Do You Know an Outstanding Educator?

E d u c a t o r o f t h e Y e a r : B o a r d o f T r u s t e e s A w a r d f o r E x c e l l e n c e i n T e a c h i n g

DO YOU KNOW AN OUTSTANDING EDUCATOR?

2016-2017 A w a r d P r o g r a m A nnouncement a n d G u i d e l i n e s TABLE OF CONTENTS

2016-2017 PROGRAM OVERVIEW About the Award ...... 4 What Awards Are There?...... 4 Eligibility...... 5 What Are The Benefits?...... 5 How Does the Process Work?...... 6 What Should be Included in the Portfolio?...... 7 “This annual event honoring Who Are Members of the Systemwide Review Committee?...... 7 What’s the Timeline?...... 8 faculty excellence is indeed a

highlight of the academic year. 2016-2017 GUIDELINES AND FORMS There is no doubt in my mind that Changes in 2016-2017 Guidelines...... 10 1. Purpose and Process...... 11 the quality of the education 1.1 Purpose 1.2 Definitions our students receive is superior. a. Campus Nominees b. Board of Trustees Outstanding Educators It’s superior because: c. Board of Trustees Educator of the Year • you – our faculty – are focused 1.3 Process 1.4 Nomination deadlines on teaching and learning; 2. Outstanding Educator Allocations, 2016-2017...... 12-13 3. College and University Recommendation Guidelines...... 14-17 • you are focused on students, and 3.1 Eligibility criteria 3.2 Local selection of Board of Trustees Outstanding Educators • you are focused on the 3.3 Guidelines for Committees 3.4 Guidelines for Outstanding Educators communities we serve. 3.5 Guidelines for Presidents Recommendation packet You are what makes us distinctive Recommendation packet submission 3.6 College and university award recognition and you make our colleges and 4. System Review Processes and Procedures...... 18-19 universities great. That’s what we 4.1 Initial system review for alignment with guidelines 4.2 Committee composition celebrate today. “ 4.3 Committee recommendation review process 4.4 Committee recommendation to the Vice Chancellor Chancellor Steven Rosenstone for Academic and Student Affairs 4.5 Award recognition 4.6 Formal awards ceremony 4.7 Subsequent role of awardees and Board of Trustees Outstanding Educators 5. President’s Recommendation Packet Cover Sheet A: President’s...... 21 Cover Sheet B: Committee...... 23 Cover Sheet C: Checklist...... 25

2 PROGRAM GUIDELINES • HTTP://BOTAWARDS.MNSCU.EDU 2 0 1 6 - 2 0 1 7 P r o g r A M O V e r V i e w ABOUT THE AWARD The Board of Trustees Educator of the Year Award for Excellence in Teaching is an honor bestowed upon Minnesota State faculty to acknowledge and reward exceptional individual professional accomplishment, and to encourage ongoing excellence in teaching. This award is intended to recognize superior teaching at our colleges and universities. The award proclaims, on behalf of the entire system, the Board of Trustees’ pride in the dedication and accomplishment of our “Choice, highest, extraordinary faculty in providing instruction that prepares Minnesota’s college and and excellence are only abstract university students for their professional, scholarly, and civic lives.

words until you see their WHAT AWARDS ARE THERE? meaning come to life in the work Educator of the Year Up to six award recipients are recognized each year by the Board of of the faculty we honor. Because Trustees with a gold medallion suitable for wearing with academic regalia, like all those who strive to be the and an award of $5,000, as described in Section 4.5 of the Guidelines.

best, they never stop learning.

And they never stop improving.

It’s because of the dedicated

faculty we honor that

Minnesotans by the hundreds

of thousands are drawn to our

colleges and universities

to prepare themselves for their

first career, and often their

second or third and beyond.” Board of Trustees and 2016 Honorees First row, from left: Shelli Arneson, Pamela Brunfelt, Ursula Walsh, Jefferson Lee IV, Alexander Cirillo, Chair, Shirley Piepho, Ellen Lewin, Shannon Peak Fiene and Kristin Doneen Academic and Student Affairs Committee, Board of Trustees Second Row, from left:: Kristyn VanderWaal, Mark Ahrens, Harold Torrence, Ronald Ward, Maleah Otterson, Jonathan Lofgren, William Breen, Carolyn Zehren, Linda Paquette and Kendra Miller.

