NEW SPACE WORKPLACE HANDBOOK
Your guide to working in NeW Space
The University of Newcastle | 1 The University of Newcastle | 2 WELCOME TO NEW SPACE Dear colleagues, While a building may have ‘great bones’ and a strong physical presence, it is the people who work and study Welcome to NeW Space, a new home for staff and students there that will deliver the full potential of its design and from the Faculty of Business and Law and School commanding spaces. All relocations present challenges of Creative Industries. and opportunities, whether they involve moving across The University and wider community have eagerly the world to take up a new position or study in a new anticipated the opening of NeW Space since the country, or moving from the familiarity of one campus to announcement that the NSW and Federal Government, the novelty of another. A range of staff and leaders will be together with UON had made significant funding working hard to iron out some of the issues and ‘bumps’ contributions to support the construction of this iconic that are bound to arise in the transition period – and after facility. Over the past four years, we have watched this a hard session unpacking, exploring the environs to find remarkable building take shape in the heart of the CBD, the best double shot (or in my case triple shot) caffeine hit visibly transforming the Newcastle skyline and contributing might be just the thing. to the renewal of our city and region. While the views looking out from NeW Space are striking, At all stages of this project - from conception through to it is when busy passers-by look in to catch the views of design and construction and the arrival of UON staff and students puzzling over an assignment or staff working students - our vision for NeW Space has been to create together on a research project that will change the way an outstanding environment for learning, teaching and the world thinks, that the purpose of NeW Space really research right in the centre of the city close to business, becomes clear. industry, innovation and community partners. To everyone making the transition, I know that so much The learning environments in NeW Space feature leading- planning, thought and hard work has gone into this edge technologies that support deeper engagement moment – my very best wishes to you and all success in with academic programs and the collaborative working your own ‘new space’. and connected study spaces support interactions and partnerships to deliver education and research that will have impact across the world. Professor Caroline McMillen Vice-Chancellor and President
The University of Newcastle | 3 NEW SPACE IS 14,000m2 OVER 9 FLOORS
2 2 2,316m2 2,390m 4,370m and accommodates of learning/ of office of teaching space social space accommodation 2,340 people
The University of Newcastle | 4 The University of Newcastle | 5 MEREWETHER STREET
Newcastle HUNTER STREET LOCATIONLaw Court Wheeler NeW Space is a landmark resource for the whole University Civic Place community, strategically situated within the business and Theatre cultural heart of the Newcastle CBD. The building occupies NeW the site on the corner of Hunter and Auckland Streets and is Space connected to University House via a pedestrian access bridge.
BURWOOD STREET Newcastle City Administration Centre
AUCKLAND STREET AUCKLAND City Hall University House Christie Northumberland Place House
KING STREET
Civic Park
DARBY STREET
TYRELL STREET
Newcastle Conservatorium LAMAN STREET
Newcastle The University of Newcastle | 6 y Newcastle Region Librar Art Gallery The University of Newcastle | 7 GETTING TO NEW SPACE There is a broad range of transport options available to access the revitalised Newcastle City campus. Due to the PARK AND RIDE DRIVE / PARK quality and number of these options, staff and students Why drive past Callaghan on your way to the city. Park There are no parking spaces in the NeW Space building. If are encouraged to think twice before reaching for their car your car at Callaghan and catch the free UON shuttle you plan to drive to the City campus, Newcastle City has a keys when travelling to NeW Space. bus to the city campus. The shuttle from Callaghan to number of short and long term parking facilities available. NeW Space commences from 7:15am on weekdays, and Additionally, UON has a commercial agreement to lease concludes weeknights with a 10:15pm service from NeW 150 spaces at the Civic West car parking station located on ACTIVE TRAVEL Space to Callaghan. In teaching periods the shuttle runs Gibson Street. To use the Gibson Street facility, staff and Ride, walk, skate – modern end-of-trip facilities are located at 30-minute intervals. There are two pick up points at students will first need toregister as a user and set up a on the ground floor of University House with showers, Callaghan, one at the Design bus stop and one near car billing account via the UON website or through the NeW lockers and secure bike storage for over 215 bikes. Active park 14. When parking your car at Callaghan you still Space app. need to display a valid parking permit or purchase a Travel guides for a number of key routes to and from the Visitors to NeW Space need to find individual transport parking ticket from the ticket machines located within city are available to assist you in planning your trip. solutions that meet their needs and these can include on the car parks. street parking, parking in nearby parking stations, catching To board the bus you will need to use your staff ID to public transport or using a taxi service. PUBLIC TRANSPORT tap on. Timetables differ in peak and non-peak periods. For more information on transport options, including links Buses, trains and ferries service the CBD and using the to updates in the improvement of CBD transport, go to the Transport NSW website can help to plan your trip to the Resources section of this handbook. city. Public and private bus operators service most suburbs RIDESHARING within Newcastle and Lake Macquarie. The Central Coast Ridesharing is a great way to save money, share your and Newcastle Line and the Hunter Line are the two drive and reduce your carbon footprint while travelling passenger rail lines that service the Lower Hunter. to work. At the Newcastle City campus there are 20 Public buses to Newcastle pick up passengers at both dedicated Rideshare bays conveniently located behind the Maths, and Design bus stops at Callaghan. The train the Conservatorium of Music building in Laman Street. To stops at Warabrook station currently terminating at access these car parks you need to use the free and UON Hamilton, with a free connecting coach leaving Hamilton exclusive Liftango Ridesharing app and display a staff or for Newcastle at 15-minute intervals. Opal Cards, accepted student parking permit, or buy a car park ticket. on both buses and trains, are the most convenient and cost effective way to travel by public transport.
