Csp-1888 Purchase of Gate Interchange Tickets for Barbours Cut Terminal and Bayport Container Terminal

June 16, 2021

NOTICE TO PROPOSERS ON: CSP-1888 PURCHASE OF GATE INTERCHANGE TICKETS FOR BARBOURS CUT TERMINAL AND BAYPORT CONTAINER TERMINAL

Re: Addendum No. 1

Attached please find one copy of Addendum No. 1 to the CSP-1888 PURCHASE OF GATE INTERCHANGE TICKETS FOR BARBOURS CUT TERMINAL AND BAYPORT CONTAINER TERMINAL.

Please take note of the requirements for including this addendum with your proposal.

Sincerely,

Yvette Camel-Smith Procurement Services [email protected]

111 East Loop North • Houston, Texas 77029 • 713-670-2400 • PortHouston.com ADDENDUM NO. 1

CSP-1888 PURCHASE OF GATE INTERCHANGE TICKETS FOR BARBOURS CUT TERMINAL AND BAYPORT CONTAINER TERMINAL for the

PORT OF HOUSTON AUTHORITY P. O. BOX 2562 HOUSTON, TEXAS 77252-2562 June 16, 2021

NOTICE TO BIDDERS

The following changes to the Solicitation and Contract Documents shall be made and, insofar as such Solicitation and Contract Documents are inconsistent with the following, this Addendum shall govern.

Item 1: In reference to the Exhibit A: Price Exhibit, replace the original version with the attached revised version identified by notation, “ADDENDUM NO. 1 ” (JUNE 16, 2021).

Item 2: In reference to the Technical Specifications replace the original version with the attached revised version identified by notation, “ADDENDUM NO. 1 ” (JUNE 16, 2021).

END OF ADDENDUM NO. 1

Please return one signed copy of this Addendum signature page to acknowledge its receipt.

Receipt of Addendum No. 1 is acknowledged:

Company

Signature

Print Name

Title

Date PURCHASE OF GATE INTERCHANGE TICKETS FOR BARBOURS CUT TERMINAL AND BAYPORT CONTAINER TERMINAL ADDENDUM NO. 1 JUNE 16, 2021

EXHIBIT A: PRICE EXHIBIT

RESPONDENT: ______

DESCRIPTION ESTIMATED QUANTITY UNIT PRICE EXTENDED TOTAL___

YEAR 1 10,760,000 TICKETS $_ ____ $ ______YEAR 2 10,000,000 TICKETS $______$ YEAR 3 10,000,000 TICKETS $_ ____ $ YEAR 4 10,000,000 TICKETS $_ ____ $_ YEAR 5 9,240,000 TICKETS $______$

TOTAL AMOUNT: $______(Total amount for years 1-5. For comparison of proposals only)

This is a nondivisible procurement. Therefore, failure to propose on all items may result in rejection of the proposal. PURCHASE OF GATE INTERCHANGE TICKETS FOR BARBOURS CUT TERMINAL AND BAYPORT CONTAINER TERMINAL ADDENDUM NO. 1 JUNE 16, 2021

Technical Specifications

Proposer agrees to furnish and deliver the items described in this solicitation, and for the prices set forth in Attachment 01- Price Exhibit A. Bid amount shall include all labor, materials, supplies, delivery and transportation costs, and all other expenditures incidental to satisfactory completion of this project.

1. General Description Cards should be a thermal paper stock of 7.5millimeters in thickness, 3.25” X 6” in size and white in color. The Inside Diameter (ID) is 3” Outside Diameter (OD) is 8 3/8”. The core is fiber. The media type is described as wax, mid-range, resin.

Source: https://www.honeywellaidc.com/products/printers/industrial/pm43-pm23. Cards must be perforated and have an end of form notch at perforation. Cards must be continuous and in quantities of 1,000 cards per roll. Paper should be heat sensitive on top and have the pre-printed message on the back. The pre-printed message must be written in black ink and have ¼ Inch border on all sides and read as follows:

THE DRIVER MUST INSPECT ALL EQUIPMENT AT THE TIME OF INTERCHANGE, AND IMMEDIATELY REPORT TO THE TERMINAL (I) DAMAGE TO ANY EQUIPMENT OR SECURITY SEAL, OR (II) ANY DISCREPANCY IN SEAL NUMBERS OR OTHER EQUIPMENT INFORMATION. FAILURE TO REPORT ANY EXCEPTION PRIOR TO DEPARTURE WAIVES ALL RIGHTS IN CONNECTION WITH SUCH EXCEPTION. USER IS SOLELY RESPONSIBLE FOR (1) DETERMINING WHETHER U.S. CUSTOMS AND BORDER PROTECTION HAS RELEASED THE CONTAINER FOR TRANSFER TO A CONTAINER EXAMINATION STATION AND (2) PROPER DELIVERY TO SUCH CONTAINER EXAMINATION STATION. THIS INTERCHANGE IS SUBJECT TO THE APPLICABLE TERMS AND CONDITIONS OF PORT OF HOUSTON AUTHORITY TARIFF NO. 8, TARIFF NO.14, AND TARIFF NO. 15, ANY STEAMSHIP LINE TARIFF, ANY TRAILER INTERCHANGE CONTRACT BETWEEN STEAMSHIP LINE AND CARRIER, AND STEAMSHIP LINE’S BILL OF LADING. POH001 2. Required Product Samples

