Central Frontenac Regular Council July 10, 2018 – 4:00 PM 5998 Arden Road, Arden On
AGENDA Page
1. Call to Order
2. Approval of Agenda a) THAT the agenda for the Council meeting dated July 10, 2018 be approved as presented (amended).
3. Disclosure of Pecuniary Interest and General Nature Thereof
4. Approval of Minutes 8 - 13 a) THAT the minutes of the regular Council Meeting dated June 26, 2018 be approved as presented (amended).
5. Mayor's Remarks
6. Deferred Items
7. Staff Reports/Departmental Updates 14 - 16 a) PUBLIC WORKS 81-2018 Public Works -Highway 7 Construction –Salmon River Bridge Replacement
THAT Council receive the Highway 7 Construction – Salmon River Bridge Replacement Report as prepared by the Acting Public Works Manager dated July 10th, 2018 for information.
17 - 20 b) PUBLIC WORKS 82-2018 Wagerville Road CP Railway Crossing
THAT Council receive the report entitled Wagarville Road CP Railway Crossing;
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AND FURTHER, THAT Council approve the recommendation of the Acting Public Works Manager and the Treasurer to partner with CP Rail and support CP Rail's application for funding to Transport Canada;
AND FURTHER THAT that Council authorize the Mayor and Clerk to enter into an agreement with CP Rail and commit to funding 25% of the estimated cost provided by CP Rail dated June 6, 2018; said agreement to be revocable by the Township by April 1, 2019 in the event the costs of the project are determined to be substantially higher than the said estimate.
21 - 23 c) PUBLIC WORKS 83-2018 Tender PW 2018-04 Update (Three trucks tender)
THAT Tender PW 2018-04 was released on February 23, 2018 and closed on Tuesday March 20, 2018.
AND THAT two bids were received to supply three half ton trucks; one from Dilawri Automotive Group and the second from Gananoque GMC. As a result Dilawri was awarded the contract with an anticipated delivery date of June 27, 2018.
AND THAT Dilawri is unable to fulfil the contract at the price quoted and is therefore in breach.
AND THAT, the Acting Public Works Manager has reviewed our requirements and believes we do not need three half ton trucks and has tendered for two 4 x 4 ¾ ton crew cab trucks which was released on July 3, 2018 with a closing of July 10, 2018.
NOW THEREFORE, the Acting Public Works Manager is recommending that ______be awarded the tender to supply two 4 x 4 ¾ ton crew cab trucks for the total sum of ______and further that he be authorized to issue a purchase order for the two crew cab trucks.
24 - 25 d) PUBLIC WORKS 84-2018 One Diesel Tractor with Self-Levelling Front Loader
THAT Council approved the purchase of a new tractor to replace the 1963 John Deere tractor in the 2018 budget;
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AND FURTHER four tenders were received which fall within the budgeted amount;
AND FURTHER that the Acting Public Works Manager is recommending that ______be awarded the tender to supply one diesel tractor with self-levelling front loader for the total sum of
______and that the Acting Public Works Manager be authorized to issue a purchase order for the purchase of the diesel tractor.
26 e) PUBLIC WORKS 85-2018 Public Works-Activity Report THAT Council receive the Public Works Activity Report as prepared by the Acting Public Works Manager dated July 10th, 2018 for information.
27 - 28 f) FINANCE 86-2018 RE: Arrears/Tax Sale Properties Summary Update THAT Council accept the Arrears/Tax Sale Properties Summary Update report as prepared by the Treasurer for information.
29 - 32 g) FINANCE87-2018 REPORT Re: Failed Tax sale RFP THAT Council approve the recommendation of the Treasurer to go forward and offer the list of properties on the attachment titled “Failed tax sale maps – July 10, 2018” for sale to the public through an RFP as per our failed tax sale policy.
33 - 36 h) FINANCE 88-2018 Apportionment of Taxes THAT Council approve the following apportionments of assessment as recommended by MPAC for 2017 & 2018 as applicable for the following roll numbers:
10-39-030-010-49005-0000, 10-39-030-010-49003-0000, & 10-39-080- 040-17302-0000.
37 i) FINANCE 89-2018 Section 357/358 Applications
THAT Council approve the following reduction of Assessment pursuant to the Municipal Act;
Roll Number 10-39-020-010-20750-0000 Hughes, David James for the period of March 31 to December 31, 2018 as reported by MPAC. Reason – Ceases to be liable for tax at rate it was taxed - (357)(1)(a)
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AND FURTHER, that Council approve an adjustment of taxes to be calculated by the tax department for the related period.
38 - 39 j) DEVELOPMENT SERVICES 94-2018 Construction Details - June 2018 THAT Council receive the Construction Details –June 2018 Report as prepared by the Manager Development Services/CBO for information.
40 - 41 k) FIRE AND RESCUE SERVICES 90-2018 -Return Equipment to Sharbot Lake FireFighters' Association THAT Council receive the report entitled return equipment to Sharbot Lake Firefighters' Association;
AND FURTHER, approve the recommendation of the Manager of Emergency Services/Fire Chief to return the SCBA mask thermal imaging cameras purchased by the Sharbot Lake Firefighters Association to the Sharbot Lake Firefighters Association once the new SCBA’s are put into service.
42 - 43 l) FIRE AND RESCUE SERVICES Gap Analysis - Simplified Risk Analysis and Emergency Response Operations
44 - 45 m) ADMINISTRATIVE 91-2018 -New Animal Control/Bylaw Enforcement Services Contract THAT Council receive for information the Clerk Administrator’s report entitled “New Animal Control/By-Law Enforcement Services Contract”,
AND THAT Council pass a by-law to authorize the Deputy Mayor and Clerk to sign a new agreement with Frontenac Municipal Law Enforcement Incorporated for the purposes of: i) renewing/continuing its services with regard to animal control and by-law enforcement pursuant to our previous agreements, and ii) expanding its services to include inspection and enforcement of residential rental maintenance standards under the Residential Tenancies Act, in the form attached as Schedule “A” hereto.
46 - 48 n) ADMINISTRATIVE 92-2018 - Re: Appointment of Integrity Commissioner and Approval of Joint Services Contract for Integrity Commissioner THAT Council receive for information the Clerk Administrator’s report
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entitled “Appointment of an Integrity Commissioner”,
AND THAT Aird Berlis through its lead, John Mascarin be appointed Integrity Commissioner for the Township of Central Frontenac;
AND THAT the Mayor and Clerk be authorized to execute a Joint Services Agreement with Aird Berlis, based on the terms of its bid submitted to the County in response to the County’s Request for Quotations, said authorization being subject to the approval of the County Council on July 18, 2018.
AND THAT Council pass a by-law later in the meeting to Appoint an Integrity Commissioner for the Township of Central Frontenac,
AND THAT a copy of this resolution be circulated to all member municipalities in Frontenac County.
8. Committee/Other Reports/Minutes 49 - 50 a) Committee/Other Reports/Minutes THAT Council receives for information the Eastern Ontario Trails Alliance Meeting Minutes dated May 10, 2018.
9. Delegations/Presentations a) Wade Leonard - Granite Ridge Education Centre - Drone Program That Council receive for information the presentation from Wade Leonard regarding the Drone Program.
51 - 54 b) Gord Brown -Kennebec Shores Wilderness Trails THAT Council receive for information the presentation from Gord Brown entitled Parkland Trails - Presentation to Council July 10, 2018
55 - 75 c) ADMINISTRATIVE REPORT 93-2018 -Establishment of Sub-Committee to Create Wilderness Trails located within Kennebec Shores Parkland Area THAT Council receive for information the Clerk Administrator’s report entitled “Establishment of a Wilderness Trails and to create a Sub- committee”;
AND THAT Council approve the recommendation of staff to create a sub-committee of the Central Frontenac Recreation Committee to establish a network of wilderness trails within the parkland received from the developer of the subdivision for the use and enjoyment of the general public;
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AND THAT Council approve the use of approximately 220m section of the unopened road allowance between Concessions 9 & 10, geographic Township of Kennebec to incorporate into the proposed trail system;
AND THAT Council approve the use of the $7,500 parkland fee paid from severance applications B-01/17 and B-02-17 by 2222629 Ontario Inc. towards costs relating to signage, footbridges, farm gates, and parking facilities.
AND THAT due to the terrain and rugged nature of the trails, it is not feasible to make these trails accessible and therefore, minimal clearing of brush and trees will be necessary to make them passable for hikers only;
AND FURTHER THAT Council authorize staff to bring a By-law to the next council meeting to formalize the Wilderness Trail.
76 - 79 d) Terry Kennedy - Friends of Arden THAT Council receive the presentation from Terry Kennedy on behalf of the Friends of Arden;
AND FURTHER that Council congratulate the groups on what they have accomplished and continue to support them in their efforts towards revitalizing the hamlet and surrounding area.
10. Communications/Correspondence 80 - 84 a) Communications/Correspondence THAT Council receives for information the following correspondence: i) Around the Rideau ii) AMO Policy update email
11. Public Meetings
12. By-laws/Agreements 85 - 90 a) 2018-35 -Bylaw to Authorize the Mayor and Clerk to Sign an Agreement with Frontenac Municipal Law Enforcement Inc. THAT By-Law 2018-35 being a bylaw to authorize the Deputy Mayor and Clerk to sign an agreement with Frontenac Municipal Law Enforcement Inc. dated July 10, 2018 be read a first, second and third time and finally passed this 10th day of July, 2018.
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91 - 92 b) 2018-36 -By-Law to Appoint Integrity Commissioner and sign Joint Services Agreement THAT By-Law 2018-36 being a By-Law to appoint an Integrity Commissioner and sign a joint services agreement be read a first, second and third time and finally passed this 10th day of July, 2018
13. Notice of Motions
14. Giving Notice of Motion
15. New/Other Business
Lake Up summer music festival a) THAT Scott Bulbrook has approached the Clerk Administrator to request that his event which is being held on Friday July 20th as part of the Lake Up summer music festival be considered “Municipal Significance” so that he can apply for a Special Occasion Permit under a Public Event.
NOW THEREFORE, Council approves that the Friday July 20th show as part of the Lake Up Music Festival to be considered a “Municipal Significance” as it provides a positive social and economic impact to the village of Arden.
16. Closed Session
17. Adjournment 93 a) Adjournment THAT by-law 2018-37 being a by-law to confirm the proceedings of Council on July 10, 2018 be read a first, second and third time and finally passed this 10th day of July, 2018.
AND FURTHER that this meeting be adjourned until 4:00 p.m. August 14th, 2018 at the Soldiers Memorial Hall, 1107 Garrett St. Sharbot Lake, ON.
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MINUTES OF THE REGULAR MEETING OF COUNCIL June 26, 2018
A regular meeting of the Council for the Township of Central Frontenac was held at the Soldiers Memorial Hall, 1107 Garrett Street, Sharbot Lake, ON, on Tuesday June 26, 2018 at 4:00 P.M.
Present: Mayor Frances Smith, Deputy Mayor Tom Dewey, Councillors Cindy Kelsey, Sherry Whan, Bill MacDonald, John Purdon, Victor Heese, Phillip Smith, and Brent Cameron
Staff in Attendance: Cathy MacMunn Clerk Administrator, Cindy Deachman Deputy Clerk, Donna Longmire Administrative Assistant, Shawn Merriman Manager of Development Services Chief Building Official
1. Call to Order Mayor Frances Smith called the meeting to order at 4:00 p.m.
2. Approval of Agenda The following additions were added to the agenda: 1. Staff Reports: addition of 7. e) Letter of resignation 2. Staff Reports: addition of 7. f) Appointment of Acting Public Works Manager 3. Closed Session: Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; Municipal Act, s.239 (2) (e). Motion #: 210-2018 Moved By: Bill MacDonald Seconded By: Sherry Whan
That the agenda for the Council meeting dated June 26, 2018 be approved as amended. CARRIED
3. Disclosure of Pecuniary Interest and General Nature Thereof - NIL
4. Approval of Minutes
Motion #: 211-2018 Moved By: Cindy Kelsey Seconded By: Tom Dewey
THAT the minutes of the regular Council Meeting dated June 12, 2018 and the minutes of the Special Council Meeting dated June 14, 2018 be approved as presented. CARRIED
5. Mayor's Remarks
The Mayor reported she will be attending the Caboose BBQ on the 30th from 11:00 – 2:00, and that Sunday’s Canada Day events will include a breakfast, interdenominational church service at beach, and parade. Available council/staff to assemble at 12:30 at municipal offices for parade float.
6. Deferred items – none
Regular Meeting of Council Minutes June 26, 2018 -4:00 PM
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MINUTES OF THE REGULAR MEETING OF COUNCIL June 26, 2018
7. Staff Reports/Departmental Updates
ADMINISTRATION Cathy MacMunn Clerk Administrator brought forth the Administration reports.
77-2018 Administrative Services -2018 AMCTO Annual Conference
Motion #: 212-2018 Moved By: Tom Dewey Seconded By: Sherry Whan
THAT Council receive the Administrative Services – 2018 AMCTO Annual Conference report for information CARRIED
78-2018 AMCTO Workshop June 7, 2018 –Municipal Governance 101
Motion #: 213-2018 Moved By: Bill MacDonald Seconded By: Cindy Kelsey
THAT Council receive for information the AMCTO Workshop Report CARRIED
79-2018 Main Street Revitalization Initiative
Motion #: 214-2018 Moved By: Sherry Whan Seconded By: Bill MacDonald
THAT Council receive for information the Clerk Administrator’s report entitled Main Street Revitalization Initiative;
AND THAT Council approve the recommendation of staff that the project be identified as the Soldiers Memorial Hall Stairs Access, under the Municipal Physical Infrastructure;
AND THAT our Municipal Allocation is $41,514.11;
NOW THEREFORE BE IT RESOLVED that we pass the by-law authorizing the Mayor and Clerk to execute the Municipal Funding Agreement for the transfer of Main Streets Revitalization Initiatives funds between the Association of Municipalities of Ontario and the Township of Central Frontenac. CARRIED
80-2018 Lame Duck Council Delegation of Authority
Motion #: 215-2018 Moved By: Bill MacDonald Seconded By: Sherry Whan
THAT Council receive the Lame Duck Council Delegation of Authority Report for information; and
THAT By-Law 2018-30 being a by-law to designate authority to the Clerk Administrator in the event of a lame duck situation be approved; CARRIED
Regular Meeting of Council Minutes June 26, 2018 -4:00 PM
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MINUTES OF THE REGULAR MEETING OF COUNCIL June 26, 2018
7e) Letter of Resignation
Motion #: 216-2018 Moved By: Cindy Kelsey Seconded By: Tom Dewey
THAT Council accept the resignation of Shawn Merriman, Manager of Development Services/Chief Building Official effective July 9, 2018;
AND that the Clerk Administrator be authorized to begin advertising for a new Manager of Development Services/CBO.
AND that Alan Revill be appointed as Interim Chief Building Official until council appoints a permanent Chief Building Official and;
THAT the by-law be passed later in the meeting. CARRIED
Motion #: 217-2018 Moved By: Tom Dewey Seconded By: Cindy Kelsey
THAT Council appoint David Armstrong as Acting Public Works Manager until Brad Thake returns to his duties as Public Works Manager. CARRIED
7. Committee/Other Reports/Minutes
Motion #: 218-2018 Moved By: Bill MacDonald Seconded By: Sherry Whan
THAT Council receive for information the May Kennebec Recreation Committee Minutes. CARRIED
8. Delegations/Presentations
a) Sue Leslie - Central Frontenac Community Hub Business Plan Sue Lesley and Bob Teal brought forth a presentation from the Central Frontenac Community Hub Business Plan.
Motion #: 219-2018 Moved By: Victor Heese Seconded By: John Purdon
THAT Council receive for information the presentation from Sue Leslie and the report dated June 15, 2018 from Social Focus Consulting entitled “Central Frontenac Community Hub Business Plan". CARRIED
b) Bill Bowick/Victor Heese - Trail Day ad hoc committee
Bill Bowick brought forth a report on Trail Day ad hoc committee request.
Motion #: 220-2018 Moved By: Brent Cameron Seconded By: Victor Heese
THAT Council receive for information the letter from Bill Bowick regarding the request of Council to appoint an ad hoc committee of council and
Regular Meeting of Council Minutes June 26, 2018 -4:00 PM
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MINUTES OF THE REGULAR MEETING OF COUNCIL June 26, 2018
provide a start up budget of $500 to cover initial costs, and that the request be granted, and Victor Heese be appointed as committee representative. CARRIED
9. Communications/Correspondence
Motion #: 221-2018 Moved By: Brent Cameron Seconded By: John Purdon
THAT Council receive for information the Communication/Correspondence from the Town of Amherstburg regarding the Resolution -Cannabis Grace Period Request. CARRIED
10. By-laws/Agreements
a) 2018-29 Main Street Revitalization By-Law
Motion #: 222-2018 Moved By: John Purdon Seconded By: Brent Cameron
THAT By-Law 2018-29 being a by-law to authorize the Mayor and Clerk to sign an agreement with Association of Municipalities Ontario dated April 1, 2018 for Ontario’s Main Street Revitalization Initiative be read a first, second and third time and finally passed this 26th day of June, 2018. CARRIED
b) 2018-30 By-Law to Designate Authority to the Clerk Administrator
Motion #: 223-2018 Moved By: Victor Heese Seconded By: Brent Cameron
THAT By-Law 2018-30 being a by-law to delegate authority to the Clerk Administrator in the event of a "Lame Duck" situation be read a first, second and third time and finally passed this 26th day of June, 2018. CARRIED
c) 2018-31 - By-Law to appoint inspectors under the Residential Tenancies Act
Motion #: 224-2018 Moved By: Brent Cameron Seconded By: Victor Heese
THAT being a by-law to appoint inspectors for the purpose of enforcing the prescribed maintenance standards contained in Ontario Regulation 517/06 under the Residential Tenancies Act, S.O. 2006 c. 17 be read a first, second and third time and finally passed this 26th day of June, 2018. CARRIED
d) 2018-32 By-Law to permanently close declare surplus and sell part of a highway -Flynn
Motion #: 225-2018 Moved By: Victor Heese Seconded By: John Purdon
Regular Meeting of Council Minutes June 26, 2018 -4:00 PM
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MINUTES OF THE REGULAR MEETING OF COUNCIL June 26, 2018
THAT By-law 2018-32 being a by-law to permanently close, declare surplus, and sell part of a highway be read a first, second, and third time and finally passed this 26th day of June, 2018. CARRIED
e) 2018-33 By-Law to appoint a Deputy Clerk for the Township of Central Frontenac
Motion #: 226-2018 Moved By: John Purdon Seconded By: Victor Heese
THAT By-Law 2018-33 being a by-law to appoint a Deputy-Clerk for the Township of Central Frontenac be read a first, second and third time and finally passed this 26th day of June, 2018. CARRIED
f) 2018-34 By-Law to appoint an Interim Chief Building Official
Motion #: 227-2018 Moved by: Victor Heese Seconded by: John Purdon
THAT By-Law 2018-34 being a by-law to appoint an Interim Building Official for the Township of Central Frontenac be read a first, second and third time and finally passed this 26th day of June, 2018.
11. Closed Session
a) Move into Closed Session
Motion #: 228-2018 Moved By: John Purdon Seconded By: Victor Heese
THAT Council move into Closed Session to discuss matters about:
i. Personal matters about an identifiable individual, including municipal or local board employees; Municipal Act, S. 239(2)(b) ii. Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; Municipal Act, s.239 (2) (e). CARRIED
b) Rise from Closed Session
Motion #: 229-2018 Moved By: Victor Heese Seconded By: John Purdon
THAT Council rise from Closed Session and that Council provide direction to staff regarding: i. Personal matters about an identifiable individual, including municipal or local board employees; Municipal Act, s.239(2) (b) ii. Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; Municipal Act, s.239 (2) (e). CARRIED
Regular Meeting of Council Minutes June 26, 2018 -4:00 PM
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MINUTES OF THE REGULAR MEETING OF COUNCIL June 26, 2018
17. Adjournment
Motion #: 230-2018 Moved By: John Purdon Seconded By: Victor Heese
THAT By-law 2018-35 being a by-law to confirm the proceedings of Council on June 14, 2018 and June 26 2018 be read a first, second and third time and finally passed this 26th day of June, 2018;
AND FURTHER THAT this meeting be adjourned until 4:00 p.m. July 10th, 2018 at the Kennebec Community Hall, 5998 Arden Road, Arden ON. CARRIED
Meeting adjourned at 5:55 p.m.
