The University of British Columbia Staff Job Postings

Staff Job Postings ______

THIS POSTING LISTS THE CURRENT UBC VACANCIES AS OF Date:25-JUN-2012

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THE UNIVERSITY OF BRITISH COLUMBIA

APPLICATION INSTRUCTIONS

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The Job Posting does not imply that any applicant will necessarily be selected for the position, nor is the classification as listed a commitment by the University to appoint an applicant to the classification.

Applications for each of the following vacancies should be submitted by 11:59PM on the posting close date.

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Note: Unless otherwise indicated, positions are full-time Monday to Friday. Research Grants, Capital Funds and Self-supporting positions can be continued only as long as funds are available.

UBC hires on the basis of merit and is committed to employment equity. We encourage all qualified persons to apply.

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Staff Job Postings ______

Job Posting

Job ID: 13270 Location: Kelowna - UBC Okanagan Employment Group: BCGEU UBC-Okanagan Job Category: Clerical - BCGEU Classification Title: Support Services Asst I Business Title: Support Services Asst I Department: UBCO-Ctv&CrtStud.-Dean'sOffice Salary: $ 21.21 (Hourly) Full/Part Time: Full-Time Desired Start Date: 2012-07-16 Job End Date: 2013-02-15 Funding Type: Budget Funded Other: Leave Replacement Date Closed: 2012-06-30 Available Openings: 1

Job Summary

This position provides a wide range of confidential administrative and secretarial support to the Dean, the Associate Dean, and the Faculty Administrator of the Faculty of Creative and Critical Studies (further referred to as 'FCCS').

Organizational Status

The Dean's Office Administrative Assistant reports to the Dean and works closely with the Dean, the Associate Dean, and the Faculty Administrator of FCCS. The incumbent liaises with FCCS Heads, faculty, staff, and other administrative offices within the University including the AVP Academic and Research Office, the Office of the DVC, Public Affairs, Development, and Recruitment. The incumbent is the contact for external organizations contacting FCCS.

Work Performed

1.Provides administrative support to the Dean, the Associate Dean and the Faculty Administrator by: -Handling sensitive and confidential materials and communications while exercising judgment in managing the schedules of the Dean and Associate Dean and the daily workflow in the office. -Coordinating and booking travel schedules for the Dean and the Associate Dean. -Organizing and preparing materials for meetings for the Dean and the Associate Dean including the compilation of background materials, briefing notes and other reports.

2.Provides website maintenance by: -Serving as the main contact person and coordinator for the FCCS website. -Updating and maintaining the FCCS website on a day to day basis. -Ensuring the website content is accurate, clear, timely and consistent across all FCCS sites. -Coordinating and liaising with IT Services regarding website programming and IT communication needs for Faculty and the Dean's office.

3.Provides administrative support to the department by: -Reporting various statistical data to UBC including sick leave reporting, government lobbyist activity reporting, Faculty awards and distinctions to the UBC Board of Governors, and space allocation reporting. -Collecting and maintaining vacation and sick leave data, forms and spreadsheets for FCCS staff.

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Staff Job Postings ______-Checking Pinnacle online phone charges for any anomalies. -Maintaining FCCS space allocation information and tracks and allocates office space for faculty. -Initiating action and responding to various inquiries and urgent matters. -Assisting with the development of policies and procedures for improving and streamlining the day to day functioning of the faculty. -Assisting with the coordination of FCCS updates of content for university publications, including the academic calendar. -Prioritizing and directing incoming tasks for timely and appropriate actions and responses. -Acting as a liaison and interfacing with various UBC O departments, committees and units as well as external government and community agencies.

4.Works with the Associate Dean in the development of communications and marketing strategies by: -Assisting with creating comprehensive marketing plans and providing guidance and support in the design, development and distribution of marketing materials; prepares, review and edits documentation and messaging in preparation for public release; creates, revises and releases a variety of documentation such as articles, photos, brochures, posters, newsletters, etc. -Maintaining files and records as well as up-to-date promotional materials. -Acting as the liaison for and coordinates with UBC Okanagan Public Affairs.

5.Responsible for the coordination and preparation of meetings and events by: -Organizing and schedules the FCCS Executive meetings including drafting the agenda, distributing communications to the committee, transcribing notes and preparing minutes for the meetings. -Organizing and schedules the FCCS Council meetings including drafting the agenda, distributing communications to the committee, transcribing notes and preparing minutes for the meetings. -Coordinating, organizing and overseesing special events including promotion, scheduling and catering for the Faculty.

6.Provides financial support by: -Preparing requisition for payment forms for the Dean and the Associate Dean and liaises with the Finance department regarding these payments. -Undertaking special projects and data checking for the Faculty Administrator. -Acting as the proxy financial approver for the Faculty Administrator.

7.Provides students support by: -Acting as liaison with and advising students as required regarding forms of request that must be approved by the Associate Dean. -Maintaining communications for, generating letters for, and maintaining filing and notification systems for student forms that stay within the Dean's office including Letters of Permission, Cross Campus Registration and Standing Deferred.

8.Performs other related duties as required.

Supervision Received

The incumbent reports directly to the Dean but works independently on a day-to-day basis with minimal supervision. Overall objectives are determined in consultation with the Dean, Associate Dean and Faculty Administrator. Within those guidelines, this position works independently, determining priorities as necessary.

Supervision Given

This position does not directly supervise any staff. On occasion, may give other support staff advice and guidance on specific processes, procedures, policies and tasks.

Consequence of Error/Judgement

The incumbent must have outstanding judgment as this position often has to make independent decisions but also seek guidance from the Faculty Administrator, as well as the Dean and Associate Dean. The consequences of errors in judgment are high due to the

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Staff Job Postings ______confidential nature of the support given to the Dean, Associate Dean and Faculty Administrator. Judgment has to be outstanding as there is no room for error. Often this position is involved with auditing, checking and reconciling reports for the Dean, Associate Dean and Faculty Administrator.

Qualifications

Minimum of two years post-secondary education (university graduate preferred). Completion of a post-secondary program in Arts, Communications or Public Relations an asset. A minimum four years related experience. Knowledge of university policies and procedures, and UBC systems an asset. Computer experience at an intermediate level required (Word, Excel, PowerPoint, Outlook, web authoring software, web development and design, Adobe). Ability to type 60 wpm and to operate a normal range of office equipment at an advanced level. Excellent interpersonal skills; must have strong attention to detail, accuracy, and presentation of information. Excellent customer service skills are essential. Effective oral and written communication, problem solving and organizational skills required. Ability to manage multiple projects, tasks, prioritize and organize effectively and efficiently, meet established timelines, and maintain confidentiality. Ability to exercise tact and discretion while handling sensitive or confidential issues. Ability to work both independently and within a team environment.

UBC hires on the basis of merit and is committed to employment equity. All qualified persons are encouraged to apply. We especially welcome applications from members of visible minority groups, women, Aboriginal persons, persons with disabilities, persons of minority sexual orientations and gender identities, and others with the skills and knowledge to engage productively with diverse communities. Canadians and permanent residents of Canada will be given priority.

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Staff Job Postings ______

Job Posting

Job ID: 13268 Location: Kelowna - UBC Okanagan Employment Group: BCGEU UBC-Okanagan Job Category: Clerical - BCGEU Classification Title: Support Services Asst II Business Title: Assessment & Evaulation Coordinator, Years 3 & 4 Department: UBCO - Southrn Medical Program Salary: $41,364.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2012-07-23 Ongoing: Yes Job End Date: Funding Type: Budget Funded Other: Date Closed: 2012-06-30 Available Openings: 1

Job Summary

The Southern Medical Program (SMP) is one of four distributed undergraduate medical education programs within The University of British Columbia's Faculty of Medicine. The expansion is a partnership involving three universities: The University of British Columbia (UBC), The University of Northern British Columbia (UNBC) and The University of Victoria (UVic). Assessment is one of the pillars of Accreditation in medical education. The SMP's assessment and evaluation processes must strictly follow accreditation standards set forth by the Liaison Committee for Medical Education (LCME) and UBC Policies and Procedures.

The Year 3 and Year 4 curriculum, called the Clerkship years, places medical students in clinical settings in hospitals and clinics throughout the Southern Interior. Year 3 of the MD Undergraduate Program consists of rotations through 10 clinical areas, including: Anaesthesia, Dermatology, Emergency Medicine, Internal Medicine, Obstetrics & Gynecology, Ophthalmology, Orthopaedics, Paediatrics, Psychiatry and Surgery. A rotation block ranges from one week up eight weeks. All Year 3 students also participate in a two-week self-directed elective. Year 4 of the MD Undergraduate Program involves placing students in clinical settings, locally, provincially, nationally or internationally, consisting of 24 weeks of elective time in different clinical disciplines each lasting two to four weeks in length. Assessments for electives include forms, online and classroom assignments. Year 4 also involves the Preparation for Medical Practice (PMP) Course (5weeks), which will be held in Kelowna at the Clinical Academic Campus-Kelowna General Hospital site in 2014-2015.

Student assessment incorporates a variety of examinations: written, video, oral, physical, National Board of Medical Examinations (NBMEs) and Objective Structured Clinical Examinations (OSCEs). The OSCEs consist of time stations (between 7-20) that assess clinical skills such as history-taking, physical examination skills, data interpretation, problem-solving, management skills, and interviewing and communication skills. Other forms of assessment include mid, 6-week or end of block rotation assessments based on clinical performance, logging encounters, CEX's, log books, case presentations, assignments, etc.

This position provides program support to Years 3 and 4 of the SMP, coordinating and administering all aspects of assessment and evaluation requirements in: Year 3 Traditional Clinical Clerkship Rotations, Year 3 Integrated Community Clerkships (ICCs), Year 3 Two-week Self-Directed Electives, Year 4 Electives and the Year 4 PMP Course. Assessment and evaluation within the SMP encompasses a wide range of tools, systems and processes.

The incumbent working with the Program Manager, Years 3 & 4, will liaise with Site Directors, Discipline Specific Site Leaders (DSSLs), faculty, staff, students and volunteers of the SMP. The incumbent will be in a position of significant trust and

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Staff Job Postings ______responsibility and be privy to highly confidential materials.

Until the full four-year curriculum has been implemented, this position is in a state of evolution whereby duties may be added or removed as operational requirements are developed and refined. This position will require an individual who is comfortable in an atmosphere of ambiguity while systems and processes are being established.

Organizational Status

The Assessment & Evaluation Coordinator, Years 3 & 4 reports to the Program Manager, Years 3 & 4. In addition to the Program Manager, Years 3 & 4, the team includes: Site Directors, DSSLs, Site Education leads, Faculty, Program Assistants and the Standardized and Volunteer Patient Recruiter and Trainer. S he communicates and works effectively with faculty, staff, students and individuals throughout UBC's Vancouver and Okanagan campuses, representatives of the partner universities (UVic and UNBC) and with representatives of the Interior Health Authority. The incumbent liaises with representatives of other external organizations as required.

Work Performed

1.Provides Assessment Support by: (45%) -Distributing, collecting and processing all assessments at the end of each rotation. Assessment tools include preceptor assessments, written and online examinations, OSCEs and procedure logging. -Liaising with preceptors in the completion and collection of assessment forms. -Reviewing all assessment data ensuring that students' progress is closely monitored. -Advising Site Directors and Program Manager, Years 3 & 4 of any issues arising from student assessments; following up on all action items as directed by Site Directors and the Program Manager, Years 3 & 4. -Troubleshooting any technical or other issues relating to the distribution, completion or return of student assessment forms. -Compiling and entering detailed grade information on multiple and uniquely weighted formulas within spreadsheets and databases.

2.Provides Examination Support by: (30%) -Organizing all examination logistics, including booking rooms, scheduling faculty and staff invigilators, and liaising with AV IT staff, UBC Vancouver, UVic and UNBC counterparts to ensure examination details are in place. -Participating and or invigilating all written and online examinations. -Overseeing reproduction of examination materials. -Procuring all medical, technical and office equipment required for examinations. -In collaboration with the Standardized and Volunteer Patient Recruiter and Trainer, setting up OSCE stations (including props and detailed instructions) which requires absolute precision. -Assisting with recruitment of examiners, preparing correspondence and orientation packages for students and examiners. -Managing and training staff and other personnel required to support OSCEs and providing detailed tasks and exam day information. -Ensuring strict procedures are maintained during all examination processes and deadlines and procedures are adhered to. -Troubleshooting any technical or other issues relating to examinations. -Developing contingency plans for all areas of examination process (e.g., faculty cancellations). -Organizing all remedial and supplemental examinations; developing ongoing,

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Staff Job Postings ______accurate documentation around outcomes. -Collecting, recording, storing and transferring highly confidential student grades scores. 3.Provides General Administrative Support by: (15%) -Developing and maintaining a database for expense tracking of OSCEs, physician examiner recruitment and payment, and student assessment activity schedule. -Tracking examiner time and ensuring documentation for examiner payment is provided to the Program Manager, Years 3 & 4 for approval and final processing. -Working with the Program Manager, Years 3 & 4 and other Program Assistants to establish new internal policies and procedures. -Receiving, tracking and recording all student absences; creating reports and monitoring student absences and reporting to Site Directors and to the Program Manager, Years 3 & 4. -Responsible for maintaining all data for recording in Medical Student Performance Reports (MSPRs). -Assisting with all tasks associated with Student Promotion preparation. -Making travel and accommodation bookings as required. -Making minor budget reconciliations as required. -Participating on UBC and or SMP committees as required. -Creating and maintaining Standard Operating Procedures (SOP) manual and Records Management System for this position. -Providing program support to colleagues during absences.

4.Provides Program Evaluation Support by: (10%) -Inputting all evaluation information into a web-based scheduling software program and setting up time sensitive evaluation and assessment document delivery to all students and preceptors through this software program; evaluation tools include: program surveys, faculty assessments and mid- and end-of-rotation assessments. -Disseminating, collecting and recording all evaluation forms; converting raw evaluation data into useable reports for review by Site Directors and Program Manager, Years 3 & 4. -Working with the Evaluation Studies Unit (ESU) to ensure completion and fulfillment of all survey data requests. -Generating reports on evaluation for program faculty, staff, Site Directors, and the Program Manager, Years 3 & 4 from a web-based system.

5.Performs other related duties as necessary in keeping with the qualifications and requirements of the job.

Supervision Received

The Assessment & Evaluation Coordinator reports to the Program Manager, Years 3 & 4. S he is expected to work with minimal level of supervision.

Supervision Given

In conjunction with the Standardized and Volunteer Patient Recruiter and Trainer, the incumbent organizes and directs activities of standardized and volunteer patients, support staff and physician examiners during OSCEs and other examinations.

Consequence of Error/Judgement

Decisions where clear procedures are not available will be directed to the Program Manager, Years 3 & 4. The incumbent will be

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Staff Job Postings ______working with a high-performing team environment and will participate in finding solutions to issues; unusual issues are brought to the attention of the Site Directors, Program Manager, Years 3 & 4 or the Administrative Director as appropriate for direction, advice and collaboration. The incumbent must be able to work independently and set priorities.

The position will require the ability to make decisions quickly and under stress when in an exam setting. Inappropriate judgment in these situations can result in appeals by candidates or the invalidation of exam results and could potentially have repercussions for the faculty, staff, students, general public and image of the SMP and Faculty as a whole. Tact, diplomacy, confidentiality and excellent interpersonal skills are key skill requirements.

Qualifications

High school graduation, plus a minimum of two years post-secondary education. Three years' experience providing direct, high level relevant administrative program support in a University or large, complex health care organization, or equivalent combination of education and experience. Attention to high level detail must be maintained. Advanced user of MS Office Suite (Word, Excel, Access, PowerPoint), FileMaker Pro, web browsers, MS Outlook. Solid knowledge of database principles and functionality. Flexible, comfortable working in ambiguity, and high action orientation and invigorated by change. Good understanding of University administrative processes, hospital health authority structure and functioning preferred and a demonstrated understanding of medical terminology. Superior skills in verbal and written communication. Ability to work independently, within a team environment and with cross-functional, inter-institutional teams. Demonstrated strong interpersonal, planning, independent problem-solving and organizational skills. Ability to exercise high level of tact and discretion, project positive image and be diplomatic in stressful situations while maintaining confidentiality in dealing with patients, students and faculty. Planning experience, especially in the planning of events projects. Demonstrated ability to take initiative and to work under pressure to meet constant deadlines. Flexibility regarding work hours and ability to work after regular hours is required. Comfortable learning new technologies and experience with audiovisual videoconference equipment. Superior knowledge of file and records classification systems and processes. A broad and extensive knowledge of university policies and the UBC medical school's curriculum. Ability to travel between sites. Knowledgeable regarding communities within the Interior of BC. Ability to type 60 wpm, dictation transcription and ability to take minutes.

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Job Posting

Job ID: 13264 Location: Kelowna - UBC Okanagan Employment Group: BCGEU UBC-Okanagan Job Category: Clerical - BCGEU Classification Title: Support Services Asst II Business Title: Administrative and Training Assistant Department: UBCO-BarberSchool-Dean'sOffice Salary: $41,364.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2012-07-09 Ongoing: Yes Job End Date: Funding Type: Budget Funded Other: Date Closed: 2012-06-29 Available Openings: 1

Job Summary

To provide secretarial, administrative and training support to all administrative units, in the Irving K. Barber School of Arts and Sciences.

Organizational Status

The Irving K. Barber School of Arts and Sciences (IKBSAS) is the largest Faculty at the UBC Okanagan campus, offering all of the Science degree programs and most of the Arts programs at both the undergraduate and graduate levels. The Dean is the primary administrator. The Dean's Office includes several Associate Deans and various staff members. The Irving K. Barber School of Arts and Sciences is divided into a number of Administrative Units (each with a Unit Head) that house the many disciplinary and interdisciplinary degree programs.

Work Performed

1.Provides training and associated support by: -Developing and maintaining on-line policies, procedures and instructions for work performed by Support Staff -Developing and maintaining a variety of Faculty relevant databases -Training new hires and auxiliary Support Staff -Providing vacation sick leave relief for Support Staff in all IKBSAS administrative units 2.Provides administrative support to the Unit Head by: -Assisting with student registration; recording appropriate changes to student records in the Student Information Services Centre (SISC) -Assisting with the process of appointing and maintaining records for Student and Staff employees -Assisting with the recruitment and onboarding of new Faculty and Sessional hires -Preparing and distributing agendas and minutes for Unit meetings, caucus meetings and various committees -Coordinating and scheduling appointments, conferences, meetings, special events and functions for internal and external venues -Transcribing correspondence and maintaining records for the Promotion and Tenure process -Coordinating the compilation of Faculty Annual Activity Reports and Merit Review correspondence 3.Provides administrative support to the Unit Faculty members by: -Collecting and organizing electronic copies of Course Outlines -Preparing and distributing materials for Teaching Evaluations

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Staff Job Postings ______-Providing assistance with Final Exam supplies -Assisting with the process of appointing and maintaining records for Research Staff and Student hires -Tracking and maintaining Graduate Students applications, progress, awards and annual reports 4.Assists with financial processes by: -Initiating and processing requisitions for payment expenses -Collecting monthly statements from Purchase Card holders and ensuring card holders are complying with established process -Coordinating the monthly and year-end tracking and reconciliation of Unit expenditures 5.Performs general duties by: -Responding to inquiries from students, faculty members, staff, other UBC departments and the general public -Booking rooms and equipment -Initiating and tracking security access requests -Creating and maintaining content for the Unit website -Creating print materials for guest speakers, promotion of courses and events -Ordering supplies -Assisting with maintaining photocopiers and printers -Sorting and distributing mail -Receiving and assisting official visitors 6.Performs other related duties as required

Supervision Received

This position reports to the Administrative Manager and may receive work and instruction from Unit Heads, Associate Deans and the Dean.

Supervision Given

The position is not responsible for the supervision of others, but will provide training and support to auxiliary staff members and newly hired administrative staff members.

Consequence of Error/Judgement

This position has access to confidential correspondence, final exams, financial records and personal information for staff and faculty members, as well as classified Faculty related information. This position has access to sensitive student record information. Errors have a direct impact on student academic records. Access to this wide range of information requires the employee to exercise judgment in maintaining the confidentiality of the information. A breach of privacy and policy may have serious financial implications to the University. This position is a critical training, administrative and secretarial support function. Errors and misinformation could seriously impact the operational integrity of the administrative units.

Qualifications

Undergraduate Degree in a relevant discipline. Minimum of 3 years experience in administrative secretarial practices including a minimum of two years experience in developing and maintaining on-line manuals and databases and a minimum of two years experience in providing training and associated support or the equivalent combination of education and experience. Intermediate proficiency in MS Office software which includes Word, Excel, Access, Publisher, Outlook and PowerPoint. Knowledge of Adobe PDF, ability to maintain and update website content. Knowledge of University policies and procedures is an asset. Ability to compose correspondence using Business English. Excellent oral and written communication, interpersonal and organizational skills are required. Prior experience as a Unit Assistant is an asset. Demonstrated ability to work both independently and within a team environment. Ability to maintain accuracy and attention to detail. Ability to prioritize work, multi-task and work under pressure to meet deadlines in a hectic environment, while exercising confidentiality, sensitivity, tact and discretion.

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Staff Job Postings ______

Job Posting

Job ID: 13221 Location: Kelowna - UBC Okanagan Employment Group: BCGEU UBC-Okanagan Job Category: Clerical - BCGEU Classification Title: Support Services Coord I Business Title: Finance and Awards Officer Department: UBCO-GradStudies-Dean's Office Salary: $45,864.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2012-07-09 Ongoing: Yes Job End Date: Funding Type: Budget Funded Other: Date Closed: 2012-06-28 Available Openings: 1

Job Summary

The Finance and Awards Officer, has two primary functions:

1. Responsible for performing basic accounting duties and budget support to the College of Graduate Studies as well as regular and ad hoc summaries, reports and recommendations for the financial management of the College. Provides advice to the Manager and Dean regarding discrepancies and variances within the budget and recommends.

2. Coordinates the scholarship and awards responsibilities for the office of the College of Graduate Studies. The Finance Officer will organize and coordinate internal and external award competitions. Track, monitor and reconcile all external and internal awards.

Organizational Status

Reporting to the Manager of the College of Graduate Studies, this position will liaise with students, faculty, graduate supervisors and staff across both UBC campuses. Works closely with the Manager of Graduate Studies.

Work Performed

1.Provides budget planning, monitoring and reconciliation for the College of Graduate Studies: -Preparing forecasts to help plan the annual budgets for the office of the College of Graduate Studies, including scholarship and awards funding. -Monitoring budget for variances and recommends any adjustments necessary to account for variances. -Providing monthly financial roll up summary reports to the Manager of Graduate Studies for review. -Preparing and ensuring all appropriate documentation is completed for the College's budget during the annual budgeting process for review by the Manager and Dean of Graduate Studies. -Completing expenditure documentation and tracking, including responsibility for purchase orders, P-Card purchases (serves as Card Coordinator), travel and expense requisitions and journal vouchers.

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Staff Job Postings ______-Reviewing travel requisitions for sign off by the Manager or Dean of Graduate Studies. -Making recommendations regarding financial processes and procedures for the office of the College of Graduate Studies.

-Tracking employee salaries and increments for the office budge to ensure adequate funding is available. -Maintaining financial management records within the office of the College of Graduate Studies.

2. Internal and External Scholarships and Awards by: -Monitoring and tracking all student internal awards,( IPTS, PHD Scholarship, GES and UGF Awards) to track commitments and changes due to student withdrawals, leaves, deferrals and program steps. -Reconciling the student Tri-Council (SSHRC, NSERC, CIHR, Vanier) and internal awards monthly, activates new student awards and initiates e-paf forms for student payments. -Invoices companies for their student award contributions. -Prepares the Board report on Tri-Council funding. -Providing monthly reports and statistics as required. -Verifying student information and funding on SISC, FMS and Hyperion and ensuring criteria and procedures are in compliance with respect to federal provincial granting agencies, donor endowment and university Senate policies are adhered to. -Organizing all internal and external award competitions held within the College of Graduate Studies. -Corrects any graduate student award payment problems, i.e. tuition or application fees, ensures funding for both internal or external awards are received and any other funding issues are resolved. -Liaising with students, staff, faculty and the Faculty of Graduate Studies at UBCV.

3.Provides other support to the College as required.

Supervision Received

Works under the supervision of the Manager of the College of Graduate Studies, within established guidelines.

Supervision Given

No supervision given.

Consequence of Error/Judgement

The work undertaken by this position has a significant impact on the financial administration of the College of Graduate Studies. Consequence of error impacts the planning and decision making of the College. Errors can also have an adverse financial impact on graduate students as well as affect on the College's reputation and relations with UBC departments.

Qualifications

Undergraduate degree in a relevant discipline, business administration or a related field or the equivalent combination of education and experience. A minimum of three years experience in a related field. Experience in PeopleSoft or other large ERP system. Experience with reconciliations and analysis of financial data, intermediate or advanced computer skills in Microsoft Office (Word, Excel, Outlook, PowerPoint) and UBC Finance Policies would be desirable. Experience in a post secondary environment

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Staff Job Postings ______is an asset as well as experience with Tri-Council Awards and Hyperion. Ability to organize workload, set priorities and work within deadlines. Good oral and written communication skills with strong attention to detail. Ability to work independently and in a team environment. Ability to work effectively under pressure. Ability to act with confidentiality, tact discretion and sound judgement. Strong interpersonal and client relationship skills. Ability to independently apply knowledge of policies and procedures.

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Job Posting

Job ID: 13276 Location: Kelowna - UBC Okanagan Employment Group: BCGEU UBC-Okanagan Job Category: Secretarial - BCGEU Classification Title: Secretary I Business Title: Secretary, Creative Studies Department: UBCO-Ctv&CrtStud.-Dean'sOffice Salary: $34,812.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2012-07-09 Ongoing: Yes Job End Date: Funding Type: Budget Funded Other: Date Closed: 2012-06-30 Available Openings: 1

Job Summary

This position will provide administrative support to the Head of Creative Studies, Graduate Studies Coordinator, Visual Arts Coordinator, Creative Writing Coordinator, Interdisciplinary Performance Coordinator, faculty, and students in the Department of Creative Studies.

Organizational Status

The Faculty of Creative and Critical Studies is comprised of the Dean's Office, the Department of Creative Studies, and the Department of Critical Studies. This position will report to the Head of Creative Studies and will liaise with other staff and faculty within the department as well as other departments within UBC. The position will join a team of six administrative support staff within the Faculty.

Work Performed

1. Provides secretarial support by: -Coordinating, scheduling and organizing committee meetings, special events, contests and conferences. -Preparing reports, correspondence and agendas. -Recording, transcribing and distributing meeting minutes. -Screening, directing and responding to telephone, written or in-person inquiries. -Coordinating, advertising and promoting departmental events. -Updating and maintaining websites. -Providing secretarial support to the Head, Graduate Coordinator, Visual Arts Coordinator, Creative Writing Coordinator, Interdisciplinary Performance Coordinator.

2. Provides administrative support by: -Preparing and submitting Teaching Assistant (TA) appointment forms and tracking appointments including salary information. -Assisting with coordination of Short Story contest. -Contacting students through Student Information Service Centre or Faculty Service Centre when needed. -Collecting and filing electronic course outlines and exams. -Managing and tracking work study applications and timesheets. -Providing backup for Heads' Secretaries.

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Staff Job Postings ______-Acting as back up for collecting and depositing cash and cheques.

3. Performs general office duties by: -Providing reception services for Creative Studies. -Receiving and processing requests for keys and proximity cards for the Fine Arts Health building. - Updating departmental faculty lists and email contact lists for department. -Creating and maintaining filing systems. -Booking meeting rooms and other space for faculty on request. -Ordering office and lab supplies. -Placing long distance calls for faculty and maintaining call log.

4. Performs other related duties as requested.

Supervision Received

Under the general supervision of the Head of Creative Studies, Visual Arts Coordinator, Creative Writing Coordinator, Interdisciplinary Performance Coordinator, faculty, and students in the Department of Creative Studies.

Supervision Given

This position is not responsible for the supervision of others.

Consequence of Error/Judgement

Inaccurate or untimely information could result in embarrassment for the University and inconvenience to students and faculty.

Qualifications

A minimum of High School graduation plus one year post-secondary training in administrative secretarial practices or an equivalent combination of education and experience.A minimum of two years related experience, preferably in a post-secondary setting. Knowledge of University policies and procedures and of the Faculty of Creative and Critical Studies programs would be an asset. Proficiency in the use of Microsoft Word, Excel, Outlook, Adobe Acrobat and website maintenance. Advanced knowledge of office practices and procedures, effective oral and written communication, interpersonal and organizational skills required. Must have the ability to work efficiently, work independently and within a team environment, exercise courtesy, tact, discretion and sound judgement. Demonstrated ability to multi-task, prioritize, work under pressure and meet deadlines.

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Job Posting

Job ID: 13280 Location: Vancouver - Point Grey Campus Employment Group: CUPE 116 (Cler/Sec/Bookstore) Job Category: Clerical, CUPE 116 Classification Title: Bookstore Assistant Business Title: Bookstore Assistant - Supplies Division Department: Bookstore Salary: $34,128.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2012-07-09 Job End Date: 2013-07-31 Funding Type: Self Funded Other: Leave Replacement Date Closed: 2012-07-02 Available Openings: 1

Job Summary

The Bookstore Assistant (Supplies Division) performs a variety of tasks related to data entry, order updates, and inventory maintenance of supplies in the university Bookstore. The nature of the work requires thorough knowledge of guidelines, procedures, regulations and an ability to apply them to the work unit.

Organizational Status

Reports to Section Heads and or Merchandise Manager.

Work Performed

- Inputs orders into computer system from various sources; Verifies information entered and runs replenishment orders; - Maintains files and records by following procedures and guidelines; - Inputs and updates inventory or other related data into computer system, including corrections, comments, cancellations, deletions and orders; - Coordinates printing of purchase orders, order review reports, and inventory worksheets; - Creates and updates vendor files through computer system; - Contacts venders via phone, email or fax to place orders, and to follow up on deliveries if needed; - Reports on status of orders in progress and in the warehouse; Advises involved staff members and customers; - Places special order for products (Custom stamps, and etc.) according to guidelines and policies. - Responds to customer inquiries and communicates with customers via email, telephone and in person; - Assists in the maintenance of inventory control (backorder maintenance, write-offs and reports, SKU creation and housekeeping, warehouse maintenance, and etc.) Facilitates customer returns and returns to vendors as required; prepares markdowns for approval on a monthly basis as required; - Coordinates transfer requests to and from satellite stores; - Carries out any other related duties as necessary in keeping with the qualification and requirements of the job

Supervision Received

Works under direction of the Section Heads and receives specific instructions on problems or matters which depart from established policy and procedures.

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Staff Job Postings ______

Supervision Given

May supervise employees at lower classification levels (i.e. trains, allocates and checks work and reports on performance).

Consequence of Error/Judgement

Works within well defined guidelines and procedures. Is expected to exercise some judgment and initiatives in establishing priorities and carrying tasks through to completion. New or unusual problems would be referred to his her supervisor

Qualifications

High School graduation and secondary school graduation and one year of related experience or completion of relevant post-secondary training program. . the equivalent combination of education and experience. 1 to 2 years experience in buying and selling of supplies products and consumer relations. Ability to effectively use computer terminals, calculators, photo-copiers, fax machines, and other related office equipments. Ability to create and accurately maintain record and filing systems. Ability to perform word processing at 50 words per minute. Ability to train, supervise and motivate staff. Proficiency in computer software programs including Excel, Word, and computerized inventory system software. Ability to communicate effectively verbally and in writing. Ability to provide quality service to customers in a courteous, patient manner. Detailed knowledge of Bookstore merchandise an asset. Ability to maintain accuracy and attention to detail.

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Staff Job Postings ______

Job Posting

Job ID: 13281 Location: Vancouver - Point Grey Campus Employment Group: CUPE 116(Service/Techs/Trades) Job Category: Security - CUPE 116 Classification Title: Patrolperson Business Title: Patrolperson Department: Security Services Salary: $35,928.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2012-07-06 Ongoing: Yes Job End Date: Funding Type: Budget Funded Other: Date Closed: 2012-07-02 Available Openings: 1

This is a 12 hour rotating shift position, including day, evening and weekends.

Job Summary

Patrolpersons provide security services to the campus community in a professional manner, helping to ensure the safety and security of UBC faculty, staff, students and visitors as well as safeguarding University property. Patrolpersons work in a wide variety of campus locations, patrolling the campus on foot, in vehicles and by bike. Patrolpersons provide assistance and information to community members.

Organizational Status

Reports to the Patrol Supervisor or Museum Security Supervisor as designated. Works under general supervision and from oral and written instructions and established procedures.

Work Performed

Conducts campus security patrols on foot, bicycle, or vehicle, of all university areas and buildings to provide a safe environment for members of the university community through protection of its persons and property; anticipates, recognizes and appraises crime risk on campus and initiates actions designed to remove or reduce such risks as appropriate; Observes and reports any incidents, writes thorough documentation of incidents through accurate report writing. Receives and responds to complaints from members of the campus community and general public; investigates and reports incidents and complaints to supervisory staff and relevant external agencies as appropriate. Attends events, alarms, accidents, emergencies, fire and ambulance calls on University property, and renders assistance, including basic first aid, as required. Reports in writing all malfunctions and activation of various alarms, such as, intrusion, personal safety and denied card access. Liaises with individuals, committees, groups and other off-campus associated agencies on crime prevention and security related issues in order to establish and cultivate a positive presence with the university community. Provides assistance, information and direction to the university community and assists other law enforcement personnel when required to do so. Escorts or transports students, staff or faculty members to any campus location, such as, residences, parking vehicles or classrooms as required. Provides after-hours access to University buildings for authorized individuals. Ensures that security patrol equipment, including patrol vehicles and bicycles, are in effective operating condition and advises supervisor of service requirements; may be required to perform routine maintenance on patrol vehicles or bicycles.

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Staff Job Postings ______May be required to perform plainclothes surveillance activities. Makes citizens arrests and holds and hands over criminal suspects to police. Follows established departmental procedures and questions, challenges, and checks ID of individuals found on university property. Conducts building and area searches in the event of bomb threats. Effects temporary emergency repairs to campus property (for security reasons), when no Plant Operations personnel are available; transports and erects emergency barriers. Acts as the communications operator, when requested by management or supervisory staff. Carries out any other related duties as required in keeping with the qualifications and requirements of positions in this classification.

Supervision Received

Works under general supervision and from oral and written instructions and established procedures.

Supervision Given

No supervision given.

Consequence of Error/Judgement

Works within well defined guidelines and procedures; exercising some judgment in establishing priorities and carrying tasks through to completion. Makes decisions related to perceived security risks and deals with or refers in accordance with standard security and departmental policies and procedures; inappropriate decisions may impact the security or safety of others.

Qualifications

High School graduation, Completion of BC Securities Services Act Training, Level 1 Occupational First Aid Training and Valid B.C. Driver's License. . the equivalent combination of education and experience. A minimumof one year of related experience, including security experience in a public environment or an equivalent combination of education and experience. Once hired must successfully complete departmental training program. Ability to perform word processing and data entry efficiently and effectively to create reports. Experience working with alarm systems an asset. Ability to patrol campus by bike or on foot. Ability to remain calm, effective and safe when directing large groups of people. Ability to prioritize security tasks according to established guidelines. Ability to work effectively independently and in a team environment. Ability to deal with a diversity of people in a calm, professional and effective manner. Ability to provide quality services to customers in a courteous, patient manner. Ability to communicate effectively both verbally and in writing with co-workers and campus community members. Ability to communicate efficiently using a standard security radio system. Ability to gather, record, and organize information with accuracy and attention to detail. Ability to compose and create accurate incident reports.

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Staff Job Postings ______

Job Posting

Job ID: 13253 Location: Vancouver - Point Grey Campus Employment Group: CUPE 2950 (Cler/Secr/Library) Job Category: CUPE 2950 Administrative Suppt Classification Title: Administrative Support 1 (Gr1) Business Title: Administrative Support 1 (Gr1) Department: Oral Health Sciences Salary: $29,472.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2012-09-04 Ongoing: Yes Job End Date: Funding Type: Self Funded Other: Date Closed: 2012-06-26 Available Openings: 1

Job Summary

To act as receptionist in the Main Dental Clinic working with students, staff and faculty.

Organizational Status

Receives direction from the Clinic Director and Children's Dental Program Coordinator. Reports directly to Children's Dental Program Coordinator. Works closely with other Clinic Receptionists and Chart Room Clerk. Interacts regularly with students, Faculty, and other staff. Work area within Main Dental Clinic reception with constant interruptions and multiple demands.

Work Performed

-Responding to e-mail and pager messages from dental staff of 5 Health Units. -Checking e-mail and intranet if any student has an unexpected absence. -Assisting the Coordinator with last minute schedule changes. -Printing and photocopying student and patient lists. -E-mailing list to Dental Assistant in charge and copy reception staff. -Meeting with Coordinator to prepare for clinic session. -Refilling and setting out folder of forms by Dispensary. -Addressing questions from dental students, if possible or direct to the Coordinator. -Distributing student and patients lists to the instructors. -Checking if the patient is in the waiting room locate and advise student. -Checking if younger siblings are present and ask parent if check-up is wanted. -Having the parent complete a medical history and consent form. -Having the Dental Assistant make up a chart. -Advising the coordinator of the number of first dental visits and extra patients. -Assisting coordinator with problems as they arise. -Handing out tooth brushes to new patients. -Helping out where required in the clinic i.e. staying with patient while the student develops x-rays or gets instruments. -Checking with each dental student the patient status for next appointment. -Recording data and documenting pertinent information if they are returning, completed, no show, uncooperative, referred to

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Staff Job Postings ______graduate program. -Handing out post aesthetic stickers as appropriate. -Providing forms as needed for post extraction, nitrous oxide, referral if needed. -Advising students when 10 minutes of clinic time is left. -Checking if the buses are parked in front of the clinic. Directing patients and families to board the correct bus. Taking roll call on the bus. Locating any missing patients. When all patients are on the buses advise the driver it is okay to leave. -Meeting with the Coordinator to review the list. -Faxing list of patient status to appropriate Health Authority and return to Coordinator. -Reviewing day`s activity with the Coordinator. -Planning next clinic session with student patient assignments. -Performing other related duties.

Supervision Received

Works under general supervision with general instructions and guidelines.

Supervision Given n a

Consequence of Error/Judgement

Work is performed under clearly defined guidelines requiring minimum judgment on methods used to perform work. Resolves some problems but refer most to the supervisor. Errors can be corrected but could result in patients not receiving treatment when needed missing valuable clinical time.

Qualifications

High School graduation. . 2 years relevant experience or the equivalent combination of education and experience. UBC experience is preferred. Experience in a dental clinical setting is an asset. Ability to maintain accuracy and attention to detail. Ability to communicate effectively verbally and in writing. Ability to deal with a diversity of people in a calm, courteous, and effective manner. Ability to analyze problems, identify key information and issues, and effectively resolve. Ability to work effectively independently and in a team environment. Ability to effectively manage multiple tasks and priorities. Ability to prioritize and work effectively under pressure to meet deadlines. Ability to perform word processing at 50 words per minute and operate a normal range of office equipment. Ability to respond appropriately to inquiries in person, on phone, and in writing, and make appropriate referrals. Ability to work flexible hours. Ability to exercise tact and discretion.

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Staff Job Postings ______

Job Posting

Job ID: 13289 Location: Vancouver - Hospital Site Employment Group: CUPE 2950 (Cler/Secr/Library) Job Category: CUPE 2950 Administrative Suppt Classification Title: Administrative Support 2 (Gr3) Business Title: Administrative Support 2 (Gr3) Department: Medical Postgraduate Education Salary: $36,672.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2012-07-23 Ongoing: Yes Job End Date: Funding Type: Budget Funded Other: Date Closed: 2012-06-28 Available Openings: 1

Job Summary

The Office of the Dean, Postgraduate Medical Education administers the family medicine and the 64 specialty and subspecialty training programs recognized by the Royal College of Physicians and Surgeons of Canada and the College of Family Physicians of Canada . The programs span multiple training sites and are fully distributed at clinical academic campuses and affiliated regional centers throughout the province. Training sites include the university affiliated tertiary care hospitals in Vancouver and community sites in Chilliwack, Prince George, New Westminster, Victoria, Nanaimo, Duncan and numerous outlying and rural training sites throughout the province. The program is expanding in conjunction with the undergraduate program and the number of residents in training has increased in the past five years from 600 to 1100. The number of residents will continue to increase until 2017 when it reaches a steady state of 1500 residents and clinical fellows. Clinical Academic Campuses have been established in the Northern Health, Vancouver Island Health, Fraser Health and Provincial Health Services Authorities. Additional Clinical Academic Campuses and Affiliated Regional Centers are developing in South Fraser (Surrey), the Okanagan, Nanaimo and other northern regions of the province. The Office operates under the guidelines as directed by the Royal College of Physicians and Surgeons of Canada and The College of Physicians and Surgeons of BC. The Office reports to the Dean's Office, Faculty of Medicine of UBC. The Office interfaces with high profile governing bodies such as the Ministry of Health regarding funding of the education for postgraduate MD trainees and sets policies regarding educational activities for these residents. The Postgrad Office also interfaces with the Residents Union (PAR-BC) and HEABC regarding residents as well as handling other litigations related to Resident Education and Training.

