culture &recreation strategy strategy strategy
Business and local jobs Quality lifestyles
Local community Local plans community Local plans community Local plans community plans
Local Local community community plans plans
- 90 - Attachment 1 Maranoa Regional Council - Economic development strategy - 29/3/17
Roles of Maranoa Regional Council in the economic development strategy
1. Facilitating the Maranoa economic development strategy 2. Partnering with local and regional groups and industries to progress economic development 3. Requiring a “whole-of-Council” commitment to economic development 4. Balancing Council’s rates, fees and charges to support economic development 5. Integrating the Maranoa Planning Scheme as a key component of the Maranoa economic development strategy 6. Strengthening the local community focus in the integration of economic development and community development across the region 7. Using Council’s website as a primary vehicle for Council’s economic development service delivery
These roles are set out in more detail in the document: Council’s roles in economic development 19 July 2016
Key Council corporate documents supporting economic development are: Maranoa Regional Council corporate plan Maranoa Regional Council operational plan Maranoa Regional Council revenue policy
Implementation of strategies – action plans
Implementation of the strategies will depend on a series of action plans. The action plans sit outside of the strategy documents and it is possible for one action plan to support the implementation of multiple objectives across different strategies.
(For example: the action plan for construction of a museum may support the implementation of objectives in both the arts& culture strategy and the tourism strategy)
Current economic environment assumptions
A concise summary of key factors affecting economic development in the Maranoa region is in the document: Current economic environment assumptions (March 2017)
- 91 - Attachment 1 Maranoa Regional Council - Economic development strategy - 29/3/17
Maranoa economic development strategy
Business & Tourism Arts & Sport industry strategy culture &recreation strategy strategy strategy
Objectiv Objectiv Objectiv Objectiv es es es es Local community Local plans community Local plans Objectiv community Local es plans community Objectiv es plans Objectiv es Objectiv Local es Local community community plans plans
Objectiv Objectiv es es
Action plans linked to objectives
action plans action plans action plans action plans
action plans action plans action plans
action plans action plans action plans action plans
- 92 - Attachment 2 Maranoa Regional Council- Maranoa Business and Industry - 29/03/17
Maranoa Business and Industry Strategy
Whose responsibility?
The Maranoa Arts & Culture Strategy is intended to provide direction and encourage cohesiveness in the action plans of the Council, community, business and other agencies.
Although Council will have responsibility to take action for implementing some of strategies described in this document, many of the strategies require action by communities, businesses or other government and non-government agencies.
Most strategies can only be delivered through partnerships between government, community and business.
The leadership required for the implementation of each objective will be negotiated in the action plans for implementation.
- 93 - Attachment 2 Maranoa Regional Council- Maranoa Business and Industry - 29/03/17
Introduction
Business and industry are the foundations of community sustainability. To build futures for the next generations, we need sustainable businesses and industries. We need to help foster the environments that will nurture business sustainability. Some aspects require pragmatic consideration of locational advantages and disadvantages, enhanced predictability and risk reduction. Longer term sustainability will inevitably demand creativity, innovation, business modification and the willingness to let go of outdated business processes. All markets are going to be subject to change, even if the changes are slow in evolving.
Our visions of the future see every Maranoa resident of working age having access to a job. This necessarily calls for businesses to create jobs and for residents to develop the skills required for those jobs. Even self-created employment generally obliges the self-employed to enhance their skill levels and to understand business management practices. Realistically, every employee of any business runs a personal self-hire business. Retirement is a business and volunteering is a form of employment.
One of our core strategies is attracting, encouraging and creating new business, building on our four economic pillars of primary production, resources industries, government services and tourism. Success may call for advertising our advantages, facilitating investment and reducing risks for potential investors. Land use management through the Council planning scheme can play a key role in providing predictability and risk reduction for proposed investment. Keeping businesses which are already established is a second core strategy. Providing access to information, encouraging inter- business networks and communications, local product purchasing, increasing accessibility and visual amenity are all useful aspects of business support.
Another core strategy for business and industry sustainability is to encourage population growth and to increase the number of visitors coming to the region. Increasing visitors means increasing tourists numbers, arts & culture visitors and sport and recreation visitors as well as friend s and family visitors. Close alignment of the business and industry strategy with the other strategies is therefore essential.
We must continue to leverage our existing facilities, land and other resources for sustainable business and industry. The opportunities will evolve and change in ways which may not be predictable so leveraging requires flexibility over time and occasional swift-footed action. Waste reuse and energy production are potential examples of opportunities. Some fundamental infrastructure, like roads, is not immune to rapid cycles in demand with scope for under and over investment.
The business and industry strategy recognises that we will be more successful if there is effective community engagement in the alignment of business activity, council programs and community aspirations, including empowering local communities to develop their economy and lifestyle. We must encourage community leaders to participate in the development and promotion of the region.
For state and national stakeholders, this strategy, especially where it has strong tourism alignment, demonstrates the efficiency and effectiveness of investment in the Maranoa facilities and services for promoting attractive regional lifestyles and regional employment. Implementation of the business and industry strategy depends on a series of action plans and partnerships contained in a separate series of documents. Our success will be driven by partnerships, partnerships and more partnerships.