Clerk Administrator, Cathy MacMunn
Mayor, Frances L. Smith
Regular Meeting of Council Minutes June 26, 2018 -4:00 PM
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THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC
REPORT TO COUNCIL
Report Number: 81-2018 Date of Meeting: July 10, 2018 From: David Armstrong, Acting Public Works Manager
Re: HIGHWAY 7 CONSTRUCTION – SALMON RIVER BRIDGE REPLACEMENT
A. RECOMMENDATION(S)
THAT Council receive the Highway 7 Construction – Salmon River Bridge Replacement Report as prepared by the Acting Public Works Manager dated July 10th, 2018 for information.
B. BACKGROUND/INFORMATION
The Ministry of Transportation (MTO) has been in constant communication with the Township regarding this project. The MTO has retained Looby Construction Limited to complete the Detail Design and Construction for the replacement of the Salmon River Bridge and the rehabilitation of Highway 7 from 0.3 km East of Arden/Henderson Road intersection, westerly for 1.0 km. Construction is to begin in the summer of 2018.
The MTO held a Public Information Centre on February 28, 2018 at the Kennebec Community Hall to gather input from the public and stakeholders. The Notice of Completion – Design and Construction Report (DCR) was received by the Township and is available for a 30-day review period from June 28, 2018 to July 28, 2018 at three separate locations – the Township Office, the Arden Branch Public Library and the Mountain Grove Branch Public Library.
C. FINANCIAL IMPLICATIONS
N/A
D. ATTACHMENTS
Letter from Bob Felker – Wood Environment & Infrastructure Solutions Notice of Completion – Design and Construction Report
PUBLIC WORKS 81-2018 Public Works -Highway 7 Construction –Salmon River ... Page 14 of 93 AGENDA ITEM #a)
PUBLIC WORKS 81-2018 Public Works -Highway 7 Construction –Salmon River ... Page 15 of 93 zodom on oo_s_urm._._oz I omm_mz >z_u oozmdwcodoz mmvoma Umm6:-m:__a _u_.o_.mo»um~Sm..::u _~mu_mnm3m:.oq _.:m_..< . >a_.cm»3m3m 8 Em 33 m_6:3m3 PUBLIC WORKS 81-2018 Public Works -Highway 7 Construction –Salmon River ... oq I_m:< 5398:. O3m_..o. X3. m>,o. ._.m_“©om-8m-B$ ._.m_“mB-mmo-§ 8 Page 16 of 93 Am: m$-,nLm-?mm m-3m=” _m-3m:” AGENDA ITEM #a) m-3m=” qm<_q.m_:xm@< THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC REPORT TO COUNCIL Report Number: 82-2018 Date of Meeting: July 10, 2018 From: David Armstrong, Acting Public Works Manager Re: WAGARVILLE ROAD CP RAILWAY CROSSING A. RECOMMENDATION(S) THAT Council receive the report entitled Wagarville Road CP Railway Crossing; AND FURTHER, approve the recommendation of the Acting Public Works Manager and the Treasurer to fund the installation of the proposed warning system at the Wagarville Road CPR crossing in the amount of $87,500, plus applicable tax. B. BACKGROUND/INFORMATION CPR reached out to the Township of Central Frontenac on June 8, 2018 via email. Its correspondence indicated that Transport Canada had recently completed an inspection of the Wagarville Road crossing and issued a Letter of Concern to CPR, recommending that the proposed warning system be installed. With new Grade Crossing Regulations being implemented in Canada that require road authorities and railways to work together collaboratively to improve crossing safety in Canada, the Township feels it to be a beneficial opportunity to improve road and railway safety in Central Frontenac with a shared cost. C. FINANCIAL IMPLICATIONS The amount of $87,500 plus applicable taxes be applied from loan payments that are not being utilized in 2018. The Treasurer is present to speak further to this if required. D. ATTACHMENTS Email from CPR Estimate for new warning system at Wagarville Road Transport Canada Rail Safety – Signals Inspection Report PUBLIC WORKS 82-2018 Wagerville Road CP Railway Crossing Page 17 of 93 AGENDA ITEM #b) From: Jennifer Benedict [mai|to:[email protected]] Sent: June 8, 2018 8:48 AM To: hrobinson@centra|frontenac.com Cc: Karen Dudar Subject: Wagen/ille Road RailwayCrossing — Warning System Upgrades Good morning Heather, I am hoping you can direct me to the best contact to discuss CP’swarning system at Wagerville Road. I used to deal with KyleLabbett at the Township but I believe he has moved on. Transport Canada recently completed an inspection of the Wagerville Road crossing and issued a Letter of Concern to CP, recommending that gates be installed on the warning system at this location. The cost to install the gates is approximately $350,000, however, with Transport Canada funding of 50% and a cost share between CP and the Township for the difference we would be able to take advantage of the funding and mutually benefit from the cost savings to upgrade this crossing. As you may be aware, there are new grade crossing regulations in Canada and that require the Road Authorities and Railways to work together collaboratively to improve crossing safety across Canada and I think this is a good opportunity to improve rail safety in the Township with minimal cost. Although the Letter of Concern from Transport Canada is not a an Order or issue of noncompliance, CP believes that the gates will be warranted in the near future and it may be worthwhile to begin the process now. I have attached an estimate and the comments from TC’sinspection for your review. Should the Township be willing to partner with CP on this project, I can arrange for an agreement to be sent over and CP will file the application to Transport Canada on behalf of both parties. The deadline for the application is August 1“, as such, we would want to have an agreement in place by mid-July. I'm happy to come out and meet with the Township if there are any questions or concerns. As well,ifthere areother crossings that could benefit from Transport Canada RailSafety Improvement Program (RSIP)funding, I am available to discuss those as well. Please feel free to contact me if you have any questions. Thank you. Jennifer R. Benedict, M.Eng. Manager Public Works — Eastern Region 0 905.803.5989 C 416.995.0031 1290 Central Parkway West, Suite 800, Mississauga ON LSC 4R3 ...... -- IMPORTANT NOTICE — AVIS IMPORTANT Computer viruses can be transmitted via email. Recipient should check this email and any attachmentsfor the.presence of viruses. Sender and sender company accept no liability for any damage caused by anyvirustransmittedby this email. This email transmission and any accompanying attachments contain confidentialinformationintended only for the use of the individual or entity named above. Any dissemination, distribution, copyingor action taken in reliance on the contents of this email by anyone other than the intended recipient is strictly prohibited. If you have received this email in error please immediately delete it and notify sender at the above email PUBLIC WORKS 82-2018 Wagerville Road CP Railway Crossing Page 18 of 93 AGENDA ITEM #b) File: X-BELL-042-72-R Signals & Communications Road: Long Lake Road Date: 2018-06-06 Estimate of cost to install new crossing bungalow complete with CWTE, Gates with LED Lights and bell, DTMF, and SEARII unit at the crossing of Long Lake Road in/near Parham, Ontario and mile 42.72 Belleville subdivision. MATERIAL: Gate assemblies, Gate arms, Light units (LEDS), Masts, Cantilevers, etc. $29,000 Constant Warning Time Control equipment accessories, etc. $1,800 Insulated Joints, etc. Battery Cells $5,600 Foundations, Tunnel Liner, etc. $2,000 Wire, Cable, Bonds, etc. $10,300 Housing Material $62,900 Miscellaneous Materials $2,500 MATERIAL: Sub Total: $114,100 Material Overheads (31% Sched C) $35,371 LABOUR: Labour (Installation) $54,500 Labour (Statutory Leave): (20% Sched B) $10,900 Labour (Supervision, Administration & General): (69% Sched B) $37,605 Labour (Travel & Expenses): (Sched D) $16,350 LABOUR: Sub Total: $119,355 SERVICES: Engineering Services Design $10,000 Transport & Rental of Equipment $31,000 Hydro Services $10,000 SERVICES: Sub Total: $51,000 Estimate Sub Total: $319,826 Contingencies (10%): $31,983 Estimate Total: $351,809 Annual Schedule A Maintenance Cost, Standard Rate Type 1: $6,699 Estimate is subject to the Canadian Guide to Railway Charges for Crossing Maintenance and Construction rates in effect at time of construction, otherwise valid for one year from date of issue unless superseded. Estimate shows present known material prices and anticipated labour effort required. Final billing will show actual price paid and actual labour effort expended. Estimate is based on work during frost-free ground conditions. Estimate does not include any costs associated with the relocation of underground utilities or overhead wires. Director Signals and Communications, Design Signals & Communications PUBLIC WORKS 82-2018 Wagerville Road CP Railway Crossing Page 19 of 93 PUBLIC WORKS82-2018 Wagerville RoadCP Railway Crossing Transport Canada Rail Safety - Signals Inspection Report Concerns Responsible Location Description Corrective Action Ref. # Authority AWS: Mile 42.73, Belleville Central Frontenac (ON) AWS - Others Developing issue for Road Authority.- Enter Optional Response Comment Here - 4255357 Subdivision (Canadian Pacific), Wagerville Road (Long Lake Road), Details: (Y) CrossingID: 18948 36 - Misc. issues - Road Authority (other safety issues of Road Authority responsibility) Due to the severe angle of the railway tracks to the road (being approximately 20 degrees), coupled with the poor sight lines from five meters (Dstopped) being caused by a combination of the track curvature andthe presence of natural earth berms within the sight line area, this Railway Safety Inspector (RSI) feels that the addition of gates to this crossing would enhance the safety of vehicles using this crossing. During rare times that the crossing warning system may malfunction causing the crossing lights to activate, vehicle traffic will find it difficult to see far enough down the tracks to determine if the way is safe to proceed in accordance with the provisions contained in the Highway Traffic Act (reference Subsection 163(1)). This RSI would support an application by the Road Authority for the installation of gates at this crossing under the Railway Safety Improvement Program (RSIP). Page 20 of93 AGENDA ITEM#b) Page15 of 16 AGENDA ITEM #c) THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC REPORT TO COUNCIL Report Number: 83-2018 Date of Meeting: July 10, 2018 From: David Armstrong, Acting Public Works Manager Re: TENDER PW 2018-04 UPDATE A. RECOMMENDATION(S) THAT Tender PW 2018-04 was released on February 23, 2018 and closed on Tuesday March 20, 2018. AND THAT two bids were received to supply three half ton trucks; one from Dilawri Automotive Group and the second from Gananoque GMC. As a result Dilawri was awarded the contract with an anticipated delivery date of June 27, 2018. AND THAT Dilawri is unable to fulfil the contract at the price quoted and is therefore in breach. AND THAT, the Acting Public Works Manager has reviewed our requirements and believes we do not need three half ton trucks and has tendered for two 4 x 4 ¾ ton crew cab trucks which was released on July 3, 2018 with a closing of July 10, 2018. NOW THEREFORE, the Acting Public Works Manager is recommending that ______be awarded the tender to supply two 4 x 4 ¾ ton crew cab trucks for the total sum of ______and further that he be authorized to issue a purchase order for the two crew cab trucks. B. BACKGROUND/INFORMATION Correspondence received by the Township from Dilawri on June 15, 2018 advised that its agent who bid on our Tender was no longer with its organization and that the agent had bid on multiple contracts with pricing well below its company’s cost. The author of the letter was requesting to renegotiate the bid price. The Township Clerk/Administrator contacted a lawyer for advice and he advised that we have the right not to accept the tender as Dilawri’s ha breached their contract. After deliberation with the Clerk/Administrator and fellow departmental staff, the Acting Public Works Manager released Tender PW 2018-08 for the purchase of Two 4x4 ¾ Ton Crew Cab Trucks on July 3, 2018 which closes on July 10, 2018. PUBLIC WORKS 83-2018 Tender PW 2018-04 Update (Three trucks tender) Page 21 of 93 AGENDA ITEM #c) C. FINANCIAL IMPLICATIONS N/A D. ATTACHMENTS Letter from Dilawri Chrysler PUBLIC WORKS 83-2018 Tender PW 2018-04 Update (Three trucks tender) Page 22 of 93 AGENDA ITEM #c) Heather Robinson From: Rhonda Patterson Heather/Brad lam writing to advise you that Paul Champagne is no longer with our organization. I have found your file and understand he entered into a Bidfor 3 RAM 1500s. Paul has left our dealership in a very unhealthy financial position. He has bid on contracts with pricing well below our cost after manufacturer rebates. In the case of your 3 RAMs he has offered discounts of $20,975/ unit when we actually only receive $14,000. While I respect the fact that this loss is not yours to bear, lam hopeful that we can come to an agreement and renegotiate on our bid pricing. I am requesting an additional $6450/unit in order for my dealership to come to a break even standpoint. I am truly sorry to be asking this after the fact, and hope that we can discuss further. Regards Rhonda Patterson ‘ tuuneml l\rl{iI’la_Ljm UIFCCLl'5lt)’..”'>2.‘: .‘)':):)§ Ext 454 l Fax l)iA—L)2.i—'l J91 atterson dilawrich sIer.com “'5'” DILAWRIcerveer- Jeee Dodge - Ram 5...?-£‘.ivF.3IL'-Lilw ' On Hunt Club mRAIUI I Dilawri Chrysler ~ £>ale:«, Jeep Dodge Ram is is WI U2/d i mmmm ml sl,»d(} \$£S()-V’ A70 ‘-Nigel Hunl Ulul) lmau Ollavvu UVll PUBLIC WORKS 83-2018 Tender PW 2018-04 Update (Three trucks tender) Page 23 of 93 AGENDA ITEM #d) THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC REPORT TO COUNCIL Report Number: 84-2018 Date of Meeting: July 10, 2018 From: David Armstrong, Acting Public Works Manager Re: ONE DIESEL TRACTOR WITH SELF- LEVELLING FRONT LOADER A. RECOMMENDATION(S) THAT Council approved the purchase of a new tractor to replace the 1963 John Deere tractor in the 2018 budget; AND FURTHER four tenders were received which fall within the budgeted amount; AND FURTHER that the Acting Public Works Manager is recommending that ______be awarded the tender to supply one diesel tractor with self-levelling front loader for the total sum of ______and that the Acting Public Works Manager be authorized to issue a purchase order for the purchase of the diesel tractor. B. BACKGROUND/INFORMATION The Acting Public Works Manager is reviewing the tenders to confirm that all the criteria has been met in the documents prior to making a recommendation to Council at the meeting. The new tractor will be utilized to continue roadside mowing as its predecessor, and will also be used for other purposes such as bucketing/spreading material, loading trucks, etc. Tender for the Supply of One Diesel Tractor with Self-Levelling Loader PW 2018-07 was advertised and closed on July 4, 2018 at 3:00 p.m. The results from the Tender opening are as follows: SUPPLIER COST (EXCLUDING TAX) Hartington Equipment (Kubota M6) $90,850.00 Hartington Equipment (Kubota M6S) $78,100.00 Anderson Equipment (Case IH 105U) $99,895.00 Green Tractors Inc. (John Deere 6105E) $89,312.00 PUBLIC WORKS 84-2018 One Diesel Tractor with Self-Levelling Front Loader Page 24 of 93 AGENDA ITEM #d) C. FINANCIAL IMPLICATIONS The budget amount allocated for this purchase was included in the 2018 approved budget. The remaining funds from the $125,000 budgeted amount will go towards purchasing a new mower for this machine. D. ATTACHMENTS N/A PUBLIC WORKS 84-2018 One Diesel Tractor with Self-Levelling Front Loader Page 25 of 93 AGENDA ITEM #e) THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC REPORT TO COUNCIL Report Number: 85-2018 Date of Meeting: July 10, 2018 From: David Armstrong, Acting Public Works Manager Re: Activity Report A. RECOMMENDATION(S) THAT Council receive the Public Works Activity Report as prepared by the Acting Public Works Manager dated July 10th, 2018 for information. B. Road Maintenance and Operations - Ditching, brushing and roadside grass cutting is ongoing - Summer students started full-time on July 3 - Culvert replacements are ongoing throughout Township Projects/Tenders: - Tender PW 2018-07 closed on July 4, 2018 - Gravel Tender PW 2018-06 should be completed by July 31, 2018 - Public Information Session re: Crow Lake Road was held on July 5, 2018 in Sharbot Lake Waste: - Updated ECA for Olden Waste Site has been received - Household Hazardous Waste Day is scheduled for Saturday July 14 Training: - Most of the Roads staff attended the A.O.R.S Trade Show in June - Mandatory training for Summer Students completed - Public Works Supervisor / Acting Manager attended PSD conference with Treasurer in June C. FINANCIAL IMPLICATIONS N/A D. ATTACHMENTS N/A PUBLIC WORKS 85-2018 Public Works-Activity Report Page 26 of 93 AGENDA ITEM #f) THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC REPORT TO COUNCIL Report Number 86-2018 Date of Meeting: July 10, 2018 From: J. Michael McGovern, Treasurer Re: Arrears/Tax Sale Properties Summary Update A. RECOMMENDATION THAT Council accept the Arrears/Tax Sale Properties Summary Update report as prepared by the Treasurer for information purposes only. B. BACKGROUND/ INFORMATION The municipality is authorized under sections 371 to 389 of the Municipal Act to commence the tax sale process on any properties that fall into the 3rd year in arrears (Current tax bill plus 2 years in arrears). We have chosen to not implement this change until January 1, 2019 and therefore are still following the rules of not proceeding with the tax sale process until taxes have fallen into the 4th year in arrears. Currently in tax sale at different stages represents properties that we have commenced the tax sale process on. Current payment arrangements made represents the fact that sufficient payments are being made to remove the property from tax sale in a timely fashion. Properties to be investigated before commencing tax sale represent properties that have problems with them that need to be investigated to see the viability of conducting a tax sale. In 2017 we had 58 properties in tax sale position representing $612,142 in outstanding property tax receivables. We currently have 59 properties in tax sale position representing $491,038 in outstanding property tax receivables, which is an increase of 1 property and a decrease of $121,104 in outstanding property tax receivables from 2017. FINANCE 86-2018 RE: Arrears/Tax Sale Properties Summary Update Page 27 of 93 AGENDA ITEM #f) C. FINANCIAL IMPLICATIONS Outstanding # of % of Total Arrears Update/Tax Sale Properties Summary Property Tax Properties A/R($1,398,515) Receivables Currently in tax sale at different stages-* 35 $ 256,229 18% Current Payment arrangements made 21 $ 121,188 9% Properties to be investigated before commencing tax sale 3 $ 113,622 8% Total # of properties in tax sale position (Total o/s A/R) 59 $ 491,038 35% * 24 of the 35 properties were sent in 2018 As of June 27, 2017 58 $ 612,142 40% Difference 1 -$ 121,104 -5% D. ATTACHMENTS n/a FINANCE 86-2018 RE: Arrears/Tax Sale Properties Summary Update Page 28 of 93 AGENDA ITEM #g) THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC REPORT TO COUNCIL Report Number 87-2018 Date of Meeting: July 10, 2018 From: J. Michael McGovern, Treasurer Re: Failed Tax sale RFP A. RECOMMENDATION THAT Council approve the recommendation of the Treasurer to go forward and offer the list of properties on the attachment titled “Failed tax sale maps – July 10, 2018” for sale to the public through an RFP as per our failed tax sale policy. B. BACKGROUND/ INFORMATION The municipality is authorized under sections 371 to 389 of the Municipal Act to commence the tax sale process on any properties that fall into 3 years in arrears (Current plus 2 years in arrears). The municipality proceeded to register a tax arrears certificate per section 373 of the Municipal Act, 2001 on the properties below. The land was advertised for public sale per section 379 of the Municipal Act 2001, the tax sales were conducted and failed to receive any bids. C. FINANCIAL IMPLICATIONS Tax arrears will be reduced through the acceptance of any successful tenders. D. ATTACHMENTS Failed tax sale maps – July 10, 2018 FINANCE 87-2018 REPORT Re: Failed Tax sale RFP Page 29 of 93 AGENDA ITEM #g) 10-39-040-020-06200-0000, 2018 Assessment = 23,500, 2018 Property Taxes = $561.12, .10 Acres – 10934 Road 38 10-39-040-020-03005-0000, 2018 Assessment = 8,250, 2018 Property Taxes = $100.47, .27 Acres – York Road FINANCE 87-2018 REPORT Re: Failed Tax sale RFP Page 30 of 93 AGENDA ITEM #g) 10-39-010-020-21806-0000, 2018 Assessment = 6,950, 2018 Property Taxes = $84.64, .34 Acres – Baker Valley Road 10-39-030-010-30200-0000, 2018 Assessment = 24,790, 2018 Property Taxes = $301.88, 1.36 Acres – 1328 Cox Road FINANCE 87-2018 REPORT Re: Failed Tax sale RFP Page 31 of 93 AGENDA ITEM #g) 10-39-060-010-04200-0000, 2018 Assessment = 5,600, 2018 Property Taxes = $68.19, .13 Acres – Hungry Bay Road FINANCE 87-2018 REPORT Re: Failed Tax sale RFP Page 32 of 93 AGENDA ITEM #h) THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC REPORT TO COUNCIL Report Number 88-2018 Date of Meeting: July 10, 2018 From: J. Michael McGovern, Treasurer Re: Apportionment of taxes A. RECOMMENDATION(S) THAT Council approve the following apportionments of assessment as recommended by MPAC for 2017 & 2018 as applicable for the following roll numbers: 10-39-030-010-49005-0000, 10-39-030-010-49003-0000, & 10-39-080- 040-17302-0000. B. BACKGROUND/ INFORMATION MPAC was requested to apportion these properties which were legally divided. The Municipal Act requires that at a meeting, Council is to make its decision. The applicant is notified of Council’s decision and may further appeal to the Assessment Review Board. A decision of the Assessment Review Board is final. C. FINANCIAL IMPLICATIONS N/A D. ATTACHMENTS Apportionment Sheet(s) attached FINANCE 88-2018 Apportionment of Taxes Page 33 of 93 FINANCE 88-2018 Apportionment of Taxes FOR TAXATION YEAR:2017 SEVERANCE/CONSOLIDATION PLAN INFORMATION FORM - MPAC Field Office # / Name 05 KINGSTON Comments: Municipality CENTRAL FRONTENAC TOWNSHIP Plan Description 13R21649_C Registration Date (YY/MM/DD) Date Received in LPU (YY/MM/DD) 18/02/12 Date Completed in LPU (YY/MM/DD) 18/02/12 DTS Log # (Plans - Other) 10148852 FROM: ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL ROLL Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... 