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Matakuliah : T0604-Pengantar Teknologi Informasi Outline Materi Tahun : 2008 Versi : 2.0/0.0 •Application Pertemuan 7 •Word Processing • Software: • Software (Lanjutan) •Specialty Software

Sumber: Williams, B.K, Stacy C. Sawyer (2007). Chapter 3. Software: for Using Information : A Productivity and Creativity, p.117 Practical Introduction to & Communications. SeventhEdition, McGraw-Hill, New York. ISBN-13: 978-0- 07-110768-6 1 2

Application Software Application Software • There are 5 ways to legally obtain • Types software – Site licenses 1. •Allow software to be used on all computers at a specific location • Copyrighted –license must be purchased – Concurrent-user license 2.Public-domain software • Not copyrighted –legal to copy •Allows a specified number of copies to be used at one time 3. •May require additional license-monitoring software • Copyrighted –download for free, then pay if you use it – Multiple-user license 4. •Specifies the number of people who may use the • Copyrighted –but available for free. Pay on honor 5.Rentalware – Single-use license • Copyrighted –lease for a fee •Limits the software to one user at a time 3-3 3-4

Application Software Application Software •Other •Importing files –Pirated software –Getting data from another source and •Software obtained illegally in violation of copyright converting it into a format for the application •Software & Industry Information Association Anti- you are using Piracy division prosecutes violators of software –Allows you to edit files from other applications copyright laws http://www.siia.net/piracy/ •Don’t pirate software!!! •Exporting files – –Transforming data into a format that can be •Software that is no longer being sold or supported used by a different application, then by its publisher transmitting it •Subject to copyright for 95 years from date of –Common export files end in the .rtf extension publication

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Word Processing Word Processing • Tools for creating documents •Software that uses computers to create, –Cursor is on screen to show you where to enter edit, format, print, and store text. text –Microsoft Word licensed for Windows and –Scrolling means moving quickly forward, up, Mac OS down, or sideways through document test display –Lotus Smart Suite licensed for Windows –Word wrap automatically continues text to next line when you reach the right margin –Sun Microsystems Star Office licensed for –Outline view puts tags on headings within a Windows-Linux-and Solaris-based systems document to organize it (was free) –Inserting is the act of adding text to documents –Corel Word-Perfect licensed for Windows –Deleting is the act of removing text from documents

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Word Processing Word Processing

•Find & Replace –Find lets you go straight to any text in your document –Replace lets you go to the text and automatically replace it with something else •Cut, Copy, & Paste –Select the text you want to move –Copy to clipboard, then paste in new location –Or drag the text to the new location •Spelling Checker –Tests for incorrectly spelled words –Often shows them with a squiggly line underneath –You may choose to use the “Autocorrect” feature

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Word Processing Word Processing •Grammar Checker •Formatting Documents using Templates & –Highlights poor grammar, wordiness, Wizards sentence fragments, and awkward phrases –A template is a preformatted document that provides –Puts different-color squiggly line under basic tools for shaping a final document •You can customize a template with your company’s name, suspect phrases address, etc, then save it and use it again and again •Use them when you have to repeatedly create the same •Thesaurus basic document –Can be called up on-screen –A wizard is an interactive utility program that leads the user through a task asking questions –Offers suggestions for alternative words with and using the user’s answers to customize a solution the same meaning •Letter wizards create customized letters Discussion Question: How doze a spell-checker Handel different spellings for the •Memo wizards help you to create memoranda same word? Should ewe trust the spell-checker for everything?

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Word Processing Word Processing •Formatting –Font •Headers, footers, page numbers •The typeface, size, and color of your letters –A header is text printed at the very top of the page •Also lets you specify underlined, italic, or bold –A footer is text (like page number) at the page bottom –Spacing & Columns •Other Formatting •Choose how far apart the lines will be (single-or –You can specify a border around a document or double-spaced) around a paragraph –it can really highlight a point •Choose single-column or multi-columned text for –You can also use shading, tables, and footnotes your document •Default Settings –Margins & Justification •Indicate width of left, right, top, and bottom –These are the settings automatically used by the margins program unless you change them •Justify text left, right, or center

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Word Processing Spreadsheets •Saving a document •Electronic spreadsheets were created in 1978 by Daniel Bricklin at Harvard Business School –Store a document as an electronic file and Daniel Fylstra at M.I.T. and HBS as a study –File à Save or click Floppy icon or Ctrl + S –Save often, and save in two places •Spreadsheets are organized into columns and •Print rows –Print individual pages, the whole document, or –Cells are where a row and a column meet several copies –Cell address is the position of the cell –File à Print or click icon or Ctrl + P –Range is a group of adjacent cells –Values are numbers or dates entered into a cell •Track Changes –Cell pointers or cursors are where the data is to be •Save as Web Document entered 3-15 3-16

