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September/October 2012 14 Annual Meeting 3 Apps for 4 Duke Launches www.archivists.org Recap Archivists EAC-CPF
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September/October 2012
6 8 10 Courtesy Lawrence History of the Center. Courtesy University of of the Connecticut Libraries. Lawrence’s Legacy Fabulous Finds Puerto Rico’s Past Lawrence, Massachusetts, celebrates the Discover how you can participate in the 2013 University of Connecticut Libraries digitizes centennial of the Bread and Roses Strike. I Found It In The Archives! contest. Puerto Rican court records. Jennifer Williams, with contributions from Anne Hartman Suzanne Zack and Marisol Ramos Susan Grabski
Features Columns 2 President’s Message 3 Apps for Archivists SAA Goes Social Megan Good 12 From the Archivist of the 4 United States Standard Procedure: NARA Takes on Expanded Role in Launching the EAC-CPF Federal Records Management Pilot Project at Duke 34 From the Executive Director William Sexton FY 2012 Year in Review 14 Beyond Borders Departments Anne Hartman 13 News Briefs 19 Student Awards 28 Around SAA SAA Honored with 2012 APEX Award 20 Meet the Five New Coming Soon: E-Publications for Sale SAA Fellows 28 Kudos 22 Honoring Excellence in the 29 In Memoriam Profession
COVER PHOTO: San Diego Zoo Executive Secretary Belle 26 Archivists and Users: Benchley cradles toddler gorillas Bouba, Bata, and Albert. The three gorillas were born in Cameroon and were brought together to How Can We Help Them? live at the San Diego Zoo in August 1949. (Photograph date: August Gregor Trinkaus-Randall 15, 1949.) The San Diego Zoo Global Library and Archives was one of several repositories to open its doors to SAA Annual Meeting attendees for an insightful repository tour in August. For complete 27 SAA’s Volunteer Force coverage on Beyond Borders, see page 14. Courtesy of San Diego New Appointees for 2012–2013 Zoo Global.
ARCHIVAL OUTLOOK 1 President’s message Jackie Dooley OCLC Research [email protected]
SAA Goes Social
The IBM PC was invented in 1983, one year impact as archivists. We make collections (www.newarchivistsroundtable.wordpress before I started my first professional job. I available digitally and thereby attract .com); Derangement and Description (www. didn’t have a “microcomputer” on my desk new audiences. We set up organizational derangementanddescription.wordpress.com); at work until 1987, and it was a couple blogs that tell fascinating stories about the the Beaver Archivist (www.terryx.wordpress more years before my computer contained a people, places, and things reflected in our .com); NixoNARA (www.nixonara.wordpress hard drive. I finally got connected to a local holdings. We “go where the users are” by .com); and ArchivesNext (www.archivesnext network in the early 1990s, and then the adding images to Flickr and attaching them .com). Herein a new sort of “digital divide” Internet arrived in the library, and I got my to maps on Historypin. (Speaking of which, may be growing: the audience for such first email account . . . if you weren’t at the Annual Meeting in blogs tends to be a fairly youthful one, and those of us Of a Certain Age risk being left Needless to say, in the decades since, This ease of out of a significant part of the professional our world has progressed exponentially conversation. in the sophistication and ubiquity of communication has technology. These days, I hold my iPhone transformed our personal When I was elected SAA vice president/ and revel in having computing power that president-elect, I decided it might be useful used to require a roomful of mainframe lives and has profoundly to establish a blog through which SAA equipment—as well as having once- altered how we can have leaders could both tell members about unfathomable communication capabilities. . things going on within the Society and an impact as archivists become better informed about members’ Any human with a simple mobile phone can opinions through their replies. And voilá! send text messages across the planet. With San Diego in August, go to www.youtube As of August, Off the Record is off and a smartphone, the sky’s the limit: Facebook, .com/watch?v=gyR59nFFMRg and listen to running at http://offtherecord.archivists. Twitter, blogs, Flickr, Spotify, SlideShare— Jon Voss’s plenary lecture about Historypin org. I invite you to subscribe* and join the these, and no doubt many more types of and other uses of linked data right now! He conversation about our professional society social media that I haven’t heard of, are all said things that you need to know.) and its directions. right there in your hand. Current estimates of smartphone ownership indicate that Some colleagues are becoming And if you’re over thirty-five, you’ll also be more than 40 percent of U.S. adults own professionally visible and making a helping to close that digital divide. one, as do two-thirds of adults under 35. difference to the archival community by becoming bloggers. To mention only a *If you’re not familiar with how to subscribe This ease of communication has few: Planning a New SAA Roundtable for to a feed, click on “RSS-Posts” and you’ll transformed our personal lives and has New Archivists, which led the charge for receive an email message each time a new profoundly altered how we can have an establishment of our new SNAP Roundtable message is added to the blog.
Archival Outlook (ISSN 1520-3379) is published six times a year and distributed as a membership benefit by the Society of American Archivists. Contents of Outlook the newsletter may be reproduced in whole or in part archivAL provided that credit is given. Direct all advertising The Society of American Archivists serves the education and information inquiries and general correspondence to: Anne Hartman, Society of American Archivists, 17 North needs of its members and provides leadership to help ensure the identification, State Street, Suite 1425, Chicago, IL 60602; 312-606- preservation, and use of the nation’s historical record. 0722; toll-free 866-SAA-7858; fax 312-606-0728; [email protected]; www.archivists.org.
Executive Director Director of Member and Technical Services Director of Finance and Service Center Manager Nancy P. Beaumont Brian P. Doyle Administration Carlos R. Salgado Tom Jurczak [email protected] [email protected] [email protected] [email protected] Service Center Representative Director of Publishing Service Center Representative Education Coordinator Jeanette Spears Teresa M. Brinati Lee Gonzalez Amanda Look [email protected] [email protected] [email protected] [email protected]
Director of Education editorial and production Coordinator Program Coordinator Solveig De Sutter Anne Hartman René Mueller [email protected] [email protected] [email protected]
2 ARCHIVAL OUTLOOK September/October 2012 APPS for ARCHIVISTS
Megan Good, Independence Seaport Museum
Listen up, lone arrangers: Juggling myriad spoken. There tasks and duties can create a stressful, is also a “detect grueling workload no matter where you language” work—in a library, museum, or historical feature which institution. I can relate; as the director of identifies the the Archives and Library at Independence source language, Seaport Museum in Philadelphia, I am streamlining translations when you were resold for a much higher price the only professional staff member in don’t recognize the language. I use than what local book dealers offered, the archives. Google Translate for identifying titles all thanks to this app. in our rare book and map collections, Like many archivists, I often think in which titles range from Latin to Social Media about how to create a more manageable Russian to Greek. workload. I’ve found that using I use smartphone applications—or apps—has Roman Numerals Converter: Facebook Pages Manager: the Facebook Pages Manager by helped complete reference requests faster, Along with Google Translate, this Facebook to update the Archives increased social media interaction, and app translates Roman numerals into and Library’s Facebook page. This streamlined previously slow processes. Arabic numerals, and vice versa. It is app prevents you from accidentally Working in a maritime museum, I’m useful for checking dates of rare maps, mixing up your personal profile with a faced with collections that are diverse books, and publications before they professional page, and vice versa. It is and include manuscripts, photographs, are cataloged or accessioned. straightforward and easy to use and it film, maps, charts, measured drawings, BookScouter: The Seaport Museum and rare books. The apps I use regularly streamlines posting via a smartphone. Archives and Library is equal parts have enhanced my productivity and are archival manuscripts and records and Twitter: The Archives and Library downloadable for free or a small fee, so library reference collection. We receive also uses Twitter to interact with they won’t break the bank. Even better: many book donations throughout the social media users. I use the Twitter The majority of these apps are available for year that interns and volunteers sort app on my smartphone to post tweets both Apple and Android devices. Read on through. If there is a title that might when I’m away from the office; for to get a summary of each app, which I have be worth more than a few dollars, I instance, I recently used the app divided into categories. use BookScouter to resell the book. By while I was attending a conference taking an image of the book’s ISBN, or on rare maps. I shared details about Quick Reference by entering the ISBN yourself, the app the sessions with our followers, and lists sites that are looking to purchase they were excited to see staff using Google Translate: Like Google the book as well as the prices they continuing education to become more Translate online, this app translates are willing to pay. The highest offered involved with our rare map collection. texts from more than sixty languages, prices appear at the top of the list. of which more than half can be Quite a few books from our library Continued on page 31 >>
September/October 2012 ARCHIVAL OUTLOOK 3
4 ARCHIVAL OUTLOOK September/October 2012
Learn more at: Drexel.com/outlook
Drexel Online. A Better U.® Drexel.com/outlook LAWRENCE’SLAWRENCE’S LEGACYLEGACY
A spontaneous sidewalk assembly at the Lawrence History Center Commemorates the corner of Canal and Appleton streets. Anniversary of the Bread and Roses Strike Courtesy of the Lawrence History Center. Jennifer Williams, with contributions from Susan Grabski, Lawrence History Center
In 1912 a new state law in Massachusetts The centennial of this pivotal event offered discuss the possibilities. Open community reduced the work week for women and a significant opportunity for Lawrence charrettes were held to gather feedback and children from fifty-six hours to fifty-four and the wider region to raise awareness develop buy-in from stakeholders, current hours, inciting fury in textile workers who about the city’s past and the roles that residents, local organizations, unions, and received a cut in their wages as a result. immigrant laborers played in the city and the local delegation. It became clear early on Their disapproval led to a strike in Lawrence, the nation. The Lawrence History Center is that, just as collective action was important Massachusetts—dubbed the Bread and a small yet vital archives with a mission to for the success of the strike, building strong Roses Strike—that lasted from January to collect, preserve, share, and interpret the collaborations would be necessary for its commemoration. March, when the mill owners conceded to history and heritage of Lawrence and its people. Carrying out a large-scale plan to strikers’ demands by giving an average 15 Out of the community meetings, the commemorate the centennial of this strike, percent pay hike, with the largest increase Bread and Roses Centennial Committee which became one of the most significant going to the lowest-paid workers. (BRCC) was formed. The original goals of events in American labor history, was the BRCC were not only to coordinate and something that the center had to do. Even This year marks the centennial anniversary promote events across the centennial year, of the strike, an event that gained national so, we knew that we could not do it alone. but also to combine efforts to raise funds. attention. The strike began a movement Unfortunately, due to the economic climate, that would later result in better working Joining Forces the BRCC was unable to raise enough funds conditions, the forty-hour work week, and to support all the planned events, so each child labor laws to protect the youngest, Planning began in 2008, when organization sought additional funding most vulnerable members of society. organizations in the community met to from individuals, organizations, and
6 ARCHIVAL OUTLOOK September/October 2012 foundation grants. Because the BRCC is not general account a 501(c)(3) organization, it was necessary through a large to designate a fiscal agent to receive and Creative Economy administer funds on the committee’s Grant from the behalf. The Lawrence History Center university. He also took on this role. Soon a website (http:// received a number breadandrosescentennial.org/) and a Facebook of donations from page were developed to educate and other faculty disseminate information to our audience. members, students, and the school, and The BRCC was guided by a five-member secured two interns steering committee chaired by Professor to work with the Robert Forrant of the University of Lawrence History
Massachusetts Lowell and including Center and the Strikers and the militia face off in Lawrence’s mill district. Courtesy of the representatives from the Lawrence History Lawrence Heritage Lawrence History Center. Center, the Lawrence Heritage State State Park. Without Park, and the Bread and Roses Heritage such funding and support, the centennial and implications. The exhibit—“Short Committee, as well as a graduate student anniversary would not have been nearly as pay! All out!”—opened in the Everett from UMass Lowell. successful as it has been. Mill on January 12, 2012—the day and location at which the strike began. The A great amount of praise for the success The Strike, Remembered exhibit, which was open until September of the centennial year must be given to 30, 2012, has acted as a cultural event Forrant and UMass Lowell. Forrant met As planning and fundraising continued, space for a rich programming schedule the director of the Lawrence History four major programming events were that included theatrical performances, Center during the early stages of planning identified: art exhibits, community group meetings, and became intrigued by the history of lectures, and school group tours, among the strike and the ongoing efforts to • The Lawrence History Center’s most many other events. Having welcomed celebrate its centennial anniversary. He significant commemorative event was nearly five thousand people so far, the committed himself to working on the the construction of the bilingual exhibit exhibit has provided a historic context Steering Committee and was able to that outlines the 1912 strike’s specifics, provide significant funding for the BRCC’s including its beginnings, aftermath, Continued on page 32 >>