103903001049005 1225A CP LANE 0 6.84 A Starting point $126,000 RDU/R/T 1st Owner LEGAL DESCRIPTION $126,000 MITCHELL JAMES DOUGLAS KENNEBEC CON 9 PT LOT 12 RP 13R12706 PART 4 RP Depth Farm Phase-in RDU/R/T $128,500 Mailing Address 13R13888 PART 3 RP 13R17946 PART 4 RP 13R19797 PART 4 0 N Amount $128,500 31329 - HWY 7 RP 13R5509 PT PART 1 Destination RDU/R/T $136,000 $136,000 City/Province Postal ARDEN ON K0H 1B0 ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL ROLL Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... 103903001049003 1221 CP LANE 288.71 1.83 A Starting point $311,000 COM/C/T RU/R/T 1st Owner LEGAL DESCRIPTION $31,500 $279,500 MITCHELL RICHARD STEVEN KENNEBEC CON 9 PT LOTS 12 AND 13 RP 13R12706 PARTS 1 Depth Farm Phase-in COM/C/T RU/R/T $317,750 Mailing Address TO 3 RP 13R19797 PARTS 1 TO 3 0 N Amount $32,175 $285,575 1221 - CP LANE Destination COM/C/T RU/R/T $338,000 $34,200 $303,800 City/Province Postal ARDEN ON K0H 1B0 TO: PROPERTY LOCATION ACTUAL Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... ROLL NUMBER TOTAL APPOR. REMARKS/SALES Lower Upper Qual Street Name Unit # Frontage Area U/M $ Value $ Value $ Value $ Value ... 103903001049005 1225 A CP LANE 0 5.26 A Starting RDU/R/T Instrument $106,544 1st Owner LEGAL DESCRIPTION point $106,544 Number:FC253127, JOHNSON MICHAEL KENNEBEC CON 9 PT LOT 12 RP 13R12706 PART 4 RP Depth Farm RDU/R/T Sale Phase-in $108,658 Mailing Address 13R13888 PART 3 RP 13R17946 PART 4 RP 13R19797 PART 4 0 N $108,658 Date:2017/12/06, 134 - BETHEL RD RP 13R5509 PT PART 1 RDU/R/T Sale Destination $115,000 $115,000 Amount:$100000 Page 34 of 93 City/Province Postal YARKER ON K0K 3N0 AGENDA ITEM #h) PROPERTY LOCATION ACTUAL Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... ROLL NUMBER TOTAL APPOR. REMARKS/SALES Lower Upper Qual Street Name Unit # Frontage Area U/M $ Value $ Value $ Value $ Value ... 103903001049003 1221 CP LANE 288.71 3.42 A Starting COM/C/T RDU/R/T RU/R/T Instrument $330,456 1st Owner LEGAL DESCRIPTION point $31,500 $19,456 $279,500 Number:FC253101, MITCHELL RICHARD STEVEN KENNEBEC CON 9 PT LOTS 12 AND 13 RP 13R12706 PARTS 1 Depth Farm COM/C/T RDU/R/T RU/R/T Sale Phase-in $337,592 Mailing Address TO 3 RP 13R19797 PARTS 1 TO 3 RP 13R19797 PART 1 0 N $32,175 $19,842 $285,575 Date:2017/12/06, 1221 - CP LANE COM/C/T RDU/R/T RU/R/T Sale Amount:$1 Destination $359,000 $34,200 $21,000 $303,800 City/Province Postal ARDEN ON K0H 1B0 Page 1 FINANCE 88-2018 Apportionment of Taxes FOR TAXATION YEAR:2018 SEVERANCE/CONSOLIDATION PLAN INFORMATION FORM - MPAC Field Office # / Name 05 KINGSTON Comments: Municipality CENTRAL FRONTENAC TOWNSHIP Plan Description 13R21649_C Registration Date (YY/MM/DD) Date Received in LPU (YY/MM/DD) 18/02/12 Date Completed in LPU (YY/MM/DD) 18/02/12 DTS Log # (Plans - Other) 10148852 FROM: ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL ROLL Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... 103903001049005 1225A CP LANE 0 6.84 A Starting point $126,000 RDU/R/T 1st Owner LEGAL DESCRIPTION $126,000 MITCHELL JAMES DOUGLAS KENNEBEC CON 9 PT LOT 12 RP 13R12706 PART 4 RP Depth Farm Phase-in RDU/R/T $131,000 Mailing Address 13R13888 PART 3 RP 13R17946 PART 4 RP 13R19797 PART 4 0 N Amount $131,000 31329 - HWY 7 RP 13R5509 PT PART 1 Destination RDU/R/T $136,000 $136,000 City/Province Postal ARDEN ON K0H 1B0 ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL ROLL Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... 103903001049003 1221 CP LANE 288.71 1.83 A Starting point $311,000 COM/C/T RU/R/T 1st Owner LEGAL DESCRIPTION $31,500 $279,500 MITCHELL RICHARD STEVEN KENNEBEC CON 9 PT LOTS 12 AND 13 RP 13R12706 PARTS 1 Depth Farm Phase-in COM/C/T RU/R/T $324,500 Mailing Address TO 3 RP 13R19797 PARTS 1 TO 3 0 N Amount $32,850 $291,650 1221 - CP LANE Destination COM/C/T RU/R/T $338,000 $34,200 $303,800 City/Province Postal ARDEN ON K0H 1B0 TO: PROPERTY LOCATION ACTUAL Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... ROLL NUMBER TOTAL APPOR. REMARKS/SALES Lower Upper Qual Street Name Unit # Frontage Area U/M $ Value $ Value $ Value $ Value ... 103903001049005 1225 A CP LANE 0 5.26 A Starting RDU/R/T Instrument $106,544 1st Owner LEGAL DESCRIPTION point $106,544 Number:FC253127, JOHNSON MICHAEL KENNEBEC CON 9 PT LOT 12 RP 13R12706 PART 4 RP Depth Farm RDU/R/T Sale Phase-in $110,772 Mailing Address 13R13888 PART 3 RP 13R17946 PART 4 RP 13R19797 PART 4 0 N $110,772 Date:2017/12/06, 134 - BETHEL RD RP 13R5509 PT PART 1 RDU/R/T Sale Destination $115,000 $115,000 Amount:$100000 Page 35 of 93 City/Province Postal YARKER ON K0K 3N0 AGENDA ITEM #h) PROPERTY LOCATION ACTUAL Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... ROLL NUMBER TOTAL APPOR. REMARKS/SALES Lower Upper Qual Street Name Unit # Frontage Area U/M $ Value $ Value $ Value $ Value ... 103903001049003 1221 CP LANE 288.71 3.42 A Starting COM/C/T RDU/R/T RU/R/T Instrument $330,456 1st Owner LEGAL DESCRIPTION point $31,500 $19,456 $279,500 Number:FC253101, MITCHELL RICHARD STEVEN KENNEBEC CON 9 PT LOTS 12 AND 13 RP 13R12706 PARTS 1 Depth Farm COM/C/T RDU/R/T RU/R/T Sale Phase-in $344,728 Mailing Address TO 3 RP 13R19797 PARTS 1 TO 3 RP 13R19797 PART 1 0 N $32,850 $20,228 $291,650 Date:2017/12/06, 1221 - CP LANE COM/C/T RDU/R/T RU/R/T Sale Amount:$1 Destination $359,000 $34,200 $21,000 $303,800 City/Province Postal ARDEN ON K0H 1B0 Page 1 FINANCE 88-2018 Apportionment of Taxes FOR TAXATION YEAR: 2018 SEVERANCE/CONSOLIDATION PLAN INFORMATION FORM - MPAC Field Office # / Name 05 KINGSTON Comments: Municipality CENTRAL FRONTENAC TOWNSHIP Property not previously assessed, no apportioned values available Plan Description Registration Date (YY/MM/DD) Date Received in LPU (YY/MM/DD) Date Completed in LPU (YY/MM/DD) DTS Log # (Plans - Other) 10166084 FROM: ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL ROLL Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... Land Not Assessed TO: ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL APPOR. Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... REMARKS/SALES Lower Upper Qual Street Name Unit # Frontage Area U/M 103908004017302 ROAD 38 8.65 A 1st Owner LEGAL DESCRIPTION MOUCK ELMA OSO CON 2 PT LOT 15 Depth Farm Mailing Address N GD City/Province Postal SHARBOT LAKE ON K0H 2P0 PIN CREATED 2010/10/25 Page 36 of 93 AGENDA ITEM #h) AGENDA ITEM #i) THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC REPORT TO COUNCIL Report Number 89-2018 Date of Meeting: July 10, 2018 From: J. Michael McGovern, Treasurer Re: Section 357 / 358 applications A. RECOMMENDATION(S) THAT Council approve the following reduction of Assessment pursuant to the Municipal Act; Roll Number 10-39-020-010-20750-0000 Hughes, David James for the period of March 31 to December 31, 2018 as reported by MPAC. Reason – Ceases to be liable for tax at rate it was taxed - (357)(1)(a) AND FURTHER, that Council approve an adjustment of taxes to be calculated by the tax department for the related period. B. BACKGROUND/ INFORMATION It is the normal practice to approve this adjustment of assessment as recommended by MPAC. Phase in of Assessment has meant that Assessments for 2012 have to be restated by MPAC based on the now existing property in order to determine the new Phased in amounts. Additional reports have been implemented by MPAC to determine this information. C. FINANCIAL IMPLICATIONS Tax adjustments will be charged back to the County and School Board and to Township write offs. D. ATTACHMENTS Reports from MPAC at meeting FINANCE 89-2018 Section 357/358 Applications Page 37 of 93 AGENDA ITEM #j) THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC REPORT TO COUNCIL Report Number: 94-2018 Date of Meeting: July 10, 2018 From: Shawnn Merriman, Manager Development Services/CBO Re: Construction Details – June, 2018 Jun-18 Jun-17 Jun-16 Construction Value $1,900,200 $1,412,833 $2,471,500 Construction Value, Year to Date $3,729,558 $3,449,693 $3,692,618 Permit Fees $26,594 $19,780 $34,900 Permit Fees, Year to Date $52,722 $48,974 $52,041 Number of Permits in 15 11 24 Total, Year to Date 60 50 55 New Residential Units 4 3 6 New Residential Units, Year to Date 6 9 9 New Seasonal Units 2 1 2 New Seasonal Units, Year to Date 4 4 3 New Com/Inds/Inst Units 0 0 0 New Com/Inds/Inst Units, Year to Date 0 0 0 $4,000,000 $3,500,000 $3,000,000 $2,500,000 Jun-18 $2,000,000 Jun-17 $1,500,000 Jun-16 $1,000,000 $500,000 $0 Construction Value Construction Value, Year to Date DEVELOPMENT SERVICES 94-2018 Construction Details - June 2018 Page 38 of 93 AGENDA ITEM #j) 70 60 50 40 30 Jun-18 Jun-17 20 Jun-16 10 0 Number of Permits in Total, Year to Date DEVELOPMENT SERVICES 94-2018 Construction Details - June 2018 Page 39 of 93 AGENDA ITEM #k) THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC REPORT TO COUNCIL Report Number: 90-2018 Date of Meeting: July 10, 2018 From: Greg Robinson, Manager Emergency Services Fire Chief Re: Return Equipment to Sharbot Lake Firefighters Association A. RECOMMENDATION(S) THAT Council receive the report entitled return equipment to Sharbot Lake Firefighters Association; AND FURTHER, approve the recommendation of the Manager of Emergency Services/Fire Chief to return the SCBA mask thermal imaging cameras purchased by the Sharbot Lake Firefighters Association to the Sharbot Lake Firefighters Association once the new SCBA’s are put into service. B. BACKGROUND/ INFORMATION In early 2017 new SCBA’s were purchased by Central Frontenac Fire & Rescue. Four special SCBA mask thermal imaging cameras were purchased by the Sharbot Lake Firefighters Association and became the property of the Township of Central Frontenac. The Association paid $6153 for these masks and have an opportunity to re sell them. They will not be compatible with new SCBA’s we have purchased. We don’t normally return equipment purchased by the Associations, however, this seems to be a unique situation. The Fire Chief is making this recommendation based on the fact that the Association made this purchase fairly recently and did not expect us to replace the SCBA’s with a different brand. C. FINANCIAL IMPLICATIONS None D. ATTACHMENTS Letter from George Conboy. FIRE AND RESCUE SERVICES 90-2018 -Return Equipment to Sharbot Lake FireF... Page 40 of 93 AGENDA ITEM #k) Chief Robinson Central Frontenac Fire Department 1084 Elizabeth St, Sharbot Lake KOH2P0 George Conbcy Oso Firefighters Association 1020 Wagner Rd, Sharbot Lake KOHZPD Chief Robinson, Early in 2017 during the period that CFFESwas purchasing new SCBAS,the firefighters‘ association purchased 4 thermal imaging cameras for the SCBA masks. Once we had installed the TlCs they became Township property. It is our understanding these SCBAs will be being taken out of service shortly. We are requesting that the T|Cs be returned to the association. It is our intention to sell the Tics to another fire department and return the money to the association. Would this request be possible? On behalf of the Association, ./by Wye George Conboy President FIRE AND RESCUE SERVICES 90-2018 -Return Equipment to Sharbot Lake FireF... Page 41 of 93 AGENDA ITEM #l) Cindy Deachman From: Cathy MacMunn Cathy MacMunn AMCT ACST Clerk Administrator Township of Central Frontenac 1084 Elizabeth Street P.O. Box 89 Sharbot Lake, ON K0H 2P0 Email: [email protected] Phone: 613-279-2935 ext. 227 Fax 613-279-2422 www.centralfrontenac.com From: Greg Robinson [mailto:[email protected]] Sent: Wednesday, July 4, 2018 10:31 AM To: Cathy Macmunn Hi Cathy Did you send the revised schedule below to Council? Greg From: Greg Robinson [mailto:[email protected]] Sent: Thursday, June 14, 2018 3:09 PM To: Cathy Macmunn ([email protected]) Cathy, for your review please find below the revised phase two review schedule. The previous review date for June 26 has been removed due to me not realizing I’m attending the Fire College that week. I sincerely apologize to you and Council for this error. Date Gap Section July 10, 2018 Simplified Risk Assessment Emergency Response Operations August 14, 2018 Administration Communications 1 FIRE AND RESCUE SERVICES Gap Analysis - Simplified Risk Analysis and Eme... Page 42 of 93 AGENDA ITEM #l) Training & Education Equipment/Apparatus/Building Maintenance & Repairs September 11, 2018 Fire Prevention & Public Fire Safety Water Supply Records Management and Data Systems Recommendations Greg Robinson Manager Emergency Services Fire Chief Township of Central Frontenac 1084 Elizabeth St, P.O. Box 89 Sharbot Lake, ON K0H 2P0 [email protected] 613-279-2935 ext. 359 613-279-2422 www.centralfrontenac.com 2 FIRE AND RESCUE SERVICES Gap Analysis - Simplified Risk Analysis and Eme... Page 43 of 93 AGENDA ITEM #m) THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC REPORT TO COUNCIL Report Number: 91-2018 Date of Meeting: July 10, 2018 From: Cathy MacMunn, Clerk Administrator Prepared by: Cindy Deachman, Deputy Clerk Re: NEW ANIMAL CONTROL/BYLAW ENFORCEMENT SERVICES CONTRACT A. RECOMMENDATION(S) THAT Council receive for information the Clerk Administrator’s report entitled “New Animal Control/By-Law Enforcement Services Contract”, AND THAT Council pass a by-law to authorize the Mayor and Clerk to sign a new agreement with Frontenac Municipal Law Enforcement Incorporated for the purposes of: i) renewing/continuing its services with regard to animal control and by-law enforcement pursuant to our previous agreements, and ii) expanding its services to include inspection and enforcement of residential rental maintenance standards under the Residential Tenancies Act, in the form attached as Schedule “A” hereto. B. BACKGROUND/ INFORMATION Council passed Resolution 194-2018 at the June 12, 2018 council meeting which included, inter alia the following: AND THAT Council appoints the following Inspectors for the RTA: the Chief Building Official (CBO), Frontenac Municipal Law Enforcement Inc. applicable Officer(s), as approved by Ken Gilpin, By-law Enforcement Officer; AND FURTHER THAT Council instructs the Clerk Administrator to bring back an amended Municipal Law Enforcement Contract to include their Inspectors Appointment and duties; and individual Appointment By-laws for all Inspector to the June 26, 2018 Council Meeting. The Township’s existing agreements with Frontenac Municipal Law Enforcement Inc. for Animal Control and By-Law Enforcement expire in 2018 and need to be renewed in addition to the required amendment to include the inspection function required under the Residential Tenancies Act. Previously the Township had two separate agreements: one for animal control, and one for by-law enforcement. Staff propose streamlining and have included both services into one agreement. ADMINISTRATIVE 91-2018 - New Animal Control/Bylaw Enforcement Services C... Page 44 of 93 AGENDA ITEM #m) C. COMMENTS The new contract is very similar to the two previous contracts signed in 2013 for Animal Control and By-Law Enforcement. The contract is for a five (5) year term. The new rate for Animal Control is a fixed monthly rate starting at $1,512.60, with a 2% annual increase. The previous agreement’s monthly rate started with $1,425, with a 2.5% annual increase. The new rate for by-law enforcement for the first year starts at $25.00 per hour, with $0.54 mileage rate, with a 2% annual increase. The previous agreement’s rates were $19.50 per hour and $0.52 mileage rate with a 2.5% increase. We have amended sections of the agreement to clean up language, clarify intent, incorporate inspection services under the Residential Tenancies Act, and protect the municipality under the Municipal Freedom of Information and Protection of Privacy Act. We have also asked for the Contractor to provide the Township with copies of its inspectors’/officers’ credentials, and a confirmation of the Contractor’s liability insurance policy. D. CONCLUSION/RECOMMENDATION In order to ensure continuity of existing services and expand our bylaw enforcement services to deal with new statutory requirements under the RTA, it is recommended we proceed with finalizing this contract with our existing provider. E. FINANCIAL IMPLICATIONS The Animal Control component is the only fixed monthly rate with the balance of the services payable on a fee per call basis and therefore difficult to quantify depending on the number of complaints that require the services of contractor. In addition to the increase in fees and mileage noted in paragraph 3 above, it is expected the Township’s overall financial obligations to increase over past years’ costs, due to the additional requirements of having to provide inspection services under the RTA. F. ATTACHMENTS Agreement ADMINISTRATIVE 91-2018 - New Animal Control/Bylaw Enforcement Services C... Page 45 of 93 AGENDA ITEM #n) THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC REPORT TO COUNCIL Report Number: 92-2018 Date of Meeting: July 10, 2018 From: Cathy MacMunn, Clerk Administrator Prepared by: Cindy Deachman, Deputy Clerk Re: APPOINTMENT OF INTEGRITY COMMISSIONER AND APPROVAL OF JOINT SERVICES CONTRACT FOR INTEGRITY COMMISSIONER A. RECOMMENDATION(S) THAT Council receive for information the Clerk Administrator’s report entitled “Appointment of an Integrity Commissioner”, AND THAT Aird Berlis through its lead, John Mascarin be appointed Integrity Commissioner for the Township of Central Frontenac; AND THAT the Mayor and Clerk be authorized to execute a Joint Services Agreement with Aird Berlis, based on the terms of its bid submitted to the County in response to the County’s Request for Quotations, said authorization being subject to the approval of the County Council on July 18, 2018. AND THAT Council pass a by-law later in the meeting to Appoint an Integrity Commissioner for the Township of Central Frontenac, AND THAT a copy of this resolution be circulated to all member municipalities in Frontenac County. B. BACKGROUND/ INFORMATION Council passed Resolution #365-17 in which the Clerk Administrator’s report of a Joint Integrity Commissioner for the Frontenac’s, including the development of a Council Code of Conduct, Complaint Policy and Council-Staff Relations Policy for information was received and Council confirmed its interest in pursuing a joint process for securing the services of an Integrity Commissioner with the other Frontenac Municipalities. 1. Modernizing Ontario’s Municipal Legislation Act, (formerly Bill 68) requires every municipality in Ontario to establish a Code of Conduct for members of Council and provide access to an integrity commissioner as of March 1, 2019. 2. County Council, at its December 20th 2017 meeting supported the consideration of a Joint Integrity Commissioner Service for the County and the lower tier municipalities within the County. ADMINISTRATIVE 92-2018 - Re: Appointment of Integrity Commissioner and A... Page 46 of 93 AGENDA ITEM #n) 3. The County put forth a Request for Quotations which bid closed May 29, 2018. 4. Bids were reviewed by both County and lower tier municipal staff (Cathy MacMunn represented Central Frontenac). Based on that review, County staff are recommending to County Council at its meeting July 18, 2018 to accept the Appointment of Integrity Commissioner based on the terms of reference contained in the said Request for Quotation. 