150 route de Ferney, P.O. Box 2100 1211 Geneva 2, Switzerland

Tel: 41 22 791 6033 Fax: 41 22 791 6506 [email protected] / www.act-intl.org

Preliminary Appeal Coordinating Office

Zimbabwe

Food Insecurity – AFZW81 Preliminary Target: US$ 4,486,728 Balance Requested from ACT Alliance: US$ 3,765,728

Geneva, 16 September 2008

Dear Colleagues,

The ban on aid agencies and NGOs involved in humanitarian and development work in Zimbabwe has been lifted and members of ACT International in country Christian Care and the Lutheran Development Services are preparing to scale up their response in Zimbabwe.

ACT members in Zimbabwe have been forced to suspend all fieldwork and a planned joint ACT assessment in Zimbabwe on the orders of the government since June 4th this year. The ban prohibited the distribution of food to more than 2 million Zimbabweans in urgent need. Plans to deliver seeds and livestock for the next agricultural season were also put on hold. This prelimary appeal contains programs to deliver badly needed aid in the sectors of general food aid, school feeding, food recovery and psychosocial support.

Given Zimbabwe's economic collapse, food insecurity is not just limited to rural areas, but is now also a real threat to poor urban families. ACT members in Zimbabwe are preparing a preliminary appeal to assist 47,275 people with food aid in Masvingo, Midlands, Gwanda, Beitbridge, Matebeleland South, Provinces, as well as in several urban centres across the country including Harare and Bulawayo. The ACT members are planning to carry out a joint assessment, and expect to use this information in preparing a full appeal in the coming weeks.

ACT is a global alliance of churches and related agencies working to save lives and support communities in emergencies worldwide. The ACT Coordinating Office is based with the World Council of Churches (WCC) and The Lutheran World Federation (LWF) in Switzerland.

ACT Prelim. Appeal Zimbabwe 2 AFZW81 Preliminary Project Completion Date : to be determined by Full Appeal

Reporting schedule: Every two weeks during the first month, the members receiving a Preliminary Appeal funding advance will submit a brief (one-two page) Situation Report to the ACT CO, summarizing activities undertaken and progress made in the emergency response. Photographs and human interest stories should accompany the reports . Thereafter, reports will be submitted according to standard Appeal reporting. Specific dates will be set once the full appeal is finalized.

Summary of Appeal Targets, Pledges/Contributions Received and Balance Requested: ACT Joint ACT Co. TOTAL CCARE LDS Assessment Evaluation Coord. & USD Comms. Appeal Targets 2,352,319 2,071,459 21,000 31,950 10,000 4,486,728 Less: Pledges/Contr 700,000* 0 21,000 0 0 721,000 Recd Balance Requested 1,652,319 2,071,459 0 31,950 10,000 3,765,728 from ACT Alliance *Pledge from DCA-DANIDA

Please kindly send your contributions to either of the following ACT bank accounts: US dollar Account Number - 240-432629.60A IBAN No: CH46 0024 0240 4326 2960A

Euro Euro Bank Account Number - 240-432629.50Z IBAN No: CH84 0024 0240 4326 2950Z

Account Name: ACT - Action by Churches Together UBS AG 8, rue du Rhône P.O. Box 2600 1211 Geneva 4, SWITZERLAND Swift address: UBSWCHZH80A

Please also inform the Finance Officer Jessie Kgoroeadira ([email protected]) and the Programme Officer, Michael Hyden ([email protected]), of all pledges/contributions and transfers, including funds sent direct to the implementers, now that the Pledge Form is no longer attached to the Appeal.

We would appreciate being informed of any intent to submit applications for EU, USAID and/or other back donor funding and the subsequent results. We thank you in advance for your kind cooperation.

For further information please contact: ACT Director, John Nduna (phone +41 22 791 6033 or mobile phone + 41 79 203 6055) or ACT Deputy Director, Bob White (phone +41 22 791 6047 or mobile phone +41 79 857 5334) or ACT Program Officer, Michael Hyden (phone +41 22 791 6040 or mobile phone +41 79 433 0592)

John Nduna Director, ACT Co-ordinating Office ACT Prelim. Appeal Zimbabwe 3 AFZW81 Preliminary 1. ACT International MEMBERS

• CHRISTIAN CARE • LUTHERAN DEVELOPMENT SERVICE

2. NARRATIVE SUMMARY

DETAILS OF THE EMERGENCY :

The General Situation Zimbabwe has been caught up in a complex and critical humanitarian crisis affecting a great proportion of the country’s population. This crisis stems from the collapse of the economy, severe food insecurity, an all time low in basic service delivery, political stalemate, and the underlying and political atmosphere and internal displacements.

On the economic front the country has experienced a cumulative 50% decline in GDP over the last decade – the worst for a country not at war. All the other regional countries in the South African Development Community (SADC) have averaged 5-6 % growth over the same period. A world record hyper-inflation of over 20 million percent (unofficial) shows no sign of receding. Over 85% of the population is unemployed. Almost 90% are subsisting below the poverty line (US$1 per day). HIV and AIDS infection is around 15% for the adult population and 3,500 people are dying weekly as a result of related illnesses. Life expectancy is lowest in the world (at 34 years for men and 32 for women) 1.

The ten-year protracted food crisis in Zimbabwe is set to be more severe in the 2008-9 season than during the previous years. The FAO/WFP Crop and Food Supply Assessment Mission to Zimbabwe estimates national production of maize in 2008 at 575,000 tons, some 28% lower than the 2007 production, and 44% lower than that of 2006. The total domestic cereal availability for 2008-9 marketing year is estimated at 848,000 tons, about 40% below last year’s domestic supply. 2

The primary factors for the decline in production are, according to the FAO/WFP Mission Report: a) Adverse weather (early season floods and mid-season drought); b) Untimely delivery of seeds and shortage of fertilizer; c) Deteriorating infrastructure; d) Unprofitable prices for most of the Grain Marketing Board controlled crops (mostly maize and wheat); e) Incapacity of newly resettled farmers on prime land (shortages of draught power, fuel, investments, absenteeism etc) – the large scale farming sector now produces a tenth of what it was in the 1990s; f) The maize yields of the communal farmers who used to produce the bulk of the crop in Zimbabwe has been reduced to a quarter over the last ten years due to the loss of their symbiotic relationship with the former large scale commercial farming sector and a demise of healthy agro-input industries;