September/October 2012 ARCHIVAL OUTLOOK 7 Fabulous Finds Anne Hartman, SAA Editorial and Production Coordinator
Last year, Brooke Smith visited might not see the announcement the Harold B. Lee Library’s in any other way. I happen to keep Special Collections archives all email inquiries sent to me, so at Brigham Young University all I had to do was go through that and landed on a school project folder and create a mailing list. I she’d completed years before, sent messages to myself, with all which touched on family of the recipients in the BCC field memories she’d long forgotten. to keep them confidential from Amy Moran used the Sisters of the rest. This is how Julie Dresser Mercy Archives to research for saw the announcement. I also an upcoming children’s book, received several responses from unearthing letters, photographs, others on that mailing list who were and a scrapbook that chronicle interested but not yet ready to write a 1920s leprosarium. And Julie something. Dresser took advantage of the SAA: What are tips you’d give to Benjamin F. Feinberg Library those who’d like to participate at the State University of New in the 2013 contest? York at Plattsburgh to discover sixteen letters that her fourth- DK: Start early and send reminders! great grandmother had penned. We got started a little late and as a result, left too little time for some Each of these individuals— people to submit an essay or video. along with five others—were finalists in the Society of Another tip: let the essay American Archivists’ 2012 contestants know that proofreading I Found It In The Archives! and attention to quality writing, contest. This contest, held in grammar, and spelling is important conjunction with American Dresser’s essay won the 2011–12 compe- to voters. Archives Month, aims to increase public tition, giving her the chance to attend awareness about archives and the SAA’s Annual Meeting in San Diego. Debra SAA: In your opinion, what are the fascinating contents they hold. Kimok (DK), who submitted Dresser’s benefits of participating inI Found It In essay, provided some tips for those The Archives!? In 2012, the public took notice of the interested in participating in the contest. contest—more than eight thousand votes DK: Our participation in this contest really were cast to choose the winning entry. SAA: How did you reach out to did advertise our archives in our local Many institutions also enjoyed local press your archives users to ask them to community and on our campus. I’ve had coverage, which helped to drum up support participate in the contest? several people comment on the contest and for the finalists residing in their hometowns. the essays. It provided an opportunity to DK: We sent a press release about the engage the local press and publicize not only SAA invites all archivists to participate in contest to our local newspaper to try to the contest, but also what we are and what the contest this year. Ask individuals who reach local historians and researchers. We we can offer to researchers. In our case, it’s have found their records, families, heritage, also distributed the press release on campus also been a great way to remind our faculty or treasures through archival collections to and through email, and we posted it on the that we’re here—so many of them forget share their stories of discovery, either via Special Collections website, on our library’s what a wonderful resource this is for their written essay or video. Then ask the public blog and Facebook page, and on the campus classes. I don’t have any proof that this to vote for their favorite entry, and submit announcements web page. contest had an effect on faculty, but I can tell a local winner to compete in the national you that two faculty members who haven’t contest. A complete step-by-step guide In addition, I gathered email addresses from brought classes here in the past are doing so can be found at http://files.archivists.org/ the past five years for people who had used this fall. And we’ve had the busiest summer advocacy/2012-13_IFIITA-PR-Kit.pdf. our archives so that I could target those who I can remember!
8 ARCHIVAL OUTLOOK September/October 2012 Fabulous Finds The Academy of Certified Archivists Why Do Archivists Support Certification?
• It provides a competitive edge
• It strengthens the profession
• It recognizes professional achievement and commitment
In the past decade, nearly 1,300 professional archivists have felt it was important to sit for the Certified Archivist examination.
The next Certified Archivist examination will be held August 14, 2013, in Hartford, Indianapolis, Las Vegas, New Orleans, and Orlando—and wherever five eligible candidates want to take it.
For more information about the Certified Archivist examination, please go to the ACA website at www.certifiedarchivists.org or contact the ACA office (518-694-8471 or [email protected]). FINDINGFINDING PuertoPuerto RiRico’sco’s
PAPASTST Digital media technician Rita Lombardi works with the fragile documents. Photo by Michael J. Bennett/ Digitization Project Provides Insights UConn photo. into Puerto Rican History Suzanne Zack (Marketing and Communications Specialist) and Marisol Ramos (Curator of the Latin American and Caribbean Collections), University of Connecticut Libraries
Aside from creating a stable environment for during this period and were divided into through the Internet Archive, a non-profit unique and deteriorating paper documents, judicial districts that reflected major organization that offers free online access to digitization also can provide a window into municipal areas, including that of Arecibo. historical digital collections, and the UConn a territory’s rich, but sometimes elusive, In addition to Arecibo, the collection Libraries’ Digital Collection Portal. We cultural past—no matter where its citizens includes court cases from the towns of hope that this resource will engender new currently reside. Barceloneta, Camuy, Ciales, Hatillo, Manati, scholarship into Puerto Rico from the end Morovis, Quebradillas, and Utuado. of colonial rule to when it was ceded to the The University of Connecticut Libraries, United States after the Spanish–American with the help of a twelve-month, $15,000 Illustrating the Cultural Past War in 1898. grant from LAMP—formerly known as the Latin American Microform Project, Because these materials are physically As the curator of the Latin American an initiative of the Center for Research housed in Storrs, Connecticut, they were and Caribbean Collections at the UConn Libraries—digitized 5,000 very fragile, inaccessible to most residents of Puerto Libraries—and as a native of Puerto Rico— double-sided handwritten documents Rico until recently. Now those living on the Marisol Ramos’s purpose in undertaking that cover civil disputes over land, slaves, the project was to provide access to these and livestock that occurred in the Arecibo island, along with genealogists, historians, records, which are the cultural heritage and appellate court district in Puerto Rico from legal researchers, and social scientists property of Puerto Ricans, whether they 1844 to 1900. (The digitized documents may seeking insight into Puerto Rico’s fabric of be lawyers, scholars, or lay people. Until be viewed at http://tinyurl.com/628ndxd.) life during the latter half of the nineteenth century, will discover a treasure trove of now, they didn’t know these records even As a colony of Spain, Puerto Rico’s civil information in these original court records. existed, much less have access to them. The courts fell under territorial jurisdiction These records are fully accessible online project also aimed to offer researchers who
10 ARCHIVAL OUTLOOK September/October 2012 (Above) Michael J. Bennett, digital projects librarian, and Marisol Ramos examine fragile documents that were scanned. Photo by Suzanne Zack/UConn photo. (Right) Sample of civil court documents available in the collection. Courtesy of UConn Libraries.
Now [those] seeking insight into Puerto Rico’s fabric of life during the latter half of the nineteenth century will discover a treasure trove of information in these original court records.
couldn’t visit Storrs the opportunity to see could engage in such a transaction with her. Archive, where more of these cases are the materials. That this transaction was invalidated by the housed. court doesn’t take away from the fact that Issues of the Day these two women play a role (one active, the Expanding Opportunities married woman; one passive, the slave) in The cases contained in the documents offer this civil court drama. Since the collection has been accessible online, there have been numerous inquiries readers a window into social and cultural In response to the lawsuit, Doña María’s from both scholars and the General Archive issues of the day. One particular case gives son, Don Felipe Cedres, sought dismissal of of Puerto Rico about them. an important snapshot of women’s rights the case based on Law 55, which specified during the period. that a married woman could not engage in Milagros Pepin-Rivera, specialist in cultural any transaction or testify in court without affairs at the General Archive of Puerto Rico, In 1844, Don José Antonio Rubio sued her husband’s permission, which he argued noted, “The digitization project will expand his neighbors Doña María Marrero de his father never gave. the opportunity to consult this part of our Cedres and her husband (or “companion” cultural heritage whose origins reside in the as described in the document) Don Blas Don José Antonio seems to have lost General Archive of Puerto Rico.” Cedres in Hatillo for breach of contract for the case and requested an appeal seeking restitution of his funds and legal costs; the sale of a slave named Marta, of whom he Indeed, as archives strive to illustrate the the case was moved to the district court in did not take possession nor did he receive past for today’s audience, UConn Libraries Arecibo in 1845. title after he paid 400 pesos to Doña María. hopes this collection will give all a chance to Doña María felt she could take part in a The final judgement was unclear because experience Puerto Rican history. business transaction with her neighbor Don documents are missing and could be in a José Antonio, who, likewise, felt that he different collection in Puerto Rico’s General
September/October 2012 ARCHIVAL OUTLOOK 11 from the archivist of the united states David S. Ferriero National Archives and Records Administration [email protected]
NARA Takes on Expanded Role in Federal Records Management
The National Archives and Records While we make it clear that all agencies must oversee its records management program. Administration is about to undergo a manage their records, including emails, in The Archivist will convene the first-ever sea of change in the way we oversee electronic format by the end of the decade, meeting of senior agency officials before the management and preservation of we’ll still be taking in traditional paper the end of 2012. government records. It is coming about as records. All the records—traditional and a result of a directive from me and Jeffrey electronic—are important to our democracy. Overall, the directive lists a dozen actions D. Zients, the acting head of the Office of to be taken by NARA and other agencies Management and Budget. The directive is “Records are the foundation of open to assist all departments and agencies our response to the President’s mandate government, supporting the principles in meeting the requirements set forth to reform records management for the of transparency, participation, and twenty-first century as delivered in his collaboration,” Zients and I note in the in the new directive. Among the most Memorandum on Records Management. directive. “Well-managed records can be important will be our work with the Office (See the memorandum at http://www. used to assess the impact of programs, to of Personnel Management to establish a improve business processes, and to share whitehouse.gov/the-press-office/2011/11/28/ formal records management occupational knowledge across the government.” presidential-memorandum-managing- series to elevate records management government-records.) * * * roles, responsibilities, and skill sets for The President’s goal is to require We previewed the directive at the recent agency records officers and other records departments and agencies to manage SAA Annual Meeting in San Diego, but professionals. For further information all their permanently valuable records let me go over some of the details here. and discussion about this Directive, please in electronic form by the end of the Deadlines for complying with various follow the blog of NARA’s Office of the decade to ensure transparency, efficiency, parts of the directive are spread over the and accountability in government. This Chief Records officer, Records Express, at coming years. Among the highlights of the comprehensive directive is important, with http://blogs.archives.gov/records-express/. directive are: NARA becoming among the first national As the President said in his charge to us to archival institutions to designate that from • Federal agencies must manage all reform recordkeeping: “When records are a certain date, we will require that agencies permanent electronic records in an transfer newly created permanent records electronic format by December 31, well managed, agencies can use them to to us in digital form only. Complying with 2019, and must have plans to do so by assess the impact of programs, to reduce the directive will result in a major overhaul December 31, 2013. redundant efforts, to save money, and to in the way the U.S. government manages share knowledge within and across their and preserves the records being created • All agencies must manage both organizations. In these ways, proper records today and for years to come. permanent and temporary email records in an accessible electronic format by management is the backbone of open For federal agencies and departments, the December 31, 2016. government.” directive sends a strong message about the importance of electronic records. It requires • NARA will issue updated guidance on Preserving and making the records of each agency to designate a high-ranking managing, disposing of, and transferring our government accessible is the heart of official to oversee its records management email by December 31, 2013. our mission at the National Archives. We programs and to ensure that all appropriate • By December 31, 2014, all agencies must look forward to working with agencies staff receive records management training. have records management training in throughout the government and with SAA And it creates a modern and robust records place for appropriate staff. management framework that will allow and our other stakeholders to implement reform while complying with all existing • By this November, each agency must its goals in the years to come. We all have a laws and regulations. designate a senior agency official to stake in it as citizens of a democracy.