The primary function of this position is to provide administrative clerical support to the Office Coordinator and Human Resources Manager and the Director of Administration and is required to act with minimal supervision in the larger portion of duties. This includes, but is not limited to, accepting & verifying application submissions for Clinical Fellows and Postgrad Trainees, Prescribing Privileges, and out of province Electives. Liaises with Faculty and staff for booking of conference and meeting rooms at various locations, arranging for catering and other associated tasks. Liaises with Program Directors and administrative assistants, Department and Division Heads or academic representatives and outside agencies such as The College of Physicians and Surgeons of BC, The Ministry of Health, Professional Association of Residents of BC, Health Match BC to provide or obtain information and documentation.

Organizational Status

The incumbent reports directly to the Office Coordinator and Human Resources Manager.

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Staff Job Postings ______

Work Performed a) Provides information to inquiries from residents, fellows and departments regarding procedures in appointing Clinical Fellows and Postgrad Trainees. Oversees the processing of Clinical Fellow Postgraduate Trainee application forms by collecting administration fees, tracking applications, soliciting appropriate documentation from applicants. Following up on errant applications and monitoring process from initial application through to obtaining the final signatures from the Assistant or Associate Dean. Maintains a database in MS- Access by inputting data, updating information and creating reports on Fellows and Postgrad Trainees for Manpower reporting to the Canadian Post-MD Education Registry (CAPER) and the Faculty of Medicine. b)Provides information and monitors the application process for Out of Province Electives. Provides forms and information on elective application process. Creates and sends letters to applicants with instructions as to how to obtain licensure with the BC College. Liaises with the BC College of Physicians and Surgeons to ensure out of province resident electives obtain a BC temporary medical licensure. Directs applicants to provide appropriate documentation from program directors and preceptors. Follows up on applications to ensure the resident elective has appropriately registered and is licensed with the BC College. Tracks application process on spreadsheet. c)Processes requests from residents for J-1 Visas by soliciting letters of offer of fellowship and requests from applicant to provide letters of support from program directors as per Government J-1 Visa protocol. Creates letters of support and submits them to the Ministry of Health and Health Match Canada requesting a J-1 Visa. d)Liaises with Faculty of Medicine Room Booking office regarding availability and booking of the Postgrad Videoconference room and tracks bookings and changes using Resource Scheduler to coordinate their calendar with the Postgraduate Calendar on a daily basis. e)Responsible for coordinating with office staff to arrange all catering by keeping lists of caterers, negotiating with caterers, choosing menus for the appropriate number of guests, coordinating and booking all meeting rooms and Med-it support at several venues. These events can be as large as 200 or more people. f)Oversees requests from Program Directors for prescription writing privileges for residents. This is done by recording and tracking on excel spreadsheets requests from Program Directors along with submitted undertaking forms from residents and forwarding to the College of Physicians and surgeons of BC. Receiving prescription pads from the College and forwarding to the appropriate preceptor for distribution to the residents. g)Provides administrative support to Director of Administration by booking appointments in Microsoft Outlook calendar, filing, creating presentations and flowcharts, creating reports on spreadsheets, researching information, booking travel and accommodations and various tasks as required.

h)Acts as backup to front counter reception during breaks and holidays by answering phone, directing calls, taking messages, retrieving, opening, and distributing mail, receiving guests.

i)Provides assistance to the Office Coordinator Human Resources Manager and the Director of Administration with typing of documents, filing and general office clerical duties as required. j)Under the direction of the Office Coordinator and Director of Administration enters information into the STAR Database and makes updates. k)Solicits and receives via email Resident Training Committee minutes and files accordingly.

______Page No. 24 The University of British Columbia

Staff Job Postings ______

Supervision Received

This position reports directly to the Office Coordinator Human Resources Manager.

Supervision Given

No supervision given

Consequence of Error/Judgement

The Admin Support Clerk is expected to exercise professional judgment and discretion when dealing with issues surrounding the Postgraduate Medical Education Office, which includes access to confidential information on residents and all committees. Consequences of indiscretion and unprofessional attitude could have significant impact on the residents training and the reputation of the Postgraduate Office and the Faculty of Medicine. Failure to follow up and track resident electives and clinical fellows properly could result in their working without licences. Failure to keep accurate records could affect manpower reporting.

Qualifications

High School graduation and one year of related training. Training in Office Procedures and practices or bookeeping. 2 years of related experience or the equivalent combination of education and experience. Experience in coordinating and scheduling complex meetings between multiple sites and arranging catering for large groups. Experience familiarity with postgraduate medical education and medical terminology an asset. Ability to type 55 WPM. Effective and accurate oral and written communication. Intermediate knowledge of Microsoft Office programs (Outlook, Excel, Word, Access) necessary. Ability to work both independently and as a member of a team. Ability to multi task. Interpersonal skills and communication with various levels of Faculty, staff and high profile agencies required. Ability to exercise initiative, discretion and judgment. Must be able to follow work flow progression in a cohesive manner. Ability to handle large volumes of paperwork during peak periods. Ability to communicate in a clear, attentive, and polite manner. Ability to communicate effectively in writing. Ability to deal effectively with a diversity of people and various agencies. Ability to work effectively with minimal supervision. Ability to effectively liaise with Faculty, staff other departments and outside agencies. Ability to maintain accuracy and attention to detail. Ability to accurately maintain appointment calendars, and schedule appropriate appointments. Ability to be thorough, accurate, and have a high level of attention to detail.

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Staff Job Postings ______

Job Posting

Job ID: 13247 Location: Vancouver - Point Grey Campus Employment Group: CUPE 2950 (Cler/Secr/Library) Job Category: CUPE 2950 Financial Classification Title: Financial Proc. Spec 5 (Gr6) Business Title: Financial Proc. Spec 5 (Gr6) Department: Administrative Services Salary: $39,168.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2012-07-16 Job End Date: 2013-04-15 Possibility of Extension: Yes Funding Type: Budget Funded Other: Date Closed: 2012-06-25 Available Openings: 1

Job Summary

The Financial Processing Specialist 5 is responsible for providing accounting and administrative support for the units in Enrolment Services (ES), Student Development & Services (SD&S), and International Student Initiative (ISI). Duties include: preparation of financial documentation for entry into the Financial Management System (FMS PeopleSoft); accurate and timely entry of financial transactions into FMS PeopleSoft; complex monthly reconciliations of the Brock Hall front counter revenue and the virtual terminal at UBCV and UBCO; complex monthly reconciliation of the sponsorship bank account and sponsorship financial ledgers; revenue allocation; responding to complex inquiries from staff & vendors; and preparing a wide variety of financial reporting and analysis.

Works in a normal office environment.

Organizational Status

The Financial Processing Specialist reports directly to the AP Coordinator and has a senior reporting relationship to the Associate Director of Finance, SD&S (see attached organization chart). The incumbent also works closely with the Financial Analyst on both revenue and sponsorship reconciliations. The incumbent in this position has regular contact with staff in all units of ES and SD&S, as well as, staff in the Okanagan offices of Enrolment Services. This position is also the primary contact for International Student Initiative staff with regards to their financial transactions. This position interacts with many units at UBC including Financial Services, IT Services, Supply Management, Plant Operations, Facilities & Capital Planning, and also with external agencies such as, credit card providers and vendors.

Work Performed

Completes complex reconciliations of virtual terminals at UBCO and UBCV for non-instructional fees. This requires use of the UBC e-Payment Virtual Terminal, reconciling transaction records from multiple virtual terminal users on both campuses against funds received and allocating taxes and revenue accordingly to various accounts in ES and central revenues. Prepares complex financial documentation for data entry into FMS PeopleSoft such as, travel reimbursements for staff & faculty involving multiple foreign currencies, and prolonged stays. This requires extensive knowledge of UBC policies and Generally Accepted Accounting Principles and excellent numeracy and investigative skills. Completes complex reconciliations of credit and debit card point-of-sale payments for services provided at the Student Resources and Information Centre of Enrolment Services including tuition payments. This involves: reconciliation of funds received through

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Staff Job Postings ______debit, credit and cash; verification and allocation of non-instructional fee revenues to appropriate units both internal and external to ES and SD&S and reconciliation of tuition batches against funds received. Handles diverse and complex financial issues and inquiries requiring knowledge of International Student Recruitment project grants and operations, Generally Accepted Accounting Principles, University policies & procedures and CRA regulations in order to make decisions and recommendations on issues and to audit financial documentation. Completes complex reconciliations on the sponsorship billing accounts. This involves reconciliation of funds received from sponsors with the corresponding payment applications into students' accounts, and the reconciliation of the sponsorship bank account. Tracks recoverable expenses and prepares invoices and journal vouchers to internal and external units departments for services rendered within ES, SD&S, and ISI. Works closely with ISI staff to organize transfers for shared resources and chargebacks to Okanagan campus. Interprets written policies and communicates them accurately. Provides authoritative advice on financial matters. Prepares other financial documentation for data entry into FMS PeopleSoft including, cash receipts, journal vouchers, travel advances, domestic and international travel claims and requisitions for payments which requires verification of account coding, signing authorities, appropriateness of expenditures, and adherence to University policies and Generally Accepted Accounting Principles. Follows-up on cheque requisitions, foreign drafts and wire transfers as required. Prepares a wide variety of financial reports as required with the use of spreadsheets, FMS PeopleSoft and FMS nQuery, as well as other reporting tools and systems. This includes, but is not limited to, the following: maintaining, reconciling and reporting of financial records by recording in shadow systems both projected and actual expenditures, fee for service income and cost reductions; monitoring and reporting on revenues and expenditures for special projects; and compilation and preparation of reports on statistical information as needed. Provides back-up for the timely and accurate data entry of financial documentation into FMS People Soft. Provides back-up on cash deposits and petty cash disbursements. Provides back-up on staff appointment process and timesheet administration. Provides back up for the timely and accurate data entry of tuition payments into students' accounts in the Student Information Service Centre (SISC). Provides back up for the timely and accurate assignment of recommended awards to eligible students in SISC Awards module, and coordinates with the departments and with award management staff to ensure that restrictions are met. Maintains transaction files and supporting documentation for audit and reference purposes. Assists with document preparation for audits. Responds to vendor and customer queries. Assists with staff training to facilitate understanding of existing financial and accounting procedures, policies, and systems as required. Performs other duties in keeping with the qualifications and requirements of the job.

Supervision Received

Works independently with minimum supervision under the direction of the AP Coordinator. Technical problems and matters involving policy are referred to the supervisor. Receives detailed instructions on the assignment of new duties and thereafter only on new or unusual problems. Establishes own priorities in accomplishing work.

Supervision Given

May oversee and direct the work of student staff and be responsible for the accuracy, production and control of their work. May have input into staff selection and performance evaluation of employees. May participate in the training of new employees at this and lower classifications.

Consequence of Error/Judgement

Attention to detail and thorough knowledge of UBC policies, Generally Accepted Accounting Principles, and CRA regulations is critical. This position is responsible for ensuring all financial information entered into FMS PeopleSoft is accurate, appropriate

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Staff Job Postings ______and substantiated by back-up. Information and recommendations must be accurate and provided in a respectful, timely and supportive way. Errors could result in over under expenditures, overpayment or non-payment of invoices, incorrect departments units being charged, and delays in payment for international recruitment activities. Such errors could cause inaccuracies in financial planning, financial hardship or missed opportunities for effective delivery of services to students, faculty and staff.

Qualifications

High School graduation and CGA CMA Level 2 or Payroll CPA Level 1. . 4 years related experience or the equivalent combination of education and experience. Strong analytical and problem solving skills; ability to work independently and strong organizational skills. Ability to multi-task, work under pressure and prioritize work to meet deadlines. Ability to adapt to changing priorities. Knowledge of university financial systems, policies and procedures. Detailed oriented and ability to maintain high degree of accuracy. Extensive knowledge of spreadsheet (Excel) applications and a thorough knowledge of other personal computer software and the Web. Working knowledge of integrated financial and human resource application software packages (PeopleSoft preferred). Excellent communication (written, oral and presentation) and interpersonal skills required. Strong teamwork and collaboration skills required. Ability to exercise tact and discretion. Ability to maintain confidentiality. Strong initiative, work ethic and integrity required. Ability to type 60 w.p.m. and to operate normal range of operating equipment. Demonstrated experience in performing detailed reconciliations and a proficient understanding of accounting principles.

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Staff Job Postings ______

Job Posting

Job ID: 13271 Location: Vancouver - Point Grey Campus Employment Group: CUPE 2950 (Cler/Secr/Library) Job Category: CUPE 2950 Grad Student Support Classification Title: Grad Student Support 2 (Gr6) Business Title: Grad Student Support 2 (Gr6) Department: The Sauder School of Business Salary: $39,168.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2012-07-16 Ongoing: Yes Job End Date: Funding Type: Self Funded Other: Date Closed: 2012-06-28 Available Openings: 1

Job Summary

Provides administrative support to the Academic Services area for the full-time MBA, part-time MBA. MM-ECM and MM-OR programs. The incumbent supports graduate business students and instructors and resolves complex issues, coordinates the day-to-day functions, including administrative tasks for the unit. This position is required to liaise with various UBC administrative offices for the successful scheduling and delivery of courses and advancement of graduate business students. This position is expected to work independently while resolving complex issues. The incumbent identifies needed improvements and works with the unit to implement change in order to perform work more efficiently and provide a more service-friendly atmosphere for graduate business students and instructors. Provides back-up to other Program Assistants in the MBA & ECM Programs Office.

Organizational Status

Reports to the Manager, Academic Services, MBA & ECM Programs Office. The incumbent works closely as a team member in the office, and communicates with many Sauder departments, divisional chairs and department assistants, the Dean's Office, Executive Education and with numerous other university services (such as Classroom Services, Disability Resource Centre, Financial Assistance, Awards, Faculty of Graduate Studies, Robson Square, Enrolment Services, Housing and Centre for Intercultural Communication).

Work Performed

Course Scheduling Classroom Booking Responsible for the course scheduling, timetabling, classroom bookings, seat restrictions and student registration using the university's Ad Astra scheduling system, FSC, SISC and Degree Navigator systems. This requires the position to acts as liaison with instructors and Robson Square and as the timetable representative for Unit. Creates and disseminates course schedules and timetables on Vista, the website and various social media tools. Liaises with instructors, the UBC Bookstore and Sauder Duplication Services to ensure course outlines and packages are available as needed by students. Creates and publishes examination schedules; works with other universities (domestic and local) to set up external sittings for examinations. Appoints exam invigilators and coordinates payments. Anticipates and meets needs of students and instructors during courses and exam scheduling. Resolves complex issues arising from course and exam conflicts. Coordinates grade submission, sends grade submission procedures to instructors and acts as a resource for grading policy.

Student Record and Registration Support Assists students with registration, withdrawals and resolves problems pertaining to registration. Provides guidance on all

______Page No. 29 The University of British Columbia

Staff Job Postings ______aspects of the SSC, SISC, FSC and Degree Navigator systems. Authorizes course changes, approves student overload requests based on guidelines. Provides direction and advice to students regarding course registration, course availability, and timetabling. Determines student eligibility for course registration and notifies students of the reason(s) for refusal. Performs grade review and monitors student course selection to ensure academic specialization requirements are fulfilled based on thorough knowledge of degree requirements. Coordinates and submits sessional student progress report to the Grade Review Committee. Updates and maintains student records and files. Utilizing Degree Navigator, verifies student eligibility for specializations and graduation by following UBC and Sauder School of Business's promotion grading and graduation policies and procedures. Communicates with students and updates UBC systems to ensure students qualify and register to graduate. Notifies students of anomalies in academic records and assists in resolving registration problems. Monitors student performance and identifies students in academic difficulty based on thorough knowledge of evaluation and promotion regulations.

Advising and Program Development Prepares welcome and preparation communications and resources to incoming students between program acceptance and program official start. Ensures the current student website, Vista and social media tools are accurate and intuitive. Produces a student roster for student, faculty and administrative use.

Assists with planning and coordinating the logistics and budgets for program orientations, preparation programs and conferences events. Coordinates collection and reconciliation of preparation program fees and processes payments.

Acts as a resource to students, dealing with complex controversial student complaints situations. Discusses issues with unit managers and offers solutions. Resolves complex issues related to fees, interest charges and financial holds.

Advises students on course selection, program completion and financial support, ensuring accurate information and guidance in relation to graduation requirements and academic policies.

Coordinates industry projects and internship assignments and records, liaising with students, industry supervisors, the BCC.

Ensures Vista, current student website and other social media tools are up to date to communicate important timelines and information to students throughout their program. Maintains student distribution lists and communicates with the appropriate student society when needed.

Coordinates student awards. Confirms award amounts and criteria with the Faculty of Grad Studies UBC Awards donors. Organizes awards timelines, selection committees and communications to students. Ensures awards are properly awarded and tracked through appropriate filing systems.

Prepares and administers various student surveys to gather input for improvement. This includes, but is not limited to orientation surveys, preparation program surveys and exit surveys.

Provides logistical, clerical and technical support to the Manager, Student Development in support of student development programming.

Develops innovative procedures and practices. Participates in strategic program development and suggests new ideas for consideration and development.

Administration Liaises with Sauder Administration and Office Support Services regarding the administration of instructor evaluations for preparation courses and program modules. Liaises with Sauder HR regarding instructor teaching credits.

Prepares and produces various complex statistical reports including program statistics, student rankings, instructor evaluations and grade distribution reports. Maintains program databases, ensuring accuracy. Corrects errors in SSC, SISC, FSC and Degree Navigator and approves and enters changes in assigned standings.

______Page No. 30 The University of British Columbia

Staff Job Postings ______Composes complex correspondence to students and faculty members. Uses email, the web, Vista and various social media tools to provide program updates. Creates, posts and summarizes various program surveys.

Coordinates usage of allocated breakout rooms, lounges, lockers and i-class cards with the appropriate units in Sauder and UBC and communicates with students.

Orders various Sauder merchandise for multiple uses throughout recruiting and program duration.

Coordinates with various IT groups on campus to move towards a more paperless operation for students, instructors and staff.

Ensures that the position manual, program files and student files (paper and electronic) are up to date and investigates, recommends and implements alternate and more effective mediums including web-based solutions.

Provides input into departmental policy, and develops and implements administrative procedures with the goal of improving customer service and efficiencies.

Assists with coordination of various conferences, workshops and meetings for faculty, staff and students.

Other Duties Performs other related duties in keeping with the qualifications and requirements of the job.

Supervision Received

Work is done independently under general direction. Performs most duties independently with minimal supervision, occasionally consulting supervisor with reference to highly unusual or very complex problems. The position duties are governed by broad instructions and policies, involving frequently changing conditions and priorities.

Supervision Given

May explain work procedures to new staff and delegate work to work study students.

Consequence of Error/Judgement

The incumbent exercises considerable judgment and initiative in handling matters of a complex and non-routine nature, requiring interpretation of University and Departmental guidelines, procedures and policies in planning the sequence of duties, the work methods to be employed, and action to be taken. Consequence of error is high; errors may lead to students not being able to graduate. Errors in judgment and communication may lead to inefficiency of operation, unmet deadlines and loss of valuable time and opportunities for students and instructors. Lack of cross-cultural sensitivity in communicating with students may cause serious misunderstandings and damage to the international reputation of the programs and the school. The MBA & ECM Programs Office provides academic services to professional graduate business students requiring the incumbent to be able to perform the position duties in a professional and business-like manner.

Qualifications

High School graduation and two year post-secondary diploma. Minimum 2 year post-secondary training with training in office procedures and practices. 3 years of related experience or the equivalent combination of education and experience. Minimum 4-6 years of related experience. Microsoft Office, Foxpro, HTML, UBC Student Information System (SISC), UBC Faculty Service Centre (FSC) and FMIS. Experience with on-line portals and writing for the web an asset. Experienced working with students, answering inquiries and resolving problems and issues. Must exercise initiative, tact and discretion. Must be able to take initiative, prioritize and work effectively under pressure and meet the deadlines and demands of a very busy office. Ability to accurately interpret, and make decisions within established UBC and Sauder School of Business guidelines and regulations. Ability to manage financial matters. Ability to accurately gather, organise and summarize financial information. Proven excellence in written and

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Staff Job Postings ______verbal communication is required. Must be able to handle a wide variety of tasks and establish priorities; able to organize workload for timely and effective delivery of services, including careful attention to details. Must be able to exercise judgement under pressure and demonstrate initiative in handling matters of a complex and non-routine nature.

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Staff Job Postings ______

Job Posting

Job ID: 13184 Location: Vancouver - Point Grey Campus Employment Group: CUPE 2950 (Cler/Secr/Library) Job Category: CUPE 2950 Program Assist Classification Title: Program Assistant 2 (Gr5) Business Title: Program Assistant 2 (Gr5) Department: Family Practice Salary: $37,956.00 (Annual) Full/Part Time: Part-Time (55%) Desired Start Date: 2012-07-01 Job End Date: 2013-06-30 Funding Type: Grant Funded Other: Date Closed: 2012-06-25 Available Openings: 1

Job Summary

To provide program assistance to a project team headed by Dr. Ruth Elwood Martin for the study: "Prison Health Education for Medical Residents as Health Advocates, Communicators and Collaborators".

Organizational Status

The incumbent will report to Dr. Ruth Elwood Martin and will work closely with members of the Medical Education Advisory Committee (which includes academic co-investigators), of the Collaborating Centre for Prison Health and Education (CCPHE), and, when applicable, graduate students.

Work Performed

Coordinate activities for up to a total of 39 postgraduate medical residents in prison health rotations throughout the province of British Columbia Enters, edits and manipulates data in the postgraduate medical resident' blog, regular reflections, journal entries and field notes about 'lessons learned' from his her experiences during the prison health rotation. Review the postgraduate medical residents' copies of the certificates obtained from completion of the PHSA Indigenous Cultural Competence Course and the on-line WHO Norwegian Prison Health Care Course to ensure compliance with project requirements. Provides administrative support (scheduling meetings, booking rooms, booking teleconference calls,etc) to the postgraduate medical residents in developing and attendingpreventive health community forums, to which men and women with incarceration experience in the community are invited. Provides administrative support (photocopying, scheduling meetings, booking rooms, booking teleconference calls,etc)to the postgraduate medical residents in developing tools to assess the effectiveness of communication of the messages in their health educational presentations Make personal contact (by phone or email) with administrative contact people in community agencies and maintain a record of these contacts. Liaise with women and men who were previously incarcerated to compile their evaluation comments regarding the impact of postgraduate medical residents' on their 'throughcare' (i.e. their transition from correctional health care to health care in the outside community). Coordinate the storage, input and transfer of data. Provide ongoing support to participating postgraduate medical residents. This includes answering questions and providing feedback.

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Staff Job Postings ______

Draft UBC Behavoural Research Ethics Board application for certificate of approval for program evaluation, PowerPoint presentations, reports and other written materials. Coordinate with the CCPHE Medical Education Advisory Committee in the development program evaluation tools and assist in their development. Draft project reports, as required by the SPF committee, and draft subsequent SPF applications to acquire funds to continue this project beyond 2013. Provides administrative support (prepares specific documents, arranges meetings, maintains schedule, etc) for Dr. Martin to develop the project work plans and timelines. Prepare weekly agendas and supporting materials for the project academic team and project advisory community meetings Prepares and circulates meeting minutes Coordinates teleconferences and travel arrangements Participates in budget forecast and preparation Project financial administration duties in accordance with the department financial office Other relevant duties as required.

Supervision Received

The position will be supervised by Dr. Martin. The position will meet with the supervisor at least weekly.

Supervision Given

N A.

Consequence of Error/Judgement

Errors made could influence the ability of researchers to meet critical deadlines, as well as compromise the results of research projects, and therefore impact the credibility of the Department's investigators. Poor decisions may be damaging to the reputation of and cause financial loss to the Principal Investigator, the Department and the University. Inability to support the development and implementation of strategic initiatives could diminish the Department's ability to attract the support of the scientific community; poor public private sector relationships could result in a negative image of the Department and may impact on research funding made available through partnerships.

Qualifications

High School graduation and 1 year post-secondary education. . 3 years of related experience or the equivalent combination of education and experience. Prior experience with prison populations is required. Prior experience as part of a research team an asset. Prior experience with community-based participatory research projects is an asset. Previous work experience with the public. Ability to communicate effectively verbally and in writing including the ability to communicate effectively with diverse audiences. Ability to analyze problems, identify key information and issues, and effectively resolve. Fluent in written and spoken English. Ability to deal with a diversity of people in a calm, courteous, and effective manner. Highly organized with effective time management skills. Ability to effectively use Microsoft Word, Excel, and Powerpoint at an intermediate level.

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Staff Job Postings ______

Job Posting

Job ID: 13252 Location: Vancouver - Point Grey Campus Employment Group: CUPE 2950 (Cler/Secr/Library) Job Category: CUPE 2950 Reception Classification Title: Front Counter 1 (Gr1) Business Title: Front Counter 1 (Gr1) Department: Beaty Biodiversity Museum Salary: $ 16.16 (Hourly) Full/Part Time: Part-Time Desired Start Date: 2012-07-01 Job End Date: 2012-10-31 Possibility of Extension: Yes Funding Type: Self Funded Other: Date Closed: 2012-06-25 Available Openings: 3

The Beaty Biodiversity Museum is a natural history museum that houses over two million biological specimens in a 20,000 square feet facility. Through exhibits, hands-on activities, educational resources, public presentations, and community and cultural engagement, the Museum promotes awareness and understanding of biodiversity. The Museum is open to the public 7 days a week during the summer season, and welcomes thousands of visitors each year.

Job Summary

This position is the first contact for visitors to the Beaty Biodiversity Museum. The incumbent processes admission fees, passes and or membership cards for entry to the Museum; performs cash procedures; provides information to Museum visitors; staffs the Museum retail store; assists with membership program; receives and coordinates school and other group bookings; maintains events schedule; responds to general inquiries; maintains awareness of Museum security; assists with event bookings and rentals; takes on assigned duties as required.

This is a temporary part-time position. The incumbent must be able to commit to a work schedule that includes weekends and holidays regularly, and must be flexible to work occasional evenings and on an on-call basis.

Organizational Status

Reports to the Museum Administrator; deals with all Museum staff and visitors which include students, staff, faculty, volunteers, invited guests and the general public.

Work Performed

- Greets visitors to the Museum and processes admission fees, passes and memberships in accordance with an established rate schedule. - Performs retail functions and assists with related duties in the Museum retail store. - Performs opening and closing cash-out procedures accurately. - Generates cash reports as requested. - Responds to general inquiries in person, via email, by phone or letter. - Receives, coordinates and responds to requests for group and tour bookings. - Collects and maintains data on admissions, memberships, bookings, sales and general visitorship. - Assists with events, including setup and takedown. - Maintains registration lists for lectures, seminars and other Museum events as requested. - Maintains awareness of Museum security and reports breaches of security or unusual incidences to appropriate authorities.

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Staff Job Postings ______- Performs other related duties as necessary. - May be required to act as First Aid attendant when needed.

Supervision Received

Works under the supervision of the Museum Administrator. Receives detailed instructions on the assignment of new duties, thereafter only on new or unusual problems. All financial transactions are monitored on a continuing basis.

Supervision Given

None. Works collaboratively with other admission staff to ensure the efficient operation of the admissions desk and retail store.

Consequence of Error/Judgement

Inability to handle cash accurately would result in inaccurate financial assessments and potential revenue loss. Inability to schedule bookings could result in operational conflicts and lost visitorship. Lack of customer service skills would impact the overall experience of the Museum visitor.

Qualifications

High School graduation. . 1 years relevant experience or the equivalent combination of education and experience. Retail and customer service experience required. Working experience in a large public venue dealing with the general public preferred. Ability to respond appropriately to inquiries in person, on phone, and in writing, and make appropriate referrals. Ability to effectively use office and email applications at a basic level. (e.g., MS Word, MS Excel, Outlook, etc.). Ability to communicate effectively verbally and in writing. Ability to accurately balance cash and resolve discrepancies. Ability to accurately process cash credit card transactions. Ability to effectively resolve client complaints in a calm, non-confrontational manner, and by exercising sound judgment. Ability to deal with a diversity of people in a calm, courteous, and effective manner. Ability to provide quality service to customers in a courteous, patient manner. Familiarity with UBC (general awareness of facilities services available on campus). Knowledge of the Beaty Biodiversity Museum preferred. Must be able to commit to a work schedule that includes weekends regularly. Must be available to work holidays, occasional evenings and on and on-call basis. Occupational First Aid training preferred. Must be willing to obtain and keep current on First Aid training.

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Staff Job Postings ______

Job Posting

Job ID: 13254 Location: Vancouver - Point Grey Campus Employment Group: CUPE 2950 (Cler/Secr/Library) Job Category: CUPE 2950 Reception Classification Title: Front Counter 3 (Gr4) Business Title: Front Counter 3 (Gr4) Department: Botanical Grdn & Ctr for Hort. Salary: $37,308.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2012-07-09 Job End Date: 2013-07-08 Possibility of Extension: Yes Funding Type: Budget Funded Other: Date Closed: 2012-06-26 Available Openings: 1

Job Summary

Responsible for providing financial and administrative support for specific areas of the UBC Biodiversity Collections. Provides information and support to the management team at the UBC Botanical Garden and Centre for Plant Research (BG) and acts as the front line person in the BG's main office.

Organizational Status

This position reports directly to the BG Administrative Manager and indirectly to the Director of the UBC Biodiversity Collections or delegate. Works with faculty, staff, students, volunteers and researchers. Contacts other university administrative units, service providers and vendors as necessary.

Work Performed

Botanical Garden (60%) Acts as the first point of contact at the reception desk for faculty, staff, students, volunteers, customers, visitors, service providers, and the general public. Maintains administrative files. Verifies and assists in reconciling general operating, fee for service, specific purpose and endowment project grants. Troubleshoots, resolves, and follows up on financial system problems (FMS) with the offices of Supply Management, Financial Services, Human Resources, Development and Advancement Services, and other related units on campus. Processes and tracks requisitions, journal vouchers, travel requisitions, donations receipts, course and membership revenue. Prepares transfer of funds and payments of expenses for all project grants according to Faculty guidelines and University policies. Tracks budgetary status and providing account reports to the Administrative Manager on a regular basis. Prepares and verifies staff and student appointment forms, time sheets and transfer and severance forms, ensuring that these reconcile with the ledgers. Tracks vacation and sick time for all staff, faculty and students at the BGCPR. Provides monthly updates on sick vacation time to Administrative Manager. Places key requests as required through UBC. Maintains change floats for the Nitobe and Main Garden Gatehouses. Responsible for collecting and reconciling revenue from both gatehouses. Responsible for tracking gatehouse revenue and providing statistics to the BG management on a regular basis. Compiles

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Staff Job Postings ______and arranges weekly deposit. Provides general support for membership program in a pro-active and positive manner. Performs general support duties at the BG including some word processing, photocopying, sending receiving faxes, and filing for this group. Performs general reception and customer service duties for the BG, referring unusual or complex problems to the BG Administrative Manager as necessary. Organizes catering for meetings as required. Maintains events calendar and event information on internal BG calendar. Responds to routine, oral and email inquiries, asking for assistance from the Administrative Manager and other staff faculty members as required. Assists on special projects as required during regular working hours (e.g., Plant Sales, Apple Festival, research projects, etc). Responds to building problems or problems with the rental facilities and contacts the appropriate services as necessary. Identifies items requiring follow-up and forwards to the appropriate person. Posts and updates information on the notice boards. Acts as key operator for one copier and fax machine in his her immediate area. Reports problems with telecommunications equipment to the Administrative Manager. Orders supplies, maintains inventory of supplies and arranges for servicing of office equipment. Updates and maintains service contracts. Researches and makes recommendations regarding service contracts as necessary. Occasional evening and weekend work may be required. Work schedule accommodation will occur in such cases. Performs other related duties as required.

Biodiversity Collections (40%) Receives and processes all applications for use of UBC Biodiversity Collections' facilities (UBC Botanical Garden and Centre for Plant Research and Beaty Biodiversity Museum) according to Unit, Faculty and University policies. Transfers all non-rental applications for use of space at Beaty Biodiversity Museum to the Museum's front counter staff. Schedules and provides onsite facility tours twice each week (one during the week and one during the weekend). Provides rental information as requested for UBC Biodiversity Collections' facilities. Identifies necessary resources to support rentals (e.g., concierge service, volunteer staff) and works with appropriate staff at each facility to provide the resource. Processes and tracks down-payments, payments and damage deposits for UBC Biodiversity Collections' facilities. Maintains the inventory list of equipment in rental facilities, noting condition, and orders replacements or repairs as required. Informs applicants in a timely manner when payments are due to secure facilities. Facilitates applications by renters for liquor licences. Develops and maintains a preferred vendors list for the rentals program. Maintains separate accounts for each facility and reports monthly on revenue and expenses to the administrators for the Beaty Biodiversity Museum and Botanical Garden.

Supervision Received

Receives detailed instructions during orientation and on new assignments or changes in procedures. Carries out familiar duties under limited supervision and addresses any new or unusual problems to the BG Administrative Manager or the Director of UBC Biodiversity Collections or delegate.

Supervision Given

May direct the work of student workers.

Consequence of Error/Judgement

Inability to deal with the public and volunteers in a tactful, helpful and courteous manner would directly affect the operation and give an adverse image of the BG and UBC Biodiversity Collections to the University and to the public. Errors in payroll appointment submissions could have a significant impact on employees. Impact of financial errors could seriously compromise achieving revenue targets.

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Staff Job Postings ______

Qualifications

High School graduation and one year of related post-secondary education. Trained in office procedures and basic accounting bookkeeping processes. 3 years relevant experience or the equivalent combination of education and experience. Two years of relevant UBC experience prefered. Experience with FMS and HRMS procedures an assest. Computer experience required (Word, Excel, and PowerPoint preferred). An understanding of customer service is desireable. Effective oral and written communication, interpersonal, analytical, problem solving and organizational skills. Ability to type 50 w.p.m. and to operate a normal range of office equipment. Ability to prioritize and work effectively under pressure to meet deadlines. Ability to maintain accuracy and attention to detail. Ability to work effectively independently and in a team environment. Ability to exercise tact and discretion. Must be available to work Tuesday to Saturday.

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Staff Job Postings ______

Job Posting

Job ID: 13251 Location: Vancouver - Point Grey Campus Employment Group: Excluded M&P Job Category: Human Resources Classification Title: Human Resources Advisor Business Title: Human Resources Advisor Department: Human Resources Salary: $64,369.00 - $77,274.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2012-08-06 Job End Date: 2013-11-15 Funding Type: Budget Funded Other: Leave Replacement Date Closed: 2012-07-02 Available Openings: 1

Job Summary

To provide advice and counsel and makes recommendations on all human resources management issues to ensure best practices are established within each unit. To provide leadership with respect to the Focus on People Workplace Practices Initiative. To participate on the Focus on People Integration Team by partnering with units to identify and implement strategies. To develop relationships and partner with clients by providing human resources expertise into their strategic business plans. This is done by participating in the review of organizational structures, performance and change management issues and conflict resolution opportunities. To provide guidance and direction in handling employee relations issues including contract interpretation and grievance handling to Step 2, progressive discipline, investigations, terminations, return to work and accommodation initiatives.

Organizational Status

Reports to the Manager, Human Resources Advisory Services. Provides consultation to Supervisors, Department Managers, Directors, Department Heads, Vice-Presidents. Works with Employee Relations Managers, Organizational Training & Development Practitioners, Return to Work Coordinators, Pension Administrators and Benefit Administrators. Provides direction to Human Resources Associates and Administrative Secretaries.

Work Performed

Consult with and coach clients on all human resources management issues pertaining to staff employees so as to ensure human resource best practices are established within all units. To ensure business partnerships are developed and maintained by regularly visiting units on site and meeting with functional department leaders.

Provide leadership and participate in the Focus on People Integration Team so as to support units in their identified strategies.

Develop and maintain partnerships with client departments so as to provide advice into their strategic business plans by participating in the review of organizational structures, performance and change management issues and conflict resolution opportunities.

Provides interpretation and advice regarding collective agreements, contracts, government legislation and University policies, procedures, practices and guidelines.

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Staff Job Postings ______Resolve various case issues, grievances and disputes by researching, documenting processes, participating in discussions, recommending solutions and negotiating settlements as applicable. Provide thorough overview of case with recommendations directly to Employee Relations Manager. Consult with Employee Relations Managers prior to advising on appropriate disciplinary action.

Collaborates with Return to Work Coordinators in Health, Safety and Environment to develop action plans for returning employees to the workplace. Oversees accommodation process identified with Human Resources Associate.

Participate in the development, community roll-out and maintenance of attendance management programs. Deliver training sessions and provide guidance and support to address specific attendance management issues.

Identify unit development needs, collaborate with advisory services team members to determine training requirements community wide, participate in program development and deliver training sessions in support of University initiatives.

Using a coach approach, advise units on career development, recruitment practices, succession planning, compensation and performance management and other human resource practices.

Oversees the work of Human Resource Associates and Administrative Secretaries, Advisory Services.

Chairs and or participates regular Employer Council Meetings Administrative Managers Meetings in order to provide a forum for discussion of human resource issues and provide new and revised human resource practices.

Regularly participates in HR Managers Networks Meetings and presents topics at Round Tables and or participates in Round Table discussions.

Answer a wide range of general employment related enquiries from internal and external community.

Participate in a wide range of various projects and committees.

Performs other related duties as required.

Supervision Received

Reports to the Manager, Human Resources Advisory Services.

Supervision Given

Oversees the work of Human Resources Associates and provides guidance in matters of professional practices. Directs and oversees the work of Administrative Secretaries.

Consequence of Error/Judgement

Implications of decisions or advice may result in legal and or financial liability, restrictions on operations, damage to credibility, and poor relations with unions and employees.

Qualifications

Undergraduate degree in a relevant discipline. . Minimum of five to seven years of related experience or the equivalent combination of education and experience. Minimum five to seven years of related human resources experience including generalist experience. Experience in administration of collective agreements and labour relations in a complex unionized environment. Knowledge of current Human Resource Management practices. Knowledge of provincial and federal legislation governing employers Human Resource practices. Knowledge and experience in using a coaching model to influence and advise clients. Knowledge of the electronic recruiting systems an asset. Ability to communicate effectively verbally and in writing. Effective presentation,

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Staff Job Postings ______leadership, organizational, analytical and problem-solving skills. Ability to establish and maintain supportive working relationships with clients and team members. Ability to develop and implement strategies to meet the needs of clients. Ability to travel to on and off-site departmental unit locations.

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Staff Job Postings ______

Job Posting

Job ID: 13259 Location: Vancouver - Point Grey Campus Employment Group: Management&Professional (AAPS) Job Category: Accounting Classification Title: Accounting, Level C Business Title: Financial Analyst Department: Administrative Services Salary: $55,187.00 - $66,252.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2012-07-02 Ongoing: Yes Job End Date: Funding Type: Budget Funded Other: Date Closed: 2012-06-27 Available Openings: 1

Job Summary

The Financial Analyst is responsible for performing senior level financial management and accounting functions in Enrolment Services. The organization consists of multiple specialized student services and administrative units in both Vancouver and Okanagan campuses with a combined operating budget of $12 million. This position is primarily responsible for providing financial guidance, advice, tools and reports to Enrolment Services' unit directors to develop, manage, and monitor their individual budgets; managing financial processes related to tuition assessment and UPass reporting and payment; conducting broad financial analyses and performing complex reconciliations; and developing policies and procedures to support financial processes. This position plays a significant role in supporting the Director of Finance in providing strategic financial management and guidance to the various Enrolment Services units which collectively serve students and faculty of the Vancouver and Okanagan campuses.

