150 route de Ferney, P.O. Box 2100 1211 Geneva 2, Switzerland

Tel: 41 22 791 6033 Fax: 41 22 791 6506 e-mail: [email protected]

Appeal Coordinating Office

Czech Republic, Slovakia and Hungary

Assistance to Flood Victims EUCS-21 (Revision 1) Appeal Target: US$ 2,617,236 Balance Requested from ACT Network: US$ 1,620,561

Geneva, 18 September 2002

Dear Colleagues,

The Czech Republic continues to struggle against the aftermath of the devastating floods that have been affecting the region for weeks, leaving deep scars on the country’s infrastructure. The affected population of Czech Republic is slowly recovering while continuing joint endeavours to accommodate the homeless and serve the most vulnerable categories of population.

Through this revision of EUCS-21 Appeal, the joint ACT operation in Czech Republic, Slovakia and Hungary will gain additional support from ACT members The Evangelical Church of Czech Brethren (ECCB) and the Czechoslovak Hussite Church (CCSH). They have been actively responding to the emergency from the beginning and are now seeking additional financial support to undertake the following humanitarian projects:

• Drying and cleaning of private homes • Psycho-social assistance • Food and non-food distribution • Temporary shelter and reconstruction

For the sake of brevity, this revision includes only the proposals by ECCB and CCSH. For program information of other ACT members involved in the counter-flood program, please refer to the original ACT appeal EUCS-21.

ACT is a worldwide network of churches and related agencies meeting human need through coordinated emergency response. The ACT Coordinating Office is based with the World Council of Churches (WCC) and the Lutheran World Federation (LWF) in Switzerland. Czech Republic, Slovakia & Hungary - Floods 2 EUSC-21 Appeal Revision 1

Project Completion Date: HIA/SD – 28 February 2003 OCCL – 28 February 2003 ECCB – June 2003 CCSH 31 March 2003

Summary of Appeal Targets, Pledges/Contributions Received and Balance Requested

HIA/SD OCCL ECCB CCSH ACT ACT Co- Evaluat Total US$ Comm ord -ion &Monit. Total Appeal 706,662 298,500 1,176,025 366,049 4,000 6,000 60,000 2,617,236 Targets Less: Pledge Recd. 331,463 133,042 492,750 0 3,942 5,913 29,565 996,675 Balance Requested 375,199 165,458 683,275 366,049 58 87 30,435 1,620,561 from ACT Network

Please kindly send your contributions to the following ACT bank account:

Account Number – 240-432629.60A (USD) Account Name: ACT - Action by Churches Together UBS SA PO Box 2600 1211 Geneva 2 SWITZERLAND

Please also inform the Finance Officer Jessie Kgoroeadira (direct tel. +4122/791.60.38, e-mail address [email protected]) of all pledges/contributions and transfers, including funds sent direct to the implementers, now that the Pledge Form is no longer attached to the Appeal.

We would appreciate being informed of any intent to submit applications for EU, USAID and/or other back donor funding and the subsequent results. We thank you in advance for your kind cooperation.

For further information please contact: ACT Director, Thor-Arne Prois (phone +41 22 791 6033 or mobile phone + 41 79 203 6055) or ACT Appeals Officer, Leila Dzaferovic (phone +41 22 791 6710 or mobile phone +41 79 757 9206)

ACT Web Site address: http://www.act-intl.org

John Nduna Acting Director ACT

Czech Republic, Slovakia & Hungary - Floods 3 EUSC-21 Appeal Revision 1

I. REQUESTING ACT MEMBER INFORMATION

The Evangelical Church of Czech Brethren (ECCB) Ceskobratrska cirkev evangelicka (CCE)

II. IMPLEMENTING ACT MEMBER & PARTNER INFORMATION

The Evangelical Church of Czech Brethren (ECCB) is the largest Protestant church in the Czech Republic, originating in the Czech Reformation and uniting in 1918. Today the ECCB has about 125,000 members in about 260 congregations. The ECCB is a member church of the WCC since 1948. An important and integral part of the life and witness of the ECCB is the social / diaconical work.

Description of ACT Member’s Implementing Partners

Diaconia (ECCB) established in 1989 is a Christian charity organisation which, as well as providing pastoral and spiritual guidance, is committed to serving and helping people in need. Its activities include service to the elderly and those with long-term illnesses; assistance to those who cannot manage alone as well as help to families who are looking after dependent family members; care for children deserted by their parents and young people with various afflictions; assistance to those living in difficult social circumstances.

ECCB is organisationally broken down into individual centres (29) and the main headquarters. The headquarters assist the individual centres by providing organisational, co-ordinating and service assistance as well as protecting the interest of the Diaconia in co-operation with state and municipal government authorities, and with partner organisations.

III. DESCRIPTION of the EMERGENCY SITUATION

The disastrous flooding started 7 August in Southern Bohemia. From the very first day the ECCB Diaconia became involved in helping the affected people. From the beginning ECCB Diaconia was in touch with the regional and local crisis’ operation staff workers in the Czech Republic Integral Emergency System; ECCB Diaconia mobilised its centres, organised its volunteers into teams for the ADRA humanitarian organisation which started the first phase of damage clearance.

As the flood waters continued to rise it became clear that these were the most disastrous floods for 150 years. The floods gradually reached western, central and northern Bohemia in the basin of the rivers Vltava, Berounka, Ohre, Luznice, and their tributaries later affecting the river Labe.

Impact on Human Lives 99 towns with 263, 000 inhabitants were completely flooded. 406 towns and villages with 1,6 million inhabitants were partly flooded. 16 persons lost their lives and 220,000 inhabitants were evacuated.

7.1% of all villages and towns in Czech Republic were affected and 15,6% of the population of the Czech Republic was directly or indirectly affected by the floods.

The post-trauma impact on the affected people is already visible with those who lost their homes and psychologists are warning that the figure of those who would need the psycho-social assistance will grow.

Czech Republic, Slovakia & Hungary - Floods 4 EUSC-21 Appeal Revision 1

Description of Damages Final damage statistics are not yet available, but it is certain that many thousands of family houses were damaged along with many schools and churches etc. A preliminary estimate of the damages is around US$ 3-milliard.