Third row, from left: Heidi Anderson, Justin Berry, Annie Clement, Ron Anderson, Charles Haus, Steven Rosenstone, Barbara Oertel, Scott Guenthner, Benjamin Kiely, Rahul Kane, Jay Cowles, Eric Mein, Robert Hoffman, Dawn Erlandson, Margaret Anderson, Alex Cirillo, Paul Johnson, Owen Zimpel, Adam Marcotte, Michael Sieve, Jeffrey Thorstad, Bill Evans, Kelli Hallsten-Erickson, Susan Brashaw, Keith Setley, Philip Krinkie and Kristin Pueringer.

Not Pictured: Alexis Grinde, Eduardo Gutierrez, Jeremy Reisinger, Heidi Schara and Robert Zbikowski

4 PROGRAM GUIDELINES • HTTP://BOTAWARDS.MNSCU.EDU Outstanding Educator Up to seventy faculty designated by their presidents as Outstanding Educators are nominated each year for the Board of Trustees Award for Excellence in Teaching. They are recognized with a silver medallion suitable for wearing with academic regalia and a plaque, as described in Section 4.5 of the Guidelines. Presentation of awards to the Educators of the Year and Outstanding Educators will be made at an awards banquet in St. Paul on April 19, 2017. Since 2007, the Board of Trustees has recognized 316 Outstanding Educators and honored 39 faculty as Educators of the Year.

“I know that much time and effort ELIGIBILITY went into the organization and All faculty who are currently full-time and unlimited, tenured, or tenure-track, and who have at least three years of full-time teaching service at their home production of the event. I am still institution are eligible for this award. amazed at the level of detail from

WHAT ARE THE BENEFITS? the program to the fresh flowers Honoring and recognizing teachers who have given distinguished service and to the videos. The way in which all who exemplify excellence in their profession brings acclaim to the winners, their institutions, their community, the system, and the state of Minnesota. the details were communicated and This award, while recognizing personal achievements, makes them visible provided certainly made me feel at and strengthens public support of academic programs and exceptional teaching. All Outstanding Educators and the selected Educators of the Year ease through the process. are recognized at a gala state event and their programs and institutions are given broad exposure, informing the public not only about the fields in I can say that it was one of the most which they teach but also about what makes for exceptional teaching in our exciting days of my life. To be honored public colleges and universities. By applauding and honoring the Educators of the Year and the Outstanding Educators from whom they are chosen, in such a way is truly overwhelming institutions have an opportunity to celebrate the core importance of teaching and provide models for faculty and students. Educators of the and surreal.” Year and all Outstanding Educators are usually recognized at campus Shannon Peak Fiene, 2015-2016 commencement and at other campus-wide academic celebrations. Educator of the Year

PROGRAM OVERVIEW • HTTP://BOTAWARDS.MNSCU.EDU 5 HOW DOES THE PROCESS WORK? A college or university president may obtain nominations through an existing teaching award process or a new committee, provided that the process complies with the Guidelines as outlined in Section 3.3. After the campus committee has reviewed all nominees, it sends forward recommendations for Outstanding Educators to the campus president. The president designates Outstanding Educators (as per the allocation found in the Guidelines in Section 2.). Once designated as an Outstanding Educator, the faculty member prepares and submits a teaching portfolio to the President. The campus committee assists the faculty member in preparing the portfolio, and prepares a Committee’s Summary for the president’s recommendation packet, which is forwarded to the Vice Chancellor for Academic and Student Affairs. After the president’s recommendation packets are received in the Vice Chancellor’s office, portfolios for each Outstanding Educator are posted online for members of the systemwide review committee. The committee “The faculty who are nominated for reads portfolios, meets over two days to discuss each Outstanding Educator’s portfolio and makes finalist recommendations to the Vice Chancellor for this award are truly dedicated to Academic and Student Affairs. student success and provide high

quality learning experiences each

day. I am humbled to be part of the

Minnesota State education community.”

Linda Kingston, Dean, Saint Paul College and System Review Committee Member

6 PROGRAM GUIDELINES • HTTP://BOTAWARDS.MNSCU.EDU WHAT SHOULD BE INCLUDED IN THE PORTFOLIO? The Outstanding Educators’ teaching portfolios are statements about who they are as educators. The portfolio makes visible the work that they do in planning instruction, teaching, and improving student learning.

