City of Orillia a G E N

CITY OF ORILLIA Regular Council Meeting Thursday, July 18, 2013 - 7:00 p.m. Council Chamber, Orillia City Centre

A G E N D A

Infrared hearing aids are available in the Council Chamber courtesy of the Orillia Quota Club. They are located on the east wall at the back of the Chamber. Page

Call to Order

O Canada

Moment of Silence

Approval of Agenda

Disclosure of Interest

Presentation

Deputations

Minutes

- June 24, 2013 Regular Council

Correspondence - Nil

Reports

15 - 16 1. Report Number 2013-13 of Special Council Committee.

1. THAT the confidential report dated June 25, 2013 from the Chief Administrative Officer regarding the Policing Contract - Legal Opinion, be received as information.

2. THAT the confidential report dated June 26, 2013 from the Chief Administrative Officer regarding Municipal Police Service Compensation, be received as information.

Page 1 of 165 Page

3. THAT the report dated June 26, 2013 from the Chief Administrative Officer regarding Process for policing options be received as information at this time.

4. THAT the presentation from MPM Consulting and Hodgson Associates be received as information.

5. THAT the presentation from the Ontario Provincial Police dated July 8, 2013 be received as information.

6. THAT the report dated July 2, 2013 from the Director of Facilities and Special Projects regarding 66 Peter Street South - Building Assessment be received as information.

7. THAT the report dated June 26, 2013 from the Chief Administrative Officer regarding Policing Options - Financial Analysis be received as information.

8. THAT the report dated June 27, 2013 from the Chief Administrative Officer regarding Policing Options - Governance and Accountability be received as information.

9. THAT the report dated June 26, 2013 from the Chief Administrative Officer regarding Transition to a Municipal Police Service be received as information.

AND THAT the Police Services Board be directed to prepare a report outlining their recommendations regarding policing options to the July 15, 2013 Council Committee meeting for consideration.

THAT Report Number 2013-13 of Special Council Committee, now before Council, be adopted.

17 - 27 2. Report Number 2013-14 of Council Committee.

a) Ron Johnson - re Clause 23 - parking space at 22 Peter Street South.

1. THAT as recommended in the confidential report dated June 20, 2013 from the Orillia Youth Opportunities Committee, Council authorize a 3-year lease extension at the current location of 9 Front Street South from May 1, 2014 to April 30, 2017 at the current rate of $12.50 per square foot.

2. THAT the confidential report dated July 5, 2013 from the Senior Planner regarding 24 Carleton Street - Ontario Municipal Board Appeal, be received as information.

Page 2 of 165 Page

3. THAT as recommended in the confidential report dated July 9, 2013 from the Director of Development Services and Senior Planner regarding Official Plan Appeals - Status Update and Minutes of Settlement - Charter et al. (Final Settlement - Pending), be received as information.

4. THAT the confidential report dated July 2, 2013 from the Chief Administrative Officer regarding Compensation, be received as information.

5. THAT as recommended in the confidential report dated July 3, 2013 from the Director of Human Resources regarding Compensation, the exempt staff employee group receive 0.9% January 1st and July 1, 2013 and 0.9% January 1st and July 1, 2014.

AND THAT the confidential staff direction be adopted.

AND THAT staff be authorized to commission an appraisal to determine the value of 150 Front Street.

7. THAT as recommended in the confidential report dated July 3, 2013 from the Interview Committee, the following be appointed a member of the Waste Management Advisory Committee, to replace David Joy who has resigned, for a term expiring November 30, 2014: Laurie Meaden

8. THAT as recommended in the report dated June 28, 2013 from the Recreation Advisory Committee, the Orillia Sport Council be responsible for the creation and management of an Orillia Sports Hall of Fame.

9. THAT as recommended in the report dated June 24, 2013 from the Environmental Services Department, Contract No. PW-SWD-11-3 with The Bench Press Ltd. o/a Creative Outdoor Advertising, be amended as noted under Analysis and Options of the report;

AND THAT the Mayor and Clerk be authorized to sign the agreement.

10. THAT the report dated June 28, 2013 from the Environmental Services Department regarding Waste Diversion Site Contingency Planning and Costs, be received as information;

AND THAT staff discontinue monthly reporting on the follow-up discussions with the Ministry of the Environment on their 2009 Landfill Inspection Report;

AND THAT staff report to Council on future discussions with the Ministry on contingency planning as matters arise.

Page 3 of 165 Page

11. THAT as recommended in the report dated July 5, 2013 from the Environmental Services Department, the proposed revisions to Chapter 452 of the City of Orillia Municipal Code - User Fees - Public Works, be adopted as per Attachment 1 of the report, effective July 19, 2013.

12. THAT the report dated July 2, 2013 from the Environmental Services Department regarding the Recycling Council of Ontario Waste Minimization Award Application, be received as information.

13. THAT the report dated July 3, 2013 from the Environmental Services Department regarding the results of the Continuous Improvement Fund (CIF) Waste Audits, be received as information.

14. THAT as recommended in the report dated July 4, 2013 from the Environmental Services Department, the proposed revisions to Chapter 1047 of the City of Orillia Municipal Code - Sewage - Discharge, be adopted as per Attachment 1 of the report, effective July 19, 2013.

15. THAT as recommended in the report dated July 8, 2013 from the Public Works Department, Creative Outdoor Advertising be authorized to install an advertising transit shelter on westbound Atherley Road at the walkway to Museum Drive with a City cost of $1,000.

16. THAT as recommended in the report dated July 8, 2013 from the Public Works Department, K. J. Beamish Construction Co. Ltd. be awarded Contract R-13-31 Asphalt Resurfacing 2013 for the tendered sum of $381,421.55 plus HST;

AND THAT the Mayor and Clerk be authorized to execute Contract R-13-31.

AND THAT K.J. Beamish Construction Co. Ltd. be exempt from Chapter 938 of the City of Orillia Municipal Code - Noise, with respect to dewatering for the duration of the contract;

AND THAT the Mayor and Clerk be authorized to execute Contract RWS-11- 37.

Page 4 of 165 Page

AND THAT staff be authorized to proceed with the order for delivery to be accepted in 2014;

AND THAT pursuant to Council motion on November 26, 2012 adopting Report Number 2012-6, Item 51, this purchase be charged to the 2014 Budget as a pre-approval prior to the ratification of the 2014 Capital Budget, to be funded from the Equipment Pool Reserve.

19. THAT as recommended in the report dated July 10, 2013 from the Chief Administrative Officer, the Orillia Public Library Board reports dated May 27, 2013 and July 6, 2013 with respect to the Township Contracts, be referred to City staff for a report back to Council Committee.

20. THAT as recommended in the report dated July 10, 2013 from the Chief Administrative Officer, Council submit a request to the Ontario Provincial Police (OPP) to match the municipal minimum standalone option, as outlined in the MPM Consulting report;

AND THAT the OPP's response be received within fourteen calendar days.

21. THAT the report dated July 5, 2013 from the Orillia Youth Opportunities Committee, Information Orillia and the Director of Youth Opportunities regarding a Youth Volunteer Program, be received;

AND THAT the project proposal be referred to the 2014 Budget Committee for review and consideration.

22. THAT as recommended in the report dated June 28, 2013 from the Clerk's and Parks, Recreation and Culture Departments regarding pay and display machines along Centennial Drive and in all waterfront parking lots, staff be directed to submit a 2014 Capital Budget sheet for a Waterfront Parking Study.

23. THAT as recommended in the report dated July 9, 2013 from the Clerk's Department, staff be authorized to enter into a 10 year agreement with the owners of 16-22 Peter Street South to rent the portion of 56 Colborne Street East as identified on Schedule "A" of the report during the period from November 15 to April 15 each year, at the rate in effect according to Chapter 454 of the City of Orillia Municipal Code - User Fees - Property Services.

24. THAT as recommended in the report dated July 4, 2013 from the Clerk's Department, Chapters 12 and 22 of the City of Orillia Municipal Code, being the City Procedural By-laws, be amended to require the listing and preparing of individual by-laws only where legislatively necessary.

25. THAT as recommended in the report dated July 9, 2013 from the City Treasurer, the 2012 Consolidated Financial Statements for the City of Orillia be received as information.

Page 5 of 165 Page

AND THAT Council pre-approve an expenditure of up to $15,000 to be funded from the 2014 Operating Contingency, subject to the successful awarding of the 2014 Peewee National Baseball Championships to the City of Orillia.

AND THAT an additional budget in the amount of $240,000 be approved for the work to be funded from the Major Capital Facilities Reserve;

AND THAT the construction of the lead-coated copper steeple at the top of the elevator addition, for the quoted price of $276,075, including the City's share of the HST be deferred;

AND THAT Bradanick Construction Services Inc. be exempt from Chapter 938 of the City of Orillia Municipal Code - Noise for the duration of the contract;

AND THAT the Mayor and Clerk be authorized to execute the contract with Bradanick Construction Services Inc.

28. THAT as recommended in the report dated July 5, 2013 from the Senior Planner regarding 24 Carleton Street - Ontario Municipal Board Appeal, Council take no action on providing any legal or planning representation at the Ontario Municipal Board hearing.

AND THAT Council authorizes $7,500 from the Tax Rate Stabilization Reserve to be allocated for the purposes of the City Solicitor's presentation of the remaining Minutes of Settlement to the Ontario Municipal Board (OMB) on behalf of the City of Orillia.

Page 6 of 165 Page

AND THAT Council approves up to $25,000 in funds from Capital Contingency to retain professional consulting services in order to assist in the formation of specifications for an amended Request for Proposals for the Public Realm and Streetscape Plan Project that includes provisions for a stand-alone restaurant site or sites.

31. THAT as recommended in the report dated July 5, 2013 from the Clerk's Department, Council approve the report template and guidelines as set out in Schedule "A" of the report.

THAT Report Number 2013-14 of Council Committee, now before Council, be adopted.

29 - 67 3. Chief Administrative Officer - re Policing Options - Analysis of OPP Correspondence. File: L04-M-

THAT the report dated July 15, 2013 from the Chief Administrative Officer regarding Policing Options - Analysis of OPP Correspondence be received as information.

4. Report Number 2013-8 of Budget Committee. (Report will be available after the July 18, 2013 Budget Committee meeting)

THAT Report Number 2013-8 of Budget Committee, now before Council, be adopted.

Motions

Enquiry Motions

Notice of Motion

Deputation Motions

Consent Agenda

69 - 76 1. Minister of Infrastructure - re Growth Plan for the Greater Golden Horseshoe, 2006. File: A16-GROW

Recommendation: Receive as information. Copy to Senior Management Team. Document available for review in Clerk's Department.

Page 7 of 165 Page

77 - 78 2. Minister of Energy - re invitation to participate in a roundtable regarding Ontario's Long-Term Energy Plan. File: A16-MOE

Recommendation: Receive as information. Copy to Facilities and Special Projects Department.

79 - 80 3. Minister of Transportation - re Letter of Agreement - Dedicated Gas Tax Funds for Public Transportation Program. File: C01-2013-

Recommendation: That a by-law be passed. Copy to Treasury Department. ($405,345 in prior year) Copy to Public Works Department.

81 - 83 4. Accessibility Directorate of Ontario - re Provincial Appointments for New Accessibility Standards Advisory Council/Standards Development Committee. File C12-AAC

Recommendation: Receive as information. Copy to Accessibility Advisory Committee.

85 - 88 5. Municipal Property Assessment Corporation - re MPAC Update. File: A16-MPAC

Recommendation: Receive as information. Copy to Treasury Department.

89 - 90 6. Stewardship Ontario - re Industry Funding for Municipal Blue Box Recycling for 2013 Program Year, First Quarterly Payment for 2013. File: E07-RECY

Recommendation: Receive as information. Copy to Treasury Department. Copy to Environmental Services Department.

91 - 117 7. Simcoe Muskoka District Health Unit - re Municipal Alcohol Policy. File: S08- SMDHU

Recommendation: Receive as information. Copy to Parks, Recreation and Culture Department.

119 8. Manitoulin Island Cycling Advocates - re letter of thanks for support of the Georgian Bay Cycling Route Feasibility Study. File:

Recommendation: Receive as information. Copy to Active Transportation and Trails Advisory Committee.

Page 8 of 165 Page

121 - 122 9. Orillia Heritage Centre - re display of historical artifacts at City Centre building. File: R01-GEN

Recommendation: Refer to Council Committee. Request report from Facilities and Special Projects Department.

123 - 124 10. Orillia Area Community Development Corporation - re Economic Development Committee's Annual Symposium and Strategic Planning Review. File: C12-EDC

Recommendation: Receive as information. Copy to Development Services Department. Copy to Economic Development Committee.

125 11. Orillia Museum of Art & History - re Update from OMAH Capital Fundraising Committee. File: A01-MUS

Recommendation: Receive as information.

127 12. Information Orillia - re letter of thanks for supporting "Change The World 2013". File: A01-GEN

Recommendation: Receive as information.

129 13. Georgian College, Orillia Campus - re Town and Gown Committee representative. File: C01-2013-

Recommendation: That Mike Zecchino be appointed a member of the Town and Gown Committee, to replace Cathy Campbell, for a term expiring November 30, 2015.

131 14. Orillia Farmers' Market Vendors' Association - re representative on the Farmers' Market Management Committee. File: C01-2013-

Recommendation: That Peter Hewitt be appointed a member of the Farmers' Market Management Committee, to replace Tina-May Luker, for a term to expire November 30, 2015.

Page 9 of 165 Page

133 15. Hospice Orillia - re requesting a letter of support for New Horizons Seniors grant. File: A01-GEN

Recommendation: Refer to Mayor's Office to provide a letter of support.

135 - 136 16. Jim Gough, CARP - re requesting a letter of support for a grant application, New Horizons for Seniors Program. File: F11-GEN

Recommendation: Refer to Mayor's Office to provide a letter of support.

137 - 141 17. Orillia Wheelchair Relay Challenge - re requesting sponsorship for the Orillia Wheelchair Relay Challenge event, September 22, 2013. File: F11-GEN

Recommendation: Receive as information. Copy to People First Working Group.

143 - 147 18. Simcoe County Farm Fresh - re invitation to partner with the City for the 2014 fiscal year. File: A01-GEN

Recommendation: Receive as information. Copy to Development Services Department.

149 - 150 19. National Youth Week - re letter of thanks for participation in National Youth Week 2013. File: M02-GEN

Recommendation: Receive as information.

151 20. Cheryl Hill - re request for Noise By-law Exemption, 22 Galley Road, July 19, 2013. File: P01-GEN

Recommendation: That the following resolution be passed:

"THAT, further to the request dated June 24, 2013 requesting a noise by-law exemption for a 50th Birthday Party, Council approve the request and the event shall be exempt from the provisions of Chapter 938 of the City of Orillia Municipal Code - Noise until 11:00 p.m. on Friday, July 19, 2013 at 22 Galley Road, Orillia."

153 21. Ken Powell - re Ride for Sight event. File: M02-GEN

Recommendation: Receive as information.

Page 10 of 165 Page

155 - 156 22. Downtown Orillia Management Board - re Gated Parking in Downtown Orillia. File: C12-DMB

Recommendation: Refer to Council Committee. Request report from Public Works Department and Clerk's Department (Legislative Services).

157 23. Downtown Orillia Management Board - re Starry Night Street Closure Request - August 24, 2013. File: C12-DMB

Recommendation: That the following resolution be passed:

"THAT, further to the request of the Downtown Orillia Management Board in a letter dated June 21, 2013 regarding the "Starry Night Tour", the following streets be closed to vehicular traffic from 5:00 p.m. to 11:30 p.m. on Saturday, August 24, 2013;

- Peter Street South between Mississaga Street and Colborne Street - Mississaga Street East between Peter Street and Front Street

AND THAT any affected accessible parking spaces be temporarily relocated;

AND THAT the event must adhere to the following conditions:

i) the cross streets remain open, and ii) a six metre right-of-way fire route, down the centre of the street be maintained on all closed streets at all times to comply with fire and safety regulations, and iii) the whole intersections remain clear to allow for turning of emergency vehicles."

159 24. Free the Children Orillia - re awareness campaign event to support the fight against hunger and homelessness, August 11, 2013. File: M02-GEN

Recommendation: That the following resolution be passed:

"THAT Free the Children Orillia be authorized to use Municipal Parking Lot #4 (Library/Market Square) for their awareness campaign event to support the fight against hunger and homelessness, in conjunction with The Sharing Place Food Bank and the Orillia Youth Centre, from 7:00 p.m. on Sunday, August 11, 2013 to 8:00 a.m. on Monday, August 12, 2013;

AND THAT staff be authorized to work with Free the Children Orillia to coordinate the logistics of the event."

Page 11 of 165 Page

161 - 164 25. Marilyn Brook - re policing options. File: L04-M-

Recommendation: Receive as information.

165 26. Joseph G. Ogden - re policing options. File: L04-M-

Recommendation: Receive as information.

By-laws

2013-96 A By-law to Accept the Transfer of an Easement to the Corporation of the City of Orillia (Lot 1, Plan 51M-843, Stone Ridge Subdivision).

This by-law will confirm the transfer of an easement for City record keeping purposes. The purpose of the easement is to provide City access to and maintenance of a water shut-off for irrigation of the Stone Ridge Boulevard landscape median, as described in the CIP memo dated July 9, 2013 from the Development Services Department.

2013-97 A By-law to Provide that Part of Lot 89, West Side of Gill Street, Registered Plan 432, is not subject to Part Lot Control under the Planning Act – 1628993 Ontario Inc. (Lawrence Saltzman), 3 - 8 Taylor Drive.

This by-law will permit the sale and conveyance of six (6) individual Freehold Townhouse Dwelling Units, as described in the CIP memo dated July 9, 2013 from the Development Services Department.

2013-98 A By-law to establish Part 3 on Plan 51R- 24044 as a Public Highway.

This by-law removes a 0.3m (1.0 ft.) reserve as a condition of approval for the severing of an existing property, with the retained portion fronting onto Laclie Street and the severed portion fronting onto Free Drive, as described in the CIP memo dated July 2, 2013 from the Development Services Department.

2013-99 Amendment Number 54 to Traffic and Parking Regulation By-law Number 2007-55, as amended.

This by-law clarifies the parking restriction and direction of the parking restriction on Orma Drive, as described in the CIP memo dated July 9, 2013 from the Public Works Department.

Page 12 of 165 Page

2013-100 A By-law to repeal and replace Chapter 452 of the City of Orillia Municipal Code – User Fees – Public Works.

This by-law amends Chapter 452 to define emergency services, weigh scale services, and identify the Environmental Services Department along with the Public Works Department in the title of the Chapter, as recommended by Council Committee.

2013-101 A By-law to repeal and replace Chapter 1047 of the City of Orillia Municipal Code – Sewage – Discharge.

This by-law amends Chapter 1047 to strength the By-law to provide a reliable and safe wastewater system for the City, and to protect Lake Simcoe and Lake Couchiching, as recommended by Council Committee.

2013-102 A By-law to amend Chapter 22 – Council Procedure.

This by-law amends the by-law section of Council’s Procedure By-law as recommended by Council Committee.

2013-103 A By-law to confirm the proceedings of Council at its meetings held on July 18, 2013.

Announcements

Open Public Forum

Adjournment

Page 13 of 165 Page 14 of 165 CITY OF ORILLIA TO: The Mayor and Members of Council FROM: Special Council Committee DATE: July 9, 2013 SUBJECT: Report Number 2013-13 (From meeting of July 8, 2013) Your Committee is pleased to report and recommend as follows: 1. THAT the confidential report dated June 25, 2013 from the Chief Administrative Officer regarding the Policing Contract - Legal Opinion, be received as information.

2. THAT the confidential report dated June 26, 2013 from the Chief Administrative Officer regarding Municipal Police Service Compensation, be received as information.

3. THAT the report dated June 26, 2013 from the Chief Administrative Officer regarding Process for policing options, be received as information at this time.

4. THAT the presentation from MPM Consulting and Hodgson Associates, be received as information.

5. THAT the presentation from the Ontario Provincial Police dated July 8, 2013, be received as information.

6. THAT the report dated July 2, 2013 from the Director of Facilities and Special Projects regarding 66 Peter Street South - Building Assessment, be received as information.

7. THAT the report dated June 26, 2013 from the Chief Administrative Officer regarding Policing Options - Financial Analysis, be received as information.

Page 15 of 165 8. THAT the report dated June 27, 2013 from the Chief Administrative Officer regarding Policing Options - Governance and Accountability, be received as information.

9. THAT the report dated June 26, 2013 from the Chief Administrative Officer regarding Transition to a Municipal Police Service, be received as information.

10. THAT the report dated June 26, 2013 from the Chief Administrative Officer regarding Process for policing options, be referred to the July 15, 2013 Council Committee meeting for discussion and recommendation to Council; AND THAT the Police Services Board be directed to prepare a report outlining their recommendations regarding policing options to the July 15, 2013 Council Committee meeting for consideration.

A. Orsi, Chair.

Page 16 of 165 CITY OF ORILLIA TO: The Mayor and Members of Council FROM: Council Committee DATE: July 16, 2013 SUBJECT: Report Number 2013-14 (From meeting of July 15, 2013) Your Committee is pleased to report and recommend as follows: 1. THAT as recommended in the confidential report dated June 20, 2013 from the Orillia Youth Opportunities Committee, Council authorize a 3-year lease extension at the current location of 9 Front Street South from May 1, 2014 to April 30, 2017 at the current rate of $12.50 per square foot.

2. THAT the confidential report dated July 5, 2013 from the Senior Planner regarding 24 Carleton Street - Ontario Municipal Board Appeal, be received as information.

4. THAT the confidential report dated July 2, 2013 from the Chief Administrative Officer regarding Compensation, be received as information.

6. THAT as recommended in the confidential report dated July 3, 2013 from the Clerk's and Facilities and Special Projects Departments regarding the future of 150 Front Street, Option 2 as set out in the report be adopted; AND THAT staff be authorized to commission an appraisal to determine the value of 150 Front Street.

Page 17 of 165

10. THAT the report dated June 28, 2013 from the Environmental Services Department regarding Waste Diversion Site Contingency Planning and Costs, be received as information; AND THAT staff discontinue monthly reporting on the follow-up discussions with the Ministry of the Environment on their 2009 Landfill Inspection Report; AND THAT staff report to Council on future discussions with the Ministry on contingency planning as matters arise.

12. THAT the report dated July 2, 2013 from the Environmental Services Department regarding the Recycling Council of Ontario Waste Minimization Award Application, be received as information.

Page 18 of 165 13. THAT the report dated July 3, 2013 from the Environmental Services Department regarding the results of the Continuous Improvement Fund (CIF) Waste Audits, be received as information.

17. THAT as recommended in the report dated July 8, 2013 from the Public Works Department, K.J. Beamish Construction Co. Ltd. be awarded Contract RWS-11-37, Reconstruction of Atherley Road from Gill Street to 200m East of Bayview Parkway, for the tendered sum of $1,250,839.80 plus HST; AND THAT K.J. Beamish Construction Co. Ltd. be exempt from Chapter 938 of the City of Orillia Municipal Code - Noise, with respect to dewatering for the duration of the contract; AND THAT the Mayor and Clerk be authorized to execute Contract RWS-11-37.

18. THAT as recommended in the report dated July 9, 2013 from the Public Works Department, Tender No. E-14-01 for the supply of a new, 2014, Single-Axle Cab and Chassis Truck Complete, with Over Center Aerial Device and Utility Body, be awarded to Currie Truck Centre for the total tendered price of $223,388.64; AND THAT staff be authorized to proceed with the order for delivery to be accepted in 2014; AND THAT pursuant to Council motion on November 26, 2012 adopting Report Number 2012- 6, Item 51, this purchase be charged to the 2014 Budget as a pre-approval prior to the ratification of the 2014 Capital Budget, to be funded from the Equipment Pool Reserve.

Page 19 of 165

21. THAT the report dated July 5, 2013 from the Orillia Youth Opportunities Committee, Information Orillia and the Director of Youth Opportunities regarding a Youth Volunteer Program, be received; AND THAT the project proposal be referred to the 2014 Budget Committee for review and consideration.

Page 20 of 165

25. THAT as recommended in the report dated July 9, 2013 from the City Treasurer, the 2012 Consolidated Financial Statements for the City of Orillia be received as information.

26. THAT as recommended in the report dated July 9, 2013 from the Sport Program Supervisor, Council authorize staff to prepare and submit a bid to host the 2014 Baseball Canada Peewee National Championship; AND THAT Council pre-approve an expenditure of up to $15,000 to be funded from the 2014 Operating Contingency, subject to the successful awarding of the 2014 Peewee National Baseball Championships to the City of Orillia.

27. THAT as recommended in the report dated June 21, 2013 from the Director of Parks, Recreation and Culture and Manager of Special Projects, the tender for the construction of the Opera House elevator addition and interior alterations be awarded to Bradanick Construction Services Inc. for the tendered sum of $989,402, including the City's share of the HST; AND THAT an additional budget in the amount of $240,000 be approved for the work to be funded from the Major Capital Facilities Reserve; AND THAT the construction of the lead-coated copper steeple at the top of the elevator addition, for the quoted price of $276,075, including the City's share of the HST be deferred; AND THAT Bradanick Construction Services Inc. be exempt from Chapter 938 of the City of Orillia Municipal Code - Noise for the duration of the contract; AND THAT the Mayor and Clerk be authorized to execute the contract with Bradanick Construction Services Inc.

Page 21 of 165

29. THAT as recommended in the report dated July 9, 2013 from the Director of Development Services and Senior Planner, Council authorizes the City Solicitor to sign and present the Minutes of Settlement for Ground of Appeal No.'s 3 and 7, generally in accordance with Attachment 1 of the report, to the Ontario Municipal Board (OMB) on behalf of the Corporation of the City of Orillia regarding a partial settlement to the appeal of the City's Official Plan by 2002 Ventures Inc., 765037 Ontario Limited, Charter Construction Limited, Mark Rich Homes Limited, and VOHC Inc.; AND THAT Council authorizes $7,500 from the Tax Rate Stabilization Reserve to be allocated for the purposes of the City Solicitor's presentation of the remaining Minutes of Settlement to the Ontario Municipal Board (OMB) on behalf of the City of Orillia.

30. THAT as recommended in the report dated July 5, 2013 from the Director of Development Services, staff be directed to include provisions for a stand-alone restaurant site within the current boundaries of Couchiching Beach Park, within the vicinity of the Port of Orillia, as part of the scope of work for the Public Realm and Streetscape Plan Project; AND THAT Council approves up to $25,000 in funds from Capital Contingency to retain professional consulting services in order to assist in the formation of specifications for an amended Request for Proposals for the Public Realm and Streetscape Plan Project that includes provisions for a stand-alone restaurant site or sites.

31. THAT as recommended in the report dated July 5, 2013 from the Clerk's Department, Council approve the report template and guidelines as set out in Schedule "A" of the report.

P. Bowen, Chair.

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Page 23 of 165 Orillia, Ontario

February 22, 2013

City of Orillia Orillia City Centre 50 Andrew Street South Orillia, Ontario L3V 7TS

Attention: Mr. Shawn Crawford

Dear Sir:

RE : Parking Lot Spaces

I am part owner of 22 Peter Street South in Orillia. Our main floor tenants are Tiffin's Creative Centre and the Community Development Corporation. We also have four apartments on the second floor.

We have room for parking but no place to put all the snow. We have been putting the snow on a City of Orillia parking space at the end of our building. We have noticed over the years that this parking space is not always used.

We were wondering if we could rent this space every year for the months of January, February and March so that we could put our snow there. If tne pile of snow gets too big we would have our contractor take it away.

I trust that you will take this request into consideration as we have no other place to put the snow from our parking lot.

Yours truly, -. -·

Ron Johnson RJ/ct

Page 24 of 165 ®rillia

ORILLIA CITY CENTRE TELEPHONE 50 ANDREW ST. S., SUITE 300 (705) 325-1311 OR ILLIA, ON FACSIMILE L3V 7T5 OFFICE OF THE CITY CLERK (705) 325-5178 LEGISLATIVE SERVICES DI VIS ION

DIRECT LINE (705) 329-7234 EMAIL: [email protected]

SENT VIA REGULAR MAIL April 2, 2013

Ron Johnson

Orillia, ON

Dear Mr. Johnson:

Re: Request to rent parking space for the purpose of storing snow in Municipal Parking Lot #2

This will confirm receipt of your request dated February 22, 2013 with respect to the · above-referenced matter.

In terms of history, when the City re-developed Lot #2 located at 56 Colborne Street East in 2009, the goal was to create as many parking spaces as possible. At th is time, a parking space was created adjacent the rear of your property at 22 Peter Street South.

Taking into account the fact that Lot #2 is the most highly used public parking lot in the downtown, staff is not supportive of renting out the subject parking space for the purpose of storing snow.

I am sorry that I am not able to provide more assistance in this matter. If you have any questions, please feel free to contact me at (705) 329-7234.