12 ARCHIVAL OUTLOOK September/October 2012 News Briefs
Oregon Historical Society Completes Virginia Initiative Sheds Light on Desegregation Conversion of Manuscript Catalog A traveling audiovisual exhibition helped Virginians better grasp Thanks to a grant from the National Historic Publications and the commonwealth’s historic journey toward the desegregation of Records Commission, the Oregon Historical Society has completed schools. Throughout the spring and summer, “School Desegregation: the conversion of its entire manuscript catalog, which was Learn, Preserve, and Empower” presented photographs of those previously a manual card catalog available only to in-house users. involved in the struggle for school equality, such as Oliver W. Hill, In the course of the project, cataloger Sara Stroman converted Thurgood Marshall, and others, and gave visitors a timeline of key more than 4,200 records into MARC format. These records now events. The exhibit, which will continue to tour throughout the appear in WorldCat and the Historical Society’s local online catalog coming year, was the result of a partnership between Old Dominion (http://librarycatalog.ohs.org/eosweb/opac/ ). In addition, more than University Libraries, DOVE (Desegregation of Virginia Education), six hundred records for unprocessed AARP Virginia, Virginia Conference NAACP, and accessions were converted from an Urban League of Virginia. in-house database into MARC format and are also available online. To add National Grant Will Save Rare further accessibility to these materials, the project’s MARC records were also Films of Richmond Urban Life converted into EAD files and submitted to the Northwest Digital Archives Virginia Commonwealth University Libraries database (http://nwda-db.wsulibs.wsu. has been awarded a grant from the National edu/nwda-search/). This MARC to EAD Film Preservation Foundation to preserve select conversion was facilitated by a new films from the Harris H. Stilson film collection. program, called MarcEdit, developed by Stilson (1868–1934) was a Richmond streetcar Terry Reese of Oregon State University. conductor, later a motorman, and amateur The project has helped previously photographer and film documentarian. His hidden collections come to light, such as films offer a rarely seen visual record of 1929– an 1856 autograph letter from Senator 1931 Richmond. Highlights of the collection Charles Sumner describing his physical include street scenes of citizens, streetcars, and condition after being attacked in the Harris H. Stilson, film documentarian. Courtesy of buildings, as well as leisure life at Byrd Park and Senate chamber. Virginia Commonwealth University Libraries. Shields Lake.
September/October 2012 ARCHIVAL OUTLOOK 13
Anne Hartman, SAA Editorial and Production Coordinator
With its enviable climate, rich culture, and shared his insights on Linked Open Data, spectacular skyline, San Diego provided the which is changing the way individuals idyllic home for Beyond Borders, SAA’s 76th experience cultural heritage on the web. Annual Meeting. More than 1,500 attendees Voss urged the library, archive, and museum at the August 6–11, 2012, meeting at the communities to contribute information in a San Diego Hilton Bayfront enjoyed a week way that will help users see history in a new filled with opportunities—to learn, to meet, or different light. to discover, and to explore more ways to advance the profession. “We don’t know what people will do with our data,” Voss said. “We need to embrace With the guidance of enthusiastic Program that uncertainty. That is the culture and the and Host committees, nine preconference community of the World Wide Web. It’s not programs kicked off the meeting, allowing something you go to view, it’s something attendees to dive into topics such as web we make together . . . It’s hard, but we can archiving, archival audio, and Encoded do it, if we have one goal that is moving us Archival Context—Corporate Bodies, beyond borders.” Persons, and Families. Others earned DAS credits by attending the Digital Forensics for Outgoing SAA President Gregor Trinkaus- Archivists or Developing Specifications and Randall also looked to the future during RFPs for Recordkeeping Systems courses. his presidential address at Plenary II on “I left the conference feeling excited to be part of such a great professional community and energized to explore new possibilities as well as apply many of the things I learned to my own professional activities.” —Amy Jankowski (San Diego Zoo Global)
The Sixth Annual Research Forum, Friday. During “The Good, the Bad, and the “Foundations and Innovations,” was held Ugly: The Archival Profession and Future on Tuesday, August 7, giving speakers and Challenges,” Trinkaus-Randall spoke of the attendees the chance to immerse themselves in the full spectrum of research activities. many ways in which archivists’ long-held The learning continued throughout the beliefs and practices are being challenged week, with a lineup of educational sessions as the world moves from an analog to that challenged attendees to think “beyond digital age. borders” to envision new or different For some, Beyond Borders marked their opportunities for themselves or their first foray into SAA. At the New Member/ repositories. Sessions included “Choose Your Own Arrangement: Using Large-scale First-Timer Orientation and Forum on Digitization Efforts to Process Image and Wednesday, August 8, these individuals Audiovisual Collections,” “Hybrids and joined representatives of the Membership Legacies: Challenges of Finding Aids in the Committee, the Key Contact Program, and Digital Age,” and “Things They Never Taught the SAA Council to discuss how to best You in Graduate School: Donor Relations,” navigate their first Annual Meeting. among many others. Others went to Beyond Borders as new Jon Voss, the Historypin Strategic component leaders. At Wednesday’s Partnerships Director at We Are What We Leadership Orientation and Forum, they Do, also called on attendees to think outside had the chance to gain an understanding the box. During his keynote address, of the roles and responsibilities by hearing “Radically Open Cultural Heritage Data from those within SAA who have leadership on the Web,” at the Opening Plenary, Voss experience.
Courtesy of Jeffrey Schermer Photography.
ARCHIVAL OUTLOOK 15 “The forum is a great way to bring all of SAA’s leaders and emerging leaders together, and it emphasizes the value of our partnership in moving the society and the profession forward,” said Temple University’s Director of Special Collections Margery Sly, who spoke at the forum.
When attendees weren’t in meetings or sessions, they browsed the bookstore, which debuted SAA’s newest publication—How to Manage Processing in Archives and Special Collections by Elizabeth Slomba and Pam Hackbart-Dean. “I saw how diverse the archival community Resumes and job opportunities abound on the bulletin is,” Alan Renga, assistant archivist at the boards in the Networking Café. Courtesy of Jeffrey Schermer Photography. “Launching our book at the Annual San Diego Air and Space Museum, noted. Meeting was a terrific opportunity for “Usually I interact with other museum Elizabeth and me,” Hackbart-Dean said. archivists and occasionally with those who night. (In addition, the event, organized by “It provided immediate feedback on our work at universities. But at Beyond Borders, JAL Tours, raised more than $150 for the publication by Mosaic Scholarship allowing us to talk “Beyond Borders left me with an eagerness to join the Fund.) For others, about the trends the sights of San field now. I love my time at Michigan, but the many cool projects that in managing Diego beckoned; processing, to share archivists are working on make me want to get fully immersed as soon as I can.” many headed out on educational new ideas, and to —Jarrett Drake (graduate student at the University of Michigan) reveal war stories repository tours, of challenges we all getting behind- have faced in taking care of collections.” I got to meet many interesting people who the-scenes looks at destinations such as work in the for-profit world.” the Lambda Archives of San Diego, the The meeting also provided the ideal Women’s Museum of California, and the opportunity to meet others in the profes- In addition, dozens of exhibitors set up San Diego Air and Space Museum Library sion—whether chatting about old stomp- shop in the Great Ideas! Expo, giving and Archives. In addition, the Archivists ing grounds during several alumni mixers attendees the opportunity to chat with of Religious Collections Section hosted a held Friday evening, or networking in the industry partners and learn about the latest service project, for which Annual Meeting Networking Café. innovations in the field. attendees volunteered at the San Diego Food Bank. But the week wasn’t all work and no play. The All-Attendee Reception at Hilton’s About 250 baseball Waterfront Park also didn’t disappoint. fans visited Petco Attendees dined on hors d’oeuvres while Park to watch the soaking in sights of the San Diego Bay and San Diego Padres listening to tunes from fellow archivists and take on the Chicago SAA members Hillel Arnold, Cory Harper, Cubs Tuesday night. Scott Schwartz, Marten Stromberg, and The game wasn’t Chela Weber. exactly a nail-biter Though the eventful week at Beyond Borders (the Padres won has now come and gone, there’s no rest for 7–4), but the event the 2013 Program and Host committee gave attendees the members, who are busily preparing for Scott Schwartz (University of Illinois, Urbana-Champaign), Marten Stromberg chance to catch (University of Illinois, Urbana-Champaign), Chela Weber (New York University), Archives New Orleans 2013 August 11–17. Hillel Arnold (Rockefeller Archive Center), and Cory Harper (New York University) up with new and entertain the crowd at the All-Attendee Reception on Thursday. Courtesy of old friends on a Here’s to another memorable Annual Jeffrey Schermer Photography. perfect San Diego Meeting, and many more to come.
16 ARCHIVAL OUTLOOK September/October 2012 1
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1. Setting up for the All-Attendee Reception at the Hilton Waterfront Park. Courtesy of Deb Torres. 5 2. Jodi Allison-Bunnell speaks at the Archivists of Religious Collections Section meeting. Courtesy of Jeffrey Schermer Photography.
3. Dennis Meissner (Minnesota Historical Society), Kris Kiesling (University of Minnesota), Rob Spindler (Arizona State University), and SAA President Gregor Trinkaus-Randall (Massachusetts Board of Library Commissioners) catch up following Plenary II. Courtesy of Jeffrey Schermer Photography.
4. Lindsay Zaborowski (Pacific University) shows off her poster “Something Old, Something New: Crossing the Borders of Culture, Technology, and History” during the Professional Poster Presentations. Courtesy of Jeffrey Schermer Photography.
5. Beyond Borders attendees watch the San Diego Padres take on the Chicago Cubs. JAL Tours and SAA organized the outing, which marked the third year of collaboration to get attendees out to the ballgame. Courtesy of Amanda Look and John LeGloahec.
September/October 2012 ARCHIVAL OUTLOOK 17 1. University of Texas alum “hook ’em” during the alumni mixer. Courtesy of Helen Kim.
2. Betsy Pittman (University of Connecticut Libraries), Mahnaz Ghaznavi (Loyola Marymount University), and Marisol Ramos (University of Connecticut Libraries) flash smiles during the meeting. Courtesy of Jeffrey Schermer Photography.
3. Greg Schmidt (Auburn University) hawks “Archivists Make It Last Longer” aprons for the Preservation Section, which donated proceeds to the National Disaster Recovery Fund for Archives. Courtesy of Jeffrey Schermer Photography. Thank You, Beyond Borders Sponsors! Tessella (Silver Sponsor) Atlas Systems, Inc. (Bronze Sponsor) History Associates Hollinger Metal Edge, Inc. 1 Preservation Technologies OCLC Research
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Photo Op Contest
Thanks to many Beyond Borders attendees, our Annual Meeting album on Facebook has more than 150 San Diego snapshots! The Visual Materials Section poured over the submissions to choose winners of our first-ever Photo Op Contest. They chose the photographs that represented SAA, the Annual Meeting, or the city of San Diego in a unique or interesting light. The winning photographs were: 1. Christine George conquers the Hollinger box. 1 Courtesy of Helen Kim (Visual Communications). 2. San Diego bridge to Petco Park. Courtesy of Sue Hwang (Pacific Basin Institute at Pomona College). 3. Point Loma Lighthouse. Courtesy of Donna Guerra (Trinity University).
2 Winners received a copy of Photographs: Archival Care and Management. Be sure to check 3 out all our photos in our Beyond Borders 2012 photo album at www.facebook.com/archivists.
