Wenatchee City Council Agenda Packet Part 1 Page 1 of 220
WENATCHEE CITY COUNCIL Thursday, May 24, 2018 Wenatchee City Hall 129 South Chelan Avenue Wenatchee, WA 98801
AGENDA
5:15 p.m. Regular Meeting
1. Call to Order, Pledge of Allegiance, and Roll Call.
2. Consent Items:
Motion to approve agenda, vouchers, and minutes from previous meetings.
Vouchers: Claim checks #185986 through #186076 in the amount of $429,223.76 for May 10, 2018 Claim checks #186077 through #186153 in the amount of $718,126.47 for May 17, 2018 Payroll distribution in the amount of $319,465.00 for May 18, 2018 Payroll distribution (retirees) in the amount of $11,151.58 for May 31, 2018
Motion to approve Resolution No. 2018-20, confirming the mayoral appointment of Rob Jammerman to the position of Director of Public Works.
Motion to approve Resolution No. 2018-21, declaring certain personal property surplus to the needs of the City of Wenatchee and authorizing the Department of Information Systems to dispose of the personal property identified herein.
3. Citizen Requests/Comments. The “Citizen Comments” period is to provide the opportunity for members of the public to address the Council on items either not on the agenda or not listed as a public hearing. The Mayor will ask if there are any citizens wishing to address the Council. When recognized, please step up to the microphone, give your name and mailing address, and state the matter of your interest. If your interest is an agenda item, the Mayor may suggest that your comments wait until that time. Citizen comments will be limited to three minutes.
4. Presentations. Special Recognition Water Safety Month Proclamation Historic Preservation Month Proclamation
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Mayor’s office at (509) 888-6204 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.) Page 1 of 3 Wenatchee City Council Agenda Packet Part 1 Page 2 of 220
5. Action Items.
A. Wenatchee Police Guild Contract 2018-2020 Presented by Chief of Police Steve Crown/Captain Edgar Reinfeld
Motion for City Council to authorize the Mayor to sign the Collective Bargaining Agreement 2018-2020 with the Wenatchee Police Guild.
B. Interlocal Agreement with Chelan County PUD for Efficient LED Lighting Improvements Presented by City Engineer Gary Owen
Motion for City Council to approve Interlocal Agreement No. 18-045 for Efficient Lighting Improvements with the Chelan County PUD and authorize the Mayor’s signature on the agreement.
C. Continuing Disclosures Procedures Presented by Finance Director Brad Posenjak
Motion for City Council to approve Resolution No. 2018-22, repealing Resolution No. 2012-10, and adopting revised Continuing Disclosure Procedures.
D. Olds Station Sanitary Sewer Extension Phase 1 – Project No. 1718 Presented by Senior Engineer Jeremy Hoover
Motion for City Council to authorize the Mayor to sign Consultant Agreement #2 on behalf of the City with RH2 Engineering, Inc. for services during construction for the Olds Station Sanitary Sewer Extension Phase 1 (Project No. 1718).
E. North Miller Street Storm Drain Line Replacement – Project No. 1803 Presented by Senior Engineer Jeremy Hoover
Motion for City Council to approve the budget adjustment and direct staff to complete the design and bid the project.
F. Repeal of Amendments to the Capital Facilities Plan adopted by Resolution No. 2018- 14 Presented by Planning Manager Stephen Neuenschwander
Motion to approve Resolution No. 2018-16, repealing prior Resolution No. 2018-14 that adopted amendments to the City of Wenatchee Capital Facilities Plan.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Mayor’s office at (509) 888-6204 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.) Page 2 of 3 Wenatchee City Council Agenda Packet Part 1 Page 3 of 220
G. Wenatchee Federal Building – Purchase and Sale Agreement Presented by Economic Development Director Steve King
Motion for City Council to approve the proposed LocalTel Federal Building Condominium Declarations to satisfy the contingencies of the Real Estate Purchase and Sale Agreement, and to further appoint the Mayor as the Director representing the city’s units.
Motion for City Council to authorize the Mayor to sign the Management Agreement between the City of Wenatchee, a municipal corporation, and LocalTel Federal Building, LLC, LocalTel Federal Building Condominium Association, and Computer 5, Inc.
Motion for City Council to authorize the Mayor to sign the Construction Agreement between LocalTel Federal Building, LLC, the City of Wenatchee, and the LocalTel Federal Building Condominium Owners Association.
Motion for City Council to authorize the Mayor to sign the Prior Right of Negotiation between the City and LocalTel Federal Building, LLC.
Motion for City Council to authorize the Mayor to sign the Addendum to the Real Estate Purchase and Sale Agreement between the City and LocalTel Federal Building, LLC, establishing the post-closing obligation of the city to secure an access permit off of Chelan Avenue.
6. Public Hearing Items.
H. Amendments to City Code Titles 10, 11, and 12 Presented by Planning Manager Stephen Neuenschwander
Motion for City Council to accept the Planning Commission recommendation and adopt the revisions to the Wenatchee City Code in Title 10 by Ordinance No. 2018-12, the revisions in Title 11 by Ordinance 2018-13, and the revisions in Title 12 by Ordinance No. 2018-13.
7. Reports.
a. Mayor’s Report b. Reports/New Business of Council Committees
8. Announcements.
9. Adjournment.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Mayor’s office at (509) 888-6204 (TTY 711). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1.) Page 3 of 3 Wenatchee City Council Agenda Packet Part 1 Page 4 of 220
WENATCHEE CITY COUNCIL Thursday, May 10, 2018 Wenatchee City Hall 129 South Chelan Avenue Wenatchee, WA 98801
MINUTES
In attendance: Staff in attendance:
Mayor Frank Kuntz Executive Services Director Allison Williams Councilmember Jim Bailey (absent) City Attorney Steve Smith Councilmember Ruth Esparza Deputy Clerk/Public Information Officer Annagrisel Alvarez Councilmember Lyle Markhart IS Support Tim McCord Councilmember Keith Huffaker Economic Development Director Steve King Councilmember Mark Kulaas Public Works Director Rob Jammerman Councilmember Linda Herald City Engineer, Gary Owen Councilmember Mike Poirier Senior Engineer, Jeremy Hoover Engineering Services Manager, Jacob Huylar Community Development Director Glen DeVries Finance Director Brad Posenjak Police Chief Steve Crown Public Works Operations Manager Aaron Kelly HR Director Kari Page Housing and Community Planner Brooklyn Holton
Mayor Frank J. Kuntz called the meeting to order at 4:45 p.m. for the purpose of meeting in executive session. Councilmember Jim Bailey was absent.
4:45 p.m. Executive Session
Motion by Councilmember Mark Kulaas to convene in executive session to consider the acquisition of real estate by purchase when public knowledge regarding such consideration would cause a likelihood of increased price and to discuss with legal counsel representing the city matters relating to potential litigation to which the city is likely to become a party when public knowledge regarding the discussion is likely to result in an adverse legal or financial consequence to the city. RCW 42.30.110(1)(i). Motion seconded by Councilmember Keith Huffaker. Motion carried (5-0). Wenatchee City Council Agenda Packet Part 1 Page 5 of 220
Council was out of executive session by 5:10 p.m.
5:15 p.m. Regular Meeting
1. Call to Order, Pledge of Allegiance, and Roll Call.
Mayor Frank J. Kuntz called the regular meeting to order at 5:15 p.m. Councilmember Keith Huffaker led the Pledge of Allegiance. Councilmember Jim Bailey was absent.
2. Consent Items:
Motion by Councilmember Mike Poirier to revise the agenda on action item A, to add – and approve the project budget- to the item as well as approve the agenda, the vouchers, and minutes from previous meetings. Councilmember Keith Huffaker seconded the motion. Motion carried (6-0).
3. Citizen Requests/Comments.
No citizen comments.
4. Presentations.
Washington State Apple Blossom Festival Executive Director Darci Christoferson presented a summary of activities from this year’s Apple Blossom festival. She thanked the City for their help in making this festival yet another huge success. Darci also mentioned that the festival’s app was a huge hit with users. Next year marks the 100th anniversary of the Apple Blossom Festival and planning is already underway!
Councilmember Mike Poirier read the Arts Month Proclamation. Wenatchee Arts, Parks & Recreation Board Member Marlin Peterson received the Proclamation.
Councilmember Linda Herald read the Community Action Month Proclamation and Chelan-Douglas Community Action Council Executive Director Alan Walker received it on behalf of Community Action and thanked the Council and City for the Proclamation.
Councilmember Mark Kulaas read the American Public Works Week Proclamation and then the Mayor introduced our new Public Works Director Rob Jammerman and new GIS Manager Matt Collins.
Councilmember Ruth Esparza read the Public Service Week Proclamation. The Mayor mentioned that all city employees received treats this week in recognition of Public Service Week.
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Service Awards Presentation. HR Director Kari Page acknowledged employees who have reached milestones in their years of service. The following employees were recognized:
25 Years
Month/Year Employee Name Job Title Department January 2018 Jim Brown Support & Technical Services Manager Police
20 Years
January 2018 Terry O’Keefe Water Distribution Supervisor Public Works
10 Years
December 2017 Erik Vasquez Corporal Police February 2018 Cliff Burdick Building/Fire Official Community Development March 2018 Jason Munson Mechanic Public Works March 2018 Tim McCord IS Support Technician IS April 2018 Ryan Weatherman Corporal Police
5 Years
January 2018 Denise Pearce Accounting Supervisor Finance February 2018 Sandra VanOsten Housing Program Coordinator Community Development
Jim Brown, Tim McCord and Denise Pearce were present to receive their recognition.
The Mayor also recognized Municipal Clerk Week and thanked City Clerk Tammy Stanger who was in a conference, as well as Deputy Clerk Annagrisel Alvarez.
5. Action Items.
A. Stevens and Mission Landscaping Improvements – Authorization to Award Construction Contract - Project SW17-06
Engineering Services Manager Jacob Huylar and Community Planner Brooklyn Holton presented the project proposed for Mission and Stevens. Council commented.
Motion by Councilmember Poirier for City Council to award the construction contract and approve project budget for the Stevens and Mission Landscaping Improvements project to the lowest responsible bidder with the recommendation of Public Works staff and authorize the Mayor to sign the construction contract documents. Councilmember Linda Herald seconded the motion. Motion carried (6-0).
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B. Middle School Crossing Improvements: Interlocal Agreement with the Wenatchee School District - Project 1715
Engineering Services Manager Jacob Huylar presented the crossing improvements project, and the interlocal agreement to support it.
Motion by Councilmember Keith Huffaker for City Council to authorize the Mayor to approve the Interlocal Agreement between the City of Wenatchee and Wenatchee School District No. 246, providing for the reimbursement of costs incurred with the design and construction of additional improvements associated with project no. 1715. Councilmember Ruth Esparza seconded the motion. Motion carried (6-0).
C. Olds Station Sanitary Sewer Extension Project Phase 1 – Project No. 1718
Senior Utilities Engineer Jeremy Hoover provided an overview of the project to the Council. Rodarte Contruction Inc. was the low bidder. Construction is estimated to be completed this year. Construction contract total stated on the item does not include total tax, tax should be added.
Motion by Councilmember Ruth Esparza for City Council to award the contract for construction of the Olds Station Sanitary Sewer Extension Project Phase 1, Project #1718 to Rodarte Construction, Inc., in the amount of $4,473,611.00, and further authorize the Mayor to approve the construction contract, contingent on Chelan County granting a Franchise Agreement or issuing a right-of-way permit for construction. Councilmember Lyle Markhart seconded the motion. Motion carried (6- 0).
D. Homeless Grant Budget Amendments
Community Development Director Glen DeVries presented details in regards to a recommended change to the homeless grant budget.
Motion by Councilmember Linda Herald for City Council to accept the recommendation by the Steering Committee and to authorize the Mayor to enter into amended subgrant agreements with the Women’s Resource Center to allow a funding transfer of $22,915 between the Landlord Liaison subgrant and the Bruce Transitional Housing subgrant. Councilmember Keith Huffaker seconded the motion. Motion carried (6-0).
E. Authorization for the Sale, Issuance and Delivery of the City’s Water Sewer and Revenue and Refunding Bonds
Wenatchee City Council Agenda Packet Part 1 Page 8 of 220
Finance Director Brad Posenjak provided information on the upcoming sale of bonds to support water/sewer projects. Legal Counsel Roy Koegen provided further explanation after Council inquiries.
Motion by Councilmember Mark Kulaas to approve Ordinance No. 2018-10, an ordinance of the City of Wenatchee, Chelan County, Washington, authorizing the sale, issuance and delivery of not to exceed $17,500,000 of the City’s water and sewer revenue and refunding bonds, of one or more series, to pay, redeem and retire all or a portion of the City’s outstanding water and sewer revenue bonds, series 2007, and to finance certain capital improvements to the water, sewer and storm drainage system of the City; providing for the designation, date, terms, maturities, form, payment and redemption provisions of the bonds; designating a fiscal agent; authorizing the execution of an escrow agreement for use in the payment of the refunded bonds; authorizing the purchase of certain government obligations; providing for the call, payment and redemption of the refunded bonds; providing for the registration and authentication of the bonds; creating and adopting certain funds and accounts and providing for deposits therein; covenanting to comply with certain federal tax and securities laws; authorizing the sale of the bonds; delegating certain matters to the Mayor and Finance Director; and providing for other matters properly relating thereto. Councilmember Lyle Markhart seconded the motion. Motion carried (6-0).
F. Appointing Voting Representatives - AWC Annual Conference Business Meeting
Mayor entertained a motion to have Councilmembers Jim Bailey, Lyle Markhart and Ruth Esparza appointed as voting representatives.
Motion by Councilmember Linda Herald to approve Resolution No. 2018-18, appointing three (3) City Council members as voting representatives on behalf of the City of Wenatchee at the Association of Washington Cities annual conference meeting. Councilmember Lyle Markhart seconded the motion. Motion carried (6-0).
6. Reports.
a. Mayor’s Report. The Mayor reported on the following:
1. Irrigation Water Incident. The Mayor gave kudos to the City team for handling the situation in a timely manner and asked Public Works Director Rob Jammerman to provide an update on the issue. Council commented. 2. Work session next week and Public Safety Committee.
b. Reports/New Business of Council Committees
Councilmember Lyle Markhart reported that he was appointed to the Legislative Priorities Committee for AWC and will serve a two-year term. Wenatchee City Council Agenda Packet Part 1 Page 9 of 220
Councilmember Linda Herald will be calling in next week for the Work Session.
Councilmember Keith Huffaker shared that China stopped taking our recyclables. There will be PSAs to educate the community as far as what is recyclable and what is not. Funds to complete a waste facility have been approved, hopefully that will be completed by the end of this year.
7. Announcements. None.
8. Adjournment. With no further business the meeting adjourned at 6:17 p.m.
Frank J. Kuntz, Mayor Attest:
Annagrisel Alvarez, Deputy City Clerk Wenatchee City Council Agenda Packet Part 1 Page 10 of 220
WENATCHEE CITY COUNCIL WORK SESSION WENATCHEE CITY HALL Thursday, May 17, 2018 MINUTES Present: Mayor Frank Kuntz Councilmember Jim Bailey Councilmember Lyle Markhart Councilmember Keith Huffaker Councilmember Mark Kulaas Councilmember Mike Poirier
Staff Present: Executive Services Director Allison Williams City Clerk Tammy Stanger Economic Development Director Steve King Finance Director Brad Posenjak Police Chief Steve Crown Public Works Director Rob Jammerman Community Development Director Glen DeVries Housing Program Coordinator Sandra Van Osten City Engineer Gary Owen Senior Planner John Ajax Planning Manager Stephen Neuenschwander Housing Program Coordinator Oliver Crain
DISCUSSION ITEMS:
A. Low Barrier Shelter.
Community Development Director Glen DeVries, Housing Program Coordinator, and Building Changes Consultant Emily Harris-Shears (via phone) presented the landscape assessment for low barrier shelters in Chelan-Douglas County, which included: (1) low barrier requirements; (2) philosophy and components; (3) project timeline; (3) local assessment including methods, strengths, challenges, and recommendations; and (4) next steps. Our region is currently in compliance with the Department of Commerce through the rapid rehousing and motel voucher emergency shelter programs.
Next steps include development of the low-barrier model proposal in May/June; facilitate a low-barrier design meeting (Steering Committee on June 25 and Task Force and Community Meeting on June 26), providing Housing First/Low-Barrier service training on June 27;, and develop and implementation plan for low-barrier shelter.
Wenatchee City Council Agenda Packet Part 1 Page 11 of 220
The Mayor asked if there was any public comment. There was no one who wished to speak.
[Councilmember Linda Herald left the meeting at this time 5:50 PM due to a poor phone connection.]
B. Federal Building Condominium Agreement.
Economic Development Director Steve King and City Attorney Steve Smith provided a Federal Building update to the City Council, which included condo maps, condo declaration, management agreement, construction agreement, right of first negotiation and addendum to the purchase and sale agreement. Staff will ask for authorization to approve the documents at the next City Council meeting.
C. Parklets/Streateries.
Senior Planner John Ajax and City Engineer Gary Owen provided a review of the pilot program. They asked the Council for policy direction for city code. The Council would like to see a fee charged to cover the costs, enforcement of minimum sidewalk width standards, implementation of design standards, and a review of the code update by the Planning Commission and Arts, Recreation & Parks Board.
D. Critical Areas Code Update.
Community Development Director Glen DeVries, Planning Manager Stephen Neuenschwander, and Associate Planner Matt Parsons went over the process for the critical areas code update and went over the updates. It will be set for a public hearing before the City Council on June 14.
With nothing further to discuss, the meeting adjourned at 7:11 p.m.
Frank J. Kuntz Attest:
Tammy L. Stanger Wenatchee City Council Agenda Packet Part 1 Page 12 of 220 Wenatchee City Council Agenda Packet Part 1 Page 13 of 220 Wenatchee City Council Agenda Packet Part 1 Page 14 of 220
TO: Frank Kuntz, Mayor City Council
FROM: Dale Cantrell, Information Systems Director
SUBJECT: Motion to authorize Mayor's signature for Resolution No. 2018-21
DATE: May 14, 2018 MEETING DATE: May 24, 2018
I. OVERVIEW
The City has several computer hardware items that are surplus to the needs of the City. The attached Resolution No. 2018-21 describes the process and Exhibit A lists the surplus equipment.
The non-operational surplus equipment will be recycled. The operational surplus equipment will be sold by online auction.
II. ACTION REQUESTED
Approve the motion to authorize Mayor's signature for Resolution No. 2018-21
III. FISCAL IMPACT Submitted to the Finance Committee Yes No
None.
IV. REFERENCE(S)
1. Resolution No. 2018-21 2. Exhibit A listing of surplus equipment
V. ADMINISTRATIVE ROUTING
Tammy Stanger, City Clerk
Wenatchee City Council Agenda Packet Part 1 Page 15 of 220
RESOLUTION NO. 2018-21
A RESOLUTION, declaring certain personal property surplus to the needs of the City of Wenatchee and authorizing the Department of Information Systems to dispose of the personal property identified herein.
WHEREAS, the City of Wenatchee owns the personal property legally described on Exhibit “A”; and
WHEREAS, the personal property described on Exhibit “A” is surplus to the needs of the City; and
WHEREAS, the City of Wenatchee has the statutory authority to dispose of said personal property under RCW 35A.11.010 and Chapter 1.34 WCC as currently enacted.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Wenatchee, as follows: The personal property described on Exhibit “A” is declared surplus to the needs of the City of Wenatchee. The Department of Information
Systems of the City of Wenatchee is hereby authorized and directed to sell, transfer and convey the personal property described on Exhibit “A” in accordance with Chapter 1.34
WCC.
PASSED BY THE CITY COUNCIL OF THE CITY OF
WENATCHEE, at a regular meeting thereof, this 24th day of May, 2018.
