2019 Venues Guide

2019 Venues Guide www.visitguildford.com Weddings, conferences, exhibitions and more in Guildford and the surrounding area Guildford is the only Purple Flag town in Surrey and one of only 70 in the country. So your stay in town will be safe, clean and vibrant. 2 Welcome Guildford and its neighbouring towns and villages are an ideal location to hold a meeting, conference or event. Choose from stylish hotels, academic establishments or the more unusual settings provided by our stately homes or sporting venues. Our venues guide makes it easy for you to organise anything from a workshop to a wedding!

With excellent road and rail links, and close proximity to Heathrow and Gatwick airports, delegates and guests can gather in Guildford, Woking, Dorking and the surrounding countryside with great ease. Surrey is easily accessible however you choose to travel. Although London is less than 40 miles away and approximately 30 minutes by train, the area is surrounded by rolling countryside and many venues in this guide are in peaceful rural areas.

The beautiful countryside and picturesque villages were the setting for the London 2012 Olympic Road Cycle Races and the Tour of Britain final leg in September 2012. Many countries chose Surrey for their pre-games training camps so what better place to hold your own team building events.

A venue location service is available to enable you to find the ideal venues for your meeting, conference or special event. For a FREE venue search, contact us on [email protected] or telephone 01483 444333/444396 giving full details of your requirements. Alternatively visit the venues on our website www.visitguildford.com. We will contact all the appropriate venues featured in this guide and let you know which ones are able to accommodate your event. We can also provide ideas on accommodation and entertainment in the area.

Cover - Main: De Vere Horsley Estate, Middle: Surrey Sports Park, Bottom: WWF’s Living Planet Centre Left: Guildhall, Top: Barnett Hill, Middle: Guildford Harbour Hotel, Bottom: Yvonne Arnaud 3 Parking Making the most of your stay Car parks Surrey with its County Town of Guildford, and busy towns of Woking and Dorking, together with the Please see the map on page 31 for many rural villages offer a wealth of experiences to package around your event. First class town centre car park locations. entertainment, excellent shopping, rich heritage and cultural experiences are plentiful to enhance and enrich your stay. You can even explore the surrounding countryside in the Surrey Hills Area of Blue Badge holders Outstanding Natural Beauty for walks or cycle rides, stunning views, pub lunches and afternoon teas. Blue Badge holders may park free of charge in any pay and display The Guildford Tourist Information Centre can provide you with free copies of the Visit Guildford Guide car park. which lists attractions, accommodation, and places to eat as well as useful maps and transport Information. The Team at the Guildford Tourist Information Centre will be happy to assist you to Park and Ride organise a full itinerary, taking in guided tours of Guildford with the Town Guides or details of In addition to the town centre entertainment and events which coincide with your visit. Books and maps are also available or you can car parks there are Park and Ride download the Hand Held Tours Guildford Historic Trail for iPhone or Android. sites on a number of routes around the edge of town – see map on More information: Guildford Tourist Information Centre, 155 High Street, Guildford, Surrey GU1 3AJ page 31. Tel: 01483 444333 | Email: [email protected] | www.visitguildford.com

Please note: High Street closed (pedestrian area only), Mon to Fri The following symbols are used throughout this brochure: 11 a.m. to 4 p.m., Sat 9 a.m. to 6 p.m., Sun 12 noon to 5 p.m. Wedding parties Wedding licence Outdoor facilities Parking on site For more information on public transport in the area, please Landscaped grounds Catering on site Town centre Spa contact the Surrey Traveline on 0871 200 22 33. Leisure facilities Theme park Incentive packages Wi-Fi available 4 SCOTLAND

NORTHERN IRELAND

Making the most of your stay Accessibility SCOTLAND Location is key and Guildford and the surrounding county of Surrey enjoys excellent transport links to give your event the advantage.

