I. Well-defined Program A. State purpose of program B. Include semester by semester sample program C. Minimum requirements to complete program, including off-campus field experiences (if applicable) D. Flexibility; opportunity for electives E. Length of program compared to similar programs F. Input from outside groups (i.e., accrediting body) G. Exit criteria II. Adequate Enrollment A. Projected enrollment (include justification for estimate) B. Goals of enrollees C. Opportunities for graduates D. Minimum requirements to undertake program of study; admissions policy III. Sufficient Resources A. Adequacy and availability of facilities and staff, including off-campus field experience sites B. Projected resource needs and plans to meet those needs IV. Justifiable Expenses A. Additional faculty B. Course additions or deletions C. Necessary budget adjustments D. Available and anticipated funding V. Adequate Demand A. Evidence of sufficient demand by students, faculty, general public, and/or business B. Duration of demand (long/short term) C. Ability of other programs to meet demand VI. Competitiveness with other Institutions: Limited Overlap within the University A. Overlap with other programs or departments (include letters of interest or objection) B. Duplication of effort by other areas in the University, another university, or another school

C. Similar programs at other universities in Ohio or in the United States and their levels of success

VII. Other Considerations

A. Date proposed program to become effective B. Previous submittals of the same or similar program proposals (indicate reasons for withdrawal or disapproval)

Withdrawing or Deactivating an Existing Certificate of Study

A unit requesting a withdrawal or deactivation must clearly state if the program is to be deactivated or terminated. Termination is a final step that removes the program from the possibility of future reactivation. To deactivate a program means that it is held in abeyance until reactivation becomes feasible. In both cases no new admissions into the program are possible. Withdrawal of an existing certificate of study must be reviewed and approved by the same bodies that approved the existence of the degree. The proposal must include information on how the withdrawal will impact on the university, justification and an explanation of the withdrawal. Forms should be submitted for the permanent elimination of any courses necessitated by the withdrawal of the certificate.

Reinstating or Reactivating a Certificate of Study

The reinstatement or reactivation of a certificate of study must follow the same procedures and guidelines as the establishment of a certificate, except that the approval process ends with the Council on Academic Affairs for programs in effect prior to September 20, 1963.

OAA ad hoc Certificate Committee (Ver.8_04/19/16)

Categories and Criteria for Academic Certificate Programs (❶ thru ❸), Certificate of Completion Programs (❹), and Certification Programs (❺a, ❺b) at OSU

Criteria ❶ ❷ ❸ ❹ ❺a ❺b Undergraduate Undergraduate Graduate Workforce Development Technician/Professional Professional Academic Certificate1 Academic Certificate1 Academic Certificate1 Certificate of Completion Certification Certification Programs (Credit): Programs (Credit): Programs (Credit): Programs Programs Programs Post-High School Post-Bachelor Post-Bachelor (Non-Credit (Non-Credit (Credit) Diploma Degree Degree or <12 Credits) or <12 Credits) Description of Each Designed for post-high Designed for post- Designed for post- Designed for individuals, Designed for individuals Designed for individuals Category school diploma students bachelor degree students baccalaureate students including working who want or need to who want or need to meet who want to earn an who want to earn a who want to earn an professionals, who want meet requirements requirements and/or Academic Certificate by post-baccalaureate Academic Certificate by to earn a workforce and/or eligibility for eligibility for licensure or completing courses with Academic Certificate by completing courses with development Certificate licensure or registration registration exams for undergraduate academic completing courses with graduate academic credit of Completion by exams for certification in certification in some credit in a select topic undergraduate academic in a select topic area. completing minimum some particular technical particular technical or area. These individuals credit in a select topic These individuals may number of equivalent or professional area or professional area or skill, may not have need, time, area to supplement or not have need, time, contact hours of skill. Typically involves such as the Ohio standard interest, resources or complement their interest, resources or continuing education prescribed education and teaching license or patience to pursue a full undergraduate degree patience to pursue a full modules and/or courses, training culminating in specialization undergraduate degree program. graduate degree with or without some form of endorsement. Involves program. program. continuing education standardized exam to prescribed undergraduate units (CEUs), in a select become certified. education and training topic area. These culminating in a individuals may not have standardized exam. academic foundation or interest in pursuing programs requiring academic credit. Examples of Programs Turf Management Respiratory Therapy Business Certificate; Geographic Information Emergency Medical Orientation and Mobility for Each Category Certificate; Certificate; Geographic Information System Workshop (8hr) Technician (EMT) License; Hydraulics Certificate; Medical Laboratory Systems Certificate; Certificate of Certification; Health Education . . . Science Certificate; Exposure Science Completion; Project Food Safety for Food License: . . . Certificate; Management Course Handlers Certification; Teacher Leader Scientific and Technical (8hr) Certificate of . . . Endorsement; Writing Certificate; Completion; Reading Endorsement; . . . Emergency Response . . . Worker Course (24hr) Certificate of Completion); . . . Criteria ❶ ❷ ❸ ❹ ❺a ❺b Undergraduate Undergraduate Graduate Workforce Development Technician/Professional Professional Academic Certificate1 Academic Certificate1 Academic Certificate1 Certificate of Completion Certification Certification Programs (Credit): Programs (Credit): Programs (Credit): Programs Programs Programs