Productivity of the small scale farming sector has also dropped to about 0.27 Mt per hectare for maize and 0.2 Mt for small grains from about 1.5Mt for maize some 10 years ago. 3

1 World Health Organization, 2007 2 FAO/WFP Crop and Food Supply Assessment Mission to Zimbabwe, 18 June 2008, FAO, WFP, Rome 3 IRIN News, Small scale farmers seen as backbone of food security, 15 May 2008 ACT Prelim. Appeal Zimbabwe 4 AFZW81 Preliminary The food crisis is further compounded by the world record hyperinflation. This is severely eroding the purchasing power of the majority of households and greatly limiting their access to the meager supplies. The acute shortage of foreign currency in the country (mainly attributed to a dwindling export base) compounded by the rising maize prices in the region and internationally have debilitated the capacity of government to import grain. The FAO/WFP Mission estimates that total commercial cereal imports could amount to 850,000 tons, leaving an uncovered deficit of 380,000 tons of maize.

As a result it is estimated that 2.04 million people will be food insecure between July and September 2008. The figure will rise to 3.8 million people in October peaking to about 5.1 million people at the height of the hungry season between January and March 2009. 4 The food insecure population will require food assistance amounting to 395,000 tons of cereals in 2008/9. The higher needs of the most vulnerable people will require additional foods such as oil and legumes. The crisis has equally affected rural and urban populations. What has made the situation more critical is the suspension of most humanitarian activities of NGOs in Zimbabwe by the government which closed off the only channel of aid to most vulnerable people between March and August 2008. The ban was lifted beginning of September 2008. It will take at least some few weeks for aid providers to prepare themselves for the task of feeding the needy.

The political environment in Zimbabwe has been polarized following the harmonized 29 March 2008 presidential and parliamentary elections and the June 27 presidential runoff elections. These have attracted international attention and criticism as never before. There have been widespread violence and intimidations prior and in the aftermath of both these elections. The main opposition party claims that over 120 of its activists and supporters were killed; some 10,000 injured; more than 20,000 displaced and over 1,000 still languish in jail. 5. On 15 September 2008, the country’s political leaders signed a historic deal in which President Mugabe will serve as President and Tsvangirai as Prime Minister.

Because of lack of accessibility in most areas, especially rural districts, it has been difficult to ascertain the magnitude and intensity of the crisis. What is clear from alternatives humanitarian information sources is that food insecurity is very critical in most areas, unspecified for number of homes were destroyed, property looted or vandalized, scores of people driven away from their homes with some still unaccounted for. This means besides the issue of food, several households are in dire need of non-food items ranging from reintegration, medication, clothing and blankets.

The Situation in the targeted Districts The targeted districts are some of the most food insecure districts in Zimbabwe. The situation in 2008 will be even worse. For example Masvingo Province on average experienced a 44% drop in maize yields per hectare in the 2007-8 season (0.17 Mt/ha) compared to the 2006-7 cropping season (0.39Mt/ha). This resulted in total production falling to 38,000Mt from 96,000Mt in the previous cropping season. In Midlands Province yields fell from 0.25Mt/ha in 2006-7 to 0.2Mt /ha in the 2007-8 cropping season translating to a drop from 81,000Mt to 59,000Mt. The situation has been more critical in Matebeleland South Province where despite a slight increase in yields per hectare (0.07Mt/ha in 2006-7 to 0.1Mt/ha in 2007-8) total maize production was at a paltry 7,000Mt. 6 Even though the analysis did not focus at district level, it is evident from the average figures that a severe food crisis looms in the districts covered by this Preliminary Appeal. The table below shows the estimated number of food insecure persons in the three provinces in which the districts targeted in this preliminary appeal are found.

4 As above 5 The Standard , 20 July 2008 (a weekly independent in Zimbabwe) 6 FAO/WFP Crop and Food Supply Assessment Mission to Zimbabwe, 18 June 2008, FAO, WFP, Rome

ACT Prelim. Appeal Zimbabwe 5 AFZW81 Preliminary Estimated Number of Food Insecure Persons in Three Provinces in Zimbabwe (2008-9) 7 Province July-September October-December January-March 2009 Masvingo 252,200 472,800 630,400 Midlands 243,800 457,200 609,500 Matebeleland South 148,500 278,400 371,200 Total 644,500 1,208,400 1,611,100

As a result CC and LDS are planning within this preliminary appeal to include a food aid component to target the most vulnerable and food insecure households. These are classified as follows:

a) Female headed households; b) Child headed households; c) Elderly headed households; d) Households looking after many orphans;

The above groups of beneficiaries will be selected according to the following criteria:

a) Low crop harvest (households with less than 250kgs during the last cropping season); b) Households without cattle or with a very small number of cattle; c) No fixed or temporary salaried employment earning below the national poverty line; d) No small business that earn them more than the poverty line; e) No remittances from relatives or friends working outside the country; f) Large families with more than ten people with very little harvests; g) Families hosting the disabled, chronically ill, large numbers of dependents and the destitute.

The table below shows the beneficiaries in the vulnerable group feeding component for CC and LDS.

Member District No. of targeted Comment beneficiaries CC Gutu (wards 12, 13, 14, 10,000 CFGB will also target 35,449 15,16, 17 and 36) beneficiaries in the same wards. CC Mwenezi (wards 7, 8, 9 16,900 This is the same number of beneficiaries and 11) that was being reached in the previous food aid programme. LDS Chivi (wards 25, 26 and Total 20,375 for 6 LDS will focus more on rehabilitating 28); districts individuals and households affected by Mwenezi (wards 6, 7 and political violence during the first half 8); 2008. Mberengwa (wards 1, 2, 16 and 18); Zvishavane (wards 1,2,16 and 18); Gwanda (wards 11, 12, 15, 18 and 20); Beitbridge (wards 1, 3, 4, 7, 8 and 9)

TOTAL 47,275

7 FAO/WFP Crop and Food Supply Assessment Mission to Zimbabwe, 18 June 2008, FAO, WFP, Rome, page 28

ACT Prelim. Appeal Zimbabwe 6 AFZW81 Preliminary Most the targeted districts are hosts to an unknown number of people and households affected by the political violence attributed to the election period in the first half of the year. These groups of people will require all kinds of targeted assistance, from food aid, medical assistance, clothing, agricultural input support, psychosocial support etc. In the absence of objective verifications by ACT Forum members some low level assessments may have to be undertaken to establish the nature and extent of the crisis in some of the districts.