Although only half an hour from the capital, it still retains its individual identity thanks to its rural NORTHERN IRELAND setting in the North Downs. This means you can choose between town centre venues or opt for a ENGLAND more tranquil setting in one of our more rural locations in the beautiful Surrey Hills Area of ENGLAND Outstanding Natural Beauty. WALES

WALES Road M25 Motorway (9 miles). The A3 links Guildford to the M25 (Junction 10). Victoria Coach Station (40 miles). Public Transport: Rail link via Clapham Junction to Victoria Train Station and short walk. Direct coach from Guildford.

Rail London Waterloo (41 miles). Public Transport: Direct rail link. Guildford is on the main London Waterloo to Portsmouth line, with fast trains leaving London for Guildford every thirty minutes. London Air Heathrow Airport - Terminal 4 (25 miles). Public Transport: Rail + Bus link via Woking. Waterloo Gatwick Airport (35 miles). Public Transport: Direct rail link. Heathrow

Sea Ferry crossings from Portsmouth (45 miles). Public Transport: Direct rail link. Guildford There are ferry crossings to Cherbourg, Caen, Le Havre, St Malo and Bilbao leaving Gatwick from Portsmouth. Portsmouth

Further information: www.visitguildford.com 01483 444333/444396 5 6 Weddings Guildford and the surrounding countryside provide the perfect backdrop for a wedding or civil ceremony.

Choose venues that are licenced to perform ceremonies for a perfect day in one single venue, or find the perfect venue for a wedding breakfast or reception. Many of these venues have accommodation, or you can contact the Tourist Information Centre for alternative accommodation for your guests. Here you will find everything you need from modern, historic, large and small.

Venue Receptions/ Venue Receptions/ Licenced Licenced Barnett Hill Yes/Yes Guildford Cathedral Yes/No Brew House and Guildford Castle Yes/No Guildford Harbour Hotel Yes/Yes Denbies Wine Estate Yes/Yes Guildford Pavilion Yes/Yes De Vere Horsley Estate Yes/Yes Guildhall Yes/No Dorking Halls Yes/No The Mandolay Hotel Yes/Yes Electric Theatre Yes/No Merrist Wood Events Yes/No H.G. Wells Yes/No and Meetings Holiday Inn Guildford Yes/Yes RHS Garden Wisley Yes/No Inside Outside Marquees Ltd Yes/No Yvonne Arnaud Theatre Yes/No

Further information: www.visitguildford.com 01483 444333/444396 Left: Guildford Cathedral, Top: Merrist Wood Events and Meetings, Middle: Barnett Hill, Bottom: Denbies Wine Estate 7 8 Exhibitions Guildford and its neighbouring towns have vibrant business communities, and with easy access from London and the South Coast as well as the airports, where better to stage an exhibition!

Larger venues can take shell scheme exhibitions, while many of the hotels/smaller venues are ideal for table top exhibitions – many have additional rooms to use for seminars on the day too.

Venue Table top/ Venue Table top/ Shell scheme Shell scheme Brew House Yes/No Guildford Cathedral Yes/No Denbies Wine Estate Enquire/Yes Guildford Harbour Hotel Yes/Yes De Vere Horsley Estate Yes/Yes Guildford Pavilion Yes/No Dorking Halls Yes/Yes Guildhall Yes/No Electric Theatre No/Yes The Mandolay Hotel Yes/Yes H.G. Wells Yes/Yes Merrist Wood Events Yes/No Holiday Inn Guildford Yes/No and Meetings Inside Outside Marquees Ltd Yes/Yes RHS Garden Wisley Yes/Yes G Live Yes/Yes Surrey Sports Park Yes/Yes

Further information: www.visitguildford.com 01483 444333/444396 Left: Surrey Sports Park, Top: H.G. Wells, Middle: Surrey Sports Park, Bottom: Dorking Halls 9 10 Guildford Harbour Hotel Entertainment / Events You will find the perfect venues in Guildford and Surrey for events large and small.

