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Minutes of the 5th Meeting in 2017 of the District Facilities Management Committee of the District Council

Date: 14 September 2017 (Thursday) Time: 9:30 a.m. – 11:00 a.m. Venue: Conference Room, Council (“TPDC”)

Present Time of Arrival Time of Withdrawal Chairman Mr. CHAN Cho-leung, MH Beginning of the meeting End of the meeting

Vice-chairman Mr. TANG Ming-tai, Patrick Beginning of the meeting End of the meeting

Members Mr. CHAN Siu-kuen, MH, JP Beginning of the meeting End of the meeting Mr. CHENG Chun-ping, JP Beginning of the meeting 10:42 a.m. Mr. CHENG Chun-wo Beginning of the meeting End of the meeting Mr. CHEUNG Hok-ming, GBS, JP Beginning of the meeting End of the meeting Mr. CHOW Yuen-wai Beginning of the meeting End of the meeting Mr. KWAN Wing-yip 9:45 a.m. End of the meeting Dr. LAU Chee-sing Beginning of the meeting End of the meeting Mr. LAU Yung-wai Beginning of the meeting End of the meeting Mr. LI Wah-kwong, Rex Beginning of the meeting End of the meeting Mr. LI Kwok-ying, BBS, MH, JP Beginning of the meeting End of the meeting Mr. LI Yiu-ban, BBS, MH, JP Beginning of the meeting End of the meeting Mr. LO Hiu-fung Beginning of the meeting End of the meeting Mr. TAM Wing-fun, Eric, MH Beginning of the meeting End of the meeting Ms. WONG Pik-kiu, BBS, MH, JP Beginning of the meeting End of the meeting Mr. WOO Kin-man, Clement Beginning of the meeting End of the meeting Mr. YAM Kai-bong, Francis Beginning of the meeting End of the meeting Mr. YAM Man-chuen Beginning of the meeting End of the meeting Mr. YU Chi-wing, Ken 9:45 a.m. End of the meeting

Secretary Mr. NG Chi-kin, Eric Beginning of the meeting End of the meeting Executive Officer (DC) 4, Tai Po District Office, - 2 -

In Attendance

Ms. LEE Kai-ying, Iris District Officer (Tai Po) (Acting), Home Affairs Department (“HAD”) Ms. HEUNG Ching-yee, Alice Chief Leisure Manager ( East), Leisure and Cultural Services Department (“LCSD”) Mr. TAM Hung-kong District Leisure Manager (Tai Po), LCSD Ms. LUI Lok-sze Deputy District Leisure Manager (District Support) (Tai Po), LCSD Mr. NG Chi-keung, Barry Senior Librarian (Tai Po), LCSD Mr. CHAN Kam-shing, Eddie Senior Executive Officer (Planning) 7, LCSD Miss LO Wai-yin, Phoenix Executive Officer (Planning) 7, LCSD Mr. WONG Chi-yung Engineer / Projects 3B, Civil Engineering and Development Department (“CEDD”) Mr. CHAN Kam-fai Project Coordinator / Projects 3D, CEDD Ms. LAU So-mui, Rebecca Administrative Assistant / Lands (Acting), Tai Po District Lands Office (“TPDLO”), Mr. LEE Yu-sau, Terence Senior Executive Officer (District Council), Tai Po District Office (“TPDO”), HAD Ms. LEUNG Suk-mei, Rebecca Senior Executive Officer (District Management), TPDO, HAD Ms. WONG Yu-hang Senior Liaison Officer (2), TPDO, HAD Mr. SO Wing-kai Senior Inspector of Works, TPDO, HAD Ms. YIP Lisa Liaison Officer (7), TPDO, HAD Ms. FONG Man-sze, Anny Architect (Works) 9, HAD Ms. HUI Yee-man Assistant Director, WCWP International Limited Mr. MOK Wai-kin, Johnny Director, Ho & Partners Architects Engineers & Development Consultants Limited Mr. MAK Cheuk-kai Senior Architect, Ho & Partners Architects Engineers & Development Consultants Limited

Absentee

Mr. AU Chun-wah Member

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Opening remarks

The Chairman welcomed participants to the meeting.

I. Confirmation of the minutes of the 4th meeting of the District Facilities Management Committee in 2017 on 13 July 2017 (TPDC Paper No. DFM 24/2017)

2. The Chairman reported that neither had the Secretariat received any proposed amendments nor did Members propose any amendments at this meeting. The said minutes were confirmed without amendment.

II. Position of the District Minor Works Funds and Progress Report on the Approved District Minor Works Projects (TPDC Paper No. DFM 25/2017)

3. The Chairman asked Members to note the position of the District Minor Works (“DMW”) Funds and the Progress Report on the Approved DMW Projects. He reported that the District Facilities Management Committee (“DFMC”) currently had an approved project estimate of about $77.1 million, of which about $36.1 million was for the 2017/18 financial year and about $41 million for 2018/19 and thereafter. He further remarked that at the previous meeting, the DFMC resolved to deal with the DMW projects proposed in 2015/16 first. The 10 projects concerned were at Annex 2 to TPDC Paper No. DFM 25/2017.

4. The Chairman welcomed Ms. FONG Man-sze, Anny, Architect (Works) 9 of the HAD, as well as Mr. MOK Wai-kin, Johnny and Mr. MAK Cheuk-kai, Director and Senior Architect of Ho & Partners Architects Engineers & Development Consultants Limited respectively to the meeting for the discussion of this item.

5. The Chairman asked the representatives of the term consultant companies (“term consultants”), the TPDO and the LCSD to report the progress of the works.