Organizational Status

The Financial Analyst reports to the Director of Finance, Enrolment Services (ES). He She works independently or in collaboration with the Director of Finance - ES, Associate Director of Finance - Student Development & Services, other ES Vancouver and Okanagan unit directors, managers, and staff. He She will serve as the primary liaison for all Hyperion and budgeting requirements in all funds, such as Operating, Endowments, and Awards. He She will serve as the primary liaison for tuition assessment and UPass reporting. The Financial Analyst will also interact with external contacts, such as Canada Revenue Agency, the University's external auditors, government agencies, and other organizations, on financial, accounting, audit, and tax-related matters.

Work Performed

1.Supports the development, submission and review of the quarterly forecasts and annual budgets of the entire ES portfolio in Vancouver and Okanagan campuses, a combined operating budget of $12 million.

2.Supports the development and monitoring of the student financial assistance and awards budgets, a combined budget of $24 million, in operating, endowments, and awards funds.

3.Serves as primary liaison to the Budget Office for all Hyperion budgeting and reporting requirements as well as confirming allocation of funding initiatives.

4.Provides support to unit directors by assisting in the development of unit budgets, assessing the impact and implementation of

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Staff Job Postings ______new funding initiatives and other budget adjustments, and providing training in the use of Hyperion budgeting and other financial management and reporting systems.

5.Develops and prepares financial reports for individual units and provides unit directors with high level variance analysis of actual operating results in relation to forecast and planned activities to support decision-making.

6.Performs comparative funding reviews and collaborates with managers in resolving financial and business related issues including those involving deficits in operating, endowment, and award accounts.

7.Initiates, executes and approves planned transfer of operating funding allocations within internal ES units, or between ES units and other University departments, to optimize the use of available resources in achieving unit goals and initiatives.

8.Updates Hyperion as required to ensure that forecasts and budgets are as intended and resolves any discrepancies between workforce in Hyperion and position management in the Human Resources Management System (HRMS).

9.Prepares complex UPass reporting and remittance requirements in coordination with Trek Office, TransLink, Ministry of Transportation, and affiliated colleges (Regent, St. Mark's and Vancouver School of Theology). This includes reconciling UPasses received from returned to TransLink vis-à-vis actual UPasses issued to students, and reconciling assessments made in the Student Information System (SIS) vis-à-vis actual remittances to TransLink.

10.Serves as primary liaison to Provost Office, faculties, departments, and student societies for all tuition and student levy fee assessments in the student system. This includes the preparation of annual board dockets for the approval of tuition fees, non-instructional fees, and student society fees.

11.Updates the Maintenance Service Centre (MSC) tables as required to ensure new tuition approved by the Board of Governors and new student levy fees are created. Coordinates with the Academic Systems team to make appropriate rule changes in Quick Rules to reflect new tuition and student levy fees. Performs system testing to confirm tuition and fee assessments are correctly done.

12.Prepares complex reconciliation of student accounts used in the assessment and collection of tuition and fees in the Student Information System (SIS sub-ledger) vis-à-vis student accounts receivable in the Financial Management System (FMS general ledger), an annual tuition assessment of over $340 million.

13.Reviews reconciliation and allocation of deferred revenue and credit card clearing accounts in relation to virtual terminal and front counter student fee payments.

14.Reviews reconciliation of all ES-managed University accounts, such as student loans, US loans, sponsorship billing, and T4A student tax accounts.

15.Interprets accounting procedures and reporting guidelines, and provides financial advice to directors, managers, and staff.

16.Participates in the review of existing internal systems and assists in the development of new systems and methods to improve workflow and processes, increase efficiency and enhance service provided to ES units.

17.Develops, recommends and implements policies and procedures, and designs and conducts training on financial forecasting and budgeting techniques, accounting procedures, policies, and systems.

18.Performs special analytical and ad hoc projects and engages in business process reviews or process streamlining projects, as required.

19.Maintains current knowledge of and ensures compliance to Generally Accepted Accounting Principles, University policies and procedures, Canada Revenue Agency regulations on the issuance of tax slips, US Department of Education audit requirements, and

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Staff Job Postings ______other relevant federal and provincial legislation.

20.Provides insight into significant financial risks and makes practical recommendations to reduce risk, improve operational performance and increase management confidence.

21.Provides support to complete year-end activities and internal cost recoveries within internal ES units, or between ES units and other University departments based on established agreements.

22.Performs other related duties as required.

Supervision Received

The Financial Analyst works independently under broad directives from the Director of Finance. Work is reviewed in terms of service provided to units, soundness of judgment, adherence to deadlines, achievement of objectives, and overall effectiveness, analytical, and problem-solving skills demonstrated.

Supervision Given

Not applicable.

Consequence of Error/Judgement

The Financial Analyst exercises considerable judgment in advising management on forecasting and budgeting matters and financial policies. Errors in judgment could cause financial hardship or missed opportunities for effective delivery of services to units, students, faculty and staff and could severely compromise ES and the University's ability to achieve their goals. The many diverse functions and locations (including Okanagan campus) of ES units increase the complexity of this role. Failure to provide sound financial advice on policy and systems along with timely and accurate financial information could seriously interfere in unit decision-making and resource allocation.

Qualifications

Undergraduate degree in a relevant discipline and Completion of an accredited Accounting program (CA, CGA or CMA). University degree in financial management or business administration. Minimum of five years experience or the equivalent combination of education and experience. Minimum of five years of related financial management experience in a complex organization, or an equivalent combination of education and experience. Experience with forecasting, budgeting, financial planning, complex reconciliation, systems development, and internal control required. Knowledge of University policies and procedures preferred. Working knowledge of University financial and student systems (Hyperion Budgeting, PeopleSoft FMS, and SIS) and reporting tools preferred. Proficient spreadsheet (Excel) skills required. Ability to engage with senior levels of management and financial personnel in an organization. Ability to develop and monitor financial budgets and plans required. Effective oral and written communication, interpersonal, analytical, problem-solving and organizational skills. Ability to work both independently and within a team environment. Ability to prioritize and work effectively under pressure to meet deadlines. Ability to maintain accuracy, attention to detail, and to demonstrate strong initiative, work ethics, and integrity.

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Staff Job Postings ______

Job Posting

Job ID: 13245 Location: Vancouver - Point Grey Campus Employment Group: Management&Professional (AAPS) Job Category: Accounting Classification Title: Accounting, Level E Business Title: Senior Finance Manager Department: Finance & Operatinl Strategies Salary: $67,383.00 - $84,230.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2012-06-26 Ongoing: Yes Job End Date: Funding Type: Budget Funded Other: Date Closed: 2012-06-25 Available Openings: 1

This position is expected to be filled by promotion reassignment and is included here to inform you of its vacancy at the University.

Job Summary

The Senior Financial manager is responsible for providing financial and budgeting leadership to the Provost portfolio of units that include not exclusively, the Center for Teaching and Learning, Center for Interdisciplinary Studies, Faculty Relations, First Nations House of Learning and various international programs that report into the Office of the Provost and Vice President Academic. The Senior Financial Manager also contributes financial expertise to the overall operations of the various units and is expected to participate in management and operational issues based on Unit Head's needs. As a member of the Provost Office Finance Portfolio, the Senior Financial Manager is responsible for planning, developing and implementing the monthly financial reporting and budgeting processes for the units within the Provost office and provides strategic analysis and assessment to the financial group and management team. The combined annual budget for the academic administrative units within the Provost Portfolio is in excess of $100 million. The Senior Financial Manager works closely with the Director of Finance, Provost Office in providing the strategic and financial expertise to the management teams and Heads of the respective units.

Organizational Status

The Senior Financial Manager reports to the Director, Finance for the Provost Portfolio and functionally to each Unit Head in the portfolio. This position works with the Finance Manager, Provost Portfolio and with others in a senior leadership capacity. This position may also represent the Units through participation on various UBC committees. This position works with the senior leaders at UBC including those from Central Finance and will liaise with internal and external auditors, and finance staff from the various units. Works closely and provides direction and oversight to departmental finance staff which may include managers and clerical positions. The position is also required to work closely with the Administrative Managers in each Unit to provide strategic support to the Unit Heads.

Work Performed

1.Working closely with the Unit Heads Managers Administrators within the Provost Portfolio in providing strategic financial guidance and to support the Units in the areas of financial reporting and budgeting.

2.Responsible to plan, develop and implement new operational financial processes, to ensure consistent best financial management practices and internal controls are in place to support the operations of the Units.

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Staff Job Postings ______3.Develop and monitor compliance processes in order to ensure proper stewardship and management of funds.

4.Directs the preparation of financial reports, financial models, estimates, and summaries of results, variance analysis and other operational strategic performance measures.

5.Plan, develop and implement new budgeting processes, develop multiyear financial plans as required for each of the Units for annual budget reviews by the Budget Committee.

6.Develop and implement new management reports to be reviewed with units on a regular basis. Reviews budget, actual and inter fund balances, oversees the reconciliation of budget and inter fund balances, monitors Provost's Office budget to actual and follows up on discrepancies.

7.In consultation with the Director of Finance and the Provost, assists with the development of long and short term strategic and financial planning for the Provost's Office and academic portfolio of the University, and identifies and prioritizes yearly budget activities.

8.Provide and advise on budget models, costing models, and summarized reports for the Provost Portfolio which include options and recommendations with respect to new and ongoing academic initiatives. Develop financial and costing models for specific projects, develops scenario modeling through the use of simulation modeling techniques.

9.Provide recommendations to complex budget enquiries from Vice Presidents, Associate Vice Presidents, Deans and other units that report to the Provost.

10.Directs the Units' year-end processes including liaising with external auditors to answer queries and responding to any perceived weaknesses.

11.Works with Director of Finance, Provost Portfolio and senior members of the Central Finance and Budget office to resolve sensitive or complex budget and financial issues;

12.Provides administrative oversight, coordination and support for the Canada Research Chairs (CRC) Program, the Leading Edge Endowment Fund (LEEF) Program and the Killam Awards program including: a.Serving as first line contact person for both internal and external constituencies. b.Overseeing the working of the Finance manager to ensure timely and appropriate submission of documents at all stages of the award process c.Oversees the preparation of annual reporting and correspondence as required. d.Liaises with federal CRC Secretariat; LEEF Director; Killam Foundation, chair holders; departments and faculties e.Writes annual reports, including Report to the Board of Directors.

13.Provides advice and technical leadership and guidance to project staff; reviews work in progress and assesses completed work for accuracy, required results, and quality assurance.

14.Represent the Unit at senior University committees related to financial, budgeting and accounting systems as required.

15.Manages implementation of the projects within the agreed upon scope, timeline and budget, using considerable innovation in the planning, analysis and execution of tasks and judgment in the assessment and resolution of unusual problems.

16.Trains, develops, coaches, conducts performance evaluations, disciplines and terminates finance staff who report to the Senior Finance Manager.

17.Keeps current on regulatory requirements of GAAP, research granting agencies and new complex endowment arrangements (such as CRCs and LEEF Chairs) to effectively advise and guide units of policies and procedures.

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Staff Job Postings ______18.Performs all other duties as required.

Supervision Received

Reports directly to the Director of Finance, Provost Portfolio but works closely with the Heads Managers Administrators of the Units it supports. Is expected to work independently in a collaborative and professional environment.

Supervision Given

The Senior Finance Manager will manage, oversee, direct and assign work to the Finance Manager, Provost Office and will guide the work of various finance staff (M&P and CUPE 2950) located within each of the individual units within the Provost portfolio as required.

Consequence of Error/Judgement

With the responsibility to oversee the budgets and financial reporting of the various units within the Provost portfolio, the decisions of the Senior Finance Manager have broad and extensive implications for the success of the units and more generally that of the Provost office and the Institution. Reports developed by this position must be correct, contain the appropriate, complete information, and present the information in a manner that enables them to be easily understood by Faculty leaders. Errors in the information reports prepared by this position could result in poor financial decisions by Senior Faculty Management and may negatively affect the reputation of UBC. Errors in judgment can also negatively impact the integrity of the units and compromise future successes. Compromises of this sort can result in loss of budgets for future projects.

Qualifications

Undergraduate degree in a relevant discipline and Completion of an accredited Accounting program (CA, CGA or CMA). . A minimum of 8 years of experience or the equivalent combination of education and experience. -Advanced knowledge of generally accepted accounting principles and the UBC FMS Hyperion systems is preferred. -Accounting experience in both profit and non-profit settings is an asset. -Excellent written and verbal communication. -Extensive experience in producing financial and budgetary reports and narratives. -Advanced computer skills, especially in spreadsheet (Excel) and financial applications and systems analysis. -Ability to provide training courses and mentoring others as required. -Demonstrated ability to work independently with minimum supervision on a variety of ongoing projects. -Good organizational skills, ability to manage and prioritise the work of others and adhere to schedules. -Ability to manage and prioritize one's work to meet the long-term strategic goals of the organization. -Ability to work and communicate effectively with colleagues in other departments and at all levels of the University administration. -Ability to interact professionally, effectively and tactfully with both internal and external clients.

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Staff Job Postings ______

Job Posting

Job ID: 13242 Location: Kelowna - UBC Okanagan Employment Group: Management&Professional (AAPS) Job Category: Accounting Classification Title: Accounting, Level E Business Title: Senior Financial Analyst Department: UBCO - Financial Services Salary: $67,383.00 - $84,230.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2012-07-23 Ongoing: Yes Job End Date: Funding Type: Budget Funded Other: Date Closed: 2012-06-25 Available Openings: 1

Job Summary

This position is responsible for participating in strategic financial planning and budgeting by providing complex mathematical and financial modeling, detailed financial reports, related analysis, document preparation and presentation, referenced for decision making purposes within the University's Okanagan campus budget. This position performs business planning and analysis, acts as the information technology specialist, and is responsible for providing annual financial budgets and business plans required by the Board of Governors. This position plays a key role working closely with the Director, Finance, UBC Okanagan campus.

Organizational Status

Reports to the Director, Finance, UBC Okanagan campus. Works closely with other members of the Finance team and regularly interacts with Managers, Directors, Deans and other senior leaders throughout the University.

Work Performed

1.Contributes to strategic financial planning and budgeting of the UBC Okanagan campus by: -Building complex mathematical and financial models for a broad range of University and unit strategic initiatives to assess the financial viability and impact of new and existing strategic initiative projects. -Preparing forecasts for complex projects for strategic planning initiatives. -Working on short and long term strategic and tactical planning in collaboration with key stakeholders. -Preparing, analyzing and forecasting results for current and future years by building assumptions, coordinating input from various sources and compiling results. -Developing, analyzing and running comprehensive financial reports and supporting analysis for key concerns of senior management. -Developing and networking to build positive working relationships with budget units to gain understanding of unit level processes, issues and variances from budget or expected results. -Developing reporting mechanisms to assist Managers, Directors, Department Heads and Deans in the control of funds; performing periodic reviews of business processes and procedures and providing advice regarding accounting practices.

2.Conducts business planning and analysis, acts as the information technology specialist, and is responsible for providing annual financial budgets and business plans by: -Developing and evaluating strategic financial plans, business plans and business cases for faculties and departments to meet strategic goals and objectives; responsible for providing guidance, recommendations and support as required.

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Staff Job Postings ______-Researching and reporting on various finance issues and the potential impact on University programs. -Analyzing financial results for accuracy, investigating suspect data and making adjustments. -Participating in planning and developing capital budgets, scheduling capital maintenance, and project costing. -Preparing capital reporting for the Ministry of Advanced Education. -Acting as the IT information specialist including data warehousing, business intelligence tools and software applications, using PeopleSoft Financial and Human Resources Management Systems, Hyperion and Oracle Business Intelligence Enterprise Edition. -Creating, monitoring and assessing key performance indicators and reporting as required. -Providing analysis and reviewing on the annual financial budgets and business plan as required by the Board of Governors. -Preparing Board reporting and presentations as required. -Participating in analyzing and reengineering business process and policies to streamline and systematize reporting requirements and accounting issues. -Reviewing business processes and recommending improvements to financial policies and procedures and financial reporting systems to increase efficiency, effectiveness and to provide useful data for improved decision making across the campus.

3.Ensures the UBC Okanagan campus has the information required to fulfill their financial obligations, as well as working closely with the Director, Finance, UBC Okanagan campus to reach departmental goals by: -Researching, coordinating and implementing special financial projects. -Performing ad-hoc analysis and reporting. -Providing advice in accordance with General Accepted Accounting Principles and University policies and procedures. -Providing mentoring, training and education to staff in the department as well as across the campus. -Building relationships with academic and administrative units to better understand operational issues and challenges. -Presenting to committees, Deans, Department Heads, faculty and staff on matters such as budget and planning, financial systems, project updates, polices and procedures, financial risks and controls. -Representing the department on committees as required.

4.Performs other related duties as required.

Supervision Received

Supervision is minimal. Works within broad policy and procedural guidelines in accordance with professional standards. Works independently while under the general direction of the Director, Finance. Work is reviewed in terms of adherence to University policy, legal and financial obligations as well as achievement of broad and long-term goals.

Supervision Given

Supervises M&P Financial Analyst position. Provides guidance and indirect supervision to administrative and accounting staff within the department. Works closely, provides guidance and direction to administrative and professional staff in other departments across the campus as required.

Consequence of Error/Judgement

Due to the senior level of this position in the accounting function the work undertaken and decisions or recommendations made will have a major impact on the financial administration of the University. Consequence of error impacts the planning, decision making and financial viability of units. Errors in financial analysis, reports, projections and forecasts which are submitted to units and senior management can be embarrassing and result in a loss of confidence in our services. Inaccuracies may lead to mismanagement of resources which could result in significant financial losses and a negative reputational impact.

Qualifications

Undergraduate degree in a relevant discipline and Completion of an accredited Accounting program (CA, CGA or CMA). A related university degree, preferably in the area of Business, Commerce or Accounting. Completion of CA, CMA or CGA designation is required. A minimum of 8 years of experience or the equivalent combination of education and experience. Minimum eight years

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Staff Job Postings ______specifically in a senior financial role with similar scope and accountability. Financial modeling, analytical and planning experience in a complex organization is required. Experience with systems development, design and implementation. Experience in a University environment is preferred. In-depth knowledge of generally accepted accounting principles. Knowledge and expertise in complex and technical financial and accounting concepts. Fluency in PeopleSoft or other large ERP system. Knowledge of Hyperion and Oracle Business Intelligence Enterprise Edition preferred. Advanced computer skills, especially in spreadsheets, Microsoft Office and systems analysis. Effective analytical, problem-solving, planning and organizational skills. Effective verbal and written communication, report writing, presentation, and interpersonal skills. Ability to work with a high degree of accuracy, analyze and extract complex data to produce business, statistical and financial reporting. Ability to provide solutions to complex problems independently and to work in a deadline-driven environment. Ability to think strategically, grasp complex business and financial theories, identify key information and issues and suggest viable options as required. Ability to work under pressure, adapt to changing priorities, multi-task and meet deadlines. Ability to work both independently and in a team environment. Ability to build relationships at all levels of the University.

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Staff Job Postings ______

Job Posting

Job ID: 13300 Location: Vancouver - Point Grey Campus Employment Group: Management&Professional (AAPS) Job Category: Administration Classification Title: Administration, Level A Business Title: Administrative Manager Department: Eductnl&Cnslng Psych & Spec Ed Salary: $43,809.00 - $52,592.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2012-07-23 Ongoing: Yes Job End Date: Funding Type: Budget Funded Other: Date Closed: 2012-06-29 Available Openings: 1

Job Summary

Responsible for the coordination of departmental operations and activities; manages and supervises the secretarial, and clerical staff; is accountable and responsible for the management of all administrative and financial systems and also Academic Plans Coordination for the Department of Educational & Counselling Psychology and Special Education (ECPS).

Organizational Status

Reports to the Head of the Department. Manages and supervises five clerical and secretarial support staff. Contacts the Education Dean's Office, Financial Services, Supply Management, Plant Operations, Health, Safety and Environment, and other agencies as required.

Work Performed

-Responsible for the management of departmental support staff including, in consultation with the Head, planning, organizing and monitoring of staff work flow and activities which support both the Faculty of Education undergraduate as well as the graduate programs. In consultation with the Head, plans, develops, oversees, and coordinates job descriptions for each service area; takes full responsibility for interviewing, selecting, hiring, appropriate training and orientation of new staff; initiating recruiting procedures for staff positions including generating job descriptions and posting positions; evaluating and coordinating work flow procedures and staff utilization; carries out performance appraisals and initiates and follows up on disciplinary procedures and termination process if required; recommends promotions and reclassifications; schedules staff vacations, maintaining records on members including vacation entitlements, sick leave, medical appointments, leaves of absence, staff calendar etc.; responsible for designing, implementing and maintaining efficient office administration and departmental technological support systems.

-Responsible for managing and administering all financial activities in the Department including: preparing monthly budgets for submission to the Head and the Head's Advisory Committee; foreseeing annual expenditures, initiating revenue and expenditure proposals and authorizing spending on behalf of the Head; administering research and general purpose operating budgets and ensuring compliance with University and or agency policies and procedures; managing internal financial system for various projects, including academic equipment grant, Departmental expenses, innovative projects, faculty travel expenses, research stipends and various grants; authorizing expenditures on behalf of the Head of Department GPO funds for Department, contract and grant accounts for transfer of funds, reimbursements, purchasing, travel advances and settlements and key requests.

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Staff Job Postings ______

-Responsible for management of departmental services including supervising the ordering of supplies and equipment for teaching purposes as well as the management of network servers and computers for the Department.

-Responsible for the administration, coordination and record keeping related to the Department's courses, including the administration of curriculum changes and tracking of course enrollment numbers and instructors of record.

-Responsible for overseeing faculty, sessional and graduate teaching assistant workloads and processing of related appointments; coordinating winter and summer timetabling of academic courses, seminars, lectures, etc.; managing office space utilization; classroom and laboratory assignments and all specific and general Departmental space needs; initiating, supervising and monitoring maintenance, renovations and telecommunications services for the Department and faculty directories; overseeing the process for faculty hirings, study leaves, promotion and tenure, and periodic review process.

-Responsible for safety and security: representing the Department in the faculty-wide Safety Committee; ensuring safety requirements and modifications are carried out as required by the University Health, Safety and Environment Department, Worker's Compensation Board and other outside regulatory bodies; ensuring staff and students receive adequate WHMIS and other safety training; acting as Fire Safety Warden for the Faculty Fire Safety Committee and implementing adequate security measures to prevent theft and unauthorized entry.

-Responsible for managing and coordinating research information for professional faculty; supervises the development of a departmental research directory (web); ensures that appropriate materials (such as grant applications, etc) are available to Faculty and graduate students; researches and writes reports as requested; supervises the current file of successful grant applications; manages research space allocations.

-Responsible for interpreting and administering University and Faculty of Education guidelines, policies and procedures as they pertain to purchasing, scheduling activities, and space allocation.

-Responsible for organizing, planning and managing ECPS sponsored events (such as conferences, institutes, celebrations, and faculty, sessional and teaching assistant orientations).

-Responsible for researching and providing information and liaison with other institutions (such as school districts and BC College of Teachers about programs).

-Responsible for the management, design, development and supervision of the departmental website to ensure current information is available to the public and student community.

Supervision Received

Works under general direction of the Head of the Department.

Supervision Given

Provides first and second line supervision for clerical and secretarial and technical staff including hiring, staff development and discipline. Conducts periodic reviews and interviews with members of staff. Responsible for efficiency and effectiveness of activities performed by support staff.

Consequence of Error/Judgement

High degree of judgment and initiative required in determining appropriate decisions, involving the implementation of Department policies and in the design and implementation of those policies; designs and implements strategies for the efficient management of departmental resources. Resolves issues not clearly covered by established guidelines.

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Staff Job Postings ______

Qualifications

Undergraduate degree in a relevant discipline. . Minimum of two years experience or the equivalent combination of education and experience. A combination of appropriate education, training and experience in business management practices to degree level. At least two year's relevant administrative and supervisory experience in an administrative support position, preferably in a university environment. Clear demonstration of an ability to write clearly for a variety of audiences; Ability to interact politely and effectively with people at all levels of educational organizations. Ability to maintain computer databases, SIS, university record keeping systems; to quickly grasp complex issues, analyze and synthesize; and to foster smooth working relationships.

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Staff Job Postings ______

Job Posting

Job ID: 13241 Location: Vancouver - Hospital Site Employment Group: Management&Professional (AAPS) Job Category: Administration Classification Title: Administration, Level B Business Title: Administrative Systems Support Department: Medicine,Udrgrd Ed.(Dean'sOff) Salary: $51,099.00 - $61,343.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2012-07-03 Ongoing: Yes Job End Date: Funding Type: Funded by Multiple Sources Other: Date Closed: 2012-06-25 Available Openings: 1

Job Summary

The role of the Administrative Systems Support position is to support users of administrative systems (namely one45) in the MD Undergraduate Program and the PostGraduate Medical Education Program through processes review and implementation. This position is responsible for leading planning sessions to implement integrated business process improvements and documents discussion and agreements.

Organizational Status

Reports to the Administrative Director, MDUG and Director Administration, PGME in the Faculty of Medicine, Dean's Office. Liaises with MedIT's Senior Manager, Application Services and Team Lead, Data Management Services as required.

Work Performed

Responsible for triaging support requests related initially to one45 and potentially evolving into other administrative systems; Troubleshoots problems with stakeholders for solutions; Implements recommendations from the annual security audit; Manages all the events and activities for the one45 Operations Committee; Maps full business processes and designs operational process flow; Facilitates group input and drafts proposals for process improvements; Determines the resources, team support, and technical needs necessary to enable success and procures them; Analyzes and recommends resource requirements and collaborates with impacted stakeholders; Identifies resource implications and implements process improvement recommendations; Will be a key contact in providing recommendations related to other administrative systems (SharePoint, etc.); Responsible for leading short-term planning sessions to implement integrated business process improvements and documents discussion and agreements; Actively solicits ideas and opinions from others to efficiently and effectively accomplish specific objectives targeted at defined business outcomes; Develops user test cases and validates test results during user acceptance testing and system acceptance testing stages; Typically performs functional testing; Communicates all announcements, updates and outages and is the main contact for any communications related to the one45 administrative system;

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Staff Job Postings ______Attends appropriate MedIT Team Meetings; Attends appropriate PGME and UGME administrative meetings; Responsible for initiating annual security audit to stakeholders; May prepare project status reports and communicate status to client; Is a member of the one45 Operations Committee and each subgroup; Provisions access to one45 according to standard operating procedures; Develop a procedures manual for the position; Develops and maintains operational documentation for the administrative systems supported by the role; Performs other related duties as required.

Supervision Received

Works independently under very limited supervision.

Supervision Given

Provides advice to staff in terms of the administrative systems.

Consequence of Error/Judgement

Large volumes of confidential data exist in websites and databases developed to support academic, administrative and research within the Faculty of Medicine. Errors in judgment could severely impact the security and privacy of data, hampering the Faculty of Medicine from meeting its reporting requirements. Errors in design may impact operational efficiencies or affect the misinterpretation of data.

Qualifications

Undergraduate degree in a relevant discipline. . Minimum of three years experience or the equivalent combination of education and experience. Ability to effectively use one45 an asset. (e.g., Outlook, MS Word, MS Excel) Ability to identify and correct missing and incomplete data. Ability to effectively manage multiple tasks and priorities. Ability to read and comprehend technical material. Ability to effectively facilitate groups to achieve appropriate outcome. Ability to effectively resolve client complaints in a calm, non-confrontational manner, and by exercising sound judgment. Ability to deal with people in a courteous, calm manner. Ability to exercise tact and discretion. Ability to train. Ability to analyze problems, identify key information and issues, and effectively resolve. Ability to build, maintain and troubleshoot one45 database.

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Staff Job Postings ______

Job Posting

Job ID: 13278 Location: Vancouver - Hospital Site Employment Group: Management&Professional (AAPS) Job Category: Administration Classification Title: Administration, Level B Business Title: Manager, Communications & Office Administration Department: Cntr for HealthEducatnSchlrshp Salary: $51,099.00 - $61,343.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2012-07-01 Ongoing: Yes Job End Date: Funding Type: Budget Funded Other: Date Closed: 2012-06-27 Available Openings: 1

This position is expected to be filled by promotion reassignment and is included here to inform you of its vacancy at the University.

Job Summary

The Manager, Communications & Office Administration position is responsible for the comprehensive management of the Centre for Health Education Scholarship (CHES) including its human, financial and physical resources. Key responsibilities for the Manager include planning, implementing and coordinating the non-academic activities of the Centre with prime involvement in administrative and financial affairs. These include: administering, managing and controlling the Centre's budget; responsibility for all staff-related matters; assisting in Centre searches and reviews; representing the Centre at non-academic university meetings; administering space; overseeing it and other resources; developing and formulating Centre operating procedures; developing an overall communications strategy and overseeing newsletter, annual report, website, and other communications processes; developing and maintaining membership processes and databases; coordinating Centre social functions and acting as a resource person to all staff and faculty.

The Administrative Manager reports directly to and works closely with the Director of CHES to facilitate the administrative and academic leadership in CHES. S he will also interact and work with senior members of the Centre to facilitate effective management. The manager assumes administrative responsibility over all staff employed by the Centre. Support staff (CUPE 2950) (2.5FTE) report directly to the manager and non- unionized research staff (2.5 FTE) report to the manager, either directly or through subordinates. M&P staff (1.0FTE) have an administrative reporting relationship to the manager (the manager manages their vacation and sick time and ensures that regular performance reviews are taking place). The manager interacts with faculty members, students, staff and general public, the President's Office, Dean's and educational program offices of the Faculty of Medicine, and other academic and administrative units on campus as well as external agencies as required.

CHES is located on the 3rd floor of the Jim Pattison Pavilion of the Vancouver General Hospital (VGH). The work area is a shared office equipped with a computer and telephone. There are no known hazards.

Organizational Status

CHES was formed in April 2008 to enhance health professions education research and scholarship across the Faculty of Medicine and beyond through collaboration, team-building, mentorship of new faculty, successful funding applications, and other activities. CHES serves as a resource to department heads in the mentorship of faculty, and to educational programs in development of innovations and scholarship in the Faculty's educational programs.

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Staff Job Postings ______

Work Performed

Administration -Responsible for the day to day operations and smooth functioning of CHES. -Develop operating policies and procedures to guide CHES administrative functions, and to ensure adherence to effective operational practices. -Acts as a resource for the Director, faculty and staff on a variety of issues, including the interpretation of University and Centre policies and in the application to situations not covered by existing policies. -Handles a variety of requests for information that fall beyond the mandate of the secretarial staff, and involve follow-up to obtain background information. -Responsible for the organization of the Centres administrative records (paper and electronic) and maintains records so that they are accessible and held or culled according to the University's record retention schedules -Provides informed representation of the Centre's policies and positions in a variety of administrative committees; represents the Centre at non-academic Faculty and Education program meetings; attends participates in operations and planning meetings. -Prepares forecasts and submits reports to the Director on policy recommendations -Provides guidance to administrative staff about UBC administrative policies and procedures -Trouble shoots operational problems as they arise

Strategy -Provides input in setting, developing and implementing the goals and objectives of CHES. -Assists the Director to develop agenda's, prepare for and participate in strategic and annual planning meetings.

Human Resources -Identifies staffing needs and write job descriptions in accordance with unit needs, current succession plans, budgetary constraints, and HR best practices. -Contributes to the development of the organizational structure of the Centre. -Develops and implements organizational changes to meet the new initiatives and evolving needs and liaises with counterparts in other Units around contemporary or concurrent needs in CHES. -Recruits, hires, trains, evaluates, disciplines and terminates support and research staff of CHES. -Evaluates ongoing performance, resolve personnel problems, and handle disciplinary matters and grievances. -Allocates work to staff, improves work flow and staff utilization and establishes work schedules. -Administers and oversees the processing of all confidential documentation relating to faculty searches, faculty appointments, re-appointments, promotion and tenure; leaves; and faculty salary increases. -Interprets and implements HR policies and procedures, ensure compliance with collective agreements, maintain comprehensive employee records and represent CHES in grievances. -Provides direction to faculty regarding human resource management and employee relations.

Financial Operations -Participates in the Centre's strategic budget and financial planning process; works with the Director to develop budget policy and priorities and to address budget problems (cost overruns, additional allocations) consistent with the Centre's strategic objectives. -Initiates and coordinates the annual process for obtaining funding for academic equipment and minor capital projects. -Oversees the overall financial management of the CHES budget through control of the GPOF, endowment and research accounts. -Monitors operating accounts, on an individual and rollup basis; produces variance analyses of revenues and expenditures or other key financial indicators; develops and produces regular and customized financial reports as a basis for decisions on management resource allocations; prepares financial forecasts analyzing resource requirements, evaluates financial priorities, prepares final financial submissions, supervises the maintenance of internal records, the reconciliation of Financial Services' ledger sheets, resolves discrepancies, acts as Purchase Card Co-ordinator; analyzes relationships between budget and actual financial data and determines reasons for variances; develops techniques to improve forecasts. -Directs and oversees the processing of financial paperwork (cheque requisitions, journal vouchers, purchase requisitions, blanket

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Staff Job Postings ______po's, travel claims, budget transfers); and the monthly reconciliation of FMIS reports. -Acts as signing authority on the Centrenon-reserach P G's. Authorizes expenditures, transfers funds as necessary, creates and analyzes associated budget reports on operating expenses and recommends reallocations -Works closely with the Research Manager regarding management of research funding and expenses. --Works closely with the Research Manager and Associate Director Research to ensure appropriate and effective use of research funding. -Provides advice and direction in the management of research, grant and contract accounts. -Develops policies and procedures to ensure adherence to effective financial practices. -Works with ORS, UILO, RTA, UBC Finance and others to ensure expenditure compliance, to provide accurate project reporting and other details of a financial and administrative nature -Manages contracts and agreements.

Communications & Outreach -Implements and updates communications strategy for CHES. -Develops ongoing reporting on Centre activities and coordinate completion of annual reports, quarterly newsletters and CHES website. -Writes reports and communication pieces for different audiences. This would include ensuring UBC public relations and marketing standards are adhered to and standard business writing is maintained. -Maintains CHES archive. -Develops fundraising strategy and background materials, liaises with FoM Communications and Development offices in the faculty to implement fundraising activities.

Infrastructure -Oversees and directs the day to day operations of the CHES space including building security, operational maintenance, and in conjunction with the Director, the allocation of office space and equipment. -Oversees teaching, research and office space in CHES, including moves; identifies and determines needs, problems, concerns in CHES regarding space issues; liaises and problem solves with the Faculty and the Vancouver Coastal Research Institute, and other units as necessary. -Oversees IT, including computers, networks, and software. -Authorizes the acquisition of all necessary supplies, equipment and services for the administrative functions of the Centre. Ensures the latest technology is available for use in the Centre. -Administers fire and safety regulations, disaster plans and health and safety regulations.

Other -Oversees the planning and management of the annual meetings and conference functions, such as CHES Research Day -Co-ordinates CHES social functions, including orientations, receptions, CHES outings, seasonal gatherings and staff events -Assist the Director on special projects and initiatives. -Performs other related duties of the position as required.

Supervision Received

The Manager, Communications & Office Administration reports to the Director. Overall objectives for the administration of the Centre's activities are determined in consultation with the Director. Within those guidelines, the Manager works independently, determining priorities as necessary, and consulting on significant issues. Unusual situations which may affect the Centre, particularly its finances, are brought to the attention of the Director.

Supervision Given

The Manager, Communications & Office Administration directly supervises two secretarial clerical staff and has administrative responsibility for one M&P and three research assistants. The incumbent oversees the management of staff hired by faculty members.

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Staff Job Postings ______

Consequence of Error/Judgement

The Manager, Communications & Office Administration is responsible for the smooth, effective and efficient administration of all aspects of the Centre's operations. Errors in judgment could result in staff being hired who are not able to fulfill the requirements of the position which would have a direct result on the quality and effectiveness of the services provided to faculty, staff, and students, as well as financial repercussions; or in lengthy grievance procedures which could affect staff morale and human resources policy. Poor decisions about policy, budgeting, resource allocations or staffing or failure to get work done in a timely and effective manner could lead to damage to the credibility and reputation of the Centre or its members.

Qualifications

Undergraduate degree in a relevant discipline. . Minimum of three years experience or the equivalent combination of education and experience. Experience with accounting, developing and reconciling budgets required. High degree of computer literacy required. Project management and supervisory experience as asset. Experience working in office administration within a research or administrative area at UBC is preferred. Ability to write clearly for a variety of audiences. Proficiency in developing and managing work plans. Ability to manage and coordinate work-flow related to multiple projects. Financial management skills including planning, forecasting, budgeting and report preparation. Strong communication and organizational skills learned from working in a team environment. Ability to prioritize, multi-task and organize work effectively under pressure to meet difficult deadlines. High level of initiative, self-directedness, and ability to work independently. Ability to make thoughtful, informed and thorough decisions. Ability to communicate effectively verbally and in writing. Leadership skills and the ability to effectively recruit, train, supervise, and motivate employees Knowledge and understanding of the University administrative process. Ability to exercise sound judgment. Ability to approach interactions with awareness of sensitive issues and to deal with a diversity of people in a calm, courteous and effective manner. Ability to work effectively in a team environment. Meticulous attention to detail.

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Staff Job Postings ______

Job Posting

Job ID: 13232 Location: Vancouver - Hospital Site Employment Group: Management&Professional (AAPS) Job Category: Administration Classification Title: Administration, Level B Business Title: Administrative Manager Department: Obstetrics & Gynaecology Salary: $51,099.00 - $61,343.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2012-06-25 Ongoing: Yes Job End Date: Funding Type: Budget Funded Other: Date Closed: 2012-06-25 Available Openings: 1

This position is expected to be filled by promotion reassignment and is included here to inform you of its vacancy at the University.

Job Summary

The Administrative Manager has overall responsibility for the management and support of education, research and administrative portfolios with focused responsibilities for human resources. The position reports to the Department Head and the Executive Director, Faculty Affairs of the Dean's Office on overall operational and significant administrative matters. Serves as the primary administrative link between the university and its clinical partners.

Organizational Status

Due to the scope of the role combined with the complex operational and financial relationships between the university, teaching hospitals, region and health ministry, a high level of knowledge, organizational and communication skills are required to fulfill the responsibilities appropriately and effectively. The Administrative Manager exercises initiative and judgment to respond to issues and resolve administrative problems relating to administration, human resources, education, and research activities. Autonomous performance will require Interpretation of guidelines from numerous other UBC areas, including the UBC Faculty of Medicine, and UBC Human Relations, Finance, Faculty Relations and Research Services. Similarly, interpretation of policies and guidelines from other institutions, including Health Authorities, Ministry of Health Services; and Research Institutes is required for efficient implementation of policies and procedures. The Administrator will work closely with the department's Finance Manager to determine the financial implications of decisions and issues. Decision making, planning and implementing initiatives frequently involves understanding of complex and diverse issues. The Administrative Manager ensures that the department is functionally synchronous and aligned with the clinical services in its sphere.

Work Performed

The Administrative Manager will oversee the efficient operation of administrative, human resources, teaching, educational, and research activities of the Department as detailed below:

Overall Organization and Planning: Develop processes for the efficient administration, organization and operation of the department . Provide operational leadership, by participating in the implementation of strategic plans and changes to meet initiatives and evolving needs to enhance productivity and to streamline business processes. Manage and oversee implementation of administrative policies and procedures to ensure efficiency and effectiveness.

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Staff Job Postings ______Participate in the formulation, interpretation and evaluation of the department's philosophy and objectives, oversee implementation of the objectives and ensure they are in accordance with the department strategic plan. Works in partnership with the department's finance manager to ensure resources are available to meet the initiatives, objectives and strategic plan of the department. Work with clinical leaders and support structures to ensure that their activities are coordinated and aligned with the mission of the department. Participate in Department Executive Committee and maintain minutes for the meeting.

Human Resources: Manage the administrative process for faculty recruitment, appointment, reappointment, promotion tenure, salary arrangements, immigration, and termination per UBC guidelines policies. Maintains current knowledge of the relevant University Policies & Procedures and of the Agreement of Conditions of Appointment for Faculty and of the Faculty Policy on Clinical Faculty Appointments as well as academic licensing and academic certification requirements. Is responsible for the management of the department's support staff including establishing work schedules, conducting annual performance development reviews and providing discipline, and when necessary termination. Identifies skill upgrading needs of support staff and ensures appropriate training is received. Is responsible for the recruitment of the department's support staff including, interviewing, hiring, and providing orientation. Overseeing the management of the Faculty data base (STAR) Maintaining the appointments and reappointments of all departmental faculty and staff. Provides expertise and advice on human resource policy at UBC to investigators in relation to complex situations found within employment conditions, salary guidelines, equity, benefits and interpersonal issues.

