Parish Council MINUTES OF THE FULL COUNCIL MEETING HELD IN THE PARISH ROOMS, CROWAN ON THURSDAY, 14th MAY 2015 following the Annual Meeting Minutes of Council Meetings are available to view on www.crowan.org.uk; on the Crowan and Notice Boards; on Nancegollan and Townshend Village Hall Notice Boards and in Praze Post Office. Members Cllr. Henwood (Chairman) Cllr. Brown Cllr. Christophers Present: Cllr. Dr. Jenkin (PC/CC) Cllr. Mrs Muriel Cllr. Parnell Cllr. Tripp Cllr. Webb Members of Mr Pearce Miss Pearce Ms Sally Martell the Public: Mr Bott Mr Graham Morgan Ms Rachael Rodda In Attendance: Mrs Thompson (Clerk)

Minute AGENDA ITEMS Action

Prayers – led by the Chair, who advised that anyone not wishing to participate may leave the room and rejoin the meeting later. The Chairman advised the Clerk will be recording the meeting to assist with minute taking.

Chairman’s Welcome and Public Forum – the Chair welcomed those present with a particularly warm welcome to the members of the public. Mr Bott, Planning Consultant, spoke regarding 77d/2015. There are a number of separate areas within the application. He pointed out that Members had been in favour of an earlier, similar application. The application seeks to keep the business viable. There would be no increase in vehicular traffic and no material impact on existing buildings. He sought Members support. Ms Rachael Rodda spoke regarding the planned solar farm at (Mably Farm) Bunkers Hill, . She referred to the planned public meeting (Minute 78e/2015 refers). Members met with Mr Graham Morgan, regarding the Dales-Velotive Road Race. He said the event was approved by the Chief Constable. It was run according to the official rules. Unfortunately, there were a number of participants and watchers who had not parked considerately, for which he apologised. Mr Morgan said the event scheduled for later this year had been cancelled. He indicated that they will not be using Leedstown Village Hall in the future. He said that the ‘red flag marshals’ did not have the power to stop the traffic, but they do have ‘Accredited 8’ personnel in the county. Mr Morgan said because there had been issues this year and they would be using ‘Accredited Marshals’ in the future Cllr. Tripp said Leedstown residents were ‘fed up’ with the cyclists. Mr Morgan said he felt reverting to the Leedstown School as the base would resolve the problems. Ms Sally Martell was dismayed at the second solar farm application at (Mably Farm) Bunkers Hill, Fraddam (Minute 78e/2015 refers). Cllr. Jenkin asked Ms Rodda and Ms Martell if it would be beneficial to work in tandem with adjoining parishes regarding the solar farm application. They felt this would be a good idea.

73/2015 Members’ Declarations – a. Pecuniary/Registerable Declarations of Interests – none. b. Non-Registerable Interests – none. c. Declaration of Gifts – none. d. Dispensations – none.

1 /Crowan/Meetings/Minutes/2015-05-14.doc 74/2015 Apologies for Absence – Cllr. Roberts and Smith (both on leave).

Resignation – Members received the resignation of Cllr. Ward with much regret Clerk and declared the resulting casual vacancy. The Clerk to advise CC.

75/2015 Outside Bodies / Reports – a. Police – Members to receive a report. PCSO Brannigan sent his apologies

and a written report (copy on file). Members wished to continue to receive

the crime breakdown figures. The Clerk to liaise with PSCO Brannigan, to Clerk ascertain how this could be achieved. b. Councillor – County Cllr. Jenkin reported it had been a busy

month. At the Full Council meeting the Transport Plan was discussed, which included some work within the parish, e.g. works to slow the traffic. Cllr. Muriel said she did not appreciate that those who bought the affordable housing on the Walter’s Close development could eventually own the building, but they will never own the land. Cllr. Jenkin pointed out that the government had proposed granting housing trust tenants the right to buy the property they live in. c. Mobile Libraries / One-Stop Shops – Cllr. Parnell reported he had attended

a meeting to discuss the future of mobile libraries and One-Stop Shop in Cornwall. He said a number of creative ideas had come forward, including partnering community ‘not for profit’ organisations. The move is to support users to complete various forms on-line. He didn’t feel that rural communit- ies benefit from the One-stop Shops. He was thanked for his report. Cllr. Jenkin asked if distribution networks, e.g. ‘the pub is the hub’, had been discussed. Cllr. Parnell confirmed that it had. d. Community Network Panel – next meeting scheduled for Wednesday, 3rd

June 2015, 6pm. Venue TBC. Items for the agenda to be sent to Ms Hardy.

76/2015 Minutes of Meetings – a. Full Council Meeting – 9th April 2015, AGREED as a true record. Cllr.

