Central Frontenac Regular Council July 10, 2018 – 4:00 PM 5998 Arden Road, Arden On AGENDA Page 1. Call to Order 2. Approval of Agenda a) THAT the agenda for the Council meeting dated July 10, 2018 be approved as presented (amended). 3. Disclosure of Pecuniary Interest and General Nature Thereof 4. Approval of Minutes 8 - 13 a) THAT the minutes of the regular Council Meeting dated June 26, 2018 be approved as presented (amended). 5. Mayor's Remarks 6. Deferred Items 7. Staff Reports/Departmental Updates 14 - 16 a) PUBLIC WORKS 81-2018 Public Works -Highway 7 Construction –Salmon River Bridge Replacement THAT Council receive the Highway 7 Construction – Salmon River Bridge Replacement Report as prepared by the Acting Public Works Manager dated July 10th, 2018 for information. 17 - 20 b) PUBLIC WORKS 82-2018 Wagerville Road CP Railway Crossing THAT Council receive the report entitled Wagarville Road CP Railway Crossing; Page 1 of 93 Page AND FURTHER, THAT Council approve the recommendation of the Acting Public Works Manager and the Treasurer to partner with CP Rail and support CP Rail's application for funding to Transport Canada; AND FURTHER THAT that Council authorize the Mayor and Clerk to enter into an agreement with CP Rail and commit to funding 25% of the estimated cost provided by CP Rail dated June 6, 2018; said agreement to be revocable by the Township by April 1, 2019 in the event the costs of the project are determined to be substantially higher than the said estimate. 21 - 23 c) PUBLIC WORKS 83-2018 Tender PW 2018-04 Update (Three trucks tender) THAT Tender PW 2018-04 was released on February 23, 2018 and closed on Tuesday March 20, 2018. AND THAT two bids were received to supply three half ton trucks; one from Dilawri Automotive Group and the second from Gananoque GMC. As a result Dilawri was awarded the contract with an anticipated delivery date of June 27, 2018. AND THAT Dilawri is unable to fulfil the contract at the price quoted and is therefore in breach. AND THAT, the Acting Public Works Manager has reviewed our requirements and believes we do not need three half ton trucks and has tendered for two 4 x 4 ¾ ton crew cab trucks which was released on July 3, 2018 with a closing of July 10, 2018. NOW THEREFORE, the Acting Public Works Manager is recommending that _____________________________ be awarded the tender to supply two 4 x 4 ¾ ton crew cab trucks for the total sum of _____________________________ and further that he be authorized to issue a purchase order for the two crew cab trucks. 24 - 25 d) PUBLIC WORKS 84-2018 One Diesel Tractor with Self-Levelling Front Loader THAT Council approved the purchase of a new tractor to replace the 1963 John Deere tractor in the 2018 budget; Page 2 of 93 Page AND FURTHER four tenders were received which fall within the budgeted amount; AND FURTHER that the Acting Public Works Manager is recommending that ____________________________ be awarded the tender to supply one diesel tractor with self-levelling front loader for the total sum of _______________________________and that the Acting Public Works Manager be authorized to issue a purchase order for the purchase of the diesel tractor. 26 e) PUBLIC WORKS 85-2018 Public Works-Activity Report THAT Council receive the Public Works Activity Report as prepared by the Acting Public Works Manager dated July 10th, 2018 for information. 27 - 28 f) FINANCE 86-2018 RE: Arrears/Tax Sale Properties Summary Update THAT Council accept the Arrears/Tax Sale Properties Summary Update report as prepared by the Treasurer for information. 29 - 32 g) FINANCE87-2018 REPORT Re: Failed Tax sale RFP THAT Council approve the recommendation of the Treasurer to go forward and offer the list of properties on the attachment titled “Failed tax sale maps – July 10, 2018” for sale to the public through an RFP as per our failed tax sale policy. 33 - 36 h) FINANCE 88-2018 Apportionment of Taxes THAT Council approve the following apportionments of assessment as recommended by MPAC for 2017 & 2018 as applicable for the following roll numbers: 10-39-030-010-49005-0000, 10-39-030-010-49003-0000, & 10-39-080- 040-17302-0000. 37 i) FINANCE 89-2018 Section 357/358 Applications THAT Council approve the following reduction of Assessment pursuant to the Municipal Act; Roll Number 10-39-020-010-20750-0000 Hughes, David James for the period of March 31 to December 31, 2018 as reported by MPAC. Reason – Ceases to be liable for tax at rate it was taxed - (357)(1)(a) Page 3 of 93 Page AND FURTHER, that Council approve an adjustment of taxes to be calculated by the tax department for the related period. 38 - 39 j) DEVELOPMENT SERVICES 94-2018 Construction Details - June 2018 THAT Council receive the Construction Details –June 2018 Report as prepared by the Manager Development Services/CBO for information. 