5. Below is an excerpt from the proposed County report which summarizes the results and financial implications of the RfQ: The County received 5 RFQ submissions which were reviewed by the Evaluation Committee comprised of the Frontenac CAO’s Group and the Clerk of the County of Frontenac. Each submission was evaluated against the criteria set out in section 4.1 of the RFQ, as follows: Table 1 – Evaluation Criteria Best Value Evaluation Criteria Weighted Score Individual/Company Profile 5 Demonstrated Related Experience 40 Approach and Methodology 15 Integrity Individual/ Team 10 Integrity Individual/team’s approach to a regional Integrity Commissioner Cost Factor – Tender Form (Separate 30 Envelope) Total of Stage 1 100 Interview (Stage 2 Optional) 28 Total 125 A review of the proposals was undertaken by the group in accordance with the evaluation criteria, including the Stage 2 Interview component with 3 of the submissions. After the evaluation process was complete Aird Berlis as the proponent with the highest total score. The team will be led by John Mascarin who brings a wealth of knowledge both from a legal and municipal perspective. The firm is located out of Toronto, with strong familiarity of the joint model for the delivery of Integrity Commissioner Services. The proposal was clear, concise and the group is confident in the teams abilities based on experience and extensive knowledge on various topics. ADMINISTRATIVE 92-2018 - Re: Appointment of Integrity Commissioner and A... Page 47 of 93 AGENDA ITEM #n) In addition, the informal complaints system approach versus immediate investigation is very desirable. Their proposal also provides for education and training for Council members, staff and the public on the Code of Conduct, various policies and the complaint process while instilling the values of accountability and transparency through the provision of an ethical framework with which to work from. C. FINANCIAL IMPLICATIONS The 2019 County Governance Budget will propose the inclusion of $10K for Integrity Commissioner services $5K of these funds have been earmarked to assist in the review and development of the necessary Codes and policies/procedures for the County and local municipalities. The recommended proponent does not require a retainer fee, however, there will be ongoing budget needs for the costs of investigations, reports and information provided to members which will be charged at [$rate] per hour plus any required travel/accommodation costs. Each local municipality would be responsible for all costs associated with investigations in their local municipality. It will be difficult to forecast annual costs given the unknown of how often the services of the Integrity Commissioners will be used; however based on one previous investigation, an additional $5K has been budgeted for consideration. It is also being recommended that a reserve be set up for this purpose that could help offset higher than expected costs in any particular year. The County is also required to provide indemnification for the Integrity Commissioner for the duties provided to the County. Participating in a Joint Service agreement is advisable both financially and administratively. By accepting and supporting the recommendation of County Council to proceed with the award of this contract, the municipality will benefit by sharing of resources, and maintaining consistency with other Frontenac municipalities in establishing its Code of Conduct. D. ATTACHMENTS Nil ADMINISTRATIVE 92-2018 - Re: Appointment of Integrity Commissioner and A... Page 48 of 93 AGENDA ITEM #a) EASTERN ONTARIO TRAILS ALLIANCE Thursday, May 10th, 2018 at 10:00 AM Minutes from Board Meeting In Attendance: Cindy Cassidy-EOTA, Erica Graham-EOTA, Dave Gerow-Havelock Belmont Methuen, Rick English-Mun. of Trent Hills, Robert Sararas-Centre Hastings, Brian Campbell-Lanark County, Alex Walder- Hastings Highlands, Tom Dewey- Central Frontenac, Joan Barton – Mun. Highlands East, Bill Blenkinsop- OFSC, Graham Blair- Hastings County, Dan Hughey-Carlow-Mayo, Jen Bennett-Marmora and Lake Absent: Jeremy Solmes- Stirling-Rawdon, Wayne Wiggins-Town of Bancroft Welcome and Introductions: Chair, Dave Gerow, welcomed everyone and called the meeting to order. Minutes: Andy Anderson to be removed from attendance from board, and attendance listing. Charles Mullett should also be removed, Wayne Wiggins has replaced him. Motion to accept minutes made by Robert, seconded by Bill. Carried. Business Arising: Graham mentioned he has not yet reached out to Limerick Township, but is still planning to do so. Motion made by Wayne, seconded by Tom. Carried. Financial: January, February, March and April 2018 financial summaries were provided to the board. Approximately $8,000 in sales so far for 2018 in permit sales. Dave questioned the signage cost, Cindy explained Horse & Buggy signs were purchased for the trails. Motion made to receive financials made by Rick, seconded by Tom, carried. Correspondence: A card from the board is being sent to Bonter Polaris after their recent fire. Cindy gave update to Rick on letter from Ann Meyers. Snowmobile club waiver has been updated and will be sent out. Agreement will also be signed for land use. Motion made to receive correspondence made by Graham, seconded by Joan, carried. Ontario Cycling Network & Potential Opportunities: Cindy forwarded an email to the board outlining the potential opportunities for Ontario Cycling Network. No funds have been announced yet, but lots of opportunity. Cycling surveys will be starting shortly to show what the recreational cyclist needs on the trails. Funding should be announced around spring 2019. Any cycling groups wanting to add their input have been asked to contact Cindy. Trans Canada Trail Funding: $30,000 in Federal funding, and EOTA did not receive any of the funding. Cindy has made a call to try and receive some funding as we have about 200 KM of the Trans Canada trail. Ontario Ministry of Tourism, Tourism Development Fund: Daryl Kramp made a brief presentation to the board, congratulating them on the Tourism Development funding. Committee/Other Reports/Minutes Page 49 of 93 AGENDA ITEM #a) EOTA Board Meeting Thursday May 10th, 2018 Page 2 Cindy Presentation: Cindy made a presentation on the strategic business plan and action plan for the One Pass. EOTA already works with ATV clubs and they are part of us the pass sales from the clubs - $127,105 in 2017. 20% kept for EOTA from sales, 80% for club trail development and maintenance, 80% kept for EOTA from sales and 20% for social clubs that assist us with shows, signage patrol, etc. Cindy also presented the board with letters from Mike Ainsworth who is a member of the OFATV, showing the OFATV offering EOTA $8,500 to have use of EOTA trails. Cindy explained the pricing breakdown to the board, and that the $8,500 offer was unacceptable. Cindy also showed a draft land use agreement that could be presented to OFATV, and any other clubs that are wishing to have use of EOTA trails. Brian Campbell requested the OFATV be invited to the June board meeting. A Motion was made to honour OFATV passes on EOTA trails until June 30th. Made by Brian, Graham seconded. Carried. Other: Letters from OFATV president were shown to the board, these letters provide club member information. Letters were also presented to the board from EOTA lawyer that will be sent to Ottawa Valley ATV club. Motion to adjourn made by Robert. Committee/Other Reports/Minutes Page 50 of 93 AGENDA ITEM #b) Presentation to Central Frontenac Township Council Kennebec Shores Parkland Trails Tuesday, 10 July 2018 Thank you for the opportunity to come before you today to discuss the Township public parkland in the Kennebec Shores development, and more specifically the community’s undertaking in the establishment and enhancement of Kennebec Shores Parkland Trails. The Kennebec Shores Waterfront Community is a 252-acre, 24 lot development on the former Baker property on the south shore of Kennebec Lake. As part of the subdivision plan, Nordic Road was constructed, and 156 acres of the development was transferred to the Township of Central Frontenac as public parkland. Years ago, the property hosted a network of cross country ski trails and a small ski hill, but many of the trails had become overgrown and unidentifiable through years of neglect. When Mark Snider retired in 2013 from McIntosh Perry as their Manager of Land Use Planning, he and his wife Miriam acquired the Kennebec Shores Waterfront Community. Since that time Mark has spent many hours clearing and marking some of the former cross-country ski trails. Last fall members of the Kennebec Recreation Committee, Friends of Arden, and Kennebec Lake Association became engaged and have shown and interest and commitment towards improving the trail network You may recall that we came before you on 13 February seeking Council’s authorization and support for volunteers from these three community organizations to take the lead for the ongoing development of the trails for non-motorized use. That evening Council passed a resolution supporting the initiative and approved the amount of $8,625.00 with funding to come from the Parkland Reserve. These funds were identified to support the acquisition and installation of two farm gates, trailhead and directional signage, construction of small footbridges to cross some of the wet areas, and the construction of parking facilities at the trailheads. One condition of the approval was that our trails planning group work with Township staff to ensure compliance with the Accessibilities for Ontarians with Disabilities Act (AODA). Gord Brown -Kennebec Shores Wilderness Trails Page 51 of 93 AGENDA ITEM #b) On 07 May Councillor Dewey toured sections of the trail network with us and held follow up discussions with County staff on 16 May. On 04 July Cathy MacMunn, Michael McGovern, and Councillor Dewey spent some time with us on the trails in order to get a better appreciation for the terrain. Much of the 6.5 km trail network is rugged undulating and steep terrain. Those sections of the trails that are less rugged exhibit grades and cross slopes that are well in excess of the standard AODA standard for Recreational Trails. Because of the topography of the trail network, we are asking that the Kennebec Shores Trails be designated as Wilderness Trails under PART IV.1 DESIGN OF PUBLIC SPACES STANDARDS (ACCESSIBILITY STANDARDS FOR THE BUILT ENVIRONMENT) – Trails - Article 80.6 paragraph 2. of the Act. The designation of Wilderness Trails will provide us with an exemption to the AODA standards for Recreational Trails. Every attempt will be made to satisfy the Technical Requirements for Recreational Trails, except those which apply to trail slopes. Examples of technical requirements with which we intend to comply are with respect to signage, rest areas, safety and ramps/foot bridges. Beaver activity in Mallard Pond has resulted in high water levels which in turn has led to the closure of a section of the red trail on the eastern edge of the pond. Bridging of the pond would require a minimum of a 100’ footbridge. As an alternative to constructing this bridge we are proposing to clear and mark a 220 metre extension to the yellow trail which would extend around the south east corner of Lot 24 and utilize the unopened Road Allowance on the east boundary of the property. We are asking for Council’s approval to use this Road Allowance as described. If approved, we would permanently abandon the section of the red trail that is under water. We currently have approximately 6.5 kms of hiking trails marked and cleared; trails are colour coded as white, orange, yellow, red, and purple. Time was spent in the late spring documenting our final needs for two Trailhead signs, plus Trail Entrance, Intersection, You Are Here, and Secondary Loop Trail signage. We are working with signage specialist, Donna Larocque on costing and proposals for these signs. Work was also done to finalize the footbridge requirements to cross some of the wet areas Gord Brown -Kennebec Shores Wilderness Trails Page 52 of 93 AGENDA ITEM #b) on the trail network; we have identified nine locations where these small bridges will be required ranging from 12’ to 25’ in length. Summer maintenance has started with grass cutting and minor tree clearing from the latest wind storms, with approximately 2.0 kms completed to date. The installation of the two farm gates and the parking lot at the Hwy #7 Trailhead site are considered priorities, and discussions with Public Works staff are anticipated. DECISIONS REQUESTED A. That approval be granted to designate the Kennebec Shores Parkland Trails as Wilderness Trails under the Accessibility for Ontarians with Disabilities Act. Furthermore, it is requested that these trails be formally named the Kennebec Wilderness Trails. B. That authorization be granted to utilize a 220 metre section of the Township Road Allowance to extend the yellow trail around the east side of Lot 24 to join with Nordic Road. C. That approval be granted to access the approved Parkland Reserve funding for the acquisition and installation of farm gates, signage, footbridges, and parking facilities. Gord Brown -Kennebec Shores Wilderness Trails Page 53 of 93 AGENDA ITEM #b) re fr "tfi e o 6- E -g ry a,E ,d-.t I a-q Y*;,, I ,-5 itj, j /t--, H " t.e* , ilLJ I >-rJ ,rr't , {Ufl j ra.; ..t d \=\ , f*i.'L1 \ l- g t- LIE (,r $ L fl o f {t} EdEd tt P o E FE[J TI r -:l ) z $ (E q" .s ij -ld fiL E fiE o & =urJ.U7= u Gord Brown -Kennebec Shores Wilderness Trails Page 54 of 93 AGENDA ITEM #c) THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC REPORT TO COUNCIL Report Number: 93-2018 Date of Meeting: July 10, 2018 From: Cathy MacMunn, Clerk Administrator Prepared by: Cindy Deachman, Deputy Clerk Re: ESTABLISHMENT OF A WILDERNESS TRAILS LOCATED WITHIN KENNEBEC SHORES PARKLAND AREA AND TO CREATE A SUB- COMMITTEE A. RECOMMENDATION(S) THAT Council receive for information the Clerk Administrator’s report entitled “Establishment of a Wilderness Trail and to create a Sub-committee”; AND THAT Council approve the recommendation of staff to creation a sub- committee of the Central Frontenac Recreation Committee to establish a network of wilderness trails, within the parkland received from the developer of the subdivision for the use and enjoyment of the general public. AND THAT due to the terrain and rugged nature of the trails, it is not feasible to make these trails accessible and therefore, minimal clearing of brush and trees will be necessary to make them passable for hikers only; AND FURTHER THAT Council authorize staff to bring back a By-Law to formalize the Wilderness Trail at the next council meeting. B. BACKGROUND/ INFORMATION When the Kennebec Shores subdivision was approved in 2014, the Township obtained title to a large parcel of land as parkland dedication. Members of the Kennebec Recreation Committee, Kennebec Lake Association and Friends of Arden, specificially, Gord Brown, Terry and Judy Kennedy, Kevin LaPorte, Wanda Harrison have been working to plan and establish a trail network within this parkland area. Staff members, Cathy MacMunn and Michael McGovern walked a portion of the trails on July 4, 2018 with Gord Brown, Kevin LaPorte and Deputy Mayor Tom Dewey to confirm whether the trails could be classified as wilderness trails and if so they would be exempt from the Accessibility requirements under the Accessibility For Ontarians with Disabilities Act, 2005. After the walk, it was evident that this trail would qualify as a wilderness trail and would not be possible to be considered as an accessible trail due to its rugged nature. ADMINISTRATIVE REPORT 93-2018 -Establishment of Sub-Committee to Create ... Page 55 of 93 AGENDA ITEM #c) Therefore, staff are recommending that council pass a resolution to establish the trail as a Wilderness Trail and suggest that the members working on this trail become a sub-committee of the Central Frontenac Recreation Committee. Staff are recommending the approval of the sub-committee to establish a network of wilderness trails in order that the Municipality can benefit from the parkland received from the developer of the subdivision, and further that the subcommittee establish these trails as wilderness trails for the use and enjoyment of the general public. Given the terrain and rugged nature of the trails, it is not feasible to make these trails accessible and therefore staff recommend keeping the trails as close to their original state with minimal clearing of brush and trees while maintaining passability for hikers only. It is also recommended that a bylaw be prepared to establish the trails as municipally owned “wilderness trail” and that staff bring back the bylaw at a future meeting. FURTHER COMMENTS: By establishing a sub-committee under the auspices of the existing Central Frontenac Recreation Committee that committee will be covered under municipal insurance coverage already enjoyed by the Committee. A map showing the trail location is attached as Schedule “A” to this report. The terrain is very rugged. The trails are hilly, rocky and definitely would be considered to be a hikingtrail with medium to high difficulty level. As this is a newly established recreational trail, the Municipality must consider the Accessibility for Ontarians with Disabilities Act 2015 (AODA) and its regulations. Section 80.6 of O.Reg 413/12 under the AODA obligates the Municipality to make newly constructed trails comply with the accessibility requirements under that Act, however of exemption to this requirement is for “wilderness trails, backcountry trails and portage routes. “Wilderness” is not a defined term under the regulation, however, it is staff’s interpretation that as a wild, uncultivated and unimproved area inhabited by wild flora and fauna this area would meet the criteria of a of “wilderness” trail, and therefore is not subject to the Accessibility standards of the Regulation. C. FINANCIAL IMPLICATIONS Nil D. ATTACHMENTS: A copy of the relevant section of O.Reg. 413/12 Trail map ADMINISTRATIVE REPORT 93-2018 -Establishment of Sub-Committee to Create ... Page 56 of 93 AGENDA ITEM #c) re fr "tfi e o 6- E -g ry a,E ,d-.t I a-q Y*;,, I ,-5 itj, j /t--, H " t.e* , ilLJ I >-rJ ,rr't , {Ufl j ra.; ..t d \=\ , f*i.'L1 \ l- g t- LIE (,r $ L fl o f {t} EdEd tt P o E FE[J TI r -:l ) z $ (E q" .s ij -ld fiL E fiE o & =urJ.U7= u ADMINISTRATIVE REPORT 93-2018 -Establishment of Sub-Committee to Create ... Page 57 of 93 AGENDA ITEM #c) 7/5/2018 O. Reg. 413/12: INTEGRATED ACCESSIBILITY STANDARDS HOME PAGE / LAWS / O. REG. 413/12: INTEGRATED ACCESSIBILITY STANDARDS Français ONTARIO REGULATION 413/12 made under the ACCESSIBILITY FOR ONTARIANS WITH DISABILITIES ACT, 2005 Made: December 12, 2012 Filed: December 14, 2012 Published on e-Laws: December 17, 2012 Printed in The Ontario Gazette: December 29, 2012 AMENDING O. REG. 191/11 (INTEGRATED ACCESSIBILITY STANDARDS) 1. Subsection 1 (1) of Ontario Regulation 191/11 is revoked and the following substituted: Purpose and application (1) This Regulation establishes the accessibility standards for each of information and communications, employment, transportation and the design of public spaces. 2. Section 2 of the Regulation is amended by adding the following definitions: “mobility aid” means a device used to facilitate the transport, in a seated posture, of a person with a disability; (“aide à la mobilité”) “mobility assistive device” means a cane, walker or similar aid; (“appareil ou accessoire fonctionnel de mobilité”) 3. (1) Clause 4 (3) (a) of the Regulation is amended by adding “including steps taken to comply with this Regulation” at the end. (2) Section 4 of the Regulation is amended by adding the following subsections: (3.1) An upper-tier municipality and any lower-tier municipalities that form part of it for municipal purposes may prepare a joint accessibility plan and a joint annual status report. (3.2) A joint accessibility plan and a joint annual status report prepared in accordance with subsection (3.1) are deemed to be the accessibility plan and annual status report of each municipality to which they apply and subsections (2) and (3) apply, with necessary modifications, where municipalities prepare a joint accessibility plan and a joint annual status report. 4. (1) Subsection 5 (1) of the Regulation is amended by striking out “accessibility criteria and features” and substituting “accessibility design, criteria and features”. https://www.ontario.ca/laws/regulation/r12413 1/18 ADMINISTRATIVE REPORT 93-2018 -Establishment of Sub-Committee to Create ... Page 58 of 93 AGENDA ITEM #c) 7/5/2018 O. Reg. 413/12: INTEGRATED ACCESSIBILITY STANDARDS (2) Subsection 5 (2) of the Regulation is amended by striking out “accessibility criteria and features” and substituting “accessibility design, criteria and features”. 5. The definitions of “mobility aid” and “mobility assistive device” in section 33 of the Regulation are revoked. 6. The Regulation is amended by adding the following Part: PART IV.1 DESIGN OF PUBLIC SPACES STANDARDS (ACCESSIBILITY STANDARDS FOR THE BUILT ENVIRONMENT) DEFINITIONS, APPLICATION AND SCHEDULE Definitions 80.1 In this Part, “amenities” means items that provide conveniences or services for use by the public, examples of which include drinking fountains, benches and garbage receptacles; (“installations”) “beach access routes” means routes that are constructed and are intended for pedestrian use by the public and that provide access from off-street parking facilities, recreational trails, exterior paths of travel and amenities to an area of a beach that is intended for recreational use by the public; (“voie accessible menant à une plage”) “bevel” means a small slope that helps an individual negotiate an elevation change; (“biseau”) “cross slope” means the slope of a surface that is perpendicular to the direction of travel; (“pente transversale”) “environmental mitigation” means activities that are intended to reduce, mitigate, prevent or compensate for adverse effects of human activities or items, including paths, play spaces, trails and parking, upon fish, wildlife, plants, invertebrates, species at risk, ecological integrity or natural heritage values; (“activités d’atténuation des conséquences environnementales”) “environmental restoration” means activities that are intended to benefit fish, wildlife, plants, invertebrates, species at risk, ecological integrity or natural heritage values; (“activités de restauration de l’environnement”) “in-line ramp” means a ramp that does not change directions; (“rampe en ligne droite”) “maintenance” means activities that are intended to keep existing public spaces and elements in existing public spaces in good working order or to restore the spaces or elements to their original condition, examples of which include painting and minor repairs; (“entretien”) “mm” means millimeters; (“mm”) “off-street parking facilities” includes open area parking lots and structures intended for the temporary parking of vehicles by the public, whether or not the payment of a fee is charged and includes visitor parking spaces in parking facilities; (“installations de stationnement hors voirie”) “on-street parking” includes parking spaces located on highways, as defined in subsection 1 (1) of the Highway Traffic Act, that provide direct access to shops, offices and other facilities whether or not the payment of a fee is charged; (“stationnement sur voirie”) “recreational trails” means public pedestrian trails that are intended for recreational and leisure purposes; (“sentier récréatif”) “redeveloped” means planned significant alterations to public spaces, but does not include maintenance activities, environmental mitigation or environmental restoration; (“réaménagé”) “rest area” means, in respect of recreational trails and exterior paths of travel, a dedicated level area that is intended for public use to allow persons to stop or sit; (“aire de repos”) “running slope” means the slope of a surface that is parallel to the direction of travel; (“pente longitudinale”) “species at risk” means a species listed in Schedules 1, 2, 3 or 4 to Ontario Regulation 230/08 (Species at Risk in Ontario List) made under the Endangered Species Act, 2007; (“espèces en péril”) https://www.ontario.ca/laws/regulation/r12413 2/18 ADMINISTRATIVE REPORT 93-2018 -Establishment of Sub-Committee to Create ... Page 59 of 93 AGENDA ITEM #c) 7/5/2018 O. Reg. 413/12: INTEGRATED ACCESSIBILITY STANDARDS “vibro-tactile walk indicators” means pedestrian crossing signal push button devices that vibrate and can be felt through the sense of touch to communicate pedestrian crossing timing in a non-visual way. (“signal de marche vibrotactile”) Application 80.2 (1) Except as otherwise specified, this Part applies to public spaces that are newly constructed or redeveloped on and after the dates set out in the schedule in section 80.5 and that are covered by this Part. (2) Except as otherwise specified, this Part applies to obligated organizations. (3) In this Part where in a standard or requirement there is a reference to an obligated organization, it is a reference to the obligated organization that constructs or redevelops any public space to which this Part applies and not to any other obligated organization that may have provided a permit, approval or other authorization or that may have an interest in the land where the thing to which the standard or requirement applies is located. Transition 80.3 Where an obligated organization has entered into a contract on or before December 31, 2012 to construct or redevelop any public space to which this Part applies and the contract does not meet the requirements of this Part, the obligated organization is not required to meet the requirements of this Part in honouring the existing contract. Slope ratios 80.4 In this Part, the ratios with respect to the slope of a surface mean that for every one unit of elevation expressed as the first number in the ratio, the user has the second number in the ratio in length with which to negotiate the one unit of elevation. Schedule 80.5 Obligated organizations shall meet the requirements set out in this Part in accordance with the following schedule: 1. For the Government of Ontario and the Legislative Assembly, January 1, 2015. 