ADD. 1 Proposer must submit sample cards (at least 50 in one roll) compatible with the Intermec Easy Coder 3400e01000200 printer. It is important that the product procured operates in our gate system without causing interruptions in facility operations. Product samples must be submitted to: Bayport Container Terminal, Administration Building, located at 12621 Port Rd, Seabrook, Texas 77586, Attn: Easton McIntosh. Product samples must be received by Port Houston no later than the specified due date and time shown on the Proposal Response form. The product’s performance in our system will be considered as a component of the evaluation criterion. Sample cards must be complete and identical to the cards to be delivered if awarded the contract. Proposers are encouraged to submit questions concerning additional printer requirements through the BuySpeed eProcurement System (BuySpeed). Required samples will become property of PHA and will not be returned. FAILURE TO SUBMIT THE REQUIRED SAMPLES MAY RESULT IN REJECTION OF THE RESPONSE.

843.101 Revision: Baseline 2016-11-17

PURCHASE OF GATE INTERCHANGE TICKETS FOR BARBOURS CUT TERMINAL AND BAYPORT CONTAINER TERMINAL ADDENDUM NO. 1 JUNE 16, 2021

3. PHA Samples Proposers may pick up sample Port Authority interchange cards from the Bayport Container Terminal, Administration Building, located at 12621 Port Rd, Seabrook, Texas 77586. Samples will be available for pick up Monday through Friday, 9 a.m. - 3 p.m. Proposers may also send a prepaid envelope from a reputable overnight courier service to the above address or email Procurement Services at [email protected] and provide a shipping number.

4. Delivery Proposer shall deliver the first shipment of 5,760,000 gate interchange cards by no later than four (4) weeks after receipt of the Port of Houston Authority’s Purchase Order. The remainder of the shipment shall be delivered every six (6) months after the first delivery. Port staff will notify vendor to schedule earlier delivery. The proposal amount must include shipping, handling, and all other delivery costs.

First delivery: 5,760,000 cards to Barbour’s Cut Terminal Equivalent to 24 pallets: w/60 cartons x 4 rolls x 1000 cards

All remaining deliveries: 5,000,000 cards to Barbour’s Cut Terminal ADD. 1 4,240,000 cards to Barbour’s Cut Terminal (Final Delivery for Year 5)

Delivery address: Barbour’s Cut Terminal- 1515 East Barbour’s Cut Blvd, La Porte, TX 77571

5. Defective Products Any items that are defective, damaged, or do not meet specifications shall be returned at the proposer’s expense. The proposer shall replace all such items within five (5) working days after receipt of item or notification.

ADD. 1 6. Price Escalation Prices shall remain firm for a period of 12 months from the date of purchase order issuance. Vendor may request a price increase not less than eight (8) months before the end of the initial 12-month period and no later than two months prior to the scheduled shipment for the following year. Subsequent price increases may be requested eight (8) months from the date of the previous approved price increase and no later than two months prior to the scheduled shipment for the following year. Only industry-wide

843.101 Revision: Baseline 2016-11-17

PURCHASE OF GATE INTERCHANGE TICKETS FOR BARBOURS CUT TERMINAL AND BAYPORT CONTAINER TERMINAL ADDENDUM NO. 1 JUNE 16, 2021

changes in price, evidenced by documentation from Contractor’s supplier, shall be considered. Price increases that are more than 10% greater than the prior approved price shall not be considered. To request a price increase, Contractor shall submit a letter stating the amount of the increase and an itemized list of increased prices, showing Contractor’s current price, the revised price, the actual dollar difference, and the percentage of the increase by line item. Documentation from Contractor’s supplier showing the actual dollar increase incurred by Contractor on the applicable Contract item must accompany this request. The letter and documentation shall be sent to the assigned PHA representative.

If PHA approves the price increase, Contractor shall be notified in writing. No price increase shall be effective until Contractor receives this written notice. If the PHA does not approve Contractor’s requested price increase, Contractor may terminate its performance under the Contract upon sixty (60) calendar days advance written notice to PHA. Termination of performance is Contractor’s sole and exclusive remedy if PHA does not approve the price increase. If, at any time after approving a price increase, PHA determines that the same item at a lower price from a different source can be obtained, then PHA may then purchase the item from the lower price source without incurring any liability or obligation to Contractor.

843.101 Revision: Baseline 2016-11-17