- 94 - Attachment 2 Maranoa Regional Council- Maranoa Business and Industry - 29/03/17
Maranoa Business and Industry Strategy
Our visions:
1. Every working-age resident can have a job 2. Quality lifestyles for residents 3. Business and industry is committed, energetic and responsive 4. Building futures for the next generations
Our Strategies:
Attracting, Encouraging & Creating New Business
1.1 Ensure the region provides locational advantages for business
1.2 Facilitate new & Diverse business investment
1.3 Reduce risks associated with new business establishment
1.4 Develop and execute an investment attraction marketing campaign
Supporting & Assisting Current Business
2.1 Consult with local businesses 2.2 Provide support to local business 2.3 Facilitate local and regional business networks 2.4 Provide business with access to local economic data 2.5 Whole of council service delivery to local business 2.6 Physical improvements to enhance business accessibility by customers and service providers 2.7 Enhance the visual amenity of our towns
Attracting New Residents and Visitors
3.1 Growing the population of the Maranoa 3.2 Attracting more visitors to the Maranoa
Leveraging Existing Facilities, Land and Resources
4.1 Leverage existing transport assets
4.2 Leverage existing industrial infrastructure
4.3 Provision of land and utilities for work camps
4.4 Pursue external funding and partnerships for infrastructure improvements
4.5 Utilise waste products from Council and business facilities
Building Community Partnerships
- 95 - Attachment 2 Maranoa Regional Council- Maranoa Business and Industry - 29/03/17
7.1 Work with the community to ensure alignment of council programs and community aspirations 7.2 Empower local communities to develop their economy and lifestyle 7.3 Encourage community leaders to participate in the development and promotion of the region
Attracting, Encouraging & Creating New Business
Objectives:
1.1 Ensure the region provides locational advantages for business
1.1.1 Document regional locational advantages for business and industry Facilitate new & Diverse business investment
1.1.2 Facilitate increasing the skill base and attraction of labour to the region
1.1.3 Monitor housing availability and affordability issues and opportunities in major settlements
1.1.4 Plan for an adequate supply of industrial and commercial land across the entire region
1.1.5 Advocate for infrastructure improvements, mainly transport & community facilities
1.1.6 Facilitate alternative, affordable energy supplies
1.1 Reduce risks associated with new business establishment
1.1.1 Assess gaps in the supply chain 1.1.2 Partner with Innovation/Incubation business services 1.1.3 Provide investor information in a range of media formats 1.1.4 Facilitate an introduction service & site visits for prospective business investors 1.1.5 Support development and address changing demands through continuous review of local planning guidelines 1.1.6 Leverage key assets as economic development hubs i.e. Airports/Roma saleyards
1.2 Develop and execute an investment attraction marketing campaign
1.2.1 Provide universal access to key investor information, including local development guides, via electronic media
1.2.2 Create streamlined development approvals for targeted industries
1.3 Develop and execute an investment attraction marketing campaign
1.3.1 Promote the locational advantages of establishing a business in the Maranoa 1.3.2 Ensure key regional agencies have access to necessary information about locational advantages 1.3.3 Collaborate with partners to develop and execute the investment attraction campaign
- 96 - Attachment 2 Maranoa Regional Council- Maranoa Business and Industry - 29/03/17
1.3.4 Compile an investment prospectus based on the investment attraction campaign 1.3.5 Ensure the website supports the execution of the investment attraction campaign
- 97 - Attachment 2 Maranoa Regional Council- Maranoa Business and Industry - 29/03/17
Supporting & Assisting Current Business
2.1 Consult with local businesses
2.1.2 Maintain and make accessible a database of regional business and their goods and services Develop a program of regular engagement with local businesses across the region
2.2 Provide support to local business
2.2.1 Market the business support programs available from private and public sector organisations 2.2.2 Facilitate introductions to regional small business advisory services 2.2.3 Monitor the trends, challenges and opportunities for existing industries 2.2.4 Partner with key agencies to affect positive outcomes for existing business and industry 2.2.5 Enhancing the ability of local businesses to input into the regional supply chain 2.2.6 Continue to support the Business Awards
2.3 Facilitate local and regional business networks
2.3.1 Progress the “My Maranoa” campaign to increase awareness of the products and services produced locally 2.3.2 Advocate and support local business networking functions under the My Maranoa Brand 2.3.4 Promote local identity within the regional My Maranoa campaign
2.4 Provide business with access to local economic data
2.4.1 Create access points to relevant economic and social data compiled by Government and Business 2.4.2 Provide access to town planning/infrastructure information
2.5 Whole of council service delivery to local business
2.5.1 Internal awareness raising for whole- of-council service delivery 2.5.2 Ongoing process improvement for whole- of- council service delivery
2.6 Physical improvements to enhance business accessibility by customers and service providers
2.6.1 Continuation of the Regional CDB’s improvement program 2.6.2 Continuation of improvements to parking availability in CBD’s 2.6.3 Continuation of the Regional placemaking projects
2.7 Enhance the visual amenity of our towns
2.7.1 Continuation of the Regional placemaking projects
Attracting New Residents and Visitors
- 98 - Attachment 2 Maranoa Regional Council- Maranoa Business and Industry - 29/03/17
3 Growing the population of the Maranoa
3.1.1 Identify the regional lifestyle advantages for residents 3.1.2 Monitor population trends 3.1.3 Identify and support the drivers of population growth in the Maranoa 3.1.4 Develop the liveability of regional communities 3.1.5 Ensure the planning scheme provides for the whole range of land uses necessary to support business and lifestyle 3.1.6 Ensure that development supports the cultural and lifestyle heritage of the region 3.1.7 Maintain the positive presentation of towns and surrounds 3.1.8 Provide a safe and secure environment for communities 3.1.9 Ensure there is a supply of affordable and diverse accommodation 3.1.10 Conduct a targeted marketing campaign to reach potential residents
3.2 Attracting more visitors to the Maranoa