Locations for Proposed Response Czech Republic – South, Middle and Northern part of Bohemia. Communities yet to be determined.

Diaconia ECCB has established ten bases with regional out-reach for the volunteers to work from. Co-operation with other organisations in the targeted locations is described below.

Current Security Situation The operations (first phase of the disaster) carried out by the army, firemen and other units of the Integrated Rescue System were effective and viewed positively by the majority of the population. Also the level of communication and information to the inhabitants was good - this was one of the main reasons the death toll was not much higher.

As the crises operations continue with removal of debris, the cleaning and drying processes it is obvious that the need is far beyond that which the local and governmental authorities are able to provide. The assistance of humanitarian organisations is needed urgently.

At present the security is threatened by: • Risk of infections: in the Czech Republic there were not enough supplies of the Hepatitis vaccination. Consequently, not all volunteers received the vaccination and those who did only after intensive negotiations with the Ministry of Health Care and regional hygiene departments which prefer to provide vaccinations to professional bodies rather than voluntary humanitarian organisations. • One of the volunteers’ bases is based in a village located in close proximity to the chemical plant leaking dangerous chemical materials. In this respect the close co-operation with the professional rescue teams is necessary.

IV. GOAL & OBJECTIVES

The main goal of ECCB is to alleviate the suffering of the most vulnerable and disadvantaged groups (the elderly, handicapped, families with children and socially weak persons) affected by the floods and enable them to cope better with the aftermath of the disaster and losing their homes and possessions.

Objectives: 1. Assistance in cleaning and drying houses or flats 2. Support in overcoming their post-trauma by psycho-social help 3. Supporting people with housing problems

The present activities of Diaconia ECCB related to the floods The Co-ordination Centre was created at the ECCB Diaconia headquarters in Prague, where the staff members, together with the volunteers, are working. The ECCB Diaconia, in co-operation with the Commission of Synod Council for Humanitarian Assistance, organises help in the following activities:

Organising volunteers In co-operation with the youth department of ECCB, young people were addressed via the Internet, phone and mass-media. ECCB is creating a database of volunteers who are sent out to various operations organised by ECCB Diaconia or partner organisations. The Co-ordination Centre also

Czech Republic, Slovakia & Hungary - Floods 5 EUSC-21 Appeal Revision 1 addressed all ECCB congregations in the districts affected by floods as well as other ECCB centres and appealed to them for co-operation.

In the period 8 – 28 August the overall number of volunteers co-ordinated by Diaconia ECCB in flooded areas was almost 900 people including 20 psycho-social workers and 60 Diaconia ECCB workers.

The ECCB centres and several local churches located directly in flood areas or close to these areas were transformed into bases for organising help to the surrounding areas. The centres provide the volunteers with accommodation and other needs while assisting the local population. In some cases the centres have provided temporary accommodation for evacuated persons.

The volunteers tasks are mainly to participate in the process of clearing up the debris and mud from the flooded areas/buildings and any other support required including distribution of relief materials. The relief items are either collected at the place of donation or bought if necessary. Certain materials are also available at the Prague Centre. The groups are lead by experienced pastors who have good organisational skills and experience with youth work. The concrete work activities of the teams are directed by experienced instructors who have participated in previous flood rescues in Moravia or in Eastern Bohemia.

The bases operate approximately one to four weeks with volunteers offering their services for 4-5 days. Some will stay for longer periods – according to availability and needs.

Location of bases for teams: Praha – 2 centres – in Pisek and Sobeslav have already been closed and the supplies and any technology moved to newly opened places in the north of Bohemia – Ustek and Libis.

The clearing and cleaning operations are just being completed and the teams are carrying out the drying. As there is an urgent need of all kind of dryers, Diaconia ECCB together with the flood commission of ECCB decided to buy 50 dryers. However, the existing supplies of drying equipment in the Czech Republic is not sufficient and donations of drying equipment would be appreciated.

Volunteers are also directed to various locations in the field. Beside the above-mentioned ADRA humanitarian agency, which operates mainly in Southern Bohemia, volunteers are directed to the field at the requests of various local crisis operation staff in the various municipalities and institutions. The biggest partner in this field is the crisis operations staff of the City Council of Prague. ECCB Diaconia also co-operates with other churches and sister organisations, Czech Catholic Caritas, YMCA, Scout Organization Junak, voluntary fire fighters, etc.

Material help The ECCB Diakonia is not widely involved in collecting, transport and distribution of material relief for people affected by floods – that task has been left to larger humanitarian organisations, working in the same areas - the Czech Red Cross, Czech Catholic Caritas, and others. However, the ECCB Diaconia has not refused to obtain and distribute items to individual cases when requested. ECCB Diaconia is also trying to assist with material help in cases where assistance is not possible from elsewhere. In the field of material help, the ECCB Diaconia concentrates on supplying volunteers organised by the Prague Co- ordination Centre.

Psychosocial help The workers from the Co-ordination Centre, together with specialists from the local SOS Diakonia centre in Prague sent its trained specialists out together with ADRA teams or with volunteers sent out from the Diakonia bases. Besides working with those people traumatised after the flooding and loss of their homes, the psycho-social teams are also helping the helpers. Taking into account that the groups of volunteers consist mainly of young people, pastoral workers are sent out with them to help with any

Czech Republic, Slovakia & Hungary - Floods 6 EUSC-21 Appeal Revision 1 counselling or therapy that the volunteers themselves may need. In addition, the Prague Diaconia SOS Centre has a help phone line.

Post-floods assistance Having previous flood experience ECCB, together with other churches and NGO partners, wants to focus its attention also on helping the individuals. There are many families or individuals who have lost their homes or whose furniture and possessions have been destroyed. The insurance companies (if the property has been insured at all) cannot cover all the damages. Furthermore, state grants are not nearly high enough to compensate for the losses. However, monitoring the situation of individuals demands enormous efforts of many volunteers and effective co-ordination with other organisations. The co- operation with the Catholic Caritas and other church organisations proved to be good in previous floods. Besides other things, there is co-operation in using the same methodology in approaching and interviewing people, processing standardised forms for damages monitoring and also negotiating together with local authorities during the process of verifying the social situation of affected families.

