Role of Project Coordination in Construction Projects
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Published by : International Journal of Engineering Research & Technology (IJERT) http://www.ijert.org ISSN: 2278-0181 Vol. 7 Issue 12, December-2018 Role of Project Coordination in Construction Projects Case Study: Mahatma Mandir Convention Center 1A/1B Aakanksha Rebello Prof. Reshma Shah Faculty of Technology Faculty of Technology CEPT University CEPT University Ahmedabad, Gujarat Ahmedabad, Gujarat Abstract— The wave of development has now proliferated synchronization among its various departments such as civil, across the country-India. In such times, the construction finance, MEP, Human resource (HR), design etc. Further, industry too has amalgamated itself in this chain of progress. there are multiple players such as designers, consultants, Advancements are gaining widespread momentums. Projects contractors, sub-contractors, specialists etc. belonging to need to fructify with a holistic approach. This calls for effective different disciplines. All this makes coordination more management and successful implementation of projects, one where there is no room for error. Project coordination is a tool complex. The project manager alone will not be able to handle which can be employed for attaining better and effective results the workload and will be drained. Moreover, he will not be in project success. This study, through the instance of a complex able to invest his resources on other much important issues. In and multifaceted project- Mahatma Mandir Convention Centre, such cases, the role of project coordinator becomes crucial. establishes the need and role of project coordination. It also This study, through the instance of a complex and exemplifies how successful coordination is a boon in the entire multifaceted project- Mahatma Mandir Convention Centre, project life cycle. Lessons learnt from this can be integrated in establishes the need and role of project coordination and how other projects thereby aiding in execution, operation and successful coordination is a boon in the entire project life successful implementation of the project. cycle. Keywords— Project Coordination, bid process management, II. NEED FOR THE STUDY design changes, approvals, billing and escalation, extension of work A. Need for the Study The success of the project is the chief aim of any project. I. INTRODUCTION Co-ordination plays an important role in this success Project is an organized unit dedicated to the attainment of parameter having considerable effect on the outcome of a a goal- the successful completion of a developed project on construction project. Despite this, projects tend to fail or fall time, within budget, in conformance with pre-determined short in success. This leads to the need of studying the programme specifications. It can be defined as a temporary coordination techniques, the current issues and methods to endeavor which is designed to achieve a set of goals such as a improve them. Coordination can be seen as a process of product or service which has a definite beginning and end and managing resources in an organized manner so that a higher is typically undertaken to obtain some benefit or to add value. degree of operational efficiency can be achieved for a given Recent advancements have made it possible to now undertake project. (Hossain 2009) complex and technologically intense projects. Deployment of project management strategies aid in such undertakings B. Objective of the Study (Encyclopedia of Management, 2000) Objective of this study is to identify the project Project management is an organized venture for managing coordination tasks involved in all the stages of the project life projects. It involves scientific application of modern tools and cycle of Mahatma Mandir phase 1A/1B and to determine the techniques in planning, financing, implementing, monitoring, level of efforts required to achieve the coordination goals for controlling and coordination of unique activities to produce the issues enlisted in the pre/during/post construction phases. desirable outputs in accordance with the predetermined C. Scope of the Study objectives within the constraints of time and cost. Project The study is restricted to Mahatma Mandir Convention coordination is one such vital tool, which provides effective Center- 1A/1B, Gandhinagar keeping in view the Professional management amongst the various components of the project. Advisor’s scope. This study focuses on formulating a matrix (Nagarajan K, 2007) Project coordination is a tool which can consisting of five major issues faced in pre-during-post be employed for attaining better and effectual results in construction coordination activities on which in-depth study project success and analysis is carried out. Opinions survey and qualitative Modern construction industry is a multidisciplinary field interview is then carried out with the Client, Contractor and wherein various component together aim for project success. Professional Advisor on these issues to validate and to know This necessitates the need for the stake holders to exist the level of coordination efforts required to achieve the symbiotically and have a synergic relationship with each coordination goals for these issues. other. A typically large construction project needs to have IJERTV7IS120102 www.ijert.org 238 (This work is licensed under a Creative Commons Attribution 4.0 International License.) Published by : International Journal of Engineering Research & Technology (IJERT) http://www.ijert.org ISSN: 2278-0181 Vol. 7 Issue 12, December-2018 D. Limitations of the Study such as conferences, seminars and exhibitions at the national The study conducted is a project specific study. Qualitative and international level. Mahatma Mandir also serves as a interview and opinion survey is through responses of tourist destination to connect future generations to the personnel from Client, Contractor and Professional Advisor inspiring life path of Mahatma Gandhi. The Government of and it reflects their perspective based on their experience. Gujarat commenced planning in the year 2009. The foundation stone was laid during Swarnim Gujarat E. Research Methodology Celebrations (Golden Jubilee Year of formation of separate Through literature study five major coordination goals state of Gujarat). were identified. From the study of Mahatma Mandir Major parameters of study are: Convention Centre, coordination tasks which occurred during • Study of bid process management the life cycle were enlisted and were classified in these goals. • Study of design changes Major tasks which impacted the project and in which a high • Study of approvals level of coordination efforts was required were then studied in • Study of billing and escalation depth. The nomenclature followed for these tasks are ‘issues’. • Study of extension of works-1B The research methodology adopted for this paper is as follows: A. Issue 1: Bid Process Management The study of bid process management included study of the contractor’s and PMC’s tender, bidding process, initial and detail screening, technical and financial bid, concept presentation and final selection. The contractor is called for an EPC work on turnkey basis for Business Centre and Exhibition Centre. The method of selection adopted was QCBS- Quality 60% (technical-10% and concept presentation-50%.) and Cost 40%. A minimum 75% was required to be qualified. In total 11 bidders were responsive and it was a healthy competition. The initial screening comprised of average annual turnover (within the last 3 years), general experience (within the last 5 years) and specific experience in which only 4 bidders qualified. The detailed screening consisted of a) Financial stability/capability-38 marks b) Technical capability-18 marks c) Experience-44 marks. Only 3 bidders qualified for concept presentation after obtaining minimum 75% as required. The concept presentation (50%) had criteria such as optimizing land utilization, built to open ratio and connectivity, structural clarity and meaning etc. which was judged by experienced personnel from client and Professional Advisor’s team. Contractor ‘E’ obtained highest marks. In the financial bidding (40%), contractor ‘E’ bided ₹135 Cr. and in the combined evaluation was the H1 bidder and was hence awarded the work. The PMC’s method of selection adopted was QCBS- Quality 70% (technical-20% and concept presentation-50%.) and Cost 30% A minimum 75% was required to be qualified. In total 2 bidders were responsive. The eligibility criteria Fig. 1. Research Methodology comprised of being PMC to Govt./Semi-Govt. (˃7 years), average annual turnover (3 years, ˃ ₹3 Cr.) and similar III. CASE STUDY: MAHATMA MANDIR PHASE experience work (5 years, ˃ ₹20 Cr.) The detailed screening 1A/1B consisted of a) Qualification of the proposer-35 marks (overall experience, average annual turnover, and similar work Mahatma Mandir Convention Centre is an iconic experience) b) Approach and Methodology-15 marks c) building constructed in the honor of The Father of Nation, Personnel-50 marks. Both bidders qualified for concept Mahatma Gandhi in the Capital City of his home state, presentation after obtaining minimum 75% as required. The Gujarat. Mahatma Mandir is strategically located as the concept presentation (50%) had criteria such as overall gateway to Gandhinagar – enhancing the capital’s experience of work/similar type of project, maximum volume characteristic central vista as an entry node leading to the of work handled, understanding of the objectives of the assembly complex in one way and as