ACTIONS TO DATE , AND EMERGENCY NEEDS :

CHRISTIAN CARE

Christian Care has not been able to carry out a comprehensive needs assessment in the communities. This has mainly been due to the restrictions and suspensions over the activities of Non-governmental Organizations prior to and after the presidential runoff elections. Just before the ban Christian Care was concluding its programmes from 2007 within these communities. In Gutu District the organization had a Vulnerable Group Feeding (VGF) programme in seven wards. This was supported by the Canadian Food Grains Banks. The Schools Supplementary Feeding programme in both districts was supported by the Dutch Ministry of Foreign Affairs (DMFA). Christian Care has been negotiating with the district authorities to be authorized access back in the communities and resume work. Now that the NGO ban has been lifted the organization will move with speed to assist the food insecure areas.

In Zvishavane District Christian Care has been working with vulnerable communities over past few years. The organization had just introduced an ACT supported programme (AFZW71) which started in 2007-8 with 400 households benefiting from Conservation Farming training. In this Appeal the project component beneficiaries will be increased by 50% to 600 and to 900 in 2009-10 as shown below;

Years CF Beneficiaries in Zvishavane District Year 2007-8 400 Year 2008-9 600 Year 2009-10 900

LUTHERAN DEVELOPMENT SERVICE (LDS)

LDS has been working with other agencies (including UNOCHA) in collecting information on the vulnerable persons. However these initiatives have been suspended by the government. The organization worked with local churches to provide logistical support in the form of fuel to transport food to the needy and utensils used to cook the food.

The local ACT Forum has not been able to conduct a needs assessment due to access problems as mentioned. Contingency plans are in place to carry out a joint assessment as soon as access to the districts is obtained. The ACT Forum members do attend regular meetings hosted by the UN agencies to get updates on the humanitarian situation in the country as well as provide information on the work the members of the ACT Forum are undertaking. While no concrete data is available on public violence and displacements, there is clear evidence of widespread food insecurity in the districts.

The overall emergency needs are food, water, agricultural input support, reproductive health care and psychosocial support. Details will be provided in the sections below.

ACT Prelim. Appeal Zimbabwe 7 AFZW81 Preliminary

PROPOSED EMERGENCY RESPONSE :

CHRISTIAN CARE

The overall Goal of the Preliminary Appeal To alleviate short term food insecurity during the most critical period (between October 2008 and April 2009) to the most vulnerable people; build up crop productivity and food security through Conservation Farming training, and offer relief and rehabilitation to persons affected and displaced by the political violence during the first half of 2008 in selected districts of Zimbabwe.

Objective of the Emergency Response The objective of the emergency response is to alleviate short term food insecurity for 26,900 vulnerable beneficiaries (10,000 in Gutu and 16,900 in Mwenezi districts). The Appeal also seeks to rebuild the capacities of 600 food insecure households in four (4) wards of Zvishavane District to achieve sustainable food production.

PROPOSED ASSISTANCE :

(a) Vulnerable Group Feeding (Gutu and Mwenezi District) The proposed activities include providing monthly food rations to 26,900 food insecure people in Gutu and Mwenezi Districts comprising 10kg of maize, 600ml of cooking oil and 2kg pulses (beans) per person. The programme will last for seven months from October 2008 to April 2009.

(b) Agricultural Recovery Component (Zvishavane District) The Agricultural Recovery component of the project in Zvishavane District is aimed at assisting vulnerable farmers to rebuild their production capacities and potential and to adapt to the adverse impact of climate change. The project will seek to mitigate the adverse impact of climate through empowering people to cope with the impacts of drought where our entry point will be through disaster risk reduction work. That will be achieved through introduction of crop production innovations such as Conservation Farming, food processing, preservation and storage. This component of the programme will also provide the communities with nutrition and health education. Unlike the food aid component of this programme in Gutu and Mwenezi District which will be implemented over a period of seven months, the recovery component is will require a longer time (12 months) to allow time for households to learn and adopt the new innovations.

Each household participating in the programme will work on two plots each measuring 50m by 50m one for conservation farming and another one for conventional farming. The idea is for each farmer to practically observe difference in practices and the subsequent results from conservation and conventional.

Crop inputs comprising seed and fertilizers will be distributed to 600 households in the four wards of Zvishavane District. Each farmer will receive 10kgs of open pollinated varieties (OPV) maize seed; 50 kg of basal fertilisers as well as 50kg of ammonium nitrate fertilisers will be distributed to each benefiting household. The project will provide adequate training to ensure that farmers grasp the conservation farming practices and seed production techniques.

Outputs 1. VGF (Gutu and Mwenezi Districts) - Monthly food rations (maize grain, CSB, beans & cooking oil) distributed to 26,900 beneficiaries from October 2008 to April 2009; 2. Input Supply (Gutu and Mwenezi Districts) - crop and vegetable seed packs and fertilizer distributed to 1000 farmers in both Gutu and Mwenezi districts; 3. Agricultural Recovery Programme (Zvishavane District) - 600 households are trained and practice conservation farming; the farmers are also educated and skilled in food processing, preservation, storage, nutrition and health issues. ACT Prelim. Appeal Zimbabwe 8 AFZW81 Preliminary

Indicators (a) VGF (Gutu and Mwenezi) – increased food consumption levels (number of meals per day and portion sizes) by beneficiaries; improved nutritional status of beneficiaries; reduced disposal of household assets;

(b) Input Supply (Gutu and Mwenezi) – early cropping; increased availability of vegetables; improved nutrition status; improved households incomes; improved food availability and food security in the communities;

(c) Agricultural Recovery Programme (Zvishavane) - increased grain yields from 1.7 Mt to 4.5 Mt; improved quality and quantity of vegetables;

Lutheran Development Service (LDS)

Objectives of the Emergency Response

(a) Objective 1: The appeal seeks to avert starvation for 20,375 vulnerable persons in Chivi and Mwenezi districts (Masvingo Province), Mberengwa and Zvishavane districts (in Midlands Province) and Gwanda and Beitbridge in Matebeleland South Province). In Zvishavane and Mwenezi districts LDS focuses in wards different from those of Christian Care.