The workers of the Co-ordination Centre seek volunteers who will commit themselves to monitoring damages and processing indemnity requirements. All will be trained for effective processing of information and for communication with people in post-traumatic state.

In the preliminary negotiations there were 4 partners who agreed on a common procedure: the Foundation People in Need (established by Czech TV), ADRA, Catholic Caritas and Diaconia ECCB.

The ECCB Diaconia Co-ordination Centre serves also as an information centre which communicates with other crisis operation teams from partner organisations, mediates for help where is it necessary and provides information about availability of volunteers, material supplies, equipment, accommodation for evacuated people etc. The team also communicates with mass-media and prepares the bases for fund- raising in the Czech republic and abroad.

V. TARGETED BENEFICIARIES

All three above-mentioned objectives will focus on the same targeted groups – the elderly, handicapped, families with children and socially weak persons.

Criteria used in Beneficiary Selection For objectives 1 and 2 the only criteria is that the person is vulnerable, is in need and has no other means of assistance.

As for the objective 3, there is a well developed system of monitoring damages and investigating the social and economic situation of the beneficiaries. Close co-operation among monitoring NGOs as well as the social departments of the municipalities will be necessary for the decision making process. Some assistance may be provided in the form of material supplies instead of financial contributions.

Czech Republic, Slovakia & Hungary - Floods 7 EUSC-21 Appeal Revision 1

VI. PROPOSED EMERGENCY ASSISTANCE & IMPLEMENTATION

Volunteers The budget which was presented in the RRF includes expenses for creating good working conditions for the 450 volunteers. By end of August, the number will reach 900. The financing of meals and lodging as well as transportation and other costs related to the voluntary work is budgeted in this application.

The teams working in the flooded buildings often face the problem that after the cleaning and wall removing stage there are no possibilities to start the drying process because of a lack of dryers. At least 40 dryers for drying of ordinary rooms and 10 bigger dryers for the larger rooms or halls will be bought. Other dryers will be borrowed if possible. ECCB would appreciate any material donation in this respect from abroad.

So far Diaconia ECCB has covered the extra operational costs related to operation of the Co-ordination Centre from its own resources. The wages of two staff-members and office costs for 4 months – September to 31 December will be budgeted.

Psycho-Social As Diaconia ECCB is ready to continue its activities in psycho-social help especially in the regions outside Prague, the transportation costs are budgeted. There is a deal with the RIAPS/REMEDIUM organisation that these two NGOs will co-ordinate the activities of psychologists and social workers trained in post-trauma communication in the city Prague and Diaconia ECCB will take care of other regions. Therefor the costs related to these operations will be budgeted.

Housing Diaconia ECCB seeks sufficient financial resources to be able to contribute to the housing needs of individuals. As mentioned above, the Catholic Caritas will monitor about 80% of the afflicted persons all over the flooded region and probably the same percentage of the individuals will be compensated through the Catholic church and Caritas International resources. Diaconia ECCB seeks to get about one million EUROS from different ecumenical sources, local church collections, etc. The administration costs including wages of an accountant and one administrative worker for 5 months, contributions for 5 persons working a couple of hours per week in the administration of money to individuals in the regions are budgeted as well. The auditing costs are also included.

Implementation Description Per Activity

Volunteers 3 meals per day at the price of 150 Kc (5 USD) will be provided to 200 persons for 5 days. Transportation costs of the volunteers – only fuel is budgeted and it will be paid against relevant receipts. The purchase of the technical equipment – 40 dryers and the wage of one technician for 4 months is budgeted.

Psycho-Social Transportation costs of the psycho-social workers operating in the regions will be paid against original bills and receipts.

Housing The monitoring teams will carry out assessments of damages in the selected villages and will describe the social situation of a family, other sources of assistance possible, etc. The financial compensation will be paid out against the invoices for the construction materials or purchase of basic furniture or equipment. The original of the bills or invoices will be collected and included in the accounting of

Czech Republic, Slovakia & Hungary - Floods 8 EUSC-21 Appeal Revision 1

Diaconia ECCB.

The costs related to the administration of this work are budgeted as well. ECCB will establish small offices or desks in the villages where the afflicted people can collect the reimbursements.

Volunteers Diaconia ECCB focused its activity on primary assistance to those who lost their homes or whose houses or flats were damaged. These activities, including a drying period, should be completed within a four- month period. The materials and technology, which were or will be bought, will create the elementary equipment for ECCB crises operations in the future. This corresponds with the ECCB concept of preparedness – their Commission on Humanitarian Assistance had planned (just before the 2002 floods) the purchase of basic equipment to enable them to respond to any future natural or human made disaster.

Psycho-Social The period of psycho-social assistance may take longer and Diaconia is willing to seek resources to support some of the affected persons in long term care. These kind of activities will be incorporated into the regular Diaconia ECCB services – especially of those Diaconia centres dealing with people in psycho-social crises. The financing of these activities will be included into the budgets of Diaconia centres funded by local sources – Ministry of Social Affairs, contributions from the municipalities etc.

VII. ADMINISTRATION, FINANCE, MONITORING & REPORTING

Administration Diaconia ECCB headquarters comprises four departments – Finance; Education and Methodology; Information and External Relations; Technical Unit and the Secretariat employing a total of 16 persons.

The headquarters of Diaconia will continue the activities of its Co-ordinating Centre for the next 4 months at normal working time. This means that the present operation – working 7 days a week, 14 hours a day and a permanent standby of top management - will be changed into regular working hours plus “standby” on the cell phones

Two workers at headquarters, one from the Education and Methodology Unit and one from the Finance Unit, will be allocated to project administration and accounts.

The overall responsibility for the project falls on the Director and the Chairman of the Board who are the official representatives of Diaconia ECCB.

Finance Finance will be carried out in accordance to the Czech laws on accounting. Diaconia ECCB accounts are checked and audited every year by a recognised audit company. The flood related projects will have separate bank accounts and the control will be done in co-operation with the accountant of the Synodal Council. The final accounting will be revised by an independent auditing company.

Monitoring The monitoring of the project will be carried out by the Commission on Humanitarian Assistance of ECCB which is composed of: one member of the ECCB Synod Council, two representatives of the head office of the Council, two representatives of Diaconia management and three members of the church who have experience with the crises operations.

