Annual Conference and Trade Show August 1 - 4, 2021

ANNUAL CONFERENCE AND TRADE SHOW AUGUST 1-4, 2021

135th Annual Conference • Dauphin County

registration 2021 Annual Annual Conference Conference materials contents The CCAP Annual Conference is the Association’s 3 Welcome from the President major educational Conference and trade show 4 Explore Dauphin County 5 Conference Facility for county issues and services. The Conference 6 Hotel Reservations program is packed with dynamic speakers, 7 Event Highlights interesting and timely breakout sessions, a new 9 Proposed Schedule roundtable feature, and dedicated time to spend 10 Member Fees and Registration 11 Welcome Vendors in the Exhibit Hall with vendors interested in doing 12 Promotional Opportunities business with counties. 13 Exhibit Booth Information and Fees 14 Exhibit Hall Layout 15 Exhibit Booth Registration 16 Non Exhibiting Vendor Registration

2021 Annual Conference

Click here to register 2 www.pacounties.org WELCOME FROM THE CCAP PRESIDENT Welcome Back!

“Welcome Back!” How nice that sounds! As leaders, we are being asked to make some difficult decisions to ensure a safe and successful “return to normalcy.” These decisions weigh heavily on leaders and Kevin Boozel the same is true for the leaders of CCAP. We have reached a point where we can once again safely gather and welcome you back to President in-person meetings! County Commissioners Association of Pennsylvania The CDC has announced this long awaited step forward. And, as CCAP Butler County Commissioner president, I am excited to be able to encourage you to participate in person at our Annual Conference this summer. Participating in person gives you an opportunity to offer your expertise and guidance. It is especially important for our newly elected (2019) officials to have peer-to-peer support as well as first access to the Conference ses- sions. register Please join me for the CCAP Annual Conference on August 1-4, 2021, Register for the Conference in Hershey, Pa and help me greet our newly elected counterparts. on the CCAP website, www.pacounties.org Let us continue to show our members how much better we are to- . Click on gether! the “Annual Conference” link and complete the online form to register with CCAP. After you have completed your Conference registration, call the at (855) 729-3108 to make your room reservation. You can direct questions about the Conference to Terry Cochran at [email protected] or (717) 736-4734.

2021 Annual Conference

Click here to register 3 www.pacounties.org explore Dauphin County

Welcome to Hershey and Dauphin members can joy ride on 20 kiddie the city’s artisans want you to know County! Summertime in this diverse rides located throughout the park. that art is for everyone to enjoy. region offers ample opportunities Say hello to the friendly animals to soak up the sunshine, enjoy at ZooAmerica® North American The National Civil War Museum nature, and discover exciting outdoor Wildlife Park, located next door to atop its perch in Reservoir Park in activities. Find endless entertainment and included with your Harrisburg is one of the largest in among the best family attractions one-price admission. the world that’s dedicated solely to in Pa, from coasters and the American Civil War. If you’re into tastings to learning something new Harrisburg has an abundance of art, cars today, don’t miss the cars, trucks, in a museum. Outdoor enthusiasts and our collections appeal to art buses, motorcycles, and memorabilia can explore the Adventure Trail to lovers and apprentice admirers alike. of the past at AACA Museum, Inc., discover miles of hiking and biking From beautiful, curated galleries like an impressive Smithsonian-affiliated trails, places to paddle with kayaks the Susquehanna Art Museum to the museum in Hershey. The State and canoes, and other outdoor historical (and free to browse) Art Museum of Pennsylvania, with its activities like petting zoos or safari Association of Harrisburg, you’ll find considerable collections that fill three expeditions. an assortment of pieces in a variety of floors of exhibits, includes everything styles and themes that speaks to our you ever wanted to learn about From coasters and kiddie rides region’s versatile, artistic creativity. Pennsylvania, and then some. to animal encounters and “agri- On a mission to beautify the city tainment,” there’s nothing sweeter with colorful and cultural street art, Come to Dauphin County this summer than hearing your family laugh Sprocket Mural Works has sponsored and browse art, history, museum, while they’re having a great time. dozens of urban art projects, from culture, and science offerings! Get Hersheypark HappySM on over four-story building mosaics to painted 70 rides and attractions including electrical boxes that provide a pop of For more information on the 14 coasters and an 11-acre water color on every block. Best of all, the Hershey and Harrisburg area and park! Even your family’s miniature art in Harrisburg is approachable, and all that there is to see and do when you visit in August, please visit www.visithersheyharrisburg.org.