(A) DMW projects with the term consultant Ho & Partners Architects Engineers & Development Consultants Limited as works agent (Items (1) to (2) in Annex 2 to TPDC Paper No. DFM 25/2017)

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6. Mr. Johnny MOK reported as follows:

(i) Project Item (1) “Construction of Covered Walkway at Nam Wan Road Adjacent to footbridge NF132”: trial pit studies confirmed that the original location proposed by the project proponent was not feasible. The project proponent revised the proposed project location on 14 August 2017, and the term consultant was carrying out the feasibility study. (ii) Project Item (2) “Provision of sitting-out area near to E41 bus stop in Road, Tai Po”: the term consultant was carrying out the feasibility study and seeking comments from the departments concerned.

7. The DFMC endorsed the report by the term consultant.

(B) DMW projects reported by the Works Section of the TPDO (Items (3) to (6) in Annex 2 to TPDC Paper No. DFM 25/2017)

8. Mr. SO Wing-kai gave supplementary remarks on the following projects:

(i) Project Item (3) “Construction of a pavilion at Yung Shue O”: estimated cost of the project was $800,000, which were approved by the Working Group on District Works (“WGDW”) meeting on 15 August 2017. The TPDO Works Section was seeking the DFMC’s approval for the said estimated cost. (ii) Project Item (4) “Construction of rainshelter cum bench along River ( Estate Section), Tai Po”: works were underway. (iii) Project Item (5) “Construction of paving and benches near Tai Wong Yeh Temple at , Tai Po”: the TPDO Works Section was arranging for a site inspection with the World Wide Fund for Nature. (iv) Project Item (6) “Construction of pavement, lay-bys and cycle track at Tung Tsz Road, , Tai Po”: the Highways Department (“HyD”) replied that the section of Tung Tsz Road between the public toilet of Wai Ha Village and Tung Tsz Shan Road near the houses was managed by them. The TPDO Works Section suggested handing over the pavement construction project to the HyD for follow-up. Subject to the DFMC’s approval, the TPDO Works Section would ask the HyD if they were willing to follow up on the construction project.

9. Members’ enquiries and views were summed up as follows:

(i) Mr. CHOW Yuen-wai, who was responsible for following up on Project Item (4), commended the contractor for fixing the fences at the site which had been blown over and resuming the works shortly after the earlier typhoon. He said that as a number of - 5 -

places at the site had been dug open, they could easily accumulate water and be infested with mosquitoes and insects in the rainy season. He asked the TPDO Works Section to remind the contractor to clear the accumulated water so as to prevent the infestation of mosquitoes. Also, he pointed out that the current works progress was good, and asked whether the project could be completed before the scheduled completion date. (ii) Dr. LAU Chee-sing, project proponent of Project Item (6), was pleased to know that the TPDO Works Section would study with the HyD regarding the latter’s construction of a pavement at the section of Tung Tsz Road between the public toilet of Wai Ha Village and Tung Tsz Shan Road near the houses. He asked which department was responsible for the design and construction of the pavement at the section of Tung Tsz Road between Universal Gate Road and the public toilet of Wai Ha Village. He also asked whether the TPDO Works Section had confirmed that the two said sections of Tung Tsz Road were government land.

10. Mr. SO responded as follows:

(i) Project Item (4): the TPDO Works Section would pay attention to the water accumulation problem at the site, and closely monitor the works progress for early completion. (ii) Project Item (6): the TPDO Works Section hoped to discuss with the HyD regarding the latter’s design and construction of a pavement at the section of Tung Tsz Road between the public toilet of Wai Ha Village and Tung Tsz Shan Road near the houses. The liaison work concerned was underway. The section of Tung Tsz Road between Universal Gate Road and the public toilet of Wai Ha Village was currently managed by the HyD. The TPDO Works Section would ask the HyD to carry out road enhancement works at these two road sections at the same time.

11. Regarding Project Item (6), the Chairman pointed out that for the section of Tung Tsz Road between Universal Gate Road and the public toilet of Wai Ha Village, one side was an area of conservation. He suggested constructing a pavement at the other side, but it needed not connect with the proposed pavement constructed at the section of Tung Tsz Road between the public toilet of Wai Ha Village and Tung Tsz Shan Road near the houses. He also suggested the TPDO Works Section ask the HyD to provide preliminary design drawings of the proposed pavement and confirm the land information concerned before the next WGDW meeting, then follow up on the works details at the WGDW meeting.

12. The Chairman reported that the estimated cost of Project Item (3) TP-DMW 207 “Construction of a pavilion at Yung Shue O” was $800,000.

13. Members raised no objection. The Chairman announced the endorsement of the said estimated cost. - 6 -

14. The DFMC endorsed the report by the TPDO Works Section.

(C) DMW projects reported by the TPDO (Items (7) to (9) in Annex 2 to TPDC Paper No. DFM 25/2017)

15. Ms. Lisa YIP reported as follows:

(i) Project Item (7) “Construction of pavement and 3 sets of rainshelters at Road outside Tai Po Old Market Public School”: the project proponent inspected the site with the HAD Works Section on 4 August 2017. At that time, he requested the construction of a covered pavement at the section of Plover Cove Road opposite Norwegian International School towards the junction of Nam Wan Road near the pedestrian subway, which would connect with the covered pavement proposed to be constructed by the Transport Department (“TD”) and the HyD from the junction of Plover Cove Road and Nam Wan Road along all the way to MTR Station. The TPDO had consulted the project proponent on the preliminary drawings of the project. The project proponent would submit the documents relating to the project title, project scope and revised location to the TPDC Secretariat. The HAD Works Section would continue to follow up on the project. (ii) Project Item (8) “Provision of District Council notice board at the footbridge near Tai Po Mega Mall and Plover Cove Garden”: after inspecting the site with the project proponent on 25 July 2017, the HAD Works Section suggested TPDO ask for assistance from the Electrical and Mechanical Services Department (“EMSD”). The TPDO had forwarded the project proponent’s request for electronic notice boards to the EMSD, who said that they needed time to study the project as they had never taken forward any DMW projects relating to electronic notice boards before. The TPDO and the HAD Works Section would meet the project proponent on 20 September 2017 to discuss the progress of the project. (iii) Project Item (9) “Provision of pavement railings, covered walkway and signage at Wan Tau Kok Lane, Tai Po”: the HyD had set up metal poles connected by metal chains at the side of pavement at the section of Wan Tau Kok Lane near Kwong Fuk Road. The project proponent asked the TD to consider setting up similar metal poles at the side of pavement at the remaining section of Wan Tau Kok Lane, and removing the metal chains at the pavement near the elderly homes, so as to make it easier for the elderly to get in and out of vehicles. The TD gave a preliminary reply that the metal chains at the location above could be removed. The project proponent inspected the site with the HAD Works Section on 4 August 2017, and asked for the construction of an additional covered walkway next to the existing one adjacent to the entrance to SKH Bishop Mok Sau Tseng Secondary School. The HAD Works Section had completed - 7 -