VIII. IMPLEMENTATION TIMETABLE

Czech Republic, Slovakia & Hungary - Floods 9 EUSC-21 Appeal Revision 1

8 August – 30 Sept - organising volunteers 1 Sept. – 31 December – drying process in the family houses and the flats September, October and November – monitoring and evaluation process, financial compensation August 2002 – June 2003 – psycho-social assistance

IX. COORDINATION

Diaconia ECCB closely co-operates with several NGOs involved in the emergency area, namely with ADRA, Catholic Caritas, People in Need, YMCA.

X. BUDGET

INCOME US$ Diakonisches Werk 492,750

ESTIMATED EXPENDITURE

Description Type No Unit Cost Budget Budget Units Units Kc Kc US$ DIRECT ASSISTANCE Crisis Phase Assistance Volunteers' Expenses vaccination of volunteers injection 50 3,000 150,000 4,840 desinfection 45,000 1,450 tools for volunteers set 1,200 250 300,000 9,680 health protection kits set 500 400 200,000 6,450 food (150 Kc) x 7 days person 600 1,050 630,000 2,320 lodging (200 per day) 7 days person 200 1,400 280,000 9,030 Post Crisis Assistance Shelter Reconstruction household 560 50,000 29,000,000 935,480 Well cleaning household 250 20,000 5,000,000 161,290 Sub Total Direct Assistance: 1,130,540

CAPITAL EQUIPMENT (Over $500) Dryers piece 2 50,000 100,000 3,225 Dryers - smaller type piece 40 16,000 640,000 20,645 Sub Total Capital Equipment: 23,870

PERSONNEL, ADMINISTRATION, OPERATIONS & SUPPORT Staff Salaries & Support Project Leader & Bookeeper person 2 64,000 128,000 4,130 Project Staff Benefits person 2 12,000 96,000 3,100 Volunteer Stipends/Honorariums person 2 60,000 120,000 3,870 Communications Telephone and Fax month 4 20,000 80,000 2,580 Vehicle Operations Fuel (Gasoline and Diesel) van 5 15,000 75,000 2,420 Fuel (Gasoline and Diesel) car 10 12,600 126,000 4,065 Audit & Evaluation lumpsum 45,000 1,450 Sub Total Personnel, Administration, Operations, Support: 21615

TOTAL ESTIMATED EXPENDITURE: 1,176,025 Less Income 492,750 BALANCE REQUESTED 683,275

Czech Republic, Slovakia & Hungary - Floods 10 EUSC-21 Appeal Revision 1

I. REQUESTING ACT MEMBER INFORMATION

Czechoslovak Hussite Church (CCSH)

II. IMPLEMENTING ACT MEMBER & PARTNER INFORMATION:

The Czechoslovak Hussite Church (CCSH) was founded in 1920 and is a member of the World Council of Churches, Conference of European Churches, the Leuenberg Community of Churches and the Ecumenical Council of Churches in the Czech Republic. The Church has five dioceses, which are administered by Diocese Councils, headed by bishops. The Church is administrated by the Central Council, which is headed by the Patriarch who is elected by the General Assembly. The Church has over 100,000 adherents in 307 congregations with 266 active priests/ministers of which 130 are women. The CCSH and ENYA have been co-ordinating its activities during the emergency phase of the flood assistance with the Orthodox Church in the Czech Lands and Orthodox Filantropia (COF). This close co-operation will continue during the upcoming months.

Implementing Partner: Ecumenical Network for Youth Action (ENYA) ENYA was founded by the Czechoslovak Hussite Church in 1995 and is registered in the Czech Republic (February 1997) as a not-for-profit international organisation. It is a growing membership / partnership based movement of churches and related associations, including women’s organisations, diaconial projects, youth organisations, Christian Education groups, children’s rights networks, social movements, justice, peace, reconciliation and environmental groups, not-for-profit civic associations, NGO’s, lay centres and individuals in over 52 countries around the world.

Through it’s programmes and solidarity work, ENYA increases the opportunities for training and ecumenical diaconial direct and indirect services with those, primarily but not only, from Central / Eastern / Southern Europe and inter-regionally. ENYA has experience of co-ordination, financial administration, monitoring and evaluation of diaconial projects/ programmes. The organisation is currently in the last months of a 5 year German Government sponsored development project “Churches Ecumenical Training for Transformation and Capacity Building in Eastern/Central/Southern Europe” which has been implemented in co-operation with Diakonisches Werk / Evangelische Zentralstelle für Entwicklungshilfe e. V. (Development Type).

III. DESCRIPTION of the SITUATION

New reports are coming in each day as the churches are still in the process of assessment, care of evacuees and clearing up of areas in the flood-affected areas. The Vltava River that flows through the capital Prague, flooded houses, roads and subway stations of the city. 15,000 residents are still in temporary accommodation in the country. Restoration work is now under way in the Czech Republic as the water level in the river is receding.

A total of 3,810 members of the Fire Rescue System, 12,530 voluntary and professional fire fighters, and 7,854 soldiers and policemen were involved in the emergency response operations. Many Church members from CCSH, Orthodox Church in the Czech Lands, ADRA and Caritas were among the volunteer group. CCSH/ENYA is co-ordinating its’ relief responses with the other Church organisations, Embassies and NGOs such as Foundation in Need.

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IV. TARGETED BENEFICIARIES & LOCATIONS

Bohusovice nad Ohri / Novi Kopysty / Terezin: The flood water in these towns was over one meter. The Church buildings were flooded and the ground level floors were destroyed. In Bohusovice nad Ohri / Novi Kopysty water resources have been contaminated (the local well was the main source of water before the flooding). This means that new water pipes will need to be installed in the houses in order to connect to the government-supplied water. Five houses were demolished by the floods in Bohusovice nad Ohri. The school and kindergarten are in urgent need of drying machines, which CCSH will send as soon as funds are received.

It is hoped to repair the school and kindergarten as soon as possible with one of the Task Force Teams. 15 families will be supported in rebuilding their homes including some in Terezin, which is near the other towns. An additional 50 families will be assisted through household, hygiene, school, clothing and food programmes.

