THE CORPORATION OF THE DISTRICT OF CENTRAL SAANICH
REGULAR COUNCIL - 7:00 PM Tuesday, September 6, 2016 Council Chambers
The Open Regular Council meeting will continue at 7:00 p.m., following the closed session.
(Please note that all proceedings of Open Council Meetings are video recorded)
AGENDA
1. CALL TO ORDER
2. CLOSED MEETING
2.1. Motion to Close: Recommendation: That Council convene a closed meeting pursuant to the following subsections of Section 90(1) of the Community Charter: (a) personal information about identifiable individuals who hold positions as an officer and employee of the municipality; (b) labour relations or other employee relations; (g) litigation or potential litigation affecting the municipality; (i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose (m) a matter that, under another enactment, is such that the public may be excluded from the meeting
Following adoption of the above motion, the meeting will be closed to the public.
RECONVENE TO OPEN MEETING AT 7:00 P.M.
3. APPROVAL OF AGENDA
3.1. Agenda of the Regular September 6, 2016 Council Meeting
4. ADOPTION OF MINUTES
4.1. August 15, 2016 Regular Council Meeting Pg. 6 - 18 Recommendation: That the Minutes of the August 15, 2016 Regular Council Meeting be approved as circulated.
5. BUSINESS ARISING FROM THE MINUTES (including motions and resolutions)
6. RISE AND REPORT
7. PUBLIC QUESTIONS
8. PRESENTATIONS/PETITIONS AND DELEGATIONS
8.1. Presentation of Letter of Thanks to Saanichton Village Association Lynne Parker, representative of the Saanichton Village Association will be present.
8.2. Petition - Support of Orchard Park Meadow Preservation Pg. 19 - 24 Mr. Daniel Shnitka - Third and Final Petition
Note: The petition may be difficult to read - many of the signatures are unreadable on the original document
9. CORRESPONDENCE (Action Required or Recommended)
9.1. BC Hydro - August 22, 2016 Pg. 25 Re: Beautification Fund
9.2. Peninsula & Area Agricultural Commission - August 23, 2016 Pg. 26 - 27 Re: Maber Flats Project - Request for Technical Review and Community Workshop
Chief Administrative Officer's Comments: Council previously approved an engagement plan for the Maber Flats project which includes inviting the Peninsula & Area Agricultural Commission to the September open house and review of design changes at the 50% and 90% completion stages of the project.
Recommendation: That a letter of thanks be sent to the Peninsula & Area Agricultural Commission (PAAC) encouraging participation in the September 17, 2016 Maber Flats Project open house, and at the 50% and 90% stages of the Maber Flats facility design completion.
9.3. Saanich Inlet Protection Society - August 18, 2016 Pg. 28 - 34 Re: Management of Marine Activities in Brentwood Bay
10. REPORTS OF COMMITTEES/MAYOR'S REPORT
10.1. COTW (Committee of the Whole)
10.2. Select Committees of Council
Regular Council Agenda September 6, 2016 Page 2 of 163
10.3. All Other Committees
10.3.1. Minutes of the August 10, 2016 Advisory Planning Commission Pg. 35 - 40
10.4. Council Members Reports - External Bodies
11. STAFF REPORTS
11.1. 2015 Statement of Financial Information Amendment Pg. 41 - 51 Recommendation: That the amended 2015 Statement of Financial information be approved as presented.
11.2. Heritage Evaluation of 1813 Prosser Road, Centennial Park Pg. 52 - 89 Report from Manager of Community Services dated August 24, 2016 attached. Recommendation: For information.
11.3. Contract Award LED Street Lights Design, Supply & Install Newton X Rd Pg. 90 - 91 Report from Superintendent of Public Works dated August 21, 2016 attached. Recommendation: 1. That the supply contract for the LED Street Lights Design, Supply & Install for the 2100-2400 Block of Mt Newton X Rd. be awarded to Raylec Power LP for the price of $78,800 excluding taxes.
2. That the Mayor and Corporate Officer be authorized to execute the contract between The Corporation of the District of Central Saanich and Raylec Power LP.
11.4. Contract Award Speed Reader Boards Pg. 92 - 93 Report from Superintendent of Public Works dated July 26, 2016 attached. Recommendation: 1. That the supply contract for the Speed Reader Boards be awarded to Mega-Technical Holdings for the price of $20,540 excluding taxes.
2. That the Mayor and Corporate Officer be authorized to execute the District's standard contract template.
3. That the Mayor and Corporate Office be authorized to execute the ICBC standard Road Improvement Agreement in order to receive the $10,000 grant funding indicated.
11.5. Skatepark Project - Update Pg. 94 - 112 Report from Manager of Community Services dated August 29, 2016 attached. Correspondence from Central Saanich Lions Club received August 10, 2016 attached.
Regular Council Agenda September 6, 2016 Page 3 of 163 Recommendation: That Council: 1. Refer the Skatepark Project to the next Strategic Planning session for review and consideration in the context of other corporate priorities; and 2. Hold the Skatepark Project and the Skatepark Development Committee in abeyance at this time, with the file to be forwarded to the Park Priorities Review planned for 2017.
11.6. Development Variance Permit - 800 Benvenuto Avenue; Butchart Dock Pg. 113 - 131 Expansion Recommendation: That Council, with regard to the proposed replacement and expansion of the dock floats in Butchart Cove, give notice of its intent to consider issuing a Development Variance Permit that would vary section 38(42A)(2) of the Land Use Bylaw to increase the maximum length of a float from 85m to 92m within the foreshore lease area held by The Butchart Gardens Ltd. in the Water Area W-2A zone.
12. BYLAWS
12.1. Other than Development Application Bylaws
12.2. Development Application Bylaws
13. UNFINISHED BUSINESS
13.1. Hovey Road No Truck Signage Pg. 132 - 133
Report from Corporate Officer dated August 16, 2016, attached.
Resolution 130.16 from August 15, 2016 Closed Council Meeting: That the matter of signage on Hovey Road be referred for discussion to open meeting. Recommendation: That removal of the "no truck route" sign from Hovey Road be approved.
13.2. Notice of Motion Submitted by Mayor Windsor Re: Support for Permanent Stage in Pioneer Park Recommendation: BE IT RESOLVED that the District of Central Saanich reaffirms its support for a permanent stage being constructed in Pioneer Park and further that it adds a line item of $10,000 to the 2017 budget toward the community lead project (for consideration by Council during the budget process).
14. NEW BUSINESS (Including Motions and Resolutions)
14.1. Notice of Motion Submitted by Mayor Windsor Pg. 134 Re: Publish Council Expense Receipts and Freedom of Information Released Information
Regular Council Agenda September 6, 2016 Page 4 of 163 14.2. Notice of Motion Submitted by Councillor King Pg. 135 Re: Policies
Chief Administrative Officer's Comments: Staff will engage a consultant to undertake a review of District policies, funded from contingency. It is anticipated that the project will be completed by December, 2016, which will include placement of Council policies on the District's website not requiring amendment or repeal. Policies requiring amendment or repeal will be updated and brought before Council for approval
15. CORRESPONDENCE (Receive for General Information)
15.1. Victoria Airport Authority - August 4, 2016 Pg. 136 Re: Full-scale Training Exercise to Simulate an Aircraft Accident at VAA
15.2. Correspondence Pertaining to Hovey Road: Pg. 137 - 155 B&S Wilson, August 5, 2016 M McLeod, August 7, 2016 D&P Wall, August 7, 2016 C Berndt, August 16, 2016 C Berndt, August 18, 2016 S. Murphy, August 19, 2016 E Smith, September 6, 2016 (4 Late Items) S Sherman, September 6, 2016 (Late Item)
15.3. Canadian Cancer Society - August 12, 2016 Pg. 156 - 159 Re: Tobacco and Vapour Products Control Act
15.4. Victoria Airport Authority - August 15, 2016 Pg. 160 - 161 Re: Central Saanich Nominee to the Victoria Airport Authority Board of Directors
15.5. Minister of Aboriginal Relations and Reconciliation - August 19, 2016 Pg. 162 Re: Proposal to Transfer Portion of Unimproved Hovey Road to Tsartlip First Nation
15.6. S. Robinson, MLA and Opposition Spokesperson for Local Government, Pg. 163 Seniors and Sports - August 29, 2016 Re: Opportunity to Meet wit NDP Opposition MLA's at 2016 UBCM Convention
16. ADJOURNMENT
Regular Council Agenda September 6, 2016 Page 5 of 163
THE CORPORATION OF THE DISTRICT OF CENTRAL SAANICH
Minutes of the REGULAR COUNCIL Meeting Monday, August 15, 2016 Council Chambers
PRESENT: Mayor Ryan Windsor, Chair Councillors Graham, Holman, Jensen, King, Paltiel and Thompson Patrick Robins, Chief Administrative Officer Liz Cornwell, Corporate Officer Paul Murray, Director of Financial Services Bruce Greig, Director of Planning & Building Services David McAllister, Director of Engineering and Public Works Bonnie McKenzie, Manager of Community Services
1. CALL TO ORDER
The meeting was called to order at 6:02 p.m.
2. CLOSED MEETING
2.1. Motion to Close:
794.16 MOVED AND SECONDED That Council convene a closed meeting pursuant to the following subsections of Section 90(1) of the Community Charter: (f) law enforcement, if Council considers that disclosure could reasonably be expected to harm the conduct of an investigation under or enforcement of an enactment; (i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose; and, (j) information that is prohibited, or information that if it were presented in a document would be prohibited, from disclosure under section 21 of the Freedom of Information and Protection of Privacy Act. CARRIED Opposed: Councillor King
Councillor Graham entered the meeting
Page 6 of 163 The Open meeting recessed to Closed meeting at 6:03 p.m. and reconvened at 7:00 p.m.
3. APPROVAL OF AGENDA
3.1. Agenda of the August 15, 2016 Regular Council Meeting
795.16 MOVED AND SECONDED That the agenda of the Regular Council Meeting held on August 15, 2016, be approved as amended by the late items. CARRIED UNANIMOUSLY
4. ADOPTION OF MINUTES
4.1. Minutes of the July 20, 2016 Special (Open) Council Meeting
796.16 MOVED AND SECONDED That the Minutes of the Special (Open) Council Meeting held on July 20, 2016, be adopted. CARRIED UNANIMOUSLY
4.2. Minutes of the July 25, 2016 Regular Council Meeting
797.16 MOVED AND SECONDED That the Minutes of the Regular Council Meeting held on July 25, 2016, be adopted. CARRIED UNANIMOUSLY
5. BUSINESS ARISING FROM THE MINUTES (including motions and resolutions)
6. RISE AND REPORT
7. PUBLIC QUESTIONS
7.1. In response to questions from Marion McLeod, 1448 Hovey Road, the Mayor advised Council has taken temporary action against semi-trailers when they were identified as a problem on Hovey Road and continues to work on this issue. He stated that he could not give a timeline for resolution.
7.2. In response to questions from Cathy Berndt, 1448 Hovey Road, the Mayor advised: the municipality does not receive benefit from VI Pallet operating, as VI Pallet is operating outside the municipality's jurisdiction augmentation of the right-of-way remains a possibility at this time, but unsure where the funds would come from - Council acts with benefits of
Regular Council Minutes August 15, 2016 Page 2 of 13
Page 7 of 163 reports, Council does not have the benefit of the cost information necessary to make a decision on this matter, nor does it have legal authority over First Nation lands
In response to Ms. Berndt, the Chief Administrative Officer advised that a legal survey of the right-of-way has not been completed.
798.16 MOVED AND SECONDED Main Motion: That staff provide a report to Council outlining the cost to develop the unimproved portion of Hovey Road, from West Saanich Road through to the western most portion of the improved road, into a standard versus gravel road.
799.16 MOVED AND SECONDED Postponement Motion: That the main motion be postponed to a future Community-to-Community meeting with Tsartlip First Nation to see if there is interest in the municipality developing the right-of-way. CARRIED UNANIMOUSLY
Due to a potential conflict of interest on the following item, Councillor Thompson excused himself from Council Chambers at 7:22 p.m. He advised that he is a member of the Saanich Peninsula Co-housing Group, which has a long-term interest in the outcome of the rezoning process.
8. PRESENTATIONS/PETITIONS AND DELEGATIONS
8.1. Petition from AR & IL Wood with 21 signatories - August 9, 2016 Re: 7247 West Saanich Road
On question from Iris Wood, 1A - 7250 West Saanich Road, the Chief Administrative Officer explained the land use application process.
Rich Wood, 1A - 7250 West Saanich Road, stated: have lived in the neighbourhood for many years to be away from urban sprawl questioned the need for the apartment block as there is another 103 townhouses being developed close by character of Brentwood Bay village should remain as is Verdier House should be kept to retain the heritage character.
On question by Kathleen Chiasson, 5C - 7250 West Saanich Road, the Mayor advised the property at 7247 West Saanich Road has not been rezoned and the OCP is not currently being reviewed. She then expressed her concern regarding street parking should the development proceed.
Councillor Thompson returned to the meeting at 7:37 p.m.
Regular Council Minutes August 15, 2016 Page 3 of 13
Page 8 of 163
9. CORRESPONDENCE (Action Required or Recommended)
9.1. M Hodgson - August 9, 2016 Re: 36th Anniversary of the Terry Fox Run - Marathon of Hope
800.16 MOVED AND SECONDED That the District grant conditional approval for the above event subject to acceptable prior consultation with other impacted municipalities and co- ordination with any other events to take place during this same general time period, and further subject to the concurrence of the Police, Fire and Engineering and Public Works Departments, and no costs be incurred by the District for this event. CARRIED UNANIMOUSLY
9.2. School District No. 63 (Saanich) - July 27, 2016 Re: Public Consultation Process Related to Potential Sale of Property
801.16 MOVED AND SECONDED That Councillor Thompson be appointed as the District's representative to the School District's committee to undertake a public consultation process related to potential sale of property. CARRIED UNANIMOUSLY
10. REPORTS OF COMMITTEES/MAYOR'S REPORT
10.1. COTW (Committee of the Whole)
10.2. Select Committees of Council
10.3. All Other Committees
10.3.1. Minutes of the June 15, 2016 Advisory Planning Commission
10.3.2. Minutes of the June 23, 2016 Agricultural Advisory Commission
10.4. Council Members Reports - External Bodies
10.4.1. Councillor Paltiel announced a new program offered by the Peninsula Recreation Commission called "Forest Explorers" for three to five year old children to learn and explore forested areas. The program commenced with an Open House at shelter #2 in Centennial Park from 9:30 a.m. to 11:30 a.m. on August 16, 2016, to meet the instructor and explore the park.
10.4.2. As Chair of the Cenotaph Committee, Councillor Jensen noted there
Regular Council Minutes August 15, 2016 Page 4 of 13
Page 9 of 163 has been an offer of a sizable anonymous donation to the Cenotaph fund.
802.16 MOVED AND SECONDED Main Motion: That Council indicate its support for a phased approach to the cenotaph project that would allow the District to accept the donation and work with the donor to establish a suitable site and design for the obelisk and precinct.
803.16 MOVED AND SECONDED Referral Motion: That the main motion be referred to the Cenotaph Committee for recommendation to Council. DEFEATED Opposed: Mayor Windsor; Councillors Graham, Holman, Jensen, and Paltiel
Question on Main Motion: That Council indicate its support for a phased approach to the cenotaph project that would allow the District to accept the donation and work with the donor to establish a suitable site and design for the obelisk and precinct. CARRIED Opposed: Councillors Holman, King, and Thompson
10.4.3. Councillor Holman stated that she attended a recent Saanich Inlet Protection Society Board Meeting. North Saanich to host the round- table in fall and the Enforcement Working Group will provide an update at the next Joint Council / Police Board meeting.
10.4.4. Mayor Windsor advised that Legion Manor would celebrate their tenth anniversary on August 16, 2016 from 2:00-5:00 p.m. All members of Council are invited and welcome to attend.
11. STAFF REPORTS
11.1. Traffic Calming Analysis for Hovey and Tomlinson Roads
Report dated August 5, 2016 from the Director of Engineering and Public Works.
804.16 MOVED AND SECONDED That sizeable speed bumps be installed on Hovey Road. DEFEATED UNANIMOUSLY
Due to potential conflict of interest on the following item, Councillor Thompson excused himself from the meeting at 8:11 p.m. He advised that he was involved in fundraising for the Brentwood Bay Performance Stage project last June.
Regular Council Minutes August 15, 2016 Page 5 of 13
Page 10 of 163
11.2. Brentwood Bay Performance Stage
The Manager of Community Services provided an overview of her report dated August 5, 2016.
805.16 MOVED AND SECONDED That the public be invited to speak to the performance stage project. CARRIED UNANIMOUSLY
Robin Ross, 1191 Lucille Drive, Director of the Brentwood Bay Community Association, stated: it is not expected but would accept any financial contribution from the District would prefer to have ongoing support as the Committee members decrease rather than be held responsible for the ongoing operation and maintenance of the stage hoping to pass on to the District as a legacy, once their job of establishing the stage has been completed East Saanich Fruit Growers Association contributed $10,000; raised $1,500 from the strawberry dance, and have been in contact with other donors who would like to make significant contributions.
806.16 MOVED AND SECONDED That Council express support for the Brentwood Bay Performance Stage project. CARRIED UNANIMOUSLY
807.16 MOVED AND SECONDED That Council indicate its receptiveness to make a financial contribution to the Brentwood Bay Performance Stage project during upcoming budget deliberations.
CARRIED UNANIMOUSLY
Councillor Thompson returned to the meeting at 8:25 p.m.
11.3. CARIP Public Report Update - CRD Organic Waste Diversion Credits
The Manager of Community Services provided and overview of her report dated August 4, 2016 and responded to questions from Council.
808.16 MOVED AND SECONDED That staff prepare options for project locations and certification standards of carbon reduction that will help achieve carbon neutrality without having to purchase carbon offsets. CARRIED UNANIMOUSLY
Regular Council Minutes August 15, 2016 Page 6 of 13
Page 11 of 163
809.16 MOVED AND SECONDED That the topic of climate action and carbon neutrality within the community be referred to Council's next Strategic Planning Process to be considered as a "New" item. CARRIED Opposed: Councillors Graham, Jensen, and Paltiel
11.4. 2017-2021 Budget Approach
Report dated August 8, 2016 from the Director of Financial Services.
The Director of Financial Services overviewed his report and responded to questions from Council.
810.16 MOVED AND SECONDED That the 2017-2021 budget approach be endorsed as presented. CARRIED UNANIMOUSLY
12. BYLAWS
12.1. Other than Development Application Bylaws
12.2. Development Application Bylaws
13. UNFINISHED BUSINESS
Due to potential conflict of interest, Councillors Graham and Holman excused themselves from the meeting at 8:40 pm. Councillor Graham advised that he is part owner of the kayaking business and Councillor Holman advised that she has undertaken business with one of the owners in this matter.
13.1. 789 Saunders Lane - Notice on Title
Report dated June 8, 2016 from the Chief Building Inspector.
The Director of Planning and Building Services responded to questions from Council, and indicated that Council had resolved to place a Section 57 Notice on Title at a previous Council meeting.
Councillors Graham and Holman returned to the meeting at 8:44 p.m.
13.2. Mark Crisp, Stantec - August 3, 2016 Re: Keating Business District - Consultation Update
Regular Council Minutes August 15, 2016 Page 7 of 13
Page 12 of 163 811.16 MOVED AND SECONDED Main Motion: That three signs be placed on Keating Cross Road at Oldfield Road, West Saanich Road and near the Pat Bay Highway, and further that an unaddressed flyer be sent via regular postal mail to all postal carrier walks within the District communicating the project and indicating the public process in the fall.
812.16 MOVED AND SECONDED Motion to Sever: That the main motion be severed to consider the signs and mailout separately. CARRIED UNANIMOUSLY
813.16 MOVED AND SECONDED That three signs be placed on Keating Cross Road at Oldfield Road, West Saanich Road and near the Pat Bay Highway. CARRIED Opposed: Councillors Jensen and Paltiel
The second motion was withdrawn.
814.16 MOVED AND SECONDED Main Motion: That a one page description of the Keating Business Corridor Analysis project and an invitation to the public meeting, and instruction to use the forum as a feedback tool be developed for inclusion in the September newsletter to encourage as broad participation and information sharing as possible.
815.16 MOVED AND SECONDED Amendment Motion: That the main motion be amended to remove the words "one page". CARRIED Opposed: Councillor Holman
Question on Main Motion as Amended: That a description of the Keating Business Corridor Analysis project and an invitation to the public meeting, and instruction to use the forum as a feedback tool be developed for inclusion in the September newsletter to encourage as broad participation and information sharing as possible. CARRIED UNANIMOUSLY
816.16 MOVED AND SECONDED That an advertisement for the project/meeting be placed in four editions of the Peninsula News Review. DEFEATED Opposed: Mayor Windsor; Councillors Graham, Jensen, King, Paltiel, and Thompson
Regular Council Minutes August 15, 2016 Page 8 of 13
Page 13 of 163
Due to potential conflict of interest on the following two items, Councillor Thompson left the meeting at 9:03 p.m. He advised that his brother-in- law is a Telus employee (Item 13.3) and he is a member of the Saanich Peninsula Co-housing Group which has a long-term interest in the outcome of the rezoning process (Item 13.4).
13.3. Notice of Motion Submitted by Councillor King Re: Inviting Fibre-Optics to Central Saanich
817.16 MOVED AND SECONDED WHEREAS fibre-optic infrastructure for Central Saanich will provide advantages to residents and businesses such as greater transmission speed, increased bandwidth and increased data security; and,
WHEREAS the federal government’s decision in 2016 upholding a ruling of the national telecommunications regulator (CRTC) that the largest fibre-optics providers must share their fibre-optics connections in order to provide competitive and affordable Internet prices for citizens is supportable, and,
WHEREAS the District of Central Saanich shows leadership by inviting investment in this new and improved technological advancement for communications infrastructure in Central Saanich,
Therefore be it resolved that Central Saanich Council direct staff to post on the municipal website a statement of interest that officially invites fibre-optics companies to partner with the District of Central Saanich to establish fibre- optics infrastructure in Central Saanich. DEFEATED Opposed: Mayor Windsor; Councillors Graham, Jensen, and Paltiel
13.4. Notice of Motion Submitted by Councillor King Re: Maintaining Heritage in Brentwood Bay - the Francis Verdier Residence
The Director of Planning and Building Services responded to questions from Council.
818.16 MOVED AND SECONDED Main Motion: WHEREAS the Francis Verdier residence sits as part of the iconic gateway to Brentwood Bay; and,
WHEREAS residents of Central Saanich have expressed an interest in preserving the Francis Verdier residence as its existing location; and,
WHEREAS this motion proposes a compromise between increased development of affordable rental housing along with maintaining the unique
Regular Council Minutes August 15, 2016 Page 9 of 13
Page 14 of 163 heritage of the Francis Verdier residence
THEREFORE BE IT RESOLVED: 1. That Council express its preference for maintaining the Francis Verdier residence on the existing lot at 7247 West Saanich Road; and, 2. That Council direct staff to provide options for retaining the Francis Verdier residence on site as a restored and designated heritage building in exchange for developing the remaining available land on this lot.
