CENTRAL MURRAY Regional Waste Management Group
ANNUAL REPORT
Year Ending 30th June 2009
Annual Report 2008/2009
Central Murray Regional Waste Management Group
ANNUAL REPORT 2008/2009
Member Councils
¾ Buloke Shire Council ¾ Gannawarra Shire Council ¾ Loddon Shire Council ¾ Swan Hill Rural City Council ¾ Wakool Shire Council
Central Murray Staff
¾ Karen Fazzani – Executive Officer ¾ Donna Wardlaw – Regional Education Officer
© State of Victoria, Central Murray Regional Waste Management Group 2009 This publication is copyright. No part may be reproduced by any process except in accordance with the provisions of the Copyright Act 1968.
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Chairperson’s Report
It is with pleasure that I present this Chairperson’s report for 2008/09.
We have had another productive year despite a fair bit of our focus being on the RWMG Review currently being undertaken by Sustainability Victoria.
Some of the successes of the group for this year include:
• The promotion of the expanded range of recyclable plastics (Recycle Right Campaign) • Additional plastic shopping bag free town established • There are now twenty-eight organisations and 11 schools certified Waste Wise in the region which shows the community is working with Central Murray in minimising our ecological footprint. • Continuation of E – Waste Recycling program • Improvement works undertaken at Boort, Inglewood and Newbridge Landfills • Participation in trial to collect compact fluorescent lights – “Blinky Bulb” project • Kerbside recycling figures continue to improve from 290.94 to 298.06 kg/hh/yr • Round II roll out of Let’s get Composting Campaign • 80% facilities across the region at best practice waste management • 46% Resource Recovery including scrap metal etc. • Participated in Murray River Litter Report Line Road show • Very successful Environmental Festivals for Schools was run in Kerang and Charlton with over 418 children and their teachers attending.
The Municipal Elections saw two changes to our Directors, we farewelled Colleen Condliffe and Phillip O’Neil and welcomed Geoff Curnow and Shirley Hunter.
I would like to thank the Directors for their co-operation, input into the meetings and goodwill to work together. I would also like to thank the Advisory Members for their input, their capacity to work cohesively; I think they do exemplarily work. We have a good group and great camaraderie which works well together to implement regional objectives.
Thank you also to Karen and Donna for their work ethic, motivation and excellent work.
We wait with anticipation the recommendations of the current review of non-metro regional waste management groups as we continue to strive to meet our regional targets of reducing waste, increased recycling and best practice waste management.
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Regional Achievements 2008/2009
Implementation of the Regional Waste Management Plan
Part of the organising committee for Environmental Festival for Schools
Offset carbon emissions for CMRWMG vehicles, energy and waste usage
Reduced CMRWMG environmental impact (reduced vehicle km travelled)
CMRWMG achieved Gold Waste Wise Certification
Continued E-Waste Recycling program at 17 sites in the region
Revised and adopted a 3 Year Business Plan with an Action Plan for 2009/2010
Updated and adopted the Regional Education Plan incorporating communication activities
Part of the Murray River Litter Taskforce
Facilitated Environmental Festival for Schools at Kerang and Charlton with over 380 students participating
Increased number of Waste Wise organisations and schools (28 and 11 respectively)
Promoted Remember to Recycle Right Campaign – expanded recycled plastic range to 1 – 7
Rolled out phase II of region wide home composting campaign “Let’s Get Composting”
Monitored on-going regional scrap metal collection service ( 620 tonnes collected)
Promotion of Waste Oil Collection Facilities (12,540 litres collected)
83,858 drums were diverted from landfill through the drumMUSTER farm chemical container collection program for 2008/2009, 81,378 in 2007/2008 and 68,503 in 2006/2007
Facilitated drumMUSTER Training Courses for landfill operators in the region.
Produced three Regional Newsletters and distributed newsletter for Landfill Operators
Promoted and utilised Mobile Waste and Litter Education Centre, Waste Wise Events Trailer and Mobile Billboard
Continued strong partnerships with water authorities, Catchment Management Authorities, Department of Primary Industries, Department of Sustainability and Environment, Environment Protection Authority, Sustainability Victoria, Greening Australia, Packaging Stewardship Forum Australian Food and Grocery Council, Parks Victoria, wide variety of community groups ie Rotary, Probus and Lions Clubs, Garden Clubs, Country Women’s Association groups, Community Resource Centres and Neighbourhood Houses, schools, progress associations and forum groups
Established relationships with local media including regular columns in 7 local newspapers, regular press releases, radio interviews and announcements
Maintained and revamped Central Murray Regional Waste Management Group website (www.cmrwmg.com.au)
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Executive Officers Report
The 2008/2009 year has seen the Central Murray Regional Waste Management Group (Central Murray RWMG) work solidly towards our goals with the implementation of a variety projects and campaigns across the region. We have endeavoured to strengthen our relationships with key stakeholders and other like minded organisations to achieve our objectives. To this end we have partnered with Sunraysia TAFE in Swan Hill with their Eco Living Centre and will be a major participant in the Living Green in Gannawarra and Surrounds, Sustainability Accord project when it commences in July 2009.
A highlight of the year for me was the participation in a number of cross regional joint projects including “Blinky Bulb”, Get it Sorted campaign, the Statewide Data Collection project and Recycle Annie along with assisting our member councils to apply for Sustainability Victoria’s Towards Zero Waste funding round.
This year the Central Murray RWMG has achieved gold Waste Wise Certification in acknowledgement of our leading by example philosophy to reduce our environmental impact. Some of these activities include offsetting our carbon emission for vehicles, energy and waste with both offices utilising a percentage of green energy and the operation of a Hybrid car.
I would like to acknowledge the efforts of Donna Wardlaw our Regional Education Officer who has worked tirelessly with our Member Councils, organisations, hospitals and schools to become Waste Wise. Donna’s professional approach to all aspects of her work is inspirational.
Our E-Waste recycling program has proved popular with residents in the diversion of this type of resource. The most successful part of this project is the creation of a new industry and employment in the Swan Hill area.
The Group rotated its meetings around the region with the Central Murray RWMG Audit Committee meeting four times during the year. A presentation was made to each Member Council providing an update on the Central Murray RWMG’s activities.
At an operational level, the Central Murray RWMG continued to co-ordinate the collection of data for the Region, with Member Councils and contractors contributing to the quarterly standardised data collection program. An independent internal audit was undertaken on Fringe Benefits Tax and Cash Management with recommendations being adopted.
On behalf of the Group I attended various workshops, seminars and conferences pertaining to waste management including Association Meetings, Cluster Meetings, Waste Management Conference in Hobart, E-Waste Forum, Murray River Waste Management Forums, Non-Metro RWMG Review sessions and Business Planning Session. I also toured and visited landfills and transfer stations throughout the Region.
Once again our diversion target of 37% was slightly lower than we expected to be at this time. A positive is that our figures are increasing however, so is our waste generation. Next financial year our data collection will be improved to provide more accurate figures that I am sure will show an increase in our diversion.
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I would like to take this opportunity to extend my sincere thanks and appreciation to Neville as Chair for his continued confidence and faith in me, also the Directors, Member Council Officers and the Regional Education Officer of the Central Murray Regional Waste Management Group for their on-going support and assistance. Donna’s dedication and enthusiasm to her position coupled with the terrific results she has achieved this year is also acknowledged.
I am looking forward to the challenges 2009/2010 will bring in particular the recommendations of the Non-Metro RWMG review and anticipate continued positive results as we implement the Regional Waste Management Plan with the strong support of our Member Councils, the community and like minded organisations.
Karen Fazzani Executive Officer Central Murray Regional Waste Management Group
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Regional Education Officer (REO) Report
Congratulations must go to all of the organisations, particularly those in the Healthcare Sector that are committed to continual improvement through the Waste Wise program! It is very pleasing to be able to revisit businesses after two years and see the significant improvement they have made to their waste and recycling systems. We presented 8 businesses and organisations during 2008/09 with their silver Waste Wise certificates and look forward to supporting them on their journey to gold.
The launch of our region wide campaign “Recycle Right with Recycle Annie” was a significant highlight for the year. We look forward to introducing Annie’s little brother Ronnie into the Region in 2009/10 to encourage residents to recycle as much as the possibly can.
Sustainable Communities Program As always, the Waste Wise fortnightly column continued to be a regular focus in 7 regional newspapers and in addition to the column, 38 media releases were issued during the year promoting the Groups key messages and activities. The Recycle Annie campaign took the CMRWMG to a new media field – television with over 3 months of commercial advertising running across the region.
The Group’s Mobile Education Trailer participated in a number of events including the Kerang, Boort and Wycheproof Shows and the Central Murray Environment Festival for Schools in Kerang and Charlton.
The CMRWMG Update newsletter was produced three times during the year – August, December and April – and distributed to stakeholders across the region and beyond. The WOW newsletter for transfer station and landfill operators was also distributed quarterly.