Large auditoria can be transformed for formal banquets, and many of the special countryside venues have their own priceless additions such as stunning views or heritage sites.

Venue Venue Brew House H.G.Wells Denbies Wine Estate Holiday Inn Guildford De Vere Horsley Estate Inside Outside Marquees Ltd Dorking Halls The Mandolay Hotel Electric Theatre Merrist Wood Events and Meetings G Live RHS Garden Wisley Guildford Cathedral Surrey Sports Park Guildford Harbour Hotel WWF’s Living Planet Centre Guildford Pavilion Yvonne Arnaud Theatre Guildhall

Further information: www.visitguildford.com 01483 444333/444396 Top: Inside Outside Marquees Ltd, Middle: Surrey Sports Park, Bottom: WWF’s Living Planet Centre 11 12 © WWF-UK, Richard Stonehouse Conferences / Meetings Here you will find venues with capacities from 25-200+ and with accommodation to hold the perfect conference for staff or clients.

Easy transport links and plenty of choice of venues with full facilities for catering, audio-visual and lots of break out rooms, with dedicated conference and meeting staff to help you too!

Venue Acc Venue Acc Barnett Hill Yes Guildhall No Brew House No Guildford Pavilion No Denbies Wine Estate Yes H.G. Wells No De Vere Horsley Estate Yes Holiday Inn Guildford Yes Dorking Halls No Inside Outside Marquees Ltd No Electric Theatre No The Mandolay Hotel Yes G Live No Merrist Wood Events and Meetings Yes* Greenark No RHS Garden Wisley No Guildford Castle No Surrey Sports Park Yes Guildford Cathedral No WWF’s Living Planet Centre No Guildford Harbour Hotel Yes Yvonne Arnaud Theatre No Guildford Institute No Acc = Accommodation *Only in summer holidays

Further information: www.visitguildford.com 01483 444333/444396 Left: Top: WWF’s Living Planet Centre, Top: De Vere Horsley Estate, Middle: Yvonne Arnaud, Bottom: Dorking Halls 13 14 Wild Wood Adventure Team building Surrounded by the wonderful countryside of Surrey Hills Area of Outstanding Natural Beauty, there are lots of opportunities for team building – why not cycle the Olympic Road Race route? Or walk along the North Downs Way?

You will also find some venues with dedicated team building, form puzzles and problem solving, to zorbing and feeding giraffe!

Venue Barnett Hill Denbies Wine Estate De Vere Horsley Estate Guildford Cathedral Inside Outside Marquees Ltd Merrist Wood Events and Meetings RHS Garden Wisley Surrey Sports Park Wild Wood Adventure WWF’s Living Planet Centre

Further information: www.visitguildford.com 01483 444333/444396 Top: Wild Wood Adventure, Middle: Denbies Wine Estate, Bottom: De Vere Horsley Estate 15 © Darren Pepe

16 Main: Guildford Cathedral, Top: G Live, Middle: Yvonne Arnaud Theatre, Bottom: Merrist Wood Events and Meetings Main: Guildford Pavilion, Top: H.G. Wells, Middle: Electric Theatre, Bottom: Guildford Harbour Hotel 17 18 Main: Electric Theatre, Top: Dorking Halls, Bottom: Wild Wood Adventure Main: Wild Wood Adventure, Top: Yvonne Arnaud Theatre, Middle: Dorking Halls, Bottom: De Vere Horsley Estate 19 Barnett Hill

Denbies Wine Estate

De Vere Horsley Estate Ockham Road South, East Horsley, Surrey KT24 6DT Tel: 01483 286500 | Email: [email protected] www.phcompanycom/de-vere/horsley-estate | Nearest train station: Horsley Number of meeting rooms: 47 | Largest room capacity: 200 | Bedrooms: 180 | Parking: 200 Map reference: 3 Facilities: 20 Dorking Halls