819.16 MOVED AND SECONDED Amendment Motion: That the main motion be amended to strike the words in the second part of the resolved clause "that Council direct staff to provide options for". DEFEATED Opposed: Mayor Windsor; Councillors Jensen and Paltiel
820.16 MOVED AND SECONDED Motion to Sever: That the main motion be severed to consider parts 1 and 2 separately. CARRIED Opposed: Councillors Jensen and Paltiel
821.16 MOVED AND SECONDED That Council express its preference for maintaining the Francis Verdier residence on the existing lot at 7247 West Saanich Road. DEFEATED Opposed: Mayor Windsor; Councillors Jensen and Paltiel
822.16 MOVED AND SECONDED That Council direct staff to provide options for retaining the Francis Verdier residence on site as a restored and designated heritage building in exchange for developing the remaining available land on this lot. DEFEATED Opposed: Mayor Windsor; Councillors Jensen and Paltiel
Councillor Thompson returned to the meeting at 9:24 p.m.
13.5. Notice of Motion Submitted by Councillor Jensen Re: Protection of Orchard Park Region of Centennial Park
823.16 MOVED AND SECONDED That the public be invited to speak to this matter. CARRIED UNANIMOUSLY
Fletcher Wellman, 7707 Grieve Crescent, read his statement and submitted it as a Late Item on Table.
Regular Council Minutes August 15, 2016 Page 10 of 13
Page 15 of 163
824.16 MOVED AND SECONDED Main Motion: WHEREAS residents of Central Saanich have expressed opposition over the years towards the development of the Orchard Park region of Centennial Park (Alexander Field) for additional sport-specific recreational facilities;
THEREFORE BE IT RESOLVED, that the District of Central Saanich protect the Orchard Park portion of Centennial Park (Alexander Field) in perpetuity from any future development for the purpose of developing / expanding sport- specific recreational facilities. CARRIED UNANIMOUSLY
825.16 MOVED AND SECONDED Main Motion: That staff be directed to engage in conversation with Ms. Sealey for the purpose of dedicating Orchard Park or the entire trail in the name of the McKenzie family.
826.16 MOVED AND SECONDED Postponement Motion: That the main motion be postponed subject to Council reviewing the original 1999 Heritage report on the Orchard Park property. CARRIED Opposed: Mayor Windsor and Councillor Thompson
14. NEW BUSINESS (Including Motions and Resolutions)
14.1. Notice of Motion Submitted by Mayor Windsor Re: Support for Permanent Stage in Pioneer Park
The Mayor introduced his Notice of Motion for consideration at the Regular Council Meeting to be held on September 6, 2016.
14.2. Calendar of Meetings - September 2016
827.16 MOVED AND SECONDED That Council cancel the Committee of the Whole meeting scheduled for September 26, 2016 due to Council's attendance at the 2016 Union of BC Municipalities Convention. CARRIED Opposed: Mayor Windsor and Councillor Thompson
15. CORRESPONDENCE (Receive for General Information)
15.1. Ministry of Public Safety and Solicitor General - July 15, 2016
Regular Council Minutes August 15, 2016 Page 11 of 13
Page 16 of 163 Re: Police Board Appointment Process
15.2. Saanichton Village Association - July 20, 2016 Re: Saanichton Village Association Totem Project
828.16 MOVED AND SECONDED That a letter of thanks be sent to the Saanichton Village Association regarding the Totem Project. CARRIED UNANIMOUSLY
It was the consensus of council that the letter be presented to representatives of the Saanichton Village Association at a future Council meeting.
15.3. Correspondence Pertaining to Capital City Skydiving: JG Smith, July 21, 2016 E Solbakken, July 24, 2016 L Long, July 24, 2016 M van Bakel, July 27, 2016 M M'Gonigle, July 21, 2016 (Late Item)
829.16 MOVED AND SECONDED That the correspondence pertaining to Capital City Skydiving be referred to the next Regular Council meeting agenda for action and report to Council. CARRIED Opposed: Councillors Graham and Jensen
15.4. Minister of Community, Sport and Cultural Development and Minister Responsible for TransLink - July 22, 2016 Re: 2016 Small Community and Traffic Fine Revenue Sharing Grants
15.5. Ministry of Jobs, Tourism and Skills Training - July 22, 2016 Re: Local Economic Development in BC 2016 Survey
15.6. Union of BC Municipalities - July 28, 2016 Re: Gas Tax Agreement Community Works Fund Payment
15.7. Gary Holman, MLA to Minister of Agriculture - August 3, 2016 Re: Hiring of South Island Regional Agrologist
15.8. BC Lottery Corporation - August 3, 2016 Re: Request for Additional EOI Information
16. ADJOURNMENT
On motion, the meeting adjourned at 9:40 p.m.
Regular Council Minutes August 15, 2016 Page 12 of 13
Page 17 of 163
Ryan Windsor, Mayor Liz Cornwell, Corporate Officer
Regular Council Minutes August 15, 2016 Page 13 of 13
Page 18 of 163 Daniel Shnitka ]'83Ø Pnossen Road EGEIVE Saanichton, BC August 3Ø, 2Ø16 AUG 3 0 2Ðf$
The Corporation of the District of Central Saanich Mayon Ryan t¡Jindsor & Council Distnict of Centnal Saanich IgØ3 Mount Newton Cnoss Road Saanichton, BC v8M 2A9
Dean Mayor Windson: Re: petition in suppont of Onchand Pank Meadow Pnesenvation Council having passed Councillor Jensen's motion protecting Onchand Pank Meadow in perpetuity, I am pnesenting to council the third and final instatlment of this petition: Apnil 4, 2Ø1,6 installment one - 168 signatunesi May !6, 2ø76 installment two - t6t signatunes; septemben 6, 2øt6 installment thnee - 53 signatunes; Fon a TOTAL of 382 signatunes. This is impontant for thnee reasons: t. it documents fon the necond the final tally of signatunes on the petition 382, not counting page 26 which went missing twice, once with 9 and again with 6 signatunes. 2. this indicates the fulfitlment of the petition's obj ective; 3. council should considen the fuII stnength of this petition as the community's suppont fon Councillon PaItiel's motion to direct staff to engage in a conversation with Ms N. Sealey reganding dedicating Onchand Park Meadow in the name of the McKenzie FamiIY. I also stnongly believe council should neceive this final installment, âS a 382 voice expnession of, thank you fnom us all, fon heaning and nesponding to oun calling fon the pnotection of Onchand Pank Meadow.
Regands,
Daniel Shnitka
Page 19 of 163 #ar 18I"3 PROSSFR RD CENTRAL SAANICH
Where as the Municipality of Central Saanich is currently engaged ìn planning for tlre construçtion of a skateboarcl park in the District, and to that end has appointed a committee to
make recomnrendatìons, a nd
Whereas ìt would appear that the only site being discussed ìs in Centennial Park, located west of the piayìng fields, k¡etween Hovey & Prosser roads (1813 Prosser Rd), and
Whereas that particular site was discournted as not suitable in Staff reports to Council on both June 2-nd, 2014, ¿nd February 1€;th, 20i.5, ancl
Whereäs cliscussions have been held with skateboarders and the CentralSaanich Lions Club who would provide "sorne funds towards constructie¡n, but as yet no discussion has taken place with neighboring resìdents orthegeneral publicwho actually use that particular part of the park for other purposes.
Nowthen, wethe undersigned strongly protestthe use of said parkland forthe purpose of a skateboard park, which is conrpletely incompatible with other current uses of the park.
NAME . AÐ$R.ËSS S[çNATURE L716 ¿r/4. L Dß ,l_ ì l/", n, ( o,n ,, ?*r (=¿u z'/ íf¿¿'/rt/ r/ ,s'r'/,-'-
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Page 20 of 163 181-3 PROSSER RD CENTRAL SAANICH
Where as the Municipality of Central Saanich is currently engaged in planning for the construction of a skateboard park in the Distr¡ct, and to that end has appointed a committee to make recommendat¡ons, änd
Whereas it would äppear that the only site being discussed is in Centennial park, located west of the pìaying fields, between Hovey & prosser roads (Lg13 prosser Rd), and
Whereas that particular site was discounted as not suitable in Staff reports to Council on both June 2nd, 2014, and February 1-5th, 2015, and
Whereas discussions have been held with skateboarders and the Central Saanich Lions Club who would provide some funds towards construction, but as yet no discussion has taken place with neighboring residents orthe general public who actually use that particular part of the park for other purposes.
Now then, we the undersigned strongly protest the use of said parkla nd for the purpose of a skateboard park, whích is completely incompatible wÌth other current uses of the park.
-NAME STGNATUßE
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Page 21 of 163 181-3 PROSSER RD CENTRAL SAANICH
Where as the Municipality of Central Saanich is currently engaged in planning for the construction of a skateboard park in the District, and to that end has appointed a committee to make recommendations, and
Whereas it would appear that the only site being discussed is in Centennial Park, located west of the playing fields, between Hovey & Prosser roads (J.8L3 prosser Rd), and
Whereas that particutar site was discounted as not suitable in Staff reports to Council on both June 2nd,201.4, and February 16th,2015, and
Whereas discussions have been held with skateboarders and the Central Saanich Lions Club who would provide some funds towards construction, but as yet no discussion has taken place with neighboring residents or the genera I public who actually use that paÊicular pa rt of the park for other purposes.
Now then, we the undersigned strongly protest the use of said parkland for the purpose of a skateboard park, which is completely incompatible with other current uses of the park.
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Page 22 of 163 181-3 PROSSER RD CENTRAL SAANICH
Where as the Municipality of Central Saanicìr is currently engaged in planning for the construction of a skateboard park in the D¡str¡ct, and to that end has appointed a committee to make recommendations, and
Whereas it would appear that the only site being discussed is in Centenn¡al park, located west prosser of the playing fields, between Hovey & roads (1813 prosser Rd), a nd
Whereas that particular site was discounted as not su¡tâble in Staff reports to Council on both June 2nd,2014, and February 16th, 2015, and
Whereas discussions have been held with skateboarders and the Central Saanich Lions Club who would provide some funds towards construction, but as yet no discussion has taken place with neìghboring residents or the general public who actually use that particular part of the park for other purposes.
Now then, we the undersigned strongly protest the use of said parkland for the purpose of a skateboard park, which is completely incompatible with other current uses of the park.
á.DDRESS SIGNATURE
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Page 23 of 163 181-3 PROSSER RD CENTRAL SAANICH
Where as the Municipality of Central Saanich is currently engaged in planning for the construction of a skateboard park in the District, and to that end has appointed a committee to make recommendations, and
Whereas it would ãppear that the only site being discussed is in Centennial Park, located west of the playing fields, between Hovey & Prosser roads (L813 Prosser Rd), and
Whereasthat part¡cularsite was discounted as not suitâble in Staff reportsto Council on both June 2nd, 2014, and February 16th, 20L5, and
Whereas discussions have been held with skateboarders and the Central Saanich Lions Club who would provide some funds towards construction, but as yet no discussion has taken place with neighboring residents orthe generalpublic who actually use that particular part of the park for other purposes.
Now then, we the unders¡gned strongly protest the use of said parkland for the purpose of a skateboard park, which is completely incompatibte with other current uses of the park.
ADI}RESS STGNATT.'RE
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Page 24 of 163 From: "Waddell, Lisa"
August 22, 2016
Mayor Ryan Windsor District of Central Saanich
Dear Mayor Windsor and Council:
Annually, BC Hydro budgets $1 million to support municipal beautification projects. Municipalities wanting to place existing overhead distribution lines underground or to place decorative wraps on BC Hydro service kiosks are welcome to apply for funding.
Additional details regarding the Beautification Fund and application form can be found at the following website: www.bchydro.com/beautification
If you are considering a beautification project, an application form must be submitted by October 1st, 2016 with a description of the project, a map showing the extent of the project and an explanation of the project's objectives. Proposals for Beautification Fund participation should be submitted electronically through: [email protected].
Once BC Hydro has reviewed the applications, each applicant will be asked to confirm intent to fund two-thirds of the project’s estimated cost. This confirmation must be received by November 15th, 2016. Successful applicants will be notified by the end of January 2017. All accepted projects must begin within the fiscal year that they are approved and be completed within 12 months.
Sincerely,
Ted Olynyk Community Relations Manager Vancouver Island-Sunshine Coast Phone: 250-755-7180 [email protected]
Page 25 of 163 Peninsula & Area Agricultural Commission
c/o Saanich Municipal Hall 770 Vernon Avenue, Victoria, B.C. V9X 2W7 Telephone: (250) 475-1775 Fax: (250) 475-5440 Secretary : lsoþel Hoffmann, isobel. hoffmann@saan i ch.ca Co-Chairs: Bob Maxwell & Jack Mar
August 23,2016 ECiirjilviil Mayor Ryan Windsor and Councillors District of Central Saanich Ê,Uiì t .r ll i 1903 Mt. Nev'rton X Road Saanichton, BC V8M 2Ag The Corpc;i.irliiir¡ oÍ lirr District of Cei'rtr¿il Suan¡ch Dear Mayor and Councillors:
Re: Maber Flats (Project): Request for a Technical Review and a Community Workshop Regarding the Gurrent Status and Vision for Maber Flats
Many farmers and land owners have asked PAAC members what the intentions and outcomes of the Maber Flats project might be, As farmers, they are asking what the net benefits to all operating and future farms might be and are concerned with the nature of the currently proposed works.
Accordingly, PAAC requests that the District of Central Saanich hold a workshop this fall to review the status of the Project, including the Council's intentions and perceptions of needed or required drainage works on Maber Flats.
We would like to hear more about the District's vision for the area and believe that a review of the status of this Project would help accomplish that.
The requested technical review, to be conducted by the District of Central Saanich and its consultants, should be completed first and include the impacts of the Project on surrounding farms including:
. Water management: impacts throughout the year on the surrounding properties including groundwater levels, water quality, pond and ditch management, current and future water sources as to springs, streams and drainage catchments;
a Land management: impacts on the land base including future approach to dumping of fill materials and removal of topsoil; and
a Wildlife management: impacts on farms through the reduction/enhancement of wildlife habitat and through the management of vegetation.
t2
Page 26 of 163 Mayor Windsor & Council- Maber Flats August 23,2016 Page 2 of 2
Once the technical review is complete, a community workshop, comprising District Staff, the local Agricultural Committee and PAAC, as well as interested local farmers, should be at least three to four hours with explanations referring to maps, designs, drawings and predicted impacts to lands, waters and wildlife of Maber Flats and the surrounding watershed.
Thank you for your consideration. We look forward to hearing from you.
Sincerely;
"Jack Maf' "Bob Maxwell"
Jack Mar and Robert Maxwell Co-chairs Peninsula and Area Agricultural Commission
Member Municipalities: Districts of Saanich, Central Saanich, North Saanich & Town of Sidney
Page 27 of 163 SAANICH TNLET PROTECTION SOCIETY PO Box 75, Brentwood Bay, BC V8M 1R3 Phone: 250-480-9292 email: [email protected]
18th August 201-6
Mayor Ryan Windsor and Council District of Central Saanich 1903 Mount Newton Cross Rd., Saanichton BC V8M 2A9
Management of Marine Activities in Brentwood Bay
Dear Mayor and Councillors
Early this year the Police Board established a Marine Enforcement Working Group chaired by Deputy Police Chief Derren Lench with membership from both SIPS and the Central Saanich Maritime Society. This Working Group has provided an excellent forum for discussion on various issues related to enforcement of Federal, Provincial and District regulations related to marine activities. lt has also strengthened joint activities of the RCMP and Central Saanich Police Services.
We write to raise three issues related to the Working Group that are beyond its current mandate. They are: 1.. the need to mark the three defined navigation channels in Brentwood Bay, 2. the possibility of establishing a defined mooring area in the bay, and 3. the need to create a publicly accessible pump out facility'
1. Navigation Channels. The attached map shows the navigation channels that provide access to the District wharf and marina s. ln 2OL2 the channels were cleared of moored boatsthrough a combined project involvingTransport Canada, RCMP and the District. As the channels were not marked they were quickly re-occupied with moored boats. The Working Group has been informed by Transport Canada that it is not the Department's responsibility to mark such channels. We therefore request the District to mark the channels with standard buoys, and to request assistance in doing so from marinas and others who are interested.
2. Defined Mooring Area. To control the proliferation of moored boats and to prevent the abandonment of near derelict boats, several ocean front municipalities have designated areas in which boats can be moored for short stays and charges levied to defray the administrative costs. The City of Port Moody's Designated Anchorage Area (DAA) effective last month is designed to address "... safety issues related to abandoned and improperly anchored boats, dumping of sewage into the lnlet". The DAA was designed and implemented by the City of Port Moody with agreement and assistance from
Page 28 of 163 SAANICH INLET PROTECTION SOCIETY PO Box 75, Brentwood BaY, BC V8M 1R3 Phone: 250-480-9292 email: saanichinletprotectionsociety@,smail.com
Transport Canada and the Vancouver Fraser Port Authority. We have been in touch with the City and have more information if needed.
We request that the District urgently address the feasibility of implementing such a scheme in Brentwood Bay
3. Sewage Pump-out Facility. The only condition remaining to be satisfied before Saanich lnlet can be included as a, "no sewage discharge area" under theConado Shipping Actis the availability of a publicly accessible pump out facility. Previously SIPS provided a mobile service through our boat, Pumpy Dumpty. At present pump-outs are available at three marinas and through a privately operated pump out boat. These limited facilities severely impact our ability to pressure the Federal government to honour its commitment to include Saanich lnlet as a Schedule 2 designated area. We would therefore request that you reconsider the decision to defer installation of a pump-out facility at the District wharf.
Thank you for your attention
You rs
Chair Saanich lnlet Protection SocietY
Chair Central Saanich Maritime Society
Page 29 of 163 \ C Þ 0¿ aj 0õerul 4; ìÌ¡> at 5o 0 ñ þ IUO (¿t t # Í" tu 66l f I b tr ry I¡
'-{ ,t ) r ( I U rì - :u:i :/lr:r ' I --_\- f'T ;lil :'1 ,r¡.' - 'q*S r) ù a f a I a?- +-"- , #,r et t- ¡l. 1 þ Þ_ G, t 'î! .q \: ) II È ì t 3 rT t 'il {.^t t , I l I ) +.a0 I r¡ I f.. I t t I ì I I \ I o + iû Þ .t ! ì "/. hr t Page 30of163 t¡
tF ., {. r$
l fçç þ o I * "{q.: I STAY IN THE DAA Anchor safely in the inlet of Port Moody
Port Moody's new Designated Anchorage A¡ea (DAA) pilot program (beginning July 18, zo16) provides boaters with a safe, reserved anchorage space in the inlet of Port Moody while theyvisit and enjoy the many sights and amenities and the surrounding area.
Anchoring Permits:
o No anchoring is allowed outside of the DAA . When boaters want to stay overnight, they must register with the Cþ for a DAA Permit o Boats can be anchored for up to zr nights during a 4o-day period o Boaters may extend their stay in the Inlet by moving to a marina or other permitted location after their allowable anchorage time has expired.
Page 31of163 o Please see the Terms and Conditions for more details.
The new program is designed to address concerns related to unauthorized, long-term moorage, uninsured boats, safety issues related to abandoned and improperþ anchored boats, and dumping of sewage into the inlet. For more details, please see the public consultation summary.
Designated Anchorage Area Map Please note: This map is representational. Boaters must be within the boundaries of the four buoys of the DAAbased on the GPS coordinates Iatihrde/t¡ngitude - 49" t/r8.o6"N, -r22o St' L4.4TW.
Open map in newwindow
How to Register for DAA Permit
Step r: Boat owner/operator applies for a DAA Permit using the online registration form. The applicant must have a minimum of $z million Comprehensive General Liability insurance for their boat, and will be required to provide contact details and other information about the boat being registered. Page 32of163
Step z: The Cþ of port Moody confirms insurance and information on the permit application form and checks for space availabilþ for the requested dates. Reserved permit space in the DAA will be allocated on a first come, first served basis.
Step 3: When the requested dates are confirmed, the boat owner/operator must sign a DAA Permit contract and submit a credit card payment for the $Soo deposit, and the $rz per night fee (plus GST).
Step 4: The City of Port Moody will then issue a DAA Permit to the owner/operator for the reserved dates. The DAA Permit must be available for viewing at all times while tle boat is anchored in the Inlet.
Step 5: When the boat's reservation period has ended, the boat must leave the DAA by 5 p.m., and the owner/operator will be refunded the deposit within seven working days of its departure.
If you arrive to stay overnight in the DAA outside of regular business hours, you must still submit the online registration form before using the DAA that evening. You will receive an email confirming that your application for a DAA Permit has been received, and you can show this email to the Enforcement Ofñcer upon inspection as an interim measure. Enforcement staffwill notify the City that a contract was not presented. If all permit requirements are met, your contract will be processed on the next working day.
Reseruations cen be cancelledfor a refund up to 24 hours beþre the registered start date for the DAA Permit. There is a $3o administratíon
char g e for the cancellation.
Boats anchored overnight inside the DAA without a permit are subject to enforcement and towing by the City. Boats that anchor outside of tìre DAA are most likely in shipping lanes, which means they are a navigational hazard and may be removed by the Vancouver Fraser Port Authority.
For more information:
Page 33of163 Email: [email protected] Phone: Kyle Centre,6o4-469-455z (Weekdays, 9:oo a.m. - 4:oo p.m.)
Please Pump. Dont Dump. Boat sewage is a source of fecal bacteria that harms the environment and puts public health at risk Boaters are responsible for using pump-out services at area marinas. The inlet of Port Moody and the surrounding beaches are a valuable recreational area enjoyed by swimmers, kayakers, people on paddleboards and other water activities, which means keeping the water free of contaminants like e-coli from human and dog waste is critical. Please help keep our waters clean - pump, don't dump.
There are a number of public pump-out Service Iocations (no moorage required).
For a broader list of pump-out service locations, including those that require moorage to use their service, see the general pump out services locations.
Please note tlat these pump-out service location links are provided for your convenience; however, the City of Port Moody does not maintain these lists. We recommend that you call ahead to confirm pump-out service is still available. Page 34of163
THE CORPORATION OF THE DISTRICT OF CENTRAL SAANICH
Minutes of the ADVISORY PLANNING COMMISSION Meeting Wednesday, August 10, 2016, at 7:00 PM Council Chambers
PRESENT: Members: Roni Anderson, Allison Habkirk, Doug Hamilton, John Hannam, Bill Lipp, Jerry Mussio, Ron Spelt, Denise Tidman
Council Liaison: Councillor Carl Jensen
Staff: Bruce Greig, Director of Planning and Building Services Jill Walker, Recording Secretary
ABSENT: Courtland Sandover-Sly
1. CALL TO ORDER
The meeting was called to order at 7:00 p.m.
2. ADOPTION OF AGENDA
With the deletion of Section 8. "Reports on Planning Related Initiatives", it was then
APC 29.16 MOVED AND SECONDED That the agenda be adopted as amended. CARRIED UNANIMOUSLY
3. ADOPTION OF MINUTES
Consideration of the meeting minutes of June 15, 2016
Page 35 of 163 APC 30.16 MOVED AND SECONDED That the minutes of June 15, 2016 be adopted as presented. CARRIED UNANIMOUSLY
4. BUSINESS ARISING FROM THE MINUTES
None.
