FACILITY UNIT HEAD STATUS Caroline continues to use dialogue in the monthly department head meeting, supervisor’s meeting, and shift meeting. Caroline Correctional Submitted by Major Supervisor’s are encouraging staff to dialogue with each other and to continue to respect opinions and suggestions. A Unit #2 Moyers variety of posters are placed throughout the institution to remind staff about the healing environment and the safe container. Deerfield Correctional Center (DFCC) Healing Environment Status Update (4th Qtr.) 2013

The introduction to “Dialogue” continues to be incorporated into the annual in-service training for all staff at DFCC; Executive Team members continue to lead these dialogue sessions. The DFCC leadership team has incorporated “Dialogue” into its meetings. During this quarter the DFCC main facility conducted the following Healing Environment Initiatives: 1. In October there was a cognitive community commencement for approximately 75 returning citizens. 2. During the Month of November DFCC’s Veterans program was recognized at a dinner on Veterans Day. 3. During the month of November approximately 40 returning citizens completed a volunteer facilitated Personal Finance Deerfield Correctional Warden James Beale and Small Business Ownership program. This program was a series of lectures and brief trainings which primarily focused Center managing personal finances. 4. The DFCC Employee Fund provided a holiday gift for the DFCC staff. 5. DFCC held a Resource Fair during this reporting period. 6. The Women’s Work Center at Brunswick

The Cognitive Community and the Veteran’s Housing Unit are two of DFCC’s special populations, during this quarter work on murals continued and some were completed in the Veteran’s Unit. The Veteran's Housing Unit members completed murals of the Veteran’s Group Logo, The Vietnam Veterans War Memorial and a military scene. Greensville Correctional Center (GRCC) Healing Environment & Dialogue Training Update January 14th, 2014 1st Quarter

In keeping with the Healing Environment Initiative efforts have been initiated to ensure that staff members and offenders at Greensville Correctional Center are afforded to opportunities to communicate concerns in a safe environment, and work and/or reside in an environment that promotes honor, mutual respect and affords varying opportunities for learning and potential for growth, and establishing positive interpersonal relationships. Some of the new internal initiatives are as follows:

1. Formal correctional officer pinning and promotional ceremonies have been enhanced by circulating additional internal notification and Corrections Intranet. Newly promoted and/or pinned staff are offered an opportunity to meet and interact with Executive level staff, and other supervisory staff who welcome the staff, interact with them during the course of the initial meeting and apprise them of the general expectations. A Greensville Correctional Center Coin exemplifying our “One Team – One Mission” slogan, is available for staff in recognition of on the job excellence. Other institutional activities for this quarter include: a. Employee Advisory Committee – on going scheduled monthly meetings. b. EWPs includes a Healing Environment statement, requiring staff to work with other staff in promoting positive change consistent with the unit’s Healing Environment initiative, and staff retention efforts. c. Innovative CVC fund raisers efforts in conjunction with contributions from the returning citizens were successful. d. Veteran’s group banquet was held for returning citizens in all assigned clusters on November 14, 2013. e. Shuttle hours were revised to accommodate transport for staff who report to the facility prior to 8:00 a.m. f. Cognitive Community Graduation held on December 13, 2013. i. Cognitive Community Revitalization Training sponsored by J. Lee, December 17-19, 2013. j. Federal Bonding Seminar held for the returning citizens assigned to the Cognitive Communities. Employee fund distributed Christmas Bags from “Boar’s Head” agency to all staff as a token of appreciation. k. In the spirit of Holiday giving the Employee Fund Committee hosted Thanksgiving dinners for 4 families and participated in the Angel Tree program to assist those less fortunate during the course of the holiday season. Greensville Correctional Lead Warden Eddie l. Joint staff effort proved positive as they communicated with the offenders relative to the changes in the DOC visitation Center Pearson policies. Offenders were allowed to ask questions and obtain clarification relative to the overall expectations during face to face meetings m. 307 staff have been completed the mandated Strategic Plan Training. n. EBP Manager is engaged in the coordination of on-going training efforts and ensuring fidelity in training efforts and program implementation with established stakeholders.

2. The first group of staff who participated in the GRCC Mentorship Program have graduated. This program was implemented at GRCC to assist staff in gaining a better understanding of the overall operations of the facility. This is a 12 week program offered for 35 participants each quarter. Feedback from participates regarding the program content and associated activities has been positive.

3. The institutional administrative staff initiated efforts to reinforce the importance of effective communication and motivational strategies to achieve relative understanding and compliance to the anticipated policy changes.

4. A total of 444 staff completed have dialogue training sessions. The attached list provides the data for staff who have received dialogue training, scheduled for dialogue training and the categories of staff that still require dialogue training. We have trained SMS in ECMS/Learning Team Leader(s). All of the Subject Matter Specialists have been trained.

Dialogue is the format for all communication during all Executive Staff Meetings, Department Head Meetings, and other required meetings scheduled at Greensville Correctional Center. Dialogue is used in Learning Teams only if the facilitator or the Subject Matter Specialists has received dialogue training. Dialogue is currently being utilized during the Executive Staff Learning Teams, Cognitive Communities and Inmate Representative Group sessions. The concept of a “Safe Container”, has been introduced and reiterated during the course of dialogue sessions. Three (3) additional Dialogue Practitioners have been trained and assigned to Greensville Correctional Center and it is noted that they have conducted the first of four required training sessions to acquire full certification. Healing Environment Initiatives-Fourth Quarter Haynesville Correctional Center

1. Dialogue Trainer Ronnie Sidney is assisting other facilities with their Dialogue Training.

2. Community Day was held in the Veterans Cognitive Community on 1-9-14. This was a day long celebration.

3. The Bi-Annual Town Hall Meeting was held in December and was well attended. Haynesville Correctional Warden Charles Allen Center 4. Several of the security shifts are incorporating the Dialogue Circle and check ins as part of their musters.