Yours truly, ··· -· / .... ·/7~ Shawn Crawford Manager of Legislative Services

Page 25 of 165 Orillia, Ontario

-April18, 2013

Mayor Angelo Orsi and Orillia City Council 50 Andrew Street South Orillia, Ontario

Dear Sir:

RE: 22 Peter Street South. Orillia. Ontario . ... #0

We are writing to you with regard to our property known as 22 Peter Street South, Orillia. We have owned this property since 1978. At the end of our building there is a small piece of city property about twelve feet wide. Since 1978 we have been putting the snow from our parking lot onto this little piece of property.

This February we were informed by Mr. Shawn Crawford that we could no longer put our snow on this city property. He and I looked at our property and he saw that there was no other place for us to put our snow. He stated that when they changed the parking lot behind Mariposa Market they made this property behind our building into a parking space.

We notice that hardly anybody ever parks on this spot. We think that the reason nobody parks there is because everybody thinks that it is our property. People that do park there seldom have a meter ticket on their dash.

We would like to purchase this little piece of property from the city. Since hardly any people park there the city is not getting very much meter revenue. If you do not want to sell us this piece of property then could we rent it every winter?

As stated we have no other place to put our snow and we have been using this property since 1978.

We look forward to your favourable reply.

Yours truly,

Ron Johnson Chris DeMunnik

Page 26 of 165 ®rillia

ORILLIA CITY CENTRE TELEPHONE 50 AND~EW ST. S. (705) 325-1311 Suite 300 FACSIMILE ORILLIA, ON L3V 7T5 OFFICE OF THE CITY CLERK (705) 325-5178 ~ Direct Line: (705) 325-2108 E-MAIL: [email protected]

May 7. 2013

Ron Johnson Chris DeMunnik

Orillia, ON

Dear Mr. Johnson and Ms. DeMunnik:

Re: Property at 22 Peter Street South

This is to advise you that your letter received April 19, 2013 respecting the above, was presented to a meeting of Council held on May 6, 2013.

At that time, Council referred this correspondence to Council Committee for consideration and recommendation.

We will be in touch with you again when the Committee reports back to Council.

Regards, iliru*R , ~ Janet A. Nyhof, CMO Deputy Clerk

JN/ds

Copy to: Shawn Crawford, Manager of Legislative Services

H.\COUNSER V\TOtviR.~!S DIR.ECTOR Y\C ·Council, Boards and lJy.Jaws\COO ·Council, Boards and By-laws\COO Council\Correspondence\201 Ju\1ay 6\Consent\Cnst 9 .Johnson re 22 Peter Street South doc File: L07-GEN Page 27 of 165 Page 28 of 165 CITY OF ORILLIA

TO: Mayor and Members of Council- July 18, 2013 Meeting FROM: Roman Martiuk, Chief Administrative Officer REPORT NO: CA0-2013-30 DATE: July 15, 2013 SUBJECT: Policing Options -Analysis of OPP Correspondence

Recommendation

THAT report number CA0-2013-30 be received as information.

Background

On Saturday, July 13, 2013, the Mayor received correspondence from the OPP Commissioner with respect to the OPP contract discussions. The subject letter is attached to this report for Council's reference. The purpose of this report is to outline background information for Council's use. At the request of the Mayor, the CAO and the Mayor recently met with senior OPP staff to discuss the content of this report.

Discussion

In order to assess the content of the letter, each section of the letter is quoted and responded to accordingly.

The Commissioner states in his correspondence:

"I am quite concerned with the misinformation being provided by various sources, including the Orillia Police Services Board, in regard to policing services within the City of Orillia, and take this opportunity to clarify matters.

When the Ontario Provincial Police (OPP) prepared its costing proposal in 1996, at the request of the City of Orillia, it relied on data provided by the City of Orillia staff and the Orillia Police Service. The data provided was based on 1992, 1993 and 1994 statistics. The OPP, relying on that data, estimated the staffing needs of the new OPP detachment complement. In 1994, the City and its former Police Service stated that the average number of responded calls for service was 4, 700 annually. Currently, the OPP responds annually to 17,000 calls for service in the City of Orillia proper, a 280 percent increase in workload, while, in comparison, the complement has increased by only 40 percent to 45 Provincial Constables for the City of Orillia."

Page 29 of 165 2

As Council will recall, on July 8, 2013, the OPP indicated that the large increase in staff over the last 20 years was as a result of a 40% increase in calls for service in 2002 over 2001. At the public meeting, information was tabled refuting this assertion. The presentation discloses the calls for service actually reported by OPP Detachment Commanders to the Orillia Police Services Board. Attached as Schedule "A" to this 1 report is the GAO's PowerPoint presented at the July 8 h, 2013 meeting.

The OPP now indicate that calls for service were 4,700 in 1994. This is new information that has not been previously disclosed and now forms the evidence to justify the OPP's staffing increases over the past 20 years. The next paragraphs outline staff efforts to validate this data and assertions.

Police services track calls for service. Public Police Services Board records show that number to be 15,189 in 1994 (Schedule "B").

In addition, criminal code activity tracking available for 1995 shows total offences at 4,400. For the calls for service to be correct at 4,700, approximately 93% of calls (4,400/4,700) in 1994 would have resulted in a reported offence. In 2012, reported offences total 2,502 on reported calls of 15,000 to 17,000. It is unlikely that the 4,700 calls for service statistic is valid.

A search of historical records took place in an effort to find records relating to the early 1990's. Although many reports from the 1990's could not be located within the City's archives, the public Annual Report from 1980 of the Orillia Board of Commissioners of Police quotes calls for service at 10,478 and 10,419 calls for service in 1979. It is unlikely calls for service dipped to 4, 700 in 1994.

At the time the City was considering the OPP, a representative of the Orillia Police Services Senior Officers Association wrote OPP Inspector Brad Nudds with a series of questions. A copy of the letter was also addressed to City Council and forms part of the public record . The letter contained a series of question including:

"The proposal has 32 Constables for the City and 35 for the province. In 1994, the Orillia Police Service responded to 16,405 calls for service and the Orillia Detachment of the OPP responded to 5,654. This is only 35% of the calls the Orillia Police Service responded to. How does the OPP intend to respond to the City calls with 4 less officers than currently police the City?"

Schedule "H" to this report is the proposal document, page C.1, from the first contract. Staff understand under the deployment model, at that time, the OPP normally based hours on calls for service at 4.6 hours for most calls and 2.4 hours per motor vehicle collision. In addition, 25% was added for proactive policing. The first contract provided 60,232 hours. If the proactive policing component is removed, the hours relating to calls is 48,186. If this was based on 4, 700 calls, the average time per call is 10.25 hours.

Page 30 of 165 3

One must conclude that 4, 700 is not the calls for service statistic used in the calculation of a different method of calculation was used.

In 1997, calls for service statistics reported by the OPP to the Police Services Board were 12,198. Presumably, a near tripling of calls for service from 1994 to 1997 would have been noticed. If this number was accurate, staff are at a loss to understand why the OPP renewed the contract in 2001 without addressing this large increase in workload. Significant increases to staff were not included until the execution of the third contract in 2007. The 2007 renewal contains no references to the tripling of workloads. Schedule "G" includes a report to the Board by the Detachment Commander identifying major incidents in 1997 at approximately 4,000 and total calls approximately 14,000. Again, this is inconsistent with a 1994 call volume of 4,700.

The Police Services Board compiled calls for service statistics supplied by the OPP to the Board on an annual basis. Attached as Schedule "C" is the tracking for 1997 to 2004. As previously reported, staff believe calls for service have been stable or increased proportional to population (18%) depending on the data set used. Given staff's efforts to validate the data, staff have no confidence in the 4, 700 statistic or the pervious statistics provided at the July 8th, 2013 meeting. It is believed that the actual numbers reported to the Police Services Board, at the time, carry stronger evidentiary weight.

The foregoing was discussed with OPP senior staff. The OPP stands by the 4700 number. The OPP's view is that the OPP was instructed to use this number by the Police Services Board and they accepted it without verification. The OPP senior staff went on to say that tracking by municipal police services is inherently inaccurate and that they routinely see wide fluctuations in statistics when taking over a police service. The OPP were asked for a copy of the source documents that they rely on to support this statistic. Senior staff indicated like the City, many historical records have not been retained due to retention schedules. The Mayor was given an undertaking that the OPP would search their files and produce these documents, if they exist.

Although workload is made of many elements, the fundamental driver of workload is calls for service. If one were to accept for the moment that the 4, 700 was correct, one of the following scenarios would have had to occur:

( 1) The first City contract was grossly overstaffed, such that this tripling of workload was absorbed and that no large increase in staff was needed for ten years.

(2) The OPP allowed a tripling of workload without seeking to materially increase resources and operated below standards of service dictated by the staffing model for a period of ten years.

(3) The 4, 700 calls for service statistic is incorrect and workload did not in fact triple/quadruple.

Page 31 of 165 4

The first two scenarios are highly unlikely. One must conclude the 4, 700 statistic is not accurate.

Even if the Police Services Board ordered the OPP to use 4,700, the standard for comparison should be the truth. Based on numerous documents and the conduct of the OPP in contract discussions, staff are forced to conclude that workloads did not in fact increase by 280%. As a result, in the writer's opinion, the OPP's depiction of workload is not based on fact and is misleading.

Although the 1994 calls for service are of historical interest, it should have little bearing on the contract renewal.

The Commissioner's letter further states:

'~s you well know, the bulk of the increase in costs proposed in the 2013 OPP costing proposal is primarily due to transitioning from the 2003 municipal cost recovery formula rate to the 2012 municipal cost recovery formula rate. During the past five years, from 2007 to 2012, the City of Orillia has been paying 2003 rates, a direct savings to the City of Orillia of $600,000 in 2012 alone. Ontario municipalities with their own municipal police service would have undoubtedly faced police budget increases during each of those years."

As Council is aware, the OPP has dramatically increased non-payroll costs through increases in the costing formula rates and what is being recovered (totalling an 83% impact). One third of the cost increase since 2012 is as a result of the costing formula (2012 budget $7.6 million; 2014 $9.1 million includes 2014 wage adjustment). In 2012, under the old costing formula, the City paid $871 ,000 in contract extras. This compared fairly with MPM Consulting's estima.te of $1 ,039,000 and to the comparators' average of $1,024,000. In the OPP's quest to balance their books by updating the costing formula, these extra charges at $1.5 million now greatly exceed what a municipal police service would have to pay in support costs. A portion of these contract extras are for off-site staff. The 2014 wage adjustment will add a further $50,000 in 2014.

Although the Commissioner rightly points out the fact that any delay in implementing the new cost formula will save the City money, staff's analysis indicate that these non payroll charges now greatly exceed what comparator municipalities are paying and is no longer competitive.

The Commissioner adds:

"I have serious concern with the report prepared by MPM Consulting Ltd. The OPP believes the report is not accurate as there are many flaws in the calculation of services and costs. To name a few, the consultant report does not account for:

Page 32 of 165 5

• Failure to provide for key core policing services, as per adequacy standards; • Failure to fully account for full court security requirements; • Full prisoner transportation requirements; and • Cost of filling key civilian positions with volunteer staff.

These perceived shortcomings, and their associated cost, have created an inaccurate and biased portrayal of what a stand-alone municipal police service might offer, comparatively."

Staff has referred the Commissioner's statements to MPM Consulting for their review and comment. Importantly, MPM Consulting has provided the following response:

11ln his letter the Commissioner refers to perceived' shortcomings in the cost estimate that we prepared for the City of Oril/ia which is an accurate description as they are mostly a matter of perception rather than fact. None of the criticisms contained in his correspondence properly reflect the content of our report.

The first point with respect to core functions and the adequacy standards does not specify any mandatory, legislated obligation that would not be met under our proposal. The five core functions are listed in Section 4. (2) of the Ontario Police Services Act. The adequacy and effectiveness standards are contained in Ontario Regulation 3/99 of the Act. We referenced both of these legislated requirements throughout the preparation of our report as well as during our examination of the three comparator municipal police services. In fact, by establishing a minimum platoon strength of fully equipped and trained police officers, the five core functions; crime prevention, law enforcement, assistance to victims of crime, public order maintenance, and emergency response would all be addressed in a manner that would meet or exceed the legislated standards. The comparator police services have all undergone inspections by Ministry police service advisors which confirmed their compliance with these standards.

With respect to court security, the consultants were informed that the current complement consisted of three special constables. If this is inaccurate, additional staff can be added. Based on other municipalities the use of part time special constables provides the most cost effective option and facilitates adequate staffing for irregular court schedules. It should be noted that the cost of these additional court security staff would be offset, to a large extent, by additional funding from the Province as it gradually assumes the financial responsibility for court security in Ontario.

Page 33 of 165 6

Under the Municipal Act, municipalities are responsible for the cost of prisoner transportation although the Province has implemented a multi year grant program which will provide sufficient funds to municipalities to offset most, if not all, of these costs over the next few years. Any prisoner transportation would be restricted to offenders arrested by the Orillia Police Service. Out of City transportation, such as to and from any Provincial Detention Facility is now the responsibility of the OPP Prisoner Transportation Unit. Any chargeback to Orillia for this service should equal that now being paid.

In 2012 the City of Orillia entered into an agreement with the Ministry of Community Safety and Correctional Services under the 'Court Security and Prisoner Transportation Program'. It is estimated that the City will receive almost $95,000 to offset these costs in 2013. This will rise to over $142,000 in 2014.

All key civilian positions identified in our report are fully funded. The use of auxiliary police officers or other civilian volunteers would comply with legislated requirements and best practices in other jurisdictions.

I am not certain that 172 section 5 municipalities 'enjoy' the policing arrangement. Most of them do not have any other option and never enjoyed the benefits of a municipal police service.

I would refer to the PSU as a 'discount' because it is an unwarranted reduction in the billing that allows the OPP to stay within budget and appear more cost efficient when competing with municipal police services. To use the term 'actual' PSU may provide it with an aura of authenticity it does not deserve.

With respect to 'responded calls for service', I believe that this is one of the statistics that the City included in its June 2012 FOI request to the OPP. If my memory serves me right, this type of data was supposedly not available.

Commissioner Lewis continued:

"MPM Consulting Ltd. has used three self-policed municipalities in its analysis in establishing Orillia policing needs. The costs for the City of Orillia for OPP policing in 2012 is $545 per household and it is estimated that in 2014, under Option 2 of the proposal, those costs would be $623 per household. The 2011 per household costs for the comparator municipalities of Orangeville, St. Thomas and Stratford are $780, $620 and $658, respectively."

Page 34 of 165 7

The OPP Option 2 bid, after adjusting for phase-in and the 2014 wage adjustment, results in a cost per household of $662. Option 2 contains 5 new positions. If the new staff was not phased-in but hired in 2014, the cost per household would be approximately $695. The OPP standalone option requires an annual expenditure of $12.5 million (including the 2014 wage increase and factoring savings from an OPP built facility) and results in costs per household exceeding $900.

Factoring in all costs, MPM Consulting's costing results in a household cost of $622. Rather than reflecting a dramatic reduction, MPM Consulting results in a lower but comparable statistic.

The Commissioner states:

"I would also hope that, as a council member, you have been made aware that the City of Orillia was presented with another policing option - reverting to services provided under Section 5.1 Police Services Act (PSA) non-contract basis. This would result in no change to the level of service and would realize a savings of over $500,000 per annum. In addition, a further $300,000 annual savings would be gained by no longer having to support a Police Services Board, for a total savings of $800,000 per annum. This type of arrangement is currently being enjoyed by 172 other Ontario municipalities policed by the OPP, and is very effective."

Police Services Board Expenditures

The OPP indicate savings of $300,000 per year by disbanding the Orillia Police Services Board. The City's budget is in fact $105,000. Council will recall that as part of the 2013 budget, the decision was made to reduce the Executive Assistant to the Police Services Board by 50% to % FTE as a cost savings measure. The budget will be restated in 2014. As a result, potential savings from elimination of the Board are closer to half of the $105,000 budget. In any event, staff has recommended maintenance of the Board as it represents one of the few checks and balances that exist in policing.

The Commissioner may be confusing the building maintenance amounts and including them with Board expenses. Although the OPP clearly would be responsible for accommodation under section 5, all differential cash flows need to be accounted for. As reported to Council in June, the projected cash flows are as follows:

Page 35 of 165 8

Table Excerpt from Report Number CA0-2013-19

Accommodation Cost Following Current Notes (OOO's) Construction

Rents ($116) No rents collected.

Payment in Lieu ($ 21) Assumes no payments in lieu.

Maintenance $199 OPP responsibility.

Sub Total $62 See below. 2012 Cost Formula. Accommodation Cost $29 $538 per uniform officer. Proposal Option 2 53.5 FTE. 2012 Cost Formula. Cleaning Cost $11 $204 per uniform officer. Proposal Option 2 53.5 FTE. Cash Flow Impact $62 $40 Increase ($22) Impact on Tax Rate Nil

Therefore, the savings is only $22,000. However, this amount has already been factored into the OPP's bid and does not represent any additional savings.

Savings from a Section 5 Arrangement

The OPP indicate that $500,000 per year could be saved with a section 5 arrangement. The OPP proposals in this regard are as follows:

OPP Proposals OPP Bid Option 2 OPP Section 5 Estimate Cost $8,855,783 $ 8,791,215 PSU (Provincial services usage) $ 215,048 $ 703,297 Net Quote $8,640,735 $ 8,087,918

Actual PSU & Credits 2012 $ 666,201

Note that the cost and service level are very similar. The difference arises in the method of estimating PSU. Although the City will be credited for actual PSU, the two options use completely different methods to estimate PSU for quotations. The City's 2012 budget included $352,000 for additional PSU and credits. The 2012 actual PSU and credits was $666,201, as noted in Schedule "D". Consequently, the

Page 36 of 165 9

$703,297 credit under Section 5 is not a new savings, but is already factored into policing budgets through PSU and additional PSU budgets.

The only way the Section 5 arrangement represents an additional savings to the City is if the PSU actually received goes up by $500,000, as shown:

Amount PSU & Credits Received in 2012 $ 666,201 Additional Savings $ 500,000 PSU and Credits Required $1 '166,201

Given that the similarity in costs, the difference in method of calculation and the fact that the City will be credited actual PSU not the quoted PSU, stating that a new savings of $500,000 is possible, misrepresents the submissions made to the City.

The Commissioner articulates:

"Public and officer safety is of the utmost importance to the OPP, and we do not support reducing staff complement to achieve financial targets that compromise provincially legislated policing standards. We are committed to providing the most cost efficient and effective service possible to the communities we serve, consistently, across all OPP-policed municipalities, and will not create precedent-setting agreements in isolated situations."

Report number CA0-2013-28 contains an analysis of staffing levels. The proposal from MPM Consulting compared to the OPP's existing staff levels is 3.42 positions lower, giving rise to the cost savings (after adjusting for the taxi and alarm position). Council should recognize that the current staffing (2012 contract) level contains 5.25 FTE of optional enhancements. See Schedule "E". As a result, MPM Consulting's staffing numbers provide more staff than the current OPP contract, if one excludes optional enhancements. To be clear, in the last contract, the City requested additional services over and above the minimum. The OPP's view is that these enhancement positions are now no longer voluntary. Consequently, the base contract is growing under the OPP's proposal and would grow to a lesser extent under MPM Consulting's staffing numbers.

To put this reduction into context, during contract #3 from 2007 to 2012, a total of 15.67 new positions were added. During that same time period, calls for service and population were stable. In addition, crime rates decreased 25%, together with the crime severity index reducing 34%. Should a reduction is staffing of 3.42 positions occur at this time, police staffing levels would still be 12.25 FTE higher than agreed to under contract #2. Notably, the 9.5 civilians transferred over from the City are not included and are in addition to this total. Rather than showing that the reductions are too deep, this data begs the question, is the City striving for enough savings?

In the previous section, the PSU credit was identified as $666,201. If converted to hours, this represents 6.0 FTE credit the City is receiving for usage of the City's

Page 37 of 165 10

contracted resources outside the City. At the same time, the City is reported to have received more than the contracted hours. How this impacts frontline service delivery on a daily basis not well understood. If during periods of high provincial demand this quantity of resource is transferred to provincial duties, the remaining resources would be significantly lower than MPM Consulting's totals.

Governance and Accountability

An overriding concern of the Police Services Board is governance and accountability. The widely varying data and the OPP's unwillingness to fully address these concerns during negotiations have resulted in public disagreements via press conference over basic information.

The Commissioner's letter points to a need to change the way OPP contracts are negotiated. While the OPP's strategic plan calls for enhanced openness and transparency, the OPP have rebuffed suggestions for independent audit, revoked the Board's access to operational data (Daily Activity Reports) and have been unwilling to respond to the City's concerns.

During the recent press conference, the OPP asked the media to reprint a version of Commissioner's letter. City Council held a public meeting to receive information from consultants, the OPP and the public. Rather than present the information in the Commissioner's letter to Council during time allotted for that very purpose, the OPP has decided to by-pass the duly-elected Council and appeal directly to the citizens via press conference. In the writer's opinion, City Council has every right to examine policing options. These tactics are not productive nor conducive to an open and transparent process.

Summary

The City embarked on a review of policing options: • to address financial concerns; and • to address governance and accountability concerns.

The purpose of this report is to provide analysis of the recently received correspondence from the OPP. Based on the analysis, the OPP's depiction of workload and financial impact is not based on fact and is misleading.

~~mended by:

Roman Martiuk, Chief Administrative Officer.

RM/kp

Page 38 of 165 11

Attachments:

• Correspondence from OPP Commissioner Chris Lewis.

• Schedule "A" - PowerPoint Presentation - Finance Review.

• Schedule "8"- Calls for Service Statistics- 1994.

• Schedule "C"- Calls for Service Statistics -1997-2004.

• Schedule "D" - Year 2012 Reconciled Contract Policing Costs - Ontario Provincial Police (OPP).

• Schedule "E" - Staffing Summary.

• Schedule "F"- Public Information Meeting - OPP Costing - March 14, 1995.

• Schedule "G"- Review of Policing Contract Level of Service- City of Orillia.

• Schedule "H" - C.1 - Excerpt from Request for Proposal for Ontario Provincial Police Contract Policing - City of Orillia - Report to Council and the Police Services Board.

Page 39 of 165 &.~ Ontario Provincial Police O.P.P. Police provinciale de /'Ontario ~ Clzris D. Lewis CummissiOIII!r Le Commissaire File #: 61 4-00 / 4450

July 12 , 2013

His Worship Angelo Orsi Mayor City ofOrillia Suite 300 50 Andrew Street South Orillia ON L3V 7T5

Dear Mayor Orsi:

I am quite concerned with the misinformation being provided by various sources, including the Orillia Police Services Board, in regard to policing services within the C ity ofOrillia. and take this opportunity to clarify matters.

When the Ontario Provincial Po li ce (OPP) prepared its costing proposal in 1996, at the request ofthe City ofOrillia, it relied on data provided by the City ofOrillia staff and the Orillia Police Service. The data provided was based on 1992, 1993 and 1994 statistics. The OPP. relying on that data, estimated the staffing needs of the new OPP detachment complement. In 1994, the City and its former Police Service stated that the average number of responded calls for service was 4,700, annua ll y. Currently, the OPP responds annually to 17,000 calls for service in the City of Orillia proper, a 280 percent increase in workload, while, in comparison, the complement has increased by only 40 percent to 45 Provincial Constables for the City of Orillia.

As you well know, the bulk of the increase in costs proposed in the 2013 OPP costing proposal is primarily due to transitio ning from the 2003 municipal cost recovery formula rate to the 2012 municipal cost recovery formula rate. During the past fi ve years, from 2007 to 2012. the City of Orillia has been paying 2003 rates, a direct savings to the City of Orillia of $600,000 in 2012 alone. Ontario municipalities with their own municipal police service would have undoubtedly faced police budget increases during each of those years.

I have serious concern with the report prepared by MPM Consulting Ltd. T he OPP believes the report is not accurate as there are many fl aws in the calculation of services and costs. To name a few, the consultant report does not account for:

777 Memorial Avenue 777 avenue Memorial Orillia, Ontario Orillia, Ontario L3V 7V3 L3V7V3 Telephone: (705) 329-6199 Telephone (705) 329-6199 Facsimile: (705) 329-6195 Teltkopieur (705) 329-6195

Page 40 of 165 His Worship Angelo Orsi Page two

These perceived shortcomings, and their associated cost, have created an inaccurate and biased portrayal of what a stand-alone municipal police service might offer, comparatively.

MPM Consulting Ltd. has used three self-policed municipalities in its analysis in establishing Orillia policing needs. The costs for the City ofOrillia for OPP policing in 2012 is $545 per household and it is estimated that in 2014, under Option 2 of the proposal, those costs would be $623 per household. The 2011 per household costs for the comparator municipalities of Orangeville, St. Thomas and Stratford are $780, $620 and $658, respectively.

I would also hope that, as a council member, you have been made aware that the City ofOrillia was presented with another policing option- reverting to services provided under a Section 5.1 Police Services Act (PSA) non-contract basis. This would result in no change to the level of service and would realize a savings of over $500,000 per annum. In addition, a further $300,000 annual savings would be gained by no longer having to support a Police Services Board, for a total savings of $800,000 per annum. This type of arrangement is currently being enjoyed by 172 other Ontario municipalities policed by the OPP, and is very effective.

Public and officer safety is of the utmost importance to the OPP, and we do not support reducing staff complement to achieve financial targets that compromise provincially legislated policing standards. We are committed to providing the most cost efficient and effective service possible to the communities we serve, consistently, across all OPP-policed municipalities, and will not create precedent-setting agreements in isolated situations.

I trust this w~ll provide you with the context required to make an informed decision.

Yours truly,

Chris D. Lewis

/kaj

Page 41 of 165 -

Page 42 of 165 Response to OPP Presentation

Monday, July 8, 2013 Orillia City Centre Council Chamber WORKLOAD DEMANDS- OPP SLIDE

Occurrence Counts 20000

15000

10000

5000

0 Page 43 of 165 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012

Workload demands have steadily increased in the City of Orillia 2001- 2012 Percentage Change is 70%

Source OPP Cognos Business Intelligence Niche Records Management System Uodated June 29th, 2013 RESPONSE TO OPP PRESENTATION

• OPP Position - Occurrences in 2001 were 10,101 - Occurrences in 2002 were 14,055 - 2001/2012 change: 70°/o causing staff increase

• Questions - Is 2001 data accurate? - What happened in 2001/2002 to cause a 40°/o jump? - Why didn't the 2002 or 2003 OPP business plan comment on this increase? Page 44 of 165 - Is 2001 a good benchmark year to justify increases? - What happed in the 1990's - what is the trend? - Why have the numbers supplied by the OPP changed from January, 2013 compared to today? RESPONSE TO OPP PRESENTATION

Year Pol ice Service Calls for Service 1994 Orillia Police Service 15,189 1995 - 11 Months Orillia Police Service 15,101 2001 OPP (July 2013) 10,101 2011 OPP (January, 2013) 15,013 2011 OPP (July, 2013) 16,877 2012 OPP (July, 2013) 17,179 ------• Calls for Service

Page 45 of 165 - Decline based on OPP numbers of January, 2013 (down 1°/o). - Increase compared to OPP numbers July, 2013 numbers (up 13°/o). - The increase is not 70°/o. FILE SEARCH OPP Detachment Commander- Year-End Reports/Business Plan

Calls for Service 16000 14000 12000 10000 8000 Calls for Service 6000 4000 2000 Page 46 of 165 0 1997 1998 1999 2000 2001 2002 2003 2004 1997-2004 Increase is 22°/o 1997-2011 Increase is 23°/o Comparable to population growth of the City 1996-2012 -Total 18°/o. RESPONSE TO OPP PRESENTATION

2013 OPP Change Staffing 1996 2006 2012 Reduced 1996 to Service 2013 Employed by OPP 38.35 42.00 66.17 66.00 72°/o Employed by City 6.00 9.50 1.00 1.00 Total Detachment 44.35 51.50 67.17 67.00 51 °/o Off-Site Extras 3.00 1.00 1.80 8.40 Total Police Function 47.35 52.50 68.97 75.40 59o/o -- Page 47 of 165 S~''e\'

OTHER STATISTICS

YEARLY TOTALS TO NOVEMBER 30TH

1994 1995 +I - T01~L CALLS FOR SERVICE 15189 15101 - ANIMAL COMPLA TNTS 73 88 + ALARMS (FALSE) 641 521 - LANDLORD/TENANT 64 82 + COMMUNITY SERVICES 124 121 - DANGEROUS CONDITION 106 125 + DOMESTIC DISTURBANCES 394 401 + SUSPICIOUS PERSONS 493 483 - PHONE CALLS - NO CHARGES 60 43 - PRISONER ESCORTS 528 442 - FIRE CALLS TOTAL 45 40 INSECURE PROPERTY 52 63 + MARINE 5 6 + MISSING PERSONS 194 216 + MOTOR VEHICLE COLLISION - TOTAL 970 907 - NOISE COMPLAINTS 652 645 - ALL POLICE ASSIS.TANCE 2009 1894 - ALL POLICE INFORMATION 1615 1683 + LOST/ FOUND PROPERTY 917 952 + SUDDEN DEATH 34 31 - TOWED VEHICLE 334 299 - IMPAIRED/ OVER .08 / 0THER DRIVING OFFENCE 218 235 + TRAFFIC COMPLAINTS - TOTAL 712 751 + WARRANTS 133 137 ... TROUBLE WITH YOUTH 407 507 + HIGH SPEED PURSUIT 9 4 - UNfvANTED PERSONS 298 350 ... NEIGHBOUR DISPUTE 94 , 87 - TRAFFIC CONTROL 24 22 - ABANDONED VEHICLES 36 46 + OTHERS 1626 1803 + 0

Page 48 of 165 L) Attachment A

16,000 -r------~------,

14,000 -1------tl

12,ooo ~ --, . ..,, ~ 1 lit!Md

10,000

Cl) u ·~ Cl) en ... 8,000 0 -.$. nl (.) 6,000

4,000 Page 49 of 165 2,000

o +--L---L--~-L--~-,--~--~~--~--L--.--~~L-,_~--~--~~--~--~~--~~ 1997 1998 1999 2000 2001 2002 2003 2004 Year Ontario Police Municipal Policing Bureau Provincial provinciale Bureau des services policiers des municipalites Police de !'Ontario 777 Memorial Ave. 777, ave Memorial Orillia ON L3V 7V3 Orillia (ON) L3V 7V3 Tel: (705) 329-6200 Fa x: (705) 330-4191 File # 460 20 Reference # C-1 065 March 26, ~013

Interim City Manager City of Orillia 50 Andrew Street South Orillia ON L3V 7T5

Dear Sir/Madam:

Re: Year 2012 Reconciled Contract Policing Costs- Ontario P1·ovincial Police (OPP)

Please find attached the 2012 annual financial statements, reconciling OPP policing costs for your municipality.