The University of Newcastle | 8 The University of Newcastle | 9 THE SPACES IN NEW SPACE Our university will be distinguished by the quality of the The first three levels of NeW Space are customised teaching and the experience of our students. Our aim was teaching and learning spaces. Levels 4 to 8 feature student to deliver learning space to empower students to reach and staff dedicated spaces, including the office of the Pro their potential, to drive innovation, to challenge the status Vice Chancellor Business and Law. NeW Space also provides quo and to create beautiful functional and engaging facilities for engagement with industry, business and the spaces where people will want to stay for a while and community, as well as a range of social spaces. revisit time and time again.
The University of Newcastle | 10 NEW SPACE FLOOR PLAN N GROUND nter Street Hunter Street FLOOR
Retail RetailKEY NO.
Entry Foyer Entry Foyer A ck and Street A ck and Training Digital Signage Training8 Room Room Auckland Street Auckland Student learning/social space Student learning/social space Student learning/ StudentX-G14 learning/ X-G14 social space social space Room Booking Display 6 Student Central Information First Aid Kit 1
Emergency Exit 7 Information Meeting Room 4 Student learning/ Student learning/ social space social space Student Kitchen - Central X-G06 X-G05 X-G04 X-G06 X-G05 X-G04
Toilets >5
Gathering Space Gathering Space Print Area 1
Quiet Room - Services Services Lift Lift Lobby Lobby
Services Services ROOM TYPE ROOM # CAPACITY SIZE Parents Parents Room Room Booth TEAL First Aid First Aid Collaborative TEAL
Flexi TEAL X-G35 Loading Dock X-G35 Loading Dock Immersive Entry Immersive Entry Theatre Theatre 2 X-G18 X-G18 Immersive Theatre* X-G18 90 200m Loading Dock Loading Dock Interactive Theatre
Lectorial Theatre
Mock Boardroom
Moot Court
Nesting TEAL
Studio TEAL
*Fixed Furniture
N N
The University of Newcastle | 11 NEW SPACE FLOOR PLAN N FIRST nter Street nter Street FLOOR
KEY NO.
A ck and Street A ck and Digital Signage 7 A ck and Street A ck and Room Booking Display 8
First Aid Kit 1
ectorial Emergency Exit 3 Theatre X-101 Meeting Room 8
Student learning/ Kitchen 1 i rar social space uiet Stud X-1 5 Toilets >5 X-1 6 Gathering X-1 Space Print Area 2
Quiet Room - Lift Lobby
utdoor oid r an Room ROOM TYPE ROOM # CAPACITY SIZE
Booth TEAL X-105 Student learning/ social space Collaborative TEAL X-106 i rar Flexi TEAL olla orative X-10 Stud i rar Services Immersive Theatre St dent X-1 1D itchen Interactive Theatre esting T 2 X-110 Lectorial Theatre* X-101 112 250m
utdoor Mock Boardroom r an X-111 Room Moot Court
eeting 2 Room Nesting TEAL* X-110 35 85m Studio TEAL niversity o se *Fixed Furniture
N
The University of Newcastle | 12 NEW SPACE FLOOR PLAN N SECOND nter Street nter Street FLOOR
KEY NO. olla orative T X- 01
A ck and Street A ck and Digital Signage 2 A ck and Street A ck and Room Booking Display 7
First Aid Kit -
Interactive Emergency Exit 3 Theatre X- 0 Meeting Room 1
Kitchen -
Toilets >5 Student learning/ social space Services Print Area 1
Quiet Room - Lift Lobby
le i T oid X- 04 ROOM TYPE ROOM # CAPACITY SIZE
Booth TEAL* X-207 36 85m2
Collaborative TEAL X-201 36 85m2
Studio 2 T Student learning/ Flexi TEAL X-204 40 85m X- 05 social space ooth utdoor Immersive Theatre T r an Room X- 0 Interactive Theatre* X-202 70 150m2
esting T Lectorial Theatre X- 08 Mock Boardroom
X- 10 Moot Court
eeting Nesting TEAL* X-208 35 85m2 Room Studio TEAL X-205 70 170m2 niversity o se *Fixed Furniture
N
The University of Newcastle | 13 NEW SPACE FLOOR PLAN N THIRD nter Street nter Street FLOOR
KEY NO. olla orative T X-301 A ck and Street A ck and Digital Signage 2 A ck and Street A ck and Room Booking Display 6
First Aid Kit - olla orative T X-30 Emergency Exit 3
Meeting Room 4
Kitchen -
Toilets >5
Print Area 1 Tech nhanced Studio nder Design Quiet Room - X-3 3 Lift Lobby
ROOM TYPE ROOM # CAPACITY SIZE
Booth TEAL
Collaborative TEAL X-301 36 85m2
Flexi TEAL X-302 70 170m2 reative Studio nder Design X-303 X-3 1 Immersive Theatre reative Studio Student nder Design learning/ X-3 0 social space X-304 Interactive Theatre
Lectorial Theatre X-305 Mock Boardroom
X-306 Training Room Moot Court
eeting Nesting TEAL Room Studio TEAL niversity o se *Fixed Furniture
N
The University of Newcastle | 14 NEW SPACE FLOOR PLAN N FOURTH nter Street nter Street FLOOR
KEY NO. le i T A ck and Street A ck and X-401 Digital Signage 2
A ck and Street A ck and X-403 Room Booking Display 7 X-404 Student First Aid Kit 1 learning/ social space Emergency Exit 2 ooth T X-40 Reception Meeting Room 4
Kitchen 1
olla orative Toilets >5 or space Print Area 2
Quiet Room 6 Lift Lobby
ROOM TYPE ROOM # CAPACITY SIZE
Booth TEAL* X-402 36 85m2
olla orative Collaborative TEAL or space X-40 Flexi TEAL X-401 40 85m2
Immersive Theatre
X-4 1 Interactive Theatre
Lectorial Theatre
Mock Boardroom
eeting Moot Court Room Nesting TEAL
Studio TEAL niversity o se *Fixed Furniture
N
The University of Newcastle | 15 NEW SPACE FLOOR PLAN N FIFTH nter Street nter Street FLOOR
eeting Room NO. X-504 KEY utdoor A ck and Street A ck and r an Digital Signage 2
A ck and Street A ck and Room
olla orative Room Booking Display 7 T X-50 First Aid Kit 1 utdoor r an Emergency Exit 2 Room Staff ounge Meeting Room 4
Kitchen 1
Toilets >5 Student learning/ Print Area 2 social space Quiet Room 6 Lift Lobby
ROOM TYPE ROOM # CAPACITY SIZE
Booth TEAL olla orative or space Collaborative TEAL X-502 72 170m2
X-5 0 Reception Flexi TEAL
X-5 1 Immersive Theatre
Interactive Theatre
X-5 Lectorial Theatre X-5 3 Mock Boardroom eeting Room eeting Moot Court Room Nesting TEAL
Studio TEAL
*Fixed Furniture
N
The University of Newcastle | 16 NEW SPACE FLOOR PLAN N SIXTH nter Street nter Street FLOOR
eeting Room NO. X-603 KEY
A ck and Street A ck and Digital Signage 1