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OAA ad hoc Certificate Committee (Ver.8_04/19/16) Post-High School Post-Bachelor Post-Bachelor (Non-Credit (Non-Credit (Credit) Diploma Degree Degree or <12 Credits) or <12 Credits) Stand-alone Program Yes, may be pursued Yes, may be pursued in Yes, may be pursued Yes, typically, Yes, typically, Yes, may be pursued and Maximum Credit independent of a degree addition to an independently of a independent of academic independent of academic independent of a degree Overlap Between program. undergraduate degree degree program or in program requirements. program requirements. program. Overlap with Academic Certificate program. addition to a graduate or However, these However, these degree programs and Other Academic Maximum 50% overlap professional degree programs are not always programs are not always permitted. Programs of the credits required program. Maximum 50% mutually exclusive from mutually exclusive from for the academic overlap of the credits those described in the those described in the certificate. required for the preceding columns. preceding columns. academic certificate. Outcomes-based Upon completion of the Upon completion of the Upon completion of the Upon completion of the Upon completion of the Upon completion of the academic certificate in academic certificate in academic certificate in workforce development program in , , learners , learners , learners course (or program) in title>, learners will be learners will be better will be better prepared will be better prepared will be better prepared , learners better prepared to prepared to . . to. . .” to. . .” to. . .” will be better prepared . . .and eligible .and eligible for to. . .” registration or licensure license or endorsement. exam. Admission Post-high school Post-baccalaureate Post-baccalaureate Post-high school Post-high school Depends on program. Post- admission, including high admission, including admission via the admission via the specific admission via the specific high school admission via school transcript review, college transcript review, Graduate School. unit (i.e. college; unit (i.e. college; the specific unit (i.e. by the applicable by OSU Undergraduate Student declares the department; center; . . .) department; center; . . .) college; department; College/unit. Admissions. Student Academic Certificate at OSU. Completed at OSU. Official High center;. . .) at OSU. Official Student declares the declares the Academic program. Minimum GPA Application. School Transcripts; High School Transcripts; Academic Certificate Certificate program. aligned with Graduate Completed Application Completed Application or program. Minimum GPA Minimum GPA aligned School; Official College post-baccalaureate aligned with OSU with OSU undergrad Transcripts; Completed admission via the Graduate undergrad admissions; admissions; Official Application School. Student declares Official High School College Transcripts; the license or endorsement Transcripts; Completed Completed Application program. Minimum GPA Application aligned with Graduate School; Official College Transcripts; Completed Application Criteria ❶ ❷ ❸ ❹ ❺a ❺b Undergraduate Undergraduate Graduate Workforce Development Technician/Professional Professional Academic Certificate1 Academic Certificate1 Academic Certificate1 Certificate of Completion Certification Certification Programs (Credit): Programs (Credit): Programs (Credit): Programs Programs Programs Post-High School Post-Bachelor Post-Bachelor (Non-Credit (Non-Credit (Credit) Diploma Degree Degree or <12 Credits) or <12 Credits) Curriculum and Credits Undergraduate-level Undergraduate-level Graduate-level courses Non-credit continuing Depends on the Depends on the courses equivalent to courses equivalent to equivalent to minimum education certification program. certification program. minimum of twelve (12) minimum of twelve (12) modules/courses, Content and minimum Content and minimum

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OAA ad hoc Certificate Committee (Ver.8_04/19/16) undergraduate semester undergraduate semester of twelve (12) graduate including individual number of contact hours number of contact hours credits. If ≥21 credits credits. If ≥21 credits semester credits. Short Courses and may be mandated by a may be mandated by a must be approved by must be approved by If ≥21 credits must be Workshops, or, registration or licensure registration or licensure Ohio Department of Ohio Department of approved by Ohio a required series of non- agency/board. agency/board, such as, the Higher Education. Higher Education. Department of Higher credit courses. Programs Ohio Department of Higher Education. with course credit must Education. be <12 credits. Arranged/Individual None None None None None None Study Courses Minimum Grades and Minimum GPA 2.0/4.0 Minimum GPA 2.0/4.0 Minimum GPA 3.0/4.0 Not Applicable Not Applicable Depends on the program GPA to Complete . . . units may require . . . units may require . . . units may require (However, if for (However, if for Program higher GPA; higher GPA; higher GPA academic credit ( ≥12 academic credit ( ≥12 Only grades of “A” Only grades of “A” Only grades of “A” credits) , see minimum credits) , see minimum through “C-” may be through “C-” may be through “C-” may be for academic certificate for academic certificate counted toward the counted toward the counted toward the programs summarized in programs summarized in completion of the completion of the completion of the columns 1, 2 or 3.) columns 1, 2 or 3.) academic certificate academic certificate academic certificate program. program. program. Recorded in the Yes Yes Yes No No Yes Student Information System (SIS) Regular OSU Tuition Yes Yes Yes No (if non-credit) No (if non-credit) Yes and Fee Assessment Yes (if credit) Yes (if credit) Eligibility for Federal For programs completed with academic credit, financial aid eligibility may be possible if program meets federal regulations, gainful employment requirements, and is Pell Grant and Direct specifically approved with the Department of Education. Contact the Office of Student Financial Aid by emailing [email protected] or contacting Vicki Student Loans Miller, Associate Director of Compliance (614)688-8228 to confirm current program eligibility or discuss options for pursuing aid eligibility. Diploma Issued No Yes Yes No No No

1Academic Certificate programs refer to those that require completion of courses with academic credits. Academic certificate programs are “stand-alone” or “independent” programs, which mean they do not need to be completed as part of an academic degree program. This is the primary distinction when compared to minor programs or specialization tracks which only can be completed coinciding with an academic degree.

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Flow Chart: New Certificate of Study

UNDERGRADUATE GRADUATE STUDIES STUDIES COMMITTEE COMMITTEE

ACADEMIC UNIT CURRICULUM COMMITTEE

COLLEGE FISCAL APPROVAL

COLLEGE CURRICULUM COMMITTEE

COUNCIL OF GRADUATE STUDIES (if applicable)

COUNCIL ON ACADEMIC AFFAIRS

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