5. CORRESPONDENCE
None.
6. UNFINISHED BUSINESS
None.
7. NEW BUSINESS
7.1. 8054 East Saanich Road - Rezoning & OCP Amendment, Development Permit with Variances
The Director of Planning & Building Services summarized the staff report. The applicant, Scott Davies has applied on behalf of the owners to amend the Official Community Plan land use designation to a "Multi-Family Residential" designation, and to rezone the property from Large Lot Single Family Residential (R-1) to a multi-family residential zone to permit the development of a 12-unit townhouse project. Mr. Greig referred to pictures of a similar development in Sidney completed by the applicant with a high level of detail and rancher concept as proposed with this application. He said staff comments generally support the density but the relationship to the street frontage could be improved. While the proposal to limit the height of the units to a single storey would reduce the impact on neighbouring properties, the overall coverage and reduced setbacks results in a development that could perhaps be revisited to achieve a better fit for this location.
The designer for the proposal, Ron McNeil spoke to the application. He indicated that they were not too keen on rotating the layout of the proposal to obtain access off of Jeffree stating it would change the practicality of the floor plans. As well, they prefer the site layout as proposed to keep the project as a little community in itself. Facades on the street frontage, Ron said, would only confuse visitors to the units as far as where to park in relation to suite entry. As far as their request for more lot coverage, they are giving up a substantial strip for road dedication and if they didn't have to provide that, the coverage would likely be around 40%. Addressing the aspect of affordability, Mr. McNeil explained that the units are not big and are intended for retirees looking to downsize. They don't wish to create larger units by adding a second floor nor do they wish to mix families with retirees. These types of changes would also
Advisory Planning Commission Minutes August 10, 2016 Page 2 of 6
Page 36 of 163 affect parking and site access.
Mr. McNeil fielded the Commission's questions about permeable paving surfaces, site drainage, road dedication, and variances. It was explained that on site storm water management will have to be engineered to meet the standard for run-off control. Permeable pavers could be used on the patios and worked into the driveways. The road dedication is required by engineering for future widening of Jeffree; however there will be no sidewalk added to that frontage. Instead, East Saanich Road will receive sidewalk, curb, and gutter. Mr. McNeil said no variances are being requested at this time.
Discussion ensued amongst the Commission. One member commented that it would be helpful to have a comparison chart for applications such as this to see what is allowed presently and what is being sought. Concerns about the process were also brought up, referring to the OCP and its opening statement about predictability for existing property owners. Members thought that, of late, the process of considering a zoning amendment is reactive - not in keeping with the OCP. As well, members could not see any public benefit offered from the applicant. Rezoning for 12 units when potentially only 4 single family lots could be allowed - under the present zoning - with just a subdivision application and no rezoning. The request for 12 units is substantial and members felt that there should be a public benefit offered. Some members also agreed that the proposal should have more diverse housing, a different site arrangement with the entrances outwardly focused to the street. A final comment was made regarding transit and the need for a bus stop on both sides of East Saanich Road to service both directions. It was then
APC 31.16 MOVED AND SECONDED That the APC recommend to Council that it encourage the applicant to consider a project with increased density and with diversity in design that would be focused outwardly towards the street. CARRIED 2 Opposed
APC 32.16 MOVED AND SECONDED That the APC encourage Council to give thought to long-term planning and predictability in the OCP around future multi-family sites to protect the predictability of development and how it affects people's interests in their properties. CARRIED UNANIMOUSLY
APC 33.16 MOVED AND SECONDED That the APC courage Council, if this application moves forward, to seek public benefit in the form of rental housing, affordable housing such as Habitat for Humanity, or contribution to off-site community amenities. CARRIED UNANIMOUSLY
Advisory Planning Commission Minutes August 10, 2016 Page 3 of 6
Page 37 of 163 APC 34.16 MOVED AND SECONDED That the APC recommend to Council to strongly encourage the developer to hold a public information meeting, after the summer months. CARRIED UNANIMOUSLY
7.2. 800 Benvenuto Avenue - Development Variance Permit
The Director of Planning and Building services introduced the staff report. The development variance application is to permit the construction of a 7m addition to the existing wharf serving the Butchart Gardens site. The proposed extension would facilitate the installation of a sewage pump-out location on the wharf, to serve the pump-out vessel operated by Butchart Gardens.
After a brief discussion, it was
APC 35.16 MOVED AND SECONDED That the APC recommend to Council its support to extend the Butchart Gardens wharf by 7m to facilitate the installation of a new sewage pump-out system for marine vessels. CARRIED UNANIMOUSLY
7.3. 6973 Wallace Drive - Development Variance Permit
The Director of Planning & Building Services introduced the staff report. The property owner has applied to vary the maximum permitted total driveway width on the property from 7.5m to 17m in order to legalize an existing extra driveway frontage on Wallace Drive for the purpose of RV parking/storage. The Director noted that, although it is not a corner lot, it has two frontages and staff would consider this to be an equivalent situation. He suggested that because another driveway on the busy Wallace drive would require a curb drop, the driveway could be located in the rear yard with access off of Monica Place.
The discussion focused on the need for double access to the new driveway when a single access could achieve the same result for parking/storage capacity.
It was
APC 36.16 MOVED AND SECONDED That the APC encourage Council to approve a total driveway width in the vicinity of 11m for both driveways located off Wallace Drive. CARRIED 1 Opposed
Advisory Planning Commission Minutes August 10, 2016 Page 4 of 6
Page 38 of 163 7.4. 1974 Cultra Avenue - Development Variance Permit
The Director of Planning and Building Services explained that the owner has applied to increase the maximum permitted height for an accessory building on the property from 3.5m (11.5 ft) to 7.57m (24.8 ft) for the purpose of building a single car garage, a hallway and bathroom on the lower level and an approximately 245 sq.m (800 sf) craft room on the upper storey. Mr. Greig said the adjacent property to the east varied the height of their accessory building to 5.8m.
Representative for the applicant, Mr. B. Smith explained that the owner likes to tinker with mechanics as a hobby and would like the height to put in a hoist for working on vehicles.
A discussion ensued about the surrounding properties and how they may be affected. One member commented that the proposed accessory building would cast a shadow on the adjacent western property, a townhome complex. The design of the building was also a concern as it is box-like with a flat roof and no architectural features.
It was
APC 37.16 MOVED AND SECONDED That the APC recommend that, should Council consider approving the proposal, Council ask the applicant to resubmit a design to reflect the character of the house, that a covenant be placed on title to ensure that the accessory building is not used as a dwelling, and that Council seek input from the neighbours. CARRIED 1 Opposed
7.5. Development Cost Charges Update
The Director of Planning & Building Services summarized the staff report prepared by Paul Murray, Director of Financial Services. The purpose of the new bylaw is to update the District's Development Cost Charges Bylaw, taking into consideration that costs have changed and additional infrastructure planning work has been completed since 2011. Both the current and proposed charges apply to single family residential, multifamily residential, commercial/institutional, and industrial, and the new bylaw adds the category of small lot residential. As well, the current bylaw includes agricultural DCC's however the new one removes that category.
Mr. Greig explained that DCC's are charges incurred at either subdivision or at building permit stage. He summarized what DCC's are and are not for and that the fees reflect the cost burden a development will incur on municipal services. The analysis covers growth over 34 years. On a slide show, Mr. Greig showed DCC comparisons with other municipalities for various types of development.
Advisory Planning Commission Minutes August 10, 2016 Page 5 of 6
Page 39 of 163
With a few questions of clarification for Mr. Greig, the Commission wished to congratulate the report-writer and Council for the comprehensive report. One comment was that it would have been good to see a Keating overpass DCC fund to contribute to that project. Mr. Greig explained that shows up within the capital programme on which the DCC’s are based. It was then
APC 38.16 MOVED AND SECONDED That APC recommend to Council that the 2016 development cost charge fee update be endorsed as proposed and that Council consider the provision of a DCC Waiver Bylaw for eligible developments such as affordable rental housing, low GHG small lot subdivisions and developments designed to result in low environmental impact. CARRIED UNANIMOUSLY
8. NEXT MEETING
The next meeting is tentatively scheduled for Wednesday, September 21, 2016.
9. ADJOURNMENT
Upon motion the meeting was adjourned at 9:05 pm.
Denise Tidman, Chair
Advisory Planning Commission Minutes August 10, 2016 Page 6 of 6
Page 40 of 163 The Corporation of the District of Central Saanich
REGULAR COUNCIL REPORT
For the Regular Council meeting on September 06, 2016
To: Paul Murray File: Director of Financial Services
From: Chris Paine Priority: Strategic Manager of Financial Services Operational
Date: August 26, 2016
Re: 2015 Statement of Financial Information Amendment
RECOMMENDATIONS: That the amended 2015 Statement of Financial information be approved as presented.
BACKGROUND: Each year the municipality is required to disclose a Statement of Financial Information (SOFI) that includes Financial Statements and the following schedules: Debts Guarantee and Indemnity Agreements Council Remuneration and Expenses Employee Remuneration and Expenses Payments to Suppliers of Goods and Services Grants
DISCUSSION: The 2015 SOFI was presented and approved at the June 20, 2016 Council meeting. Since that time the finance department underwent a review of the processes to produce information required in the annual SOFI report. The review identified improvements to create a more robust SOFI reporting process and they were piloted using the 2015 report.
1903 Mount Newton Cross Road, Saanichton, B.C. V8M 2A9 Phone: 250-652-4444 Fax: 250-652-0135
Page 41 of 163 To: Paul Murray, August 26, 2016 For: September 06, 2016 Regular Council Re: 2015 Statement of Financial Information Amendment
As a result some Council and employee expenses in the 2015 report were understated and have been corrected. Approximately $18,000 in course/conference registrations and professional dues were not specifically identified for individuals when they were paid and were not identified via the previous process. Additionally, reported total remuneration for all other employees did not include payments made to volunteer firefighters or temporary employees. Total remuneration has been adjusted by approximately $530,000 to reflect these payments.
CONCLUSION: The original SOFI report has been amended as attached and the process updated for 2016.
Respectfully submitted,
Christopher Paine Manager of Finance
Endorsed by: Paul Murray Director of Financial Services
Administrator’s Recommendation: I concur with the recommendation contained in this report. Patrick Robins Chief Administrative Officer
Page 42 of 163 THE CORPORATION OF THE DISTRICT OF CENTRAL SAANICH
Statement of Financial Information
Year Ended December 31 2015
Table of Contents
Statement of Financial Information Approval
Financial Statements
Management’s Responsibility for the Financial Statements Independent Auditors’ Report Financial Position Operations and Accumulated Surplus Change in Net Financial Assets Cash Flows Notes to Financial Statements
Schedules
Debts Guarantee and Indemnity Agreements Council Remuneration and Expenses Employee Remuneration and Expenses Payments to Suppliers of Goods and Services Grants
Page 43 of 163 THE CORPORATION OF THE DISTRICT OF CENTRAL SAANICH
Statement of Financial Information Approval
The undersigned, as authorized by the Financial Information Regulation, Schedule 1, subsection 9(2), approves all the statements and schedules included in this Statement of Financial Information, produced under the Financial Information Act.
Paul Murray, Director of Financial Services
Page 44 of 163 THE CORPORATION OF THE DISTRICT OF CENTRAL SAANICH
Schedule of Debts
For the Year Ended December 31 2015
Issue Bylaw Term Amount Outstanding $ $ 133 1729 25 8,523,540 8,523,540 130 1721 5 1,085,540 885,120 116 1665 15 1,333,333 1,050,569 110 1665 15 1,000,000 729,503
Interim Financing 159,760
Total 11,942,413 11,348,492
Page 45 of 163 THE CORPORATION OF THE DISTRICT OF CENTRAL SAANICH
Schedule of Guarantee and Indemnity Agreements
For the Year Ended December 31 2015
*There are no Guarantee or Indemnity Agreements in place for 2015.
Schedule of Council Remuneration and Expenses
For the Year Ended December 31 2015
Council Member Remuneration and Expenses Incurred Allowance for For Meetings Incidental Expenses Courses and $ Conventions $
Christopher Graham 11,958 4,662 Alicia Holman 10,394 1,219 Carl Jensen 11,958 2,687 Zeb King 11,958 3,048 Niall Paltiel 11,958 2,996 Robert Thompson 11,958 769 Ryan Windsor (Mayor) 30,381 2,858
Total 100,565 18,239
Page 46 of 163 THE CORPORATION OF THE DISTRICT OF CENTRAL SAANICH
Schedule of Employee Remuneration and Expenses
For the Year Ended December 31 2015
Employee Name Remuneration $ Expenses $ Bissenden, D. 92,582 1,316 Bousquet, A. 107,029 3,996 Chad, T. 82,031 384 Cornwell, E. 111,827 4,300 Doerksen, N. 110,813 2,575 Dow, J. 75,062 0 Epp, S. 87,529 100 Erskine, K. 85,869 690 French, R. 175,382 2,422 Godfrey, M. 75,972 298 Greig, B. 125,993 2,120 Gummer, B. 114,154 1,005 Hood, K. 75,750 1,807 Kearley, G. 88,910 0 Law, A 78,293 916 Law, J 76,070 150 McAllister, D. 120,695 2,128 McConnell, C. 86,867 674 McKenzie, B. 99,750 639 Mutz, M. 83,797 0 Nelson, R. 86,937 1,788 Owens, F. 149,452 1,000 Robertson, J. 146,574 1,650 Robins, P. 168,448 3,711 Rocheleau, R. 83,424 0 Simpson, M. 84,024 813 Smith, P 77,921 1,472 Sylvestre, Y. 83,374 335 Syverson, R. 113,528 3,168 Taylor, M. 92,380 1,249
Total $75,000 or More 3,038,874 40,706
Total Under $75,000 2,674,151 22,479
Grant Total 5,713,025 63,185
Page 47 of 163 THE CORPORATION OF THE DISTRICT OF CENTRAL SAANICH
Statement of Severance Agreements:
There were two severance agreements under which payment commenced between the Corporation of the District of Central Saanich and its employees during the fiscal year 2015. These agreements represent thirteen months of compensation.
* “Compensation” means the agreement was based on salary and benefits. These benefits included extended health, dental, and employer portion of municipal pension.
* Note - Does not include Central Saanich Police Service Employees
Statement of Reconciliation to Financial Statements Disclosure:
Cash vs. Accrual Reporting - the remuneration schedule is prepared on a cash basis; the Financial Statements are prepared on an accrual basis.
Page 48 of 163 THE CORPORATION OF THE DISTRICT OF CENTRAL SAANICH
Schedule of Payments to Suppliers of Goods and Services
For the Year Ended December 31 2015
Supplier Amount $ Argus Excavating Ltd. 51,630 B C Assessment Authority 268,459 B C Hydro & Power Authority 249,827 B.C. Transit 1,406,666 Capital Regional District 7,018,589 Capital Regional District - Water Department 935,508 Capital Regional Hospital 1,307,513 Central Saanich Volunteer Firefighters Association 45,000 Chevron Canada Ltd 155,770 Chew Excavating Ltd 259,590 City Of Victoria 41,723 Clive Freundlich CPA 193,862 Coast Hydrovac 30,352 Corix Water Products Limited Partnership 202,674 CREST 107,736 D.G.Regan And Associates Ltd 54,963 Davies Contracting Ltd 32,141 Desjardins Card Services 221,666 District Of Saanich 148,499 Duncan Electric Motor Ltd 38,641 Fulton & Company LLP 27,381 Greater Victoria Public Library 828,043 I.C.B.C. 41,204 Island Asphalt Ltd. 189,159 KPMG LLP 28,088 Levelton Consultants Ltd 60,608 Mcrae's Environmental Services Ltd 35,239 Medical Services Plan Revenue Services Of B C 118,627 Michell Excavating 94,241 Monk Office Supply 25,962 Municipal Insurance Association BC 113,642 Municipal Pension Plan 1,830,252 Opus International Consultants (Canada) Ltd 50,104 Pacific Blue Cross 673,615 Pacific Coast Commercial Cleaning Inc 67,187 Primecorp Police Records Information Management 25,572 Provincial School Tax Deposit To Account 5,199,371
Page 49 of 163 THE CORPORATION OF THE DISTRICT OF CENTRAL SAANICH
Raylec Power Ltd. 81,137 Receiver General For Canada 2,648,112 Rick Thom Construction 66,994 Scottish Line Painting Ltd. 27,206 Seafirst Insurance Brokers 118,404 Shades Tankers (1976) Ltd 34,924 Shaw Business Solutions 64,988 Slegg Limited Partnership 25,191 Suburban Motors Ltd. 43,663 Telus Communications Company 39,580 Telus Mobility 29,057 Tempest Development Group 25,944 Tower Fence Products Ltd. 42,819 Waste Management Of Canada Corporation 63,858 WorkSafe BC 127,018 Young Anderson Barristers 1,240,245
Total $25,000 or More 26,858,245
Total Under $25,000 2,435,341
Grand Total 29,293,586
Page 50 of 163 THE CORPORATION OF THE DISTRICT OF CENTRAL SAANICH
Schedule of Grants
For the Year Ended December 31 2015
Recipient Amount $ 676 Kittyhawk Air Cadet Squadron 1,000 Beacon Community Services - Volunteer Services 3,250 Beacon Community Services - Youth Employment 3,250 Services Boys and Girls Club 20,000 Brentwood Bay Revitalization Committee 4,,250 Central Saanich & District Fast Pitch Association 750 Central Saanich Senior Citizens' Association 5,000 Community Arts Council of the Saanich Peninsula 500 Growing Young Farmers Society 2,500 Navy League of Canada Saanich Peninsula Branch 1,000 NEED2 Crisis and Information Line 1,000 Peninsula Celebrations Society 600 Peninsula Country Market 2,000 Peninsula Dry Grad Society 1,350 Peninsula Figure Skating Club 500 Peninsula Lacrosse Association 500 Peninsula Soccer Association 500 Peninsula Streams 10,000 Peninsula Streams "Creatures of Habitat" 1,000 Saanich Historical Artifacts Society 5,750 Saanich Inlet Lifeboat Society 2,000 Saanich Marine Rescue Society 4,750 Saanich Peninsula Piranhas Summer Swim club 500 Saanich Pioneer Society 17,250 Saanichton Village Association 4,000 SeaChange Marine Conservation Society 1,000 Sidney North Saanich Memorial Park Society 4,250 Terry Fox Foundation 157 Victoria Compost and Conservation Education Society 500 Volunteer Victoria 375 Total 99,482
Page 51 of 163 The Corporation of the District of Central Saanich
REGULAR COUNCIL REPORT
For the Regular Council meeting on September 06, 2016
To: Patrick Robins File: Chief Administrative Officer
From: Bonnie McKenzie Priority: Strategic Manager of Community Operational Services
Date: August 24, 2016
Re: Heritage Evaluation of 1813 Prosser Road, Centennial Park
RECOMMENDATIONS: For information.
BACKGROUND: At the August 15, 2016, Regular Council Meeting, in the context of consideration of a resolution to protect the "orchard park" portion of Centennial Park in perpetuity from any future development, Council requested a copy of the heritage evaluation of 1813 Prosser Road (former Alexander property) prepared by the Central Saanich Heritage Commission in 1999, be brought forward to the September 6, 2016 Regular Council Meeting. Accordingly, this report is attached as Appendix A, along with a subsequent staff report dated December 29, 1999 (Appendix B), which provides additional background information.
After exploring the potential to re-use the buildings, in 2000 Council endorsed the short-term use of the structures for firefighting training exercises, afterwhich they were removed from site.
ATTACHMENTS: Appendix A - Heritage evaluation of 1813 Endorsed by:
1903 Mount Newton Cross Road, Saanichton, B.C. V8M 2A9 Phone: 250-652-4444 Fax: 250-652-0135
Page 52 of 163 To: Patrick Robins, Chief Administrative Officer August 24, 2016 For: September 06, 2016 Regular Council Re: Heritage Evaluation of 1813 Prosser Road, Centennial Park
Prosser Road Paul Murray Appendix B - Staff memorandum 1813 Director of Financial Services
Prosser Road dated December 29, 1999.
Administrator’s Recommendation: I concur with the recommendation contained in this report. Patrick Robins Chief Administrative Officer
Page 53 of 163 / ¿ 3
JL" Co,¡,o,oti"^ tLn "f b¡obíú "f Cnú,o/ Soon¡r| MEMORANDUM
TO Mayor and Council
FROM: Trevor May, Chair Central Saanich Heritage Commission
DATE: March 4,1999
SUBJECT: 1813 Prosser Road (Alexønder Property)
At its meeting held February 24h ,1999,the Central Saanich Heritage Commission considered the request of Bonnie McKenzie, Manager of Parks and Facilities, that the Commission review the District-owned 2.7 acre parcel (locally known as the "Alexander Property") located at 1813 Prosser Road, and offer any comment relative to its historic and./or a¡chitectural significance. The Commission has visited this site, and a historical assessment of the property has been prepared (copy attached).
The following resolution was unanimously passed at the Commission's meeting held February 24th,1999: That Council be advised that the Heritøge Commission does not recommend designation of the property located at I8I3 Prosser Road as a Municipal Heritage Site, however the Commission does recommend that a letter be forwarded to the saanich Historical Artifacts Society offering the Society any of the buildings sited on the property provided that ,no expense ls incurred by the Municipality in this regard, and that a deadline be imposed on this offer to the satisfoction of the Manager of Parks and Facilities.
Respectfully submitted, /'
Trevor May, Chair Central Saanich Heri
/sh I9o3 Vl1"uil TÌn*h, C-oo RooJ, Sooni,Lt"^, /3.C. UsTl! zlq p|one: (zso) 6s2-4444 Z-, (zso) 6s2-47s7
Page 54 of 163 II
JL" Co,¡oo,otion "f tL" b¡.tu¿'t "f Cnú,o/ So-n¿rL
MEMORANDUM
TO Mayor ancl Council
F'ROM: Central Saanich Heritage Commission Peter Arends, Researcher Trevor May, Chair
DÄTE: March 4,1999
SUBJECT: Heritage Evaluation of I 8 1 3 Prosser Road - Lot A, Section 7, Range 2 East, SSD, Plan 26527
RECOMMENDATION:
That the properly located at 1813 Prosser Road (locally known as the "Alexander Property') not be designated as a Municipal Heritage Site.