2021 Annual Conference VENUE

Click here to register 4 www.pacounties.org conference facility OUR ANNUAL CONFERENCE VENUE For this year’s Annual Conference, CCAP members, vendors and exhibitors will all stay at the beautiful Hershey Lodge, located just down the road from Hersheypark® and the picturesque town of Hershey. The Lodge offers its guest many amenities to make your stay a comfortable one along with thorough safety protocols to ensure your safety at all times.

HERSHEY LODGE The Lodge is taking every precaution PARKING The Hershey Lodge is located in the to provide a safe environment for Self-parking at the Lodge in any heart of Hershey and is a beautiful, our attendees. All public spaces are surface lot is complimentary for modern hotel and conference facility regularly cleaned and disinfected. Conference attendees. Valet parking in ready to welcome our attendees. the parking garage is $27/day. The Hershey Lodge continues Each guest room at Hershey Lodge to maintain enhanced cleaning, RESORT BENEFITS features warm comforts, regionally- sanitization, and disinfection standards, Guests of the Hershey Lodge enjoy the crafted furnishings, and chocolate- which meet or exceed established following resort benefits: themed decor and artwork, to make for industry guidelines. Please be advised • Admission to that currently, guest rooms will not a uniquely Hershey experience. and ’s Museum be serviced throughout a guest’s stay. Experience Each room includes plush bedding, a For assistance, guests can contact flat-screen television and refrigerator. • Year-round Fun at the Indoor Pool housekeeping during their visit. Complex, Hershey’s Water Works Stay connected with complimentary At Hershey LodgeSM Wifi and get the day started with a CONFERENCE ROOM RATE • Access to two Award-winning Golf perfectly brewed cup of coffee in your The overnight room rate for the Courses room. Hershey Lodge is $249 per room, per • Preferred pricing at ZooAmerica® night single or double occupancy. Relax in the hotel’s indoor pool at the North American Wildlife Park This rate does not include the six end of the day, work out at the fitness • Our guests receive guaranteed percent sales tax and five percent center, grab a bite to eat in one of the reservations for admission to local occupancy tax. Credit cards Hersheypark Lodge’s many restaurants. Don’t forget with the purchase of are charged a one night’s advance tickets. We automatically reserve about the famous Hershey bar that deposit including tax at time of your day so you can focus on everyone receives at check in! booking a room reservation. having fun. • FREE parking at Hersheypark®

HERSHEY LODGE INFORMATION 325 University Drive Hershey, PA 17033 (717) 533-3311 www.hersheylodge.com

2021 Annual Conference VENUE

Click here to register 5 www.pacounties.org hotel reservations Conference registrations are being accepted exclusively online at www.pacounties.org; click on the CCAP Annual Conference link. After you have registered for the Conference, follow the instructions to make your hotel reservation for the Hershey Lodge. At this time the Lodge is only accepting reservations by phone at (855) 729-3108. When making your reservation, please be sure to mention CCAP to receive our Conference room rate. Be sure to register for the CCAP Annual Conference first! HOTEL RESERVATIONS Conference attendees must make room reservations by phone with a credit card to secure their reservation. The Lodge’s reservation line is (855) 729-3108. If your county is interested in establishing a direct bill account with the Lodge, please see the direct bill instructions below.