Capital Resource Planning: Oversee maintenance and acquisition of resources for infrastructure (equipment, furniture, space, etc) for operation, including offices and defined research space. Collaborate with the department's finance manager to ensure that there are sufficient financial resources for capital and resource plans. Manage allocation of departmental space in accordance with the Faculty's Space policies

Communications and Information: Write reports and other communications for internal and external individuals and agencies. Oversees the Communication Manager and their portfolio, which includes the departmental Web site, twitter account and Face Book page. Manages allocation of video and audio bridges necessary for departmental business and committee meetings. Provides oversight for distribution of blanket emails.

Research: Manage grant applications including communications between applicants, communications with agency offices, Dean's Office and Research Services Departments. Assist in grant compilation for submissions to the CIHR and other agencies. Works closely with the department's finance manager to prepare budgets for grants, to review funding and expenses and to monitor the finances of grant accounts. Remains current on policies and new developments pertaining to research awards and liaise between faculty and UBC and health authority research departments and institutes.

Overall: Deals with faculty members, staff and others in a professional manner. Consistent with the Faculty's professional Standards documents. tThe Faculty is committed to the highest level of professionalism in all interactions. Performs other related duties as required.

Supervision Received

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Staff Job Postings ______

Works independently and makes decisions as required to meet overall objectives and goals. Receives direction form the Department Head regarding complex issues or when developing new policies.

Supervision Given

Direct supervision of support staff.

Consequence of Error/Judgement

Work is performed with minimal direct oversight; the incumbent keeps the Department Head informed through ongoing communication. Effective management of the department is important to maintain the department's operational effectiveness. The Administrator alerts the Department Head to any unusual situations that may affect the Department or its members, and keeps the Department Head advised of problems that have arisen or that can be anticipated. Poor decisions about policy, resource allocations, staffing and a failure to get the work done in a timely and effective manner would lead to damage the credibility of the Department and consequently to the Department Head's ability to perform his her job well and to a misuse of resources. Incorrect interpretation of policies and procedures, union agreements and manuals could cause personnel, financial and operational difficulties. Incorrect advice to faculty and students applying for grants and scholarships could impact funding. Incorrect procedures and practices in human resource management would affect overall morale as well as efficiency and best use of departmental resources.

Qualifications

Undergraduate degree in a relevant discipline. . Minimum of three years experience or the equivalent combination of education and experience. Administrative experience in a combination of university, health care, government and or unionized environment. Experience working at a supervisory level. Project coordination experience will be an asset. Understanding of financial management is preferred. Demonstrated knowledge of human resources principles and procedures. Demonstrated ability to function effectively in an environment of complex and dynamic institutional systems and structures. Knowledge of University policies, procedures, governance and administrative systems and ability to work effectively with all levels within the University will be an asset. Ability to effectively use MS Windows & Office 2007 2010 at an advanced level. Human Resources Management (HRMS) systems, Finance Management System (FMS) and eRecruit on-line recruiting system preferred. Ability to communicate effectively verbally and in writing. Excellent command of the English language. Ability to analyze problems, identify key information and issues and effectively resolve. Ability to develop and implement strategic business plans. Effective interpersonal, public relations and organizational skills. Ability to maintain accuracy and attention to detail. Ability to exercise sound judgment. Ability to exercise tact, discretion and diplomacy. Ability to effectively manage multiple tasks and priorities. Ability to prioritize and work effectively under pressure to meet deadlines. Ability to effectively recruit, train, supervise and motivate employees as well as establish standards and goals, evaluate performance, provide feedback and take corrective action. Ability to work effectively independently and in a team environment.

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Staff Job Postings ______

Job Posting

Job ID: 13294 Location: Vancouver - Point Grey Campus Employment Group: Management&Professional (AAPS) Job Category: Administration Classification Title: Administration, Level C Business Title: Manager, Operations & Finance Department: Nursing, School of Salary: $59,602.00 - $71,550.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2012-06-25 Ongoing: Yes Job End Date: Funding Type: Budget Funded Other: Date Closed: 2012-06-29 Available Openings: 1

This position is expected to be filled by promotion reassignment and is included here to inform you of its vacancy at the University.

Job Summary

The Manager, Operations & Finance works in close partnership with the Director and Associate Directors to provide leadership, mentoring and direction in financial management, policy development and implementation, human resources, and administrative activities for the School of Nursing. The position is directly responsible for the Admin Portfolio and works cross-functionally to improve all aspects of the School's processes and controls by leading business process reviews and operational effectiveness initiatives. The position identifies areas of best practice and opportunity for improvement and implements solutions. The position is also responsible for managing the School's administrative systems, financial activities, and providing HR guidance to Faculty and staff. The position anticipates organizational changes and additional space acquisition required to accommodate ongoing growth; proposes long-term plans for hiring and internal promotion to support these changes; and identifies areas where resource growth is insufficient for projected departmental operations.

Organizational Status o Reports to the Director and manages the Administration Services Office (ASO). o Works closely with the Manager, Student Services to support the efficient operation of the Student Services Office (SSO). o Works closely with the Associate Directors to support the efficient operation of their portfolios. o Interacts with SoN's faculty and researchers, providing guidance in matters related to management of the financial, physical, and human resources of the School. o Works closely with and takes direction from the Director, Finance and the Director, HR & Operations from the Dean's Office, Faculty of Applied Science. o Interacts with other units (e.g. Faculty Relations, Human Resources, VP Academic, Financial Services, UILO, Research Services, Faculty of Graduate Studies, UBC Security, and Equity Office) and with related organizations (e.g., UBC Hospital, Discovery Parks).

Work Performed

Operational Efficiency and Effectiveness: Works in partnership with Faculty and Staff to develop and implement organizational change initiatives; leads business process reviews and operational effectiveness initiatives; develops and implements comprehensive processes, procedures and support systems

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Staff Job Postings ______for the School of Nursing in areas such as Finance, Human Resources, Student Services, etc. These are accomplished by: - Assessing the effectiveness of existing processes by diagnosing problems or inefficiencies with current processes and identifying areas for potential process improvement. - Assessing the impact, effectiveness and feasibility of proposed change decisions and presenting recommendations to the Leadership. - Working with the staff involved to implement change to operational processes. - Assessing the effectiveness of the implemented change. - Promoting effective operations, reliable reporting, and compliance with laws, regulations, policies and procedures. Finance - General - Develops and implements budget, business plans, and financial analyses summaries. - Manages a total funding of $11.0 M (2011 2012): GPOF - $8.2M; FFS - $283K; Special Purpose - $945K; Endowment - $188K; Research - $2.85M. - Manages, reviews, monitor, reconciles, and resolves discrepancies in all SoN's ledgers and responsible for closing of year-end books. Approves account expenditures. - Purchases major equipment and capital under the direction of the Director. - Creates internal faculty start-up fund PGs and discretionary fund PGs. - Develops strategies for budget control and projections. Performs budgetary analysis and provides financial reports and forecasts to the Director for use in planning. - Participates with the Director in strategic long-term forecasting - Liaises with the APSC Dean's Office and other UBC units on matters related to GPO budget and other funding. - Designs and develops methods to extract data to produce various financial reports and statistics for internal management and or external stakeholders. - Manage SoN's Purchase Cards by securing cards for faculty and qualified employees, providing direction and oversight to work of Financial Clerk; monitors the monthly reconciliations to ensure expenses are appropriately charged. - Acts as SoN's FRMS Administrator. Finance - Research Funds - Manages the Research grants on behalf of SoN. - Prepares and reviews annual financial reports for grants and contracts. - Based on approval from the Director, authorizes expenditures on grant accounts. HR - Faculty - Manages the administrative process of the appointment, reappointment, promotion and tenure of faculty members. Advises the Director and provides direction to the Director's secretary based on a thorough knowledge of relevant Policies and practices of UBC and the collective agreement as well as related procedures established by the VP Academic Office, Faculty Relations, and the Office of the Dean. - Manages the appointment and reappointment process of Lecturers and non-bargaining unit faculty (Adjunct Professors, Clinical teaching faculty, Postdoctoral Fellows, Research Associates, Visiting Professors, Emeriti, etc.) and affiliate faculty members. Advises the Director and provides direction to faculty members based on a thorough knowledge of relevant policies and practices of UBC and the collective agreement. - Manages approval of sabbatical and other leave applications. - Manages the annual salary increase process for faculty. Sets-up shadow salaries and monitors complex budget transfers related to faculty appointments. HR - Staff - Recruits, trains, supervises, sets objectives and priorities, evaluates and recommends termination of staff in the Admin Portfolio. - Manages the annual review process for staff. - Provides guidance to supervisors of union and non-union staff based on a thorough knowledge of the Collective Agreement, the Agreement on Conditions & Terms of Employment, the relevant Policies and practices of UBC and any related procedures established by Human Resources or the Office of the Dean. (Straightforward information and resources are supplied by the Operations Clerk. The Manager provides guidance, direction and advice in areas such as performance management and discipline.) General - Attends and participates in faculty caucus meetings of SoN and other ad hoc committee and group meetings as necessary - Undertake special projects at the request of the Director.

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Staff Job Postings ______- Performs other related duties and responsibilities as required

Supervision Received

Works under the general direction of the Director. Is expected to work autonomously and exercise considerable judgment and initiative in duties and responsibilities.

Supervision Given

TThe incumbent directory supervises four union staff: the Secretary to the Director, the Financial Processing Clerk, the Faculty Support Clerk, and the HR & Operational Support Clerk. The incumbent provides direction, guidance and assistance to other staff supervisors in the School of Nursing.

Consequence of Error/Judgement

Errors in designing and implementing new processes, procedures and systems could result in serious impact to the operational activities of the School, to the job satisfaction of staff and faculty, or to the educational experience of students. Errors in judgment in providing well-designed planning documents, sound strategic advice, and effective leadership would undermine the School's ability to set and implement priorities for allocation of resources, resulting in an inability to achieve the educational and research mandate for the School and in a loss of stature and credibility to the University and the public.

Qualifications

Undergraduate degree in a relevant discipline. (e.g. Finance or Business Administration) and or completion of an accredited accounting program preferred (CA, CMA, CGA). A minimum of 5 years of experience or the equivalent combination of education and experience. Demonstrated ability to work with multiple priorities and execute workflow to meet requirements; ability to work calmly under pressure of critical deadlines or heavy volumes during peak periods. Computer experience to advanced level with spreadsheet software; and to intermediate level with word processing, e-mail, and presentation software required. (MS Office preferred). Ability to think conceptually. (i.e., use creative, conceptual, or inductive reasoning or thought processes to identify patterns in complex data, and identify key or underlying issues in complex situations) Ability to communicate effectively verbally and in writing. Demonstrated financial, analytical and budgetary planning modeling skills. Demonstrated ability to take initiative, exercise discretion and sound judgement in complex situations. Demonstrated ability to perform complex financial analyses. Experience with UBC Financial and Human Resources systems and Supply Management procedures including FMS, nVision, PS Query and Hyperion Budgeting preferred. Experience in financial reporting, budget planning and forecasting required. Experience and knowledge of University policies and procedures in budgeting, financial reporting, procurement, internal control and payroll preferred. Demonstrated experience leading business process review or operational effectiveness initiatives. Ability to work effectively independently and in a team environment. Ability to develop and maintain cooperative and productive working relationships. Demonstrated ability in analyzing business work processes and providing recommendations for change improvement. Ability to problem-solve, think strategically, grasp complex business and financial theories, identify key information and issues and suggest viable options as required. Effective organizational, interpersonal, leadership and supervisory skills. Ability to assess situations and make decisions that fall outside the scope of established policy.

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Staff Job Postings ______

Job Posting

Job ID: 13283 Location: Vancouver - Point Grey Campus Employment Group: Management&Professional (AAPS) Job Category: Administration Classification Title: Administration, Level C Business Title: Manager, Centre Operations Department: Center for Teachng,Learng&Tech Salary: $59,602.00 - $71,550.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2012-07-09 Ongoing: Yes Job End Date: Funding Type: Budget Funded Other: Date Closed: 2012-07-03 Available Openings: 1

Job Summary

The Manager, Centre Operations provides direction and leadership in the management of human and physical resources, and effectively manages the day-to-day administration of the unit. Areas of responsibility include human resources, space, operational efficiency and general administration.

Organizational Status

As part of the CTLT senior management team, this position reports to the Managing Director. Participates on the Senior Planning committee. Works closely with the Finance Manager, Office of the Provost.

Supervises CUPE staff who provide administrative functions in the department

Liaises with senior staff of other University departments, including but not limited to: - Finance Director for the Provost and Vice President Academic - Manager, Payroll - Manager, Faculty Relations - Network of Human Resources Administrators - Senior administrators at other institutions.

Work Performed

Administration - Develops business strategies and plans and contributes to operational and management decision making as part of the CTLT management team. - Provides leadership in the development of strategic information management initiatives, ensuring compliance with applicable University policies and procedures. - Develops and implements new procedures to ensure operational efficiency and project management practices in consultation with the Senior Management Team. - Contributes business and functional requirements for the development of an operational tracking system. - Supports implementation of an operational tracking system. - Manages preparation of monthly and annual operational reports and ad hoc statistical and activity reports for all CTLT

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Staff Job Postings ______Divisions. - Manages Operations division budget in alignment with departmental objectives. - Tracks and provides reports on campus-wide distance education operational activity. - Designs, evaluates and implements projects related to administration.

Facilities Administration - Manages physical space issues for three separate locations, including authorizing key requisitions and coordinating security access. - Manages space allocations, renovations and administration. - Oversees department safety program, including chairing the Health and Safety Committee. - Provides leadership on office sustainability initiatives.

Human Resources - Develops and oversees the implementation of human resource strategies, policies and procedures to achieve the overall mission and success of CTLT. - Sets direction and oversees the provision of high-quality HR services and ensures the effective and efficient operation of all aspects of employee transactions, complying with collective agreements, legislation, procedures and regulations. - Provides full Relationship Management support on challenging and complex issues related to conflict resolution, performance management, collective agreement interpretation and terminations, by effectively diagnosing issues, recommending solutions and ensuring successful implementation of agreed upon recommendations. o Facilitates meetings for discussions on employee relations, conflict resolution, roles and responsibilities o Provides guidance on personnel issues for CUPE 2950 and M&P staff. o Organizes performance management activity for department. o Oversees employee recruitment, orientation, training, discipline and discharge processes, liaising and supporting CTLT senior management staff as appropriate. o Manages personnel records including vacation and sick leave in accordance with University policy. - Supports and coaches divisional managers in developing strategies related to talent identification, training and development, performance management, succession planning and retention - Designs, evaluates and implements projects related to human resources. - Manages and maintains a healthy culture within the organization, including leading the development and implementation of a CTLT "Outstanding Work Environment" plan. - Provides strategic direction and support for managing organizational change in consultation with Senior Management Team. - Implements change in accordance with a change management plan - Advises on and or oversees teaching appointment processes associated with distance education. - Works closely with Faculty Relations and Payroll on ensuring Instructor payroll procedures and policies are in alignment with legal agreements.

Departmental Finances - Works with Senior Manager, Finance and Finance Manager (Office of the Provost) to support implementation of departmental financial policies and procedures. - Liaises with the Senior Manager, Finance and Finance Manager (Office of the Provost) to incorporate financial data into the overall reporting framework for CTLT Senior Management Team.

Other - Liaises with and fosters good working relationships with Business Officers, HR Managers and Administrators across campus and beyond. - Other duties as required.

Supervision Received

Works independently under general direction from the Managing Director, CTLT.

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Staff Job Postings ______

Supervision Given

Supervises administrative staff in the department who provide support to all functions within CTLT.

Consequence of Error/Judgement

Judgment and decisions require the application of excellent interpersonal, communication, conflict-resolution and problem-solving skills. Inappropriate or incorrect application of policy and ineffective management decisions could potentially damage the image of CTLT and the University.

Qualifications

Undergraduate degree in a relevant discipline. University degree in Business Administration or Administrative Management. Masters degree preferred. A minimum of 5 years of experience or the equivalent combination of education and experience. Minimum of five years of related experience in a senior administrative role including Human Resources and general office administration, with a minimum two years of direct supervisory experience. - Experience developing work plans, policies and procedures and ensuring successful implementation. - Experience with developing and implementing databases to track and monitor operational effectiveness an asset. - Experience managing administrative aspects of a service organization an asset. Ability to prioritize and work effectively under pressure to meet deadlines. Ability to analyze and interpret data, determine implications, and provide recommendations Ability to function effectively in a rapidly changing environment. Proven ability to write policies and procedures. Proven leadership skills and administrative abilities. Proven diplomatic and public relations skills. Excellent oral and written communication skills. Attention to detail. Strong computer skills, including word processing, presentation, statistics and database packages. Proven administrative system analysis and project management skills. Ability to map processes and produce process flow diagrams. Strong analytical and critical reasoning skills. Ability to work effectively independently and in a team environment. Comfort with Mac and Windows environments. Familiarity with UBC administrative systems an asset.

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Staff Job Postings ______

Job Posting

Job ID: 13290 Location: Vancouver - Point Grey Campus Employment Group: Management&Professional (AAPS) Job Category: Museum Classification Title: Museum, Level B Business Title: Assistant Curator, Cowan Tetrapod Collection Department: Beaty Biodiversity Museum Salary: $51,099.00 - $61,343.00 (Annual) Full/Part Time: Part-Time (50%) Desired Start Date: 2012-07-01 Ongoing: Yes Job End Date: Funding Type: Budget Funded Other: Date Closed: 2012-06-28 Available Openings: 1

Job Summary

The Beaty Biodiversity Museum is divided into several major collections (e.g. terrestrial vertebrates, entomology, vascular plants), each supervised by a faculty member (hereafter referred to as "the curator"). This position is responsible for operations (management and care) of one of them (the Cowan Tetrapod Collection, hereafter referred to as "the collection"), for research and teaching purposes. This position also acts as a resource person for public outreach regarding natural history of the group of organisms represented by the collection.

Organizational Status

Reports directly to the curator in charge of the collection; reports indirectly to the Museum Directors, and to the Museum Administrator for all administrative matters. Works with Museum's education and exhibits staff for matters relating to the public face of the Museum. Supervises curatorial staff, temporary employees, student workers, and volunteers.

Work Performed

Responsible for the operations of the collection. Contributes to the research activities of the Beaty Biodiversity Museum. Assists in identification (species, subspecies) of specimens in the collection. Responsible for cataloguing, labeling and storage of specimens in the collection. Makes recommendations on, and implements appropriate procedures for the preservation and maintenance of the collection. Decides what donations of specimens to receive, subject to the approval of the curator. Responsible for receiving donations of specimens, preparing specimens for preservation, and accessioning specimens. Appraises specimen donations. Inspects the collection to determine deterioration; diagnoses the cause and carries out the necessary corrective action. Makes recommendations on, and implements approved policies and procedures for specimen loans. Reviews and approves loan requests, subject to the approval of the curator. Manages and supervises handling, storage, shipping of specimens by researchers, students and general public; manages educational loan exhibits. Supports laboratory teaching that uses the collection. Assists in managing the budget for the collection. Orders supplies.

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Staff Job Postings ______Ensures the acquisition and renewal of any appropriate permits for collection and handling of specimens. Manages library acquisitions related to the collection. Coordinates digitizing and databasing the collection. Ensures that the collection's electronic files are backed up and secured regularly. Selects and supervises volunteers, student assistants and temporary employees; ensures appropriate training and orientation. Supports fundraising efforts and grant proposals for curation and collections improvement. Assists in preparing the annual report for the collection. Provides information for the general public regarding the group of organisms represented by the collection. Responds to public inquiries for specimen identification. Assists outreach and exhibits staff of the Museum in designing and implementing exhibits and programs concerning the group of organisms represented by the collection. Gives tours, presentations, and workshops to raise public awareness about the collection; represents the collection at meetings. Gives presentations and workshops to the public about the group of organisms represented by the collection. Contributes content about the collection to the Museum's web site. Assists visiting scientists in accessing and working in the collection. Performs other related duties.

Supervision Received

Works under minimal supervision from the curator of the collection.

Supervision Given

Supervises curatorial staff, temporary employees, student workers, and volunteers.

Consequence of Error/Judgement

Errors could do permanent damage to a valuable legacy of irreplaceable natural history resources; irreversible loss or degradation of associated information (data). Errors could cause loss of research potential, inconveniences in academic programs and have an adverse effect on the public's view of the Museum and UBC.

Qualifications

Undergraduate degree in a relevant discipline. . Minimum of four years experience or the equivalent combination of education and experience. Experience must be in a biological field, preferably in the context of tetrapod specimens. Some post-graduate research experience preferred, with demonstrated interest and expertise (e.g. publications) in biological research. Demonstrated expertise in specimen identification and preparation (preferably of avian specimens in particular), preservation and cataloguing techniques. Ability to communicate effectively verbally and in writing. Ability to deal with a diversity of people in a calm, courteous, and effective manner. Ability to maintain accuracy and attention to detail. Computer experience required with database management software. Ability to work effectively independently and in a team environment. Ability to exercise tact, judgment, discretion and confidentiality.

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Staff Job Postings ______

Job Posting

Job ID: 13260 Location: Vancouver - Point Grey Campus Employment Group: Management&Professional (AAPS) Job Category: Information Systems & Tech Classification Title: Info.Sytems&Technlgy, Level A Business Title: Support Analyst I Department: UBC IT - Service Centre Salary: $43,809.00 - $52,592.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2012-07-03 Ongoing: Yes Job End Date: Funding Type: Budget Funded Other: Date Closed: 2012-06-26 Available Openings: 2

Job Summary

The Support Analyst I provides Tier 1 technical advice and support in use, configuration and selection of software, hardware and network systems and various end user devices.

May be required to work night shifts and or shift rotations, provide after regular business hours support as necessary as well as respond to pager and or cellular phone during regular business hours.

Organizational Status

The IT Service Centre is a Tier 1 support unit, handling all requests and incidents for user-related issues within UBC IT by providing advice, guidance and the rapid restoration of service.

This position reports to the IT Service Centre Team Leads on a project by project basis. May receive instruction from a more experienced Support Analyst II or Project Manager. Interacts directly with students, faculty and staff as well as other University technology professionals, UBC customers and end-users. Will be required to provide support outside of business hours in situations requiring an urgent response.

Work Performed

Specific Duties: - Provides first level technical support to end-users customers of UBC IT by analyzing, troubleshooting, diagnosing and applying appropriate solutions to restore end-users and customer issues. - Offers assistance to customers end-users requesting UBC IT products and services including network access, authentication systems, software and operating systems, desktop service as defined by the UBC IT Service Catalogue. - Monitors networks and infrastructure systems and evaluate incidents, resolving or escalating where appropriate. - Ensures that IT Service Centre acceptance criteria are met for incoming new applications services upgrades.

Core Duties - Provides advice on information technology improvements, services, policies and procedures. - Designs basic record and report formats. - Develops training materials and provides training for users in use and configuration of software, hardware, network systems

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Staff Job Postings ______and peripheral equipment - Assists users, both remotely and in-person, to diagnose and resolve problems, escalates when necessary, and documents problem status and action taken. - Performs preventive maintenance tasks, troubleshoots and repairs on a variety of computer systems and peripheral equipment. - Deploys new hardware, software, networking and security updates. - Maintains an inventory of equipment, service contracts, warranty and maintenance agreements. - Modifies and debugs existing software application modules using disciplined software development processes, quality standards and procedures. -Prepares and maintains documentation in accordance with prescribed standards. - Maintains appropriate professional designations and up-to-date knowledge of current information technology techniques and tools. - Performs other related duties as required.

Supervision Received

The position reports to the Team Lead, IT Service Centre, UBC IT. Receives general supervision and is expected to demonstrate initiative and operate with minimum supervision within areas of commodity enterprise proficiency.

May receive general technical guidance and direction from more experienced Support Analysts II within areas of core campus enterprise based applications and systems.

Supervision Given

No supervision is given.

Consequence of Error/Judgement

The incumbent is expected to have an understanding of the provision of enterprise IT services to UBC customers and end users. Consequences of error could translate to prolonged downtimes of mission critical applications at the individual, departmental or workgroup level.

Impact of decisions would affect the quality of service to customers and end users thereby possibly incurring additional operating costs, violating legal and other regulatory requirements, and or negatively impacting UBC's reputation.

Qualifications

Undergraduate degree in a relevant discipline. ITIL certification (minimum basic level) is an asset.

A minimum of one year of experience working with enterprise level networks, desktop software operating systems, email and other end user technologies. Minimum of one year experience or the equivalent combination of education and experience.

Collaboration - Actively solicits ideas and opinions from others to efficiently and effectively accomplish specific objectives targeted at defined business outcomes. Openly encourages other team members to voice their ideas and concerns. Shows respect for differences and diversity, and disagrees without personalizing issues. Utilizes strengths of team members to achieve optimal performance.

Communication for Results - Conducts discussions with and writes memoranda to all levels of colleagues and peer groups in ways that support troubleshooting and problem solving. Seeks and shares relevant information, opinions, and judgments. Handles conflict empathetically. Explains the context of interrelated situations, asks probing questions, and solicits multiple sources of advice prior to taking action when appropriate.

Problem Solving - Applies problem-solving methodologies and tools to diagnose and solve operational and interpersonal problems.

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Staff Job Postings ______Determines the potential causes of the problem and devises testing methodologies for validation. Shows empathy and objectivity toward individuals involved in the issue. Analyzes multiple alternatives, risks, and benefits for a range of potential solutions. Recommends resource requirements and collaborates with impacted stakeholders.

Accountability - Sets objectives that meet organizational needs. Provides recommendations to individuals and teams on ways to improve performance and meet defined objectives. Monitors and provides feedback on individual and team performance against defined standards.

Analytical Thinking - Coordinates the information gathering and reporting process. Reviews trends and compares to expectations. Conducts research to define problems and prepares responses to anticipated questions. Prioritizes multiple issues and opportunities. Identifies relationships and linkages within several information sources. Anticipates issues that are not readily apparent on the surface. Identifies root causes and effects. Defines priorities within performance objectives. Reports and identifies areas that need guidance in order to resolve complex issues. Anticipates the possible outcome of potential solutions.

Information Systems Knowledge - Resolves escalated problems of technical support. Identifies root causes. Sets up and integrates new and enhanced information systems. Identifies customer needs and determines the appropriate approach to apply and ensure resolution. Solicits the input of appropriate technical experts and managers as required.

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Staff Job Postings ______

Job Posting

Job ID: 13295 Location: Vancouver - Point Grey Campus Employment Group: Management&Professional (AAPS) Job Category: Information Systems & Tech Classification Title: Info.Sytems&Technlgy, Level B Business Title: Media/Web Designer Department: Arts ISIT Salary: $51,099.00 - $61,343.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2012-10-01 Job End Date: 2013-05-10 Possibility of Extension: Yes Funding Type: Self Funded Other: Leave Replacement Date Closed: 2012-07-22 Available Openings: 1

Job Summary

The Media Web Designer programs software application modules and codes, tests, debugs, documents and maintains those modules. They form part of a team that provides oversight of all development, administration, and maintenance of web based resources for the Faculty of Arts. The position will support, develop and implement various programming solutions for WordPress and e-learning projects requiring custom programming. The position participates in the full project cycle from conception of a programmable functionality to its release for instructional research communication or marketing purposes.

Organizational Status

The position reports to the Manager, Web Development team. The role requires interactions with faculty and Arts support staff to understand project requirements. The role regularly liaises with technical support staff within Arts ISIT and various IT related s7upport units such as UBC IT and Centre for Teaching Learning and Technology. Performance evaluation is undertaken by the Manager, Web Development team.

Work Performed

- Visually interprets web site design and layout, including illustrations graphics concepts, in a graphically appealing and fully integrated manner. - Designs contemporary best practice web sites and implement them as themes in WordPress - Translates concepts effectively against objectives and execute page builds on schedule - Uses XHTML and CSS coding to modern W3C Web Standards - Maintain up-to-date knowledge of current information technology techniques and tools, especially as they apply to content portals, World Wide Web and social software. - Performs quality assurance testing throughout the design and pre-production stages - Documents all work using standard programming development techniques (flowcharting, remarks within applications etc.) - Performs other duties as required

Supervision Received

Reports to the Manager, Web Development team regarding assignments and service delivery. Works under minimal supervision; receives defined assignments in the context of projects, but is expected to show initiative and creativity in reaching the set goals. Work

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Staff Job Postings ______is subject to periodic review in progress and subject to approval by client upon completion.

Supervision Given

May involve limited supervision of student staff.

Consequence of Error/Judgement

Errors in performance related to this position compromises the Faculty's ability to publish websites for communication and marketing and integrate new media into teaching and research. Errors would result in financial costs, in terms of hardware, software and staff time, and loss of opportunities to the Arts community to communicate and disseminate information and resources via the online medium

Qualifications

Undergraduate degree in a relevant discipline. (e.g. computer science, multimedia). Minimum of two years experience or the equivalent combination of education and experience. Two (2) years of experience in web development or web design or the equivalent combination of education and experience. Comfortable programming in Java, Javascript, SQL, PHP, python, knowledge of wordpress would be advantageous. Good organizational, time management and effective writing skills. Ability to work effectively with a development team from diverse professional and academic backgrounds. Understands and relates to the academic University environment. Demonstrated service orientation.

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Staff Job Postings ______

Job Posting

Job ID: 13248 Location: Vancouver - Point Grey Campus Employment Group: Management&Professional (AAPS) Job Category: Information Systems & Tech Classification Title: Info.Sytems&Technlgy, Level B Business Title: Project Coordinator Department: UBC IT - Web Services Salary: $51,099.00 - $61,343.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2012-07-03 Ongoing: Yes Job End Date: Funding Type: Budget Funded Other: Date Closed: 2012-06-25 Available Openings: 1

Job Summary

The Project Coordinator provides assistance with project management activities including gathering information from users and a variety of other sources and contributing to the entire project lifecycle. UBC IT Web Services is a full service web and mobile-web design and development team that works with a wide range of faculties and departments so they can deliver educational services and information to students, researchers, staff, industry and community over the internet to any device, anywhere, anytime. The incumbent will work directly with faculty and departmental leadership to understand their business needs and communicate these to developers. This position will also be responsible for coordinating key activities and supporting the launch of web and mobile-web applications and sites.

The Project Coordinator will support the Manager, Web Services by assisting in project qualification and needs assessment, project and resource scheduling, documentation and project coordination as assets are being delivered.

Organizational Status

The Project Coordinator reports to the UBC IT Web Services manager and works with the UBC IT Web Services team.

Work Performed

Specific Duties: - Chairs client needs-analysis meetings, along-side senior technical context professionals, to ensure all business requirements are understood and then documents client needs for review with development team and manager; - In consultation with the Manager and senior Developers, develops project plans and various related project documentation, in final draft, for circulation to project stakeholders; - Makes recommendations to clients regarding functionality of new web services and translates client feedback to senior developers; - Responsible for gathering client needs and providing options to the client that balance their needs against available resources and available technology; - Must be able to translate emerging trends in web technology and web industry to clients; - Coordinates communications between the client and the team for specific project milestones; Responsible for scheduling and allocating resources for small to medium sized web development projects on behalf of the department

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Staff Job Postings ______for the clients; - Assesses variances from the project plans, budgets and schedules. Consults with the manager and senior developers on implementation changes before confirming with the client to ensure the project remains within specified scope and is within time, cost, and quality objectives.

Core Duties: - Gathers information from users and a variety of other sources, refines project requirements, and develops small modules of larger project plans with support of senior members of the team. - Assists in the preparation of budget estimates and staffing requirements for project plan, - Compiles information for the development of schedules and timelines. - Assists with the allocation of resources to projects according to project plans and resource availability. - Provides orientation and work direction to project team members as assigned by Project Manager. - Maintains project documentation including logs and schedules and notifies Project Managers of variances from project plan. - May coordinate some activities as directed by Project Manager. - Maintains appropriate professional designations and up-to-date knowledge of current information technology techniques and tools.

- Performs other related duties as required.

Supervision Received

Works under the Manager, UBC IT Web Services. Must be able to work independently as well as contribute actively and collaborate openly as a team member.

Supervision Given

May supervise temporary staff or students.

Consequence of Error/Judgement

UBC IT provides enterprise technology solutions to the university community. Decisions and actions taken by the Business Analyst I will have a direct impact on how efficiently and effectively the systems and processes will perform and function. Errors in judgment, poor analysis, or failure to act decisively could have a detrimental effect and adversely impact the university community, affecting up to tens of thousands of students, faculty and staff, and could cost hundreds of thousands of dollars in lost productivity, funding and revenue. Unreliable systems or failure to meet contractual obligations for performance and availability will damage the reputation of UBC IT and UBC.

Qualifications

Undergraduate degree in a relevant discipline. . Minimum of two years experience or the equivalent combination of education and experience. Professional development in business analysis and project management is an asset. Experience in at least one of the following is an asset: web or mobile web design and development, business analysis, project management, IT or higher education.

Experience in producing two or more of the following: BRDs, use cases, user scenarios, user stories, BPMs. Knowledge of BPMN.

Knowledge of project management, quality assurance, change management disciplines and best practices; and development methodologies.

Ability to effectively facilitate groups to achieve appropriate outcome.

Knowledge and continuous learning of business analysis discipline and best practices.

Good organizational, planning, and prioritization skills. Able to multi-task and deliver multiple assignments in a fast-paced and

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Staff Job Postings ______changing environment.

Demonstrates the willingness, ability, and enthusiasm to learn new processes, methodologies or technologies.

Collaboration - Takes initiative to actively participate in team interactions. Without waiting to be asked, constructively expresses own point of view or concerns, even when it may be unpopular. Ensures that the limited time available for collaboration adds significant customer value and business results.

Communication for Results - Converses with, and writes to, peers in ways that support transactional and administrative activities. Seeks and shares information and opinions. Explains the immediate context of the situation, asks questions with follow-ups, and solicits advice prior to taking action.

Problem Solving - Asks questions and looks for data that helps to identify and differentiate the symptoms and root causes of every day, defined problems. Suggests remedies that meet the needs of the situation and those directly affected. Resolves problems and escalates issues appropriately.

Accountability - Checks assumptions about mutual expectations and clarifies standards of overall performance. Checks the scope of responsibilities of self and others. Monitors day-to-day performance and takes corrective action when needed to ensure desired performance is achieved.

Analytical Thinking - Collates and reports information. Identifies trends and exceptions. Investigates to define problems more accurately. Sorts information in order of importance. Identifies relationships and linkages between components. Identifies variable potential causes and effects. Solicits guidance to define criteria and assign values of importance and urgency. Escalates issues of an exceptional nature.

Business Enterprise Knowledge - Inquires about the relationship of technology to the business as it pertains to assigned area of responsibility and related projects. Seeks out relevant information from available sources including supervisors, peers, clients, intranet Internet, and documentation.

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Staff Job Postings ______

Job Posting

Job ID: 12540 (Repost) Location: Vancouver - Point Grey Campus Employment Group: Management&Professional (AAPS) Job Category: Information Systems & Tech Classification Title: Info.Sytems&Technlgy, Level C Business Title: Systems Administrator II Department: MedIT Salary: $59,602.00 - $71,550.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2012-04-02 Ongoing: Yes Job End Date: Funding Type: Budget Funded Other: Date Closed: 2012-06-27 Available Openings: 1

Job Summary

The Systems Administrator II designs systems hardware and software solutions, defines systems scope, and provides recommendations for all systems supported infrastructure as part of regular operations.

This position provides architectural oversight in alignment with the MedIT Enterprise Architecture team for the Faculty of Medicine and consults on process and procedures to ensure secure electronic processing and data storage. He she also provides IT systems infrastructure advice and training to operational support staff, and maintains systems & data availability.

The incumbent may be required to change work site locations and will be required to work on-call shifts providing after regular business hours support. He she will also be required to respond to a cellular phone during regular business hours.

Organizational Status

Infrastructure Services provides design, implementation, and transition to operations of sustainable infrastructure for delivering IT service excellence in medical education and research.

This role reports to the MedIT Infrastructure Services Systems & Servers Team Lead on daily operations and project tasks. The role will receive instructions from other Team Leads and Project Managers.

The Systems Administrator works closely with technical peers at BCNet, partner Universities and Health Authorities, along with other medical program partners, and various departments within UBC.

Work Performed

Specific Duties:

-Analyses, designs, implements, & supports computing systems for Faculty of Medicine client groups.

-Consults as required and directed by Infrastructure Services Team Leads with other MedIT teams, and University and Health care partners for all matters involving systems design, analysis, and operations.

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Staff Job Postings ______-Research and recommend innovative, and where possible, automated approaches for system administration tasks.

-Provides technical leadership and subject matter expertise to MedIT Service Desk.

-Resolves critical systems incidents and implementation of major changes under the direction of the Infrastructure Services Systems & Servers Team Lead.

-Develops & maintains documentation of all MedIT and externally provisioned infrastructure.

-Participates in business continuity planning and development of procedures.

-Plans, installs and troubleshoots server and application systems including Linux (CentOS 5.5 and above, Ubuntu 9 and above, Mint), Microsoft Windows Server 2003R2 and 2008R2, virtualization infrastructure (such as VMware ESXi 3.5+ and Microsoft Hyper-V), and newer technologies as they occur.

-Monitors and contributes to optimizing servers and application systems performance to support capacity planning.

Core Duties:

Designs solutions to resolve system related business problems, meet user requirements, and streamline system work flows.

Formulates and defines system scope and objectives and recommends a strategy, potential solution, or "workaround".

Monitors and analyzes systems issues and provides recommendations for all systems supported infrastructure as part of regular operations.

Provides guidance and training to less experienced analysts.

Writes and maintains systems documentation including user and technical manuals.

Designs, provisions and configures systems.

Acts as a liaison between technical groups and stakeholders to coordinate the system's installation and ensure technical compatibility and satisfaction.

Prepares documentation and defines system specific dependencies to assist in problem analysis.

Provides recommendations for improving procedures and coordinating system implementation.

Integrates development of best practices, standards, procedures and quality objectives across systems infrastructure or platforms.

Maintains appropriate professional designations and up-to-date knowledge of current information technology techniques and tools.

Performs other related duties as required.

Supervision Received

Works under limited supervision and receives instructions from the Infrastructure Services Manager, and Team Lead. Work is reviewed in terms of completeness, accuracy and timeliness of set objectives.

Supervision Given

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Staff Job Postings ______

None.

Consequence of Error/Judgement

The decisions and actions taken by the Systems Administrator II will have a direct impact on the availability and capacity of the systems infrastructure used by the Faculty of Medicine for research, education, and administrative functions. Errors in judgment or actions could have a major impact on the Faculty of Medicine teaching research, administrative systems operations and the continued functioning of the Faculty of Medicine, and Hospital computer operations. For supported clients errors could also have negative effects on the image of MedIT's service offerings.

Qualifications

Undergraduate degree in a relevant discipline. University degree in Computer Science or a Diploma in Network Computer Systems preferred.

Current ITIL Foundations certification or ability to achieve.

Current Linux, Microsoft, or related systems administration certifications or ability to achieve. Minimum of three years experience or the equivalent combination of education and experience. Experience providing server and computer support in an instructional or equivalent computing environment.

Experience providing Microsoft or Linux Server & virtual systems support.

Must have experience in the following:

-Managing VMware or like virtualised infrastructure -Implementing technical changes -Problem solving on an enterprise level -MS Windows Server, Linux server, LDAP (Lightweight Directory Access Protocol) administration, and IT security best practices -Implementation and support of HP & IBM server hardware.

Experience working in a team-oriented, collaborative environment. Demonstrated time management skills. Planning and organizational skills. Ability to conduct research into issues and products as required. Ability to prioritize service and development requests efficiently based on sound technical knowledge of task and time requirements. Demonstrated capabilities related to problem solving on an enterprise level. Excellent oral, written and presentation communications skills. Basic training capabilities. Ability to present ideas in a user-friendly language. Takes initiative in the continued revision and upgrading of internal documentation.