HISTORICAL BACKGROIJND :
Title Search
December 28,1892 The Crown to Helen McKenzie 100 Acres. $4,000
May 6, 1895 Ellen Turner to William Gilchrist 15 Acres $7s0
January, 1897 William Gilchrist to Cecil J. Walker 15 Acres $900
February, 1905 Cecil J. Walker to Joseph W. Spearman 15 Acres 52,670
August 28,1905 Joseph Spearman to Richard E. Nimmo 15 Acres $2,200
t 9o3 Tl1ount Tln-bn C-oo l?ooJ, Sooni,Lton, ß.C. Us144 2Aq p/,onn, (zso) 6s2-4444 Z-, (zso) 6s2-47s7
Page 55 of 163 Memo to Mayor ai Jouncil March 4,1999 Page2
February 8,1917 1 Acre conveyed to the British Columbia Electric Railway Company $2,000
April10,1942 Richard Erskine Nimmo to Walter R. Carmichael and Evelyn M. Carmichael Lot 10, Section 7, Range 2East $1,000
February 16,1943 Walter Rutherford Carmichael and Evelyn McKenzie Carmichael to Floyd Charles Powell Lot 10, Part of Lot l2,Part 14, Section 7, Range 2East, ssD $4,000
December I0,1945 Floyd Charles Powell to Stanley Clifford Cornish and Dorothy Zoe Cornish Lot 10 and those parts of Lots 12 and 14 lying north of Hovey Road and west of B.C. Electric Railway Co
February 14,1948 Stanley Clifford Cornish and Dorothy Zoe Cornish to Norman Gundry Alexander and Hilda Irene Alexander Lot 10 and part oflots 12 and 14, Section 7, Range 2East $5,750.
November 17,7981 Norman Gundry Alexander (deceased) to Norman Jack Alexander and Mabel Kathleen Rowe Lot A, Section 7, Range 2Bast $86,500
Júy 27,1998 Shirley Isabel Alexander to District of Central Saanich Market Value: 5277,500
The farm house and ancillary buildings
According to Norma Sealey (grandaughter of Richard Erskine Nimmo) the original farm house burned down n 1942 while Floyd Charles Powell owned the property. The house was rebuilt in concrete block. The entrance porch is the only element which was part of the original building.
The other buildings on the property are: the dairy building, the granary and the stable. On October 25,1991 a demolition permit was issued for an unsafe barn.
On August 4,1998 an inspection report \À/as prepared by Mark J. Field. The content of this report indicates that a great deal of work and expense would be required to make the buildings safe and habitable.
Nimmo
Of all the owners of the properly, the Nimmo family lived there the longest time (August 28, 1905 to April 10, 1942).
Page 56 of 163 Memo to Mayor ai Jouncil March 4,1999 Page 3
Richard Erskine Nimmo was born in Perthshire, Scotland, on October 78,1877. He first came to Vancouver in 1898 and in 1902 moved to Nanaimo. In July, l902he married Lilith McKenzie who was the grandaughter of William Thomson. Richard Nimmo spent 37 years as road Superintendent in Saanich. He retired in 1938. For 34 years he was Secretary of the Saanich Pioneers' Society.
ln 1925 he was a director of the North and South Saanich Agricultural Society. His wife Lilith was a member of the Finance Committee from 1935 to 1953 and of the Board Committee from 1954 to 1958 of the North and South Saanich Agricultural Society.
Richard Nimmo died December 22,1963
DISCUSSION:
The following assessment of "1813 Prosser Road" was completed using the criteria adopted by Council on October 7, I99l:
A building, site or landscape will be consideredfor heritage designation if:
a) Its heritage, interest, age or value contributes to the heritage fabric of the municipality;
The farmhouse dates back to 1943. The other buildings are in a bad state of repair.
b) Its identification with a person or group significantly contributed to the culture and social development of the municipality, province, or nation;
The Nimmo family was very active in the Agricultural Society and the Saanich Pioneers' Society.
4 It exemplifies a particular architectural style or way of life important to the community;
The farmhouse does not exemplifu a particular architectural style
d) Its embodiment of elements are of outstanding attention to architectural design, detail, materials, or craftsmanship ;
The architectural design, detail and craftmanship are inferior
e) Its relationship with other buildings or sites forms a significant heritage grouping, vistq, streetscape, cluster, or specific feature;
The building does not form part of a heritage grouping.
Page 57 of 163 Memo to Mayor al Jouncil March 4,1999 Page 4
fl lts unique location or important physical characteristics represent an established famil iar v is ual fe atur e of a ne i ghb ourho o d ;
The buildings represent a familiar visual feature of the neighbourhood. g) The building is structurally capable of being preserved;
The farm building appears to be structurally sound. h) There is an imminent or potential threat of demolition, substantial alteration, redevelopment or other pressures leading to increased vulnerability.
There is a threat of demolition.
RECOMMEIIDATION:
That the properly located at I 8 l3 Prosser Road (locally known as the "Alexander Property') not be designated as a Municipal Heritage Site.'
Respectfully submitted,
Peter Arends Heritage
Trevor Chair,
PA/sh
Attachments
Page 58 of 163 Memo to Mayor Council March 4,1999 Page 5
References
Colonist September 2I, 1958, p. 14 March 24,1959,p.3 July 15, 1962,p.14 December 24,1963, pp. 14 and 19
North and South Saanich Agricultural Society History of the Saanich Fair Saanich: Author, 1968.
Saanich Peninsula and Gulf Islands Review July 30,1952 July 29,1959,p.3 July 25,1962,p.4 December 31, 1963, p. 8
Sidney Review, July 31, p. 1
Sun, Augustzg,1953
Times, December 24, 1963, p. 2
Sources:
Central Saanich Building Department.
Saanich Pioneers' Society.
Saanich Archives.
Page 59 of 163 ./ê ì 27 il U ..:i...:j i..:1 . rseof ':? ..-i ':2.,i, .:1 47A.5' .34 24 -....' :..j.,.... .:-_.:..--,. 256.OA CtÊO.KzE .*r.1
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4 75 a6 47/51 ì..t / B v t\Ir Aø., - /€24ç / fl 237.æ' rì /.s74< 2 26d __J-_l /i 5 ,- L a-f- A r,^E-CTJoti 7, ¡ J R¿:OIÐENCE wÈ.âT E LEVATûÒN RE1/DENêE EA?T ET-EVATON 2 Page 61 of 163 5TA BL E eA,õT EL EVA7'/ÒN 67ABLE, WEêT ELêVAT/ÕN 3 Page 62 of 163 L DA/ , Gle-A e*3T ELEVAT to/V - ^/A R / 4 Page 63 of 163 Dick ñimmo'pictured on yeaß ago. -iSkene Lowe siudio) The Colonist, July 15,1962 p. 14. "Bannockburn descendant to mark Diamond Wedding" ...... The Wedding ceremony \ryas consummated on a beautiful sunny day at St. Stephen's Church, on July 24, 1902, ..... 5 Page 64 of 163 JL" C",po,otíon "/ tl"" }l¿ob¿.,t "f &*r./ S^*^¡.L MEMORANDUM TO Gary Nason, Clerk-Administrator FROM: Bonnie McKenzie, Manager, Parks and Facilities DATE: December 29,1999 SUBJECT: Building Assessment & Analysis - 1813 Prosser Road (Centennial Park) RECOMMENDATIONS: "That Council authorize the use ofthe residence and outbuildings located at l8l3 Prosser Road for use as a temporary fire training facillty until May 15, 2000, after which Staffbe directed to proceed with the demolition of the buildings in a timely manner." "Council authorize the allocation of $15,600 for the demolition of the residence and outbuildings located at 1813 Prosser Road as a Supplemental Expenditure within 2000 Arurual Budget." BACKGROUND: In July 1998, a 2.27 ha site (former Alexander property) was purchased by the District as an addition to Centennial Park. Located on this parcel is a single-family residence and 3 out- buildings (stone shed, granary and barn), Council may recall that at the point of purchase, it was suggested that the primary value of this property related to natural amenities of the site, rather than any special significance of built structures. Upon acquisitior¡ short-term rental ofthe residence was considered by Staffbut subsequently rejected due to the poor condition of the building, In the intervening period, furnishings and miscellaneous debris left by the former ownerwere removed and the buildings have remained unoccupied and unused. In order to apply District resources most appropriately, it is necessary to determine the future disposition of these structures. With this in mind, external assistance was sought to provide the District with additional information to assist with these decisions, This Review has lgo3 7n"*ú ll",rto,, Crooo Rool, Soorr¡"lrto,", ß.C. UsW 2-,4g pl-,n, (zso) 6s2-4444 3"., (zso) 6s2-47s7 Page 65 of 163 Memo Re: Building Assessment and Analysis - l8l3 Prosser Road December 29,1999 Page2 included: an assessment of all four buildings found on site; identification of the scope ofwork associated with repair; and comparative cost estimates for demolition and restoration of each structure. The attached report (Schedule A) has been prepared by Herman Rebneris, with the assistance of Jim Patterson, both of Cottage Grove Developments Ltd., collectively bringing some 65 years of training and experience in all aspects of construction, excavation and demolition to this project. DISCUSSION: The primary purpose of this Review was to consider the scope and cost of restoring each building located at 1813 Prosser Road, to a standard suitable for continued use and to provide comparative costs for demolition of these structures, in order to assist the District in determining the disposition of the Prosser Road buildings. This Review, conducted by Cottage Grove Developments personnel, confirmed the generally sub-standard condition of all of the buildings. Although it is acknowledged that at least two of the buildings have "an appealing character", all would require a considerable amount of maintenance and upgrading to become usable. Page"7" of the report provides a summary of the costs of renovation compared to demolition for each structure, with the exception of the barn (demolition only). The Centennial Park Master Plan (adopted January, 1989) supports the acquisition of the "Alexander property'' as an addition to Centennial Park, suggesting the upper, level portion of this parcel would offer better flexibility for dual use of athletic fïelds in this a¡ea and provide for expansion of playfields, as required. No specific reference was made to the buildings on- site, but one may conclude from the nature of the commentary provided, retention of the buildings was not envisioned, At present, in addition to the Fieldhouse and Lawn Bowling facilities, 8 minor buildings are found within Centennial Park, These buildings are used by both community goups and District staff and serve a number of functions including: storage, public washrooms, concessions, meeting space, and accommodation of electricaVmechanical/irrigation systems related to park services. Existing facilities (of this nature) appear to adequately meet the curent needs of Park users. The writer is unaware of any other demands for additional facilities at this time. In fact, Council may recall a building (formerly used as public washrooms, prior to the construction of the Fieldhouse) located south of the children's play area, was demotshed in 1997 due to its declining condition and without another identifiable use. Should circumstances change, some accommodation may be made by increased utilization of existing buildings, at least one of which, has low usage at this time. Page 66 of 163 Memo Re: Building Assessment and Analysis - l8l3 Prosser Road December 29,1999 Page 3 The 1813 Prosser Road residence is situated near the northern boundary of the park, in a relatively isolated area. Vacant and somewhat secluded within the Park, the buildings have been the target of recurrent vandalism (g¡afüti, broken windows, interior damage etc) requiring stafftime and resources to rectify. The remoteness of the site, poor condition of the residence and potential conflict with nearby athletic field use makes this a less than desirable siting of resident caretakers' quarters. As noted in staffreport dated August 4, 1999, the present location ofthe Ca¡etaker's Residence south of Hovey Road in Centennial Park (see site context plan attached as Schedule B) offers several distinct advantages in terms of park security. It is centrally situated, adjacent to both built and natural amenities. Access to and from the log cabin is possible from several directions, with vehicle activity easily monitored on nearby access roads. In its present location, park activity can be monitored by the caretakers without necessarily being out "on-patrol". The Central Saanich Heritage Commission has assessed the Alexattder Residence, and subsequently has not supported designation as a heritage site. A copy of their assessment is attached (Schedule C), Exploration by Staffofwhat interest the Saanich Historical Artifacts Society may have in restoring this residence (should it become available) elicited a negative response (Schedule D). Of note, in the event the "Prosser Road buildings" are not to be retained, the Fire Department has expressed interest in utilizing the buildings for training purposes. The grounds on which the buildings are found are fenced and clearly signed closed to public use. The Fire Chief has advised that proposed training exercises would not involve live-fire but rathe¡ simulations, involving filling the buildings (primarily the residence) with artificial smoke and using roofs for ladder practise and related drills, The opportunity to use an intact building for these exercises is considered a valuable complement to on-going training of Fire personnel. No specific funds have been provided within the A¡nual Operating Budget for demolition or restoration/renovation of these structures. As such, a Supplemental request of $15,600 has been included within the 2000 Annual Parks and Facilities Budget. Inclusion of this funding request was not intended to prejudge Council's decision but rather to serye æ an early indicator of funding requirements in 2000, CONCLUSION: In summary, it is apparent the buildings located at 1813 P¡osser Road have not received adequate maintenance for a number of years The assessment completed by Cottage Grove Developments confirmed the generally poor condition of the buildings zurd identified the cost of upgrading for re-use to be in the order of $50,300. Page 67 of 163 Memo Re: Building Assessment and Analysis - l8l3 Prosser Road December 29,1999 Page 4 Retention of these buildings is not supported due to: l) the declining condition of these buildings; 2) unjustified liability exposure to the District left in their present condition; 3) the absence of any heritage significance of the structures; 4) the cost associated with restoration; 5) poor potential to relocate (residence); 6) no identifiable use (and questionable need) for these buildings within Centennial Park; and 7) the limitations retention of the structures will impose on future use of the - "Alexander parcel". Demolition would include retention of any salvageable materials for re-use and grading of the site level with surrounding area. Subject to Council endorsement, Staffhave no objection to the "Prosser Road" buildings being used for fire fìghter training on a short-term, temporary basis, RECOMMENDATIONS: "That Council authorize the use of the residence and outbuildings located at 1813 Prosser Road for use as a tempora¡y fue training facilþ until May 15, 2000, after which Staffbe directed to proceed with the demolition ofthe buildings in a timely manner," "Council authorize the allocation of $15,600 for the demolition of the residence and outbuildings located at 1813 Prosser Road as a Supplemental Expenditure within 2000 Annual Budget," Yours respectfully, Bonnie McKenzie Manager, Parks and Facilities Attachments /bcm c. Norm Doerksen, Parks Foreman c. Mark Field, Building Maintenance Contractor Page 68 of 163 Schedule A THE COti> i,ìil¡\TrOti OF Tl.iS D:STRICT OF C t:¡ITRAL SAAÀJiCH r:t r; c Ë¡VËÐ DEVELOPMENTS LTD, Ni'i t 3 t!33 4764 BEAVER RD,, VICTORIA,8,C,, VgX 3X1 PARKS AND FACILITIES D=PARTIdENT October 26ú,1999 District of Central Saanich 1903 Mt. Newton Cross Road Saanichton, B.C. V8M-249 Attn: Mrs. Bonnie McKenzie. BSc. Manager of Parks and Facilities Dear Ms. McKenzie, Re: Assessment of Residence and OutbuÍldines - 1813 Prosser Road The inspection of this site was carried out between Hermán Rebneris, President of Cottage Grove Developments, and Jim Patterson, Interprovincial Licenced Carpenter. The terms of reference on these buildings are as outlined on our August 23'd, Lggg letter (Appendix A) and we will identifu each building on its' own. A series of photographs of the buildings exteriors and close ups showing some of the cracks in the rock and concrete block have been included and are referenced below. Buildins A (residence) This building is of concrete block and is a single story with a concrete basement under it. The roof is asphalt shingle of several layers with moss growth in different areas. The roof also shows some signs of sagging. The outside concrete block is unpainted and in general appears to be in scliC condition r.vith scme areas showing signs of cracking at the motor joints (photo #l). The windows are of wood and are single glazed. The south end of this building has some stone facing with concrete beam and concrete block above the windows. The west side has a covered porch that requires some repair. The joists to this porch are basically in solid condition but the roof sheathing and the corrugated plastic is damaged and would need to be replaced. Two of the timber beams supporting this roof would also need replacing (photo #3). The concrete wall in the porch area as well as the floor have some large cracks in them (photo #2), The concrete has also settled and is uneven. The concrete floor in this area has a hole in it which appears to lead what might have been a well at one time. The rock wall at the stairwell to the basement is generally solid but several areas need to be repointed. The interior is made up of what appears to be a kitchen eating, alarger living room with a genuine electric frreplace set in the existing masonry fireplace opening. The kitchen has a 9' linoleum covered counter with a stainless steel sink, some ...... 2 Page 69 of 163 -L- upper cabinets are above it. There is an additional dining room as well as two bedrooms. The bathroom is quite spacious with a pedestal sink, bathtub and toilet. The flooring in the bath¡oom is old linoleum that would need to be replaced. Condition of the sub-floor in bathroom has water damage. The fir flooring has had damage due to moisture and humidity but in general could be refinished. The interior walls and ceiling appear to be in solid condition but have had damage from water coming in what appears to be in several areas. The walls could use some further repair and painting is definitely required. The heat is the old cast iron hot water, radiators in most rooms with some supplementary electric baseboard in one of the bedrooms and in the bathroorn. The basement foundations are of concrete and show signs of water seeping through the walls, The joists are solid and in good condition as well as the shiplap floor sheathing above. The head room in the basement is 6'6" to the joists. Some of the root growth from the exterior has come through the windows and are covering some areas of the wall (photos #8 & 9). Some parts of the concrete walls are in good condition and the east and west wall have a considerable amount of spalding to the face of the concrete (photos #S & 10). These do not show any immediate sign of collapsing. The heating system appears to have been serviced in 1995 and is now in pieces. The existing old boiler remains abandoned (photo #11 ), There is a free standing oil tank in the basement to feed the hot water boiler. The hot water tank is a T75litre electric. There appears to be no date on it although it is of a later model. There is a fairly recent 100 amp electrical panel in the basement. Demolition of Building A (residence) To demolish the building with an excavator, haul away the material and fill in the basement area level with existing grades would be as follows: Excavator and truck time $ 4,000.00 Dump fees (these could vary considerably due to the recyclable use ofthe concrete and concrete block material) $ 3,000.00 Fillmaterial $ 1,000.00 Supervision $ s00.00 Permits $ 100.00 Total Cost: $ 8,600.00 Note L Once this building is torn down the existing electrical service that feeds the other buildings will also be gone. There is minimal salvage of the building in dollar value. Your insurance would have to be checked to see if on site demolition is allowed...... 3 Page 70 of 163 -J- Note 2. There is the potential to fill the basement with the concrete block and rock from the demolition to save on costs. Cautionary Note: This may, however, create other problems such as the hole filling up with water and possible future use problems In our opinion there is considerable amount of maintenance and upgrading to make this building useable. The end use could be as a dwelling, as a cornmunity space (ie.community group meeting place) and we offer the following costs: Permanent Upgrade of Building A (residence) To upgrade building A costs would as follows: New roof and roof framing renovation $3 .500.00 Re-do porch area and replace 2 beams $1 ,800.00 Pour new concrete floor over existing cracked concrete at exterior porch area $ 1,200.00 A little undecided what the finish and appearance would be to the concrete block on the outside but suggest the concrete block would be repaired where cracked and repainted including the existing wood windows $ 2,200.00 At interior, refìnish existing fir floors $ 1,200.00 Improve finish on existing walls and repaint all of the interior $ 1,600.00 Replace existing kitchen cabinets and sink $ 2,000.00 Install new flooring in bathroom overtop of new new underlay $ 900.00 General carpentry items $ 1,500.00 Remove existing hct rvater boiler system and haul away $ s00.00 Bring in new 200 amp service and provide electric baseboard as well as update existing plugs and electrical in general. (This may vary due to the decision of the other existing buildings) $ 5,000.00 Allowance for fireplace and chimney repair $ s00.00 Waterproof basement walls and vent $ 1,600.00 Contingency $5. .00 Total Cost $28,500.00 4 Page 71 of 163 -4- Note: If this building was modified for public use, (ie., club meetings)the existing bathroom could be easily modified to allow for handicap assess by eliminating the tub. Building B (stone shed) This building has considerable amount of character due to stone facing but has some serious cracks in the walls and what appears to be settlement in the foundation (photos #4 & 5). The roof on this building is asphalt shingles and still has the old wooden gutters attached. The roof structure in general appears to be solid but shows some signs of fire near the ridge inside the attic. Demolition of Building B (stone shed) Excavator, trucking and dumping fees $ 2,000.00 Note: Stone from this building could be dumped into the residence basement. See cautionary note #2 Residence. Upgrade of Building B New roof and framing repair and upgrade *Pin stone walls & repoint gaps in stone work Total Cost: *This would require some extensive work to under pin the stone walls by means of providing a solid bearing of type. There are several various ways to do this. The above at this time is our budget. Building C (granatv) This building has an appealing character to it. The exterior wood siding is well weathered and appears like it has not been painted or treated for some time. The roof itself is a wood shingle and is presently covered with plastic to protect it from water leaks. The east side of this building has a metal chimney through it and as well is covered with plastic to protect it from further damage from rain. The one corner appears as if there has been afire at one time and the shingles and sheathing that are visible from the exterior are in poor condition. Attached to this building is an open wood structure that appears to have been a wood shed or barn of some sort. The outside is clad at the east walls and the roof with a metal galvaruzed corrugated metal roofing. The wall to the south is clad with 2" x 10" timbers. The west face is basically open, This building basically is 5 Page 72 of 163 5 in fairly rough condition but seams to add a bit of age character to the surroundin g area (photo #7). If desired it could remain and some additional framing and carpentry work needs to be done. The sheet metal generally is in fairly rusty condition but perhaps could remain temporarily. The interior of this one room building is basically in fairly rough condition. The wood planked ceiling is collapsing as a result of water in migration and the floor has serious rotting as a result of the same (photos#12 & l3). The walls are clad in 1"x4" tung and grove wood paneling. There is a wood stove with a fake brick face behind it. The unit does have an electric baseboard heater and a small panel in the corner which is seriously rusted. The outside stone and concrete stairs are settling away from the building probably due to the root growth of the abutting tree. The basement is 7'2" from floor to bottom ofjoists. The walls appear to be in solid condition but show signs of water penetration. The two 4ux 6u floor joists support a plank flooring above. The joists themselves although appear to be in good condition are very soft and can be easily penetrated with a rod to a depth of 50 mm. Plank floor sheeting also is also in very soft condition and basically would need to be replaced (photo #14). Demolition of Building C (granary) To demolish this