The Group’s website www.cmrwmg.com.au was updated with new information to reflect the expanding activities of the organisation.
Recycle Annie Campaign
Recycle Annie campaign was launched on the 23rd February 2009 with representatives from 5 member Councils and also VISY’s General Manager & Community Education Officer. The campaign involved 7 weeks of TV advertising, 3 weeks of radio advertising and 1 radio interview, information in 2 Council newsletters, 4 fortnightly columns in 6 newspapers, information distributed to 9 community newsletters, displays in 15 locations (Council Offices / Info Centres / Schools), schools kit Introducing Recycle Annie! (L to R) Craig Davis (Ellwaste), distributed to 10 WW schools, presentations to 2 Neville Goulding, General Manager of VISY Colin Fisher, Annie, schools and an A3 poster distributed to 22 Waste Kate Partridge from VISY, Geoff Curnow, David Quayle, Shirley Hunter and Leo Tellefson. Wise organisations.
The CMRWMG also supported City of Greater Bendigo to implement campaign during May – July. Recycle Annie also features on the CMRWGM website and will continue to be used through a variety of education campaigns designed to help residents to recycle correctly.
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Plastic Bag Free Towns Donald launched is plastic bag free program in February 2009 and the CMRWMG also provided bags and new town signage to Berriwillock to become plastic bag free as well. Signage was also purchased for Nullawil and Culgoa.
Sustainable Consumption Round II of “Let’s Get Composting” was launched in May 2009 with Wakool, Buloke and Gannawarra Shire’s as part of their involvement in International Composting Week. New worm farming and composting brochures were developed as part of the campaign.
Sustainable Program for Change
Businesses The CMRWMG welcomed 3 new organisations to the Waste Wise program and certified them at Bronze Level Swan Hill Rural City Council Facilities – Maternal and Child Health Centre, Youth Centre and Work Depot.
The CMRWMG has worked very closely with the Healthcare Sector over the past 12 months and would like to congratulate East Wimmera Health Service and Inglewood and District Health Service for achieving silver Waste Wise certification.
Both hospitals and Cohuna & District Hospital also participated in the Australian Healthcare Standards EQuIP Waste Management Benchmarking survey and performed extremely well. The Waste Wise program is a significant support program for hospitals, helping them to achieve higher levels through the National Accreditation program. We look forward to assisting both hospitals to work towards gold Waste Wise certification.
The Group also certified the Wedderburn Tourist Information Centre and the Swan Hill Regional Library as silver and supported GWM Water to complete its Top: East Wimmera Health Services’ silver application. Sunraysia TAFE and the Northern Silver Certificate Presentation. Bottom: Karen presents Jenny Boromeo and Mike Newspaper also have completed their new silver action Parker from Inglewood Health with their plans. silver certificate.
To support these organisations and promote achievement, the e-newsletter “Waste Matters” was also distributed twice for the year.
Schools Woorinen District Primary Schools was awarded bronze Waste Wise certification and St Mary’s Primary School Swan Hill was also supported to improve its waste and recycling systems. The CMRWMG also participated in the Central Murray Environment Festival for Schools in Kerang and Charlton with over 400 students and teachers in attendance.
The ‘Green Team’ from Woorinen Primary School with their new recycling system.
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Local Government The CMRWMG recertified Gannawarra, Loddon and Buloke Shire Councils as silver level Waste Wise organisations during 2008/09. All three Councils have managed to make significant increases to their recycling diversions and their silver action plans have set ambitious targets achieve 80% diversion of waste to landfill. Swan Hill Rural City Council has continued to work towards gold certification and has updated its action plan to bring all offices and facilities under the one plan. The Group also assisted with 5 applications for funding through Sustainability Victoria’s Towards Zero Waste Funding Round.
The member Councils supported the rollout of “Blinky Bulb” a fluorescent tube and globe recycling program, initiated by the Highlands Regional Waste Management Group and Rotary. The region has 14 sites equipped for collecting tubes and globes and will participate in the trial for the next 12 months.
CMRMWG Directors Leo Tellefson, David Quayle, Neville Goulding and Geoff Curnow with Karen at Venues and Events the launch of the Blinky Bulb campaign.
The Waste Wise events trailer was used at events across the region including the Swan Hill CFA State Championships and the Golden Rivers Football League Grand Final.
The Swan Hill Jockey Club became a Waste Wise venue in December 2008, introducing 40 new rubbish and recycling bins for use at all major events. The project was delivered with funding support from the CMRWMG, Sustainability Victoria and the Swan Hill Rural City Council. Waste audits undertaken at the first events showed a diversion rate of 35% which is a very positive result. Activities to promote CMRWMG Director David Quayle presents Swan recycling were also undertaken as part of the June Cup Hill Jockey Club President Colin Lawry with their Carnival with give-aways and a roving performer educating Waste Wise certificate. patrons about what can and can’t be recycled.
Litter Prevention The Murray River Litter Report Line Road show was rolled out in October and November 2008 and came to Cohuna and Swan Hill. The Road show was run in partnership with ResourceGV, Mildura RWMG, NevRwaste and EPA Victoria as part of the Murray River Litter Prevention Project. The CMRWMG has also taken possession of a new billboard that can be used to promote campaigns and key program messages. McKillop College students at the Murray River Litter Road show launch in Swan Hill with Karen and David Quayle.
Through EPA Victoria, the CMRWMG along with partners the Waste Reduction Group, Desert Fringe RWMG, Grampians RWMG and Mildura RWMG received funding to deliver “Stop A Litterer in Western Victoria” – a program designed to promote the use of the EPA Litter Report Line 1800 LITTER. Support was also provided to Buloke Shire Council and Swan Hill Rural City Council to deliver “Don’t Be A Tosser” Butt Litter projects.
Donna Wardlaw Regional Eduation Officer Central Murray Regional Waste Management Group
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DISCLOSURE INDEX
The 2008/09 Annual Report for the Central Murray RWMG is prepared in accordance with all relevant Victorian legislation. This index has been prepared to facilitate the identification of the authorities’ compliance with statutory requirements.
Clause Disclosure Page Report of Operations Charter & purpose FRD22B Manner of establishment and Relevant Minister 12 FRD22B Objectives, functions, powers and duties 12 FRD22B Nature and range of services provided 13 Management & structure FRD22B Names of board members (major committees – objectives and achievements) 13-16 FRD22B Chart setting out organisational structure 17 FRD22B Workforce data 18 FRD22B Merit and Equity 18 FRD22B Application and operation of FOI Act 1982 25 Financial and other information FRD22B Five year summary of the financial results 23 FRD22B Significant changes in financial position during the year 22 FRD22B Operational & budgetary objectives for the year and performance against those objectives 18-23 FRD22B Major changes or factors affecting performance 6-7 FRD22B Subsequent events which will affect operations in future years 24 FRD22B Consultancies > $100,000 24 FRD22B Consultancies – total No. and cost < $100,000 24 FRD12A Disclosure of major contracts 24 FRD22B Compliance with building and maintenance provisions of Building Act 1993 25 FRD22B Statement on implementation and compliance with National Competition Policy 25 FRD22B A statement of Occupational Health and Safety (OHS) matters 25 FRD22B Application and operation of the Whistleblowers Protection Act 2001 24 FRD24C Reporting of Office-based environmental impacts 26 FRD25B Victorian Industry Participation Policy Act 2003 24 FRD22B Statement that information listed in Part 9.1.3 (iv) is available on request 20 FRD10 Disclosure Index 10 Cultural Diversity 27 Information Privacy 27 Financial Statements Preparation SD 4.( c) Statement of preparation on an accrual basis 33 SD 4.2( c) Statement of compliance with Australian Accounting Standards & authoritative pronouncements 33 SD 4.2( c) Statement of compliance with accounting policies issued by the Minister for Finance 33 Operating Statement SD 4.2(b) Operating Statement for the year 29 SD 4.2(b) Operating revenue by class 29 SD 4.2(b) Depreciation 29 & 36 SD 4.2(b) Bad and doubtful debts 34 SD 4.2(b) Auditor-General’s fees 36 Balance Sheet SD 4.2(b) Balance Sheet for the year 30 Assets SD 4.2(b) Cash at bank or in hand 36 SD 4.2(b) Receivables, including trade debtors, loans and other debtors 36 SD 4.2(b) Other assets, including prepayments 33 SD 4.2(b) Property, plant & equipment 30 & 36 Liabilities SD 4.2(b) Trade and other creditors 30 & 37 SD 4.2(b) Provisions, including employee benefits 30 & 37 Equity SD 4.2(b) Reserves (Retained surplus) 30 Cash Flow Statement SD 4.2(b) Cash Flow Statement for the year 32 Notes to the financial statements FRD9A Notes to Financial Statements 33-41 FRD13 Government grants received or receivable and source 30-36 FRD23A Employee superannuation funds 36 Transactions with responsible persons and their related parties 38 FRD21A Responsible person and executive officer disclosure 38 SD 4.2(a) Statement of Recognised Income and Expenditure 31 SD 4.2(j) Accountable officer’s declaration 4 SD 4.5.5 Attestation on Risk Management 28
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REPORT OF OPERATIONS
Establishment and Responsible Minister
The Central Murray Regional Waste Management Group (Central Murray RWMG) is a State Statutory Agency, established pursuant to the Environment Protection Act 1970 (the Act) and has the powers conferred by Section 50H of the Act. The Group is accountable to the Hon. Gavin Jennings MLC, Minister for Environment and Climate Change.