The specific wards of focus are as follows: Chivi (25, 26 and 28); Mwenezi (6, 7 and 8); Mberengwa (9, 10, 12, 15, 17, 18, 23, 24 and 31); Zvishavane (1, 2, 16 and 18); Gwanda (11, 12, 15, 18 and 20) and Beitbridge (1, 3, 4, 7, 8 and 9). The programme will run from October 2008 to April 2009.

Outputs 1) Food immediately available and easily accessible to 20.375 people in 6 districts; 2) Reduced rates of malnutrition Indicators a) 1426.25 tonnes of maize, 142.625 tonnes beans and 85.575 tonnes cooking oil distributed to feed 20,375 persons on a monthly basis for 7 months; b) 190.037 tonnes corn soya blend distributed monthly to 4,482 the chronically ill and people living with HIV and AIDS.

Food basket a) The food basket consists of 10 kilograms maize per person per month, 2 kilograms of pulses per person per month for 7 months and 0.6 litres of cooking oil per person per month for 7 months; b) The chronically ill will receive 200 grams CSB per person per day for 7 months. (NB: This is in addition to the maize, beans and cooking oil they will receive in the VGF programme).

(b) Objective 2: To restore dignified life for the displaced households by providing them with basic necessities of life.

Output a) Displaced households enjoy a dignified lifestyle with basic provisions;

Indicators a) Each of the 1305 households provided with a standard survival kit (see Annex 1 for details); b) 2537 people access appropriate reproductive kits; c) 30 workshops conducted on basic hygiene, family health and gender based violence.

(c) Objective 3: To minimize the effects of trauma and conflict in the target communities

ACT Prelim. Appeal Zimbabwe 9 AFZW81 Preliminary Output a) Peaceful environment with well reintegrated individuals and households in society. Indicators a) 36 counseling sessions conducted for the target communities; b) 30 workshops on peace building and community psychosocial support conducted; c) 30 peace committees established and functional.

(d) Objective 4: To enhance food security amongst the vulnerable households. Output a) Vulnerable households provided with agricultural inputs (4075 households receive 5 kgs of sorghum seed) and knowledge. b) 30 workshops on conservation farming Indicators a) Increased knowledge on Conservation Farming; b) Increased crop productivity.

(e) Objective 5: To provide safe and clean water to vulnerable households Outputs: a) 34,249,500 Aqua tablets are distributed;

b) 30 boreholes kits distributed to 30 wards; c) 30 Non-functional boreholes repaired. Indicators a) Increased accessibility to clean and safe water; b) Reduction in water borne diseases

- TARGET POPULATIONS :

(a) For Christian Care Component Targeted Population (a) Vulnerable Group Feeding Gutu District 10,000 Mwenezi District 16,900 Total 26,900 (b ) Agricultural Recovery Programme (Zvishavane District) 600 households

(b) For LDS Component Targeted Population (a) Vulnerable Group Feeding Total (in 6 districts) 20,375 (b) Chronically ill feeding 4,482 (c) Non- food items support i) Agricultural inputs 4,075 households ii) Reproductive kits 2,537 iii) Training workshops several iv) Aqua tablets several v) Borehole kits 30 wards vi) Borehole repairs 30 wards (d) Community Training, Peace Building and Counselling several

ACT Prelim. Appeal Zimbabwe 10 AFZW81 Preliminary Refer to Annex 1 for specific LDS targeted population

Selection Criteria for the Vulnerable Group Feeding Programme

The targeted beneficiaries are the food insecure households that fit the selection criteria below. 1. Female Headed Households; 2. Child headed Households; 3. Elderly headed households; 4. Households looking after many orphans;

These above mentioned groups will be selected in partnership with the Rural District Councils Drought Relief Committees. The selection criteria used will come from the administrative and community targeting system and is based as follows: 1. No or low food crop harvest (households with less than 250kgs during the last cropping season); 2. Livestock less than five in number 3. No fixed or temporary salaried employment with earnings below the poverty line 4. No small business with earnings less than the poverty line 5. No remittances from relatives or friends working outside the country

- IMPLEMENTATION ARRANGEMENTS :

The ACT International members directly implementing the programmes will be Christian Care and the Lutheran Development Services (LDS). Christian Care will focus on food aid (Vulnerable Group Feeding Schools Supplementary Feeding Programmes) and agricultural recovery while LDS will focus on food aid, food recovery and psychosocial support. The two organizations have standing Memoranda of Understanding with local authorities in their relative districts of operation.

The two ACT members do not have a local Memoranda of Understanding or Cooperation Agreements with non-ACT members, but are registered NGOs with the Government of Zimbabwe. Christian Care and Lutheran Development Service Zimbabwe will implement the appeal in the stated areas together with local churches. Each member will implement the activities in its operational areas.

The two ACT members do not have a local memorandum of understanding or cooperation agreement with non ACT members, but are registered NGOs with the government of Zimbabwe. We also have MoUs with local district councils in all our respective operational areas.

- COORDINATION :

Christian Care and LDS will launch the appeal together even though they will be operating in different programme areas. Visibility of both organizations will be achieved through placing ACT International stickers on programme vehicles. These stickers will bear the logos of the respective organizations and that of ACT International. Billboards will also be erected at regional and districts offices of the two organizations bearing the same information. Christian Care and LDS already bear letterheads indicating membership to ACT. The two ACT Forum members will attend stakeholder coordination meetings to provide information on ACT International. Visibility materials such as T-shirts, hats and other materials will also be used.

The ACT members will work closely with various organizations, agencies and authorities responding to the humanitarian crisis in Zimbabwe. They will also liaise closely with the Ministry of Labour and Social Welfare under whose jurisdiction the NGO operations fall. Such close networking and coordination will enhance efficiency of the interventions as well as bring the best possible impact from the responses.