Please note that municipalities will receive an applicable credit for either the Provincial Services Usage (PSU), which compensates municipalities for time officers spend away from the detachment area performing provincial duties, or· a reduction of Hours Below Minimum, as set out in the contract, whichever is greater.

In conjunction with the 2012 review of policing costs for the purpose of updating of the Municipal Cost Recovery Formula, it was determined that Ontario Shared Service fees will not be charged to municipalities effective January 1, 2012. This update has been reflected in the 2012 final year-end reconciliation of municipal policing costs. Please refer to the notes included in the annual financial statement for additional infonnation on the determination of final costs.

The difference between the billed amount (net of any semi-annual reconciliation credit issued) and the actual costs will be credited or billed to your municipality directly by the Ontario Shared Services (OSS) in the next few weeks. If you wish to apply a final year end reconciliat ion credit amount against your current balance (or a future invoice), please clearly indicate this request on your remittance (cheque stub or remittance advice) to OSS to ensure your credit is properly applied on your account.

If you have any questions regarding the attached annual financial statements, please contact your local Detachment Commander.

Regards,

R. A. (Rick) Philbin, Superintendent Bureau Commander Municipal Policing Bureau !RlEC\EUV(t;\D

Attachments APR 05 2013

c: Chair, Orillia Police Services Board -_fs..8 jfsP__ _ ec: Regional Commander, Central Region Detachment Commander, Orillia Detachment

Page 50 of 165 O.P.P. COSTING SUMMARY CITY OF ORILLIA Actual Policing Costs for the period January 1, 2012 to Decem ber 31, 2012 (See Attached Notes) Salaries and Benefits

Uniform Members (Note 1) Positions _ $_ Inspector ...... 0.66 87,348 Staff Sergeant-Detachment Commander...... Staff Sergeant ...... 0.66 75,486 Sergeant ...... 4.60 455,619 Constables ...... 45.00 3,706,412 Part-Time Constables ...... 2.00 133,580 Total Uniform Salaries (Note 2) 4,458,446 Overtime (Actual) ...... (Note2) 223,978 Contractual Payout (Vacation & Statutory Holidays ) ...... (Note 3) 164,716 Shift Premiums ...... (Note 4) 12,332 Benefits (25.00% of Salaries; 2% of Overtime, Part-time 19.6%) .. (Note 5) 1,111,878 Total Uniform Salaries & Benefits 5,971,350 Civilian Members (Note 1) Positions _$_ Court Officer ...... Full Time 3.00 171,765 Court Officer ...... Part Time 3.75 214,706 Detachment Administrative Clerk ...... Full Time 5.00 277,195 CPIC Operators ...... Full Time 1.00 51,278 Detachment Clerk - ·Typist ...... Part Time 0.50 24,135 Communication Operators ...... (Note 6) 86,683 Prisoner Guards I Expenses ...... (Note 7) 37,044 Total Civilian Salaries 862,806 Benefits (24.9% of Salaries; 19.5% Part-Time) ...... 192,717 Total Civilian Salaries & Benefits 1,055,524

OSS Pay and Benefit Charge ...... (Note 8) Total Salaries &Benefits 7,026,873 .

Other Direct Operating Expenses (NoteS)

Operational Support ...... 34,345 RHQ Municipal Support ...... 73,718 Vehicle Usage ...... 389,491 Telephone ...... 52,761 Office Supplies & Equipment ...... 14,659 Accommodation ...... (Note 91) Uniform & Equipment ...... (Note Sg) 38,949 Uniform & Equipment ...... (Note 9g) Spec Cst 2,025 Auxiliary Program Annual Costs ...... (Note 9h) Cleaning Contract ...... (N ote 9i) Mobile Radio Equipment Repairs & Maintenance ...... 30,217 Mobile Radio Equipment Repairs & Maintenance ...... (Note 9k) Spec Cst 775 Office Automation - Uniform ...... 100,813 Office Automation - Civilian ...... (Note 91) 9,930 Total 01/Jer Direct Operating Expenses 747,683 OSS ODOE Fee

2012 Total Gross Policing Cost...... 7,774,556 Revenues Collected on Behalf of the Municipality ...... (Note 10) (425) Provincial Services Usage ...... (Note 11) (282,216)

TOTAL 2012 POLICING·toSTS 7,491,91 5 TOTAL AMOUNT BILLED 7,875,900 . DIFFERENCE $ {383,985) SEMI-ANNUAL RECONCILIATION CREDIT {if applicable) $ 167,467 FINAL YEAR END RECONCILIATION AMOUNT (Note 12) $ (216,518)

Page 51 of 165 O.P.P. COSTING SUMMARY CITY OF ORILLIA A ctual Policing Costs for the period January 1, 2012 to December 31 , 2012

NOTES TO STATEMENT

1) Uniformed salaries used for the reconciliation to actual costs are the January 1, 2012 salaries negotiated with the Ontario Provincial Police Association (OPPA). Civilian salaries are the salaries negotiated with the OPPA effective January 1, 2012.

2) Salary & overtime reconciliation by rank and classification are detailed on the attached Schedule "A". 3) Contractual Payouts are calculated using actual costs for January 1 to December 31 , 2012.

4) Shift Premium is calculated at $239 per Sergeant and Constable for the period January 1 to December 31, 2012. 5) The benefit rates are 25.0% of salaries for uniformed officers, 24.9% for civilian staff, 19.6% for part-time uniformed staff, 19.5% for part-time civilian staff and 2% for overtime payments.

6) Communication Operator costs are calculated at $1,638 per uniformed member for the period January 1 to December 31, 201 2. 7) Prisoner Guards I Expenses are calculated at $700 per uniformed member for the period January 1 to December 31, 2012.

8) Ontario Shared Services (OSS) Payroll and Benefit charge eliminated effective January 1, 2012. 9) Other items are calculated as follows, for the period January 1 to December 31, 2012: a) Operational Support is calculated at $649 per uniformed member.

b) RHQ Municipal Support is calculated at $1 ,393 per uniformed member. c) Vehicle Usage is calculated at $7 ,360 per uniformed member. d) Telephone cost is calculated at $997 per uniformed member. e) Office Supplies are calculated at $277 per uniformed member. f) Accommodation is provided by the municipality. g) Uniform and equipment annual costs are calculated at $736 per uniform member. Uniform and Equipment costs (Spec Cst.) are calculated using the full contract Special Constables at $300 per Special Constable.

h) Effective 2011 municipalities will no longer be responsible for Auxiliary Program Annuals costs, these costs will be the responsibility of the Province of Ontario. i) There is no cleaning contract. j) Mobile Radio Equipment Maintenance is calculated at $571 per uniformed member. k) Mobile Radio Equipment Maintenance annual costs for the five (5) radios shared by the Special Constables will be calculated at $155 per year. I) Office Automation is calculated at $1 ,905 per uniformed member and $1 ,324 per civilian member. Civilian office automation charges are applied to the Detachment Administrative Clerk, CPIC Operator and the Detachment Clerk Typist (formerly OAG 08, 07 and 06 positions), as well as one (1) computer to be used by the Special Constables. m) OSS Financial Services Fee 1.15% of Total Other Direct Operating Expenses eliminated effective January 1, 2012.

1O) Revenues collected on behalf of the municipality for the period January 01 to December 31, 2012 as provided by detachment.

Total Revenue Reimbursed to Municipality $ 425.00

11) A Provincial Services Usage (PSU) reduction of 3.63% of the actual policing cost is given to the municipality. This PSU compensates the municipality for the deployment of officers to other areas in response to investigations or other occurrences deemed to be provincial responsibilities. 12) The difference will appear on a separate credit note which will be forwarded to your municipality by Ontario Shared Services Bureau.

Page 52 of 165 O.P.P. COSTING SUMMARY CITY OF ORILLIA Actual Policing Costs for the period January 1, 2012 t o December 31 , 201 2 Reconciliation of Salaries 2012 Regular Overtime FTE Actual Actual Contract Annual # of Hours Hours Positions Salary Overtime Rank Positions Salary Provided Provided by Rank Dollars Dollars (Note 1) (Note 2) (Note3) (Note 3) (Note2) 'Inspector 0.66 Inspector 132,346 1,185 0.66 87,348

Total -Jnspec~or...... " ...... 1;185 0.66 87,348 .

;staff serg'eants ·· 0.66 . Staff Sergeant 1- 23+ 114,373 1,069 66.95 0.66 75,486 3,669 ·.Jofai·Vstaff sergeanf... :: : .. : .. : .. .' . . 1.069 66:95 0.66 ,. 75,486 3,669 .. - . ~ ;Sergeants· 4.60 Sergeant 1- 23+ 101,850 3,558 327.38 2.19 222,931 15,976 Sergeant 1- 17-23 99,345 2 ,414 197.75 1.48 147,506 9,413 Sergeant 1- 8-17 96,841 555 15.75 0.34 33,032 731 Sergeant 2- 23+ 95,171 106 0.07 6,206 Sergeant 2- 8-17 90,162 230 0. 14 12,756 Sergeant 2- 0-8 87,657 616 39.75 0.38 33, 188 1,669 Total -Sergea-nts ...... 7,478 580,63 4.60 455,619 27;789 :constables: 45.00 . 1st Class 1- 23+ 90,997 9,475 424.51 6.52 593,528 18,508 1st Class 1- 17-23 88,492 7,822 704.40 5.38 476,482 29,866 1st Class 1-8-17 85,988 12,809 777.39 8.82 758,206 32,028 1st Class 1- 3-8 83,483 20,015 1,811.75 13.78 1,150,269 72,468 2nd Class 74,304 7,322 606.65 5.04 374 ,536 21,597 3rd Class 66,790 6,006 373.13 4.13 276,152 11,940 4th Class 58,437 1,920 43.50 1.32 77,240 1,218 Part-Time Constables 2.00 66,790 3,781 153.00 2.00 133,580 4,896 Total -Constables ...... 69_,148 4,894.33 47.00 3,839, 992 192,521

Tot al - All Ra nks ...... 78,880 5,541.91 52.92 4,458,446 223,978

Total Hours Worked in Contract ...... 78,880 Minimum Hours Required in Contract ...... 77,634 Hours Provided to M unicipality Above Required Minimum ... . 1,246 Not es:

1) The number of hours provided includes regular hours only and does not include overtime hours.

2) The overtime hours are accumulated by rank and classification and are charged at the appropriate hourly rate.

3) The full time equivalent (FTE) number of officers (Staff Sergeant Detachment Commander, Staff Sergeant, Sergeant and Constable) were obtained by dividing the number of regular officer hours provided in each classification by the total number of regular officer hours. That percentage is multiplied by the number of positions in the contract. Actual salary dollars are then obtained by multiplying the FTE number by the annual salary for each classification. Overtime is the actual overtime for the period.

Page 53 of 165 - -UJ

OPP Staffing Full2012 Complement Enhancements Base 2013 OPP Increase Municipal Staffing Proposed Complement Option 2

Inspector 0.66 0.66 0.6 -0.06 Chief of Police 1 \!) Deputy Chief 1 Staff Sergeant (Detachment Manager) 0.66 0.66 0.6 -0.06 Staff Sergeant 1

Sergeant 4.6 1 3.6 4.19 0.59 Sergeant 5

Constables 45 45 48.11 3.11 Constables 38

PT Constables 2 2 0 0 0 PT Constables 2

Total Uniform 52.92 3 49.92 53.5 3.58 Total Uniform 48

Administrative Clerks 5 5 6 1 Senior Adm inistrator 1 Reception 1 Clerk Typist 0.5 0.5 0 0 0 Data Entry 4 Data Entry PT 1 Records Clerk 1 CPIC Operator 1 1 0 0 0 CPIC/NICHE 1 Property/Identification 1 Court Officer 3 3 3 0 Court Seucirty 3 Court Case Manager 1 PT Court Officer 3.75 0.75 3 3.5 0.5

Page 54 of 165 Total Civilian 13.25 2.25 11 12.5 1.5 Total Civilian 14

Total Manpower 66.17 5.25 60.92 66 5.08 62 N01 FOR AGENDA Sct~l ' F'' lNFORMATlONAL ONLY

CLASS. -:::=:=:=:::- March 14, 1995 fiLE TITLE ------RET. ______....

CROSS REF. ----- City of Orillia INITIALS 35 West Street North, ------Orillia, Ontario.

Attention: Mayor French & Council Members

Re: Public Information Meeting - O. P . P . Costing

Dear Mayor French and Council Members:

The members of the Senior Officers Association have compiled a list of questions we feel are of concern to the citizens of the City of Orillia.

We are , therefore, requesting these questions be addressed at the public meeting at the Opera House on Thursday, March 16, 1995. A copy of these questions has also been provided to Inspector Bradd Nudds .

Thank you for your anticipated co-operation.

Sincerely,

Harleen Mittermayer, Acting President for the Members of the Senior Officers Association

HM : jc

Page 55 of 165 SENIOR OFFICERS ASSOCIATION QUESTIONS FOR ORILLIA CITY COUNCIL AND O.P.P . PUBLIC MEETING - MARCH 1 6, 1995

GENERAL:

1. Alderman Langlois -with all due -respect, have you declared a Conflict of Interest in this matter?

2 . Why was t h e 1994 Budget compared with the O.P.P. Costing instead of the 1995 Budget, which is considerably lower?

2. General Contract Provisions - if the costing presented is an "estimate", are there any requirements to come in wit h a year end within certain parameters? What protection does the City have from cost over-runs?

3. Has the City contemplated such a scenario and the possibility that if cost and service is unsatisfactory, the capital cost to return to a municipal service may be prohibitive?

4. Has any consideration been given to Social Contract ending March 1996 - impact of potentially higher salaries?

5. Has any consideration been given to the impact of the new Casino , and has the Rama Band Council been approached about the costing?

6. What does the City anticipate the cost of severance packages to be? Are they familiar with other severances i.e. Kincardine, Marathon?

7. What will be the cost of settlement for overtime and vacation liabili ties?

8. What is the ant icipated cost of the dissolution of sick banks?

9. What is the total amount for all the "one-time" costs? What is the City expecting to be the time frame for cost recovery of these one-time costs?

10. Is the formula for charging "Administrative Costs for the DHQ" standard in contract policing? $40,000 . 00 seems to be a bargain for contract negotiations , labour advice, policy setting, printing, forms, payroll, etc . etc. etc . Will Administration costs for payrol l, etc . be put back on the City when provincial cuts force lay-offs?

• • . 2

Page 56 of 165 - 2 -

11. Will the City of Orillia bear a cost of R.I.D.E . initiatives supplemented by the District/Region, as discussed on Page 11?

12 . What will the status of the I nv estigati on into Ch ief Fairgriev e do to this process (procedure)?

13 . Integrat ed Detachment Theory- how is it possible to keep the distinctions clear? Are you suggesting that contract constables will never be required to do township calls?

14. If this proposal is accepted, what do you think the impact will be on a provincial level? i.e. if the integrated detachment is such a beneficial , efficient, cost-effective way of poli cing, shouldn ' t every municipality in the province want to proceed with it?

15. If the City chooses to dissolve the Orillia Police Service, when will the take- over occur?

STAFF I NG:

1. How many people are presently serviced in the Townships? This question rel ates to population/constable rati os. The proposal .provides for 32 contract Constables for the City and 35 Constables for the Township .

2. The proposal has 32 Constables for the City and 35 f or the province. In 1994, the Orillia Police Service responded to 1 6,405 calls for service and the Orillia Detachment of the O.P.P. responded to 5,654. This is only 35% of the calls the Orillia Police Service responded to . How does the 0 . P . P . intend to respond to the City calls with 4 less officers than currently police the City?

3. Will the 2 man per car requirement apply to the City? If so , how wil l this be accomplished and still have sufficient vehicles patrolling? Will there be an additional overtime cost to staff these vehicles?

4. The proposal indicates the City will be char ged if additional officers from the provincial staff are required to provide assistance. If Contract offi cers are requi red to assist provincial .officers , will there be a cost recovery for the City?

5. What happens to Ci ty coverage if Contract officers are required to assist provincial officers?

... 3

Page 57 of 165 - 3 -

6. Does the O. P . P . have a policy on "Paid Duties"? If not, how will this impact on the needs of the community? Will there be an additional cost to the taxpayer to provide overtime officers for these occasions?

7 . How will staffing of the Front Desk/Reception be accomplished during busi ness hours? This appears to not be addressed in the proposal .

8 . How was the number of civilian staff required arrived at? Also the ratio of contract P.C./Civilian and Provincial P.C . /Ci vilian are different . Why?

9. If the Orillia Police Service uniform complement is now 44 and the O.P . P. proposal considers employment of 36 (not counting 1/2 Inspector or part-time positions). How will the other 8 uniform members be sever ed? What if all 8 are not willing to retire? If OMERS Type 7 is pursued to encourage early retirements? Who will be responsible for the cost of incenti ve programs?

10. I f the civi lian contract employees are employees of the City of Orillia, how will they be represented? Will they be hired from O.P . S . staff, or does the City of Orillia have any recal l of their own laid off employee ' s requirements? Will they be contracted for 1 year, 5 years?? Have the O.P.P . discussed this type of staffing with OPSEU, and if so, what is OPSEU's position? Problem Example: 2 custodial employees in the building with different representation and different salary levels .

11 . On Page 5 of the proposal , you state that new dictaphone equipment and OMPPAC will mean minimal officer input. How many civilians are there currently at the O. P.P . detachment? Doesn ' t this new system suggest an increased need for c lerical staff? Wi ll the O. P . P. use volunteers for clerical functions?

12 . If officers will be t elephoning in their incident reports, will civilians be working 24 hours/day, 7 days/week?

13. Will part- time police officers come from the 0. P. P. retirement pool? What training requirements are there for part-time constables? Have part-time constables previously been assigned routine patrol duties?

14. Crime Prevention and Community Services. Why do O. P . P . assign Constables to this assignment when contract assigns Civilian staff? Are there different standards? What is the O. P . P . Policy, uniform or civilian? 4

Page 58 of 165 - 4 -

15 . Will Orillia Police Service Special Constables be taken on for Crime Prevention/Community Services? Who will be their representatives?

16. Why do t hese positions have Special Constables? The Ontario Civilian Commi ssion on Police Services does not appoint Speci al Constables for this duty .

17 . Why are Special Constables included as part of the Uniform complement in the chart on Page 2?

18 . What are Special Constable salaries? I f they are a l l the same, how has Pay Equity been achieved when they are fulfilling different functions? 19. Court Case Management on Page 7 states that Special Co nstables will be used for "this initiative". Does this refer to bail hearings? If so, aren't you proposing 4 Contract Speci al Co nstables? ( 2 in Crime Prevention/Community Services, 1 Court Officer, 1 Escor t) .

20. What consideration of additional staffing has been contemplated for the new court offices? The Orillia Police Service was looking at the possibility of extra staff for monit oring video systems in place at the new facility , plus additional security needs because of the Family Court location. 21. Will all Contract Constables be provided with O. P . P . Orientation Training? What kind of time would need to be dedicated to thi s , and will alternat e staffing b e supplied and costed?

22 . Criminal Investigations - will the Sergeant in charge be a Contract Sergeant or Provi ncial? What kind of Joint Service?

23 . The Traffic Accident Investigator - will there be a separate cost ( as call ed upon) for t his service, or is it contemplated a lready in this costing?

24 . Specialized Services , Page 13 -We would like to confirm that these services would be provided a t no cost . That is presently being done , correct?

25 . Is there no- one in the Orillia Integrated Detachment doing IDENT? What is the anticipated response time for IDENT Services from Barrie? Are those servi ces available 24 hours/day, 7 days/week? At what cost?

.. . 5

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26 . What will be the role of the O.P.P. Auxiliary? Will all the members of the Orillia Police Service Auxiliary be taken on by the O. P . P . Auxiliary? If not, what overtime costs will there be to staff parades, etc., which is currently assisted by the O.P.S. Auxiliary? How many Auxiliary members does the detachment have presently?

27 . The proposal significantly reduces the number of uniform officers policing the City of Orillia . This would mean an adequacy hearing, would it not? Has the Ontario Civilian Commission on Police Services been approached about this? The City of Orillia rece ntly commissioned an audit from KPMG, and that report suggested no r e duct ion of p atr ol c o nstables .

28 . Do detachments with 92 staff members generally have their dispatc hing done from a nearby community, or do they have stand-alone systems?

29 . What is the average for number of calls per service per dispatcher rate currently? How was it determined that 16,000 calls more could be handled by 3 dispatchers? Would the 3 Contract Dispatchers be O.P . P . employees or City of Orillia employees?

30 . What is the salary of an O.P.P. Dispatcher? Is $111,954 (Appendix D) salary only, or salary plus benefits? Orillia Police Service Dispatcher's salary is $35,331 plus 21% benefits = $42,751. 31. Appendix D - how was benefits figure arrived at? 23% of uniform salaries $455,110 plus 21% of civilian salaries $23,510 = $478 , 620 . 32 . How was the overtime figure of $167,170 arrived at? This is over double the cost of O.P.S . overtime for 1994 (235%). Does it include Stat. Pay?

33 . Appendix E - Are figures salary plus benefits?

34 . Police Services Board Budget of $63,000.00 . How was this arrived at - by subtracting the cost of labour consultants from the present budget? If so, what will be the role of the Board's Executive Assistant?

35. If part-time Special Constables are doing foot patrol and are also "augmenting" regular platoons (summer holidays), court security, and escorts, what kind of commitment is there to strictly foot patrols. Is this Monday to Friday days or 7 days/week? . .. 6

Page 60 of 165 - 6 -

36 . C.I.B. Unit- are the 5 Contract Constables from the total of 32?

37. Appendix D shows cost of Part-time Constables at $54,600 for 2720 hours. Why 2720 hours if the equivalent of 5. 3 part timers is 2 full-time people? 2 full-time = 5640 hours.

38. Inspector Nudds, you state in the Packet and Times on Monday , March 13th that the 3 Dispatcher positions should be available to Orillia Police Service Communicators as they are the most logical choices. Have you confirmed that these OPSEU positions would be posted unrestricted? Would applications be limited to O.P.S. employees similar to an internal posting situation?

39. Who will be responsible for monitoring of OMPPAC reports, CPIC auditing?

9- 1-1:

1. Where will the C.E.R.B. (Central Emergency Reporting Bureau) be located?

2. What is the cost to transfer the equipment to a new location? Has Bell Canada been consulted about the viability of such a relocation?

3. What will the staffing levels be at the new location?

4. What is the cost to hire staff for the new location?

FACILITY AND EQUIPMENT:

·1. The Orillia Police Service building provides limited space for 65 members, and parking is sometimes difficult. What changes will have to be made to the building to accommodate 92 full time staff members . What wil l be the cost of the renovations? How will adequate parking be provided? If a different facility is being considered, what is the cost of relocating?

2. Telephone System - if the 0 . P. P. provide and install the system, what will be the City's cost to get out of the lease the Board signed in December of 1994?

. • . 7

Page 61 of 165 - 7 -

3. Is any of the Orillia Police radio equipment up to O.P . P. specifications? If not, the City will be ~purchasing" all new radios. Where is that cost shown in Appendix D? Also, who owns the equipment purchased, 0. P. P. or City? Who gets present equipment? What loss taken for disposal?

4. If Barrie Telecommunications is expected to take on an additional 16,000 + calls for service each year, is any technological upgrading or expansion required? If so, at what cost and to whom?

5. Do Orillia Police cruisers meet 0. P. P. specifications? If not, is the City responsible for the cost of purchasing new vehicles in addition to mileage costs? If not, why not (100% cost recovery provision of protocol). What is the anticipated capital loss to the City for sale of the existing cruisers?

6 . Reference vehicle costs , how are distinctions made with Contract/Provincial usage?

7. Appendix D - Telecom Equipment. The amount of $24,200 + $1,500 for voice mail, is this the actual cost or an estimate? Bell Canada's cost to purchase a Meridian phone system for 65 staff is $39,000.00. Does O. P.P. have a supplier for 1/2 the cost?

8. Appendix E - What is included in equipment rental?

9. If O.P.P. pays for equipment (i.e. cars, radios, etc.) why is·n 't there a "User~ cost for the actual equipment if the Solicitor General wants this to be a 100% cost recovery plan?

10 . If the Orillia Police Service is facing the need to replace most of its computer equipment when OMPPAC with Windows makes present equipment obsolete, will the 0 . P. P. purchase such equipment? Where is this capital program?

11. What about firearms costs (capital), since the O.P . P. use Sig Sauer 9mm and O.P . S. use Glocks?

12. Who provides technological support for computer equipment? At what cost, and to whom?

13. Appendix D - Information Technology - is this OMPPAC?

14. Where are OMPPAC fees in Appendix D? Are fees not charged for all Civilians?

Page 62 of 165 Ontario Police Sa~,\~\' Provincial provinciale Police de I'Ontario ORILLIA DETACHMENT

66 Peter Street South Orillia, ON L3V 581

Tel: (705) 326-3536 Fax:(705) 326-4126

29 Oct 99 File Reference:

Mr. Geny Smith, Chair Orillia Police Services Board

RE: REVIEW OF POLICING CONTRACT LEVEL OF SERVICE CITY OF ORILLIA

At the request of the Orillia Police Services Board and in accordance with item 11 on page 4 of the Policing Service Agreement, I am submitting my review ofthe current level of service. I have also included proposed enhancements for the year 2000. Although annual reviews are provided for within the contract, this is the first review undertaken to date.

BACKGROUND

The City of Orillia has contracted policing services from the Ontario Provincial Police since 03 Jun 96. The current contract was based on 1994 Orillia Police Service incident statistics generated by the population of25,200 residents. It was determined that 41.5 uniform officers were required to provide the level of service requested by the city and deemed adequate by the Ontario Commission on Police Services.

~ U~~ The Orillia area has experienced significant growth over the past three years. Casino ':\~ Rama opened in Aug 96 which resulted in a dramatic increase in visitors and vehicles. 'x:;\(}1~\J' travelling throughout the area. In addition, over 2000 Casino employees live in the area. ~~~' Walmart opened in 1998 and residential areas continued to develop.

The same workload analysis methodology used in 1995 was recently repeated in Oct 99 using incident data from 01 Jul 96- 30 Jun 99. As a result it is determined that 44.2 uniformed members are now required to sustain the level of service to the current . population of approximately 28,599 residents.

The incident experience during 1997, 98 and the first three quarters of99 are reflected in the following graph. 1997 was a very busy year with 98 and 99 showing a decrease which appears to be stabilizing.

Page 63 of 165 2

Orillia City Incident Statistics

16000 14000 12000 10000 8000 [§] 1997 .1998 6000 01999 4000 2000

Total Inc. Total Inc. Grand Total Total YTD (Major) (Other) (Jan- Sept)

1997 - 1999

Recently, the Ontario Casino Corporation indicated that they want the Casino Rama · Traffic Officer complement reduced from 12 to 8 officers. This will undoubtedly affect the workload for City officers in relation to traffic incidents since they patrol all arteries \ leading to the Casino. Several criminals were arrested and charged in late 1997 and early 1998 which would account for some of the decrease in incidents in 1998. However, when crimes are solved, court appearance time increases and the resource demands switch from investigations to court attendance.

Orillia detachment was the busiest in the Province in both 1997 and 1998. It is believed that because the detachment is so busy and that it is located near O.P.P. General Headquarters, which offers many specialist opportunities, there has been a _significant number of transfers out ofthe detachment. This has resulted in many new officers policing the City, which has caused concern for all policing stakeholders.

Page 64 of 165 3

COLLISION REPORTING CENTRE

In Oct 99, the Orillia O.P.P Reporting Centre commenced a six month pilot to assess its feasibility. The projected uniform officer efficiency to be gained is one full time equivalent (FTE). It is believed that this will be a successful endeavor.

