Excel Lesson 1 Excel

Microsoft Office 2010 Introductory

1 Pasewark & Pasewark 2 Excel Lesson 1 Objectives Objectives Pasewark & Pasewark & Pasewark Pasewark    

Move the active cell in a worksheet. a worksheet. in cell the active Move and workbook, existing an Start Excel, open Identify the parts of a worksheet. the terms Define save a workbook. a workbook. save worksheet.

spreadsheet 2010 IntroductoryMicrosoft Office 2010 and

3 Excel Lesson 1 Objectives Objectives (continued) Pasewark & Pasewark & Pasewark Pasewark    

Close a workbook and exit Excel. and a workbook Close a worksheet. print and Zoom, preview, cells. in data replace Edit and a worksheet. in data enter and cells Select IntroductoryMicrosoft Office 2010

4 Excel Lesson 1 Vocabulary Vocabulary Pasewark & Pasewark & Pasewark Pasewark       

formula formula column reference cell cell range adjacent worksheet active cell active      

Microsoft Office 2010 IntroductoryMicrosoft Office 2010 portrait orientation portrait range nonadjacent Box Name 2010 Microsoft Excel orientation landscape Bar Formula (Excel) (Excel)

5 Excel Lesson 1 Vocabulary Vocabulary (continued) Pasewark & Pasewark & Pasewark Pasewark       

worksheet worksheet workbook spreadsheet tab sheet row reference range range Microsoft Office 2010 IntroductoryMicrosoft Office 2010

6 Excel Lesson 1 Introduction to Pasewark & Pasewark & Pasewark Pasewark   

In Excel, a computerized spreadsheet is spreadsheet In Excel, a computerized A Microsoft 2010 Excel results of calculations. of results calculations. the text, enter and you , which in Microsoft Officein 2010. program worksheets is called a is called worksheets a called spreadsheet worksheet is a grid of rows and columns of and rows is a grid . The file used to . store used The file is the spreadsheet workbook Microsoft Office 2010 IntroductoryMicrosoft Office 2010 .

7 Excel Lesson 1 Starting Excel Pasewark & Pasewark & Pasewark Pasewark  

The Excel program window has the same has window program The Excel start You from Excel the Startin menu click Microsoft Excel 2010. 2010. Microsoft Excel click Microsoft Office, click then Programs, and the Start All Click button, click Windows. Backstage view, and the status bar. and view, Backstage the , bar, the Quick Access Toolbar, Officethe title parts as all programs: Microsoft Office 2010 IntroductoryMicrosoft Office 2010

8 Excel Lesson 1 Starting (continued)Excel Pasewark & Pasewark & Pasewark Pasewark 

Excel program window window program Excel Microsoft Office 2010 IntroductoryMicrosoft Office 2010

9 Excel Lesson 1 Workbook Exploring ofthe Parts the Pasewark & Pasewark & Pasewark Pasewark   

A Columns by worksheets three contains workbook Each by letters. worksheet. is the active area the work in displayed The worksheet default. by a unique is identified cell Each column. by numbers. identified cell reference cell is the intersection of a row and a of and a row is the intersection appear vertically and are identified are and vertically appear Rows . appear horizontally and are and horizontally appear Microsoft Office 2010 IntroductoryMicrosoft Office 2010

10 Excel Lesson 1 Workbook (continued) Exploring ofthe Parts the Pasewark & Pasewark & Pasewark Pasewark    

A The The type can you which in the worksheet in The cell the cell reference of the active cell. of cell. the active reference the cell the is called data value from values currently in a worksheet. a worksheet. in currently from values value value. a calculated contains cell worksheet formula Formula Bar Name Box is an equation that calculates a new that calculates equation is an , or cell reference area, displays area, ,reference or cell active cell active displays a formula when a when a formula displays Microsoft Office 2010 IntroductoryMicrosoft Office 2010 .