CITY OF WENATCHEE, a Municipal Corporation
By: FRANK KUNTZ, Mayor
Wenatchee City Council Agenda Packet Part 1 Page 16 of 220
ATTEST:
By: TAMMY L. STANGER, City Clerk
APPROVED
By: STEVE D. SMITH, City Attorney Wenatchee City Council Agenda Packet Part 1 Page 17 of 220
EXHIBIT A INFORMATION SYSTEMS INVENTORY DISPOSAL LIST 5/24/2018
Inventory # Inventory Class Description Serial Number Reason for Disposition Method of Disposition 2731 Laptop Dell Latitude E6500 bfh27j1 Not Repairable Recycling 3036 Laptop Dell Latitude E6420 XFR h5n27w1 End of Life Online Bid Auction 3084 Laptop Dell Latitude E6430 ATG 3w8jxz1 End of Life Online Bid Auction 1967 Monitor 17" Flat Screen a593405a012k0327 Not Repairable Recycling 2005 Monitor 17" Flat Screen a593406a0121k0146 Not Repairable Recycling 2057 Monitor 17" Flat Screen 051401080 Not Repairable Recycling 2228 Monitor Dell Ultrasharp 1707FP cn‐0cc352‐64180‐639‐0kuc End of Life Online Bid Auction 2230 Monitor Dell Ultrasharp 1707FP cn‐0cc352‐64180‐639‐0knc End of Life Online Bid Auction 2235 Monitor Dell Ultrasharp 1707FP cn‐0cc352‐64180‐639‐0l3c End of Life Online Bid Auction 2252 Monitor Dell Ultrasharp 1707FP cn‐0cc352‐64180‐639‐0kkc End of Life Online Bid Auction 2253 Monitor Dell Ultrasharp 1707FP cn‐0cc352‐64180‐639‐0kwc End of Life Online Bid Auction 2257 Monitor Dell Ultrasharp 1707FP cn‐0cc352‐64180‐639‐0klc End of Life Online Bid Auction 2272 Monitor Dell Ultrasharp 1907FP cn‐0cc299‐64180‐648‐5tpl End of Life Online Bid Auction 2275 Monitor Dell Ultrasharp 1907FP cn‐0cc299‐64180‐648‐5u3l End of Life Online Bid Auction 2278 Monitor Dell Ultrasharp 1707FP cn‐0cc352‐64180‐639‐0khc End of Life Online Bid Auction 2290 Monitor Dell Ultrasharp 1907FP cn‐0dc323‐71618‐674‐afkj End of Life Online Bid Auction 2361 Monitor Dell Ultrasharp 1707FP cn‐0cj167‐72871‐69n‐546u End of Life Online Bid Auction 2362 Monitor Dell Ultrasharp 1707FP cn‐0cj167‐72872‐69n‐0yyu End of Life Online Bid Auction 2364 Monitor Dell Ultrasharp 1707FP cn‐0cj167‐72872‐69n‐5pru End of Life Online Bid Auction 2477 Monitor Dell Ultrasharp 1707FP cn‐0cc352‐64180‐6cb‐13as End of Life Online Bid Auction 2478 Monitor Dell Ultrasharp 1707FP cn‐0cc352‐64180‐6cb‐13ms End of Life Online Bid Auction 2479 Monitor Dell Ultrasharp 1707FP cn‐0cc352‐64180‐6cb‐13gs End of Life Online Bid Auction 2482 Monitor Dell Ultrasharp 1707FP cn‐0cc352‐64180‐62h‐6m8l End of Life Online Bid Auction 2495 Monitor Dell Ultrasharp 1708FP cn‐opm372‐72872‐75n‐0ghi End of Life Online Bid Auction 2496 Monitor Dell Ultrasharp 1708FP cn‐opm372‐72872‐75n‐0j4i End of Life Online Bid Auction 2497 Monitor Dell Ultrasharp 1708FP cn‐opm372‐72872‐75n‐3h0i End of Life Online Bid Auction 2498 Monitor Dell Ultrasharp 1708FP cn‐opm372‐72872‐75n‐3j7i End of Life Online Bid Auction 2499 Monitor Dell Ultrasharp 1708FP cn‐opm372‐72872‐75n‐3gvi End of Life Online Bid Auction 2539 Monitor Dell Ultrasharp 1708FP cn‐oku789‐71618‐79k‐autj End of Life Online Bid Auction 2579 Monitor Dell Ultrasharp 1908FP cn‐0fp182‐71618‐7cf‐rf3g End of Life Online Bid Auction
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EXHIBIT A INFORMATION SYSTEMS INVENTORY DISPOSAL LIST 5/24/2018
Inventory # Inventory Class Description Serial Number Reason for Disposition Method of Disposition 2581 Monitor Dell Ultrasharp 1908FP cn‐0fp182‐71618‐7cf‐rf3h End of Life Online Bid Auction 2582 Monitor Dell Ultrasharp 1908FP cn‐0fp182‐71618‐7cf‐rkys End of Life Online Bid Auction 2583 Monitor Dell Ultrasharp 1908FP cn‐0fp182‐71618‐7cf‐rkz1 End of Life Online Bid Auction 2584 Monitor Dell Ultrasharp 1908FP cn‐0fp182‐71618‐7cf‐rkyu End of Life Online Bid Auction 2586 Monitor Dell Ultrasharp 1908FP cn‐0fp182‐71618‐7cf‐rkyz End of Life Online Bid Auction 2587 Monitor Dell Ultrasharp 1908FP cn‐0fp182‐71618‐7cf‐rkyw End of Life Online Bid Auction 2588 Monitor Dell Ultrasharp 1908FP cn‐0fp182‐71618‐7cf‐rf3t End of Life Online Bid Auction 2589 Monitor Dell Ultrasharp 1908FP cn‐0fp182‐71618‐7cf‐rkz6 End of Life Online Bid Auction 2590 Monitor Dell Ultrasharp 1908FP cn‐0fp182‐71618‐7cf‐rkz4 End of Life Online Bid Auction 2594 Monitor Dell Ultrasharp 1908FP cn‐0fp182‐71618‐7cf‐rf6p End of Life Online Bid Auction 2595 Monitor Dell Ultrasharp 1908FP cn‐0fp182‐71618‐7cf‐rf39 End of Life Online Bid Auction 2596 Monitor Dell Ultrasharp 1908FP cn‐0fp182‐71618‐7cf‐rf6r End of Life Online Bid Auction 2608 Monitor Dell Ultrasharp 1908FP cn‐0fp182‐71618‐7cf‐rkyx End of Life Online Bid Auction 2633 Monitor Dell Ultrasharp 1908FP cn‐0g313h‐74261‐875‐8f3l‐a00 End of Life Online Bid Auction 2634 Monitor Dell Ultrasharp 1908FP cn‐0g313h‐74261‐875‐8fal‐a00 End of Life Online Bid Auction 2635 Monitor Dell Ultrasharp 1908FP cn‐0g313h‐74261‐87a‐7cgl‐a00 End of Life Online Bid Auction 2637 Monitor Dell Ultrasharp 1908FP cn‐0g313h‐74261‐87a‐7cdl‐a00 End of Life Online Bid Auction 2638 Monitor Dell Ultrasharp 1908FP cn‐0g313h‐74261‐87a‐7ckl‐a00 End of Life Online Bid Auction 2639 Monitor Dell Ultrasharp 1908FP cn‐0g313h‐74261‐87a‐7d4l‐a00 End of Life Online Bid Auction 2715 Monitor Dell Ultrasharp 1908FP cn‐og313h‐74261‐8co‐1a7l End of Life Online Bid Auction 2716 Monitor Dell Ultrasharp 1908FP cn‐og313h‐74261‐8c0‐1a9l End of Life Online Bid Auction 2717 Monitor Dell Ultrasharp 1908FP cn‐og313h‐74261‐916‐1hpl End of Life Online Bid Auction 2718 Monitor Dell Ultrasharp 1908FP cn‐og313h‐74261‐916‐1ejl End of Life Online Bid Auction 2719 Monitor Dell Ultrasharp 1908FP cn‐og313h‐74261‐916‐1j1l End of Life Online Bid Auction 2721 Monitor Dell Ultrasharp 1908FP cn‐og313h‐74261‐916‐1hvl End of Life Online Bid Auction 2722 Monitor Dell Ultrasharp 1908FP cn‐og313h‐74261‐916‐1htl End of Life Online Bid Auction 2723 Monitor Dell Ultrasharp 1908FP cn‐og313h‐74261‐916‐1hyl End of Life Online Bid Auction 2724 Monitor Dell Ultrasharp 1908FP cn‐og313h‐74261‐916‐1j0l End of Life Online Bid Auction 2725 Monitor Dell Ultrasharp 1908FP cn‐og313h‐74261‐916‐1hwl End of Life Online Bid Auction 3022 Monitor Dell Professional P1913S cn‐0rvc21‐74261‐324‐09kl Not Repairable Recycling
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EXHIBIT A INFORMATION SYSTEMS INVENTORY DISPOSAL LIST 5/24/2018
Inventory # Inventory Class Description Serial Number Reason for Disposition Method of Disposition 2821 Other Dell 4210X Projector 8kbx4m1 Not Repairable Recycling 2929 Other Kemp LoadMaster LM‐2200 tsbb11008387 End of Life Online Bid Auction 2930 Other Kemp LoadMaster LM‐2200 tsbb11008356 End of Life Online Bid Auction 1871 PC Nobilis 02190490412‐03 Not Repairable Recycling 2255 PC Dell Optiplex GX620 cf133b1 Not Repairable Recycling 2270 PC Dell Optiplex GX620 1ltq2b1 Not Repairable Recycling 2393 PC Dell Optiplex 745 6glgfc1 Not Repairable Recycling 2642 PC Dell Optiplex 755 hhkqhh1 Not Repairable Recycling 2651 PC Dell Optiplex 755 j8kqhh1 Not Repairable Recycling 2757 PC Dell Optiplex 780 3j1w3m1 Not Repairable Recycling 2759 PC Dell Optiplex 780 ch1w3m1 Not Repairable Recycling 2853 PC Dell Precision T3500 c9mstr1 End of Life Online Bid Auction 2870 PC Dell Optiplex 790 d9cktr1 Not Repairable Recycling 2924 PC Dell Precision T3500 3cj9ks1 End of Life Online Bid Auction 2953 PC Dell Optiplex 7010 9l91zv1 End of Life Online Bid Auction 2956 PC Dell Optiplex 7010 34syyv1 End of Life Online Bid Auction 2958 PC Dell Optiplex 7010 34r2zv1 Not Repairable Recycling 2959 PC Dell Optiplex 7010 9l81zv1 End of Life Online Bid Auction 2960 PC Dell Optiplex 7010 9l8zyv1 End of Life Online Bid Auction 2961 PC Dell Optiplex 7010 34ryyv1 End of Life Online Bid Auction 2962 PC Dell Optiplex 7010 9l9ozv1 End of Life Online Bid Auction 2963 PC Dell Optiplex 7010 9l82zv1 End of Life Online Bid Auction 2986 PC Dell Optiplex 7010 b15zsw1 End of Life Online Bid Auction 2987 PC Dell Optiplex 7010 b15ysw1 End of Life Online Bid Auction 2988 PC Dell Optiplex 7010 b14zsw1 End of Life Online Bid Auction 2989 PC Dell Optiplex 7010 b15xsw1 End of Life Online Bid Auction 2990 PC Dell Optiplex 7010 b14ysw1 End of Life Online Bid Auction 2991 PC Dell Optiplex 7010 b1bxsw1 End of Life Online Bid Auction 2992 PC Dell Optiplex 7010 b1bysw1 End of Life Online Bid Auction 2994 PC Dell Optiplex 7010 b0yysw1 End of Life Online Bid Auction
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EXHIBIT A INFORMATION SYSTEMS INVENTORY DISPOSAL LIST 5/24/2018
Inventory # Inventory Class Description Serial Number Reason for Disposition Method of Disposition 2995 PC Dell Optiplex 7010 b0xxsw1 End of Life Online Bid Auction 2997 PC Dell Optiplex 7010 b13zsw1 End of Life Online Bid Auction 2998 PC Dell Optiplex 7010 b13xsw1 End of Life Online Bid Auction 2999 PC Dell Optiplex 7010 b11ysw1 End of Life Online Bid Auction 3000 PC Dell Optiplex 7010 b0xwsw1 End of Life Online Bid Auction 3001 PC Dell Optiplex 7010 b0ywsw1 End of Life Online Bid Auction 3002 PC Dell Optiplex 7010 b0xysw1 End of Life Online Bid Auction 3003 PC Dell Optiplex 7010 b10zsw1 End of Life Online Bid Auction 3004 PC Dell Optiplex 7010 b10ysw1 End of Life Online Bid Auction 3005 PC Dell Optiplex 7010 b13ysw1 End of Life Online Bid Auction 3006 PC Dell Optiplex 7010 b0zxsw1 End of Life Online Bid Auction 3007 PC Dell Optiplex 7010 b12xsw1 Not Repairable Recycling 3008 PC Dell Optiplex 7010 b11xsw1 End of Life Online Bid Auction 3009 PC Dell Optiplex 7010 b10xsw1 End of Life Online Bid Auction 3010 PC Dell Optiplex 7010 b11zsw1 End of Life Online Bid Auction 3011 PC Dell Optiplex 7010 b0zwsw1 End of Life Online Bid Auction 3012 PC Dell Optiplex 7010 b12ysw1 End of Life Online Bid Auction 3013 PC Dell Optiplex 7010 b12zsw1 End of Life Online Bid Auction 3014 PC Dell Optiplex 7010 b0yxsw1 End of Life Online Bid Auction 3040 PC Dell Optiplex 7010 8hf2cz1 End of Life Online Bid Auction 3041 PC Dell Optiplex 7010 8hh2cz1 End of Life Online Bid Auction 3042 PC Dell Optiplex 7010 8hg4cz1 End of Life Online Bid Auction 3043 PC Dell Optiplex 7010 8hg3cz1 End of Life Online Bid Auction 3044 PC Dell Optiplex 7010 8hf4cz1 End of Life Online Bid Auction 3045 PC Dell Optiplex 7010 8hf3cz1 End of Life Online Bid Auction 3046 PC Dell Optiplex 7010 8hh3cz1 End of Life Online Bid Auction 3047 PC Dell Optiplex 7010 8hd4cz1 End of Life Online Bid Auction 3048 PC Dell Optiplex 7010 8hg2cz1 End of Life Online Bid Auction 2349 Printer HP Color LaserJet 3600N cntbb76076 End of Life Online Bid Auction 2510 Printer HP DeskJet 6940 my774bs3h8 Not Repairable Recycling
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EXHIBIT A INFORMATION SYSTEMS INVENTORY DISPOSAL LIST 5/24/2018
Inventory # Inventory Class Description Serial Number Reason for Disposition Method of Disposition 3157 Printer HP Officejet 150 mobile my52hc101q Not Repairable Recycling 3224 Printer HP OfficeJet 100 Mobile my63pf1098 Not Repairable Recycling 2535 Server HP Proliant DL360 G5 use734nax6 Not Repairable Recycling 2302 Switch HP Procurve 2824 sg631sj04w Not Repairable Recycling 2335 Switch HP Procurve 2626 cn629se0s0 Not Repairable Recycling 2336 Switch HP Procurve 3400cl sg622sf05j End of Life Online Bid Auction 2462 Switch HP Procurve 3400cl sg749sf00q End of Life Online Bid Auction 2593 Switch HP Procurve 3500yl‐24g sg807tf098 End of Life Online Bid Auction 2611 Switch HP Procurve 3400cl sg628sf00k End of Life Online Bid Auction 2660 Switch HP Procurve 3500yl‐24g sg834tf07h End of Life Online Bid Auction 2677 Switch HP StorageWorks 4/8 SAN usb842wzbs End of Life Online Bid Auction 2951 Switch HP MSM760 Access Controller sg2343p1hb End of Life Online Bid Auction 2965 Switch HP MSM410 Wireless AP tw230c4194 End of Life Online Bid Auction 2966 Switch HP MSM410 Wireless AP tw230c418t End of Life Online Bid Auction 2967 Switch HP MSM410 Wireless AP tw230c418n End of Life Online Bid Auction 2968 Switch HP MSM410 Wireless AP tw230c418p End of Life Online Bid Auction 2969 Switch HP MSM410 Wireless AP tw230c419g End of Life Online Bid Auction 2970 Switch HP MSM410 Wireless AP tw230c418g End of Life Online Bid Auction 2971 Switch HP MSM410 Wireless AP tw230c4185 End of Life Online Bid Auction 2972 Switch HP MSM410 Wireless AP tw230c418j End of Life Online Bid Auction 2973 Switch HP MSM410 Wireless AP tw230c4191 End of Life Online Bid Auction 2974 Switch HP MSM410 Wireless AP tw230c4190 End of Life Online Bid Auction 2975 Switch HP MSM410 Wireless AP tw230c418q End of Life Online Bid Auction 2976 Switch HP MSM410 Wireless AP tw230c418y End of Life Online Bid Auction 3015 Switch HP MSM410 Wireless AP tw232c400z End of Life Online Bid Auction 3114 Switch HP MSM425 Wireless AP cn44g6628y End of Life Online Bid Auction 3219 Switch HP MSM425 Wireless AP cn57g660hm End of Life Online Bid Auction 3414 Switch HP Aruba IAP‐315 Wireless AP cndgj0tw1b Not Repairable Trade In 2838 Tablet Apple iPad2 dlxfqc45djhg End of Life Online Bid Auction 2938 Tablet Apple iPad3 dmpj3pf0dj8t End of Life Online Bid Auction
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EXHIBIT A INFORMATION SYSTEMS INVENTORY DISPOSAL LIST 5/24/2018
Inventory # Inventory Class Description Serial Number Reason for Disposition Method of Disposition 2939 Tablet Apple iPad3 dmpj3es8dj8t End of Life Online Bid Auction 2941 Tablet Apple iPad3 dmpj3g6dj8t End of Life Online Bid Auction 2942 Tablet Apple iPad3 dmpj32l4dj8t End of Life Online Bid Auction 3037 Tablet Google Nexus 10 r32d8023hck End of Life Online Bid Auction
Page 6 of 6 Wenatchee City Council Agenda Packet Part 1 Page 23 of 220
COUNCIL AGENDA REPORT
TO: Frank Kuntz, Mayor City Council Members FROM: Chief of Police Steve Crown or Captain Edgar Reinfeld SUBJECT: Wenatchee Police Guild Contract 2018-2020
DATE: May 21, 2018
I am pleased to present a 3 year Collective Bargaining Agreement with the Wenatchee Police Guild for the period January 1, 2018 through December 31, 2020 for your approval
Financial Impacts:
All financial matters were coordinated with Finance Director Posenjak. Areas of this contract with financial impacts are as follows:
a. Article 5.8 adds a premium of 2% for Officers serving on the SWAT Team b. Article 5.12 increases the Comp Time accumulation limit to 70 hours c. Article 10.1(a) adds jumpsuits as department-issued uniforms (should generate savings to the city) d. Article 10.1(c) increases the amount for damaged personal equipment to $300 e. Article 12.8 increases education incentive to 2% for AA, 4% for BA/BS f. Appendix A reflects 2.75% increase for 2018, and 4% each for 2019 and 2020
No Financial Impacts:
There were a large number of general agreements to organize, format, clean-up, clarify, and update language. Article 7.3, Sick Leave, was heavily edited to reflect the Sick Leave Act.
Action Requested:
I request the Council provide authorization for Mayor Kuntz to sign the attached collective bargaining agreement with the Wenatchee Police Guild.
Attachments:
a. Wenatchee Police Guild Contract 2018-2020 b. Wenatchee Police Guild Contract 2014-2017 c. Summary of Changes d. Ratification Letter Wenatchee City Council Agenda Packet Part 1 Page 24 of 220
AGREEMENT
By and Between
the
CITY OF WENATCHEE, WASHINGTON
and
WENATCHEE POLICE GUILD
January 1, 2018 – December 31, 2020 Wenatchee City Council Agenda Packet Part 1 Page 25 of 220
TABLE OF CONTENTS Page ARTICLE 1. Preamble ...... 3 ARTICLE 2. Recognition ...... 3 ARTICLE 3. Non-Discrimination ...... 3 ARTICLE 4. Management Rights ...... 3 ARTICLE 5. Hours of Work, Overtime and Definitions ...... 3 ARTICLE 6. Holidays ...... 8 ARTICLE 7. Leaves ...... 9 ARTICLE 8. Longevity Incentive ...... 14 ARTICLE 9. Insurance ...... 14 ARTICLE 10. Uniforms ...... 15 ARTICLE 11. Grievances ...... 16 ARTICLE 12. Duration, Salaries and Salary Negotiations ...... 17 ARTICLE 13. Shift Differential ...... 18 ARTICLE 14. Industrial Insurance Coverage/Light Duty ...... …………………. 18 ARTICLE 15. Tuition Reimbursement… ...... 21 ARTICLE 16. Performance of Duty ...... 21 ARTICLE 17. Use of City Facilities ...... 21 ARTICLE 18. Seniority, Layoff and Recall ...... 22 ARTICLE 19. Reserves ...... 22 ARTICLE 20. Guild Security ...... 22 ARTICLE 21. Saving Clause ...... 23 ARTICLE 22. Complete Agreement ...... 23 ARTICLE 23. Duration of Agreement………………………………………………...... 23 APPENDIX A – Wages………………………………………………………………… .. 24 APPENDIX B – Officer’s Bill of Rights ...... 27 APPENDIX C – Definitions ...... 32 Wenatchee City Council Agenda Packet Part 1 Page 26 of 220
ARTICLE 1 - PREAMBLE This Agreement, made and entered into by and between the City of Wenatchee, a municipal corporation hereinafter known as the City, and the Wenatchee Police Guild, hereinafter known as the Guild, is for the purpose of promoting harmonious relations between the City and the Guild, the establishment of an equitable and peaceful procedure for the resolution of differences, and the establishment of rates of pay, hours of work and other conditions of employment.
ARTICLE 2 - RECOGNITION The City agrees to recognize the Guild as the sole bargaining agent for the purposes of establishing salaries, wages, hours and working conditions of all Commissioned Officers of the Wenatchee Police Department, excluding the Chief of Police, Deputy Chief, Captains and Lieutenants. A Commissioned Officer is defined as a full-time paid officer who is eligible for membership in, and covered by, the Washington State Law Enforcement Officers and Fire Fighters Retirement System.
ARTICLE 3 - NON-DISCRIMINATION The provisions of this Agreement shall be applied equally to all officers without discrimination in accordance with RCW 49.60. 3.1 The Employer agrees not to discriminate against any Employee on the basis of their activity on behalf of, or for membership in, the Guild. The Guild recognizes its responsibility as bargaining agent and agrees to represent all Employees in the bargaining unit without discrimination, interference, restraint or coercion. 3.2 Both the Employer and the Guild agree that neither shall discriminate against any Employee on the basis of race, creed, color, religion, national origin, sexual orientation, gender, gender identity, age (over 40), marital status, disability, veteran or military status or any other characteristic protected by law.
ARTICLE 4 - MANAGEMENT RIGHTS Any and all rights concerned with the management and operation of the City are exclusively that of the City unless otherwise provided by the terms of this Agreement. The City has the authority to adopt rules for the operation of the City and conduct of its officers. The City has the right to (among other actions) temporarily lay off officers; discipline or discharge officers for just cause; to assign work and determine duties of officers; to schedule hours of work; to determine the number of personnel to be assigned duty at any time; and to perform all other functions not otherwise expressly limited by this Agreement. All rights shall be exercised consistent with applicable law, this agreement and collective bargaining obligations.
ARTICLE 5 - HOURS OF WORK, OVERTIME AND DEFINITIONS 5.1 The work week shall be composed of one of the following schedules: (a) Patrol Officer schedule: Two (2) consecutive twelve (12) hour shifts, followed by two (2) consecutive days off, followed by three (3) consecutive twelve (12) hours shifts, followed by two (2) consecutive days off, followed by two (2) consecutive twelve (12) hour shifts, followed by three (3) consecutive days off. This schedule Wenatchee City Council Agenda Packet Part 1 Page 27 of 220
follows a two (2) week cycle repeated two (2) times equaling a twenty eight (28) day cycle totaling 168 hours. (b) Detectives Division, Special Services Division, and Drug Task Force Officer(s) schedule: Five (5) consecutive eight (8) hour shifts followed by two (2) days off or four (4) consecutive ten (10) hour shifts followed by three (3) consecutive days off, or four (4) consecutive ten (10) hour shifts followed by two (2) consecutive days off, followed by four (4) consecutive ten (10) hour shifts followed by four (4) consecutive days off or alternative schedule as defined in 5.1(d) below. (c) Shifts shall include roll call, mealtime and breaks. As used in this Agreement, the word "day" shall mean a calendar day. For officers not in the Patrol Division, the work week shall be from 0001 Monday through 2400 Sunday. (d) In order to allow the experimental implementation of alternative work schedules, the parties hereby agree that the following may be utilized: In addition to the previously agreed-upon five (5) day work week, it shall be understood that the basic work week is any seven (7) day period consisting of a combination of consecutive on-duty days and consecutive off-duty days during which forty (40) hours of duty time shall be accumulated. A split on/off duty schedule can be instituted. The recognized effect of this provision allowing alternative work schedules is that all officers may not be working the standard five (5) day week. An alternative work schedule may be implemented with (1) the mutual agreement of the City and the Guild, and (2) a minimum of one week's advance notice to the officers. The Guild shall vote on the City’s proposed schedule change within twenty-one (21) days of receipt of the proposal in writing, unless this period is extended by mutual agreement. An alternative work schedule for an individual officer may be implemented with (1) the mutual voluntary agreement of the City and the affected officer, and (2) a minimum of one week's notice to the Guild prior to final agreement between the City and the officer. In the case of unforeseen circumstances, mutual agreement and one week's advance notice may be waived to the extent required by the unforeseen circumstances. Alternative work schedules agreed to between officers and the City shall not create a binding past practice between the parties.