building and the adjacent attached outbuilding and fill in the basement to existing grade would be as follows: $ 4,000.00 Note: We assume some of the rock could be used as a mixed fill into the basement excavation. Upgrade of Building C (granary) To rebuild this building we provide an approximate cost as follows Reframe the roof and install a new cedar shingle roof $ 5,000.00 The condition of the wood frame walls is unknown at this time and we would make a cash allowance for additional framinø $ 3,000.00 Reframe the floor and beam structure $ 4,000.00 Contingency $3.000 00 Total Cost: $15,000.00 Note: The extent and the condition of the materials surrounding these joists is difficult to determine without opening out some of the wall and checking further the condition. We are suspect of a condition of these walls due to the water that appears to have been coming in 6 Page 73 of 163 -6- through the roof No inspection was carried out to the attic area due to the hazardous access. We assume that the wood stove would not remain at this time, Buildins D lbarnl This building is generally overgrown with blackbenies, etc. The roof itself has been covered with tarps which have now blown away and are torn. Some repair has been done to this building to support the outer roof area. The existing studs appear to be in rotten condition and the *ails on rr the inside are lined with t x 4rt tung and grove wood. The structure in general for its' type is in reasonably solid condition except for several isolated areas. The floor is concrete and has a number of large cracks in it. Demolition of Building D (barn) Our estimate: $ 1,000.00 We trust you will find the above to be in order Sincerely Rebneris, HR/be enclosures Page 74 of 163 SUMMARY OF OPTIONS/ COSTS Building Cost ($) of Alternate Action Demolition Permanent Renovation A) Residence $ 8,600.00 $28,500.00 B) Stone Shed $ 2,000.00 $ 6,800.00 C) Granary $ 4,000.00 $15,000.00 D) Barn $ 1,000.00 0 $15,600.00 $50,300.00 General Note There could be considerable savings in the demolition if: 1. All buildings were demolished at one time. 2. Concrete, stone, masonry materials were used as backfill in the basement excavations. Note that an Engineer's opinion would be required as to soils and drainage conditions. By filling on site it could have possible effects on future use. 3. If materials in "2" were not hauled to city recycling depot but to possible municipal fill locations. Page 75 of 163 Schedule B SITE CONTEXT PLAN @ 1BI3 PROSSER ROAD scale 1'4000 SUBJECT SITE l.?n lJ:l¡c¡ EORG t( I I -l I ------lc t- c U U lÈ exonde Field 0icmond 6 ç luShouse Lcwa5or!iag F orki ng Diomond Cre:r R Di cm onC Ccre!ckcr's DiomonC ti e si d:¡c e 2i cai c S;lc f Ò lc¡ c c 0rrl UOsð c c- c F iei.i¡ n9 o Chil:¡e¡'s Plcy l,: e P CENTENNIAL PARI( S E .,), ,4 Page 76 of 163 Schedule C Jlr" eo,'¡ro,.ntion "f tlrn b¿ob¡rt ,f Cnúrn/ Soon¿r/, 1\{EIT4TRANÐUM TO Mayor and Council FROI\{: Trevor May, Chair Central Saanich Heritage Commission DATE: March 4,1999 SUBJECT: 1813 Prosscr Roarl (Alexonder Property) At its meeting held FebruarT' 24h ,1999,the Central Saanich Heritage Commission considered the request of Bomie McKenzie, Manager of Parks and Fãcilities, that the Conrmission revierv tlie District-owned 2J acre parcel (locally knorvn as the "Alexander Property") located at 1813 Prosser Road, and offer any comment relative to its historic and./or architechrral significance. The Commission has visited this site, and a historical assessment of the property has been prepared (copy attached). The following resolution r.vas unanimously passed at the Commission's meeting held Febrtrary 24'h,7999i That coutcil be advised that the Heritage comnission cloes not recommend desígnarion of the property located at IgI3 prosser Road as a M¿micipal Herìtage síre, however the commission tloes reconTntencl that ct letter be forwarded to the Saanich Historical Artifacts society offering the society any of the buildings sitecl on llte properry pt'ovided rlrut no expens'e is i,curred by the Municipoliry in this regat'cl, and that a deaclline be imposecl on this offer to tlte .sctrisfctction of thc lufanaget.of parks cmcl Fctcilities. Respectfully submittecì, f> Trevor Ma¡', Cirair Central Saanicìi Herita mm rssron / /sh u71,,,,,,1 lgo:J 'l?o,,'1o,, C,o.,., l?onrl, Snn,,i,l,lo,,, /3,C. 1JslU p-4q fl,o,,n, (zto) ó52-1t/t44 J,,, (zso)652-47s7 Page 77 of 163 Jl," Co,¡oo,otion "/ tL" b¡oh¿rt ,f Cnú,o/ Soon¿rL MEMORANDUM TO Mayor ancl Council FROM: Central Saanich Heritage Commission Peter Arends, Researcher Trevor May, Chair D.A,TE: March 4,1999 SUBJECT: Heritage Evaluation of t 813 Prosser Road - Lot A, section 7, Range 2 East, SSD, Plan 26521 RECOMMEND ATION: Thatthe properly located at 1813 Prosser'Road (locally known asthe "Alexancler property') not be designated as a Municipal Heritage Site. HISTORICAL BÄCKGROIIND: Title Search December 28,1892 The Crown to Helen McKenzie 100 Acres. $4,000 May, 6, 1895 Ellen Turner to William Gilchrist 15 Acres $7s0 January, 1897 \\¡illiam Gilchrist to Cecil J. Walker 15 Acres s900 Febnrar¡,, J 905 Cecil J. Walker to Joseph W. Spearman 15 Acres 52,670 August 28,1905 Joseplr Spearman to Richard E. Nimnlo 15 Acres S2,2OO t9æ J1Ì'?.,,,,1 'J'ln,ulo,, C,,ro l?onJ, Snn,r¿.lrto,r, ß.C. lJs'Ì7| 2.4g f1,o,,o, (zso)6s2-4444 2,, (ro)6s2-47s7 Page 78 of 163 Memo to Mayor and Council March 4,1999 Page2 February 8,1917 I Acre conveyed to the British Columbia Electric Raihvay Company $2,000 April 10, 1942 Richarcl Erskine Nirnmo to Walter R. Carrnichael and Evelyn M. Carrnichael Lot 10, Section 7, Range 2 East $1,000 February 76,1943 walter Rutherford carmichael ancl Evelyn McKenzie carmichael to Floyd Charles Polvell Lot 10, Part of Lot 7Z,Part 14, Section 7, Range 2 East, SSD $4,000 December 10, 1945 Floyd Charles Po',vell to Stanley Clifford Cornish and Dorothy Zoe Cornish Lot l0 and those parts of Lots l2 and 14 lying north of Hovey Road and lvest of B.C. Electric Raihvay Co, February 74,1948 Stanley Clifford Cornish and Dorothy Zoe Cornish to Norman Gundry Alexander and Hilda Irene Alexander Lot l0 and part of Lots l2 and 14, Section 7, Range 2 East $5,750. November 17, 1981 Norman Gundry Alexander (deceased) to Norman Jack Alexander and MabelKathleen Rowe Lot A, Section 7, Range 2 East $86,500 July 21, 1998 Shirley Isabel Alexander to District of Central Saanich Market Value: 5217,500 The farm house and anciì lary buildines According to Norma Sealey (grandaughter of Richard Erskine Nimmo) the original farm house burned dorvn in 1942 rvhile Floyd Charles Porvell orvned the property. The house was rebuilt in concrete block. The entrance porch is the oul¡, elernent rvhich rvas part of the originalbuilding. The other buildings on the ploperty are: the dairy bLrildirrg, the granary and the stable. On October 25,1991a demolition permit tvas issued for an unsafe barn. Orr Atrgust 4,7998 an inspection report was prepared by Mark J. Field. The content of this report indicates that a great deal of rvork and expense rvould be requirecl to make tþe buildings safe and habitable. Nimnlo Of allthe owners of the propert)', the Nimrno farlil¡' liveclthere the longest tinre (August 28, 1905 to April 10,1942). Page 79 of 163 Memo to Mayor and Council March 4,1999 Page 3 Richard ErskineNimnlo rvas born in Perthshire, Scotlaud, on October 18, 1877. FIe first came to Vancouver in 1898 and in i902 moved to Nanairno. In July, 1902 he married Lilitli McKenzie who was the grandaLrghter of William Thomson, Richard Nirnmo spent 37 years as road Superintendent in Saanich. He retired in 1938. For 34 years he lvas Secretary of the Saanich Pioneers' Society. In 1925 hervas a director of theNorth and South SaanichAgricultural Societl,. His wife Lilith rvas a member of the Finance Committee from 1935 to 1953 and of the Board Committee from 1954 to 1958 of the North and South Saanich Agricultural Societ¡,. Richard Nimmo clied Decentber 22, 79 63. DISCUSSION: The follolving assessment of " l 813 Prosser Road" lvas completed using the criteria adopted by Couneil on October 7, 1991: A building, site or landscape will be consideredfor herilage designation if: a) Its heritage, interest, age or value contribùtes to lhe heritage fabric of the nntnicipality; The farmhouse dates back to 1943. The other buildings are in a bad state of repair. b) Its ìdentification with a person or group significantly contributed to the culture and social development of the ntwticipality, province, or natiott; The Nimmo family was very active in the Agricultural Society and the Saanich Pioneers' Socief¡'. c) It exentplifies a particular architeclural style or tay of life important to the contmwtily; The farnlhouse does not exernplif, a particular architectLrral style. d) Its entbodintent of elentenls are of outslanding attenliott lo architecltu'al clesigtt, cletail, m ater ials, or cr afts nr atrship,' The architectural clesign, detail and craftmansliip are inferior c) IIs relationship witlt olher builclings or sites fornts ct signifcant heritage grouping, v i s t a, s tr e e ls ccq)e, c I us I er, or sp ecific fe ctl ur e ; Tlie birilding does not form part of a lreritage grouping, Page 80 of 163 Memo to Mayor and Council March 4,1999 Page 4 fl lts unique locatiott or intportant physical characteristics represent an established familiar visual feature of a neighbourhood; The buildings represent a familiar visual feature of the neighbourhood. Ð The building is structurally capable of being preserved; The farm building appears to be structurally sound. h) There is an intntinent or potetttial lhreat of demolitìon, substantial alteration, redevelopntent or other pressrtres leading to increased wlnerability. There is a threat of demolition RECOMMENDATION: That the prope(y located at 1813 Prosser Road (locally known asthe "Alexander Property') not be designated as a Municipal Heritage Site.' Respectfully submitted, Peter Arends Heritage Trevor Chair, Saanic Heritage Com IS n PA/sh Attachments Page 81 of 163 Memo to Mayor and Council Ma¡ch 4,1999 Page 5 Refcrences Colonist September 21, 1958, p. l4 March 24,1959,p.3 July 15, 1962,p.14 . Deceml¡er 24,1963, pp. 14 and l9 North and South Saanich Agricultural Society of the Saanich Fair Saanich: Autlior, 1968. Saanich Peninsula and Gr¡lf Islands Revierv July 30, 1952 July 29, 1959, p.3 July 25, 1962, p. 4 December3l, 1963, p.8 Sidney Revierv, July 31, p. I Sun, August 29,1953 Times, December 24, 7963, p, 2 Sources: Central Saanich Building Department. Saanich Pioneers' Society. Saanich Archives. Page 82 of 163 ( lzÞÈg€ /vv7ê/ 'Jz./>.Ls,/a ,r1c/ftve7 Hlnog ¿gvi¡ z ? 9N/d './ N o/!939 ' þ. Ja7 L:_ I i/ \ tY oa- tVlsT òrz9/ I ? \s: I ù 'u/' / g I \ €t F9'/¿t 9tj 's-¿ t ^ _ ____ s.'9-et- 7tL- o frE ¿) ¿ '9:,''' ^> tt¿ (/.o .tooz V ':1' .,.' .."::::'|:'t ¿/.:! i q Ê r¿ I C9'zz t t/ 't ,U¿ ¿': ,f :^ ;lz * ;L/tJ-_ Q'-a \ À o :P l (\ \. r 9 \ t/ Z 9/ þ/ g -I 7¿" \ I lU \t) Jl ;r ,Uú¿ ìl h >v 9'9 Ji oGZ í I I ¡ I Z I ô { (i'Ê* ,y !:'.L 's t .::. ,:í --' :.:;. i, ù fri:í.t!¿:vr .i i.¡, :::: -'::i ;..:- USSSO d ît P¡+ ¡-i.li"'AU c/ t¡ t i,Ê \ \l þ I ll \iì ìr þ¿ II ?ø.; ¿\ ot ¿ É ¿ ll a. 1..,j I: 'ti 9G n. 96 t" 7g z¿ ;U 96 t, Þu t ,L/ )l \ )l ' ¿t tZ (o ¿ / I þ EI E Page 83of163 .r"ì , i -r"r ;-ì .j i,' -; t:t" ufd 5 !: I ')Si' : s-z vcî rì j...j..; .:' o Þ h F :Fz6-e ì.¿zl tt 9Z :r RE 3/¿)E/,t c)€: \/*/È37 E t-E\/A-f/O,V Page 84 of 163 5T¡^ F'L E 8,45-f 5L EyAT-/c>.'Ç Page 85 of 163 ,\'<=¡'L,/t\ a7z I Ç'z'3 ,âir 2t"t'iCli,a ç .1¿l lzo 7 Page 86 of 163 "Sls" l,lacîiulzic an(ì Dick' Nimmo ¡rictulccl on tireil u cclrìirr;¡ clir¡' 60 )'eal's ago. Lol,e ilr¡rl:o) -Slic.nc -I'he Colonìst. Jr-rl ]'15, 1962p. 14 ''llannoclibLrni clescendant to niarl., Diamond Wedding" ...... ,'l hc \\'cclcliltg cereulon), \\'¿ìs consummated on a beautiful sunny clrrl at St. Stc¡rlien's Chnrch, on.lLrli'24, 1902,...., Page 87 of 163 T ri ¡! I Sch edule D F? ¡- (,' l: I v l4AyZirc 39 I PARKS HERITAG UÏiES Saanich Historical Artifacts Society 7321 Lochside Drive, Saanichtou, BC V8M 1V/4 Tel: (250) 6s2-ss22 Fax: (250) 652-5999 E- ma i I ; [email protected] nzqn.þc -c¿ May 20,1999 Bonnie McKenzie Manager, Parks & Facilities Corp. of District of Central Saanich, 1903 Mt. Newton Cross Road, Saanichton, B.C. V8M 2A9 Re: Buildings from Municipal Parkland Dear Bonnie: Thank you for giving us the opportunity to obtain the buildings fiom the Alexander Property for use at Heritage Acres. We looked at the buildings when you invited us to view at the artifacts available at the property a few months ago. Due to the state of the buildings, plus the costs and labor involved in moving them, we must decline the offer. Thank you very much for considering us. Yours truly, Archie Millar, President Page 88 of 163 lß, Cozþo"atíon of tßt D,¿otoiot of Crntza[ åooruß May 10, 1999 Saanich Historical A¡tifacts Society Attention: Archie Millar, President 7321Lochside Drive Saanichton, B.C. V8M 1\,V4 --.:: Dear Mr. Millar, Re: Relocation of Buildines from Municipal Parkland This past year, the District of Central Saanich purchased a2,7-acre parcel of land, located at l8l3 Prosser Road (locally known as the "Alexander Property"), as an addition to Centennial Park, Cunently, four buildings including a residence, cre¿unery, Sanary with attached shed, and bam remain on-site in varying states of repair. A site plan and preliminary assessment is attached for your information (Schedule A). As part of our planning for the future use of this area, the District wishes to explore what, if any, interest there may be on the part of the Saanich Historical Artifacts Society (S.H.A,S.) in reusing one or more of these buildings on "Heritage Acres". Although, subject to Council consideration and approval, it has been suggested that the buildings would be made available at no cost, with the recipient to assume all costs associated with relocation, As this matter is linked to other options currently under consideration, I ask that this correspondence be considered at your earliest opportunity. Should representatives of the S.H.A.S. wish to conduct an inspection of the buildings, please feel free to contact the undersigned at 544-4219 to make arrangements. I look forward to hearing from you in due course. Sincerely, Bonnie McKenzie Manager, Parks and Facilities /bcm c. Gary C, Nason, Clerk-Administrator tgry J\ount JV¿cvto, C"or, .ftonl, Åonoíoßton, ß.C. Q/sotl'l zlq Qßo,,,, ("so) óe z-q444 J"r: (z5o) 652'ot35 Page 89 of 163 The Corporation of the District of Central Saanich REGULAR COUNCIL REPORT For the Regular Council meeting on September 06, 2016 To: Patrick Robins File: 1220-20-2016 Chief Administrative Officer From: Norm Doerksen Priority: Strategic Superintendent of Public Operational Works Date: August 21, 2016 Re: Contract Award LED Street Lights Design, Supply & Install Newton X Rd RECOMMENDATIONS: 1. That the supply contract for the LED Street Lights Design, Supply & Install for the 2100-2400 Block of Mt Newton X Rd. be awarded to Raylec Power LP for the price of $78,800 excluding taxes. 2. That the Mayor and Corporate Officer be authorized to execute the contract as attached as Appendix "A". BACKGROUND: An estimated value of $90,000 budget was established for this contract and cost estimate was based on an evaluation by the Engineering Department. A Request for Proposal (RFP) was released, on August 4, 2016, circulated to potential vendors in addition to being posted to the: BC Bid website, CivicInfo BC website and the District’s website. On August 18th, 2016 the proposals were opened in public. The Request for Proposal resulted in the submission of a single bid of $78,800 excluding taxes from Raylec Power LTd. Subsequent to the public opening, the proposal was evaluated 1903 Mount Newton Cross Road, Saanichton, B.C. V8M 2A9 Phone: 250-652-4444 Fax: 250-652-0135 Page 90 of 163 To: Patrick Robins, Chief Administrative Officer August 21, 2016 For: September 06, 2016 Regular Council Re: Contract Award LED Street Lights Design, Supply & Install Newton X Rd independently by a three-person committee to confirm that it met all specification of the request for quotations. DISCUSSION: The majority of contracts entered into by the District for goods and services must be authorized by Council unless otherwise delegated by bylaw. The lowest qualified proposal for the LED Street Lights Design, Supply & Install for the 2100- 2400 Block of Mt Newton X Rd.was received from Raylec Power LP for a total price of $78,800 excluding taxes. CONCLUSION: Staff recommends that the contract be awarded to Raylec Power LP as the lowest bidder Respectfully Submitted, Norm Doerksen Superintendent of Public Works ATTACHMENTS: Endorsed by: Paul Murray Director of Financial Services Endorsed by: David McAllister, P.Eng. MSc. MBA Director of Engineering & Public Works Administrator’s Recommendation: I concur with the recommendation contained in this report. Patrick Robins Chief Administrative Officer Page 91 of 163 The Corporation of the District of Central Saanich REGULAR COUNCIL REPORT For the Regular Council meeting on September 06, 2016 To: Patrick Robins File: 1220-20-2016 Chief Administrative Officer From: Norm Doerksen Priority: Strategic Superintendent of Public Operational Works Date: July 26, 2016 Re: Contract Award Speed Reader Boards RECOMMENDATIONS: 1. That the supply contract for the Speed Reader Boards be awarded to Mega-Technical Holdings for the price of $20,540 excluding taxes. 2. That the Mayor and Corporate Officer be authorized to execute the District's standard contract template 3. That the Mayor and Corporate Office be authorized to execute the ICBC standard Road Improvement Agreement in order to receive the $10,000 grant funding indicated BACKGROUND: Procurement Process An estimated value of $35,000 budget was established for this contract and cost estimate was based on an evaluation by the Engineering Department. A Request for Proposal (RFP) was released, on August 9, 2016, circulated to potential vendors in addition to being posted to the: BC Bid website, CivicInfo BC website and the District’s website. On August 25th, 2016 the proposals were opened in public. 1903 Mount Newton Cross Road, Saanichton, B.C. V8M 2A9 Phone: 250-652-4444 Fax: 250-652-0135 Page 92 of 163 To: Patrick Robins, Chief Administrative Officer July 26, 2016 For: September 06, 2016 Regular Council Re: Contract Award Speed Reader Boards The Request for Proposal resulted in the submission of 5 bids. Subsequent to the public openings, the proposals were evaluated independently by a three-person committee. Grant Funding The Insurance Corporation of British Columbia operates an ongoing grant funding program for projects and initiatives that will benefit the traveling public by enhancing safety. Engineering staff have liaised with ICBC staff who have confirmed that they will provide $10,000 in grant funding towards the project due to its anticipated benefits to safety. Execution of the standard ICBC Road Improvement Agreement is required to access the funds. DISCUSSION: The majority of contracts entered into by the District for goods and services must be authorized by Council unless otherwise delegated by bylaw. The lowest qualified proposal for the Speed Reader Boards Supply was received from Mega- Technical Holdings for a total price of $20,540 excluding taxes. CONCLUSION: Staff recommends that the contract be awarded to the lowest bid qualified vendor, Mega-Tech Holdings and that the grant funding from ICBC be secured by executing the standard road improvement agreement. Respectfully Submitted, Norm Doerksen, Superintendent of Public Works Endorsed by: Paul Murray Director of Financial Services Endorsed by: David McAllister, P.Eng. MSc. MBA Director of Engineering & Public Works Administrator’s Recommendation: I concur with the recommendation contained in this report. Patrick Robins Chief Administrative Officer Page 93 of 163 The Corporation of the District of Central Saanich REGULAR COUNCIL REPORT For the Regular Council meeting on September 06, 2016 To: Patrick Robins File: Chief Administrative Officer From: Bonnie McKenzie Priority: Strategic Manager of Community Operational Services Date: August 29, 2016 Re: Skatepark Project - Update RECOMMENDATIONS: That Council: 1. Refer the Skatepark Project to the next Strategic Planning session for review and consideration in the context of other corporate priorities; and 2. Hold the Skatepark Project and the Skatepark Development Committee in abeyance at this time, with the file to be forwarded to the Park Priorities Review planned for 2017. BACKGROUND: Recognizing the importance of keeping youth active and the popularity of skateboarding, in 2014 the Central Saanich Lions Club presented Council with an offer to fund construction of a community skatepark. Council gave support in-principle for working with the Club on the proposed skatepark. Relevant planning references in support of this action include: Official Community Plan policy: "Lead the design and development of a permanent skatepark facility in a suitable location that is easily accessed by skateboarders, subject to community funding." 2015 and 2016 Corporate Strategic Plans identified development of a skatepark as a priority. 1903 Mount Newton Cross Road, Saanichton, B.C. V8M 2A9 Phone: 250-652-4444 Fax: 250-652-0135 Page 94 of 163 To: Patrick Robins, Chief Administrative Officer August 29, 2016 For: September 06, 2016 Regular Council Re: Skatepark Project - Update Upon review and consideration of various sites, including Stelly's School, in June 2015, Council provided the following direction: 1. Endorse in-principle the use of a portion of Centennial Park for development of a community skatepark; 2. Establish a Select Skatepark Committee with representation from Central Saanich Council, Central Saanich Lions' Club, Planning and Parks Maintenance departments and the local skateboarding community; 3. Appoint a member of Council to the Select Skatepark Committee; 4. Authorize staff to submit a grant application to Western Economic Diversification Canada - Canada 150 Community Infrastructure Program requesting financial assistance in the amount of $150,000 for development of a skatepark within Centennial Park; 5. Request the Select Skatepark Committee to develop an initial design programme and project timeline, including public consultation opportunities, for consideration at a future Parks and Recreation Committee meeting; and 6. That Councillor Jensen be appointed to the Select Skatepark Committee. Accordingly, a Skatepark Development Committee (SDC) was struck in early 2016, with Cllr. Jensen serving as the Council liaison. The SDC met on two occasions, out of which came a recommendation to Council that an open house be scheduled to receive public input on the development of a skatepark. At the March 21, 2016 Regular Council Meeting it was resolved that: "A public open house be scheduled at the Centennial Park Fieldhouse to engage the community and receive input on the development of a skatepark within Centennial Park." The public consultation process began with an Open House held on Saturday, June 11th at the Centennial Park Fieldhouse. Forty-eight (48) persons registered their attendance, including Councillor Carl Jensen, representatives of the Central Saanich Lions Club, Members of the Central Saanich Skatepark Development Committee, several local residents and park visitors. Following the Open House, the presentation panels (attached as Appendix A) were posted to the District’s web-site and displayed in the main foyer of the Municipal Hall for a further five weeks for public information. Input was collected throughout this period. A total of seventy questionnaires were received, along with comments noted on a flip-chart displayed at the Open House. A compilation of these results is available in electronic or hardcopy form upon request. On August 10, 2016, correspondence (Appendix B) was received from the Central Saanich Lions Club formally withdrawing their participation in the Central Saanich skatepark project. DISCUSSION: The primary purpose of the initial public engagement opportunity was to gauge community support for a skatepark; capture the ideas and views of local residents, park users and skaters; and gather feedback on the most suitable location for a new skatepark. The Findings With one exception, all respondents were residents of Central Saanich, with 70% indicating they had visited a skatepark in the past. 27% indicated that at least one member of their household skateboards. Of those households with “skaters” (those that skateboard), most participants were Page 95 of 163 To: Patrick Robins, Chief Administrative Officer August 29, 2016 For: September 06, 2016 Regular Council Re: Skatepark Project - Update males aged 7 to 19 years old, who skate once per week or more. 23% had used the Centennial Park skatepark between 2004 and 2013. Feedback received on whether Centennial Park was a suitable location for a community skatepark was mixed. 