The room reservation cutoff date is 5 p.m. on July 9, 2021 or when the room blocks fill up, whichever comes first. Make your reservation early - Hershey is a very popular summer destination! Reservations made after July 9 are on a space available basis and Conference rates are not guaranteed. Check-in time is 4 p.m. and check-out time is 11 a.m. Late checkouts cannot be guaranteed on Wednesday but the Lodge will store your luggage until the Conference concludes. Direct Billing Instructions bill application from the Annual Con- direct billing, what charges the Counties needing to establish a direct ference web page at www.pacounties. county will pay for, a list of county billing account for their Conference org. Send the direct bill application staff covered by the direct bill, their overnight room charges at the Lodge along with the letter (detailed below) room reservation confirmation must first make their room reser- to Caroline Kunisky at the Lodge. Any numbers and the dates of their stay. vations by calling the hotel at (855) direct billing questions can be direct- Include your correct billing address 729-3108 and securing their overnight ed to Caroline Kunisky at (717) 508- and the county contact responsible rooms with a credit card. 2614 or [email protected]. for approving the final bill.

After the county has made room res- The Hershey Lodge requires a letter The Lodge’s address is 325 University ervations at the Hershey Lodge, please on county letterhead stating that Drive, Hershey, PA 17033. download and fill out the hotel’s direct your county would like to establish

2021 Annual Conference VENUE

Click here to register 6 www.pacounties.org event highlights The CCAP Annual Conference is the Association’s major educational Conference and trade show for county issues and services. The Conference program is packed with dynamic speakers, interesting and timely breakout sessions, and dedicated time to spend in the Exhibit Hall with vendors interested in doing business with counties.

ANNUAL CONFERENCE KEYNOTE SPEAKER Kenyon Salo Opening General Session – Monday at 8:30 a.m.

One of only five members on the Denver Broncos CONFERENCE ATTIRE Thunderstorm Skydive Team, Kenyon Salo is The preferred dress for the Conference seen each week flying into Broncos Stadium at is business casual. Speakers and 60+mph, ending with a soft tip-toe landing on panelists should wear appropriate the ten yard line. With over 6,000 skydives under business attire for their presentations. his belt and travels that have taken him all around For Tuesday evening’s awards dinner, the world, he’s determined to live life to the business attire is requested. fullest and help others do the same.

Through his passions for adventure, storytelling, and connecting with people, he found a simple GRUPIO EVENT APP process to guide others on a path to what most of us crave – living a more CCAP will not be providing a printed fulfilled life. In this session, you’ll receive actionable steps that will help you, both program for the Annual Conference. personally and professionally, to achieve anything you desire. Instead, we will be using the Grupio mobile event app that you can access We hope you’re as excited as we are and look forward to seeing you at the CCAP on your smart phone or tablet. Annual Conference in August! Instructions for using Grupio will be sent to all registered attendees prior to EXHIBIT HALL the Conference. Monday - 10:30 a.m. to 5:30 p.m. Attendees will also be able to access The Exhibit Hall will be open on Monday from 10:30 a.m. to 5:30 p.m. This is the Conference information through the one of the many chances to meet and get to know vendors interested in doing CCAP website, www.pacounties.org. business with your county.

There will also be multiple chances to win prizes throughout the day from both CCAP and exhibitors.

Exhibitors may conduct individual prize drawings within the confines of their booth and CCAP will announce winners beginning at 5 p.m. from the Exhibit Hall stage. Exhibitors will determine winning criteria for their prize drawings. 2021 Annual Conference CCAP is pleased to announce this year’s Exhibit Hall grand prize is a pair of Apple Air Pods. Check your registration materials for details on how you can CONFERENCE INFO participate and be eligible to win! Click here to register 7 www.pacounties.org event highlights