A ck and Street A ck and Studio T Room Booking Display 5 esting X-60 T X-601 First Aid Kit 1
olla orative Emergency Exit 2 or space Meeting Room 2 oid Kitchen 1
Toilets >5 Student learning/ social space Print Area 3 Quiet Room 10 Lift Lobby
ROOM TYPE ROOM # CAPACITY SIZE
Booth TEAL olla orative or space X-606 Collaborative TEAL
Immersive Theatre
Interactive Theatre
Lectorial Theatre
utdoor Mock Boardroom r an Room Moot Court
Nesting TEAL X-601 35 85m2
Studio TEAL X-602 35 85m2
*Fixed Furniture
N
The University of Newcastle | 17 NEW SPACE FLOOR PLAN N SEVENTH nter Street nter Street
utdoor FLOOR r an Room KEY NO.
A ck and Street A ck and oot Digital Signage 1
A ck and Street A ck and ourt X- 03 esting Room Booking Display 7 olla orative T X- 01 or space First Aid Kit 1
X- 04 Emergency Exit 2 Student learning/ social space X- 05 Meeting Room 4
X- 06 Kitchen 1
Toilets >5
Print Area 3
Quiet Room 9 Lift Lobby
ROOM TYPE ROOM # CAPACITY SIZE
Booth TEAL olla orative or space X- 08 Collaborative TEAL
Flexi TEAL
X- 1 Immersive Theatre
oid Interactive Theatre
Lectorial Theatre
Mock Boardroom eeting Room Moot Court X-703 30 85m2
Nesting TEAL* X-701 35 85m2
Studio TEAL
*Fixed Furniture
N
The University of Newcastle | 18 NEW SPACE FLOOR PLAN N EIGHTH nter Street nter Street FLOOR
KEY NO.
A ck and Street A ck and X-85 le i Digital Signage 8 oc A ck and Street A ck and T oardroom X-803 oard Room Booking Display 7 Room olla orative X-801 or space First Aid Kit 1
X-80 X-804 Emergency Exit 2
Meeting Room 4
oid Kitchen 1
Toilets >5 Student learning/ social Print Area 3 space Quiet Room 4 Lift Lobby
ROOM TYPE ROOM # CAPACITY SIZE
Booth TEAL olla orative or space X-806 Collaborative TEAL
Flexi TEAL X-803 40 85m2
Immersive Theatre X-8 1 Interactive Theatre
Lectorial Theatre
Mock Boardroom eeting Room Moot Court
Nesting TEAL
Studio TEAL
*Fixed Furniture
N
The University of Newcastle | 19 The University of Newcastle | 20 INTERACTIVE THEATRE COLLABORATIVE TEAL THE TEACHING SPACES X-202 | 2ND FLOOR 5TH FLOOR Changes in teaching philosophies and studying styles are This theatre suits a mix of instructor-led presentations A larger flexible space for lectorials, tutorials, workshops, driving dramatic changes in the physical environments in and large group discussion or debate style of activities seminars and projects, this space includes movable tables which students learn and engage in all aspects of their due to an ‘in the round’ feel. Great for ‘Socratic teaching’ to adjust for group sizes. Tables can also be folded and university experience. approaches with moderated question and answer activities, moved out of the way e.g. for seminar mode seating. To ensure UON remain leaders in the innovation of higher or more conversational styles of delivery. Screens are fixed around the walls for lectern-based education, NeW Space offers collaborative learning and presentations. research spaces where students and academics can meet FLEXI TEAL and engage in a variety of formal and informal ways, as 2ND, 4TH AND 8TH FLOORS NESTING TEAL well as areas for quiet reflective learning. With the flexibility of movable tables to adjust group sizes, 1ST, 2ND, 6TH AND 7TH FLOORS Within NeW Space there are 20 dedicated learning spaces these spaces are suitable for tutorials, workshops and These areas suit smaller lectorials, tutorials, workshops, with a capacity of 36 to 112 students. Each of these spaces project-based activities. The instructor can present content and projects. Although they can accommodate lectern- is customised for active teaching approaches and many to the class as needed, though the space is designed based delivery, these spaces are generally configured for offer flexibility in classroom set up. with separate screens and computers around the room to breakout groups and other collaborative learning activities. support group activities. All rooms are Technology Enabled Active Learning (TEAL) spaces that support a range of teaching styles including BOOTH TEAL lectorials, tutorials, workshops, project-based activities and LARGE STUDIO TEAL 2ND AND 4TH FLOORS break out work. 2ND AND 6TH FLOORS These areas are suitable for lectern-based delivery and With movable tables to adjust between large and small tutorials, interactive videoconferencing sessions, or smaller group sizes, these large studios are suitable for tutorials, group or project work. Tables can be moved out of ‘booth’ IMMERSIVE THEATRE X-G18 | GROUND FLOOR breakout discussions, workshops and project-based mode when not videoconferencing. activities. The instructor can present content to the class, Breaking up blocks of instructor-led content with but there are also separate screens and computers around opportunities for group and inter-group discussions and MOOT COURT the room to support group activities. activities can help improve student engagement and X-703 | 7TH FLOOR learning. Accordingly, this theatre accommodates larger This space suits mock law hearings and debate style classes working in a mix of presentation and collaborative COLLABORATIVE TEAL activities. learning activities with students grouped in booths. 2ND AND 3RD FLOOR
A flexible space for lectorials, tutorials, workshops and MOCK BOARDROOM X-802 | 8TH FLOOR LECTORIAL THEATRE projects, these spaces have movable tables to adjust X-101 | 1ST FLOOR This space allows students to present in a corporate according to group sizes. Tables can also be folded setting, and is suitable for lectorials, tutorials and seminars. This theatre suits larger classes mixing instructor and moved out of the way e.g. for seminar mode presentation with collaborative activities. Classes can seating. Central screens are included for lectern-based be a mix of lecture and tutorial or large group learning presentations. activities (‘lectorial’). Students are grouped around tables, which facilitates smaller group discussion, collaboration, or project-based activities.