“Excellence in teaching has become a stock phrase; yet how does one demonstrate this? One answer is a Teaching Portfolio, which is a description of an instructor’s major strengths and teaching achievements. It describes documents and materials which collectively suggest the scope and quality of an instructor’s teaching proficiency.” – HB Rodriguez-Farrar, 2006. Brown University, Teaching Portfolio Handbook “Outstanding faculty at all our

colleges and universities make The portfolio must be organized in no fewer than six sections and is limited to a 20-page narrative, supported by no more than 50 pages of additional it possible for us to provide an materials. The required six sections are: extraordinary education for all 1) Teaching philosophy 2) Teaching strategies and materials Minnesotans. The programs our 3) Content expertise and professional growth faculty deliver – academic 4) Service to students, profession, institution, system 5) Standards for assessment of student learning and performance programs, advising, financial aid, 6) Current CV or resume registration, residential life, and Who are Members of the Systemwide Review Committee? The systemwide review committee includes faculty appointed by their student affairs, just to name a few – union presidents (MSCF and IFO), students appointed by state student are vital to our ability to serve associations (MSCSA and Students United), institutional administrators, and ex-officio members appointed by the Vice Chancellor for Academic and students and communities in Student Affairs. A committee roster is available at the BOT Awards website: http://botawards.mnscu.edu every corner of the state.”

Michael Vekich, Chair, Minnesota State Board of Trustees

PROGRAM OVERVIEW • HTTP://BOTAWARDS.MNSCU.EDU 7 WHAT’S THE TIMELINE? Each college or university may establish a deadline for nominations and for the submission of completed teaching portfolios. The President’s Recommendation Packet Forms and the Outstanding Educator Teaching Portfolio for the Educator of the Year Award must be received digitally at the system office by February 7, 2017 at 5:00 pm. Questions may be addressed to Kimberly Johnson, Director for Faculty & Instructional Development, Academic and Student Affairs, at 651-201-1443; or via email at [email protected]. Official guideline information can be found below in this brochure. Download writeable Recommendation Packet Forms at http://botawards.mnscu.edu.

“I was very honored for the

opportunity to introduce

Educator of the Year Bill Breen.

It was truly a pleasure to help

recognize so many exceptional

people. Thank you for all the

work you put into the program

and the day. It was very special.”

Andrea Sandeen, former Anoka- Ramsey Community College student

8 PROGRAM GUIDELINES • HTTP://BOTAWARDS.MNSCU.EDU 2 0 1 6 - 2 0 1 7 G u i d e l i n e s a n d F o r m s CHANGES IN 2016-2017 GUIDELINES Additional information added to section 3.2 Local Selection of Board of Trustees Outstanding Educators • We encourage institutions to seek out multiple voices and perspectives, and to include faculty, staff, and students on the nomination committee. Additional information added to section 3.4e Service to Students, Profession, Institution, System • Availability to students, policies for student consultation and advising, and concern for student learning and development are important aspects of teaching, especially as related to Minnesota State commitments around equity and achievement for all students. Additional information added to section 3.5 Guidelines for Presidents; Committee Summary • An assessment of the educator’s qualifications and rationale for the committee’s selection

10 PROGRAM GUIDELINES • HTTP://BOTAWARDS.MNSCU.EDU 1. PURPOSE AND PROCESS

1.1 Purpose The Board of Trustees Educator of the Year Award for Excellence in Teaching is intended to recognize the outstanding teaching in the Minnesota State system. The award proclaims, on behalf of the entire system, the Board of Trustees’ pride in the dedication and accomplishment of our faculty in providing instruction that prepares Minnesota’s college and university students for their professional, scholarly, and civic lives. The award also recognizes the core importance of the teaching mission at our system’s colleges and universities, and the foundation of that mission in faculty subject expertise, skillful methods of teaching, and attention to student learning. The award reflects the commitment of the system to serving the citizens of Minnesota by providing the best possible college and university instruction.

1.2 Definitions a. Campus Nominees This term refers to faculty whose names are recommended for the Board of Trustees Award for Excellence in Teaching (and possibly other local teaching awards) through a campus nomination and selection process. b. Board of Trustees Outstanding Educators This term refers to faculty designated by a college or university president from among the Campus Nominees as Board of Trustees Outstanding Educators. c. Board of Trustees Educator of the Year This term refers to faculty awardees chosen from among the Board of Trustees Outstanding Educators. Each year, up to six Educators of the Year are selected, by a systemwide review committee, to be honored by the Board of Trustees as representative of teaching excellence across the system.

1.3 Process Each college and university president may designate from one to seven Board of Trustees Outstanding Educators and recommend them for the Board’s Educator of the Year Award for Excellence in Teaching. The number of Outstanding Educators is determined as one faculty member per 2,000 student FYE; See Section 2 Outstanding Educator Allocations for details. This year, across the system, up to 70 college and university Outstanding Educators may be designated, representing just over 1% of the approximately 5,600 full-time faculty at our 33 institutions. In order to facilitate the selection of an institution’s Outstanding Educators, each president may adapt existing or create new local processes that align with guidelines in Section 3.2 Local Selection of Board of Trustees Outstanding Educators and are designed to award faculty for excellence in teaching. The campus process should result in the identification of one or more faculty members recognized as Board of Trustees Outstanding Educator(s). Campus presidents will forward the names and Recommendation Packets of these Outstanding Educators to a system-level review committee. The Systemwide Board of Trustees Award for Excellence in Teaching Review Committee will review the Presidents’ Recommendation Packets. Information about the committee is available in Guidelines Section 4.2. The committee will forward to the Vice Chancellor for Academic and Student Affairs the names of up to six faculty upon whom it recommends the Board of Trustees Educator of the Year Award be bestowed.