DINNER AND EDUCATIONAL BREAKOUT CCAP COMMITMENT TO AWARDS CEREMONY SESSIONS AND ROUNDTABLES WELL-BEING Monday, Tuesday and Wednesday Tuesday, 6:30 - 8:30 p.m. CCAP is committed to taking The breakout sessions are the main At each Annual Conference, the precautions that provide a safe education components of the Con- association is proud to honor county environment for all event attendees ference. These sessions are designed members and others who support and staff. The association has to offer the most up-to-date, perti- county government with the Annual developed Commitment to Well- nent information available to CCAP Awards program. Being guidelines and safety practices. members. Conference topics include By registering for the CCAP Annual workforce issues, technology, behav- All registered Conference attendees Conference, you are agreeing to ioral health, criminal justice issues and are invited to this evening event. This adhere to these guidelines and safety many others. Many of the breakout more formal event (business attire practices. sessions are also available as electives suggested) offers the opportunity for CCAP members and vendors to come for the CCAP Academy for Excellence in As safety standards continue to evolve, together to recognize our award County Government. the Commitment to Well-Being will recipients! be updated and those updates will be A new feature this year will be Monday communicated to all attendees. afternoon’s roundtables where at- The evening’s program will tendees can gather together for open include the recognition of CCAP EMERGENCY CONTACT discussion on a number of topics. President, Kevin Boozel, Butler INFORMATION County commissioner, as well as CCAP takes member safety and An updated list of topics and specific the presentation of the 2021 CCAP security very seriously, which times for all roundtables and educa- Awards: Outstanding Commissioner/ includes attendee safety during our tional breakout sessions will be sent Council Member; Chief Clerk/ events and Conferences. We collect to all confirmed Conference attendees Administrator; Solicitor; Friend of strategic information from each of our and be posted on the CCAP website, County Government; Affiliate; and the Conference properties, and we also www.pacounties.org. President’s Awards. want to be able to contact people ANNUAL BUSINESS MEETING Be sure to indicate your attendance on your behalf if there is an incident. Tuesday, 8:30 - 11:30 a.m. at this event when you register CCAP will request your emergency online for the Annual Conference. contact information during your online An important part of the Annual registration process. If you prefer not Conference is Tuesday’s Annual to supply an emergency contact, you Business session where members can populate the boxes with your own consider the 2021 resolutions, the name and number. treasurer’s report, committee reports and the election of CCAP officers. This session is directly preceded by the District Caucuses.

2021 Annual Conference CONFERENCE INFO

Click here to register 8 www.pacounties.org proposed schedule

This schedule is subject to change. Please visit the CCAP website at www.pacounties.org for schedule updates! An Annual Conference program listing exact times and locations of events will be included in the registration packet received onsite.

Sunday, August 1 Tuesday, August 3 2 – 6 p.m. CCAP Member and Vendor 7:15 – 8:30 a.m. Beverage Break Registration 7:30 – 8 a.m. District Caucuses 2 – 6 p.m. Gift Drop-Off Open 8 a.m. – 3:30 p.m. Conference Registration Monday, August 2 8:30 – 11:30 a.m. CCAP Annual Business Meeting 7 – 8:15 a.m. Democratic Caucus Breakfast Meeting - President’s Report - Committee Reports Republican Caucus Breakfast Meeting - Consideration of Resolutions 7:30 a.m. – noon Gift Drop-Off Open - Election of Officers 7:30 a.m. – 4 p.m. Conference Registration 11:30 a.m. – 1 p.m. Conference Lunch 8 - 10 a.m. Exhibitor Set Up/Registration 1:15 – 2:30 p.m. Breakout Sessions II 8:30 – 10:30 a.m. Opening General Session 2:30 – 2:45 p.m. Beverage Break - Invocation 3 – 4:15 p.m. Breakout Sessions III - Presentation of Colors - National Anthem 6:30 – 8:30 p.m. Dinner and Awards Ceremony - Pledge of Allegiance Wednesday, August 4 - Welcome – Dauphin County Commissioners 7 – 8:15 a.m. Women’s Caucus Breakfast Meeting - Keynote Address – Kenyon Salo 8 – 8:30 a.m. Beverage Break 10:30 a.m. – Exhibit Hall Open 8 – 11 a.m. Conference Registration 5:30 p.m. 8:30 – 9:45 a.m. Breakout Sessions IV 11:30 a.m. – 1 p.m. Lunch with CCAP’s Exhibitors 10:15 a.m. – noon Closing General Session in Exhibit Hall noon Adjournment 1:30 – 3 p.m. Roundtable Sessions 3 – 3:30 p.m. Beverage Break in Exhibit Hall 3:30 – 4:45 p.m. Breakout Sessions I 5 p.m. Exhibit Hall Prize Drawings 5:30 p.m. Exhibit Hall Closes 6 p.m. Vendor Night 6 p.m. Conference-wide Event – Compliments of C.S. McKee