The University of Newcastle | 21 THE MEETING SPACES THE QUIET SPACES END OF TRIP FACILITIES All meeting rooms in NeW Space are available to book There are 37 quiet rooms (capacity 1) for staff / HDR Located in the former loading dock of University House using Outlook. Within the building there are 35 bookable student use located in the staff areas on levels 4 - 8. are modern end-of-trip facilities with showers, lockers meeting rooms. These rooms are available for private phone conversations and secure bike storage for over 215 bikes. There are and quiet work and have a mix of phone and computer 20 showers with private change spaces and over 215 • 24 small meeting rooms (capacity 2-6) resources. Each floor has a disability access quiet room personal use lockers for use by students and staff. Lockers • 9 large meeting rooms (capacity 8-16) with a phone and a PC. are available on a first-come basis, and operated with • 2 Training Rooms (capacity 14- 15) a personally chosen pin that will reset automatically at The Boardroom located on level 8 is managed by the office midnight. There will be a bike repair stand and bike pump of the Pro Vice Chancellor, Faculty of Business and Law. THE STUDENT SPACES to assist with urgent repairs. These secure facilities are Student learning and social spaces are provided on every available 24/7 using staff or student ID cards. A meeting room officer is responsible for any double floor throughout the building, allowing for informal bookings, emergency room allocations, processing block student learning and research activities. Over 250 booking requests and enquiries from the public to book a computers are provided in these spaces as well as Wi-Fi PARENTING SPACE meeting room. connectivity for BYO devices. Many of these areas also have Staff, students and visitors can access the Parenting room access to power and data points for charging. located on the ground floor. The room offers a change THE COLLABORATIVE SPACES table, nappy disposal unit, microwave, fridge, sink and comfortable chair. Collaborative work environments are designed to foster THE LIBRARY SPACE teamwork, collaboration and innovation, plus support The library is located on the first floor and provides changing work practices, whilst still providing privacy areas for collaborative or quiet study. A collection of high FOOD OPTIONS for individual work. Within the neighbourhoods of staff demand music, business and law materials supplements A café is located on the ground floor of NeW Space. workspaces there are a range of collaborative areas. the Library’s online resources. Opening hours of the library Operating from Monday to Saturday, the cafe specialises Many of these feature full wall height glass with seating are the same as NeW Space’s core opening hours. in coffee, with a diverse range of grab-and-go style food areas that extend out from the building’s main façade. options and pre-made meals. Within a short walk from NeW Additionally, there are staff-only outdoor areas located on Space there are also convenience stores, cafés, bars and level 5 and 6. THE RECEPTION SPACES even high-end restaurants. The main reception point for students is located on the SHARED DESKS ground floor. CAFE OPENING HOURS WILL BE: The office space in NeW Space is fully occupied by the Additionally, there are three reception areas: IN TEACHING PERIODS OUT OF TEACHING PERIODS Faculty of Business and Law, School of Creative Industries • Level 4 – School of Creative Industries and non-faculty professional staff, such as Student Central Monday - Friday 8am - 6pm Monday - Friday 8:30am - 4pm and IT. Shared desk spaces have been provided for Faculty • Level 5 – School of Law and the University Saturday 9am - 2pm Saturday 9am - 12pm and School use on levels 4 - 8. Contact your Faculty or of Newcastle Legal Centre Sunday Closed Sunday Closed School if you require access to these. • Level 6 – School of Business *Opening hours subject to change Other UON staff members, who need to work in the city for Staff are available at the reception points from 8:30am - short periods of time, are able to use the vast number of 6pm weekdays to receive guests, answer enquiries and informal learning spaces and student social spaces located assist students. throughout the building conveniently serviced by Wi-Fi.