YOUTH LIAISON OFFICER

During Sept 99, a one year Youth Liaison Officer pilot program was initiated. One officer is committed full time to working with each of the four Secondary Schools, the Youth Centre and Skateboard Park to develop closer relationships with our youth and their famili es as required. This position firmly supports the increased role of the police in dealing with the community's youth as identified in the City's 2005 Strategic Plan. I believe the additional investment of police time will realize both short and long term benefits as our youth become adults and parents. It is believed that this pilot will be very successful which has been the case in other communities.

There are approximately 3,184 students attending our Secondary Schools and as such I believe that there is a need to invest more time in proactive policing.

CANINE UNIT

Effective 18 Dec 99, the O.P.P. Emergency Management Bureau will assign another Canine Unit to Central Region. The team will work from the Orillia detachment. The Orillia detachment was identified as having the necessary workload to sustain a Canine Unit. The City will benefit greatly since the canine team will work an estimated 40 - 50 percent of the time within the Orillia area. A Canine Unit working in the City will increase the solvability rate of crime as the scent contamination factor will be lessened due to a more rapid response time.

This will be an enhancement in the level of service to the community which is funded by Central Region as a Provincial resource.

CONCLUSION

Analysis Projection Officers Population 1996 41.5 27,845 1999 44.2 28,599 2001 45.0 29,890 2004 45.5 30,629

Source: Population (City Planner - 01 Nov 99) Officers (Contract Policng Reports attached - Oct 99)

Orillia officers have been working increasingly harder both proactively and reactively as the City continues to grow and develop. Although as of the end of September 99, total incidents decreased by 4%, major crime in fact increased by 15%. Major crime requires more investigative time and therefore additional resources are required. Accordingly, the recent workload study indicates that an additional 2. 7 officers are required.

Current authorized complement: 41.5 uniform officers

Current required complement:· 44.2 uniform officers

Page 65 of 165 4

PROJECTED RESOURCES FOUND WITHIN

Reporting Centre Efficiency: - 1.0 uniform positions

Total 1.0 uniform positions

To Sustain Contracted Level of Service Total Officers Additional Officers Required (1.7) 43.2 Regular Officer: 1.0 Part-Time Officer: .7 (1456 hrs) Additional Cost:$ 128,113. ($ 88,845. + $ 39,268.)

To Sustain The Recommended Level of Service {Youth Officer) Total Officers Additional Officers Required (2.7) 44.2 Regular Officer: 2.0 Part-Time Officer: .7 (1456 hrs) Additional Cost: $ 216,958. ($ 177,690. + $ 39,268.)

RECOMMENDATION

I recommend that one (1) uniform member be hired effective 01 Jan 2000, one (1) effective 01Jul 2000 and the equivalent of a .7 unifonn member position be realized through the addition of 1456 Part Time Policing hours effective 01 Jan 2000. If approved, I believe that the Board can be confident in that they will be providing a level of service to the community which will meet the needs of all our citizens as we enter the new millennium.

Submitted for your consideration.

~51>: ~·L--- Inspector James ji?.'Dixon Commander ,.

Page 66 of 165 S~''H''

Objective C. I

To determine the number of annual police service hours required to provide 24 hour policing, seven days a week, based upon the most current incident analysis and those specialized services identified by the Police Services Board.

Determination of Police Service Hours The number of incidents experienced by the current policing service was obtained and tabulated for I 994 calendar year. Each incident was given an hourly value based upon Provincial averages which take into account the following normal investigative activities:

• initial response & investigation • follow-up activities • report writing • court attendance

In addition, hours have been identified to reflect investigative assistance and pro-active patrols. As a result, it has been established that the following police service hours are required:

Location City of Orillia

TOTAL Police Service Hours ...... 60,232 Hrs.

(includes Specialized Services such as: Community Services Officer, Criminal Investigation officers, Court Officers, Proactive hours and supervision)

The total police service hours required to provide the type and level of service indicated in the proposal, are subsequently used to identify the necessary human resources indicated in this proposal.

Page 67 of 165 Page 68 of 165 Ministry of Infrastructure Ministere de !'Infrastructure

Ministry of Ministere des Transportation Transports Office of the Minister Bureau du ministre ltj,..... Ferguson Block, 3rd Floor ~difice Ferguson, 3e etage .tar,i . .. . 77 Wellesley St. West 77, rue Wellesley ouest REC£::1VED Toronto, Ontario Toronto (Ontario) M7A 1Z8 M7A 1Z8 (416) 327-9200 (416) 327-9200 JUN 2 4 2013 1/'NofW. ontario. ca/infrastructu re w.NW.ontario.ca/infrastructure 1/'NVW.mto.gov .on.ca www.mto.gov.on.ca CLEA~'S DEPT.

MC-2013-366

June 17, 2013

Ms. Gayle Jackson Clerk City of Orillia 50 Andrew Street South Orillia, ON L3V 7T5

Dear Ms. Jackson:

I am pleased to provide the City of Orillia with a 2013 Office Consolidation of the Growth Plan for the Greater Golden Horseshoe, 2006, which incorporates Amendment 2 relating to population and employment forecasts. In addition, please find enclosed a copy of the decision made by the Lieutenant Governor in Council and Amendment 2.

This amendment was developed through extensive consultation with our partners across the Greater Golden Horseshoe. The amendment updates and extends the Growth Plan's population and employment forecasts to help communities across the region better plan for growth and development in a sustainable way.

The Growth Plan is already benefitting people in this region with more efficient use of land, increased transit investment, and development of more complete communities. Ensuring sustainable development is part of the government's plan to protect the environment while creating jobs, attracting new investment, and strengthening local economies.

The amendment comes into effect on June 17, 2013. The Places to Grow Act, 2005 provides that official plans must be amended to conform with a growth plan within three years of the effective date. This would include amendments to a growth plan.

The Act also provides that the Minister of Infrastructure can establish an alternative · timeframe for conformity. I am directing an alternative date of June 17, 2018 for official plans to be brought into conformity with Amendment 2 to the Growth Plan for the Greater Golden Horseshoe, 2006. This approach is intended to provide municipalities and municipal planning authorities with flexibility to undertake this work at an appropriate time in their planning cycle and, if applicable, coordinate it with the next scheduled 5-year review of their official plan pursuant to section 26 of the Planning Act.

.. ./cont'd Page 69 of 165 -2-

I look forward to continuing to work together with you on the implementation of the Growth Plan for the Greater Golden Horseshoe, 2006. The Growth Plan is a living document that was designed to be reviewed over time. The next opportunity to carefully examine the Growth Plan will be as part of the 10-year review.

For further information, or to access an electronic copy, please visit the Places to Grow website at www.placestogrow.ca or telephone, toll-free, 1-866-479-9781.

Sincerely, 7 Glen Murray Minister

Enclosure

Page 70 of 165 Order in Council Decret

Ontailo Executive Council Ccmsell e}tci:cutif

On the recommendation of the undersigned, the Sur Ia recommandation de Ia personne soussignee, Lieutenant Governor, by and with the advice and le lieutenant-gouverneur, sur !'avis et avec le concurrence of the Executive Council, orders that: consentement du Conseil elCecutlf, decreta ce qui suit: ·

WHEREAS the Lieutenant Governor in Council approved the Growth Plan for the Greater Golden Horseshoe, 2006 (the Growth Plan) by Order in Council1221/2006;

AND WHEREAS the Minister of Infrastructure (the Minister) considered it necessary to prepare and propose an amendment to the Growth Plan to update and extend the population and employment forecasts, pursuant to subsection 10(2) of the Places to Grow Act, 2005 (the Act);

AND WHEREAS the Minister consulted interested parties, municipalities and Aboriginal communities in 2010 through to 2012 on population and employment forecasts to assist in the preparation of a proposed an1endment and consulted in2012 and 2013 on Proposed Amendment 2 to the Growth Plan for the Greater Golden Horseshoe, 2006 (the Proposed Amendment);

AND WHEREAS the Minister conferred and considered the submissions and recommendations on the Proposed Amendment and has complied with all the requirements of the Act and Ontario Regulation 520/10, made under the Act, regarding the preparation, consultation and modification of the Proposed Amendment;

AND WHEREAS the Minister, under subsection 7(5) of the Act recommends that the Lieutenant Governor in Council approve the attached Proposed Amendment as modified, as Amendment 2 to the Growth Plan;

NOW THEREFORE Amendment 2 (2013) to the Growth Plan for the Greater Golden Horseshoe, 2006, as attached, is~ d under subsection 7(6) of the Act, to talce effect on June 17, 2013. /

Recomme Concurred ~o;~~Chair of C et U {

Approved and Ordered __MA_Y_z_g_z_Ol_ 3_ Date ~or/

O.C./DEicret ' , 7 6 7 / 2 0 13 Page 71 of 165 AMENDMENT 2 (2013} TO THE GROWTH PLAN FOR THE GR.IEATER GOLDEN HORSIESHOIE, 2006

· 1. Introduction

1.1 is amended by deleting "to 2031" in the second sentence of the third paragraph.

1.2 is amended by replacing "2031" with "2041" in the title.

1.2.1 is amended by replacing "2031" with "2041" in the first sentence of the first paragraph.

1.4 is amended by replacing "2031" with "2041" in the second sentence of the second paragraph.

5. ~mplementation and Interpretation

5.3 Is amended by inserting the following after 4 f):

"5. Development of a new methodology for measuring and forecasting employment."

5.4 is amended by inserting the following after 5.4.4.3:

"5.4.5 Transition

1. Schedule 3 forecasts shall be implemented by applying:

a) Only the 2031A forecasts to:

i. all upper- and single-tier municipal official plans, including amendments or requests for an amendment, commenced on or after June 16, 2006 but before June 17, 2013; and,

ii. all official plans, including amendments or requests for an amendment, commenced before June 16, 2006 and required to be continued and disposed of in accordance with this Plan;

b) Only the 2031A forecasts, as allocated by the upper-tier municipality pursuant to policy 5.4.2.2(a) or by the Minister of Infrastructure pursuant to policy 5.4.2.3, to all lower-tier municipal official plans, including amendments or requests for an ame·ndment, commenced before the applicable upper-tier municipal official plan is amended to conform with the Updated Forecasts;

Page 72 of 165 c) Only the 2031A forecasts to all zoning by-laws, including amendments, applications, for an amendment to a zoning by-law, applications for approval of a plan of subdivision, and applications for the approval of, or an exemption from an approval of, a condominium, commenced before all official plans applicable to the lands affected by these matters are amended to conform with the Updated Forecasts;

d) Only the forecasts contained in Schedule 7 for the Simcoe Sub-area to:

i. all upper- and single-tier municipal official plans, including amendments or requests for an amendment, commenced on or after June 16, 2006 but before June 17, 2013;

ii. all official plans, including amendments or requests for an amendment, commenced before June 16, 2006 and required to be continued and disposed of in accordance with this Plan;

iii. all lower-tier municipal official plans, including amendments or requests for an amendment, commenced before the Simcoe County official plan is amended to conform with the Updated Forecasts; and

iv. all zoning by-laws, including amendments, applications for an amendment to a zoning by-law, applications for approval of a plan of subdivision, and applications for the approval of, or an exemption from an approval of, a condominium, commenced before all official plans applicable to the lands affected by these matters are amended to conform with the Updated Forecasts; and

e) The Updated Forecasts to any planning matter other than those listed in 5.4.5.1 a), 5.4.5.1 b), 5.4.5.1 c) and 5.4.5.1 d).

2. Notwithstanding policy 1A, for the planning matters referred to in policy 5.4.5.1 a), 5.4.5.1 b), 5.4.5.1 c) and 5.4.5.1 d), the policies of this Plan are intended to be achieved by2031."

6. Simcoe Sub-area

6.2.1 is amended by deleting "In the application of the policies of this Plan, in the Simcoe Sub-area Schedule 7 will be applied instead of Schedule 3".

6.2.2 is amended by deleting "in Schedule 7".

6.3.1.4 is amended by deleting "in Schedule 7" in the first sentence.

Page 73 of 165 6.5.3 is amended by adding "where this Plan allocates growth forecasts to the lower-tier municipalities in the County of Simcoe," after "5.4.2.2 (c)", and by deleting ~of Simcoe" in the first sentence.

7. !Definitions

The list of definitions is amended by inserting the following definition after the definition of Affordable:

"Amended to Conform

An official plan is amended to conform to this Plan when a new official plan or an official plan amendment, being made to bring the municipal official plan into conformity with this Plan as required pursuant to section 12 of the Places to Grow Act, 2005, is final and the new official plan or the official plan amendment is in effect."

It is also amended by inserting the following definition after the definition of Built Boundary:

"Commenced

For the following matters, the matter was started:

a) in the case of a request for an official plan amendment under section 22 of the Planning Act, on the day the request is received;

b) in the case of an official plan, an amendment to it or a repeal of it, under section 17 or section 26 of the Planning Act, on the day the by-law adopting the plan, amendment or repeal is passed;

c) in the case of a zoning by-law or an amendment to it, under section 34 of the Planning Act, on the day the by-law is passed;

d) in the case of an application for an amendment to a zoning by-law under section 34 of the Planning Act, on the day the application is made; and

e) in the case of an application for the approval of a plan of subdivision under section 51 of the Planning Act, or an application for the approval of, or an exemption from an approval of, a condominium under section 9 of the Condominium Act, 1998, on the day the application is made."

It is also amended by inserting the following definition after the definition of Outer Ring:

Page 74 of 165 "Piarnrni11g Matter

Any matter listed under commenced or:

a) an application for an approval of development in a site plan control area under subsection 41 ( 4) of the Planning Act;

b) an application for a minor variance under section 45 of the Planning Act;

c) an application to amend or revoke an order made under section 47 of the Planning Act; or ·

d) an application for a consent under section 53 of the Planning Act."

B. Schedules

Schedule 3 is replaced by the following Schedule 3:

Page 75 of 165 .,

Distribution of Population and Employmont for tf1e Greater Golden Horseshoe to 2041tn•ur~ In OOO•l

UPDATED FORECASTS

· POPUlATION EMPlOYMENT POPUlATION EMPLOYMENT

2031A 2031A 20318 2036 2041 2031B 2036 2041

Region of Durham 970 1,080 1,190 360 390 430 Region ofYort1 1,590 1,700 1,790 790 900 Cit;y ofToronto 3,190 3,300 3,400 1,660 1,680 1,720 Region of Peel 1,770 1,970 880 920 970 820 910 1,000 390

Coull\'! of Peterborough 70 73 21 Cit;y Peterborough 103 109 115 52 54 58 Cit;y of Kawarlha lelms 100 101 107 29 30 32 Coull\'! of Simcoe 456 497 141 See See Cit;y of Banie Schedule 231 253 Schedule 114 129 7 7 Cit;y of Ortll Ia 44 46 22 23 Coull\'! of Duffertn 80 81 29 32 122 132 140 54 57 61 177 184 191 101 RegionofWatertoo 742 789 835 366 383 404 Coull\'! of Brant 49 53 57 22 24 City of Brantfortl 139 152 72 79 Coull\'! of Hal dim and 57 60 25

Page 76 of 165 From: Grace Isgro To: Roman Martiuk Cc: Janet Nyhof; Angelo Orsi Subject: FW: Long-Term Energy Plan Review Date: Thursday, July 11, 2013 8:57:10 AM

From: Hon. Bob Chiarelli [mailto:[email protected]] Sent: July-10-13 5:13 PM To: MAYOR EMAIL Subject: Long-Term Energy Plan Review

Ministry of Energy

Office of the Minister

4th Floor, Hearst Block 900 Bay Street Toronto ON M7A 2E1 Tel.: 416-327-6758 Fax: 416-327-6754

July 10, 2013

His Worship Angelo Orsi Mayor City of Orillia

Dear Mayor Orsi:

On April 16, 2013, a formal review of Ontario’s Long-Term Energy Plan was initiated. I am writing to invite you and your staff to participate in a roundtable to discuss the review.

A series of roundtables for invited stakeholders will be held throughout the province followed by evening public open houses, including a session in Ottawa on the afternoon of August 21 following the Association of Municipalities of Ontario Annual General Meeting and Annual Conference:

St. Catharines - July 22 London - July 23 Windsor- July 25 Toronto - July 30 and 31 Thunder Bay - August 7 Sudbury - August 13 Barrie - August 15 Ottawa - August 21

To RSVP, please click here or call 1-855-440-4041.

Once you confirm your attendance, we will send further details about the time and locations of these sessions.

A discussion guide entitled Making Choices: Reviewing Ontario’s Long-Term Energy Plan has been posted to the Environmental Registry. I strongly encourage you to make submissions to the Environmental Registry, which will be considered prior to finalizing Ontario’s review of the Long-Term Energy Plan.

Our review of the Long-Term Energy Plan will be informed by the associated consultations on Regional Energy Planning currently being led by the Ontario Power Authority and the Independent Electricity System Operator.

Page 77 of 165 And as you know, we’ve also made important changes to increase local control over renewable energy projects and are providing funding to municipalities to develop Municipal Energy Plans. The Long-Term Energy Plan Review will provide opportunities to discuss these issues.

Please see our website for a link to the discussion guide; more information on the Long- Term Energy Plan Review; and other activities including the Conservation Review, Ontario Regional Energy Planning Review and information on Municipal Siting of Renewable Energy.

I look forward to working with you as we review Ontario’s Long-Term Energy Plan.

Sincerely,

Bob Chiarelli Minister

Page 78 of 165 Ministry of Ministere des Transportation Transports

Office of the Minister Bureau du ministre Ferguson Block, 3'd Floor Edifice Ferguson, 3• etage ~ 77 Wellesley St. West 77, rue Wellesley ouest Ontario Toronto, Ontario Toronto (Ontario) M7A 1Z8 M7A 1ZA (416) 327-9200 (416) 327-9200 www.mto.gov.on.ca www.mto.gov.on.ca RECEIVED July 8, 2013 JUL 1 2 2013

His Worship Angelo Orsi Mayor MAYOR'S OFFICE City of Orillia 50 Andrew Street South Orillia ON L3V 7T5

Dear Mayor Orsi,

As you know, our government is committed to working with municipalities to reduce congestion, improve the environment, and support economic growth. Overall, since 2003, we have invested more than $16.1 billion in public transit in Ontario. These investments are paying off- in 2011, public transit ridership in Ontario increased by more than 171 million passenger trips, compared to 2003.

We remain committed to providing a long-term, stable and predictable transit funding source for Ontario municipalities by providing 2 cents per litre of provincial gas tax to improve and expand transit. As announced in Budget 2013, Ontario is moving forward with our commitment to make Gas Tax funding permanent. Since 2004, we have committed $2.6 billion for municipal transit through the Gas Tax Program, including $324 million for this, the ninth year of the program.

The City of Orillia will be eligible to receive an allocation of $437,216 for this program year.

Enclosed are Letters of Agreement and the 2012/2013 Program Guidelines and Requirements. Please return two copies of the signed Letter of Agreement, the supporting by-law and the 2012 Reporting Forms by July 18, 2013 to:

Division Services and Program Management Office Ministry of Transportation 27th Floor, Suite 2702 777 Bay Street Toronto, Ontario M7A 2J8

... /2

Page 79 of 165 -2-

If you have any questions regarding the Dedicated Gas Tax Funds for Public Transportation Program, please contact Rita De Bartolo, Team Leader, Division Services and Program Management Office at (416) 585-7141.

Sincerely,

Glen Murray Minister

Encl. c: Garfield Dunlop, MPP, Simcoe North

Page 80 of 165 From: Grace Isgro To: Janet Nyhof Subject: FW: Provincial Appointments for New Accessibility Standards Advisory Council/Standards Development Committee Date: Wednesday, July 10, 2013 9:34:03 AM

From: Accessibility Directorate of Ontario [mailto:[email protected]] Sent: July-05-13 4:41 PM To: MAYOR EMAIL Subject: Provincial Appointments for New Accessibility Standards Advisory Council/Standards Development Committee

Ministry of Economic Development, Trade and Employment

Accessibility Directorate of Ontario

6th floor, Suite 601a 777 Bay Street Toronto ON M7A 2J4 [email protected]

July 5, 2013

Dear Stakeholders,

I am pleased to share with you a press release announcing thirteen new members to the Accessibility Standards Advisory Council/Standards Development Committee.

Mr. Jim Sanders, former President and Chief Executive Officer for the Canadian Institute for the Blind, will chair the Council. In January, the government announced the creation of a new Accessibility Standards Advisory Council/Standards Development Committee. The new Council’s first task will be to conduct a legislative review of the Accessibility Standards for Customer Service Standard.

I look forward to working with the new Accessibility Standards Advisory Council/Standards Development Committee as we continue to work towards our shared goal of an accessible Ontario by 2025.

Please see the attached news release below.

Sincerely,

Ann Hoy Assistant Deputy Minister Accessibility Directorate of Ontario Ontario to Increase Accessibility, Boost

Page 81 of 165 Economy

Province Appoints New Accessibility Council

July 5, 2013 | Ministry of Economic Development, Trade and Employment

Ontario is taking steps to ensure that people living with disabilities can fully participate in all aspects of our economy and society with the appointment of members to the Accessibility Standards Advisory Council/Standards Development Committee.

The Council represents a cross-section of leaders from Ontario's disability community and organizations that have to comply with Ontario's accessibility laws. Alongside Chair Jim Sanders, the Council will work to increase accessibility in Ontario. Their first order of business will be to review and enhance the service standard that applies to customer service.

Increasing accessibility across the province will help boost Ontario's economic growth and competitiveness by improving employment rates for Ontarians with disabilities and by helping organizations that sell goods and services focused on accessibility.

Making sure all Ontarians have an opportunity to participate in the workforce and contribute to building a stronger economy is part of the government's plan to create a fair society for all.

Quick Facts

Over the next 20 years, people with disabilities will represent 20 per cent of Ontario's population.

The Accessibility for Ontarians with Disabilities Act was passed in 2005 with the goal of making the province accessible by 2025.

A fully accessible Ontario could generate up to $9.6 billion in new retail spending, according to a report by the Martin Prosperity Institute, and up to $1.6 billion in new tourism spending.

Quotes

"Our plan to make Ontario a fully accessible province is the right thing to do, and it makes economic sense. If our economy is to be vibrant and if our society is to be truly fair and inclusive, all Ontarians must have the opportunity to contribute."

- Dr. Eric Hoskins Minister of Economic Development, Trade and Employment

"I am extremely pleased to chair this important committee and contribute my skills and knowledge to making Ontario a better place to live. A fully accessible society is important

Page 82 of 165 for everyone. It will allow many of us to enjoy a quality of life that most others take for granted"

- Jim Sanders Chair, Accessibility Standards Advisory Council/Standards Development Committee

Download Electronic Press Kit

Background

Ontario's Accessibility Standards Advisory Council/Standards Development Committee Ontario's Accessibility for Ontarians with Disabilities Act, 2005 (AODA) requires the establishment of an Accessibility Standards Advisory Council/Standards Develop

Read Backgrounder

Learn More

Discover why accessibility is important for our economy.

Find out how businesses can comply with the Accessibility for Ontarians with Disabilities Act.

Page 83 of 165 Page 84 of 165

VIA EMAIL ONLY

July 08, 2013

To: Heads of Council All Ontario Municipalities

From: Dan Mathieson Chair, MPAC Board of Directors

Subject: Update from MPAC

I am writing to provide you with an update on the work we are doing at the Municipal Property Assessment Corporation (MPAC).

In addition to the Assessment Update activities that MPAC has been focused on, the corporation also launched a four-year strategic plan (2013-2016). The new plan is an ambitious one and it has the potential to save as much as $20 million over the next four years. The savings will be achieved through 18 strategic initiatives which we plan to implement over 2013-2016. These initiatives directly impact the product and services that MPAC delivers to the property owners of Ontario as well as our municipal and government stakeholders. I will take the opportunity to highlight some of our initiatives throughout this report.

2012 Province-Wide Assessment Update

Last fall, MPAC delivered its second province-wide Assessment Update as part of Ontario’s four-year assessment cycle. This represented placing new values on Ontario’s almost five million properties as of the legislated valuation date of January 1, 2012.

For the 2012 Assessment Update, MPAC received 110,000 Request for Reconsiderations (RfRs). In comparison, 195,000 were filed for the last update in 2008, representing a decrease of 85,000 RfRs or 44 per cent. MPAC is committed to completing 100 per cent of this year’s RfRs by the legislated deadline of September 30, 2013.

In large part, this reduction in RfRs filed can be attributed to the public outreach undertaken last fall along with the relaunch of a new and improved aboutmyproperty.ca and release of Market Snapshot.

Office of the Chair c/o Municipal Property Assessment Corporation 1340 Pickering Parkway, Suite 101, Pickering, Ontario L1V 0C4 T: 519.271.0250 ext 236 F: 905.831.0040 www.mpac.ca Page 85 of 165 Update from MPAC July 08, 2013 Page 2 of 4

The first edition of Market Snapshot was launched prior to the mailing of Notices and highlighted the market changes. The report was well received by stakeholders and the media. More than 85 outlets covered the release of the report with the overall tone being positive.

I am pleased to report that property owners have embraced the opportunity to visit aboutmyproperty.ca to learn more about their assessment. From the start of the mailout of Notices to June 2013 (September 2012 – June 2013), more than 205,000 property owners registered on AboutMyProperty™, representing close to 240,000 properties. More than 2.4 million property snapshots were viewed and over 310,000 Properties of Interest were selected.

As of March 31, 2013, there were 79,568 outstanding Assessment Review Board (ARB) Appeals. Of this number, 7,785 are residential and 71,783 are non-residential. Over the first quarter, the ARB disposed of more than 11,000 Appeals.

One of the strategic initiatives in MPAC’s new strategic plan directly addresses our commitment to respond and resolve all outstanding appeals within the four-year assessment cycle.

Public Education & Outreach

MPAC continues its community outreach activities in support of assessment related activities.

This year, MPAC has held more than 517 outreach activities across the province with various property taxpayer and stakeholder groups including municipalities. MPAC also attended 16 municipal association conferences and trade shows. In total, MPAC has connected with over 8600 stakeholders across the province.

10000 9000 8000 7000 6000 5000 Number of Activities - 533 4000 Attendees - 8606 3000 2000 1000 0 Total

Office of the Chair c/o Municipal Property Assessment Corporation 1340 Pickering Parkway, Suite 101, Pickering, Ontario L1V 0C4 T: 519.271.0250 ext 236 F: 905.831.0040 www.mpac.ca Page 86 of 165 Update from MPAC July 08, 2013 Page 3 of 4

2013 Growth Update

This year, MPAC is committed to processing over 160,000 building permits, with an anticipated taxable assessment growth, through Supplementary Assessment Listings, of approximately $23 billion.

2013 Estimated Assessment Growth – By Geographic Zone Southwestern Ontario $2.8 billion Golden Horseshoe $4.1 billion Central North Eastern Ontario $4.9 billion Greater Toronto Area $5.8 billion Central Ontario (Cottage Country) $1.8 billion Eastern Ontario $2.6 billion Northern Ontario $0.7 billion

In 2012, we delivered approximately $24.3 billion in assessment growth through Supplementary Assessment Listings delivered to municipalities throughout the year.

MPAC staff have also been following up with municipal partners to ensure there is an understanding of growth targets in your community in support of the municipal budget process.

2013 Ontario Budget: Strengthening Ontario’s Property Tax System

In the 2013 Spring Budget, the government identified the need to review the timelines for the assessment appeal process as well as clarify and refine the assessment methodologies applied to special purpose business properties such as mills, industrial lands and billboards.

MPAC understands the concerns raised by municipalities about these properties and we look forward to working with all stakeholders to implement recommendations to strengthen the property tax system.

Transforming Relationships into Partnerships

As an elected municipal colleague and Chair of the MPAC Board of Directors, you have my assurance that we will continue to deliver on our commitment to property assessment excellence and outstanding service to our municipal partners, government stakeholders and the property taxpayers of Ontario.

The cornerstone of MPAC’s four-year strategic plan is to transform its relationships with stakeholders into partnerships. I encourage you to call your local Municipal Relations Representative if you have any questions about the assessment activities in your community. You may also contact Arthur Anderson, Director of Municipal Relations at 905 837-6993 or 1 877 635-6722, extension 6993. If you would like to speak with me directly, I can be reached at 519 271-0250, extension 234.

Office of the Chair c/o Municipal Property Assessment Corporation 1340 Pickering Parkway, Suite 101, Pickering, Ontario L1V 0C4 T: 519.271.0250 ext 236 F: 905.831.0040 www.mpac.ca Page 87 of 165 Update from MPAC July 08, 2013 Page 4 of 4

I hope we have the opportunity to meet at the Association of Municipalities of Ontario Annual Conference this August in Ottawa. MPAC will be holding a concurrent session at the conference and I encourage you to attend our session if your schedule permits to hear an update from myself as well as MPAC President and Chief Administrative Officer Antoni Wisniowski.