NAME BADGES We issue name badges to all Conference registrants and these must be worn at all times. No one is permitted to enter 2021 Annual Conference a session, the Exhibit Hall, or join meal functions without a badge. CONFERENCE INFO This policy includes vendors and the media. For your safety, this policy is strictly enforced. Conference attendees without badges Click here to register will be asked to wear their badge or leave the function. Thank you www.pacounties.org for your cooperation. 9 member fees and registration information

CCAP COUNTY MEMBERS REGISTRATION PROMOTION the fourth person online and pay County members: $400 includes CCAP is pleased to again extend a their Conference fees at the time registration materials, Conference gift, popular registration offer to counties. of registration. However, CCAP will entrance to all Conference sessions, all Four county members can attend the reimburse the county for the fourth refreshment breaks, Monday’s Exhibit Annual Conference for the price of person after the Conference. Hall Luncheon, Tuesday’s Lunch and three! Any additional attendees over Please note: All regular Conference Dinner and Awards Ceremony, and and above that fourth free attendee cancellation policies apply. Please see the opportunity to be entered in would attend at the full Conference the cancellation policy below. all general session prize drawings. registration rate. Registration does not include hotel PAYMENT AND room. If your county is registering four people for the Conference, register all CANCELLATION POLICIES Due to current space considerations, four attendees using the CCAP Annual Please understand that we must CCAP will not be registering any Conference registration link at www. adhere to the deadlines and policies member guests and children. We still pacounties.org. Full payment is due below in order to ensure accurate hope they will accompany you to the at the time of registration. However, registration and hotel planning. Hershey Lodge and enjoy Hershey and CCAP will reimburse the county for the Advance payment of all fees is the Lodge’s amenities. fourth person after the Conference, required prior to the Conference. No so ultimately, you will get four badges will be issued until payment VENDORS/ASSOCIATE MEMBERS registrations for the price of three! in full is received. Registrations are If you are interested in exhibiting at transferable to another individual the Annual Conference, or would like If the county does not register four prior to the Conference start date; to attend the Conference as a vendor, people for the Conference initially, registered no-shows will be billed. please see registration information on but adds that fourth person sometime before or at the Conference, the the following pages or contact Mandi Cancellations must be submitted county can still take advantage of the Glantz, CCAP director of member and via email to Jeannette Hunter complimentary fourth registration. In vendor relations, at (717) 736-4739 or ( [email protected]) and must the event a county’s registrations are [email protected], for exhibitor be received by 4 p.m. on July 16, 2021 submitted separately, CCAP staff will or vendor registration information. to qualify for a refund. No telephone contact counties as they qualify. The cancellations will be accepted. A $50 county would still need to register administrative fee will be deducted for each refund requested. Cancellations received after the July 16 deadline are not refundable. Registrations are transferable to another individual.

Regardless of initial method of payment, all refunds are issued via a CCAP check.

Separate policies apply for exhibiting vendors.

2021 Annual Conference CONFERENCE INFO

Click here to register 10 www.pacounties.org welcome vendors

Join the County Commissioners Association of Pennsylvania (CCAP) at the 2021 CCAP Annual Conference and Trade Show at the Hershey Lodge. This year’s Trade Show will be Monday, August 2. We look forward to welcoming back our county members and exhibitors, building new local government relationships and renewing existing ones!