5.2 Officers who are required to work longer than their regularly scheduled shift shall receive monetary compensation at the rate of time and a half for each hour of overtime worked. All overtime shall be paid in quarter hour increments and shall be rounded to the next quarter hour (e.g., 1-15 minutes = 15 minutes; 16-30 minutes = 30 minutes; 31-45 minutes = 45 minutes; 46-60 minutes = 60 minutes overtime).
5.3 Call Back for Day-On Officers ordered to report to duty prior to or after their regular shift shall receive monetary compensation at the rate of time and a half for each hour worked. They shall be guaranteed a minimum of two (2) hours overtime compensation for each callout on a work day. These provisions also apply to officers on paid leave.
Wenatchee City Council Agenda Packet Part 1 Page 28 of 220
5.4 Officers specifically required by the Chief to attend mandatory training sessions during their off-duty hours, day off, or vacation, shall receive compensation at the rate of time and one-half. "Mandatory" shall mean that the officer has been directed that he/she has no choice but to attend. (a) Mandatory training will be conducted during officer’s regularly scheduled work hours unless authorized by the Chief. (b) Mandatory training for Patrol is: 1) For new officers: Washington State Basic Law Enforcement Academy; BAC Verifier Operator Course 2) For all patrol officers; Firearms, DT, SFST, EVOC and other training will be conducted via in-service training during normal work hours unless authorized by the Chief. (c) Mandatory training for Detectives is: In addition to the Patrol training - Child abuse Investigation and Interviewing. (d) Mandatory training for SWAT Officers is: In addition to the Patrol training – WSTOA SWAT Basic (Entry Team); Scout /Sniper Basic (Sniper Team). (e) Mandatory training for K-9 Officers is: In addition to the Patrol Officer training – Basic Canine academy. (f) Mandatory training for Officers will be on a case by case basis, as determined by the administration, in coordination with the program leads and the Officer’s supervisor. (g) Travel time to any mandatory training shall be compensated at the appropriate rate. Officers shall be granted a per diem allowance for periods of travel at the applicable GSA rate.
5.5 Overtime for court and scheduled days off. (a) Officers required to appear in Court during their off-duty hours, either as arresting officer or witness, shall receive a minimum of two (2) hours compensation at the overtime rate. Such compensation shall continue at the overtime rate until the officer is excused by the Court for that day. (b) Officers who work the night shift and are scheduled for Court that same day shall receive compensation at the overtime rate until the officer is excused by the Court for the day (subject to the two (2) hour minimum), commencing at the end of the shift. (c) Officers called in for work or Court on a day when that officer is not scheduled to work will receive a minimum of four (4) hours pay at the overtime rate (including officers on paid leave). (d) Patrol Officers working the night shift, and are called to court, shall have a minimum of eight (8) hours off after being released by the court and their next duty start time. Hours to satisfy this requirement will be administrative leave and not charged against any other officer benefit. Officers should have a minimum of eight (8) hours off between duty assignments and their next duty start time. An officer who is scheduled for less than eight (8) hours between shifts should notify an on-duty supervisor so that scheduling adjustments can be made if available. Adjustments will not be made if allowing the time off would cause staffing levels to fall below minimum Wenatchee City Council Agenda Packet Part 1 Page 29 of 220
requirements or necessitate overtime call out or in the case of an emergency. An officer may elect to work with less than eight (8) hours off between shifts. Hours to satisfy this time off practice will be administrative leave and not be charged against any other officer benefit. (e) When an officer is scheduled to appear in court outside of their regularly scheduled shift, prior to 1700 on the last business day preceding the court date, the officer shall call the court and check to see if their court appearance has been cancelled. If the officer fails to call the court as required and does not learn that the court appearance has been cancelled, the officer shall not be entitled to any overtime and/or callback pay for the court appearance.
5.6 Compensation for overtime worked shall be made on the final check for the month in which the overtime pay is earned.
5.7 Unauthorized scheduling and/or use of overtime or accrual of compensatory time is not permitted.
5.8 Special Overtime Premium Pay: (a) Detectives On-Call Premium: Officers assigned to on-call detective duties for more than two (2) consecutive months shall receive five (5) hours of Overtime Premium pay per month in addition to his/her overtime hours worked each month. (b) K-9 Duty Premium: Officers assigned to canine duties shall receive three (3) hours of Overtime Premium pay per month in addition to his/her overtime hours worked each month. (c) FTO Premium: A Corporal or Officer assigned Field Training Officer (FTO) duties shall receive an hour and a half (1.5) of Overtime Premium pay per shift when working with a student officer, but shall not earn more in any given month than 10% (ten percent) of base wage. This Premium does not apply to Employees holding the rank of Sergeant. (d) OIC Premium: Any Patrol Officer assigned Officer in Charge (OIC) duties for half the shift or more shall receive an hour and a half (1.5) of Overtime Premium pay per shift, but shall not earn more in out-of-class pay in any given month than is received by Corporals for their premium above Officer First Class rate of pay. (e) SWAT Premium: All employees assigned to the Regional SWAT Team as operators/snipers shall receive a two percent (2%) premium.
5.9 Outside Employment A bargaining unit member shall not accept employment outside the course of his/her official duties unless he/she fully discloses in writing to the Chief (1) the name of the employer; (2) the nature of the business the employer engages in; (3) extent of services for which he/ she is to perform; and (4) approval is granted in writing by the Chief or Chief’s designee. Criteria governing the approval of such "off-duty" employment may include professional and performance concerns, the public image of the Department and the City, actual or the appearance of potential conflicts of interest, and the existence of an indemnification and defense Wenatchee City Council Agenda Packet Part 1 Page 30 of 220
agreement between the outside employer and the City in the event the officer’s uniform and commission powers are intended to be utilized. It is the intent of this provision to exempt officers from the prohibitions of any City ordinance to the contrary. Permission may not be unreasonably withheld.
5.10 City Contracted Off-Duty Employment The City of Wenatchee and Wenatchee Police Department have developed a process to provide off-duty sworn police officers or qualified reserves to work public and private events within the city when police services are specifically necessary. The opportunity to work city contracted off-duty employment is at the officer’s discretion and not mandatory. Mandatory call-outs/call-backs would be considered on-duty employment and be subject to Article 5. The Police Department functions as the point of contact with contracting organizations and manages the scheduling of officers. The City Finance Department handles the fiscal responsibilities. (a) When the department receives a request by public or private organizations to hire off-duty officers to provide security, the request will be posted on the squad room bulletin board for at least seven (7) calendar days from date of posting. All city contracted off-duty employment opportunities will be approved based on compliance with 5.9. (b) After seven (7) calendar days from the date of posting, if positions remain available, regular and reserve officers may secure remaining unfilled positions on a first come first served basis. (c) Off-duty officers who accept City contracted off-duty employment will be compensated at their actual overtime rate by the City and maintain their complete benefit package. The City will be reimbursed by the requesting organization at the average overtime rate for police personnel. (d) Off-duty compensation will be for actual hours worked and paid in accordance with 5.2. (e) Off-duty compensation will not include accrual of compensatory time off in lieu of overtime pay. (f) All city contracted off-duty employment will require two officers when there is the potential for crowd control and/or inherently dangerous situations. Exceptions to this can be made by the Chief of Police. (g) The contracting of off-duty employment of officers for public and private events is not a required police function. The Department reserves the right to suspend or discontinue the process at any time in the event it is not working as intended, or becomes too much of a burden on Police Department resources. Such decisions will be made at the sole discretion of the Chief of Police.
5.11 Subject to supervisory approval based upon operating needs, officers may voluntarily trade no more than five (5) shifts within a twenty-eight (28) day work cycle. Trades greater than five (5) shifts require Chief’s approval. The Employer will not incur any overtime liability as a result of the shift trade.
Wenatchee City Council Agenda Packet Part 1 Page 31 of 220
5.12 Officers may accumulate compensatory time off in lieu of overtime pay up to seventy (70) hours maximum, with the exception of City Contracted Off-Duty Employment per Article 5.10 (e)
5.13 Requests to use compensatory time off will be submitted to the supervisor. Compensatory time off will be approved under the terms of this section. The granting of compensatory time off will be denied if the filling of the Officer’s slot requires the mandating of another Officer to fill the slot, but would not be denied solely because overtime would have to be paid to an Officer volunteering in order to fill the shift. The filling of these shifts for compensatory time requests, in the event that overtime is necessary, will be managed by supervisors by posting available overtime to Officers and are filled on a “first come, first served” basis, provided that in those situations the request was made or remains unfilled forty eight (48) hours prior to the requested time off, supervisors shall notify the requesting Officer they are responsible for finding their own substitute. Consistent with the posting process described above, the Officer requesting the time off is responsible for ensuring the shift is covered before taking the requested time off. Mandatory overtime will not be used to cover for an Officer requesting compensatory time off. Therefore, the inability to find volunteer coverage will result in a denial of the compensatory time request.
ARTICLE 6 - HOLIDAYS 6.1 The following shall be recognized as paid holidays: New Year's Day (January 1) Martin Luther King Day (Third Monday of January) Presidents’ Day (Third Monday of February) Memorial Day (Last Monday of May) Fourth of July Labor Day (First Monday of September) Veterans Day (November 11) Thanksgiving Day (Fourth Thursday in November) Day after Thanksgiving Christmas Day One floating holiday
6.2 All full-time officers shall be paid for eight (8) hours at their regular rate of pay for the eleven (11) above described holidays; provided that if the officer performs work on any holiday the officer shall be compensated at the rate of time and a half (1 ½) for hours worked on the designated holiday. Each officer shall have the option, subject to the approval of the Employer (which shall not be unreasonably denied), of electing compensatory time in lieu of monetary compensation for work done on the above specified holidays. The holiday premium defined herein shall be in addition to all other pay premiums. Holidays shall be scheduled in consideration of officers' preference and City's service needs.
6.3 Officers not assigned to Patrol Division or on Light Duty shall observe the holidays listed in Section 6.1 on the date specified. If the holiday falls on a Wenatchee City Council Agenda Packet Part 1 Page 32 of 220
regularly scheduled day off, the officer will take the holiday off at another time agreed upon by the officer and his/her immediate supervisor. Upon agreement with the supervisor officers shall take the holiday within thirty (30) days. This time is not subject to cash out and must be used by December 31.
6.4 Officers who are called to work from off-duty status on a holiday shall receive make-up time off for all hours worked up to the eight (8) hour holiday on the callback in addition to regular holiday pay and overtime compensation for actual hours worked on the holiday.
6.5 Holidays through November 30th that are not used or scheduled to be used during the remainder of the year will be requested for cash out via written or faxed memo to the Chief or his designee no later than November 15th with payment to be received by December 5. Officers unable to schedule the December holiday during the remainder of the year shall be allowed to carry this holiday into the next year but no other holidays will be carried over into the following year.
6.6 Holiday leave is charged in increments of two (2) hours for time taken off.
ARTICLE 7 - LEAVES 7.1 Definitions: In construing the provisions of this portion of this Agreement, the following definitions shall apply: (a) Full-time officer means any person employed by the City who devotes his/her full time to his/her job during working hours, on a year-round basis. (b) Annual leave means vacation time earned. (c) Working day means an eight (8), ten (10) or twelve (12) hour work day during which the officer is regularly employed. This definition shall be modified to include the work week description per Section 5.1(b) and 5.4. It shall be understood that sick leave and vacation leave will be calculated on an hourly basis rather than a daily basis. All other provisions relating to the work week, sick leave, vacation leave and overtime compensation shall remain unchanged. (d) Family Member means any of the following: (1) A child, including a biological, adopted, or foster child, stepchild, or a child to whom the employee stands in loco parentis, is a legal guardian, or is a de facto parent, regardless of age or dependency status; (2) A biological, adoptive, de facto, or foster parent, stepparent, or legal guardian of an employee or the employee's spouse or registered domestic partner, or a person who stood in loco parentis when the employee was a minor child; (3) A spouse; (4) A registered domestic partner; (5) A grandparent; (6) A grandchild; or (7) A sibling. 7.2 Vacations Wenatchee City Council Agenda Packet Part 1 Page 33 of 220
(a) Annual leave is not available to the officer until he/she has completed six (6) consecutive months of employment. Officers shall accrue annual leave based upon total years of full-time service, insofar as an officer has not had a break of service in excess of twelve (12) months between periods of full- time service with the City. Annual leave shall be computed on a calendar- year basis. A re-employed officer shall be considered a new officer and must also have six (6) months of continuous employment before being entitled to take annual leave. (b) Leave credits accumulated are canceled automatically on separation after periods of service of less than six (6) continuous months. (c) All accumulated annual leave is allowed when an officer of more than six (6) months employment leaves the City of Wenatchee for any reason. In case of death, all accumulated annual leave is paid to the estate of the officer. All payments as terminal leave for the unused annual leave are based on the officer’s salary at the time of separation or death. (d) Annual leave may be accumulated to a maximum of four hundred (400) hours accrual at December 31 of any given year and accumulation in excess shall be forfeited on January 1 of the following year. (e) In the event an officer utilizes thirty six (36) consecutive hours of vacation accrual and upon written request to the Chief, an officer may convert vacation to pay, which shall be paid in the next pay period, in an amount of at least eight (8) hours and no more than forty (40) hours in any calendar year. Once vacation has been converted to cash, the officer will take the scheduled vacation time on or prior to the scheduled date. For purposes of determining thirty six (36) consecutive hours, regularly scheduled days off, holidays and sick leave will not be considered an interruption and will not count as part of the thirty six (36) hour vacation block. (f) All annual leave must be approved by supervisory staff before it can be taken. (g) Officers shall be permitted annual leave pursuant to the following schedule: Years of Service Hours of Leave 0 – 5 120 6 – 10 160 11 – 15 180 16 – 20 200 21 – 25 220 26 + 240 (h) “Authorized Leave of Absence Without Pay” shall not interrupt prior or continuous service. However, the officer shall not be credited with annual leave accruals during any month if said officer is absent more than fifteen (15) calendar days on authorized leave without pay during such month.
7.3 Sick Leave (a) The City will provide sick leave in accordance with Washington State sick leave law. The City will not discriminate, retaliate, or take any adverse employment action against an officer for exercising any right related to paid Wenatchee City Council Agenda Packet Part 1 Page 34 of 220
sick leave established under either the laws of Washington state or this agreement. (b) Each newly hired officer will have one hundred ninety two (192) hours of sick leave frontloaded to his/her bank on the first day of his/her employment. New employees shall not accrue sick leave during the first two years of their employment. If the officer’s employment with the Department ceases within their first two years of employment, and the officer has used frontloaded sick leave in excess of what the officer would have accrued at the date of separation (i.e. eight (8) hours per month), then the excess leave taken will be deducted from other available leave banks at the time of separation, or subtracted from final wages. After two years of employment, each officer will accrue Sick Leave at the rate of eight (8) hours for each completed month of service. In any given month in which an officer’s hours actually worked exceeds three hundred sixty (360) hours in a month, an additional adjustment shall be made to the previous months accrual in accordance with state law. For officers hired between January 1, 1993 and December 31, 2017, one hundred ninety-two (192) hours of additional sick time were added to their sick leave bank upon completion of probation. On separation, one hundred ninety-two (192) non-compensable hours of sick leave will be subtracted from his/her bank prior to any cash out of sick leave as may be provided under the terms of this contract. Additionally, if the employee does not have the sick leave hours to subtract, the balance due will be deducted from another bank prior to cash out of other leave banks or subtracted from final wages. (c) An extended period of sickness (in excess of two (2) weeks) will remove the officer from the 12-hour shift schedule. The officer will revert to a standard eight (8) hour schedule until returning to a full duty status. (d) When an officer separates from employment with the city and is rehired within twelve (12) months of the separation, the City will restore the portion of the Officer’s previously accumulated sick leave that was not cashed out at the time of separation. (e) Sick Leave may be taken for any of the following reasons: (1) Personal mental or physical illness, injury or other health condition. (2) Exposure to contagious disease such as would jeopardize the health of fellow workers or the public. (3) Personal medical or dental appointments. (4) Illness or injury of officer’s Immediate Family Member as defined in Section 7.1 (d) requiring the direct assistance of the officer. Leave for such reason shall follow the Washington State Family Care Act. (5) Care of an Immediate Family Member with a mental or physical illness, injury, or health condition. (6) Care of an Immediate Family Member who needs medical diagnosis, care, or treatment of a mental or physical illness, injury, or health condition, including preventive medical or dental care. Wenatchee City Council Agenda Packet Part 1 Page 35 of 220
(7) When an employee's child's school or place of care has been closed by order of a public official for any health-related reason.
(f) When an officer’s need for Sick Leave is foreseeable, the officer must provide at least seven days’ notice to his/her immediate supervisor in advance of the use of Sick Leave. When an officer’s need for sick leave is unforeseeable, the officer will provide notice to his/her immediate supervisor as soon as possible before the start of a scheduled shift, unless it is not practicable to do so. If it is not practicable for an officer to notify the officer’s immediate supervisor before the start of a scheduled shift, the officer may ask another person to notify the officer’s immediate supervisor on the officer’s behalf. (g) Annual or sick leave is charged in increments of one quarter (.25) hour or more for time taken off, consistent with annual or sick leave. Only working days are charged and at the rate of one quarter (.25) hour of leave for each quarter (.25) hour of absence. (h) At the officer’s option, annual leave may be used as sick leave, but sick leave may not be used as annual leave. (i) An officer receiving industrial insurance time loss payments can use either sick leave or annual leave during the period covered. (j) After three (3) consecutive days use of sick leave, the Chief may require the employee to verify that the sick leave was for a purpose authorized by this agreement, City policy, or Washington State sick leave law as currently enacted or hereafter amended. (k) Cash payment for sick leave accrued will be made upon death of an officer in the line of duty (to be defined as while involved in duties of Police Officer) at one hundred percent (100%) of actual cash value; in the event of the death of an officer not in the line of duty, cash payment at fifty percent (50%) of actual cash value of accrued sick leave shall be made; or cash payment for sick leave accrued will be made upon retirement or voluntary separation in good standing at the rate of twenty-five percent (25%) of actual cash value provided that the officer has served for at least five (5) continuous years and that no payment amount will exceed two hundred forty (240) hours pay equivalent.
7.4 Military Leave (a) An officer who is a member of the National Guard or Reserve of the United States Military Services, and who is ordered to active military duty for training purposes, shall be granted military leave of absence as defined by statute. Members may choose to use annual leave for any working days or shifts taken beyond the calendar days outlined by statute. During the time he/she is on such leave, the officer shall receive his/her regular pay plus the amount of his/her military pay. (b) Regardless of his/her status, any officer who voluntarily or upon demand, leaves a position other than temporary to enter upon active duty in the armed forces of the United States, or the Washington National Guard, shall Wenatchee City Council Agenda Packet Part 1 Page 36 of 220
be placed on military leave without pay and shall be entitled to be restored to his/her former position, or one of like seniority, status and pay, provided he/she applies for re-employment within ninety (90) days of his/her discharge or separation, and presents proof of honorable discharge or separation.
7.5 Jury Duty Any necessary leave may be allowed by the Chief to permit any officer to serve as a member of a jury. Officers are entitled to keep reimbursement for mileage expenses paid by the court and any other payments for jury service.
7.6 Shared Leave Bargaining unit members are eligible to participate in the city-wide Shared Leave Program
7.7 General (a) No leave without pay will be granted to an officer without the written recommendation and approval of the Chief. (b) Any unauthorized leave of absence may constitute grounds for discipline or discharge. (c) The Mayor, upon recommendation of the Chief, or at their discretion, may in case of emergency or undue hardship grant additional leave. (d) Officers found to have abused any provisions of this Agreement by falsification or misrepresentation may thereupon be subject to discipline or discharge.
7.8 Bereavement Leave Officers shall be entitled to paid bereavement leave for up to five (5) working days in each instance of the death of an Immediate Family Member as defined in Section 7.1(d). In addition to paid bereavement leave, officers may request to use up to (40) hours of sick leave if there is a death in the officer’s family. The Chief shall in each case approve by written memorandum any sick leave requested under this section before said sick leave shall be granted.
7.9 Pregnancy Light Duty and Child Birth Leave Light duty will be available, if medically necessary, for a period of six (6) months during an officer’s pregnancy. Any time taken after the birth of the officer’s child will be subject to applicable Federal and State law.
7.10 Kelly Time Officers assigned to patrol on twelve (12) hour shifts shall accrue four (4) hours Kelly Time in each fourteen (14) day shift cycle. Requests to use Kelly Time must be submitted to the Employee’s supervisory staff for consideration. If approved, such action shall occur before Kelly Time can be taken. No more than thirty-six (36) hours of Kelly Time may ordinarily be accumulated. Emergency and staffing circumstances may lead to excess accruals. Supervisors will regularly review Kelly Time records and manage Kelly Time scheduling to limit overages by scheduling time off by mutual agreement with subordinate Officers.
Wenatchee City Council Agenda Packet Part 1 Page 37 of 220
ARTICLE 8 – LONGEVITY INCENTIVE 8.1 The City agrees to pay longevity pay for recognition of years of service. Such longevity pay shall be applied in the adoption of the salary ordinance and budget on the following basis: Years of Service Amount of Longevity 5 1% 10 2% 15 3% 20 5% 25 + 7%
8.2 Longevity shall be added to the base pay, regardless of the rank or position in the Wenatchee Police Department for Commissioned Officers recognized as members of the bargaining unit provided that the most recent evaluation resulted in at least an overall satisfactory rating based upon the evaluation policies and practices in effect. If the City amends its policies or practices concerning evaluations, the Guild may reopen this Article for purposes of negotiations concerning the impact of the changes of officer eligibility for longevity pay. In the event a less than satisfactory overall rating was received, the longevity premium shall cease until an overall satisfactory rating can be achieved. The City shall provide specific instructions as to actions necessary to improve the performance rating and shall re-evaluate any Officer with a less than overall satisfactory rating every three (3) months.