The University of Newcastle | 22 The University of Newcastle | 23 BOOKING SPACES IN NEW SPACE NeW Space has been designed to promote collaboration • As the primary residents of NeW Space, the Faculty of between academics, and engagement with students, Business and Law and the School of Creative Industries VENUE HIRE industry and the community and is a facility to be shared have priority access to meeting rooms. Bookings from UON staff can book any teaching space in NeW Space, by staff and students. other UON faculties and divisions and the public will be outside of prescheduled timetabling, via the online room accepted from 2018. booking system ‘Scientia’. For all information regarding • Meeting room utilisation and demand will be part of availability and booking of teaching spaces in NeW Space MEETING ROOMS the NeW Space post-occupancy review and their use will please email [email protected] The following principles have been developed as continue to be monitored beyond the initial review. When not in use by students, four rooms within NeW a resource for staff and students with regards to All meeting rooms need to be booked through Outlook. Space are suitable for staff functions and events. These meeting rooms. The digital meeting room displays also allow bookings spaces include the Immersive Theatre (Ground floor), • Unless it is already reserved, staff and students can book to be made directly from the screen if the room is Lectorial Theatre (1st floor), Collaborative TEAL (5th floor) any NeW Space meeting room in public areas, online or unoccupied. and Flexi TEAL (8th floor). The Venues Management Team through the interactive touch screen. within Infrastructure and Facility Services are responsible for the venue management of these spaces outside of • A NeW Space meeting room officer is responsible for TEACHING SPACES their timetabled use. The team can provide guidance and any double bookings, emergency room allocations, assist in booking these spaces but not the organisation processing block booking requests and enquiries from Teaching spaces are allocated as per timetabling needs. or management of the event or function. The Venue Hire the public to book a meeting room. Outside of these teaching times rooms can be booked using the online room booking system ‘Scientia’. Guidelines – City Campus is available to assist the UON staff • In some instances, staff will need ot block book a room community in the organisation of events. To view these for recurring meetings. If a meeting room is needed for guidelines go to the Resources section of this handbook. half a day or more at the same time every week, staff can work with the meeting room officer to lodge a block To hold an event in one of the above mentioned spaces booking request. The block booking process considers please email [email protected] the demonstrated need in the context of the overall demand on the NeW Space meeting rooms. • Areas and staff that have been provided exclusive access to meeting rooms through a block booking will make full use of the rooms for the times they have indicated. • A booked meeting room will be occupied within 15 minutes of the start of the booked meeting time, otherwise the room will be deemed available.
The University of Newcastle | 24 The University of Newcastle | 25 GETTING AROUND NEW SPACE The internal and external landscape of NeW Space has BUILDING ACCESS ACCESS OUTSIDE OF BUILDING CORE been designed to encourage interconnection and provide New Space is open 24/7 with access managed by electronic OPENING HOURS places for students and staff to self-organise, creating access control points outside of core building opening Access is restricted for staff from levels 2 and above their own sense of campus community. hours. Staff and students will need to use their ID card to after 10:00pm. Any staff member needing to access their Accessible to the public, the campus green serves as a key access the building outside of the core opening hours. workspace after this time must advise security prior to pedestrian link between NeW Space and Christie Place, arrival. and beyond to Civic Park and the Art Gallery. Shared space between NeW Space and University House doubles as the Monday - Friday 7am - 10pm MOBILITY ACCESS main entry point to the loading dock, but is also a key Saturday 1pm - 5pm access route for those accessing the Bike Hubs. NeW Space has been designed as a place for everyone Sunday 1pm - 5pm to access and enjoy. All nine levels of NeW Space are accessible via the bank of five lifts servicing the building. ACCESS *outside of these hours students and staff can access the building using their staff NeW Space also provides accessible toilets on each floor. There are separate processes in place for staff, students or student ID card and swiping in at the main entry located on Hunter Street. and visitors within NeW Space to ensure accessibility whilst maintaining safety and integrity. ACCESS BETWEEN FLOORS VISITORS ACCESS All staff will need to be inducted to work within NeW Space. There is free access between all floors via the internal Visitors need to be escorted into staff only areas by a UON Contractors required to work at NeW Space need to be stairs and lifts or the escalators between ground, first and staff member. inducted and must complete their induction online. More second floors during the building core opening hours. Staff A controlled number of visitor cards have been provided on this is outlined in the Health and Safety section of this workspaces are located on levels 4 to 8 and can only be to each reception area. These cards can be made available handbook. accessed by staff using their ID card with electronic access for short-term visitors, with management of the cards via a control points at major entrances. Students and visitors will first go to one of the reception sign-out register in the reception areas. areas on levels 4, 5 or 6 when visiting a UON Staff member. Staff identified as working in the NeW Space building have access to each floor as part of their ID card. STUDENT ACCESS HDR students located at a HDR desk or hot-desk in NeW Outside of the staff workspaces on levels 4 to 8, students Space or University House will have full staff access in are able to freely walk between the floors to utilise NeW Space. learning, collaborative, meeting and printing spaces The staff break-out space and kitchen is located on level 5. during core building hours. Outside of core building hours, Staff are required to use their staff ID at all times to access students don’t have access above level 1 and will need to these facilities. use their ID cards to access the front door on Hunter Street and the library space.
The University of Newcastle | 26 LIBRARY ACCESS WAYFINDING Access to the Library reflects the weekday 7am – 10pm Wayfinding is the process that people use to orientate and weekend 1pm – 5pm core building opening hours. themselves in the built environment to facilitate effective Outside of these times students and staff need to use their movement from point A to B. ID card. Whilst there are two entrances to the library with X-104 electronic access control, student access is only via the Within NeW Space there is wayfinding signage both in solid main entrance. Library staff have electronic access via the and digital format. Building directional signage with room Identifies NeW Floor Room number secondary entrance. locations is situated beside the lifts on each floor. Space Building number (located on the door) Located on the ground floor adjacent to the escalators, is How to read wayfinding signage BIKE HUB AND END OF TRIP FACILITIES ACCESS a digital information kiosk to assist visitors and students The bike hub and end of trip facilities are located in the to navigate their way around the building and seek further ground floor of the adjacent University House. Students information. and staff need to use their ID cards to access these In addition, the MazeMap Wayfinding app is available facilities 24/7. on the NeW Space app for easy navigation to any room or point of interest. The MazeMap Wayfinding app will cover other buildings including University House, The Conservatorium and Northumberland House.
The University of Newcastle | 27 The University of Newcastle | 28 HEALTH AND SAFETY We are committed to ensure the University environment is CONTRACTORS without risk to the health and safety of any person on our The University has a compulsory induction process for all campuses. The University has a duty of care to keep people contractors and consultants visiting our facilities across safe and healthy by creating a risk free environment for our campuses. To undertake any work on our campuses or work and study and ensuring everyone understands their within our buildings, including NeW Space, contractors and responsibilities. consultants must complete the online University Contractor Induction. Once completed the induction is valid for 12 INDUCTION months. Visitors don’t need an induction if they are fully escorted by STAFF an appropriate staff member and the activity is a once-only As part of starting work for UON an induction is provided event of short duration. by your Manager / Supervisor specific to all campuses More information is available in the Resources section of and includes the NeW Space building. UON staff members this handbook. relocating to the NeW Space building from another area are required to undertake an induction specific to the NeW Space building. Your induction includes important information about UON policies, emergencies in the workplace, first aid, security and after hours work arrangements, and facilities available at the workplace. Your induction also provides important Health and Safety information including the UON Hazard and Incident Reporting System, and information about your Health and Safety Committee and its members. This induction will also provide an opportunity to identify any additional specific training or additional inductions that you may need to perform your job at your place of work.