PROGRAM OVERVIEW • HTTP://BOTAWARDS.MNSCU.EDU 11 1.4 Nomination deadlines Presidents’ recommendations for the Board of Trustees Educator of the Year Award for Excellence in Teaching in academic year 2016-2017 are due by 5:00 PM on February 7, 2017. Awards will be bestowed on April 19, 2017.

2. OUTSTANDING EDUCATOR ALLOCATIONS, 2016-2017 Institution presidents may select faculty as Board of Trustees Outstanding Educators according to numbers of student FYE, with the number of Outstanding Educators allocated at the rate of one per 2,000 FYE (rounded to the nearest whole number greater than 0). Colleges which have fewer than 2,000 FYE are eligible to recommend one Outstanding Educator. On the following page is a table of student FYE by institution from 2015-2016, specifying the numbers of “Outstanding Educator allocations” for this year. The Outstanding Educator allocation pertains only to the year in which it is published; no “banking” of unused allocations is permitted. A college or university president may elect to submit fewer than the allocated number of Outstanding Educators in any year, or none at all, without prejudice in that year or in the future. However, an institution that recommends more than the allocated number of Outstanding Educators for the award will have all of its recommendations returned for a local decision by the February 7, 2017 deadline.

12 PROGRAM GUIDELINES • HTTP://BOTAWARDS.MNSCU.EDU ALLOCATIONS FOR DESIGNATION OF OUTSTANDING EDUCATIONS One designation per 2,000 FYE students at each college or university (rounded to the nearest whole number >0)

Institution Actual FY2016 FYE Outstanding Educator Allocation

STATE COLLEGES

Alexandria Technical & Community College 1993 1 Anoka-Ramsey Community College 5683 3 Anoka Technical College 1387 1 Central Lakes College 2710 1 Century College 6204 3 Dakota County Technical College 2004 1 Fond du Lac Tribal & Community College 1188 1 Hennepin Technical College 3739 2 Inver Hills Community College 3809 2 Lake Superior College 3292 2 Minneapolis Community & Technical College 5658 3 Minnesota State College-Southeast 1316 1 Minnesota State Community & Technical College 4319 2 Minnesota West Community & Technical College 1858 1 Normandale Community College 6837 3 North Hennepin Community College 4446 2 Northeast Higher Education District 3589 2 Northland Community & Technical College 2220 1 Northwest Technical College (Bemidji) 648 1 Pine Technical & Community College 728 1 Ridgewater College 2737 1 Riverland Community College 1998 1 Rochester Community & Technical College 3948 2 St. Cloud Technical & Community College 3373 2 Saint Paul College 4546 2 South Central College 2212 1

Subtotal 82,442 43

STATE UNIVERSITIES

Bemidji State University 4,295 2 Metropolitan State University 6,102 3 Minnesota State University, Mankato 13,752 7 Minnesota State University Moorhead 5,316 3 St. Cloud State University 11,837 6 Southwest Minnesota State University 3712 2 Winona State University 7,890 4

Subtotal 52,904 27

TOTAL 135,346 70

PROGRAM OVERVIEW • HTTP://BOTAWARDS.MNSCU.EDU 13 3. COLLEGE AND UNIVERSITY RECOMMENDATION GUIDELINES

3.1 Eligibility criteria Educator of the Year Award recipients are chosen from faculty designated each year as Outstanding Educators by college and university presidents. At the time of their designation, Outstanding Educators must have been teaching at their college or university full-time, as unlimited, tenured, or probationary faculty of any academic rank. They must have completed at least three years of full-time teaching service at their home institution prior to the year of their selection as Board of Trustees Outstanding Educators.

3.2 Local selection of Board of Trustees Outstanding Educators Faculty may not self-nominate for this award. A nomination committee will make nominations to the president, and shall function at each college or university following standard college or university governance policies. Campuses may adapt existing teaching award procedures or develop new ones to elicit nominations and review materials. We encourage institutions to seek out multiple voices and perspectives, and to include faculty, staff, and students on the nomination committee. The local processes that result in designation of the Board of Trustees Outstanding Educators should, however, comply with Guidelines for Committees found in Section 3.3 below.