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Staff Job Postings ______

Job Posting

Job ID: 13288 Location: Vancouver - Point Grey Campus Employment Group: Management&Professional (AAPS) Job Category: Information Systems & Tech Classification Title: Info.Sytems&Technlgy, Level D Business Title: Programmer Analyst Department: Psychology Salary: $64,369.00 - $77,274.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2012-07-01 Ongoing: Yes Job End Date: Funding Type: Budget Funded Other: Date Closed: 2012-06-28 Available Openings: 1

This position is expected to be filled by promotion reassignment and is included here to inform you of its vacancy at the University.

Job Summary

To provide network management, administrative and maintenance support for faculty, staff and graduate students in the Department. To provide software and hardware acquisition and implementation support and advice to members of the Department, including long range planning for network and computer systems development.

Organizational Status

Works independently, reporting to the Department Head. Works with senior management within the Department and other units such as the Dean of Arts Offices and UBC Information Technology.

Work Performed

Responsible for overall planning, organizing and execution of the IT functions within the Department.

-monitors the Department LAN for potential problems and user activity which may lead to a failure of the communications system or one of the attached server systems.

-interprets the data produced by various network management software tools, and taking appropriate action to resolve problems and tune the system

-creates network user accounts and manage network security; implement IT procedures and security policy in information and technology sharing and communication

-long range planning of equipment and software acquisition scenarios which take future research and administrative demands on the network into consideration

-manages file server resources (disk space, web-based services, print queues); manage system backups for the Department network

-leads Department IT team, working with the Director, Administration to recruit, train and supervise employees and students

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Staff Job Postings ______-provide recommendations and assistance to faculty, staff and graduate students with system enhancements

-serves on the Department Psychology Information Technology Committee and attends monthly meetings of UBC's Network Administrators Group

Supervision Received

Under the general direction of the Department Head and the Psychology Information Technology Committee who outline long-range Department goals. Where implementation of computer systems and software will affect support staff duties the position will consult with the Director, Administration.

Supervision Given

Directly manages work of Department IT employees, including two M&P level employees, and two undergraduate student assistants.

Consequence of Error/Judgement

The Head and or the Psychology Information Technology Committee review the substance of computing policies and major equipment and software expenditures which the incumbent may propose. The consequences of poor or incorrect decisions in network management would result in poor LAN performance and some lost data, in the minor case. Major errors would result in complete loss of file server systems which would deny user access to email, fax facilities, network services, departmental, research and project websites, department databases and network printer services. Errors in the selection of hardware components and software would result in a significant waste of budget dollars and lost implementation time.

Qualifications

Undergraduate degree in a relevant discipline. B.Sc. in Computer Science with extensive experience in the management of networked computer systems. A minimum of 5 years of experience, in-depth knowledge of applications and the business requirements supporting them or the equivalent combination of education and experience. IT-related experience demonstrating progressive responsibility, preferably in a University or other public sector environment or the equivalent combination of education and experience. A detailed understanding of the integration of Macintosh, Windows PCs, different distributions of Linux based servers and the ability to install maintain a variety of resource intensive distributed computing applications in large IT environments is mandatory. Ability to prioritize and work effectively under pressure to meet deadlines. Ability to analyze and interpret data, determine implications, and provide recommendations. Ability to effectively recruit, train, supervise, and motivate employees. Ability to make decisions and recommendations involving highly complex issues. Ability to install and maintain computer networks. Ability to resolve technical problems in an innovative manner. Ability to explain, assign, and monitor work. Ability to analyze problems, identify key information and issues, and effectively resolve. Ability to understand the nature of a user problem often with incomplete information, and to describe solutions in a concise, non-technical manner. Ability to deal with a diversity of people in a calm, courteous, and effective manner. Ability to communicate in a clear and attentive manner.

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Staff Job Postings ______

Job Posting

Job ID: 13250 Location: Vancouver - Point Grey Campus Employment Group: Management&Professional (AAPS) Job Category: Information Systems & Tech Classification Title: Info.Sytems&Technlgy, Level D Business Title: Business Analyst ll Department: UBC IT - BusAnalyst&QultyAsr Salary: $64,369.00 - $77,274.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2012-07-03 Job End Date: 2014-07-02 Funding Type: Budget Funded Other: Date Closed: 2012-06-25 Available Openings: 1

Job Summary

The Business Analyst II leads the assessment of client needs in an effort to align business initiatives with information technology solutions. Representing UBC IT, the Business Analyst II will provide expertise in the areas of requirements definition, business process analysis and design, functional design, configuration, implementation, testing, training and documentation to deliver enterprise solutions to the UBC community. Majority of work will be performed in a formal project team. Projects typically have a high degree of complexity, influence, and impact as solutions are generally designed for the majority of constituents in the UBC community.

Organizational Status

Organizational Status:

The Business Analyst II reports to the Team Lead, Business Analysts in the Project Management Office in UBC IT. Strategic direction is provided by the Business Manager and Director of the Project Management Office; day-to-day direction is given by a Project or Program Manager on assigned projects.

Works daily with a project team typically made up of a project manager, developers, functional experts, and other project specialists.

Works closely with a broad range of stakeholders, including management and staff of UBC IT, clients from administrative and academic units, and external entities including vendors, regulatory agencies, and partner institutions.

Work Performed

Specific Duties: - Project assignments include but not limited to work on enterprise systems such as the Student Information System (SIS), HR, Finance, Identity and Access Management (IAM), Learning Management (LMS), UBC e-Payment, Email, and Networks (wireless, telephony, Internet, etc) - Project types include but not limited to software development, Enterprise resource planning (ERP) and various commercial-off-the-shelf (COTS) implementations, infrastructure transformation, Information Technology Infrastructure Library (ITIL) and IT Service Management (ITSM), Business Process Improvement (BPI) Business Process Reengineering (BPR), vendor

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Staff Job Postings ______analysis & selection. - Ensures solutions are consistent with the overall technical and business architecture of the university and complies with UBC IT and university policies, as well as governmental legislation and other external entities' compliancy requirements on security, privacy, and accessibility - Analyses the impacts of proposed changes to technology services and or processes for UBC IT and other UBC departments. - May perform data analysis and data modeling as required - Acquire and maintain a working knowledge of the university's technical and business environment. Have a high-level overview of the services delivered by UBC IT. - Understands key technical environments to effectively identify integration, security, scalability, and performance requirements - Build and maintain good working relationships with project teams, business analyst peers, UBC IT colleagues, and client stakeholders.

Core Duties: - Leads the assessment of client needs utilizing a structured requirements process (gathering, analyzing, documenting, and managing changes) to identify business priorities and recommends options. - Identifies, elicits, and documents business requirements, defines business rules and communicates requirements for the implementation of business solutions. - Communicates with stakeholders of varying technical ability and subject matter expertise. - Leads short-term planning sessions to implement integrated business process improvements and documents discussion and agreements. - Provides consultative services for the development of policies and procedures. - Analyzes metrics to ensure for client satisfaction. - Provides input to feasibility studies for standard development projects and enhancements. - Provides technical guidance and leadership to less-experienced individuals. - Prepares functional, system and program specifications. - Develops user test cases and validates test results during user acceptance testing and system acceptance testing stages. Typically performs functional testing. - May prepare project status reports and communicate status to client. - Maintains appropriate professional designations and up-to-date knowledge of current information technology techniques and tools. - Performs other related duties as required.

Supervision Received

Works under the general direction of the Team Lead, Business Analysts in the Project Management Office of UBC IT and daily direction of a Project or Program Manager on assigned projects. Must be able to work independently as well as contribute actively and collaborate openly as a team member.

Supervision Given

In general, provides mentoring and coaching to new or less experienced business analysts, as well as provides leadership and education to other staff in the Project Management Office on demonstrated areas of expertise. May supervise work of other business analysts or UBC IT staff on a project.

Consequence of Error/Judgement

UBC IT provides enterprise technology solutions to the university community. Decisions and actions taken by the Business Analyst will have a direct impact on how efficiently and effectively the systems and processes will perform and function. Errors in judgment, poor analysis, or failure to act decisively could have a detrimental effect and adversely impact the university community, affecting up to tens of thousands of students, faculty and staff, and could cost hundreds of thousands of dollars in

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Staff Job Postings ______lost productivity, funding and revenue. Unreliable systems or failure to meet contractual obligations for performance and availability will damage the reputation of UBC IT and UBC.

Qualifications

Undergraduate degree in a relevant discipline. Professional development in business analysis and related disciplines.

Formal certification from a recognized professional organization or professional development provider is an asset. A minimum of 5 years of experience, in-depth knowledge of applications and the business requirements supporting them or the equivalent combination of education and experience. Experience as a Business Analyst in the Information Technology sector is an asset.

Experience in at least one of the following areas of IT is required: software development, ERP implementation, infrastructure, and ITIL ITSM.

Experience in a higher education environment is an asset.

Ability to effectively facilitate groups to achieve appropriate outcome.

Working knowledge of project management, quality assurance, change management disciplines and best practices; and development methodologies.

Demonstrated knowledge and proven experience in producing BRDs, use cases, user scenarios, user stories, BPMs. Strong knowledge of BPM.

Working experience on enterprise-wide projects.

Knowledge of business process re-engineering improvement

Knowledge of data analysis and data modeling (conceptual, logical).

Experience in producing two or more of the following: BRDs, use cases, user scenarios, user stories, BPMs. Knowledge of BPMN.

Solid understanding of key trends and players in the IT industry and higher-education sector.

Excellent organizational, planning, and prioritization skills. Able to multi-task and deliver multiple assignments in a fast-paced and changing environment.

Effective interpersonal skills. Proven ability to work effectively and diplomatically with a wide range of individuals at all organizational levels.

Demonstrates the willingness, ability, and enthusiasm to learn new processes, methodologies or technologies.

Proven knowledge and continuous learning of business analysis discipline and best practices. Demonstrated contributions to the continuous improvement of business analysis practices, methodology and implementation.

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Staff Job Postings ______empathetically. Explains the context of interrelated situations, asks probing questions, and solicits multiple sources of advice prior to taking action when appropriate.

Problem Solving - Applies problem-solving methodologies and tools to diagnose and solve operational and interpersonal problems. Determines the potential causes of the problem and devises testing methodologies for validation. Shows empathy and objectivity toward individuals involved in the issue. Analyzes multiple alternatives, risks, and benefits for a range of potential solutions. Recommends resource requirements and collaborates with impacted stakeholders.

Business Process Knowledge - Maps full business processes and designs operational process flow. Facilitates group input and drafts proposals for process improvements. Identifies resource implications. Implements process improvement recommendations within the context of overall business processes.

Initiative - Seeks out new challenges that require risk taking. Determines the resources, team support, and technical needs necessary to enable success and procures them. Keeps responding to the challenge in spite of obstacles and setbacks.

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Staff Job Postings ______

Job Posting

Job ID: 13284 Location: Vancouver - Point Grey Campus Employment Group: Management&Professional (AAPS) Job Category: Information Systems & Tech Classification Title: Info.Sytems&Technlgy, Level E2 Business Title: Manager Department: UBC IT - Learning Applications Salary: $80,059.00 - $100,073.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2011-09-01 Job End Date: 2013-09-02 Funding Type: Budget Funded Other: Date Closed: 2012-06-28 Available Openings: 1

This position is expected to be filled by promotion reassignment and is included here to inform you of its vacancy at the University.

Job Summary

The Manager provides overall management and technical leadership of a functional area including multiple lines of products and services. He she is a recognized subject matter expert for the Academic Systems Management functional area. He she has responsibility for the planning, budgeting, resourcing and execution of tasks that deliver systems projects, enhancements, maintenance and production support throughout the applications lifecycle.

Organizational Status

The Academic Systems Group provides development, maintenance, enhancement and production support for both internal UBC-IT customers and external campus customers. The Group also leads or participates in systems projects that are key to the development and growth of UBC as a leading, world-class educational institution. The systems that are supported include; RISe, SIS, LMS, Consolidated Billing, Ad-Astra, Degree Navigator, SSC, FSC. These services are delivered through the use of Information Technology best practices and customer focused processes to enable our stakeholders to achieve their Campus objectives. The Manager reports to the Director, Academic Systems Management and works closely with the other managers in Academic Systems, UBC IT personnel, campus stakeholders, vendors and external institutions. He she supervises a team of systems professionals including team leads, systems analysts, programmer analysts, technical analysts, applications architects and quality assurance analysts.

Work Performed

Specific Duties: - Provides work direction and leadership to functional area team members, including scheduling, assignment of work, review of project efforts and resolution of issues as required to ensure overall success. - Provides strategic advice to the Director and colleagues and leads strategic direction of the team for long range planning of applications projects, and develops and maintains complex, multi year technology roadmaps for the functional area, which include budget forecasting, technology forecasting and trend analysis, and an overall understanding to the University's technological strategic plan. - Prepares annual budgets in the context of the overall UBC IT priorities. - Assesses variances from the functional area plans, budgets and schedules, develops and implements changes as necessary to ensure

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Staff Job Postings ______that scope, time, cost, and quality objectives are achieved. - Develops and maintains a productive and collaborative working relationship with customers, campus stakeholders, vendors and UBC IT resources. - Develops and oversees application lifecycle best practices to manage UBC IT technologies and applies appropriate change management methodologies to ensure projects are handled correctly, that problems are managed effectively, and monitored to ensure success. - Acts as project manager on various medium scale projects within the Academic Systems group as well as UBC IT and client sponsored projects. Uses project management methodology. - Acts on behalf of the Director as required. Core Duties: - Works with business partners and or IT leadership to understand and anticipate business and IT needs of a major functional area with multiple lines of services. - Develops integrated strategies, operating plans, targets and measures for functional area and leads the day to day delivery of its programs, services and activities. - Negotiates, sources and obtains financial, physical, or human resources to support long-term projects and programs. - Develops and ensures systems, procedures, methods, standards and controls are created and followed which foster operational efficiency, monitor compliance, mitigate risks, and achieve functional area results. - Develops and implements innovative business solutions, programs and services, provides leadership and oversight on projects, and collaborates with others on integrated solutions and initiatives across other units. - Develops and manages reporting supervisors, team leads, professionals and other staff including selection, training, coaching, performance management and all other people practices. - Provides career planning advice to staff and creates development plans to help staff achieve their career goals including assigning work which leverages their skills and capabilities and provides them with opportunities for learning. - Anticipates and analyzes trends in technology and assesses the impact of emerging technologies on the business. - Maintains appropriate professional designations and up-to-date knowledge of current information technology techniques and tools. - Performs other related duties as required.

Supervision Received

The Manager works under the general direction of the Director, Academic Systems Management and has considerable latitude in the execution of his her duties consistent with the goals and objectives for the functional area.

Supervision Given

Supervise, hire, train and evaluate performance of staff. Negotiates and reviews services provided by internal and external contractors. Provides overall direction to the applications staff and ensures that IT best practices are followed. As required provides project management to staff and contractors who are assigned to a project team.

Consequence of Error/Judgement

Effective lifecycle management of Applications is essential for the delivery of UBC IT services to the departments and faculties. Decisions and actions taken by the Senior Manager will have a direct impact on how efficiently and effectively UBC Applications will perform and function. Failure to meet service level obligations for performance and availability of Applications could adversely impact the University community, including the large majority of students, faculty and staff, and could cost hundreds of thousands of dollars in lost productivity, funding and revenue. It will also damage the reputation of UBC and UBC IT.

Qualifications

Undergraduate degree in a relevant discipline. Post-graduate degree may be required for specialized positions. Undergraduate degree in Computer Science preferred. Minimum of 9 years experience or Supervisory experience may be required. Technical expertise in a highly specialized area required. the equivalent combination of education and experience. Minimum of 9 years

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Staff Job Postings ______experience or Supervisory experience may be required. Technical expertise in a highly specialized area required. the equivalent combination of education and experience. Demonstrated experience in the software development and implementation life cycle with the ability to communicate effectively verbally and in writing to a varied audience. Supervisory, budgetary, presentation, interpersonal, written and oral communication experience is required.

Demonstrated ability to analyze and interpret data, determine implications, and provide recommendations. Ability to work effectively independently and in a team environment. Ability to resolve systems and technical problems in an innovative manner. Ability to develop and implement strategic business plans. Ability to make decisions and recommendations involving highly complex issues. Ability to develop and implement policies and procedures Experience with UBC policies and systems is an asset. Ability to effectively lead a team of systems professionals in a demanding environment. Ability to maintain accuracy and attention to detail. Ability to effectively manage multiple tasks and priorities and work on mission-critical situations in a demanding environment. Excellent Organizational skills.

Collaboration - Consistently fosters collaboration and respect among team members by addressing elements of the group process that impedes, or could impede, the group from reaching its goal. Engages the right people within and beyond organizational boundaries, by matching individual capabilities and skills to the team's goals. Works with a wide range of teams and readily shares lessons learned and credit for team accomplishments.

Communication for Results - Converses with, writes reports for, and creates delivers presentations to all levels of colleagues and peer groups in ways that support problem solving and planning. Seeks a consensus with business partners. Debates opinions, tests understanding, and clarifies judgments. Brings conflict into the open empathetically. Explains the context of multiple interrelated situations, asks searching, probing questions, and solicits expert advice prior to taking action and making recommendations.

Problem Solving - Diagnoses problems using formal problem-solving tools and techniques from multiple angles and probes underlying issues to generate multiple potential solutions. Proactively anticipates and prevents problems. Devises, facilitates buy-in, makes recommendations, and guides implementation of corrective and or preventive actions for complex issues that cross organizational boundaries and are unclear in nature. Identifies potential consequences and risk levels. Seeks support and buy-in for problem definition, methods of resolution, and accountability.

Accountability - Sets enhanced objectives for self and others. Monitors performance trends and identifies opportunities to improve standards. Provides regular feedback and suggests alternative approaches necessary to ensure that organizational objectives and superior standards are achieved. Delegates responsibility and reallocates resources as needed to ensure that priorities are met for initiatives within area of responsibility.

Developing Others - Identifies and plans development and mentoring activities for a functional area in alignment with the mission, vision, and values of the organization. Promotes and follows up on learning activities including assignments and cross-functional learning. Mentors others, providing personal insights. Acts as sounding board advisor for problem solving.

Strategic Technology Planning - Supports research related to functional architectures and technology needs for a significant work area. Provides input to strategic technology planning. Identifies and analyzes unit¿s strengths and weaknesses and proposes options for investment in and ongoing maintenance of a function or work process.

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Staff Job Postings ______

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Staff Job Postings ______

Job Posting

Job ID: 13291 Location: Vancouver - Other Employment Group: Management&Professional (AAPS) Job Category: Educational Programming Classification Title: Educ. Programming, Level B Business Title: Coordinator, ESL Program Department: UBC Learning Exchange Salary: $47,315.00 - $56,799.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2012-08-13 Job End Date: 2013-08-12 Funding Type: Funded by Multiple Sources Other: Date Closed: 2012-07-05 Available Openings: 1

Job Summary

BACKGROUND: The UBC Learning Exchange is one of the key components of Place and Promise, UBC's strategic plan. The initiative aims to provide educational opportunities to people in the Downtown Eastside and other inner-city communities, to develop UBC's students' understanding of society through first-hand volunteer work in the community, and to offer UBC's resources and expertise to inner-city communities in the Vancouver region.

The Learning Exchange is a Canadian leader in the fields of community-university engagement. The Learning Exchange is a signature program for the portfolio of VP Communications and Community Partnership.

The UBC Learning Exchange's English as a Second Language (ESL) offers free small-group English conversation sessions to low-income immigrants, citizens and refugees. The conversation sessions are facilitated by residents of the Downtown Eastside (DTES) and similar communities who receive training and support to enable them to share their language skills and knowledge about Vancouver. The program has two priorities which must be balanced; the building of capacity in local volunteers and the delivery of ESL conversation sessions.

JOB SUMMARY: The Coordinator, Learning Exchange ESL Conversation Program is responsible for the coordination of program activities such as: recruitment, orientation, screening and ongoing support of new volunteers; developing and delivering training workshops for volunteers; recruitment and support of language learners; delivery of English conversation sessions; strategic planning and implementation of new initiatives; development of new community partnerships and collaborative program initiatives; supervision of program assistants; program evaluation and program administration.

Organizational Status

Reports to the Community Programs Manager. Within the Learning Exchange, works with management, program and student staff. Also works with management and staff at the UBC ELI.

Work Performed

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-Coordinate daily program activities, such as organizing ESL conversation rooms, preparing course materials and books, responding to inquiries and providing support for ESL learners and facilitators -Coordinate the intake of new ESL learners, including conducting initial language assessments, screening for suitable class levels and registering learners in appropriate sessions -Coordinate the intake and orientations of new facilitators, including hosting information sessions, introducing them to the Learning Exchange and their role and responsibilities, conducting individual interviews -Develop, evaluate and deliver volunteer training program -Coordinate student CSL and volunteer placements in the ESL conversation program -Coordinate collaborations, sharing of materials and expertise, and joint volunteer learner recruitment activities with other organisations in the Downtown Eastside and similar communities -Coordinate the recruitment of program participants, including the design and production of promotional materials, and maintenance of administrative systems to facilitate recruitment -Supervise program staff and volunteers -Coordinate the planning and implementation of strategic initiatives, including the expansion of the program -Coordinate the development of program communication strategies, -Coordinate external communications with various stakeholder groups including immigrant and refugee service providers, pre-employment agencies, community centres, and other educational centres -Coordinate an annual program schedule and ensure that there are no conflicts with other Learning Exchange programs -Coordinate program evaluation -Participate in program fundraising activities as required -Update, monitor, and track operational budget -Coordinate special recognition events such as end-of-term graduations, alumni events for graduated ESL facilitators -Provide input to the development and maintenance of websites -Provide regular program updates to the Learning Exchange staff team; participate in Learning Exchange work planning cycles -Other related responsibilities as required

Supervision Received

This position is expected to function under the direction of the Community Programs Manager and according to established objectives. Recommendations are normally accepted as accurate and feasible. Work is reviewed for achievement of university goals, and soundness of advice and judgment.

Supervision Given

Responsible for supervision of program assistants and volunteers. Reviews and evaluates work performance of staff and volunteers. Responsible for participating in the hiring of program assistants, and the screening, interviewing, and placement of community volunteers.

Consequence of Error/Judgement

Must exercise tact and diplomacy in interacting with program participants and staff at community organizations. The Learning Exchange has a high profile in the community and engages program participants in situations that may be new. As the department is handling confidential information, must understand and respect the principle of confidentiality. Errors in judgment or the disclosure of confidential information could have very public consequences, affecting the reputation of the Learning Exchange ESL Conversation Program and or resulting in embarrassment to the University of British Columbia and its senior administration.

Qualifications

Undergraduate degree in a relevant discipline. Minimum of an undergraduate degree or relevant experience (Master's degree preferred); Experience in adult education, or cross-cultural communications education training required. Minimum of four years

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Staff Job Postings ______experience or the equivalent combination of education and experience. Four years of related experience, preferably including exposure to a university environment, or combination of community-university experience; Program planning and coordination experience and skills, including setting of goals and priorities, strategic planning and communication; Experience planning and facilitating workshops; Experience working with new immigrants and refugees; Experience working with volunteers from marginalised populations; Experience in community development; Experience in cross-cultural adult education and language learning; Experience in resources and issues in the Downtown Eastside of Vancouver;. Commitment to the goals of UBC's Place and Promise; Excellent communication skills, both verbal and written; Ability to maintain connection between a long-range vision and day-to-day functions; Ability to manage a demanding workload by determining priorities, planning ahead and anticipating problems; Ability to meet deadlines; Both goal and process-oriented; Ability to envision and implement innovative programs and initiatives; Ability to lead others and to function as an effective team member; Excellent organizational skills; Proficiency in Microsoft Office Software, including demonstrated ability to use advanced features of Excel; Demonstrated ability to work collaboratively with a variety of stakeholders in cross-cultural settings; Excellent interpersonal skills; Excellent problem-solving skills; Knowledge of community development principles; Knowledge of cross-cultural adult education principles; Knowledge of and sensitivity to inner-city issues; Knowledge of and sensitivity to the university community.

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Job Posting

Job ID: 13206 Location: Vancouver - Hospital Site Employment Group: Management&Professional (AAPS) Job Category: Educational Programming Classification Title: Educ. Programming, Level B Business Title: Instructional Designer Department: Medicine - Dean's Office Salary: $47,315.00 - $56,799.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2012-07-30 Job End Date: 2014-07-29 Funding Type: Budget Funded Other: Date Closed: 2012-07-01 Available Openings: 1

Job Summary

This position supports the Faculty Development Office's goal to create a structured and layered Faculty Development program ranging from individual stand-alone workshops to courses to certificate programs. The incumbent will design and develop materials aimed at improving faculty teaching skills in various contexts ranging from large group to small group to clinical teaching.

An office will be provided at the Diamond Health Care Centre. Sharing office space may be required, at least initially. The incumbent will be required to attend early morning and late afternoon meetings, with the occasional evening or weekend meeting.

Organizational Status

Reports to the Assistant Dean Faculty Development. Works closely with the FD Office Program Manager.

Work Performed

-Conduct targeted needs assessments -Design and develop faculty development materials aimed at improving faculty teaching skills. This includes designing and editing content provided by experts, writing adding and editing content as needed; translating content into a web-based format. -Assist faculty developers and individual faculty members in course design and in the development of instructional materials. -Sit on the Curriculum Design Committee to provide instructional design expertise as learning events are modified in the transition from the old to the new curriculum. -Work with content experts, other instructional designers across the Faculty (Med IT) and the wider university (CTLT) to ensure effective communication of issues, needs, problems and opportunities. -Collaborate in the evaluation of the effectiveness of designed materials. -Work closely in a non-hierarchical, collaborative learning and teaching environment to continuously improve design practices and methodologies. - Maintain and upgrade applicable job skills as identified and required

Supervision Received

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The position will receive direction from the Assistant Dean Faculty Development.

Supervision Given

None

Consequence of Error/Judgement

Overall direction will be obtained from the Assistant Dean Faculty Development and from regular meetings which the instructional designer is expected to attend.

This position requires working effectively within an organizational structure and involves a degree of self direction, the ability to work to tight timelines and strong interpersonal skills. The instructional designer will be required to exercise sound judgment and decision making as poor decisions may be damaging to the reputation of the Faculty Development Office.

Qualifications

Undergraduate degree in a relevant discipline. Degree in Adult Education, Curriculum Development or Educational Technology preferred. Minimum of four years experience or the equivalent combination of education and experience. Experience writing in various formats, including web-based learning modules and dialogue (for scripted role plays and simulations). Experience developing learning objectives and ensuring content matches those objectives. Computer skills-Word, Excel, presentation software, Outlook or other email program, and the Internet. Some knowledge of web design preferred. Passion for and fluency in using a range of online forums for presentations and communication (e.g. v-class, Prezi, etc.). Excellent written and verbal communication skills. Excellent interpersonal and organizational skills. Ability to set priorities in managing multiple projects. Demonstrated ability to work effectively in a team environment. Familiarity with information and communication technology and multi-media applications. Ability to show initiative and judgment. Understanding of adult learning principles. Ability to work with subject matter experts to identify learning needs. Ability to structure content and activities appropriate for adult learners. Demonstrated ability to adept instructional materials created for one format to another format.

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Job Posting

Job ID: 13302 Location: Vancouver - Point Grey Campus Employment Group: Management&Professional (AAPS) Job Category: Institutional Analysis Classification Title: Instit. Analysis, Level B Business Title: Research Analyst Department: Planning & Institutional Rsrch Salary: $55,187.00 - $66,252.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2012-07-23 Ongoing: Yes Job End Date: Funding Type: Budget Funded Other: Date Closed: 2012-06-29 Available Openings: 1

This position is expected to be filled by promotion reassignment and is included here to inform you of its vacancy at the University.

Job Summary

To provide assistance and support on a variety of institutional research functions and projects concerning student enrolment, institutional activity, surveys, and data exchanges.

Organizational Status

A mid-sized IR office consisting of a director and 5 analysts. This position reports to the Director, Planning and Institutional Research, and would be supervised on a regular basis by a Senior Planning Analyst. This position will also participate in a number of projects as part of a team of analysts.

Work Performed

Major responsibilities include: planning and implementing research projects, surveys and other investigative tools; designing programs and models to produce required statistical reports; using statistical analyses to evaluate progress towards targets and policy objectives; writing analytical statistical software programs; providing analysis and information relevant to policy issues and research questions; and tracking new trends and developments.

Supervision Received

This position should be able to work independently for the most part, having been assigned tasks by a Senior Planning Analyst or the Director. The analyses produced will be reviewed by a Senior Planning Analyst.

Supervision Given

None.

Consequence of Error/Judgement

The analyst, given initial parameters, would be expected to be able to obtain the necessary data and create the analysis without supervision. Data and analyses produced by the incumbent will be reviewed by a senior analyst. Mistakes discovered at this stage

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Staff Job Postings ______could result in lost time, and perhaps the wholesale revision of the analysis.

Qualifications

Post-graduate degree in a relevant discipline. Minimum of four years experience or the equivalent combination of education and experience. Demonstrated quantitative and qualitative analytical skills. Ability to thrive and adapt to the changing and challenging demands of an institutional research office. Familiarity with word-processing and spreadsheet software. Effective oral and written communication. Effective interpersonal, problem-solving, organizational and multi-tasking skills. Ability to work both independently and within a team environment.

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Job Posting

Job ID: 12827 (Repost) Location: Vancouver - Point Grey Campus Employment Group: Management&Professional (AAPS) Job Category: Human Resources Classification Title: Human Resources, Level C Business Title: Business Systems Analyst Department: Human Resources Salary: $64,369.00 - $77,274.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2012-06-01 Ongoing: Yes Job End Date: Funding Type: Budget Funded Other: Date Closed: 2012-07-05 Available Openings: 1

Job Summary

Works in partnership with Human Resources and stakeholders to maintain and enhance an effective Human Resource Management System. Leads the assessment of HR client needs in an effort to align business initiatives with information technology solutions. Provides expertise in areas of requirements definition, business process analysis and design, configuration, testing, training and documentation to deliver enterprise solutions to the Human Resources department and stakeholders. May be working on projects of varying sizes and levels of formality, and with business practitioners in the HR department and across the UBC community. Projects have varying degrees of complexity, influence and impact.

Organizational Status

Position falls under the Human Resources Information Systems area of Human Resources and reports directly to the Director, Human Resources (Management Systems).

Work Performed

Primary duties:

Project assignments are primarily for, but not limited to, the PeopleSoft Human Resources Management System (HRMS).

Type of projects include, but are not limited to, software development, Business Process Improvement Re-engineering, vendor analysis and selection, gap analysis, system upgrades and mass updates of employment data.

Gathers and defines user requirements utilizing a structured process to identify business priorities, develops functional specifications, conducts feasibility and cost benefit studies, documenting development work from start to finish. Prepares functional, system and program specifications.

Ensures solutions are consistent with the overall technical and business architecture of the university and complies with UBC IT and university policy, as well as government compliancy requirements on security, privacy and accessibility.

Analyzes the impact of proposed changes for HR and other UBC departments, and is responsible for coordinating, and sometimes doing, change management activities, including communications and training.

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Develops user test cases and validates test results during acceptance testing stages. Typically performs functional testing. Is familiar with evaluation criteria, principles and guidelines for assessing software usability.

May perform data analysis and data modeling as required.

Analyzes metrics to ensure client satisfaction.

May prepare project status reports and communicate status to HR and other stakeholders.

Acquires and maintains a working knowledge of the university's technical and business environment.

Understands key technical environments to effectively identify integration, security, scalability and performance requirements.

Builds and maintains good working relationships with project teams, business analysis peers, colleagues, systems staff and client stakeholders.

Keeps abreast of current and future PeopleSoft initiatives, enhancements and upcoming releases in order to determine the direction and goals of UBC human resources management systems.

Conducts in-house HRMS training sessions for new users within Human Resources, Payroll and distributed users communities (Vancouver and Okanagan).

Secondary duties:

Compiles, analyzes and interprets data. Designs reports and analysis of varying complexity. Extracts data using SQL from HRMS and produces cyclical and ad hoc reports for both internal and external clients.

Coordinates mass salary changes by developing project plans, scheduling meetings for all parties involved in the salary change process, ensuring campus community is informed of salary changes, conducting program testing, identifying and rectifying any errors discrepancies.

Provides initial and on-going training to data entry staff to ensure human resources data is entered in a manner which meets human resources needs and conforms to mandated data requirements of collective agreements, legislative requirements, plan documents, etc.

Simulates or recreates user problems to resolve operating difficulties. Recommends systems modifications to reduce user problems and improve data integrity.

Works closely with users on a day-to-day basis regarding systems management issues specific to the functional modules, as well as participating in major process, module or version changes.

Takes ownership of production issues fixes, from initial investigation to complete production release.

Responsible for assessing and prioritizing HRMS PeopleSoft updates and fixes and recommending implementation of required updates and or fixes to systems support group. Responsible for ensuring each update or fix is thoroughly tested in UBC's test and production environments prior to implementation.

Administers and troubleshoots HRMS security and workflow.

Updates HRMS setup tables.

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Oversees and directs work of H.R. Analyst and monitors review performance of incumbent.

Performs other related duties as required.

Supervision Received

Works under general supervision of the Director Human Resources (Management Systems). Exercises considerable independent judgement to carry out assigned tasks.

Supervision Given

May, from time to time, oversee and direct work of H.R. Analyst (Level A).

Consequence of Error/Judgement

Errors in design, systems recommendations, interpretation or analysis of information could result in financial loss to the University, inefficient resource allocation, and may affect the accountability of the Human Resources department.

Qualifications

Undergraduate degree in a relevant discipline. Knowledge and training in Human Resource Management Systems - PeopleSoft HRMS preferred. Minimum of five to seven years of related experience or the equivalent combination of education and experience. Human Resources experience preferred. Ability to analyze and interpret data, determine implications, and provide recommendations. Coordinates information gathering. Reviews trends and compares to expectations. Conducts research to define problems and identify solutions. Ability to think conceptually. (i.e., use creative, conceptual, or inductive reasoning or thought processes to identify patterns in complex data, and identify key or underlying issues in complex situations). Ability to communicate effectively verbally and in writing. Ability to communicate in a clear, attentive, and polite manner. Ability to develop and deliver effective presentations and workshops. Ability to effectively facilitate groups to achieve appropriate outcome. Ability to listen actively and attentively, and obtain clarification as required. Ability to read and comprehend technical material. Ability to prepare complete, concise, and understandable technical documentation. Ability to establish effective relationships with a variety of stakeholders. Ability to extract data, and compile data reports from Human Resource systems. Ability to effectively use job-related design and analysis applications. Ability to create accurate, clear, and comprehensive software documentation. Ability to provide quality service to customers in a courteous, patient manner. Ability to work effectively independently and in a team environment. Applies problem-solving methodologies and tools to diagnose and solve problems. Analyzes multiple alternatives, risks, and benefits for a range of potential solutions. Ability to conduct needs analyses, plan, organize, manage, monitor, complete, and evaluate projects within allocated time and resources. Ability to design and deliver instructional programs and courses. Ability to teach. Ability to train. Ability to use knowledge and experience in defining business requirements. Thorough knowledge of human resource principles and techniques. Specific knowledge in report writing tools and SQL. Strong technical and analytical aptitude. Knowledge of business process improvement re-engineering. Working knowledge of project management, quality assurance, change management disciplines and best practices, and development methodologies. Demonstrates the willingness, ability and enthusiasm to learn new processes, methodologies and techniques. Proven knowledge and continuous learning of business analysis disciplines and best practices. Actively solicits ideas and opinions from others to efficiently and effectively accomplish targeted and defines business outcomes. Shows respect for differences and diversity, Utilizes strengths of team members to achieve optimal performance. Maps full business processes and designs operational process flow. Facilitates group input and drafts proposals. Seeks new challenges. Determines resources, team support and technical needs to enable success.

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Staff Job Postings ______with diverse communities. Canadians and permanent residents of Canada will be given priority.

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Job Posting

Job ID: 13233 Location: Vancouver - Hospital Site Employment Group: Management&Professional (AAPS) Job Category: Research & Facilitation Classification Title: Research&Facilitation, Level A Business Title: Research Team Coordinator Department: Cardiology Division Salary: $43,809.00 - $52,592.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2012-07-01 Ongoing: Yes Job End Date: Funding Type: Budget Funded Other: Date Closed: 2012-06-25 Available Openings: 1

Job Summary

The Research Team Coordinator will take responsibility for assisting with the developing, writing, and editing scientific grants and overseeing the conduct of research studies.

Major responsibilities include but are not limited to: assisting with identifying, developing and preparing research grant applications, academic proposals, letters of intent, background documentation, ethics submissions, and other documents. The coordinator will also oversee the conduct of research studies, including: managing study budgets, overseeing research staff, and ensuring study timelines are met.

Organizational Status

The Research Team Coordinator will report to the Professor of the research team who holds a faculty appointment with the University of British Columbia. Research conducted by the team is in cardiovascular health. The incumbent will also interact closely with other team members including staff, students, faculty and internal and external collaborators.

Work Performed

Major responsibilities include

- Identifying, developing, preparing and coordinating research grants,academic proposals, letters of intent, background documentation, research program rationales, ethics submissions, and other documents per approval by PI; - Acting as liaison with investigators and staff to assist in converting research initiatives, concepts and results into written documentation, and disseminating information; - Writing and editing scientific and technical documents based on communications with investigators and staff; - Collecting and coordinating relevant grant information, research budgets, statistics and curriculum vitae; - Conducting in-depth literature searches; - Acting as a resource to research fellows, assistants and students for writing and study-related tasks as appropriate; - Developing a timeline and framework for grant deadlines; - Providing daily oversight of operational functions; - Overseeing all research grant expenditures (determining eligible expenses against budget allocations), transferring of funds as necessary, and payroll for research staff;

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Staff Job Postings ______- Performing other related duties.

Supervision Received

Reports directly to the Team Director

Supervision Given

The Research Team Coordinator will provide assistance to incoming staff, students and research fellows, as required.

Consequence of Error/Judgement

The Research Team Coordinator is required to conduct all activities in an ethical manner. Patient confidentiality must be respected when dealing with research data. Errors made could cause the ethic approval to be withdrawn, which would stop the project. Serious errors of an ethical nature would be a reason for termination. Errors could influence the ability of research staff to meet critical deadlines, as well as compromise the results of the research project, and therefore affect the credibility of the investigators and the team. As data and results may be disseminated to other research partners; their results, credibility, and ability to secure more funding could be negatively influenced.

Qualifications

Undergraduate degree in a relevant discipline. Master's level degree is preferred. Minimum of two years experience or the equivalent combination of education and experience. (epidemiology, population health, clinical trials, project management). Experience with the conduct of clinical research in an academic environment including a full understanding of research methodology, preparation of grant applications submissions and study management will be considered an asset. Ability to effectively use Outlook, PowerPoint, Word, Excel, Refworks, or similar reference system at an advanced level. Ability to analyze problems, identify key information and issues, and effectively resolve. Ability to communicate effectively verbally and in writing. Ability to exercise sound judgment, initiative, and diplomacy. Interpersonal, analytical, and organizational skills. Ability to prioritize and work effectively under pressure to meet deadlines. Ability to work effectively independently and in a team environment.

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Job Posting

Job ID: 13277 Location: Vancouver - Point Grey Campus Employment Group: Management&Professional (AAPS) Job Category: Research & Facilitation Classification Title: Research&Facilitation, Level A Business Title: Research Coordinator Department: Nursing, School of Salary: $43,809.00 - $52,592.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2012-07-16 Job End Date: 2013-03-31 Possibility of Extension: Yes Funding Type: Grant Funded Other: Date Closed: 2012-06-27 Available Openings: 1

Job Summary

The purpose of this full-time position is to coordinate and assist with the development of research grants involving viral hepatitis prevention and care. Examples of existing grants include a hepatitis B and C surveillance project that seeks to understand modes of transmission and behavioural risk factors in BC and a Participatory Action project on health literacy. The research coordinator will also develop and monitor project implementation.

Organizational Status

Will report indirectly to the Project Leader, Gail Butt, through direct communication with the Project Manager, Liza McGuinness.

Work Performed

- participate in the planning and implementation of knowledge translation activities with project team and Advisory Committee members -participate in the evaluation of project outcomes; - develop and adapt educational resources; - extract data, analyze results and prepare reports; - communicate with project team members, health care professionals and research participants; - facilitate the organization of project meetings; - complete literature reviews for grant development using Endnote; - prepare and coordinate the writing of grant proposals; - perform other related duties as required

Supervision Received

Work will be carried out with general supervision and direction by the Principle Investigator and Project Manager and reviewed according to established objectives and applicable standards.