Exhibit Hall Schedule

Sunday, August 1 CCAP MEMBERS 2 – 6 p.m. Member and Vendor Conference Registration CCAP, the voice of county government, is a statewide, nonprofit, nonpartisan Association representing Monday, August 2 Pennsylvania’s counties. CCAP membership includes the county 7:30 – 10 a.m. Exhibitor Set Up and Registration commissioners, council members, 8:30 – 10:30 a.m. Opening General Session county executives, administrators, 10:30 a.m. – 5:30 p.m. Exhibit Hall Open chief clerks and solicitors. CCAP strengthens the counties’ abilities 11:30 a.m. – 1 p.m. Lunch with CCAP’s Exhibitors in Exhibit Hall to govern their own affairs and to 1:30 – 3 p.m. Roundtable Sessions improve the well-being and quality of 3 – 3:30 p.m. Beverage Break in Exhibit Hall life for every Pennsylvania resident.

3:30 – 4:45 p.m. Breakout Sessions 1 Reach the year’s most concentrated 5 p.m. Exhibitor Prize Drawings audience of county government officials in one location in 5:30 p.m. Exhibit Hall Closes Pennsylvania at the 2021 CCAP Annual 5:30 p.m. Exhibit Hall Tear Down Conference and Trade Show! (Exhibit materials must be removed by Monday at 7:30 p.m.) 6 p.m. Vendor Night 6 p.m. Conference-wide Event – Compliments of C.S. McKee

2021 Annual Conference VENDORS

Click here to register 11 www.pacounties.org promote your firm In addition to our traditional favorites for promoting attendee traffic to your booths— Lunch in the Exhibit Hall, refreshment breaks and prize drawings—here are some activities and promotional opportunities to help you make the most of your CCAP Annual Conference exhibitor and vendor opportunity.

SPONSOR: STAND OUT EXTEND YOUR HOSPITALITY! PRIZES AND CONTESTS! AND BE RECOGNIZED! Sponsor a hospitality or social Exhibitors who conduct prize drawings Sponsorships are the perfect way to reception. Although CCAP does not in their booths can have their winner(s) get attendees’ attention and make a coordinate hospitality suites, vendors announced during the Exhibit Hall lasting impression. can contract with the Hershey Lodge prize drawings at 5 p.m. on Monday. by contacting Amy Shadday at (717) Exhibitors determine prize criteria. General Conference 520-5434 or AEShadday@HersheyPa. CCAP does not provide assistance with sponsorships include: com. Vendors host hospitality suites at contest rules, regulations or drawing • Blue Ribbon: $7,500 their own risk. criteria. CCAP cannot be responsible for forwarding, holding or securing • Red Ribbon: $5,000 Note: CCAP does request that at least unclaimed gifts to winners. Also, • White Ribbon: $2,000 one representative from each vendor exhibitors are asked to be cognizant of • Patron: $1,000 sponsoring an event, a public or private social distancing and “touch points” in suite, dinner or reception, be registered their booth displays, and encouraged Each level provides great exposure for the full Conference and obtain a to be creative with “contactless” throughout the Conference with signs Conference name badge. CCAP and procedures. displaying your company logo, a Conference participants appreciate listing in the Conference program and that hospitality hours do not overlap Vendors are cautioned to use good on the Conference portal, and other scheduled Conference events as noted judgment in offering gifts and/or special opportunities. This is a great on the Conference schedule. holding gift raffles for public officials way to get your firm name in front of and public employees who must attendees. adhere to the Pennsylvania Ethics Act and their own county’s policy regarding acceptance of gifts and hospitality. Advertise! As was done in 2020, CCAP will Interested in more information be publishing a Conference on advertising and sponsor- supplement, mailed with the ships? Contact Mandi Glantz Fall edition of Pennsylvania at (717) 736-4739 or mglantz@ County News. Ad space must pacounties.org. be reserved by September 3, 2021 for the Annual Conference 2021 Annual Conference Supplement. VENDORS