The University of Newcastle | 29 EMERGENCY PROCEDURES In the event of an emergency where the building needs to be evacuated, the evacuation alarm will sound. Staff must follow the emergency exit procedure and evacuation plan relevant to your area as outlined in your induction, and remember do not use the lifts. Emergency stairs are clearly signposted and identifiable. The emergency evacuation meeting point is Wheeler Place and access to this is via the ground floor doors.
MEDICAL EMERGENCY For all medical emergencies dial 000 for an ambulance. If you are using an internal phone you will be required to dial 0 first to get an external line before you dial 000. Also contact the Safety and Security team so they can assist in directing the ambulance to the injured person. Please note the emergency evacuation meeting point
FIRST AID INTERNAL MAIL A room is located on the ground floor. Safety MAIL first aid Internal mail is used to send items to staff within and and Security team members and the building’s First Aid Whilst working in NeW Space you have access to the same across campuses. Put your item in an envelope and place Officers can provide access to this room. mail and courier services as our other campuses. in the outgoing mail bags in the same locations where mail First aid kits are located on all floors of the building Mail pick up / drop off points are the reception areas on is delivered. To ensure your mail gets to the intended staff as well as in the staff kitchenettes, and the staff and level 4, 5 and 6 as well as the library and the office of the member, please address as per below: student kitchens. First aid officers have been trained in Pro Vice Chancellor Business and Law. [Full Name] the administration of first aid and a list of these staff [Department/School/Faculty] members is located with the first aid kits. EXTERNAL MAIL [Building level] Staff located at NeW Space should continue to have their [Building] mail addresses as per below: SECURITY [Campus] Security are located within the building and are also [Staff Name] responsible for the broader City campus areas. [Faculty / School/ Divisions/ Team etc.] COURIERS The Safety and Security team can be contacted on The University of Newcastle (UON) To send an item using a courier, please contact the 4921 7962 or ext. 17962. University Drive Goods Inwards Store located at Callaghan on 4921 5203 Callaghan NSW 2308 or ext. 15203, or email [email protected] for Australia help with the process. Your mail arrives at the Goods Inward Store located in the Services Building at Callaghan, and will be delivered to reception areas in NeW Space daily. The University of Newcastle | 30 SMOKE FREE UON is dedicated to providing a safe and healthy workplace for staff, students and visitors to our campuses and is proud to adopt the UON Smoke-free Initiative. This means that all our campuses and buildings are smoke-free areas. Additionally NeW Space is adjacent to a number of public spaces and these areas, such as Christie Place, are also non-smoking areas. Please note the following areas where smoking is prohibited:
• The campus green adjacent to NeW Space • The pedestrian access between University House and NeW Space • Within 4 meters of the retail outlet’s Hunter Street serving window • Within 4 meters of the entry to any of the University’s buildings in the city • Christie Place is a public place and is covered by the Newcastle City Council smoking rules. If you need assistance to quit smoking, contact your GP for advice and support or access a range of assistance programs such as iCanQuit or the Quitline.
LOADING DOCK Located on the ground floor of NeW Space, the loading dock is in operation 24/7 and access is restricted using electronic access control. The loading dock is for the receiving of goods and services only and is not accessible by staff. Please note the areas where smoking is prohibited
The University of Newcastle | 31 The University of Newcastle | 32 YOUR WORK SPACE ERGONOMICS SIT / STAND DESK FOLLOW ME PRINT Your workspace within NeW Space has a desk adjustable FUNCTIONALITY Follow Me print technology enables you to print a for sitting and standing, as well as an ergonomically These desks enable you to adjust your desk height from document and then go to any staff printer to swipe and designed adjustable chair. The correct ergonomic setup of a sitting position to a standing position over the course release your document from anywhere in the building. The your workspace is essential in preventing musculoskeletal of your day by using the up and down arrows. Ensure that technology ensures printing is confidential to the user and conditions and injuries associated with manual handling when you are standing at your desk that you maintain reduces printed waste from documents left uncollected and ergonomic hazards. a correct posture. As with sitting, try to avoid standing at the printer. Information on how to access and use this technology is available in the Resources section of this The Workplace Ergonomics for New Starters link on for too long and to assist with fatigue vary your position handbook. the website assists staff and students in assessing their throughout the day alternating between sitting, standing workstation, providing exercises for rest breaks, workstation and walking. Students also have access to the same technology using tips and design information. If you have any questions or student print devices located throughout the building and concerns about your workspace set-up please notify your in the library. Manager/Supervisor and contact the Health and Safety COMPUTER Team on 4921 8847 or ext. 18847. When you are sitting at the correct height you may need to adjust your monitor so that your eyes naturally fall in the For more information on the ergonomic set up of your desk top third of the screen. You should also ensure that your go to the Resources section of this handbook. monitor is at arm’s length from your eyes.