40 - 41 k) FIRE AND RESCUE SERVICES 90-2018 -Return Equipment to Sharbot Lake FireFighters' Association THAT Council receive the report entitled return equipment to Sharbot Lake Firefighters' Association; AND FURTHER, approve the recommendation of the Manager of Emergency Services/Fire Chief to return the SCBA mask thermal imaging cameras purchased by the Sharbot Lake Firefighters Association to the Sharbot Lake Firefighters Association once the new SCBA’s are put into service. 42 - 43 l) FIRE AND RESCUE SERVICES Gap Analysis - Simplified Risk Analysis and Emergency Response Operations 44 - 45 m) ADMINISTRATIVE 91-2018 -New Animal Control/Bylaw Enforcement Services Contract THAT Council receive for information the Clerk Administrator’s report entitled “New Animal Control/By-Law Enforcement Services Contract”, AND THAT Council pass a by-law to authorize the Deputy Mayor and Clerk to sign a new agreement with Frontenac Municipal Law Enforcement Incorporated for the purposes of: i) renewing/continuing its services with regard to animal control and by-law enforcement pursuant to our previous agreements, and ii) expanding its services to include inspection and enforcement of residential rental maintenance standards under the Residential Tenancies Act, in the form attached as Schedule “A” hereto. 46 - 48 n) ADMINISTRATIVE 92-2018 - Re: Appointment of Integrity Commissioner and Approval of Joint Services Contract for Integrity Commissioner THAT Council receive for information the Clerk Administrator’s report Page 4 of 93 Page entitled “Appointment of an Integrity Commissioner”, AND THAT Aird Berlis through its lead, John Mascarin be appointed Integrity Commissioner for the Township of Central Frontenac; AND THAT the Mayor and Clerk be authorized to execute a Joint Services Agreement with Aird Berlis, based on the terms of its bid submitted to the County in response to the County’s Request for Quotations, said authorization being subject to the approval of the County Council on July 18, 2018. AND THAT Council pass a by-law later in the meeting to Appoint an Integrity Commissioner for the Township of Central Frontenac, AND THAT a copy of this resolution be circulated to all member municipalities in Frontenac County. 8. Committee/Other Reports/Minutes 49 - 50 a) Committee/Other Reports/Minutes THAT Council receives for information the Eastern Ontario Trails Alliance Meeting Minutes dated May 10, 2018. 9. Delegations/Presentations a) Wade Leonard - Granite Ridge Education Centre - Drone Program That Council receive for information the presentation from Wade Leonard regarding the Drone Program. 51 - 54 b) Gord Brown -Kennebec Shores Wilderness Trails THAT Council receive for information the presentation from Gord Brown entitled Parkland Trails - Presentation to Council July 10, 2018 55 - 75 c) ADMINISTRATIVE REPORT 93-2018 -Establishment of Sub-Committee to Create Wilderness Trails located within Kennebec Shores Parkland Area THAT Council receive for information the Clerk Administrator’s report entitled “Establishment of a Wilderness Trails and to create a Sub- committee”; AND THAT Council approve the recommendation of staff to create a sub-committee of the Central Frontenac Recreation Committee to establish a network of wilderness trails within the parkland received from the developer of the subdivision for the use and enjoyment of the general public; Page 5 of 93 Page AND THAT Council approve the use of approximately 220m section of the unopened road allowance between Concessions 9 & 10, geographic Township of Kennebec to incorporate into the proposed trail system; AND THAT Council approve the use of the $7,500 parkland fee paid from severance applications B-01/17 and B-02-17 by 2222629 Ontario Inc. towards costs relating to signage, footbridges, farm gates, and parking facilities. AND THAT due to the terrain and rugged nature of the trails, it is not feasible to make these trails accessible and therefore, minimal clearing of brush and trees will be necessary to make them passable for hikers only; AND FURTHER THAT Council authorize staff to bring a By-law to the next council meeting to formalize the Wilderness Trail. 76 - 79 d) Terry Kennedy - Friends of Arden THAT Council receive the presentation from Terry Kennedy on behalf of the Friends of Arden; AND FURTHER that Council congratulate the groups on what they have accomplished and continue to support them in their efforts towards revitalizing the hamlet and surrounding area. 10. Communications/Correspondence 80 - 84 a) Communications/Correspondence THAT Council receives for information the following correspondence: i) Around the Rideau ii) AMO Policy update email 11. Public Meetings 12. By-laws/Agreements 85 - 90 a) 2018-35 -Bylaw to Authorize the Mayor and Clerk to Sign an Agreement with Frontenac Municipal Law Enforcement Inc. THAT By-Law 2018-35 being a bylaw to authorize the Deputy Mayor and Clerk to sign an agreement with Frontenac Municipal Law Enforcement Inc.