3.3 Guidelines for Committees • The college or university shall provide a broad-based, well-publicized, and timely process to solicit nominations. • The committee shall ensure an open nomination process that encourages nominations from faculty, students, alumni, administration, and community members. • The campus process should encourage the nomination of individuals representing the diversity of faculty on campus. • The committee shall develop a nomination form to be used by the campus community; this form might include a checklist for eligibility, length of service, breadth of service, descriptions of how the nominees meet criteria for the Board of Trustees Educator of the Year Award for Excellence in Teaching, commendations, and other criteria that will help the president and campus nomination committee select the Board of Trustees Outstanding Educators. • The committee, in consultation with the president or designee, shall determine the number of faculty nominees to be recognized at the college or university level. The intention is to give institutions the flexibility to recognize locally as many campus nominees as appropriate. However, the president may only forward recommendations of the allocated number of Board of Trustees Outstanding Educators. For example, a university with an allocation of two Outstanding Educators may elect to recognize four university nominees. The president may designate no more than two of those four as Board of Trustees Outstanding Educators, recommending them for the Educator of the Year award. • The college or university process shall ensure objective and unbiased evaluation of the qualifications of campus nominees. • The committee must maintain confidentiality in all committee operations. • The committee shall assist the designated Outstanding Educators in the preparation of Outstanding Educator Portfolios to ensure alignment with the Guidelines for Outstanding Educators, Section 3.4 below. Committee assistance may include suggesting reviewers, proofreaders, and individuals for guidance and peer review, such as prior award recipients or committee members.

14 PROGRAM GUIDELINES • HTTP://BOTAWARDS.MNSCU.EDU • The committee shall review each Outstanding Educator portfolio and complete the Committee’s Summary for the College/University President’s Recommendation Packet (see Section 3.5 for details). • The committee may help in preparation of the College/University President’s Recommendation Packet(s) for the college or university president’s approval and final submission to the Vice Chancellor for Academic & Student Affairs.

3.4 Guidelines for Outstanding Educators Each faculty member designated by a college or university president as an Outstanding Educator must prepare a portfolio that is forwarded by the college or university president to the Vice Chancellor for Academic and Student Affairs. Each portfolio is then read by a system-level review committee consisting of faculty, staff, students, and administrators. The committee makes recommendations for Educators of the Year which are reviewed and approved by the Board of Trustees. The purpose of the portfolio is to permit you to demonstrate exemplary teaching and to provide evidence of your contributions to student learning. A portfolio is a statement. Both form and content matter. A teaching portfolio submitted for evaluation by a committee with expertise in disparate areas needs to weave common threads. Artifacts matter but explaining their presence in the portfolio is essential. In writing your narrative, be sure to explicitly direct reviewers’ attention to specific portions or aspects of the evidence. Make clear what the reviewer should look at and consider in their evaluation. Evidence might include your reflections on student evaluations, when available, over several different courses and over several years. Your background and development as an educator should also be evident. Your professional development activities in the discipline or program area, as well as syllabi and classroom teaching materials from several courses, can all be forms of evidence. The rubric, found online at http://botawards.mnscu.edu > Teaching > Systemwide Award Committee, guides the work of the review committee in selecting the Educator of the Year. The portfolio should be a PDF file. The narrative section should be 20 pages or less, and no more than 50 pages should be appendices. It may be submitted by email, via a web link, or on storage media. All electronic materials should be emailed to [email protected] or via direct upload at https://moveitsecurely. mnscu.edu. The president’s recommendation packet may be sent as hardcopy or by email. If sent by email, there should be some electronic verification of signature (origin from the president’s email account, or PDF signature, etc.). The portfolio must address each of the following areas, preferably in this order. a. Teaching Philosophy Introduce your portfolio with a brief statement of your teaching philosophy. Explain your motivation and beliefs, and how they impact your selection of teaching techniques and tools, approach to student assessment, and your focus and choices for service. b. Content Expertise and Professional Growth Outstanding Educators must be teachers whose subject-matter knowledge is evident in their use of well-regarded and current knowledge, theory, and practices in their teaching. Therefore, describe your ongoing scholarly or professional development as it relates to your teaching. Formal education is just one aspect of content expertise, especially when teaching. Much is also learned while teaching, while interacting with other colleagues, from participating in workshops and attending seminars, or visiting workplaces and industry.