2. For designated public sector organizations, January 1, 2016. 3. For large organizations, January 1, 2017. 4. For small organizations, January 1, 2018. RECREATIONAL TRAILS AND BEACH ACCESS ROUTES, GENERAL Trails 80.6 This Part applies to newly constructed and redeveloped recreational trails that an obligated organization intends to maintain, but does not apply to the following types of recreational trails: 1. Trails solely intended for cross-country skiing, mountain biking or the use of motorized snow vehicles or off-road vehicles. 2. Wilderness trails, backcountry trails and portage routes. Beach access routes 80.7 This Part applies to newly constructed and redeveloped beach access routes that an obligated organization intends to maintain, including permanent and temporary routes and temporary routes that are established through the use of manufactured goods, which can be removed for the winter months. Consultation, recreational trails 80.8 (1) Obligated organizations shall consult on the following before they construct new or redevelop existing recreational trails: 1. The slope of the trail. 2. The need for, and location of, ramps on the trail. 3. The need for, location and design of, https://www.ontario.ca/laws/regulation/r12413 3/18 ADMINISTRATIVE REPORT 93-2018 -Establishment of Sub-Committee to Create ... Page 60 of 93 AGENDA ITEM #c) 7/5/2018 O. Reg. 413/12: INTEGRATED ACCESSIBILITY STANDARDS i. rest areas, ii. passing areas, iii. viewing areas, iv. amenities on the trail, and v. any other pertinent feature. (2) Obligated organizations shall consult on the matters referred to in subsection (1) in the following manner: 1. Obligated organizations must consult with the public and persons with disabilities. 2. Municipalities must also consult with their municipal accessibility advisory committees, where one has been established in accordance with subsection 29 (1) or (2) of the Act. TECHNICAL REQUIREMENTS FOR RECREATIONAL TRAILS Technical requirements for trails, general 80.9 (1) Obligated organizations shall ensure that any recreational trails that they construct or redevelop, and that they intend to maintain, meet the following technical requirements: 1. A recreational trail must have a minimum clear width of 1,000 mm. 2. A recreational trail must have a clear height that provides a minimum head room clearance of 2,100 mm above the trail. 3. The surface of a recreational trail must be firm and stable. 4. Where a recreational trail has openings in its surface, i. the openings must not allow passage of an object that has a diameter of more than 20 mm, and ii. any elongated openings must be orientated approximately perpendicular to the direction of travel. 5. Where a recreational trail is constructed adjacent to water or a drop-off, the trail must have edge protection that meets the following requirements: i. The edge protection must constitute an elevated barrier that runs along the edge of the recreational trail in order to prevent users of the trail from slipping over the edge. ii. The top of the edge protection must be at least 50 mm above the trail surface. iii. The edge protection must be designed so as not to impede the drainage of the trail surface. 6. Despite paragraph 5, where there is a protective barrier that runs along the edge of a recreational trail that is adjacent to water or a drop-off, edge protection does not have to be provided. 7. The entrance to a recreational trail must provide a clear opening of between 850 mm and 1,000 mm, whether the entrance includes a gate, bollard or other entrance design. 8. A recreational trail must have at each trail head signage that provides the following information: i. The length of the trail. ii. The type of surface of which the trail is constructed. https://www.ontario.ca/laws/regulation/r12413 4/18 ADMINISTRATIVE REPORT 93-2018 -Establishment of Sub-Committee to Create ... Page 61 of 93 AGENDA ITEM #c) 7/5/2018 O. Reg. 413/12: INTEGRATED ACCESSIBILITY STANDARDS iii. The average and the minimum trail width. iv. The average and maximum running slope and cross slope. v. The location of amenities, where provided. (2) The signage referred to in paragraph 8 of subsection (1) must have text that, (a) has high tonal contrast with its background in order to assist with visual recognition; and (b) includes characters that use a sans serif font. (3) Where other media, such as park websites or brochures, are used by the obligated organization to provide information about the recreational trail, beyond advertising, notice or promotion, the media must provide the same information as listed in paragraph 8 of subsection (1). TECHNICAL REQUIREMENTS FOR BEACH ACCESS ROUTES Technical requirements for beach access routes, general 80.10 Obligated organizations shall ensure that beach access routes that they construct or redevelop, and that they intend to maintain, meet the following technical requirements: 1. A beach access route must have a minimum clear width of 1,000 mm. 2. A beach access route must have a clear height that provides a minimum head room clearance of 2,100 mm above the beach access route. 3. The surface of a beach access route must be firm and stable. 4. Where the surface area of a beach access route is constructed, that is where the surface area is not natural, the surface area must meet the following requirements: i. The maximum cross slope of the beach access route must be no more than 1:50. ii. The surface area must have a 1:2 bevel at changes in level between 6 mm and 13 mm. iii. The surface area must have a maximum running slope of 1:10 at changes in level between 14 mm and 200 mm. iv. The surface area must have a ramp that meets the requirements of section 80.13 where there are changes in level greater than 200 mm. v. Any openings in the surface of the beach access route must not allow passage of an object with a diameter of more than 20 mm. vi. Any elongated openings in the beach access route must be oriented approximately perpendicular to the direction of travel. 5. The maximum cross slope of a beach access route where the surface is not constructed must be the minimum slope required for drainage. 6. The maximum running slope of a beach access route is 1:10. 7. The entrance to a beach access route must have a minimum clear opening of 1,000 mm, whether the entrance includes a gate, bollard or other entrance design. TECHNICAL REQUIREMENTS COMMON TO RECREATIONAL TRAILS AND BEACH ACCESS ROUTES https://www.ontario.ca/laws/regulation/r12413 5/18 ADMINISTRATIVE REPORT 93-2018 -Establishment of Sub-Committee to Create ... Page 62 of 93 AGENDA ITEM #c) 7/5/2018 O. Reg. 413/12: INTEGRATED ACCESSIBILITY STANDARDS Common technical requirements, general 80.11 Obligated organizations shall ensure that where they construct or redevelop recreational trails and beach access routes that they intend to maintain, the recreational trails and beach access routes meet the technical requirements set out in this Part in respect of boardwalks and ramps. Boardwalks 80.12 Where a recreational trail or beach access route is equipped with a boardwalk, the boardwalk must meet the following requirements: 1. The boardwalk must have a minimum clear width of 1,000 mm. 2. The boardwalk must have a clear height that provides a minimum headroom clearance of 2,100 mm above the boardwalk. 3. The surface of the boardwalk must be firm and stable. 4. The boardwalk must not have any openings in the surface that allow the passage of an object that has a diameter of more than 20 mm. 5. The boardwalk must have edge protection that is at least 50 mm in height. 6. If a boardwalk has running slopes that are steeper than 1:20, the running slopes must meet the requirements for ramps set out in section 80.13. Ramps 80.13 Where a recreational trail or beach access route is equipped with a ramp, the ramp must meet the following requirements: 1. The ramp must have a minimum clear width of 900 mm. 2. The ramp must have a clear height that provides a minimum headroom clearance of 2,100 mm above the ramp. 3. The surface of the ramp must be firm and stable. 4. The ramp must have a maximum running slope of no more than 1:10. 5. The ramp must be provided with landings that meet the following requirements: i. Landings must be provided, A. at the top and bottom of the ramp, B. where there is an abrupt change in the direction of the ramp, and C. at horizontal intervals not greater than nine metres apart. ii. Landings must be a minimum of 1,670 mm by 1,670 mm at the top and bottom of the ramp and where there is an abrupt change in direction of the ramp. iii. Landings must be a minimum of 1,670 mm in length and at least the same width of the ramp for an in-line ramp. iv. Landings must have a cross slope that is not steeper that 1:50. 6. The ramp must not have any openings in the surface that allow the passage of an object that has a diameter of more than 20 mm. 7. The ramp must be equipped with handrails on both sides of the ramp and the handrails must, i. be continuously graspable along their entire length and have circular cross-section with an outside diameter not less than 30 mm and not more than 40 mm, or any non-circular shape with a graspable portion that has a perimeter not less than 100 mm and not more than 155 mm and whose largest cross-sectional dimension is not more than 57 mm, https://www.ontario.ca/laws/regulation/r12413 6/18 ADMINISTRATIVE REPORT 93-2018 -Establishment of Sub-Committee to Create ... Page 63 of 93 AGENDA ITEM #c) 7/5/2018 O. Reg. 413/12: INTEGRATED ACCESSIBILITY STANDARDS ii. be not less than 865 mm and not more than 965 mm high, measured vertically from the surface of the ramp, except that handrails not meeting these requirements are permitted if they are installed in addition to the required handrail, iii. terminate in a manner that will not obstruct pedestrian travel or create a hazard, iv. extend horizontally not less than 300 mm beyond the top and bottom of the ramp, and v. be provided with a clearance of not less than 50 mm between the handrail and any wall to which it is attached. 8. Where a ramp is more than 2,200 mm in width, i. one or more intermediate handrails which are continuous between landings must be provided and located so that there is no more than 1,650 mm between handrails, and ii. the handrails must meet the requirements set out in paragraph 7. 9. The ramp must have a wall or guard on both sides and where a guard is provided, it must, i. be not less than 1,070 mm measured vertically to the top of the guard from the ramp surface, and ii. be designed so that no member, attachment or opening located between 140 mm and 900 mm above the ramp surface being protected by the guard will facilitate climbing. 10. The ramp must have edge protection that is provided, i. with a curb at least 50 mm high on any side of the ramp where no solid enclosure or solid guard is provided, or ii. with railings or other barriers that extend to within 50 mm of the finished ramp surface. EXCEPTIONS TO THE REQUIREMENTS FOR RECREATIONAL TRAILS AND BEACH ACCESS ROUTES Exceptions, limitations 80.14 Where an exception is permitted to a requirement that applies to a recreational trail or a beach access route, the exception applies solely, (a) to the particular requirement for which the exception is allowed and not to any other requirement that applies to the recreational trail or beach access route; and (b) to the portion of the recreational trail or beach access route for which it is claimed and not to the recreational trail or beach access route in its entirety. Exceptions, general 80.15 Exceptions to the requirements that apply to recreational trails and beach access routes are permitted where obligated organizations can demonstrate one or more of the following: 1. The requirements, or some of them, would likely affect the cultural heritage value or interest of a property identified, designated or otherwise protected under the Ontario Heritage Act as being of cultural heritage value or interest. 2. The requirements, or some of them, would affect the preservation of places set apart as National Historic Sites of Canada by the Minister of the Environment for Canada under the Canada National Parks Act (Canada). 3. The requirements, or some of them, would affect the national historic interest or significance of historic places marked or commemorated under the Historic Sites and Monuments Act (Canada). https://www.ontario.ca/laws/regulation/r12413 7/18 ADMINISTRATIVE REPORT 93-2018 -Establishment of Sub-Committee to Create ... Page 64 of 93 AGENDA ITEM #c) 7/5/2018 O. Reg. 413/12: INTEGRATED ACCESSIBILITY STANDARDS 4. The requirements, or some of them, might damage, directly or indirectly, the cultural heritage or natural heritage on a property included in the United Nations Educational, Scientific and Cultural Organisation’s World Heritage List of sites under the Convention Concerning the Protection of the World Cultural and Natural Heritage. 5. There is a significant risk that the requirements, or some of them, would adversely affect water, fish, wildlife, plants, invertebrates, species at risk, ecological integrity or natural heritage values, whether the adverse effects are direct or indirect. 6. It is not practicable to comply with the requirements, or some of them, because existing physical or site constraints prohibit modification or addition of elements, spaces or features, such as where surrounding rocks bordering the recreational trail or beach access route impede achieving the required clear width. OUTDOOR PUBLIC USE EATING AREAS Outdoor public use eating areas, application 80.16 (1) The requirements in section 80.17 apply to newly constructed and redeveloped outdoor public use eating areas that an obligated organization, other than a small organization, intends to maintain and that fall within the description set out in subsection (2). (2) The outdoor public use eating areas to which subsection (1) applies consist of tables that are found in public areas, such as in public parks, on hospital grounds and on university campuses and are specifically intended for use by the public as a place to consume food. Outdoor public use eating areas, general requirements 80.17 Obligated organizations, other than small organizations, shall ensure that where they construct or redevelop outdoor public use eating areas that they intend to maintain, the outdoor public use eating areas meet the following requirements: 1. A minimum of 20 per cent of the tables that are provided must be accessible to persons using mobility aids by having knee and toe clearance underneath the table and in no case shall there be fewer than one table in an outdoor public use eating area that meets this requirement. 2. The ground surface leading to and under tables that are accessible to persons using mobility aids must be level, firm and stable. 3. Tables that are accessible to persons using mobility aids must have clear ground space around them that allows for a forward approach to the tables. OUTDOOR PLAY SPACES Outdoor play spaces, application 80.18 (1) This Part applies to newly constructed and redeveloped outdoor play spaces that an obligated organization, other than a small organization, intends to maintain and that fall within the description set out in subsection (2). (2) The outdoor play spaces to which subsection (1) applies consist of an area that includes play equipment, such as swings, or features such as logs, rocks, sand or water, where the equipment or features are designed and placed to provide play opportunities and experiences for children and caregivers. Outdoor play spaces, consultation requirements 80.19 When constructing new or redeveloping existing outdoor play spaces, obligated organizations, other than small organizations, shall consult on the needs of children and caregivers with various disabilities and shall do so in the following manner: 1. The Government of Ontario, the Legislative Assembly, designated public sector organizations and large organizations must consult with the public and persons with disabilities. 2. Municipalities must also consult with their municipal accessibility advisory committees, where one has been established in accordance with subsection 29 (1) or (2) of the Act. Outdoor play spaces, accessibility in design 80.20 When constructing new or redeveloping existing play spaces that they intend to maintain, obligated organizations, other than small organizations, shall, https://www.ontario.ca/laws/regulation/r12413 8/18 ADMINISTRATIVE REPORT 93-2018 -Establishment of Sub-Committee to Create ... Page 65 of 93 AGENDA ITEM #c) 7/5/2018 O. Reg. 413/12: INTEGRATED ACCESSIBILITY STANDARDS (a) incorporate accessibility features, such as sensory and active play components, for children and caregivers with various disabilities into the design of outdoor play spaces; and (b) ensure that outdoor play spaces have a ground surface that is firm, stable and has impact attenuating properties for injury prevention and sufficient clearance to provide children and caregivers with various disabilities the ability to move through, in and around the outdoor play space. EXTERIOR PATHS OF TRAVEL Exterior paths of travel, application 80.21 (1) This Part applies to newly constructed and redeveloped exterior paths of travel that are outdoor sidewalks or walkways designed and constructed for pedestrian travel and are intended to serve a functional purpose and not to provide a recreational experience. (2) This Part does not apply to paths of travel regulated under Ontario Regulation 350/06 (Building Code) made under the Building Code Act, 1992. Exterior paths of travel, general obligation 80.22 Obligated organizations, other than small organizations, shall ensure that any exterior paths of travel that they construct or redevelop and intend to maintain meet the requirements set out in this Part. Exterior paths of travel, technical requirements 80.23 When constructing new or redeveloping existing exterior paths of travel that they intend to maintain, obligated organizations, other than small organizations, shall ensure that new and redeveloped exterior paths of travel meet the following requirements: 1. The exterior path must have a minimum clear width of 1,500 mm, but this clear width can be reduced to 1,200 mm to serve as a turning space where the exterior path connects with a curb ramp. 2. Where the head room clearance is less than 2,100 mm over a portion of the exterior path, a rail or other barrier with a leading edge that is cane detectable must be provided around the object that is obstructing the head room clearance. 3. The surface must be firm and stable. 4. The surface must be slip resistant. 5. Where an exterior path has openings in its surface, i. the openings must not allow passage of an object that has a diameter of more than 20 mm, and ii. any elongated openings must be oriented approximately perpendicular to the direction of travel. 6. The maximum running slope of the exterior path must be no more than 1:20, but where the exterior path is a sidewalk, it can have a slope of greater than 1:20, but it cannot be steeper than the slope of the adjacent roadway. 7. The maximum cross slope of the exterior path must be no more that 1:20, where the surface is asphalt, concrete or some other hard surface, or no more that 1:10 in all other cases. 8. The exterior path must meet the following requirements: i. It must have a 1:2 bevel at changes in level between 6 mm and 13 mm. ii. It must have a maximum running slope of 1:8 or a curb ramp that meets the requirement of section 80.26 at changes in level of greater than 13 mm and less than 75 mm. iii. It must have a maximum running slope of 1:10 or a curb ramp that meets the requirement of section 80.26 at changes in level of 75 mm or greater and 200 mm or less. https://www.ontario.ca/laws/regulation/r12413 9/18 ADMINISTRATIVE REPORT 93-2018 -Establishment of Sub-Committee to Create ... Page 66 of 93 AGENDA ITEM #c) 7/5/2018 O. Reg. 413/12: INTEGRATED ACCESSIBILITY STANDARDS iv. It must have a ramp that meets the requirements of section 80.24 at changes in level of greater than 200 mm. 9. The entrance to the exterior path of travel must provide a minimum clear opening of 850 mm, whether the entrance includes a gate, bollard or other entrance design. Exterior paths of travel, ramps 80.24 (1) Where an exterior path of travel is equipped with a ramp, the ramp must meet the following requirements: 1. The ramp must have a minimum clear width of 900 mm. 2. The surface of the ramp must be firm and stable. 3. The surface of the ramp must be slip resistant. 4. The ramp must have a maximum running slope of no more than 1:15. 