48% felt Centennial Park was not suitable, citing concerns such as loss of trees, green space and areas for quiet reflection; overcrowding; noise; and safety/security issues. In contrast, 39% felt Centennial Park was a suitable location, due to its central location; existing amenities; safety; inclusiveness; and it's an area where youth gather already. An additional 13%, noted it “could be suitable" under certain conditions, including: placement at the sports court; and not utilizing the area located north of the batting cage. Respondents were invited to express their views using a voting system known as "dot- mocracy". Each person was given two coloured dots and invited to consider: 1) the best location to build a skatepark in Centennial Park?; and 2) the best location to build a skatepark within the District as a whole?; by applying one dot on the corresponding wall map to indicate their preference. The dot-mocracy results on the Centennial Park map, indicate three distinct areas were favoured, as shown in Appendix C. Site 1) Adjacent to the existing sports court (received 20 votes); Site 2) Area immediately north of the batting cage (18 votes); and Site 3) Corner of Hovey Road & Wallace Drive (11 votes). When asked what other locations should be considered for the skatepark, 59% suggested “Stelly’s School”. The dot-mocracy voting on the district-wide map, echoed this, with 71% supporting the Stelly's School site (Appendix D). As the Skatepark Project was advanced based on the Lions Club assuming a lead role, in light of their recent withdrawl from further participation, Council may opt to take one or more of the following actions: Options 1. Referral of the Skatepark Project to the next Strategic Planning session; 2. Hold the Skatepark Project and the Skatepark Development Committee in abeyance at this time and refer the file to the Park Priorities Review planned for 2017; and/or 3. Referral of the Skatepark Project to the 2017 Budget deliberations for consideration. CONCLUSION: The former skatepark located within Centennial Park provided a facility for young people who ride skateboards and BMX bikes to recreate and socialize in a centrally-located, family-friendly park setting. Its removal three years ago has resulted in fewer opportunities for local youth to skate or ride in a purpose-built facility. Input received from the Skatepark Public Engagement Opportunity #1 suggests there continues to be general community support for a skatepark, however, without the continued participation of the service club it is recommended that: 1) this matter be referred to the next Strategic Planning session for consideration in the context of other corporate priorities and 2) the Skatepark Project and the Skatepark Development Committee be held in abeyance at this time, with the file to be forwarded to the Park Priorities Review planned for 2017. ATTACHMENTS: Page 96 of 163 To: Patrick Robins, Chief Administrative Officer August 29, 2016 For: September 06, 2016 Regular Council Re: Skatepark Project - Update Appendix A - Skatepark Public Engagement Endorsed by: Opportunity #1 - Display panels Paul Murray Appendix B - Correspondence dated August Director of Financial Services 10, 2016, received from the Central Saanich Lions Club Appendix C - Centennial Park dot-mocracy Administrator’s Recommendation: results I concur with the recommendation Appendix D - District-wide dot-mocracy contained in this report. results Patrick Robins Chief Administrative Officer Page 97 of 163 Cental Saanich Community Skatepark WELCOME The District of Central Saanich is considering development of a community skate park. Recognizing the importance of keeping youth active and the popularity of skateboarding, the Central Saanich Lions Club has generously offered to fund the construction of a skatepark within Centennial Park. (Thank you, Lions!!) This project is in the very preliminary stages, beginning with public consultation to: gauge community support; capture the ideas and views of local residents, park users and skaters; and gather feedback on the most suitable location in Central Saanich for a new skatepark. Discussion of skatepark features and design will begin in earnest once Council has approved the location. Stay tuned for future opportunities to provide your input & help shape the park! District of Central Saanich Page 98 of 163 WHAT is a “Skate Park”? Skate parks come in all shapes and sizes. Developed primarily for skateboarding, they are also used by BMX and scooter riders. Skate parks have a hard surface with several obstacles on which participants perform tricks. A well designed skatepark is typically integrated into the surrounding landscape and supports a vibrant, healthy community, just like other athletic facilities. Holly Farm Park, Portland, Oregon Page 99 of 163 WHY is this being initiated? Skateboarding is one of the most popular recreation activities of today’s youth. Our community already has hundreds (maybe even thousands) of skateboarders who will ensure the park is well used. The Offi cial Community Plan policies include: “Lead the design and development of a permanent skatepark facility in a suitable location that is easily accessed by skateboarders, subject to community funding.” 2015 & 2016 Corporate Strategic Plans identifi ed development of a skatepark as a priority. In 2004, a temporary skatepark was developed on an underused tennis court in Centennial Park. It provided a safe, centrally located skate spot until 2013 when it was dismantled to allow the children’s playground to be relocated. Today, local skaters are often seen performing stunts on streets, sidewalks and parking lots. This creates an unsafe situation for both skater and passersby, and may cause property damage. Page 100of 163 Criteria for a well placed skatepark: 1. Access Is the site a place where youth naturally gather? Is it a central location within the community? Is the site convenient to public transit? Do people know where the site is? Can its location be easily described? Is there existing parking for park users or their parents? 2. Comfort Is there shade, water, seating and restrooms close by? Is the site clean and comfortable? Are there public health and comfort amenities available close by? 3. Activity Is the site active with a diversity of users? Are there activities compatible with the athleticism of skateboarding? 4. Sociability Is the site adjacent to other social uses? Will skaters feel inclusive and not partitioned away? Does the site allow for passive supervision? Quebec City, QC 5. Physical properties Does it meet minimum size requirements, with potential for future expansion? Is the site clear without nearby trees? Did you know? Page 101 of 163 “I fell in love with skateboarding because it was individual; there were no teams, there were no captains, there was nothing to perfect. No style that had to be measured. It was completely opposite of what I saw in so many sports. It was creative. And to this day, that’s what I love, that’s always kept me back to it because it’s endless creation.” Rodney Mullen Pro skateboarder, credited with inventing numerous tricks including, ÀDWJURXQGROOLHNLFNÀLSKHHOÀLS LPSRVVLEOHDQGÀLS “All you got to do is believe in yourself and you can do whatever you want.” Lyn Z Adams Hawkins Pastrana Skateboarding Superstar 8 time X Games medalist 2009 ISF World Champion Skating since she was 12 yrs old. Page 102 of 163 HOW do I share my views on the Skate Park proposal? Talk to us. District Council and staff are here to listen to your thoughts and feedback. Add your input.6KDUH\RXULGHDVRQWKHÀLSFKDUWDQGXVLQJSRVWLWVRQWKHVHERDUGV “Dot mocracy”. Where do you think is the best location? Indicate your site preference, within the District (yellow dot) and in Centennial Park (green dot). Complete a questionnaire. It’s available in paper and online at centralsaanich.ca District of Central Saanich Page 103 of 163 P.O. BOX 148 BRENTWOOD BAY, BRITISH COLUMBIA CANADA V8M 1R3 CENTRAL SAANICH LIONS CLUB Mayor and Council Dlstrict of Central Saanich Dear Mayor Windsor and Councif At the Central Saanich Lions meet¡ng of August 4,2016, a discussion on the proposed skate park for Central Saanich was held. A number of issues were raised including, amongst others, funding and the image of the Central Saanich Lions club in our community. Subsequently a motion was made and passed as follows: "Due to the number of concerns regarding the proposed skate park, the Central Saanich Lions withdraw their participation from the proposed skate park for Central Saanichí While we withdraw our support for this project, we will continue to be involved in our community in future projects. Yours sincerely, John Hannam President 2OL6/L7 c.c. Central Saanich Skatepark Committee. Page 104 of 163 Appendix C Dotmocracy results Centennial Park Open House Display Total Site 1 - Sport Court 19 1 20 Site 2 -North of Batting Cage 12 6 18 Site 3 -Hovey at Wallace 12 1 13 Caretaker’s Residence 2 3 5 Behind Lacrosse Box 2 2 South of Batting Cage 2 2 Lawnbowling Green 1 1 61 received Page 105 of 163 Site 2 Site 3 Site 1 Page 106 of 163 Appendix D Dotmocracy results Central Saanich Open House Display Total Stellys School 51 26 77 Centennial Park 17 5 22 NE Hovey & Wallace 4 4 Saanichton School 2 2 Adam Kerr Park 2 2 Bayside 1 1 Cultural Centre 1 1 109 received – 71% Stellys School Page 107 of 163 Private Property Centennial Park Stelly’s School Page 108 of 163 P.O. BOX 148 BRENTWOOD BAY, BRITISH COLUMBIA CANADA V8M 1R3 CENTRAL SAANICH LIONS CLUB Mayor and Council E@EIVE District of Central Saanich AU6 I 0 2016 Tho Corporation of th District of Central Saan h Dear Mayor Windsor and Council, At the Central Saanich Lions meeting of August 4,2016, a discussion on the proposed skate park for Central Saanich was held. A number of issues were raised including, amongst others, funding and the image of the Central Saanich Lions club in our community. Subsequently a motion was made and passed as follows: "Due to the number of concerns regarding the proposed skate parlç the Central Saanich Lions withdraw their participation from the proposed skate park for Central Saanich." While we withdraw our support for this project, we will continue to be involved in our community in future projects. Yours sincerely John Hannam President 2OL6/L7 c.c. Central Saanich Skatepark Committee. Page 109 of 163 Page 110 of 163 Fletcher Wellman 7707 GrieveCrescent rEflvrË Saanichton, BC Tuesday, September 6, 2016 s[P t 6 z$fiì Mayor Ryan Windsor & Council ll:t¡t ø¡a Thc Corporation of the Distrir:t District of Central Saanich c¡f Celliral Saanich 1903 Mount Newton Cross Road Saanichton, BC VBM 2A9 Dear Mayor Windsor: My first comment is I am truly saddened by the Central Saanich Lions decision to back away from the skatepark project, I was really looking forward to participating in this project. My Recomrnendation: 1. Do not refer the Skatepark Project to the next Strategic Planning session for review or hold the Skatepark Project and Skatepark Development Committee in abeyance without first ensuring the concerns raised over the last 7 months are included in this report. The August2g,2016 Skatepark Project - Update report is flawed. Even though the Central Saanich Lions August 10, 2016 letter "Due to the nuntber of concents regørding tlæ proposed slcate park, thc Central Søanich l-iions uithdraut th"eir participrøtionfrorn the Trroposed skate parkfor Centrøl Søønich", THIS REPORT DOESN'T MENTION ONE OF THEM. These concerns have been identified in: - Nine e-mails and letters to council specifically regarding Orchard Park Meadow & skateparks; - numerous speakers at councils meeting: - a 329 signature petition soon to be 382 expressing concerns; - Councillor Thompson's motion referring concerns about the skatepark to the consultation process; - CouncillorJensen's motion to remove Orchard Park Meadow from consideration for a skatepark site; - Many e-mails to individual councillors and the Mayor voicing concerns about this consultation process; -July 20, 2016 letter to council concerning flaws in the public consultation process; - The Mayor's March 7 ,2016 verbal commitment to the fbll gallery expressing concerns at the Skatepark Development Committee meeting their presence would be noted; Considering the exceptional advertising, the open house garnered only 48 signed in as attendees; "Councillor Carl Jensen, reþresentatiues of the Cmtral Saanich Lions Club, Mernbns of the Cmnal Saanich Skateþark Deuelnþmznt Cornmittne, seaeral locøl residents and park uisitors".Interestingly, No rnention of the Skateboard Comnrunity. An additional uncontrolled 22 surveys were received for a total of 70 surveys collected in the process. From that, it was determined 23o/o or 19 households had a skateboarder. That is not a statistically significant number especia\ when you consider the context and control of the sample. Nineteen of anything doesn't dernonstrate comrnunity support warranting $100r000's of public or private capital funding and $1r000's of taxpayer funding for ongoing yearly costs. over Page 111 of 163 On May 16, 2016I wrote to council identifying a number of concerns regarding the public information process, not to helthn¡lr f hnsc nnintc if is imnnrtânt fn nnfe thc srrnrc-r/nrrcsfinnneira ¿liã nn+ ooL +Loù¡^! i¡45¡voi--lo ¡^^vr!ñ^ê+ ¡^¡^lrv¡imnnç*an+ üq¡ù question - Do you want a skatepark in Central Saa¡rich? It isn't until question four that it even asks "Do you feel Centennial Park is a suitable location for a community skate park?" Conclusion: In the future, this report will be looked to as a record of what went on during this "2016 consultation process", but it has NO RECORD in it of the concerns raised by the public, their actions, nor council's significant responses. The survey/questionnaire was flawed, the information presentation was flawed, the data, statistics and conclusions in this report are flawed. At least ensure the concerns of the significant cornrnunity & Cor¡ncil response to this project are included in the 66August 29r20L6 Skatepark Project - Update" report. Fletcher Wellman over Page 112 of 163 The Corporation of the District of Central Saanich REGULAR COUNCIL REPORT For the Regular Council meeting on September 06, 2016 To: Patrick Robins File: 3090-20-8/16 Chief Administrative Officer From: Kyle McStravick Priority: Strategic Planner Operational Date: August 30, 2016 Re: Development Variance Permit - 800 Benvenuto Avenue; Butchart Dock Expansion RECOMMENDATIONS: That Council, with regard to the proposed replacement and expansion of the dock floats in Butchart Cove, give notice of its intent to consider issuing a Development Variance Permit that would vary section 38(42A)(2) of the Land Use Bylaw to increase the maximum length of a float from 85m to 92m within the foreshore lease area held by The Butchart Gardens Ltd. in the Water Area W-2A zone. BACKGROUND: The Butchart Gardens Ltd. owns a private dock facility within a foreshore lease in Butchart Cove. The lease area surrounding the dock has the Water Area Zone W-2A designation. The W-2A zone only applies to the Butchart dock area; the regulations in section 38(42A) of the Land Use Bylaw describe the length of the existing dock facility and were adopted when the current dock was proposed a decade ago. In 2015 Butchart Gardens applied for a variance to facilitate the reconfiguration of their wharf in Butchart Cove, which Council approved. This new Development Variance Permit application is to permit the construction of a 7m addition to the existing wharf serving the Butchart Gardens site. The proposed extension would facilitate the installation of a sewage pump-out location on the wharf, to serve the pump-out vessel operated by Butchart Gardens. A future Marine 1903 Mount Newton Cross Road, Saanichton, B.C. V8M 2A9 Phone: 250-652-4444 Fax: 250-652-0135 Page 113 of 163 To: Patrick Robins, Chief Administrative Officer August 30, 2016 For: September 06, 2016 Regular Council Re: Development Variance Permit - 800 Benvenuto Avenue; Butchart Dock Expansion Shoreline Development Permit would be necessary once the detailed design of the pump-out system and pipe locations is complete. DISCUSSION: Building Department: A Building Permit will not be required for the proposed extension to the existing float structure within the bay, however staff recommend that the structure be reviewed and approved by a structural engineer as was done for the previous changes to the wharf. The proposed installation of a sewage line out to the wharf extension will require a Plumbing Permit. This will require approval of design and installation by a Mechanical Engineer, as well as a biologist review of any impacts for the shoreline Development Permit. The application indicates that approvals for the project will be coordinated by engineers as well as a biologist for any required notification of the Department of Fisheries and Oceans. Planning Department: Staff note that the pump-out vessel operated by Butchart Gardens provides a key service which reduces the likelihood of improper sewage discharge into the Saanich Inlet. The vessel currently is able to empty its holding tank by connecting to the sewage pump-out system at the BC Ferries wharf in Brentwood Bay. This is a temporary arrangement and the Gardens is seeking to provide a dedicated pump-out system at its own wharf. Staff consider the proposed additional dock length to be a minor addition which would not have a negative impact on Butchart Cove. The additional dock segment is located outside the 15m Marine Shoreline Development Permit Area, therefore no DP would be required for the dock extension. Connection of the proposed future sewage pump-out system, which would cross through the Marine Shoreline DP area, would require review by a qualified biologist for issuance of a DP. Staff support the application and, subject to proper engineering and oversight by the project biologist, encourage the installation of an additional pump-out facility serving boats in the Saanich Inlet. Advisory Planning Commission On the 10th of August, 2016, the Advisory Planning Commission considered a staff report on this application and passed the following resolution: MOVED AND SECONDED That the APC recommend to Council its support to extend the Butchart Gardens wharf by 7m to facilitate the installation of a new sewage pump-out system for marine vessels. CARRIED UNANIMOUSLY Page 114 of 163 To: Patrick Robins, Chief Administrative Officer August 30, 2016 For: September 06, 2016 Regular Council Re: Development Variance Permit - 800 Benvenuto Avenue; Butchart Dock Expansion CONCLUSION: The statutory requirement for notification of the DVP necessitates that the application return to Council on a future agenda. Subject to public comment, staff recommend that Council consider authorizing the requested DVP for the greenhouse wharf expansion at 800 Benvenuto Avenue. ATTACHMENTS: Appendix 'A' - application materials Administrator’s Recommendation: Appendix 'B' - DVP Draft I concur with the recommendation Appendix 'C' - APC report contained in this report. Patrick Robins Chief Administrative Officer Page 115 of 163 «EN .3060 Page 116 of 163 Page 116 .nU+.o.<¢¢ 3 . Jtwz?q .??..s§va \/M34” _ ‘N- E_ 3 .5. .3 .an_;M?_..=<. ‘ . 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This Development Variance Permit is issued subject to compliance with the provisions of the Land Use Bylaw and all other applicable Bylaws of the Municipality, except as specifically varied by this Permit as follows: vary Section 38 (42A)(2) of the Land Use Bylaw to increase the maximum length of a float from the previously varied length on DVP 3090-20-11/15 of 85m to 92m within the foreshore lease area held by The Butchart Gardens Ltd. in the Water Area W-2A zone. as shown on the plan attached to this Development Variance Permit. 2. This Development Variance Permit applies to the lands known and described as follows: Parcel Identifier: 000-869-112 Lot 1, Section 13 and 14, Range 2 West South Saanich District, Plan 14667 (Re: Water Lot 674, Cowichan District, under Foreshore Licence 103526 over a portion of Butchart Cove). (herein called "the Lands") 3. The owner shall substantially complete construction within 12 months from the date of issuance of this Permit, in default of which the Permit shall be null and void and of no further force or effect. 4. This Development Variance Permit is subject to the following conditions: a) the environmental protection measures recommended by the Page 121 of 163 Development Variance Permit No. «ReferenceNumber» (DVP) «Civics» Page 2 project Biologist be followed and that the owners provide a final monitoring report from the Biologist reporting on compliance with the recommended Best Management Practices. b) the structural engineer shall provide a sealed letter of completion and acceptance of the completed dock structure. c) any future alteration or expansion of the dock would require separate approval by application to the District; and, d) the approved variance remains valid until such time as the dock facilities are removed or destroyed; at which time the permit shall be null and void and the regulations specified in the District’s Land Use Bylaw shall apply. 5. The terms and conditions contained in this Permit shall enure to the benefit of and be binding upon the owner, their executors, heirs or administrators, successors and assigns as the case may be, or their successors, in title to the land. 6. This Permit does not relieve the owner’s responsibility to comply with all other federal, provincial, and municipal legislation or regulations. Page 122 of 163 Development Variance Permit No. «ReferenceNumber» (DVP) «Civics» Page 3 AUTHORIZING RESOLUTION PASSED AND ISSUED BY MUNICIPAL COUNCIL ON , 2016. APPROVED AND AGREED TO BY THE OWNER: Signed in the presence of: Witness BUTCHART GARDENS LTD. Address of Witness Print Name ______Occupation Date THE CORPORATION OF THE DISTRICT OF CENTRAL SAANICH Ryan Windsor, Mayor Liz Cornwell, Corporate Officer SIGNED THIS DAY OF , 201__. Page 123 of 163 The Corporation of the District of Central Saanich ADVISORY PLANNING COMMISSION REPORT For the Advisory Planning Commission meeting on August 10, 2016 To: Commission Members File: 3090-20-8/16 Advisory Planning Commission From: Bruce Greig Priority: Strategic Director of Planning and Operational Building Services Date: August 04, 2016 Re: 800 Benvenuto - Development Variance Permit for dock extension RECOMMENDATIONS: That the Advisory Planning Commission provide a motion of support for the requested variance to extend the Butchart Gardens wharf by 7m to facilitate the installation of a new sewage pump-out system for marine vessels. BACKGROUND: In 2015 Butchart Gardens applied for a variance to facilitate the reconfiguration of their wharf in Butchart Cove. On October 5, 2015, after providing an opportunity for public comment on the proposal, Council passed the following resolution: "That Council, with regard to the proposed replacement and expansion of the dock floats in Butchart Cove, issue a Development Variance Permit that would vary section 38(42A)(2) of the land Use Bylaw to increase the maximum length of a float from 65m to 85m within the foreshore lease area held by The Butchart Gardens Ltd. in the Water Area W-2A zone, subject to: 1.the construction activities following the environmental protection measures recommended by the project biologist; and, 2.the structural engineer providing a sealed letter of completion and acceptance of the completed dock structure." 1903 Mount Newton Cross Road, Saanichton, B.C. V8M 2A9 Phone: 250-652-4444 Fax: 250-652-0135 Page 124 of 163 To: Commission Members, Advisory Planning Commission August 04, 2016 For: August 10, 2016 Advisory Planning Commission Re: 800 Benvenuto - Development Variance Permit for dock extension This Development Variance Permit application is to permit the construction of a 7m addition to the existing wharf serving the Butchart Gardens site. The proposed extension would facilitate the installation of a sewage pump-out location on the wharf, to serve the pump-out vessel operated by Butchart Gardens. A future Marine Shoreline Development Permit would be necessary once the detailed design of the pump-out system and pipe locations is complete. DISCUSSION: Building Department: A Building Permit will not be required for the proposed extension to the existing float structure within the bay, however staff recommend that the structure be reviewed and approved by a structural engineer as was done for the previous changes to the wharf. The proposed installation of a sewage line out to the wharf extension will require a Plumbing Permit. This will require approval of design and installation by a Mechanical Engineer, as well as a biologist review of any impacts for the shoreline Development Permit. The application indicates that approvals for the project will be coordinated by engineers as well as a biologist for any required notification of the Department of Fisheries and Oceans. Planning Department: Staff note that the pump-out vessel operated by Butchart Gardens provides a key service which reduces the likelihood of improper sewage discharge into the Saanich Inlet. The vessel currently is able to empty its holding tank by connecting to the sewage pump-out system at the BC Ferries wharf in Brentwood Bay. This is a temporary arrangement and the Gardens is seeking to provide a dedicated pump-out system at its own wharf. Staff consider the proposed additional dock length to be a minor addition which would not have a negative impact on Butchart Cove. The additional dock segment is located outside the 15m Marine Shoreline Development Permit Area, therefore no DP would be required for the dock extension. Connection of the proposed future sewage pump-out system, which would cross through the Marine Shoreline DP area, would require review by a qualified biologist for issuance of a DP. Staff support the application and, subject to proper engineering and oversight by the project biologist, encourage the installation of an additional pump-out facility serving boats in the Saanich Inlet. CONCLUSION: Staff recommend that the APC provide comment on the proposed dock extension to the Butchart Gardens wharf in Butchart Cove. 