Kralupy - (Kralupy Nad Vlatavou Czechoslovak Hussite Church Parish): The flooding from the river Vltava started in the town of Kralupy nad Vltavou on 12 August 2002. The floods rapidly worsened on 13 August and the parish building was flooded up to the 1st floor (approximately 3m high). People have only recently been allowed to enter the area. This building has been used for the last two years mainly as a meeting place for single mothers with their children and families in social need. The membership of the parish is very small and this initiative was seen as a good contribution for the local non-religious community. The masonry and facade up to the 1st floor, all equipment in the offices and rooms, electric installation, gas furnace and garage have been destroyed or partly destroyed and other buildings were demolished in the area. It is hoped to repair the community centre meeting place, to assist with the replacement of office equipment for the Church and to support 24 families in rebuilding their homes. An additional 50 families will be assisted through the household, hygiene, school, clothing and food programmes.

Lahovice: This town on the Vltava river below the Slapy dam was totally flooded to a level of 4.5 metres. Over 96 homes were affected and the town is still closed - people are unable to return to their homes even to cleanup. It is expected that they will only be able to return after the winter months when a decision will be taken on whether or not to demolish more than half of the homes. Some of the people are rich enough to be able to manage with other support. 37 of the families are on the fringes of society and do not even meet the requirements for government loans. Displaced people are living in temporary shelters around the Czech Republic and several are in the Zbraslav parish house. It is hoped to help 25 families return and rebuild their homes. An additional 50 families will be assisted for up to 6 months through the household, hygiene, school, clothing and food programmes.

Lahovicky: This town also on the Vltava river below the Slapy dam was flooded to a level of 5 metres. Over 77 homes were affected and half of the town is still closed. The earliest that people can return to their homes is after the winter when it will be decided whether or not to demolish some of the homes.

Fourteen of the families are on the fringes of society and do not meet the requirements for government loans. Displaced people are living in temporary shelters around the Czech Republic, and several are in the Zbraslav CCSH parish house. It is hoped to help 50 families return and rebuild their homes. An additional 15 families will be assisted for up to six months through the household, hygiene, school, clothing and food programmes.

Melnik / Horin / Vrbno: These three towns were all devastated by the floodwaters. In Horin over 100 houses were flooded up to 2 metres, 20 houses will be demolished by the authorities. In Vrbno

Czech Republic, Slovakia & Hungary - Floods 12 EUSC-21 Appeal Revision 1 over 90 houses were flooded. This small village is on an island and was devastated by flooding both from the Vltava and Labe rivers. 50 families will be assisted in returning and rebuilding their homes. An additional 15 families will be assisted through the hygiene, school, clothing and food programmes.

Prague 1 Mala Strana (Church of St John Malá Strana (Kampa) building built ca 1250): Floodwaters have receded from Kampa island. The British Embassy has agreed to take over assistance programmes here. The Smichov, Troja, Mala Strana and Liben districts are in the process of cleaning up and benefiting from the ACT Rapid Response Fund. The Church building and community area were flooded to 1.7 metres. A ceramic workshop for children was totally destroyed in Mala Strana. One of the Task Force teams will assist in rebuilding the children’s centre. Several households were also affected by the flooding, including nine small flats on the ground floor in Mala Strana. The inhabitants of these flats include two single, elderly people (who now feel that all they have left to do is to die), one differently abled and the rest have small children. They have all had their flats totally submerged by the floodwaters and now have nothing. It is hoped to help 10 families return and rebuild their homes, particularly in the Mala Strana area. An additional 20 families will be assisted through the household, hygiene, school, clothing and food programmes.

Prague 4 – Michle parish and Roma Youth Lighthouse Home: Damaged due to heavy rains and storms. Temporary repair of electricity lines, water pipes, walls and roof are needed for both buildings, in order to provide accommodation for those who will not be able to return home for several months while their homes are being repaired/rebuilt. Accommodation is possible for 10–12 persons during the winter months. Two young Roma community workers are currently in residence. They will assist with: 1) Roma Flood Relief Initiatives Programme; 2) the work task forces which will be a cross community programme (Roma and majority communities); 3) assessing the needs of homeless and street youth who have lost their regular sleeping places in the floods; and 4) overseeing the work-for-food/pocket money programme bringing the homeless and youth together to work on renovating churches and homes of elderly people, rebuilding and repairing of community and diaconial centres. 5) 21-reconstruction kits will be reserved for households not yet identified and 60 household, hygiene, school kits as well as serve as the distribution point for the clothing and food bank/fund programmes.

Prague 8 Karlin - (Karlin Czechoslovak Hussite Church): Prague began taking the first steps several weeks ago in the massive clean-up effort needed in Karlin. The task, expected to cost billions of crowns, will take months. Karlin one of Prague’s hardest hit neighbourhoods, was flooded with over 3 meters of water. Thousands of households have been affected, and it still is not possible to enter some parts of the area. The highest numbers of people in temporary shelter are from the Karlin area and many of the people affected in Karlin are from the Romani communities. It is hoped to help 50 families in the reconstruction of their houses and flats including 30 Roma families in the Karlin area. An additional 100 families will be assisted through the household, hygiene, school, clothing and food programmes.

Prague 8 Liben: The Church and community received funds from ACT Rapid Response and ENYA mobilised young volunteers from institutional care facilities to assist with the cleanup of mud and disinfecting. The Church and community will be able to use the building only in the spring of next year. No further outside funding is needed by the Church or the immediate community, as there is assistance from other sources.

Czech Republic, Slovakia & Hungary - Floods 13 EUSC-21 Appeal Revision 1

Radotin: Radotin was partially flooded by the Vltava. Currently negotiations are going on with the City Council and other authorities as to the best way to meet the flood victim’s needs. It is estimated that CCSH might assist 10 families with the reconstruction of their houses and flats including 8 Roma families in the Radotin area. An additional 30 families will be assisted through the household, hygiene, school, clothing and food programmes.

Zbraslav: The CCSH minister and parishioners, plus volunteers have been working full time to assist families and the community with evacuations, finding temporary shelter and co-ordinating relief in Zbraslav and surrounding villages. There is no floodwater now in the town but some 27 + houses are inaccessible and people are unable to return to their homes. 14 of the families are on the fringes of society and do not meet the requirements for government loans.

