, , & Joint Parish Councils Email: [email protected] Website: www.jpcehow.btck.co.uk 10th July 2018

The next meeting of Eathorpe, Hunningham, Offchurch & Wappenbury Joint Parish Councils is being held on 17th July 2018 at 7:30pm, at the Parish Room, Hunningham.

J L Chatterton Jane Chatterton Clerk & RFO

Members of the public and press are welcome to attend

A G E N D A

1. Apologies: To receive apologies and approve reasons for absence

2. Declarations of Interest: (a) Councillors are reminded of the need to keep their Register of Interests form up to date (b) To declare any Disclosable Pecuniary Interests in agenda items and their nature (c) To declare any Other Disclosable Interest in items on the agenda and their nature (d) Written requests for the council to grant a dispensation (s33 of the Localism Act 2011) are to be lodged with the clerk in advance of the meeting

3. Minutes To approve the minutes of the Parish Council meeting held on 22nd May 2018

4. Public participation: To adjourn to allow public participation. Members of the public may not take part in the Parish Council meeting and the Parish Council cannot pass a resolution on matters raised during public participation that are not on the agenda. Residents are invited to give their views and raise questions to the Parish Council. Please keep to two minutes or less to make your point. If you wish items to be on the agenda you may raise them with a Councilor or the Clerk at least a week before each meeting, or for the next agenda during Public Participation.

5. Vice Chairman Recommendation: Appoint a Vice Chairman for 2018 -19

6. Councillor’s reports and items for future Agenda To receive reports from District Councillor, Councillor Doody and County Councillor, Councillor Redford

7. Correspondence To receive and note correspondence.

8. Planning To consider any Planning Applications since the last meeting

11/06/2018 and 17/06/2018 8.1 Appl. No: W/18/1119/TCA App. Type: Trees in CA Address: The Waterside, Church Road, Wappenbury, , CV33 9DW Proposal: T1 - Willow - Removal of selected limbs to lessen canopy bias on decayed stem. Group 1 - Mixed trees on driveway - Removal of selected limbs (crown raise) on mixed trees on driveway.

18/06/2018 and 24/06/2018 Nothing to report

25/06/2018 and 01/07/2018 8.2 Appl. No: W/18/1153/TCA App. Type: Trees in CA Address: Forge Cottage, Main Street, Eathorpe, Leamington Spa, CV33 9DE 1 x Conifer (front of property) – Fell 2. 1 x Willow - (bottom of rear garden) - Lopping of one large overhanging branch

8.3 Appl. No: W/18/0881 App. Type: Planning Permission Address: Offa House, Village Street, Offchurch, Leamington Spa, CV33 9AP Proposals Refurbishment of main dwelling, including internal and external alterations, demolition and extensions; detachment of existing wing of main dwelling and extensions to create a separate dwelling; extensions and alterations to the existing coach house to provide additional new dwelling, and associated works including new access and landscaping.

8.4 Appl. No: W/18/0882/LB App. Type: Listed Building Consent Address: Offa House, Village Street, Offchurch, Leamington Spa, CV33 9AP Proposal: Full refurbishment of dilapidated dwelling including subdivision of main house and single storey wing to create a separate detached dwelling. Removal of stud internal walls to create larger bedrooms. New kitchens, bathrooms, plumbing, electrics. Re-roof. Modest extensions to main house and single storey wing. Wing to the North to be demolished. Modern extension to the Coach house to replace the footprint of demolished 1960s wing.

02/07/2018 and 08/07/2018 Nothing to report

09/07/2018 and 13/07/2018 8.5 App No: W/18/1165 Description: Proposed change of use of barn to storage of survey equipment (use class B8). Address: Agricultural Building, Highlands Farm, Long Itchington Road, Offchurch, Leamington Spa

9. Highways Recommendation: Receive and note any highways reports

10. Police Matters Recommendation: Receive and note any police matters

11. Chairman’s Report Recommendation: Receive and note the Chairman’s report

12. Finance 12.1 to approve payments: - Payments (Current Account) Date Reference Payee Details Value 20.06.18 Clerk Clerk’s Salary June 20.06.18 HMRC June Tax Payment for Clerk £66.40 20.07.18 Clerk Clerk’s Salary July 2018 20.07.18 HMRC July Tax Payment for Clerk £ 12.07.18 Clerk Office Allowance (June, July & August) £52.00 05.06.18 Offchurch Village Hall Venue for May’s JPC meeting (PAID) £20.00 05.06.18 DS Wagstaff Invoice 3511 £238.00 22.05.18 BHIB Insurance (PAID) £968.32 04.07.18 DS Wagstaff Invoice 3558 £472.00 10.07.18 D Moorcroft Work to Eathorpe & Offchurch £485.00

12.2 Quarterly Report up to 30th June 2018 Recommendation: Receive and note

12.3 Bank Reconciliation up to 30th June 2018 Recommendation: Receive and note

12.4 Expenditure Over £100 document – up to 30th June 2018 Recommendation: Receive and note

13. Wayleave Agreement Recommendation: Discuss and sign documentation

14. Governance 14.1 Privacy Notice Recommendation: Approve Privacy Notice

14.2 Data Protection Policy Recommendation: Approve updated Data Protection Policy

14.3 Complaints Procedure Recommendation: Approve Procedure

15. HS2 Recommendation: Receive an update from Councillor Burgun

16. Sustrans route extension Recommendation: Discussion

17. Next Meeting The next meeting will take place on 18th September at Offchurch Village Hall