3.2.1 Develop a regional visitor identity 3.2.2 Develop and distribute event attraction marketing material (in conjunction with Tourism Destination Marketing Plan) 3.2.3 Identify and support unique Destination Events in each town 3.2.4 Consolidate tourism branding for the region and develop signage opportunities 3.2.5 Expand tourism partnerships 3.2.6 Explore opportunities for eco, agri and industrial tourism
Leveraging Existing Facilities, Land and Resources
4.1 Leverage Roma as a major regional centre
4.1.1 Continue to promote Roma as a regional centre capable of supporting higher-order services, especially government services 4.1.2 Enhance strong linkages between Roma and surrounding communities
4.2 Leverage existing transport assets
4.2.1 Locate compatible land uses in proximity to the airport 4.2.2 Advocate for sufficient and affordable air services 4.2.3 Coordinating with tour and event operators to package low capacity flights 4.2.4 Monitor opportunities presented by new Toowoomba Range crossing 4.2.5 Advocate for type 2 road train access through Roma to the Roma Saleyards
4.3 Leverage existing industrial infrastructure
4.3.1 Pursue business opportunities surrounding the Roma Saleyards 4.3.2 Maintain sufficient operational quarries to supply a diversity of quarry products 4.3.3 Expand reticulated gas network in Roma to industrial lands to attract new businesses
4.4 Provision of land and utilities for work camps
4.4.1 Monitor existing worker camps and facilitate locations for short-term worker camps
- 99 - Attachment 2 Maranoa Regional Council- Maranoa Business and Industry - 29/03/17
4.5 Pursue external funding and partnerships for infrastructure improvements
4.5.1 Identify potential infrastructure constraints to expansion of targeted development areas 4.5.2 Advocate for infrastructure projects that have a critical role in improving economic and lifestyle outcomes 4.5.3 Ensure that well-developed plans are ready for high priority projects
4.5.4 Planning scheme supports easier implementation of high priority projects
4.5 Utilise waste products from Council and business facilities
4.5.1 Support projects that promote recycling
Building Community Partnerships
5.1 Work with the community to ensure alignment of council programs and community aspirations
5.1.1 Integrate identified opportunities in the community planning process with Council’s planning scheme 5.1.2 Identify and capitalise on opportunities from the Maranoa Community Plan
5.2 Empower local communities to develop their economy and lifestyle
5.2.1 Partner with the local community to progress viable local projects 5.2.2 Use My Maranoa program to facilitate local economic development project delivery
5.3 Encourage community leaders to participate in the development and promotion of the region
5.3.1 Establish a program for prominent local people to promote the region externally
- 100 - Attachment 3 Maranoa Regional Council - Maranoa Tourism Strategy - 29/03/17
Maranoa Tourism Strategy
Whose responsibility?
The Maranoa Arts & Culture Strategy is intended to provide direction and encourage cohesiveness in the action plans of the Council, community, business and other agencies.
Although Council will have responsibility to take action for implementing some of strategies described in this document, many of the strategies require action by communities, businesses or other government and non-government agencies.
Most strategies can only be delivered through partnerships between government, community and business.
The leadership required for the implementation of each objective will be negotiated in the action plans for implementation.
- 101 - Attachment 3 Maranoa Regional Council - Maranoa Tourism Strategy - 29/03/17
Introduction
Our communities value the contributions that tourism makes to employment in the Maranoa region. The tourism industry helps us build futures in our region for our youth by providing business opportunities across a wide spectrum of skills and interests. The industry is sustainable and fertile.
The Maranoa Tourism Strategy provides direction for the regional growth of sustainable tourism. Implementation of the tourism strategy depends on a series of action plans and partnerships contained in a separate series of documents.
Our vision is for every visitor to become a tourist and for every visitor to want to stay for another night. With a committed and responsive Maranoa tourism industry, we will have the businesses and employment that nourish long term futures for our younger generations.
Every local community has a potential role in the tourism strategy. We need local and regional cooperation in choosing these roles for the development of attractions, marketing and supporting services.
The tourism strategy proposes expansion of the Big Rig as our regional anchor tourist attraction, focussing on the “oil and gas” stories supported strongly by the Roma saleyards tours.
We see Surat as the entry point into the Maranoa for many NSW and Victorian tourists, with this town telling the “Cobb & Co” and “outback fishing” stories. Wallumbilla can use its silos to tell the “wheat” stories and its Calico Cottage and open air theatre for the “railway” and “movies in the outback” stories. Yuleba can start the “timber” stories and also the “Cobb & Co” story in conjunction with Surat. It also has the outback communications story. Jackson has the background to start the “bushranger” stories with Roma, Mitchell and Injune continuing the narratives.
Injune is the gateway to the “sandstone gorge country” and the “sandstone indigenous culture” stories. Mitchell is the physical gateway to the outback with “Mitchell grass”, “sheep” and the “artesian water” stories. Muckadilla has the “mud bath” story with Mungallala continuing the “timber” story in conjunction with the “Ooline” story.
For state and national marketing, our core attractions are the Big Rig, Roma Saleyards, Cobb & Co and the Artesian Spa and recognition of the Maranoa as the gateway to Outback Queensland and the sandstone gorge country and the beginning of the dinosaur trails. Internationally, the message simplifies to the “Big Rig” and gateways for the “stockman”, “30,000 year old rock art” and “dinosaur” trails
We will promote the Maranoa as a one day drive from Brisbane, the Gold and Sunshine Coasts and its airport as a one hour flight from Brisbane and expand our “must do” adventure and experience activities. We seek growth markets in bus and rail tours and charter flights and in the conversion of business, convention, function and events visitors into tourists.
We will continue to encourage our visitors from the southern states, the wonderful grey nomad market, while using the natural and built attractions in the region to encourage them to stay longer.