Henwood reminded Members to read the Minutes before the Meeting. b. PROW Committee Meeting – signing of the Minutes of the meeting held on

29th April 2015 were deferred to the June meeting. c. Amenities Committee (AC) Meeting – signing of the Minutes of the meeting

held on 29th April 2015 were deferred to the June meeting.

77/2015 Planning Applications Received – Members considered the following: a. PA15/02775, Trewin Cottage, Godolphin View, Nancegollan – sub-division of Trewin Cottage’s land and erection of chalet bungalow and erection of a garage. Cllr. Tripp said he had visited the site and spoken to the neigh- bours, who were all in rented accommodation and did not have a problem with the proposals. OBJECT because the proposal is over-development of Clerk the site and out of keeping with the rest of the terrace. Cllr. Tripp declared a non-registerable interest as he is a Member of the Village Hall Committee, which adjoins the site. Clerk b. PA15/03647, Bolankan Farm, Crowan – a single storey rear extension to provide increased kitchen accommodation a further bedroom and a shower room. Members are not consulted on this type of application. NFA. c. PA15/03691, Glen View, Townshend – erection of conservatory. Cllr Henwood had visited the site. NO OBJECTION. d. PA15/01938, Tremayne Poultry Farm, Old Rail Road, Crowan – continued use of land for purposes of equine breeding, retention of 2 existing stables and hay store, construction of 4 stables and feedstore and construction of horse training area. NO OBJECTION provided there is no livery activity included as a condition.

2 /Crowan/Meetings/Minutes/2015-05-14.doc 78/2015 Other Planning Matters – a. Outstanding Enforcement Issues – no updates were available.

i. EN12/01208, Burntdown Farm, Praze Road, Leedstown – this is an

amalgamation of all reported issues. The Chair read an email from the

case officer, Mr Alan Mason.

• Caravan – an enforcement notice is to be issued in relation to the unlawful residential occupation of a caravan. ii. EN13/00843, Windwhistle, Carvolth, Praze – siting of caravans for residential purposes. Case officer: Mr Lee Viner planned to visit with the PCSO.

iii. EN14/01194, Higher Cargenwen Farm, Black Rock – request for th confirmation of compliance with enforcement notice issued on 14 January 2013. Case officer: Mr Lee Viner had liaised with Cllr. Jenkin, Cllr. Jenkin including issues with the roof line and this will be checked again. iv. EN15/00536, 16 Fore Street, Praze – alleged conversion of garden shed into living accommodation. New case. b. Enforcement Cases Closed by CC – i. EN14/02097, OS Field 7682, Horsedowns, Praze – alleged breach of conditions attached to appeal decision APP/D08401A/14/2217519. Case officer – Mr Alan Mason confirms that works had now been undertaken by the landowner to the satisfaction of CC in accordance with planning application referenced PA15/00190, including the composting toilet. Case closed: not expedient. c. Planning Permission Granted by – information only i. PA14/10836, Carn Skyber, The Carn, Black Rock – conversion of barns to form a dwelling. ii. PA15/01508, Hibernia, Fore Street, Praze – modification of conditions 2 and 9 attached to decision PA14/07549. (Demolition of conservatory, improvements to existing access and creation of new access and dropped kerb and erection of two dwellings) in order to alter the design and change floor level of House 2. iii. PA15/01538, Little Drym, Drym Lane, Praze – erection of rear extension to dwelling, ground floor alteration works. iv. PA15/01539, Lynwell Cottage, Horsedowns – rear extension to dwelling. v. PA15/02148, Barn at Trerice Farm, School Road, Praze – conversion of barn to form a dwelling. d. Planning Permission Refused by Cornwall Council – information only i. PA15/00764, High Downs Residential Home, Carvolth Downs, Black Rock – construction of 4 no. self-contained one-bed assisted living units within grounds of existing care facility. Members objected to this application on the grounds of over development of the site and that it would be new buildings in the countryside. e. Bunkers Hill, Fraddam – public consultation at Leedstown Village Hall on Saturday, 23rd May 2015 between 10am and 2pm, to view a revised proposal for a smaller 5Mw solar installation on land at Bunkers Hill. Cllr. Clerk Henwood will attend. Posters were issued for the notice boards. Cllr. Jenkin said the argument would be: was the loss of agricultural land significant? In principle Members would be pleased to work with neighbouring parishes. Cllr. Henwood said he believed the Lanyon Hill site had been turned down.

79/2015 PROW / Highway Matters – a. Leedstown to Praze Road – Minute 51a/2015 refers. The rumble strips had been repainted.

3 /Crowan/Meetings/Minutes/2015-05-14.doc b. Dales-Velotive Road Race – Public session refers. Cllr. Henwood said the Police Officer in charge of ‘road events’ was looking into the background to this event and would be reporting back. c. Lengthsman’s Scheme – Members declined to undertake, as partners, maintenance works to the margins of the highway corridor (gullies, verges Clerk and signage, etc.).