Objectives, Functions, Powers and Duties
In partnership with its member municipalities the Central Murray RWMG develops regional plans to give affect to state-wide policies, strategies and programs at a local level.
Central Murray RWMG’s members play a key role in the provision of infrastructure and community programs, and to implement regional plans focused on municipal waste management, developed by the group. In their municipal waste planning and management role, Central Murray RWMG’s members add value to regional initiatives through contracting, service delivery, and provision of infrastructure and facilities. They also assist Central Murray RWMG to deliver education programs through events, schools and organisations in local communities.
Through a comprehensive business planning process, commencing in May 2005, Central Murray RWMG adopted a vision, mission and set of values that were incorporated into its objectives and program areas for 2008/09.
Central Murray RWMG’s functions, according to section 50H of the Environment Protection Act 1970, are: (a) to plan for the management of municipal waste in its region, working in partnership with the councils in its region; and (b) to co-ordinate the activities of its members in its region to give effect in its region to State policies, strategies and programs relating to waste; and (c) to facilitate and foster best practices in waste management. (1A) In carrying out its functions a regional waste management group is— (a) to plan for municipal waste management in its region including— (i) preparing and keeping up to date a regional waste management plan; (ii) implementing and promoting the plan; (iii)setting performance targets for municipal waste reduction programs; developing, implementing, supporting and promoting municipal waste reduction and recycling programs; (b) to co-ordinate the waste management activities of its members including— (i) introducing measures that lead to conformity of standards for waste reduction, waste management and litter prevention and control between its members; (ii)investigating and advising on landfill disposal costs and charges in the region; (iii)encouraging the training of staff involved in municipal waste management; (c) to promote, commission and undertake research into waste management; (d) to advise its members on best practices in municipal waste management; (e) to promote improved waste management technologies; (f) to promote and co-ordinate relevant community education in its region; (g) to mediate disputes between its members. (2) A regional waste management group may do anything that is necessary or convenient to enable it to perform its functions.
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Environmental Management Reports
Central Murray RWMG prepares and implements environmental (waste management) plans and reports, as part of its core functions and statutory obligations. In doing so the Central Murray RWMG works in partnership with other Government Agencies to promote and to maintain the principals of sustainability.
Central Murray RWMG articulates its long-term strategic position on the environment through the regional waste management plan, which is implemented through the business plan and reported on through this annual report.
More specifically Central Murray RWMG operates in partnership with the Environment Protection Authority, Sustainability Victoria and local authorities to implement state policies and strategies, relating to solid waste management and resource efficiency, in a regional and local setting.
Vision
Our vision is to work with communities and industries to achieve sustainable waste management in an environmentally responsible manner.
Nature and Range of Services
The Central Murray RWMG develops and applies regional strategies and initiatives in the context of State policy, through the State’s regional waste management framework under the Environmental Protection Act 1970. As such Central Murray RWMG plans for waste management at a regional level and facilitates and fosters best practice in waste management within the Central Murray Region, comprising the member municipalities of Buloke, Gannawarra, Loddon, Swan Hill and Wakool Shires.
Communities serviced by the Central Murray RWMG include:
Buloke Shire Council Gannawarra Shire Council Loddon Shire Council Swan Hill Rural City Council Shire of Wakool (NSW)
Board Membership
Directors of the Central Murray Regional Waste Management Group are:
Leo Tellefson Buloke Shire Council (09/04/03 to 30/06/09) Neville Goulding, Chairperson Gannawarra Shire Council (07/05/03 to 30/06/09) Colleen Condliffe Loddon Shire Council (07/12/05 to 28/11/08) Geoff Curnow Loddon Shire Council (15/12/2008 to 20/06/09) David Quayle Swan Hill Rural City Council (01/01/05 to 30/06/09) Phillip O’Neill Wakool Shire Council (07/04/04 to 19/09/08) Shirley Hunter Wakool Shire Council (24/09/08 to 30/06/09) Karen Fazzani (Executive Officer)
Board Members are required to operate in the best interests of the Central Murray RWMG as a whole rather than in a representative capacity for any stakeholders or customer groups.
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Central Murray Waste Management Region
# Ro b i n v a l e
# Bo u n d a r y B e n d
#W e me n
An n u e l l o # # Ko o l oo n o n g
# Go o d n i gh t
Ma n a ng a t a n g To o l e y b u c # # Pi an g il # #C o c a m b a Wo o d W o o d # Mo u la m e i n # # Ch i n k ap o o k Koraleigh # # Ny a h W e s t # Ny a h Be v e r f o r d Ch i l l in go l l a h # # Na n d a l y # Wo o r in e n So u t h #
Mu r r a y D ow n s #W a i tc h i e Sw a n H i l l # #
# Burraboi Ul ti m a La k e B o g a Se a L a k e # # # Go s c h e n Be n j e r o o p # # # Tresco# Wa k o o l Mu r r a b i t Mystic Park # #
#B e r r i wi l l oc k Ba r h am La l bert # # Cu l g o a # Ke r a n g # Wa t ch up g a # Co h u n a Cu r y o # Nu l la w i l Qu a m b a t o o k # # # Tr a g o w e l #
Oa kv a l e # Ma c o rn a # Gr e d g w i n # Bi r c h i p #
Wy ch e p r o o f Py r a m i d H i l l Patho # # Bo o r t # Wa t c h em # #C o r a c k Ea s t
Mi ti am o Ch a r l t o n # # Bo r u n g #
Ko r o n g Va l e Do n a l d # # Di ng e e # We d d er b u r n Se r p e n t i n e # #
In g l e w o o d # # Br i d g e w a t e r
Ll an e l l y # # Ne w b r i dg e # Rural City of Swan Hill Ta r n a g u l la # Laanecoorie
# Shire of Buloke Ed d i ng t on Shire of Gannawarra Shire of Loddon Shire of Wakool
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Meeting Attendance
Management Committee Meetings
The Central Murray Regional Waste Management Group constitution requires the Management Committee to meet at least once every 3 months. During 2008/2009 the Management Committee met as follows:
• Monday 18th August 2008 at Wycheproof • Monday 17th November 2007 at Kerang • Monday 16th February 2009 at Swan Hill • Monday 16th March 2009 at Kerang (Workshop on RWMG Review) • Monday 11th May 2009 Business Plan/Action Plan/RWMG Review at Kerang • Tuesday 15th June 2008 at Wedderburn (AGM)
Meeting Attendance Attended Held Director Leo Tellefson 5 6 Director Neville Goulding 6 6 Director Colleen Condliffe/Geoff Curnow 6 6 Director David Quayle 6 6 Director Phillip O’Neill/Shirley Hunter 2 6
The Management Committee Meetings also incorporate the Advisory Committee which dealt with specific issues referred from the Management Committee. A special meeting was held to allow the Management Committee to workshop it’s position in the Sustainability Victoria review on Non- Metropolitan Regional Waste Management Groups.
Directors’ Roles
Central Murray RWMG Directors undertake a number of responsibilities including:
(i) approving, where appropriate, Group policies and other recommendations received from the Group, its sub-committees and staff; (ii) monitoring all Group policies; reviewing and recommending changes to the Group’s internal strategies and policies manual; (iii) reviewing the Board’s structure, approving changes, and preparing amendments; (iv) participating in the development of the Group’s Business Plan, Waste Management Plan, Constitution, Education Strategy and Annual Report; (v) considering and approving the Group’s Annual Budget; (vi) approving the hiring and release of the Executive Officer; and (vii) assisting in developing and maintaining positive relations among the Board, committees, staff, stakeholders and the community to enhance the Group’s mission.
Advisory Committee/Education Steering Committee
Members of the Advisory Committee/Education Steering Committee of the Group are:
Greg Anderson Buloke Shire Council Adam Cooper Gannawarra Shire Council Darren Schultz Loddon Shire Council Mazen Aldaghstani/Elizabeth Brecevic Swan Hill Rural City Council Geoff Barker Wakool Shire Council
The Advisory Committee/Education Steering Committee attended all of the Management Committee Meetings with a new combined meeting agenda.