the drawings of the preliminarily proposed site of the covered walkway, and the TPDO had also consulted the project proponent on this matter. The HAD Works Section would continue to look into this project.

16. Ms. WONG Pik-kiu’s views were as follows:

(i) Project Item (7): when she proposed the project two years ago, she intended to provide rainshelters for the teachers, students and parents of the two schools nearby when raining. However, the schools opposed to the project due to safety and other considerations. Therefore, she suggested constructing a cover at the road section between Kwong Fuk Football Ground and Lagoon Court instead. She would later submit the revised document to the TPDO. (ii) Project Item (9): the pavement from Wan Tau Kok Lane via Kwong Fuk Road to Wong Shiu Chi Secondary School went past an egretry. The TPDC was highly concerned with matters relating to egretry. Members had asked the LCSD to avoid randomly pruning the trees there and to protect the egrets. When she walked past there recently, she saw some young people walking past quickly so as to avoid being hit by bird faeces. However, as the elderly people living in the elderly homes nearby walked slowly, they would sometimes be hit by bird faeces. Therefore, it was necessary to construct a cover at that pavement section. Also, the proposed covered walkway connecting Kwong Fuk Road and Wan Tau Kok Lane was 2.5 metres wide, yet part of the pavement was only 1.25 metres wide and not enough for two persons to walk past side by side. As such, she hoped that the TPDO, the HAD Works Section and the HyD would study whether the pavement section concerned could be widened, and arrange for a site inspection.

17. The Chairman thanked Members and the departments concerned for their efforts in drawing up feasible proposals for Project Item (9) and the covered walkway project on Kwong Fuk Road in a short period of time. He suggested carrying out in-depth discussions for the above projects with representatives of the departments concerned at the WGDW meeting and then inspecting the sites.

18. Ms. Lisa YIP noted the above views. For Project Item (9), she said that the TPDO would inspect the site with the project proponent, the TD, the HAD Works Section, the LCSD, etc. on 21 September 2017.

19. The DFMC endorsed the report by the TPDO.

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(D) DMW projects followed up by the Planning Section of the LCSD (Item (10) in Annex 2 to TPDC Paper No. DFM 25/2017)

20. Mr. CHAN Kam-shing, Eddie reported on Project Item (10) “Provision of a sitting-out area in San Uk Tsai, Lam Tsuen, Tai Po”: the LCSD consulted the project proponent on 25 May 2017. The term consultant then prepared an assessment based on the views concerned, and the LCSD would consult the project proponent again.

21. The Chairman hoped that the LCSD could help expedite the implementation of the project.

22. The DFMC endorsed the report by the Planning Section of the LCSD.

23. The Chairman said that since the second meeting in 2017 of the DFMC, the DFMC had dealt with the DMW projects proposed years ago (from 2009/10 to 2015/16) according to their order of priority once at the meetings. He remarked that a small number of projects proposed years ago did not have any further progress due to various reasons. Even if these projects were dealt with first, problems might remain unresolved. He added that as the DFMC would discuss the progress of all DMW projects at each meeting, he suggested that the DFMC no longer have to deal with the DMW projects proposed years ago first.

24. The Vice-chairman said that at each meeting, the WGDW would follow up on the progress of each project according to the years in which they were proposed.

25. Dr. LAU Chee-sing remarked that it was necessary for the DFMC to discuss the progress of all DMW projects at each meeting for early completion.

26. The DFMC concurred with the Chairman’s suggestion set out in paragraph 23 above.

(A) DMW projects with the term consultant WCWP International Limited as works agent (Items (1) to (5) in Annex 3 to TPDC Paper No. DFM 25/2017)

27. The Chairman welcomed Ms. HUI Yee-man, Assistant Director of WCWP International Limited to the meeting for the discussion of this item.

28. Ms. HUI Yee-man gave supplementary remarks on the following projects:

(i) Project Item (1) “Provision of a sitting-out area in Lung Mei Village, Road, Tai Po”: tender exercise was underway and works contracts were expected to commence in January 2018. - 9 -

(ii) Project Item (2) “Construction of Covered Walkway at Tai Wo Road (outside Tai Po Mega Mall)”: works and handover had been completed. (iii) Project Item (3) “Provision of a sitting-out area at the former Shu Yan School site in Cheung Shue Tan Village”: works were underway and were expected to complete in June 2018. (iv) Project Item (4) “Construction of Covered Walkway at On Po Road”: works were underway and were expected to complete in March 2018. (v) Project Item (5) “Provision of Rainshelters on Existing Benches outside Tai Po Hui Market and Cooked Food Centre”: rainshelter works on Heung Sze Wui Street were underway and were expected to complete in May 2018. The term consultant was vetting the tenders for the rainshelter works on Wan Tau Street, and works contracts were expected to commence in November 2017.