80/2015 Standing Committees / Working Parties – a. Neighbourhood Development Plan (NDP) – Minute 63a/2015 refers. Cllr. Muriel reported the first Public Presentations, had been held on 7th May in Praze. She said the event had been well supported. She added there was a strong Steering Group in place. To date approximately 25% of questionnaires had been returned. The summary / analysis will be divided into local communities, e.g. Praze, Nancegollan, etc. Cllr. Henwood thanked those involved for all their hard work. b. Amenities (AC) Committee – feedback from the meeting held on 29th April 2015 was deferred to the June meeting. i. Deep Cleaning – Members RESOLVED to have the Nancegollan Clerk changing rooms deep cleaned, now the football season is over, and also the Parish Rooms. c. Public Rights of Way (PROW) Committee – feedback from the meeting held th on 29 April 2015 was deferred to the June meeting. i. Bridleway at Black Rock – a site meeting had been held and Mr Toby Lowe had agreed to carry out drainage works and the first part of the Clerk path was to have been surfaced. For further discussion at the June Meeting. Cllr. Henwood will draft a letter for presentation. Cllr Henwood

81/2015 Parish Organisations – Members received updates on the following: a. Leedstown Village Hall – Cllr. Christophers reported new keep fit classes had started. The Film Club had been a success. All is going well. b. Nancegollan Village Hall – Cllr. Tripp reported the kitchen had been refitted and decorating work undertaken. The Show will be held next week. c. Praze Institute – in the absence of Cllr. Smith there was no report. Cllr. Jenkin said all is working well. d. Townshend Village Hall – Cllr. Jenkin reported she does not always receive notice of meetings. The Clerk to seek a solution to this problem. Clerk e. Crowan School – Cllr. Webb reported all is satisfactory. A number of trips had been made. The Fun Sports Day is scheduled for next week. He finds it difficult to make all the meetings. There has been a fox seen in the vicinity. He was disappointed at the emphasis that was put on OFSTED and the pressure this puts on children. f. Leedstown School – Cllr. Jenkin reported their full governor’s meeting had been held last week, but she had been unable to attend.

82/2015 Environmental / Amenity Matters – a. Praze WCs – Minute 65a/2015 refers. Members received an update on the following:

i. Fittings – Cllr. Muriel reported she had been unable to find an exterior Clerk door threshold. It was RESOLVED to authorise the Clerk to spend up to £100 to find a solution. Cllr. Muriel said the running costs were coming in well under budget. Cllr. Henwood said the hand-drier wasn’t working and the doors weren’t locked after the Amenities Committee meeting. ii. Refurbishment Costs – Cllr. Henwood said this was work in progress. b. Treasure Park – Minute 65b/2015 refers. The application to acquire the site, which was first made in June 2013. Cllr. Henwood reported he is liaising with Ms Maxine Hardy over this matter.

4 /Crowan/Meetings/Minutes/2015-05-14.doc c. and The Lizard Works – Minute 47c/2015 refers. Cllr. Henwood reported he had been unable to source replacement panels for the bus shelters. d. Parish Rooms – Members received an update on the following: i. Periodic Electrical Testing – PJB had carried out a Fixed Wiring Test. Cllr. Webb checked the report and said the fuse board does not meet current regulations and may need replacing in the future. ii. Door Repairs – Mr I. Sherris had been asked to fit a new door and carry out repairs to the door jambs. Mr Mark Tripp will carry out work on the fascias and redecoration when this is completed.

83/2015 Administrative Matters – a. Standing Orders – Members RESOLVED to approve the following amendments to the Standing Orders: i. S/O 38.1 – a minimum of two Members shall be appointed annually in May to carry out periodic checks of the accounts. No more than one of the two Internal Audit Checkers should be a signatory to the bank accounts; as an additional protection clause. New clause, Minute 103c/2013 (June 2013) refers. ii. S/O 14.5 – if the Clerk is unable to attend a meeting, the Chairman is empowered to appoint a paid note-taker to record the Minutes, at the appropriate administrative rate. b. Parish Council Logo – Members felt it was desirable to acquire an appropriate logo for letterheads, etc. Members were asked to bring ideas to All Members the June meeting. There was some discussion regarding the repainting of the finger posts.