ACT Prelim. Appeal Zimbabwe 11 AFZW81 Preliminary The members will hold monthly meetings to share information at national level. Local staff in neighboring districts will do the same. The Forum attends regular UNOCHA meetings coordinating all humanitarian assistance activities. At ward level the organization will work with local structures and development committees. Local churches will be involved as much as possible in the programmes.

None of our proposed interventions will be getting food from WFP or the Canadian Foods Grains Bank. Instead CCARE are proposing to complement the stated pipelines in areas that they are not covering and these are areas which have been receiving support from the ACT pipeline. Thus CCARE efforts will not be duplicating other food pipelines.

- COMMUNICATIONS :

The ACT Zimbabwe Forum have a Forum “Convener” who serves as the contact person. This is a voluntary and rotational role. For 2008, the Christian Care’s Deputy Director (Programmes and Planning) whose contact details are below will act a to focal point: Mr. Addmore Makunura, Deputy Director (Programmes and Planning) Christian Care National Office, 27 St Patricks Rd Hatfield Harare, Zimbabwe; Tel: +263-4-572170/ 573073; Fax: +263-4-572063; Cell: +263-11- 436 617 E-mail: [email protected] ; [email protected] ;

Roles of the ACT Forum Convener in Zimbabwe

The role of the Convener will be to: serve as the ACT Forum link (communicator and reference person) with ACT CO in Geneva. He will convene the meetings of the ACT forum members (draw up agenda in consultation with the other members in country). He will serve as the overall coordinator of the programmes and activities of the member organizations. He will also serve as the intra-Forum and inter- Forum link and coordinator with other external humanitarian players in the country

- PLANNED IMPLEMENTATION PERIOD :

The implementation period for the appeal is seven (7) months from October 2008 to April 2009. However, for Christian Care the agricultural recovery component (Conservation Farming) will last for 12 months from September 2008 to August 2009.

NEXT STEPS :

An advance funding of US21,000 has been provided for the joint ACT assessment which awaits a conducive and permissive environment to be carried out. The rapid emergency assessment has not been done yet because of the suspension of NGO activities in Zimbabwe and difficulties in accessing programme areas.

ACT Prelim. Appeal Zimbabwe 12 AFZW81 Preliminary 3. FINANCIAL SUMMARY :

BUDGET

1. CHRISTIAN CARE PRELIMINARY APPEAL BUDGET 2008-09

A. VULNERABLE GROUP FEEDING PROGRAMME IN GUTU AND MWENEZI DISTRICTS

Targeted Population for Vulnerable Group Feeding (October 2008 to April 2009) Gutu District = 10,000; Mwenezi District = 16,900; Total = 26,900

Food Items (VGF for 26,900 people for 7 months) Quantity Maize grain tonnage 1,883.00 Beans tonnage 376.6 Cooking oil tonnage 141.225

Non-Food Items Maize seed tonnage 10 Sorghum/millet seed tonnage 5 Compound D fertiliser tonnage 50 Ammonium Nitrate fertiliser tonnage 50

Total Tonnage Food and Non-Food Items 2,515.83

Description Type No. of Unit Cost Total Cost of unit Units US$ US$ 1 (A) VULNERABLE FEEDING PROGRAMME - GUTU AND MWENEZI DISTRICTS

1.0 Food Items 1.1 Maize grain mt 1,883.00 550 1,035,650 1.2 Beans mt 376.6 1350 508,410 1.3 Cooking oil mt 141.225 250 35,306 Sub-total Food Items 1,579,366

2.0 Non-Food Items 2.1 Maize seed - 10kg /household *1000 farmers) mt 10 550 5,500 2.2 Sorghum/millet seed - 5kg/household*1000 farmers) mt 5 950 4,750 2.3 Fertiliser (Compound D) 50kg/household*1000 farmers) mt 50 860 43,000 2.4 Fertiliser (Ammonium Nitrate) 50kg/household*1000 farmers mt 50 695 34,750 2.5 Vegetable seed packs (one pack per household) pack 1000 20 20,000 2.6 Farmer stationery set set 1000 5 5,000 2.7 Training (11 workshops,1 per ward) w/shop 11 150 1,650 ACT Prelim. Appeal Zimbabwe 13 AFZW81 Preliminary 2.8 Field days (1 per ward) days 11 150 1,650 Sub-total Non Food items 116,300

3.0 Transport, Warehousing and Handling Costs 3.1 Storage/warehouse hire month 6 350 2,100 3.2 Handling costs (food and non food items) mt 6 350 2,100 3.3 Secondary transport (250 km from Masvingo town to Food Distribution Points) mt 2,515.83 0.35 220,135 Sub-total Transport, Warehousing and Handling Costs 224,335

4.0 Indirect Costs (Christian Care Masvingo Office))

4.1 Area Manager (20%) mth 7 660.00 4,620

4.2 Nutritionist (100%) mth 7 2,238.00 15,666

4.3 Regional Coordinator (40%) mth 8 895.20 7,162

4.4 Project Officers *2 (100%) mth 8 4,476.00 35,808

4.5 Project Assistants *4 (100%) mth 8 4,800.00 38,400

4.6 Warehouse Clerks * 2 (100%) mth 7 1,600.00 11,200

4.7 Secretary/Receptionist (20%) mth 7 180.00 1,260

4.8 Finance Officer (30%) mth 7 671.40 4,700

4.9 Accounts Clerk (30%) mth 7 286.50 2,006

4.10 Driver *2 (100%) mth 7 900.00 6,300

4.11 Guards *4 (100%) mth 7 2,000.00 14,000

4.12 Field and support staff (5days/mth*8staff) per diem 7 90.00 630

4.13 Telephone and fax expenses mth 7 250.00 1,750

4.14 Office utilities mth 7 250.00 1,750 Sub-total Indirect Costs 145,251

5.0 Monitoring Costs 5.1 Area Manager's Vehicle (500km/mth) km 3500 0.35 1,225 5.2 Regional Emergency Coordinator''s Vehicle (2000km/mth) km 16000 0.35 5,600 5.3 Project Officers' vehicles *2 (2000km/mth) km 32000 0.35 11,200 5.4 Project Assistant's motor cycles *4 (1500km/mth) km 42000 0.25 10,500 Sub-total Monitoring Costs 28,525