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Meeting Attendance Attended Held Greg Anderson 6 6 Adam Cooper 5 6 Darren Schultz 6 6 Mazen Aldaghstani/Elizabeth Brecevic 6 6 Geoff Barker 5 6
Audit Committee Membership
The main responsibilities of the Audit Committee are to:
• Review and report independently on the annual report and all other financial information published by the Central Murray RWMG;
• Review the effectiveness of the Central Murray RWMG’s internal control environment covering: - effectiveness and efficiency of operations; - reliability of financial reporting; and - compliance with applicable laws and regulations;
• Determine the scope of the internal audit function and ensure that its resources are adequate and used effectively, including coordination with the external auditors; and
• Oversee the effective operation of the risk management framework.
The Central Murray RWMG Audit Committee comprises of:
David Quayle (Chairperson) – non executive Director Neville Goulding - non executive Director Duncan Campbell (Independent) Leo Tellefson – non executive Director Geoff Curnow – non executive Director Shirley Hunter – non executive Director
The Audit Committee met on four occasions during 2008/2009. An independent audit was undertaken on Fringe Benefits Tax and Cash Management during the year.
Management Structure
In 2008/2009 the Central Murray RWMG employed a full time Executive Officer (Karen Fazzani) and a full time Regional Education Officer (Donna Wardlaw). The success of Central Murray RWMG’s programs is also contingent upon the support of Directors and officers of member Councils and other external organisations.
The main purpose of the Executive Officer position is to support the Group in the development and implementation of its plans, budgets, programs, projects and activities for waste management in the region, in accordance with relevant legislation, policy and guidelines, and consistent with regional needs and priorities.
A key objective of the Executive Officer position is to ensure the Group develops and maintains a vision of continuous improvement in the management of waste and litter in the region, and makes progress towards the achievement of Statewide policy goals and regional objectives for municipal waste reduction. The Executive Officer is therefore considered a creative source for the strategic thinking and planning of the Group, and a driving force behind the implementation of its waste management plans and programs.
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The main purpose of the Regional Education Officer position is to support the development and delivery of community education programs and actions in the region. The strategic basis for these programs is defined in the Group’s waste management plan, business plan, and its regional waste and litter reduction strategy and reflected in the corresponding plans or strategies developed by member Councils at the local level.
The regional education strategy, in particular, has been developed to be consistent with State level policies and strategies and Sustainability Victoria’s business plan. The Group’s regional waste management plan, also defines the Group’s objectives and priorities for waste and litter reduction, and establishes the programs and activities to achieve these objectives.
A key objective of the Regional Education Officers position is to assist stakeholders in the region to develop the necessary understanding, capacity and commitment to change practices and undertake activities to reduce waste and litter, and hence support the Group’s progress towards the achievement of Statewide policy goals and regional objectives. The Regional Education Officer is therefore expected to provide a point of stimulus, a source of encouragement, and a repository of tools, knowledge and ideas for educational and promotional activities in waste and litter reduction.
Organisational Structure
Board of Central Murray Regional Waste Management Group
Audit Management Committee Advisory Committee/ Committee (Directors) Education Steering committee
Executive Officer
Education Officer
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Statement of Workforce Data
The Central Murray RWMG employed two people in 2008/2009. The breakdown of staff for the Group is as follows:
2008/2009 2007/2008 Total Employees 2 2
Senior Management (salary less than $120,000) 1 1 Male - - Female 2 2 Full Time 2 2 Part Time - - Equivalent Full Time (EFT) - - Age 25-34 1 1 35-44 1 1 VPS 4 1 1 VPS 6 1 1
Merit and Equity
The Central Murray RWMG is committed to the principles of equal employment opportunity and the establishment and maintenance of a non-discriminatory work environment.
The Central Murray RWMG aims to ensure that all persons are assessed solely on the basis of merit with respect to recruitment, promotion and access to training and other programs and facilities.
This approach reflects Central Murray RWMG’s desire to have a work place free from discrimination, where each person has the opportunity to progress to the extent of their ability and the needs of the organisation.
Central Murray RWMG is committed to the principles of merit and equity as covered under the Public Administration Act 2004, including:
Employers must ensure Employees must - Decisions are based on merit - Act impartially - Employees are treated fairly and - Display integrity including avoiding real or reasonably apparent conflict of interests - EEO is provided - Show accountability for actions - Reasonable avenues of redress against - Provide responsive service unfair or unreasonable treatment
Objectives and Performance against Objectives
The Central Murray RWMG prepares and implements Group policies, strategies and programs that are articulated through its regional waste management plan and then implemented through the annual business planning and reporting process.
EPA approves the waste management plans of Central Murray RWMG. DSE formally reviews the Central Murray RWMG’s annual report and advises the Minister on presentation of those reports to Parliament.
Central Murray RWMG identified 5 key strategic issues in the 2008/2009 Business Plan namely:
Municipal Services and Facilities; Community Engagement; Strategy and Performance Monitoring; Organisational Systems and Operations; and Public Affairs and Communications
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Our operational objectives and performance against those objectives are summarised below:
Objectives Performance and Actions
Municipal Services and Facilities 75% facilities best practice waste 80% facilities operating at best practice waste management management Work towards solution for tyre Submission sent for public consultation on National proposal problem for tyre scheme. Currently stockpiling tyres at sites around the region for collection. Monitor progress of cost recovery Cost recovery at 99.8% reported at CMRWMG Business Plan session Implement Infrastructure Works No funding for infrastructure works. Applications have been (including oil filters) submitted to the TZW Grant round, awaiting results. Undertake landfill closures at Nandaly Closures to be undertaken next financial year and Boundary Bend or Manangatang Investigate best data collection options Participating in AVRWMG Data Collection project. Attended meetings, waiting for consultants report. Data collected regionally on a quarterly basis. Investigate options for green waste Information on Organics Grants available passed onto Member Councils. Three bin system to be investigated by Gannawarra Shire Council and Swan Hill Rural City Council. To be carried forward to next financial year. Investigate decentralisation of plastic To be done. Waiting on C&I Grants none available in 2008/09. manufacturing industry Investigate viable solutions for Data to be collected during June/July 2009 concrete, cardboard and household chemicals Investigate options to collect compact Participating in 12 month trial in collecting compact fluorescent and household batteries fluorescent lights – Blinky Bulb project. Cost too prohibitive for collection of household batteries. Community Engagement Targeted education campaign on Recycle Annie campaign. contamination Press releases, show displays and presentations to community groups, schools and organisations made throughout the year. Living Green in Gannawarra & Contract not signed yet. Project will commence in July 2009. Surrounds project (Ecological footprint and sustainable shopping) Implement round II of Home Let’s Get Composting Campaign implemented across the Composting and Worm Farming region with over 110 worm farms/compost bins sold to campaign residents. Encourage Plastic Shopping Bag Free Township of Donald became Plastic Bag Free town. Reduction towns and reduction projects program to be implemented in Kerang during 2009/2010. Participate in Transfer Station Meetings held, resources being compiled. Launch set for Awareness project October 2009. Develop Regional Litter Strategy, seek Awaiting Statewide Litter Strategy. Regional Litter Strategy funding now to be developed in 2011 Assist Member Councils on cigarette Assistance provided to Swan Hill and Buloke Councils to roll butt projects out “Don’t Be a Tosser” cigarette but campaign Establish ResourceSmart Venue in ResourceSmart Venue established at Swan Hill Jockey club, each Council Wycheproof Racecourse, Manangatang Racecourse and Kerang Racecourse
19 Annual Report 2008/2009
Community Engagement (Cont..) Maintain existing network for Ongoing. Electronic newsletters sent to businesses. businesses Work with Parks on Take In Take Out Ongoing. Sub Committees met as part of Murray River Litter Policy Strategy, draft Report currently being edited. Murray River Litter Report Line Roadshow held during November 2008 along the Murray River. Strategy and Performance Monitoring Monitor Regional Waste Management Regularly monitored and actions reported to CMRWMG Plan Meetings. Prepare Annual Report including 3 Annual Report approved at CMRWMG August 2008 Meeting year rolling budget Prepare Business Plan 2008/09 Business Plan prepared and approved at June 2008 meeting. 2009/10 Business Plan prepared and approved at June 2009 meeting. Tax Compliance Certification Completed as part of FMCF August 2008. Financial Management Compliance Completed August 2008. Framework Member Council Satisfaction Survey Undertaken with results reported at CMRWMG meeting in February 2009. Update Municipal Waste Management Buloke, Loddon and Wakool still to be completed. Plans Participate in AVRWMG data Commenced awaiting on consultants report. collection project to improve data collection and monitoring Monitor Regional Impact Regional Impact measured and reported. Organisational Systems and Operations Professional Development for Staffs have attended PD sessions. Corporate Governance Directors and Staff Training for Directors has been postponed until July 2009 Landfill/Transfer Station Operators drumMUSTER Training held in May 2009. Landfills Operators Training newsletter distributed 3 times per year. Provide advice to Member Councils, Undertaken throughout the year. the community and business sector on waste minimisation and resource efficiency. Regular liaison with key stakeholders Undertaken throughout the year. Public Affairs and Communications Program Implement Regional Education and Implemented throughout the year and reported to CMRWMG Communication Plan Meetings. Hold Environmental Festivals for Held in Kerang during August 2008 and in Charlton during Schools October 2009. Promote Best Practice Kerbside Promoted through Member Councils, newspapers, website and Recycling newsletters.