ARTICLE 9 - INSURANCE 9.1 Health and Welfare Plans Officers covered by this Agreement shall have the opportunity to participate in the LEOFF Trust Plan F (including Vision Coverage) and maintain Delta Dental of Washington for dental coverage. Officers may obtain the same coverage for their legal dependents.
(a) The City shall pay 100% of premium for the officer only and shall pay ninety percent (90%) of the dependents premium for this insurance program. Should a change in the carrier currently providing group insurance coverage or a change in the insurance package currently available become necessary during the life of this Agreement, the City agrees that it will evaluate alternative carriers and/or insurance packages and the City will consider such recommendations as may be made by the Guild in determining what group insurance coverage will be provided and will provide the bargaining unit as a whole with benefits that are substantially similar to those currently in effect.
(b) Officers on Leave of Absence without Pay from the City may continue to carry the City’s Insurance Plan by making full premium payments to the City as desired.
9.2 Liability Coverage The City shall, during the term of this Agreement, without cost to the membership, indemnify and protect all officers from liabilities arising from the performance of their duties. Such indemnification shall include providing, at the Wenatchee City Council Agenda Packet Part 1 Page 38 of 220
City's option, legal defense for reasonable fees for legal defense of criminal claims, associated costs and any resulting damages which may be awarded, but, shall not include any willful act which violates local, state or federal statutes where such has resulted in the conviction of an officer for these actions in a court of law. The cost of any appeals of a conviction shall be the officer’s sole responsibility.
9.3 Life/AD&D Coverage The City agrees to provide each officer a Twenty–Five Thousand Dollars ($25,000) Life Insurance policy. In addition the City will provide an Accidental Death & Dismemberment policy with a maximum benefit of Twenty-Five Thousand Dollars ($25,000).
9.4 Uninsured and Underinsured Motorists Coverage The City will, either through self-insurance or purchase policies, provide the benefit of uninsured and underinsured motorist coverage for all bargaining unit members up to the limits of $300,000. If the City elects to purchase insurance to cover the benefit, this insurance will be the only coverage used for claims. No claim can be made against the City through the self-insurance provision. In the event that the purchased insurance is no longer in effect, claims will be made against the City self-insurance provision.
ARTICLE 10 - UNIFORMS 10.1 The City shall furnish uniforms and all necessary equipment to officers assigned to uniformed duty. The decision as to what equipment and uniforms are required in addition to those set forth herein shall be subject to the sole discretion of the Chief. Any changes in the items described in sections 10.1 through 10.3 shall be communicated to the Guild within thirty (30) days of any such change; the Guild must inform the City, within ten (10) days of its receipt of such notice, of its interest in discussing or negotiating any proposed change. As of the execution date of this agreement, the uniform includes: (a) One (1) multipurpose coat (employee option), one (1) baseball cap, two (2) long-sleeved uniform shirts, two (2) short-sleeved uniform shirts, two (2) pairs of uniform trousers, badges, brass, and insignia as needed. For Officers assigned to patrol and SSD who have cleared probation, one (1) mid-weight or winter-weight jumpsuit (employee choice) to be repaired or replaced every four years or as needed. The City will have Wenatchee Police Department emblems sewn to shirts and will have necessary alterations made to shirts and trousers at time of issue. One set only of the above shall be provided to officers assigned to plain-clothes duty.
(b) Uniforms and equipment shall be repaired or replaced by the City, as needed. Vests shall be replaced or reconditioned to meet the minimum performance standards as may be required for the vest. The City shall furnish all officers the following duty gear: duty belt, inner belt, holster, chemical dispersant holster, bullet pouch or magazine carrier, handcuff case(s), baton ring or case, radio carrier, duty weapon with minimum three (3) magazines or speed loaders, baton, two (2) sets of handcuffs, pepper mace, ballistic vest of sufficient quality and construction to stop or deflect duty ammunition, portable radio with shoulder microphone. Wenatchee City Council Agenda Packet Part 1 Page 39 of 220
(c) Personally owned uniform items and equipment that can be reasonably used in the line of duty; that become damaged in the line of duty, may be repaired or replaced at a cost not exceeding $300 per item.
10.2 Officers assigned detective duties for more than two (2) consecutive months shall receive an initial clothing allowance of four hundred dollars ($400.00) and a clothing allowance of fifty dollars ($50.00) per month for each month of assignment to such duty. Said clothing allowance is not to be considered a part of the detective’s salary: (a) Said allowance shall be disbursed no more often than on a quarterly basis. (b) Allowable items of clothing shall be limited to holsters, belts, suits, sport coats, dress slacks, shirts, neckties, top coats, and shoes.
10.3 All officers shall receive fifty-five ($55.00) per month as reimbursement for the costs of cleaning and footwear.
10.4 Officers assigned to the drug task force for more than two (2) consecutive months shall receive an initial clothing allowance of two hundred dollars ($200.00).
ARTICLE 11 – GRIEVANCES All grievances between the City and the Guild that arise concerning the term and conditions of this Agreement shall be submitted and acted upon as hereinafter provided. Department policies concerning internal investigations and personnel files, shall be subject to this procedure.
11.1 Step 1: Initial attempts to settle the grievance shall be informal and verbal within the chain of command. If the initial attempts to settle the grievance informally are not successful and the timeline for filing a formal grievance as set forth below has not expired the grievance may proceed to Step 2.
11.2 Step 2: If the informal attempts to settle the grievance in Step 1 are unsuccessful, the grievance may be submitted to the Chief in writing by using the Guild Grievance Form. Substantial compliance with the information requested on the form shall be sufficient to permit the grievance to proceed. The Step 2 grievance shall be submitted no later than twenty-one (21) calendar days following the occurrence or knowledge of the occurrence giving rise to the grievance.
11.3 The Chief shall provide a written response to the grievance within fourteen (14) calendar days.
11.4 Step 3. If the grieving party is not satisfied with the Chief’s response, the party may elect to submit the grievance to the Mayor and two (2) city council members no later than seven (7) calendar days from the Chief’s response. The Guild will draw names at random to choose the two (2) council members. If for some reason one or both council member(s) is not available within the allotted time another name(s) will be chosen again at random. The Mayor and two (2) council-members shall attempt to meet with the Guild’s Grievance Committee. In Wenatchee City Council Agenda Packet Part 1 Page 40 of 220
any event, the Mayor and two (2) council members shall provide a written response to the grievance within fourteen (14) calendar days.
11.5 Step 4. If the Guild is not satisfied with the decision of the Mayor and two (2) council members, the grievance shall be submitted to arbitration by the Guild no later than thirty (30) calendar days from the Mayor’s and two (2) council members’ determination. The parties shall attempt to agree on a neutral arbitrator. If the parties cannot agree on an arbitrator, they will request a list of seven (7) arbitrators from the American Arbitration Association or other referral agencies mutually agreed upon. When selecting an arbitrator under the grievance procedures, the Guild shall strike the first name, the City shall strike the next two and thereafter, then starting with the Guild, the parties shall alternate striking names. Once a hearing has been held, the arbitrator shall render his/her decision within thirty (30) calendar days of the close of the hearing or receipt of post-hearing briefs.
11.6 The arbitrator's award shall be final and binding on both parties, provided however, that no authority is granted to the arbitrator to alter, modify, add to or delete any terms of this Agreement.
11.7 Each party shall be responsible for payment of all fees and expenses related to the presentation of its arbitration case.
11.8 The deadlines herein described are mandatory, unless mutually agreed in writing to be waived. Failure of a grievant to submit his/her grievance within the times provided shall result in the grievance being dismissed.
11.9 When an officer appeals discipline or discharge to the Civil Service Commission, such appeal shall be made in writing and shall, if the officer pursues a grievance to Step 2 or civil services appeal to a hearing, constitute an election of remedies.
ARTICLE 12 – DURATION, SALARIES AND SALARY NEGOTIATIONS 12.1 This Agreement shall be effective January 1, 2018 through December 31, 2020.
12.2 Should the City add new regular classified positions to the Police Department, which would be filled by Commissioned Officers, below the level of Lieutenant, during the life of this Agreement, it will meet and discuss an appropriate salary with representatives of the Guild.
12.3 It is not the intent of the City to provide time during working hours for Guild officers to conduct Guild business. However, certain Guild activities, by their nature, must be done during working hours. Guild members shall not receive compensation when such activities or meetings exceed regular working hours. The four members of the Guild Negotiating Committee, if on a duty status, shall be allowed time off at the discretion of the Chief to participate in negotiating sessions at no loss of pay, and without being required to make up such time. Members appointed to City committees by the Mayor shall be allowed time off for committee meetings at the discretion of the Chief. Official representatives of the Guild shall be allowed reasonable on-duty time to conduct Guild business such as representing members in grievances, provided that if the City has cause to Wenatchee City Council Agenda Packet Part 1 Page 41 of 220
believe this privilege is being abused, it may impose reasonable limitations on use of on-duty time for these purposes.
12.4 The City shall pay the officers as set forth on Appendix “A”, attached hereto.
12.5 Rank Advancement The Corporal rate shall be increased so that the differential above First Class Police Officer is equal to seven and one-half percent (7.5%). Upon successfully meeting performance expectations, Police Officer Recruits shall be advanced to Police Officer Third Class as of the end of a six (6) month period, Police Officer Third Class shall be advanced to Police Officer Second Class at the end of one (1) year of total service. Police Officer Second Class shall be advanced to Police Officer First Class at the end of two and one-half (2½) years of total service with the Wenatchee Police Department and upon compliance with the provisions set forth by the Rules and Regulations of the Wenatchee Civil Service Commission.
12.6 The City shall establish and maintain a Deferred Compensation Program in which the officers may participate. The City shall match officer contributions on a dollar-to-dollar basis up to a maximum of two percent (2%) of the contributing officer's base wages.
12.7 Foreign Language Incentive The City shall pay officers competent in the listed foreign language(s), an incentive of one and a half percent (1.5%) of base rate of pay. Competency shall be determined by the successful completion of a mutually agreeable examination.
Language(s): Spanish
12.8 Education Incentive The City shall pay the following incentives for Officers who obtain a degree or continue their education through an accredited college or university: Associate’s degree 2.0% (two percent) of base rate of pay Bachelor’s degree 4.0% (four percent) of base rate of pay This incentive shall only be paid for the highest level of education attained.
ARTICLE 13 – SHIFT DIFFERENTIAL Employees assigned to Patrol and SSD rotating or straight night shift shall receive a monthly premium of sixty dollars ($60.00).
ARTICLE 14 – INDUSTRIAL INSURANCE COVERAGE/LIGHT DUTY- *** Re-opener pending attorney review and mutual agreement *** 14.1. For all officers the following shall apply: (a) All injuries that occur during the performance of Police activities must be reported to the officer's designated supervisor as soon as possible after the injury occurs. The City will comply with RCW 41.04.500 through RCW 41.04.595 in supplementing the time-loss payments received by the officer from the Department of Labor and Industries (L&I). The maximum amount that the officer may receive in the supplement is an amount which, when added to the disability payment, will result in the officer receiving the same after-tax income he/she would have received had they not been disabled Wenatchee City Council Agenda Packet Part 1 Page 42 of 220
(“After-tax” means the resulting amount after Federal Income tax, Social Security tax and Medicare are withheld). Payments made pursuant to this statute are excluded from gross income and not reported to the IRS pursuant to IRC 104. (c) In accordance with RCW 41.04.510, one-half of the amount of the supplement (as defined by RCW 41.04.505) shall be charged against the accrued paid leave of the officer and one-half of the amount of the supplement shall be paid by the City. If the officer has no accrued paid leave, the officer shall only receive the City’s portion of the supplement. (d) Payment of the disability supplement is contingent upon the officer’s submission to the City Finance Department of the L&I time-loss payment, when received. RCW 51.32.090(6) prohibits the officer from receiving both L&I time-loss and paid leave (in excess of amounts set forth in Paragraph 4 below) for the period of disability. No adjustment to the officer’s leave banks will occur until the L&I time-loss payments are submitted. The time-loss supplement will be calculated using the following computation: 1) Establish the monthly base salary of the officer. Base salary for the purpose of this calculation is defined as the position salary stated in Appendix A plus applicable longevity and/or premium pay. 2) Calculate and subtract the amount of federal withholding, social security and Medicare tax from the officer’s monthly base salary. The resulting amount represents the maximum amount of money that the officer will receive while on disability. 3) Reduce the amount calculated in steps 1 and 2 by the expected L&I time-loss payment. Because of the time lag in receiving the time loss payment, the City will not offset the expected time loss initially when calculating payroll but will implement the offset when the officer turns over the time loss payment. 4) The remainder of #3 above is the maximum supplement that the officer is entitled to pursuant to RCW 41.04.500 through 41.04.595. Half of this amount will be paid by the City and the other half will be paid by the officer through the use of accrued paid leave in the following order (unless otherwise specified by the officer) sick, comp time earned, vacation, then holiday. The amount of hours deducted from the officer’s bank will be computed by dividing the officer’s half of the supplement by their hourly wage (monthly base pay as defined in #1 above multiplied by 12 divided by 2080). If the officer has not accrued paid leave or has exhausted such leave, the supplement will only be for the half paid by the City. 5) Subtract all officer deductions (medical insurance, union dues, disability insurance, etc.) from the payment. No contributions to Deferred Compensation accounts will be made during this period because disability payments are not “compensation” and are not eligible for deferral. 6) If overtime is earned during the period of disability, it will be calculated separately and may be added to the disability payment. (e) The disability leave supplement provided by RCW 41.04.500 through 41.04.530 shall continue as long as the officer is receiving benefits under RCW 51.32.090, up to a maximum of six (6) months from the date of the injury or illness. If an officer is still receiving benefits provided under RCW 51.32.090 after the expiration of the disability leave supplement provided by RCW 41.04.500, the officer will continue to use their accrued benefits as a replacement to the portion of the supplement no longer being supplied by the City. (f) If the officer returns to work after their disability period and needs to use sick leave during the first two (2) months, and they used all their sick leave during the disability period, they may use future leave accruals up to a maximum of three (3) days or Wenatchee City Council Agenda Packet Part 1 Page 43 of 220
three (3) work shifts as provided in RCW 41.04.530. If the officer terminates employment prior to restoring the negative leave balance the City shall deduct the actual cost of any negative leave balance from the officer’s final compensation to recover such payments. (g) Sick/Annual leave may be used for such absence in the event that the officer applies for and is denied time loss compensation from L&I. (h) Nothing herein pertains to permanent disability awards.
14.2.1 The parties recognize the need to set forth more specific guidance regarding circumstances where officers are physically or mentally unable to perform the functions of the job. The state and federal disability discrimination laws shall be followed and the employer shall make all reasonable accommodations, which might be required under those laws. The parties also recognize the employer reserves the right to terminate officers for just cause which includes the right to remove individuals who lack the mental or physical fitness to perform the requirements of the job. These guidelines set forth the procedures and responsibilities of the parties in the event a question arises concerning an individual’s fitness. These provisions shall be subject to the grievance procedure.
14.2.2 The employer reserves the right to terminate employment where an officer is not fit for duty and there is not a reasonable prognosis that the officer will be able to return to duty in a reasonable amount of time. Where the employer has a reasonable basis to believe an individual is physically or mentally unfit, it may order the officer to be examined by a medical provider of the employer’s choice. The parties recognize the need for such an examination may arise at different times during an officer’s recovery. Such examinations and the reports of such examinations shall be done in conformance with the medical confidentiality provisions of the Americans with Disabilities Act (ADA) and such reports shall include whether or not the officer is fit, in the event the officer is not fit what the prospect for return is, or whether accommodations are available which would allow an officer to perform the job and what those accommodations are. The employer has the right to order medical examinations.
14.2.3 If the employer decides to commence termination proceedings because it believes there is not a reasonable prognosis for the officer to return to duty in a reasonable period of time, it shall advise the officer of its intention. The officer shall be accorded a pre- termination hearing. The officer shall have a right to obtain an independent medical examination prior to such a hearing. The officer shall have a right to present such an opinion at the pre-termination hearing. In the event the officer challenges the conclusion of the employer’s medical provider either at the pre-termination hearing or in the grievance procedure, the officer shall waive the confidentiality restrictions the employer is subject to so the employer will have complete access to the relevant medical reports. Nothing in this procedure precludes any party from obtaining additional medical reports as may be reasonably necessary either prior to any termination decision or during the grievance procedure. Such reports shall be subject to disclosure.
14.2.4 The employer shall provide information about other job opportunities with the City. In the event an officer becomes fit for duty within one (1) year of termination, the officer retains a right to reinstatement from a medical reinstatement register pursuant to applicable Civil Service Rules.
14.2.5 The provisions of the following provisions have been entered into as a pilot program. If the officers are unfit for full duty but there is a reasonable prospect for return to full duty, they shall be eligible for light duty. The determination of whether an officer has a reasonable prospect for return to service is subject to the City’s right to seek independent medical evaluations as discussed in 14.2.2. Each officer must notify the City at least two (2) weeks prior to their anticipated return to work and must provide the Wenatchee City Council Agenda Packet Part 1 Page 44 of 220
required medical certification from their physician. The employer’s right to undertake an examination shall not be unreasonably delayed once the medical certification is provided. The employer reserves the right to put the officer on administrative leave if it concludes the examination should precede such light duty and cannot be completed in the two (2) week time frame from the officer’s anticipated return to work.
14.2.6 All light duty assignments must take into consideration the benefit provided to the City and the potential impact on other bargaining units and their members. Officers do not have a right to permanent light duty and such light duty shall be limited to six (6) months per injury. Light duty assignments may include work outside the Police Department and job assignments are subject to continued satisfactory performance of services assigned. If an officer has exhausted light duty and all paid leave, the officer will be subject to the medical termination provisions set forth above as well as the reinstatement provisions described in 14.2.4. If an officer is ineligible for light duty, and all paid leave is exhausted, but there is a reasonable prognosis for return to full duty in a reasonable period of time, the officer shall be placed on unpaid administrative leave for the time appropriate to permit the officer to return to full duty.
14.2.7 Light duty will be available, if medically necessary, for a period of six (6) months during an officer’s pregnancy (see Article 7.9 Pregnancy and Child Birth Leave).
14.2.8 Patrol officers unable to come to work due to an on-duty injury (reported in accordance with 14.1.3 (a) of this agreement) may use sick leave to cover a holiday listed in 6.1 when they would have otherwise retained the holiday had they not been injured.
ARTICLE 15 – TUITION REIMBURSEMENT The City will reimburse officers for the tuition cost of accredited courses that directly apply to the officer’s job. The City and/or officer may recommend a course in which the officer may enroll. Reimbursement will be subject to available funding and prior approval by the Chief. Payment shall occur within a reasonable time after the officer has provided a transcript, certificate or some other document showing that they have successfully completed the course.
ARTICLE 16 – PERFORMANCE OF DUTY Officers shall not strike or refuse to perform their assigned duties to the best of their ability. The Guild agrees that it will not cause or condone any strike, slowdown, or other interference in the normal operation of the Department; notwithstanding any terms to the contrary contained in this agreement.
ARTICLE 17 – USE OF CITY FACILITIES The City agrees to allow the Guild:
(a) To post, at a convenient place in the Police Station, notices of Guild meetings, minutes of Guild meetings, and other written materials of interest to members of the Guild. The City reserves any and all constitutional and statutory prerogatives with respect to enforcing reasonable restrictions on Guild postings.
(b) To use City facilities for regular and special meetings of the Guild, so long as said use does not interfere with the use of said facilities by other lawful agencies and officers of the City.
Wenatchee City Council Agenda Packet Part 1 Page 45 of 220
ARTICLE 18 – SENIORITY, LAYOFF, AND RECALL 18.1 Definition of Seniority. Seniority shall be defined as the length of uninterrupted service by the officer within the Wenatchee Police Department following his/her most recent hire or rehire. Time spent in authorized leaves with pay and time lost because of duty-connected disability shall be included in length of service. Leaves without pay and time on layoff shall not apply to seniority. Ties in seniority among officers shall be broken by rank on the Civil Service Eligibility list from which the officers were hired. 18.2 Layoff and Recall. In the event of a layoff for any reason, officers shall be laid off in the inverse order of seniority. Officers shall be called back from layoff according to their seniority, provided that the right to recall shall terminate eighteen (18) months after the date of layoff. Officers shall be notified of recall by certified mail to their last known address. It shall be the officer's responsibility to notify the City of any change in the officer's mailing address. Any officer who, after having been notified by certified mail by the City of a call back to work and who fails to respond in person or by certified mail within ten (10) days waives any right to return to work under this Article. No new officers shall be hired in any classification until all officers on lay off status have had an opportunity to return to work with full seniority or more than eighteen (18) months has passed since the date of layoff. No officers shall be promoted until all officers have returned to the rank held prior to layoff.
ARTICLE 19 – RESERVES 19.1 Reserve Police Officer The Guild and the City recognize the value of a viable Reserve Unit in providing service to the community. In the event no regular officers are available for emergency or temporary services qualified Reserve Officers may be utilized. For community related special events where resources do not allow compensation at the overtime rate, Reserve Officers may be used on a voluntary basis. Examples of such events include Apple Blossom Pageant and Grand Parade line up. As the department becomes aware of other community event security related needs, the Chief will meet with the Guild Board to consider those requests.
19.2 Volunteers in Police Service (VIPS) VIPS will provide public safety support services to the Police Department and community. Those services may include parking enforcement, residential checks, crime watch, traffic control and other functions (as defined in VIPs Policy and Procedures) intended to support the work of regular police personnel and the community. The level of service would not otherwise be provided by the department based on available resources.
ARTICLE 20 – GUILD SECURITY All officers covered by this Agreement who are or become members of the Guild on or after the effective date of this Agreement shall maintain their membership in good standing with the Guild. 20.1 All officers covered by this Agreement hired on or after its executive date shall, within sixty (60) days following the beginning of such employment, become and remain members in good standing in the Guild. Wenatchee City Council Agenda Packet Part 1 Page 46 of 220
20.2 Any officer failing to comply with subsections (1) or (2) of this Article shall as a condition of continued employment, pay each month a service charge equivalent to regular Guild dues to the Guild as a contribution towards the administration of this Agreement. 20.3 The right of non-association members of the Wenatchee Police Department based on bona fide religious tenets or teachings of a church or a religious body of which such public officer is a member shall be protected at all times, and such public officer shall pay such sum in such manner as is provided in RCW 41.56.122. 20.4 The Guild will notify the City in writing of the failure of any officer to comply with any of the applicable provisions of this section. The City agrees to advise the officer that his/her employment status is in jeopardy and that failure to meet the applicable requirements of this section will result in termination of his/her employment within ten (10) days. If compliance is not attained within the aforementioned ten (10) days, the City shall terminate the officer.