6. TOTAL GUTU-MWENEZI VGF and SSFP COSTS 2,093,777

ACT Prelim. Appeal Zimbabwe 14 AFZW81 Preliminary

1 B. ZVISHAVANE AGRICULTURAL RECOVERY (September 2008 to September 2009) Conservation Farming for 600 households 1.0 Crop Inputs and Training Materials

1.1 Maize seed (OPV varieties) Mt 6 550.00 3,300

1.2 Cow peas Mt 1.2 1,200.00 1,440

1.3 Basal fertiliser (Compound D) Mt 30 860.00 25,800

1.4 Ammonium Nitrate Fertiliser Mt 30 695.00 20,850

1.5 Training kits Kit 6 60.00 360

1.6 Rainguages Set 8 350.00 2,800

1.7 Strings Set 10 11.40 114

1.8 Farmer record books book 600 3.00 1,800 Subtotal Crop Inputs and Training Materials 56,464

2.0 Establishment of Community Gardens

2.1 Vegetable seed packs pack 320 40.00 12,800

2.2 Sprayers sprayer 10 12.00 120

2.3 Fencing materials Set 10 500.00 5,000

2.4 Solar drier materials Set 10 62.00 620 Subtotal Community Gardens 18,540

3.0 Community Training

3.1 CF training at district level workshops 1 350.00 350

3.2 Conservation farming farmer training cluster level workshops 4 200.00 800

3.3 CF filed preparations (land preparations) training workshops 4 200.00 800

3.4 CF farmer training crop management workshops 4 200.00 800

3.5 CF farmer training crop harvest princeples workshops 4 200.00 800

3.6 Ward level Field days Field day 4 375.00 1,500

3.7 Inter-ward Field Day Field day 1 750.00 750

3.8 Garden management workshops workshops 4 200.00 800 3.9 Training on vegetable processing, preservation and storage workshops 4 350.00 1,400 3.10 Vegetable processing w/shop facilitators allowance Days 5 350.00 1,750 3.11 Health and Nutrition training workshops workshops 4 800 ACT Prelim. Appeal Zimbabwe 15 AFZW81 Preliminary 200.00 Subtotal Community Training 10,550

4.0 Staff Training 4.1 Induction training persons 12 50 600 4.2 CF training for CCare staff & AGRITEX Officers persons 7 200 1,400 Subtotal Staff Training 2,000

5.0 Baseline Survey 5.1 Technical Officer's allowances days 5 90 450 5.2 Allowances for 10 enumerators for 5 days persons 10 35.71 357 5.3 Allowances for the officers (4) days 5 216 1,080 Subtotal Baseline Survey 1,887

6.0 Personnel Costs (Christian Care Gweru Office)

6.1 Area Manager @ 15% Months 13 330.00 4,290

6.2 Project Officers x 1 @ 100% Months 13 2,238.00 29,094

6.3 Finance Officer x 1 @ 15% Months 13 335.70 4,364

6.4 Project Assistants x 2 @ 100% Months 13 2,400.00 31,200

6.5 Gardener x @ 100% Months 13 450.00 5,850

6.6 Driver (100%) x 1person Months 13 67.50 878

6.7 Support Staff 10% of time Months 13 225.00 2,925 Sub Total Personnel Costs Christian Care Gweru Office 78,601 NB. The 13 month is a bonus payment for the programme personnel

7.0 Transport and Warehousing Costs

7.1 Transport costs - 85km*67.2 Mt km 5712 0.40 2,285

7.2 Warehousing rentals lumpsum 3 250.00 750

7.3 Warehousing security months 4 205.00 820 7.4 Motor vehicle running costs - Area Manager (500km/mth) km 6000 0.35 2,100 7.5 Motor vehicle running costs - Project Officer @2000km/mth km 24,000 0.35 8,400

7.6 Motor cycle running costs x2 @ 1500km/mth km 36,000 0.25 9,000 Subtotal 23,355

8.0 Capital Equipment Purchases

8.1 Motor Cycle (125cc) m/cycles 2 6,500.00 13,000 Subtotal 13,000 ACT Prelim. Appeal Zimbabwe 16 AFZW81 Preliminary

9.0 Office Equipment, Materials and Other Rates

9.1 Consumables various 1 1,250.00 1,250

9.2 Digital video camera camera 1 750.00 750

9.3 Office refurbishment lumpsum 1 1,750.00 1,750

9.4 Office rentals lumpsum 12 200.00 2,400

9.5 Office utilities various 12 138.89 1,667

9.6 Office stationery various 12 222.22 2,667 Sub Total Office Equipment, Materials and other Rates 8,483

10.0 Communication 10.1 Telephone and fax - Regional and National Offices months 12 250.00 3,000 10.2 Mobile Phone Allowances x4 (Project officers) + Technical Officer months 12 200.00 2,400

10.3 Mobile phone handsets for field staff handset 1 250.00 250 Subtotal Communication 5,650

TOTAL 218,530 *1% contingency 219

Total for Zvishavane Agricultural Recovery 218,748

1 C. CHRISTIAN CARE NATIONAL OFFICE PERSONNEL AND OTHER COSTS C1. National Director @ 2.5% months 13 112.8 1,466 C2. Deputy Director (Programmes and Planning) @ 5% months 13 188 2,444 C3. Deputy Director (Finance. HR and Administration) @ 5% months 13 188 2,444 C4. Finance Manager @ 10% months 13 330 4,290 C5. Head of Emergencies @ 20% months 13 660 8,580 C6. Human Resources and Administration Manager @ 5% months 13 165 2,145 C7. Human Resources and Administration Officer @ 5% months 13 111.9 1,455 C8. Finance Officer @ 10% months 13 111.9 1,455 C9. Technical Officer @ 20% months 13 111.9 1,455 C10. Internal Auditor @ 5% months 13 111.9 1,455 C11. Accounts Clerk @ 10% months 13 47.75 621 C12. Secretary/Receptionist @ 5% months 13 45 585 C13. Communication costs months 12 250 3,000 C14. Vehicle running costs (2000km/mth for all positions) km 2000 0.35 8,400 C15. Programme Audit Costs lumpsum 2,500 ACT Prelim. Appeal Zimbabwe 17 AFZW81 Preliminary Total National Office Personnel Costs and other Costs 39,794 NB: the 13th month is a bonus payment for personnel TOTAL PRELIMINARY APPEAL COSTS FOR CHRISTIAN CARE 2,352,319 Pledge from DCA 700,000 Balance Requested from ACT Alliance 1,652,319