20 Annual Report 2008/2009
Central Murray Average Household Generation Rates
Year Garbage Recyclables Total Waste Diversion rate kg per household kg per household Generation (%) 2000-2001 913.77 165.22 1078.97 15.3 2001-2002 600.44 219.6 820.04 26.77 2002-2003 607.2 229.48 836.68 27.43 2003-2004 655.48 244.33 899.81 27.15 2004-2005 561.42 226 787.42 28.7 2005-2006 577.05 256 833.05 31 2006-2007 547.4 271.6 819 33 2007-2008 492.4 325 817.4 39 2008-2009 509.68 298.06 807.74 37 Note: figures include data for Buloke, Gannawarra, Loddon, Swan Hill Rural City Council and Wakool Shires
CMRWMG Diversion Targets
70 60 50 Actual Recyclables 40 30 20 Actual Recyables & Organics Diversion % 10 0 Recyclables Target 4 6 2 08 14 0 -2002 -2 -20 1 5-200 7 3 Recyclables & 03-200 11-201 0 0 200 2 200 200 2009-20102 201 Organics Target Year
Table 1. Kerbside Recycling Performance Measures and Diversion Targets Household materials 2007-08 Central 2008-09 2009-10 2010-11 Central generated per State Non- Murray Region Central Central Central Murray household serviced Metro Diversion/Year Murray Murray Murray Region average (2007/08) Region Region Region 2012-13 3-Year 3-Year 3-Year Target Business Business Business Plan Plan Target Plan Target Actual Waste to landfill Reg. Avg: Reg. Avg: Reg. Avg: Reg. Avg: Reg. Avg: (garbage) kg/household/year 432 492 510 460 420 405 Commingled Reg. Avg: Reg. Avg: Reg. Avg: Reg. Avg: Reg. Avg: packaging & paper/cardboard 259 325 298 350 355 355 recycling kg/ household/ year Garden organics Reg. Avg: Reg. Avg: Reg. Avg: Reg. Avg: Reg. Avg: recycling kg/ 166 71 131 104 140 180 household/ year Total waste Reg. Avg. Reg. Avg: 888 Reg. Avg. Reg. Avg. Reg. Avg. Reg. Avg. generation 857 939 914 915 940 Kerbside recyclables State Ave. Reg. Diversion Reg. Reg. Reg. Reg. % of total tonnes 37% Rate: 39% Diversion Diversion Diversion Diversion (not orgs) Rate: 37% Rate: 43% Rate: 45% Rate: 46% Kerbside recyclables State Avg. Reg. Diversion Reg. Reg. Reg. Reg. and organics % of Rate: Diversion Diversion Diversion Diversion total tonnes 50% 45% Rate: 46% Rate: 50% Rate: 54% Rate: 61% Reg.: Regional AVG: Average
21 Annual Report 2008/2009
Landfill Levy
The landfill levy is a Statewide levy paid by those disposing of material into various licensed landfills throughout the State. The distribution of the landfill levy to the Central Murray Regional Waste Management Group was $217,970.69 during 2008/2009. This funding has been used directly on funding the administration of the Group in particular the full time Executive Officer and Regional Education Officer. The Central Murray Group applied these funds to:
Executive Officer including oncosts $109,257 Regional Education Officer including oncosts $ 74,419 Auditing (Internal and External) $ 9,830 Office Rental and expenses $ 17,210 Insurance $ 5,844 Vehicle Operations and Maintenance $ 31,997 Meeting Expenses/PD $ 5,446 Directors/Audit Committee Fees $ 5,970 Depreciation $ 8,106 Other Administration $ 12,517 $280,596 Landfill Levy received $217,971 ($ 62,625)
Balance funded from gap funding and reserves.
Statement of Availability of other Information
The following information is available on request from the Central Murray RWMG, PO Box 144, Wedderburn VIC 3518, Phone: 5494 3711, email [email protected] :
• A statement that Declaration of Pecuniary Interest, which include details of shares held, have been duly completed by relevant officers • Publications of the CMRWMG
Information relevant to the headings listed in Financial Reporting Direction 22 of the Financial Management Act 1994 is held at the Authority’s office and is available on request, subject to the Freedom of Information Act 1982.
Operational and Budgetary Objectives and Performance against those objectives
Given the size of the Group the period under review was one of consolidation to meet the overall objectives of the Group. The Major Budgetary Operational headings are as follows:
Actual Budget $ $ Income 337,001 268,237
Expenditure Employment Expenses 183,631 177,183 Administration 88,952 69,290 Education Program 64,832 56,027 Assets 28,193 22,000 365,608 324,500 Net profit/(loss) (28,607) (56,263)
Actual versus Budget Differences
22 Annual Report 2008/2009
Actual Budget Variance Income $337,001 $268,237 $68,764 Variance represented by: Gap Funding 40,654 24,925 15,729 Recycle Right @ Races 1,500 - 1,500 Recycle Annie project 9,000 - 9,000 Stop a Litterer Project 17,700 - 17,700 Mobile Billboard 6,500 - 6,500 Bank for Environmental Festivals for Schools 363 - 363 Murray River Litter Roadshow project 2,000 - 2,000 Joint project income 10,661 - 10,661 Interest on short-term investment 8,154 4,000 4,154 Interest on Bank Deposits 1,425 1,000 491 Landfill Levy 217,971 216,812 1,159 Sale of bags & hire of PA System 522 522
Expenditure $337,415 $324,500 $12,915 Variance represented by: Fuel/Motor Vehicle Op/Mtce/Purchase 31,997 33,000 (1,003) Stop A Litterer Project 17,700 - 17,700 Joint project expenditure 10,661 - 10,661 Compact Fluorescent Light project – Blinky Bulb 2,600 - 2,600 Office Phone/Fax 4,122 4,600 (478) Professional Development 1,314 3,000 (1,686) Other 2,694 3,500 (806)
Financial and Other Information
Five Year Financial Summary
2008-09 2007-08 2006-07 2005-06 2004-05 Core Business revenue Government contributions 258,625 255,509 222,700 249,695 249,188 Other revenue 78,376 72,884 97,966 54,242 106,034 TOTAL REVENUE 337,001 328,393 320,666 303,937 355,222
Administration Corporate Expenditure 272,583 242,526 244,369 225,808 258,774 Project Expenditure 64,832 82,271 73,003 60,613 86,374 TOTAL EXPENDITURE 337,415 324,797 317,372 286,421 345,148 Net Cash Flow from Operations (414) 3,596 3,294 17,516 10,074
Current Assets 239,416 262,668 208,883 270,300 203,314 Non-Current Assets 80,966 73,601 84,355 69,616 74,875 TOTAL ASSETS 320,382 336,269 293,238 339,916 278,189
Current Liabilities 48,049 67,983 38,245 92,957 49,746 Non-Current Liabilities 24,224 19,763 10,066 5,326 4,326 TOTAL LIABILITIES 72,273 87,746 48,311 98,283 54,072
Net Assets 248,109 248,523 244,927 241,633 224,117
Significant changes in Financial Position
23 Annual Report 2008/2009
The Central Murray RWMG received Landfill Levy funds from the EPA as required under legislation. Throughout the 2008/09 financial year there were no significant changes to the financial position of the Central Murray RWMG.
Events subsequent to balance date
There have been no events subsequent to the balance date of 30 June 2009 that significantly affect the operations of the Central Murray RWMG.
Details of Consultancies > $100,000
There were no consultancies undertaken with a value greater than $100,000 during the reporting period.
Details of Consultancies – Total Number and Cost < $100,000
There were no consultancies undertaken with a value less than $100,000 during the reporting period.
Disclosure of Major Contracts
The Central Murray RWMG did not enter into any contracts greater than $10 million in value during the reporting period.
Victorian Industry Participation Policy Disclosures
The Victorian Industry Participation Policy (VIPP) aims to ensure that local suppliers can participate in procurement and industry assistance activities across Government, wherever they offer the best value for money.
The VIPP applies when the Victorian Government’s funding or provision of a grant exceeds $3m in Metropolitan Melbourne and $1m in regional Victoria. There were no contracts over $1 million awarded by Central Murray RWMG during the reporting period.
Whistleblowers Protection Act
The Whistleblowers Protection Act 2001 came into effect on 1 January 2002. The Act is designed to protect people who disclose information about serious wrongdoing within the Victorian Public Sector and to provide a framework for the investigation of these matters.
During the reporting period there were no disclosures under the Act, in relation to the Central Murray RWMG.