The University of Newcastle | 33 SOFTPHONE WASTE A softphone is software that allows a phone call to be We can all make a big difference by making small made or received from a computer that has network individual changes. The NeW Space building has moved connectivity and a headset. You are able to look up and to a new waste management process that utilises desk dial people, and retrieve voicemail with the click of a caddies rather than desk bins. The caddies are designed mouse. Creating a truly mobile office from any location you not only to assist staff to be aware of how much waste have network connectivity, it also frees up desk space, as a we put to landfill, but to enhance the recycling of our physical phone is no longer needed. waste by encouraging better sorting of rubbish. It is your responsibility to empty the desk caddies at the rubbish UON has selected the Cisco Jabber softphone - the Jabber sorting stations located adjacent to the printers and in App is available for download for both Android and Apple the kitchenettes. smartphones via Google Play and the App Store, providing greater connectivity options. Staff have the option to have a desk phone if they would AMENITIES prefer to take their existing phone. Male, female and accessible toilets are located on each floor near the lifts. Please lodge aMaximo if you notice STORAGE that these facilities need servicing. Within your workspace there are lockable storage solutions where confidential materials should be stored. Keys to CLEANING these cabinets are your responsibility. To keep spaces clean, staff and students using the kitchens and kitchenettes are responsible for cleaning up after themselves. This includes cleaning and putting away crockery and cutlery. Staff are also encouraged to ensure your desk surface is tidy and any confidential material is locked away before you leave. Small changes can make a big difference
The University of Newcastle | 34 The University of Newcastle | 35 TECHNOLOGY The NeW Space building provides technology enhanced teaching and learning spaces. UON is also using the NeW DIGITAL SIGNAGE SCREENS TEACHING AND MEETING ROOMS Space building to embrace exciting new technologies, Whilst predominately screening student directed All teaching spaces have a fixed lectern with a lapel and which aim to support a flexible and productive work communication, these screens can also display event hand help microphone supplied. environment. or emergency information for the building as required. Access to publish content is limited to authorised staff Visit ServiceUON - serviceuon.newcastle.edu.au for the members within various Faculties and Business Units. VIDEO CONFERENCING latest information on how to use technology in NeW Space. Contact the Student Central Communications team for Video conferencing technologies are available in selected more information. teaching spaces and meeting rooms. Training sessions NEW SPACE APP will be held for staff in how to use this technology. See ServiceUON for up-to-date information on how to use this The NeW Space app provides students, staff and the public INFORMATION POINT technology. with access to all the essential information and technology The primary NeW Space information point is located on associated with the NeW Space building. the ground floor. Students and visitors will be welcomed Near real-time data and services are accessed by clicking by a meet and greet service, using concierge technology. WAYFINDING icons on the app home screen including: In addition there is a ticketing and check-in kiosk and a Digital wayfinding using MazeMap can be accessed via the self-service kiosk for wayfinding and service information. • Finding your way throughout the building NeW Space app. Students can make appointments ahead of time, on the • Locate available PCs way to campus or from home reducing the wait time in a • Access transport, shuttle and Rideshare services physical queue. WI-FI • Get support without waiting in line You can connect to the University wireless network using • Search and contact staff on your smart phone or tablet ROOM BOOKING DISPLAYS your laptop, tablet or smartphone. UON provides the • Learn about the building facilities and services following wireless access: Room booking displays are located at the entrance to • Receive notifications in real time • newcastle.edu.au for staff and students teaching spaces and meeting rooms - providing room • Read the latest news and discover upcoming events booking details of what’s on now and what’s on next. The • eduroam for visitors from other Universities on the • Provide feedback in app meeting room displays also allow bookings to be made eduroam network directly from the screen if the room is unoccupied. How-to- • UON Guest Wi-Fi for UON visitors The NeW Space app is available from guides detailing the process of booking teaching spaces or • Conference wireless access for scheduled conference the App Store and Google Play. meeting rooms, and using this technology, are available in purposes (by request) ServiceUON. For more information about the app For more information on accessing the Wi-Fi networks, go visit the NeW Space App section to the Resources section of this handbook. in the Resources section of this handbook or scan the QR code.
The University of Newcastle | 36 SUMMARY OF TECHNOLOGY IN TEACHING SPACES
ROOM TYPE CAPACITY TEACHING MODES ROOM LAYOUT BOOKABLE BOOKING ROOM DISPLAY LECTURE CAPTURING 360) (ECHO VIDEO CONFERENCING CONTROLS AV DOCUMENT CAMERA / VISUALISER STUDENT MICROPHONES MATS STEP PROJECTORS SCREENS COMMENTS
Teacher Group Group Tiered Flat Tables / Chairs Led Led Work Booth Per table
Immersive 1 x 180” Each booth includes: 27” display screen, 1 x computer/ 90 •••• 18 4-6 • • • • • • •2 1 2 Theatre* 1 x 100” keyboard/mouse, power and data connection
Each group table includes: 27” display screen, Lectorial 1 x 200” 112 •••• 16 7 •••••••2 1 2 1 x computer/keyboard/mouse, power and data Theatre* 1 x 65” connection
Interactive 2 x 130” 70 • • n/a n/a •••••••2 1 Theatre* 2 x 98”