18 ARCHIVAL OUTLOOK September/October 2012 Student Awards
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Nine exceptional students were honored during the All-Attendee Reception on August 9, 2012, at Beyond Borders. Each of these students has demonstrated scholastic and personal achievement, as well as the potential to become an influential member of the archives profession.
1. Nathasha Alvarez is the recipient of the Josephine 3 4 Forman Scholarship sponsored by the General Commission on Archives and History of The United Methodist Church, in cooperation with SAA. The $10,000 scholarship provides financial support to minority students pursuing graduate education in archival science, encourages students to pursue careers as archivists, and promotes the diversification of the American archives profession.
2. Georgia Barlaoura (left) and Lara Mancuso (right) with Shari Christy (center), chair of the Oliver Wendell Holmes Travel Award Committee. Barlaoura, a first-year student from Greece, and Mancuso, a first-year student from Brazil, are the recipients of the Oliver Wendell Holmes Travel Award, which enables overseas archivists who are already in the United States or Canada for training to build upon their experience by traveling to SAA’s Annual Meeting. Both are students enrolled in the Master of Archival Studies program at the University of British Columbia. 5 3. The American Archivist editor Greg Hunter presented Pam Mayer, a graduate student at the University of North Carolina at Chapel Hill, School of Information and Library Science, with the Theodore Calvin Pease Award for her paper, “Like a Box of Chocolates: A Case Study of User- Contributed Content at Footnote,” which will be published in Vol. 76, No. 1, of the journal.
4. Aditi Sharma Worcester, a graduate student at the University of Texas at Austin, is the recipient of the Mosaic Scholarship, which provides $5,000 to students who demonstrate potential for scholastic and personal achievement and who manifest a commitment both to the archival profession and to advancing diversity concerns within it.
5. Daniel Pitti (center) of the University of Virginia presented Jarrett M. Drake (left), a graduate student at the University of Michigan School of Information, and Nathan Sowry (right), a graduate student in the Library and Information 6 7 Studies program at the University of Wisconsin–Madison, with the F. Gerald Ham Scholarship, which offers $7,500 in financial support to graduate Courtesy of Jeffrey Schermer Photography. students in their second year of archival studies at a U.S. university.
6. Kapena Shim, a student in the Library and Information Science Program 7. Amanda Strauss, a graduate student at Simmons College pursuing Master at the University of Hawai’i Manoa, is the recipient of the Harold T. Pinkett of Arts in History and Master of Science in Library and Information Science, Minority Student Award, which recognizes minority graduate students Archives Management, degrees, is the recipient of the Donald Peterson Student who, through scholastic achievement, manifest an interest in becoming Travel Award, which supports students and recent graduates from graduate professional archivists and active members of SAA. archival programs within North America to attend SAA’s Annual Meeting.
September/October 2012 ARCHIVAL OUTLOOK 19 Meet the Five New SAA Fellows
Timothy D. Pyatt, Scott Cline, Nancy Zimmelman Lenoil, Peter Gottlieb, and Ben Primer were named Fellows of SAA. Courtesy of Jeffrey Schermer Photography.
Five members were added to the and served on the Executive Committee since his first archival position, his career distinguished list of 178 Fellows, the in 2011–12. He is a past chair of SAA’s has shown a progression of increased highest individual honor bestowed by Local Government Records Roundtable, professional responsibility and commitment SAA for outstanding contributions to a group that he was active in establishing. to his institutions and the profession at the archives profession. The awards were Additionally, Cline is a past president of large. Gottlieb is best known for his work as presented to these accomplished individuals the Academy of Certified Archivists and the state archivist of Wisconsin, a position at Plenary I on August 9, 2012, at Beyond Northwest Archivists, Inc. he held from 1991 until his retirement in Borders in San Diego. 2010. As state archivist, he served with Cline is an award-winning author who distinction and vision, urging his staff Scott Cline, city archivist and director has added to the archival canon with his and profession to effectively handle the of the Seattle Municipal Archives, started insightful and probing contributions to transition from paper to electronic records. his career working for the Western Reserve the professional literature. “To the Limit In the position, Gottlieb also developed the Historical Society in Cleveland as a Jewish of Our Integrity: Reflections on Archival Wisconsin State Historical Records Advisory History Specialist. In 1985, he accepted Being” (The American Archivist, Fall/Winter Board into one of the most productive and a position as city archivist of the Seattle 2009) received SAA’s Fellows’ Ernst Posner active of any in the United States. Municipal Archives. His tenure with the Award for an outstanding essay. His In addition to serving as president of SAA city’s archives has been long and marked much-anticipated article, “‘Dust Clouds in 2009–10, Gottlieb served on the SAA with distinction. His work to engage people of Camels Shall Cover You’: Covenant and Council and on the council of Midwest from all walks of life was instrumental in the Archival Endeavor” is forthcoming in Archives Conference. He was also chair making the Seattle Municipal Archives into The American Archivist (Fall/Winter 2012). of the Council of State Historical Records a nationwide model for effective archival As one nominator wrote, “Scott’s writing Coordinators in 2000, a few years before the programs. His highly regarded work even intertwines philosophy and religion into group changed its name to the Council of led the Seattle City Council to proclaim archival theory and practice and pushes State Archivists. August 30, 1999, as Scott Cline Day. us to consider the deeper meanings of our work.” Cline also received SAA’s C.F.W. Gottlieb has long been an enthusiastic and Cline, who holds bachelor of science and Coker Award for innovative development in invaluable archives advocate. On a national master of arts degrees in history from archival description in 1989 for A Guide to level, Gottlieb’s commitment to advocacy led Portland State University, has been a the Archives of the City of Seattle. to SAA’s American Archives Month and the I dedicated member of SAA for nearly three Found It In The Archives! campaign, programs decades, serving in a variety of leadership Peter Gottlieb earned a PhD from that have benefitted local institutions and roles. He was elected to the Council in 2009 the University of Pittsburgh in 1977, and increased individual researchers’ awareness
20 ARCHIVAL OUTLOOK September/October 2012 of the power of archives. Gottlieb also has the position only when she became state and passion for archives” with everyone she been a constant and eloquent advocate archivist, but she continues her association encounters. for preserving funding for the National with the WAI as a faculty member. Historical Publications and Records Ben Primer has been an archivist Commission (NHPRC) as well as for the In 2003–2005, Lenoil brought her insight, since 1981, when he began his long and Preserving the American Historical Record experience, and considerable depth of successful career with a position as a (PAHR) legislation to obtain new and knowledge about the needs and challenges project administrator for the Baltimore substantive funding for archives. facing the archives profession to her service Neighborhood Heritage Project. Since that on the Working Group for the A*CENSUS. appointment, he has held positions with One nominator wrote, “For [Gottlieb], it has Lenoil’s essay “A*CENSUS: Archival Census increasing responsibility. He has worked never been about power or glory, it is about & Continuing Education Needs Survey in in the Princeton University Libraries his responsibility to a profession for which the United States: Report on Continuing system since 1990, and he now serves he cares so deeply . . . he sets a model of Education” (The American Archivist, Fall/Winter as the associate university librarian for professional involvement and integrity that 2006) won wide recognition and praise. Rare Books and Special Collections. In we all would do well to follow.” this position, he directs an internationally One nominator cited Lenoil’s mastery acclaimed department that consists of five Nancy Zimmelman Lenoil has of archival processes, administration, served as state archivist in the Archives different units comprising more than fifty and leadership that sets her apart. Her Division of the California Secretary of State’s professional and staff employees. Through administration of the Robert F. Kennedy Office since 2006. She is the first woman in his years at Princeton, he has demonstrated assassination investigation files at the California history to hold the position. careful and effective management and Archives Division of the California Secretary leadership skills and has attracted rich Prior to becoming the state archivist, of State’s Office perhaps best exemplified collections and valuable personnel to service Lenoil served as administrator of the her superb skills. those collections. highly regarded Western Archives Institute (WAI), an intensive, two-week program Colleagues well beyond California also Primer also has made contributions in the that provides integrated instruction in recognized her ability when they elected her area of strategic planning and development. basic archival practices to individuals with to SAA’s Nominating Committee and later Specifically, he has been immensely a variety of goals. In this position, Lenoil to the SAA Council. In these professional successful in fundraising at Princeton, fostered the program’s growth and ensured leadership positions, Lenoil contributed, securing major grant funding from NHPRC, that it continued to be a highly regarded in one nominator’s words, through “her NEH, the Delmas Foundation, and the program in the profession. She relinquished willingness to share her experience, insights, Continued on page 30>
September/October 2012 ARCHIVAL OUTLOOK 21 Honoring Excellence in the Profession In addition to the nine student award winners and five new SAA preservation needs of the field. Miller has collaborated with the Fellows, sixteen individuals and organizations were honored at Ohio State University Department of Dance in producing several the Annual Meeting for their accomplishments, forward thinking, digital documented works, a software template for choreographic and overall efforts to better the profession. Award recipients were documentation, and with the OSU Advanced Computing Center for selected by their peers for their advocacy and public awareness the Arts and Design in exploring the use of motion capture efforts, outstanding contributions to the archives profession, and technology for creative and archival purposes. writing and publishing excellence. Stewart has published eight books Advocacy/Public Awareness that are designed to assist writers, researchers, historians, film and video makers, content producers, J. Franklin Jameson Archival Advocacy Award and the public in finding historically rich, celluloid-based moving images Freelance writer and New York Times columnist Eve Kahn, preserved in the motion picture choreographer and dance company director Bebe Miller, and holdings of the National Archives author and film sleuthPhillip W. Stewart are the 2012 recipients and Records Administration of the J. Franklin Jameson Archival Advocacy Award, which honors Phillip W. Stewart (NARA). From the broad overview individuals, institutions, or organizations that promote the greater (what’s in the vault and how do public awareness, appreciation, or support of archives. you find it), to the specific (story titles of the Universal Newsreels) and the detailed (scene-by- Kahn has written for a number scene descriptions of thirty-six WWI aviation titles), Stewart’s of mainstream publications. In publications inform and invite others to explore America’s film articles published in the New York vault. Stewart’s titles include America’s Film Vault, A Reference Guide Times—such as “Saving Scrapbooks to the Motion Pictures Held by the U.S. Archives; Battlefilm, U.S. Army from the Scrapheap” (08/04/11), “A Signal Corps Motion Pictures of the Great War; and Aerial Aces of the Museum Isn’t Rebuilt Every Minute” Universal Newsreel, A Researcher’s Guide to the Aviation Related Stories (02/17/11), “Lantern Slides at Getty Released Nationally by Universal Pictures, 1929–1931. Museum and American Museum of Natural History” (11/04/10), Philip M. Hamer– and “Conservation Efforts for Elizabeth Hamer Eve Kahn Endangered Papers” (07/06/09)— Kahn time and again presents a vivid illustration of the urgent Kegan Award need for preservation of important and unique artifacts. Kahn’s nominator writes, “When Kahn brings these stories to the world The Immigration History through mainstream media publications such as the New York Times Research Center at the [and International Design], she shines a spotlight on the multitudes University of Minnesota is the of dedicated archives staff across the country who work so hard to 2012 recipient of the Philip M. preserve these original materials. Most importantly, she reminds us Hamer–Elizabeth Hamer Kegan that these treasures, and the responsibilities for their safekeeping, Award, which recognizes individuals Daniel Necas, Research Archivist belong to us all.” or institutions that have increased at the Immigration History public awareness of archives Research Center. Miller has shown commitment to documents. The Immigration the archival preservation of dance History Research Center is honored for its efforts to promote the through many avenues, such as knowledge and use of documentation of the immigrant experience advocacy within the dance commu- through the Digitizing Immigrant Letters Project. The Award nity, organizing workshops on dance Committee expressed its high regard for the team’s efforts to archives and documentation, promote access to immigrant letters through an inviting and useful initiating an archives model to be website. The web access, together with the project’s sponsorship of used by artists, and being a bridge scholars, public talks, and exhibits, increases public awareness of between archivists and dance American immigrant history for scholars, family historians, and the creators on how to best meet the Bebe Miller general public.