Yours truly,

Dan Mathieson Chair, MPAC Board of Directors

Copy MPAC Board of Directors Antoni Wisniowski MPAC Executive Management Group Joan Young, Vice-President, Stakeholder Relations & Communications, MPAC Arthur Anderson Account Managers, Municipal Relations, and Municipal Relations Representatives, MPAC Municipal Chief Administrative Officers, Clerks and Treasurers Municipal Liaison Group – Assessment

Office of the Chair c/o Municipal Property Assessment Corporation 1340 Pickering Parkway, Suite 101, Pickering, Ontario L1V 0C4 T: 519.271.0250 ext 236 F: 905.831.0040 www.mpac.ca Page 88 of 165 Thinking beyond the box Stewardship® Ontario JU L 0 Ll 2013

ORILLIA, CITY OF 50 Andrew St. South MAYOR'S OFFICE Orillia, ON L3V 7TS

RE: Industry funding for Municipal Blue Box Recycling for 2013 Program Year FH:!t;EIVE:D JUL 1 0 2013 June 28, 2013 CLERK'S DEPT. Dear Mayor and Members of Council:

Packaging and printed paper companies, represented by Stewardship Ontario, fulfill their responsibilities to fund 50% of the net cost of the residential Blue Box recycling program by making cash payments to municipalities on a quarterly basis. Stewardship Ontario is pleased to enclose the first quarterly payment for 2013.

The total payments distributed to municipalities in this quarter almost $23 million. This year, Stewardship Ontario will distribute a total of $91 million in cash to Ontario municipalities on behalf of the companies that are responsible for packaging and printed paper under the Blue Box Program. This brings the total cash payment from industry to municipalities to $613 million since the program began in 2004.

In addition to the direct cash payments, Stewardsh ip Ontario continues to work with municipalities to complete projects that receive financial su pport under the Effectiveness and Efficiency (E&E) Fund and its successor, the Continuous Improvement Fund (CIF). Stewardship Ontario also continues to develop local markets for recyclables collected from Ontario's blue boxes by investing in innovative Ontario co mpanies with new recycling solutions.

A key new initiative has been the development of the " Plastics is In" public education ca mpaign, under which Stewardship Ontario has provided assistance to municipalities that have expanded the range of plastics they collect, in order to take advantage of advances in processing technology and capacity that we have seen as a result of our market development efforts.

Initiatives like this demonstrate how, by working together, we can make significant improvements in the performance of Ontario's renowned Blue Box recycling system. To find out more about these programs, please feel fee to contact me at the address noted below.

Sincerely,

Lyl e Clarke Executive Vice President Stewardship Ontario www.stewardshipontario.ca

Page 89 of 165 CANADIAN IMPERIAL BANK OF COMMERCE 010593 @ 'stewardship Ontario 1 Queen Street East Toronto, Ontario M~_<;: 2W5 1 St. Clair Avenue West , 7th Floor 0 6 2 6 2 0 l 3 Toronto, Ontario, M4V 1 K6 M M D D Y Y Y Y

PAY ··s1xrv-r w o THOUSAND ONE HUNDRED EIG HTY-SIX'"··· · ·· ...... & 04/100 DO LLARS $***62, 186.04 I TO ORI LLIA, CITY OF STEWARDSHIP ONTARIO I THE 50 Andrew St. South I ! . ORDER Orillia ON i.3V 7T5 OF PEA ~ ~ il ~-

1 1 1 11 0 l. 0 5 g 3 11 I: 0 0 g 0 2 Ill 0 j. 0 I: 8 L. Ill 0 2 3 j. 0 11

CHEQUE STEWARDSHIP ONTARIO 010593 ORILLIA, CITY OF Payment Date: 06/26/2013 Vendor No.: 300059

5105619875 06/26/2013 62,186.04 62, 186.04 Standard ERS generated invoice PA---yfi"...... :. _··--.._ i'fil},~,... '

Page 90 of 165 Cheque Total $ ..,., "\ ...- ....,-: ; )'A.. '(f; or- ~ ·If;. . .. \ ''>!. ·.);) rr~ CJ ..., -:? - '-1 1'9 ')- or :1 1 \ ···\ 'yi:, (} ' V> ·';::. ·-:z. fl't .I ~ . :/::j ~- J's..."":J' (il,r

June 19, 2013

Simcoe Muskoka Mayors and Councillors (see attached list)

Dear Mayor and Council:

As you are likely aware, there were changes in 2011 and 2012 to regulations 389 and 719 under the Ontario Liquor Licence Act (LLA) pertaining to special occasion permits and liquor sales licensees. These recent changes may present some issues which a Municipal Alcohol Policy (MAP) can address and hence may warrant a re-examination of liability and safety concerns for events held on municipally owned property.

Recently Simcoe Muskoka District Health Unit (SMDHU) Board of Health members met with some municipal leaders in Simcoe County and we heard of the realities with respect to impacts on the municipality’s revenue and liability, many of which can be addressed by incorporating the suggested policy approaches outlined in the enclosed document. We also heard of concern with trends of young people binge drinking and some parents setting the wrong example. SMDHU participates in a broad range of activities aimed at youth and their parents including school-based, web-based and youth engagement initiatives. In addition, we heard of, and are acting on, the need to consult with a broad stakeholder group including police, emergency management services, first nations, youth and others to address alcohol related issues through our involvement in a number of joint initiatives and on a number of community coalitions, including the Simcoe Muskoka Alcohol and Other Drug Strategy Committee (SMAODSC).

In light of recent changes to the LLA, I am pleased to provide you with the attached copy of a document entitled “Managing Alcohol Risk within Municipalities” that was created by SMDHU staff in collaboration with health professionals across Ontario and upon which local legal consultation was received to ensure the suggested policy statements are in fact within a municipality’s authority to enact. Specifically, the document has been reviewed from a legal perspective in relation to the Ontario LLA and the Ontario Municipal Act including land use zoning bylaws. The purpose of the document is to provide guidance to municipalities reviewing and updating their current MAP in light of recent LLA changes. More importantly, the recommendations encourage municipalities to consider policies/interventions that will have a positive impact on reducing alcohol related harm throughout their municipality and potentially impact provincial alcohol legislation. The role municipalities can have in this regard is significant, as demonstrated by the provincial Smoke-Free Ontario Act as an outcome of the leadership of municipalities with smoke-free bylaws a decade ago.

. . . 2

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You will also find the Focus on Health STATS - Alcohol-Related Harm in Simcoe Muskoka report linked here, which outlines alcohol related harm from an injury and chronic disease perspective, and identifies strategic action that is required from both a provincial and municipal perspective to create a culture of moderation when it comes to alcohol consumption.

SMDHU staff are available to work collaboratively with members of council and municipal staff throughout Simcoe County and the District of Muskoka to update MAPs and explore other alcohol policies that will benefit residents of our region. For further information or for assistance in addressing the development of alcohol control policies, please contact Dr. Charles Gardner, Medical Officer of Health at 705-721-7520 ext. 7219, or Janice Greco, Manager of the Injury and Substance Misuse Prevention Program at [email protected] or 705-721-7520 ext. 7288.

Sincerely,

ORIGINAL SIGNED BY

Barry Ward Chair, Board of Health

BW:JG:ks

Att (2): Managing Alcohol Risk within Municipalities Focus on Health STATS - Alcohol-Related Harm in Simcoe Muskoka c. North Simcoe Muskoka & Central Local Health Integrated Networks Mr. Rod Jackson, MPP Mr. Norm Miller, MPP Mr. Garfield Dunlop, MPP Mr. Jim Wilson, MPP Ms. Julia Munro, MPP

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Letter was sent to the following Municipalities by email Mayor Larry Braid Township of Georgian Bay 523 Hiawatha Rd P.O. Box 146 Port Severn, ON L0K 1S0 Mayor Paisley Donaldson Town of Gravenhurst 3 – 5 Pineridge Gate Gravenhurst, ON P1P 1Z3 Mayor Bob Young Lake of Bays Township 1012 Dwight Beach Road Dwight, ON P0A 1H0 Mayor Ray Millar Township of Tiny 130 Balm Beach Road W. Perkinsfield, ON L0L 2J0 Mayor Gerry Marshall Town of Penetanguishene 10 Robert Street West P.O. Box 5009 Penetanguishene, ON L9M 2G2 Mayor Mike Burkett Township of Severn P.O. Box 159 Orillia, ON L3V 6J3 Mayor Cal Patterson Town of Wasaga Beach 30 Lewis Street Wasaga Beach, ON L9Z 1A1 Mayor Sandra Cooper Town of Collingwood P.O. Box 157 97 Hurontario Street Collingwood, ON L9Y 3Z5 Mayor Terry Dowdall Township of Essa 5786 County Road 21 Utopia, ON L0M 1T0 Mayor Doug White Town of Bradford West Gwilliambury 100 Dissette Street, Units 7 & 8 P.O. Box 100 Bradford, ON L3Z 2A7 Mayor Jeff Lehman City of Barrie 70 Collier Street Box 400 Barrie, ON L4M 4T5 Mayor Graydon Smith Town of Bracebridge 1000 Taylor Court Bracebridge, ON P1L 1R6 Mayor Claude Doughty Town of Huntsville 37 Main Street East Huntsville, ON P1H 1A1 Mayor Barb Baguley Town of Innisfil

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2101 Innisfil Beach Rd. Innisfil, ON L9S 1A1 Mayor Angelo Orsi City of Orillia 50 Andrew Street South Suite 300 Orillia, ON L3V 7T5 Mayor Bill Duffy Township of Ramara 2297 Highway 12 P.O. Box 130 Brechin, ON L0K 1B0 Mayor Harry Hughes Township of Oro-Medonte 148 Line 7 South Oro, ON L0L 2X0 Mayor Scott Warnock Township of Tay 450 Park Street P.O. Box 100 Victoria Harbour, ON L0K 2A0 Mayor Ken Ferguson Township of Clearview 217 Gideon Street Stayner, ON L0M 1S0 Mayor Gordon McKay Town of Midland 575 Dominion Avenue Midland, ON L4R 1R2 Mayor Mike MacEachern Town of New Tecumseth P.O. Box 910 10 Wellington Street East Alliston, ON L9R 1A1 Mayor Alice Murphy Township of Muskoka Lakes P.O. Box 129 1 Bailey Street Port Carling, ON P0B 1J0 Mayor Tom Walsh Township of Adjala-Tosorontio 7855 30th Sideroad R.R. #1 Alliston, ON L9R 1V1 Mayor Linda Collins Township of Springwater 2231 Nursery Road Minesing, ON L0L 1Y2

Page 94 of 165 Managing Alcohol Risk within Municipalities June 2013

This document was adapted with permission from work done by the Ontario Safer Bars Network; Liquor Licence Changes and Municipal Alcohol Policy Ad Hoc Work Group and with consultation from legal services secured through the Simcoe Muskoka District Health Unit. Specifically, the document has been reviewed from a legal perspective in relation to the Ontario Liquor Licence Act (LLA) and the Ontario Municipal Act including land use and zoning bylaws. The purpose of the document is to provide guidance to municipalities reviewing and updating their current Municipal Alcohol Policy (MAP) in light of recent LLA changes. More importantly, the recommendations encourage municipalities to consider policies/interventions that will have a positive impact on reducing alcohol related harm throughout their municipality and potentially impact provincial alcohol legislation. For further information or assistance please contact Janice Greco at (705)721- 7520 or 1-877-721-7520 ext. 7288.

Part A

Best Practices to Reduce Risk:

The three key policies which would have the greatest impact on reducing alcohol related harms include: 1. Regulating Physical Availability of Alcohol  Limit alcohol density.  Confine hours of service.  Retain provincial ownership and regulation of alcohol distribution system through the Liquor Control Board of Ontario (LCBO).  Limit alcohol permitted at public events.

2. Controlling Affordability (research has shown this to increase government revenues while decreasing alcohol related harms)  Volumetric pricing – pricing related to alcohol content of beverage.  Minimum pricing. Page 95 of 165  Indexation of pricing.

3. Restrictions on Marketing (Appeal for healthier alcohol advertising policies and practices)  Strengthen local restrictions on alcohol advertising such as imposing constraints on number, location, size and content of ads.  Restrictions on alcohol sponsorship at civic events involving youth.  Clear criteria for appropriate marketing practices that also have clear enforcement practices for non- compliance.

Page 1 of 9

Municipalities need to consider the following actions: 1. Create or update and adopt a Municipal Alcohol Control/Risk Management Policy These policies would only apply to municipally owned properties. They may be more restrictive than the Liquor Licence Act (LLA), but compliance with them should not result in a direct contravention of the LLA (see Part B).

2. Limit Alcohol Advertising Recommended Policy Statement:  No reference shall be made to alcohol in any advertisement or promotional material, signs, posters, merchandise sold and/or equipment used at any municipal facility or space where children and youth are allowed entry (in keeping with section 87 of Regulation 719 of the LLA states that (2) the holder of a licence to sell liquor may advertise only if (d) it does not appeal, either directly or indirectly, to persons under the legal drinking age or “is not placed in media that are targeted specifically at people under that age;”).

Rationale:  Alcohol advertising is designed to encourage and promote the use of alcohol; it is illegal for those under the age of 19 to consume alcohol therefore it is better that advertising not promote its use in areas where young people frequent.  Increased exposure to alcohol and drinking behaviour, through advertisements, can affect perceived social norms, and has been linked to earlier uptake of drinking behaviour and an increased likelihood of related problems later in life.

3. Limit Accessibility and Availability of Alcohol Recommended Policy Statements to be included within Official Plans:  The municipality shall develop minimum distance requirements between all new locations that sell or serve alcohol to support a variety of commercial, retail, and entertainment venues within an area. For example: o Some Alberta communities have land use bylaws that stipulate no alcohol establishment shall be located closer than 500 metres from any major or minor alcohol sales use premise. o Barrie, Ontario has enacted zoning bylaw amendments requiring nightclubs be a minimum setback from any residential zone of 200 metres and a minimum distance of 200 metres from any other nightclub.  Ensure that new alcohol outlet applications/reapplications are not in proximity to incompatible other land uses, such as areas where children and underage youth frequent including parks, schools, movie theatres, recreation centres, religious institutions, housing developments, etc. For example:

Page 96 of 165 o The City of Spruce Grove, Alberta has a land use bylaw requiring a separation of 100 metres between a proposed major alcohol establishment and community or recreation activities including public parks and public or private education facilities. o In the Township of Glanbrook, Alberta no outdoor patio restaurant shall be located in any yard abutting a street if a residential zone is located on the opposite side of the street unless the patio restaurant is setback a minimum distance of 30 metres from the residential property line. o Hamilton, Ontario has enacted zoning bylaws stipulating no outdoor commercial patios which serve alcohol shall be permitted on a lot where any lot line abuts a residential zone or where the lot and a residential zone are separated by a laneway.

Rationale:  Increased alcohol availability has been shown to increase alcohol consumption and alcohol related harms directly within the community in which it occurs.

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4. Develop a Special Occasions Permit (SOP) and Licensing Application Review Process Rationale:  Municipalities can be proactive about controlling the harms associated with alcohol in their communities. A local review process allows municipal officials to filter applications based on pre-established criteria that reflect municipal priorities and values. For example: o The cities of Hamilton and Barrie both have instituted such processes in order to proactively influence issuance of a liquor licence under the AGCO.

5. Advocate for an Provincial Alcohol Policy for Ontario Best Practice speaks to the need for province-wide policies to address alcohol availability, pricing and advertising, along with targeted policies specific to high risk and vulnerable populations focused on prevention, treatment and enforcement. While Municipal Alcohol Policies play a significant role in mitigating alcohol related harms within our community, to truly realize a significant impact within our broader community, policies need to also be implemented at the provincial level.

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Page 3 of 9

Part B

When creating/updating Municipal Alcohol Policies: A response to changes in the Ontario Liquor Licence Act (LLA)

LLA Changes In 2011, a number of changes were made to the province’s Liquor Licence Act. Many of these changes have a direct impact on the sale and service of alcohol in and on municipal properties. Policy statements to address some of these changes have been created and are provided here with supporting rationale. Some municipal alcohol control policies (MAPs, for example) may already reflect these changes; others may find the policy statements useful as these policies are updated.

Changes to Regulation 389 and 719 of the Liquor Licence Act Effective June 1, 2011 and August 2, 2011

Abbreviations: AGCO – Alcohol and Gaming Commission of Ontario, MAP – Municipal Alcohol Policy, SOP – Special Occasion Permit SMDHU Recommended Policy Regulation Previous Current Areas for Review Statements & Rationale “Public Event” Special occasions One type of special occasion – “Public Municipalities should establish clear SOP used to be typed as Event”- replaces all three types. criteria for designating an event as fundraiser, significant municipally significant. event or community A Public Event category allows the permit event. holder to invite members of the public to an Criteria could include, but is not limited to: event where alcohol may be sold for profit.  Number of attendees expected.  Type of activities planned. A registered charity, non-profit association  Past history at similar events – harms or organization for the advancement of incurred to person and property, need for charitable, educational, religious or emergency response, need for community organization may take out a enforcement presence, etc. Public Event SOP and no municipal  Presence of children and families at event. designation is required.  Sanitation requirements.

When any other person or group applies for Municipalities are under no obligation to Page 98 of 165 a “Public Event” SOP to the AGCO, the provide a designation to an applicant for a event must first be designated by the Public Event SOP. municipality as one of municipal significance. Notice to SOP holder provides 30 days notice for events where less than MAPs which currently stipulate 21 days need Municipalities notice to 5,000 people expected to attend. to be updated and municipalities may need to for Outdoor municipalities inform event organizers/ the community of the Public Events (including clerk, 60 days notice for events where more than change in the notification period. police, fire and health 5,000 people expected to attend. Page 4 of 9

Changes to Regulation 389 and 719 of the Liquor Licence Act Effective June 1, 2011 and August 2, 2011

Abbreviations: AGCO – Alcohol and Gaming Commission of Ontario, MAP – Municipal Alcohol Policy, SOP – Special Occasion Permit SMDHU Recommended Policy Regulation Previous Current Areas for Review Statements & Rationale department) 21 days prior to event. Agreement For outdoor events, A Public Event SOP holder can enter into Municipalities will create/amend between patrons were an agreement with the AGCO allowing municipal bylaws to restrict alcohol Public Event prohibited from patrons to carry a single serving of alcohol use outside the licensed area on SOP Holder bringing alcohol into between the areas to which the Public municipal property such as and Liquor licensed areas from Event SOP applies and the area within the sidewalks. Sales Licensee unlicensed areas, licensed establishment. (e.g., bar, patio) and they were not with specified conditions. Rationale: allowed to remove  Movement of alcohol between a alcohol from licensed The AGCO Registrar will review the bar/restaurant and an SOP area areas. agreement to ensure the parties have makes monitoring alcohol reasonably addressed issues of public consumption a challenge, alters safety and public interest. experience of public space, and increases liability. Areas to For outdoor events, Outdoor Public Events are not required to Municipalities should set clear guidelines Sale, service and consumption of Which the SOP the area to which the restrict alcohol sale, service and for their facilities about where alcohol is beverage alcohol at Outdoor Public Applies permit applies must consumption to designated beer tents, and served (through a MAP or rental Events and at events held by Public be separated from may be extended to include other areas contracts). Event SOP holders will be confined other areas by a that are part of the event. to clearly defined, licensed areas minimum 36 inch (0.9 Municipalities can maintain their current (e.g. a beer tent/garden for outdoor metres) high Regardless of the size of the proposed practices of defined outdoor beverage area activities, a specific room or rooms separation. licensed area, a 0.9 meter partition must be (beer tents) to reduce liability and protect for indoor activities). Access to the in place in order to distinguish areas in public safety. licensed area will be monitored and Page 99 of 165 which alcohol is allowed and not allowed. enforced; underage youth will not be Sufficient security must be provided by the Insurance premiums may be higher for events permitted inside the licensed area. event organizer to ensure the alcohol is adopting the new LLA changes (e.g. sold, served and consumed in compliance eliminating beer tents). Organizers may Rationale: with the LLA. choose defined licensed areas due to the cost  Broadening the area where alcohol of security, insurance premiums and set up. can be carried and consumed makes it more difficult for servers and bar tenders to monitor individual consumption which in turn increases Page 5 of 9

Changes to Regulation 389 and 719 of the Liquor Licence Act Effective June 1, 2011 and August 2, 2011

Abbreviations: AGCO – Alcohol and Gaming Commission of Ontario, MAP – Municipal Alcohol Policy, SOP – Special Occasion Permit SMDHU Recommended Policy Regulation Previous Current Areas for Review Statements & Rationale the possibility of over-service and related harm.  Research evidence shows that increased access to alcohol leads to increased consumption, underage drinking and related harms. Hours of Sale 11 a.m. to 1 a.m. 11 a.m. to 2 a.m. next day. Municipalities can choose to specify hours for Hours of Sale and Service of alcohol and Service next day. alcohol use on municipal property. will be from 11am to 1am the next New Year’s Eve (Dec. 31): 11 a.m. to day with the exception of New Year’s New Year’s Eve 3 a.m. next day. Eve (Dec.31) when hours will be (Dec. 31): 11 a.m. to extended from 11am to 2 am the next 2 a.m. next day. day. There will be no last call.

Rationale:  Research indicates that extending hours of sale increases overall alcohol consumption which leads to increased intoxication, leading to increased alcohol-related harms including injuries. Types and Permit holder can Permit holder is no longer restricted to To be eligible to rent a municipal Quantities of serve/sell only the selling or serving certain quantities or types Low-Alcohol Content Drinks must be made facility, the sponsor must show to Liquor quantity and type of of liquor. available. the satisfaction of the municipal

Page 100 of 165 liquor authorized representative that at least 35% of under the permit. AGCO stipulations include: It is strongly recommend that there be NO the available alcohol consists of low-  Encouraging the immoderate mixing of energy drinks and alcohol due to the alcohol beverages (e.g. 4% and 2.5% consumption of alcohol is not permitted, countering effects of caffeine and alcohol beer).The permit holder must also as are contests or games involving the which could lead to a false sense of alertness ensure that only standard drink sizes consumption of liquor. and risk of injury to self or others. will be served. No double shots,  Non-alcoholic beverages must be pitchers or extra strength alcohol available. The municipality will ensure that the quantity drinks will be provided.  Guests cannot be required to purchase of alcohol and types of drinks being served a minimum number of drinks (or drink promote compliance with the AGCO A standard drink is: 12 oz. 5% beer; Page 6 of 9

Changes to Regulation 389 and 719 of the Liquor Licence Act Effective June 1, 2011 and August 2, 2011

Abbreviations: AGCO – Alcohol and Gaming Commission of Ontario, MAP – Municipal Alcohol Policy, SOP – Special Occasion Permit SMDHU Recommended Policy Regulation Previous Current Areas for Review Statements & Rationale tickets) to enter or remain at the event stipulations. 5 oz. 12% wine, 1½ oz. 40% spirits. and no drink containing more than 85ml The permit holder shall not engage in or allow of spirits can be sold or served. practices which may tend to encourage the Rationale:  There must be sufficient food available immoderate consumption of liquor by a  Service of standard drinks supports to serve the people in attendance. person attending the event. the efforts of bar staff to monitor and Snacks such as chips, peanuts or control consumption by patrons. popcorn are not an acceptable  High alcohol drinks encourage over- substitute for this requirement. (The consumption. AGCO no longer requires a record be  Over-consumption leads to kept of food purchased.) intoxication which in turn leads to an increase in the incidence of alcohol- related harms. Tiered Seating Events with Applicants can apply for an SOP for a Municipalities can choose to limit or prohibit Prohibit the sale of alcohol on temporary or fixed premise with temporary or fixed tiered alcohol in a municipal facility with tiered municipal facilities with temporary or tiered seating were seating. seating (through a MAP or rental contracts) fixed tiered seating. not allowed to apply without violating the LLA. for an SOP. Rationale: Alcohol consumption affects a person’s  Tiered seating such as bleachers judgment, coordination and reflexes. and auditorium style seating increases the risk of injuries at events. Bringing Liquor not purchased A person attending an SOP event may A municipality may require as part of its rental Liquor not purchased under the Liquor not under a special bring sealed, unopened liquor into the contract or agreement that liquor purchased permit is not permitted to be brought Page 101 of 165 purchased on occasion permit was event, providing the liquor was purchased elsewhere not be brought into the venue. into or taken from the permit venue. permit into an not allowed to be at a government authorized retail store with SOP Event brought into or taken the intent the liquor will be consumed If permitting alcohol into the venue, Rationale: out of the permit elsewhere than on or next to the SOP municipalities can request information from  Alcohol being brought into an event area. premises. the permit holder about the plans in place to can present challenges for ensure no one is consuming alcohol in an organizers, servers and bar tenders Only liquor purchased on the permit from a unauthorized location or consuming alcohol to monitor that this alcohol remains government store (LCBO, The Beer Store not bought at the event. Some MAPs currently sealed and is not being consumed or authorized manufacturer’s retail store) is specify all alcohol to be retained within or by patrons. allowed to be sold or served at the event. behind a bar area. Page 7 of 9

Changes to Regulation 389 and 719 of the Liquor Licence Act Effective June 1, 2011 and August 2, 2011

Abbreviations: AGCO – Alcohol and Gaming Commission of Ontario, MAP – Municipal Alcohol Policy, SOP – Special Occasion Permit SMDHU Recommended Policy Regulation Previous Current Areas for Review Statements & Rationale Conditions on Depending on the nature of the event Conditions imposed by the AGCO for an SOP an SOP and/or the compliance history of the permit may guide municipalities in decisions holder, the Registrar at the AGCO may regarding the level of security required for the impose conditions on an SOP. event; involvement of fire, police and ambulance and the health departments in the review of security and operational plans; and/or final approval of the application. Posting the Permit holders were Permit and levy receipts no longer have to Municipalities can still require permits and All permits and related documents Permit and required to post the be posted at the event, but must be levy receipts to be posted. will be posted at the venue in clear Levy Receipts SOP and the levy available for AGCO inspectors and the view. receipt, if any, at the police. premises to which the Rationale: SOP applied.  Posting of the permits promotes accountability, and enables municipal and enforcement staff to readily access contact information and promotes awareness of any conditions placed upon the event. Designate on a The person to whom Permit holder can send a designate to an The permit holder or designate, whichever is Municipality will ensure that the permit Permit the SOP has been event but a letter is no longer required to present at the event, is responsible as per the holder or designate is present and issued could name advise of the designation. LLA requirements. taking responsibility for the event and another person to following the stipulations of the SOP. attend the event in Ensuring the applicant is of age, responsible

Page 102 of 165 his/her place. The and in attendance also ensures that the regulation required applicant or their designate is aware of what is the permit holder and occurring at their event and is in fact taking the designate to responsibility for the SOP event. complete a form provided by the Municipalities may want to delineate the role Registrar, and post of the permit holder to include: this document at the Permit holder: Signs the alcohol permit, is event along with the the general manager of the event and permit. assumes responsibility and liability for the Page 8 of 9

Changes to Regulation 389 and 719 of the Liquor Licence Act Effective June 1, 2011 and August 2, 2011

Event Sponsor: She or he must attend the event, ensure that adequate server trained staff are available, co-ordinate the event and assist staff and volunteers in ensuring that the provisions required for the SOP are met.

Sources: 1. Alcohol and Gaming Commission of Ontario. www.agco.ca 2. AMCTO (The Association of Municipal Managers, Clerks and Treasurers of Ontario). New Special Occasion Permit Rules Clarified letter dated August 15, 2011. 3. Babor et al. (2010). Alcohol, No Ordinary Commodity. Oxford University Press. 4. Centre for Addiction and Mental Health. Municipal Alcohol Policy Guide: A practical resource for successfully managing drinking in recreational settings. Order from the Ontario Recreation Facilities Association Inc, www.orfa.com 5. Centre for Addictions Research of BC. http://www.carbc.ca/HelpingCommunities/HelpingMunicipalGovernments.aspx 6. Cost too High (CPHA, 2011) Page 103 of 165

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2012 SIMCOE MUSKOKA DISTRICT HEALTH UNIT ALCOHOL REPORT

FOCUS ON HealthSTATS Alcohol-Related Harm in Simcoe Muskoka Alcohol is the most commonly used legal psychoactive drug in Canada, enjoying popularity as well as special social and cultural significance in our country and indeed, worldwide.(1) It is also a toxic substance, capable of affecting nearly every organ and system of the body. No other product sold for consumption, not even tobacco, has such wide-ranging adverse physical effects.(2) Alcohol is also a commodity important to many people’s economic livelihood.(1;3) Most people can easily identify the common risks associated with alcohol abuse CONTENTS —cirrhosis of the liver and alcohol addiction. However, it is the larger proportion of the population who drink heavily at single events that produce far more common Lowering Alcohol Health Risks 2 and wider-reaching impacts on the health, safety and well-being of individuals Snapshot of Drinking Behaviour 3 and communities.(1) Impaired driving, alcohol poisoning, mental health issues, unwanted or high-risk sexual encounters, violence and injuries all have direct links Drug of Choice for Young People 4 to this occasional heavy use of alcohol.(4) Drinking Raises Risk of Disease 5 Research is uncovering new evidence that drinking alcohol, even at low to moder- Health Benefits are Limited 6 ate levels, comes with its own risks. Alcohol and Injuries 7 A growing body of scientific evidence Alcohol and Other Harms 8 irrefutably identifies the link be- Alcohol is Big Business 9 tween low to moderate levels of Strategic Action Needed 10 alcohol consumption and numerous medical condi- References 12 tions, including cancer, Glossary 13 cardiovascular disease, Data Sources 14 liver disease, inflammation of the pancreas, alcohol dependence, and mental health problems.(5)

Page 104 of 165 HEALTH UNIT TOBACCO STRATEGY 2007 SPOTLIGHTALCOHOL ON TEENS AND TOBACCO JANUARY 20052012

Lowering Alcohol Health Risks Considering the extent of alcohol-related harms, mixed messaging around the health benefits of alcohol, and the intense marketing of these products, it was evident that clear guidelines were needed.