PROGRAM OVERVIEW • HTTP://BOTAWARDS.MNSCU.EDU 15 c. Teaching Strategies and Materials Outstanding Educators are conscious of and reflective about their pedagogies and methods. Therefore, submit clear evidence of skilled teaching and your use of approaches and materials aligned with the learning goals of your courses and the backgrounds of your students. Inform readers with descriptions of your teaching context: the various courses, the number of students per course, and the different teaching approaches required in each course. Explain your choices of strategies, their value and possible uniqueness. Describe how you evaluate the effectiveness of your methods with examples from student work and performance data where possible. d. Standards for Assessment Of Student Learning and Performance Assessment serves several purposes; it sets standards for students and is useful to inform teaching. It should tell you and your students whether they have learned what you intended to teach. The inclusion of assessment material in the portfolio should explain these facets to a non-expert in your field. Explain the kinds of direct and indirect forms of assessment that are important in your program or discipline. Reflect upon the ways that you design assignments, performances, and tests to evaluate student learning. Your assessments should illustrate the quality, quantity, and difficulty of your assigned work, as well as the level of responsibility for learning that you require of your students. Include information about what you learn from your assessments, and how assessment informs the changes you make in your courses and methods. e. Service to Students, Profession, Institution, System Availability to students, policies for student consultation and advising, and concern for student learning and development are important aspects of teaching, especially as related to Minnesota State commitments around equity and achievement for all students. Also document your involvement in professional organizations and activities that strengthen your teaching. Further, you should demonstrate your involvement in teaching and learning outside the classroom, at the college or university and system levels. Service is not just about serving but also about reflection and growth. Show how you actively engage with students, the profession, the institution, and the system, and also discuss how this service has in turn affected your teaching. f. A Current Curriculum Vitae or Resume This document should be its own section, but it is an integral part of the portfolio and is counted in the page totals. In summary, because teaching is an activity that directly involves only you and your students, it can be challenging to make your work visible. But it’s a challenge that portfolio writers report as enormously rewarding in itself. This portfolio is a document for you to communicate, in your own voice and with your own selection of evidence, who you are as an educator. Make statements and support them with carefully chosen evidence within the sections of your narrative, or in appendices. Be sure to explicitly direct reviewers’ attention to specific portions or aspects of the evidence. Make clear what the reviewer should look at and consider in their rating. Evidence might include your review of student evaluations, when available, over several different courses and over several years. Your background and development in higher education pedagogy should also be evident. Your professional development activities in the discipline or program area, as well as syllabi and classroom teaching materials from several courses, can all be forms of evidence. The rubric at http://botawards.mnscu.edu > Teaching > Systemwide Award Committee shows the criteria used by the review committee in selecting the Educator of the Year. Please prepare the portfolio to facilitate the review process. Organize the portfolio and clearly label the required six sections. You can find examples of portfolios submitted by previous Educators of the Year at http://www.asa.mnscu.edu/ botawards/teaching/portfolios/index.html > Teaching > Portfolio Review.

16 PROGRAM GUIDELINES • HTTP://BOTAWARDS.MNSCU.EDU 3.5 Guidelines for Presidents Recommendation Packet For each Board of Trustees Outstanding Educator, the college or university must submit a President’s Recommendation Packet. This packet should be submitted via email with electronic document attachments in either .docx or PDF format. The college or university nomination committee is responsible for preparing the college or university President’s Recommendation Packet(s) to be submitted by the president to the Vice Chancellor for Academic & Student Affairs. Each President’s Recommendation Packet, organized as outlined below, must include: • Cover Sheets A-C These forms contain: A.) a statement of certification regarding the Outstanding Educator’s eligibility and the college or university adherence to program procedures; B.) college or university committee contact information; C.) completed submission checklist. • Presidential Endorsement Letter Provide a letter from the president addressed to the Vice Chancellor for Academic & Student Affairs endorsing the Board of Trustees Outstanding Educator. The letter shall describe the faculty member’s qualifications for the award and address the institution’s confidence in selecting the Board of Trustees Outstanding Educator. A separate letter must be submitted for each Board of Trustees Outstanding Educator. • Committee’s Summary Provide an executive summary of five pages or fewer documenting the committee’s rationale for its selection. The Committee’s Summary, the president’s letter and the Outstanding Educator Portfolio constitute the only documentation available to reviewers at the system-level. The committee’s summary shall not be written by the faculty member selected as the Board of Trustees’ Outstanding Educator. This summary must provide:

n assurance of an objective, impartial competitive process

n an assessment of the educator’s qualifications and rationale for the committee’s selection

n highlights of the Outstanding Educator’s achievements. • Outstanding Educator Portfolio This portfolio shall be compiled by the designated Outstanding Educator with the assistance of the campus nomination committee and/or designated mentors. See Section 3.4 of the Guidelines. Recommendation Packet Submission Complete College/University President’s Recommendation Packet(s) must be received no later than 5:00 PM on February 7, 2017 at: Board of Trustees Award for Excellence in Teaching [email protected] OR via direct upload at https://moveitsecurely.mnscu.edu