29. The DFMC endorsed the report by the term consultant.

(B) DMW projects with the term consultant Ho & Partners Architects Engineers & Development Consultants Limited as works agent (Items (6) to (8) in Annex 3 to TPDC Paper No. DFM 25/2017)

30. Mr. MAK Cheuk-kai gave supplementary remarks on the following projects:

(i) Project Item (6) “Conversion of the open space near Block 10 and 19 of Tai Po Centre, On Pong Road into a children’s playground and elderly sitting-out area”: the term consultant was carrying out detailed design work. (ii) Project Item (7) “Provision of elderly fitness equipment at Ting Kok Road outside Ting Nga Court, Tai Po”: the term consultant had consulted the departments concerned and was awaiting the TD’s reply. The term consultant would confirm with the LCSD on the repair and maintenance issues of the pedestrian crossing facilities next to the roadside planters, so as to complete the design and feasibility study, as well as to ascertain the estimated project cost and the additional funding it might require. (iii) Project Item (7) “Construction of Covered Walkway at Tai Wo Road westbound (outside Tai Po Mega Mall)”: the term consultant was carrying out the feasibility study and consulting the departments concerned.

31. Mr. YAM Kai-bong, Francis, project proponent of Project Item (6), asked how long the detailed design work would take, when the project was expected to commence, and whether the departments concerned had been consulted.

32. Mr. MAK Cheuk-kai said that tender exercise for Project Item (6) was expected to be carried out between December 2017 and January 2018. - 10 -

33. Mr. Johnny MOK added that for Project Item (6), the term consultant had already consulted the departments concerned while carrying out the preliminary design work, and had responded to and clarified most of the comments from the departments concerned. The departments concerned still had to follow up on this project before the tender exercise was carried out, and it was expected that all comments from the departments concerned could be clarified before the scheduled tender date.

34. The DFMC endorsed the report by the term consultant.

(C) DMW projects reported by the TPDO (Items (9) to (32) in Annex 3 to TPDC Paper No. DFM 25/2017)

35. Mr. SO Wing-kai gave supplementary remarks on the following projects:

(i) Project Item (9) “Construction of drainage and van track from Au Tsai to San Wai, Tai Hang”: no progress for the time being. (ii) Project Item (10) “Construction of van track leading to Ha Tei Ha”: no progress for the time being. (iii) Project Item (11) “Improvement to open space near Tai Hang at Tai Hang, Tai Po”: no progress for the time being. (iv) Project Item (12) “Provision of rainshelters and benches along Lam Kam Road at Lam Tsuen, Tai Po”: the HyD did not object to the TPDO Works Section’s construction of benches under the rainshelters at Chung Uk Tsuen. The TPDO Works Section would follow up on the project. (v) Project Item (13) “Reconstruction of pavilion near public pier at , , Tai Po”: works were underway. (vi) Project Item (14) “Provision of signage at the route leading to Ting Kok Coastal Conservation Area, Tai Po”: the TPDO Works Section was designing the signage and marine ecology information panels. (vii) Project Item (15) “Provision of rainshelters at Ma Po Mei, Chai Kek and San Tong, Lam Tsuen, Tai Po”: the TPDO Works Section applied to the TPDLO for site allocation for the construction of rainshelter at Chai Kek Village in August 2017. There were several trees at the proposed rainshelter location at Ma Po Mei Village. The TPDO Works Section was consulting the departments concerned, and would arrange for site inspection with the project proponent and the departments concerned at a later date. On 21 August 2017, the TPDO Works Section inspected the site with the head of San Tong Village, who suggested changing the project location. The TPDO Works Section would ask the TPDLO for land information. - 11 -

(viii) Project Item (16) “Installation of systematic letter boxes”: the TPDO Works Section applied to the TPDLO for site allocation regarding the letter box project on Chung Shun Lane in July 2017. (ix) Project Item (17) “Refurbishment of facilities under TPDC Minor Works Programmes (2016/17)”: no progress for the time being. (x) Project Item (18) “Installation of systematic letter boxes at Tai Hang, , Chung Uk Tsuen, Tap Mun Fishermen’s Village and Long Ha Village”: the TPDO Works Section applied to the TPDLO for site allocation regarding the systematic letter box project at Chung Uk Tsuen in August 2017. Letter box project at Tap Mun Fishermen’s Village commenced in August 2017 and was expected to complete in November 2017. The TPDO Works Section was vetting the tenders for the letter box project at Tau Hang Village in Tai Po. (xi) Project Item (19) “Optimisation of the environment in the vicinity of Plover Cove Garden (from Tai Po Wong Siu Ching Clinic to Sung Tak Wong Kin Sheung Memorial School)”: no progress for the time being. (xii) Project Item (20) “Improvement of bicycle parking spaces near Tak Nga Court, Tai Po”: the TPDO Works Section issued another letter to the TD in July 2017 asking for a reply regarding this project. (xiii) Project Item (21) “Improvement to footpath from the pavilion of Kau Lung Hang to Yuen Leng and Tai Wo, Tai Po”: no progress for the time being. (xiv) Project Item (22) “Improvement of footbridge at Ma Kwu Lam, Sai Kung North, Tai Po”: awaiting the reply from the Environmental Protection Department (“EPD”) and the Agriculture, Fisheries and Conservation Department. (xv) Project Item (23) “Provision of Jogging Trail and sitting-out area along Lam Tsuen River”: the TPDO Works Section had earlier asked the TPDLO for land information. The TPDLO had replied and the TPDO Works Section was consulting the departments concerned.

36. Members’ enquiries and views were summed up as follows:

(i) The Chairman, project proponent of Project Item (15), said that he inspected the selected project site with the head of San Tong Village a couple of days ago, and found that it was not feasible to carry out the project there due to the number of trees there. Therefore, he had revised the project location and the TPDO Works Section had been informed of it. (ii) Mr. LO Hiu-fung, who was responsible for following up on Project Item (16), said that the current term of Chung Shun Lane Mutual Aid Committee had recently expired. He asked the TPDO Works Section to inform the Committee’s Chairman of the location of the letter box project on Chung Shun Lane. (iii) Regarding the installation of convex mirrors at tunnel NS88 on Nam Wan Road in Project Item (17), Mr. Francis YAM said that the TPDO Works Section had applied for - 12 -

an excavation permit for a long time. He asked if there was any difficulty involved, and said that he could help follow up with the HyD.