ARTICLE 21 – SAVINGS CLAUSE It is the intention of the parties hereto to comply with all applicable law and they believe that each and every part of this Agreement is lawful. All provisions of this Agreement shall be complied with unless any of such provisions shall be declared invalid or inoperative by a Court of competent jurisdiction. In such event, either party may request re-negotiation of such invalid provisions for the purpose of adequate and lawful replacement thereof, provided however, that such findings shall have no effect on the balance of this Agreement.
ARTICLE 22 – COMPLETE AGREEMENT This Agreement is the entire Agreement of the parties, concluding all negotiations during the term of the Agreement. The Guild recognizes and declares the ultimate right and responsibility of the City of Wenatchee to manage its operations in the most efficient manner consistent with the best interest of all its citizens, its taxpayers, and its officers. All terms and conditions of employment constituting mandatory subjects of bargaining not specifically reserved to management by Article 4 of this Agreement shall be continued at not less than the level in effect as of the effective date of this agreement.
ARTICLE 23 – DURATION OF AGREEMENT This Agreement shall become effective on the 1st day of January 2018 and continue in full force and effect through the 31st day of December 2020.
IN WITNESS WHEREOF, the parties have set their hands this ____ day of ______, 2018.
FOR THE EMPLOYER: FOR THE GUILD:
______Frank Kuntz Brian Chance Mayor President, Wenatchee Police Guild
Wenatchee City Council Agenda Packet Part 1 Page 47 of 220
APPENDIX "A"
Wenatchee Police Guild Wages 2018 WAGES
Monthly Rate % of Base Sergeant $ 7,861.08 115
Corporal $ 7,348.40 107.5
Police Officer, First Class $ 6835.72 100 Base
Police Officer, Second Class $ 6,152.15 90
Police Officer Third Class $ 5,810.36 85
Police Officer, Recruit $ 5,263.51 77 Wenatchee City Council Agenda Packet Part 1 Page 48 of 220
APPENDIX "A"
Wenatchee Police Guild Wages 2019 WAGES
Monthly Rate % of Base Sergeant $ 8,175.52 115
Corporal $ 7,642.34 107.5
Police Officer, First Class $ 7,109.15 100 Base
Police Officer, Second Class $ 6,398.24 90
Police Officer Third Class $ 6,042.78 85
Police Officer, Recruit $ 5,474.05 77 Wenatchee City Council Agenda Packet Part 1 Page 49 of 220
APPENDIX "A"
Wenatchee Police Guild Wages 2020 WAGES
Monthly Rate % of Base Sergeant $ 8,502.54 115
Corporal $ 7,948.03 107.5
Police Officer, First Class $ 7,393.52 100 Base
Police Officer, Second Class $ 6,654.17 90
Police Officer Third Class $ 6,284.49 85
Police Officer, Recruit $ 5,693.01 77 Wenatchee City Council Agenda Packet Part 1 Page 50 of 220
APPENDIX B
OFFICER’S BILL OF RIGHTS
A. General Procedures 1. It is agreed that the City has the right to discipline, demote and discharge employees for just cause. 2. In an effort to ensure that investigations by the Chief or his/her designee are conducted in a manner that is conducive to good order and discipline, the members of the Guild shall be entitled to the protection of what shall hereafter be termed as the "Officer Bill of Rights." 3. Whenever the employer decides to initiate an investigation that may lead to disciplinary action, the employer shall promptly provide the employee notice of the investigation. Such notice will include a description of the general nature of the complaint unless such notice would compromise the investigation. 4. The employee will be informed in writing not less than forty-eight (48) hours prior to conducting an investigatory interview, that the employee is a subject in an inquiry that may lead to disciplinary action greater than a written reprimand. This forty-eight hour requirement may be waived by the employee. Further, the employee will be informed of the nature of the investigation and provided a summary of the factual allegation(s) sufficient to reasonably apprise the employee of the nature of the charge. Upon request, the employee shall be afforded the opportunity to consult with a Guild representative. Up to two Guild representatives (which shall include legal counsel for the Guild) may be present at the interview and permitted to participate to the extent allowable by law. The interview may not be unduly delayed awaiting an unavailable Guild representative when other Guild representatives are available. 5. The employee under such investigation shall be informed of the name of the person in charge of the investigation and the name of questioners, and all other persons to be present during the questioning. 6. The questioning shall be conducted during the employee's scheduled shift or during the regular business hours of the Wenatchee Police Department which is 8 a.m. to 5 p.m., unless the seriousness of the investigation requires otherwise. If such questioning occurs during off-duty time of the employee being questioned, the employee shall be compensated for such off-duty time in accordance with regular employer procedures. 7. Any questioning session shall be for a reasonable period, taking into consideration the gravity and complexity of the issue being investigated. Persons being questioned shall be allowed to attend to their own personal physical necessities whenever reasonably possible. 8. The employee will be required to answer any questions involving non-criminal matters under investigation and will be afforded all rights and privileges to which she/he is entitled under the collective bargaining agreement, and Department’s rules and Wenatchee City Council Agenda Packet Part 1 Page 51 of 220
regulations. Prior to any questioning where the employee is the focus of an administrative investigation that may reasonably lead to discipline greater than a written reprimand, the employee shall be advised of the following: You are about to be questioned as part of an administrative investigation being conducted by the Wenatchee Police Department. You are hereby ordered to answer the questions that are put to you that relate to your conduct and/or job performance, and to cooperate with this investigation. You are required to completely and truthfully answer questions relating to the performance of your official duties or fitness for duties. Your failure to cooperate with this investigation can be the subject of disciplinary action in and of itself, including dismissal. The statements you make or evidence gained as a result of this required cooperation may be used for administrative purposes but will not be used or introduced into evidence in a criminal proceeding. Employees who are subject to a criminal investigation shall be so advised and shall be advised of their Miranda rights. 9. Employees and investigators shall not be subjected to any offensive language, nor shall investigators make promises or threats as an inducement to answer questions. 10. The employer shall not require employees subject to an ongoing discipline investigation to be subjected to visits by the press or news media, nor shall their home address be given to the press or news media without the employee's express consent except as required by law. 11. The complete questioning of an employee may be recorded by the employer, the employee, and/or the employee's representative. If an audio recording is made of the questioning, upon request, the employee shall be given a copy of any audio recording in which they participated. As an operation of this agreement, all participants to the interview will be deemed to have already consented to being recorded. There shall be no "off-the-record" questions. On request, the employee under an investigation shall be provided an exact copy of any written statement the employee has signed.
12. It is the Employer's goal that all interviews and investigations be completed without unreasonable delay. In general, the employer shall provide the employee notice that it contemplates issuing disciplinary action within ninety (90) days after it receives the initial complaint about the employee's actions or inactions unless circumstances exist requiring the investigation to take longer. After ninety (90) days have elapsed from the receipt of the initial complaint, the Employer shall notify the employee and the Guild of the following facts: (a) when the employer anticipates completing the investigation; (b) a general description of the investigation's status. Subsequently, if the employer realizes that it will not complete the investigation within the time it has specified, the employer shall notify the employee and the Guild of the information required herein.
All interviews shall be limited in scope to activities, circumstances, events, conduct or actions which pertain to the incident which is the subject of the investigation. Nothing in this section shall prohibit the Employer from questioning the employee about information which is developed during the course of the interview.
No employee shall be requested or required to submit to a polygraphs test or to answer Wenatchee City Council Agenda Packet Part 1 Page 52 of 220
questions for which the employee might otherwise properly invoke the protection of constitutional amendment against self-incrimination. Nor shall this employee be dismissed for or shall any other penalty be imposed upon the employee solely for a failure to submit to a polygraph test or to answer questions for which the employee might otherwise invoke the protection of any constitutional amendment against self- incrimination; and provided further that this provision shall not apply to either the initial application for employment or to persons in the field of public law enforcement who are seeking promotion. 13. Upon completion of the administrative investigation and the Employer's review of the case, the employee under investigation shall be informed in writing of the results, i.e., whether the complaint was, exonerated, unfounded, not sustained, sustained or other misconduct found.
B. When the investigation results in departmental charges being filed After the investigation is completed and the findings are that the complaint has been sustained or other misconduct found, the employee will be furnished with a copy of the report(s) of the investigation that will contain all known material facts of the matter. The employee shall be advised of the investigation's findings and any future action to be taken on the incident.
C. Use of Lethal Force When an employee, whether on or off duty, uses lethal force the employee shall not be required to make a written or recorded statement for forty-eight (48) hours after the incident. The employee will be asked, however, to answer questions soliciting information pertaining to officer and/or public safety. With the exception of the public safety statement, employees involved in the use of lethal force shall be allowed to consult with a Guild representative or attorney prior to being required to provide a statement regarding that use of lethal force. The affected employee may waive the requirement to wait forty-eight (48) hours. Whether the officer is ordered to prepare a response will depend upon the circumstances of the particular situation, including whether the officer is the subject of a criminal investigation. If an officer is required to surrender his/her duty weapon, the Department shall immediately supply a replacement weapon to the Officer absent good cause.
D. Personnel Records 1. The personnel file shall be considered the official record of an employee's service. Employees shall be allowed to review or be provided with a copy of all material in their personnel file, upon request, with reasonable copy costs charged to the requesting employee. The employer shall give the employee a copy of discipline- related documents or evaluations that will be placed into his or her personnel file. The employee has a right to attach statements in rebuttal or explanation to those documents. An employee may petition to have a written reprimand removed from their file following satisfaction of the Washington State Law Enforcement Records Retention Schedule. Any written reprimand shall not be used as a basis for future discipline after three years. Wenatchee City Council Agenda Packet Part 1 Page 53 of 220
2. Employee personnel files will be maintained as confidential records to the full extent allowed by law. Access to the employee's personnel file will be limited to the employee, his/her representative with written authorization, officials of the employer, and other persons or agencies as may be allowed under state law. 3. The employer shall disclose information in personnel files in accordance with state law. Prior to disclosing personnel file documents (other than employment verification information) the Employer will give the affected Guild member notification of the request. If the Employer believes that the document(s) is subject to disclosure, when possible it will attempt to notify the employee. The affected Guild member shall have ten (10) days to provide the Employer any legal exemption for not releasing the requested document(s) and/or to give the employee an opportunity to prevent the release at the expense of the Guild or the employee prior to releasing the requested documents. The employee may waive the notice requirement. 4. The Employer shall maintain the personnel file for each Guild member. No secret personnel file will be kept on any Guild member. This does not preclude a supervisor from maintaining notes on a Guild member's job performance or a supervisory working file. For the purposes of this section a "supervisory working file" consists of material relevant to the preparation of the employee's performance evaluation and/or documentation of oral counseling sessions, commendations, training records, or other records related to an employee's performance.
E. Discipline 1. Prior to making a final determination of disciplinary action greater than a written reprimand, a meeting will be conducted between a representative of the Employer and the impacted employee. The Employer will notify the employee in writing of the contemplated discipline and provide the employee with a copy of the completed investigative report. 2. The employee will have a minimum of three (3) working days to review the case. This period may be extended if the employee has legitimate justification for an extension. 3. A conference meeting shall be conducted following the three (3) working day review period, unless an extension has been granted. The employee will be afforded the opportunity to present any mitigating evidence he/she deems pertinent; the employee may submit the information orally or in writing. The session may be audio- recorded by either party. As an operation of this agreement, all participants to the interview will be deemed to have already consented to being recorded. Upon request, the employee shall be given a copy of any audio-recording made by the employer. The employee may be represented at the conference by his/her Guild representative(s), the total not to exceed two (2) people for the employee.
Following a consideration of any additional information provided by the impacted employee, the final determination will be made. The employee will be notified in writing of the final determination and provided with a copy of any additional documents generated through the due process meeting process.
Wenatchee City Council Agenda Packet Part 1 Page 54 of 220
F. Brady Designation No Officer may be disciplined solely because that Officer’s name has been placed on a Brady list or because that Officer’s name may be otherwise subject to disclosure pursuant to Brady v. Maryland, 373 U.S. 83 (1963) provided that an Officer may be disciplined based on the underlying acts or omissions for which that Officer’s name was placed on the Brady list or may otherwise be subject to disclosure pursuant to Brady v. Maryland. Wenatchee City Council Agenda Packet Part 1 Page 55 of 220
APPENDIX C – Definitions “BASE PAY” means the rate of pay based on rank as outlined in Appendix A. “DATE OF EMPLOYMENT” means the date used for the purpose of computing advancements between the various grades of the rank of Police Officer and for computing other compensation eligibility. “OVERTIME RATE” means overtime is to be paid at the rate of one and one-half (1-½) times the regular hourly rate of pay, hereinafter referred to as time and a half. “OVERTIME PREMIUM RATE” means the monthly total of base pay, longevity pay, shift differential and incentive pays received by the employee multiplied by 12 and then divided by 2080 and then multiplied by 1.5. “RANKS” means, for the purposes of this contract, the City establishes the following ranks: Sergeant, Corporal, Police Officer First Class, Police Officer Second Class, Police Officer Third Class and Police Officer Recruit. For the purposes of this Agreement, all ranks will be referred to as “officer”. “REGULAR HOURLY RATE” means the monthly total of base pay, longevity pay, shift differential, premiums and incentive pays received by the officer multiplied by 12 and then divided by 2080.
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INTERLOCAL AGREEMENT 18-045 FOR EFFICIENT LED LIGHTING IMPROVEMENTS
THIS INTERLOCAL AGREEMENT (“Agreement”) is hereby entered by and between the CITY OF WENATCHEE (“City”) and PUBLIC UTILITY DISTRICT NO. 1 OF CHELAN COUNTY (“District”), sometimes collectively referred to as the “Parties.” RECITALS 1. The City and the District desire to convert streetlights within the City to Light Emitting Diode (LED) fixtures (the Streetlight Conversion Project) in order to take advantage of the energy and maintenance savings and nighttime light pollution reduction that LED fixtures provide. 2. The Streetlight Conversion Project will further the goals set in the District’s Energy Conservation Incentive Policy. 3. Parties understand and acknowledge this “replacement” means new light fixtures and retrofitting, but does not include relocation of light fixtures to other locations on any poles and does not include any alterations of the supporting arm without prior approval of the District. 4. City understands that the District and its contractor will need to contact local code officials to obtain various permits and confirm that the proposed design meets applicable safety standards. It is understood that the District and its contractors may disclose with the code officials all grounding and electrical safety issues that may be discovered in the course of designing and implementing this project. 5. The District and the City desire to continue their cooperative efforts through procurement and construction of the LED Streetlight Conversion Project as set forth in this Agreement.
NOW, THEREFORE, in consideration of the mutual promises and covenants herein contained, and the foregoing representations, which are incorporated by this reference into the Agreement, the City and the District agree as follows:
1. Purpose The purpose of this Agreement is to provide for the cooperation of the Parties for the LED Streetlight Conversion Project on City and District owned instruments (poles and lights) within City limits.
2. Scope of Work and Responsibilities A. Prior to Installation The District and their representatives will initiate the LED Streetlight Conversion Project including: i. Planning and Design . The City and the District will agree on the proposed LED Streetlight Conversion Project design standards, details and specifications used for bidding the work.
ii. Bid and Award . Administration of the contract bid and award, consistent with the District’s competitive bidding laws. Wenatchee City Council Agenda Packet Part 1 Page 102 of 220
. Administration of the contract for the Project, including: . Schedule the work. . Coordinate and providing all permitting.
B. During Installation The District shall provide construction management for the LED Streetlight Conversion Project including:
i. Monitor installation of light fixtures on City and District owned poles to ensure conformance with contract requirements and specifications. ii. The District shall provide timely and proper notice to the City for inspection of the work on City owned poles. iii. Administering change orders, as necessary, to complete the work. iv. Administering contract payment for work. v. The City shall monitor and inspect the installation of light fixtures on City owned poles for the LED Streetlight Conversion Project. . The City shall comment on completed work when requested by the District. . In the event that any fixture installation does not meet the design standards and specifications, the City shall promptly notify the District in writing describing the deficiency for District resolution under the contract work.
C. After installation of LED fixtures i. The District shall coordinate final acceptance of the LED Streetlight Conversion Project following installation, including obtaining the City’s written acknowledgement of Project completion prior to final acceptance of the contract work. ii. The City shall accept responsibility for the work done by the Contractor on City owned poles including inspection and final approval. iii. City agrees to respond to customer comments, concerns and complaints (if any) regarding any new LED street lights installed under this agreement in the City limits. Light shielding is not specified in the contract documents and will not be provided. Shielding purchase and installation, if required in response to customer light trespass concerns or complaints, will be the responsibility of the City on City owned poles and by the District on District owned poles.
3. Duration and Termination This Agreement shall become effective upon the Effective Date, and shall terminate upon the completion of the Project. However, the provisions in paragraphs 5 (Records Maintenance); 6 (Mutual Indemnity); and 13 (Governing Law; Venue) shall survive until any applicable claims periods expire.
4. Project Funding The District will pay the Contractor directly.
It is understood that financial viability of this Project is dependent upon availability of grant funding and actual bid prices that are in line with expectations. In the event grant funding or bid Wenatchee City Council Agenda Packet Part 1 Page 103 of 220
prices do not work out as planned, the District reserves the right to withdraw from participating in the Project at any time at its sole discretion, and reimbursed appropriately for any expenditures incurred.
5. Records Maintenance The parties to this Agreement shall each maintain books, records, documents and other evidence, which sufficiently and properly reflect all direct and indirect costs expended by either Party in the performance of the services described herein. These records shall be subject to inspection, review or audit by personnel of both parties, other personnel duly authorized by either Party or the Office of the State Auditor, and federal officials so authorized by law. All books records, documents, and other material relevant to this Agreement will be retained for six years after expiration and the Office of the State Auditor, federal auditors, and any persons duly authorized by the parties shall have full access and the right to examine any of these materials during this period. Records and other documents, in any medium, furnished by one Party to this agreement to the other Party, will remain the property of the furnishing Party, unless otherwise agreed. Each Party will utilize reasonable security procedures and protections to assure that records and documents provided by the other Party are not erroneously disclosed to third parties.
6. Mutual Indemnity The District shall indemnify, defend and hold harmless the City, it’s officers, agents and employees, from and against any and all claims, losses or liability, costs, or any portion thereof, arising from injury or death to persons or damage to property occasioned by any negligent act, omission or failure of the District, its officers, agents, and employees, in connection with the District’s activities related to this Agreement, or arising out of the District’s non-observance or non-performance of any law, ordinance, or regulation applicable to the District’s activities related to this Agreement.
The indemnification obligation of District shall not be limited in any way by the application of any workmen’s compensation acts, disability benefit acts or other employee benefit acts and the District expressly waives the protection afforded by such laws. The foregoing waiver and indemnification obligations have been mutually negotiated.
The City shall indemnify, defend and hold harmless the District, it’s officers, agents, employees, contractors, and subcontractors from and against any and all claims, losses or liability, or any portion thereof, arising from injury or death to persons or damage to property occasioned by any negligent act, omission or failure of the City, its officers, agents, employees, contractors, and subcontractors, in connection with the Project and/or City’s activities related to this Agreement, or arising out of the City’s non-observance or non-performance of any law, ordinance, or regulation applicable to the Project and/or City’s activities related to this Agreement.
The indemnification obligation of the City shall not be limited in any way by the application of any workmen’s compensation acts, disability benefit acts or other employee benefit acts and the City expressly waives the protection afforded by such laws. The foregoing waiver and indemnification obligations have been mutually negotiated.
Wenatchee City Council Agenda Packet Part 1 Page 104 of 220
7. No District Warranty The District makes no warranty, express or implied, regarding the work performed by the third party contractor.
8. Lighting Contractor Warranty The District will work with the lighting contractor to provide for a 10-year warranty on materials and a one-year warranty on material and labor to replace any LED light fixtures installed under the scope of this LED Streetlight Conversion Project. LED light fixtures that fail after one year and within ten years will be provided with a replacement fixture by the contractor, and will be installed by the City on City owned poles and by the District on District owned poles.
9. Severability In the event that any provision of this Agreement shall be determined to be unenforceable or otherwise invalid for any reason, such provision shall be enforced and validated to the extent permitted by law. All other provisions of this Agreement are severable, and the unenforceability or invalidity of any single provision hereof shall not affect the remaining provisions.
10. Attorney’s Fees In the event of litigation regarding any of the terms of this Agreement, each party shall pay their own attorney’s fees and costs.
11. Construction This Agreement contains the entire agreement between the Parties with respect to the subject matter hereof and supersedes all prior agreements or understandings among the Parties with respect thereto. This Agreement may be amended only by an agreement in writing signed by the Parties.
12. Mutual Negotiation This Agreement and each of the terms and provisions hereof are deemed to have been explicitly negotiated between, and mutually drafted by, the Parties, and the language in all parts of this Agreement shall, in all cases, be construed according to its fair meaning and not strictly for or against either Party.
13. Governing Law; Venue This Agreement is governed by the laws of the state of Washington, without regard to its conflict of law provisions. The jurisdiction of any action hereunder shall be in the Superior Court, Chelan County, Washington.
14. Public Disclosure The obligations of the parties regarding confidential information may be subject to state and federal public disclosure laws, as now exist or as may be hereafter amended. The parties may disclose confidential information to the extent it is required to be disclosed pursuant to the public disclosure laws. If a public disclosure of confidential information is requested, the party receiving the request agrees to notify the other of such request at least ten (10) business days prior to disclosure being made. The other party may immediately seek a protective order in the Wenatchee City Council Agenda Packet Part 1 Page 105 of 220
appropriate court. The receiving party will reasonably cooperate with the other in such action, but is under no obligation to obtain or seek any court protection.
15. No Third Party Beneficiaries This Agreement is made and entered into for the sole benefit of the Parties, and the Parties intend that no other person or entity shall be a direct or indirect beneficiary of this Agreement.
16. Relationship of Parties The Parties intend that an independent contractor relationship will be created by this Agreement. Neither party, their officers, employees, agents, contractors of subcontractors shall be considered an agent or employee of the other for any purpose and neither party is entitled to any of the benefits that the other provides for its respective employees.