Questions may be addressed to: Kimberly Johnson, Director for Faculty & Instructional Development, Academic and Student Affairs, 651.201.1443 [email protected]

PROGRAM OVERVIEW • HTTP://BOTAWARDS.MNSCU.EDU 17 3.6 College and university award recognition College and university presidents are encouraged to provide significant local recognition for their Board of Trustees Outstanding Educators. They might, for example, recognize the Outstanding Educators at graduation and convocation activities and/or at campus recognition ceremonies. Presidents are encouraged to invite Board of Trustees members to attend such events so that board members might formally recognize local Outstanding Educators in their campus environments. Other possible recognition might include inviting Outstanding Educators to speak at commencement, convocation, and community events; providing designated free parking spots; providing compensation and additional travel funds to support Outstanding Educators activities related to the awards; approving additional professional development funds; local recognition ceremonies; or conferring other honoraria associated with the college’s or university’s current teaching awards. Any forms of award must be in compliance with pertinent State of Minnesota statutes and bargaining agreements.

4. SYSTEM REVIEW PROCESSES AND PROCEDURES

4.1 Initial system review for alignment with guidelines At the system level, the Board of Trustees Educator of the Year Award for Excellence in Teaching program administrator will review each recommendation packet for compliance with these guidelines. Each Outstanding Educator’s portfolio will be examined to ensure the individual’s eligibility and to ensure that the portfolio contains substantive evidence in support of each selection criterion for the award. If portfolios are not in compliance with all guidelines, the campus will be contacted. Requested corrections or modifications to any packet must be submitted no later than the February 7, 2017 deadline.

4.2 Committee composition A system-level standing committee, the Systemwide Board of Trustees Award for Excellence in Teaching Review Committee, has been established to review the President’s Recommendation Packets and recommend up to six Educator of the Year award recipients each year. Faculty members on the system-level nomination committee are appointed by the faculty union (Inter Faculty Organization and Minnesota State College Faculty) presidents, with relevant institutional administrators and ex officio members appointed by the Vice Chancellor for Academic and Student Affairs or his/her designee.

4.3 Committee recommendation review process The Systemwide Board of Trustees Award for Excellence in Teaching Review Committee will review all complete recommendation packets forwarded by college and university presidents. The committee will recommend to the Vice Chancellor the names of up to six Board of Trustees Outstanding Educators to be recognized as the Educator(s) of the Year. In its recommendations, the committee will seek to ensure a balance of representation from the system’s universities and two-year colleges (and within the two-year colleges from career and technical as well as general education programs).

18 PROGRAM GUIDELINES • HTTP://BOTAWARDS.MNSCU.EDU 4.4 Committee recommendation to the Vice Chancellor for Academic & Student Affairs The committee will seek to recommend a distribution of awards in such a way as to reflect the diversity of teaching missions among the institutions within the system, with a preference for one award from each of the four institution types (university, community college, technical college, and community & technical colleges) and two at-large awards. In its recommendation of Educator(s) of the Year to the Vice Chancellor, the committee shall outline how the Outstanding Educator’s portfolio aligns with the teaching mission of her or his institution, the system’s mission and strategic goals, and the award criteria. The committee’s recommendation to the Vice Chancellor shall also include a description of the review process. The Vice Chancellor shall review the recommendations in consultation with the Board of Trustees, and approve up to six awards to be bestowed.

4.5 Award recognition All Outstanding Educators forwarded by campus presidents will receive a framed certificate and silver medallion suitable for wearing with academic regalia. All will be invited to an awards event at which the Board of Trustees Outstanding Educators and Educator of the Year awardees are honored. The Educators of the Year will each receive a certificate and a specially-designed hand-crafted gold medallion suitable for wearing with academic regalia. Each Educator of the Year will receive a cash award of $5,000, in accordance with current state statutes and bargaining-unit agreements and any modifications applying to them. All award payments are subject to IRS rules and regulations. Awardees may also decline to accept any monetary award.

4.6 Formal awards ceremony On behalf of the Board of Trustees, the board chair shall bestow the awards at an event to be held on April 19, 2017. Press releases will be issued statewide to announce the event and names of all Outstanding Educators and Educators of the Year. Elected officials, press, students, family, system office staff, and all Board of Trustees members will be invited and encouraged to attend this event as a public proclamation of the importance of teaching in the colleges and universities of Minnesota State..