Click here to register 12 www.pacounties.org exhibit booth information If you would like a discount on Exhibit Hall registration Booth Fees and booth fees, become a CCAP associate member today. ASSOCIATE MEMBERS Contact Mandi Glantz at (717) 736-4739. Or apply online at Full Conference www.pacounties.org. Click on “Vendors” in the top navigation. Fees are $1,000 per booth and a full Conference registration for two exhibitors. YOUR EXHIBIT HALL BOOTH Sunday to Monday-Only • 8’ x 10’ booth area with a 8’ table. Fees are $925 per booth and Monday- • Wireless internet service is complimentary in the exhibit area. only registration for two exhibitors. • For electricity, exhibitors must contract with the Hershey Lodge directly. Forms will be available with your exhibitor service packet after your booth NON-MEMBERS space is reserved and assigned. Full Conference Fees are $1,200 per booth and a • Register early to reserve the best available space for your firm. full Conference registration for two • Two individual Conference registrations (Monday-only or full Conference) are exhibitors. included with each booth purchase. Sunday to Monday-Only • To comply with CCAP’s social distancing guidelines, only one exhibitor Fees are $1,125 per booth and personnel may occupy the booth space at a time. Monday-only registration for two • Please be cognizant of social distancing and “touch points” in booth displays. exhibitors. Exhibitors are encouraged to be creative in distribution of items and giveaways and to provide “contactless” procedures as much as possible. STATE AGENCY • Monday’s Conference luncheon and prize drawings will be held in the Exhibit Full Conference Fees are $800 per booth and a full Hall. Conference registration for two • Exhibitors are invited to decorate their booths to the theme of the 2021 exhibitors. Conference – “Welcome Back!” Sunday to Monday-Only Fees are $700 per booth and Monday- only registration for two exhibitors.

2021 Annual Conference VENDORS

Click here to register 13 www.pacounties.org 2021 exhibit hall floor BOOTH INFORMATION AND EXHIBITOR SERVICE PACKET Each booth is 8’ deep by 10’ wide and includes one 8’ table, two chairs, a wastebasket, and a head sign; one company per booth. To comply with CCAP’s social distancing guidelines, only one exhibitor personnel may occupy the booth space at a time.

Complimentary wireless internet service will be provided in the exhibit area. Electricity must be contracted with the Hershey Lodge. Other services are provided by Hershey Exposition Services who will handle the setup, tear down and coordination of the Exhibit Hall. You will receive an electronic exhibitor service packet prior to the Conference outlining the services available or you may contact them directly at (717) 508-5926 for pricing.

Note: Plan to order these services before the deadline. Last minute orders may be difficult to accommodate and costly for the exhibitor.

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Entrance Entrance

Map is Subject to Change. CCAP reserves the right to adjust the Exhibit Hall layout if deemed beneficial to exhibitors and attendees. Shaded booths are already reserved. 2021 Annual Conference VENDORS