17. Parties Representatives The following shall be the Parties authorized representatives and contact persons for administration of this Agreement, communication, and service of all notices, except service of process:
Chelan County PUD City of Wenatchee Attn.: John Goodwill Attn: Gary Owen P. O. Box 1231 PO Box 519 327 N. Wenatchee Avenue 1350 McKittrick St. Wenatchee, WA 98807 Wenatchee, WA 98807-0519 Phone: (509) 661-4022 Phone: (509) 888-3204 Email: [email protected] Email: [email protected]
Each Party shall promptly notify the other Party in writing of any change of contact information.
Each individual executing this Agreement warrants they are fully authorized to bind their principal to the terms and conditions of this Agreement.
IN WITNESS WHEREOF, the Parties have executed this Agreement on the ______day of ______, 2018 (Effective Date).
APPROVED FOR: APPROVED FOR:
THE CITY OF WENATCHEE PUBLIC UTILITY DISTRICT NO. 1 OF CHELAN
COUNTY, WASHINGTON
By: By:
Name: Name:
Title: Title:
Wenatchee City Council Agenda Packet Part 1 Page 106 of 220
4/27/18 Chelan County LED Streetlight Conversion Project Update
Greetings Project Stakeholders,
Chelan County PUD is excited to share a project information update with you on the Chelan County LED Streetlight Conversion. Over the past year, the PUD has been busy planning and collaborating with cities and county, funding agencies, and labor and industry to ensure the project will move forward within the required scope, schedule and budget. Earlier this year, the PUD performed a rate change for this project. And currently the cities and county are reviewing an updated agreement with the PUD to account for the future with LED streetlights.
Enclosed you will find a project information update that includes revisions received from all entities that responded with comments and changes during review last year. Please look through the information to make sure we corrected all necessary work items. The PUD plans to issue the bid for this work in June, so if there are any issues or concerns with this work plan please let me know in as soon as possible so we can get corrections made prior to bidding.
The schedule enclosed reflects execution this summer and project completion this fall. We are looking forward to the successful conversion of Chelan County streetlights to LEDs.
Regards,
John Goodwill, PE Engineer/Project Manager Chelan County PUD 509-661-4022 Wenatchee City Council Agenda Packet Part 1 Page 107 of 220
CHELAN COUNTY LED STREETLIGHT CONVERSION PROJECT CONTACTS Wenatchee City Council Agenda Packet Part 1 Page 108 of 220
Chelan County PUD 327 N Wenatchee Ave Wenatchee, WA 98801 Andrew Grassell, Project Sponsor John Goodwill, Project Manager Jim White, Senior Engineer TANKO (Consultant) (509) 661‐4626 (509) 661‐4022 (509) 661‐4829 Lizzy Kay (415) 941‐1489 [email protected] [email protected] [email protected] [email protected] City of Cashmere 101 Woodring St. Cashmere, WA 98815 Jeff Gomes, Mayor Mark Botello, Planning Director (509) 782‐3513 (509) 782‐3513 [email protected] [email protected] City of Leavenworth PO Box 287 Leavenworth, WA 98826 Joel Walinski, City Administrator Herb Amick, Public Works Director (509) 548‐5275 (509) 548‐5275 [email protected] [email protected] City of Entiat 14070 Kinzel Street Entiat, WA 98822 Keith Vradenburg, Mayor Mike Herdt, Public Works Director (509) 670‐9417 (509) 784‐1500 [email protected] [email protected] Chelan County 316 Washington St. Suite 402 Wenatchee, WA 98801 Eric Pierson, Public Works Director Josh Patrick, Engineer Chris Flick, Superintendent (509) 667‐6415 (509) 667‐6415 (509) 667‐6415 [email protected] [email protected] [email protected] City of Wenatchee 1350 McKittrick St Wenatchee, WA 98801 Matt Leonard, Public Works Director Gary Owen, City Engineer Josh Winn, Lights (509) 888‐3205 (509) 888‐3204 (509) 888‐3222 MLeonard@ WenatcheeWA.Gov GOwen@ WenatcheeWA.Gov JWinn@ WenatcheeWA.Gov City of Chelan PO Box 1669 135 E. Johnson Chelan, WA 98816 Mike Jackson, City Administrator Dwane VanEpps, Public Works Director Randy Lloyd, Lights (509) 682‐8014 (509) 682‐8032 (509) 682‐8030 [email protected] [email protected] [email protected] Washington State Department of Transportation 1551 N Wenatchee Ave Wenatchee, WA 98801 Robert Stull, Lights Lisa Popoff, Lights William Gould Brian Pearson, Traffic (509) 667‐3079 (509) 667‐3081 (509) 667‐2909 509‐667‐3081 [email protected] [email protected] [email protected] [email protected]
Wenatchee City Council Agenda Packet Part 1 Page 109 of 220
CHELAN COUNTY LED STREETLIGHT CONVERSION PROJECT INFORMATION Wenatchee City Council Agenda Packet Part 1 Page 110 of 220
Chelan County LED Streetlight Conversion Stakeholders
• Management
o General Manager – Steve Wright o Managing Director Energy Resources – Gregg Carrington o Manager of Energy Development/Conservation – Andrew Grassell (Project Sponsor) o Chief Financial/Risk Officer- Kelly Boyd o Managing Director District Services- Jeff Smith o Managing Director Customer Utilities – John Stoll o Director of Engineering and Project Management – Brett Bickford o Director of Distribution Assets – Chad Rissman o Director of Customer Service – Andy Wendell o Director Strategic Finance – Mark O'Bryan o Project Management Manager – Vern Chamberlain o Business Advisor (Energy Services) – David Nelson o Customer Service Engineering Supervisor – Lyle Moore o Distributions Operations Manager – Tim Pettit o Communications Manager - Suzanne Hartman • Planning/Design
o Project Manager - John Goodwill o Senior Energy Conservation Engineer – Jim White o Senior Electrical Engineer – Daniel Scott o Conservation Program Administrator – Susan Gillin o Energy Conservation Specialist – Griselda Gonzalez o Consultant for Design and Standards – Tanko Lighting o PeopleSoft Developer – Jill Stephens o PeopleSoft Developer – Duane Marker • Support
o Project Support – Angie Fries Wenatchee City Council Agenda Packet Part 1 Page 111 of 220
o Project Support – John Dowling o Contract Specialist – Mark Belton o Contract Administrator – TBD o Legal - TBD o Insurance and Risk – Ron Gibbs/Ken Modrell o Security – Richard Hyatt o Safety – Ron Franklin o Customer Utility Administrator – Cathy Melton o Customer Relations – Teka Sellers o Customer Relations Support – Meaghan Connell o Customer Service – Karla Hupp o GIS Support – Peter Dauer • Execution
o Construction Manager – Tanko Lighting o Contract Work Inspection – Cities and PUD o Contractor – TBD o Distribution Superintendent – Cody Murdock o Distribution Foreman – Willie Nierman o GIS Technician – Ben Pefferman • Relations
o Board of Commissioners o Customers - County wide o Municipalities . City of Chelan Mike Jackson - City Administrator Dwane Van Epps - Public Works Director Randy Lloyd - Lights . City of Cashmere Jeff Gomes - Mayor Mark Botello - Planning & Building Director Wenatchee City Council Agenda Packet Part 1 Page 112 of 220
. City of Entiat Keith Vradenburg - Mayor Mike Herdt - Public Works Director . City of Leavenworth Joel Walinski -City Administrator Herb Amick -Public Works Director . City of Wenatchee Matt Leonard – Public Works Director Gary Owen - City Engineer Josh Winn - Lights . Chelan County Eric Pierson -Public Works Director/County Engineer Josh Patrick – Assistant Director Chris Flick -Maintenance Director . Washington State Department of Transportation Robert Stull – Lights Lisa Popoff – Lights William Gould – Permitting Brian Pearson – Traffic
o WA Transportation Improvement Board o WA Department of Commerce o Media Background
Retrofitting streetlights with Light Emitting Diode (LED) fixtures has occurred in many cities around the world, resulting in energy and maintenance savings and night time light pollution reduction. When polled in 2014, retrofitting LED streetlights was the top energy efficiency item of interest from Local Government Entities (LGE) in Chelan County. Several state agencies are offering grant funding to municipalities to re-lamp their service territories, with most utilizing Energy Service Companies that charge a significant fee which increases the costs to the cities and the state. Wenatchee City Council Agenda Packet Part 1 Page 113 of 220
A streetlight symposium was held in 2014 for local entities. At this time, it was decided to further pursue LED streetlights countywide. The PUD pursued grant funding and was awarded a grant from Washington State Department of Commerce; however, at this point in time the grant has not been accepted by the PUD. If accepted, the grant money is available for LED streetlight conversion work.
In 2016, a streetlight survey of Chelan County was performed by Tanko Lighting, a consultant that specializes in LED conversions. The survey resulted in a count of 6,181 total lights (street and area) countywide, with approx. 4,286 being streetlights and 3,970 fixtures for potential conversion. Of the 3,970 fixtures proposed in the countywide LED conversion, 3,222 are cobrahead style lights and 748 are decorative style lights.
As part of the street light survey, the PUD performed outreach to municipalities and customers askinf for feedback on test LED lighting. This was done using the PUD website, radio advertisements, and through direct communication with municipalities. Pilot tests with LED streetlights were initiated in strategic areas for stakeholder review of lighting options, patterns, and colors. Additionally, PUD Distribution department was involved in review and provided a recommendation for standard lighting options to be considered in an LED conversion.
Objectives
Develop Business Case for Chelan County LED streetlight conversion. Review Business Case with senior management team to determine if project should be taken to the Board of Commissioners. Present Business Case to Board for path forward decision on project planning phase of project.
Develop project information for management, design and specifications, light standards, funding, rates, lighting agreements, bidding, execution, and asset management using a collaborative approach with internal and external stakeholders. Present project information to municipalities, senior management team, and Board of Commissioners for approval of path forward plan.
If the project is approved to proceed, execute plan in coordination with all internal and external stakeholders.
Wenatchee City Council Agenda Packet Part 1 Page 114 of 220
Justification
• Improved safety on the streets with better lighting.
• Savings of over 3 million kilowatt hours versus current street lights.
• Energy savings for the whole project will be used to calculate the incentive.
• By providing full county retrofit, there will be little to no funds needed from cities or county.
• Ensures a consistent lighting installation across the Chelan County.
• Potentially convert all lighting agreements to energy-only, saving administration and field crew time.
• State agencies are excited at the prospect of completing a Chelan County LED project.
• It’s a project that creates value throughout Chelan County.
Transportation Improvement Board (TIB) Funding
• For the cities in this project under 5,000 populous (Leavenworth, Cashmere, Entiat, and Chelan), the Washington State Transportation Improvement Board (TIB) setup for LED streetlight project is as follows:
• TIB must see a 30% to 40% rate reduction (in order for TIB to pay 100%). The rate reduction could be less if we are paying more of the costs.
• TIB has to know what the savings are ahead of time before they will agree to pay.
• We must determine ahead of time what the monthly cost savings for our PUD-owned wood poles will be for each city.
• TIB needs to see a detailed inventory.
• TIB must have estimated cost for each city.
• TIB has a contract with each city. City has contract with the District. We bill the city and cc the TIB. TIB pays the city. City pays the District.
• TIB can pay up to 100% of project cost (~$400 cost per fixture) if there is a ~40% reduction in costs to the city. Wenatchee City Council Agenda Packet Part 1 Page 115 of 220
Recommended Action – Scope
Chelan PUD leads a countywide LED conversion as one project.
Chelan County streetlight counts are as follows:
WENATCHEE/RURAL 2,756 CASHMERE 513 LEAVENWORTH 229 ENTIAT 83 CHELAN 183 GRAND TOTAL 3,764 Notes: (1) Counts above include cobrahead and decorative lights. (2) There are approx. 1,346 fixtures located on PUD wood poles. (3) Counts do not include area lights that are not facing a street, nor existing LED street lights.
Chelan County has 3,197 decorative lights in the work scope as follows::
WATTAGE LUMEN FIXTURE TYPE DISTRIBUTION TYPE COUNT TYPE OUTPUT RESIDENTIAL ONE/TWO LANE ROADS, LOW TYPE 2 2,500-3,500 639 AND RURAL RESIDENTIAL STREETS FIXTURE FACING THE ROAD AT AN RESIDENTIAL LOW TYPE 4 2,500-3,500 ANGLE, CUL-DE-SACS, SOME 474 AND RURAL INTERSECTIONS ROADS WITH MORE THAN TWO COLLECTOR MEDIUM 4,000-6,000 LANES, DIVIDED TWO LANE 426 ROAD TYPE 2 ROADS ROADS WITH MORE THAN TWO ARTERIAL HIGH TYPE 3 8,500-10,000 LANES, DIVIDED TWO LANE 1,658 ROAD ROADS Total 3,197
Wenatchee City Council Agenda Packet Part 1 Page 116 of 220
Chelan County has 567 decorative lights in the work scope as follows:
CHELAN COUNTY LED STREETLIGHT CONVERSION - DECORATIVE DESIGN SUMMARY
Deco Type ID Count Location Fixture Type Existing Lamp Type Existing Wattage LED Design Wattage
Retrofit PT01 12 Wenatchee Post Top HPS 100W 27W Lamp
Retrofit PT06 37 Wenatchee Pendant HPS 200W 80W Lamp
New PT07 166 Cashmere Post Top HPS 100W 20W Fixture
New PT07 3 Cashmere Post Top HPS 100W 40W Fixture
New PT10 34 Cashmere Post Top HPS 100W 20W Fixture
New PT16 60 Cashmere Post Top HPS 100W 20W Fixture
New PT17 5 Cashmere Post Top HPS 100W 20W Fixture
New PT17 96 Cashmere Post Top HPS 100W 40W Fixture
New PT19 3 Cashmere Post Top HPS 100W 20W Fixture
New PT19 8 Cashmere Post Top HPS 100W 40W Fixture
Retrofit PT20 6 Wenatchee Post Top HPS 100W 27W Lamp
Retrofit PT23 32 Manson Pendant HPS 50W 12W Lamp
Retrofit PT24 15 Manson Pendant / Shoe Box HPS 310W 80W Lamp
Retrofit PT22 6 Wenatchee Post Top HPS 100W 27W Lamp
Retrofit PT25 1 Entiat Post Top HPS 100W 20W Lamp
Retrofit PT26 61 Leavenworth Post Top MH 70W 27W Lamp
Retrofit PT27 15 Leavenworth Post Top MH 200W 45W Lamp
Retrofit PT29 2 Leavenworth Post Top HPS 250W 54W Lamp
Retrofit PT32 5 Leavenworth Post Top HPS 150W 40W Lamp
Total 567
Wenatchee City Council Agenda Packet Part 1 Page 117 of 220
Impacts of Delaying the Requested Action
This is a time-sensitive opportunity for our customer-owners to convert to LED streetlights. The sunsetting nature of the state incentives provides a level of urgency to this project. With state incentives scheduled to end in 2018, the window that the incentives provide for an attractive investment is closing. Within a fairly short timeline, Chelan PUD needs to determine if there is a Business Case to move forward with this project.
Schedule
• Planning and Design
o November 2016 thru May 2018 • Bid for Contract Work
o May 2018 thru June 2018 • Execution of Contract Work
o Start in July 2018 with approx. 3-4 months of work Budget
• Current estimated total project cost is $1,976,000
Alternatives
• Chelan PUD leads a county-wide retrofit as one project. • Let municipalities and county retrofit on their own time. • Do nothing. If we do nothing, the county will lose an opportunity to use grant funds to convert streetlights to LED.
High-Level Risks Time: The biggest risk is that the project takes more time than there is left to obtain the required value from the funding program. Wenatchee City Council Agenda Packet Part 1 Page 118 of 220
Resources: Staff time and effort to manage the project and stakeholder engagement. Resources assigned to the project are also working on several other projects. Competing priorities could cause a delay in project.
Potential that some customers may not like the “new” look….and we get a rise in complaints early on.
There is still uncertainty on final grant amount from Commerce. We have $150k to manage the project, and can apply for another $150k.
City of Wenatchee and Chelan County may be left out. Without looking at this as one project, the savings on a per-muni basis are not enough to allow the incentives to pay for the retrofit.
Could potentially still end up with multiple lighting agreements.
Potential to review multiple lighting standards as cities request changes to lights owned and operated by PUD.
Assumptions
Resources are available to complete Business Case and execute if decision is to move forward.
Project processes are manageable.
Receive adequate response for bids.
Contract work is executed on time and on budget
Constraints
Coordination with municipalities….develop agreement on standard light fixture(s) for the county.
Having too many lighting options to manage a project of this size.
Complexities with lighting agreements.
Schedule is tight to complete the project and receive incentive grant funds.
Staff time for other projects takes a priority. Wenatchee City Council Agenda Packet Part 1 Page 119 of 220
Project Work Order Structure
374208.200 FCGE LED St light Conversion - Planning
374208.210 FCGE LED St light Conversion - Light Standard
374208.225 FCGE LED St light Conversion - Design and Specifications
374208.235 FCGE LED St light Conversion - Procurement and Contract
374208.270 FCGE LED St light Conversion - Staff Review and Development
374208.300 FCGE LED St light Conversion - Contract Work
374208.310 FCGE LED St light Conversion - PM for Execution
374208.325 FCGE LED St light Conversion - CM and Inspection
374208.370 FCGE LED St light Conversion - Staff Execution
Planning and Design Activities
• PROJECT INFORMATION
• STAKEHOLDER PLAN
• PROJECT SCHEDULE
• PROJECT CHARTER
• BUSINESS CASE
• SMT AND GM REVIEW AND APPROVAL OF BUSINESS CASE
• BOARD OF COMMISSIONERS REVIEW AND APPROVAL OF BUSINESS CASE
• LED STREETLIGHT STANDARDS - DEVELOPMENT AND TEAM MEETINGS
• STAKEHOLDERS REVIEW OF LED STREETLIGHT STANDARDS - MEETINGS
• SITE VISIT (IF APPLICABLE)
• STAKEHOLDERS APPROVAL OF STANDARDS AND PATH FORWARD PLAN Wenatchee City Council Agenda Packet Part 1 Page 120 of 220
• TRANSPORTATION IMPROVEMENT BOARD (TIB) FUNDING
• WASHINGTON STATE DEPARTMENT OF COMMERCE FUNDING
• LIGHTING AGREEMENTS WITH MUNICIPALITIES
• CUSTOMER INFORMATION SYSTEM (CIS) VALIDATION OF ASSET INFORMATION
• RATES DEVELOPMENT
• BOARD OF COMMISSIONERS APPROVAL OF RATE CHANGE
• CUSTOMER INFORMATION SYSTEM (CIS) DEVELOPMENT
• COMMUNICATION PLAN - DEVELOPMENT AND TEAM MEETING(S)
• DESIGN AND SPECIFICATIONS FOR CONTRACT DOCUMENTS
• ASSET MANAGEMENT PLAN
• CONTRACT - DEVELOPMENT
• CONTRACT - REVIEW AND ROUTING
• CONTRACT - BID ADVERTISEMENT
• CONTRACT - NOTICE OF AWARD
• VARIANCE (IF APPLICABLE)
• OUTREACH DURING PLANNING - AS DETERMINED IN COMMUNICATION PLAN
• PRE-CONSTRUCTION - MEETING
• CONTRACT - NOTICE TO PROCEED
• MATERIALS PROCUREMENT (IF APPLICABLE)
Execution Activities Wenatchee City Council Agenda Packet Part 1 Page 121 of 220
• OUTREACH DURING CONSTRUCTION - AS DETERMINED IN COMMUNICATION PLAN
• CONTRACT WORK
• CONSTRUCTION MANAGEMENT AND INSPECTION
• ASSET MANAGEMENT AND DATA COLLECTION
• CONTRACT WORK DAILY CONSTRUCTION REPORTS (IF APPLICABLE)
• CONTRACT WORK FIELD WORK ORDERS (IF APPLICABLE)
• DISTRIBUTION WORK (IF APPLICABLE)
• PROJECT CLOSEOUT - MEETING
• PROJECT CLOSEOUT - REPORT
• RESOLUTION TO ACCEPT CONTRACT WORK
Impact on our customer owners (DEC) a. Is the proposed action in the best interest of our customer-owners? (should always be answered for any proposed action).
Answer: Yes, the proposed action to perform a county-wide LED Streetlight Conversion is in the best interest of customer-owners in that the savings in electricity usage has far-reaching positive benefits. b. What are the key “pinch points” (key elements or risk factors) that would cause the decision to be revisited? Examples include changes in power prices, cost estimates, technology, project delays, etc. This question should be considered for all the criteria.
Answer: Once LED Streetlight Standards are developed and approved by the PUD and municipalities and project funding is secured through the Department of Commerce and Transportation Improvement Board, the PUD can formally enter into streetlight agreements with the municipalities. At this point the PUD would be ready to complete design and specification for contract bid documents and route the Wenatchee City Council Agenda Packet Part 1 Page 122 of 220
contract through PCS for bid opening and award. Either at the Bid Advertisement or Bid Award, the PUD can revisit the project with actual costs, and proceed or not to construction. c. What is the impact on reliability, service levels, etc.?
Answer: Converting to LED streetlights will have a positive impact on reliability as the lights are known to last much longer and require less O&M. Service level and service life will be increased with the LED Streetlight Conversion. d. Does the proposed action create a net financial benefit to PUD customer-owners? Utilize a life cycle cost/benefit approach, where appropriate.
Answer: The financial impact of LED Streetlights can be measured in many ways, through environmental glare reduction, improved traffic safety, and has a long-term benefit to PUD and customer-owners through reduced electricity consumption. e. What are the cash flow impacts?
Answer: Cash flow impacts will be seen on the open market for increased sales of electricity through the reduction in usage derived from the LED Streetlights Conversion. f. Have we considered the estimated impacts (+, - or neutral) on key PUD financial metrics? Have we utilized long-term financial forecasting, modeling, decision tree analysis, where appropriate?
Answer: Yes the Conservation and Energy Department has completed all financial analysis and has recommended this LED Streetlights Conversion for its positive impacts on the PUD and customer owners. g. Engage the appropriate business advisor and/or finance department expert, where appropriate.