Many countries and Canadian provinces, including Ontario, have had their own set of Low-Risk Drinking Guidelines (LRDG) for several years. On November 25, 2011 the first ever national low-risk alcohol drinking guidelines were released in Canada. These guidelines were developed by the National Alcohol Strategy Advisory Committee and have the support of federal, provincial and territorial health ministers and many respected Canadian organizations.(6)

The Canadian LRDG are intended for people of legal drinking age who choose to drink alcohol and are based New Canadian Low-Risk Alcohol Drinking Guidelines on the most recent and best available - 2 drinks a day or 10 drinks a week for women. scientific research and evidence. They 1. To reduce long-term - 3 drinks a day or 15 drinks a week for men. health risks, drink no provide consistent information to Plan non-drinking days every week to avoid developing a habit. help moderate alcohol consumption more than… - 3 drinks for women and 4 drinks for men on any one occasion. and reduce immediate and long-term 2. To reduce risk of - Stay within the weekly limits outlined in #1. alcohol-related harm.(6) The guidelines injury and harm (short- Plan to drink in a safe environment. support the choice to not drink term risks), drink no more than… alcohol at all and to not encourage operating any type of vehicle, machinery, tools; taking certain abstainers to start drinking to achieve 3. Do not drink if… medication and/or drugs; engaging in sports/other physical (7) any possible health benefits. activity; pregnant or planning to become pregnant; before breastfeeding; responsible for the safety of others; making Following the LRDG also requires important decisions; suffering from serious physical illness, knowing what a standard drink is and mental illness or alcohol dependence. knowing the alcohol content of the 4. For young people… delay drinking until the late teens (as alcohol can harm the way beverage being consumed. the brain and body develop) and follow the local legal drinking age laws. If choosing to drink, plan ahead, choose a safe If all Canadian drinkers drank environment and drink at low levels. within the LRDG, it is estimated that there would be 4600 fewer alcohol-related deaths each year.(7)

SIMCOE MUSKOKA DISTRICT HEALTH UNIT Page 105 of 165 2 HEALTH UNIT TOBACCO STRATEGY 2007 SPOTLIGHTALCOHOL ON TEENS AND TOBACCO JANUARY 20052012

Snapshot of Local Drinking Behaviour

Simcoe Muskoka residents 19 years and over have been asked about their drinking behaviour as part of the Canadian Community Health Survey (CCHS) since 2000/2001. We are able to monitor local drinking patterns over time in our adult population.

Alcohol Use

• Eighty-three per cent (80.3%, 85.7%) are current alcohol drinkers. Of these, 66% (62.8%, 69.8%) are regular drinkers and 17% (14.2%, 19.7%) drink occasionally.(8)

Low-Risk Drinking Adults Consuming More Alcohol Than

• More than one-quarter (29% (26.7%, 31.0%)) drink Recommended in the Canadian Low-Risk (9) Drinking Guidelines* above the LRDG. The Simcoe Muskoka rate Ontario and Simcoe Muskoka, 2000/2001 to 2009/2010 has remained significantly higher than the Ontario rate since 2000/2001.(10) 40% 35%

• Men are more likely to report drinking in ex- 30% (32.2%, 39.1%) cess of the LRDG (36% ) compared 25% to women (22% (19.7%, 24.4%)).(9) 20% Ontario • Significantly more respondents ages 19 to 44 15% Simcoe Muskoka years exceed the LRDG than those ages 45 10% Confidence Interval (9)

years and older. 19+ Ages Respondents % 5%

0% • Significantly more respondents in the highest 2000/01 2003 2005 2007/08 2009/10 income category (33% (29.7%, 37.1%)) report Year exceeding the recommended daily amount *Guidelines for long-term health effects only. Source: Canadian Community Health Survey 2000/2001, 2003, 2005, 2007/2008, 2009/2010, Statistics of alcohol use compared to those in all other Canada, Share File, Ontario MOHLTC. income categories.(9)

A priority in Simcoe Muskoka District Health Unit’s (SMDHU) program planning is to decrease the number of adults who are drinking beyond the LRDG. Public health nurses collaborate with community partners and key stakeholders to reduce alcohol-related harms in our communities using a wide variety of strategies in various settings and with diverse target audiences.

Heavy Drinking Heavy drinking is defined as reporting drinking 5+ drinks on one occasion at least once per month in the past 12 months.

• Twenty per cent (16.8%, 23.8%) of current drinkers report engaging in heavy drinking.(8)

• Twenty-nine per cent (23.5%, 35.0%) of men report engaging in heavy drinking episodes. The male rate is significantly higher than the self-reported female rate of 12% (8.4%, 15.5%) and has remained so since 2000/2001.(10) • Heavy drinking prevalence has been significantly higher in Simcoe Muskoka compared to Ontario from 2000/2001 to 2007/2008.(10)

• Heavy drinking decreases with increasing age, from 30% (26.5%, 34.0%) among respondents aged 19 to 44 years to 5% (3.6%, 7.2%) among those aged ≥65 years. The proportion of Simcoe Muskoka adults ages 19 to 44 years engaging in heavy drinking is significantly higher than the Ontario 19 to 44 year rate.(9)

SIMCOE MUSKOKA DISTRICT HEALTH UNIT Page 106 of 165 3 HEALTH UNIT TOBACCO STRATEGY 2007 SPOTLIGHTALCOHOL ON TEENS AND TOBACCO JANUARY 20052012

• In 2007/2008 and 2009/2010 combined, Ontario respondents Drinking Behaviours by Income Level who have a university degree Simcoe Muskoka, 2007/08 & 2009/10 Combined report the lowest heavy drinking 40% Heavy Drinking (13.1%, 14.9%) prevalence (14% ), 35% significantly less than those who Exceeding Canadian Low-Risk Drinking Guidelines** did not graduate from high school 30% (18% (16.8%, 18.3%)) or those with a 25% college certificate or diploma (19% (18.0%, 19.7%) * ). Simcoe Muskoka data 20% indicates a similar trend, although * Simcoe Muskoka differences by 15% * education level are not statistically

% Respondents Ages 19+ Ages Respondents % 10% significant.(9) 5% • Significantly more Simcoe Muskoka respondents in the 0% highest income category (25% Lowest Lower Middle Upper Middle Highest Income Level (21.1%, 28.0%)) are self-reported heavy **Guidelines for long-term health effects only. *Interpret with caution. High variability. drinkers compared to those in the Source: Canadian Community Health Survey, 2007/08 & 2009/10, Statistics Canada, Share File. Ontario MOHLTC. lower income categories (11%* (4.9%, 17.8%) lowest category and 15%* (9.5%, 19.7%) lower-middle (9) (*Interpret with caution. High Alcohol is the world’s leading risk factor for death among males aged category). (5)

variability) 15 to 59 years.

Drug of Choice for Young People Highlighting drinking patterns of young people, along with the associated risks, is warranted as their brains are still developing and very susceptible to the negative effects of drugs like alcohol. In fact, in 1997 the Canadian Radio- television and Telecommunications Commission (CRTC) made several amendments to the Canadian Code of Advertising Standards which included relinquishing prescreening of alcohol ads to the advertising industry body known as Advertising Standards Canada.(11) This has resulted in the alcohol industry enjoying a largely self-regulated marketing environment and youth are increasingly a target for product development and promotion.

The Ontario Student Drug Use and Health Survey (OSDUHS) has examined the behaviour of Ontario students in Grades 7 to 12 biannually since 1977. In 2011 the survey results for Ontario teens revealed the following: • Alcohol is the most commonly used drug. Seventeen per cent of Grade 7 students report drinking alcohol in the past year while 78% of Grade 12 students report alcohol consumption. • Males and females are equally as likely to drink and get drunk. • Compared to the late 1970’s/early 1980’s, when significantly more males engaged in binge drinking, females are now just as likely to binge drink. • Alcohol behaviours among North Simcoe Muskoka youth in Grades 9 to 12 are significantly higher than the province in the following areas: alcohol use, binge drinking, drunkenness and drinking and driving (drivers Grades 10 to 12).(12)

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Drinking Raises Risk of Chronic Disease

Most people know drinking too much alcohol can lead to some unwelcome symptoms the next day. However, the trade- mark headache, upset stomach and fatigue experienced from a hangover may be the least of their concerns.(13)

According to the World Health Organization, alcohol is the world’s third most harmful risk factor for disease and disability in developed countries including Canada.(5) Alcohol is alongside tobacco as one of the leading preventable causes of death and disability.(2) Drinking, even small amounts, increases the risk of developing a number of chronic health problems, including: • Cancers of the breast, colon, rectum, liver, esophagus, head • Inflammation of the pancreas and neck (mouth, larynx and pharynx) • Alcohol dependence • Cardiovascular diseases such as heart disease and stroke • Mental health problems.(2) • Liver disease

How much and how often a person drinks can also increase the risk of developing chronic health problems. The more drinks on average per week, the more drinks on one drinking occasion, and drinking without eating all increase risk.(6)

Alcohol-Related Deaths Estimated Chronic Disease Deaths In Simcoe Muskoka from 2000 to Attributable to Alcohol Consumption 2007 (combined): Simcoe Muskoka, 2000 to 2007 Combined • An estimated 280 chronic 120 disease deaths caused by alcohol Digestive Diseases consumption occurred among Cancers men and women between the 100 Neuropsychiatric (14;15) ages of 15 and 69 years. This Conditions represents 3.5% of all deaths in 80 Cardiovascular Diseases Simcoe Muskoka for this age group and is nearly double the number who died from infectious diseases 60 among this age group, in the same time frame. 40

• Digestive diseases—a category Number of Estimated Deaths almost entirely made up of liver 20 cirrhosis—contribute 42% of the overall alcohol-related chronic disease deaths, followed by cancers 0 Chronic Diseases at 33%. Males died of such causes

three times more frequently than Sources: Mortality database, intelliHEALTH ONTARIO. Extracted March, 2011. Canadian women over this eight-year time Community Health Survey 2005, Statistics Canada, Share File, Ontario MOHLTC. frame.

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Alcohol-Related Hospitalizations Estimated Number of Alcohol Attributable Chronic Disease Hospitalizations In Simcoe Muskoka from 2003 to Simcoe Muskoka, 2003 to 2009 Combined 2009 (combined): • An estimated 2,170 chronic disease 800 hospitalizations attributable to Cardiovascular Diseases alcohol consumption occurred 700 Digestive Diseases among men and women between Neuropsychiatric Conditions the ages of 15 and 69 years.(15;16) 600 Cancers Other Chronic Diseases • Males were hospitalized from such 500 causes nearly two times as often as women over this seven-year 400 time frame. The most common alcohol-related hospitalizations 300 were cardiovascular diseases (649 hospitalizations) and digestive 200 diseases (649 hospitalizations). Number of Estimated Hospitalizations 100 In a 2010 survey of Simcoe Muskoka residents ages 19 and 0 over, only 37% (32.5%, 42.3%) had Chronic Diseases ever heard that drinking alcohol Sources: Inpatient Discharge database, intelliHEALTH ONTARIO. Extracted March, 2011. everyday may increase their risk Canadian Community Health Survey 2005, Statistics Canada, Share File, Ontario MOHLTC. of cancer.(17)

Health Benefits are Limited

There is evidence that alcohol taken in small amounts has benefits for some older adults in reducing their risk of cardiovascular disease and type 2 diabetes. In Simcoe Muskoka, there were an estimated 105 deaths prevented by consuming alcohol in low to moderate amounts, particularly among those in older age categories. An estimated 90 coronary heart disease deaths, 10 diabetes deaths and five deaths due to stroke were prevented from 2000 to 2007.(14;15) However, the strength of the evidence on the health benefits of alcohol has been questioned. Recommended levels at which a person gains these benefits are one drink per day or less(18) and the benefits apply mainly to those 45 years of age and older.(2)

The increase in cancer risk associated with alcohol typically begins with low levels of consumption and increases with the quantity of total alcohol consumed.(19) Currently with respect to cancer, no ‘safe limit’ of alcohol consumption has been established.(18)

SMDHU’s alcohol and chronic disease campaign targets the general public to raise awareness of the Low-Risk Drinking Guidelines. As well, health care professionals are encouraged to engage their patients in discussion about alcohol use and provide medical guidance about low-risk drinking. Workplaces are also encouraged to develop alcohol policies.

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Alcohol and Injuries

The risk of injuries increases with the amount of alcohol consumed but can occur even at low to moderate levels Estimated Injury-Related Deaths of intake.(6) Attributable to Alcohol Consumption Simcoe Muskoka, 2000 to 2007 Combined Alcohol-Related Deaths Homicide 4% Falls 4% From 2000 to 2007 (combined) in Other causes Simcoe Muskoka: 5% Motor Vehicle • An estimated 200 injury-related Collisions deaths attributable to alcohol 34% Poisoning (unintentional) consumption occurred among 15 13% to 69 year olds.(14;15) • About one-third of these deaths were due to motor vehicle collisions while an estimated 20% were Other Unintentional the result of self-inflicted injuries. Self-Inflicted Injuries Injuries 19% SMDHU continues to work closely with key 21% stakeholders and communities to support Sources: Mortality database, intelliHEALTH ONTARIO. Extracted March, 2011. Canadian Community legislative, enforcement and advocacy Health Survey 2005, Statistics Canada, Share File, Ontario MOHLTC. efforts to make our roads safer.

Alcohol-Related Hospitalizations

From 2003 to 2009 (combined) in Simcoe Muskoka: • An estimated 6,840 injury-related hospitalizations attributable to alcohol consumption occurred among those between the ages of 15 and 69 years.(15;16) • About two-thirds of these hospitalizations were categorized as ‘other unintentional injuries’ which includes, but is not limited to: - injuries sustained during sports - transport collisions, including the use of all-terrain vehicles - interactions with medications i.e. painkillers and antibiotics.

Motor vehicle collisions are the leading cause of death and injury among teens. Two hundred and fifty-seven (257) teens (16 to 19 years) were killed in motor vehicle collisions in Canada during 2008. In 244 of these cases (95%) where it was possible to determine if alcohol was known to be a factor in the crash, 44% involved alcohol.(20)

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Alcohol and Other Harms

Violence Mental Health Social Determinants of The link between alcohol intake and Almost half of people who use alcohol Health violence is well established. Although or other substances in a harmful way Individuals who drink alcohol and alcohol does not cause violence, will have a mental illness at some time face barriers in relation to determi- studies on violence have repeatedly in their lives.(26) Conversely, three of nants of health are more vulnerable shown that drinking alcohol precedes every 10 people with a mental illness to alcohol-related harms than those violent events.(21) According to the will become dependent on alcohol or drinkers who have easy access to Ontario Provincial Police, officers drugs.(27) resources.(18) Social determinants of encounter people who are ‘under the health include, but are not limited Amongst youth there is a reported influence’ on a daily basis and report to: income, employment and working overlap between alcohol and drug use that alcohol use spills over into other conditions, housing, education and problems and mental health prob- incidents, which include domestic early childhood nurturing.(29) violence, neighbour disputes and lems. The 2011 OSDUHS shows that assaults, including sexual assault. about 9% of all students in Grades 7 The World Health Organization notes The leading cause of criminal death to 12 report both hazardous drinking that evidence suggests that groups of in Canada is impaired driving and and elevated psychological distress low socioeconomic status experience a this negatively impacts society and (symptoms of anxiety and higher burden of alcohol-attributable (12) touches many people.(22) depression). disease, often despite lower overall consumption levels.(30) Other youth research reports that Fetal Alcohol Spectrum the risk of depression is signifi- Disorder (FASD) cantly higher in girls than boys across Taking action on the social determinants Canada. When referring to the level Damage by alcohol to the unborn of health is a strategic priority for the of risk for depression, alcohol did not baby is most significant during the Simcoe Muskoka District Health Unit play a role for males but was a signifi- early weeks of pregnancy when a and the Board of Health. woman may not yet know that she is cant risk factor for females. Alcohol pregnant. For babies exposed to al- is a well-known risk factor for suicide (28) cohol before birth, harm can include behaviour among adolescents. vision and hearing problems, as well as slow growth and brain damage that may result in lifelong problems with attention, memory, reasoning and judgment.(23)

Each year in Canada, it is estimated that nine babies in every 1,000 are Lets Start a Conversation born with FASD.(24) That means in Simcoe Muskoka, over the 10 year period 2000 to 2009, an estimated average of 43 babies were born each year with FASD.(25) No amount or type of alcohol is safe during pregnancy. FASD is 100% preventable.

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Alcohol is Big Business

The alcohol industry—a variety of for-profit corporations engaged in the production, distribution and marketing of alcohol products—plays an important role in sustaining consumption levels and consequent problems. This is not only through their obvious role in supply and marketing but also as political actors seeking to sustain and increase alcohol sales.(2) One need only to look at the revenue devoted to marketing by alcohol producers, or the recent lobbying by the Ontario Convenience Stores Association (OCSA) for the right to sell beer and wine to realize the extent to which the alcohol industry will go to promote its product. As Gerald Thomas, Senior Research and Policy Analyst with the Canadian Centre on Substance Abuse, states, “The reality is that our society is saturated with pro-drinking messages and this helps create a culture that is fixated on the good side of alcohol but tends to ignore or downplay the costs and harms.”(31)

The debate over whether to privatize Liquor Control Board of Ontario (LCBO) outlets resurfaces regularly. We can look to provinces such as British Columbia to see the impacts of increasing access and availability of alcohol. Following the 2002 partial privatization in B.C., with an increase in the number of liquor stores per population, both rates of alcohol consumption and alcohol-related deaths increased.(32)

In 2002, the most recent data available, the total cost of alcohol-related Comparison of Direct Alcohol-Related harm in Ontario was $5.3 billion due to direct costs (healthcare and Revenue and Costs enforcement) and indirect costs Ontario 2002 to 2003 (reduced productivity, etc.).(33) Enforcement Costs Health Care Costs Other Costs In addition to the costs cited, there Net Revenue Sales Taxes are negative impacts that affect people other than the drinker. 2,500,000,000 $45,700,000 Injuries related to assault, workplace Deficit=$456,390,738 incidents, motor vehicle collisions, family disruption, violence, abuse 2,000,000,000 and lost income all come at a cost to the people around the drinker and $1,160,104,734 $619,402,996 (18) the community at large. Looking 1,500,000,000 at all forms of substance misuse, alcohol has the highest impact in Dollars $ terms of harm to individuals, families 1,000,000,000 and communities as well as financial costs.(34) $1,406,451,000 $1,276,440,000 500,000,000 Currently, the public ownership (government) of LCBOs results in significant revenue from the sale and 0 taxation of alcohol. Perhaps less well Direct Costs (2002) Direct Revenue (2002/03)

known is that the costs of alcohol- Source: Thomas, G. The Economics of Alcohol Control Policy in Canada. [shown at Alcohol No Ordinary related harm exceed revenue by an Commodity Conference, 2010]. estimated $456 million in Ontario.(35)

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Strategic Action Needed

We know what works!

Healthy public alcohol policies and interventions have demonstrated effectiveness in reducing the harms associated with alcohol consumption by controlling access and availability of alcohol, reducing consumption, and/or modifying drinking patterns. These include policies that: • affect pricing and taxation (to limit purchase power) • regulate physical availability (drinking age, government monopoly, hours/days of sale, outlet density) • modify the drinking environment (staff training, enhanced enforcement of the Liquor Licence Act) • enact drinking-driving countermeasures (e.g. lowered blood alcohol limits, zero blood alcohol levels for young drivers, sobriety checkpoints, graduated licensing) • regulate alcohol advertising and marketing • include education (to increase knowledge and change attitudes) and • promote early intervention and access to treatment.(2)

In 2008 the Centre for Addiction and Mental Health (CAMH) conducted a cost analysis study and found that best practice interventions would result in cost savings of $1 billion per year and a savings of about 800 lives, close to 26,000 years of life lost to premature death and more than 88,000 acute care hospital days in Canada per year.(36)

To date SMDHU has successfully worked with our municipal • a complete review of the health and economic factors partners to develop alcohol policies in 21 of the 26 municipalities associated with alcohol before any further changes are made in Simcoe Muskoka. A municipal alcohol policy consists of policies to the Liquor Licence Act. aimed at safe provision of alcohol on municipally-owned premises. • a provincial framework to ensure that decision making In addition the SMDHU Board of Health has advocated for: regarding policies and programs around alcohol are in the best • lowering of the legal blood alcohol concentration (BAC) of drivers health and economic interest of all Ontarians. under the Criminal Code of Canada to .05 mg/dL and 0% BAC in

drivers under 21 years.

• continued provincial government ownership of LCBO.

• a ban on sales of premixed alcohol and energy drinks.

• municipal resolutions to not allow sale of beer and wine in convenience stores.

• stricter advertising standards on alcohol.

In order to make changes in youth drinking, there are specific factors that need to be considered. These include the need to de-normalize alcohol drinking behaviours; address the link between alcohol use and other drugs; prevent, detect and treat depression and alcohol misuse; and target interventions to address adversity and individual and family risk factors (i.e. abuse, divorce, hyperactivity, aggression, anxiety).(28)

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National, provincial and municipal alcohol strategies needed

Despite the significant harms associated with alcohol there is currently little emphasis placed on alcohol as a risk factor when it comes to planning and funding prevention and treatment programs and research.

There are multiple municipal, provincial, federal and international pieces of legislation governing the sale, distribution, possession, marketing and handling of alcohol in Ontario including the provincial Liquor Licence Act and Highway Traffic Act, the federal Food and Drugs Act and international trade agreements.

Unlike some other provinces in Canada, there is no provincial strategy in Ontario focusing on alcohol, nor is there currently sufficient capacity to curtail alcohol-related burden.(18) Therefore a review of impacts of alcohol consumption from a health and economic perspective is required in order to create a to collectively work toward a coordinated approach to comprehensive provincial alcohol strategy to address the improving the health and well-being of Simcoe Muskoka issues associated with alcohol use, including a guide to residents. While SMDHU will continue to advocate for a future healthy public policy development in Ontario. provincial alcohol strategy, the Simcoe Muskoka District Health Unit and the Centre for Addiction and Mental This report has clearly identified some of the pres- Health are working with key community stakeholders to sure points as they relate to levels of consumption and review the local needs and the capacity to work together alcohol-related harm in Simcoe County and the District of and to develop and implement a Simcoe Muskoka drug Muskoka. In addition, it has outlined strategies known to and alcohol strategy. be effective in addressing alcohol-related harm and therefore provides direction for key community stakeholders

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References

(1) Reducing Alcohol Related Harm in (12) Paglia-Boak A, Adlaf E, Mann R. Drug (25) Inpatient Discharges 2000-2009. On- Canada: Toward a Culture of Modera- Use Among Ontario Students, 1977- tario Ministry of Health and Long-Term tion. Health Canada; 2007. 2011: Detailed OSDUHS Findings Care, IntelliHEALTH ONTARIO. 2011. (CAMH Research Document Series (2) Babor T, Caetano R, Casswell S, Griffith no.32). Centre for Addiction and Mental (26) Open Minds, Healthy Minds: Ontario’s E, Giesbrecht N, Graham K, et al. Alco- Health; 2011. Comprehensive Mental Health and Ad- hol: No Ordinary Commodity, Research dictions Strategy. Ministry of Health and and Public Policy, 2nd Edition. Oxford (13) The Hangover Campaign. Ontario Drug Long-Term Care; 2011. University Press; 2010. Awareness Partnership; 2010. (27) Minister’s Advisory Group. Respect, (3) Solomon R, Organ J, Abdoullaeva M, (14) Ontario Mortality Data 2000-2007. On- Recovery, Resilience: Recommenda- Gwyer L, Chiodo S. Alcohol, Trauma and tario Ministry of Health and Long-Term tions for Ontario’s Mental Health and Impaired Driving, 4th Edition. MADD, Care, IntelliHEALTH ONTARIO. 2011. Addictions Strategy. Ministry of Health CAMH, CCSA; 2009. and Long-Term Care; 2010. (15) Statistics Canada. Canadian Community (4) Lodge J, Rempel B, LeMar J. Alco- Health Survey, 2005 Share File. Ontario (28) Degano C, Rempel B, Fortin R. Alcohol hol and Youth: Recommendations for Ministry of Health and Long-Term Care. and Youth Trends: Implications for Research and Analysis of Canadian Data 2011. Public Health. The Alcohol Education on Alcohol and Youth Trends. The Alco- Projects of the Ontario Public Health hol Education Programs of the Ontario (16) Inpatient Discharges 2003-2009. On- Association; 2007. Public Health Association; 2008. tario Ministry of Health and Long-Term Care, IntelliHEALTH ONTARIO. 2011. (29) Raphael D. Social Determinants of (5) World Health Organization. The Global Health: Canadian Perspectives, 2nd Status Report on Alcohol and Health. (17) Rapid Risk Factor Surveillance System Edition. Canadian Scholars’ Press Inc.; World Health Organization; 2011. (RRFSS). Simcoe Muskoka District 2009. Health Unit. 2010. (6) Canada’s Low-Risk Alcohol Drinking (30) Equity, Social Determinants and Public Guidelines. Canadian Centre On Sub- (18) Manafo E, Giesbrecht N. Alcohol, Health Programs. World Health Organi- stance Abuse 2011 [cited 2011 Nov 27]; Cancer and Other Health Issues: An zation; 2011. Available from: URL: http://www.ccsa. Action Plan for Prevention. A Report to ca/eng/priorities/alcohol/canada-low- the Toronto Cancer Prevention Coalition; (31) Thomas G. Myths and Facts About risk-alcohol-drinking-guidelines. 2011. Alcohol. Canadian Centre on Substance Abuse, KFL&A Public Health; 2011. (7) Butt P, Beirness D, Cesa F, Gliksman (19) Roerecke M, Haydon E, Giesbrecht L, Paradis C, Stockwell T. Alcohol N. Alcohol and Chronic Disease: An (32) Stockwell T, Zhao J, MacDonald S, and Health in Canada: A Summary of Ontario Perspective. The Alcohol Policy Vallance K. Addiction Research Report: Evidence and Guidelines for Low Risk Network; The Ontario Public Health As- Impact on alcohol-related mortality of a Drinking. Canadian Centre on Sub- sociation; 2007. rapid rise in the density of private liquor stance Abuse; 2011. outlet in British Columbia: a local area (20) The Traffic Injury Research Foundation multi-level analysis. Society for the (8) Statistics Canada. Canadian Community of Canada (TIRF). Alcohol-Crash Prob- Study of Addiction; 2011. Health Survey, 2009/2010 Share File. lem in Canada: 2008. Canadian Council Ontario Ministry of Health and Long- of Motor Transport Administrators (33) Rehm J, Baliunas D, Brochu S, Fischer Term Care. 2011. Standing Committee on Road Safety B. The Costs of Substance Abuse in Research and Policies; 2010. Canada 2002 Highlights. CCSA; 2006. (9) Statistics Canada. Canadian Com- munity Health Survey, 2007/2008 and (21) Heung C, LeMar J, Rempel B. Alcohol (34) Parsons D. The Prevention of Substance 2009/2010 Combined Share File. On- and Community-Based Violence: A Misuse Guidance Document. Ministry of tario Ministry of Health and Long-Term Systematic Review. Ontario Public Health Promotion; 2010. Care. 2011. Health Association; 2010. (35) Thomas G. The Economics of Alcohol (10) Statistics Canada. Canadian Community (22) Provincial Constable Peter Leon, Central Control Policy in Canada. Powerpoint Health Survey, 2000/2001 to 2009/2010 Media Officer. Personal Communication, Presentation at the Alcohol: No Ordinary Share File. Ontario Ministry of Health Email. 2011. 10-24-2011. Commodity Conference. 2010. and Long-Term Care. 2011. (23) Poole N. Fetal Alcohol Spectrum (36) Avoidable Costs of Alcohol Abuse in (11) Amendments to the Radio, Television Disorder (FASD) Prevention: Canadian Canada. Centre For Addiction and and Specialty Services Regulations Perspectives. Public Health Agency of Mental Health 2008 [cited 2011 Oct. 2]; Respecting the Broadcast of Alcoholic Canada; 2008. Available from: URL: http://www.camh. Beverage Advertising. Canadian Radio- net/Research/Research_publications/ television and Telecommunications (24) Fetal Alcohol Spectrum Disorder. It’s Newsletter/Volume%20Three/avoid- Commission 1997 [cited 2011 Nov 2]; Your Health. Health Canada; 2009. able_costs_study.html. Available from: URL: http://www.crtc. gc.ca/eng/archive/1997/PB97-12.HTM.