37. Mr. SO responded as follows:

(i) Project Item (16): the TPDO Works Section noted that the current term of Chung Shun Lane Mutual Aid Committee had just expired, and would inform the Committee’s Chairman of the location of the letter box project concerned. (ii) Project Item (17): terms of the excavation permit stipulated that the same location could not be excavated again within a specific period of time, which might delay the approval of excavation permit as a result. The TPDO Works Section planned to tender the project first, and commence the project once the excavation permit had been obtained, so as to avoid any delay due to the application for excavation permit.

38. Ms. Lisa YIP gave supplementary remarks on the following projects:

(i) Project Item (24) “Provision of waiting facilities and motorcycle parking spaces at Chung Nga Road”: the project proponent hoped that the TD could construct 14 motorcycle parking spaces. The TPDO had forwarded his views to the TD, and would inspect the site with the project proponent and the TD on 20 September 2017. (ii) Project Item (25) “Provision of pavement in Tai Po Tau Road”: at this stage there was no lead department for the proposed provision of pavement project. Regarding the TD’s proposals to improve the sight line of road users and pedestrian crossing, the TD’s reply was pending. The TPDO already reminded the TD in September 2017 to consult the project proponent on the enhancement proposals as soon as possible. (iii) Project Item (26) “Construction of a covered walkway connecting the elevator at the footbridge of Uptown Plaza and the entrance of ”: in September 2017, the TPDO once again urged the TD, before implementing the provision of tactile guide paths, to inform the project proponent and the TPDO of the arrangement concerned, so as to allow the HAD Works Section to follow up on this project. (iv) Project Item (27) “Covered walkway”: the project proponent suggested relocating the planters next to Mayfair by the Sea minibus stop and constructing a covered walkway there. The TPDO had consulted the departments concerned on this matter and was awaiting the TD’s reply. The TPDO had preliminarily consulted the departments concerned on the covered walkway projects next to Wong Yi Au minibus stop and Villa Castell minibus stop in Tai Po, and the HAD Works Section would carry out further follow-up action. The TPDO was consulting the departments concerned on the covered walkway project next to Ta Tit Yan Village minibus stop and was awaiting the EPD’s reply. - 13 -

(v) Project Item (28) “Provision of rainshelter at Tai Wo Plaza minibus terminus”: the TPDO met the HAD Works Section and the project proponent on 10 August 2017 to discuss the advance study results of the project. The project proponent suggested constructing two sets of rainshelters (construction of one rainshelter was originally proposed) and hoped that the TD could change the existing location of terminus. The TPDO, the HAD Works Section, the TD and the public transport operators concerned would inspect the site on 20 September 2017. (vi) Project Item (29) “Optimisation of Sam Mun Tsai Pier”: the CEDD had no supplementary remarks on the project’s progress at this stage. (vii) Project Item (30) “Construction of rainshelters at ”: the HAD Works Section had completed the advance study for the construction of rainshelters and benches next to Ma Wo Road minibus stop and Kam Shek New Village minibus stop, and discussed the study report with the project proponent on 4 August 2017. After further consulting the owners’ incorporations concerned, the project proponent replied the TPDO in September 2017 that the proposed construction of rainshelters and benches next to Grand Dynasty View had been shelved. The number of locations of this project had been changed from four to three, and the project proponent would submit the documents relating to the revised project locations to the TPDC Secretariat. The HAD Works Section had completed the advance study report for the construction of rainshelters and benches at the three locations, and would meet the project proponent on 21 September 2017 to discuss the details of the report. (viii) Project Item (31) “Construction of rainshelter with benches at Fung Yuen Road”: the HAD Works Section had prepared the preliminary drawings. Due to the width constraint of Fung Yuen Road, the proposed rainshelter was only 940 millimetres wide (rainshelters in general were 2.5 metres to 3 metres wide). Therefore, the HAD Works Section would not recommend constructing a rainshelter there. While the project proponent expressed his understanding, he still hoped that the project could be taken forward. The HAD Works Section would continue to study this project. (ix) Project Item (32) “Construction of a covered walkway connecting Po Nga Road and Tai Wo Plaza: the TPDO would inspect the site with the project proponent on 20 September 2017.

39. Members’ enquiries and views were summed up as follows:

(i) The Vice-chairman, who was responsible for following up on Project Item (25), said that the TD’s refusal to become the lead department of the project on the grounds of inadequate pedestrian flow could not be justified objectively. He also remarked that the TD did not directly respond to the lack of barrier-free pedestrian crossing facilities on Tai Po Tau Road, and law and order problems at the pedestrian subways nearby due to poor road design. He said that the lack of pavement at that road section was the cause of inadequate pedestrian flow. He added that many years ago, the TD also - 14 -

refused to widen Tai Wo Service Road East on the grounds of inadequate vehicular flow, but did so eventually. Subsequently, vehicular flow on that road increased so much that it required additional traffic facilities. He said that the way the TD dealt with the project would create obstacles for the DFMC to take forward the DMW projects in future. He suggested issuing a letter to the TD in the name of the DFMC demanding them to explain the progress of road enhancement proposals of Tai Po Tau Road, and assign staff members to attend the WGDW meetings. He also reprimanded the TD for the way they dealt with the matters as stated above. (ii) Mr. LO Hiu-fung said that many members of the public had asked him about the progress of Project Item (26). He remarked that he inspected the site with the project proponent, Mr. YU Chi-wing, Ken, and the departments concerned in May this year. The HAD Works Section also provided TD with the relevant information in June this year, but the TD did not reply the TPDO regarding the progress of the proposal to provide tactile guide paths at Wan Tau Tong Estate near the pavement at Nam Wan Road. He would like to ask the TD about the project’s progress. (iii) Mr. LO Hiu-fung, project proponent of Project Item (30), said that some owners’ incorporations and Village Offices had written to him, saying that the residents hoped that the rainshelter and bench projects at Classical Gardens Phase 2, near Ma Wo Road and near Kam Shek New Village could be completed soon. (iv) The Vice-chairman, project proponent of Project Item (31), noted that while a lot of people lived in Mont Vert, there was only one bus stop where some 200 people waited for buses during the peak hours. Fung Yuen Road was subject to physical constraints, like the pavement there was narrow and it was impossible to make the roundabout narrower, and thus only a narrower rainshelter could be constructed. Nevertheless, he still hoped that the rainshelter could be constructed at an early date so that people waiting for the buses could be spared from the elements.