Our success will be driven by partnerships, partnerships and more partnerships and with a local ethic that “tourism is everybody’s business”
- 102 - Attachment 3 Maranoa Regional Council - Maranoa Tourism Strategy - 29/03/17
Maranoa Tourism Strategy
Visions:
1. Every visitor becomes a tourist 2. Every visitor wants to stay another night 3. Building a future for our youth 4. Committed and responsive Maranoa tourism industry
Key strategies:
1. Big Rig upgraded and expanded to become a “must see” attraction in Outback Queensland (equivalent to the Stockmans Hall of Fame) with a focus on oil, gas and geology and as an introduction to the dinosaur trails and the gorges
2. Position Roma as the gateway to Outback Queensland from SEQ, capitalising on its one day driving from Brisbane and its airport as one hour flight from Brisbane
3. Enhance the network of Maranoa attractions and link them to the Big Rig
4. Support a limited number of high quality events with tourism promotion integrated into every event
5. Enhance “experience” and “adventure” tourism with quality “must do” activities
6. Target charter flights to Roma from Sydney, Canberra and Melbourne, bus tours and rail tours as growth markets
7. Convert business, event, function and sport visitors and friends and relatives and travellers into tourists
8. Continue to enhance marketing of the Maranoa
9. Partner, partners and more partners in every aspect of tourism
- 103 - Attachment 3 Maranoa Regional Council - Maranoa Tourism Strategy - 29/03/17
1. Big Rig upgraded to become a “must see” attraction in Outback Queensland (equivalent to the Stockmans Hall of Fame) with a focus on oil, gas and geology and as an introduction to the dinosaur trails and the gorges Objectives:
Council and community support for the Big Rig as the anchor tourist attraction for Roma Staged development plans for the Big Rig – “shovel ready” Focus on oil, gas and geology and introduction to dinosaur trails and gorges Personalise the history with stories Create memorable experiences – make it experiential, dramatic, scary where possible Plenty of “working” machinery and interactive opportunities Facilitate photo and video experiences High quality food, beverages and retailing combined with “Big Rig” and “Oil & Gas” branding Connections to external events and purpose-designed event spaces Strong connections to education Strong connections to local history, especially indigenous culture Museum and research facilities integrated into Big Rig Partner the Big Rig with other Outback Queensland attractions and the resource industries Regional tourism support for the Maranoa monopolising oil and gas as a distinctive feature of Outback Queensland
2. Position Roma as the gateway to Outback Queensland from SEQ, capitalising on its one day driving from Brisbane and its airport as one hour flight from Brisbane Objectives:
Use the Big Rig as the anchor tourist attraction for the Maranoa Highlight the messages “one day from Brisbane” as a drive time and ”one hour from Brisbane” as a flight time Promote “Gateway to the Outback” to position the Maranoa as the beginning of the “real” Outback Seek agreement from Outback Queensland partners to Roma being promoted as the entry point from SEQ Produce mapping to show realistic drive trails to the key attractions in the rest of Outback Queensland Concentrate on Facebook, Wikipedia, media stories and other innovative and low cost options to promote the Maranoa as a destination and gateway to the outback.
- 104 - Attachment 3 Maranoa Regional Council - Maranoa Tourism Strategy - 29/03/17
3. Enhance the network of Maranoa attractions and link them to the Big Rig Objectives:
With the Big Rig as a national standard tourist attraction, ensure that each road radiating out from Roma has a tourist attraction that will justify a day trip from Roma As a potential first point of contact for many visitors, ensure that the Big Rig actively promotes all the attractions in the Maranoa Ensure that each Maranoa town has at least one attraction that will encourage a tourist to stop and allow each town to dominate a particular theme Ensure that every attraction is on a drive trail Continue to improve signage and way-finding Continue to create innovative information and information sources for the network of Maranoa attractions Strengthen Injune’s role as the gateway to the sandstone gorges and the indigenous cultures of the sandstone country Strengthen Surat’s role as the main entry point from Victoria and NSW and to tell the Cobb& Co and outback fishing stories and part of the sheep story Position Mitchell as the physical gateway to the Mitchell grass and the Outback with sheep stories and our artesian history Place Wallumbilla in the wheat (silos as a feature) and railway stories (including the disaster) combined with “movies in the Outback” stories Consider the outback communications and timber stories and Cobb& Co for Yuleba Position Jackson to start the bushranger stories, especially the Kenniff Brothers Mungallala to feature Ooline Muckadilla to feature the mud bath stories (and outback health) Enhance the value of the Roma saleyards tours and the beef industry links Create a unique food, beverage and souvenir for each town All towns can share parts of the indigenous heritage stories
4. Feature a limited number of high quality events with tourism promotion integrated into every event Objectives:
Put promotional energy and support for tourism into a limited number of high quality events (Easter in The Country, Food & Fire Festival, Mitchell Camel & Pig Races, local race days and agricultural shows) Use the high quality events to promote other events Ensure tourism promotion of other Maranoa attractions is always integrated into each event Wherever possible, create linkages between the high profile events and the key marketing themes for each town in the Maranoa
- 105 - Attachment 3 Maranoa Regional Council - Maranoa Tourism Strategy - 29/03/17
Remain prepared to integrate the Maranoa as a venue or one of the venues for major events (eg long distance cycling events) 5. Enhance “experience” and “adventure” tourism with quality “must do” activities Objectives:
Review all the existing “experience” and “adventure” tourism opportunities in the Maranoa and the possibilities and trends Identify “experience” and “adventure” tourism opportunities that are incubation priorities in trending markets and build these into tourism strategies and action plans In particular, target “must do” experiences that are unique to the Maranoa within the wide range of experiences and adventures that are needed to support Maranoa tourism Identify and partner those proponents with the capacity and enthusiasm to expand the experience” and “adventure” tourism market Ensure that indigenous cultural tourism is a component of Maranoa “experience” and “adventure” tourism Identify the forms of support that may assist market development for “experience” and “adventure” tourism and help facilitate this support Link “experience” and “adventure” tourism to weddings, events (including local races and agricultural shows) and conferences, and cultural tourism markets and tourism packaging
6. Target charter flights to Roma from Sydney, Canberra and Melbourne, bus tours and rail tours as growth markets Objectives:
Create a charter flight prospectus with local partners, including fly/drive options Seek regional partners for a multiple stop charter flight prospectus Distribute the charter flight prospectus to charter flight operators as a priority in addition to small scale package operators in Sydney, Canberra and Melbourne Work with Qantaslink to better understand trends, opportunities and operating environment, especially low-demand flight patterns Incorporate high quality events into the charter flight prospectus events (Easter in The Country, Food & Fire Festival and Roma Cup) Work with bus and rail tour operators to better understand trends, opportunities and operating environment Create bus and rail tourism prospectuses with local partners
- 106 - Attachment 3 Maranoa Regional Council - Maranoa Tourism Strategy - 29/03/17
7. Convert business, event, function and sport visitors and friends and relatives and travellers into tourists Objectives:
Produce guides for residents to give (or email) to visiting friends and family on things to do in the Maranoa Encourage residents to invite friends and family to the major local events (Easter in The Country, Food & Fire Festival, local races and agricultural shows) Encourage local heath, education, finance, engineering, farm supply businesses to consider promoting tourist opportunities to their business visitors (especially in advance of their visits) Encourage local transport, accommodation, and facility providers to provide tourism information to business visitors when they book services Ensure all accommodation providers and free camp sites have tourist information available. Encourage sport event and function organisers (weddings, birthdays, etc) using Maranoa venues to promote tourism in sport and function information packages and at functions Provide “curiosity” and facility hooks for pass-through travellers Continue promoting the message “tourism is everyone’s business”
8. Continue to enhance marketing of the Maranoa Objectives:
Monitor and communicate effective marketing trends in tourism and implications of those trends Document current tourism marketing strategies for the Maranoa Create a regionally endorsed hierarchy for national, state, regional and local tourism promotion of the Maranoa Continuously review all current marketing strategies for effectiveness and improvement Emphasise “story-telling” and “everybody has a story” in Maranoa marketing Remain flexible to adopt innovations in marketing Ensure that marketing strategies include cultural tourism, experience and adventure tourism, health and well-being tourism, wedding and event tourism Enhance tourism product packaging for the Maranoa Strengthen the role and displays of each Maranoa visitor information centres in each town to excite visitors about the particular theme allocated to that town Ensure all Maranoa attractions and visitor information centres cross-promote other attractions and VICs
- 107 - Attachment 3 Maranoa Regional Council - Maranoa Tourism Strategy - 29/03/17
9. Partner, partners and more partners in every aspect of tourism
Objectives:
Monitor and communicate trends in tourism and implications of those trends Identify all strategies which have an effect on tourism in the Maranoa and use opportunities to influence those strategies Identify local aspects of regional and state strategies affecting tourism in the Maranoa Ensure integration between tourism, broader economic development and land use planning strategies (which include transport and business development) Ensure integration between visitor, tourism, sport, recreation, arts and culture strategies and local community plans Encourage local communities to consider the opportunities offered by these strategies and by “theming” towns. Encourage facility providers to maintain quality in service delivery, maintenance, safety, multiple uses and innovation Continue to create the understanding and commitment in all facility operators about the roles they have in tourism and economic development Create guidelines to help tourism business proponents to seize the opportunities and navigate government rules Partner with strategy makers and partner with those who influence strategy makers Partner with those who implement strategies and partner with those who influence strategy implementation Encourage local communities and local businesses to seek partnerships in tourism product creation and delivery Support and promote volunteers as crucial partners in tourism service delivery Engage in partnerships so that links are established across local, regional, state and national boundaries
- 108 - Attachment 4 Maranoa Regional Council - Maranoa Arts and Culture Strategy - 29/03/17
Maranoa Arts and Culture Strategy
Whose responsibility?
The Maranoa Arts & Culture Strategy is intended to provide direction and encourage cohesiveness in the action plans of the Council, community, business and other agencies.
Although Council will have responsibility to take action for implementing some of strategies described in this document, many of the strategies require action by communities, businesses or other government and non-government agencies.
Most strategies can only be delivered through partnerships between government, community and business.
The leadership required for the implementation of each objective will be negotiated in the action plans for implementation.
- 109 - Attachment 4 Maranoa Regional Council - Maranoa Arts and Culture Strategy - 29/03/17
Introduction
Our communities value the contributions that arts and culture makes to lifestyle and employment in the Maranoa region. The arts and culture industry helps us build futures in our region for our youth by providing attractive lifestyles and business opportunities across a wide spectrum of skills and interests. The industry is sustainable and fertile.
Our vision is for every resident and every visitor to be an arts and culture participant, in libraries and literature, galleries and visual arts, theatres, movies, music and performing arts and museums and heritage.
We see our libraries as places which make literature and technology accessible to all residents. The strategy calls for our heritage to be protected and accessible while indigenous and outback cultures have continuity, diversity and energy. Educators, businesses, agencies, Council and communities collaborate to provide creative spaces and support for creative activity. Our place-making and architecture need to support arts, culture and heritage. Visual arts and performing arts have display and performance opportunities with the Maranoa region able to host visiting national standard exhibitions and performances.
Arts and culture need to be valued as an industry. With a committed, energetic and responsive Maranoa arts and culture industry, we will have the lifestyles, businesses and employment that nourish long term futures for our younger generations. Every local community has a potential role in the arts and culture strategy. We need local and regional cooperation in choosing these roles for the development of facilities, attractions, marketing and supporting services and in ensuring engagement with indigenous members of our communities.
There is to be a strong and mutually supportive alliance between the tourism industry and the arts and culture industry. This approach asks the arts and culture industry to follow the themes for each community proposed through the tourism strategy.