The protected disclosure coordinator for the Department of Sustainability and Environment (DSE) acts as an agent for the Central Murray RWMG to receive disclosures under the Act, and applies DSE procedures in managing disclosures. Disclosures of improper conduct by the Authority or its employees may be made to the following:
Jennifer Berensen, Protected Disclosure Coordinator The Ombudsman Victoria Department of Sustainability and Environment Level 9, 459 Collins Street, Melbourne Vic 3000 PO Box 500, East Melbourne Vic 3002 Telephone: 9613 6222 Toll Free: 1800 806 314 Telephone: 9637 8697 Facsimile: 9637 8129 www.ombudsman.vic.gov.au Email: [email protected] Compliance with Building and Maintenance Provisions of Building Act 1993 24 Annual Report 2008/2009
The Central Murray Regional Waste Management Group did not undertake any building works, which fall within the provisions of the Building Act 1993, as its offices are leased and any waste management services are provided by contractors.
The Central Murray RWMG complies with the building maintenance provisions of the Building Act 1993.
Application and Operation of FOI Act 1982
The Central Murray RWMG is a State Statutory Agency under the Environment Protection Act 1970, and so is a ‘Government Agency’ under the terms of the Freedom of Information Act 1982. Accordingly, it is required to comply with the procedures that have been prescribed under which members of the public may gain access to information held by agencies. A decision to release information is made by either the Principal Officer or an Authorised Officer.
The Central Murray RWMG has determined that the Authorised Officer is the Executive Officer. Information is available on request from the Central Murray RWMG, PO Box 144, Wedderburn VIC 3518, Phone: 5494 3711, email [email protected] a $22.70 fee is applicable.
There were no requests received under the Freedom of Information Act 1982 during the reporting period.
National Competition Policy
The national competition reform agenda has resulted in a greater emphasis on the encouragement of competition in the community. Competitive neutrality is a principle of the National Competition Policy and requires that, as far as practicable, government owned businesses compete with private sector businesses on the same footing.
Central Murray RWMG, as the independent manager of, and investor in Central Murray RWMG’s assets, purchases services and goods in line with the Victorian Government Purchasing guidelines. In doing this, the Central Murray RWMG applies the following principles: (i) Value for money (ii) Open and fair competition (iii) Accountability (iv) VIPP policy
The Central Murray RWMG adheres to the principles of the National Competition Policy to ensure that any business competition with private entities takes place in an environment where Central Murray RWMG has no competitive advantage. The Environment Protection Act 1970 specifically precludes Central Murray RWMG from undertaking waste management activity that is being carried out on a commercial basis anywhere in Victoria. The Central Murray RWMG strictly adheres to relevant provisions of the Environment Protection Act 1970 in relation to this issue.
Occupation Health and Safety
The Central Murray RWMG is committed to providing and maintaining as far as is practicable for its employees a working environment that is safe and without risk. This commitment is embodied in the Central Murray RWMG Human Resources Policy.
The following two interrelated approaches to the management of occupational health and safety (OHS) are utilised by the Central Murray RWMG: • A risk management approach to hazard control; and • Consultation between the employer and their staff.
The Risk Management Policy outlines the Group’s approach in OHS risk management. No matters have arisen during the year and no workcover claims have been lodged. Office-Based Environmental Impacts
25 Annual Report 2008/2009
The Central Murray RWMG employs two officers that operate from a leased premise in Charlton and utilise a home office in Avoca.
The Central Murray RWMG has made a commitment to lead by example in promoting and maintaining the principles of sustainability within its office environment.
Environmental Description Unit of 2008-09 2007-08 2006-07 Aspect Measure Energy1 User per FTE2 Kilowatt 1,124.5 832 1,307.5 Total Use Kilowatt 2,249 1,664 2,615 1.3. 5 CO2 1.3 CO2 2.5 CO2 emission tonnes pa emission emission tonnes pa tonnes pa Paper Use per FTE Reams3 3 3.5 3.5 Total Use Reams 6 7 7 Transportation Total fuel consumption4 Litres 3,564 4,396 7,405
Fuel consumption per FTE Litres 1,782 2,198 3,702.5
Total Travel associated with Kilometres 52,382 56,203 76,782 departmental operations
Total Travel associated with Kilometres 26,191 28,102 38,391 departmental operations per FTE
Km saved by travelling by train 6,740 4,160 2,560 Waste Generated per FTE Kilograms 38 38 40 Total Recycled Kilograms 320 372 360 Water5 Consumption per FTE Litres 225 225 110 Total consumption Litres 450 450 220
The Central Murray Regional Waste Management Group’s purchasing activities are environmentally responsible with the Group having in place a Buy Recycled Purchasing Policy that aims to advance the sustainable use of resources resulting in the spending of $20,486 on products with recyclable content for 2008/09. The Central Murray RWMG also is Waste Wise certified at gold level and drive a hybrid car. The carbon emissions were offset during the year through tree plantings and landfill gas extraction.
1 Includes energy use of all sources used directly by the Group’s two office-based activities. 2 FTE is a person who is counted as an employee and is therefore on the Group’s payroll for the final pay period in the reporting period. 3 One ream is equivalent to 500 sheets of A4 white or coloured office paper (1 ream A3 = 2 reams A4). 4 Includes all passenger vehicles for Group use. 5 Does not include tank water. 26 Annual Report 2008/2009
Cultural Diversity – Aged, Youths, Kooris, NESB
All Central Murray RWMG programs, services and strategies are planned to ensure that they reflect the RWMG and member Council community base and any of their particular cultural needs.
The Central Murray RWMG is committed to policies, programs and strategies aimed at delivering culturally appropriate services to all members of the community.
The Group undertook the following initiatives to reflect the cultural diversity of our community and stakeholder groups, and initiated the following activities, undertaken to encourage improved participation and communication during the period:
Multicultural (graphic symbols, information in other languages) Youth (involvement, learning and working together through Environmental Schools Festivals and school visits) Women (education programs and community displays) Indigenous partnerships (Environmental Schools Festival) People with disabilities (press releases and school visits) Aged (presentations and community displays)
Information Privacy
The Information Privacy Act 2000 establishes a regime for the responsible collection and handling of personal information in the Victorian public sector. The Central Murray RWMG complies with the Ten Information Privacy Principles of
• Collection • Use and Disclosure • Data Quality • Data Security • Openness • Access and Correction • Unique Identifiers • Anonymity • Trans-border Data Flows • Sensitive Information
27 Annual Report 2008/2009
28 Annual Report 2008/2009
Financial Statements
Income Statement For the year ended 30 June 2009
Notes 2009 2008 $ $ Revenue Landfill Levy 217,971 213,553 Member Council Contribution 20,500 20,500 Other Revenue 2 98,530 94,340 337,001 328,393
Expenditure Employees Expenses 183,631 176,790 Other Expenditure 3 145,711 137,117 Depreciation of non-current assets 8,073 10,890 337,415 324,797
PROFIT/(LOSS) FOR THE YEAR (414) 3,596
The above Income Statement should be read in conjunction with the accompanying notes.
29 Annual Report 2008/2009
Balance Sheet As at 30 June 2009
Notes 2009 2008 $ $ CURRENT ASSETS Cash and cash equivalents 4 154,226 196,478 Receivables 5 78,605 57,930 Prepayments 6,585 8,260 TOTAL CURRENT ASSETS 239,416 262,668
NON-CURRENT ASSETS Property, Plant and Equipment 6 80,966 73,601 TOTAL NON CURRENT ASSETS 80,966 73,601
TOTAL ASSETS 320,382 336,269
CURRENT LIABILITIES Payables 7 19,959 26,387 Provisions 8 13,159 11,069 Other 9 14,931 30,527 TOTAL CURRENT LIABILITIES 48,049 67,983
NON CURRENT LIABILITIES Provisions 8 24,224 19,763 TOTAL NON CURRENT LIABILITIES 24,224 19,763
TOTAL LIABILITIES 72,273 87,746
NET ASSETS 248,109 248,523
EQUITY Contributed Capital 192,248 192,248 Retained Earnings 10 55,861 56,275 TOTAL EQUITY 248,109 248,523
The above Balance Sheet should be read in conjunction with the accompanying notes.
30 Annual Report 2008/2009
Statement of Recognised Income and Expenditure For the year ended 30 June 2009
Notes $
Balance at 30 June 2007 52,679 Profit/(Loss) 3,596 Balance at 30 June 2008 56,275
Balance at 30 June 2008 56,275 Profit/(Loss) (414) Balance at 30 June 2009 55,861
The above Statement of Recognised Income and Expenditure should be read in conjunction with the accompanying notes.
31 Annual Report 2008/2009
Cash Flow Statement For the year ended 30 June 2009
Notes 2009 2008 $ $ CASH FLOWS FROM OPERATING ACTIVITIES Receipts from operations 329,890 348,271 Payments to suppliers & employees (352,855) (288,955) Interest received on investments 9,579 10,520 NET CASH INFLOW FROM/(USED IN) OPERATING 11 (13,386) 69,836 ACTIVITIES
CASH FLOWS FROM INVESTING ACTIVITIES Proceeds from sale of fixed assets 38,027 - Purchase of fixed assets (66,893) (136) NET CASH OUTFLOW FROM INVESTING ACTIVITIES (28,866) (136)
NET MOVEMENT IN CASH HELD (42,252) 69,700
Cash at beginning of the financial year 196,478 126,778
Cash at the end of the financial year 4 154,226 196,478
The above Cash Flow Statement should be read in conjunction with the accompanying notes.