11 11 Excel Lesson 1 Opening an Existing Workbook Pasewark & Pasewark & Pasewark Pasewark  

To open an existing workbook, you click the click you workbook, existing an To open an loading means a workbook Opening File tab on the Ribbon to display Backstage to display the Ribbon tab on File window. program the into from file a drive workbook existing bar. The Open dialog box appears. appears. box dialog bar. The Open the navigation in Open click then and view, Microsoft Office 2010 IntroductoryMicrosoft Office 2010

12 Excel Lesson 1 (continued) Opening an Existing Workbook Pasewark & Pasewark & Pasewark Pasewark 

Frogs workbook open in Excel Excel in open Frogs workbook Microsoft Office 2010 IntroductoryMicrosoft Office 2010

13 Excel Lesson 1 Saving a Workbook Pasewark & Pasewark & Pasewark Pasewark  

The Save The Save a save lets you As command existing an saves command The Save workbook with a new name or to a new name a new with workbook location. save and its name current using workbook, location. location. Microsoft Office 2010 IntroductoryMicrosoft Office 2010

14 Excel Lesson 1 Worksheet Worksheet Moving Cell the inActive a Pasewark & Pasewark & Pasewark Pasewark   

You to different cell the active move also can You different display can parts of the a in cell the active to way change The easiest worksheet by using the mouse to drag the to drag the mouse by using worksheet click. and toactive want make you to the cell is to the pointer move worksheet the Go To command. or the keyboard using parts of the worksheet position. to bar another the scroll in box scroll Microsoft Office 2010 IntroductoryMicrosoft Office 2010

15 Excel Lesson 1 Worksheet (continued)Worksheet Moving Cell the inActive a Pasewark & Pasewark & Pasewark Pasewark 

Keys for moving the active cell in a worksheet a worksheet in cell the active Keys for moving Microsoft Office 2010 IntroductoryMicrosoft Office 2010

16 Excel Lesson 1 Selecting a Group of Cells Pasewark & Pasewark & Pasewark Pasewark  

In an a is called cells of selected A group other and form a rectangle. form a rectangle. and other A3:C5. for example, reference, by its range is identified The range –

To select an adjacent range, click the cell in a in the cell click range, adjacent To an select mouse button. mouse the release and of the range, corner the opposite in to the cell the pointer drag of the range, corner adjacent adjacent range , all cells touch each touch ,cells all Microsoft Office 2010 IntroductoryMicrosoft Office 2010 range .

17 Excel Lesson 1 (continued) Selecting a Group of Cells Pasewark & Pasewark & Pasewark Pasewark 

A adjacent ranges and selected cells. cells. selected and ranges adjacent –

nonadjacent range To select a nonadjacent range, select the first select range, To a nonadjacent select select the other cells or ranges you want to want you or ranges cells the other select the Ctrl key as you press or cell, range adjacent mouse button mouse the the Ctrl key and release then and include, .

includes two or more includes Microsoft Office 2010 IntroductoryMicrosoft Office 2010

18 Excel Lesson 1 Entering in Data a Cell Pasewark & Pasewark & Pasewark Pasewark  

You enter data in the active cell. cell. the active in data enter You text, contain numbers, can cells Worksheet or formulas. or formulas. – – –

Numbers are values, dates, or times. values, are Numbers numbers of letters and Text combination is any Formulas are equations that calculate a value. a value. that calculate equations are Formulas and symbols. symbols. and Microsoft Office 2010 IntroductoryMicrosoft Office 2010

19 Excel Lesson 1 Changing in Data a Cell Pasewark & Pasewark & Pasewark Pasewark    

To clear the active cell, you can use the use can you cell, the active To clear type new the cell, data, select cell To replace Bar or the Formula in data cell edit can You data. or clear edit, replace, can You always appear in the Formula Bar. the Formula in appear always ofcell The contents the active the cell. in Ribbon, the keyboard, or the mouse. or the mouse. the keyboard, Ribbon, Bar or the Enter key Tab key. Formula the on the Enter button press data, and Microsoft Office 2010 IntroductoryMicrosoft Office 2010

20 Excel Lesson 1 Searching for Data Searching for Data Pasewark & Pasewark & Pasewark Pasewark  

The Replace command is an extension of the extension is an command The Replace a in data locates command The Find locate words or parts of words. words locate to command the Find use can data. You of amount a large contains a worksheet when helpful is particularly which worksheet, command locates. locates. command for that data the data Find new substitutes data Replacing command. Find Microsoft Office 2010 IntroductoryMicrosoft Office 2010

21 Excel Lesson 1 Searching for Data Searching (continued)for Data Pasewark & Pasewark & Pasewark Pasewark 

Find and Replace options options Replace and Find Microsoft Office 2010 IntroductoryMicrosoft Office 2010

