Clun Town Council with Chapel Lawn

NOTICE OF COUNCIL MEETING, TO BE HELD ON WEDNESDAY 3rd FEBRUARY 2016, AT 7.30PM, AT HAZLEHURST CLOSE COMMUNITY ROOM,

R. Turner (Clerk to the Council), 29th January 2016 AGENDA

1. PUBLIC SESSION AND ITEMS FROM COUNCILLOR - If members of the public are present the first fifteen minutes of this meeting will be set aside to allow the public to ask questions.

2. TO ACCEPT APOLOGIES AND REASONS FOR ABSENCE

3. DECLARATION OF ANY DISCLOSABLE PECUNIARY INTEREST IN A MATTER TO BE DISCUSSED AT THE MEETING AND WHICH IS NOT INCLUDED IN THE REGISTER OF INTERESTS (Members are reminded that they are required to leave the room during the discussion and voting on matters in which they have a disclosable pecuniary interest, whether or not the interest is entered in the register of members’ interests maintained by the Monitoring Officer).

4. DISPENSATIONS - To consider any requests from Members for dispensations (requests for dispensations should be in writing and addressed to (to be agreed above) prior to the meeting.

5. CO-OPTION OF NEW MEMBERS (IF APPLICATIONS RECEIVED).

6. TO CONFIRM AND ACCEPT THE MINUTES OF THE MEETING HELD ON 2ND DECEMBER 2015

7. MATTERS ARISING FROM THOSE MINUTES NOT INCLUDED ON THE AGENDA

8. ITEMS OF INFORMATION FROM THE CHAIRMAN OF THE COUNCIL

9. CLERK’S REPORT

10. POLICE REPORT

11. PARISH PLAN – report of Parish Plan meeting

12. NHS FUTURE FIT – update and actions arising

13. HIGHWAYS MATTERS

Clerk to the Council: Mrs R. Turner, The Old Police House, Nesscliffe, , SY4 1DB Telephone: 01743 741611 Email: [email protected] Website: http://www.2shrop.net/clunandchapellawnpc

(i) Clun Bridge – update, on CCTV and letter to Police and Crime Commissioner (ii) Bus shelter cleaning – to consider quote

14. ASSET MANAGEMENT (i) To note report of asset maintenance check and actions arising (ii) To delegate authority of clerk to arrange repair of noticeboard (iii) Christmas lights – to consider whether to purchase new lights for the area by the river

15. CLUN FIRE STATION –invite to express of interest in use of potential conference room – to consider

16. MEMORIAL HALL – to receive report re signage to Memorial Hall and associated parking problems – to discuss and consider actions arising

17. PLANNING ITEMS

a) Planning Notifications – for information only (i) 15/05274/OHL - Wheelbarrow Bridge, Hobarris, Shropshire - Sections of lines uprated from 2 wire 11,000 volt to 3 wire 11,000 volt - No Objection OHL/Circular Notification b) Planning applications for consideration (i) 15/05614/FUL - Hillview , 2 High Street, Clun, Shropshire, SY7 8JB - Erection of a conservatory (ii) 16/00268/TCA - The Old Vicarage , Vicarage Road, Clun, Shropshire, SY7 8JG - Various works to trees (see attached schedule) within Clun Conservation Area (iii) 16/00269/TCA - The Vicarage , Vicarage Road, Clun, Shropshire, SY7 8JG - Works to trees as per attached schedule within Clun Conservation Area c) To consider applications/notifications received after the agenda was sent out

18. FINANCIAL ITEMS a) To approve Qtr. 3 bank reconciliation and budget report b) To approve the accounts for payment & any invoices received after agenda was sent out c) To note payments already made d) To note income received e) Request for grant towards Walkers are Welcome subscription (S.137) f) Request for Crucial Crew grant (S.137) g) Smaller Authorities Audit Opt Out

19. CORRESPONDENCE a) SALC Info Bulletins – for info b) Notification of forthcoming South Shropshire road closures – for info (i) Eudon Burnell Lane, Nr - Emergency closure. Closed from 21/01/16 - Unknown when road will re-open (ii) Birches Mill, Llanhedrick between Argoed House and Argoed Farm - Drainage Works - Ringway Infrastructure Services Ltd (iii) From No.2 to No.4 Draycott, Near Claverley - Long comm pipe install in carriageway (iv) Burlow to A488 - Drainage and overlay - Ringway Infrastructure Services Ltd – Shropshire c) Legal topic note on procurement and to consider related update to Standing Orders – for consideration d) Invite from Shropshire Council “to discuss how we can work together through financial difficulties” – Date: 10 February 2016, 9.00 am – 11.00 am, Council Chamber, Shirehall

Clerk to the Council: Mrs R. Turner, The Old Police House, Nesscliffe, Shrewsbury, SY4 1DB Telephone: 01743 741611 Email: [email protected] Website: http://www.2shrop.net/clunandchapellawnpc

It is recommended that pursuant to Schedule 12A, Local Government Act 1972 and pursuant to the provisions of the Public Bodies (Admissions to Meetings) Act 1960, that the public and press should be excluded during discussions of the following items, as they concern contractual matters

20. CEMETERY WALL CONTRACT – report on pre-contract negotiations and to consider actions/decisions arising

Clerk to the Council: Mrs R. Turner, The Old Police House, Nesscliffe, Shrewsbury, SY4 1DB Telephone: 01743 741611 Email: [email protected] Website: http://www.2shrop.net/clunandchapellawnpc