The tourism strategy proposes expansion of the Big Rig as our regional anchor tourist attraction, focussing on the “oil and gas” stories. We see Surat as the entry point into the Maranoa for many NSW and Victorian tourists, with this town telling the “Cobb & Co” and “outback fishing” stories. Wallumbilla can use its silos to tell the “wheat” stories and its Calico Cottage for the “railway” stories. Yuleba can start the “timber” stories and also the “Cobb & Co” story in conjunction with Surat. Jackson has the background to start the “bushranger” stories with Roma, Mitchell and Injune continuing the narratives. Injune is the gateway to the “sandstone gorge country” and the “sandstone indigenous culture” stories. Mitchell is the physical gateway to the outback with “Mitchell grass”, “sheep” and the “artesian water” stories. Muckadilla has the “mud bath” story with Mungallala continuing the “timber” story in conjunction with the “Ooline” story. Cultural tourism, in all its aspects, is a growth market.
This arts and culture strategy provides a direction for maximising the value of local energy, creativity and funding in the arts and culture industry. For state and national stakeholders, this strategy, with its strong tourism alignment, demonstrates the efficiency and effectiveness of investment in the Maranoa arts and culture industry for promoting attractive regional lifestyles and regional employment.
Implementation of the arts and culture strategy depends on a series of action plans and partnerships contained in a separate series of documents. Our success will be driven by partnerships, partnerships and more partnerships.
- 110 - Attachment 4 Maranoa Regional Council - Maranoa Arts and Culture Strategy - 29/03/17
Maranoa Arts and Culture Strategy
Our visions:
1. Every resident is an arts and culture participant 2. Every visitor is an arts and culture participant 3. The Maranoa arts and culture industry is committed, energetic and responsive 4. We are building a future for the next generations
Our Strategies:
1. Libraries make literature and technology accessible to all residents
2. Local heritage is protected, valued and accessible
3. Indigenous, outback and other cultures have continuity, diversity and energy
4. Place-making and architecture support arts, culture and heritage
5. Educators, businesses, agencies, Council and communities collaborate to provide creative spaces and creative activity support
6. Visual arts and performing arts have display and performance opportunities
7. Maranoa region can host visiting national standard exhibitions and performances
8. Arts and culture are valued as an industry
9. Alignment of the Maranoa arts and culture strategy with the Maranoa tourism strategy
- 111 - Attachment 4 Maranoa Regional Council - Maranoa Arts and Culture Strategy - 29/03/17
1. Libraries make literature and technology accessible to all residents
Objectives:
All Maranoa libraries provide access to the collections of books, ebooks, audio books, music and film available through the national-wide library systems
All Maranoa libraries provide internet and wifi access at high speed internet standards
Expand use of libraries as an alternative learning environment
Tourist lending programs available through the public library system are highlighted for visitors
Continue to grow library opportunities provided by technology and changing library processes
Acknowledge the role of libraries as a safe place for community members
Ensure staff succession and volunteer support, especially in smaller communities
2. Indigenous, outback and other cultures have continuity, diversity and energy
Objectives:
Multi-cultural events (such as NAIDOC Week, Harmony Day, Food and Fire) continue to be embraced for sharing cultural diversity and building connections
Local identity is defined and promoted across all the communities of the Maranoa Regional Council and used in conjunction with the Maranoa tourism strategy
Cultural experiences are identified, refined and promoted across all communities and activities in the Maranoa Regional Council
Current and previous outback skills, inclusive of indigenous skills, are identified in conjunction with steps to preserve or reintroduce those skills
Cultural experience and outback skills are presented in the context of cultural tourism to help provide energy for their continuation
3. Heritage is protected, valued and accessible
Objectives:
Local heritage records and artefacts are collected, collated and safely stored
Local heritage records are made accessible (where appropriate) on the internet and in local libraries, museums and businesses
Local heritage places are protected and interpreted
Local heritage is promoted to visitors (and residents) as part of the Maranoa tourism strategy
- 112 - Attachment 4 Maranoa Regional Council - Maranoa Arts and Culture Strategy - 29/03/17
Land use planning and legal processes are used for heritage protection and adaption of heritage places for community and commercial uses
4. Place-making and architecture support arts, culture and heritage
Objectives:
Place-making plans incorporate community identity, culture, heritage and local tourism themes
Land use planning measures encourage architecture that takes account of place-making plans, community identity, culture, heritage and local tourism themes
Facilities and venues are designed, modified, refurbished to provide opportunities for creative spaces, art promotion and cultural awareness
Town beautification is fostered by land use planning, place-making and compliance programs targeted at unsightly premises
Local communities are encouraged to understand and value our Maranoa landscapes and to promote them to visitors
5. Educators, businesses, agencies, Council and communities collaborate to provide creative spaces and creative activity support
Objectives:
Continue to enlist agency support for arts and culture (including RADF, State Library, Museums and Galleries Queensland, Qld Museum, Flying Arts, ArTour)
Continue to encourage U3A and TAFE programs for arts and culture
Help promote local professional visual arts, performing arts and culture businesses
Businesses see value in promoting private and public art and culture on business premises
Council and communities continue to collaborate in operating art galleries and halls
Continue to encourage mentoring and external tutoring for arts and culture
Continue to use events to showcase and encourage arts and culture participation (ie NAIDOC week, Harmony Day, Food & Fire)
Use games (for example –bridge, chess, go, mahjong) as bridges for cultural sharing and engagement
- 113 - Attachment 4 Maranoa Regional Council - Maranoa Arts and Culture Strategy - 29/03/17
6. Visual arts and performing arts have display and performance opportunities
Objectives:
Continue to provide art galleries (Injune, Mitchell, Roma and Surat) and halls for display and performance
Continue to explore arts and culture use of facilities originally developed with recreation or education focus
Encourage local businesses to consider using and selling local art
Explore technology innovations for sharing regional and rural visual arts and performing arts and culture
7. Maranoa region can host visiting national standard exhibitions and performances
Objectives:
Maintain the Roma on Bungil Gallery as a category A gallery
Maintain the Roma Cultural Centre as a high quality performance space
Continue to develop Bassett Park as a major event venue
8. Arts and culture are valued as an industry
Objectives:
Arts and culture activities are linked to tourism wherever feasible
Arts and culture are promoted as an essential component of attractive regional lifestyles which are needed to keep populations and employees living locally
There are business opportunities in many aspects of arts and culture
9. Alignment of the Maranoa arts and culture strategy with the Maranoa tourism strategy
Objectives:
Link tourism theming of towns to arts and culture theming (stories)
Link cultural events to tourism
Utilise the promotion of local heritage and culture to attract and retain visitors
- 114 - Attachment 4 Maranoa Regional Council - Maranoa Arts and Culture Strategy - 29/03/17
Incorporate local libraries and art galleries as part of local tourism resources
Use arts and culture to help define unique Maranoa tourism products, especially experience- based tourism (ie Roma Saleyard and its interpretive centre)
Encourage local business to market art and cultural products
- 115 - Attachment 5 Maranoa Regional Council - Maranoa Sport and Recreation Strategy -29/03/17
Maranoa Sport and Recreation Strategy
Whose responsibility?