4.7 Subsequent role of awardees and Board of Trustees Outstanding Educators The award is an honor bestowed upon Minnesota State college and university faculty to acknowledge and reward exceptional individual professional accomplishment, and to encourage ongoing excellence in teaching. The award will also recognize the core importance of the teaching mission of our system’s colleges and universities, and its reliance on faculty subject expertise, skillful methods of teaching, and attention to student learning. In pursuit of this teaching mission, Board of Trustees Educators of the Year and Outstanding Educators will be encouraged and invited to act as highly visible spokespersons for Minnesota State. Such activities shall be compensated in accordance with state statute and applicable bargaining unit agreements.

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20 PROGRAM GUIDELINES • HTTP://BOTAWARDS.MNSCU.EDU 5. PRESIDENT’S RECOMMENDATION PACKET

COVER SHEET A: PRESIDENT’S CERTIFICATION This form is to be the first page of the College/University President’s Recommendation Packet (original and copies). All items must be attached and all certifications completed. Please photocopy this form as needed for submission of your recommendations. Alternatively, you may complete the Cover Sheets A-C online at http://botawards.mnscu.edu and submit with an electronic signature.

BOARD OF TRUSTEES OUTSTANDING EDUCATOR

Full Name

Title

Department or Program

College/University Name

Campus location (if applicable)

E-mail Phone

Certifications Please certify college or university compliance with the Policies and Procedures by checking each of the certifications below. o Local Nomination Committee This is to certify that the local nomination committee was structured as directed and complied with the current College and University Nomination Guidelines. o Eligibility Requirements This is to certify that the Outstanding Educator satisfies all eligibility criteria for the program as prescribed in the current College and University Nomination Guidelines. o Compliance with Guidelines This is to certify that this recommendation complies with the current College and University Nomination Guidelines. This form is also available online at http://botawards.mnscu.edu. EXPLAIN ON A SEPARATE SHEET ANY DEPARTURES FROM REQUIREMENTS AS STATED IN THE CURRENT GUIDELINES

ENDORSEMENT OF INSTITUTION PRESIDENT (REQUIRED) I certify the endorsement of this recommendation and compliance with program requirements.

President’s Signature Date

President’s E-mail Address

President’s Telephone Number The President’s Recommendation Packet along with the cover sheets with president’s signature should be sent as a PDF file as detailed on p. 25.

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22 PROGRAM GUIDELINES • HTTP://BOTAWARDS.MNSCU.EDU PRESIDENT’S RECOMMENDATION PACKET

COVER SHEET B: COMMITTEE INFORMATION College or University Board of Trustees Outstanding Educator Committee chair Please indicate the name and contact information of the individual who chaired the committee that reviewed and suggested the Outstanding Educators for presidential recommendation. The Committee chair (or designee) will be invited to the Awards Luncheon.

Name

E-mail

Title

Phone Number

Names and titles of Board of Trustees Outstanding Educator Committee members Please include the names and titles of the other members of the Board of Trustees Nomination Committee who reviewed and suggested the Outstanding Educators for presidential recommendation.

Name Title E-mail

WHO NOMINATED THIS OUTSTANDING EDUCATOR?

Name E-mail

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24 PROGRAM GUIDELINES • HTTP://BOTAWARDS.MNSCU.EDU PRESIDENT’S RECOMMENDATION PACKET

COVER SHEET C: CHECKLIST In addition to this Checklist, the documentation identified below is required as part of the College / University President’s Recommendation Packet. Please verify its inclusion in the recommendation packet by checking the appropriate boxes. o Cover Sheets A, B, C o Presidential Endorsement Letter o PDF copy of portfolio o Committee’s Summary

College or university contact Please indicate the name and contact information of the individual to be contacted in case questions regarding the recommendation arise.

Name

E-mail

Title

Phone Number

Recommendation packet submission Completed President’s Recommendation Packet(s), with authorized signatures and the Outstanding Educator Portfolio in its original format and as a PDF file, must be received no later than 5:00 PM on February 7, 2017 at: Board of Trustees Award for Excellence in Teaching [email protected] OR via direct upload at https://moveitsecurely.mnscu.edu

Questions may be addressed to: Kimberly Johnson Director for Faculty and Instructional Development Academic and Student Affairs, 651.201.1443 [email protected]

PROGRAM OVERVIEW • HTTP://BOTAWARDS.MNSCU.EDU 25 MINNESOTA STATE COLLEGES AND UNIVERSITIES 30 7TH ST. E., SUITE 350 ST. PAUL, MINNESOTA 55101-7804 PHONE 651.201.1888 EMAIL [email protected]

B o t A W A r d s . m n s c u . e d u

The Minnesota State Colleges and Universities system is an Equal Opportunity educator and employer.