Supervision Given

This position has no supervisory responsibility.

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Consequence of Error/Judgement

The coordinator's work will be checked by the Project Leader or the Project Manager. Failure to complete tasks will result in an incomplete data, will compromise the usefulness of the project data, and the grant development process will be compromised.

Qualifications

Undergraduate degree in a relevant discipline. Masters degree or equivalent combination of health-related education and experience preferred. Minimum of two years experience or the equivalent combination of education and experience. Candidates should have excellent critical appraisal, writing and editing skills, communicate effectively verbally, be accurate and detail oriented. The candidate must be able to use Word, Outlook, and Access programs at an intermediate level. The ability to use SPSS would be an asset. The candidate should also be familiar with a bibliographic program such as Endnote, Reference Manager or Ref Works and be able to organize their work effectively.

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Job Posting

Job ID: 13058 (Repost) Location: Kelowna - UBC Okanagan Employment Group: Management&Professional (AAPS) Job Category: Research & Facilitation Classification Title: Research&Facilitation, Level A Business Title: Research Coordinator Department: UBCO - Social Work Salary: $ 24.02 - $ 28.83 (Hourly) Full/Part Time: Part-Time Desired Start Date: 2012-06-18 Job End Date: 2013-04-26 Funding Type: Budget Funded Other: Date Closed: 2012-06-27 Available Openings: 1

Job Summary

The purpose of the Research Coordinator is to support the Principal Investigator and research team in the conduct of 3 research projects at different research sites. The research projects focus on the health and wellbeing of recent immigrants living in small and mid-sized cities in Canada. The research activities include the coordination and implementation of these projects through to completion.

Organizational Status

The Research Coordinator reports directly to the Principal Investigator (P.I.), Dr. Shirley Chau, or designate. The Research Coordinator will also communicate with the members of the research team, including research assistants and co-investigators at UBC O, the University of Calgary, and the University of Manitoba.

Work Performed

1.Coordinate all activities related to the research projects and knowledge translation of these research proposals. 2.Provide support to the Principal Investigator and members of the research team by: a.Developing work plans with the research teams and facilitating implementation of these plans. b.Facilitating processes for communication and collaboration to support the research team across three research sites. c.Facilitating communication with community partners, including planning meetings for the advisory committee at the Kelowna site. d.Developing procedures to support the research protocol and activities across the 3 research sites. e.Managing research assistants at all 3 sites to coordinate retrieval and archiving of digital data. f.Managing data collection at Kelowna site, and develop a plan for archiving and retrieving data and related materials from across research sites. g.Completing literature reviews and syntheses. h.Developing and writing reports for publication and presentations, and other knowledge translation activities. i.Writing grant applications and supporting documents. j.Providing training, support, and management of student research assistant(s) in relation to data collection, data management, and preparation of reports. k.Monitoring workflow to ensure high quality data collection and management within project timelines. l.Managing administration for project meetings

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Staff Job Postings ______m.Responding to inquiries from research participants and community stakeholders related to on-going research. 3.Oversee general project management by: a.Ensuring adequate supplies are available. b.Managing research assistant staffing requirements (either students or non-students), including scheduling of work and ensuring work is properly completed and on time. 4.Serve as the main contact person and coordinator for the research project across the 3 research sites. 5.Perform other related duties as required.

Supervision Received

The Research Coordinator works under general direction of the P.I. in conjunction with the investigative teams of the assigned research projects. It is imperative that the Research Coordinator works collaboratively and with minimal supervision. S He acts independently in performing defined duties and alerts the P.I. to any unusual situations, and keeps the P.I. advised of problems or concerns as they arise or are anticipated.

Supervision Given

The Research Coordinator is responsible for supervising the research assistant(s) at the Kelowna site. S He will also monitor the quality of the data received from research assistants from the other research sites (e.g., check that the data sent to the Kelowna site for data storage is complete).

Consequence of Error/Judgement

The P.I. will monitor the work of the Research Coordinator. Errors or incorrect decision could compromise the quality of the research and result in delays in completing the projects at one or multiple research sites. The work of the Research Coordinator must be completed at a high level of accuracy and efficiency. Failure to perform duties and responsibilities in a professional, tactful manner may have negative effects on the reputation of the researchers, the research project, and the University. Clarity of information and communication is critically important for building and maintaining good relationships with research members, community partners, and other stakeholders such as administrators at other agencies

Qualifications

Undergraduate degree in a relevant discipline. Such as Social Work, Sociology, Psychology, Education, Cultural Studies, Nursing, Community Services, Human Services, Communication, and Fine Arts. Minimum of two years experience or the equivalent combination of education and experience. Applicants who are master's student (near completion with experience doing research and especially coordinating a multi-site research project) or a doctoral student (in progress) who has work experience doing research will also be considered. Experience in working with multi-site research teams, comfortable in working with members of the public, and high level of skill in managing organizing large amounts of digital data (e.g. digital images) is essential. Computer skills: Word processing using MS Word, EXCEL, NVivo, Reference Manager or Endnote. Knowledge of participatory action research (PAR) methods and experience working with researchers and community organizations an asset. Fluency (Reading Writing Speaking) in one of the following languages in addition to a fluency in English is an asset (e.g., Punjabi, Cantonese, Mandarin, Tagalog, Vietnamese). Effective oral and written communication, interpersonal, organizational, analytical, problem-solving, facilitation and conflict resolution skills. Experience working and communication with culturally diverse individuals and groups. Some group work involved. Effective skills in organizing and maintaining records and data files. Good problem solving skills and follow-through in initiating and completing tasks. Ability to maintain attention to detail and work effectively under pressure to meet deadlines. Ability to work both independently and within a team environment, including virtual environments. Effective oral and written communication skills, including copyediting skills an asset. Ability to accurately gather, record and organize information. Ability to adapt to changing priorities and multi-task . Ability to travel.

UBC hires on the basis of merit and is committed to employment equity. All qualified persons are encouraged to apply. We

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Staff Job Postings ______especially welcome applications from members of visible minority groups, women, Aboriginal persons, persons with disabilities, persons of minority sexual orientations and gender identities, and others with the skills and knowledge to engage productively with diverse communities. Canadians and permanent residents of Canada will be given priority.

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Staff Job Postings ______

Job Posting

Job ID: 13239 Location: Vancouver - Point Grey Campus Employment Group: Management&Professional (AAPS) Job Category: Research & Facilitation Classification Title: Research&Facilitation, Level B Business Title: Research Scientist Department: Forest Resources Managmnt Salary: $55,187.00 - $66,252.00 (Annual) Full/Part Time: Part-Time (50%) Desired Start Date: 2012-06-16 Job End Date: 2012-12-31 Funding Type: Grant Funded Other: Date Closed: 2012-06-25 Available Openings: 1

This position is expected to be filled by promotion reassignment and is included here to inform you of its vacancy at the University.

Job Summary

The primary responsibility is to coordinate and provide design input to nationally funded, municipally-scoped research projects. The research focus is on local climate change visioning, graphics design and presentation, visualizations, and decision-support for local municipalities; community planning methods and emerging policy development support on community energy, climate change mitigation and adaptation; and participatory processes. Primary responsibilities activities include project management; co-coordinating and supporting research focused on planning for possible climate change futures; and, communication to decision-makers, stakeholders, and the public through presentations, workshops, papers, and other media. The incumbent will work with an interdisciplinary team of researchers.

Organizational Status

The work will be conducted mainly in offices laboratories on campus, but travel to local communities in BC is required and attendance presentations at occasional national or international conferences may be required. Working at home on a regular but limited basis for purposes of conducting focused work or report production is allowed for CALP staff, where appropriate and agreed with the Director.

Work Performed

. Coordinate manage research projects focused on community energy, climate change planning and related sustainability and planning issues. Tasks include: o Co-coordinate CALP activities and liaise with other national case study teams, GEOIDE & Foundation staff, and municipal and other partners; o Develop material (eg. mapping, indicators, graphics, reports, websites, etc.) for community case studies, in coordination with post-doctoral fellows and research team o Organize and facilitate workshops and action research sessions, eg. in working group and public meetings o Review research results and prepare final research reports and other technical reports, as needed to meet funding deliverables, including contributing to academic papers on research findings o Coordination and preparation of national project annual reports, including results from partner case studies .Assist and support team members (CALP staff, students, and post-docs) on other projects as needed

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Staff Job Postings ______.Develop work plans and timelines for above responsibilities .Oversee project budgets; determine budget allocations in coordination with CALP Director and team.

.Research emerging provincial and local planning procedures and policies on climate change in BC and beyond. This includes researching both emerging practices and precedents for community-led planning and action on climate change, and community sustainability indicators that apply to local planning and design issues. .Assist in prioritizing community issues, designing community learning projects, developing local climate change scenarios related to land use and other planning, and evaluating alternatives. These activities will be done by reviewing and analysing policy, report, and case study information, and by facilitating community consultation processes.

.Design and produce documents and disseminate results and recommendations for decision support, academic publication, and community communications through a variety of means, such as presentations, workshops, funding reports, scholarly papers and professional articles. Use written and illustrated formats, and software such as Adobe Creative Suite, and Microsoft Office. .Assist in updating the CALP website and visual materials with project reports, etc.

Supervision Received

Works independently under general direction of CALP director, or other project leaders.

Supervision Given

May supervise other researchers and work study students.

Consequence of Error/Judgement

This position will play a key coordination role in research activities, assisting an interdisciplinary, national team, and liaising with government and other stakeholders, as well as students and other researchers. Failure to manage and communicate information effectively would result in significant delays in timeline, reduced research quality, and would severely impact research project deliverables.

Qualifications

Undergraduate degree in a relevant discipline. University degree (MLA preferred) or equivalent in architecture, community planning, urban design or related discipline. Minimum of three years experience or the equivalent combination of education and experience. - Experience in public consultation process (particularly workshop) organization, delivery facilitation, and recording. - Experience in a research environment and experience in landscape design, sustainability and local climate change research. - Experience with community mapping, 3D modeling visualization techniques, graphic presentation, and information design. - Experience with preparation of policy recommendations, project reports, and other publications. - Proficiency in InDesign, Adobe Creative Suite, Microsoft Office, and experience with website creation and management software. Ability to conduct needs analyses, plan, organize, manage, monitor, complete, and evaluate projects within allocated time and resources. Excellent verbal and written communication skills, including excellent visual design and strong graphic communications . Ability to work with an interdisciplinary team, build productive relationships with other team-members project partners, and show initiative.

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Staff Job Postings ______

Job Posting

Job ID: 13185 Location: Vancouver - Point Grey Campus Employment Group: Management&Professional (AAPS) Job Category: Research & Facilitation Classification Title: Research&Facilitation, Level B Business Title: Manager Social Economy & Innovation Department: The Sauder School of Business Salary: $55,187.00 - $66,252.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2012-07-09 Ongoing: Yes Job End Date: Funding Type: Self Funded Other: Date Closed: 2012-07-01 Available Openings: 1

Job Summary

ISIS is focused on research and development related to the incubation and implementation of strategies and tools which promote social innovation and sustainability. The Manager, Social Economy & Innovation is positioned to advance one of the centre's strategic research priorities, the advancement of the field of social innovation in Canada while contributing to the work of the social economy. This position plays an important role by developing, planning and managing social economy & innovation programs and projects at ISIS. The position is also responsible for developing new partner relationships and funding opportunities to support new programs.

The social economy is often referred to as the third sector or no profit sector (private sector and public sector are the other two sectors) compromised of all non profit, and social organization activities. This includes research and work with ideas of social finance, social housing and self financial sustainability, social entrepreneurship, social innovation, and other topics dealing with using business ideas and tools in the social sector space.

Organizational Status

ISIS is one of a number of research centres at the Sauder School of Business. Most of its programs and projects are undertaken in partnership with external partners. The social economy economy research at ISIS involves internal UBC partners including the Sauder Faculty, d.studio, University Sustainability Initiative, as well as external partners such as Province of BC, Ashoka, enterprising non profits, Social Innovation Generator (SIG MARS) and numerous BC businesses and associations.

Work Performed

Responsible for managing and leading the ongoing programs at ISIS that fall within the social economy research theme including the following: Social Innovation Scan; Project manage the entire SIS weekly development and publication process; Many of the duties include managing the research projects (including projects on social housing, employment, social finance etc.), events and the weekly research publication. The publication is not a newsletter but a publication with original content on social innovation, social economy projects, social innovation speakers series, community experience initiative program, social entrepreneur competition and program (to be launched fall 2012); Set priorities, timelines and assign topics to writers and researchers for the weekly publication.

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Staff Job Postings ______Facilitate the review process for the SIS; Source SIS stories and themes for issues; Social Innovation Speaker Series Social Entrepreneurship Program and Competition(co-managed with MD) Community Experience Initiative

Through active participation in social innovation networks, identify new partners for participation in Social Economy Programs (i.e. CEI, SI Speaker Series), develop research synergies with partners and develop programs for new areas of research. Manage communication content and channels that disseminate research to a broad network Maintain a high level of knowledge and understanding of the topics and issues in the area of social economy research and policy, social entrepreneurship and social innovation practices and opportunities. Continually seek opportunities to forward the centre's goals Is involved in event development, planning, and execution of all event focused programs in the Social economy research theme Prepare, monitor and manage program and project budgets.

Works in ISIS offices and will occasionally travel to conferences, seminars and partner meetings.

Supervision Received

The Manager, Social Economy is supervised by the executive director and the Managing Director. The position works with wide latitude to achieve ISIS research goals.

Supervision Given

On a weekly basis, manages the part-time contract researchers and writers who produce content for the Social Innovation Scan. Will also manage workflow and oversee graduate interns and fellows on a project related basis.

Consequence of Error/Judgement

This position exercises professional judgment and initiative in the overall management of social economy programs and projects. Accountable for the effective execution of all research activities. Makes decisions regarding the research review process and the development of collaborative research agreements. Represents the centre in discussions with partners and in the course of conducting research.

Qualifications

Undergraduate degree in a relevant discipline. . Minimum of three years experience or the equivalent combination of education and experience. Prefer 4 years of work experience in a professional, business role A strong understanding of the topics and issues in the area of social economy research and policy, social entrepreneurship and social innovation practices and opportunities. Very strong communication skills are a necessity as this position must manage the production of quality written content on tight timelines as well as partnerships between multiple stakeholder groups. Ability to quickly grasp complex technical and business concepts and express them in clear language.

Flexible and open to changing priorities and managing multiple tasks simultaneously within compressed timeframes. .

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Staff Job Postings ______with diverse communities. Canadians and permanent residents of Canada will be given priority.

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Staff Job Postings ______

Job Posting

Job ID: 13077 (Repost) Location: Vancouver - Point Grey Campus Employment Group: Management&Professional (AAPS) Job Category: Research & Facilitation Classification Title: Research&Facilitation, Level B Business Title: Research Coordinator Department: Midwifery Program Salary: $55,187.00 - $66,252.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2012-07-15 Job End Date: 2013-07-14 Possibility of Extension: Yes Funding Type: Budget Funded Other: Date Closed: 2012-06-25 Available Openings: 1

Job Summary

This position functions as an integral part of the Division of Midwifery research team and is a member of the Midwifery Research Steering Committee. The Research Coordinator is responsible for research management, facilitation, and strategic planning for and will work to expand capacity in midwifery research, with a focus on projects that contribute to the evidence base of midwifery. The Research Coordinator provides direct support to Professor Saraswathi Vedam (Principal Investigator) in the development and conduct of activities related to her program of research. As directed, the Research Coordinator may assist other Division of Midwifery faculty and students to develop and expand research contributions.

Organizational Status

The Division of Midwifery functions as an independent unit within the Department of Family Practice, Faculty of Medicine. As the only academic center for midwifery education and practice in British Columbia, the program has a responsibility to evaluate and apply evidence to midwifery practice, midwifery contributions to maternity health care, and appropriate health human resource allocations. Expanding research capacity is critical to the establishment, sustainability and success of the Division of Midwifery. The Midwifery Research Steering Committee is responsible for setting the research goals and objectives for the Midwifery Education Program, including developing a research capacity within the Midwifery Education Program at the University of British Columbia.

Studies are funded by various institutes and are institutionally supported through the Division of Midwifery, Department of Family Practice, Faculty of Medicine and the Women's Health Research Institute at BC Women's Hospital. The core research team is located in Vancouver, though investigators are spread across British Columbia, Canada, and the United States.

Under the guidance of the Midwifery Research Steering Committee and Professor Vedam, the Research Coordinator interacts and liaises with Division of Midwifery faculty and staff, UBC units (such as Research Services), Women's Health Research Institute, Child and Family Research Institute, external researchers, health care professionals, and community members to facilitate midwifery research projects. Collaborations include academic and community-based researchers, policy makers, administrators, or other key stakeholders working together to achieve a comprehensive understanding of midwifery maternity care and services in British Columbia.

Work Performed

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Staff Job Postings ______

The Research Coordinator collaborates with Professor Vedam (and sometimes other Division of Midwifery faculty members) to plan and coordinate research projects and events based on the priorities and work plans of the Midwifery Research Steering Committee. The Research Coordinator is responsible for the completion of tasks and provision of necessary guidance to all research staff. Major responsibilities include: Identifying and developing research strategies to expand research capacity based, on the priorities of the Principal Investigator(s); Investigating and identifying potential funding sources, and research partners; Identifying and refining research questions based on findings from literature reviews; Synthesizing and summarizing literature reviews relevant to proposed research projects; Developing, drafting, and reviewing study protocols based on literature review and knowledge gaps in the existing literature; Managing all aspects of grant application submissions, including preparation of proposals, budgets, timelines, project plans, etc. to major funding agencies (e.g. CIHR, SSHRC) and smaller foundations (e.g. Vancouver Foundation); Collaborating with research partners to implement deliver study protocols; Overseeing the implementation of research projects to ensure that funding agency and ethical (ORS) requirements are met Providing leadership and direction related to the data collection, analysis, and the interpretation phases of all projects; Preparing (with the investigators) manuscripts, articles, abstracts, posters and presentations for academic journals and conferences; Overseeing the coordination, documentation, and communication for exploratory and ongoing co-investigator meetings, manuscript development, and knowledge translation activities; Providing daily oversight on operational functions including IT, Equipment, Space & Secured Access. Providing leadership that supports an optimal workplace culture and environment; Ensuring comprehensive management of the Research study records, including documents and communications in accordance with UBC and funding agencies; Ensures the development of policies, procedures, and systems to optimize operational function of research projects and accounts adhering to UBC policies and guidelines; Forecasting budgets (performing financial background research, analyzing financial progression of grants) and informing PI of critical issues; Overseeing all research grant expenditures (determining eligible expenses against budget allocations), transferring of funds as necessary, evaluating financial priorities, overseeing the maintenance of internal records, and payroll for research staff; Supervision of, delegation to, and monitoring of research staff (junior researchers, research assistants and technicians, and junior staff or students); Representing the Division, Midwifery Research Steering Committee, and investigative team as requested by Professor Vedam in public, policy, and academic presentations including public relations, communications and fundraising; Performing other related duties.

Supervision Received

The Research Coordinator works with great latitude under the general direction and support of the Midwifery Research Steering Committee and Professor Vedam (the Principal Investigator). The Research Coordinator will be expected to develop work plans and timetables and to exercise judgment and initiative on duties. The Research Coordinator is accountable for the integrity of the data and the effective and efficient management of the projects and is expected to regularly update the Research Steering Committee and the Principal Investigator on progress. Work will be reviewed against the overall strategic plan and project deliverables and objectives. Budgetary decisions will be made in consultation with the Principal Investigator.

Supervision Given

The Research Coordinator is responsible for recruitment, orientation, and direct management of research assistants and student researchers. As the research team grows, the Research Coordinator will train and manage new members of the research team and provide assistance and guidance to research support staff as needed to ensure that the goals of all projects are met in a timely and efficient manner.

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Staff Job Postings ______

Consequence of Error/Judgement

The Research Coordinator makes professional decisions and recommendations on all aspects of research work and is responsible for the quality of research activities. The Research Coordinator makes decisions regarding funding sources and the preparation of funding applications. The Research Coordinator is expected to exercise professional judgment, independence, tact, and initiative in the overall coordination of research projects. Failure to maintain confidentiality and security of personal information and study data could jeopardize the reputation of the Principal Investigator, the successful delivery of research studies, and working relationships with collaborators. Correct, accurate, timely, and appropriate completion of tasks is of utmost importance as mistakes and inappropriate action could result in the loss of grant funding and credibility of the Division of Midwifery and faculty.

Qualifications

Undergraduate degree in a relevant discipline. Disciplines in midwifery,nursing,public health, health services, community planning, sociology, etc. Knowledge of qualitative and quantitative research design, methodology; Knowledge of Canadian and North American midwifery research and practice and knowledge of maternity health services and clinical research. Knowledge of administrative and regulatory regulations and processes for research conducted in a university setting, including ethical requirements. Minimum of three years experience or the equivalent combination of education and experience. Experience supporting applied clinical health research in an academic environment. Experience writing and preparing research proposals and developing grant applications for regional and national funding agencies (CIHR), including proposals, budgets, project work plans, and timelines. Experience with mixed methods research design, including survey studies, qualitative studies, and clinical studies. Experience with mathematical modeling would be an asset. Experience using statistical spreadsheets (SPSS or equivalent) and qualitative data software (NVivo). Demonstrated competency in academic or technical writing and communication. Ability to effectively use Outlook, PowerPoint, Word, SPSS Excel, NVivo, Refworks at an intermediate level. Ability to analyze problems, identify key information and issues, and effectively resolve. Ability to communicate effectively verbally and in writing. Ability to exercise sound judgment, initiative, and diplomacy. Interpersonal, analytical, and organizational skills. Ability to prioritize and work effectively under pressure to meet deadlines. Ability to work effectively independently and in a team environment.

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Staff Job Postings ______

Job Posting

Job ID: 13236 Location: Vancouver - Point Grey Campus Employment Group: Management&Professional (AAPS) Job Category: Research & Facilitation Classification Title: Research&Facilitation, Level C Business Title: Research Coordinator Department: Physical Therapy Salary: $59,602.00 - $71,550.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2012-08-01 Job End Date: 2016-07-31 Possibility of Extension: Yes Funding Type: Funded by Multiple Sources Other: Date Closed: 2012-06-26 Available Openings: 1

Seeking a Physical Therapist with experience in Stroke Rehabilitation to develop and implement research proposals in the areas of motor control, motor unit physiology and stroke rehabilitation. The successful applicant will also oversee data collection and analysis for the research laboratory, including dynamometry, force platform technology, fine wire electromyography and motor unit discrimination.

Job Summary

The position is responsible for the comprehensive management, planning, coordination and communication for a Physical Therapy research laboratory.

Organizational Status

Reports directly to the Department Head to facilitate the coordination of the research laboratory in the Department of Physical Therapy.

Work Performed

-Develop and implement research proposals in the areas of motor control, motor unit physiology, and stroke rehabilitation

-Prepare grant applications and manuscripts

-Oversee data collection and analysis for the research laboratory, including dynamometry, force platform technology, fine wire electromyography, motor unit discrimination

-Set priorities for research projects and timelines

-Build and foster collaborations with research partners within the university and hospital sectors

-Provide research expertise to researchers and trainees

-Prepare and administer grant budgets for the research laboratory

-Financial management and tracking of research-related expenditures

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Staff Job Postings ______-Manage facilities for new faculty members

Supervision Received

Reports to the Head, Department of Physical Therapy. The position is expected to function with a great deal of independence but with close communication with the Department Head.

Supervision Given

Provides direction and technical knowledge, this position directly supervises research staff. Supervision includes training students, fellows and junior researchers on the technical aspects of research.

Consequence of Error/Judgement

The position is responsible for the overall coordination and management of a research laboratory. The position is accountable for the effective execution of all research activities and research projects within the laboratory.

Qualifications

Post-graduate degree or equivalent professional designation if responsible for a research project otherwise Undergraduate degree if not responsible for a research project. Physical Therapist with experience in Stroke Rehabilitation MSc or PhD. 4 years or equivalent combination of education and experience if responsible for research project otherwise 6 years or equivalent combination of education and experience if not research work. Minimum of 3 years of university experience. Prepare grant applications and manuscripts Develop and implement research proposals in the areas of motor control, motor unit physiology and stroke rehabilitation. Oversee data collection and analysis for the research laboratory, including dynamometry, force platform technology, fine wire electrocardiography, motor unit discrimination. Build and foster collaborations with research partners within the university and hospital sectors

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Staff Job Postings ______

Job Posting

Job ID: 13246 Location: Vancouver - Hospital Site Employment Group: Management&Professional (AAPS) Job Category: Research & Facilitation Classification Title: Research&Facilitation, Level D Business Title: Senior Manager Department: Centre for Disease Control Salary: $64,369.00 - $77,274.00 (Annual) Full/Part Time: Part-Time (50%) Desired Start Date: 2012-07-03 Job End Date: 2013-07-02 Funding Type: Self Funded Other: Date Closed: 2012-06-25 Available Openings: 1

This position fills a maternity leave.

Job Summary

The Research Development Unit Manager leads the organization, direction and evaluation of the operations of the UBC Centre for Disease Control (UBC CDC), including the Research Development Unit (RDU), the BC PREVENT Office and the Vaccine Research Laboratory. Provide senior leadership and strategic management of the UBC CDC's research administration. This includes: human resource and fiscal management, development of operational policies and procedures and general oversight of the Centre's activities. Develop and reinforce communications initiatives related to research at the BC Centre for Disease Control (BCCDC) and foster key relationships with local, national and international stakeholders.

Organizational Status

The UBC CDC is a centre of excellence in the area of public health communicable disease control with a mission of embedding an academic mission within the public health service role of the BCCDC. The Centre's mandate is to advance health research, teaching and public health policy by linking the academic and research expertise of UBC with the knowledge and experience of public health professionals at the BCCDC.

The RDU Manager reports to the RDU Leader and closely liaises with the UBC CDC Director. Provide research, HR, and fiscal guidance to the Centre's service line directors, medical, research and administrative staff. Provide advice and leadership to students and postdocs. Act as a liaison between staff and research facilities at BCCDC and Provincial Health Services Authority (PHSA), the UBC Faculty of Medicine, the UBC Office of Research Services, the UBC University Industry Liaison Office, UBC Finance and HR departments.

Work Performed

- Provide senior leadership and strategic management of the multi-million dollar operations of the UBC CDC to ensure long-term viability. - Interpret the impact of organizational changes and new research administration processes; design optimal strategies, workflows and timelines to implement new policies and procedures across the Centre. - Plan, analyze and manage the HR and financial resources of both the operational and research portfolios of the Centre; develop long range budgets and provide fiscal forecasting for multi-year research projects; advise on complex issues relating to the allocation of overheads and Indirect Costs of Research funding from Tri-Council grants. - Lead the strategic design, team-based planning and execution of centre-wide research knowledge exchange activities including

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Staff Job Postings ______Research Week, Grand Rounds, Clinical Case Rounds, Work-in-Progress meetings and special workshops. - Develop official research reports and statistics required by the university, BCCDC, PHSA and federal government; review and ensure compliance with legislation and academic agreements. - Plan and facilitate the 5-year external review of the UBC CDC (the outcomes of the review will determine continued existence of the Centre); coordinate succession planning for UBC CDC Directorship; implement action items from the 2012-13 BCCDC Strategic Research Action Plan. - Represent the UBC CDC at PHSA interagency meetings and UBC Faculty of Medicine Senior Administrators' meetings; develop the agenda and present at the biannual advisory committee meetings which define the priorities of the UBC CDC faculty - Develop initiatives and strategies for translating and communicating research to relevant stakeholders in partnership with BCCDC Communications staff. - Further the development and writing of grants related to Knowledge Translation, Communications and Health Promotion. - Manage recruitment; oversee staff orientation, promote staff development and conduct performance evaluations; review, recommend and maintain appropriate service levels. - Perform other related duties.

Supervision Received

The RDU Manager will work independently and in collaboration with the RDU Leader and UBC CDC Director. Supervision will be limited to progress reports and meetings as needed with the RDU Leader. The incumbent must maintain a wide portfolio of duties with minimal administrative direction. Objectives will be set with the Leader and performance will be based on meeting these objectives.

Supervision Given

The incumbent will directly supervise RDU staff and provide administrative direction to research coordinators, research associates, technicians and trainees in the BC PREVENT Office and the Vaccine Research Laboratory.

Consequence of Error/Judgement

Make decisions regarding the research administration activities of the Centre and is accountable for the proper use of HR and financial resources. Errors in performance could lead to budget over expenditures, loss of funding from granting agencies, which could have a significant impact on the effectiveness, image, reputation and financial status of the UBC CDC and BCCDC.

Qualifications

Post-graduate degree or equivalent professional designation if responsible for a research project or Undergraduate degree if not responsible for a research project. Master's degree in health administration preferred. 7 years relevant experience or equivalent combination of education and experience if not responsible for a research project. 5 years experience in a field of specialization or equivalent combination of education and experience if responsible for a research project. 7 years of experience in a management position preferred. Experience in research administration and management of Tri-Council-funded, scientific or health research projects, including the application process and project coordination. Training and or experience in human resources and financial management. Required knowledge and experience with UBC HR and financial systems. Experience and comfort working with high level management, senior officials and representatives in local, provincial, national and international academic institutions, and other professionals. Proven supervisory experience, strong leadership and management skills. Experience in dealing with crises, short deadlines and sensitive public health, clinical or research issues. Ability to exercise judgment, tact and discretion and work both independently and within a team environment. Demonstrated abilities in the area of public health and research coordination. Effective oral and written communication, interpersonal, marketing, analytical, problem-solving, organizational and presentation skills. Ability to develop, prioritize, implement and oversee multiple time-sensitive initiatives. Strong evidence of self-directed, self-motivated and independent work skills.

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Staff Job Postings ______

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Staff Job Postings ______

Job Posting

Job ID: 13234 Location: Vancouver - Point Grey Campus Employment Group: Management&Professional (AAPS) Job Category: Scientific Engineering Classification Title: Scientific Eng., Level A Business Title: Electrical Engineer Department: Electrical&ComputerEngineering Salary: $43,809.00 - $52,592.00 (Annual) Full/Part Time: Part-Time (80%) Desired Start Date: 2012-07-01 Job End Date: 2012-09-30 Funding Type: Grant Funded Other: Date Closed: 2012-06-28 Available Openings: 1

This position is expected to be filled by promotion reassignment and is included here to inform you of its vacancy at the University.

Job Summary

The electrical engineer is responsible for supporting the development of hardware and software for a specialized ultrasound imaging. The position entails advanced analytical research conducted based on the knowledge principles gained from a University degree.

Organizational Status

Reports directly to Professor S.E. Salcudean in the Electrical & Computer Engineering Department at UBC and works closely with Dr. Ali Baghani.

Work Performed

The position entails advanced research and writing the article and associated documentation on the implementation of the Acoustic Radiation Force Impulse (ARFI) technique on the Ultrasonix Touch ultrasound machine, followed by a survey of clinical applications in which this imaging technique is suitable. This requires high level engineering training, typical of a University degree.

The employee will also be responsible for helping along other elastography research projects by supporting the development of hardware and software. Examples include the installation of CUDA Graphics Processing Cards, programming using the Ultrasonix Touch Texo SDK, carrying out experiments with tissue mimicking phantoms and the preparation of ethics applications necessary to carry out patient studies in the elastography area. Programming using the Texo SDK is very difficult and requires experience with ultrasound beam formation. Very few users of the Ultrasonix Research interface have experience with the SDK and need to understand the engineering behind this. The study involving tissue mimicking material requires understanding of the physics of shear wave propagation and requires advanced training and contributes to the experimental verification of our work.

The position involves carrying out research supervised by faculty and or post-doctoral fellows.

Supervision Received

Supervised by Professor S.E. Salcudean and Dr. Ali Baghani.

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Staff Job Postings ______

Supervision Given

Interaction with shop machinists and technicians, stores keeper and students.

Consequence of Error/Judgement

Delayed or failed research project. Project cost overruns.

Qualifications

Undergraduate degree in Engineering or Applied Science. Undergraduate degree in Engineering or Applied Science. Minimum of one year experience or the equivalent combination of education and experience. Master's level degree with a specialization in elastography imaging preferred. Minimum of one year experience or the equivalent combination of education and experience. Biomedical engineering experience of two years would be an asset. Must be familiar with the programming of the Ultrasonix Research system. Must be familiar with the programming of the Ultrasonix Research system.

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Staff Job Postings ______

Job Posting

Job ID: 13230 Location: Kelowna - UBC Okanagan Employment Group: Management&Professional (AAPS) Job Category: Security Classification Title: Security, Level A Business Title: Security Communications Coordinator Department: UBCO - Parking and Security Salary: $40,565.00 - $48,697.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2012-07-02 Ongoing: Yes Job End Date: Funding Type: Budget Funded Other: Date Closed: 2012-06-25 Available Openings: 1

Job Summary

Communications Coordinators in Security Services monitor alarm systems, access control and Closed Circuit Television (CCTV) in support of campus security and acts as liaison with other University Departments and emergency services. Communications Coordinators efficiently address inquires in a professional manner, helping to ensure the safety and security of UBC Okanagan campus faculty, staff, students and visitors as well as University property.

Organizational Status

Reports directly to the Security Coordinators, UBC Okanagan campus Security Services.

Work Performed

1.Coordinates communication with respect to security activities by: -Operating and controlling the 24 7 communications network for day-to-day issues which may include, but is not limited to, security, parking, facilities management, Safe Walk, Blue Phone, residences, and all campus buildings and properties. -Controlling the 24 7 communications network, acting as liaison with local emergency services such as RCMP, Ambulance, Fire Department, and or all University Departments and contacting appropriate UBC authorities and administrators in the event of an emergency. -Controlling, assessing and analyzing numerous computer databases for information and relaying as needed to the appropriate departments, authorities and persons. -Conducting regular systems integrity checks according to established protocols and dealing with outcomes.

2.Supervises and oversees the contract security workers ensuring they respond and give proper assistance to the campus as needed by: -Receiving complaints, dispatching issues to appropriate personnel and documenting in accordance with policies and procedures. -Investigating complaints, reporting, making recommendations for outcomes and following up on issues.

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Staff Job Postings ______-Monitoring and operating security systems including CCTV, intrusion alarm systems, Access Control Systems and dispatching Campus Security personnel.

3.Ensures appropriate documentation is completed as per regulations by: -Coordinating and maintaining logs, various reports (Incident Reports) and other information records. -Providing direction, training and feedback to contracted security workers with respect to required documentation.

4.Participates in inter-departmental initiatives with an eye to sharing information and ideas from a safe and secure campus perspective.

5.Performs other related duties as required.

Supervision Received

Reports directly and works under the supervision of the Security Coordinator, while working with little direct supervision, is expected to execute mutually agreed to objectives while providing regular process and performance reports.

Supervision Given

Manages the day-to-day operations and provides leadership and direction to the contracted security services. Supervises any delegated task or operational requirement received from the Security Coordinators.

Consequence of Error/Judgement

Prioritizes and uses judgment related to the communication of information in accordance with established policies and procedures; inappropriate communication may impact service provided by others. Must be able to effectively plan and or problem solve through use of policy and procedures, resolving issues with thoughtful resources using the systems reliability and technologies to conduct operational services to keep the campus users safe and secure.

Precedents and procedures are not always present in the role. While a portion of each task is or may be documented, many unique or exceptional circumstances occur which have to be proactively resolved. It is in these situations where the incumbent must concentrate, and have excellent problem solving skills to complete the task.

Decisions made and actions taken could have adverse affects on the culture, environment and staff morale within campus Security subsequently affecting the overall operations of the department and its relations with other agencies and the UBC Okanagan campus departments.

Qualifications

Undergraduate degree in Criminology, or Psychology or equivalent. An undergraduate degree in Criminology or Psychology or equivalent. A valid Basic Security Training certificate (level I and II), and Occupational First Aid Level I are preferred. Must have a valid class 5 driver's license. Minimum of two years experience in security, training, office and staff management or the equivalent combination of education and experience. A minimum of two (2) years relevant experience or the equivalent combination of education and experience. Ability to work effectively independently and in a team environment. Ability to gather, record, and organize information with accuracy and attention to detail. Effective written communication, including the thorough documentation of incidents through accurate report writing. Ability to respond appropriately to inquiries on the phone and in writing, and make appropriate referrals. Ability to communicate in a clear, attentive, and polite manner. Ability to listen actively and attentively, and obtain clarification as required. Ability to communicate efficiently using a standard security radio system. Ability to provide quality service to members of the community in a courteous, patient manner. Ability to perform word processing and data entry efficiently and effectively. Ability to operate a computerized phone system and other standard office equipment.

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Staff Job Postings ______Ability to determine the nature and urgency of inquiries and issues, and prioritize appropriately. Ability to remain calm, effective, and safe in emergency or crisis situations. Ability to approach interactions with an awareness of sensitive issues and maintain confidentiality as required by statute and policies. This position will work a modified workweek that includes 12 hour shifts with no off-site scheduled breaks.

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Staff Job Postings ______

Job Posting

Job ID: 13193 Location: Vancouver - Point Grey Campus Employment Group: Management&Professional (AAPS) Job Category: Media Services Classification Title: Media Services, Level A2 Business Title: Producer, Video and Digital Media Department: eHealth Strategy Office Salary: $51,099.00 - $61,343.00 (Annual) Full/Part Time: Part-Time (60%) Desired Start Date: 2012-07-09 Job End Date: 2013-07-08 Possibility of Extension: Yes Funding Type: Funded by Multiple Sources Other: Date Closed: 2012-06-26 Available Openings: 1

Job Summary

The Producer, Video and Digital Media will manage a service offering within the Knowledge Studio in the eHealth Strategy Office, focused on advising and creating digital visual and other media services for the eHealth Strategy Office in the Faculty of Medicine at UBC. He she will gather requirements from stakeholders, and will be responsible for the video and multimedia production for various projects, including filming, editing, and other activities related to audio-visual post-production.

The position is responsible for preparing and implementing service plan templates for a variety of multimedia projects; participating in the design, development and implementation of digital media projects; coordinating digital media production schedules with project partners and the eHealth Strategy Office for promotion and sharing; and advising the eHealth Strategy Office and project stakeholders on best practices in digital media production for the purposes of health and education.

This work primarily serves the education, technology and research program of the eHealth Strategy Office. The range of produced materials may include videos, audio, multimedia materials for the web and print graphic design.

This position requires work in both an office environment and off-site, and may be required to work some early mornings, evenings and weekends.

Organizational Status

The UBC eHealth Strategy Office carries out research, community engagement and educational activities to explore how modern information and communication technologies (e.g. mobile and web-based applications, etc.) can improve health care. The Knowledge Studio is a collaborative studio space within the eHealth Office that provides multimedia expertise, equipment and support for the purposes of disseminating health information, and researching and evaluating knowledge translation. The Office provides the opportunity through resources and expertise for developing strategies that involve the use of technology-enabled connectivity, electronic devices, and multimedia equipment to support health knowledge translation activities. Through research and evaluation of such activities, the Office will be able to measure the impact of this media for producing desired health outcomes within target populations.

The Producer reports to the Assistant Director, Education. He she works closely with the Knowledge Studio working group and collaboratively with various research partners, including the Faculty of Medicine, other UBC departments, and external organizations.

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Work Performed

Creates, develops and follows plans for the implementation of video and digital media services in an academic health environment;

Oversees and participates in conceptualizing, scripting, organizing, filming, producing and editing digital videos and other multimedia projects;

Consults with various clients on the creation of video-based learning and or research materials; recommends best practices for the creation and delivery of these materials;

Advises on the continuous improvement of video and digital media offerings in the Knowledge Studio;

Makes recommendations and oversees the purchase of audio, visual and post-production equipment and manages physical assets;

Plans and develops services for various clients for the online delivery of video and digital media, via multiple platforms;

Researches new technologies and methodologies in the realm of digital and video-based media, and monitors trends in the industry that may be of benefit to the Knowledge Studio;

Identifies online multimedia resources or databases for academic use and manages and coordinates source files and multimedia artifacts with a local database;

Assists in the development of appropriate evaluation and impact assessment strategies for video and multimedia projects;

Determines efficient cost effective video delivery methods.

Supervision Received

Works autonomously with little guidance under the supervision of the Assistant Director, Education. Work is reviewed in terms of achievement of desired results.

Supervision Given

From time to time, manages staff (e.g. project assistants, students) assigned to projects and is responsible for allocating workload, assigning tasks, hiring, evaluating and terminating assistants as required.