The Maranoa Arts & Culture Strategy is intended to provide direction and encourage cohesiveness in the action plans of the Council, community, business and other agencies.
Although Council will have responsibility to take action for implementing some of strategies described in this document, many of the strategies require action by communities, businesses or other government and non-government agencies.
Most strategies can only be delivered through partnerships between government, community and business.
The leadership required for the implementation of each objective will be negotiated in the action plans for implementation.
- 116 - Attachment 5 Maranoa Regional Council - Maranoa Sport and Recreation Strategy -29/03/17
Introduction
Our communities value the contributions that sport and recreation makes to lifestyle and employment in the Maranoa region. The sport and recreation industry helps us build futures in our region by providing attractive lifestyles and business opportunities across a wide spectrum of skills and interests. The industry is sustainable and diverse.
Our vision is for every resident and every visitor to be a sport and recreation participant (and volunteer) and for every sport and recreation visitor to become a tourist.
We see our parks, trails, halls, playing fields, showgrounds, pools and other facilities as places which make sport and recreation accessible to all residents. The facilities and services provided by businesses complement the public and community provided opportunities.
The strategy calls for our collective sport and recreation assets and services to be optimised. It also sees the differing requirements of cultural groups and people with a range of physical and intellectual abilities accommodated in sport and recreation activities, including pathways for high performance individuals and teams.
Facility managers (especially education entities), businesses, government agencies, Council and communities need to expand collaborations and partnerships to provide facilities and services. The optimisation process entails increased integration and resource sharing combined with creativity and leadership. Optimisation takes account of capital, operating, maintenance and renewal costs in conjunction with a one hour travel-time standard. Optimisation creates challenges for communities in “letting go” along with equitable distribution of resources. Local community engagement is fundamental to effective optimisation in regional and rural environments where resources are limited and limiting. Optimisation is essential in delivery of facilities and services needed to support regional and state level competitions
Our place-making, arts, culture and heritage, economic development and tourism strategies need to be integrated with sports and recreation facilities and services provision so that they are each mutually supportive. The capacities to host events and develop facilities which are focussed on sport and recreation in conjunction with arts, culture and heritage are fundamental to tourism and consequent economic development. Growing strong and mutually supportive alliances between the tourism industry, arts and culture industry and sport and recreation industry is implicit. The tourism alliance with sport and recreation can be enhanced where the sport and recreation industry is able to follow the themes for each community proposed through the tourism strategy.
This sport and recreation strategy provides a direction for maximising the value of local energy and leadership, creativity and funding in the sport and recreation industry. Growing local leadership and management skills especially among our young people are essential for sustainable futures.
For state and national stakeholders, this strategy, especially where it has strong tourism alignment, demonstrates the efficiency and effectiveness of investment in the Maranoa sport and recreation facilities and services for promoting attractive regional lifestyles and regional employment. Implementation of the sport and recreation strategy depends on a series of action plans and partnerships contained in a separate series of documents. Our success will be driven by partnerships, partnerships and more partnerships.