Electric Theatre

G Live

Map reference: 6 Facilities: *Please note there is a small charge for parking

21 Greenark

Guildford Castle and the Brew House

Guildford Castle: Castle Street, Guildford, Surrey GU1 3TU | Nearest train station: Guildford Brew House: 155 High Street, Guildford, Surrey GU1 3AJ | Nearest train station: Guildford Tel: 01483 444751 | Email: [email protected] | www.guildford.gov.uk Number of meeting rooms: GC 1/BH 1 | Largest room capacity: GC 60/BH 40 | Parking: 0 Map reference: 8 Facilities: Map reference: 9 Facilities:

Guildford Cathedral

Stag Hill, Guildford, Surrey GU2 7UP | Nearest train station: Guildford | Tel: 01483 547870 Email: [email protected] | www.guildford-cathedral.org/events/venue-hire Number of meeting rooms: 2 | Largest room capacity: 1000 | Bedrooms: 0 | Parking: 150 Map reference: 10 Facilities: 22 Guildford Harbour Hotel

Guildford Institute

Map reference: 12 Facilities:

Guildford Pavilion

The Sportsground, Woodbridge Road, Guildford GU1 4RP | Nearest train station: Guildford Tel: 0207 8205630 | Email: [email protected] | www.guildfordpavilion.com Number of meeting rooms: 2 | Largest room capacity: 180 | Bedrooms: 0 | Parking: 50 Map reference: 13 Facilities: 23 Guildford parks and leisure services Stoke Park Nursery, Nightingale Road, Guildford, Surrey GU1 1ER Nearest train station: Guildford or London Road Largest capacity: 5000 | Parking is dependent on venue Tel: 01483 444718 | Email: [email protected] | www.guildford.gov.uk/leisure Guildford’s parks & outdoor spaces provide a wonderful setting for your events, team building games, exhibitions and entertainment. Discover our many parks located close to Guildford town centre or further afield around the Borough. Each park is different – they each have their own identity, size and outlook and can accommodate groups from 1 to 5000 14 Stoke Park, Guildford, Surrey GU1 1ER 15 Allen House Grounds, Guilford, Surrey GU1 4HL 16 Castle Grounds, Guildford, Surrey GU1 3SY 17 Shalford Park, Guildford, Surrey GU4 8BL 18 Sutherland Memorial Park, Burpham, Surrey GU4 7JU Facilities:

24 Guildhall

Map reference: 19 Facilities:

H.G. Wells

Holiday Inn Guildford

Egerton Road, Guildford, Surrey GU2 7XZ | Nearest train station: Guildford Tel: 0871 942 9036 | Email: [email protected] | www.higuildfordhotel.co.uk Number of meeting rooms: 15 | Largest room capacity: 200 | Bedrooms: 168 | Parking: 200 Map reference: 21 Facilities: 25 Inside Outside Marquees Ltd Beautifully crafted marquees for weddings, parties & occasions, please call for more information Units 14-15 Bookham Industrial Park, Church Road, Bookham, Surrey KT23 3EU Tel: 01372 459485 | Email: [email protected] | www.inside-outside.co.uk Map reference: 22 Facilities:

The Mandolay Hotel

Merrist Wood Events and Meetings Merrist Wood College, Holly Lane, Worplesdon, Surrey GU3 3PE Nearest train station: Worplesdon or Guildford Tel: 07854 274866 | Email: [email protected] | www.merristwoodevents.co.uk Number of meeting rooms: 7 | Largest room capacity: 80 | Bedrooms: 0 | Parking: 300 Map reference: 24 Facilities: 26 RHS Garden Wisley