Consequence of Error/Judgement

Makes decisions regarding unit operations and in the development of video and digital media resources, services and technologies.

Qualifications

Two year diploma in media and broadcast production. Undergraduate degree in Film, Media Design, Interactive Arts and Technology or similar. Minimum of four years experience or the equivalent combination of education and experience. Experience in the following is required: - Filming, editing and producing digital videos for the web; - Conceptual planning, scripting, managing a production set; - Working in a supervisory role: managing preproduction, production, postproduction, design crew from concept to delivery; - Using multimedia e-learning and authoring tools.

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Staff Job Postings ______Solid experience with video production for broadcast standards. Extensive experience with: - Final Cut Pro Studio, Adobe Premiere, or other video editing software; - Streaming media, video encoding formats; - Articulate or Adobe E-Learning and creating multimedia flash presentations, including interactive modules; - Adobe InDesign.

Experience with learning management systems, virtual patients and other learning technologies an asset. Experience working within a post-secondary educational environment, creating or overseeing the creation of educational videos and digital media projects is preferred. Excellent communication and presentation skills. Comfortable working with executives, physicians, senior academic leaders and community members. Ability to initiate ideas and propose creative solutions. Ability to work effectively with minimal supervision and meet deadlines. Ability to supervise and guide the work of others and to manage and delegate tasks on multiple projects simultaneously in a fast-paced environment. Demonstrates flexibility and effects change in a positive manner. Understanding of communication and media theories and their application. Broad understanding of educational processes and adult-learning theories. Committed to continuous learning and skills upgrades. Ability to understand and implement audience-specific requirements. Ability to gather client requirements and recommend services based on assessed needs. Highly organized with a strong attention to detail, accuracy, and presentation of information. Ability to impart technical information to audiences at all skill levels. Strong understanding of how to build client focused solutions and value propositions. Well-developed interpersonal skills including a high level of integrity, ethics, trustworthiness, professionalism, diplomacy, tact, and patience. Ability to take initiative and exercise judgment about seeking input and advice from others. Ability to constructively challenge the status quo, in the pursuit of service excellence. Ability to work collaboratively with staff at all organizational levels. Ability to work independently, as part of a team, and cross functionally across teams. Experience and or interest in telehealth technologies and delivery a definite asset.

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Job Posting

Job ID: 13269 Location: Vancouver - Point Grey Campus Employment Group: Management&Professional (AAPS) Job Category: Development Office Classification Title: Development Office, Level A Business Title: Development Associate, Pharmaceutical Sciences Department: Development Office Salary: $37,559.00 - $45,090.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2012-07-23 Job End Date: 2013-07-22 Funding Type: Budget Funded Other: Date Closed: 2012-06-27 Available Openings: 1

Job Summary

The incumbent of this position works on specific development related tasks in support of the University's fundraising mandate, such as events, drafting correspondence briefing notes and ensuring donor and donation information are accurately maintained.

Organizational Status

Reports to: One of: Development Officer, Associate Director, Manager, Senior Associate Director, Director Assistant Dean, or Executive Director of Development.

Works with: UBC faculty and staff involved in fundraising

Contacts: Donors, outside community groups and organizations.

Supervises: No supervisory responsibilities

Work Performed

-Assists in the preparation of briefing notes including researching potential prospects as identified by development officers; -Coordinates details with regards to donor recognition, acknowledgement and stewardship programs; -Liases with other UBC units on event arrangements and coordinates invitations lists, ensuring lists are correct and complete. Prepares updates based on outcome of donor meetings and analytical reports; -Drafts and prepares correspondence (i.e., introduction, solicitation and strategy letters to volunteers staff) concerned with the process of fundraising; -Processes donor gifts and pledges; ensures timeliness and accuracy; -Maintains donor contact activity on donor and alumni database; -Generates donor prospect solicitation materials and correspondence; -Coordinates distribution of communication materials; -Performs other related duties as required.

Supervision Received

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Works under the direction of the manager to achieve objectives. Work is reviewed for achievement of objectives, soundness of judgement and quality of work.

Supervision Given

No supervisory responsibilities.

Consequence of Error/Judgement

Programs conducted by the Development and Alumni Engagement portfolio on behalf of the University are very public. The financial and moral responsibility to the University and to donors is significant. The interactions of this position with donors and others external to the University can have serious implications for the Development and Alumni Engagement portfolio. Poor judgement could lead to the alienation of donors, embarrassment to UBC and its senior administration and can result in the loss of significant financial support to the University.

Qualifications

Undergraduate degree in a relevant discipline. Education: The ideal candidate will have a University degree or an equivalent combination of experience or education in a related discipline. Minimum of up to 1 year of related experience or the equivalent combination of education and experience. Excellent verbal and written communication skills. Exceptional interpersonal skills required in relating to internal and external customer, donors and high-level officials. Ability to communicate effectively in writing. Ability to maintain accuracy and attention to detail. Ability to provide quality service to customers in a courteous, patient manner. Ability to work in a team environment. Ability to do basic budgeting.

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Job Posting

Job ID: 13237 Location: Vancouver - Point Grey Campus Employment Group: Management&Professional (AAPS) Job Category: Development Office Classification Title: Development Office, Level D3 Business Title: Associate Director, Faculty of Science Department: Development Office Salary: $64,369.00 - $77,274.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2012-07-16 Ongoing: Yes Job End Date: Funding Type: Budget Funded Other: Date Closed: 2012-06-25 Available Openings: 1

Job Summary

This fundraiser position is responsible for generating strategic prospect contact at the major gift level. The Associate Director is responsible for managing a defined development program at an average $1.5+ million level, or resource development activity at an average $1+ million annually. Responsible for managing a minimum of 75-150 prospects, making 20-25 solicitations and raising a minimum average of $1+ M annually.

The Associate Director works in partnerships with senior management to facilitate maximum private and public sector support; develops and implements comprehensive and complex plans for identifying, cultivating, soliciting and stewarding major gift prospects and donors and develops and manages a portfolio of major gift prospects and meets potential prospects on a one-on one basis. The position will ensure appropriate donor recognition, acknowledgement and stewardship programs are in place and oversees the generation of donor prospect solicitation materials and correspondence, and will have some administrative responsibilities.

Organizational Status

Reports to: Senior Associate Director.

Works with: UBC faculty and staff involved in fundraising including the VP, Development and Alumni Engagement, AVP Development, the President of the University and other senior administrators as appropriate.

Contacts: Donors and outside community groups and organizations.

Supervises: Normally Associate Directors do not have direct supervisory responsibilities, but may mentor junior development staff.

Work Performed

-Works in partnership with senior management to facilitate maximum private and public sector support for the University, with a Faculty unit specific individual annual dollar goal; -Develops and manages a portfolio of major gift prospects (75-150) making face-to-face visits (100-200 annually) for the purposes of discovery, cultivation and solicitation strategies for prospects at the major gift level (defined as $25,000 and up). Responsible for coordinating and attending face-to-face prospect donor meetings, with an expectation to meet annual benchmarks for

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Staff Job Postings ______these meetings; -Develops and implements a comprehensive plan for identifying, cultivating, soliciting, and stewarding major gift prospects and donors. Responsible for management of a portfolio of relationships; -Develops proposals and works with donors to generate gifts for priority projects. Develops and implements strategies for closing major gift solicitations, with an expectation to make solicitations (20-25 annually) at the major gift level; -Ensures that appropriate donor recognition, acknowledgment and stewardship programs take place; -Generates donor prospect solicitation materials and correspondence; -Performs other related duties as required.

Supervision Received

The incumbent works under general direction according to broad objectives. Works independently with discretion relating to donor negotiations, policy administration and interpretation, and administrative responsibilities. Overall strategic planning on global fund-raising initiatives is executed in consultation with manager.

Supervision Given

Normally Associate Directors do not have direct supervisory responsibilities, but may mentor junior development staff.

Consequence of Error/Judgement

The position is a critical point of contact for donors and university staff in relation to development activities. The Associate Director is expected to make decisions and recommendations impacting a total development goal. Incorrect interpretation or communication of university policy and procedures or lack of tact, diplomacy or sensitivity in dealing with major donors and senior administrators could potentially result in damaged relationships and credibility, leading to the potential loss of these donations.

This position is also critical in advising and ensuring proper interpretation and implementation of academic and fiscal policies for fundraising, senior administrators, and development staff. The Associate Director is responsible for a portfolio of donors and prospects, as well as for an individual goal per annum. If inappropriate advice, incorrect interpretation or improper financial analysis were conveyed to major donors or senior university administrators, millions of dollars could be incorrectly administered or unavailable for disbursement. UBC could be in direct violation of stewardship and trusteeship obligations to donors and for funds received through bequests.

The incumbent participates in decisions concerning the planning, organization and utilization of staff, staff selection and job performance reviews.

Qualifications

Undergraduate degree in a relevant discipline. Minimum of an undergraduate degree in an applicable discipline; and a graduate degree and or an undergraduate degree in commerce, marketing or economics is preferred. A minimum of 5 years of experience including experience in major-gift fundraising and strategy development or the equivalent combination of education and experience. A minimum of five years' related experience or an equivalent combination of education, training and experience. Proven experience in Major-Gift fundraising and skilled in strategy development. Thorough knowledge of the university environment and academic structure is preferred. Experience working with a centralized fundraising system an asset. Ability to analyze and interpret data, determine implications, and provide recommendations Ability to exercise sound judgment. Ability to analyze problems, identify key information and issues, and effectively resolve. Ability to think conceptually. (i.e., use creative, conceptual, or inductive reasoning or thought processes to identify patterns in complex data, and identify key or underlying issues in complex situations) Ability to be thorough, accurate, and have a high level of attention to detail. Ability to prioritize and work effectively under pressure to meet deadlines. Ability to develop and implement strategic business plans. Ability to communicate effectively verbally and in writing. Ability to effectively recruit, train, supervise, and motivate employees. Computer experience required. MS Windows environment, Microsoft Office preferred. Experience working with a

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Staff Job Postings ______centralized fundraising system an asset. Proven ability to work with the University's senior-most donors to advance the University's mission. Strong interpersonal and negotiation skills required in liaising with major donors, corporate executives and senior university administration. Thorough knowledge of the university environment and academic structure is preferred.

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Job Posting

Job ID: 13235 Location: Vancouver - Point Grey Campus Employment Group: Management&Professional (AAPS) Job Category: Development Office Classification Title: Development Office, Level D3 Business Title: Associate Director, Faculty of Science Department: Development Office Salary: $64,369.00 - $77,274.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2012-07-16 Ongoing: Yes Job End Date: Funding Type: Budget Funded Other: Date Closed: 2012-06-25 Available Openings: 1

Job Summary

Organizational Status

Reports to: Senior Associate Director

Contacts: Donors and outside community groups and organizations.

Supervises: Normally Associate Directors do not have direct supervisory responsibilities, but may mentor junior development staff.

Work Performed

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Supervision Received

Supervision Given

Normally Associate Directors do not have direct supervisory responsibilities, but may mentor junior development staff.

Consequence of Error/Judgement

The incumbent participates in decisions concerning the planning, organization and utilization of staff, staff selection and job performance reviews.

Qualifications

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Job Posting

Job ID: 13287 Location: Vancouver - Point Grey Campus Employment Group: Management&Professional (AAPS) Job Category: Business Development Classification Title: Business Development, Level C Business Title: Associate Director, Business Dev, Alumni Asscn Department: Alumni Association Salary: $64,369.00 - $77,274.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2012-07-16 Job End Date: 2013-07-15 Funding Type: Budget Funded Other: Date Closed: 2012-07-03 Available Openings: 1

Job Summary

This individual's primary task is to develop and manage the strategy to increase long term revenue opportunities for the Alumni Association through effective management of sponsorship and ad sales for the Association, by introducing new business opportunities for the alumni operation at UBC, and through the supervision of business program managers of the Alumni Association. To fully leverage potential business partnerships, this individual will also oversee the Alumni Card program. This business services role is a key contributor growing financial support for alumni programming and enhancing alumni engagement. Specifically, this individual will - Develop a strategic multi-year business and marketing plan to increase revenue and alumni engagement in line with Alumni Association strategic plans, benchmarks and mission. -With Director, set and meet annual targets for revenue and engaged alumni. - Manage financial and other resources related to program sponsorship, advertising, the Alumni Card and new business programs. - Build strong relationships with external and internal business and campus partners to meet strategic objectives of the organisation.

Organizational Status

Reports directly to the Director, Operations and Planning. Also works closely with other university-wide and constituency-based Alumni Affairs staff as well as supports partnerships across DAE and the university. Liaises with numerous partners of the Alumni Association including alumni, and sales and community investment representatives. Primary relationship manager for new business programs.

Work Performed

-Develop and execute annual and multi-year plans focused on introduction of new revenue streams for the Association, and growth in existing sponsorship, ad sales and Alumni Card programs.

-To investigate, launch and manage new business opportunities for the alumni operation at UBC.

-Creates strategic direction for partnerships with external entities that maximise opportunities for sponsorship, advertising and Alumni Card involvement with the Association.

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Staff Job Postings ______-Manage execution of sponsorship commitment for alumni program, and coordinate partnership recognition with communications, events and ARU teams.

-Evaluates the program, and identifies strategy to build relationships, and actively promote alumni program to corporate prospects and develops opportunities to leverage those relationships for future revenue opportunities

-Prepares quarterly and annual statistical reports and leads discussion on strategy adjustment and program performance issues;

-Build and sustain both formal agreements and informal partnerships with other businesses to enhance service and revenue potential of the Alumni Association.

-Leading and supporting strategic partnerships for the Association including: oParticipates in trade industry business functions, meetings, events and conferences which includes engaging with potential clients and partners of the Alumni Association oLiaise with alumni unit representatives and DAE corporate relations on business partnership strategies;

-Creating and managing a marketing plan, including coordination all marketing materials for affected programs including website, sales brochures, sponsorship packages, etc.;

-Manages services with focus on increasing engagement through all alumni business programs.

-Negotiates contract and agreements for the Alumni Association.

-Implement and maintain regular study of other operations in comparable competitive markets. Recommend adjustments to pricing structures or financial agreements, where appropriate;

-Supervises business services including: oProgram managers and staff, with an eye to increasing long term revenue opportunities for the association, while fully leveraging the alumni program

-Sets strategic direction with program managers for Cecil Green Park house venue management and affinity partners.

-Identifies and manages relationships that contribute to UBC's reputational excellence, including those with other universities, and professional associations;

-Keeps abreast of best practices within the post-secondary sector, and proactively recommends and or initiates improvements to Alumni services, practices and or procedures;

-Respond in timely manner to customer inquiries through phone, email and web inquiries;

-Other related duties as assigned.

Supervision Received

Works under direction within established guidelines but is expected to resolve problems, demonstrate initiative and exercise strong judgment. Work is evaluated against set performance expectations. Incumbent liaises with Senior Director for annual planning so as to develop an approved annual business and marketing plan to integrate with that of Alumni Affairs; participates in monthly reporting and team discussions with supervisor. On a daily basis, decisions made by the incumbent require a degree of autonomy and responsibility.

Supervision Given

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Staff Job Postings ______

The Alumni Services Manager and the Cecil Green Park House Manager will report to the Associate Director, Business Development.

Consequence of Error/Judgement

Errors may impact on the effectiveness of the office, image, reputation and credibility of the Alumni Association and the University, and the financial resources of the Association. The Associate Director, Business Development is expected to exercise judgment, diplomacy and tact in all interactions associated with the function of this position.

Qualifications

Undergraduate degree in a relevant discipline. Undergraduate degree in marketing or business preferred with a minimum of five years related experience or equivalent in education and experience. Minimum of six years experience or the equivalent combination of education and experience. Prior experience in sales and marketing, including experience in financial management strongly preferred. Experience working in membership or post-secondary organisations an asset. Strong interpersonal skills with customer service orientation; Excellent verbal and written communication skills; Highly organized, methodical and accountable; Financial skills necessary to develop and manage budget; Sales-minded focus with proactive approach towards increasing revenue sources; An ability to work independently without ongoing supervision; A willingness to be flexible with working hours, if necessary, to accommodate the schedules of potential clients; Excellent time management skills for follow-up, ability to handle several projects simultaneously, and meet timeline pressures; Intermediate computer skills with Windows 2000 or higher, Office XP Pro, email and internet; and Ability to operate the normal range of office equipment.

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Job Posting

Job ID: 13267 Location: Vancouver - Point Grey Campus Employment Group: Management&Professional (AAPS) Job Category: Business Development Classification Title: Business Development, Level E Business Title: Managing Director, Integrated Student Svics & Oper Department: Continuing Studies Salary: $80,059.00 - $100,073.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2012-07-09 Ongoing: Yes Job End Date: Funding Type: Budget Funded Other: Date Closed: 2012-07-02 Available Openings: 1

Job Summary

The Managing Director, Integrated Student Services and Operations, holds a senior management position within UBC Continuing Studies (CS).

Responsible for driving the operational vision for an innovative, student-centred continuing education organization, the Managing Director is responsible for faculty-wide operational initiatives working in collaboration with a diverse portfolio of academic program units and central service support units.

The Managing Director has the authority to develop and administer operational initiatives across local, international and online CS programs for the purpose of ensuring high-quality learning experiences supported by effective student services, policies and procedures.

The Managing Director establishes cross-unit working teams as needed to execute short- and long-term operational initiatives and coordinates activities with other UBC units and partners as required.

Organizational Status

Reports to Executive Director, UBC Continuing Studies. Member of CS Executive Council.

Work Performed

1. Provides operational leadership within CS, a continuing education organization with over 180 administrative and instructional FTEs, over 500 part-time and contract instructors, and over 21,000 student registrations per year. Works to enhance student experiences and organizational effectiveness. Is responsible for planning, organizing, directing, controlling, and evaluating continuous improvement initiatives and ongoing revitalization of operational practices that impact the experiences of local, international and online students.

-Leads a portfolio of operational projects, including adoption of best practices to better integrate and streamline services for students across CS programs, optimize quality of learning experiences, and maximize productivity and cost efficiencies, in collaboration with the CS Executive Council and CS Leadership Council.

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Staff Job Postings ______-Fosters dialogue with heads of central service units on an ongoing basis to determine appropriate cross-unit strategic or operational directions with a dual focus of continuous improvement and integration.

2. Acts as a catalyst between program directors and operations managers and directors within CS, providing leadership towards the attainment of CS goals by coordinating resources, advancing priorities, building commitment, and ensuring effective execution on key integration projects to improve the student experience.

3. Collaborates with the CS Executive Council to develop business plans involving operating and capital funding for the operation, renovation and maintenance of multiple CS locations and facilities. Represents CS with Facilities and Planning in the Provost's Office as well as with UBC Physical Plant operations and with the President's advisory committee on Property.

4. Assures the integrated implementation across CS of health, safety and environmental initiatives, in collaboration with the University and CS safety committees.

5. Provides leadership on organizational development initiatives that support the operational vision of the organization.

6. Ensures all supplies, materials and services are purchased according to UBC purchasing policy and best price, quality and service is obtained, in collaboration with Supply Management.

7. Spearheads UBC-wide relationships around operational matters such as risk management, sustainability, purchasing, and classrooms and facilities planning.

8. Represents the Executive Director and CS where appropriate.

Supervision Received

The Managing Director works under the direction of the Executive Director and in consultation with the Executive Council.

Supervision Given

The Managing Director oversees a diverse portfolio of operational initiatives and processes involving recruitment, enrollment, finance, and technology support. The Managing Director also provides functional integration of operations as they relate to academic priorities.

Consequence of Error/Judgement

The position is critical to the success of UBC Continuing Studies and the services that it provides. The Managing Director must apply judgment, tact and discretion due to the broad and extensive implications for the success of CS in the areas of operational management and student experience in a cost recovery environment. Decisions impact the reputation of CS across campus and with the community. The consequences of decisions affect the student experiences and the financial viability of CS.

Qualifications

Undergraduate degree in a relevant discipline. . Minimum of 9 years experience in a senior management position or the equivalent combination of education and experience. Relevant experience in a senior management position, or leading large operational teams within a complex, unionized environment or an equivalent combination of education and experience. Previous work experience in an education setting required, ideally serving adult learners and international students. - Proficient in office technologies, ability to understand and assess enabling technologies from a business process prospective. - Ability to provide inspirational leadership across work teams. - Proven ability to initiate, plan and execute projects, including research and analysis. - Significant experience in leading large-scale change initiatives within complex environments.

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Staff Job Postings ______- Proven ability to persuade and influence others. - Experience in collective agreement administration as well as applicable policies and procedures. - Ability to determine priorities, respond effectively to changes and meet deadlines. - Ability to exercise tact and discretion. - Demonstrated communication, interpersonal and organizational skills. - Strong analytical, organizational, student service, communication, interpersonal and administrative skills. - Strong leadership skills with emphasis on decision-making, problem solving, and the ability to foster a motivating and respectful environment. - Formal education and or experience in business analysis, project management, coaching or mentoring is an asset.

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Job Posting

Job ID: 13262 Location: Vancouver - Point Grey Campus Employment Group: Management&Professional (AAPS) Job Category: Student Management Classification Title: Student Management, Level C Business Title: Academic Advisor Department: Science, Dean's Office Salary: $47,315.00 - $56,799.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2012-06-25 Ongoing: Yes Job End Date: Funding Type: Budget Funded Other: Date Closed: 2012-06-26 Available Openings: 1

This position is expected to be filled by promotion reassignment and is included here to inform you of its vacancy at the University.

Job Summary

Science Academic Advisors are responsible for developing, providing, evaluating and assessing academic advising services and programs for the Faculty of Science in order to support the academic success, personal development and retention of approximately 6000 domestic and international undergraduate students. Advisors also help prospective students in high schools and in other post-secondary programs and institutions make appropriate academic choices, and participate in the evaluation of admission applications.

Organizational Status

Advisors report to the Director, Student Academic Services. Incumbents work independently, with initiative and considerable autonomy under general supervision of the Director and the Associate Dean, Student Services. The position contributes to the development of policy and priorities of the unit. Advisors interact regularly and consult with Science Advising personnel, faculty and university members, departmental advisors, work-study students and student service personnel elsewhere on campus. Advisors assist in the hiring, orientation, training of other office staff and advisors. A wide latitude of decision making is required.

Work Performed

Primary responsibilities are sub-divided into several areas: 1) General Global, 2) Academic Advising, 3) Recruitment and Outreach, 4) Promotion and 5) Information Technology

1) General Global Responsibilities -Contributes to the day-to-day operation of the Science Information and Advising Centre through regular student advising and consultation with other staff. -Develops and enhances relations with faculty and staff in Science as well as other Faculties and campus units. -Participates in the advancement of academic advising through presentations at conferences and workshops and maintains membership in academic advising organizations such as the National Academic Advising Association (NACADA), British Columbia Academic Advising Association (BCADA), and National Association of Student Personnel Administrators (NAPSA). -Represents the Faculty on university and external committees and at public functions. -Manages special projects assigned by the Director or the Associate Dean or Dean's Office.

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Staff Job Postings ______-Performs other tasks related to the support and development of student advising and the operation of the Science Information Centre.

2) Academic Advising -Advises undergraduate students with academic planning, admission procedures, and option and elective selections. Provides interpretation of University and faculty policy. -Has knowledge and understanding of complex requirements and policies; makes appropriate responses and offers advice based on individual assessment of each situation. -Investigates and resolves complex student program issues surrounding specializations, course options, exemptions etc. requiring in-depth knowledge of program and departmental requirements. -Assists in the planning and execution of Faculty of Science advising events designed to improve the undergraduate experience of new and continuing students in the Faculty of Science. Evaluates current programs and makes recommendations for improvements. -Participates in advising and orientation events for other campus units. -Identifies students in crisis, either personal or academic, and advises on available academic options and personal support services. Makes referrals to appropriate campus units including Counselling Services, Student Health Services, Access and Diversity, tutoring and mentoring. -Annually reviews the academic performance of Faculty of Science undergraduate students to ensure they meet promotion and continuation requirements and promotes students in the BSc and BCS programs. Evaluates and authorizes student eligibility for future sessions. -Collaborates with the Student Development Coordinator to develop the framework, implement, analyze and provide recommendations that support the process of checking in with new students after term one about their transition to UBC and their academic experience. -Advises students, departments, and faculty on University and Faculty of Science regulations regarding attendance, academic performance, withdrawals, appeals and academic concessions. -Investigates and evaluates discrepancies in student records (e.g., missing grades, year levels, program specializations, changes in registration, credit loads). Authorizes changes where appropriate. -Bi-annually evaluates approximately 1500 student records to determine graduation eligibility and standing. -Assists in the evaluation of Broader Based Admission applications. Assesses non-academic factors pertaining to the evaluation and admission of applicants that fall under this category. -Contributes to, interprets and applies University and Faculty of Science admission policies related to undergraduate programs and adjudicates internal transfer, readmission and continuation appeals via the Science Admissions, Adjudication, and Appeals Committee

3) Recruitment and Outreach -Recruits prospective students to the Faculty of Science through participation in education career fairs and on-campus recruitment, liaison and outreach events for prospective students, high school counsellors, college counsellors and parents. Occasionally participates in student information events off campus. -Educates secondary school and college counsellors about Faculty of Science academic and program requirements as well as admission criteria. -Advises undergraduate Science students about other Faculties Schools at the University in support of university-wide recruitment and retention strategies. -Works collaboratively with the Student Development Coordinator and the International Student Coordinator in support of UBC Place and Promise vision to recruit and retain excellent undergraduate students and to promote their academic success.

4) Promotion of UBC Faculty of Science -Consults and collaborates on the design, development, and editing of promotional materials. -Plans and prepares multimedia materials for publicity initiatives to promote academic programs at recruitment and orientation events, (e.g., Poster displays, Power Point presentations, information brochures) -Evaluates promotional planning strategy on a regular basis with the Director and the Associate Dean.

5) Information Technology -Is responsible for reviewing and maintaining web information for Science undergraduate students.

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Staff Job Postings ______-Participates in the ongoing development of University-wide student information systems and services and contributes to the ongoing development of UBC's e-administration vision as it pertains to advising services in the Faculty of Science. -Participates in the development of a degree audit program for the Faculty of Science. -Reports on applied information technologies pertaining to Science Advising to evaluate the usage, functioning and communication success of technologies in student recruitment, retention and development.

Supervision Received

Advisors report directly to the Director, Student Academic Services and work collegially with the Director, the International Student Coordinator, the Student Development Coordinator and the Associate Dean, Student Services.

Supervision Given

This position assists the Director in the supervision of the office staff.

Consequence of Error/Judgement

Decision-making is based on a thorough knowledge of the policies and procedures of the University and the Faculty of Science. The incumbent exercises considerable judgment and must demonstrate tact and discretion. Consequence of error is high and poor judgment and or lack of cross-cultural sensitivity would compromise the integrity of the Science programs as well as jeopardize the reputation of the Faculty of Science and the university thereby affecting the recruitment and retention of students.

Qualifications

Undergraduate degree in a relevant discipline. BSc. or related field required. Minimum of three years experience or the equivalent combination of education and experience. Exceptional interpersonal skills (creative, diplomatic, inter-culturally Ability to deal with a diversity of people in a calm, courteous, and effective manner. Exceptional communication skills both oral and written. Excellent time management and organizational skills. Ability to analyze problems, identify key information and issues, and effectively resolve. Good decision-making abilities. Ability to make thoughtful, informed, and thorough decisions. Ability to work independently (with initiative) and within a team environment. Ability to handle stress within a multi-faceted work environment. Ability to travel outside UBC. Information technology skills, including word processing, spreadsheets, report design, experience managing web site content, communications (www and email). Knowledge of SISC an asset.

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Staff Job Postings ______

Job Posting

Job ID: 13258 Location: Vancouver - Point Grey Campus Employment Group: Management&Professional (AAPS) Job Category: Student Management Classification Title: Student Management, Level G Business Title: Associate Director, Student Initiatives Department: Student Information Services Salary: $67,383.00 - $84,230.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2012-07-01 Ongoing: Yes Job End Date: Funding Type: Budget Funded Other: Date Closed: 2012-06-27 Available Openings: 1

This position is expected to be filled by promotion reassignment and is included here to inform you of its vacancy at the University.

Job Summary

To undertake research and analysis of student service delivery to, provide advice and strategic recommendations to senior members of Enrolment Services for UBC Vancouver.

Through research of new technologies, higher education trends, surveys, data analysis, market research, review of peer institutions, and process review, provide support and guidance on UBC procedures, policies and programming to ensure that our student service delivery activities advance the university's goals with respect to undergraduate students. Along with the Associate Registrar Records, Registration and Student Information Services, develops initiatives and services that integrate the goals of various Enrolment Service units within the context of effective enrolment management, including student retention. Advises Associate Registrar on best practices for supporting service delivery goals that exceed expectations. Compiles reports and provides analysis from systems used to support service delivery to over approximately 50,000 UBC students over multiple campuses.

Responsible for and or participates in strategic planning, implementation and execution of strategic UBC and Enrolment Services initiatives.

Responsible for the provision of an annual set of statistical reports summarizing the characteristics of the UBC student body. These reports will be widely accessible to leaders, ultimately providing a comprehensive "report book" to support communication, analysis, and decision making at all campuses.

Organizational Status

Reports to the Associate Registrar and Director, Enrolment Services Vancouver. Works collaboratively with Directors and other senior staff in Enrolment Services and with senior staff in the faculties, departments, student organizations, and other post-secondary institutions.

Work Performed

Along with the Registrar & Associate Vice President Enrolment Services and the Associate Registrar, establishes goals for Enrolment Services that are consistent with the University Strategic Plan and the VP Students Strategic Plan.

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Staff Job Postings ______With the Associate Registrar, and senior management in Records, Registration & Student Information Services, Vancouver, develops monitors and evaluates a comprehensive strategy for delivery of excellent first level service to a varied clientele: prospects, applicants, current students, parents, faculties, UBC departments, and alumni.

Provides leadership and implementation capability for performance enhancing student service projects in Enrolment Services. The outcomes of such initiatives will have a definite positive effect on the service level and workload of Enrolment Services, the overall student experience and on the university's global reputation. The incumbent will be involved as a leader and participant in strategic planning, implementation and execution of strategic UBC and Enrolment Services initiatives.

Develops and monitors project plans, including scheduling and resourcing and reporting on projects.

Researches, evaluates and facilitates implementation of effective methods to incorporate new technologies for delivering service to students that is seamless, welcoming, accurate, consistent, time sensitive and exceeds expectations. Ensures that UBC maximizes its use of those technologies and remains current with their capabilities. Previous examples include AskMe and the Symposium call centre system. Evaluates service effectiveness in consultation with client groups and student government.

Researches current trends and best practices in post secondary education relating to service delivery and assists in the development of policies to support students and other clients.

Through the use of qualitative (survey, focus groups, etc) and quantitative data, assesses clients needs and current practices.

Prepares detailed analysis of data to guide the policies of the university and Enrolment Services, particularly as they relate to student service delivery and retention.

Oversees the development of comprehensive reports that build a decision making context for senior management and the university executive. The reports will add value to decision making processes by measuring key performance indicators (e.g. time to completion for specific tasks), monitoring trends that affect the profile of enrolments, and providing current high level views of student body composition.

Provides research and analysis that supports strategic planning, assessment and development of initiatives designed to support service delivery from Enrolment Services to students.

Develops a variety of detailed presentations, messaging and reports on service delivery for internal stakeholders. Delivers presentations regarding client service to the University community, including faculty and to external institutions and agencies.

Performs other related duties as required.

Supervision Received

Reports to the Associate Registrar & Director, Vancouver. Works independently under general administrative direction. Performance evaluated against overall objectives and goals.

Supervision Given

Plans and manages the activities of project teams and consultants.

Consequence of Error/Judgement

This is a key administrative position in Enrolment Services, Vancouver with responsibility for helping the university achieve its goals in supporting and retaining students. Actions and decisions are critical for ensuring Enrolment Services continues to provide excellent service delivery that exceeds expectations and reflects positively on UBC's reputation. Accountability to both campuses will ensure that while service delivery models may differ, the principles upon which they are built will be shared and

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Staff Job Postings ______will always be consistent with policy.

The services implemented through the direction of this position directly impact student impressions of UBC and the quality of the student experience. Interaction is often at an early point of contact with the University and as such play a central role in forming positive relationships with students and other university clients.

The reports and information developed under the direction of this position and the accompanying analysis will inform decision making at senior levels of UBC including budgets, hiring, program development, and allocation of resources.

Qualifications

Undergraduate degree in a relevant discipline. . A minimum of 7 years of experience or the equivalent combination of education and experience. Progressive administrative experience, preferably in a university setting. Seven years of experience at a senior management level, including responsibility for personnel and budget administration. Proven and effective leadership, organizational and administrative skills. Experience in strategic planning. Experience with project management, preferably some involving implementation of technological solutions. Excellent interpersonal skills and ability to build rapport. Excellent verbal and written communication skills, including public speaking. Creativity and commitment to innovation. Demonstrated analytical and problem solving skills. Proven ability to facilitate dialogue between diverse constituents and to develop creative solutions to complex issues with minimal resources. State of the art knowledge about student development, academic innovation, E-Business and customer service. A high degree of professionalism. Tact, maturity, good judgment. Diplomacy, excellent team building skills, flexible attitude. Ability to work effectively with all levels of University personnel. Ability to effectively use information technology such as word processors, spreadsheets, databases, e-mail, web authoring and the World Wide Web. Demonstrated ability to work independently .

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Staff Job Postings ______

Job Posting

Job ID: 13275 Location: Vancouver - Point Grey Campus Employment Group: Technicians & Research Assists Job Category: Research/Technical - Non Union Classification Title: Research Asst/Tech 1 Business Title: Research Asst/Tech 1 Department: Animal Care Services Salary: $36,122.00 - $37,889.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2012-07-01 Ongoing: Yes Job End Date: Funding Type: Self Funded Other: Date Closed: 2012-06-27 Available Openings: 1

Job Summary

The Centre for Disease Modeling is a 100,000 square foot, state of the art, research facility. This facility provides skilled technicians, lab space, and equipment to support 50 UBC researchers with cutting edge research. The CDM is a cost recovery department and in the future will also support the BC Preclinical Research Consortium initiative.

This position will be responsible for providing daily care and maintenance required for the health and cleanliness of research animals and their housing facilities in all areas of CDM. All applicants must be willing to work weekends; and will be expected to successfully complete mandatory job related courses.

Organizational Status

The Senior Manager of the Centre for Disease Modeling is ultimately responsible for this position; however day to day direction will be determined by the current organizational chart and operational need.

Work Performed

Under general supervision provides daily care of laboratory mice and rats and ensures the health and cleanliness for research animals and their housing facilities. Interacts with technical staff, UBC researchers, and veterinarians.

Duties include:

Demonstrating and explaining T1 duties and tasks Assisting CDM Staff Animal handling, feeding, watering and health monitoring Daily census recording Maintaining records Maintaining inventory Assisting in sample collection Recognizing and reporting concerns involving the animals, animal rooms, and the facility in general Participating in continuing education program Shipping and receiving of animals

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Staff Job Postings ______

Operation of rack and tunnel washers Cleaning of cages, accessories, bottles, carts, and racks General Housekeeping, including: - Preparation and use of disinfectants and detergents - Operating a bedding vacuum system, bottle filling system, high pressure spray units and autoclaves - Removal of waste - Cleaning and general facility upkeep Assemble clean caging units Perform minor maintenance tasks on facility related equipment Performing other related duties.

Supervision Received

Works under minimal supervision; receives specific instructions only on unusual problems or on matters which are not covered under established SOP's and policies.

Supervision Given

There is no formal supervisory responsibility associated with this position, but this person will be expected to share technical knowledge and occasionally demonstrate techniques to others.

Consequence of Error/Judgement

This person must be willing to pay attention to details; be aware of pitfalls; and be willing to repeat tasks if necessary. Most of the procedures will require following a protocol already in place. Incorrect decisions could result in deterioration of animal health and or disruption or ruination of a research study

Qualifications

High School graduation. . Minimum of 1 year of related experience or the equivalent combination of education and experience. Completion of a Veterinary Office Assistant program or equivalent preferred. Experience in an animal care facility preferred. Required skills include: Ability to communicate effectively verbally and in writing; Ability to listen actively and attentively, and obtain clarification as required; Ability to work effectively independently and in a team environment; Ability to analyze problems, identify key information and issues, and effectively resolve; Ability to deal with a diversity of people in a calm, courteous, and effective manner; And the physical ability to perform the duties of the job including: working with high temperature steam equipment; exposure to animal dander and urinary proteins; performing repetitive tasks; and the ability to lift 25kg.

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Job Posting

Job ID: 13286 Location: Vancouver - Point Grey Campus Employment Group: Technicians & Research Assists Job Category: Research/Technical - Non Union Classification Title: Research Asst/Tech 1 Business Title: Research Asst/Tech 1 Department: Neurology Division Salary: $36,122.00 - $37,889.00 (Annual) Full/Part Time: Part-Time (60%) Desired Start Date: 2012-08-01 Job End Date: 2013-07-31 Funding Type: Grant Funded Other: Date Closed: 2012-06-29 Available Openings: 1

This position is expected to be filled by promotion reassignment and is included here to inform you of its vacancy at the University.

Job Summary

This position will provide data entry and filing activities to the Data Management Core, Division of Neurology. S he must be able to work with a high degree of independence, be detail-oriented, well organized, able to prioritize work and to meet deadlines, use own judgment initiative to resolve day-to-day problems, and to work effectively in a collaborative team environment.

This is a part-time position, working three days each week.

Organizational Status

Reports directly to the supervisor, but may interact with students, researchers, staff members and hospital clinic staff.

Work Performed

Performs related tasks including: -Data entry for multiple databases from medical studies and investigations. -Assisting with quality control and quality assurance. -Writing explanations and clarifications of database issues -Participating in meetings to clarify data issues as required -Performing other related duties as required.

Supervision Received

Works independently under the general direction of the supervisor.

Supervision Given

None.

Consequence of Error/Judgement

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Staff Job Postings ______

Any task or decision must be carried out accurately, in accordance with the policies and procedures as laid out by the University, funding agencies, and or other regulatory authorities. Errors, incorrect work, poor judgment, or ineffective communication may lead to inefficiency of operation and unmet deadlines, as well as potentially jeopardizing the studies and impacting the credibility of the research.

Qualifications

High School graduation. An undergraduate degree is preferred. Minimum of 1 year of related experience or the equivalent combination of education and experience. Experience working in a health research or program environment preferred. Experience in UBC policies and procedures are an asset. Effective interpersonal and organizational skills, excellent oral and written communication skills. Computer experience in Microsoft ACCESS and Excel preferred. Ability to maintain accuracy and attention to detail. Ability to take initiative, prioritize work, and meet deadlines. Ability to maintain confidentiality at all times and demonstrate use of discretion and sound judgment. Ability to work effectively independently and in a team environment. Ability to work in an interdisciplinary setting.

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Staff Job Postings ______

Job Posting

Job ID: 13272 Location: Vancouver - Point Grey Campus Employment Group: Technicians & Research Assists Job Category: Research/Technical - Non Union Classification Title: Research Asst/Tech 2 Business Title: Research Asst/Tech 2 Department: Animal Care Services Salary: $38,116.00 - $41,769.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2012-07-01 Ongoing: Yes Job End Date: Funding Type: Self Funded Other: Date Closed: 2012-06-27 Available Openings: 1

Job Summary

The Centre for Disease Modeling is a 100,000 square foot, state of the art, research facility. This facility will provide skilled technicians, lab space, and equipment to support 50 UBC researchers with cutting edge research. This position will be responsible for providing: skilled technical services and assistance; and daily care and maintenance required for the health and cleanliness of research animals and their housing facilities in all areas of the CDM. All applicants must be willing to work weekends; and will be expected to successfully complete mandatory job related courses.

Organizational Status

The Senior Manager of the Centre for Disease Modeling is ultimately responsible for this position; however, day to day direction will be determined by the current organizational chart and operational need.

Work Performed

Under general supervision provides daily care of laboratory mice and rats and ensures the health and cleanliness for research animals and their housing facilities; the incumbent will also provide skilled technical services and assistance and Interact with technical staff, UBC researchers, and veterinarians.