2. LUTHERAN DEVELOPMENT SERVICE (LDS) BUDGET Targeted Districts: Zvishavane, Mberengwa, Chivi, Mwenezi, Gwanda and Beitbridge Targeted population: 20,375 Duration: October 2008 to April 2009 Description Type No. of Unit Cost Total Cost of unit Units US$ US$ A. Food Items A1. Maize (for 7 months for 20,375pp) Mt 1,426 550 784,438 A2. Beans ( for 7 months for 20,375pp) Mt 143 1350 192,544 A3. Cooking oil (for 7 months 20,375pp) Mt 107 250 26,742 A4. CSB (for 4,482 chronically ill pp) Mt 190 400 76,015 Sub-total Food Items 1,866 1,079,738

B. Non-Food Items and Activities B1. Survival kits kits 1305 300 391,500 B3. Reproduction health kits kits 2547 50 127,350 B4. Aqua tablets tablets 3,424,950 0.02 68,499 B5. Borehole repair kits kits 30 450 13,500 B6. Small grain seed (4,075 -5kg packs) Mt 20.38 1000 20,375 Sub-total Non-Food Items 621,224

C. Community Training, Peace Building and Counselling C1. Facilitation fees fees 30 100 3,000 C1. Training workshops workshops 30 200 6,000 C2. Counselling sessions sessions 36 25 900 Subtotal Community Training and Counselling 9,900

D Transport, warehouse and handling costs D1. Storage/ warehouse hire months 7 500 3,500 D2. Warehouse security months 14 1050 14,700 D3. Handling costs tonnage 1865.881 20 37,318 D4. Secondary transport km/tonnage 279882 0.35 97,959 Sub total transport, warehouse and handling costs 153,476

E. Personnel and monitoring costs E1. Programme manager (30%) months 7 900 6,300 E2. Emergency officer (100%) months 7 2000 14,000 ACT Prelim. Appeal Zimbabwe 18 AFZW81 Preliminary E3. Monitors x6 (100%) months 42 1500 63,000 E4. Warehouse clerks x2 (100%) months 14 1000 14,000 E5. Drivers x3 (100%) months 21 750 15,750 E6. Security guards x6 (100%) months 42 350 14,700 E7. Transport -programme manager - vehicle costs km 10500 0.35 3,675 E8. Transport -emergency officer - vehicle costs km 16000 0.35 5,600 E9. Transport -area coordinator - vehicle costs km 8400 0.35 2,940 E10. Transport -area officers - vehicle costs km 8400 0.35 2,940 E11. Transport -monitors - *6 motocycles costs km 19200 0.35 6,720 E12. Transport -community organisers km 7200 0.35 2,520 E13. Field staff and support staff travel (5days/month for 5 people) months 5 100 500 E14. Mobile phones allowances for project officers months 7 200 1,400 E15. Travel and accomodation (7 pple) months 7 500 3,500 E16. ACT visibility banners 10 200 2,000 E17. ACT visibility T-shirt 200 5 1,000 E18. Programme Audit Costs lumpsum 2,500 Sub totals personnel and monitoring costs 163,045

F. Indirect costs F1. Finance manager (10%) months 7 300 2,100 F2. Area coordinatorX 2 (15%) months 16 375 6,000 F3. Area officer x6 (20%) months 48 300 14,400 F4. Community organisers X12 (20%) months 84 100 8,400 F5. Human resource manager (5%) months 7 125 875 F6. Finance officer x2 (10%) months 14 150 2,100 F7. Secretary/ receptionist x2 months 14 50 700 F8. Office rental -regional offices months 7 200 1,400 F9. Telephone and faxes -regional offices months 7 250 1,750 F10. Stationery months 14 250 3,500 F11. Office utitlities months 7 300 2,100 Sub total indirect costs 43,325

G. Office equipment G1. Digital camera camera 1 750 750 Sub total office equipment 750

TOTAL PRELIMINARY APPEAL COSTS FOR LDS 2,071,459

TOTAL CC AND LDS PRELIMINARY APPEAL 3,723,778

Notes for Christian Care Budget: (1) The total appeal costs comprise: a) Gutu-Mwenezi Vulnerable Group Feeding (seven months) b) Zvishavane Agricultural Recovery Programme (13 months) ACT Prelim. Appeal Zimbabwe 19 AFZW81 Preliminary c) National Office Personnel and other Costs (2) National Office costs will cover the 13 months in line with the Zvishavane Agricultural Recovery Programme (3) The VGF programme will last for 7 months. Only a few staff will remain in the eight month to rap up and report on the programme. NOTES TO THE BUDGET : 1. The average per capita is different between CC and LDS mainly because LDS beneficiaries will be benefiting from both the Food and the recovery component whereas the CC beneficiaries are not organised in the same manner. The difference is attributable mainly to the scope of activities applicable to the two NGO beneficiaries and the subsequent costs.

2: The secondary transport budgets are also considerably different between CC & LDS due to the overland distances involved in the movement of the commodities and also the quantities of food that have to be moved by both organisations are not the same. Transport rates also vary due to the terrain of the districts concerned thus transporter rates are dependent on state of the roads and weather conditions.

3: The LDS survival kits will be brought in from South Africa to minimise cost.

ACT CO-ORDINATION & COMMUNICATION

Co-ordination: The scale and the size of the projects and the appeal will have an immediate impact on the workload and costs of the ACT CO. The budget allows for additional support at the ACT CO when required. It also allows for staff visits to the region over the life of the appeal and a contribution towards additional office costs.

Communication and Information: This budget includes a visit by a communicator/photographer who will document the ongoing response of the member for dissemination to the alliance for use in the fund- raising and communications campaigns.