5. The ramp must be provided with landings that meet the following requirements: i. Landings must be provided, A. at the top and bottom of the ramp, B. where there is an abrupt change in direction of the ramp, and C. at horizontal intervals not greater than nine metres apart. ii. Landings must be a minimum of 1,670 mm by 1,670 mm at the top and bottom of the ramp and where there is an abrupt change in direction of the ramp. iii. Landings must be a minimum of 1,670 mm in length and at least the same width of the ramp for an in-line ramp. iv. Landings must have a cross slope that is not steeper than 1:50. 6. Where a ramp has openings in its surface, i. the openings must not allow passage of an object that has a diameter of more than 20 mm, and ii. any elongated openings must be oriented approximately perpendicular to the direction of travel. 7. A ramp must be equipped with handrails on both sides of the ramp and the handrails must, i. be continuously graspable along their entire length and have circular cross-section with an outside diameter not less than 30 mm and not more than 40 mm, or any non-circular shape with a graspable portion that has a perimeter not less than 100 mm and not more than 155 mm and whose largest cross-sectional dimension is not more than 57 mm, ii. be not less than 865 mm and not more than 965 mm high, measured vertically from the surface of the ramp, except that handrails not meeting these requirements are permitted provided they are installed in addition to the required handrail, iii. terminate in a manner that will not obstruct pedestrian travel or create a hazard, iv. extend horizontally not less than 300 mm beyond the top and bottom of the ramp, v. be provided with a clearance of not less than 50 mm between the handrail and any wall to which it is attached, and https://www.ontario.ca/laws/regulation/r12413 10/18 ADMINISTRATIVE REPORT 93-2018 -Establishment of Sub-Committee to Create ... Page 67 of 93 AGENDA ITEM #c) 7/5/2018 O. Reg. 413/12: INTEGRATED ACCESSIBILITY STANDARDS vi. be designed and constructed such that handrails and their supports will withstand the loading values obtained from the non-concurrent application of a concentrated load not less than 0.9 kN applied at any point and in any direction for all handrails and a uniform load not less than 0.7 kN/metre applied in any direction to the handrail. 8. Where the ramp is more than 2,200 mm in width, i. one or more intermediate handrails which are continuous between landings shall be provided and located so that there is no more than 1,650 mm between handrails, and ii. the handrails must meet the requirements set out in paragraph 7. 9. The ramp must have a wall or guard on both sides and where a guard is provided, it must, i. be not less than 1,070 mm measured vertically to the top of the guard from the ramp surface, and ii. be designed so that no member, attachment or opening located between 140 mm and 900 mm above the ramp surface being protected by the guard will facilitate climbing. 10. The ramp must have edge protection that is provided, i. with a curb at least 50 mm high on any side of the ramp where no solid enclosure or solid guard is provided, or ii. with railings or other barriers that extend to within 50 mm of the finished ramp surface. (2) In this section, “kN” means kilonewtons. Exterior paths of travel, stairs 80.25 Where stairs connect to exterior paths of travel, the stairs must meet the following requirements: 1. The surface of the treads must have a finish that is slip resistant. 2. Stairs must have uniform risers and runs in any one flight. 3. The rise between successive treads must be between 125 mm and 180 mm. 4. The run between successive steps must be between 280 mm and 355 mm. 5. Stairs must have closed risers. 6. The maximum nosing projection on a tread must be no more than 38 mm, with no abrupt undersides. 7. Stairs must have high tonal contrast markings that extend the full tread width of the leading edge of each step. 8. Stairs must be equipped with tactile walking surface indicators that are built in or applied to the walking surface, and the tactile walking surface indicators must, i. have raised tactile profiles, ii. have a high tonal contrast with the adjacent surface, iii. be located at the top of all flights of stairs, and iv. extend the full tread width to a minimum depth of 610 mm commencing one tread depth from the edge of the stair. 9. Handrails must be included on both sides of stairs and must satisfy the requirements set out in paragraph 7 of subsection 80.24 (1). https://www.ontario.ca/laws/regulation/r12413 11/18 ADMINISTRATIVE REPORT 93-2018 -Establishment of Sub-Committee to Create ... Page 68 of 93 AGENDA ITEM #c) 7/5/2018 O. Reg. 413/12: INTEGRATED ACCESSIBILITY STANDARDS 10. A guard must be provided that is not less than 920 mm, measured vertically to the top of the guard from a line drawn through the outside edges of the stair nosings and 1,070 mm around the landings and is required on each side of a stairway where the difference in elevation between ground level and the top of the stair is more than 600 mm but, where there is a wall, a guard is not required on that side. 11. Where stairs are more than 2,200 mm in width, i. one or more intermediate handrails that are continuous between landings must be provided and located so there is no more than 1,650 mm between handrails, and ii. the handrails must satisfy the requirements set out in paragraph 7 of subsection 80.24 (1). Exterior paths of travel, curb ramps 80.26 (1) Where a curb ramp is provided on an exterior path of travel, the curb ramp must align with the direction of travel and meet the following requirements: 1. The curb ramp must have a minimum clear width of 1,200 mm, exclusive of any flared sides. 2. The running slope of the curb ramp must, i. be a maximum of 1:8, where elevation is less than 75 mm, and ii. be a maximum of 1:10, where elevation is 75 mm or greater and 200 mm or less. 3. The maximum cross slope of the curb ramp must be no more than 1:50. 4. The maximum slope on the flared side of the curb ramp must be no more than 1:10. 5. Where the curb ramp is provided at a pedestrian crossing, it must have tactile walking surface indicators that, i. have raised tactile profiles, ii. have a high tonal contrast with the adjacent surface, iii. are located at the bottom of the curb ramp, iv. are set back between 150 mm and 200 mm from the curb edge, v. extend the full width of the curb ramp, and vi. are a minimum of 610 mm in depth. (2) In this section, “curb ramp” means a ramp that is cut through a curb or that is built up to a curb. Exterior paths of travel, depressed curbs 80.27 (1) Where a depressed curb is provided on an exterior path of travel, the depressed curb must meet the following requirements: 1. The depressed curb must have a maximum running slope of 1:20. 2. The depressed curb must be aligned with the direction of travel. 3. Where the depressed curb is provided at a pedestrian crossing, it must have tactile walking surface indicators that, i. have raised tactile profiles, https://www.ontario.ca/laws/regulation/r12413 12/18 ADMINISTRATIVE REPORT 93-2018 -Establishment of Sub-Committee to Create ... Page 69 of 93 AGENDA ITEM #c) 7/5/2018 O. Reg. 413/12: INTEGRATED ACCESSIBILITY STANDARDS ii. have high tonal contrast with the adjacent surface, iii. are located at the bottom portion of the depressed curb that is flush with the roadway, iv. are set back between 150 mm and 200 mm from the curb edge, and v. are a minimum of 610 mm in depth. (2) In this section, “depressed curb” means a seamless gradual slope at transitions between sidewalks and walkways and highways, and is usually found at intersections. Exterior paths of travel, accessible pedestrian signals 80.28 (1) Where new pedestrian signals are being installed or existing pedestrian signals are being replaced at a pedestrian crossover, they must be accessible pedestrian signals. (2) Accessible pedestrian signals must meet the following requirements: 1. They must have a locator tone that is distinct from a walk indicator tone. 2. They must be installed within 1,500 mm of the edge of the curb. 3. They must be mounted at a maximum of 1,100 mm above ground level. 4. They must have tactile arrows that align with the direction of crossing. 5. They must include both manual and automatic activation features. 6. They must include both audible and vibro-tactile walk indicators. (3) Where two accessible pedestrian signal assemblies are installed on the same corner, they must be a minimum of 3,000 mm apart. (4) Where the requirements in subsection (3) cannot be met because of site constraints or existing infrastructure, two accessible pedestrian signal assemblies can be installed on a single post, and when this occurs, a verbal announcement must clearly state which crossing is active. (5) In this section, “pedestrian crossover” means a pedestrian crossover as defined in subsection 1 (1) of the Highway Traffic Act. Exterior paths of travel, rest areas 80.29 When constructing new or redeveloping existing exterior paths of travel that they intend to maintain, obligated organizations, other than small organizations, shall consult on the design and placement of rest areas along the exterior path of travel and shall do so in the following manner: 1. The Government of Ontario, the Legislative Assembly, designated public sector organizations and large organizations must consult with the public and persons with disabilities. 2. Municipalities must also consult with their municipal accessibility advisory committees, where one has been established in accordance with subsection 29 (1) or (2) of the Act. Exceptions, limitations 80.30 Where an exception is permitted to a requirement for an exterior path of travel, the exception applies solely, https://www.ontario.ca/laws/regulation/r12413 13/18 ADMINISTRATIVE REPORT 93-2018 -Establishment of Sub-Committee to Create ... Page 70 of 93 AGENDA ITEM #c) 7/5/2018 O. Reg. 413/12: INTEGRATED ACCESSIBILITY STANDARDS (a) to the particular requirement for which the exception is allowed and not to any other requirement that applies to the exterior path; and (b) to the portion of the exterior path for which it is claimed and not to the exterior path in its entirety. Exceptions, general 80.31 Exceptions to the requirements that apply to exterior paths of travel are permitted where obligated organizations, other than small organizations, can demonstrate one or more of the following: 1. The requirements, or some of them, would likely affect the cultural heritage value or interest of a property identified, designated or otherwise protected under the Ontario Heritage Act as being of cultural heritage value or interest. 2. The requirements, or some of them, would affect the preservation of places set apart as National Historic Sites of Canada by the Minister of the Environment for Canada under the Canada National Parks Act (Canada). 3. The requirements, or some of them, would affect the national historic interest or significance of historic places marked or commemorated under the Historic Sites and Monuments Act (Canada). 4. The requirements, or some of them, might damage, directly or indirectly, the cultural heritage or natural heritage on a property included in the United Nations Educational, Scientific and Cultural Organisation’s World Heritage List of sites under the Convention Concerning the Protection of the World Cultural and Natural Heritage. 5. There is a significant risk that the requirements, or some of them, would adversely affect water, fish, wildlife, plants, invertebrates, species at risk, ecological integrity or natural heritage values, whether the adverse effects are direct or indirect. 6. It is not practicable to comply with the requirements, or some of them, because existing physical or site constraints prohibit modification or addition of elements, spaces or features, such as where increasing the width of the exterior path would narrow the width of the adjacent highway or locating an accessible pedestrian signal pole within 1,500 mm of the curb edge is not feasible because of existing underground utilities. ACCESSIBLE PARKING Application, off-street parking 80.32 Obligated organizations shall ensure that when constructing new or redeveloping off-street parking facilities that they intend to maintain, the off-street parking facilities meet the requirements set out in this Part. Exceptions 80.33 (1) The requirements in respect of off-street parking facilities do not apply to off-street parking facilities that are used exclusively for one of the following: 1. Parking for buses. 2. Parking for delivery vehicles. 3. Parking for law enforcement vehicles. 4. Parking for medical transportation vehicles, such as ambulances. 5. Parking used as a parking lot for impounded vehicles. (2) The requirements in respect of off-street parking facilities do not apply to off-street parking facilities if, (a) the off-street parking facilities are not located on a barrier-free path of travel, regulated under Ontario Regulation 350/06 (Building Code) made under the Building Code Act, 1992; and (b) the obligated organization has multiple off-street parking facilities on a single site that serve a building or facility. Types of accessible parking spaces 80.34 Off-street parking facilities must provide the following two types of parking spaces for the use of persons with disabilities: 1. Type A, a wider parking space which has a minimum width of 3,400 mm and signage that identifies the space as “van accessible”. https://www.ontario.ca/laws/regulation/r12413 14/18 ADMINISTRATIVE REPORT 93-2018 -Establishment of Sub-Committee to Create ... Page 71 of 93 AGENDA ITEM #c) 7/5/2018 O. Reg. 413/12: INTEGRATED ACCESSIBILITY STANDARDS 2. Type B, a standard parking space which has a minimum width of 2,400 mm. Access aisles 80.35 (1) Access aisles, that is the space between parking spaces that allows persons with disabilities to get in and out of their vehicles, must be provided for all parking spaces for the use of persons with disabilities in off-street parking facilities. (2) Access aisles may be shared by two parking spaces for the use of persons with disabilities in an off-street parking facility and must meet the following requirements: 1. They must have a minimum width of 1,500 mm. 2. They must extend the full length of the parking space. 3. They must be marked with high tonal contrast diagonal lines, which discourages parking in them, where the surface is asphalt, concrete or some other hard surface. Minimum number and type of accessible parking spaces 80.36 (1) Off-street parking facilities must have a minimum number of parking spaces for the use of persons with disabilities, in accordance with the following requirements: 1. One parking space for the use of persons with disabilities, which meets the requirements of a Type A parking space, where there are 12 parking spaces or fewer. 2. Four per cent of the total number of parking spaces for the use of persons with disabilities, where there are between 13 and 100 parking spaces in accordance with the following ratio, rounding up to the nearest whole number: i. Where an even number of parking spaces for the use of persons with disabilities are provided in accordance with the requirements of this paragraph, an equal number of parking spaces that meet the requirements of a Type A parking space and a Type B parking space must be provided. ii. Where an odd number of parking spaces for the use of persons with disabilities are provided in accordance with the requirements of this paragraph, the number of parking spaces must be divided equally between parking spaces that meet the requirements of a Type A parking space and a Type B parking space, but the additional parking space, the odd- numbered space, may be a Type B parking space. 3. One parking space for the use of persons with disabilities and an additional three per cent of parking spaces for the use of persons with disabilities, where there are between 101 and 200 parking spaces must be parking spaces for the use of persons with disabilities, calculated in accordance with ratios set out in subparagraphs 2 i and ii, rounding up to the nearest whole number. 4. Two parking spaces for the use of persons with disabilities and an additional two per cent of parking spaces for the use of persons with disabilities, where there are between 201 and 1,000 parking spaces must be parking spaces for the use of persons with disabilities in accordance with the ratio in subparagraphs 2 i and ii, rounding up to the nearest whole number. 5. Eleven parking spaces for the use of persons with disabilities and an additional one per cent of parking spaces for the use of persons with disabilities, where more than 1,000 parking spaces are provided must be parking spaces for the use of persons with disabilities in accordance with the ratio in subparagraphs 2 i and ii, rounding up to the nearest whole number. (2) If an obligated organization provides more than one off-street parking facility at a site, the obligated organization shall calculate the number and type of parking spaces for the use of persons with disabilities according to the number and type of parking spaces required for each off-street parking facility. (3) In determining the location of parking spaces for the use of persons with disabilities that must be provided where there is more than one off-street parking facility at a site, an obligated organization may distribute them among the off-street parking facilities in a manner that provides substantially equivalent or greater accessibility in terms of distance from an accessible entrance or user convenience. https://www.ontario.ca/laws/regulation/r12413 15/18 ADMINISTRATIVE REPORT 93-2018 -Establishment of Sub-Committee to Create ... Page 72 of 93 AGENDA ITEM #c) 7/5/2018 O. Reg. 413/12: INTEGRATED ACCESSIBILITY STANDARDS (4) For the purposes of subsection (3), the following factors may be considered in determining user convenience: 1. Protection from the weather. 2. Security. 3. Lighting. 4. Comparative maintenance. Signage 80.37 Obligated organizations shall ensure that parking spaces for the use of persons with disabilities as required under section 80.36 are distinctly indicated by erecting an accessible permit parking sign in accordance with section 11 of Regulation 581 of the Revised Regulations of Ontario, 1990 (Accessible Parking for Persons with Disabilities) made under the Highway Traffic Act. Exception 80.38 (1) An exception to the required minimum number of parking spaces for the use of persons with disabilities is permitted where an obligated organization can demonstrate that it is not practicable to comply with the requirement because existing physical or site constraints prevent it from meeting the required ratio, such as where the minimum width for parking spaces for persons with disabilities or access aisles cannot be met because of existing pay and display parking meters, surrounding curb edges, walkways, landscaping or the need to maintain a minimum drive aisle width. (2) Where an obligated organization claims an exception to the minimum number of parking spaces for the use of persons with disabilities, it shall provide as close to as many parking spaces for the use of persons with disabilities that meet the requirements of this Part, as would otherwise be required under subsection 80.36 (1) or (2), as the case may be, that can be accommodated by the existing site and, (a) where that number is an even number, the number of parking spaces must be divided equally between parking spaces that meet the requirements of a Type A parking space and a Type B parking space; and (b) where that number is an odd number, the number of parking spaces must be divided equally between parking spaces that meet the requirements of a Type A parking space and a Type B parking space, but the additional parking space, the odd-numbered space, may be a Type B parking space. On-street parking spaces 80.39 (1) When constructing or redeveloping existing on-street parking spaces, designated public sector organizations shall consult on the need, location and design of accessible on-street parking spaces and shall do so in the following manner: 1. Designated public sector organizations must consult with the public and persons with disabilities. 2. Municipalities must also consult with their municipal accessibility advisory committees, where one has been established in accordance with subsection 29 (1) or (2) of the Act. (2) In this section and despite section 2, “designated public sector organization” means every municipality and every person or organization described in Schedule 1 to this Regulation, but not persons or organizations listed in Column 1 of Table 1 to Ontario Regulation 146/10 (Public Bodies and Commission Public Bodies — Definitions) made under the Public Service of Ontario Act, 2006. OBTAINING SERVICES Application 80.40 (1) Obligated organizations shall meet the requirements set out in this Part in respect of the following: 1. All newly constructed service counters and fixed queuing guides. 2. All newly constructed or redeveloped waiting areas. https://www.ontario.ca/laws/regulation/r12413 16/18 ADMINISTRATIVE REPORT 93-2018 -Establishment of Sub-Committee to Create ... Page 73 of 93 AGENDA ITEM #c) 7/5/2018 O. Reg. 413/12: INTEGRATED ACCESSIBILITY STANDARDS (2) For the purposes of this Part, requirements for obtaining services in respect of service counters, fixed queuing guides and waiting areas apply whether the services are obtained in buildings or out-of-doors. Service counters 80.41 (1) When constructing new service counters, which includes replacing existing service counters, the following requirements must be met: 1. There must be at a minimum one service counter that accommodates a mobility aid for each type of service provided and the accessible service counter must be clearly identified with signage, where there are multiple queuing lines and service counters. 