40. The Chairman asked the TPDO to expedite the implementation of Project Items (30) and (31), and promptly provide the project proponent with preliminary drawings for reference. Also, he suggested issuing a letter to the TD in the name of the DFMC, asking them to explain the progress of road enhancement proposals for Project Items (25) and (26). He also suggested inviting the TD and the HyD to assign representatives to attend the next WGDW meeting so as to discuss the projects concerned.

41. The DFMC concurred with the Chairman’s suggestion and endorsed the report by the TPDO.

(Post-meeting note: the DFMC issued a letter to the TD dated 16 October 2017, asking the TD to explain the progress of the proposal to improve the sight line of road users at Tai Po Tau Road, and the proposal to provide tactile guide paths at Wan Tau Tong Estate near the pavement at Nam Wan Road.)

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(D) DMW projects followed up by the Tai Po District Leisure Services Office (“TPDLSO”) of the LCSD (Items (33) to (38) in Annex 3 to TPDC Paper No. DFM 25/2017)

42. Ms. LUI Lok-sze gave supplementary remarks on the following projects:

(i) Project Item (33) “Beautification works (2016/17)”: the LCSD was carrying out a tender exercise for the beautification works in celebration of the National Day, and the works were expected to complete in late September 2017. (ii) Project Item (34) “Improvement works for pet garden of Kwong Fuk Park”: the LCSD had completed the internal funding arrangement. It had also provided comments on the preliminary drawings of the Architectural Services Department (“ASD”), and was awaiting the ASD’s reply. (iii) Project Item (35) “Provision of arbours with covers for seating benches at Yuen Shin Park”: works were expected to commence in stages between late September and mid-October 2017, and were expected to complete in late December. (iv) Project Item (36) “Provision of fitness equipment at Yuen Shin Park”: the ASD was estimating the project cost. The LCSD had obtained the consent of the project proponent to split the project into two stages. The first stage involved the provision of fitness equipment for the elderly and was expected to complete by late March 2018. The cost would be borne by the Technical Unit of the LCSD. In addition, the LCSD would also provide up-to-standard illumination facilities at the park, and asked the project proponent to help answer the related enquiries by residents. Once being informed of the ASD’s quotation for the provision of fitness equipment and illumination facilities, the LCSD would explain the matters to the project proponent. (v) Project Item (37) “Provision of leisure facilities at Chui Lok Street Garden”: the ASD was estimating the project cost. The LCSD had obtained the consent of the project proponent to split the project into two stages. The project proponent suggested the provision of two sets of fitness equipment for the elderly (the first stage), and the Technical Unit of the LCSD would carry out a tender exercise for the works concerned. The project cost would be borne by the Technical Unit of the LCSD, and the first stage was expected to complete by late March 2018. In addition, the LCSD would also provide up-to-standard illumination facilities at the venue, and asked the project proponent to help answer the related enquiries by residents. The second stage would commence upon the completion of the first stage. Once being informed of the ASD’s quotation for the provision of fitness equipment for children and illumination facilities, the LCSD would explain the matters to the project proponent. (vi) Project Item (43) “Provision of sink and rainshelter at Tai Ming Lane Square, Tai Po”: the Drainage Services Department was applying for an excavation permit outside the site. Once being informed of the ASD’s quotation for the works, the LCSD would - 16 -

explain the matters to the project proponent.

43. Regarding Project Items (35) and (36), Ms. WONG Pik-kiu said that some helpful members of the public had set up signage at the bicycle track between Kwong Fuk Estate and Yuen Shin Park via the footbridge (near the bamboo grove), showing the cyclists the way to and Tai Po Market MTR Station. She remarked that the signage should be set up by the Government. She suggested Mr. KWAN Wing-yip and Mr. Francis YAM, project proponents of Project Items (35) and (36) respectively, consider incorporating the item of signage into the project scope, and ask the LCSD to follow up on the project.

44. Mr. KWAN Wing-yip concurred with Ms. WONG Pik-kiu’s suggestion. However, he said that the site for Projects Items (35) and (36) was at the fitness equipment for the elderly next to the New Territories North Regional Police Headquarters, which was some distance away from the footbridge. He suggested discussing with the LCSD after the meeting on the proposal of incorporating the item of signage into the project scope.

45. Mr. YU Chi-wing, Ken said that as the site was not managed by the LCSD, and it would be difficult for the LCSD to set up the signage there. Therefore, he suggested setting up signage at Yuen Shin Park.

46. Ms. LUI noted that if signage was to be set up at a venue not managed by the LCSD, it should be carried out by other departments. Therefore, it would be more feasible to set up signage at a venue managed by the LCSD. If Members found it necessary, they could schedule a site inspection with representatives of the LCSD and the TPDO regarding the setting up of signage. The LCSD could discuss the feasibility of the project with the ASD.