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D90‘l 3 9 I 1.0 N '1!luJ9d aoueue/\1ueLudo|e/xeq (u.1g'o)sous;/||eM L|1p]M 6SB9JOU| e pue uuuad 1ueuJdo|e/xeq e Lnoq 08 $ (1soo Iemoe) SU5!Suoneou!1oN dA(] JOJ.U0!1BO!|ddQ8)1BbU p|no/v\ no/( ‘pasodoJd (LU9'9XlUL'€)P9|q€S!G 10; 909d sg 9 pue S eoueue/\ eeue uuued lueuudoqe/\a(] 2 (UJO'9 X l-U17'Z) 's1uau1e1_mbaJ J90 IIELU ug pa1eoo| sg Auedojd eu1,u 'e1noJ 91Q!Jd0Jdd€ S U0!SS!wqn'=‘ U0 SI!€19I0 10} S1IWH3d 1N3WdO'I3/\3G 01 sg ‘uounog Kq peuapgsuoo (lUQ'9Xl-UL'Z)mepuels 30/n9 aux09/2 ass eseeld '0o0‘08$ Uetn wow Eunsoo am ‘nuuad eoueue/\ 1ueLudo|eAec| s1uewaAoJdu1_r/fue se pauyap s_:Jofewfame/\u_Issa; e 10; uoneonddeue ‘as!/v\ eoepns Bupued J0 ooo‘og$ §u_uso:z s1ueweAoJdu1_I/fue se pauysp s_Imum; -Jeu1o 'uone|nBeJ eu|13ug1eauJ ugdguspjeu pemnsuouxap 9 sq 9J9u1;[ seoueue/\ JOU!l.UJo; (d/\Cl+dC|) 009$ 51: seoueue/\ u1!MJofew uoudoue sg uoueouddeaoueue/\ ;o puaoa V gl (d/\Cl+dC|) f/«=~"'5’)“*4 “’)—l*‘7"437e&ea- 008 $ seoueue/\ u1!MJ0U!W eewweeu saoueue/\ uums1!uued 1uawdo|e/\ac| 'uop,e|n'3eJBu11sgxe ue my/vx aoueoudmoo % 59 29.? %¢>'9 e?eue/xoo101 1ou1s1!l.UJ9d1ou seop 9oue1sLunoJgo eBe1uoJ:| 009 9; (dm) S1!LUJ9c| aoueue/\ 1uatudo|aAe(] anbgun J9l.|10 J0 0!1l_S[J91OEJBu0 emsomoads 101 pasodmd sq), euau/vxpejepgsuoo eue s1gu.uad saaj BGJV101 eoueue/\ 1ueLudo|eAec| 'aoueue/\ amAq pa1oa;;e 1ou em /Uo?eueoSuguoz eneudojdde 1uS!aHeJn1om1s / E3 L,D]UBES|EJ1UQ) N\/\NV\ em ug p911!LUJ9d/msuap JO esn em Uosseoo (092) 1uB!eHBulplma z£uz—z99 Xe; 4! page/\ eq /(em sN\e|/<9 u‘BysJ0 uogsmgpqns v eozwiyg (092) — I91 ‘(3u[uoz) esn pue-| sun,uguog1e|nBaJ V epgs .l0!J91X3 6\/Z W8/\ D 8 'UO1U3!UE9S uuuad 9I)UI2!Jl?/\ JU9LUdO|-3/\9(] SSDISIB10i- pa 5500 U01/V\9NJl/\JE06! qjgueeg |EJ]LJ9j 40 D]J]S!(] “"2 9D!S ' Aeea - .v__z - 1!l.U.l3¢| 1uaLudo|a/\ac| 1uoH sxoeqles aaueue/\ esn3U!D|! umuuxew nEl aoueue/\ pasodmd Suguoz d/\(] Lpguees 12-nus) /pmmbaa /Ueununs The Corporation of the District of Central Saanich REGULAR COUNCIL REPORT For the Regular Council meeting on September 06, 2016 To: Patrick Robins File: 4020-01 Chief Administrative Officer From: Liz Cornwell Priority: Strategic Corporate Officer Operational Date: August 16, 2016 Re: Hovey Road No Truck Signage RECOMMENDATIONS: That removal of the "no truck route" sign from Hovey Road be approved. BACKGROUND: At the July 25, 2016 Regular meeting, Council passed a resolution that "no truck route" signage be erected on Hovey Road. A sign was installed on Hovey Road for the purpose of indicating to traffic that the road is not a designated truck route in the Central Saanich Traffic and Highways Regulation Bylaw No. 1535, 2006” and “Central Saanich Traffic Highways Regulation Bylaw No. 1614, 2009. Staff installed the sign on Friday, August 5, 2016. DISCUSSION: Since the sign has been installed, police and municipal staff have expended considerable resources responding to questions and statements from the public who are confused as to what the sign means. Staff has received queries regarding whether or not there is a ban on any commercial or other trucks travelling on the road, and whether or not the police are enforcing the no truck route sign. 1903 Mount Newton Cross Road, Saanichton, B.C. V8M 2A9 Phone: 250-652-4444 Fax: 250-652-0135 Page 132 of 163 To: Patrick Robins, Chief Administrative Officer August 16, 2016 For: September 06, 2016 Regular Council Re: Hovey Road No Truck Signage The week following installation of the sign, staff was advised that the sign had been removed without permission by persons unknown. The sign has not been replaced pending Council consideration of this report. CONCLUSION: The no truck route sign on Hovey Road has resulted in confusion amongst residents and the general public as to the signs applicability, and it is suggested that the sign not be replaced. Administrator’s Recommendation: I concur with the recommendation contained in this report. Patrick Robins Chief Administrative Officer Page 133 of 163 NOTICE OF MOTION Re: Publish Council Expense Receipts and Freedom of Information Released Information For the September 6, 2016 Regular Council Meeting Submitted by Mayor Windsor Be it resolved that, by way of a new policy, the District of Central Saanich publish expense receipts for all members of Council on the District website each month. Be it further resolved that the information released under Freedom of Information (FOI) requests also be published to the District’s website subject to meeting all requirements of the Freedom of Information and Protection of Privacy legislation. Page 134 of 163 NOTICE OF MOTION Re: Policies For the September 6, 2016 Regular Council Meeting Submitted by Councillor Zeb King Whereas there are presently an untold number of District of Central Saanich policies contained in a binder held by staff; and, Whereas containing municipal policies in a binder has been the practice in Central Saanich for over a decade; and, Whereas providing greater access to these policies would help Council members and would provide greater public transparency and public confidence in local government; and, Whereas now is a the right time to consider this work given the website upgrade and because without Council support, this work may never get done due to other priorities; Therefore be it resolved, that Council direct staff to present an estimated work-plan to move policies from the binder to the municipal website, and that this include an assessment of redundant and outdated policies and include an estimated time-line with options for Council. Page 135 of 163 % VICTORIA AIRPORT AUTHORITY August 4, 20l 6 District of Central Saanich i903 Mount Newton Cross Road Saanichton, BC V8lvl 2A9 Dear Mayor & Council, On Thursday, September 29*”, 20i 6, from approximately 9:00am —i2:00pm, Victoria Airport Authority (VAA) will be hosting a full~scale training exercise to simulate an aircraft accident at Victoria International Airport. Regular airport operations and flights will proceed as normal, however passengers or members of the public will notice a significant presence of emergency services on—site. Volunteers willbe at the accident site simulating injured passengers and others will play the role of family and friends in the terminal. Everyone participating in the exercise will be clearly identified and notice of the event will be shared on social media, our website, signage, traditional media and public address system in the terminal building. Participating agencies include Victoria Airport Staff, Commissionaires, Nav Canada, local airlines, terminal building tenants, Sidney RCMP, BC Ambulance Service, BC Coroners Service, VIHA, OCC Westshore RCMP—9ll Dispatch, Sidney, North Saanich, Central Saanich and Saanich Fire Departments, Saanich Fire Dispatch, and BC Ambulance Service Dispatch Centre Victoria. Regular testing of Emergency Response Plans and training for all local response agencies is essential to the VAA’s emergency preparedness and Transport Canada regulations require that these types of exercises be conducted every four years. We would appreciate you sharing this information to help us create awareness of this event in the local community. Sincerel / ./ ,/F\ James Bo sz VP Operations & Development Victoria Airport Authority 250-953-7570 [email protected] M iv Z‘~ll.“SJ.7:?Dlii'LCrlT‘ri:W70:75’>‘.f’wl‘-U\‘,i1irSit- 1w'ii,i,'.i.iirin;hailgiml(mil Page 136 of 163 Rubv Shea From: bill wilson [[email protected]] Sent: Friday, August 05, 2016 5:07 PM To: Mayor Ryan Windsori Zeb King; Alicia Holman; Bob Thompson; Carl Jensen; Niall Paltiel; Municipal Hall; Patrick Robins Subject: The Request for an lndependent Review of Actions By Council Re: Hovey and Tomlinson Truck Tratfic Mayor Windsor and Council and Patrick Robbins should be aware that all residents of Hovey Road and Tomlinson Road are frustrated with the slow action of CS in solving the commercial truck traffrc issue we experience daily in our formerly quiet agricultural community. I have not spoken with anyone in the community who supports what V.I.Pallet is doing to this community, and seems intent on continuing to do. My wife and I, along with our children are not happy with the lack of control CS has taken of this situation. We believe that the Hovey Road and Tomlinson Road Engineering Report completed this spring was, in itselt sufficient grounds to curtail the operation of V.I.Pallet through this community. By limiting the weight of trucks allowed to use Hovey and Tomlinson Roads on a daily basis, this commercial truck problem could have quickly been solved by our elected offrcials. We, as a community stand united on this issue and it is not our intention to have one resident singled out as the main complainant. Bill and Susan V/ilson 1590 Hovey Road, Saanichton "The information contained in this transmission may contain privileged and confidential information of the District of Central Saanich, It is intended for review only by the person(s) named above, Dissemination, distribution or duplication of this communication is strictly prohibited by all recipients unless expressly authorized otherwise. If you are not the intended recipient, please contact the sender by reply email and destroy all copies of the original message, Thank you," "Please visit our rì€w civic web portalat www.centralsaanich.ca to find information on upcoming meetings and past Council decisions, to search for background repofts, and/or to sign up for e-notifications." 1 Page 137 of 163 iEGEilVE Sent: Sunday, August 7,2016 9:58 AM AU6 I 7 2ûÍô To: [email protected] Cc: [email protected] Tho Corp^oratjon of the District Subject: LocaldelÍvery of Central Saanich Mayor and Council; I do not understand why the term "local deliveries" is causing such confusion. lt is a term used throughout our municipality and the GVRD. lt is meant to denote the delivery of goods or services to a specific address on a route that is otherwise designated as as a Non Truck Route. .lf a resident is having roof replacement or a parcel delivered the appropriate vehicle delivers the goods and then leaves- returning to it's place of business. The truck delivering the needed product may well be large and may even be a semitrailer- tractor unit. The point is that it delivers and then leaves according to the truck route bylaw by the shortest distance to a designated truck route. This criteria does not apply to Vl Pallets which uses the undesignated truck route to come and go to it's unregulated business site . They are not delivering goods and services to customers on Tomlinson and Hovey Roads. As by dictionary definition (which one legally goes to in absence of o definition) delivery trucks (as per. Mr. Robins remark below) refers to the delivery of goods/services to customers, not to one's work site. It is very clear that Local Deliveries are a one-off occurrence and not the continual use of a road for ongoing business practice. lt is apparent that local deliveries no matterthe size of the truck do not have the impact physically in causing degradation of the road surface or from a safety point of view in that the travel is occasional not regular usage. Please consult with the former Mayor and Council who in conjunction with the Police Board developed the existing Truck Route By-law . lt was carefully crafted taking condition and size of roads , road usage and safety factors into consideration. As per the January L8th Committee of the Whole, delivery trucks: " On question, the Chief Administrative Officer stated that Council does have regulatory authority to make restrictions on any of it road network. lt requires a motion of Council and a traffic order from Police Services. He noted that Council could reviewthe bylaw and with legal advice could look at restricting some roads from specific vehicles and weights keeping in mind exceptions for local farm machinery local deliveries (e.g. garbage and delivery trucks)" Respectfully Marion Mcleod 1448 Hovey Rd. ph. 250 652-309s Page 138 of 163 Rubv Shea From: Patricia Wall Ipatricia.wall@telus. net] Sent: Sunday, August 07 ,2016 1 0:32 PM EGIE \'/F, To: Municipal Hall Cc: Patrick Robins Atiü r :::3 Subject: Update I Thc Corporation of the istrict of Central Saanic Dear Mayor and Council, ln case it ísn't clear, the ombudsman investigation is supported by many residents on Hovey/Tomlinson including us. We are not exactly sure what is going on, but the current state of trucks on hovey/tomlinson borders on absurd. There is a "No Trucks" sign on a road that apparently doesn't mean "no trucks". There are trucks driving at all hours despite the owner agreeing to limit hours, but police cannot do anything. Cars are speeding, signs are being vandalized as recently as today. But all we hear are reasons that no action can be taken. The road is a mess - the recent paving has helped, but as a daily bike rider, I can tell you that I am still forced into the middle of the road due to the remaining bumps - try riding that section on a bike yourself and you'll see what I mean. For the first time in riding my bike to work in 22years, I am noticing a real safety issue as I am forced into the middle of a section of road that has 2 driveways, a blind hill at one end and a blind corner at the other. Add a dark night with some rain and some wildlife and you have the perfect recipe for a bad outcome. I hope your safety process has been used appropriately in this case - you may want to do another analysis if this scenario has not been considered. Does anyone else find this embarassing? ls this a standard of service or conflict resolution that you find acceptable? When we add up everything that has happened and not happened since this situation was first raised 10 months ago, we think that none of you would accept this if it happened in your neighbourhood. Sincerely, Dan & Patricia Wall "The information contained in this transmission may contain privileged and confidential information of the District of Central Saanich. It is intended for review only by the person(s) named above. Dissemination, distribution or duplícation of this communication is strictly prohibited by all recipients unless expressly authorized otherwise. If you are not the intended recipient, please contact the sender by reply email and destroy all copies of the original message. Thank you." "Please visit our rì€w civic web portar at www.centralsaanich.ca to find information on upcoming meetings and past Council decisions, to search for background repofts, andlor to sign up for e-notifications." 1 Page 139 of 163 Liz Gornwell From: Blue Skye Farm Dear Mayor and Council, With regards to Councillor Chris Graham's apparent objection to my use of the word "illegal" in regards to the unauthorized augmentation of the Municipal Right of V/ay. I do not know why my use of this term/word bothers him as it clearly describes the augmentation. Councillor Graham, are you aware that under the Criminal Code, a person undertaking such action would normally be charged with Mischiefl If it is not illegal, does that mean that any of us can, at anytime, take a bulldozer, and start digging up a Municipal Right of Way as we see fit? We have a bulldozer, can we then go down to the end of Hovey Road and put the ROW back as we see fit, as best as we can to its original form? Probably not, I suspect charges would be in line. As far as the suryey pins, I understand the District could not find them? Perhaps it could be because they were dug up (along with the oríginøl cement barriers that were erected signifying the dead-end of Hovey Road - not the barriers that Mayor Mar reinstqted). Yes the concrete from those barriers can be found along the Municipal ROW, some of the concrete from those barriers was broken up and used in the illegal construction/ development of the ROW. As far as the survey pins, are you aware that it is a criminal offense to remove said pins? Are you aware that the illegal augmentation actually caused flooding onto the adjacent property (1339 Hovey Road) causing that homeownet a great deal of distress? Are you aware that the District had to then put in a culvert to remedy that issue? I called the augmentation what it is: illegal. 'West Regarding my comment that the other end of the ROW, off of Saanich Road, be used as the entrance to the industrial site, if no standards have to be met for access, why not let those who wish to develop it, develop as they see fit? In other words the District would not need to budget for the development of the West Saanich end of the ROW - simply let what happened on this end of the ROV/ happen on that end, as the District obviously feels it is legal. I personally maintain though, that Gowdy Road is the most suitable access. Thank you for your time, Cathy Berndt 1 Page 140 of 163 Liz Cornwell From: Blue Skye Farm Dear Mayor and Council, At the August 15th Council Meeting, when you left a neighbour's questions completely unanswered, I attempted to get the answers to two of them, as well as my own, when I spoke during the question and answer period. 'We suggested that it appears that the District in conveying a benefit on the company VI Pallet & Recovery, and asked what benefit it is that the municipality is receiving in return. Your response implied that the municipality is not getting a benefit because the businees is on Tsartlip land. You responded with: "You asked me about a benefit that was conferred. Lets get our questions straight here, ok?' The benefìts that were conferred, Your talking about the business operating on lands that are in control of the Tsartlip First Nation." Mr. Mayor I did not wish to take more time at the Q & A, but I would like to clarify that the benefit being conferred is the use of the Municipal ROW as well as Hovey and Tomlinson Roads, not Tsartlip lands. 'West V/hy is it that the Municipality needs the benefits of reports and various criteria for the Saanich end of the Right of Way, but not the Hovey Road end? In fact, it seems the District does not even need the benef,rt of a survey to establish exactly where the ROW is, despite the excerpt below from the }/.ay 2 Rise and Reporl. In addition to this, the recent tree removal these mast ten months also appears to go against the municipality's own bylaw: f+ + v4df In the above bylaw I quote the following: Municipal Property means a highway, park, right of way, or easement held by the municipality. Please help me to understand why this bylaw can be broken without any consequences. Bylaw Offrcer Ken Neurater,confirmed that the RO'W is 66 feet in width. If you look at the tree removal and Private Property and No Trespassing signage, it is in no \,vay beyond a 66 foot boundary. At the In Camera Meeting held on April I B, 20I 6, Council resolved to report out the þllowing: That Council Rise and Report at an open meeting regarding bylaw enforcement - Hovey Road as follows: .* Staffattended Hovey Road to view signage, tree removal, road improvements, and any fire and safety issues t Page 141 of 163 .* It is dfficutt to determine boundaries of road right-of-way qnd where road right-of-way ends due to some missing pins - tree removal may be on private property. . *Staffare aware of improvements being made on private property that are not on the right-of-way. V/ith regards to the construction of roads (V/est Saanich end of Municipal ROW) at the August 15th Council Meeting, you said that Council acts at the benefits of reports. This is concerning to us, because there appears to be no consistency with your statement. V/hy is this? If this is the case, why is it that when the illegally augmented use of the Hovey Road end of the ROV/ was brought to your attention close to ayear ago, you have continued to allow its use? As far as we are aware, there has been no report on the Hovey Road end of the Municipal ROW, let alone having the MROV/ surveyed after it was determined in April that it was difficult to establish boundaries. Despite the stress, the dangerous situation (as stated by the Mayor himself) this has created, the breakdown of infrastructure, and close calls, you continue to allow VI Pallet the use of the Municipal RO'W, or rather "the laneway that is the current qccess route to V.I. Pallet Recovery." (as stated in a letter to Mayor and Council dated June 20th from Co-owner of VI Pallet & Recovery). Please review this excerpt from the February I ,2016 Council Meeting: Pay special attention to the yellow highlighted municipal responses. Actions or lack of actions continue to contradict these responses. 7 . 5 . In response to Dave Berndt's, 1 448 Hovey Road, query whether the end of Hovey Roqd is a municipal right-of-way, and if so, is it under the Tsartlip First Nation or the municipality's iurisdiction: o * ytt, the end of Hovey Road is an unapproved road right-of-way under the municipality's iurisdiction * development of the right-of-way wouldflow through the municipality * any improvements to the road right-of-way would be through an agreement and would have to meet municipal standards o * not awqre of an agreement to extend the road within Tsartlip First Nation lands. For you convenience I have also included, again, an email I sent to Mayor and Council on February 15,2016 I did not receive any answers to any of the questions in this email Please answer the questions I have highlighted in yellow in today'email as well as the questions from the Feb. 15th email. We are depending on you, our elected officials and our municipal staff to help us through this stressful situation. Sincerely, Cathy Berndt 2 Page 142 of 163 Forwarded message From: Blue Skye Farm Dear Mayor and Council: At the last February lst Council meeting it was confîrmed the access which VI Pallet uses as their driveway to their industrial site, is in fact part of a municipal right of way (ROW) and falls under municipal jurisdiction. Further to this, it was confì.rmed that the "equipment" (signage, chain, padlock) presently erected does not belong to the municipality and that permission was never sought to augment the municipal ROW. And lastly, as confirmed at said meeting, it is unknown if the augmented portion of the ROW is up to standard. My questions to you are: * How come the equipment is still in place? * How can there be signage stating i.e. that the ROW is "no public access" when we recently confirmed the contrary? * How come the fact that many trees were cut along the RO'W without following the municipality's own policy has not been addressed? of+Trees+on+Municl ædf * How can the ROV/ continue to be used, particularly for such? * Why is the Municipality putting itself in a position of liability, should such a user of said ROW, suffer damages/ injuries/ or loss? It appears that VI Pallet is also using a portion of the ROW for their site. See the attached photos which show a partial view of their fleet of trucks parked to the left, and a vehicle and debris to the right of the roadway. This is trespassing. Concerned residents and community members again, are asking you to keep our community safe - immediately. Sincerely, The Berndts 3 Page 143 of 163 Page 144 of 163 Page 145 of 163 : t' Page 146of 163 .-:- * * ,.. :. t t', Page 147 of 163 \ r\,.. ,+J o:. ei ,ït Page 148of 163 Munic I Hall From: The Murphys [[email protected]] EGIEilVE Sent: Friday, August 19, 2016 12:55 PM To: Municipal Hall AUû I I 2$iã Cc: Blue Skye Farm Subject: lllegal? Tho Corporation of the District of Central Saanich Dear Mayor Windsor and Council, When our neighbourhood has brought up the 2011 agreement with the Coopers/Tsartlip (t rdt the replocement borricødes former Mayor Mor had installed ot the west end of Hovey Road only be removed on the cond¡t¡on thot the ROW wos to be used for residential access only , notforcommerciol trofficl, wehavebeentoldthattheagreementcannotbeupheldb/cthereisnothingtobefoundinwriting. Yetwedofind that the agreement is being partially upheld in that residential traffic is using the ROW (the non-First Naflons busrness owners now living therel. How is it then that the other part of the agreement, not allowing the ROW to be used for commercial traffic, is not being upheld? Logically,if nowrittenagreementcanbefoundonrecord,thenshoulditnotbethatnoneoftheagreementbeupheld? Logicallyshouldthisnot lead the municipality to return the ROW back to it's originalform, prior to the original barricade being vandalized (removed), the ROW illegally developed, and prior to the agreement made by former Mayor Mar? I am sure if the barricades at both ends of the ROW going through Centennial Park connecting Hovey Road were illegally removed, it would certainly be returned to its original form and the barricades reinstated once ¡t came to the attention of the municipality that the ROW was being misused. So ln summary, please answer the following questions: 1. How is it then that the other part of the agreement, not allowing the ROW to be used for commercial traffic, is not being upheld? 