5. Kim Cox has been selected as our EBP Manager and will soon start her training.

6. Major Allen, Sgt. Fearing, C/O Whitacre, and C/O Hathaway assisted the local Sheriff’s Department locate an elderly woman with dementia.

7. Quick medical action saved the life of an offender.

FACILITY UNIT HEAD STATUS Supporting our mission of Officers offering programs to expand offender education and re-entry Haynesville Unit 17 offers the Offender Book Program. Sergeant Veney is our Program Sponsor with the assistance of Officer Corey Morgan. In addition we have two Offender Tutors. Our facility’s Offender Book Program is current and we currently have 9 students enrolled. Participation has led to successful passing of TABE, OPT and/or GED testing by several offenders. Eight Offenders successfully completed the Road to Success Reentry Program in December. The Thinking for a Change course session was completed and all twelve participants successfully completed the course under the direction of our counselors. Two Haynesville Correctional Supt. Claude Mitchell offenders have been enrolled in the Virginia Waterworks and Wastewater Operators Apprentice Program and both had Unit #17 successful completion of their Class 4 Examination.

Mr. Mitchell, Superintendent and Ms. Vanlandingham, OSS held Strategic Planning training sessions with the employees of Unit 17. Counselor Darshia Ashton is our Dialogue Practitioner and she continues to work with all employees and enhance the use of Dialogue in the day to day operations of our facility. She will also be traveling to other facilities to train DOC employees. Indian Creek Correctional Warden James Keeling One last class needed. Approximately 12 stragglers and STD folks. Our folks have done an outstanding job. Center FACILITY UNIT HEAD STATUS The Lawrenceville Correctional Center continue with scheduled monthly healing environment meetings. LVCC has 2 Dialogue Practitioners trained. Both Practitioners attended Dialogue Circle meetings at the Eastern Regional Office in Suffolk Virginia th th Lawrenceville on October 16 and November 20 ,2013. They also attended a second Dialogue Training at the Academy for Staff Warden Ed Wright Correctional Center Development on December 3rd and 4th, 2013 which served as a refresher course. We have initiated the 1st of 4 Dialogue Trainings with LVCC staff as of January 8, 2014. We will continue to educate staff in providing the total Healing Environment for LVCC. SBCC continued to progress implementing the healing environment during the 4th quarter. During the town hall meeting, the video of Director Clarke was viewed by over 100 staff (the rest saw the video in alternative dates/times) and a discussion St. Brides Correctional Warden Wendall Pixley was held regarding our role in developing long lasting public safety. The facility participated in the development of lesson Center plans for the introduction of ‘dialog’ into learning teams. Staff meetings emphasized the continued development and maintenance of a healing environment. FACILITY UNIT HEAD STATUS October was celebrated with an appreciation week and celebration of our employee of the year. We kicked off the CVC and enjoyed the treats of Halloween. November the employees and leadership hosted a visit by the Honorable Secretary of Public Safety Bryan Rhode. Of distinct participation were that of trainee class and the presentation of a power point about our staff and facility. All watch commanders and unit managers and various departments, provided an overview of their functional areas of responsibility and showcased the facility’s strengths and opportunities. We gave remembrance of our Veterans and thanks for what we have. Warden Keith Davis December was busy with four training sessions of the Strategic Plan. The training sessions reviewed the mission, values, vision, identified stakeholders, goals and strategies. We also had an open forum meeting and presentation about the path forward of our facility. We also began the process of developing an up-to-date mission statement for Sussex 1 State Prison. We totaled our CVC donations of over $16,350 and we celebrated Christmas and welcomed in the new year of Lighting the Way. Healing Environment Initiatives Sussex II State Prison—“All on the Same Page” October - December 2013

October:

The Dialogue conducted with executive team and management team addressed the topic of “how do we take SIISP from good to great?” The management team dialogue included line staff along with management team members. Warden and Mental Health Director addressed all four briefings this month to brief security staff on signs of suicidal behavior for offenders and fellow staff members. Dialogue was conducted at both in-service trainings (joint SISP and SIISP) this month—staff in attendance generated the dialogue topics. On October 31, Debra Gardner attended SIISP as part of Dialogue training with our Dialogue practitioners at SIISP and SISP.

November:

I conducted my quarterly Dialogue with the Offender Representative Group (comprised of pod reps from all 14 non-seg pods) on “the purpose of the Offender Representative Group at SIISP.” In addition to the pod representatives, key members of the executive team were in attendance as usual. There was a lot said on the topic and both offenders and staff were significantly enriched. The topic of this Dialogue was prompted by recent frustration by some ORG members not feeling like Sussex II State Prison Warden Marie Vargo they were getting more for the population.

One in-service training (joint SISP and SIISP) Dialogue session was conducted by Warden Davis (SISP) and the other by AW Mack Bailey (SIISP) and addressed retention. December:

There was only one in-service class (SISP/SIISP) this month and the group wanted to talk about staff retention, an ongoing issue of importance for both SISP and SIISP staff. I am encouraged that the topic, one important to management, emerged from generative discussion by line staff, supervisors, and non-security staff.

Warden Vargo and HRO Hite arranged for two meetings (A and B breaks) with new security staff (those at between 6 and 12 months service) and dialogued about their experience in training and as new officers, particularly what caused them to remain employed at SIISP.

Also, as part of being “all on the same page,” the use of instructional, informational, and inclusive email sent to all Sussex II staff continued. The goal is to keep all staff informed and “on the same page” with information that impacts everyone. This month, the changes to offender visitation policy were particularly shared with all Sussex II staff to ensure familiarization with the policy so that they could address questions of offenders.