- 117 - Attachment 5 Maranoa Regional Council - Maranoa Sport and Recreation Strategy -29/03/17
Maranoa Sport and Recreation Strategy
Our visions:
1. Every resident is a sport and recreation participant 2. Every visitor is a sport and recreation participant 3. The Maranoa sport and recreation industry is committed, energetic and responsive 4. We are building futures for the next generation
Our Strategies:
1. Sustainable and shared community leadership for sport and recreation in the Maranoa
2. Local communities and visitors are aware of the diverse sport and recreation opportunities across the Maranoa
3. Funding for sport and recreation facilities and activities is optimised and equitable across the Maranoa
4. Access to sport and recreation facilities is optimised and equitable across the Maranoa
5. Every urban community has access to trails which facilitate sport and recreation in conjunction with arts, culture and tourism
6. The Maranoa has the capacity to host inter-regional (and some state) level sporting and recreation events for selected activities and for appropriate arising opportunities
7. Sport and recreation events encourage resident and visitor participation as competitors and spectators
8. Sport and recreation are valued as an industry
9. Alignment of the Maranoa sport and recreation strategy with the Maranoa tourism strategy
- 118 - Attachment 5 Maranoa Regional Council - Maranoa Sport and Recreation Strategy -29/03/17
1. Sustainable and shared community leadership for sport and recreation in the Maranoa
Objectives:
Enhance leadership skills through training and mentored experiences
Enhance coaching skills through training and mentored experiences
Provide for succession by encouraging youth leaders, sharing leadership and welcoming new leaders
Enhance organisation management skills through training and mentored experiences
Encourage rolling 5 year plans for sport and recreation organisations and businesses
Foster annual forums for sport and recreation organisations
Continued engagement with state and national agencies
2. Local communities and visitors are aware of the diverse sport and recreation opportunities across the Maranoa
Objectives:
Community organisation and businesses recognise the importance of making residents and visitors aware of sport and recreation opportunities
Communicate sport and recreation opportunities through Council, business and community media partnerships
Promote fixtures and events in sport & recreation, arts & culture and tourism media
3. Funding for sport and recreation facilities and activities is optimised and equitable across the Maranoa
Objectives:
All communities made aware of costs of establishing, operating, maintaining and renewing facilities, especially on a lifecycle basis
Equitable share of rate base, user fees and grants and subsidies for each local community
Private enterprise delivery of sport and recreation services and facilities where viable
Accountability
Shared insurance opportunities for organisations which are not under a state or national sport and recreation association insurance umbrella
Standardise user fees for facilities
Ongoing training and support for organisations in grant fund applications and management
- 119 - Attachment 5 Maranoa Regional Council - Maranoa Sport and Recreation Strategy -29/03/17
4. Access to sport and recreation facilities is optimised and equitable across the Maranoa
Objectives:
Establish and communicate lifecycle costs information for sport and recreation facilities
Community acceptance of access to facilities based on benchmark access standards
Benchmark standards to include one hour drive to competition venues
State level facilities generally at Roma
Optimise facilities to match funding flows, lifecycle costs, access standards and climatic suitability
Encourage creativity and flexibility in facility access arrangements including shared and multi-use facilities and use of mobile showers, toilets, lights
5. Every urban community has access to trails which facilitate sport and recreation in conjunction with arts, culture and tourism
Objectives:
All urban communities have trails which facilitate sport and recreation
Trails are integrated with culture, heritage and tourism
Stroller and wheelchair access, in conjunction with seating, is available on at least 50% of each trail system
6. The Maranoa has the capacity to host inter-regional (and some state) level sporting and recreation events for selected activities and for appropriate arising opportunities
Objectives:
At least one inter-regional level sporting and recreation event held in each local community per year
For selected sports and recreation activities, the Maranoa has the capacity to host inter- regional level competitions and events
The Maranoa has the capacity to quickly respond to emerging opportunities for sport and recreation event hosting as appropriate
7. Sport and recreation events encourage resident and visitor participation as competitors and spectators
- 120 - Attachment 5 Maranoa Regional Council - Maranoa Sport and Recreation Strategy -29/03/17
Objectives:
Sport and recreation events are designed to be inclusive for residents and visitors
Where feasible, sport and recreation events incorporate whole of family participation and opportunities for participation by people with disabilities
8. Sport and recreation are valued as an industry
Objectives:
Communities, government and business are encouraged to recognise the direct and indirect economic advantages of sport and recreation activities
Business opportunities, both direct and indirect, arising with sport and recreation activities are identified and promoted
9. Alignment of the Maranoa sport and recreation strategy with the Maranoa tourism strategy
Objectives:
Encourage the expanded recognition of tourism as an event funding source and as an income stream for assisting the funding of local sport and recreation activities
Explore the tourism potential of each event and strategies to facilitate tourist engagement in sport and recreation events
Seek to align events with tourism themes for communities
Promote sport and recreation events to tourists
Encourage sport and recreation facilities to incorporate heritage, arts and culture elements to increase appeal to both tourists (and residents)
- 121 - Maranoa Regional Council
General Meeting - 26 April 2017
OFFICER REPORT
Meeting: General 26 April 2017 Date: 11 April 2017
Item Number: 13.2 File Number: D17/28043
SUBJECT HEADING: Australian Red Cross - Request for Fee Waiver Classification: Open Access Officer’s Title: Manager - Facilities (Land, Buildings & Structures)
Executive Summary: Council has received correspondence from the Australian Red Cross – Roma Branch, requesting a fee waiver for the use of the PA system located at the Ernest Brock Room Roma. The organisation is holding an event at the venue on the 7 October 2017.
Council is asked to consider the request.
Officer’s Recommendation: That Council waive the hire fee for the use of the PA System by the Australian Red Cross for the Chelsea Flower Show, to be held at the Auditorium and Ernest Brock Room at the Roma Cultural Centre on the 7 October 2017.
Body of Report: Council has received a letter dated the 3 April 2017 from Diann Heffernan, President of the Australian Red Cross – Roma Branch requesting a fee waiver for the use of the PA system located in the Ernest Brock Room.
The Australian Red Cross, Roma Branch will be holding their annual Chelsea Flower Show on the 7 October 2017 at the Roma Cultural Centre and have booked the Auditorium and Ernest Brock Room. Under Council’s fees and charges, the group is eligible for free use of the facility, but are required to pay for the hire of the PA system. The current fees and charges (2016/17 year) for the hire of specialty equipment in conjunction with hall hire, by not-for-profit groups, is $64.70 per day.
Council is asked to consider the request.
Consultation (internal/external): Mrs Diann Heffernan – President, Roma Red Cross
Risk Assessment (Legal, Financial, Political etc.): Nil
Policy Implications: Nil
Financial Resource Implications: Loss of potential income of $64.70, for hire of the PA system for 1 day.
- 122 - Maranoa Regional Council
General Meeting - 26 April 2017
Link to Corporate Plan: Corporate Plan 2014-2019 Strategic Priority 7: Vibrant Communities, Beautiful Towns 7.3 Facilities 7.3.1 Facilities
Supporting Documentation: 1⇩ Roma Red Cross - Hire Exemption Request (fee waiver D17/26268 for PA system) - Diann Heffernan - 05.04.2017
Report authorised by: Director - Development, Facilities & Environmental Services
- 123 - Attachment 1 Roma Red Cross - Hire Exemption Request (fee waiver for PA system) - Diann Heffernan - 05.04.2017
- 124 -