All houses affected in Zbraslav, Lahovice and Lahovicky will need new electrical wiring. The next phase will be the installation of sanitation facilities, which were destroyed or washed away. In the long term all the furniture, carpets and kitchen appliances will need to be replaced in over 204 homes in the three towns. It is hoped to help 10 families return and rebuild their homes. An additional 20 families will be assisted through the household, hygiene, school, clothing and food programmes.

V. GOALS & OBJECTIVES

Goals: CCSH’s main goal is to alleviate the suffering and meet the basic needs of the most vulnerable persons most affected by the flooding. Of special concern to the Church and its implementing partner are the Roma communities and refugee families which have been affected. The Church is assisting in the capacity building with ministers/priests / Roma advisors and educators/trainers, empowering the communities and families to rebuild their lives, homes, schools, diaconial centres and community centres.

Objectives:

Hygiene and Health Kits: Distribution of 160 hygiene/health kits in 15 communities. Household Sets: Distribution of 190 household sets in 15 communities. School Children Kits: Distribution of 150 school children (aged 6-12) kits in 15 communities. Reconstruction Kits: Distribution of renovation / stabilisation grants (against receipts) and reconstruction and stabilisation kits/materials to 200 families (including 50 Roma / refugee families). Household Needs Bank/Fund: 400 in-kind and cash allowances for bedding, clothing, school supplies (aged 13-18), to evacuated and returning families whose homes were seriously damaged or swept away during the flooding. Food and Medicines Bank/Fund: 400 in-kind and cash allowances for food, hygiene and vaccinations to evacuated and returning families whose homes were seriously damaged or swept away during the flooding.

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DISTRIBUTION OF FLOOD ASSISTANCE KITS PROGRAMMES

RECONSTRUC- COMMUNITY HYGIENE/HEALTH HOUSEHOLD SCHOOL TION PACKAGES PACKAGES KITS KITS

1 Bohusovice nad Ohri / Nove Kopysty / Terezin 15 20 15 15 2 Kralupy 15 20 15 24 3 Lahovice 15 20 15 25 4 Lahovicky 15 20 15 25 5 Melnik / Horin / Vrbno 10 10 10 10 6 Prague 1 Mala Strana 8 10 5 10 Prague 4 – Michle Parish and Roma Youth 7 Home 24 26 22 21 8 Prague 8 Karlin 33 34 33 50 9 Radotin 10 10 10 10 10 Zrbraslav. 15 20 10 10

TOTAL NO OF PACKAGES / KITS 160 190 150 200

Co-ordination of volunteers and trades persons in the reconstruction and stabilisation of 200 homes and flats. Co-ordination of volunteers and trades persons in the reconstruction and stabilisation of diaconial and communities centres (5). Provision of temporary shelter up to six months as needed and food/clothing allowances for approximately 100 persons who have lost their homes, and / or jobs and cannot manage on the 30,000 Kc one-off grant (or 150,000 for families with children) given by the government. Provision of temporary work and office space for Churches who have lost their working areas as a result of flooding and the storms. Distribution of medical, vaccinations, health / hygiene, insect repellent and other supplies as needed to those now returning to their homes and communities in the flood-affected areas. To assist as the need arises, other beneficiaries in the Czech Republic during the post-crisis short and mid-term period.

VI. PROPOSED ASSISTANCE & IMPLEMENTATION

In the communities and areas as outlined earlier it is hoped to support those most affected by the flooding, storms and resulting disasters, to rebuild their homes and their lives. To enable people to move forward with a new beginning in the belief and hope that they can overcome their traumatic experiences. While this application only covers the upcoming 6 months CCSH is committed to remaining involved in the communities while needed, especially now that the media is moving onto other communities in the world suffering similar disasters.

Households in need of assistance are currently being identified by the Churches – the Patriarch, Bishops, ministers/priests, elders, and parishioners; along with community workers, state officials, teachers, social workers Roma advisors, institutional care directors, ENYA, and NGO staff and co- workers. Many of the volunteer staff are ideally placed and working in the affected areas already or assisting with the running and co-ordination of temporary hostels and shelters. The other source of identification is by word of mouth, which has been very helpful especially in those areas remaining cut off and those without electricity, telephones, sanitation and water. All communities have been visited and the co-ordination with them has begun.

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Distribution of the needed flood response assistance materials (medicines, food, clothing, cash allowances, reconstruction materials, vaccinations), will be undertaken by the 8 CCSH Flood Assistance Task Forces in the flood-affected communities. Strict monitoring and distribution controls were put in place when distribution began with funds received from ACT Rapid Response Funds. The procedures include receipts signed by the beneficiary, Community Work or Task Force supervisors and the appointed representative from the Co-ordinating Committee (usually the Co- ordinator of Finance Officer).

The material packages, kits and allowances will differ in value and substance and will be evaluated according to the need, extent of damages and other indications (access to other funds or materials, social status, employed or unemployed, etc.). Families and people from areas helped during the crisis period, will be the main recipients of the assistance. 50 % of the assistance will go directly to Roma communities and families, refugee families, and young people at risk or in institutional care. The other 50 % will be targeted towards those most in need (including the elderly) and without access to other flood assistance. The Karlin and Kralupy areas have had the highest number of evacuations per population hence the higher priority of assistance in these communities.

Temporary shelter, accommodation and food has been secured in several locations in the Czech Republic. Approximately half of the rooms are in Prague and surrounding areas and the other half in rural areas and smaller villages.

In Zbraslav, there are 11 displaced people from Lahovice and Lahovicky. A pilot volunteer CCSH Task Force Team of seven people is already operating here. This team will train the other Task Force Teams which are currently being established.

Additionally, Capacity Training in the fields of Emergency Management, Responding Effectively to Natural Disasters, and other intensive community management training will be provided for through the expertise of the ENYA - Churches Ecumenical Training for Transformation and Capacity Building in Eastern/Central/Southern Europe and the Filantropia Orthodox Training and Support Programme. The two organisations will offer a variety of interrelated courses designed specifically to improve the professional, managerial and technical skills of those persons involved in the various fields of flood assistance management.