2. Each service counter must accommodate a mobility aid, where a single queuing line serves a single or multiple counters. (2) The service counter that accommodates mobility aids must meet the following requirements: 1. The countertop height must be such that it is usable by a person seated in a mobility aid. 2. There must be sufficient knee clearance for a person seated in a mobility aid, where a forward approach to the counter is required. 3. The floor space in front of the counter must be sufficiently clear so as to accommodate a mobility aid. Fixed queuing guides 80.42 When constructing new fixed queuing guides, the following requirements must be met: 1. The fixed queuing guides must provide sufficient width to allow for the passage of mobility aids and mobility assistive devices. 2. The fixed queuing guides must have sufficiently clear floor area to permit mobility aids to turn where queuing lines change direction. 3. The fixed queuing guides must be cane detectable. Waiting areas 80.43 (1) When constructing a new waiting area or redeveloping an existing waiting area, where the seating is fixed to the floor, a minimum of three per cent of the new seating must be accessible, but in no case shall there be fewer than one accessible seating space. (2) For the purposes of this section, accessible seating is a space in the seating area where an individual using a mobility aid can wait. MAINTENANCE Maintenance of accessible elements 80.44 In addition to the accessibility plan requirements set out in section 4, obligated organizations, other than small organizations, shall ensure that their multi-year accessibility plans include the following: 1. Procedures for preventative and emergency maintenance of the accessible elements in public spaces as required under this Part. 2. Procedures for dealing with temporary disruptions when accessible elements required under this Part are not in working order. 7. The Regulation is amended by adding the following section: Accessibility reports 86.1 (1) Subject to subsections 33 (3) and (5) of the Act, organizations shall file the accessibility report required under subsection 14 (1) of the Act with a director according to the following schedule: 1. Annually, in the case of the Government of Ontario and the Legislative Assembly. 2. Every two years, in the case of designated public sector organizations. 3. Every three years, in the case of large organizations. https://www.ontario.ca/laws/regulation/r12413 17/18 ADMINISTRATIVE REPORT 93-2018 -Establishment of Sub-Committee to Create ... Page 74 of 93 AGENDA ITEM #c) 7/5/2018 O. Reg. 413/12: INTEGRATED ACCESSIBILITY STANDARDS (2) The reporting schedule referred to in subsection (1) begins to apply as of January 1, 2013, with the first report being due, (a) as of December 31, 2013, in the case of the Government of Ontario and the Legislative Assembly; (b) as of December 31, 2013, in the case of designated public sector organizations; and (c) as of December 31, 2014, in the case of large organizations. Commencement 8. This Regulation comes into force on the later of January 1, 2013 and the day it is filed. Français https://www.ontario.ca/laws/regulation/r12413 18/18 ADMINISTRATIVE REPORT 93-2018 -Establishment of Sub-Committee to Create ... Page 75 of 93 AGENDA ITEM #d) P.O. Box 221, Arden, ON, K0H 1B0 July 10, 2018 Arden Revitalization Naturally Beautiful, Friendly by Nature Background As Members of Council will recall, work in Arden toward the revitalization of the community has involved collaborative efforts among various groups and with the Township itself. This report is submitted as an update to Council summarizing the efforts of the community in Year Seven of the work toward a revitalization of the hamlet and the surrounding area. Community Organizations There are various organizations that help to shape life in Kennebec District, but the ones primarily serving the Arden area are: Arden Legion Arden Seniors United Church Wesleyan Church Villages Beautiful Local Artisans Big Clear Lake Association Kennebec Lake Association Kennebec District Historical Society Kennebec District Recreation Committee Kennebec District Firefighters Friends of Arden Working Together The Arden community continues to be grateful to the Township for recent work in the form of initiatives that have resulted in improvements to the community: Thus far in 2018 these have included: Completion of Elm Tree Bridge Project Renewed Approval for Footbridge Approval for Kennebec Shores Trails Plan Removal of brush/trash from Cleanup Day Terry Kennedy - Friends of Arden Page 76 of 93 AGENDA ITEM #d) 2018 Improvement Activities Completed, Underway, Planned (Hist. Soc., Rec. Cte., FOA) Item Action Status Kennebec Community Hall Re-stain front steps and ramp Completed General Village Cleanup Trimming and cleaning through Completed the vllage Septic Savvy Workshop and Participation in community Completed Septic 'Social' informational events Business/Services Signage Update sign to reflect Underway expirations, renewals and recruitment Business/Services Brochure and Update in conjuction with Sign Underway Website Flower Bed and Grounds General maintenance required in Underway Maintenance areas around the Arden Sign and Business/Information Sign Solar Panels Maintenace and Seasonal re- Underway positioning Heritage Park Initial placement of limestone Underway rock; Plaque Design Matson Mile Annual trimming of trail bed Planned Cenotaph Re-paint rail fencing and benches Planned Christmas Annual tree decorating and Planned lighting Old Stone Church Council should be aware of an exciting private venture that is currently underway in the village. David Daski and Linda Tremblay have purchased the former Anglican church and undertaken a restoration project. This is an initiative that has been discussed by many parties over the years and certainly has the potential to contribute greatly to revitalization efforts. The community is highly supportive and wishes them well in this endeavour. Terry Kennedy - Friends of Arden Page 77 of 93 AGENDA ITEM #d) Additional Projects of Note Item Action Status Kennebec Shores Trails Improve/expand trails including Underway signage, parking and structural assistance Footbridge Replace pre-existing bridge Planned spanning creek in Arden Park Millpond Retrieval of Millpond from Anticipated weed-choked, algae-filled conditions Ongoing Community Needs Cart for Tables The folding tables stored at the back of the Community Hall are in heavy use, requiring set up and take down on each occasion. These tables are reasonably heavy and represent a safety concern to those involved. Carts for their storage have been included in the yearly budget requests of the Recreation Committee, and an attempt to use a re-purposed cart proved unsuccessful. For reasons of safety this remains an outstanding item with high priority. It is requested that staff be authorized to work with the Recreation Committee to establish a safer storage location for yhese tables by acquiring two storage carts (Anticipated cost $350 each). Kennebec Shores Trails Support from Council for the development of Hiking Trails in the Kennebec Shores parkland in allocating funds for the project has been much appreciated. In anticipation of further need for staff advice and counsel, it is requested that Council authorize staff to continue to provide assistance Piano on Stage in Community Hall The Grand piano on the stage of the Kennebec Community Hall was acquired by the Township as part of a notion that a concert series could be initiated in the area. This never came to pass and now this potentially valuable resource sits unused and in a state of disrepair. It is proposed that staff be authorized to meet with community representative(s) to determine if repairs to the piano are feasible and to recommend an appropriate course of action. Septic System Re-Assessment/Re-Inspection Program Program proposals have been before Council since 2009 and most recently in the fall of 2017, Council chose not to adopt the recommendations of its own working committee. For reasons of protecting public health, sustaining the environment and promoting the economy, this is an issue of the highest priority to this Township. If there is no expeditious resolution of this matter, the alternative would surely see it become a hot-button election issue. Action is recommended. Terry Kennedy - Friends of Arden Page 78 of 93 AGENDA ITEM #d) Arden Road/Price Road The condition of the Arden Road south from Highway 7 to the village and that of many portions of the Price Road between Mountain Grove and Arden, have deteriorated to the point where they represent serious challenges to drivers and their vehicles. Other than pothole filling and hot patching, these roads have not received attention for many years. Given their condition, that they are used extensively, and that they are long overdue, they should be in the highest category for re-paving. Conclusion The residents of Arden and the larger community are appreciative of the supportive relationship that exists with Township Council and staff. A willingness for Council to provide assistance has enabled the community to undertake and complete many initiatives that would otherwise not be possible. The various volunteer groups in the Arden community are prepared to continue moving ahead with initiatives, both those identified and others that may arise from time to time in the future. The sincere request is that Council continue to extend its support where feasible and reasonable. Specifically, it is requested: that staff be authorized to work with the Kennebec Recreation Committee toward the acquisition of carts suitable for the safe storage of folding tables in the Kennebec Community Hall, that staff be authorized to work with community representatives to determine the feasibility of repairs to the Grand piano and to recommend a course of action and that appropriate staff be authorized to provide advice and counsel as required with the projects relating to the Kennebec Shores Trails, replacing the Footbridge in the Arden Park and cleaning up the Millpond. Additionally, it is requested that Council give consideration to meeting ongoing local needs such as the adoption of a septic system re-assessment/inspection program and the remediation of deteriorated road conditions on Arden Road and Price Road. Respectfully, Terry Kennedy for the Kennebec District Historical Society, Kennebec District Recreation Committee and the Friends of Arden and on behalf of the entire Arden Community NATURALLY BEAUTIFUL, FRIENDLY BY NATURE Terry Kennedy - Friends of Arden Page 79 of 93 AGENDA ITEM #a) ENVIRONMENTAL INFORMATION FOR MUNICIPALITIES IN THE RIDEAU VALLEY May/June 2018 Baxter Pond Restoration Celebrated The sun was shining on Baxter Conservation Area as it celebrated the opening of its refreshed, rehabilitated ASL Pond on May 24. Funding partners, staff and over 60 guests gathered to enjoy the event. Baxter is visited by over 7,000 students annually, 5,000 of which visit the pond, ranging from kindergarten to university level. The pond is the perfect spot for them to learn about freshwater pond ecology. Highlighted features of the pond are new, underwater slopes that allow for more diverse plant growth, sunken trees and inverted tree root balls that provide habitat and safe rest areas for pond residents and a shiny new turtle basking platform, to name a few. New viewing platforms with interpretive signs have been installed. The restoration was made possible by ASL Agrodrain, the Canadian Armed Forces Fish and Game Club, Canon Canada, City of Ottawa, Don Maciver Memorial Fund, Kiwanis Club of Manotick, Ontario Federation of Anglers and Hunters Zone F, TD Friends of the Environment, along with the Rideau Valley Conservation Authority and Rideau Valley Conservation Foundation. DAN can tell you more at ext. 1124, [email protected]. (Left to right) Jeanine Maciver (Don Maciver Memorial Fund), Michael Poliwoda (RVCF Executive Director), Adrian Smith (Manager TD Bank, Manotick), Ryan Polkinghorne (Project Manager Surface Water Engineering Support Services, City of Ottawa), Bill McShane (ASL Agrodrain President), Sommer Casgrain-Robertson (RVCA General Manager), Sandro Ricci (ASL Agrodrain Vice President of Business). Kids learning about pond life on one of Baxter ASL Pond’s new viewing platforms. Open House — Nichols Creek Hazard Maps Congratulations Eric! RVCA has recently completed a hazard mapping study for Nichols Congratulations to RVCA Regulations Inspector Eric Kohlsmith who Creek from Montague Boundary Road to the Jock River. The maps are received the Industry Steward Award at the Ontario Onsite Wastewater available for public review at an open house on Tuesday, June 26. Hours Association’s Annual Conference. Eric is being recognized for his are from 4:30 to 8:00 p.m. at the Rev. Gillissie Parish Hall, St. Phillip exceptional work at promoting the onsite industry and providing onsite Catholic Church, 127 Burke Street in Richmond. These hazard maps, also education to Ontario residents. Eric has been a Part 8 Building Official called flood risk maps, are used by the City of Ottawa when updating its for RVCA since 2008 working in Tay Valley Township. Over the last 10 Official Plan and Zoning Schedules and in the review of development years he has administered a sewage system re-inspection program applications under the Planning Act. The RVCA also uses them in the and is a member of the Ontario Building Officials Association (OBOA) administration of regulations made under Ontario Regulation 174/06 — Golden Triangle Chapter Part 8 Committee. Eric is also an instructor Development, Interference with Wetlands and Alterations to Shorelines with the Ontario Rural Wastewater Centre delivering courses related to and Watercourses Regulation. To learn more, visit www.rvca.ca/nichols- onsite sewage systems and was a member of the Technical Advisory creek or contact MEGAN at [email protected] or extension 1193. Committee for the last round of proposed code changes for Part 8. TERRY can tell you more at [email protected] or ext. 1107. Season Summary — Flood Forecasting & Warning This spring has been relatively dry and has resulted in a subdued flood Spring Tree Plant — Done! forecasting and warning season. Peak flow was reached on April 19 at Great news for the Rideau Valley — 275,000 native, healthy tree 242.92 CMS (cubic metres per second) which is well below normal. seedlings were planted this spring. These all count towards RVCA’s goal 17 Watershed Conditions Statements (WCS) were issued beginning of planting 6.5 million trees by 2020. Congratulations to Scott and his on January 12. This is in sharp contrast to 2017 when 31 Statements team for overseeing this program that improves watershed health. The were issued and prolonged and significant flooding occurred in parts new trees will increase forest cover, improve wildlife habitat, increase of the Rideau and Ottawa Rivers. Of the 17 WCS this season, four water biodiversity, protect soil from erosion, improve water quality and so safety messages were posted, eight flood outlook messages (two for much more. Anyone with one+ acres of land who is willing to plant the Ottawa River) indicating that a below average spring freshet was 500 or more trees can sign up for the program. Free site visits, forestry expected and one flood warning with five updates issued for Bobs and expertise, planting plans, site preparation and post planting visits and Christie Lakes. The lakes did reach flood level and a flood warning was follow-up operations are all part of the service. And, landowners willing issued on April 28. By May 15 the warning was terminated as levels to plant over 2,000 trees are eligible for incentives that will keep costs as returned to below flood thresholds. To learn more about RVCA’s Flood low as $0.15 per tree! Call SCOTT at ext. 1175 or [email protected]. Forecasting and Warning Program or to learn about this spring’s water levels call PATRICK at ext. 1210 [email protected]. Communications/Correspondence Page 80 of 93 AGENDA ITEM #a) May/June 2018 ENVIRONMENTAL INFORMATION FOR MUNICIPALITIES IN THE RIDEAU VALLEY where you If you believe healthy families and healthy nature, outdoor education programs to teach the next generation communities start with clean water and a healthy the importance of the natural environment, improving water quality, watershed, give where you live — donate to the planting trees to create new forests, cleaning local streams, naturalizing Rideau Valley Conservation Foundation today so our shorelines, removing harmful invasive species, protecting species at work can continue! The funding you provide goes towards: risk, restoring natural habitats, protecting conservation lands and so conservation areas where you and your family can connect with much more! Call MICHAEL at ext. 1184 or [email protected]. Special Funding helps RVCA provide additional programs and services Without special grants and funds, RVCA wouldn’t be able to do all Forest School Comes to Foley the work we do throughout the watershed. Our partners see the value Thanks to special seed money from Friends of Foley Mountain, RVCA in what we do and trust us to do it right. Here are just some of the staff have been busy developing a new Forest School Program for use amazing RVCA programs and their awesome funding partners! at the Foley Mountain Conservation Area. Forest School is an innovative educational approach to outdoor play and learning that looks to Busing Costs Subsidized encourage and inspire individuals of any age through positive outdoor Busing costs can sometimes be the barrier to whether or not a experiences. Country Roads Community Health Centre have also been class can visit Foley Mountain Conservation Area and participate a supportive community partner by providing input and expertise. in their famous outdoor programs. But, thanks to the Friends of Foley Mountain (FOFM), subsidies are available to help schools Foley Mountain staff are currently with busing costs for 2018. More funds are available this fall too! If hosting 12 free forest school morning parents and teachers know of schools that could use a hand with programs thanks to special funding transportation costs give REBECCA a call at 613-273-3255 or made possible by Healthy Kids [email protected]. To learn more about becoming a FOFM Community Challenge. Both parents by Freepik Created visit www.friendsoffoley.ca. and children can experience nature hands-on as a family and Super Summer Students connect personally with nature. RVCA is pleased to welcome 17 fresh, new faces that swell RVCA Although theme-based, the outdoor ranks this summer. Thanks to the Canada Summer Jobs and the learning experienced is directed Ministry of Natural Resources and Forestry Summer Experience by the participants under the Program costs will be covered for student positions that include camp watchful eye of experienced outdoor counselors/life guards, stewardship labourers, park technicians, water interpreters. The experience may resource technicians and regulations assistants. Many of the students start with a simple hike that leads to are from watershed communities including Barrhaven, Dunrobin, exploring rocks and trees, collecting Kemptville, Lanark, North Gower, Perth, Richmond and Stittsville. If supplies for an art project or building forts, climbing trees and much you see one of our students working out in your part of the watershed, more! Program hours run from 10 to 11:30 a.m. Contact LEAH for full be sure to say hello. details at [email protected] or 613-273-3255. Hazard Mapping Receives Federal Funding Funding for Children to Experience the Outdoors Hazard mapping for Mud Creek and Steven’s Creek in Ottawa Baxter and Foley Mountain Conservation Areas will welcome some received special funding through the National Disaster Mitigation 2,400 additional children in 2019 thanks to special funding through Program. Hazard mapping studies identify areas prone to flood risk, the Rideau Valley Conservation Foundation, the Ottawa Community slope stability risk and wetland boundaries, as delineated by the Foundation and TD Friends of the Environment. Subsidies are available Ministry of Natural Resources and Forestry. The maps are used by to priority schools who need assistance covering program watershed municipalities when updating their Official Plans and and busing costs — because everyone should have a chance to enjoy zoning schedules that are used to review development applications our interactive, curriculum-based programs. Teachers who are interested under the Planning Act. Maps are also used by the RVCA for the are invited to contact Baxter and Foley Mountain Conservation Areas administration and enforcement of regulations under the Conservation directly or visit the RVCA website at www.rvca.ca to access the online Authorities Act. BRIAN has details at [email protected] or ext. 1141. application. ANDREA can tell you more 613-489-3592, [email protected]. Hydrogeolocial Geodatabase The City of Ottawa and the RVCA have renewed their funding partnership to deliver the Ottawa Harvested Hydrogeological Information Geodatabase (OHHIG). Between the City and partner CAs, a wealth of groundwater information exists in various formats that has not been fully catalogued. As a result, the data could not be accessed, summarized, mapped or analysed together. Nonetheless, this critical information is needed to support decision-making related to development applications, policy and guidance development and source water protection initiatives, amongst other uses. To address this shortcoming, RVCA and the City of Ottawa partnered to design, build, populate and fully document a hydrogeological information geodatabase. Phase 2 of the project is expected to be completed mid-2019. For more information call CLAIRE at ext. 1217 or [email protected]. Thanks to special funding more kids can visit Baxter or Foley Mountain Conservation Areas. Here kids meet a pond resident at Baxter. Around the Rideau 2018 THANK YOU TO OUR GENEROUS SPONSORS! Rideau Valley Conservation Authority Box 599, 3889 Rideau Valley Drive Manotick, ON K4M 1A5 Bell Baker, Barristers and Solicitors — 613-237-3444 613-692-3571 or 1-800-267-3504 Effectively providing quality legal services in Eastern Ontario for over 50 years www.rvca.ca Follow us @ twitter.com/RideauValleyCA Bird Richard, Lawyers for Employers — 613-238-3772 Like us @ facebook.com www.lawyersforemployers.ca, Representing management in labour and employment law across Ontario Around the Rideau is made possible Ramada Ottawa on the Rideau — 613-288-3500 thanks to our generous sponsors www.ramadaottawa.com, Offers 87 fully renovated rooms with balconies overlooking the Rideau River, banquet facilities, full service restaurant and outdoor pool. Pet friendly. Communications/Correspondence Page 81 of 93 AGENDA ITEM #a) Cindy Deachman From: Cathy MacMunn I think we should include this in the Council package so they know the new cabinet. Cathy Cathy MacMunn AMCT ACST Clerk Administrator Township of Central Frontenac 1084 Elizabeth Street P.O. Box 89 Sharbot Lake, ON K0H 2P0 Email: [email protected] Phone: 613-279-2935 ext. 227 Fax 613-279-2422 www.centralfrontenac.com From: AMO Communications [mailto:[email protected]] Sent: Friday, June 29, 2018 12:34 PM To: [email protected] Subject: AMO Policy Update - New Ontario Government Takes Office June 29, 2018 New Ontario Government Takes Office Lieutenant Governor Elizabeth Dowdeswell has sworn in Premier Doug Ford and his new Cabinet at Queen’s Park. AMO President Lynn Dollin sent a congratulatory letter to Premier Ford and discussions with the incoming government have started. Letters to Cabinet Ministers will also be sent highlighting issues that touch municipal governments in either a policy, regulatory, or program manner. AMO is looking forward to priority discussions on key municipal issues such as double hatters’ protection, reducing the regulatory and reporting burden, full producer responsibility, interest arbitration, and joint and several liability. 