22 ARCHIVAL OUTLOOK September/October 2012 Outstanding Contribution to the by also developing and co-teaching an equally popular and helpful series of workshops focused on creating XSL stylesheets to render Archives Profession and present the content of EAD-encoded finding aids. Fox also has served as an ambassador for more than a decade for both SAA Council Exemplary Service Award and the U.S. archival community to the International Council on Archives and has performed with great distinction his role as an SAA representative to the American Library Association, its component groups, and the library communities that address cataloging, technical services, and descriptive standards.
Michael J. Fox (left) with Council member Dennis Meissner, who presented the award.
Michael J. Fox, Nancy Perkin Beaumont, and the Native American Protocols Forum Working Group received SAA President Gregor Trinkaus-Randall with Nancy Perkin Beaumont. the Council Exemplary Service Award, which honors special contributions to the archives profession, and, especially, to SAA. Beaumont was praised for her professional, enlightened, and dynamic leadership of SAA during the past nine years. Throughout Fox was cited for his talented work in the broad area of archival this time, Beaumont has provided superior staff leadership at a description and descriptive standards. Fox was a member of the time of significant growth in the Society’s membership, and she has team of description experts who met in Ann Arbor in 1995 to incorporated this impressive growth into the day-to-day activities define the scope and parameters of what would become Encoded of the Society without unduly burdening the staff. Beaumont has Archival Description. Since that time, he has served as a preeminent taken the steps needed to ensure the currency and relevance of leader and thinker within SAA’s EAD Working Group and has the Society’s publications and to encourage the development of helped to bootstrap and support a rapidly expanding community an education curriculum that meets the changing needs of the of EAD practitioners. Fox has co-taught more than sixty two-day membership, particularly through recognizing the crucial need for EAD workshops and has leveraged the value of the EAD workshops educational offerings in the realm of digitization, digital records
September/October 2012 ARCHIVAL OUTLOOK 23 management, and digital preservation, curation, and access. recognizes the contributions of individuals who work for the Beaumont also has undertaken the development of an advocacy good of the profession and archives collections—work that does program that emphasizes the Society’s support for funding agencies not typically receive public recognition. Ditzler, NIU’s university and responded to threats to archival programs through strong archivist, and Metzger, the assistant university archivist, are being letters of support for the programs. recognized for preserving the documentation of a tragic event on NIU’s campus on February 14, 2008, when a gunman killed five The Native American Protocols Forum Working Group was lauded students in an auditorium, injured twenty-one, and then shot for furthering the professional discourse on the Protocols for Native himself. Despite the overwhelming emotional pain experienced in American Archival Materials by creating a mechanism for educating the aftermath, Ditzler and Metzger immediately went into action SAA members about the Protocols and fostering discussion of that to document the unfortunate event as well as the ensuing grieving document through forums held during the 2009, 2010, and 2011 process and memorials. The Regional History Center worked with SAA Annual Meetings. The working group also reinforced the an NIU history class and the nonprofit group StoryCorp to collect identification of best professional practices for culturally responsive oral histories. They gathered and preserved hundreds of items care and use of Native American archival material held by non-tribal from spontaneous memorials that emerged on campus. And they organizations and coordinated with regional archival organizations developed a supplementary website to display memorial artifacts, to promote the use of the Protocols throughout the profession. which ultimately became a central place for the campus to share, grieve, and learn. Sister M. Claude Lane, O.P., Memorial Award Emerging Leader Award
Mark J. Duffy, the Canonical Mark A. Matienzo, digital Archivist and Director of the archivist at Manuscript and Archives of the Episcopal Church, Archives, Yale University Library, is is the 2012 recipient of the Sister the 2012 recipient of the Emerging M. Claude Lang, O.P., Memorial Leader Award, which celebrates and Award, which honors an individual encourages early career archivists archivist who has made a significant Mark J. Duffy who have completed archival work contribution to the field of religious of broad merit, demonstrated Mark A. Matienzo archives. Over the past three significant promise of leadership, decades, Duffy has made innumerable contributions through his performed commendable service publications, professional service, and institutional dedication. to the archives profession, or have accomplished a combination of He has demonstrated continued commitment to SAA’s Archivists these requirements. Matienzo has exhibited a remarkable record of Religious Collections Section through his service as chair and of achievement in a career that is eight years young. He played a web coordinator. As one nominator noted, “Mark has elevated the critical role as the lead digital archivist on the Mellon-funded AIMS archives from a traditional, historical manuscript collection to a project, which developed a framework for the stewardship of born- thriving and visible archives, records, and research program.” digital archival materials within collecting repositories. The Award Committee also recognized Matienzo’s significant contributions Spotlight Award to the ArchivesSpace project, which, with Mellon support, is integrating two successful archives information management tools—Archon™ and the Archivists’ Toolkit™.
Diversity Award
The Chicano Studies Research Center (CSRC) at the University of California, Los Angeles, is the first recipient of the Diversity Award, which recognizes an individual, group, or institution for outstanding contributions to advancing diversity within the archives profession, SAA, or the archival record. For Cindy Ditzler Joan Metzger more than forty years, CSRC has been at the forefront of collecting and providing access to archival material reflecting the rich history Cindy Ditzler and Joan Metzger of Northern Illinois University of the Chicano population in the Los Angeles and Southern (NIU) are the 2012 recipients of the Spotlight Award, which California area. The Chicano Studies Research Center’s significant
24 ARCHIVAL OUTLOOK September/October 2012 Francis X. Blouin Jr. and William G. Rosenberg, professors at the University of Michigan, are the 2012 recipients of the Waldo Gifford Leland Award for their book Processing the Past: Contesting Authority in History and the Archives. The award is given for writing of superior excellence and usefulness in the fields of archival history, theory, and practice. Processing the Past, published by Oxford University Press in 2011, provides a fresh perspective and contemporary interpretation to the modern fields of archival science and history.
Chon A. Noriega, director of CSRC, and Lizette Guerra, librarian/archivist at CSRC Preservation Publication Award achievements in activism, education, outreach, publication, and service on pressing issues facing the Chicano and Latino Geospatial Multistate Archive communities are truly exemplary. and Preservation Partnership (GeoMAPP) Best Practices Distinguished for Archival Processing for Service Award Geospatial Datasets by the GeoMAPP project is the 2012 recipient of the Preservation The Archival Education Kelly Eubank, GeoMAPP team Publication Award. Best Practices member Collaborative (AEC) is the 2012 for Archival Processing for Geospatial recipient of the Distinguished Datasets, published on the Service Award, which recognizes GeoMAPP website in November 2011, provides a detailed and an archives institution, education practical guide to the geospatial archival processing workflow, program, nonprofit organization, including useful guides such as key questions to ask at each step Elizabeth Dow or governmental organization that of the workflow to make sure essential factors are not overlooked. has given outstanding service to The publication is a valuable contribution to the field of digital its public and has made an exemplary contribution to the archival preservation for a common but complex type of electronic record. profession. The AEC, which is headed by Elizabeth Dow, professor in the School of Library and Information Science, Louisiana State Fellows’ Ernst Posner University, has developed a program and model that warrants Award special recognition for contributions to the archival field. For ten years, this graduate initiative has provided access to archival Douglas Cox, associate law library education that would otherwise be geographically out of reach for professor and the international many students. Through this cross-institutional resource, many law librarian at the City University students have been able to engage with relevant coursework and of New York School of Law, is the instructors while remaining part of their home institutions. 2012 recipient of the Fellows’ Ernst Posner Award, which recognizes an Writing/Publishing Excellence outstanding essay dealing with some facet of archival administration, Douglas Cox history, theory, and/or methodology Waldo Gifford Leland Award that was published during the preceding year in The American Archivist. Cox was honored for his article “National Archives and International Conflicts,” which appeared in the Fall/Winter 2011 issue of The American Archivist (Vol. 74, No. 2). In the essay, Cox addresses the archival community at large, offering an extremely thought-provoking analysis of the significance of archives as factors for good and ill in times of dramatic international conflict.
Photographs courtesy of Jeffrey Schermer Photography, Ohio State University, Francis X. Blouin Jr. William G. Rosenberg Phillip W. Stewart, Northern Illinois University, and William G. Rosenberg.
September/October 2012 ARCHIVAL OUTLOOK 25 Archivists and Users: How Can We Help Them?
Gregor Trinkaus-Randall, Massachusetts Board of Library Commissioners
Numerous user studies have looked at how researchers use archives Concurrently, there is a parallel problem that also deals with and have provided archivists with a wealth of information. There providing information to researchers. Over the past few years, are, however, areas that need further study and action. Archivists, there has been a growing movement toward the confluence of librarians, and museum curators need libraries, archives, and museums (LAMs). to understand how researchers search. If One of our major All three types of institutions often house we do not understand this concept, then challenges in the years to important research collections. However, it is difficult to provide them the best it is not uncommon for the professional assistance possible in locating the materials come is to work with our to be unaware of similar collections in the pertinent for their research. We already colleagues [in libraries, other formats that could greatly enhance know that many researchers need assistance archives, and museums] the researchers’ experience, knowledge, and understanding standard finding aids. In eventual results. Collections in LAMs are the past, numerous institutions have tried to ensure that researchers often processed and catalogued in different to redesign their finding aids to meet the are able to discover all the ways, and this information frequently demands of researchers. With the growing resides in different locations, even within acceptance of EAD, even among smaller pertinent resources for the same institution. Therefore, one of our institutions, this is currently less common. their research in all formats. major challenges in the years to come is Now, by undertaking studies of how to work with our colleagues in these other researchers search, we will, hopefully, begin to understand what fields to ensure that researchers are able to discover all the pertinent works well and adapt our finding aids and other tools to assist them. resources for their research in all formats. We will need to find ways to provide access to all these collections.
One of our major responsibilities is to make our collections/ OrAl holdings available to users. This is one reason why MPLP was developed, in addition to relieving institutions of large backlogs; HiStOry why we have created finding aids and developed EAD and EAC; trAnScriptiOn and why we spend time learning about our holdings so that we can direct researchers to the most appropriate collections for their research.
Accurate! Dependable! Experienced! However, for researchers to experience the most complete research possible, we need to ensure that they are aware not only of Oral history interviews transcribed by a former appropriate archival collections in our institutions and in other archivist with over 20 years experience in the archival organizations, but also of museum and library collections business. Confidentiality and quality are assured. that can supplement and round out their archival research, and We pay careful attention to the details. CDs and vice versa. Achieving this goal will entail working closely with our DVDs can be accommodated. counterparts in these other disciplines to learn what they have and to devise methods by which researchers can become knowledgeable All-Quality Secretarial Service of all the appropriate resources to complete their inquiries. As Liz Hauser, President/Owner archivists, we must undertake collaborative initiatives to learn how 66 Glenbrook Road, Morris Plains, NJ 07950 our users conduct their research and how we can enhance their Telephone 973/540.1069 research by identifying complementary collections in libraries and [email protected] museums. The last thing that a researcher needs is to learn that important resources were available in the immediate vicinity of their Brochures available upon request. activities only after they have returned home. It is our responsibility to help them as much as we can. Complete transcripts can be shipped via Federal Express for extra-fast return service.
26 ARCHIVAL OUTLOOK September/October 2012 SAA’s Volunteer Force New Appointees for 2012–2013
A big “thank you” to SAA members for their overwhelming response the July/August Archival Outlook article on appointments.) to the 2012 Call for Volunteers! With more than one hundred Volunteerism runs strong in the Society, and there are increasingly vacancies and nearly two hundred volunteers, President Jackie more volunteers than openings. Although SAA will retain your Dooley and her Appointments Committee (Scott Schwartz, George name in its database, we hope that you will apply again next year. Bain, Su Kim Chung, Gerrianne Schaad, and Cheryl Stadel-Bevans) The 2013 Call will be available on the SAA website in October. had to make some tough choices. Remember: You must be an SAA member to be appointed.