Hygiene and Medicine Packages The hygiene and medicine packages will include: 1 comb, 8 rolls of toilet paper, 1 soap, 2 towels, 1 shampoo, 2 tubes toothpaste, 2 toothbrushes, 1.5 lire of disinfectant, women’s hygiene articles, 1 box aspirins, 1 box of paracetamol and 2 cans of mosquito repellent. Average value per package 840.00 Kc approx. 27.40 USD. Other materials will be added for elderly persons and those with young children or chronic illnesses.

Household and Basic Food Supplies The household and basic food packages will include: 1 frying pan, 1 saucepan, washing up soap, cleaners and towels, food and cooking utensils for 2 persons; plus 2 kilos of flour, 2 kilos of pasta, 2 kilos of rice, 2 kilos of lentils, 1 litre of cooking oil, 5 tins of sardines, 5 tines of cooked pork, package of bouillon or soup mix, 1 kilo of sugar, 1 kilo of salt, 1 box of tea, and vouchers for 12 eggs and 1/4 kilo of cheese. Average value per package 600.00 Kc approx. $ 52.19 USD. Other materials will be added for those with special needs.

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Schools Supplies Kits There will be two basic school supplies kit programmes A) for children aged 4/5-12 and B) for youth aged 12 – 18+. They will contain the same articles but the latter kit will cost more. The school supplies kits will include: 5 pens, 5 pencils, box of crayons or coloured pencils, 1 eraser, 1 pencil case, 1 school rucksack, 1 ruler / compass set, 1 glue, 1 pair of scissors and vouchers for one pair of shoes, 3 pairs of socks, 3 pairs of underwear, and women’s underclothes. Average value per package 1800.00 Kc approx. $ 58.71 USD.

Reconstruction Costs Reimbursement People will be able to secure self-designed individually tailored reconstruction and stabilisation kits (up to the value of 34,000 Kc (approx. $1,108.94 USD) by mutual agreement with the Community Work supervisor and co-ordinator (or appointed representative). Ninety percent of the grant for the kits and materials will be paid out after an agreement for purchase of materials is signed. The other ten percent of the amount will be paid out to the recipient when the receipts and a short report are received and all documents needed are in order. At first it was planned to have a standardised package, but it was discovered that there are too many situations where the needs and materials required are so different that it is not possible to standardise as for the other packages or kits. Eventually the kits may be standardised into 4 categories but, at this stage, more information is needed about the real material needs for reconstruction of homes.

Clothing/Furniture Bank At the CSSH Michle Parish in Prague 4 as well as providing temporary shelter, ENYA and the parishioners have established a clothing and furniture bank depot. People with special or specific needs resulting directly from the floods, will be able to register their needs and ENYA tries to secure the clothing and furniture in co-operation with the Sue Ryder Used Goods Stores, Czech and Vietnamese market stall holders, the local bazaars and other partners. There will be regular postings of the needs in the Church bi-weekly newsletter as well as on several web sites. A full time ENYA intern and other volunteers will run this operation in co-operation with the Co-ordinator, local parishes and the Finance Officer.

Medicine and Health Supplies Bank Also at the CCSH Michle Parish in Prague 4, ENYA and the parishioners have established a medicine and health supplies bank/fund bank depot. It is hoped that someone from the Red Cross will train the interns to run the depot effectively. People with special or specific needs resulting directly from the floods will be able to notify the centre and get necessary medicines and health supplies (prescription drugs through the local pharmacies on a voucher system) in co-operation with the Red Cross, Caritas, Embassies and other partners. There will be regular postings of the needs in the Church newsletter as well as on several web sites. A full time ENYA intern and other volunteers will run this operation in co-operation with the Co-ordinator, local parishes and the Finance Officer.

Flood Assistance Task Force Teams Eight Task Force Teams are in the process of being set up based on a regional distribution of tasks and work. Further teams will be organised as needed. On average each team will have 6 members plus a Supervisor and will be gender balanced depending on the work. A pilot team is already operating in Zbraslav and lessons learned will be passed on to other teams. The main role of the Task Force teams is to provide manual and repair work in the homes where they are most needed. Their work will be defined by the needs of those in the community that have suffered severe damages to their households as a result of the floods.

Flood Assistance Co-ordinating Team All of the above programmes will be managed and overviewed by the Flood Assistance Co- ordination Team (FACT).

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VII. ADMINISTRATION, FINANCE, MONITORING & REPORTING:

Administration: The administration will be carried out by the CCSH Flood Assistance Co-ordinator and the Finance Officer with a part time paid and volunteer team from ENYA, ministers/priests and elders. The main day-to-day administration, filing and maintenance of records will be undertaken in the ENYA Secretariat.

The CSSH flood operation is being overviewed by the Patriarch and Bishop of Prague Diocese in co- operation with the Orthodox Church in the Czech Lands and Orthodox Filantropia. The week-to- week running of the CCSH flood relief and all related operations are managed by the co-ordinator and the Flood Co-ordination Team including the finance officer and representatives from the above mentioned stakeholders who are on the ground analysing the needs and responses to be undertaken.

Key leaders and ministers/priests in the communities affected are involved in the decision-making processes and implementation of flood assistance at all levels. The above assistance will be administered through the network and diocesan infrastructure of CCSH and related diaconial, youth, women and charitable organisations. The CCSH Flood Assistance Co-ordinator is the former CSSH Headquarters’ General Secretary and she will be assisted by a full time finance officer, an accounting firm, lawyers, district and municipal staff, team of experts, plus community work supervisors and volunteer task-force and area specific teams. Many of these people are already in place and working on the flood relief campaign in the various communities as outlined above. The activities in the various communities will be co-ordinated by the CCSH Flood Assistance Co-ordinator along with ENYA staff, co-workers and volunteers in co-operation with the Churches and municipality staff and agencies in the respective areas.

Finance Assisting the CCSH Flood Assistance Co-ordinator, will be a full time finance officer who has over 20 years experience of working on various government grant schemes with up to a annual turn over of 24,000,000.00 Kc in Western and Eastern European countries. The Finance Officer is skilled in fundraising, western and eastern financial management, resource management systems, and computer-literate. The day-to-day accounts and accountability checks will be undertaken by Dalesta - an external accountant firm who has also managed the Diakonisches Werk EZE German Governmental grant accounts for four years, as well as other funds received by ENYA from donor and partner agencies. All expenditure will be co-authorised by the CCSH Flood Assistance Co- ordinator and appointed Treasurer on the CSSH Flood Assistance Co-ordinating Team.