Click here to register 14 www.pacounties.org exhibit booth registration

EXHIBIT BOOTH REGISTRATION in a booth(s) must register for the EXHIBIT BOOTH POLICY Each exhibit registration entitles Conference. For additional exhibitor Advance payment is required for your firm to a 8’ x 10’ booth and registrations (beyond the two persons booth space. Registrations are two Conference registrations with included in the booth fee): Associate transferable to another individual a Monday-only or full Conference members pay $510 per person for prior to the Conference start date. package. Registered exhibitors are full Conference and $365 per person After badges are dispersed onsite, welcome at all Conference events for Monday-only; non-members pay they are not transferable and on the designated days including $610 per person for full Conference additional personnel will be required education and breakout sessions, and $465 per person for Monday- to pay the additional exhibitor fee. Monday’s Exhibit Hall Luncheon, only; and state agencies pay $410 per Registered no-shows will be billed. Tuesday’s Lunch, Tuesday’s Dinner and person for full Conference and $265 Please understand that we must Awards Ceremony, and breaks. per person for Monday-only. Vendors adhere to these deadlines to ensure are not permitted to register as a non- accurate registration and hotel If space limitations apply, preference exhibitor and then participate in the planning. for admittance to Conference sessions booth space. To comply with CCAP’s and events will be granted to county social distancing guidelines, only one member attendees first. exhibitor personnel may be in the CANCELLATION OF Note: Only registered exhibitors confines of the booth space at a time. BOOTH SPACE may enter their firm’s booth area Cancellations must be submitted via BOOTH SELECTION to conduct business in the Exhibit email to Mandi Glantz at mglantz@ After receipt of registration and Hall. And to comply with CCAP’s pacounties.org and must be received payment, CCAP will send an exhibitor social distancing guidelines, only one by 4 p.m. on July 5, 2021. No telephone service packet. This will contain exhibitor personnel may occupy the cancellations will be accepted. A $50 information on booth selection. Booth booth space at a time. There are 72 administrative fee will be deducted selection is on a first-come, first- booths available. from each refund requested. paid basis according to the date of Cancellations received between 4 ADDITIONAL EXHIBITORS receipt of the booth selection form. p.m. on July 5 and 4 p.m. on July 16 INFORMATION The preferences stated on the booth will also be subject to an additional Each additional exhibitor pays selection form are for guidance and are cancellation fee of 20 percent of the a specified fee for Conference not guaranteed. Booth space must be booth purchase price. No refunds will registration. To gain admittance to paid in full prior to location selection. be issued for cancellations received the Exhibit Hall and conduct business There are 72 booths available. after 4 p.m. on July 16. Regardless of in individual booths, each person initial method of payment, all refunds are issued via a CCAP check.

REGISTRATION AND SETUP Conference registration for vendors will be open on Sunday, August 1 from 2 to 6 p.m. and beginning at 7:30 a.m. on Monday, August 2. Setup is on Monday from 7:30 to 10 a.m. Exhibitors must be registered before they can gain entry into the exhibit area for setup. All exhibits must be registered, setup and ready to open to Conference attendees by 10 a.m. on Monday. 2021 Annual Conference TEAR DOWN VENDORS Tear down begins no earlier than 5:30 p.m. on Monday, August 2. All exhibit materials must be removed from the Hall by 7:30 p.m. on Monday. Click here to register 15 www.pacounties.org non exhibiting vendor registration

This conference is the perfect opportunity to meet and identify new prospects and leads, build new local government relationships and renew existing ones!

NON-EXHIBITOR participants must register, obtain and All vendors are welcome to attend wear a 2021 Conference badge. the Conference, even if they are If space limitations apply, preference not exhibiting. CCAP associate for admittance to Conference sessions members pay $525 per person for full and events will be granted to county Conference, non-members pay $625 member attendees first. per person for full Conference and state agencies pay $425 per person for full Conference. This does not include a booth space in the Exhibit CANCELLATION OF CONFERENCE Hall of the trade show. Registered REGISTRATIONS/PERSONNEL non-exhibitors are registered for the Cancellations must be submitted full Conference and are welcome via email to Jeannette Hunter at at all Conference events education [email protected] and must be and breakout sessions, Monday’s received by 4 p.m. on July 16, 2021 Exhibit Hall Luncheon, Tuesday’s to qualify for a refund. No telephone Lunch, Tuesday’s Dinner and Awards cancellations will be accepted. A $50 Ceremony, and breaks. All Conference administrative fee will be deducted from each refund requested. Cancellations received after the July 16 deadline are not refundable. Registrations are transferable prior to the Conference start date; registered no-shows will be billed. Regardless of initial method of payment, all refunds are issued via a CCAP check.

2021 Annual Conference VENDORS

Click here to register See pages 4 – 7 for information on the Hershey www.pacounties.org Lodge and fun things to do in the area! 16