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Election Day: Start to Finish

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Election Day: Start to Finish Election Day: Start to Finish A Guide for Election Officers Mark Church Chief Elections Officer & Assessor-County Clerk-Recorder Registration & Elections Division 40 Tower Road San Mateo, CA 94402 P: 1.650.312.5222 | F: 1.650.312.5348 Email: [email protected] Web: www.shapethefuture.org Revision Date: 10.05.2016 Follow us on Twitter @smcvote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Headphones ......................................................................................................... 35 Accessibility Buttons and/or Sip-and-Puff Devices ......................................... 36 First-Time Voters / Voters with Limited English Proficiency ................................... 37 When and How to Help Voters .................................................................................. 38 Cancelling an eSlate Booth ............................................................................................ 39 Curbside Voting .............................................................................................................. 40 Chapter 3 — Closing the Polls Immediate Steps .............................................................................................................. 43 Packing the JBC ............................................................................................................. 44 Ballot Reconciliation ...................................................................................................... 45 Packing the Supplies and Equipment ........................................................................... 52 Chapter 1 Opening the Polls Setting Up the Precinct 1 Election Morning Priorities 3 Equipment Setup (Team A) 4 Official Table Setup (Team B) 18 Paper Voting Booth Setup (Team B) 21 Hanging the Signs and Flag (Team B) 22 Final Preparations (Team B) 24 Chapter 1 1 Setting Up the Precinct Chapter One: Opening the Polls Step 1 Locate your equipment. • eSlate Voting Booths (including the DAU and DAU chair) • Red Supply Case (Inspector brings this) ▪ A.M. Bag - eSlate Setup Bag ˙Polls Open Envelope - Official Table Setup Bag - Display Items Setup Bag - Miscellaneous Items Setup Bag - Security Bag • JBC with Custody Log (Inspector brings this) • Voting Booth • Blue Ballot Box Step 2 Verify that the precinct number on the equipment matches your precinct number. Step 3 Remove the Election Officer Binder from the Red Supply Case and reference the precinct layout map to set up the precinct. Step 4 Get the Polls Open password and Red Strap combination numbers from the Polls Open Envelope found in the eSlate Set-up Bag. 1 1 Setting Up the Precinct Chapter One: Opening the Polls Polling Place Setup Use the layout map found in the Election Officer Binder to set up your precinct. Official Table Official Table Official Official Table Official Official 2 1 Election Morning Priorities Chapter One: Opening the Polls Break into two teams, to ensure you will have enough time to open the polls by 7:00 a.m. Team A Equipment Setup (See Pages 4 -17) Team B Official Table & Display Items Setup (See Pages 18 - 24) 3 1 Equipment Setup (Team A) Chapter One: Opening the Polls IMPORTANT: Notify your Field Tech if any tampering appears to have taken place. Security Steps for Opening the JBC (Judge’s Booth Controller) if compromised, call your Field Tech. Before opening the JBC Box, two Election Officers, not the Inspector, will verify that the tape seal number on the JBC Custody Log matches the blue tape seal number on the JBC Box, and that the seal is intact. If compromised, call your Field Tech. Step 1 Get the JBC Custody Log from its sleeve on the outside of the box. Step 2 Complete Section 2 of the JBC Custody Log. (See example below.) - SAMPLE - 2. JBC CUSTODY - PRIORBEFORE TO POLLS POLL OPENING OPEN COMPLETE EACH ACTION BEFORE SIGNING Print Name Legibly Signature Verify that the tape seal # is 60299967 and it is intact. Election Officer 1: [Not the Inspector] If the seal is intact, remove seal to open polls. If the seal is compromised, call your Field Tech Election Officer 2: [Not the Inspector] immediately. Step 3 Put the Custody Log back in its protective sleeve on the side of the JBC Box--you will use it when you close the polls. Step 4 Remove the tape seal and stick it on the back of the Seal Log found in the Security Bag. Tape Seal, shown as delivered 4 Step 5 Open the JBC box. 1 Equipment Setup (Team A) Chapter One: Opening the Polls You Will Need ▪ A.M. Bag ▪ Security Bag ▪ eSlate Setup Bag Logging the JBC Security Seal Numbers Step 1 The JBC should be sealed in a clear plastic bag. Carefully remove the seal without tearing the bag. Remove the JBC from the bag. Keep the bag in the JBC Box—you will use it when you close the polls. Fold the seal in half and put it in the Security Bag. Step 3 Remove the JBC, gray cable and black power cord from the JBC Box and put them on the Official Table. Step 4 Verify that the numbers on all three seals match the numbers printed on the Seal Log and write your initials. If not, call your Field Tech. If the seal number is not pre-printed, write the number on the Security Log and write your initials. DO NOT REMOVE THE SEALS. DO NOT REMOVE THE LOCK. 5 1 Equipment Setup (Team A) Chapter One: Opening the Polls Step 5 Carefully plug the red end of the gray cable into the red “Booth Out” port on the back of the JBC. GENTLY tighten the thumbscrews. Step 6 Plug the black power cord into the back of the JBC. DO NOT PLUG INTO A POWER STRIP YET. DO NOT REMOVE ANY SEALS FROM THE JBC OR VBOs. DO NOT REMOVE ANY RED SEALS. 6 1 Equipment Setup (Team A) Chapter One: Opening the Polls eSlate Voting Booths Step 1 Get the red strap combination from the Polls Open Envelope and unlock the red strap. Store the strap in the Red Supply Case. Step 2 Two Election Officers will set the voting booths on the floor according to the precinct layout map, or assemble them on a table if that’s easier and then move them into place. The silver leg tubes should face up. Step 3 Put the Disabled Access Unit (DAU) at the end furthest from the JBC/Official Table. The DAU has the red handle. Tips from Tower If it doesn’t open after 3 tries, let another Election Officer try. If it still won’t open, cut the strap with scissors, and call your Field Tech for a replacement red strap. You’ll need it to pack up the equipment at the end of the night. 7 1 Equipment Setup (Team A) Chapter One: Opening the Polls eSlate Voting Booth All eSlate booths
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