Spreadsheets Spreadsheets •Formulas, Functions, Recalculation, What-If –Formulas are instructions for calculations •They define mathematically how one cell relates to another cell •Example: =SUM(A5:A15) sums the values of the cells A5, A6, A7, and so forth up through cell A15 –Functions are built-in formulas, such as SUM() –Recalculation is the process of recomputing values –What-If analysis allows users to see what happens to totals when one or more numbers change in cells •This is the powerful feature of spreadsheets over manual calculations

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Spreadsheets Outline Materi •Charting and Analytical Graphics •Database Software –Spreadsheets allow you to automatically create graphs •Specialty Software –When the cells change, the graphs change too –Charts are a type of graph that include •Bar charts •Column charts •Line graphs •Pie charts •Scatter charts

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Database Software Database Software

•A database is a structured collection of interrelated files in a computer system with built-in data input and retrieval methods. •In –Data redundancy is minimized –Data is integrated and stored in a structured fashion –Data in databases has more integrity than does data stored in separate files –Data is organized into tables, records, and fields –Data may include text, numbers, and graphics

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Database Software Specialty Software

• Database features include –Linking records using a key •Presentation Graphics •Tables that contain the same field are linked •Desktop Publishing together by fields, so the key can be updated just once •Financial Software •Key fields can also be used to sort data •Drawing and Painting Software –Querying and displaying records •Project Management Software •Offer a quick way to locate records quickly –Saving, Formatting, Printing, Copying, Transmitting •Video-audio Editing Software •Database software allows you to create custom •Animation Software input forms, custom reports, copy search results and paste them into Word, print out addresses to •Web Page Design Software mailing labels, or attach to email 3-23 3-24

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Specialty Software Specialty Software

•Presentation Graphics Software –Use graphics, animation, sound, data, or information to make visual presentations –For example, this presentation –Contains •Design and content templates •Slide sorters •Outline view •Slide view •Notes Page View

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Specialty Software Specialty Software •Financial Software •Desktop Publishing –Involves mixing text and graphics to produce –Ranges from personal-finance managers to high-quality output for commercial printing entry-level accounting programs to business financial-management packages –Uses a mouse, scanner, printer, and DTP software –Common features –Has the following features •Track income and expenses •Mix of text with graphics •Allow checkbook management •Offers varied type and layout styles •Do financial reporting •Allows import of files from other programs •Offer tax categories to assist with tax recordkeeping •Drawing programs •May also offer financial-planning and portfolio- –Graphics software used to design and management features illustrate objects and products 3-27 3-28

Specialty Software Specialty Software • Video editing software •Painting programs –Allows import to and editing of video footage on –Graphics programs that allow users to simulate painting PC on-screen –Video editing examples include Adobe Premiere, –Produce bit-mapped or raster images Sony Pictures Digital Vegas, Apple Final Cut –Also called image-editing software Express, Pinnacle Studio DV, and Ulead •Graphics file formats VideoStudio •.bmp (bit-map) •.gif (Graphic Interchange Format) –copyrighted format used • Audio editing software in web pages –Allows import to and editing of sound files on PC •.jpeg (Joint Photographic Experts Group)-high-resolution –Sound editing examples include Windows Sound •.tiff (Tagged Image File Formats) –PC and Macs for high- resolution images to print Recorder, Sony Pictures Digital Sound Forge, •.png (Portable Network Graphics) –public domain alternative Audacity (freeware), Felt Tip Software’s Sound to gif Studio (shareware), GoldWave, and WavePad.

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Specialty Software Specialty Software

•Multimedia Authoring Software •Animation Software –Combines text, graphics, video, animation, –Simulates movement by rapidly displaying a series and sound in an integrated way to create of still pictures, or frames stand-alone multimedia applications –GIF is the first format to catch on –Requires fast computer, lots of memory, and good, fast graphics card –Macromedia Director and Macromedia Authorware are popular examples •Web Page Design Software –Used to create web pages with sophisticated multimedia features –Not required to create simple web pages 3-31 3-32

Specialty Software Kesimpulan

• Project Management Software –A program used to plan and schedule the people, costs, and resources required to complete a project on time •Shows project broken down into steps and tasks •Each task has a beginning and end date •Tasks can be scheduled concurrently or consecutively • Computer-Aided Design (CAD) –Programs intended for design of products, structures, civil engineering drawings, and maps •Provide precise dimensioning and positioning of design elements •Examples include AutoCAD, ProEngineer, CorelCAD, CATIA •To see an example, go to http://www.3ds.com/flashgallery/discover- 3d-xml/ for CATIA

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