Answer: Project Sponsor Andrew Grassell has led the way for project presentation, review, and approval. h. Have we considered the PUD Outreach Planning Standard? Wenatchee City Council Agenda Packet Part 1 Page 123 of 220
Answer: Yes, this project will be heavy on outreach (and much has already been started with municipalities) and the PUD team has met to discuss and perform preliminary planning on this project. Further outreach planning will occur and development of a Communications Plan will be prepared for review and approval by appropriate project team members and Communication Department.
Stewardship implications (DEC) a. Has a high level environmental analysis been conducted to identify potential impacts to the environment? Have possible environmental benefits been considered?
Answer: The LED Streetlights Conversion has positive environmental benefits through night glare and night sky reductions. Further environmental analysis is not required. b. Have appropriate PUD staff been consulted to estimate a range of environmental impacts and potential mitigation strategies. Have any environmental assessments performed by outside agencies been considered
Answer: Not applicable for the LED Streetlights Conversion project. c. Does this effort impact long-term, sustainable asset ownership and reliability?
Answer: Ownership and asset management is a major component of this project. Asset data has already been generated through the extensive streetlight survey performed by TANKO for this project. Knowing how many and what types of lights are in each jurisdiction, allows the PUD to manage the entirety of this project relative to asset management and installation. Data and information generated for asset management will be distributed to each municipality for long-term sustainable ownership, reliability, and asset management.
Legal implications (DEC) a. Is the proposed action consistent with law, regulation and PUD policy authorization? Engage the PUD legal department, where appropriate. Wenatchee City Council Agenda Packet Part 1 Page 124 of 220
Answer: PUD legal will be engaged in several duties during the LED Streetlights Conversion project, including review and approval of street light agreements with municipalities, and for review of all contracts for the work. b. Have we worked with legal to perform a probabilistic assessment of the legal risks?
Answer: No. c. If a legal review has been performed, has it been made available to those who need it?
Answer: All reviews will be performed under standard practices for contracts and agreements.
Workforce/operation implications (DEC) a. What human resources will be necessary to implement a proposed action?
Answer: Planning/Design: Project Manager - John Goodwill, Senior Energy Conservation Engineer – Jim White, Energy Efficiency Advisor – Scott Stanford, Conservation Program Administrator – Susan Gillin, PeopleSoft Developer – Jill Stephens, PeopleSoft Developer – Duane Marker; Support: Project Support – Angie Fries, Contract Specialist – Mark Belton, Contract Administrator – Jackie Gerber, Legal – TBD, Insurance and Risk – Ron Gibbs/Ken Modrell, Security – Richard Hyatt, Safety – Ron Franklin, GIS Support – Peter Dauer, Customer Utility Administrator – Cathy Melton, Customer Relations – Teka Parks, Customer Relations Support – Meaghan Connell; Customer Service – Karla Hupp; Distribution Engineering – Jeff Mitchell, Distribution Superintendent – Cody Murdock, Distribution Foreman – Willie Nierman, GIS Technician – Peter Dauer and Ben Pefferman. b. Can the PUD implement and sustain this project/initiative in an operationally excellent manner?
Answer: The PUD leading a county wide LED Streetlight Conversion project through collaborative planning and outreach exemplifies the PUD values of Safety, Stewardship, Trustworthiness, and Operational Excellence. Engaging project stakeholders, customer-owners, and municipalities in development and execution of an LED Streetlight Conversion project will ensure these values can be attained through an environmentally and financially sustainable project that has long-term positive impacts on service level, reliability, and overall asset management. And customer-owners and visitors in Chelan County will, for years to come, reap the benefits of this improvement. Wenatchee City Council Agenda Packet Part 1 Page 125 of 220
c. Do we have the right number and type (skills/experience) of resources and if so, are they available? If not, what will be necessary and how will we meet the need?
Answer: The current project team appears, at this time, to be complete. If resource changes are needed, the appropriate staff and management will be contacted to discuss project involvement. d. Are there impacts on other projects/initiatives or routine business activities, systems and processes?
Answer: At this time, it appears this project will run through standard PUD business practices and processes. The street light agreements with the municipalities could be an area of fluidity and need to have legal involvement to help direct best path forward. e. Have we adequately considered safety implications in our business activities, systems and processes?
Answer: The contract documents for the LED Streetlight Conversion project will have all necessary safety specifications to direct installation of the lights county wide. Safety will be reviewed by the project team during development of bid documents, and all necessary safety precautions will be followed in the work. f. How will employees view the decision?
Answer: This project has positive benefits to employees due to the many impacts discussed above. It is a great project for the county! g. What is the plan to communicate with employees why the decision is being made, how it will be implemented and what the impacts will be on employees?
Answer: Project stakeholders will be involved in planning and outreach to customer-owners to ensure that information is provided in a timely fashion. Employees will also be informed through project correspondence and outreach. h. Have we engaged appropriate PUD HR/Operations staff to address each of these items, where necessary?
Answer: Yes, Project Sponsor Andrew Grassell has worked with all appropriate PUD staff to ensure project scope, schedule, and budget have been presented and resources accounted for. At this time, no Wenatchee City Council Agenda Packet Part 1 Page 126 of 220
further action is needed for assigned resources. Project planning and outreach will include all internal and external stakeholders identified in the Business Case.
Legal Implications a. Is the proposed action consistent with law, regulation and PUD policy authorization? Engage the PUD legal department, where appropriate.
Yes this project will need legal review during contract work. PCS will lead legal review. b. Have we worked with legal to perform a probabilistic assessment of the legal risks?
Not at this time….will be considered during planning. c. If a legal review has been performed, has it been made available to those who need it?
The appropriate members of the project team (internal stakeholders) will be reviewing and approving documents.
Other stakeholder implications (DEC) a. What is our public message as to why we would undertake the proposed action?
Answer: Improved safety on the streets with better lighting. Savings of over 3 million kilowatt hours versus current street lights. Little to no funds needed from cities or county. Ensures consistent lighting installation across the county. As part of participating in the project, we could move all lighting agreements to energy-only saving PUD administration and field crew time. State agencies are excited at the prospect of completing a county wide LED project. It’s a project that creates value throughout the County. b. How would our Rating Agencies view this action? Does it enhance or erode a strength? Does it positively or negatively address a Rating Agency identified challenge?
Answer: The LED Streetlight Conversion project will positively impact rating strength due to its improvement in asset service life and reliability, and savings in electricity. c. Are there conflicts between this action and other messages we are currently delivering? Wenatchee City Council Agenda Packet Part 1 Page 127 of 220
Answer: No, we are currently working collaboratively with municipalities in a coordinated effort to plan and develop LED light standards, agreements, project funding from grants, and other planning components identified in the Business Case. This approach is consistent with presentation of project scope, schedule and budget. d. How will our stakeholders be impacted by this decision? What are the long-term and short-term impacts to them and potentially to the District?
Answer: The LED Streetlight Conversion project has multi-faceted stakeholder impacts through LED light standards, agreements, and asset management and ownership. This project must meet requirements of grant funding agencies. Department of Commerce will be an avenue of funding for City of Wenatchee and Chelan County. Transportation Improvement Board funds are for cities less than 5,000 populous, which applies to Leavenworth, Cashmere, Chelan, and Entiat. Stakeholder engagement is a critical component of this work and is under way previous to SMT and Board presentation. All municipalities are ready for the PUD to lead through this conversion project and will collaborate and even accept outreach responsibilities to their constituents. e. Who among our stakeholders and elected officials would be interested and should be notified in advance of a proposed action?
Answer: Engagement has occurred during planning for this Business Case. External stakeholders contacted through meetings and correspondence are as follows: City of Chelan: Mike Jackson - City Administrator and Dwane Van Epps - Public Works Director; City of Cashmere: Jeff Gomes – Mayor and Mark Botello - Planning & Building Director; City of Entiat: Keith Vradenburg – Mayor and Mike Herdt - Public Works Director; City of Leavenworth: Joel Walinski -City Administrator and Herb Amick -Public Works Director; City of Wenatchee: Matt Leonard – Public Works Director and Gary Owen - City Engineer; Chelan County: Eric Pierson -Public Works Director/County Engineer and Josh Patrick – Assistant Director and Chris Flick -Maintenance Director; Washington State Department of Transportation: Frank Sblendorio -NCW Regional Property Asset Manager; WA Transportation Improvement Board; and WA Department of Commerce. f. How will our proposed action be communicated to the public? Wenatchee City Council Agenda Packet Part 1 Page 128 of 220
Answer: The project team will develop a Communications Plan for outreach to the public. The municipalities have agreed to outreach to their constituents. This coordinated effort will be performed by the project team and will have necessary review and approval steps. g. Have we worked with appropriate External Affairs staff to identify our message, key stakeholders and people of influence and asked for assistance in evaluating the potential public affairs implications, risks and opportunities?
Answer: The LED Streetlight Conversion has been vetted though all channels at the PUD and with municipalities to arrive at this Business Case. The project team will continue to apprise SMT of progress as we proceed through Light Standards, agreements, and funding. All PUD processes will be followed for contract work to complete the LED conversion. This project will require much teamwork and collaboration to complete all the nuances involved. This effort will result in the PUD attaining values of Safety, Stewardship, Trustworthiness, and Operational Excellence.
Additional Information
Wenatchee City Council Agenda Packet Part 1 Page 129 of 220
CHELAN COUNTY LED STREETLIGHT CONVERSION FREQUENTLY ASKED QUESTIONS FAQ’S Wenatchee City Council Agenda Packet Part 1 Page 130 of 220 Chelan County LED Streetlight Conversion Project Frequently Asked Questions
1. What kind of streetlights does Chelan currently use? The streetlights currently used in Chelan are High Pressure Sodium (HPS) lights. While HPS is one of the most common streetlight technologies across the country, it has several drawbacks. HPS streetlights are not very energy efficient, cast an orange light under which it is difficult to see color, and tend to produce light that is not of optimal quality.
2. What are LED streetlights? Light Emitting Diodes (LED) are a technology that has been used in solid state lighting for decades. More recently, LED technology has advanced to streetlight applications. LED streetlights are extremely energy efficient, have long life spans, and produce a better color and quality of light than typical High Pressure Sodium (HPS) streetlights.
3. What color of light are LED streetlight fixtures? Contrary to the orange light that High Pressure Sodium (HPS) fixtures produce, LED streetlight fixtures are a cooler, white light under which it is easier to see true colors.
4. Why do the new LED fixtures appear to be dimmer? Although the new LED fixtures produce a different looking light than the HPS fixtures they replaced, they are not actually dimmer. HPS fixtures tend to produce a bright spot directly underneath the fixture, whereas LEDs create a more even pool of light across the ground or roadway.
5. Why is Chelan interested in doing an LED streetlight conversion project? Chelan is interested in reducing its energy consumption and maintenance costs associated with streetlighting. Installing LED streetlight fixtures will save energy, require less maintenance, and will provide citizens with better light quality on streets and roadways.
6. How many streetlights is Chelan interested in replacing with the LED streetlight conversion project? This project will replace approximately 4000 streetlights throughout Chelan, most of which are standard streetlights (called “cobra heads”), some of which are the decorative light fixtures.
7. How much will Chelan likely save when it upgrades to LED streetlight fixtures? The project is expected to save Chelan over 2.9 million kilowatt hours and approximately $200,000 in energy and maintenance costs in the first year after the project is implemented.
8. What are the benefits of the LED streetlight fixture project? The benefits of this project to Chelan include: Reduced energy consumption resulting in energy savings and reduced Greenhouse Gas emissions Reduced maintenance costs Better visible light for Chelan citizens
9. What would Chelan do with all the streetlights it removes? The existing High Pressure Sodium (HPS) streetlights would be recycled in accordance with all federal and state environmental guidelines. Wenatchee City Council Agenda Packet Part 1 Page 131 of 220
MEMO
TO: John Goodwill Chelan PUD FROM: Lizzy Kay, Project Manager Tanko Lighting DATE: December 14, 2016 RE: Response to the American Medical Association’s Report on LED Lighting
The American Medical Association (AMA) recently released a report entitled Human and Environmental Effects of Light Emitting Diode (LED) Community Lighting. Tanko Lighting has reviewed this report, as well as major stakeholders' responses, including the Illuminating Engineering Society, Department of Energy, and leading LED street light manufacturers, and would like to offer a response in the interest of providing the Town of Wayland with the best possible value for its street lighting system. In summary, Tanko Lighting has long been aware of the AMA’s findings and takes them into account when designing city‐wide street lighting plans, thus effectively eliminating the concerns put forth by the study.
The AMA’s report highlights two important issues in LED street lighting design: the negative impacts of both glare and light trespass. Glare occurs when a concentrated light source (in this case, the LED chip) is directly visible to the human eye. Light trespass occurs when proper light distribution controls are not in place, resulting in light from street lights entering homes and private property.
These concerns are well known in the lighting community, and the AMA’s recommendations align with long‐ standing industry recommendations on how to safely and efficiently design street lighting systems. Tanko Lighting’s design process centers on recommending fixtures that reduce glare, control light distribution, and produce appropriate lighting levels in each unique application. Tanko Lighting believes that glare and trespass reductions are much more important considerations than color temperature in designing a safe and effective street lighting system. A street light at 3000K color temperature that is not properly designed to its application will have more negative impacts than a properly designed fixture at 4000K. Critical design considerations include:
Backlight‐Uplight‐Glare (“BUG”) ratings for LED fixtures Choice of wattage that considers lumen output, manufacturer photometrics and in‐house field photometric studies A comprehensive design review process that evaluates light distribution patterns for straightaways, intersections, and cul‐de‐sacs
It is also important to note that there is nothing inherently different about the blue light emitted by LED street lights than by any other light source. As the potential for undesirable effects from exposure to light at night emerges from evolving research, the implications apply to all light sources ‐‐ including, but by no means limited to, LEDs.
Tanko Lighting designs street lighting systems specifically to minimize glare and light trespass while increasing nighttime road visibility and safety. It recommends LED street light fixtures which have an excellent Backlight‐ www.tankolighting.com 220 Bayshore Blvd | San Francisco, CA 94124 | P 415.254.7579 | F 415.822.3626
Wenatchee City Council Agenda Packet Part 1 Page 132 of 220
Uplight‐Glare (“BUG”) rating of B1 U0 G1, where 0 is the lowest value. Additionally, the light distribution patterns are carefully chosen to minimize light trespass into homes at night. For these reasons, the Town of Wayland can be assured that Tanko Lighting’s LED street light design recommendations will be based on all relevant factors that will minimize the concerns outlined in the AMA’s study and ensure the most appropriate design for the Town’s project.
Additional Resources:
http://www.ledroadwaylighting.com/en/response‐to‐the‐american‐medical‐association‐statement‐on‐ high‐intensity‐street‐lighting.html http://energy.gov/sites/prod/files/2016/06/f32/postings_06‐21‐16.pdf http://www.nema.org/news/Pages/NEMA‐Comments‐on‐American‐Medical‐Association‐Community‐ Guidance‐Advocating‐and‐Support‐for‐Light‐Pollution‐Control‐Efforts.aspx http://www.lrc.rpi.edu/resources/newsroom/AMA.pdf
www.tankolighting.com 220 Bayshore Blvd | San Francisco, CA 94124 | P 415.254.7579 | F 415.822.3626
Wenatchee City Council Agenda Packet Part 1 Page 133 of 220
CHELAN COUNTY LED STREETLIGHT CONVERSION PROJECT SCHEDULE Wenatchee City Council Agenda Packet Part 1 Page 134 of 220 FCGE LED St Light Conversion Classic WBS Layout (Year-Quarter)_1 26-Apr-18 09:00 AM