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Glossary

Binge Drinking – See Heavy Drinking Hazardous Drinking – Starting in 1999, the Prevalence – The total number of all indi- (Grades 7 to 12). OSDUHS included the Alcohol Use Disorders viduals who have an attribute or disease at a Identification Test (AUDIT) developed by the particular time divided by the population at Cardiovascular Diseases – All diseases World Health Organization. This 10-item in- risk of having the attribute or disease at this of the circulatory system including acute strument is designed to detect problem drink- point in time. myocardial infarction, ischemic heart disease, ers at the less severe end of the spectrum valvular heart disease, peripheral vascular of alcohol problems. The AUDIT assesses Regular Drinker – Reports drinking alcoholic disease, arrhythmias, high blood pressure hazardous and harmful drinking. Hazard- beverages at least once a month. and stroke. ous drinking refers to an established pattern of drinking that increases the likelihood of Social Determinants of Health – The condi- future medical and physical problems (e.g. Chronic Disease – Diseases of long duration tions in which people are born, grow, live, accidents), whereas harmful drinking refers to and generally slow progression. work and age, including the health system. a pattern of drinking that is already causing These circumstances are shaped by the damage to one’s health (e.g. alcohol-related Cirrhosis – A condition that results from per- distribution of money, power and resources injuries) and indications of dependence. manent damage or scarring of the liver. This at global, national and local levels, which are Those with a score of 8 or more (out of 40) are leads to a blockage of blood flow through themselves influenced by policy choices. The considered to be drinking at a hazardous or the liver and prevents normal metabolic and social determinants of health are mostly re- harmful level. regulatory processes. Chronic alcoholism is sponsible for health inequities - the unfair and one of the major causes of cirrhosis. avoidable differences in health status seen Heavy Drinking (Grades 7 to 12) – At least within and between countries. one heavy drinking episode (5+ drinks on one Coronary Heart Disease – Also known as occasion) in the past month. Also known as ischemic heart disease, is a narrowing of Binge Drinking. Standard Drink – 13.45 grams of alcohol. the coronary artery(s) sufficiently to prevent adequate blood supply to the myocardium Heavy Drinking (Ages 19+) – Reports drink- Transport Collisions – Involves a device (ischemia). This narrowing may progress to a ing 5+ drinks on one occasion at least once designed primarily for, or being used at the point where heart muscle is damaged per month in the past 12 months. time primarily for, conveying persons or goods (infarction). from one place to another. Includes any ve- Low-Risk Drinking – Adhering to the Cana- hicle collision that occurs entirely in any place Current Drinker – During the past 12 months, dian low-risk drinking guidelines to reduce other than a public highway. Excludes motor the individual reports having a drink of beer, long-term health risks by consuming no more vehicle collisions. wine, liquor or any other alcoholic beverage. than three drinks a day or 15 drinks a week for men and no more than two drinks a day or The word ‘drink’ means: 95% Confidence Interval – Indicates the 10 drinks per week for women, combined with interval or range within which the true popula- - one bottle or can of beer or a glass of draft some non-drinking days each week. tion percentage probably lies. The reason - one glass of wine or a wine cooler Mortality – Death. for using confidence intervals is due to the - one drink or cocktail with 1 and a 1/2 uncertainty, or sampling error, associated with ounces of liquor. Motor Vehicle Collisions – Transport vehicles using results obtained from a sample to draw including car, van, pick-up truck, heavy trans- conclusions about the entire population from De-normalize – Counteracting pro-alcohol port vehicle, bus, and three wheeled vehicle which the sample was drawn. The confi- norms. designed primarily for on-road use. A trailer or dence interval (in our case, a 95% confidence caravan being towed by a vehicle is consid- interval) can also be interpreted as being 95% likely to include the percentage value Digestive Diseases – Diseases associated ered a part of the vehicle. Includes collisions we would have obtained if we had studied with the digestive system i.e. the organs in occuring on the public highway (i.e. originat- every member of the target population. For the body that break down and absorb food. ing on, terminating on, or involving a vehicle example, our report states that the percent- Organs that make up the digestive system are partially on the highway). age of Simcoe Muskoka survey respondents the mouth, esophagus, stomach, small intes- North Simcoe Muskoka – Refers to the reporting that they consumed alcohol in the tine, large intestine, rectum, and anus. Organs boundaries of the North Simcoe Muskoka previous year i.e. current drinker was 83% that help with digestion but are not part of the Local Health Integration Network (LHIN). The (80.3%, 85.7%), which means that there is a digestive tract are the tongue, salivary glands, boundaries of this LHIN are not completely 95% chance that the actual or true percent- pancreas, liver and gallbladder. aligned with the boundaries of the Simcoe age of current alcohol drinkers falls between Muskoka District Health Unit (SMDHU). 80.3% and 85.7%. Smaller confidence inter Drunk – Youth ‘getting drunk’ is referred to vals imply greater precision, or less sampling having so much to drink, they cannot do what Occasional Drinker – Reports drinking error. they would like to do or they throw up. alcoholic beverages less than once a month.

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Data Sources

Canadian Community Health Survey (CCHS) The CCHS is an ongoing population health survey conducted by Statistics Canada to provide cross- sectional (at one point in time) estimates of the factors that influence the health of the population, health status of the population and use of the health system by the population for all health regions across Canada. Data is collected by either computer-assisted, personal or telephone interviewing for the area sample, or telephone interviewing for the random digit-dialing sample.

The CCHS share file data is provided to the health unit by the Ontario Ministry of Health and Long-Term Care. The health unit has CCHS share files for cycles 1.1 (2000/01), 2.1 (2003) and 3.1 (2005) and years 2007, 2008, 2009 and 2010. Respondents 12 years of age and older are randomly selected, one per household. The target population of the CCHS includes household residents in all provinces and territories, with the exclusion of populations on Indian Reserves, Canadian Forces Bases and some remote areas. Depending upon the question, data may be subject to recall bias, social desirability bias and errors from proxy reporting. Individuals and/or households without a telephone would be excluded from the sampling frame.

Hospital Inpatient Discharges Data are collected from each patient’s chart at the time of discharge (or separation) from hospital and are recorded on an abstract provided by the Canadian Institute for Health Information (CIHI). The abstract collects information on the patient and the nature of their stay. One abstract is completed for each separation (stillbirth, death, discharge) from the hospital. The main diagnostic code gives the primary reason for the hospital stay or “most responsible diagnosis” (MRD). The data source contains discharge records, not admissions and data is reported for completed cases only. Hospitals do not report on cases that are still being treated. The data presented in this report includes clinical data for all acute care discharges from January 1, 2003 to December 31, 2009. The data represents the number of discharges, not the number of people.

Mortality Mortality data are derived from death certificates completed by physicians, which are collected by the Office of the Registrar General (ORG). The cause of death reported is that which initiates the sequence of events leading to death. Consequently, there may be some uncertainty in clas- sifying when there are multiple causes of death. Determining true cause of death may be influenced by the social or legal conditions surrounding the death and by the level of medical investigation, e.g. AIDS, suicide. Data is analyzed by the residence of the deceased, not where the death occurred. Records for Ontario residents who die outside of the province are not available and are therefore excluded. Otherwise, due to legal reporting requirements, registration of deaths is considered to be virtually complete.

Ontario Student Drug Use and Health Survey (OSDUHS) The OSDUHS is a population survey of Ontario students in Grades 7 through 12. The OSDUHS began in 1977 and is the longest ongoing school survey in Canada, and one of the longest in the world. This self-administered, anonymous survey is conducted across the province every two years with the purpose of identifying epidemiological trends in student drug use, mental health, physical activity, and risk behaviour, as well as identifying risk and protective factors. Over 9,000 students from 40 school boards, 181 schools, and 581 classes participated in the 2011 OSDUHS. The surveys were administered in classrooms between October 2010 and June 2011 by the Institute for Social Research at York University.

Rapid Risk Factor Surveillance System (RRFSS) The RRFSS is an ongoing monthly telephone survey that occurs in various public health units across Ontario. Every month, a random sample of 100 adults (up to 2009, 80 adults/month in 2010) aged 18 years and older in each participating health unit area is interviewed regarding awareness, knowledge, attitudes and behaviours about topics and issues of importance to public health. These can include: smoking, sun safety, use of bike helmets, water testing in private wells, air quality, etc. The telephone survey is conducted by the Institute for Social Research at York Uni- versity on behalf of the Simcoe Muskoka District Health Unit. Depending upon the question, data may be subject to recall bias, social desirability bias and errors from proxy reporting. Individuals and/or households without a telephone (household or cell) would be excluded from the sampling frame.

For more information about the data presented in this report, contact Your Health Connection at 705-721-7520, toll free at 1-877-721-7520 or email at [email protected], or visit www.simcoemuskokahealthstats.org.

SIMCOE MUSKOKA DISTRICT HEALTH UNIT Page 117 of 165 14 Page 118 of 165 Manitoulin Island Cycling Advocates (MICA) July 7, 2013 www.manitoulincycling.com

Dear Municipal Councillors, Tourism Organizations and Trail Builders,

We are pleased to inform you that, thanks to the wonderful support we received from so many MPP’s, Municipalities, Organizations, Health Units and RTO’s around the whole of Georgian Bay, we have received funding for the Georgian Bay Cycling Route feasibility study.

We would like to take this opportunity to thank you for your support and ask you to forward to us the name of the person you would like us to work with and their e-mail address. This great route with its local health benefits, its great economic impact opportunities and its international tourism significance will become an Ontario cycling jewel connecting the South to the North and the East to the West.

At the 5th Annual Bike Summit, which we attended at the end of May, the final draft of the OTM BOOK 18, BICYCLE FACILITIES, Draft report V4 May 2013, ONTARIO TRAFFIC MANUAL was released. This manual will prove to be an invaluable tool for all Municipalities to incorporate best practice bicycle facilities into their road upgrade plans with ease and include them in their overall asset management plans to secure funding. Please find the link to OTM Book 18 at www.manitoulincycling.com

MICA will keep you updated on the progress of the Georgian Bay Cycling Route feasibility study. Please check our website regularly. We are looking forward to all the local input and news of the cycling facility plans in your region. This information will help to coordinate existing or planned cycling infrastructure along this grand route of over 900km.

Yours truly,

Maja Mielonen

MICA Chair

www.manitoulincycling.com

Page 119 of 165 Page 120 of 165 RECEIVED JUN 2 6 2013 ORILLIA HERITAGE CENTRE MAYOR'S OFFICE P.O. Box 913 Orillia ON L3V 6K8

1912 Tudhope A Registered Charitable Corporation to preserve the industrial heritage of Orillia and area June 25, 2013

Mayor Angelo Orsi and Council City of Orillia 50 Andrew Street South Orillia, ON L3V 7T5

Dear Mayor Orsi

Now that the location for the Farmers' Market has been determined, I am writing to you on behalf of the Board of the Orillia Heritage Centre. As you know, we have amassed a collection of interesting artifacts, almost all of which were manufactured right here in our community. The centrepiece is the 1912 Tudhope, which, during much ofthe year, is on display in the foyer of the City Centre. However, we have much more than that, approximately 500 pieces, large and small, including the 1909 Tudhope Mcintyre automobile, boats, canoes, horse drawn vehicles, farm machinery, toys, and ice cream scoops. Each item has a story to be told about Orillia's past.

We work cooperatively with the Orillia Museum of Art and History, but even with its impressive expansion, there is neither the space nor physical access to accommodate our larger pieces. Not wanting to be in the museum business ourselves, we are therefore looking for venues in which to display items from our collection. To that end, we propose to create four displays·ih the large hallway outside the Council Chambers. This is in addition to the presence we already have in the entranceway foyer.

Recognizing that the hallway serves a number of purposes, we will not take up a large percentage of the floorspace, and there will be easy and spacious access from one end of the hall to the other, and to the offices and Council Chambers located along the hall, as well as allowing plenty of room for groups of people to gather as needed. Many, if not all ofthe artefacts will have a connection to the Tudhope business empire in Orillia, thereby helping to tell the stories associated with th~ heritage of the City Centre building.

Shannon Jackman, our Curator, envisions displays and signage attractive to the eye, as well as being interestingly informative. Although we plan to change the displays so as to feature, over time, a cross section of our collection, we will start with the Tudhope Mcintyre, a horse drawn vehicle, a boat, a canoe, and a selection of porcelain signs and pushbars. We

Page 121 of 165 sincerely believe that such pieces, professionally displayed, will enhance the charm of the space, and compliment the Hall of Fame gallery.

The displays, including signage and protective barriers, will be provided at no cost to the City. All items in our collection are fully insured. In addition, we have volunteers who will keep the artifacts dusted and, as appropriate, polished.

We believe this initiative will be beneficial for everyone: it allows us to feature pieces from our collection on an ongoing basis, and it enhances the charm of the City Centre. If you require any additional information or clarification, and/or you want us to make a formal presentation at a Council meeting, please do not hesitate to contact me at 705 or

I look forward to hearing from you sometime soon.

Sincerely ~t~i ~ John G Smith President, Orillia Heritage Centre

Page 122 of 165 RECEIVED JUN 2 6 2b\~

A Community Futures Development Corporation MAYOR'S OFFICE

June 21, 2013

Mayor and Council City of Orillia 50 Andrew St. S., Suite 300 Orillia, ON L3V 7T5

Re: The Economic Development Committee's Annual Symposium and Strategic Planning Review

On behalf of the Orillia Area Community Development Corp.'s (CDC) Board of Directors and Community Opportunities Development Committee, I understand how important it is to set the right priorities as they relate to economic development for our community and I thank you for the opportunity to provide input as Orillia's Economic Development Committee (EDC) embarks on reviewing the City of Orillia's Economic Development Strategic Plan.

As you know, the CDC has had the pleasure of working closely with the EDC on a number of projects as well as through our on-going involvement as a member of the Economic Development Committee (EDC). We appreciate the opportunity to work collaboratively to move projects forward for the benefit of our community and we applaud the progress the EDC has made over the past several years in accomplishing many of the tasks identified in the current economic development strategic plan.

As a federally supported not-for-profit organization, the CDC continues to work closely with community partners to develop and sustain the local economy through business financing, business coaching, and community economic development projects.

After recent discussions with several of our community volunteers as well as through feedback we receive from local businesses and community partners on an on-going basis, we have compiled a number of suggested priorities for the EDC's consideration as they complete their strategic planning review and as they develop their priorities moving forward.

There are four critical areas, as listed below, that we would suggest the EDC focus its efforts on. We have also included suggestions in each area of focus for the highest priority action items that we feel would help move these areas forward. Suggested priorities for consideration include:

Box 2525, 22 Peter StreetS. ~. ~- 1 k~ ·<>ntario's Orillia, ON L3V 7A3 ~ .. ,..,.,., ~ · e [£~.~£ry Tel 705-325-4903 Fax 705-325-6817 .. www.orilliacdc.com Page 123 of 165 1. Business Development/Growth, Training and Retention • Undertake joint regional marketing efforts with key stakeholders in the community to promote the area as a good place to visit and do business • Continue to advance and support business training

2. Tourism • Undertake joint regional marketing efforts with key stakeholders in the community to promote the area as a good place to visit and do business • Dedicate staffing resources to support tourism development • Focus efforts on regional collaboration, marketing and product development

3. Post-secondary linkages/Technology Transfer/ Building a Knowledge Based Economy/Cluster Development • Target strategic growth/ cluster development in partnership with post-secondary institutions • Develop programs & projects to effectively engage student entrepreneurs with local business in a way that enables innovation and technology transfer and encourages graduates to remain in community • Protect city employment lands for business uses (not commercial) in West Orillia; encourage professional office and service-based uses

4. Downtown Tomorrow I Revitalization • Move forward with Community Improvement Plan (CIP) =grants to assist with regeneration of empty buildings • Waterfront development: prepare plan, acquire properties, extend retail experience • Increase residential populations downtown

While we recognize that the above areas of focus do not cover all of the economic development needs in our community, we feel that the EDC is the ideal body to make significant headway in relation to these areas. It is our understanding that several other economic development needs in our community such as assessing labour needs and addressing labour shortages as well as shopping locally, are being tackled by other community partners. We would encourage the EDC to continue to support these other initiatives.

Again, thank you for the opportunity to provide input through this planning process. On behalf of the staff and volunteers of the CDC, I look forward to continuing to work collaboratively with the EDC for the benefit of our community.

Sincerely,

Tom Jarvis President

CC: Michael Fogarty, Chair and Members, Economic Development Committee, City of Orillia 2

Page 124 of 165 inspiring creativity + celebrating history O r i l l i a M u s e u m o f A r t & H i s t o r y

June 25, 2013

Mayor Orsi, Members of City Council, and City Management:

The OMAH Capital Fund Raising Committee is pleased to report that, this week, we have successfully reached our fundraising objective for the renovation and expansion of the Sir Samuel Steele Memorial Building which has recently been completed.

Funding sources included: Phase II Total 2012-2013 2000-2013 Community fundraising $ 550,000 $1,240,951 Government of Canada $ 975,000 $1,188,000 Ontario Trillium Foundation $ 105,200 $ 205,200 City of Orillia $ 475,000 $ 682,000 Total $2,105,200 $3,316,151

If you have not had an opportunity to see the Museum since construction was completed, we invite you to do so. The building looks great! Consider buying a membership while you're there. Introduce yourself to Ninette Gyorody, our new Executive Director.

You represent a fantastic community! It truly supports its institutions. The hospital, the university, the Y and OMAH are all evidence of that.

In the cultural area, there are many more opportunities to make our community even better. We hope you will involve OMAH. We hope you will seek our input. Together, we can accomplish even more.

Thanks again for your support.

Yours truly,

Graydon D. Cragg C. Richard Oatway Co-chair, Co-chair, Capital Fundraising Committee Capital Fundraising Committee

30 Peter Street South, Orillia ON L3V 5A9 Tel 705.326.2159 Fax 705.326.7828 Email [email protected]

Charitable Registration No. 13723 0587 RR0001

Page 125 of 165 Page 126 of 165 Q Phone: 705-326-77 43 Information Fax: 705-326-6064 33 Mississaga Street East, Orillia Orillia, Ontario L3V l V4 RECEIVED JUN 2 8 2013

June 25, 2013 MAYOR'S OFFICE

Mayor Angelo Orsi . City of Orillia 50 Andrew Street Orillia, Ontario L3V 7T5

Dear Mayor Orsi:

On behalf of Information Orillia we would like to take this opportunity to thank you for your support of Change The World 2013. We appreciate your attendance at the various events that ran during the campaign from"Piant A Seed, Grow A Row" at the Orillia Public Library to "Tables by Teens" at Home Depot.

1 At our closing event on May 25 h, Tables By Teens saw our youth volunteers at building picnic tables that had been presold to various organizations to help raise money for youth programming at Information Orillia. Thirty students built thirty picnic tables in 4 hours.

ChangeTheWorld is delivered in partnership by the Ministry of Citizenship and Immigration (MCI) and the Ontario Volunteer Centre Network (OVCN)-. It is a province-wide campaign for youth aged 14 to 18 years to volunteer through a wide variety of exciting, local initiatives. The goal is to inspire youth to volunteer, develop new skills and broaden their awareness of community service organizations.

Thanks again for your generous support in our efforts.

Sincerely,

Melody Madden Volunteer Co-ordinator

A Charitable, Non- Profit Organization- Registration No. 11896 8353 RROOOl

www.informationorillia.org Page 127 of 165 Page 128 of 165 GEORGI ~.LN RECEIVED YO U R COLLEGE · YOUR FUTURE JUN 2 8 2013 I June 18, 2013 MAYOR'S OFFIC ~ ! t '\.. · ~,... Mayor and Members of Council City of Orillia SO Andrew Street South, Suite 300 Orillia, Ontario L3V 7TS

Copy to: Town and Gown Committee

Re: Resignation and Replacement on the Town and Gown Committee- City of Orillia

As a result of restructuring at the college, please be advised that my responsibilities have shifted and I no longer have responsibility for housing services at the Orillia Campus of Georgian College.

The college is recommending Mike Zecchino as Georgian's representative to sit on the Town and Gown Committee as he has responsibilities as the Residence and Student Life Manager for both the Orillia and Owen Sound Campuses.

I would like to thank you for the opportunity to be part of the Town and Gown Committee and know that Georgian will be well represented with my replacement. I wish the Committee all the best during this exciting time of growth to the City of Orillia.

Kind regards,

Director, Student Success Services [email protected] 705-728-1968, Ext. 3000

Cc: Town and Gown Committ ee Mike Zecchino, Residence & Student Life Manager Michele Beaudoin, Dean of Students

One Georgian Drive, Barrie, ON L4M 3X9 tel: (705) 728-1968 fax: (705) 722-5123 www.georgianc.on.ca Page 129 of 165 Page 130 of 165 ORILLIA FARMERS' MARKET VENDORS' ASSOCIATION Directors: Tom BouliS Peter Hewitt Tina-MmJ Luker Sharon McBride Kelty McKay Fran Pirrie Kevin Scott July 2, 2013

Orillia City Centre 50 Andrew Street South Orillia, ON L3V 7T5

Mayor Orsi and Council

Re : Transition Committee and new member to the Orillia Farmers' Market Management Committee

We have chosen Sharon McBride to be on the transition Committee and Peter Hewitt to be on the Orillia Farmers' ·Market Management Committee replacing Tina May Luker . Sincerely,

Kevin Scott

President Orillia Farmers' Market Vendors' Association

Page 131 of 165 Page 132 of 165 Janet Nyhof

From: Angelo Orsi Sent: Tuesday, July 02, 2013 2:27 PM To: 'HospiceOrillia, SeNice' Cc: Jennifer Ruff; Grace Isgro; Gayle Jackson; Janet Nyhof Subject: RE:

From: HospiceOrillia, SeNice [mailto:[email protected] Sent: Tuesday, July 02, 2013 11:57 )l,M To: MAYOR EMAIL Subject:

Dear Mayor Orsi,

Hospice Orillia is looking to engage our community in thinking proactively about their end of life planning ... while they are still healthy enough to do so. We believe strongly that the best place for people to die is at home, surrounded by their loved ones. In order for that to be a reality, it takes a team of people to rally and support one another in caring for the 'client' and their family.

To help create these natural support teams, we are applying for funds to promote early (pre-illness) end of life planning. We will engage a team of senior volunteers to plan our communications strategy and to create a speakers' bureau.

Would you be willing to provide a letter of support with regards to the attached New Horizon's for Seniors grant? We believe that this type of initiative will help strengthen our community as we encourage and empower the citizens of Orillia to help their neighbours at one of the most important moments in their lives.

Your support of both the work of Hospice Orillia and the organization itself has been incredibly meaningful over the past few years. I realize that this request is being asked of you on extremely short notice, so if this does not fit your workplan for the week, I certainly understand.

This grant is to be sent no later than end of day Thursday, so if you have time to do this prior to that date it would be most helpful.

With thanks for your consideration.

Amy

Amy Pritzker Client Care Coordinator Hospice Orillia 190 Memorial Avenue, UnitE Orillia, ON L3V 5X6 p. (705)325-0505 ext.109 f. (705}325-7328 http:l/hospiceorillia.org

1 Page 133 of 165 Page 134 of 165 From: Grace Isgro To: "Jim Gough" Cc: Janet Nyhof Subject: RE: Request for letter endorsing grant application Date: Wednesday, June 26, 2013 10:00:26 AM

From: Jim Gough Sent: June-24-13 5:45 PM To: MAYOR EMAIL Subject: Request for letter endorsing grant application

To: Mayor Angelo Orsi I am the chairperson for CARP - Chapter 51 - Orillia. The name is a little misleading. Our 1100 members come from the area bounded by Beaverton, Sebright, Washago, Victoria Harbour, Pt. McNichol, Wyebridge, Moonstone and Oro. Orillia is the central hub for our area. There are neighbouring chapters in Barrie, Georgian Bay (includes Midland) and Haliburton.

You and I chatted at Home Depot on Saturday where I was greeting customers.

We are submitting an application for a grant to the New Horizons For Seniors Program. http://www.hrsdc.gc.ca/eng/seniors/funding/community/index.shtml

The purpose of the program is to fund community-based projects that enable seniors to share their knowledge, skills and experiences with others and help communities increase their capacity to address local issues. Last year the Haliburton chapter of CARP submitted a grant application. That application included letters of endorsement from Barry Devolin (MP), Laurie Scott (MPP) and Murray Fearrey (Warden, Haliburton County). Haliburton's application (for $17445) was approved.

Our programs, plans and objectives are quite similar to Haliburton's (our geographic sizes and population spreads are similar). About 90% of our application is a copy of theirs. Our application is for $20,855. The funding will enable the chapter to provide programs, speakers and events for seniors in all corners of the area. This in turn will result in growth for the chapter and sponsorships which will enable it to continue to serve those seniors after the funding from the grant has run out. Among other things, we anticipate video recording presentations that may occur at a meeting in Orillia so the presentation can be seen by those seniors in Coldwater or Beaverton or Lagoon City etc. The videos would also be available to various retirement homes in the area where there are seniors who may be unable to travel to our meetings.

I would love to be able to email a copy of the application to you but the submission process allowed us to print our 25 page application but did not allow us to save it as a computer file (if you wish I could

Page 135 of 165 email a copy of the Haliburton submission which is consistent with 90% of our submission - more than half of the 25 pages is legalese).

A letter of endorsement from you would certainly strengthen our application. I could drop by your office on Wednesday, Thursday or Friday this week or Wednesday next week to pick up a letter. (or you could find me greeting again from 10-2 tomorrow, Friday, or next Tuesday.) The deadline for submitting our application is July 5 (a week from Friday this week).

Thank you for your support. ------Jim Gough - Chair Chapter 51 CARP- Orillia Welcome to CARP Orillia - http://www.carp.ca/category/community/regional/central/orillia/

Page 136 of 165 Sunday, September 22, 2013 Couchiching Beach Park Terry Fox Circle Orillia, ON

Page 137 of 165 Spinal Cord Injury Ontario (formerly Canadian Paraplegic Association Ontario) Corporate Exposure & Consumer Awareness Spinal Cord Injury Ontario (SCI Ontario) champions The Wheelchair Relay Challenge is an excellent excellence in service, advocacy and quality of life for opportunity to promote your company’s products and/or people with spinal cord injuries. Since 1945, our staff services. Your name and logo will appear on a variety of members and committee volunteers have worked with promotional items and will be integrated into the event, people to defy tragedy and build triumph, rekindling a depending on the sponsorship level. passion for life and building new dreams. From the first days of injury through to recovery, we provide information Our teams comprise local businesses, our clients and and education; peer to peer support; community volunteers with spinal cord injuries and their families, navigation services and advocacy across Ontario. We will healthcare professionals and community members. do whatever it takes to help each individual live with dignity, meaning and hope. Focusing on Abilities There are over 600 Ontarians who sustain new injuries a The Wheelchair Relay Challenge helps remove attitudinal year – 11 a week – and 33,000 people living with spinal barriers towards people with SCI, by encouraging cord injuries in our province. In an instant, today, participants to focus on the ability of the person using the someone will sustain a spinal cord injury that will last a wheelchair, rather than on their disability. The more lifetime. familiarity people have with people who use wheelchairs the more they can look past the chair and see the person. Wheelchair Relay Challenge – Help Us Re-build Lives This is SCI Ontario’s signature fundraising event – through By becoming a sponsor and partnering with SCI Ontario, a sponsorship and pledges we raise money to provide our leading organization in the field of spinal cord injury, will clients with the best programs and services possible to heighten your company’s profile and corporate image in help them live independently. your community. Team Building Alongside your sponsorship, involving your employees by

participating as a relay team not only builds team spirit and fosters good employee relations, it will also help rebuild a life.