32 Annual Report 2008/2009
Notes to the Financial Statements for the year ended 30 June 2009
Note 1: Basis of preparation of the Financial Report
(a) Establishment of reporting entity The Central Murray Regional Waste Management Group (the ‘Group’) was established on 18 December 1997.
(b) Basis of accounting The financial statements are a general purpose financial report prepared in accordance with Australian Accounting Standards, other mandatory professional reporting requirements in Australia, the Financial Management Act 1994 and applicable Ministerial Directions.
The financial report has been prepared on an accruals basis and is based on historical costs (except for land and buildings and available-for-sale financial assets than have been measured at fair value) and does not take into account the changing money values or, except where stated, current valuations of non- current assets. Cost is based on the fair values of the consideration given in exchange for assets.
The financial report was authorised for issue by the Board of Central Murray Regional Waste Management Group on 28th August 2009.
(c) Statement of compliance The financial report complies with Australian Accounting Standards, which include Australian equivalents to International Financial Reporting Standards (‘AIFRS’). Compliance with AIFRS ensures that the financial report, comprising the financial statements and notes thereto, complies with International Financial Reporting Standards (‘IFRS’). Australian Accounting Standards that have been recently issued or amended, but are not yet effective, have not been adopted in the preparation of this financial report.
(d) Summary of significant amended accounting policies The following is a summary of the material accounting policies adopted. The accounting policies have been consistently applied and are consistent with those applied in the 30 June 2008 financial statements.
(i) Income tax The Group is a not for profit organisation and is exempt from paying income tax.
(ii) Income Recognition
Landfill Levy Revenue from the Landfill Levy is accrued as it is earned and brought to account in the period to which it relates.
Government Grants Government grants and contributions are recognised as operating revenue on receipt or when an entitlement is established, whichever is the sooner, and disclosed in the income statement as contributions. However, grants and contributions received from the Victorian State Government, which were originally appropriated by the Parliament as additions to net assets or when the Minister for Finance and the Minister for Environment and Climate Change have indicated are in the nature of owners’ contributions, are accounted for as Equity – Contributed Capital.
Contributions General Member Council contributions reflect amounts received from the member Councils by the Group and are recognised as revenue when received.
Contributions received from member Council’s and other government agencies relating to specific programs directly relating back to the member Council’s represent reciprocal transfers. Therefore such contributions are recognised as revenue as the programs are delivered.
33 Annual Report 2008/2009
Note 1: Basis of preparation of the Financial Report (continued)
(ii) Income Recognition (continued)
Interest Interest revenue includes interest received on bank term deposits and interest from investments which is accrued as it is earned and brought to account in the period to which it relates.
(iii) Property, plant and equipment
Property, plant and equipment are recognised at cost and subsequently revalued at fair value less accumulated depreciation and impairment losses in accordance with the requirements of FRD103D. Revaluations are conducted using management expertise and are classified as a managerial revaluation. The carrying amount of property, plant and equipment is renewed annually to ensure it is not in excess of the recoverable amount from these assets.
Assets with a cost or value in excess of $1,000 are capitalised and depreciated on a straight-line basis over their estimated useful life to the Group.
Impairment The carrying values of plant and equipment are reviewed for impairment when events or changes in circumstances indicate the carrying value may not be recoverable.
If any such indication exists and where the carrying value exceeds the estimated recoverable amount, the assets or cash-generating units are written down to their recoverable amount.
The recoverable amount of plant and equipment is the greater of fair value less costs to sell and value in use. In assessing value in use, the estimated future cash flows are discounted to their present value using a pre-tax discount rate that reflects current market assessments of the time value of money and the risks specific to the asset.
Recoverable amount of assets At each reporting date, the company assesses whether there is any indication that an asset is impaired. Where an indicator of impairment exists, the Group makes a formal estimate of the recoverable amount. Where the carrying amount of an asset exceeds its recoverable amount the asset is considered impaired and is written down to its recoverable amount.
(iv) Leases
Lease payments for operating leases, where substantially all the risks and benefits remain with the lessor, are charged as expenses in the periods in which they are incurred.
(v) Bad and doubtful debts
A provision is made for any doubtful debts, based on a review of all outstanding receivables at balance date. Bad debts are written off in the period in which they are identified.
(vi) Cash flows
For the purposes of the balance sheet and cash flow statement, cash includes cash on hand and cash equivalents.
(vii) Goods and services tax (GST)
Revenues, expenses and assets are recognised net of the amount of goods and services tax (GST), except where the amount of GST incurred is not recoverable from the Australian Taxation Office (ATO). In these circumstances the GST is recognised as part of the cost of acquisition of the asset or as part of an item of the expense. 34 Annual Report 2008/2009
Note 1: Basis of preparation of the Financial Report (continued)
(vii) Goods and services tax (GST)(continued)
The net amount of GST recoverable from, or payable to, the ATO is included as a current asset or liability in the balance sheet.
Cash flows are included in the cash flow statement of a gross basis. The GST component of cash flows arising from investing and financing activities which is recoverable from, or payable to, the taxation authority is classified as operating cash flows.
(viii) Employee benefits
Liabilities for wages and salaries and annual leave, expected to be settled within twelve months of the reporting date are recognised in employee benefits liabilities in respect of employees’ services up to the reporting date and are measured at the amounts expected to be paid when the liabilities are settled, at their nominal amounts. Employee benefits which are not expected to be settled within 12 months are measured at the present value of the expected future cash flows to be made by the entity, in respect of services rendered by employees up to the reporting date. Regardless of the expected timing of settlements, provisions made in respect of employee benefits are classified as a current liability, unless there is an unconditional right to defer the settlement of the liability for at least 12 months after the reporting date, in which case it would be classified as a non-current liability.
(ix) Superannuation
The Central Murray Regional Waste Management Group contributed in respect of its employees to the Vision Super Fund and Vic Super in Victoria. In accordance with statutory requirements, the Central Murray Regional Waste Management Group contributed 9% of salaries for the year. The amount of superannuation paid to the scheme during the year was Vision Super Fund $13,206 and Vic Super $6,050. There were no outstanding contributions at the end of the year.
(x) Payables
These amounts represent liabilities for goods and services provided to the Group prior to the end of the financial year, which remain unpaid. The amounts are unsecured and usually paid within 30 days of recognition.
(xi) Receivables
Trade receivables are recognised initially at fair value. Trade receivables are due for settlement no more than 30 days from the end of the date of issue.
(xii) Comparative figures
Where necessary, comparative figures have been adjusted to conform with changes in presentation in the current year.
(xiii) Rounding of amounts
All amounts shown in the Financial Statements are expressed to the nearest dollar.
35 Annual Report 2008/2009
2009 2008 $ $ Note 2 OTHER REVENUE Sponsorship 12,864 22,582 Grants 58,354 41,956 Interest on investment 8,154 9,323 Interest on bank deposits 1,425 1,197 Sundry 572 399 Joint Projects (Bag/Brochure/Shopping Lists) 10,661 18,883 Donation of assets 6,500 - 98,530 94,340
Note 3 OTHER EXPENSES FROM ORDINARY ACTIVITIES External Auditors Remuneration 7,100 6,400 Internal Auditors Remuneration 2,730 3,000 Administration Expenses 57,621 45,446 Education Action Plan 64,832 82,271 Loss on sale of fixed assets 13,428 - 145,711 137,117
Note 4 CASH AND CASH EQUIVALENTS Cash at Bank 154,226 196,478 Includes all funds with a maturity date of less than 90 days
Note 5 RECEIVABLES Environment Protection Authority – Landfill Levy 56,282 55,124 Environment Protection Authority – EBA Gap Funding 17,302 GST Receivable - 999 Trade Receivables 4,087 600 Interest on Short Term Investment 934 1,207 78,605 57,930 The amounts within receivables do not contain impaired assets and are not past due. Based on credit history it is expected that these amounts will be received when due.