47. The DFMC endorsed the report by the TPDLSO of the LCSD.

(E) DMW projects followed up by the Planning Section of the LCSD (Items (39) to (47) in Annex 3 to TPDC Paper No. DFM 25/2017)

48. Mr. Eddie CHAN gave supplementary remarks on the following projects:

(i) Project Item (39) “Provision of benches and removal of railings in the sitting-out area near the staircase leading up to the Railway Museum”: works commenced on 5 September 2017 and were expected to complete by the end of 2017. (ii) Project Item (40) “Construction of a sitting-out area, children’s playground and pet garden in Nai Chung”: the term consultant had completed the assessment regarding the site inspection on 25 May 2017. The LCSD would consult the project proponent again regarding the latest assessment outcome. - 17 -

(iii) Project Item (41) “Provision of a sitting-out area in CARE Village”: the term consultant was considering the relevant departments’ views on the drainage works concerned and carrying out an assessment. The LCSD would consult the project proponent again once the assessment was completed. (iv) Project Item (42) “Integrated sitting-out area”: the HAD Works Section and the term consultant were following up on the assessment of the latest project scope. The LCSD would consult the project proponent again once the assessment was completed. (v) Project Item (43) “Optimisation of the open space and facilities in San Wa On Lane, Tai Po Tau”: the HAD Works Section and the term consultant consulted the Member who was responsible for following up on the project on 6 June 2017, and were carrying out an assessment. They would again consult the Member who was responsible for following up once the assessment outcome was available. (vi) Project Item (44) “Provision of sitting-out area at Po Sam Pai Tsuen, Tai Po”: the LCSD forwarded the views of the departments concerned to the HAD Works Section and the term consultant in the third quarter of 2017 for assessment. The LCSD would consult the project proponent once being informed of the assessment outcome. (vii) Project Item (45) “Provision of children leisure facilities and elderly fitness facilities at Tseng Tau Tsuen”: the LCSD forwarded the views of the departments concerned to the HAD Works Section and the term consultant in the third quarter of 2017 for assessment, and would promptly consult the project proponent once the assessment was completed. (viii) Project Item (46) “Provision of fitness and elderly leisure facilities at Wan Tau Tong”: the LCSD forwarded the views of the departments concerned to the HAD Works Section and the term consultant in the third quarter of 2017 for assessment. The LCSD would promptly consult the project proponent once the assessment was completed. (ix) Project Item (47) “Provision of a sitting-out area and installation of handrails and barrier-free ramp outside Plover Cove Garden on Po Wu Lane”: the LCSD would arrange for a site inspection and discussion of the project scope with the term consultant, the HAD Works Section and the project proponent.

49. The Chairman asked the LCSD to promptly inform the project proponents of the assessment outcome once the assessment of various project items had been completed.

50. Mr. LI Wah-kwong, Rex, who was responsible for following up on Project Item (40), remarked that the project had been proposed for a number of years. He hoped that the LCSD could launch the project as soon as possible.

51. Mr. CHAN noted the Members’ views.

52. The DFMC endorsed the report by the Planning Section of the LCSD.

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III. Proposed District Minor Works Projects (TPDC Papers No. DFM 26/2017 and No. DFM 27/2017)

53. The Chairman reported as follows: the Secretariat had received one proposal for DMW projects 2016/17 and two proposals for DMW projects 2017/18 submitted under the enhancement arrangement. All three proposals had been recommended by the Environment, Housing and Works Committee and were endorsed at the WGDW meeting on 15 August this year along with their proposed order of priority (see TPDC Papers No. DFM 26/2017 and No. DFM 27/2017). Also, Ms. WONG Pik-kiu hoped that the back-up proposal she proposed in 2017/18, namely “Construction of a covered walkway at Kwong Fuk Road (from Wong Shiu Chi Secondary School to Wan Tau Kok Lane)”, could be elevated to first-choice status, and changed a first-choice proposal she proposed in 2017/18, namely “Construction of rainshelters cum benches at Tai Po Road (Yuen Chau Tsai Session) near Kwong Fuk Estate”, to back-up proposal.

54. The DFMC endorsed the three project proposals set out in the captioned papers and their proposed order of priority, as well as the changes in priority status for the two projects above.

IV. Lung Mei Beach Project (TPDC Paper No. DFM 28/2017)

55. The Chairman welcomed Mr. WONG Chi-yung, Engineer of the CEDD, and Mr. CHAN Kam-fai, Project Coordinator of the CEDD to the meeting for the discussion of this item.

56. Dr. LAU Chee-sing introduced Paper No. DFM 28/2017, and raised the following views and enquiries:

(i) To the best of his knowledge, the land for Lung Mei Beach was handed over to the project contractor for site formation, infrastructure and groyne construction works last November. However, the beach building works had not yet been tendered. The parties concerned said that the above works could be completed in mid-2019. He asked about the progress of the tender exercise for the beach building. (ii) He had proposed on numerous occasions moving the proposed beach building towards the beach by five metres, so as to make room to expand the section of Ting Kok Road next to the beach by turning it from a dual one-lane carriageway at present into a dual two-lane carriageway. As such, when the Lung Mei Beach project was completed, vehicles heading for the beach could use one of the lanes, while those travelling past the beach could use the other, making the traffic on Ting Kok Road smoother. He asked about the progress of this initiative.

57. Mr. Eddie CHAN responded as follows: - 19 -

(i) The LCSD was studying with the departments concerned to adjust the layout of some of the beach building facilities, and would streamline the design concerned on the premise of not affecting the basic operation of Lung Mei Beach, so as to launch the beach building works at Lung Mei Beach as soon as possible. (ii) The ASD noted Dr. LAU’s comments, and said that sufficient room had been reserved in the design of the beach building so as to expand Ting Kok Road as a dual two-lane carriageway in future, and to accommodate facilities such as a bicycle track, pavement and planters. The ASD would further optimise the design concerned. (iii) The ASD was carrying out advance preparation work in relation to the tender exercise for the beach building at Lung Mei Beach. The LCSD would accommodate the ASD in carrying out the work concerned. About six months would lapse from the beginning of tender exercise to the award of tenders, while construction works were expected to take one and a half year.