- Performing laboratory techniques such as media preparation, cell culture, and hormone preparation as required - Surgical assistance: e.g. anesthetic induction, maintenance, recovery, preparation of surgical instruments, preparing an

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Staff Job Postings ______animal for surgery such as clipping fur and monitoring animal during surgery - Identify, report and treat sick animals - Demonstrating and explaining T2 duties and tasks - Assisting CDM Staff and Users - Animal handling, feeding, watering and health monitoring - Daily census recording - Maintaining records - Maintaining inventory - Assisting in sample collection - Recognizing and reporting concerns involving the animals, animal rooms, and the facility in general - Participating in continuing education program - Shipping and receiving of animals - Operation of rack and tunnel washers - Cleaning of cages, accessories, bottles, carts, and racks - General Housekeeping, including: - Preparation and use of disinfectants and detergents - Operating a bedding vacuum system, bottle filling system, high pressure spray units and autoclaves - Removal of waste - Cleaning and general facility upkeep - Assemble clean caging units - Perform minor maintenance tasks on facility related equipment - Performing other related duties

Supervision Received

Receives instructions during orientation, on subsequent new assignments, on changes in procedures, and on unusual problems or matters which are not covered under established SOP's and policies. Carries out familiar duties and responsibilities under general supervision.

Supervision Given

The incumbent may distribute work assignments to employees at lower classification levels and initiate new employees into routines, procedures, and operation of equipment. They will be expected to share expert technical knowledge and occasionally teach techniques to others.

Consequence of Error/Judgement

This person must be willing to pay attention to details, be aware of pitfalls and be willing to repeat tasks if necessary. Most of the procedures will require following a protocol already in place, however there is room for innovative thinking to improve upon existing protocols and provide input into the direction of the project. CDM Tech 2's are expected to exercise some initiative and judgment in establishing priorities and carrying tasks through to completion; new or unusual problems would be referred to supervisor. Incorrect decisions could result in deterioration of animal health and or disruption or ruination of a research study.

Qualifications

High School graduation. . Minimum of 2 years related experience or the equivalent combination of education and experience. AHT or VT Preferred. Knowledge in the Canadian Council on Animal Care Guidelines mandatory. CALAS Registered Laboratory Animal Technician (RLAT or ARLAT) level certification preferred. Experience in an animal care facility required. Required skills include: Ability to communicate effectively verbally and in writing; Ability to listen actively and attentively, and obtain clarification as required; Ability to work effectively independently and in a team environment; Ability to analyze problems, identify key information and issues, and effectively resolve; Ability to deal with a diversity of people in a calm, courteous, and effective

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Staff Job Postings ______manner; And the physical ability to perform the duties of the job including: working with high temperature steam equipment; exposure to animal dander and urinary proteins; performing repetitive tasks; and the ability to lift 25kg.

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Staff Job Postings ______

Job Posting

Job ID: 13244 Location: Vancouver - Point Grey Campus Employment Group: Technicians & Research Assists Job Category: Research/Technical - Non Union Classification Title: Research Asst/Tech 2 Business Title: Research Asst/Tech 2 Department: Animal Care Services Salary: $38,116.00 - $41,769.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2012-07-01 Job End Date: 2013-06-30 Funding Type: Budget Funded Other: Leave Replacement Date Closed: 2012-06-25 Available Openings: 1

Job Summary

The Centre for Disease Modeling is a 100,000 square foot, state of the art, research facility. This facility will provide skilled technicians, lab space, and equipment to support 50 UBC researchers with cutting edge research. The CDM is a cost recovery department and in the future will also support the BC Preclinical Research Consortium initiative. This position will be responsible for providing: skilled technical services and assistance; and daily care and maintenance required for the health and cleanliness of research animals and their housing facilities in all areas of the CDM. All applicants must be willing to work weekends; and will be expected to successfully complete mandatory job related courses.

Organizational Status

Work Performed

Duties include: - Maintaining breeding colonies (under general supervision) - Performing minor surgeries and techniques, including: - Tissue and organ collection, e.g. ear notching, organ collection in necropsy, - Blood collection - Surgical implantations, e.g. Microchip implantation - Tumour implantations, e.g. Cancer cell injection - Injections - Embryo manipulations, e.g. pipette work, Transferring eggs for preservation implantation - Vessel cannulation , e.g. placing a catheter - Performing laboratory techniques such as media preparation, cell culture, and hormone preparation as required - Surgical assistance: e.g. anesthetic induction, maintenance, recovery, preparation of surgical instruments, preparing an animal

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Staff Job Postings ______for surgery such as clipping fur and monitoring animal during surgery - Identify, report and treat sick animals - Demonstrating and explaining T2 duties and tasks - Assisting CDM Staff and Users - Animal handling, feeding, watering and health monitoring - Daily census recording - Maintaining records - Maintaining inventory - Assisting in sample collection - Recognizing and reporting concerns involving the animals, animal rooms, and the facility in general - Participating in continuing education program - Shipping and receiving of animals - Operation of rack and tunnel washers - Cleaning of cages, accessories, bottles, carts, and racks - General Housekeeping, including: - Preparation and use of disinfectants and detergents - Operating a bedding vacuum system, bottle filling system, high pressure spray units and autoclaves - Removal of waste - Cleaning and general facility upkeep - Assemble clean caging units - Perform minor maintenance tasks on facility related equipment - Performing other related duties

Supervision Received

Supervision Given

Consequence of Error/Judgement

Qualifications

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Job Posting

Job ID: 13243 Location: Vancouver - Point Grey Campus Employment Group: Technicians & Research Assists Job Category: Research/Technical - Non Union Classification Title: Research Asst/Tech 2 Business Title: Research Asst/Tech 2 Department: Family Practice Salary: $ 19.55 - $ 21.42 (Hourly) Full/Part Time: Part-Time Desired Start Date: 2012-07-01 Job End Date: 2013-01-31 Funding Type: Grant Funded Other: Date Closed: 2012-06-25 Available Openings: 1

Job Summary

The Research Assistant will assist the Principal Investigator, Dr. Martin Dawes with a research project conducted into the prevention of diabetes. The incumbent will work closely with the Project Coordinator, Family Physician and clinic staff. The Research Assistant will travel to Family Physician offices to evaluate study subjects. The incumbent will report directly to the Research Coordinator.

Organizational Status

The research project will engage with participants who are men and women living in BC communities at risk of diabetes, and the incumbent is expected to work with efficiency and sensitivity.

Work Performed

Assists with research work by performing assigned tasks such as study subjects which include completion of questionnaires, measuring their height, weight, circumference and blood pressure. Prepares and maintains subject evaluation and submits the evaluation through fluid surveys for review. Subject evaluation, utilizing standard techniques & protocols for various technical tasks such as, helping patients complete questionnaires; take blood pressure; perform 2 minute walk test; measure height, weight, and waist circumference. Calculate body mass index. Record blood test results. Fill prescription as far as possible. Complete referral to facilitator. Print prescriptions. Operates, maintains and troubleshoots problems such as, give out pedometers with use instructions. Performs other related duties as required.

Supervision Received

The Research Assistant position will work under general direction of the Project Coordinator, as well as some supervision from the Principal Investigator.

Supervision Given

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Staff Job Postings ______

N A.

Consequence of Error/Judgement

Errors or incorrect decisions could compromise the quality of the research, and potentially impact the credibility of the Department and the principal investigator. The work of the Research Assistant must be completed at a high level of confidentiality, accuracy, flexibility and efficiency.

Qualifications

High School graduation. . Minimum of 2 years related experience or the equivalent combination of education and experience. Ability to maintain accuracy and attention to detail. Excellent organizational skills. Ability to deal with a diversity of people in a calm, courteous, and effective manner. Ability to communicate effectively verbally and in writing. Ability to work effectively independently and in a team environment. Work, volunteer, and or lived experience with unhealthy populations an asset. Ability to analyze problems, identify key information and issues, and effectively resolve.

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Staff Job Postings ______

Job Posting

Job ID: 13204 Location: Vancouver - Point Grey Campus Employment Group: Technicians & Research Assists Job Category: Research/Technical - Non Union Classification Title: Research Asst/Tech 2 Business Title: Research Asst/Tech 2 Department: Family Practice Salary: $ 19.55 - $ 21.42 (Hourly) Full/Part Time: Part-Time Desired Start Date: 2012-07-01 Job End Date: 2013-01-31 Funding Type: Budget Funded Other: Date Closed: 2012-06-25 Available Openings: 1

Job Summary

The Research Assistant will assist the Principal Investigator, Dr. Martin Dawes (Department of Family Practice) with a research project conducted into the prevention of diabetes. The incumbent will work closely with the Project Coordinator and Family Physician Clinic to provide support to study subjects. The research assistant will perform an environmental scan of the area served by the clinic and help subjects form and achieve their activity and healthy eating goals. The incumbent will report directly to the Research Coordinator

Organizational Status

The research project will engage with participants who are men and women living in BC communities at risk of diabetes, and the incumbent is expected to work with efficiency and sensitivity.

Work Performed

Assists with conducting research work by performing specific assigned tasks, such as, environmental scanning of areas served by the clinic. Observes and reports the research subjects form on their activity and healthy eating goals. Gathers research data and assists by performing tasks such as scheduling a convenient time with subjects every month to: help subjects to form and achieve short term goals, setting achievable monthly goals, and progressing goals as possible. Assisting subjects to decide the best activities for them so they succeed in taking exercise and eating healthily. Operates, maintains and troubleshoots problems such as, progressing use of pedometers, communicate with coordinator: problems, subject's progression. Performs other related duties as required.

Supervision Received

The Research Assistant position will work under general direction of the Project Coordinator, as well as some supervision from the Principal Investigator.

Supervision Given

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Staff Job Postings ______

N A.

Consequence of Error/Judgement

Qualifications

High School graduation. . Minimum of 2 years related experience or the equivalent combination of education and experience. Work, volunteer, and or lived experience with unhealthy populations an asset. Ability to maintain accuracy and attention to detail. Ability to deal with a diversity of people in a calm, courteous, and effective manner. Excellent organizational skills. A high degree of motivation, enthusiasm, flexibility and initiative. Ability to analyze problems, identify key information and issues, and effectively resolve. Ability to exercise sound judgement, responsibility, and maintain confidentiality. Ability to communicate effectively verbally and in writing. Ability to work effectively independently and in a team environment.

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Job Posting

Job ID: 13274 Location: Vancouver - Point Grey Campus Employment Group: Technicians & Research Assists Job Category: Research/Technical - Non Union Classification Title: Research Asst/Tech 2 Business Title: Research Asst/Tech 2 Department: Animal Care Services Salary: $38,116.00 - $41,769.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2012-07-01 Ongoing: Yes Job End Date: Funding Type: Self Funded Other: Date Closed: 2012-06-27 Available Openings: 1

Job Summary

Organizational Status

Work Performed

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Supervision Received

Supervision Given

Consequence of Error/Judgement

Qualifications

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Staff Job Postings ______

Job Posting

Job ID: 13273 Location: Vancouver - Point Grey Campus Employment Group: Technicians & Research Assists Job Category: Research/Technical - Non Union Classification Title: Research Asst/Tech 2 Business Title: Research Asst/Tech 2 Department: Animal Care Services Salary: $38,116.00 - $41,769.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2012-07-01 Ongoing: Yes Job End Date: Funding Type: Self Funded Other: Date Closed: 2012-06-27 Available Openings: 1

Job Summary

Organizational Status

Work Performed

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Supervision Received

Supervision Given

Consequence of Error/Judgement

Qualifications

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Job Posting

Job ID: 13205 Location: Vancouver - Other Employment Group: Technicians & Research Assists Job Category: Research/Technical - Non Union Classification Title: Research Asst/Tech 3 Business Title: Research Asst/Tech 3 Department: Family Practice Salary: $40,190.00 - $43,829.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2012-08-07 Job End Date: 2013-03-31 Possibility of Extension: Yes Funding Type: Grant Funded Other: Date Closed: 2012-06-25 Available Openings: 1

Job Summary

The research assistant will provide overall support: to the Rural Health Services Research Network of BC - hereafter RHSRNbc - (Scientific Director Stefan Grzybowski, UBC Department of Family Practice).

The research assistant will be solely responsible for providing research assistance and support to the RHSRNbc which is comprised of 1 Scientific Director and 1 Project Manager. The research assistant's objective is to augment communication between the RHSRNbc and the Rural Coordination Centre of BC and to provide specific research and evaluation work for the RHSRNbc. The position is located at the offices of the Centre for Rural Health Research and is employed through the University of British Columbia, Department of Family Practice.

Organizational Status

Rural Health Services Research Network of BC The Network is a Rural Coordination Centre of BC funded initiative. Its members include academics, policy makers, practitioners, residents, and students that are primarily based in British Columbia and are interested or engaged with rural and or remote health services research. The purpose of the Network is to build health services research capacity in BC that focuses on rural and remote populations. The vision of the Network is to achieve and support excellence in rural and remote health services research. To actualize the vision and purpose, the Network has three main goals: (1) to increase capacity for rural and remote health services research; (2) to increase collaboration and partnerships in rural and remote health services research; and (3) to increase communication, including knowledge exchange, in rural and remote health services research. The Network functions with the direction of one Scientific Director, Dr. Stefan Grzybowski at UBC in the Department of Family Practice.

Work Performed

-Supporting RHSRNbc events and activities; -Providing input into the identification of potential Network events and activities; -Updating the members' database; -Representing the RHSRNbc at events and delivering presentations;

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Staff Job Postings ______-Liaising with network membership to facilitate requests for network support; -Researching and synthesizing rural health services literature. This includes academic searches of online databases, and summarizing articles findings in written reports and tables; -Supporting and facilitating grant applications. This includes referencing support, formatting and editing; -Contributing to and assisting investigators in the preparation of manuscripts, articles, abstracts, posters and presentations for academic journals and conferences; -Overseeing and preparing ethics applications to UBC and other organizations for upcoming projects, ensuring that ORS requirements are met; -Collaborating with program related endeavors, including gathering, reviewing and synthesizing academic and policy literature reviews and syntheses; and -Planning RHSRNbc workshops and 'KT-to-Go' -other duties as required

Supervision Received

The research assistant will receive supervision and support from the principal investigators and coordinators from the Network.

Supervision Given

N A.

Consequence of Error/Judgement

The principal investigator and coordinator from the RHSRNbc will work closely with the research assistant in all areas, and the research assistant will be expected to regularly update them on progress. The role requires tact and diplomacy in dealing with others and must have a pleasant, courteous demeanor.

Qualifications

Undergraduate degree in a relevant discipline or Graduation from a technical college or institute. University degree in a related field (health services, psychology, planning, sociology, geography, etc.). Minimum of 3 years related experience or the equivalent combination of education and experience. Demonstrated experience in health services research an asset. Academic and or professional experience in research and writing an asset. Computer experience preferred (SPSS, PowerPoint, Word, Excel, QSR Nudist NVivo, Endnote, FileMaker). Excellent networking and people skills. Familiarity with Microsoft Access, SurveyMonkey and Webex as asset. Ability to communicate effectively verbally and in writing. Ability to deal with a diversity of people in a calm, courteous, and effective manner. Ability to analyze and interpret data, determine implications, and provide recommendations. Ability to analyze problems, identify key information and issues, and effectively resolve. Organizational skills. Ability to organize events including securing travel and logistical arrangements, contacting venues, arranging site inspections, and making event arrangements. Ability to work effectively independently and in a team environment. Ability to maintain accuracy and attention to detail. Ability to exercise confidentiality, initiative, and judgment.

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Job Posting

Job ID: 13257 Location: Vancouver - Point Grey Campus Employment Group: Technicians & Research Assists Job Category: Research/Technical - Non Union Classification Title: Research Asst/Tech 3 Business Title: Research Asst/Tech 3 Department: UBC IT - Creative Media Salary: $ 20.61 - $ 22.48 (Hourly) Full/Part Time: Part-Time Desired Start Date: 2012-07-03 Job End Date: 2012-11-30 Funding Type: Budget Funded Other: Date Closed: 2012-06-26 Available Openings: 1

Job Summary

This is an hourly technical position performing customer service and digital print production.

Organizational Status

The position reports to the Manager, UBC IT Creative Media Services. Work is carried out in an office environment, except that it is basement located. There is not external lighting sources, nor any view to the exterior. This is a high stress work environment due to short deadlines and next day services. Work must be carried out in an efficient and organized manner. Flexibility in scheduling of work flow is necessary to accommodate rush orders.

Work Performed

- Interacts with clients on a day to day basis by phone, digital and face-to-face methods; - Provides tact and professionalism when providing technical support and advice to clients; - Provides accurate cost estimates and liaises with supply service vendors; - Handles production of poster printing, laminating and digital print jobs; - Provides digital and or print proofs to clients; checks client files for potential errors and makes adjustments as necessary; - Tracks inventory and orders supplies; some lifting of moderate weight required; - Troubleshoots technical problems; - Organizes work schedule to ensure deadlines are met; - Maintains accurate work records for data entry and invoicing; - Assists with desktop publishing graphic design services; - Maintains an atmosphere conducive to optimal staff client relations consistent with the service-oriented mission of the unit; - Performs all other duties within the scope of the position as required.

Supervision Received

The position works under the general direction of the Team Lead, Print and Graphics and is given instruction during orientation and on subsequent new assignments or after changes in procedures. Carries out familiar phases of duties and responsibilities under little supervision.

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Staff Job Postings ______

Supervision Given none

Consequence of Error/Judgement

The division offers its clients a prompt turnaround for print and graphic services. All aspects of the service must function without error at all times to ensure the customer's satisfaction and repeat business. This is particularly important since the service is operated on a 100% cost recovery basis.

Qualifications

Undergraduate degree in a relevant discipline or Graduation from a technical college or institute. . Minimum of 3 years related experience or the equivalent combination of education and experience. Previous customer service experience required. Must be proficient in a Mac Windows environment. Significant aptitude with Adobe and Microsoft software. Ability to troubleshoot software hardware problems. Effective organizational and administrative skills. Ability to communicate and interact professionally with faculty, staff and students. Requires a self-motivated individual with the ability to prioritize, multi-task, work under pressure, and solve complex problems. Graphic and web design skills are not necessary but can be an asset.

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Job Posting

Job ID: 13297 Location: Vancouver - Point Grey Campus Employment Group: Technicians & Research Assists Job Category: Research/Technical - Non Union Classification Title: Research Asst/Tech 3 Business Title: Research Asst/Tech 3 Department: Animal Care Services Salary: $40,190.00 - $43,829.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2012-07-01 Ongoing: Yes Job End Date: Funding Type: Budget Funded Other: Date Closed: 2012-06-29 Available Openings: 1

This position is expected to be filled by promotion reassignment and is included here to inform you of its vacancy at the University.

Job Summary

As a senior research assistant (Tech 3) of the UBC FINDER team, the candidate will: - Perform experiments involving risk group 3 (RG3) agents in vitro and in vivo using state-of-the-art equipments - Provide technical assistance in the daily operation and maintenance of the CL3 facility. - Write research procedures protocols and scientific reports. - Write SOPs to permit the continuous successful operation and maintenance of FINDER - Must be able to work under CL3 conditions. There are inherent risks associated with experiments performed using RG3 agents. Please reference the Canadian Public Health Association web site for more information (http: www.cpha.ca en default.aspx).

Organizational Status

Will be expected to work with minimal supervision once proficiency in the duties assigned has been established. Will be providing training to FINDER staff and users of the CL3 facility.

Work Performed

(a) Performs scientific experiments with RG3 agents requiring technical skills in microbiology, molecular virology, molecular biology, and proteomics using tissue culture and small animal model of microbial diseases. (b) Assists and coordinates the shipment and installation of state-of-the art equipment and schedule training on the equipment. (c) Assisting with day to day operations of the facility, ordering, tracking, recording, and maintaining inventory ( including RG3 agents and vectors ), regents and equipment (d) Operates and provides basic maintenance and training on laboratory equipment. Under supervision from the Scientific Director and Senior Manager, the technician will also be responsible for the maintenance of CL3 equipment's and provide technical support on how to use the equipment. (e) Participates in the establishment of the CL3 facility laboratory information management system (LIMS). (f) Writes lab manual, experimental protocols and scientific reports. (g) Obtains training and will be one of the first aid attendants of the facility. (h) Organizes the shipping-receiving of RG3 agents

Supervision Received

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The position is under the supervision of Dr. François Jean (Associate Professor, Department of Microbiology and Immunology, FINDER Scientific Director) and the FINDER Senior Manager. Initially, the FINDER Senior Manager will give detailed instruction for all tasks and experiments, and subsequently provide general supervision. Once the tasks and techniques have been mastered, supervision will be minimal unless a specific need arises.

Supervision Given

Assists with training of the FINDER users with regards of the operation of equipment and SOPs within the CL3 facility

Consequence of Error/Judgement

Research by user of the CL3 facility will be impacted and significant delays could be incurred. Poor attention to detail and erroneous data will negatively impact on the progress and direction of research projects, including those performed by other lab members. Valuable reagents, research time, and money would be lost. BSL-3 hazard requires proper adherence to safe practices or may risk infection by RG3 agents that may not be harmless.

Loss of access privileges to the CL3 lab and ability to work, will result if any of the following occurs: 1) Failure to follow directives provided by the FINDER Scientific Director, FINDER Senior Manager, and UBC Biosafety Officer. 2) Failure to follow Containment Level 3 SOPs as described in the FINDER Containment Level 3 Operation and Safety Manual. 3) Unauthorized after hours or weekend work 4) Working alone without proper authorization 5) Providing entry to unauthorized individuals 6) Unauthorized use of personal security card, such as loaning card 7) Modifying approved protocols without prior review by the FINDER Scientific Director, FINDER Senior Manager and UBC Biosafety Officer. 8) Violation of confidentiality rules

Qualifications

Undergraduate degree in a relevant discipline or Graduation from a technical college or institute. M.Sc. preferred in Microbiology, Virology, or a related Biomedical field. Experience: Minimum three years related experience in a microbiology laboratory (virological research experience is preferred). Demonstrated experience in microbiology and tissue culture techniques, viral stocks, preparing and analyzing DNA, RNA, and protein samples. Working experience with small animal model of microbial infection highly preferred. Knowledge and experience with complex scientific analytical instrumentation (e.g., imaging systems, mass spectrometers, and fluorescence-activated cell sorter) is preferred. At least one year working experience in a containment level 2 (CL2) laboratory. Must provide evidence of excellent CL2 biosafety training. Must complete the UBC CL3 facility-training program and successfully pass the exam demonstrating their knowledge of FINDER SOPs. Minimum of 3 years related experience or the equivalent combination of education and experience. Experience: Minimum three years related experience in a microbiology laboratory (virological research experience is preferred). Demonstrated experience in microbiology and tissue culture techniques, viral stocks, preparing and analyzing DNA, RNA, and protein samples. Working experience with small animal model of microbial infection highly preferred. Knowledge and experience with complex scientific analytical instrumentation (e.g., imaging systems, mass spectrometers, and fluorescence-activated cell sorter) is preferred. At least one year working experience in a containment level 2 (CL2) laboratory. Skills: Excellent technical skills in microbiology, tissue culture of mammalian cells, and operation of computer-controlled scientific instrumentation. Excellent practical laboratory skills. Proven ability to learn new techniques and operation of complex scientific equipments. Computer experience required (internet searches, Microsoft office and data analysis software). Demonstrated ability to organize and complete assignments autonomously. Effective oral and written communication, interpersonal, analytical and organization skills. Must have ability to work both independently and within a dynamic, fast-paced team environment. CL3 experience is highly preferered. Must meet requirements for medical fitness to work in the CL3 facility.

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Job Posting

Job ID: 13261 Location: Vancouver - Hospital Site Employment Group: Technicians & Research Assists Job Category: Research/Technical - Non Union Classification Title: Research Asst/Tech 3 Business Title: Research Asst/Tech 3 Department: Devlpmtl Neurosci&Child Health Salary: $40,190.00 - $43,829.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2012-07-01 Job End Date: 2013-03-31 Funding Type: Grant Funded Other: Date Closed: 2012-06-26 Available Openings: 1

Job Summary

The Research Assistant will provide general research-oriented support to Drs. Ian Pike and Shelina Babul, and researchers in the BC Injury Research & Prevention Unit (BCIRPU). BCIRPU is one of the research unit with in Developmental Neurosciences & Child Health. The Research Assistant will assist with various research activities, but primarily focus on the completion of a literature review and evidence summary on the significance of injury prevention, healthy weights promotions and its links to bullying and self-harm AND injury consequences of promoting healthy weights and physical activity.

Organizational Status

The Research Assistant reports directly to the Drs. Ian Pike and Shelina Babul, Director and Associate Director, BCIRPU and liaise with other members of the Injury Unit, including co-investigators, researchers, research assistants, students and staff from the BCIRPU and the department.

Work Performed

- Conduct literature reviews and summarize evidence on injury prevention and its links to bullying and self harm and injury consequences of promoting healthy weights and physical activity. - Completion of reports and presentations on above activity. - Prepare manuscripts in accordance with journal specifications. - Conduct systematic reviews and meta-analysis, in collaboration with BCIRPU team. - Assist with preparation of research grant applications, including the completion of the ethics approval process. - Produce topical graphs and charts on relevant injury topics. - Proofread reports and publication reviews. - Assist with data cleaning and conduct basic descriptive analyses, charts and tables preparation. - Assist with research protocol implementation. - Assist with the use of online survey software (such as FluidSurveys or Vovici Survey Tool).

Supervision Received

Will work under the supervision of Drs. Ian Pike and Shelina Babul, and communicate with the staff of the Injury Unit. The Research Assistant will be expected to develop a work plan and timelines and to exercise good judgement and initiative in his her

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Staff Job Postings ______responsibilities.

Supervision Given

May provide assistance to support staff and students to ensure project goals are met in a timely and efficient manner.

Consequence of Error/Judgement

BCIRPU is situated within Developmental Neurosciences & Child Health: Neurons to Neighbourhoods which is a research cluster of the Child and Family Research Institute. Errors made could influence the ability of research staff to meet critical deadlines, as well as compromise the results of research projects, and therefore impact the credibility of the Unit, Centre, Institute and individual Investigator(s).

Qualifications

Undergraduate degree in a relevant discipline or Graduation from a technical college or institute. . Minimum of 3 years related experience or the equivalent combination of education and experience. High degree of computer literacy with ability to use word processing, spreadsheet, internet and electronic mail applications at an intermediate level. Experience with online literature searches, web-based applications and or desk-top publishing applications (including Adobe Photoshop and or Illustrator and Microsoft Publisher) would be an asset. Working knowledge of Adobe Creative Suite (Photoshop, Indesign, Illustrator) and mapping software (ARC GIS or equivalent) would be an asset. Superior Organizational skills. Extensive experience using Microsoft Office (WORD, Excel, Powerpoint, Outlook). Ability to communicate effectively verbally and in writing. Ability to compose correspondence, reports, presentations, and other written materials using clear concise business English. Ability to effectively manage multiple tasks and priorities. Ability to prioritize and work effectively under pressure to meet deadlines. Ability to perform word processing at 50 words per minute. Ability to operate job-related office equipment. Ability to work effectively independently and in a team environment. Ability to be thorough, accurate, and have a high level of attention to detail. Ability to exercise tact and discretion. Ability to approach interactions with an awareness of sensitive issues. (e.g., issues concerning specific cultures). Ability to use initiative.

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Job Posting

Job ID: 13266 Location: Vancouver - Point Grey Campus Employment Group: Technicians & Research Assists Job Category: Research/Technical - Non Union Classification Title: Research Asst/Tech 3 Business Title: Research Assistant Department: Popultn&PublicHealth,Schoolof Salary: $40,190.00 - $43,829.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2012-07-23 Job End Date: 2013-07-31 Funding Type: Grant Funded Other: Date Closed: 2012-06-26 Available Openings: 1

Job Summary

The Research Assistant will be responsible for assisting in research activities related to developing a program in primary cancer prevention. The incumbent will be responsible for literature reviews, contributing to the preparation of reports, manuscripts, presentations, and grant applications, providing liaison and communication with community organizations and cancer researchers, and providing support to the supervisor. There is a strong administrative function in this role.

Organizational Status

The incumbent reports directly to the Principal Investigator Dr. Gotay. As additional projects are initiated, this person works in tangent with the Research Manager, as well as the other members of those studies. Dr. Gotay is the Canadian Cancer Society Chair in Cancer Primary Prevention and she conducts research activities in this area. The position is in the School of Population and Public Health which is part of the Faculty of Medicine at the University of British Columbia in Vancouver.

The Research Assistant will be located in the new School of Population and Public Health Building. A workstation will be provided. The workstation is equipped with telephone, computer and office furniture.

Work Performed

Assist in the collection and assembling of data related to cancer prevention research Extract data from national regional databases Conduct interviews with opinion leaders in cancer prevention research and with community leaders Convene focus groups Develop and maintain communications between the Principal Investigator and individuals in community organizations, health care organizations, and researchers Assist in the preparation of papers, reports, presentation posters, and sections of grant applications, including tables, graphs, and slides Identify funding opportunities and assist in coordinating preparation for grant applications, including assembling investigator cv's and budget information Assist in the preparation of applications for ethical review, as necessary Conduct literature searches, prepare summaries and synthesis of the literature, and maintain reference database Retrieve articles and reports from online and library sources

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Staff Job Postings ______Identify staffing needs, draft job descriptions and advertisements, participate in interviews and recruitment visits Participate in group meetings

Administrative tasks (50%): Arrange for professional travel for PI and staff Submits reimbursement claims for PI and staff Orders supplies and equipment Create and maintain filing system for correspondence and reference materials Assist in setting up meetings including preparation of agendas and background documents Perform other related duties as required

Supervision Received

After initial training, works independently with regular consultation with the Principal Investigator.

Supervision Given

This position does not supervise others.

Consequence of Error/Judgement

This position acts with considerable independence although close communication and coordination with the Principal Investigator is essential. The incumbent's doings and demeanor reflect on research done at UBC and on the Canadian Cancer Society, which worked to endow the Chair. Poor decisions or errors may cause loss of reputation for the PI, UBC research and subsequently loss of funding.

Qualifications

Undergraduate degree in a relevant discipline or Graduation from a technical college or institute. University degree in social or health sciences; concentrations include but are not limited to psychology, sociology, anthropology, public health, nursing and social work. Minimum of 3 years related experience or the equivalent combination of education and experience. Minimum 3 years research experience, preferably in a health-related field. Previous experience in cancer, public health, or health promotion research or programmatic activity is an asset. Experience in managing data. Demonstrated organizational ability to manage data, time and workload. Ability to work effectively independently and in a team environment. Ability to deal with a diversity of people in a calm, courteous, and effective manner. Ability to communicate effectively verbally and in writing. Computer skills including word processing and basic statistical proficiency.

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Job Posting

Job ID: 13249 Location: Vancouver - Point Grey Campus Employment Group: Technicians & Research Assists Job Category: Research/Technical - Non Union Classification Title: Research Asst/Tech 3 Business Title: Research Asst/Tech 3 Department: UBC IT - Creative Media Salary: $40,190.00 - $43,829.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2012-07-03 Job End Date: 2012-11-30 Funding Type: Budget Funded Other: Date Closed: 2012-06-25 Available Openings: 1

Job Summary

This is an hourly technical position performing customer service and digital print production.

Organizational Status

Work Performed

Supervision Received

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Supervision Given none

Consequence of Error/Judgement

Qualifications

Undergraduate degree in a relevant discipline or Graduation from a technical college or institute. . Minimum of 3 years related experience or the equivalent combination of education and experience. Previous customer service experience required. Must be proficient in a Mac Windows environment. Significant aptitude with Adobe and Microsoft software. Ability to troubleshoot software hardware problems. Effective organizational and administrative skills. Ability to communicate and interact professionally with faculty, staff and students. Requires a self-motivated individual with the ability to prioritize, multi-task, work under pressure, and solve complex problems. Graphic and web design skills are not necessary but can be an asset.

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Job Posting

Job ID: 13285 Location: Vancouver - Hospital Site Employment Group: Technicians & Research Assists Job Category: Research/Technical - Non Union Classification Title: Research Asst/Tech 3 Business Title: Research Asst/Tech 3 Department: Surgery Salary: $40,190.00 - $43,829.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2012-07-09 Job End Date: 2013-07-08 Funding Type: Grant Funded Other: Date Closed: 2012-06-28 Available Openings: 1

Job Summary

The Research Assistant Technician 3 in the Division of General Surgery will perform in vitro, and cell-based and in vivo models of immune and hemopoietic cancer cell function.

This person will join faculty, students, and staff engaged in innovative, leading edge research, education and community service on university and hospital campuses across BC. Together, we aim to create knowledge and advance learning that will make a vital contribution to the health of individuals and communities, locally, nationally and internationally.

Organizational Status

The Research Assistant Technician 3: is accountable to the Principal Investigator for assignment of duties; reports on a day-to-day basis to the Principal Investigator; reports to the UBC Department of Surgery's Director of Administration regarding overall management of performance; and interacts and collaborates with the research team and with other labs and individuals in the Jack Bell Centre and UBC.

Work Performed

Responsibilities include:

Conducting biochemical, molecular and immunological procedures to gain insight into signal transduction pathways. Collecting and processing data, performing data analysis. Preparing written reports to summarize results and contributing material to research manuscripts and scientific journals. Communicating with supervisor about data and research design. Performing some small animal models. Writing standard operating procedures. Assisting with editing publications (drafts and or galley proofs) for content and accuracy of data. Caring for and maintaining technical equipment. Performing other duties as required.

Supervision Received

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Once sufficient training has been received, this person will work largely independently on a day-to-day basis, with overall direction from the Principal Investigator. The Research Assistant Technician 3 formally meets with the Principal Investigator each week to discuss results of the previous' week work, troubleshoot any problems, and to discuss and prioritize upcoming work.

The UBC Department of Surgery's Director of Administration provides functional supervision of this position.

Supervision Given

None. However, this person will be expected to share expert technical knowledge and occasionally teach techniques to others in the lab.

Consequence of Error/Judgement

The impact of incorrect decisions and errors in judgment would include alteration of end results of analysis, failed experiments, delayed productivity, or loss of data. In the most extreme scenario, insufficient productivity would result in loss of operating funds.

Inappropriate handling of interactions and communications can create embarrassment for the Lab and Department in dealings with those in and outside the University.

Qualifications

Undergraduate degree in a relevant discipline or Graduation from a technical college or institute. University degree in biological science is required. Minimum of 3 years related experience or the equivalent combination of education and experience. A minimum of 3 years' related research lab experience is required. Technical skills in, and experience with, cell and animal models, biochemistry (protein purification, SDS-page analyses), cell biology (cultures of primary cells and cell lines, FACS analyses, thymidine incorporation assays), mouse handling (inflammation and cancer models), and computation are essential. Previous experience with immunofluorescence and confocal microscopy is an asset. Previous experience with signal transduction and immunology hematology oncology is advantageous. Computer experience required; knowledge of word processing, spreadsheet and statistical software preferred. Effective oral and written communication, interpersonal and problem-solving skills. Ability to exercise appropriate tact, discretion and confidentiality in all matters. Ability to work effectively under pressure to meet deadlines. Ability to work effectively both independently and collaboratively in a team environment. Ability to work a flexible schedule and additional hours occasionally on weekends, evenings and early mornings, as required.

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Job Posting

Job ID: 13265 Location: Vancouver - Point Grey Campus Employment Group: Technicians & Research Assists Job Category: Research/Technical - Non Union Classification Title: Research Asst/Tech 4 Business Title: Research Asst/Tech 4 Department: Wine Research Centre Salary: $46,003.00 - $50,020.00 (Annual) Full/Part Time: Full-Time Desired Start Date: 2012-07-03 Job End Date: 2012-09-30 Possibility of Extension: Yes Funding Type: Grant Funded Other: Date Closed: 2012-06-26 Available Openings: 1

This position is expected to be filled by promotion reassignment and is included here to inform you of its vacancy at the University.

Job Summary

The Research Technician-Functional Analysis will be primarily responsible for grapevine genetic transformation and general lab management as a team member in the Genome Canada-funded Grape and Wine Genomics project. .

Organizational Status

The incumbent is expected to interact as a team member within Dr. Lund's lab. The incumbent is expected to regularly attend project lab meetings and present progress reports as required. The incumbent will primarily be responsible for genetic transformation of grapevine as well as protein-protein interaction studies. Other duties will include general lab management, gene cloning, tissue culture, and greenhouse plant maintenance on a week-to-week basis.

The incumbent will work closely with a post-doctoral research associate, as well as Dr. Lund. S he will be responsible for interacting with all Lund lab members on a weekly basis to coordinate supply reagent ordering and rotating lab duties.

Working Conditions -Laboratory: The incumbent will receive Workplace Hazardous Materials Information System (WHMIS) and chemical safety training through UBC courses if such training has not already been received. The main lab hazards will be from chemicals (solvents) and sharps. The incumbent is expected to wear a labcoat, gloves and no open-toed shoes (e.g. no sandals) when working in the lab. When working with hazardous chemicals (e.g. phenol), the incumbent is expected to work in the chemical fume hood with labcoat and gloves.

-Greenhouse: The incumbent's research will involve working with soil and whole plants. Proper protection of clothing and hands from soil etc. will be done at the discretion of the incumbent. All genetically transformed material including soil in which such material was grown will be maintained strictly within designated containment facilities and will be disposed of by proper bagging and autoclave sterilization. Under no conditions are genetically transformed plant materials to be transported outside of containment facilities without prior written approval from Dr. Lund.

-Field: No field work is planned for this position. In the unlikely event that the incumbent will be asked to participate in field work, there are no special hazards associated with working in a vineyard. Scheduled field work will be expected to be completed in the event of rain as long as there is no imminent danger (e.g. hail or lightning). The incumbent is expected to take

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Staff Job Postings ______responsibility for personal protection from the sun and badly inclement weather.

Work Performed

- Manages lab and overseeing student assistants -Develops protocols, designs vectors, oversees, and conducts experiments relating to: Culture and genetic transformation of grapevine: -Establishes and maintains embryogenic callus cultures from grapevine flowers as needed. -Performs genetic transformation of grapevine tissues or organs using an established Agrobacterium protocol. -Regenerates and transplants transformant plantlets as needed into soil and transports to greenhouse containment facilities. -Evaluates genetic transformants using standard PCR and real-time RT-PCR techniques.

Bimolecular fluorescence complementation (BiFC) assays: -Using established protocols in the lab, performs protein-protein interaction experiments using BiFC. -May require gene subcloning into established vectors prior to execution of BiFC experiments. -BiFC will require preparation of plant protoplasts and extensive fluorescence microscopy. - identifies and resolves potential experimental problems that may arise related to experimental design and execution, analysis of results, operation of equipment, and or lab safety issues.

Written reports: - Prepares documents for project reporting to funding agencies and collaborators. -Participates in preparation of manuscripts for publications, primarily by providing publication-quality figures and tables. -Maintain a current lab notebook to Project standards as described by Dr. Lund.

Supervision Received

The incumbent will formally report to Dr. Lund. The incumbent will be broadly supervised on a week-to-week basis by the Research Associate-Functional Analysis. Dr. Lund will conduct the incumbent's annual performance evaluations in consultation with the Research Associate-Functional Analysis.

Supervision Given

The incumbent will direct the weekly activities of one undergraduate student, including assigning lab media preparation, basic tissue culture, and labware washing.

The incumbent will be stationed in Dr. Steven Lund's laboratory in the Food, Nutrition and Health Building at UBC in Vancouver, BC

Consequence of Error/Judgement

The incumbent will be responsible for recognizing any potential problems that arise related to experimental design and execution, analysis of results, operation of equipment, and or lab safety issues.

The incumbent will be responsible for determining whether a given problem warrants consultation as to be agreed upon with Dr. Lund. The incumbent will be encouraged to correct minor problems on his her own unless the problem is expected to cause major delays or otherwise significantly and negatively impact progress towards completion of milestones. If major problems or unclear decisions are encountered by the incumbent, s he will be expected to consult with the Research Associate-Functional Analysis first, and then with Dr. Lund.

Dr. Lund will be responsible for assessing the incumbent's work performance, also in consultation with the Research Associate-Functional Analysis.

Qualifications

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Undergraduate degree in a relevant discipline or Graduation from a technical college or institute. B.Sc. or M.Sc. degree in Biochemistry, Biology, Genetics or related field. Minimum of 4 years of related experience or the equivalent combination of education and experience. 1+ years' experience in plant tissue culture and transformation. Plant molecular biology skills, including gene cloning and vector design construction, are required. Experience with cell-based assays and fluorescence microscopy are desirable. Ability to work in a team environment and to take direction from other scientists is critical. Ability to be thorough, accurate, and have a high level of attention to detail. Ability to communicate effectively verbally and in writing. Computer experience reqiured.

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