If you applied and were not appointed this year, don’t be Congratulations to the following appointees: dismayed! (See http://www2.archivists.org/node/16376 for
The American Archivist Editorial Board SAA/ALA/AAM Joint Committee on Archives, Todd Daniels-Howell Cal Lee (reappointed) Libraries, and Museums (CALM) Tom Hyry Katie McCormick Sarah Demb
Publications Board Cultural Property Working Group Kathy Michaelis Tawny Ryan Nelb Beth Joffrion Nicole Milano (reappointed) Lisa Mix (reappointed) Cheryl Oestreicher Dennis Riley, Intern Continued on page 33>>
Awards Committee Lisa Conathan, Co-Chair C.F.W. Coker Award Subcommittee: Kira Dietz J. Franklin Jameson Award Subcommittee: Diane Riley Distinguished Service Award Subcommittee: Sister M. Claude Lane, O.P., Memorial Award Sarah Hays Subcommittee: David Kingma; Susan Novick, SSA Diversity Award Subcommittee (new): Sherry Williams, Representative Chair; Bergis Jules, Diversity Committee Chair; Dorissa Waldo Gifford Leland Award Subcommittee: Martinez, Intern; Cristine Paschild; Amy Roberson Caryn Radick Emerging Leader Award Subcommittee (new): Mosaic Scholarship Award Subcommittee: Kathleen Williams, Chair; Kate Donovan; Rosa Longacre Krystal Appiah Josephine Forman Scholarship Award Subcommittee: Theodore Calvin Pease Award Subcommittee: Josue Hurtado, Lori Schwartz Jefferson Bailey F. Gerald Ham Scholarship Award Subcommittee: Donald Peterson Award Subcommittee: Dawne Lucas Janice Ruth Harold T. Pinkett Award Subcommittee: Philip M. Hamer–Elizabeth Hamer Kegan Award Alexis Braun Marks Subcommittee: Bryan Sauter Fellows’ Ernst Posner Award Subcommittee: Oliver Wendell Holmes Award Subcommittee: Joan Krizack Garret Kremer-Wright Preservation Award Subcommittee: Elizabeth Shepard Archival Innovator Award Subcommittee (new): Spotlight Award Subcommittee: Valerie Gillispie Norma Myers Riddle, Chair; Stephanie Bayless; Susan Beamer; Brittany Turner, Intern
September/October 2012 ARCHIVAL OUTLOOK 27 Around SAA kudos
SAA Honored with 2012 APEX Award Peggy Adams received the IASSIST Achievement Award at the organization’s SAA is pleased to thirty-eighth annual conference in June. announce that the IASSIST is the professional association that November/December brings together archivists and librarians 2011 edition of Archival committed to the preservation and use Outlook received an APEX of data for secondary analysis. IASSIST Award for Publication honored Adams, who established the first university data archives Excellence in the print at Wisconsin in the 1960s, for her career-long commitment to the newsletters category. importance of data as primary-source material. The APEX Awards are an annual competition Robin L. Chandler is the new Associate for publishers, editors, University Librarian, Collections & Library writers, and designers Information Systems, at the University of who create print, web, California, Santa Cruz. She formerly served electronic, and social as the Project Manager for the Grateful Dead media. Entries were Archive Online (GDAO), now available at judged on editorial www.gdao.org. content, design, and Director of the Indiana Commission on the ability to achieve Public Records and Indiana State Archivist overall communications Jim Corridan was elected president of the excellence. More than Council of State Archivists (CoSA) in July. 3,400 entries were Corridan has been a member of the CoSA submitted to the Board of Directors for three years and served competition. The winning as CoSA’s vice president and chairperson of issue of Archival Outlook the State Electronic Records Initiative. featured the late rapper Tupac Shakur on the cover, content contributions from twenty Wendy Hagenmaier joined the Archives SAA members, and superb layout by Sweeney Design. Thank you and Records Management department at the to all those who helped make this publication a success! Check out Georgia Institute of Technology. She serves as the award-winning issue at www2.archivists.org/archival-outlook/ the digital collections archivist. She recently back-issues/2011. received her MSIS with a concentration in Digital Archives and Preservation from Coming Soon: E-Publications for Sale University of Texas at Austin’s School of Information. She will oversee the digital collections program. An SAA Bookstore favorite is getting a digital makeover: This fall, you’ll see the debut of the ePub version of I, Digital: Personal Elizabeth Joffrion has joined the Collections in the Digital Era, edited by Christopher A. Lee. EPubs faculty of Western Washington University, can be read on a Nook, iPad, Sony Reader, or Kobo eReader. EPubs where she’ll serve as Director of Heritage can also be read with Adobe Digital Editions, which can be freely Resources, leading the Libraries’ Special downloaded to your laptop or PC. Collections, University Archives and Record Center, and the Center for Pacific In addition, the brand new Law and Ethics Sampler—the first in Northwest Studies. Prior to this position, SAA’s Sampler Series—will be offered as a PDF. The SAA Sampler she was a senior program officer at the National Endowment for the Series features collections of select chapters from authoritative Humanities, Division of Preservation and Access. books on archives published by SAA. The Law and Ethics Sampler, compiled by Lisa A. Mix, includes chapters from Navigating Legal Massachusetts Board of Library Issues in Archives (Menzi L. Behrnd-Klodt), The Ethical Archivist Commissioners Preservation Specialist and (Elena S. Danielson), and Privacy and Confidentiality Perspectives: former SAA President Gregor Trinkaus- Archivists and Archival Records (edited by Menzi L. Behrnd-Klodt and Randall was awarded the George Cunha and Susan Swartzburg Preservation Award by Peter Wosh). the Preservation and Reformatting Section SAA will continue to grow our e-publications list; check back to of the Association for Library Collections the bookstore for more options to add to your e-reader this winter: & Technical Services for his accomplishments in preservation www.archivists.org/bookstore. outreach, which include organizing SAA’s response to Hurricanes Katrina, Rita, and Wilma.
28 ARCHIVAL OUTLOOK September/October 2012 IN MEMORIAM
Bernadette Callery, an assistant professor in the School of Schultz’s service to the profession was lengthy and generous. He Information Science at the University of Pittsburgh, passed away was a member of the Texas Historical Records Advisory Board from on July 27. Callery studied English at Seton Hill College and 1977 to 1981 and a reviewer for both the NHPRC and NEH. His went on to receive a master of arts degree in library science at the elective offices included serving the Society of Southwest Archivists University of Chicago. In late 1971, she joined the staff at the Hunt as vice president (1976–78), as president, (1978–80), and on the Institute for Botanical Documentation as an assistant librarian, and executive board (1975–76 and 1980–82). He later served as vice became the librarian in 1977. She moved to the New York Botanical president, president, and regent of nominations for the Academy Garden Library as Research Librarian in 1987. She was active in of Certified Archivists from 1996 to 1999. the Council on Botanical and Horticultural Libraries, serving one His prolific scholarly output included more than one hundred term as president of the organization. In 1997, CBHL awarded her journal articles, bibliographies, reviews, and essays, as well as seven its highest honor, naming her the recipient of the Charles L. Long books, including Forty-Niners ’Round the Horn, the recipient of the Award of Extraordinary Merit. North American Society of Oceanic History’s John Lyman Book In 1994, Callery moved to Pittsburgh to become the librarian at the Award in 1999. Carnegie Museum of Natural History, where she was instrumental In 2003, Texas A&M University’s alumni group awarded him The in bringing a large number of graduate student interns to work on Association of Former Students’ Distinguished Achievement Award library and archival collections. In addition, in 1999, she instituted in Librarianship, awarded to a faculty librarian for outstanding the Preservation Fair at the museum, a public information event service to the University Libraries and to the profession. which brought together the public, their preservation concerns, and conservators. The Fair repeated in 2000, 2002, 2009, and 2011, and A member of the Society of American Archivists since 1963, will continue into the future. Schultz served as editor of The American Archivist from 1982 to 1985. He was inducted as a Fellow of the Society in 1984 and Callery earned her PhD from the School of Information Science at honored with a Council resolution recognizing his contributions the University of Pittsburgh in 2002, where she worked as a visiting in 2009. Schultz will be remembered by many as a friend, mentor, professor before joining the faculty in 2008. and trusted advisor.
Schultz is survived by his wife and family. Memorial contributions Michael Nash, head of New York University’s Tamiment Library may be sent in his memory to the Alzheimer’s Foundation at 322 and Robert F. Wagner Archives, passed away on July 24. Nash had Eighth Ave., 7th Floor, New York, New York, 10001. served as head of the library since 2002; previously he worked as the chief curator of collections at the Hagley Museum and Library. —John Slate, Dallas Municipal Archives
Nash was a noted leader in preserving the history of the left, enriching the collections with records covering left politics, labor, and human rights. His many professional achievements include acquiring the archive of the Communist Party USA as well as the complete records and pictorial collection of its paper, the Daily Worker. He added many other collections of note to the Tamiment Library and Robert F. Wagner Archives, including collections of Howard Zinn and Guantanamo lawyers. Nash also founded and co-directed the Center for the United States and the Cold War and the Frederic Ewen Center for Academic Freedom at NYU.
Nash added deft pieces to archival literature as well. He wrote Conflict and Accommodation: Coal Miners, Steel Workers and Socialism, 1890–1920 and co-edited Red Archivists and Black Freedom: James and Esther Jackson and the Long Civil Rights Revolution and The Good Fight Continues: World War II Letters From the Abraham Lincoln Brigade. Nash also served as editor of SAA’s 2010 publication How to Keep Union Records.
Charles R. Schultz, 76, of College Station, Texas, passed away July 26. Schultz was manuscripts processor at the Ohio Historical Society from 1960 to 1963 and keeper of manuscripts at Mystic Seaport Museum in Mystic, Connecticut, from 1963 to 1967. Schultz later became the first full-time university archivist at Texas A&M University, where he established the University Archives in 1971. He retired in 2009 with the titles of William P. Clements Professor, Clements Archivist, and Director of Records Management.
September/October 2012 ARCHIVAL OUTLOOK 29 Standard Procedure tag for representing continued from page 4 timelines, but its specification was not robust enough. of EAC is to establish an infrastructure of It does not support name authority for the corporate bodies and two of our important people who create archival collections. The needs: 1) linking developers of EAC have created a website, media files (i.e., Social Network and Archival Context images) to events (SNAC, http://socialarchive.iath.virginia.edu/), and 2) linking which we admire and used as a model for individual events to our own approach. the finding aids for One of the aspects we like about EAC is collections that provide source materials the way it reverses the formula of the EAD about the events. document. Its focus falls on the creator In contrast to EAC, our reading of of a collection. An EAC document gathers the EAD tag library confirmed that information for the array of collections the specification for its “chronlist” associated with an individual or corporate tag is robust enough to support our body. It also opens the way for SNAC’s requirements. We decided to mix the Screen capture of the portal’s biographical history approach of building a social network of Doris Duke (left) and interactive timeline (right). parts of EAD that we like into our EAC among individuals, linking a collection Courtesy of Duke University Libraries. document. The basic technique for mixing creator like Doris Duke to other parties with and matching XML standards is to use whom she corresponded, was related, or namespace declarations. A namespace is a point. The result is a media-rich web page, otherwise associated. kind of domain identifier for XML elements. organized according to the principal events It says to computers (and people) reading a in Duke’s life. We plan to build on this Rethinking the Standard document, “This tag belongs to that schema.” beginning with more “person pages” based on the hybrid EAD/EAC form. Although the As the project team discussed and analyzed This solution allowed the two parties finding aid remains the primary descriptive the requirements for the project, we liked to work in parallel, with the archivists form for archival holdings, we hope the idea of using EAC markup to represent encoding and revising the timeline and the this effort will provide researchers with information about Doris Duke. There was, developers creating its display. Work on another—possibly more accessible—point however, a problem: EAC defines a “chronlist” the project proceeded smoothly from this of view on our collections.