1 Communications/Correspondence Page 82 of 93 AGENDA ITEM #a) What we know to date of the PC government’s approach regarding municipal interests is here. We will be updating this municipal guide as more information becomes available in the days ahead. The new Ontario Cabinet is: The Honourable Doug Ford, Premier of Ontario and Minister of Intergovernmental Affairs* The Honourable Steve Clark, Minister of Municipal Affairs and Housing* The Honourable Christine Elliott, Deputy Premier and Minister of Health and Long-Term Care The Honourable Peter Bethlenfalvy, President of the Treasury Board The Honourable Raymond Cho, Minister for Seniors and Accessibility* The Honourable Victor Fedeli, Minister of Finance and Chair of Cabinet* The Honourable Merrilee Fullerton, Minister of Training, Colleges and Universities The Honourable Ernie Hardeman, Minister of Agriculture, Food and Rural Affairs* The Honourable Sylvia Jones, Minister of Tourism, Culture and Sport The Honourable Lisa MacLeod, Minister of Children, Community and Social Services and Minister Responsible for Women's Issues The Honourable Monte McNaughton, Minister of Infrastructure* The Honourable Caroline Mulroney, Attorney General and Minister Responsible for Francophone Affairs The Honourable Rod Phillips, Minister of the Environment, Conservation and Parks The Honourable Greg Rickford, Minister of Energy, Northern Development and Mines, and Minister of Indigenous Affairs The Honourable Laurie Scott, Minister of Labour The Honourable Michael Tibollo, Minister of Community Safety and Correctional Services The Honourable Lisa Thompson, Minister of Education The Honourable Todd Smith, Minister of Government and Consumer Services, and Government House Leader The Honourable Jim Wilson, Minister of Economic Development, Job Creation and Trade The Honourable John Yakabuski, Minister of Transportation The Honourable Jeff Yurek, Minister of Natural Resources and Forestry *According to their election candidate profiles, these Cabinet Ministers have municipal government experience. AMO Contact: Monika Turner, Director of Policy, E-mail: [email protected], 416.971.9856 ext. 318. DISCLAIMER: Any documents attached are final versions. AMO assumes no responsibility for any discrepancies that may have been transmitted with this electronic version. The printed versions of the documents stand as the official record. OPT-OUT: If you wish to opt-out of email communications from AMO, please click here. 2 Communications/Correspondence Page 83 of 93 AGENDA ITEM #a) Right-click here to download pictures. To help pro tect your privacy, Outlook prevented automatic download of this picture from the Internet. 3 Communications/Correspondence Page 84 of 93 AGENDA ITEM #a) CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC BY-LAW # 2018 – 35 BEING A BY-LAW TO AUTHORIZE THE MAYOR AND CLERK TO SIGN AN AGREEMENT WITH FRONTENAC MUNICIPAL LAW ENFORCEMENT INC. WHEREAS the Municipality passed By-Law 2018-31 to appoint inspectors for the purpose of enforcing the prescribed maintenance standards contained in O.Reg 517/06 under the Residential Tenancies Act, S.O. 2006 c. 17 (the “RTA”); AND WHEREAS said by-law appointed both the Township’s Chief Building Official and qualified officers and employees of Frontenac Municipal Law Enforcement Incorporated (FMLEI) as inspectors under the RTA; AND WHEREAS our existing Contracts with FMLEI for animal control and by- law enforcement services expire in 2018 and have not yet been renewed; AND WHEREAS the Council of the Corporation of the Township of Central Frontenac deems it necessary and expedient to enter into a new agreement with FMLEI to extend its services for a further five year term to provide animal control and by-law enforcement services, and to further expand the contract to include inspection services as may be required from time to time under the RTA; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC HEREBY ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk Administrator be authorized to sign the agreement with Frontenac Municipal Law Enforcement Incorporated in substantially the same form and content as Schedule “A” attached hereto, subject to any advice received from legal counsel or the township’s insurer; 2. AND THAT Schedule “A” shall form part of this by-law; 3. AND THAT this by-law shall come into force and take effect from and after its passing. READ A FIRST AND SECOND TIME THIS 10th day of July, 2018 READ A THIRD TIME AND PASSED THIS 10th day of July, 2018 ______Mayor, Frances Smith Clerk Administrator, Cathy MacMunn 2018-35 -Bylaw to Authorize the Mayor and Clerk to Sign an Agreement wit... Page 85 of 93 AGENDA ITEM #a) Schedule “A” to By-law 2018-_____ THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC BY-LAW ENFORCEMENT AND ANIMAL CONTROL SERVICES CONTRACT THIS AGREEMENT made this__day of July, 2018 (hereinafter referred to as “the Agreement”) BETWEEN: THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC (Hereinafter referred to as “the Township”) PARTY OF THE FIRST PART -and- FRONTENAC MUNICIPAL LAW ENFORCEMENT INCORPORATED (Hereinafter referred to as “The Contractor”) PARTY OF THE SECOND PART WHEREAS the Municipal Act, 2001, Part II, Section 8, 9 and 10 provides a municipality with the capacity, rights, powers and privileges of a natural person for the purposes of exercising its authority under this or any other Act including the provision of providing services considered necessary or desirable for the public; AND WHEREAS the Township has passed By-Law 2018-____ authorizing the Mayor and Clerk Administrator to enter into this Agreement; AND WHEREAS the Township and the Contractor (hereinafter referred to as “the parties”) deem it desirable to put the terms of this Agreement for services in writing; NOW THEREFORE WITNESSETH in consideration of the services rendered by the Contractor to the Township the parties hereto agree as follows: 1. TERMS OF CONTRACT AND RELATIONSHIP 1.01 The contractor is hereby engaged to perform various duties of a By-Law Enforcement Officer, Animal Control Officer, and Inspector under the Residential Tenancies Act as required by the Township in the conduct of its business and on the terms and conditions detailed in this Agreement. 1.02 The engagement of the Contractor pursuant to this Agreement shall commence on July10, 2018 and shall expire on July 10, 2023. 1.03 It is understood that this Agreement is an Agreement for services and not a contract of services and that the Contractor is an independent Contractor and not an employee of the Township. Further, the payment detailed in Section 3 below is the sole obligation of the Township to the Contractor and the Contractor is not entitled to receive any of the employment benefits received by the employees of the Township. The Contractor shall assume full responsibility and liability for payment of any monies received from the Township and shall indemnify and hold the Township harmless from and against all claims and demands under the Income Tax Act of Canada and related legislation passed by the Province of Ontario, for or in respect of withholding tax and any interest or penalties relating thereto, and 2018-35 -Bylaw to Authorize the Mayor and Clerk to Sign an Agreement wit... Page 86 of 93 AGENDA ITEM #a) 2 similarly with respect to the Occupational Health and Safety Act, Workplace Safety and Insurance Act, Unemployment Insurance Act or the Canada Pension Plan Act and any costs or expenses incurred in defending such claims or demands. 2. TERMINATION OF AGREEMENT 2.01 This Agreement with the Township may be terminated in one of the following ways: (a) Upon the Contractor giving the Township thirty (30) days written notice of the intention to terminate this Agreement; (b) In the event of acts of willful negligence or disobedience by the Contractor resulting in injury or damages to the Township, this Agreement may be terminated at the option of the Township upon five (5) days written notice; (c) In the event that either party defaults under this Agreement, the other party shall be entitled to provide written notice of such default to the first party, which notice shall require the defaulting party to rectify the default within ten (10) business days, failing which this Agreement shall be immediately terminated. 3. PAYMENT FOR SERVICES RENDERED 3.01 For all Animal Control matters, the Contractor shall receive monthly payment for services rendered upon the receipt of an invoice on the following basis: Fixed Monthly Rate: $1,512.60. 3.02 The monthly rate noted in 3.01 above will be increased 2.0% annually during the term of this Agreement. Harmonized Sales Tax (H.S.T.) will be added to the total invoice per month. 3.03 For both Bylaw Enforcement and inspection services under the Residential Tenancies Act, the Contractor shall receive monthly payment for services rendered to the Township upon the receipt of an invoice on the following basis: Hourly Rate $ 25.00 per hour Mileage $.54 per kilometer 3.04 The hourly rate fees noted in 3.03 above will be increased 2.0% annually during the life of this Agreement and negotiated adjustments for mileage rates will be applied January 1st of each calendar year with the agreement of both parties based on prevailing rates used by government of Canada and/or Province of Ontario. Harmonized Sales Tax (H.S.T) will be added to the total invoice per month. 4. SERVICES 4.01 The Contractor shall provide the services outlined in 4.02 as a duly qualified Animal Control Officer, By-Law Enforcement Officer and/or Inspector under the Residential Tenancies Act. The Contractor shall provide said services in a professional and fully competent manner in accordance with the provisions of this Agreement, and shall provide the Township with copies of its officers’/inspectors’ qualifications to keep on file. In the event any of the Contractor’s officers and/or inspectors ceased to be qualified to provide the services in this agreement, the Contractor shall advise the Township forthwith. 2018-35 -Bylaw to Authorize the Mayor and Clerk to Sign an Agreement wit... Page 87 of 93 AGENDA ITEM #a) 3 4.02 The services the Contractor shall provide include: Enforcement of all Township by-laws pursuant to the level of service provisions in 4.03; Provision of inspection services as defined in the Residential Tenancies Act for the purpose of enforcing the prescribed residential maintenance standards contained in O.Reg 517/06, said duties to be directed by the Clerk-Administrator or her designate. Response to general enquiries from residents of the Township; Response to public safety issues. Respond to Ontario Provincial Police emergency matters covered by this Agreement Provide at its own expense, a telephone answering service (paging system) twenty- four (24) hours a day, seven (7) days a week; Marked vehicles equipped with working communication equipment, facsimile, other relevant equipment and the ability to use all equipment; Computerized monthly invoicing and reports of all calls; Preparation of files for prosecution and appearances in Court related to the enforcement of the by-laws; 4.03 Level of Service expectations Services in 4.02 shall be provided at least equal to the current level of service, for the duration of this Agreement; Without limiting the foregoing, matters noted above which are considered emergency matters will be dealt with on a 24 hour/7 day a week basis Non-emergency matters will typically be responded to with 24 – 48 hours. The Contractor shall abide by the Townships written Policies and Procedures. 5. CONFIDENTIALITY OF INFORMATION 5.01 The Contractor, its agents, and employees shall not disclose to anyone outside the employ of the Township, without prior written permission of the Head of the Township, (as defined in the Freedom of Information and Protection of Privacy Act) any aspect of the Township’s business, except as required in the course of exercising its duties and responsibilities with the Township. This non-disclosure requirement will survive the termination of this Agreement. 5.02 At all times during the term of this Agreement the files and records of the Contractor kept in the course of providing services under this Agreement are the sole property of the Township and as such management of said records and reports shall be kept secure, be available to the Township upon request, and not destroyed. 5.03 After the termination of this Agreement, the Contractor shall promptly return, without request from the Township, to the Township any of the Township’s information, materials and other property, which may subsequently be in the Contractor’s possession. 6. INSURANCE 6.01 The Contractor agrees to maintain in force for the term of this Agreement a minimum of $2,000,000 comprehensive liability insurance, at the contractor’s expense. The Contractor shall provide to the Township a copy of its insurance policy and shall advise the Township immediately if there is any material change to the policy or if the policy is cancelled. 2018-35 -Bylaw to Authorize the Mayor and Clerk to Sign an Agreement wit... Page 88 of 93 AGENDA ITEM #a) 4 7. SEVERABILITY 7.01 If any provision or portion of any provision in this Agreement shall be held by Court of competent jurisdiction to be unenforceable, invalid or illegal, such provision or such portion of the provision shall be severable and shall be deemed to be completed and the remaining provisions shall remain valid and binding. 8. GOVERNING LAW 8.01 This Agreement shall be construed in accordance and governed by the laws in force in the Province of Ontario and as interpreted by the Courts of that Province. 9. BINDING EFFECT 9.01 This Agreement shall be binding upon the parties, their heirs, executors, administrators, successors and assigns . 10. INDEMNIFICATION 10.01 The Contractor hereby indemnifies and saves harmless the Township from any suit, action, cause of action, claim or damages whatsoever of any nature and kind arising from the breach by the Contractor of any terms of this Agreement or the negligence of the Contractor in conducting its, agents or its employees’ services. 11. NOTICE 11.01 Any notice required or desired to be given hereunder shall be delivered in person or sent by prepaid registered mail addressed as follows: (a) To the Corporation of the Township of Central Frontenac at: PO Box 89 1084 Elizabeth Street Sharbot Lake, Ontario K0H 2P0 Attention: Township’s Clerk-Administrator (b) To the Contractor at: 7679 Perth Road R.R. #1 Perth Road, Ontario K0H 2L0 Attention: Mr. Ken Gilpin or at such other address as may be furnished in writing from time to time by either party to the other. Any notice mailed as aforementioned by registered mail shall be deemed to have been received three (3) business days after the posting thereof. 12. TIME IS OF THE ESSENCE 12.01 Time shall be of the essence in the performance of obligations pursuant to this Agreement. 2018-35 -Bylaw to Authorize the Mayor and Clerk to Sign an Agreement wit... Page 89 of 93 AGENDA ITEM #a) 5 13. AMENDMENTS 13.01 No provision of this Agreement shall be amended, altered or waived except by a further written agreement between parties. No waiver of a provision of this Agreement shall operate as a waiver of any other provision or of the same provision on a future occasion. 14. ACKNOWLEDGEMENT 14.01 The Contractor hereby acknowledges having read and understood the within Agreement. IN WITNESS WHEREOF the parties have duly executed this Agreement under seal. SIGNED, SEALED AND DELIVERED In the presence of Frontenac Municipal Law Enforcement Incorporated ) ) ) ) Per: Ken Gilpin, President ) I have authority to bind the corporation ) ) The Corporation of the ) Township of Central Frontenac ) ) ) per: Tom Dewey, Deputy-Mayor ) ) ______Per: Cathy MacMunn, Clerk-Administrator (seal) 2018-35 -Bylaw to Authorize the Mayor and Clerk to Sign an Agreement wit... Page 90 of 93 AGENDA ITEM #b) CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC BY-LAW # 2018 – 36 BEING A BY-LAW TO APPOINT AN INTEGRITY COMMISSIONER AND SIGN A JOINT SERVICES AGREEMENT WHEREAS The Municipal Act, 2001, as amended provides that the powers of a municipal corporation are to be exercised by its Council through the adoption of by-laws; AND WHEREAS Section 223.2 and 223.3 of the Municipal Act, as amended authorizes the Municipality to establish council codes of conduct and appoint an integrity Commissioner who reports to Council; AND WHEREAS the Integrity Commissioner will assist the County and local municipalities in a review and update of the Council Code of Conduct for Council and Local Board Procedure, as well as the creation of a Council-Staff Relations Policy, an Integrity Commissioner Complaint Policy and/or Procedure and any other procedures, rules and policies of the municipality and local boards governing the ethical behavior of members of Council and of Local Boards; AND WHEREAS an Integrity Commissioner is responsible for performing in an independent manner the functions assigned by the municipality; AND WHEREAS by March 1, 2019, the Municipal Act, pursuant to Part V.1, Accountability and Transparency, will oblige all municipalities in Ontario to appoint an Integrity Commissioner whose powers and duties are out in the Municipal Act, 2001; NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the County of Frontenac enacts as follows: 1. THAT Aird Berlis through its lead John Mascarin is hereby appointed as the Township of Central Frontenac’s Integrity Commissioner pursuant to Part V.1, Accountability and Transparency, of the Municipal Act. 2. THAT upon appointment Aird Berlis will have all the functions, powers and duties of an integrity commissioner as set out in Part V.1, Accountability and Transparency, of the Municipal Act, and in addition such functions, powers and duties as may be assigned by Council from time to time. 3. THAT the Township of Central Frontenac hereby indemnifies and saves harmless the Integrity Commissioner or any person acting under the instructions of the Integrity Commissioner for costs reasonably incurred in connection with the defence of a proceeding if the proceeding relates to an act done in good faith in the performance or intended performance of a function, duty or authority under Part V.1 of the Municipal Act, or a by-law passed thereunder, or an alleged neglect or default in the performance in good faith of the function, duty or authority. 4. THAT all actions taken and required to be taken by the Mayor and Clerk on behalf of the Corporation of the Township of Central Frontenac to complete this matter including the execution of the Agreement and any other associated documentation are hereby authorized, confirmed and ratified. 5. THAT should any sections of this by-law, including any section or part of any schedules attached hereto be declared by a court of competent jurisdiction to be ultra vires, the remaining sections shall nevertheless remain valid and binding. 2018-36 -By-Law to Appoint Integrity Commissioner and sign Joint Service... Page 91 of 93 AGENDA ITEM #b) 6. THAT this by-law shall come into force and take effect on the date of final passing. READ A FIRST AND SECOND TIME THIS 10th day of July, 2018 READ A THIRD TIME AND PASSED THIS 10th day of July, 2018 ______Mayor, Frances Smith Clerk Administrator, Cathy MacMunn 2018-36 -By-Law to Appoint Integrity Commissioner and sign Joint Service... Page 92 of 93 AGENDA ITEM #a) CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC BY-LAW #2018-37 BEING A BY-LAW TO CONFIRM THE REGULAR COUNCIL MEETING July 10, 2018 The Council of the Corporation of the Township of Central Frontenac enacts as follows: 1. The action of the Council at the Regular Council meeting held on the 10th day of July, 2018 in respect of each report, motion, resolution or other action passed and taken by the Council at its meeting, is hereby adopted, ratified and confirmed. 2. The Mayor and the proper officers of the Corporation are hereby authorized and directed to do all things necessary to give effect to the said action, to obtain approvals where required, and, except where otherwise provided, to execute all documents necessary in that behalf in accordance with the by-laws of Council relating thereto. Read a first, second, and third time and passed this 10th day of July 2018. ______Mayor, Frances Smith Clerk Administrator, Cathy MacMunn Central Frontenac By-law No. 2018-37 Confirming By-law July 10, 2018 Adjournment Page 93 of 93