84/2015 Financial Matters – a. Insurance – Members CONFIRMED their acceptance of the renewal of their insurance cover at a cost of £1,870.93 and appointed Cllr. Henwood to check the policy details when available, to include adding the WCs to the policy. b. Accounts for Payment – schedule 2015/16–2 to a value of £10,852.38 were APPROVED for payment. Item Price VAT Total Administration costs 195.88 15.76 211.64 Insurance 1,870.93 1,870.93 Staff costs - including tax and NI 1,141.69 1,141.69 Neighbourhood Development Plan 581.24 581.24 Grants - Leedstown Methodist Church; 125.00 125.00 Cornwall Air Ambulance Playing Fields, incl. H&S inspections 1,219.50 243.90 1,463.40 Parish Rooms 618.36 618.36 Nancegollan – changing rooms 4,034.12 806.00 4,840.12 £10,852.38

c. End of Year Accounts – the Internal Auditor had completed his check of the 2014/15 accounts and found them to be in order. It was RESOLVED to accept the accounts and approve the annual governance statement. d. Income and Expenditure Account 2014/15 – copy was circulated at the meeting. Some of the wording was amended. e. Grants and Charity Requests – Members considered the following requests: i. Home Start – it was RESOLVED to make a grant of £50. Clerk

85/2015 Correspondence – a. Clerks & Councils Direct – May 2015.

5 /Crowan/Meetings/Minutes/2015-05-14.doc b. Peninsula News – Spring 2015. c. Praze Fair Show – a thank you letter, i.r.o. Members’ grant, had been received. d. Carsize Lane – the Treloar family had emailed to say thank you to all on the PC for the repairs carried out to Carzise Lane. The lane is now in a superb condition. The best it’s been for years. They wanted to give a special thank you to Cllr. Henwood for his determination in seeing the job done.

86/2015 Diary Dates – a. Council Meetings: i. Full Council Meeting – 11th June 2015. ii. PROW Committee Meeting – Wednesday, 24th June 2015. iii. Amenities Committee (AC) Meeting – Wednesday, 24th June 2015. b. CALC Training – the following courses are available. All prices excl. VAT. i. Chairmanship – introduction to basic chairmanship skills, chairing difficult meetings, the use of the casting vote and the role of the

Chairman outside of Council Meetings. Cost £22. • Penwith College, – 1st June 2015, 7-9pm. Cllrs. Brown and Henwood to attend. The Clerk to book. Clerk • Town Council Offices, Liskeard – 7th July 2015, 7-9pm. ii. Freedom of Information and Data Protection – 23rd September 2015, 10am – 3.30pm. Launceston (venue TBC). Cost £37. iii. Forward Planning – designed to help Members look to the future and create a plan over a longer period than the financial year. Cost £22. • Penwith College, Penzance – 8th October 2015, 7-9pm. • Liskeard Town Council Offices – 22nd October 2015, 7-9pm. c. Code of Conduct Training – CC are offering free training sessions: i. One Stop Shop – 22nd May 2015, 2-4pm. d. Case for Cornwall – a number of public sessions are to be held: i. Penzance – 27th May 2015, 6.30pm, Penzance One Stop Shop. ii. Liskeard – 28th May 2015, 6.30pm, Luxstow House Council Chamber. iii. – 1st June 2015, 6.30pm. New County Hall. iv. – 3rd June 2015, 6.30pm, Falcon Hotel.

87/2015 Information Only / Items for Future Agendas – a. Old Institute, Trenerth Hill, Leedstown – untidy site and the piece of ground slightly behind, adjacent to the rifle range, has a caravan placed on it, with Clerk possible residential use. The Clerk to report as a possible enforcement case b. Rodwill Close, Bosence Road, Leedtown – no further action as the next Dales-Velotive Road Race had been cancelled. c. Handyperson – for discussion at the June meeting. Members were asked to give some thought to employing a Handyperson. The Clerk to contact Mr Clerk Colin Chapman to establish what his three PCs do and to approach Gwithian-Gwinear PC for their views.

88/2015 Closed Session – in view of the confidential nature of the business about to be transacted, namely tenders / quotations for work, it was RESOLVED that it is advisable in the public interest that the press and public be excluded and they were instructed to withdraw.

89/2015 Casual Vacancies – no applications for co-option to the two vacancies in the All Members Leedstown Ward had been received. Members were urged to give this some Clerk thought. Notices to be sent to the Village Hall Committees.

6 /Crowan/Meetings/Minutes/2015-05-14.doc 90/2015 Tenders / Quotations – a. Praze Play Equipment – Cllr. Henwood reported that various play

equipment suppliers are to be approached. For further consideration. b. Leedstown Play Equipment – Minute 71c/2015 refers. Deferred from the

April meeting. Mr Ward had indicated his willingness to continue with this project for which Members were grateful. The Clerk to ask him to present Clerk the quotations at the next Amenities Committee meeting.

91/2015 Meeting Closed – 21.47pm.

Signature: ……………………………………………… (Cllr. Henwood) Chairman

Date: 11th June 2015

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