58. Mr. CHAN Kam-fai reported on the progress of Lung Mei Beach project as follows:

(i) The departments concerned had earlier taken over and cleared the store that was occupying government land, and then handed over the site to the project contractor to clean up and carry out the works concerned. (ii) The air and noise baseline monitoring and marine ecological baseline surveys in relation to the project stipulated by the environmental permit had been completed. (iii) Hoardings had been set up at the site boundary to reduce the project’s impact on the surrounding area. (iv) Trees at the site were being gradually removed and relocated.

59. Dr. LAU Chee-sing said that if the tender exercise for the beach building works could begin at the end of this year, the project should be completed two years later, i.e. in 2020. He hoped that the facilities could be completed as soon as possible. He regretted that the ASD did not assign any staff members to attend this meeting. Also, he said that the CEDD was carrying out infrastructure works and widening certain road sections. He asked the department whether it could change the location of kerbs on Ting Kok Road in the current works contact so as to widen Ting Kok Road in future. He explained that such a move could stop him or the TPDC from again requesting the CEDD to widen Ting Kok Road in future after the CEDD’s works had been completed, and cut down on the time and procedures involved.

60. Mr. WONG Chi-yung said that as the road widening works had been gazetted and the public consultation according to the Roads (Works, Use and Compensation) Ordinance had been completed before the works’ commencement, the works had to be carried out according to the plan stated in the gazette. As such, widening of Ting Kok Road could not be carried out within the current project scope. - 20 -

61. Dr. LAU Chee-sing remarked that the Lung Mei Beach project had been delayed due to judicial review. With the construction cost on the rise, we had to save cost on the premise of not affecting the provision of facilities, and there might even be changes in the design of the beach building. Given the fact that the road widening works and changes in the beach building’s design had to be gazetted, he asked why the two could not be carried out at the same time.

62. Mr. Eddie CHAN added that to the best of his knowledge, the ASD was not required to gazette the changes in the beach building’s design.

63. The Vice-chairman said he understood that gazetting would make it more difficult to change the project scope. However, as the departments concerned knew beforehand that changes to the works had to be made, they should not wait until the completion of gazetted works before allocating more public funds to make such changes. He suggested the departments concerned assess the time needed to change the scope of gazetted works, and whether it would affect the entire project. They should also first carry out part of the gazetted works that did not need any changes.

64. Dr. LAU Chee-sing said that he did not mind moving the Lung Mei Beach building to reserve a room of five metres for the widening of Ting Kok Road. He pointed out that the most important issue was the departments concerned could reserve enough room to widen Ting Kok Road. He could ask the Government to widen Ting Kok Road through other channels in future.

65. Ms. WONG Pik-kiu said that as the lead departments of the project, the LCSD and the CEDD, while developing Lung Mei Beach, should consider beach’s impact on the traffic nearby upon its completion. She suggested forwarding to the TD the proposal to widen Ting Kok Road.

66. The Chairman remarked that as the Lung Mei Beach project had commenced, the relevant traffic issues should be dealt with immediately. He asked the LCSD to liaise with the departments concerned regarding the above issues and brief Members at the next meeting. Also, he suggested issuing a letter in the name of the DFMC to the departments concerned, including the LCSD, the CEDD, the ASD and the TD, asking them to study the feasible proposals together. He also suggested inviting representatives of these departments to discuss the proposals with Members.

(Post-meeting note: the DFMC issued a letter to the LCSD, the CEDD, the ASD and the TD dated 16 October 2017, forwarding them Members’ views on the Lung Mei Beach project.)

V. Reports of working groups

(A) Working Group on District Works - 21 -

67. Mr. TANG Ming-tai, Patrick, Chairman of the WGDW, reported as follows: the WGDW held its fourth meeting of this year on 15 August 2017, at which it followed up on the progress of approved DMW projects, and endorsed the estimated cost of the following project:

TP-DMW 207 “Construction of a pavilion at Yung Shue O” (estimated cost was $800,000)

68. In addition, the WGDW at the meeting examined the proposals of DMW projects in 2017/18, and the proposals of DMW projects in 2016/17 submitted under the enhancement arrangement. The WGDW endorsed the recommended projects and their proposed order of priority. Details could be found in the Papers of Agenda Item III.

(B) Working Group on Facilities Management

69. Dr. LAU Chee-sing, Chairman of the Working Group on Facilities Management (“WGFM”), reported as follows: the WGFM held its fourth meeting of this year on 15 August 2017. The WGFM noted the report by the TPDO on the management of community centre / community halls from June to July 2017 and the report by the LCSD on the management of local facilities under its charge in May and June 2017.

70. The DFMC endorsed the reports of the two working groups.

VI. Any other business

(A) Reply of the Environmental Protection Department on the development of Shuen Wan Golf Course through non-in situ land exchange (TPDC Paper No. DFM 29/2017)

71. The Chairman said that the DFMC earlier issued a letter to the Director of Environmental Protection, expressing Members’ views on the development of Shuen Wan Golf Course through non-in situ land exchange. He asked Members to note that letter and the EPD’s reply.

72. The DFMC noted the above matters.

(B) Reply of the Leisure and Cultural Services Department on “Open Space in Area 6, Tai Po” project and “Football-cum-Rugby Pitch in Area 33, Tai Po” project (TPDC Paper No. DFM 30/2017)

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73. The Chairman said that the DFMC earlier issued a letter to the Secretary for Home Affairs and the Director of Leisure and Cultural Services, expressing Members’ concerns on the progress of leisure and cultural services projects in areas 6 and 33 in Tai Po. He asked Members to note that letter and the LCSD’s reply.

74. The DFMC noted the above matters.

VII. Date of next meeting

75. The next meeting would be held at 9:30 a.m. on 9 November 2017 (Thursday).

76. There being no other business, the meeting was adjourned at 11:00 a.m.

Tai Po District Council Secretariat October 2017