Meet the Five New SAA Fellows Timothy D. Pyatt has held Perspectives: Archivists and Archival Records continued from page 21 distinguished positions in the archives (2005), New Skills for a Digital Era (2007), field for more than twenty-five years. He and both Campus Case Studies and College has served in both archival and rare book and University Archives: Reading in Theory and New Jersey Historical Commission, as positions, as well as university archivist at Practice (2008). well as sizable personal gifts from alumni University of Maryland–Baltimore County and friends of the Princeton University and Duke University. He was director of Pyatt also has made major contributions to Libraries. This funding has led to significant processing for the Maryland State Archives, several professional organizations, most no- accomplishments in collection processing. and curated rare book and manuscript tably SAA. Within SAA, Pyatt has chaired the College and University Archives Section, the Primer, who holds a PhD in history from collections at the University of Maryland– Johns Hopkins University, has been a College Park, the Southern Historical Privacy and Confidentiality Roundtable, and member of SAA for as long as he has been an Collection at the University of North Carolina the Committee on Ethics and Professional archivist. He was elected to a three-year term at Chapel Hill, and at Duke. He currently is Conduct (CEPC). As the chair of the CEPC, on the Council, is a past chair of the Program the Dorothy Foehr Huck Chair and Head of Pyatt steered the committee through the Committee, and is currently serving on the the Eberly Family Special Collections Library challenging task of revising the SAA Code SAA Foundation Board. at the Pennsylvania State University. of Ethics. Pyatt was a skillful communica- tor throughout, taking the lead in soliciting One of Primer’s nominators wrote, “I Pyatt’s publications and presentations feedback from SAA members and in distill- think his greatest contribution to the reflect significant breadth and depth. His ing the essence of this feedback so that the profession is his indefatigable optimism articles have appeared in Rare Books and committee could make effective use of it. for accomplishing what needs to be done. Manuscripts Librarianship and the Papers of The result was successful approval of a newly His bedrock belief in archives makes him the Bibliographical Society of America, and he revised code, with plans to have CEPC help that irresistible force that has not yet has authored contributions to several SAA create case studies to facilitate understanding encountered an immovable object.” books, including Privacy and Confidentiality and effective use of the code.
30 ARCHIVAL OUTLOOK September/October 2012 Apps for Archivists Scan Pages: Another option for recording, the file can be emailed or continued from page 3 smartphone scanning, this app is very uploaded to a computer from your similar to Genius Scan but is much smartphone. If you are planning to simpler and more straightforward. use this app, just be sure to clear space Tumblr: This is another social media The best option is really a matter of on your smartphone for the length of outreach tool that many repositories opinion. The only difference between the recording that you are thinking of use to post images from archives, creating. For a good quality recording, whether it’s Pets In Collections or the the apps is the export/share feature. you can record up to 800 minutes National Archives. The Archives and Through this app, you can save scans using only 1 GB of space. Library does not have a Tumblr page as JPEGs as well as PDFs, and you can yet, but when we do, I plan on using export them through email, Evernote, the app to share interesting materials DropBox, GoogleDocs, or your File Storage and Editing with our followers. smartphone image library. DropBox: This app enables users to On This Day . . . : Although this app Using smartphone access and share files wherever they is not technically social media, I use are. It is a great app to use when it regularly to develop social media applications—or apps—has you need to access a file (like a large updates. The app lists historical events helped complete reference PDF) in a meeting or are away from a that occurred on each day of the year, computer and need to view records. I including births and deaths of notable requests faster, increased open DropBox the most during exhibit individuals. I scan this app every social media interaction, design editing when I need to change morning to see if any historical events and streamlined previously or approve new designs and changes that occurred that day could be related for our curatorial department. to the people, businesses, or events slow processes. covered in our collections. It’s a great neu.Annotate: This app is useful for way not only to educate our followers editing PDFs that you are looking at Another app that I about certain historical events, but Gorillacam: from DropBox, Genius Scan, or email. use for taking images of collection also to raise awareness about our The app allows you to highlight or archival collections and how they help materials is Gorillacam. The Archives underline text in a variety of colors to retell history. and Library uses this app to and add shapes, stamps, images, or photograph records and images for text into the document. We frequently Scanning, Imaging, and researchers who are unsure if they work with PDFs for exhibit design, want or need high-quality images Recording so I often use it as a commenting and for reproduction or use. Gorillacam’s editing tool. features include a self-timer, time- Genius Scan: This app helps shorten lapse function, anti-shake feature, a the amount of time I spend on research Emergency/Disaster Planning bubble level and grid overlay, a three- and reproduction requests. It acts as shot burst function to take three an on-the-go scanner; to use it, you ERS (Emergency Response shots in rapid succession, and a press- either take a photo of an image or Services): This may be the most anywhere screen. Each image is saved text from your smartphone or use important program to have on a automatically in your smartphone a previously taken photograph in smartphone when working with library. your image library. Once a photo is historical materials. Created by selected, the app automatically detects iTalk: Collections staff members Heritage Preservation, it is based on the page frame or you can adjust it use iTalk for short voice recordings. the Emergency Response and Salvage yourself. You can also use the app Although not a replacement for a Wheel that all archivists should know. to color-correct the image and save voice recorder, this app does allow The app is a vital tool for remembering it as a new document or as part of a lengthy recordings that are dependent what to do in an emergency or previously created group. Scans are on the open file space on your disaster. Even though repositories saved automatically as PDFs with the plan ahead, when an emergency date and time. The best part of this smartphone. There are three different options for recording quality: good, happens it is extremely difficult to app is the share feature; the PDFs can focus on the steps needed rather than better, and best. When the Archives be shared through DropBox, Evernote, an emotional response. ERS is an app and Library staff pick up donations email, GoogleDocs, and Box.net, or you that no one ever wants to use, but it’s from people or organizations, most can send the files to a printer. I use this important to have just in case. app almost every day to create scans of individuals are excited and want to researcher forms and fragile materials. talk about the items being donated or * * * Most recently, I used it to scan an lent. This app is a great way to record eighteenth-century journal that had those interactions to make sure that Now that you know what apps I’m using, tightly bound pages that could not be the wealth of knowledge about the what’s on your smartphone? Let me know laid flat in a traditional scanner. item or collection is not lost. After at [email protected].
September/October 2012 ARCHIVAL OUTLOOK 31 Lawrence’s Legacy event using the novel Bread and Roses, Too continued from page 7 by Katherine Paterson.
for a series of conversations about the Lessons Learned human condition both in 1912 and today. For information on the exhibit Although commemoration of the Bread and and funding sources, please visit http:// Roses Strike centennial was a success, we www.lawrencehistory.org/node/19077. all learned some important lessons along the way. First, it is essential to work with • The Lawrence History Center also other organizations. Things may not have sponsored (along with funding from always gone smoothly, but our diversity the Centennial Committee and UMass and solidarity continue to be our greatest Lowell) the Bread and Roses Centennial strengths, just as they were for the strikers. Academic Symposium on April 27–28. Working together with different groups has An evening concert in the exhibit expanded the programming and fundraising space preceded a day-long symposium capacity of our small organization and consisting of twenty panel discussions brought the community together. that took place in multiple venues, all walking distance from our central We also found that it was important to aim location at the Everett Mill. The event high, but still be realistic. Originally the had a national keynote luncheon speaker, Lawrence History Center planned to have a AFL-CIO President Richard Trumka, Arturo Giovannitti and Joseph J. Ettor, who were 10,000–square-foot exhibit. Unfortunately, and attracted 350 people from 20 states, charged with Joseph Caruso as accomplices in the we were unable to secure the funding for death of striker Anna LoPizzo, who was likely shot an exhibit of this size. Once we realized Canada, and Australia! by police. Ettor and Giovannitti were three miles away speaking to workers at the time she was shot. that we were not going to be able to keep to • The Lawrence Heritage State Park (http:// Courtesy of the Lawrence History Center. our original plans, we took a hard look and www.mass.gov/dcr/parks/northeast/lwhp. decided to scale back. It was not easy, and htm) has plans to hold an exhibit of (http://www.breadandrosesheritage. there were some who were disappointed, paintings by Ralph Fasanella in 2012. org/),featuring music and dance, poetry but our 3,500–square-foot exhibit is one of The exhibit will be mounted at the Visitor and drama, ethnic food, historical which everyone is proud. Center, which is housed in a restored demonstrations, and walking and trolley 1840s boarding house. Best of all, the Lawrence History Center tours, all on or starting from Lawrence’s hopes to harness the momentum gained • Since 1985, the community of Common. The Bread and Roses Heritage on this celebration and apply it to future Lawrence has memorialized the strike Committee, which is responsible for collaborative events. by hosting the Bread and Roses planning the Bread and Roses Festival Labor Day Heritage Festival every Labor Day, wanted to reach out to an even larger audience.
In addition to the events and programming conducted by the Centennial Committee, other groups participated in wonderful ways. The Essex Art Center created an exhibit related to the strike that is composed of artwork created by local artists. The Strikers’ Monument Committee succeeded in creating a monument to the strikers that was unveiled on the Lawrence Common at the Labor Day Festival. They also planned a re-enactment march to City Hall on January 12, 2012. Small Planet Communications, a local business devoted to developing curricula, partnered with the Lawrence History Center to create The Great Strike: Lawrence, Massachusetts, 1912, a Mural created by students at the Humanities and comprehensive student book and teachers’ Leadership Development High School in Lawrence, Massachusetts, for the Lawrence History Center’s guide that tells the story of the strike. The exhibit, “Short pay! All out!”, to commemorate the Women march during the Bread and Roses Strike, Lawrence Public Library also has been centennial of the Bread and Roses Strike of 1912. 1912. Courtesy of the Lawrence History Center. active, holding a citywide “Lawrence Reads” Courtesy of the Lawrence History Center.