Based on the present estimates, the budget for ACT Co-ordination and Communication has been set for US$ 10,000 .

EVALUATION

An external evaluation of the program will be done through the ACT Evaluation mechanism. The aim of the evaluation mechanism is to “enhance transparency and accountability, and allow for lessons to be learnt”.

The evaluation will help determine the relevance and fulfilment of the objectives of the project or program in question, to measure impact and effectiveness, as well as how well resources were used and to serve as an aid to future decision making.

The evaluation will be co-ordinated by an External Team Leader who has the capacity to represent ACT and its alliance members. The projects included in this Appeal will be evaluated by a team consisting of the team leader and two other members. The time frame for the evaluation, the Terms of Reference and Mission Plan will be agreed with members well in advance.

The estimated cost of the external evaluation is US$ 31,950 .

ACT Prelim. Appeal Zimbabwe 20 AFZW81 Preliminary EVALUATION BUDGET Description Unit Number Unit/cost Budget US$ Fees Team Leader Days 27 450 12,150 National Consultant Days 21 300 6,300 Sub total fees 18,450

Travel (international) Team leader to field trips 1 1,500 1,500 Travel local persons 2 2,500 5,000 Sub total travel 6,500

Accommodation/meals Field Mission 2 consultants days 15 200 3,000 Briefing/debriefing Geneva days 1 1,000 1,000 Sub total accommodation 4,000

Miscellaneous insurance / visa / permits, etc. lump sum phone/email/fax/printing/copying/etc. lump sum sub total miscellaneous 1,000

Costs related to meetings Debriefing Workshop all IM's lump sum travel costs lump sum accommodation/meals lump sum Sub total costs related to meetings 2,000

Total Evaluation Budget 31,950

Annex 1: LDS Targeted Population

District Intervention Age groups 6-17 Over Grand 0-5 yrs yrs 18-65yrs 65yrs Totals totals Cooking M F M F M F M F M F All Maize Beans oil Vulnerable group Beitbridge feeding 431 448 574 598 1,579 1643 287 299 2871 2988 5,859 410,130 41,013 30,760

Gwanda 229 239 306 318 840 875 153 159 1528 1591 3,119 218,330 21,833 16,375

Chivi 138 143 183 191 504 525 92 95 917 954 1,871 130,970 13,097 9,823

Mwenezi 135 149 169 201 488 540 93 99 885 989 1,874 131,180 13,118 9,839

Mberengwa 390 406 521 542 1,431 1491 264 267 2606 2706 5,312 371,840 37,184 27,888

Zvishavane 172 179 229 239 631 656 115 119 1147 1193 2,340 163,800 16,380 12,285

Totals 1495 1,564 1,982 2089 5,473 5730 1004 1038 9954 10421 20,375 1,426,250 142,625 106,969

District Intervention Age groups Under 6-17 Over Grand 5s yrs 18-65yrs 65yrs Totals totals PLWHA and Corn soya chronically ill M F M F M F M F M F All blend

Beitbridge 21 24 37 40 285 348 32 25 375 437 812 34,429

Gwanda 18 25 33 42 269 333 24 22 344 422 766 32,478

Chivi 25 29 45 69 278 292 11 9 359 399 758 32,139

Mwenezi 12 14 29 33 176 201 7 11 224 259 483 20,479

Mberengwa 27 37 28 55 237 397 23 11 315 500 815 34,556

Zvishavane 19 30 18 45 202 505 20 9 259 589 848 35,955 ACT Prelim. Appeal Zimbabwe 22 AFZW81 Preliminary

Totals 122 159 190 284 1,447 2076 117 87 1876 2606 4,482 190,037 Total kilograms 190,037

No District Intervention Age groups households Survival 6-17 Over Grand kit consists 0-5 yrs yrs 18-65yrs 65yrs Totals totals of Survival kits M F M F M F M F M F All 5 blankets 2 cooking Beitbridge 120 90 120 90 210 pots

Gwanda 88 62 88 62 150 5 plates 2 tablets Chivi 77 68 77 68 145 bath soap 1 plastic Mwenezi 69 89 69 89 158 bath dish 1x 20 litre water Mberengwa 301 149 301 149 450 bucket 1 cooking Zvishavane 107 85 107 85 192 spoon 5 table Totals 0 - - 0 762 543 0 0 762 543 1,305 1,305 spoons 5 cups 5 teaspoons 1 bar wahing soap

District Intervention Age groups 6-17 Over Grand 0-5 yrs yrs 18-65yrs 65yrs Totals totals link with the Reproductive displaced health kits M F M F M F M F M F All people

Beitbridge 0 - 150 180 0 180 150 330 ACT Prelim. Appeal Zimbabwe 23 AFZW81 Preliminary

Gwanda 134 148 0 148 134 282

Chivi 128 155 0 155 128 283

Mwenezi 120 154 0 154 120 274

Mberengwa 245 289 0 289 245 534

Zvishavane 116 175 0 175 116 291

Totals 0 - - 893 1,101 0 0 0 1101 893 1,994 1,994

District Intervention Age groups 6-17 Over Grand 0-5 yrs yrs 18-65yrs 65yrs Totals totals Training workshops and counseling M F M F M F M F M F All

Beitbridge 150 180 0 180 150 330

Gwanda 134 148 0 148 134 282

Chivi 128 155 0 155 128 283

Mwenezi 120 154 0 154 120 274

Mberengwa 245 289 0 289 245 534

Counseling Zvishavane 116 175 0 175 116 291 36 sessions

workshops in 30 Totals 0 - - 893 1,101 0 0 0 1101 893 1,994 30 wards

District Intervention Grand totals ACT Prelim. Appeal Zimbabwe 24 AFZW81 Preliminary

Aqua tablets All One tablet treats 20 litre Beitbridge 4,455,000 of water Given to displaced households Gwanda 3,807,000 only

Chivi 3,820,500

Mwenezi 3,699,000

Mberengwa 7,209,000

Zvishavane 3,928,500

Totals 26,919,000

District Intervention Grand totals Borehole repair kits All One kit per Beitbridge 6 ward

Gwanda 5

Chivi 3

Mwenezi 3

Mberengwa 9

Zvishavane 4

Totals 30