No. ITEM 1. Present Kerry Walsh (Chair) Lianne

SOUTH AYRSHIRE ARTS PARTNERSHIP BOARD MEETING HELD ON 23 OCTOBER 2013 at 2pm IN THE GAIETY STUDIO THEATRE, AYR

No. ITEM 1. Present Kerry Walsh (Chair) Lianne Hackett, Ayr Converses Chris Fremantle, Ayr Gaiety Partnership Caroline Lorimer, Maclaurin Trust & Ayrshire Arts Network Louise Fyfe, Manager, South Ayrshire Council Michael McHugh, Ayrshire College David Overend, University of the West of Scotland Pat Crook, Ayr Arts Guild Laura Kerr, South Ayrshire Council Lorna Gourley, South Ayrshire Council Alex Kennedy, OIR David Bowman, OIR

Apologies Marilyn de Blieck, Ayrshire Voices & South Ayrshire Choirs Michael Hitchon, Ayr Arts Guild & Kyle & Carrick Civic Society

Standing Apologies Laurin Campbell, Freelance Dancer & Choreographer

2. Minute of previous meeting (17 July 2013)

Kerry opened the meeting, welcomed those present and introductions were made.

The minutes of the previous meeting held on 18 September 2013 were approved with the following amendments:  Page 3, Item 7 – action should read “Caroline” (not Chris).

Proposed: Caroline Lorimer Seconded: Pat Crook

3. Matters Arising  Festivals – Chris said there was nothing new to report over the past month. Mark Hastings, who was the officer responsible for ‘Events’ has been seconded to a different post and Tricia Irving had taken his place. It was agreed that there was still a requirement to draw up a list of all festivals to be held in the area. Creative Scotland had still to pass on relevant information.

Lianne Hackett agreedto gather together information available, circulate a draft document have discussions with Ayr Arts Guild, and to report back to the next meeting. Action: Lianne

The Register – Lianne had circulated the Register as agreed (version 8).The Register is a working document, which will be updated regularly. Lianne asked Board members to pass on suggestions for the inclusive list.

Date and time of next meeting 20 November 2013 at 2pm in Dundonald Committee Room, County Buildings.

Meetings for next year to be arranged at six weekly intervals. Chris and Lianne will draft proposed dates/venues for 2014. Action: Chris/Lianne 5. LEADER Application Caroline advised that the application had now been submitted and we should hear the decision within the next week or so. Should we be successful, completion of the project is March 2014. We would need to recruit the Development Officer post very quickly. We would be required to:  Advertise (e.g. in Voluntary Arts Scotland, Creative Scotland, Job Centre etc), allow a period for application to be submitted and allow a period of interviews. The dates would be set and stated in the advert.  The interview panel would consist of: Caroline, Louise and Kerry.  Louise agreed to be the link officer between the Development Officer and various agencies e.g. Ailsa Horizons.  Louise agreed to draft a job description.  Caroline will be the Line Manager and Louise will assist in this regard.

6. Place Partnership Development Day Proposed Programme It was agreed that this had been a very successful event and comments made were:  It had been useful in promoting inter agency working.  It was very positive and well attended.  It was partnership focussed.  It allowed young people to give their input.  There was a good mix of age groups.  It highlighted two main things:  The need for an artistic hub (Creative Practitioners) David Bell was suggested as the lead person for this project.  Young people were keen to become involved. Laura Kerr was suggested as the lead person for this project.

It was agreed that we should now focus on how we can prioritise and look at how we can take ideas forward.

Louise advised that Place Partnership funding had been granted and match funding had also been agreed. Creative Scotland had approved the plan but has still to officially sign it off.

It was agreed that we should now progress what we have set out in the Plan and work with young people in terms of workshops and activities.

It was suggested that we continue to have Development Days to explore issues e.g. regarding the Sea Front, and invite those with relevant local experience & expertise to attend. Development Days to be planned for Spring and Summer 2014.