22 Excel Lesson 1 Zooming a Worksheet Pasewark & Pasewark & Pasewark Pasewark   

For a closer view of a worksheet, click the click of a worksheet, view For a closer is for a workbook magnification The default of a the magnification change can You 100%. status bar. the on the Zoom controls using worksheet the right to increase the zoom percentage. percentage. the zoom to the right increase to the Zoom slider Zoom In or drag button Microsoft Office 2010 IntroductoryMicrosoft Office 2010

23 Excel Lesson 1 Zooming (continued)a Worksheet Pasewark & Pasewark & Pasewark Pasewark 

Zoom dialog box and controls controls and box Zoom dialog Microsoft Office 2010 IntroductoryMicrosoft Office 2010

24 Excel Lesson 1 Worksheet Worksheet Previewing and Printing a Pasewark & Pasewark & Pasewark Pasewark   

The Print tab also allows you to preview your to you preview allows The Print tab also print to you choose The Print tab enables the File by clicking a worksheet print can You settings. the Print tab. to bar display the navigation Print in clicking then and the Ribbon, tab on pages before printing. printing. before pages Microsoft Office 2010 IntroductoryMicrosoft Office 2010

25 Excel Lesson 1 Excel Excel Closing a Workbook and Exiting Pasewark & Pasewark & Pasewark Pasewark  

To exit the workbook, click the Exit click command To exit the workbook, the File by clicking a workbook close can You in the navigation bar. the navigation in open. remains bar. Excel the navigation in Close clicking then and the Ribbon, tab on Microsoft Office 2010 IntroductoryMicrosoft Office 2010

26 Excel Lesson 1 Summary Summary Pasewark & Pasewark & Pasewark Pasewark   learned: you In this lesson,

A worksheet consists of columns and rows that rows and of consists columns A worksheet is to solve of a spreadsheet purpose The primary accurately. accurately. and quickly calculations repetitious and complex complete is that can you spreadsheet a computer of using The advantage numbers. involving problems and the number of the row. the number and the letter of the column combines which reference, by a cell is identified to cell intersect form Each cells. Microsoft Office 2010 IntroductoryMicrosoft Office 2010

27 Excel Lesson 1 Summary (continued)Summary Pasewark & Pasewark & Pasewark Pasewark  

You can change the active cell in the worksheet by the worksheet in cell the active change can You As the Save dialog The first a workbook, save time you workbook. workbook. of the to the latest version save Quick Access Toolbar the on button or the Save view Backstage in command After the Save that,use location. can a save you select and name a descriptive enter can so you opens box move the active cell anywhere in the worksheet. the worksheet. in anywhere cell the active move quickly lets you box bars. The Go To the scroll dialog keys, or using pressing the pointer, with the cell clicking Microsoft Office 2010 IntroductoryMicrosoft Office 2010

28 Excel Lesson 1 Summary (continued)Summary Pasewark & Pasewark & Pasewark Pasewark 

A group of selected cells is called a range. A range is A range a range. is called cells of selected A group nonadjacent range, select the first adjacent range, the firstselect adjacent range, nonadjacent To a select to want include. you of cells rectangle the across the pointer drag range, adjacent an To select by a colon. separated of the range, corners lower-right and the upper-left in by the cells identified range, and then release the Ctrl key. release then and range, or cell additional the Ctrl key, each select down hold Microsoft Office 2010 IntroductoryMicrosoft Office 2010

29 Excel Lesson 1 Summary (continued)Summary Pasewark & Pasewark & Pasewark Pasewark  

You can search for specific characters in a in characters for specific search can You text, and contain numbers, can cells Worksheet worksheet. You can also replace data you have you data replace also can You worksheet. it. or deleting replacing, by editing, contents the cell change can you a cell, in or a formula Afterdata formulas. enter you searched for with specific characters. characters. for specific with searched Microsoft Office 2010 IntroductoryMicrosoft Office 2010

30 Excel Lesson 1 Summary (continued)Summary Pasewark & Pasewark & Pasewark Pasewark   

When you finish your work session, you should save should you session, work your finish you When the check should you a worksheet, print you Before toyou the statusenable on bar controls The zoom page preview to see how the printed pages will look. look. will pages the printed to how see preview page window. the worksheet in of the worksheet the magnification or reduce enlarge your final changes and close the workbook. the workbook. close and changes final your Microsoft Office 2010 IntroductoryMicrosoft Office 2010