Each group table includes: 55” flat panel display and Group flat Flexi TEAL 40 ••• • 10 41 ••• •• 1 computer on swivelling trolley, keyboard/mouse, power panels and data connection
Large Each group table includes: 55” flat panel display, 70 ••• • 10 71 ••• •• 2 2 2 x 150” Studio TEAL 1 x computer/keyboard/mouse, power and data connection
Each group table includes: Wall mounted 55” flat panel Medium 35 ••• • 5 7 ••• •• 2 1 1 x 130” display, 1 x computer/keyboard/mouse, power and data Studio TEAL connection
Trolley mounted visualiser, wireless conference audio Moot Court 30 • •••3 • • • • 1 2 x 130” system with 8 delegate stations, 1 chairman station, Room charging station and master station
Collaborative 36 • • 6 6 • • • • • • 2 2 x 80” Each group table includes: Power and data connection TEAL
70 • • • 5 141 •••••• 2 4 4 x 130” Each group table includes: Power and data connection Large Collaborative TEAL 2 x 92” 72 • • • 12 61 • • • • • • 2 3 Each group table includes: Power and data connection 1 x 150”
30 • • • 6 51 ••• •• 1 1 1 x 130” Each group table includes: Power and data connection
Booth TEAL
36 • • • 6 61 ••• •• 1 1 1 x 130” Each group table includes: Power and data connection
Group flat Each group table includes: 46” flat panel display, Nesting TEAL* 35 • • • • 5 7 ••• • • • 1 panels 1 x computer/keyboard/mouse, power and data connection
Mock 15 •• •• • 2 2 x 65” 1 x computer/keyboard/mouse, power and data connection Boardroom
*Fixed furniture 1Flexible group sizes 2Maximum of three microphones in use at any one time 3Record and playback requires processing and distribution afterwards The University of Newcastle | 37 SUMMARY OF TECHNOLOGY IN MEETING ROOMS
ROOM TYPE QUANTITY CAPACITY BOOKABLE BOOKING ROOM DISPLAY VIDEO CONFERENCING CONTROLS AV MICROPHONES PROJECTORS SCREENS COMMENTS
Training Room 2 14-15 • • • • 2 x 65” flat panel displays Each room includes: 1 x computer/keyboard/mouse, 1 x table box for laptop display connectivity
Student Meeting and Each room includes: 1 x computer/keyboard/mouse, 1 x table box for laptop display 24 2-6 •4 • • • • • 1 x 40” flat panel display Consultation Rooms connectivity, webcam
Each room includes: 1 x computer/keyboard/mouse, 1 x table box for laptop display Learning Suite 1 • • • • 1 x 46” flat panel display connectivity, webcam
Rooms 4.21 and 8.21 have 2 x 84” screens Each room includes: 55” or 65” flat panel display or projector screen, Large Meeting Room 9 8-16 •••••• in lieu of flat panel displays 1 x computer/keyboard/mouse, 1 x table box for laptop display connectivity
1 x 110” screen Boardroom 1 24 ••••• The room includes: 2 x computer/keyboard/mouse, 2 x table box for laptop display connectivity 1 x 130” screen
Each space includes: 46” flat panel display, 1 x computer/keyboard/mouse, Library Meeting Spaces 1 • 1 x table box for laptop display connectivity, data connection
Quiet Rooms 37 1 Each room has capacity for: 1 x computer/keyboard/mouse, phone, power and data connection
4Rooms 1.05, 1.21d and 8.04 are not bookable
The University of Newcastle | 38 TECHNOLOGY SUPPORT AND INFORMATION Detailed information on how to access and use the For issues with technology in NeW Space, you can either various new technologies is available by searching log a ticket through ServiceUON or call the IT Service for keywords (e.g. wayfinding) in ServiceUON - Desk on 4921 7000 ext. 17000 between the hours of serviceuon.newcastle.edu.au 8am – 6pm weekdays.
The University of Newcastle | 39 RESOURCES TRANSPORT RIDESHARING BOOKING SPACES IN NEW SPACE newcastle.edu.au/rideshare ACTIVE TRAVEL newcastle.edu.au/current-staff/working-here/our-work- Liftango environment/buildings-and-spaces/booking-rooms newcastle.edu.au/activetravel liftango.com Teaching spaces [email protected] PUBLIC TRANSPORT - TIMETABLES DRIVE/PARK Venue hire Bus Nearby parking stations [email protected] transportnsw.info parkopedia.com.au Trains Gibson Street car park sydneytrains.info/timetables hunterparkingpermits.cdsw.com.au ACCESS Whole trip newcastle.edu.au/current-staff/working-here/our-work- transportnsw.info NEWCASTLE TAXIS environment/buildings-and-spaces/access newcastletaxis.com.au CHANGES TO PUBLIC TRANSPORT revitalisingnewcastle.nsw.gov.au/what-we-are-doing/ newcastle-transport
NEWCASTLE INTERCHANGE revitalisingnewcastle.nsw.gov.au/what-we-are-doing/ newcastle-interchange
LIGHT RAIL revitalisingnewcastle.nsw.gov.au/what-we-are-doing/ newcastle-light-rail
The University of Newcastle | 40 HEALTH AND SAFETY CLEANING AND MAINTENANCE IT AND TECHNOLOGY newcastle.edu.au/current-staff/working-here/work- MAXIMO ISSUES health-and-safety newcastle.edu.au/current-staff/systems-and-tools For issues with technology in NeW Space, you can either Health and Safety Management System Framework log a ticket through ServiceUON - serviceuon.newcastle. newcastle.edu.au/current-staff/working-here/work- edu.au or call the IT Service Desk on 4921 7000 ext. 17000 INFRASTRUCTURE AND FACILITIES SERVICES health-and-safety/health-and-safety-management- between the hours of 8am – 6pm weekdays. system newcastle.edu.au/current-staff/working-here/our-work- environment/contact-us-infrastructure-and-facilities- Health and Safety Team Contact Details services NEW SPACE APP 4921 8847 or email [email protected] newcastle.edu.au/mobile-apps or scan the QR code. MAIL / COURIERS INCIDENT REPORTING newcastle.edu.au/current-staff/working-here/our-work- newcastle.edu.au/current-staff/working-here/work- environment/mail-and-deliveries health-and-safety/hazards-incidents-and-injuries/online- incident-reporting
UON CONTRACTOR INDUCTION newcastle.edu.au/about-uon/our-environments/do- LEARNING – DISCOVER business-with-uon/contractors-and-suppliers/induction newcastle.edu.au/current-staff/systems-and-tools
FIRST AID WI-FI newcastle.edu.au/current-staff/working-here/work- newcastle.edu.au/current-staff/working-here/it-and- health-and-safety/first-aid computing/accessing-our-network/wireless
ERGONOMICS FOLLOW ME PRINT Workplace Ergonomics for New Starters newcastle.edu.au/library/access/print-and-photocopy newcastle.edu.au/__data/assets/pdf_file/0020/200846/ Ergonoimc-advice.pdf SERVICEUON serviceuon.newcastle.edu.au
The University of Newcastle | 41 The University of Newcastle | 42