It was agreed that progress should be posted regularly on the SAAP website to provide feedback.

Lianne tabled a document regarding an SAAP Communications Strategy relating to e-mail, website, media, publication and the SAAP Register. It was agreed that an initial budget 2 threshold of £1,000 should be set for communications expenses in the meantime and that budget recommendations/requirements would be discussed and approved at the next meeting. Lianne to liaise with Louise.

Action: Lianne & Louise

7. SAAP Branding/Website Louise, Lianne and Chris advised that they had held a live crit over two sessions with the visual communications students at Ayrshire College who were working on the SAAP branding as part of their course work with lecturer Peter McClurg. . They said how impressed they were by the work undertaken. Presentations would take place on 7 November, 11am – 1pm at Ayrshire College, when students would put forward their designs for SAAP. All SAAP Board members are invited to attend. Entries will be screened and marked and the best chosen. Samples of the best designs will be uploaded onto the SAAP website. Prizes and categories of prizes will be discussed and agreed by the Exec team.

Action: Exec team

9. Youth Strategy & Young Scot Programme Laura Kerr tabled a leaflet explaining the Young Scot Rewards programme and how SAAP could become involved. Main points of the system are:  Rewards is a new programme developed in partnership with the Scottish Government.  It is based on the principles of loyalty cards and points are gathered when approved activities are undertaken.  Points can then be redeemed for e.g. driving lessons, backstage concert tickets etc.

Laura suggested how SAAP could become involved:  Award points when performance tickets are purchased.  Award points to young people for volunteering e.g. at an event, with website etc.  Help provide rewards e.g. half day experience with an artist, media training, access to facilities for rehearsal. Members were encouraged to discuss with Laura how they could become involved and what activities they could provide in exchange for points. It was noted that this could be discussed further at proposed workshops.

Kerry asked that Laura submit a paper listing how members of the Partnership could become involved and that Laura provide an update to the Board every quarter to allow progress/involvement to be discussed. Laura agreed and advised that the database could be interrogated to provide information specifically regarding the involvement of SAAP.

Action: Laura

10. Commonwealth Games David Overend advised that the Big Lottery Fund had given the University of the West of Scotland £167,000 to do work around a digital commonwealth project. This grant will be used to increase digital and social media activity in the run up to the Commonwealth Games. It will allow training activities to be run and skills in media to be developed. Key ways in which Ayrshire could become involved were suggested:  Community media cafes 3  Digital storey telling sessions  Schools programmes involving all Local Authorities  Community involvement – a documentary film and creative writing activity  OIR agreed to have discussions regarding local area history and to identify local people who had been involved in previous Commonwealth Games etc.

11. AOCB  Lianne advised that the second Luminate festival is taking place this month and suggested that the Partnership take a strategic interest in this Creative Scotland- funded creative ageing festival , which has three more years to run, as it could lead to some very positive work being done in South Ayrshire. Lianne agreed to draft a paper for the next meeting listing recommendations etc and this would be discussed further then. Action: Lianne  David Overend asked about the South Ayrshire Place Partnership Launch Event. Louise advised that we would need to have the funding signed off first and it was unlikely that a launch would be held this year. Chris suggested that a launch event be held early 2014. It was suggested that we ask Creative Scotland to invite Fiona Hyslop, the Scottish Government Cabinet Secretary for Culture & External Affairs to the launch, which we propose is held early in 2014. Louise agreed to contact Creative Scotland. Action: Louise  Lorna Gourley referred to Cultural Rucksack and agreed to present a summary of what was this project involved at the meeting in November. Action: Lorna  Caroline advised that volunteering activities were being planned at the Maclaurin as a result of funding for a Volunteer Co-ordinator. She asked to be notified of any people/groups with whom/which the co-ordinator should make contact.  Louise – South Ayrshire Community Planning Conference – SAAP will have a stall at this event at County Buildings, which is being held on 24 October. The meeting closed at 4pm.