Surrey Sports Park

WWF’s Living Planet Centre

Map reference: 27 Facilities: *There is plenty of parking nearby but none on-site 27 28 © Darren Pepe Yvonne Arnaud Theatre Map reference: Facilities: Number of meetingrooms: 0 | Largestroom capacity: 0 |Bedrooms:Parking:30 Tel: 0344 8800026 |Email: [email protected] | www.wildwood-adventure.com Peacock Wood,LidoRoad, Stoke Park,Guildford,SurreyGU11HB| Wild WoodAdventure Map reference: Facilities: Number of meetingrooms: 7 | Largest room capacity: 600 |Bedrooms:0Parking: Tel: 01483 440077 |Email: [email protected] |www.yvonne-arnaud.co.uk Millbrook, Guildford, Surrey GU13UX|Nearesttrain station: Guildford 29 28 Nearesttrainstation:Guildford Wild Wood Adventure

Left: Guildford Cathedral, Main: Guildford Pavilion, Top: G Live, Middle: Guildford Harbour Hotel, Bottom: Surrey Sports Park 29 Surrey map A3046 A30

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17 31 Organising events Jane Evans, Chief Executive of MIA So at the outset you need answers to the comments, “Preparation is the key to following: success in organising your event. You What is the objective of the event? must cover all requirements of your brief and some the brief fails to How will its success be measured? mention. Making notes and keeping a What is the budget? record will ensure you know who and What is the event duration in days? what should be where and when and who is responsible for all actions.” What is the preferred date of the event?

What are the timings of the event? Questions to ask when organising How many delegates are expected to an event attend? It is crucial to ask the right questions. What is the format of the event i.e. will Initially, what is the event’s budget? How breakout rooms be required and what many people are expected to be attending? seating arrangements are preferred? What is the desired duration of the event and what time of day should it begin and end? Are there international delegates that Indeed it may be an event that continues over need accommodation? several days so accommodation will also be important. Will there be any disabled delegates or speakers in attendance? 32 What level of accommodation is What to look for during a Presentation capabilities appropriate? venue showround By the time you begin to select a venue you How many guest speakers will there Get the venue right and you are at least should be aware of most of the facilities be, if any? half way to organising a successful event, you will need, make sure you check all How many in house speakers will this is why accreditations such as AIM are aspects of your event programme are there be? so important. As well as appealing to the possible at the venue. Ask for a delegates that are attending the event, you demonstration of technical equipment; Are there to be breakout sessions, if so will also need to assess the location, does the sound system cover the whole how many and how many people will accessibility of facilities, in particular room evenly? Can the venue support any they need to accommodate? whether they are accessible for disabled audio visual equipment you may bring in? people, and ease of access to the venue. Can the stage be seen clearly from all Inviting attendees angles? So to summarise on your visit to the venue You will need to promote the event to Get to know the team review the following: delegates. You may need to print You will rely on the venue’s event team for invitations and build a web page providing a large proportion of the event delivery, so Ease of access additional details. Tell delegates how to you must be sure you can rely on them. Parking RSVP – there are a number of options, Their enthusiasm and willingness to be post, telephone, email or online form. flexible to your needs is as important as The welcome their experience, so make sure you get to Also consider refreshments, catering, know them as much as you can and don’t Accessibility of meeting/conference speaker and entertainment requirements. be afraid to ask as many questions as you space It may be up to you to determine these. need. Find out in advance so that you know what Disabled access routes you are expected to do. Capabilities of the meeting room

Opposite - Top: Mandolay Hotel, Middle: Surrey Sports Park, Bottom: Yvonne Arnaud Theatre 33

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Guildford Tourist Information Centre, 155 High Street, Guildford, Surrey GU1 3AJ Tel: 01483 444333/444396 www.visitguildford.com

Top: Stoke Park, Bottom: Guildford Harbour Hotel, Right: Barnett Hill

Disclaimer: The listings in this brochure are intended to assist people in choosing venues to meet their requirements. Information has been collected from proprietors (who have paid for their entries) and is published in good faith. Details were correct at time of going to press (November 2018). Whilst every care has been taken to ensure the accuracy of the information shown in this publication, Guildford Borough Council cannot be held responsible for any loss, damage or inconvenience caused by any errors, omissions or subsequent changes.