The distribution of materials and funds to beneficiaries by the CCSH Flood Assistance Co-ordinator and other responsible persons will be strictly controlled and supervised by the Flood Assistance Co- ordination Team (FACT) and the CCSH National Church Council. Written, stamped receipts on pro- forma letterheads of the Churches in the prospective areas will be used as far as possible, as well as written confirmation by a representative of a local authority. This will enable both the diocesan and local Churches and the local authorities to have a clear overview of the assistance provision in their area of responsibilities and will ensure a better system of accountability of the Church funds received through ACTS and other partners.

Audit: The CSSH Flood Project accounts will be audited externally by A&CE – Audit & Consulting Experts Group Ltd. s.r.o. part of the Kreston International Group.

Representatives of the CCSH Central Board and ENYA Board will also internally audit the CSSH Flood Project assistance accounts.

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Monitoring and Reporting The project, programmes and accounts will be monitored by the CSSH Flood Assistance Co- ordinating Team, the CCSH National Council. Reports, updates, interim and final narrative and financial reports - in English and Czech (and German if needed) for ACT International co-ordination office and other partners will be drawn up by the ENYA staff in co-operation with the National Council and the respective Diocesan and Headquarters staff. The CSSH Flood Assistance Co- ordinating Team will meet monthly or more as needed. They will monitor and evaluate the progress to date, suggest changes and implement better methods of running the Flood Assistance Programmes.

VIII. IMPLEMENTATION TIMETABLE:

Project Development Infrastructure and Decision Making Processes September 1 – 30 2002 Identification of families, households and diaconial and community centres September 1 – 30 2002 Priority areas and assessment of needs September 15 – 30 2002 Implementation of Programmes and Task Forces Phase I October 1 – December 22 2002 Capacity Building and Community Transformation Phase I October 1 – December 22 2002 Distribution of Packages and Kits October 1 – February 28 2002 Interim Financial and Narrative Report November last two weeks 2002 Christmas Party for those who are still in Temporary Sheltering December 24 2002 Implementation of Programmes and Task Forces Phase II January 6 – March 28 2003 Capacity Building and Community Transformation Phase II January 6 – March 29 2003 Final Evaluation and Synthesis Weekend March 27 – 29 2003 Final Narrative Reports Financial and to all Donors and Partner May 2003

Actual Funding Period Requested - 6 months October 1, 2002 to March 31, 2003

IX. CO-ORDINATION

The programme will be carried out in co-ordination with the following organisations:

The Orthodox Church in the Czech Lands, ENYA and it’s partners Church and NGO organisations, Respective and concerned local, regional and municipal governmental authorities, The Roma Youth Initiatives, other Roma organisations, Roma advisors and Roma activists, Embassies based in the Czech Republic and Especially the communities where CCSH is most active in its relief responses.

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X. BUDGET

EXPENDITURE

Description Type of No of Unit Cost Budget Unit Units US$ US$

A. DIRECT ASSISTANCE to families, single parents, elderly, kid's homes, & churches incl 50 Roma families / extended families, single parents, & elderly Hygiene and Health Packages package 160 27.40 4,384 Household Packages package 190 52.19 9,915 School Supplies Kits kit 150 58.71 8,806 Reconstruction Kits kit 150 1,108.94 166,341 Clothing / Funiture Bank / Fund month 6 1,630.79 9,785 Medicine and Health Supplies Bank / Fund month 6 978.47 5,871 Sub total 205,102

Materials Related to Cleanup and Health 4 dryers @ 20.000 Kc per unit unit 4 2,609.26 10,437 Materials & repairs for Churches - temporary stabilisation of electricity / gas/water and walls and roofs church 10 4,892.37 48,924 Sub total 59,361

Support accommodation for evacuees for 6 months Stred. Evak. 2 Hostel (150 people - 30 Roma) month 6 2,609.26 15,656 ROMA Youth Lighthouse / Michle month 4 1,304.63 5,219 ROMA Youth Lighthouse / Michle month 2 260.93 522 ROMA Youth Lighthouse / Michle rep & renov month 2 1,956.95 3,914 CCSH Accommodations (30) month 6 2,609.26 15,656 Sub total 40,967

POST CRISIS ASSISTANCE Task Force lunch vouchers month 6 182.65 1,096

TRANSPORT STORAGE & RELATED COSTS Minibus - Transport of Kits and Packages month 6 326.16 1,957 Minibus - Transport of Task Force Teams month 6 260.93 1,566 Insurance minibus /materials/ Task Force lump sum 1 1,304.63 1,305 Service of Minibuses month 1 163.08 163 Storage month 6 391.39 2,348 Sub total 7,339

CAPACITY AND TRANSFORMATION TRAINING Eight Training Courses 20 people 3 days course 7 978.47 6,849

CAPITAL EQUIPMENT (over $500.00 USD) Digital Camera machine 1 815.39 815 2 Computers machine 2 3,261.58 6,523 1 Photocopier machine 1 1,467.71 1,468 1 Fax machine machine 1 521.85 522 Other equip (office supplies, etc) lumpsum 1 815 815 Sub total 10,143

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Description Type of No of Unit Cost Budget Unit Units US$ US$ PERSONNEL, ADMIN, OPERATIONS & OTHER SUPPORT Flood Assistance Coodinator month 6 521.85 3,131 Finance Officer month 6 521.85 3,131 Eight Task Force Supervisors month 6 1,304.63 7,828 Three Roma Youth Initiative Staff month 6 1,304.63 7,828 Dalesta Accounting Firm month 6 163.08 978 Honor. & Services (Lawyer, Notary, Security) month 6 326.16 1,957 ENYA Office costs contribution - rent month 6 195.69 1,174 ENYA Office costs contrib - office supplies, etc month 6 260.93 1,566 Task Force Supervisors- travel supplies & comm Month 6 652 3,914 Office communications month 6 587.08 3,523 Bank Fees and transfer charges month 6 163.08 978 Audit of Flood Assistance Accounts lumpsum 1 2,446.18 2,446 Sub total 35,192

TOTAL ESTIMATED EXPENDITURE 366,049