32 ARCHIVAL OUTLOOK September/October 2012 SAA’s Volunteer Force continued from page 27 2013 Program Committee Robin Chandler, Co-Chair Colleen McFarland Laura Tatum, Co-Chair Derek Mosley Committee on Education Nancy Zimmelman Lenoil, Erin O’Meara James Roth, Vice Chair Jennifer Pelose Co-Chair (CoSA) Beth Shields (CoSA) Kimberly Anderson Shelby Sanett Audra Eagle Yun Jennie Thomas Lorraine Dong Noah Huffman Bonnie Weddle (CoSA) Andrew Huse Digital Archives Specialist (DAS) Subcommittee Jackie Esposito Standards Committee Veronica Martzahl Lisa Miller, Co-Chair Glen McAninch Cory Nimer, Co-Chair (reappointed) Dan Santamaria
Committee on Ethics and Professional Technical Subcommittee on Guidelines Conduct (CEPC) for Reappraisal and Deaccessioning Phil Eppard, Chair Laura Jackson, Chair Marc Brodsky Mark Shelstad Tiffany Schureman Margery Sly Sharon Silengo Chela Weber
Diversity Committee SAA Foundation National Disaster Recovery Rabia Gibbs, AACR Representative Fund for Archives Robin Katz Rebecca Elder, Chair Richard Cameron Lucinda Manning, WAR/WCRT Representative (reappointed) Miriam Meislik Ann Massman, NAAR Representative (reappointed)
Annual Meeting Task Force Finance Committee Fynnette Eaton, Co-Chair Jodi Koste Mark Duffy, 2012–2015 SAA Treasurer and Chair Kathy Marquis, Co-Chair Ardys Kozbial Kyle Conner Beverly Allen Erin Lawrimore Hillel Arnold Alan Lefever Rebecca Bizonet, Berlin Loa 2013 Host Committee Online Accessibility Christie Peterson Subcommittee Chair Ben Primer Carol Bartels, Co-Chair Emilie Leumas, Co-Chair Lisa Carter Jennifer Sharp Jacqueline Chapman Rachel Vagts, Courtney Chartier Social Responsibility Membership Committee Shari Christy Subcommittee Chair Jelain Chubb Carl Van Ness, Larissa Woo, Vice Chair / Chair-Elect Lynda DeLoach Meeting Content Kate Dundon Lynn Eaton, Meeting Model Subcommittee Chair Erik Moore Subcommittee Chair Wade Wyckoff Jennifer Johnson
Glossary Working Group Rosemary Flynn, Chair Dawn Schmitz Communications Task Force Kristy Dixon Joseph Turrini Dara Baker, Chair Beth Kaplan Geoffrey Huth Diane Vogt-O’Connor Brittany Adams Eira Tansey Brad Houston
September/October 2012 ARCHIVAL OUTLOOK 33 from the executive director Nancy P. Beaumont [email protected]
FY 2012 Year in Review
The following report was presented at the We’re also gratified that nine regional many calls that we receive for consulting Annual Membership Meeting of the Society archival organizations (nationwide) have assistance.) of American Archivists in San Diego on signed up or begun to co-sponsor DAS August 11, 2012. courses. • Tools that help component groups manage more effectively their It is my pleasure to provide you with a Clearly the DAS curriculum is meeting member communications, meetings, report for Fiscal Year 2012 (from July a member need—one that the Council presentations, and reports. The Council 1, 2011, through June 30, 2012). As in identified as early as 2005 when the recently adopted a new policy allowing the past several years, many of SAA’s Strategic Plan was first developed. And component groups to expand their activities were directed to addressing the we should not forget that in addition to communication capabilities via external issues identified in the Strategic Plans. For this curriculum, SAA provided a suite of websites and social media, with the example . . . caveats that 1) the microsites remain the some fifty non-DAS offerings in the last place for “official” work of the component fiscal year. . . . In Technology groups and 2) links between and among Also accomplished in response to this the media must be placed on all sites. You’ve no doubt noticed that SAA has a strategic priority—and particularly to I’d like to encourage component groups— new education program—the Digital the notion of ensuring that members and especially our thirty-one roundtables— Archives Specialist Curriculum and are aware of relevant standards—was to make use of their microsites and Certificate Program—that was launched the launch of SAA’s online Standards discussion lists throughout the year to in August 2011 in direct response to Portal, a rich resource of SAA-developed stimulate conversation and networking Desired Outcome #1 in the Technology standards and external standards of interest among their members. Too many groups priority: “SAA will provide education and and value to archivists. Kudos to the are struggling to find leaders to run their training to its members to ensure that Standards Committee, its various technical annual meetings or to come up with agenda they are aware of relevant standards and subcommittees, and staff member Brian items for their annual meetings. I can assure adopt appropriate practices for appraising, Doyle for progress on this activity, as well you that more people will benefit from capturing, preserving, and providing access as to the Museum Archives Section, the active discussion lists throughout the year to electronic records.” Metadata and Digital Object Roundtable, than can possibly benefit from attending the Thanks to the remarkable efforts of and the Intellectual Property Working annual meeting. . . . the Committee on Education, the DAS Group for their contributions to the portal. • We recently implemented RSS feeds, Subcommittee of that group, and Education Desired Outcome #3 in Technology calls including the new Global Newsfeed that Director Solveig De Sutter and Coordinator aggregates information from across the Amanda Look, in just the first year: on SAA to “make increasingly effective use of current and emerging technology Society, including component group • More than 1,100 registrants attended to enhance communication with internal microsites. Click on the RSS feed icon on DAS course offerings (including and external audiences and stimulate the SAA home page to access the Global webinars), collaboration among its constituents.” The Newsfeed. focus of our work toward this outcome in • A total of 370 individuals are pursuing • We’ve had a presence on Facebook and FY 12 was implementation of a number of the DAS certificate, and Twitter for several years, but in FY 12 enhancements to our content management we became a lot more active in using • Two people have completed the course system (aka Drupal), including: these communication resources, resulting requirements and nine are just two in more awareness and discussion of SAA • A new archival consultants’ directory courses shy of completing the nine-course activities. that connects our members with the requirement. wide world of individuals seeking their • And recently we launched a new blog Individual course exams have been help. (An added benefit of the new by President Jackie Dooley. This tool is implemented, and the comprehensive directory is that staff members now have intended to stimulate conversation with examination will be live by February 2013. a convenient tool to which to refer the SAA leaders (i.e., guest bloggers) who
34 ARCHIVAL OUTLOOK September/October 2012 will be posing questions for discussion year—to increase public awareness of your Students remain an important part of and feedback from members. Visit institution and of archives and archivists. our membership, now totaling 1,344 or offtherecord.archivists.org. 24.3 percent of individual members. This FY 12 was another tough year for number has declined by 10 percent since in the halls of Congress—for . . . To Address the Diversity advocacy June 2011, and we’ll be exploring whether everyone. NHPRC funding has been an issue this reflects a smaller universe of archival Priority for several years, and the agency certainly students, lack of awareness of SAA, or some remains in jeopardy. Our great ideas for the combination of these factors. TheNative American Protocols Forum Partnership for the American Historical Working Group completed its assignment, Record remain on the list of priorities, but and the Cultural Property Working are feeling like just a gleam in the eye these Publications Group commenced work on an online days. . . . Be assured that we’ll be in touch annotated bibliography of cultural property with SAA members as Congress reconvenes Greg Hunter began his three-year term as resources. and sorts out what’s next. We remain at the The American Archivist editor in January, table with some sixty organizations that succeeding Mary Jo Pugh in that role. At this conference SAA presented its first belong to the National Coalition for History, Among many other ideas, the Editorial Diversity Award, a new award that was whose policy board I currently chair. Board will be exploring the feasibility of developed last year. producing a digital edition and enhancing We began discussions with the Association On the Operations Side the online reviews portal. of Research Libraries (which has Archival Outlook’s spiffy new look considerable experience implementing As SAA Treasurer Aimee Felker will describe, attracted both more member-written diversity programs) regarding collaborating FY 12 was a moderately successful year from articles and a nice uptick in paid advertising. on a grant proposal to pursue expansion of the standpoint of the financial bottom line. The November/December 2011 issue SAA’s Mosaic Program to include more Participation in the DAS program exceeded received an APEX Award for Publication scholarships, leadership development, and, our wildest expectations, and the 2011 Excellence. we hope, an internships component. At the Annual Meeting exceeded our budget in terms of number of attendees and vendor moment we’re looking at a very daunting Relentlessly, In The Loop has brought you support. But publications sales continued September 17 deadline for our grant news and information about SAA and the to decline. The modest net gain from the proposal. wider world of the profession via your email fiscal year was designated by the Executive inbox every other week. We hope that you’re . . . In Our Ongoing Quest Committee to the Technology Fund, where it will be badly needed as our current opening and scanning this resource. to Make “Archives” and association management software system We produced several new books in FY 12: “Archivists” Household Words (that is, our membership database and A Different Kind of Web: New Connections e-commerce function) is aging. Between Archives and Our Users (edited We promoted for the second year the by Kate Theimer) and I, Digital: Personal I Found It In The Archives! initiative Membership Collections in the Digital Era (edited by Cal in association with American Archives Lee) address some of the concerns stated Month. And while we had too few entries More than 2,100 members completed in our Technology priority. Peter Wosh’s in the national competition—just 8—we the Member Needs and Satisfaction Waldo Gifford Leland and the Origins of the are delighted that the level of participation Survey that we conducted early in the year. American Archival Profession reminds us of by the general public in the national vote The final report and preliminary analyses the profession’s origins and maturation. Our leapt from 1,500 votes cast in FY 11 to more are available for your review via the new first co-publication with Neal-Schumann, than 8,000 this year! We’re grateful to Debra presidential blog, and the SAA Council will Public Relations and Marketing for Arhives, Kimok of the State University of New York be conducting ongoing analysis this fall. edited by Peter Wosh and Russell D. James, Plattsburgh for submitting the winning The emerging findings will inform strategic entry by Julie Dresser of Sycamore, Illinois. planning efforts in the coming years. We also debuted. Christina Zamon’s The Lone welcome your comments via offtherecord. Arranger: Succeeding in a Small Repository Already available on the SAA website archivists.org—or whatever means you care provides critically important information to is the full American Archives Month to use to share them. a key constituency. Published in February page, with complete instructions and 2012, it’s already a best seller! tips for participating in the 2012–13 In other membership news, I’m pleased to I Found It! competition, but also a wealth report that, despite tough economic times, And just in time for the Annual Meeting, of information and tips on public relations SAA membership reached a new high our newest publication: How to Manage in general. We hope that you’ll find some of 6,079 on June 30. Be assured that Processing in Archives and Special Collections good ideas that you can implement the Council and staff will be making every by Pam Hackbart-Dean and Elizabeth for American Archives Month in effort to determine the needs of our various Slomba. We’re very grateful to all these October—or whenever you can during the member groups—and to satisfy them. authors for choosing to publish with SAA.
September/October 2012 ARCHIVAL OUTLOOK 35 The Publications Board and staff added thank Peter Wosh, SAA’s Publications Associates, and OCLC Research—for their to our e-resources with new case Editor, for a remarkable two terms in support of this meeting. studies enhancing The Interactive Archivist that position. Peter will retire as editor in and posting of the 2011 SAA Research February. During his tenure, Peter has led Recognitions Forum abstracts, posters, and peer- a dynamic team, including the Publications reviewed papers. And we launched a new Board and Publishing Director Teresa Among the many volunteers who commit e-publication, Using Archives: A Guide to Brinati, to an amazing publishing record for significant time, energy, and expertise to Effective Research, by Laura Schmidt. an organization of SAA’s size and capacity. your professional association are SAA’s Council members. Five of them are retiring I mentioned earlier that Publication They’ve been willing to take some risks. from the Council—but I hope that all will sales have declined in recent years, They’ve been creative. And they’ve cranked remain actively engaged (very actively and particularly in FY12. That trend out a lot of good reading. Thanks, Peter. engaged!) in SAA for many years to come. has certainly not gone unnoticed. My eternal thanks to Gregor Trinkaus- The Publications Board and a special Annual Meeting Randall, Aimee Felker, Scott Cline, Tom Fundamental Change Working Group Frusciano, and Deborra Richardson for have spent many hours in the past year SAA’s Annual Meeting occurs near the their willingness to commit their time reimagining how to provide the beginning of the fiscal year, and in FY and intellectual energy to serving their Archival Fundamentals in a way that 12 we had the good fortune to celebrate professional association. gives archivists timely and convenient our seventy-fifth anniversary in our access to critical information. Later this own sweet home Chicago. Despite some To Teresa, Solveig, Brian, Lee, Anne, Tom, year you will see the first fruits of that challenges associated with the hotel labor Amanda, Rene, Carlos, and Jeanette: labor as we release three new modules Thanks, guys. You’re still the best—even dispute, more than 1,670 registrants and that update Kathleen Roe’s Arranging and after all these years! I’d also like to thank 45 industry partners joined us for that Describing Archives and Manuscripts. The new our superb meeting planning team: Paul meeting. modules will address “Standards for Archival Henning, Allison Perrelli, and Jacqui Dixon Description,” “Implementing Descriptive of Conference and Logistics Consultants. As for Beyond Borders, we’re pleased that and Access Systems,” and “Processing 1,550 registrants joined us in San Diego, Digital Records and Manuscripts.” On a personal note, I’m very pleased and making this the second-largest West Coast honored that SAA chose to renew my As we look at these new resources and meeting in SAA’s history. We’re especially contract in April 2012, and I’m looking new directions and reflect on how SAA’s grateful to our very generous sponsors— forward to continuing our work together— publishing program has evolved in the Tessella, Atlas Systems, Hollinger Metal that’s all of us!—on behalf of archives, past six years, I’d like to take a moment to Edge, Preservation Technologies, History archivists, and SAA.
36 ARCHIVAL OUTLOOK September/October 2012
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