Note 6 PROPERTY PLANT & EQUIPMENT Plant and Equipment at cost 58,883 52,048 Less Accumulated Depreciation (36,596) (30,968) 22,287 21,080
Motor Vehicles at cost 60,058 56,260 Less Accumulated Depreciation (1,379) (3,739) 58,679 52,521
80,966 73,601
(b) Movements during the reporting year
Opening WDV Additions Disposals Depreciation Closing WDV Plant & Equip. 21,080 6,835 - 5,628 22,287 Vehicles 52,521 60,058 51,455 2,445 58,679 73,601 66,893 51,455 8,073 80,966
36 Annual Report 2008/2009
2009 2008 $ $ Note 7 PAYABLES Accruals – External Audit Fees 7,810 7,040 Accruals – Internal Audit Fees - 3,300 Trade Creditors 1,765 4,609 PAYG Withholding Payable 3,022 2,600 PAYG Vehicle Contribution 3,344 6,350 GST Payable 2,667 - Other Accruals 1,351 2,488 19,959 26,387
Note 8 PROVISIONS Current Employee Benefits – Annual Leave recorded at nominal value 10,361 8,716 Employee Benefits – On-costs 2,798 2,353 13,159 11,069 Non-Current Employee Benefits – Long Service Leave 22,114 18,041 Employee Benefits – On-costs 2,110 1,722 24,224 19,763 37,383 30,832
Note 9 OTHER CURRENT LIABILITIES Monies held in trust for the - Environmental Festival of Schools Committee 3,034 10,107 - E-Waste Collection 6,000 - - Murray River Litter Roadshow 4,127 12,202 - Stop A Litterer 1,770 - Revenue received in advance - 8,218 14,931 30,527
Note 10 RETAINED EARNINGS
Balance at beginning of the year 56,275 52,679 Profit/(Loss) for the year (414) 3,596 Balance at the end of the financial year 55,861 56,275
Note 11 RECONCILIATION OF CASH FLOWS a) Cash and cash equivalents 154,226 196,478 b) Reconciliation of net cash flows from operating activities to operating profit Operating profit (414) 3,596
Depreciation 8,073 10,890 Loss on sale of fixed assets 13,428 -
Changes in assets and liabilities (Increase)/Decrease in Receivables (20,675) 16,686 (Increase)/Decrease in Prepayments 1,675 (771) Increase/(Decrease) in Employee Benefits 6,551 9,702 Increase/(Decrease) in Creditors and Accruals (22,024) 29,733 Net cash flow from operating activities (13,386) 69,836
37 Annual Report 2008/2009
Note 12 SUBSEQUENT EVENTS There have been no significant events which have occurred subsequent to 30 June 2009.
Note 13 RESPONSIBLE PERSONS DISCLOSURE The names of persons who were responsible persons at any time during the reporting period are:
Responsible Minister The Honourable Gavin Jennings, Minister for Environment and Climate Change, 3/08/07 - 30/06/09
Governing Board
Director L.J. Tellefson - Buloke Shire Council (01/07/04 to 30/06/09) Council Director C. Condliffe – Loddon Shire Council (07/12/05 to 28/11/08) Council Director G. Curnow – Loddon Shire Council (15/12/08 to 30/06/09) Council Director N. Goulding – Gannawarra Shire Council (01/07/04 to 30/06/09) Council Director D. Quayle – Swan Hill Rural City Council (01/01/05 to 30/06/09) Council Director P. O’Neill – Wakool Shire Council (01/07/04 to 19/09/08) Council Director S. Hunter – Wakool Shire Council (24/09/08 to 30/06/09) Council
Accountable Officer Ms Karen Fazzani (1/07/08 to 30/06/09) Executive Officer
Note 14 REMUNERATION OF RESPONSIBLE PERSONS The number of responsible persons are listed below in the following relevant income bands:
2009 2008 Remuneration Range Number of responsible persons $0 - $9,999 7 5 $10,000 - $19,999 - - $20,000 - $29,999 - - $30,000 - $39,999 - - $40,000 - $49,999 - - $50,000 - $59,999 - - $60,000 - $69,000 - - $70,000 - $79,999 - - $80,000 - $89,999 - - $90,000 - $99,999 1 1
The above remuneration includes the Accountable Officer.
The remuneration of the Minister is disclosed in the Financial Statements of the Department of Premier and Cabinet.
2009 2008 $ $ Note 15 RELATED PARTY TRANSACTIONS
Expense Transactions The aggregate amounts of the following expense transactions between the entity and related parties connected to responsible persons include:
Office Rent – Loddon Shire Council (01/07/07 to 30/06/08) 6,500 5,500
38 Annual Report 2008/2009
Note 16 COMMITMENTS
At 30 June 2009, the entity had no commitments.
Note 17 CONTINGENT ASSETS AND LIABILITIES
At 30 June 2009, the entity had no contingent assets or liabilities.
Note 18 FINANCIAL INSTRUMENTS
The Group’s activities expose it to a variety of financial risks: market risk, credit risk and liquidity risk. This note presents information about the Group’s exposure to each of these risks, and the objectives, policies and processes for measuring and managing risk.
The Group’s Board has the overall responsibility for the establishment and oversight of the Group’s risk management framework. The Group’s overall risk management program focuses on the unpredictability of financial markets and seeks to minimise potential adverse effects on the financial performance of the Group.
Risk Exposures
The main risks the Group is exposed to through its financial instruments are as follows:
(a) Market risk Market risk is the risk that changes in market prices will affect the fair value or future cash flows of the Group’s financial instruments. Market risk comprises interest rate risk, foreign exchange risk and other price risks. The Group’s exposure to market risk is primarily through interest rate risk, there is no exposure to foreign exchange risk and insignificant exposure to other price risks.
Objectives, policies and processes used to mitigate these risks are disclosed in the paragraphs below:
(i) Interest Rate Risk The Group’s exposure to market interest rates relates primarily to the Group’s funds invested on the money market.
The Group has minimal exposure to interest rate risk through its holding of cash assets and other financial assets. The Group manages its interest rate risk by maintaining a diversified investment portfolio.
(ii) Other Price Risk The Group has no significant exposure to other price risk.
Market Risk Sensitivity Analysis The sensitivity analysis below discloses the impact on net operating result and equity for each category of financial instruments held by the Group at year end after taking into consideration past performance, future expectations, economic forecasts and management’s knowledge and experience of the financial markets.
39 Annual Report 2008/2009
Note 18 FINANCIAL INSTRUMENTS (Cont…)
Interest rate risk -1% +1% Carrying Result Equity Result Equity amount $ Financial Assets Cash 154,226 (1,542) (1,542) 1,542 1,542 Receivables 78,605 (786) (786) 786 786 Financial Liabilities Payables 19,959 200 200 (200) (200) Total 212,872 (2,128) (2,128) 2,128 2,128 increase/(decrease)
(b) Credit Risk Credit risk is the risk of financial loss to the Group as a result of a customer or counterparty to a financial instrument failing to meet its contractual obligations. Credit risk arises principally from the Corporation’s receivables.
The Central Murray Regional Waste Management Group’s exposure to credit risk at balance date in relation to each financial asset is the carrying amount of those assets as indicated in the Balance Sheet.
Concentrations of credit risk on receivables – other debtors arise in the following industries:
Industry Credit risk exposure % 2008/2009 2007/2008 Government 100 78,605 57,930
(c) Liquidity Risk Liquidity risk is the risk the Group will not be able to meet its financial obligations as they fall due. The Group’s policy is to settle financial obligations within 30 days and in the event of dispute make payments within 30 days from the date of resolution.
The Group manages liquidity risk by maintaining adequate reserves, banking facilities and reserve borrowing facilities by continuously monitoring forecasts and actual cash flows and matching the maturity profiles of financial assets and financial liabilities.
(d) Interest Rate Risk The following table sets out the Group’s exposure to interest rate risk.
Fixed interest maturing in: 30 June 2009 Floating 1 year or Over 1 to More than Non Total interest less 5 years 5 years interest rate bearing $ $ $ $ $ $ Financial Assets Cash 4,226 150,000 - - - 154,226 Receivables - - - - 78,605 78,605 Total 4,226 150,000 - - 78,605 232,831
Financial Liabilities Payables - - - - 19,959 19,959 Total - - - - 19,959 19,959 Weighted average 1.25% 4% interest rate
40 Annual Report 2008/2009
Note 18 FINANCIAL INSTRUMENTS (Cont…)
(d) Interest Rate Risk (continued)
Fixed interest maturing in: 30 June 2008 Floating 1 year or Over 1 to More than Non Total interest less 5 years 5 years interest rate bearing $ $ $ $ $ $ Financial Assets Cash 96,478 100,000 - - - 196,478 Receivables - - - - 57,930 57,930 Total 96,478 100,000 - - 57,930 254,408
Financial Liabilities Payables - - - - 26,387 26,387 Total - - - - 26,387 26,387 Weighted average 3.19% 7.03% interest rate
(e) Fair Valuation
Financial Instrument Total carrying amount as per Aggregate net fair value Balance Sheet 2009 2008 2009 2008 $ $ $ $ Financial Assets Cash 154,226 196,478 154,226 196,478 Receivables 78,605 57,930 78,605 57,930 Total Financial Assets 232,831 254,408 232,831 254,408
Financial Liabilities Payables 19,959 26,387 19,959 26,387 Total Financial 19,959 26,387 19,959 26,387 Liabilities
The following methods and assumptions are used to determine the net fair value of financial assets and liabilities.
Cash: The carrying amount approximates fair value because of the short term to maturity. Short term receivables and creditors: The carrying amount approximates fair value.
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