2. Logically, if no written agreement can be found on record, then should it not be that none of the agreement be upheld? 3. LogicallyshouldthisnotleadthemunicipalitytoreturntheROWbacktoit'soriginalform,priortotheoriginal barricadebeingvandalized (removed), the ROW illegally developed, and pr¡or to the agreement made by former Mayor Mar? Thank you in advance for answering these four questions, We look forward to your response. Sincerely, Sydney P. Murphy, L424 Hovey Rd 2so-652-3677 '-The information contained in this transmission may contain privileged and confidential information of the District of Central Saanich. It is intended for review only by the person(s) named above. Dissemination, distribution or duplicätion of this communication is strictly prohib¡ted by all recipients unless expressly authorized othen /¡se. If you are not the intended recipient, please contact the sender by reply email and destroy all copies of the original message, Thank you," "Please visit our 0êw civic web poftar at www.centralsaanich.ca to find information on upcom¡ng meetings and past Council decísions, to search for background repofts, and/or to sign up for e-notifications." 1 Page 149 of 163 EGIEIVE Ru Shea From: Elizabeth Smith [[email protected]] Sent: Tuesday, September 06, 2016 9:14 AM Tho Corporation ol the District To: Municipal Hall; Mayor Ryan Windsor oí Central Saanich Gc: Bob Thompson; Niall Paltiel; Alicia Holman', Zeb Subject: Hovey at Tomlinson This is one of the several safet¡r concerns which I will send you and one of the reasons why we feel that the increased traffic of an industrial route leading to Tsartlip is not only in direct conflict with the Official Communþ Plan, but the total reason why an O.C.P. is designed.As I remember this lengthy document was drawn up by the previous Council(2008 I think) and considered much input from several professionals as well as citizens of the communþ..I would like you to address my safety concerns,and why you would not respect a document which protects it's citizens. I believe it was stated back in January that council had power to totally shut these rds, down to industrial use,and that was confirmed with a disregarded infrastructure report. Thank you, Blizabeth Smith 250 6520638 "The information contained in this transmission may contain privileged and confidential information of the District of Central Saanich. It is intended for review only by the person(s) named above. Dissemination, distribution or duplication of this communication is strictly prohibited by all recipients unless expressly authorized otherwise. If you are not the intended recipient, please contact the sender by reply email and destroy all copies of the original message. Thank you." "Please visit our new Civic Web Portal at www.centralsaanich.ca 1 Page 150 of 163 GEIVE Ru Shea From: Elizabeth Smith [[email protected]] Sent: Tuesday, September 06, 2016 9:34 AM Tho Corporation of the District To: Municipal Hall of Central Saanich Cc: Mayor Ryan Windsor; Bob Thompson; Niall Paltiel; ham; CarlJensen Subject: Safety on Tomlison Driving the wrong side of the road. ?? Mlssing some but possibly hitting others. This is a residential area ,where you will find children, animals, people coming out of driveways,students with gadgets?? Park users who feel they are in a safe place Elizabeth Smith 250 6520638 "The information contained in this transmission may contain privileged and confidential information of the District of Central Saanich. It is intended for review only by the person(s) named above. Dissemination, distribution or duplication of this communication is strictly prohibited by all recipients unless expressly authorized otherwise. If you are not the intended recipient, please contact the sender by reply email and destroy all copies of the original message. Thank you." "Please visit our new Civic Web Portal at www.centralsaanich.ca 1 Page 151 of 163 Rubv Shea From: Elizabeth Smith [[email protected]] Sent: Tuesday, September 06, 2016 9:49 AM To: Municipal Hall Cc: Mayor Ryan Windsor', Zeb King; Alicia Holman; Bob Thompson; Niall Paltiel; Chris Graham; CarlJensen Subject: How Hovey is used .Park Area!l This is one of the last areas where a person might feel safe when enjoying such a simple and relaxing activity in the evening or any time. Could you do this on Wallace Dr. or Keating???? i rji tEGii=tivlE This could be a child on his or her bike. LIfe as it should be!! This is a blind hill and is labelled as such. ii.Ì.1 süP [ $ i;:å Elizabeth Smith 250 6520638 Tha Corporation of the District of Central Saanich "The information contained in this transmission may contain privileged and confidential information of the District of Central Saanich. It is intended for review only by the person(s) named above. Dissemination, distribution or duplication of this communication is strictly prohibited by all recipients unless expressly authorized otherwise. If you are not the intended recipient, please contact the sender by reply email and destroy all copies of the original message. Thank you." "Please visit our new Civic Web Portal at www.centralsaanich.ca 1 Page 152 of 163 Lc:Je- l{t"^ Ruby Shea From: Elizabeth Smith [[email protected]] Sent: Tuesday, September 06, 2016 10:43 AM To: Municipal Hall Cc: Mayor Ryan Windsor; Bob Thompson; Zeb King;Alicia Holman; Niall Paltiel; Chris Graham; CarlJensen Subject: CAUTION LIMITED VISIBILITY! ! ! ! This is just a reminder of what you should already know, but seem to be ignoring. This sign has been up as long as I can remember.There is one on the other side heading West as well.If a person makes the mistake(which is normal human behaviour) of allowing their dog or CHILD to get too far ahead of them,(as most people feel this road safe) as traffic increases..as it has with just this one industry...... there is too much chance for accidents to happen. You should also note that the two very deep ditches are just at the bottom of this blind hill...leaving no place to jump to and a deep ditch to swerye into.There are also blind driveways to contend with. You may see forward ,but it's what's under your wheel that counts in the end. Thank you, Elizabeth Smith 250 6520638 "The information contained in this transmission may contain privileged and conhdential information of the District of Central Saanich. It is intended for review only by the person(s) named above. Dissemination, distribution or duplication of this communication is strictly prohibited by all recipients unless expressly authorized otherwise. If you are not the intended recipient, please contact the sender by reply email and destroy all copies of the original message. Thank you." "Please visit our new Civic Web Portal at www.centralsaanich.ca 1 Page 153 of 163 Ruby Shea From: municipalhall@csaan ich.ca Sent: Tuesday, September 06, 2016 1 1:1 1 AM To: Municipal Hall Subject: Municipal Hall (respon se #24) EGEIVE Municipal Hall (response #24) s[P t 6 ä,qi$ Tho C ;í %Hl[ i s tri ct Survey Information i r9Jìhe nD Site: Central Saanich Page Title: Municipal Hall URL: Submission 9161201611:11:01 AM Time/Date: Survey Response Frustrated citizen Hovey Tomlinson Road issue Subject ongoing! First Name STacy Last Name Sherman Home Address 7510 Tomlinson Road E-mailAddress stacvsherman23@qmail. com Day Phone Number 778-351-2272 My name is Stacy Sherman. I have been a part of the discussions and stakeholders meetings since the start of the trucking issue on Hovey and Tomlinson Road. I spoke on the phone with Mayor Ryan Windsor last week and the discussion has not changed since the onset of this issue. There is Message still no resolution in sight. lt has been going on now for over a year and tensions on our quiet neighborhood are on the rise. Vl pallet and company have been defacing signage in our neighborhood on a daily basis. Neighbors, including myself have been calling it in causing public works to come and clean up the mess. This 1 Page 154 of 163 is a waste of time and tax payers dollars. We have seen these same residents of Tsartlip purposely speeding and revving their trucks on our roads as they enjoy the fact that police cannot enforce anything due to the fact that no bylaw exists to restrict their actions. The police have no ability to enforce speeding, drinking and driving or vandalism it appears. We know it is most likely one or two individuals and don't want to speak for the whole, however, it is changing the nature of our quiet neighborhood. The signage is not encouraging cooperation between neighbors and is only causing anger. The no truck sign on Hovey road has no merit as box trucks continue to travel at all times of day and night. Why is it there if there is no bylaw in place? lt is my understanding that the municipality is asking the province to give the ROW thru Tsartlip back to them. ls council simply trying to wash their hands of the issue? What does this mean for the future of Hovey road? I am in support of Tsartlip acquiring a road to West Saanich which would help their future development and access. The residents of Hovey and Tomlinson are simply asking Councilto keep in mind we are asking for Hovey to be made a no-thru road and a non industrialtruck route. Creating a green space between Tsartlip and our road would hopefully help to create a common ground for us to meet and enjoy. We want to work with our neighbors and the current method of managing the situation is only fueling the fïre between the two sides. No one wins. Now that we are in September can we step up talks, get some bylaw action and figure out a solution. Residents of this neigborhood deserve some answers already. We are not backing down. Gouncil has has alot of time to ponder this issue and look at the legal side of their actions. Has council met with Chief Tom? We need all sides talking. The new development on Stelly's is in full swing and the traffic from this new development will also be having an impact on our local roads. The kids are back to school and we will see more kids on our roads as they move to and from school. Safety is of the upmost concern in the coming weeks. We will hold Council accountable. I am a concerned citizen and ask that you please consider my letter. I do appreciate this issue has taken up alot of council time. Thank-you for your time. Stacy Sherman "The information contained in this transmission may contain privileged and confidential information of the District of Central Saanich. It is intended for review only by the person(s) named above. Dissemination, distribution or duplication of 2 Page 155 of 163 Canadian Société Cancer canadienne Society du cancer EGEflVE AUG August t2,2016 I 7 2û16 Tho Corporation _of the District of Central saanich His Worship, Mayor Windsor of Central Saanich 1903 Mount Newton Cross Road Saanichton, BC VBM 249 Dear Mayor Windsor and Central Saanich Council, On behalf of the Canadian Cancer Society, BC and Yukon, we are writing to invite the District Municipality of Central Saanich to endorse the Society's recommendation that the BC government expand the scope of BC's Tobacco and Vapour Products Control Act to prohibit use in outdoor public places province-wide. We recommend that the province prohibit smoking and vaping at patios, parks, playgrounds and beaches, and include guidelines for post-secondary campuses. We know that many BC municipalities are in favour of amendments to provincial tobacco legislation, as evidenced by the 68 communities, such as yours, currently sheltered with municipal or regional district tobacco bylaws, along with Resolution 892, endorsed by UBCM in 20L2. Presently, a report is underway to evaluate the successes, issues and costs associated with BC's tobacco bylaws. Outside of your community's boundaries, more than 1 million British Columbians in 125 communities do not have bylaws that prohibit smoking in outdoor public places, and for those communities with bylaws, the level of protection varies, This patchwork contributes to tobacco- related health inequities; across the province, smoking rates in the various health service delivery areas vary from a low of B.9olo to a high of 33.60/o. This exposure differential contributes to both health inequities and a larger provincial economic burden. In BC, the annual economic burden attributed to tobacco is $2 billion. In addition to protecting citizens from second-hand smoke exposure, smoke and vape-free outdoor places support people who want to quit smoking and provide positive role modeling for children and youth. A comprehensive provincial policy would help change social norms about tobacco use and provide equitable protection from second-hand smoke and vapour. Effective tobacco control measures save lives, financial resources and are vital to protect¡ng the integrity of BC's healthcare system. The Society believes that preventing half of all cancers is within our grasp and together we can support the vision to stop cancer before it starts. We appreciate your commitment to your community's health, and ask that you send us your endorsement (found on the back side of this letter) to protect the health of all British Columbians by October 31, 2016. Sincerely, ðw Megan Klitch Jenny Byford Tobacco Lead Advocacy Lead Canadian Cancer Society, BC and Yukon Canadian Cancer Society, BC and Yukon Megan Kl¡tch Canadian Cancer Soc¡ety 1100 Alward Street Prince George BC V2M 781 takeaction.cancer.ca TF 1-800-811-566 F 250-563-0385 mklitch @bc. ca ncer. ca Page 156 of 163 Canadian Société Cancer canadienne Society du cancer Endorsement of Smoke and Vaoe-free Outdoor Public Places in BC Smoke and vape-free outdoor public places legislation would prohibit smoking and vaping in BC's outdoor public places, including restaurant and bar patios, playgrounds, parks and beaches, with ministry gu¡delines legislated for post-secondary campuses. "Smoking" would include burning a cigarette or cigar, or burning any substance using a pipe, hookah pipe, lighted smoking device or electronic smoking device, with some exemptions for the ceremonial use of tobacco in relation to traditional aboriginal cultural activities. ¡ Our community endorses a requirement in British Columbia for smoke and vape-free outdoor public places, as outlined above, Or Our community endorses a requirement in British Columbia for smoke and vape-free outdoor public places, as outlined above, but with the following modifications (please list): Name of Community Name of Mayor (or rePresentative): Title: Signature Date: Name, phone and email for community contact The names of communities that endorse this policy will be shared with the provincial government and may be used in communications with stakeholders and mass communications. Endorsement letters will be received by Megan Klitch, Tobacco Lead, Canadian Cancer Society, BC and Yukon Division, until October 31, 2016 via fax, email or mail. Megan Klitch Canadian Cancer Soc¡ety 1100 Alward Street Prince George BC V2lY 781 takeaction.cancer.ca TF 1-800-811-566 F 250-563-0385 mklitch @bc, cancer. ca Page 157 of 163 lfr Canadian Société Cancer canadienne Outdoor Smoke and Vape-Free Places r¡ Society du cancer PREVENT C.AIVCER THROUGH HE.AT.,TFIY PUBIJC POTICY Key Facts a Tobacco is a major health issue that needs the attention of political leaders. a Almost 70 BC communities and three-quarters of BC's population are sheltered from tobacco modeling and exposure in outdoor public places. More than one million British Columbians remain unprotected. a The Union of BC Municipalities suppofts smoke-free outdoor public places' Rationale for outdoor smoke and vape-free policy Protection from second-hand smoke Secondhand smoke is extremely toxic. Studies of particulate matter have shown that in an outdoor setting, second-hand smoke can be as concentrated as in an indoor setting. Children experience greater impacts from second-hand smoke due to their developing immune and respiratory systems, Every year, more than 800 Canadians who don't smoke die from second- hand smoke exposure. Increase motivation to quit smoking People who smoke tend to respond to restrictions by cutting back or quitting. The majority (85,7olo) of British Columbians do not smoke. Of the minority who Recommended bylaws do smoke, two-thirds want to quit and are looking for prohibit srnoking and vaping: tools to help them, Several studies have shown that when smoking bans have been implemented, smokers r on restaurant and bar patios have chosen to quit or cut back and that smoke-free patio regulations may help former smokers avoid . on city-managed propefties: relapse. parks, playgrounds, trails, plazas, beaches, playing fields, recreation Equitable access to clean air for all British facilities and venues Columbians . within a buffer zone of 7.5 metres To date, 68 communities in BC are sheltered by of the above mentioned, as well as protections tobacco bylaws with stronger than BC's the doors, windows and air intakes Tobacco ControlAct. Approximately three quarters of of public buildings these communities fall within the Lower Mainland and Southern Vancouver Island. Outside of these boundaries, more than 1 million British Columbians in 125 communities, many of which are rural and remote, remain unprotected from tobacco related exposure and role-modelling. 712 Updated August 2016 takeaction.cancer.ca Page 158 of 163 Canadian Société Cancer canadienne Society du cancer Positive role modelling Tobacco use is started and established primarily during adolescence. Since most smokers staft before the age of 18, it is important to model healthy behaviours. Youth who do not see adults smoking or vaping will be less likely to view these as normal social behaviors and, thereby, are less likely to start themselves. Consistency can improve compliance With universal provincial policy and broad awareness measures, BC residents and tourists will be more aware of smoking restrictions. Research tells us that when people understand what tobacco restrictions are in place and why they have been implemented, they are more likely to comply, and are also more likely to speak up, encouraging others to comply. Evaluations have found that the fear of compliance issues exceeds the actual number of compliance issues that occur, Canadian precedent The majority of Canadian provinces and territories ban smoking on bar and restaurant patios and a growing number have recently expanded restrictions to other public outdoor places. Ontario, for example, banned smoking on restaurant/bar patios, playgrounds and sports fields, eflective January I, 20L5. Smoking behaviour and exposure to secondhand smoke decreased within the first year of implementation at all affected venues, and compliance was perceived to be moderate to high with variations observed by the type of outdoor venue. Public Support A 2013 Angus Reid poll conducted on behalf of the Canadian Cancer Society revealed the following support for smoke-free places policy by British Columbians: . Bar and restaurant patios: 660lo of adults and 79o/o of youth . Children's playgrounds: 9Io/o of adults and 960lo of youth . Parks and beaches: 660lo of adults and 80o/o of youth Preventable risk factors such as tobacco use and exposure cost $2 billion per year in BC. / SZ BiUion I l 5 Billion $l Billion $.5 Billion Canldial Société C¿rncer crrr¿rdie¡ure Soc¡ety rlu canccr cancef.ca 2/2 BC's tobacco bylaws: Non-Smokers' Rights Association Smoke-Free Laws Database Society Contacts: mklitch@bc,cancer.ca and [email protected] Page 159 of 163 EGEIVE @ VICTORIA AIRPORT AUTHORITY AUt 17 ?816 The Corporation of the District of Central Saanich August 15,2016 DELIVERED BY COURIER District of Central Saanich 1903 Mt. Newton Cross Road Saanichton, BC V8M 249 Attention: Ms. Liz Gornwell, Corporate Officer Dear Ms. Cornwell, Re: District of Central Saanich Nominee to the Victoria Airport Authority (VAA) Board of Directors Further your letter of July 27, 2016, please be advised that the process for the replacement of VAA Board members has been in place since 2011. The process is noted in VM's policies and procedures, as well as its bylaws. All of these documents are available on the VM's public website, and copies were provided at the time of the initial request which was made December 9, 2015. process There is a process in place; VAA followed the process; there have been no changes in the since 2011, and all other nominating bodies follow this process as do all other airport authority boards across Canadä. VAA's bylaws are approved by the Federal Minister of Transport, and we are bound by the provisions in those bylaws. The Board is very pleased with the District of Central Saanich's nominee Cathie Ounsted, whose professional skill set met the specific needs of the VAA. We look foruard to her contributions. Yours truly, James P. Crowley Chair Victoria Airport AuthoritY JPC/mo Enclosures Web Site www.victoriaairport.(om 201-1640 Eledra Blvd., Sidney, B(, Canada V8L.5V4 Telephone 250.953.7500 Facsimile 250.953.7509 Page 160 of 163 Jfr. Cooþooation "f tß. butotoL of C'oLoo[ Sooruß July 27,2016 File 0360-20/16 (Victoria Airport Authority) Victoria Airport Authority 201 - 1640 Electra Boulevard Sidney, BC V8L 5Va Attention: Mel Rinald Chair Dear Mr. Rinald Re Victoria Airport Authority Board of Directors Council Appointment Process Reference is made to our correspondence dated June 13, 2016, in which we advised that at the May 16,2016 Closed Council meeting, the Municipal Council of the District of Central Saanich resolved that Council will complete the selection process and will nominate a candidate to put fonruard to sit on the Victoria Airport Authority Board of Directors, and further that Council does not endorse the Victoria Airport Authority Board's current process. May we please have your response at your earliest convenience Yours truly, ó Liz Cornwell Corporate Officer tgry ./lfount JV¿*ton Coouu.ftooL, åoorLoßtor, ß'C. cVsJA z4q 9)ßoo'' ("oo) 6oz-44q4 J"r: (z5o) ó52-or35 Page 161 of 163 BRITISH CoruÀaete EGEilVE AUû 2 4 zrit Tho Corporation of the District Ref.39602 of Central Saanich August 19,2016 Mayor Ryan Windsor The Corporation of the District of Central Saanich 1903 Mount Newton Cross Road Saanichton BC V8M 249 Dear Mayor'Windsor: Thank you for your June 13,2016letter regarding your proposal to transfer a portion of unimproved Hovey Road from the Corporation of the District of Central Saanich to the Tsartlip First Nation. Ministry of Aboriginal Relations and Reconciliation staff are contacting other provincial ministries to discuss this proposal, and will be in contact with the district when this work has been completed. Again, thank you for writing. Sincerely, John Rustad Minister Ministry of Office of the Mailing Address: Telephone: 250 953 -4844 Aboriginal Relations Minister PO Box 9051 Stn P¡ov Govt Facsimile: 250 953-4856 and Reconciliation Victoria BC VB\7 982 e-mail: [email protected] website: www. gov.bc.ca/arr Page 162 of 163 Munici Hall From: Selina Robinson [selina.robinson. mla@leg. bc.ca] Sent: Monday, August 29,2016 2:29 PM AUG 2 9 2ÛI$ To: MunicipalHall Tho Corporalion Subject Reminder: book your meeting with the Opposition at UBCM of the District of Central Sa anich Hello, I hope your summer is going well. I am writing to remind you that the New Democrat Opposition MLAs will be at the UBCM Convention and that we are looking forward to meeting with you and discussing your local issues, ideas and concerns. lf you have not yet had the opportunity to book your meeting with us during UBCM, please contact my Legislative Assistant Brontë Renwick-Shields at or call 250-952-7647 and she will be happy to schedule an appointment for you. Please let Brontë know the specific issues or concerns that you would like to address in the meeting so that we can ensure the appropriate MLAs are in attendance. Here is a link to a list of our MlÁs and their spokesperson portfolios: http://bcndpcaucus.calthe-team/ We would also like to remind you that the Opposition will be hosting a free breakfast on the Friday morning of UBCM in the Crystal Ballroom Room at the Fairmont Empress Hotel. Doors open at 6:45am but please come when you can before 8:30am. We would love to have you join us - invitations and further information will be included in your Convention package. Yours sincerely, Jüñedb*'rt*, Selina Robinson M LA for Coquitlam-Maillardville Opposition Spokesperson for LocalGovernment, Seniors and Sports lf you would no longer like to receive emoils from me regording Local Government, please click here x "The information contained in this transmission may contain privileged and confidential information of the District of Central Saanich, It is intended for review only by the person(s) named above. Dissemination, distribution or duplícation of this communication is strictly prohibited by all recipients unless expressly authorized othenn¡ise. If you are not the intended recipient, please contact the sender by reply email and destroy all copies of the original message. Thank you," "Please visit our new c¡v¡c web po¡tat at wvwv.centralsaanich.ca to find information on upcoming meetings and past Council decisions, to search for background repofts, andlor to sign up for e-notifications." 1 Page 163 of 163