 Participants register a team and seek pledges Date: Sunday, September 22, 2013  Relay teams consist of 5 members – people with and without disabilities Location: Couchiching Beach Park  Youth teams consist of 4 youth thirteen and under. MUST bring your Terry Fox Cirlce. own helmet. Each wheel only half a lap.  Each racer wheels .75 km lap of the track to complete a total team Orillia, ON distance of 6 km Time: 11:00 a.m. to 2:30 p.m.  The relay is timed and awards are given for speed, team spirit and most funds raised Website: www.orilliawrc.org  If you don’t already have a wheelchair, we will provide you with one  The competition includes lunch and is followed by the awards ceremony  Corporate and community teamsPage both 138 participate of 165 ANCHOR SPONSOR $1,500

Pre Event  Logo recognition on event website with hyperlink to  Recognition through social media sponsor’s website (Facebook and Twitter)  Right to use SCI Ontario logo in event related materials  Logo recognition on event posters by sponsor, including sponsor website  Logo recognition on Wheelchair Relay Challenge e-vites  Mention in SCI Ontario Wheelchair Relay Challenge media materials, and interviews as appropriate During Event  Speaking opportunity during opening ceremonies and team prizes  Opportunity to present an award during award  Media interview opportunities when possible ceremonies  Logo recognition on two wheelchair signs approximate  Logo recognition on event day programme size 12” x 18”  Verbal recognition and thank you from the Master of  Recognition through social media Ceremonies (Facebook and Twitter)  Display sponsor signage at event supplied by SCI Ontario x 2  Opportunity to display company products at event  Opportunity to provide items for participant give-aways Post Event  Logo recognition in SCI Ontario’s Outspoken! magazine  Logo recognition on thank you letters thank you article (Fall issue - readership 18,000)  Recognition through social media  Logo recognition on event website (Facebook and Twitter)  Recognition in annual report (circulation 3,000)

SPRINT SPONSOR $500

Pre Event  Logo recognition on event website with hyperlink to  Logo recognition on event posters sponsor’s website  Mention in SCI Ontario Wheelchair Relay Challenge media materials, and interviews as appropriate During Event  Logo recognition on event day programme  Logo recognition on one wheelchair signs approximate  Verbal recognition and thank you from the Master of size 12” x 18” Ceremonies  Opportunity to provide items for participant give-  Display sponsor signage at event supplied by aways and team prizes SCI Ontario x 2 Post Event  Logo recognition in SCI Ontario’s Outspoken! maga-  Logo recognition on event website zine thank you article (Fall issue – readership 18,000)  Recognition in annual report (circulation 3,000)

Page 139 of 165 STARTER SPONSOR $250

Pre Event  Logo recognition on event website with hyperlink to sponsor’s website  Logo recognition on event posters

During Event  Logo recognition on event day programme  Logo recognition on one wheelchair signs approximate  Verbal recognition and thank you from the Master of size 12” x 18” Ceremonies  Opportunity to provide items for participant give-aways  Display sponsor signage at event supplied by SCI and team prizes Ontario x 1 Post Event  Logo recognition in SCI Ontario’s Outspoken! maga-  Logo recognition on event website zine thank you article (Fall issue – readership 18,000)  Recognition in annual report (circulation 3,000)

HOT WHEELS SPONSOR $100

Pre Event  Logo recognition on event website  Logo recognition on event posters  Verbal recognition and thank you from the Master of Ceremonies During Event  Business Name recognition on event day programme  Name recognition on one wheelchair sign approximate  Display sponsor signage at event supplied by size 12” x 18” SCI Ontario x 1 Sprint Opportunity Sponsor to $7,500 provide items for participant give-aways and team prizes Post Event  Business Name recognition in SCI Ontario’s Outspoken!  Recognition in annual report (circulation 3,000) Magazine thank you article (Fall issue – readership  Logo recognition on event website 18,000)

For more information, please contact: Jennifer Berry Spinal Cord Injury Ontario 111-80 Bradford St., Barrie, ON L4N 6S7 Toll Free: 1-800-870-5670 ext. 224 Tel: 705-726-4546 ext. 224 Email: [email protected]

Charitable Registration # 11883 5081 RR0002 Page 140 of 165 * You can also register online as a participant at www.orilliawrc.org

Yes! I wish to sponsor the Orillia 2013 Wheelchair Relay by becoming a/an:

ANCHOR SPONSOR ($1,500) SPRINT SPONSOR ($500)

STARTER SPONSOR ($250) HOT WHEELS SPONSOR ($100) I would like to make a donation of: $

* Please Print Clearly Name: Company: Address: City: Prov.: Postal Code: Phone Number: ( ) - Email:

Payment Preference: Cheque in Mail (Please make cheques payable to Spinal Cord Injury Ontario)

Charge to my credit card: VISA Mastercard American Express

Card#: Name on Card: Expiry Date: / / Signature:

THANK YOU FOR YOUR SUPPORT!

Please fax this form back to: 705-726-5054 or email: [email protected]

Spinal Cord Injury Ontario 111-80 Bradford St., Barrie, ON L4N 6S7

Tel: (705) 726-4546 ext. 224 Toll Free: 1-800-870-5670 Ext. 224 Fax: (705) 726-5054 Email: [email protected]

Page 141 of 165 Page 142 of 165 - ..... ,. __ .. ___ ...... ---4-· ..... 4...

Jll l 1 ? ...13

Simcoe County Farm Fresh--

July 10th, 2013

City of Orillia 50 Andrew Street South, Suite 300, Orillia, Ontario, L3V 7T5

To Mayor and Councillors and Economic Development Officers of the City of Orillia

On behalf of the Board of Directors of Simcoe County Farm Fresh Marketing Association, we would like to invite the City of Orillia to partner with us for the 2014 fiscal year.

Over the course of the history of Simcoe County Farm Fresh Marketing Assoc., our Members and Partners have been a vital part.

We feel that it's important to make a connection with all Municipalities in Simcoe County around agriculture, agri-culinary tourism and local food. The agri-food sector is an important economic driver in Ontario and in Simcoe County and we think that there is lots of opportunity for further initiatives and that includes partnerships with all municipalities in the County.

We are requesting from each municipality, a partnership "Fee" of $1,100.00 which will go toward some of the costs and activities outlined in the attached summary. Your municipal LOGO will a/so appear on our partnerships page on the www.simcoecountvtarmfresh.ca web site, as we// your municipal representative will be kept up-to-date with our monthly e-news/etters that go out to our members and partners.

FYI- We have invited your economic development officers/ committee chairs to a special meeting we have set up for Wednesday September 25th, 2013 around the further development of "Agri-culinary Tourism" in Simcoe County. We do hope that a representative from the City of Orillia will take the opportunity to attend.

We look forward to hearing from you and if you have any questions, concerns or suggestions, please don't hesitate contacting me.

Kindest regards,

Executive Director Simcoe County Farm Fresh Marketing Association Non-Profit Corp. 13-4 Alliance Blvd. Suite 227, Barrie, ON L4M 7G3 P: 705 734-2075 F: 705 734-7633 [email protected] www.simcoecountyfarmfresh.ca

Page 143 of 165 r------·-·-·------·-·-·-·-·-·-·-·------·-·-·-·-·-·-· I I I

July, 2013

Our mission statement:

"To promote and advocate local food production, processing, distribution and consumption for the purpose of sustaining the local food system in Simcoe County"

Following is a framework of our main accomplishments to-date:

• Simcoe County Farm Fresh Marketing Association (SCFFMA) Inc. Incorporated as a not-for profit organization in early 2007

Diverse Membership SCFFMA has attracted (to-date) nearly 100 paying members from all parts of Simcoe County and some from just outside. Our members include farmers and producers, restaurants/caterers & accommodators, farmers' markets and local food retailers. Our members must meet minimum criteria before being considered for membership with SCFFMA.

Printed Field Maps "Buy Local" Guide Maps have proven to be an extremely effective marketing tool; very informative and easy to follow, now in its fifth edition, features a map of the region, member's locations on the map, their addresses and a brief description. Many SCFFMA members have ga ined new customers as a result of distributing the popular maps in key places such as members' site, tourism information centres, community partners' sites or while participating in community/industry events. We have printed 50,000 copies in 2013, in addition to the 320,000 exemplars printed in previous years.

Website Development http://www.simcoecountyfarmfresh.ca/ has a more vis ible online presence (20,000 - 50,000 unique visits per month and showing a growing trend). It is easy to follow, informative and includes a "Food & Farm Directory" section showcasing the SCFFMA members, addresses and details, and "Food Route" section featuring a convenient map. The website is constantly updated with upcoming events and daily featured members. It has been proved to be very effective as a source of creating awareness of our members, activities, and therefore new business.

Annual Savour Simcoe Event This annual event is our premier local culinary tasting event, hosted by Simcoe County Farm Fresh Marketing Association. The 6th Annual "Savour Simcoe" will take place on August 25, 2013 on the beautiful grounds of Simcoe County Museum. Its theme "Celebrating our Heritage"- Agriculture and Regional Cuisine - is

Page 144 of 165 r·-·-·•·-·-·-·-·-·-·-·-·-·-·-·-·-·-·-·-·-·------·---·-·-·-·-·-·-·-·-·-----·-·-·-·------·-·-·-·-·-·-·-·-·------·-·-·-·-·-·-·-·---·-·-·-·-·---·, I I I I I I I reflecting the County's rich agricultural history and the Museum's extensive collections and I I artifacts. I As an effective and popular food and drink- farmer and chef pairing event, Savour Simcoe has attracted participants from Simcoe County and surrounding areas -farms, restaurants, wineries and micro-breweries. The guests' feedback is always very positive and many of them have turned Savour Simcoe into their annual "must-do" event. As a result, we have created new business partnerships; which have built repeated business and attracted new customers. http://www.simcoecountvtarmfresh.ca/savoursimcoe

Farmer/Chef/Food Service Networking To-Date, we have held four stakeholder (Source -it- Loca l) events and continue to pursue new modalities of developing business with loca l food service operators so more locally sourced food will show on the local menus.

£-Newsletter We issue a monthly email newsletter for all members, community and municipal partners keeping up-to-date on association news and opportunities throughout the yea r.

Social Media Strategy SCFFMA uses Facebook and Twitter as key networks to promote its members, to connect and engage with those interested in its activities, to keep them up to date and acquire new customers -to create a community. Currently the SCFFMA Facebook page reached over 2,039 "likes" Twitter @SavourSimcoe displays over 1,575 "followers"

Traditional Media Visibility Simcoe County Farm Fresh website is a valuable source of information for reporters and journalists who have been broadly used the data provided. Estimations based on the media hits we have had over the years and their audiences shows that nearly 2,000,000 media impressions have been made through both purchased and in-kind media coverage.

SCFFMA Board of Directors The seven member Board of Directors is made up of members of SCFFMA, including farm businesses and food service. The Board is up to date and involved in activities concerning the agricultural sector. They are currently active participants on the steering committees for the following organizations and events: • Regional Food Distribution Hub- Feasibility Study • International Plowing Match - Simcoe County 2014 • Food Partners Alliance of Simcoe County • Simcoe County Food and Agriculture Charter

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Educative Activities for Members We have provided many educational opportunities for our members over the yea rs. For example, to-date in 2013, SCFFMA has provided four opportunities for the Association's members to participate in our industry workshops and seminars related to agriculture and food marketing: • Central Ontario Agriculture Conference • Huronia Economic Alliance Summit • OMAFRA Food Safety Workshop • Huronia Food Trail workshop and networking session.

Public Education Activities SCFFMA staff and volunteers have been part of numerous public speaking events and have participated in events and venues throughout Simcoe County and beyond. Wherever there is an opportunity to inform the general public and promote the importance of eating and buying loca l food, we have made point to be there.

Agri-Culinarv Tourism Development Our goal is to create awareness on the benefits of loca lly sourced food consumption and to increase the visibility of SCFFMA members; an effective way to do that is to boost agri-culinary tourism in all areas of Simcoe County.

Huronia Sen tier FOOD TRAIL DES SAVEUR

SCFFMA is currently developing a PILOT project- Huronia Food Trail- Sentier des Saveurs - an initiative of SCFFMA while working with area partners and supporters including Eco-Huronie, Tourism Simcoe County, North Simcoe Community Futures Development Corp., Downtown Midland BIA, Ministry of Tourism, Ministry of Agriculture & Food and the Municipalities of Midland, Tay and Tiny. http://www.huroniafoodtrail.ca/en/

A successful media FAM tour took place on June 24, 2013, with the public launch scheduled for the weekend of July 6-7, 2013.

Tourists are encouraged to create their own self-guided scenic route featuring the shores of Georgian Bay and the beautiful countryside, eat locally and spend the night at one of the listed accommodations. Huronia Food Trail - Sentier des Saveurs is offering locally grown products and experiences to all tourists through farms, restaurants, B & B's, resorts and attractions.

This pilot project will provide a model for future agri-culinary trails in all of Simcoe County. It is intended to boost tourism/economic development in the region and create awareness on the local products and taste, culinary specialities, and the terroir of the region.

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SCFFMA have developed & fostered partnerships and relationships with a variety of community supporters who have assisted us in moving forward over the years. Some include: Ontario Ministry of Agriculture and Food (OMAFRA) Ministry of Tourism, Ontario Culinary Tourism Alliance County of Simcoe Departments- GIS, Tourism Simcoe, Simcoe County Museum, The County of Simcoe's Economic Development Office Municipal Partners, (Barrie, Oril/ia, Tiny, Tay, Springwater, lnnisfil, Bradford West Gwillimbury, Wasaga Beach, New Tecumseth, Collingwood, Midland) Muskoka & District Chef's Assoc. Simcoe Muskoka District Health Unit, North Simcoe Community Futures, Nottawasaga Community Futures, Georgian College, RT0 7 (BruceGreySimcoe) Simcoe County Food Partners Alliance

We are always willing and interested in working with partners who have common goals

Page 147 of 165 Page 148 of 165 RECEIVED\ JUL 1 1 2013 "'''.r·, .. . .- - Mr~ .. l ·~. . . · ·. National 'r'outtl Week . ·-·.. --- ..·- .. -.; -

May 22, 2013

Dear Mayor and Council:

On behalf of the youth of Orillia and the National Youth Week Committee, I would like to thank you for your participation in National Youth Week 2013. With the help of many generous contributions and the dedication of countless volunteers such as yourself and your services, this year's Orillia National Youth Week was most successful with all of the week's events being 100% free and accessible to youth.

National Youth Week 2013 not only provided free and exciting events for youth, but also raised awareness for local services available to youth and gave youth meaningful opportunities to volunteer and give back to their community. Some of the highlights included an all girl's spa night, hip hop dance classes, a pancake breakfast, BBQ, an opportunity to volunteer at The Sharing Place Food Bank, and a youth organized and hosted prom themed dance with the residents at Champlain Manor. Those were just a few of the exciting events that took part over Orillia National Youth Week.

This amazing week was made possible by your generous donation of time and energy, as well as, the contributions from the community. We hope that you will consider supporting Orillia National Youth Week in the coming years as it takes place every May 1-7. Please feel free to connect with us at (705) 325-7407 or at the email found below if you have any questions or would like more information for the coming year.

Sincerely,

Stephanie Gynizio Chair-Orillia National Youth Week Committee [email protected]

Page 149 of 165 . ·:.. ·' . . . .. ' ' . ' . . ·· .•·.•. . · · ~·. lr .' · · ' . 201~ ~~~ · L · . ~ - Wednesday Thursday · Friday Saturday Sunday Monday Tuesday 1st 2'd Mayid May4h Maysth Maydh May~h **Change The Souldiers *The Old Dance **Free The Pancake Breakfast *Yoga@ **The Sharing Place World Skate Park Hall Players Children- @The Legion Balanced Food Bank Volunteer @ The Free Skate Improv@ Prom Night 8:30-llam Body Studio Operations Sharing Place 4-6pm Camp Theme Dance ($5 adults & non- 7:30-8:30pm Volunteering Food Bank Couchiching @Champlain perishable food 4-6pm *All Girls Spa 4-5:30pm (limit Manor donation for youth) **Community **Wii Game Night & Nightw/ of 20 youth) 1-3pm Garden Beading for Free The Shadows Camp Season Children @The Orillia Salon@ Camp Nutrinity FREE public Couchiching Opening Public Library Couchiching Health and skating for Adventure Behind Brian 3-Spm Yoga in Motion youth@ Rockwall, High Orsor Arena GRAND 6-8:30pm CLOSinG OPENINGII Healthy Choices Rotary Place Ropes, Archery! 4-6pm *Tapps Dance Cooking Class @ 12:30-2pm (bus leaving Leg ion BBQII Open Mic@ Studio Hip Camp Courtesy of at 12pm, returning BBQ@ the Orillia Orillia Youth Hop Couchiching Orillia Parks at 4pm) Youth Centre Centre Workshop 6-7:30pm and Rec Provided by The 7:00-10:00 7:30-8:30pm FREE public Butcher Shop in Barrie Kahuna Surf PACT skating for youth 5-6pm Page 150 of 165 Stargazing Shop Movie Fundraiser @ @Rotary Place w/ Tyler Knight Night The 12:30-2pm Mariposa Gym OYC - 9:00pm 8-9pm - Behind Brownstone, Courtesy of Orillia 6-8pm Kahuna 8-llpm (19+) Parks and Rec (13 & Under) 8-9pm &Ove *REGISTRATION recommended **Earn Volunteer Hours! ORIUIA VDUTH CENTRE r·f--: ~ CAMP CDUCHICHING HEJIDD.UABTERS 9 FRONT ST. - 7D5-325-BDB2 CHECK US OUT ON t : ~ 5B MISSJSSAGA ST.E.. .. 705-325-3428 ..... Janet""'• Nyhof

From: Cheryl Hill Sent: Monday, June 24, 2013 6:18AM To: Janet Nyhof Subject: July 19, 2013

To: Mr. Mayor Orsi and Fellow Council

1 We will be having a 50 h Birthday Party July 19, 2013 at the residence of Mr. Ted Hewitt, 22 Galley Road in Orillia. The Orillia local band "Charlotte and The Dirty Cowboys", will be performing at this residence for our entertainment for the celebration.

We would asl< if Mr. Mayor and Fellow Council could extend the noise by law from 10pm to 11 pm on this evening, so that we can entertain with the music of the band.

Party to be held at 22 Galley Road Orillia Friday July 19, 2013 "105-238-2409

Please contact above number for any concerns. ·· ::

Thank you.

1 Page 151 of 165 Page 152 of 165 Message ooay RECEfVED rage t or 1

Not Business As Usual/ JUL D2 ~OM

To Mayor Orssi and City Councillors : MAYOR'S OFFiCE I CLERK'S DEPT. . - i In reference to the visiting Bikers and Ride programme. It seems that the Politics got in the way of Commerce and business. A better way would be to discuss in camera before making the drastic decision that resulted. By offending the 2 Best Western Hotels,down town stores and the bikers_ One biker that comes to Orillia is Jason McCoy and family. listening possible to the bleeding hearts about noise is similar to Barrie residents even before the first GO train whistle blew at 0530 am. The paying customers and the business industry are more important!

Coming from Barrie a few years ago ,I find Orillia, more activity in the summer weekends than Barrie. Also Orillia has a neat Volunteers support and aid program for many. I am a volunteer driver with Helping Hands and previously with Cancer,CAS, Red Cross, Meals on Wheels. Previous to 1977 a RCAF Veteran and in and out of the Simcoe County from the fifties. The decision that has been made affects more than Orillia but also any visiting cities organizations and sport or music groups. Therefore,there should be some leeway on charity drives vs $14,000 charges? T~ ~lways the other side to the equation .... BUT !

/'"~Volunteer ,Orillia . Orillia ......

https://b ay 17 5 .mail.live.com/mail/17 .1.6625 .6000/Compose/RteFrameResourPageces.as p153x?c hof... 16528/06/201 3 Page 154 of 165 July 8, 2013 RECEIVED Mayor and Council Orillia City Centre JUL 0 9 2013 50 Andrew Street, South Orillia, ON MAYOR'S OFFICE L3V 7TS

Downtown Dear Mayor and Council, Orillia RE: Gated Parking in Downtown Orillia- Support

The Downtown Orillia Management Board strongly encourages Council to move forward with a gated parking lot to better serve the needs of the downtown business cu stomers.

At its June board meeting, members of the Management Board passed the following motion:

"THAT the Downtown Orillia Management Board supports the implementation of gated parking.

AND THAT the DMB requests Orillia City Council to explore and implement gated parking in Lot 5."

At the request of two BIA members the DMB recently hosted a public forum, conducted a survey of merchants and held an online and in-store survey, the feedback from the re spondents was overwhelmingly in favour of the move towards a gated parking system.

Of the business owners surveye d 55 owners re spond ed. 89 per cent were in favour of the pay for use gated parking system, 7 per cent were not in favour and 4 % were indifferent.

88 per cent of the 17 people who attended the public forum were also in favour of the gated parking system.

Parking tickets are a major barrier to the customer service experience and the number one iss ue among the business improvement area members. 81 per cent of the 156 customers who respo nded to the in-store and on-line survey feared receiving a parking ticket while shopping downtown.

A gated parking system allows a customer to park and pay for the time they spend in the co re. They are not punished for ove rst aying and enjoying the co re. Simply put, gated 33 Mississaga Street East, parking is an opportunity to change the system from punitive to positive. (Lower Level) P.O. Box 2305 Orillia Ontario Thank you in advance for addressing this important matter and taking this positive step L3V6S3 forward towards a more successful dow ntown.

Phone: (705) 325-3261 Fax: (705) 325-7666 [email protected] 'NWW.downtownorillia. org Page 155 of 165 0 Regards,

p.p. Sarah Valiquette- Thompson Chair, DMB Downtown Orillia

33 Mississaga Street East, (Lower Level) P.O. Box 2305 Orillia Ontario L3V6S3

Phone: (705) 325-3261 Fax: (705) 325-7666 [email protected] www.downtownorillia.org Page 156 of 165 RECEIVED JUN 2 4 2013 June 21 , 2013 CU?. R~'S DEPT.

To: Mayor Angelo Orsi And Members of Co unci I Downtown Orillia Re: Starry Night Street Closure Request Downtown Orillia The Downtown Orillia Management Board would like to request permission to close Peter Street South between Mississaga Street and Colborne Street and Mississaga Street East from Peter to Front Street on behalf of our artisan members who've formed the Starry Night Committee.

Last year Peter Street was closed and the area welcomed roughly 900 people to the Festival and to the downtown area. This experience was positive for all of the venues involved in the Stan-y Night Tour as well as all downtown businesses who were not on the tour but who chose to stay open throughout the evening and welcome pedestrians and customers.

The date and time of the road closure is as follows:

Saturday, August 24, 2013 from 5:00 p.m. to 11:30 p.m.

Thank you, Mayor and Council, for your consideration. These events help draw tourists and community members into the downtown which benefits the entire city.

Sincerely,

Lisa Thomson-Roop Manager

33 Mississaga Street East, (Lower Level) P.O. Box 2305 Orillia Ontario L3V6S3

Phone: (705) 325-3261 Fax: (705) 325-7666 [email protected] www.downtownorillla.org Page 157 of 165 Page 158 of 165 Free the Children Orillia Orillia, Ontario

July 3, 2013

City Council The Municipality of Orillia 50 Andrew Street South, Suite 300 Orillia, Ontario, L3V 7T5

Dear Mayor and Council,

This letter is being written on behalf of Free the Children Orillia. We are a small non-profit organization operating in the city of Orillia as a representative of Free the Children International. Our organization strives to accomplish two primary goals. The first goal is to provide opportunities for youth in our community to volunteer, the second being to fundraise for sustainable projects in the underdeveloped world. Our organization has participated in local events such as: National Youth Week, Arts for Peace, and the Orillia sidewalk sale. We would like to propose an event to city council; essentially we would like to engage youth to camp outside to support the fight against hunger and homelessness. Youth will sleep in sleeping bags and blankets outside with the supervision of older chaperones. The event will feature light acoustic music throughout the evening. We will also have full media coverage for the event to make it even more successful. The event will begin at 7 PM and conclude at 8 AM the following morning. This event is purely an awareness campaign; there will be no financial fundraising involved. We propose to host the event in the parking lot shared by the Orillia opera house and the Orillia public library. Lindsay Toutant of the library and Krista Storey of the opera house have approved this request. This venture is a three way partnership between Free the Children Orillia, The Sharing Place food bank and The Orillia Youth Centre. We plan to engage between twenty and fifty youth in our campaign. Security will be implemented by a combination of off duty professionals and adult volunteers. Each participating individual will be held accountable for their actions outlined in a mandatory waiver. We are aiming to host the event on one of the following dates: August 4 or August 11. Through this event we hope to accomplish the following goals; social activism on behalf of Free the Children, collection of donations on behalf of The Sharing Place and youth engagement in partnership with the Orillia Youth Centre. We thank you for your time and effort in considering our event.

Jordan D’Souza President, Free the Children Orillia

Megan Lynch Secretary, Free the Children Orillia

Page 159 of 165 Page 160 of 165 Cover Page RECEIVED To: Mayor and Members of Council JUL 0 9 2013 MAYOR'S OFFICE! From: Marilyn Brook

Orillia, On

Re: Policing Options for the City of Orillia

I am submitting my written comments for Council's consideration regarding the pros and cons of re-establishing a stand-alone municipal police force, or remaining with the OPP.

I have been associated with the Orillia Detachment of the OPP for the since the January of 2013 as an OPP Volunteer and as a Volunteer with SALT.

My comments are attached to this cover page.

Page 161 of 165 July 9, 2013

To: Mayor and Members of Council

Re: Policing Options for the City of Orillia

I received the package of information from Kristine Preston on Friday July 5, 2013. I was able to take time over the weekend and on Monday to go through that material. I must say that I am glad I did as it provided a fairly complete and thorough background on Council's actions and reasons for pursuing further information on the implications of going back to a municipal force.

From my perspective, in reading through the package, 2 issues seemed to top Council's concerns:

1. The inability to negotiate with the OPP, and 2. Controlling costs.

I would like to raise some concerns of my own:

1. A Province- wide organization has established its General Headquarters, as well as its Central Regional Headquarters here in Orillia. That investment in our City is, to say the least, considerable, and has even brought business in the form of families settling in our area and visitors being drawn here. Municipalities, in general, desire professional, stable and large prestigious employers to settle in their area, since they provide numerous well- paying jobs. No doubt considerable effort was expended by the Orillia Council and probably other interested parties at the time to attract the OPP to settle on Memorial Ave. 2. I am considering the outcry over the loss of the Ride for Sight event, which Orillia also sought to attract, but has now seemed to have lost by actually the City being the one to increase its own fees for park usage. Should Council now move ahead to establish a separate Municipal police force for Orillia instead, has made me wonder how these two actions may impact future businesses or industry or even events, in any decisions to move to our area? 3. Much was made in the documents that I received about the declining crime rate and yet the increasing staffing and costs. 1

Page 162 of 165 Year 1995 2006 2012 Total Crimes 4431 3328 2505 Population 25,925 30,259 30,586

Page 140 of 206 (page 4 of CA0-2013-12) regarding OPP Contract Negotiations, has this chart showing the change in total crimes from 1995 to 2012. Granted these are rough numbers, but what I see is effective policing. Just as in health care, preventative medicine decreases adverse incidents and effects of disease, so too does crime prevention. One way to prevent crime is to have strong community links by providing education to school children and seniors, which the OPP does now, and to also have a high visibility. There is a cost in health care for infection control and prevention of the spread of disease, so too does crime prevention cost. However, it will only show up in the type of statistics shown above as the absence of crime. Similarly a really effective preventative disease program will definitely show as expense, but in similar statistics as above, only be evident as declining infection rates. Both cases are very similar in that as soon as there is a lessening in the emphasis on prevention in either sector, whether it is crime or disease, the criminal activity and I or infection rates start to rise, and so too do the costs of dealing with those outcomes. Therefore, in considering the data at the beginning of this point #3, I interpret it as the OPP being very effective and efficient. I would also urge Council to be very careful in the focus of the data that is being presented, and look beyond it to question what may not be measured. 4. One thing that was mentioned, not a lot but in passing, was the growing complexity of criminal activity. Since there have been changes in Health Care to downsize, re organize and cut costs, there has been the closure of many facilities and programs. That has resulted in shifting the client I people from these areas back into the community without the supports being in place. The result has often meant increased calls to the police services to deal with increased domestic and public conflicts. Until a situation can be defused or people re-directed to appropriate clinical settings, the police need to be present. There may not be a crime committed, so this type of call will not show in total crime statistics, but it is a call

Page 163 of 165 needing police presence, and if there is no crime then it is an effective police intervention. 5. The focus on finances and control does concern me. In fact in the Policing Options - Financial Analysis report, identified as CA0-2013-23, page 11 or, page 100 of 206, under Municipal Police Service, Empire Risk, concluded with the statement, "Realistically, savings may not be guaranteed". Now the author and Council may said that I have taken that out of context, but that statement on its own is very valid. All of the Consultants on the reports for the Peter St. building, from structural, to mechanical I electric and the roof state that their estimates are on visual inspections. What lays under the layers behind the exposed surfaces, etc., can drastically change the cost estimates on a building that does have a limited lifespan to adapt to future needs. Even the CAO, Mr. Martiuk stated, that MPM produced a report as directed by the terms of the contract with City of Orillia. 6. One other assumption that does make me pause is the conclusion that the OPP will just continue to grow and receive more and more wage increases and monies from the government or through settlement at their current rate. I would just say that will prove to be an incorrect assumption.

Thank you for considering this submission.

Page 164 of 165 From: Julia Montgomery To: Janet Nyhof Subject: FW: Decision re Policing of Orillia Date: Thursday, July 11, 2013 8:18:14 AM

-----Original Message----- From: Joe Ogden Sent: Thursday, July 11, 2013 5:52 AM To: Clerks Internet Email Subject: Decision re Policing of Orillia

From: Joseph Ogden;

You would be going backward to return to a Municipal Police Service. The savings of $50.000,000 over the next 20 years sounds good but it's only a fudge figure in order to influence counsellors who don't investigate themselves. With the established OPP policing in effect now, gives the city of Orillia the best policing possible with the best access to all kinds of unique police facilities and branches: helicopter, fixed wing air plains, scuba, court security, Criminal Investigation Branch, Technical Support Branch, Human Resources Branch, Transport Branch (garage and vehicle services), Communications Branch (radio communication), and many other branches that a Municipal Service would not have. As a citizen and tax payer I want the best policing available and not a service that is mediocre and unable to investigate a serous crime only to have to call the OPP in to investigate and use the Municipal Service as an assistant service. The OPP would then bill us for their service and "there goes the budget"! Please don't go backward with a Municipal Service. You don't know what you got 'til it's gone! Keep the best policing possible as we have now with the OPP. RESPECTFULLY: Joseph G. Ogden, citizen and tax payer.

Page 165 of 165