# Activity ID Activity Name Original Actual Start Finish 2016 2017 2018 2019 2020 21 Duration Duration Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 1 374208 FCGEFCG LED St Light Conversion 712.9d 435.0d 16-Aug-16 11-Jun-19 11-Jun-19 04:00 PM, 374208 FCGE LED St Light Conversio 12:00 AM A 04:00 PM 2 374208.1 IInitiationn 83.0d 61.0d 16-Aug-16 10-Nov-16 10-Nov-16 08:00 AM A, 374208.1 Initiation 3 A1020 SR 65565 received 1.0d 1.0d 16-Aug-16 16-Aug-16 SR 65565 received 4 MS1000 Initiation Start 0.0d 0.0d 16-Aug-16 Initiation Start 5 MS1010 Charter Complete 0.0d 0.0d 10-Nov-16 Charter Complete 6 374208.2 PPlanningl 496.9d 398.0d 07-Oct-16 03-Aug-18 03-Aug-18 04:00 PM, 374208.2 Planning 7 374208-0200 FCGE LED St light Conversion - Planning 468.0d 392.0d 07-Oct-16 14-Jun-18 FCGE LED St light Conversion - Planning 8 374208-0210 FCGE LED St light Conversion - Light Standard 1.0d 218.0d 17-Oct-16 25-Aug-17 FCGE LED St light Conversion - Light Standard 9 374208-0225 FCGE LED St light Conversion - Design and Specifications 40.0d 61.0d 31-Jan-18 14-Jun-18 FCGE LED St light Conversion - Design and Specifications 10 374208-0235 FCGE LED St light Conversion - Procurement and Contract 51.0d 27.0d 21-Mar-18 14-Jun-18 FCGE LED St light Conversion - Procurement and Contract 11 374208-0270 FCGE LED St light Conversion - Staff Review and Development 33.0d 284.0d 22-Nov-16 08-Jan-18 FCGE LED St light Conversion - Staff Review and Development 12 MS2000 Planning Start Milestone 0.0d 0.0d 07-Oct-16 Planning Start Milestone 13 N1000 Project Sponsor Kickoff Meeting 0.0d 0.0d 07-Oct-16 Project Sponsor Kickoff Meeting 14 N1120 Charter Start 0.0d 0.0d 07-Oct-16 Charter Start 15 N1130 Charter Development 20.0d 25.0d 07-Oct-16 10-Nov-16 Charter Development 16 N1140 Charter Review 15.0d 69.0d 10-Nov-16 21-Feb-17 Charter Review 17 N1150 Charter Approved 0.0d 0.0d 21-Feb-17 Charter Approved 18 N2000 Business Case (Start) 0.0d 0.0d 21-Feb-17 Business Case (Start) 19 N2001 Business Case 10.0d 4.0d 21-Feb-17 24-Feb-17 Business Case 20 N2002 Business Case Approved (Finish) 0.0d 0.0d 01-Mar-17 Business Case Approved (Finish) 21 P1310 Standards Development Start - Kickoff Meeting 0.0d 0.0d 26-Oct-16 Standards Development Start - Kickoff Meeting 22 P1315 Outreach Planning Start - Kickoff Meeting 0.0d 0.0d 10-Nov-16 Outreach Planning Start - Kickoff Meeting 23 P1316 CIS and Rates Planning Start - Kickoff Meeting 0.0d 0.0d 22-Nov-16 CIS and Rates Planning Start - Kickoff Meeting 24 P1317 Stakeholder Outreach - Meeting with Cities 5.0d 8.0d 25-Jan-17 03-Feb-17 Stakeholder Outreach - Meeting with Cities 25 P1318 SMT/GM Review of Business Case 10.0d 8.0d 06-Feb-17 15-Feb-17 SMT/GM Review of Business Case 26 P1319 GM Approval of Business Case 0.0d 0.0d 07-Feb-17 GM Approval of Business Case 27 P1320 Board Review of Business Case 0.0d 0.0d 21-Feb-17 Board Review of Business Case 28 P1330 Customer Information System (CIS) Validation of Asset Information (St 0.0d 0.0d 21-Feb-17 Customer Information System (CIS) Validation of Asset Information (Start) 29 P1331 CIS Validation of Asset Information 15.0d 93.0d 21-Feb-17 30-Jun-17 CIS Validation of Asset Information 30 P1332 CIS Validation of Asset Information (Finish) 0.0d 0.0d 30-Jun-17 CIS Validation of Asset Information (Finish) 31 P1350 Standards Development 105.0d 172.0d 26-Oct-16 30-Jun-17 Standards Development 32 P1355 Project Overview and Outreach Planning Meeting 0.0d 0.0d 28-Feb-17 Project Overview and Outreach Planning Meeting 33 P1358 Service Agreement 15-134 Amendment (Start) 0.0d 0.0d 28-Feb-17 Service Agreement 15-134 Amendment (Start) 34 P1359 SA 15-134 PCS Review and Routing 10.0d 5.0d 28-Mar-17 03-Apr-17 SA 15-134 PCS Review and Routing 35 P1360 SA 15-134 Legal Review 5.0d 6.0d 03-Apr-17 10-Apr-17 SA 15-134 Legal Review 36 P1361 SA 15-134 Amendment Signed and Approved 0.0d 0.0d 10-Apr-17 SA 15-134 Amendment Signed and Approved 37 P1362 Main Standards 30.0d 58.0d 11-Apr-17 30-Jun-17 Main Standards 38 P1363 Decorative Standards 30.0d 58.0d 11-Apr-17 30-Jun-17 Decorative Standards 39 P1364 Communication to Project Stakeholders 15.0d 15.0d 30-Jun-17 21-Jul-17 0 Communication to Project Stakeholders 40 P1370 Stakeholders Review (Start) 0.0d 0.0d 26-Jul-17 0 Stakeholders Review (Start) 41 P1380 Stakeholders Review (Meetings as Needed) 5.0d 2.0d 26-Jul-17 0 27-Jul-17 0 Stakeholders Review (Meetings as Needed) 42 P1400 Stakeholders Recommendation for Path Forward 10.0d 22.0d 27-Jul-17 0 25-Aug-17 Stakeholders Recommendation for Path Forward 43 P1410 Stakeholders Review (Finish) 0.0d 0.0d 25-Aug-17 Stakeholders Review (Finish) 44 P1420 TIB Funding (Start) 0.0d 0.0d 21-Feb-17 TIB Funding (Start) 45 P1421 TIB Funding Application 15.0d 232.0d 21-Feb-17 19-Jan-18 TIB Funding Application 46 P1422 TIB Funding Review 40.0d 11.0d 19-Jan-18 02-Feb-18 TIB Funding Review 47 P1423 TIB Funding (Finish) 0.0d 0.0d 27-Apr-18 TIB Funding (Finish) 48 P1424 COMMERCE Funding (Start) 0.0d 0.0d 21-Feb-17 COMMERCE Funding (Start) 49 P1425 COMMERCE Funding Application 10.0d 300.0d 21-Feb-17 27-Apr-18 COMMERCE Funding Application 50 P1426 COMMERCE Funding Review 30.0d 0.0d 27-Apr-18 08-Jun-18 COMMERCE Funding Review 51 P1427 COMMERCE Funding (Finish) 0.0d 0.0d 08-Jun-18 COMMERCE Funding (Finish) 52 P1428 Commerce Re-Application for Final Scope 1.0d 1.0d 19-Jan-18 19-Jan-18 Commerce Re-Application for Final Scope 53 P1430 Lighting Agreements with Cities (Start) 0.0d 0.0d 19-Jan-18 Lighting Agreements with Cities (Start) 54 P1431 Lighting Agreements with Cities 25.0d 69.0d 19-Jan-18 31-May-18 Lighting Agreements with Cities 55 P1432 Lighting Agreements with Cities (Finish) 0.0d 0.0d 31-May-18 Lighting Agreements with Cities (Finish) 56 P1440 Rates Development (Start) 0.0d 0.0d 28-Feb-17 Rates Development (Start) 57 P1441 Rates Development 60.0d 218.0d 28-Feb-17 08-Jan-18 Rates Development
Actual Work Critical Remaining Work Summary Page 1 of 2 TASK filter: All Activities
Remaining Work Milestone © Oracle Corporation Wenatchee City Council Agenda Packet Part 1 Page 135 of 220 FCGE LED St Light Conversion Classic WBS Layout (Year-Quarter)_1 26-Apr-18 09:00 AM
# Activity ID Activity Name Original Actual Start Finish 2016 2017 2018 2019 2020 21 Duration Duration Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 58 P1442 Rates Development (Finish) 0.0d 0.0d 08-Jan-18 Rates Development (Finish) 59 P1446 Board Approval of Rate Change (Start) 0.0d 0.0d 19-Jan-18 Board Approval of Rate Change (Start) 60 P1450 Board Approval of Rate Change 40.0d 78.0d 08-Jan-18 02-May-18 Board Approval of Rate Change 61 P1455 Board Approval of Rate Change (Finish) 0.0d 0.0d 02-May-18 Board Approval of Rate Change (Finish) 62 P1460 Labor and Industry Review of Project (Start) 0.0d 0.0d 07-Aug-17 Labor and Industry Review of Project (Start) 63 P1461 Labor and Industry Review of Project 80.0d 183.0d 07-Aug-17 27-Apr-18 Labor and Industry Review of Project 64 P1462 Labor and Industry Review of Project (Finish) 0.0d 0.0d 27-Apr-18 Labor and Industry Review of Project (Finish) 65 P1475 Customer Information System (CIS) Development (Start) 0.0d 0.0d 01-Jun-18 Customer Information System (CIS) Development (Start) 66 P1476 CIS Development 40.0d 0.0d 01-Jun-18 27-Jul-18 0 CIS Development 67 P1477 CIS Development (Finish) 0.0d 0.0d 27-Jul-18 0 CIS Development (Finish) 68 P1478 Design Revision Start TANKO 0.0d 0.0d 31-Jan-18 Design Revision Start TANKO 69 P1479 Design Revisions TANKO 20.0d 47.0d 31-Jan-18 06-Apr-18 Design Revisions TANKO 70 P1480 Design and Specifications Complete TANKO 0.0d 0.0d 06-Apr-18 Design and Specifications Complete TANKO 71 P1490 Bid Documents Start PUD 0.0d 0.0d 21-Mar-18 Bid Documents Start PUD 72 P1500 Bid Documents PUD 5.0d 27.0d 21-Mar-18 04-May-18 Bid Documents PUD 73 P1510 Contract Do cuments Complete PUD 0.0d 0.0d 04-May-18 Contract Documents Complete PUD 74 P1540 Bid Documents Complete - Contract Procurement Start 0.0d 0.0d 10-Apr-18 Bid Documents Complete - Contract Procurement Start 75 P1550 Project Information Update Review (Start) 0.0d 0.0d 07-May-18 Project Information Update Review (Start) 76 P1560 Project Information Review by Cities 15.0d 0.0d 07-May-18 25-May-18 Project Information Review by Cities 77 P1570 Project Information Review (Complete) 0.0d 0.0d 25-May-18 Project Information Review (Complete) 78 374208.2.1 ProcurementP 80.9d 33.0d 21-Mar-18 03-Aug-18 03-Aug-18 04:00 PM, 374208.2.1 Procurement 79 P1000 PCS Contract Initiation 1.0d 18.0d 21-Mar-18 16-Apr-18 PCS Contract Initiation 80 P1010 EPM Review 10.0d 10.0d 16-Apr-18 27-Apr-18 EPM Review 81 P1020 PCS Develop & Review Contract 10.0d 6.0d 27-Apr-18 10-May-18 PCS Develop & Review Contract 82 P1030 Legal Review 5.0d 0.0d 11-May-18 17-May-18 Legal Review 83 P1040 Final Clerical Revisions 2.0d 0.0d 18-May-18 21-May-18 Final Clerical Revisions 84 P1050 Advertise Bid 21.0d 0.0d 22-May-18 11-Jun-18 Advertise Bid 85 P1060 Pre Bid Meeting/Site Visit 1.0d 0.0d 30-May-18 30-May-18 Pre Bid Meeting/Site Visit 86 P1080 Bid Opens 1.0d 0.0d 08-Jun-18 11-Jun-18 Bid Opens 87 P1090 Bid Proposals Review 2.0d 0.0d 11-Jun-18 13-Jun-18 Bid Proposals Review 88 P1100 Notice of Award 1.0d 0.0d 13-Jun-18 14-Jun-18 Notice of Award 89 P1110 Contract Execution (signature) 5.0d 0.0d 28-Jun-18 06-Jul-18 0 Contract Execution (signatu re) 90 P1120 Notice to Proceed 0.0d 0.0d 06-Jul-18 0 Notice to Proceed 91 P1640 Communication Plan - Execution Phase 10.0d 0.0d 14-Jun-18 28-Jun-18 Communication Plan - Execution Phase 92 P1650 Communication Plan Approval 0.0d 0.0d 28-Jun-18 Communication Plan Approval 93 P1660 Project Fact Sheet 5.0d 0.0d 28-Jun-18 06-Jul-18 0 Project Fact Sheet 94 P1670 Project Fact Sheet Approval 0.0d 0.0d 06-Jul-18 0 Project Fact Sheet Approval 95 P1680 Project Fact Sheet Mailed - Outreach Start 0.0d 0.0d 06-Jul-18 0 Project Fact Sheet Mailed - Outreach Start 96 P1730 Start Procurement of Materials (as needed) 0.0d 0.0d 06-Jul-18 0 Start Procurement of Materials (as needed) 97 P1740 Procurement of Materials 20.0d 0.0d 06-Jul-18 0 03-Aug-18 Procurement of Materials 98 374208.3 EExecutionx 235.0d 0.0d 06-Jul-18 0 11-Jun-19 11-Jun-19 04:00 PM, 374208.3 Execution 99 374208-0300 FCGE LED St light Conversion - Contract Work 80.0d 0.0d 06-Jul-18 0 29-Oct-18 FCGE LED St light Conversion - Contract Work 100 374208-0310 FCGE LED St light Conversion - PM for Execution 235.0d 0.0d 06-Jul-18 0 11-Jun-19 FCGE LED St light Conversion - PM for Execution 101 374208-0325 FCGE LED St light Conversion - CM and Inspection 80.0d 0.0d 06-Jul-18 0 29-Oct-18 FCGE LED St light Conversion - CM and Inspection 102 374208-0370 FCGE LED St light Conversion - Staff Execution 80.0d 0.0d 06-Jul-18 0 29-Oct-18 FCGE LED St light Conversion - Staff Execution 103 MS3000 Execution Start Milestone 0.0d 0.0d 06-Jul-18 0 Execution Start Milestone 104 374208.5 CCloseout 155.0d 0.0d 29-Oct-18 11-Jun-19 11-Jun-19 04:00 PM, 374208.5 Closeout 105 MS5000 Closeout Start Milestone 0.0d 0.0d 29-Oct-18 Closeout Start Milestone 106 N4000 Project Turnover - Processing 60.0d 0.0d 29-Oct-18 25-Jan-19 Project Turnover - Processing 107 N5000 Project Closeout Report 30.0d 0.0d 25-Jan-19 11-Mar-19 Project Closeout Report 108 N5010 Project Closeout Meeting with Project Team 0.0d 0.0d 11-Mar-19 Project Closeout Meeting with Project Team 109 N5015 Resolution Start 0.0d 0.0d 11-Mar-19 Resolution Start 110 N5020 Final Acceptance of Contract - Resolution and Memo 60.0d 0.0d 11-Mar-19 04-Jun-19 Final Acceptance of Contract - Resolution and Memo 111 N5030 Resolution and Memo Appoved 0.0d 0.0d 04-Jun-19 Resolution and Memo Appoved 112 N5040 Resolution Pre-Agenda 5.0d 0.0d 04-Jun-19 11-Jun-19 Resolution Pre-Agenda 113 N5050 Resolution Approved at Commission Meeting 0.0d 0.0d 11-Jun-19 Resolution Approved at Commission Meeting 114 N5060 Project Complete 0.0d 0.0d 11-Jun-19 Project Complete
Actual Work Critical Remaining Work Summary Page 2 of 2 TASK filter: All Activities
Remaining Work Milestone © Oracle Corporation Wenatchee City Council Agenda Packet Part 1 Page 136 of 220
CHELAN COUNTY LED STREETLIGHT CONVERSION STAKEHOLDER PLAN Wenatchee City Council Agenda Packet Part 1 Page 137 of 220 LED STREETLIGHT CONVERSION STAKEHOLDER PLAN BACKGROUND: Retrofitting streetlights with LED fixtures has occurred in many cities around the world, resulting in energy and maintenance A = APPROVE L = LEAD T = TASK R = REVIEW I = INFORM savings and night time light pollution reduction. When polled in 2014, retrofitting LED streetlights was the top energy efficiency item of interest from Local Government Entities (LGE) in Chelan County. Several state agencies are offering grant funding to municipalities to re‐lamp STAKEHOLDERS their service territories, with most utilizing Energy Service Companies that charge a significant fee increasing the costs to the cities and the State. A streetlight symposium was held in 2014 for local entities. At this time, it was decided to further pursue LED streetlights countywide. MANAGEMENT PLANNING/DESIGN SUPPORT EXECUTION RELATIONS
The PUD pursued grant funding and was awarded a grant from Washington State Department of Commerce; however, at this point in time
the grant has not been accepted by the PUD. If accepted, the grant money is available for LED streetlight conversion work. In 2016, a
streetlight survey of Chelan County was performed by TANKO, a consultant that specializes in LED conversions. The survey resulting in a count Herdt
and
nager Design) Epps
of Assets
Officer
of 6,213 total lights (street and area) county wide, with approx. 4,200 being streetlights. As part of the street light survey, the PUD performed Manager Energy
District Support
Specialist
Services Botello
Risk
Finance
(Energy Customer
Ma
for
Commerce
Manager Board
Saugen
Modrell
(Sponsor)
outreach to municipalities and customers inviting people to go look at the lights. This was done using the PUD website, radio ads, and with Van
Engineering PUD
Engineer Energy
ryan
Popoff/Frank Foreman of Pierson/Chris Service Service Leonard/Gary Inspection
Hyatt Connell
Operations
and
Bixby Fries
Developer Developer Gillin
Entiat Relations Stoll
direct communication with municipalities. Pilot tests with LED streetlight were initiated in strategic areas for stakeholder review of lighting Boyd Chelan County of Hartman Hupp
Dauer
Gonzalez Specialist Support Marker Support
Administrator Manager Nelson Belton
Wright
Melton
Manager Sellers Pettit
Smith
O'B
Moore White Nierman
Bickford and Wendell Rissman
Cashmere
Superintendent
Murdock
Franklin
Goodwill
e Support TBD TBD
Carrington TBD of Lloyd/Mike Flick
Wenatchee
of Director Legal Director
options, patterns, and colors. Additionally, PUD Distribution department was involved in review and provided a recommendation for standard Management Conservation Leavenworth Commissioners Pefferman Stephens Safety
Media
Advisor
Technician
TANKO
Chamberlain Engineering Relations
Utilities Director Services Security
of Strategic
an Services) Manager
Service
Energy
Customer John Grassell of Jeff Tim Jim Distribution Resources Kelly Supervisor
Department Transportation Contractor Customers
Angie Karla Lyle
of of Susan GIS lighting options to be considered in a LED conversion. Teka
Peter Countywide Nicole Jill Mark
Ron City Steve Conservation David Cathy Mark Richard City Chad Brett AmickJoel/Walinski Administrator Administrator Andy John Du Gibbs/Ken Cody Chelan GIS Cities onstruction Transportation Ben Willie
Management (Consultant Financial/Risk Stull/Lisa
Project Project Conservation
Project
Gomes/Mark
City Gregg C Customer Customer General Meaghan Suzanne
OBJECTIVES: Develop Business Case for countywide LED streetlight conversion. Define work needed to for internal resources with stakeholder Griselda
Randy Vern Vradenburg/Mike City
Contract Insurance Contract Manager WA WA
Customer
City Improvement Energy Patrick/Eric Winn/Matt Project Distribution PeopleSoft PeopleSoft
Department Owen/Jennifer
Senior Ron
engagement. Coordinate planning and design with internal and external project stakeholders for scope, schedule and budget. Review Construction Board Distributions Director Herb Business Jeff Jackson/Dwane Director Managing Managing Communications oject Andrew Chief Director PUD PCS Director Customer Distribution Managing Customer business case with senior management team to determine if project should be taken to the Board of Commissioners. Present Business Case to Keith WA Robert Josh Josh Energy Pr TANKO Bdf h fddii If h fdi d di i ih ll ild l j khld PLANNING AND DESIGN ACTIVITIES ROLES AND RESPONSIBILITIES
PROJECT INFORMATION RRRRRRRRRRRRRRRLRRRRRRRRRRRRRRRRRRR RRR RRRRRRR I
STAKEHOLDER PLAN RRRRRRRRRRRRRRRLRRRRRRRRRRRRRRRRRRR RRR RRRRRRR I
PROJECT SCHEDULE RRRRRRRRRRRRRRRLRRRRRRRRRRRRRRRRRRR RRR RRRRRRR I
PROJECT CHARTER RRARRRRRRRAARRRLRRRRRR RRRRR RRR I
BUSINESS CASE ARARRRRRRRAARRRLTTTTRR RRRRR RRR I
SMT AND GM REVIEW AND APPROVAL OF BUSINESS CASE AALAAARRRRRR I TTTTIRR A I
BOARD OF COMMISSIONERS REVIEW AND APPROVAL OF BUSINESS CASE TTLTTTIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIA
CUSTOMER INFORMATION SYSTEM (CIS) VALIDATION OF ASSET INFORMATION RT II RLTTTRR T TTTTTTT
TRANSPORTATION IMPROVEMENT BOARD (TIB) FUNDING ARTRRRIIIRITI TLTTIII A AAAA A I
WASHINGTON STATE DEPARTMENT OF COMMERCE FUNDING ARTRRRIIIRITI TLTTIII A AAA A I
LIGHTING AGREEMENTS WITH MUNICIPALITIES ARTRRRIIIRIII TLTTIII A AAAAAAA I
CUSTOMER INFORMATION SYSTEM (CIS) DEVELOPMENT RTRRRIRTRIRI RTTTILL T R I
RATES DEVELOPMENT RRLRRRIRTTIRI TTTTITT R T R I
RATES CHANGE RESOLUTION ARLRRRIRTTIRI TTTTITT A T R A
LED STREETLIGHT STANDARDS ‐ DEVELOPMENT AND TEAM MEETINGS RT R ATI I TT LTTTTRR RRRRR RRR TTTTTTTI I I
STAKEHOLDERS REVIEW OF LED STREETLIGHT STANDARDS ‐ MEETINGS IT I TTI I TT LTTTTTT I I I TTTTTTT
SITE VISIT (IF APPLICABLE) IT I TTI I TT LTTTTTT I I I TTTTTTT
STAKEHOLDERS APPROVAL OF STANDARDS AND PATH FORWARD PLAN IT I TTI I TT LTTTTTT I I I AAAAAAA
COMMUNICATION PLAN ‐ DEVELOPMENT AND TEAM MEETING(S) RA R TTIT TTTLTTTT TTTT
DESIGN AND SPECIFICATIONS FOR CONTRACT DOCUMENTS RIITTRRL
ASSET MANAGEMENT PLAN RIITTRRL
CONTRACT ‐ DEVELOPMENT R II LRI I I TTTT
CONTRACT ‐ REVIEW AND ROUTING R III TRIII TTLTRRRR
CONTRACT ‐ BID ADVERTISEMENT AAA RRI TRIII IILT
CONTRACT ‐ NOTICE OF AWARD ARR III TRRRR IILT T
VARIANCE (IF APPLICABLE) RA AAI LRRR I
OUTREACH DURING PLANNING ‐ AS DETERMINED IN COMMUNICATION PLAN IIRIIIIRRIRIRRTLTTTTIIIIIIIIIIITTIIITIIIIIIIIIIIIIIII
PRE‐CONSTRUCTION ‐ MEETING T T TT LTTTT IITI T TTTTTT
CONTRACT ‐ NOTICE TO PROCEED R II TRRRR IILT T
MATERIALS PROCUREMENT (IF APPLICABLE) T I I TTTTT TTLT
EXECUTION ACTIVITIES ROLES AND RESPONSIBILITIES
OUTREACH DURING CONSTRUCTION ‐ AS DETERMINED IN COMMUNICATION PLAN IIRIIIIRRIRIRRTLTTT IIIIIIIIIIITTIITTIIIIITTTTTTTIIII
CONTRACT WORK R II RRRR TTTT R AALRRT RRRRRRRRR
CONSTRUCTION MANAGEMENT AND INSPECTION R II ARRR TTTT R ALTRRT RRRRRRRRR
ASSET MANAGEMENT AND DATA COLLECTION RIIRARR R TALTRRT RRRRRRRRR
CONTRACT WORK DAILY CONSTRUCTION REPORTS (IF APPLICABLE) I II RRRR ALT
CONTRACT WORK FIELD WORK ORDERS (IF APPLICABLE) R II LRRR TTTTR RRT
DISTRIBUTION WORK (IF APPLICABLE) I R I I I IR RRRR RTTLTT
PROJECT CLOSEOUT ‐ MEETING T TTTTTTTTLTTT TTTTTT TTTTTTTT TTT
PROJECT CLOSEOUT ‐ REPORT RRARRRRRRRAARRRLRRR RRRRRR RRRRRRRR RRR
RESOLUTION TO ACCEPT CONTRACT WORK RRTRRRR RRR LRRR TTT A Wenatchee City Council Agenda Packet Part 1 Page 138 of 220
CHELAN COUNTY LED STREETLIGHT CONVERSION FINANCIAL ANALYSIS Wenatchee City Council Agenda Packet Part 1 Page 139 of 220
Chelan County PUD Street Lighting Conversion Fixtures Project Summary Sheet Thursday, June 29, 2017
Annual Costs + Savings Final Project Costs Existing New Savings Annual kWh 3,078,437 736,808 2,341,629 Total Retrofit Cost $1,150,967 Annual Energy $89,275 $21,367 $67,907 Total Rebate Incentive $0 Annual Maintenance $92,581 $10,598 $81,983 Net Project Cost $1,150,967 Annual CO2 Emissions (lbs) 1,613,101 386,087 1,227,014
20-Year Costs + Savings Simple Payback (Years) Existing New Savings Total Project Cost Net Project Cost 20-Year Energy $1,965,739 $470,489 $1,495,250 Energy Savings Only 16.95 16.95 20-Year Maintenance $2,756,882 $390,909 $2,365,974 Energy Savings minus Loan Costs
20-Year Energy + Maintenance $4,722,622 $861,398 $3,861,224 Simple Payback (Years) Loan Payments $0 $0 $0 Total Project Cost Net Project Cost Energy & MaintenanceSavings Rebate Incentive $0 $0 $0 7.68 7.68 Only Grand Total $4,722,622 $861,398 $3,861,224
Total Fixtures: 2826 Finance Option Wenatchee City Council Agenda Packet Part 1 Page 140 of 220 20 Year Savings Annual Energy Costs & Savings Annual Maintenance Costs & Savings New Internal New Tanko Year Existing Costs New Costs Savings Existing Costs Savings Maint. Costs Maint. Costs 1 $89,275 $21,367 $67,907 $92,581 $10,598 $81,983 2 $90,167 $21,581 $68,586 $96,284 $11,021 $85,263 3 $91,069 $21,797 $69,272 $100,136 $11,462 $88,673 4 $91,980 $22,015 $69,965 $104,141 $11,921 $92,220 5 $92,900 $22,235 $70,665 $108,307 $12,398 $95,909 6 $93,829 $22,457 $71,371 $112,639 $12,893 $99,745 7 $94,767 $22,682 $72,085 $117,144 $13,409 $103,735 8 $95,715 $22,909 $72,806 $121,830 $13,946 $107,885 9 $96,672 $23,138 $73,534 $126,703 $14,503 $112,200 10 $97,638 $23,369 $74,269 $131,772 $15,084 $116,688 11 $98,615 $23,603 $75,012 $137,042 $21,962 $115,081 12 $99,601 $23,839 $75,762 $142,524 $22,840 $119,684 13 $100,597 $24,077 $76,520 $148,225 $23,754 $124,471 14 $101,603 $24,318 $77,285 $154,154 $24,704 $129,450 15 $102,619 $24,561 $78,058 $160,320 $25,692 $134,628 16 $103,645 $24,807 $78,838 $166,733 $26,720 $140,013 17 $104,682 $25,055 $79,627 $173,402 $27,788 $145,614 18 $105,728 $25,306 $80,423 $180,338 $28,900 $151,438 19 $106,786 $25,559 $81,227 $187,552 $30,056 $157,496 20 $107,854 $25,814 $82,039 $195,054 $31,258 $163,796 Total: $1,965,739 $470,489 $1,495,250 $2,756,882 $390,909 $0 $2,365,974 Wenatchee City Council Agenda Packet Part 1 Page 141 of 220 20 Year Savings Annual Maintenance Costs & Savings Total Costs & Savings Existing Energy + New Energy + Annual Loan New Costs (Incl. Year Rebate Incentive Savings Maint. Costs Maint. Costs Payment Loan + Rebate) 1 $181,856 $31,965 $0 $0 $31,965 $149,891 2 $186,452 $32,602 $0 $0 $32,602 $153,849 3 $191,205 $33,259 $0 $0 $33,259 $157,945 4 $196,121 $33,936 $0 $0 $33,936 $162,185 5 $201,206 $34,633 $0 $0 $34,633 $166,574 6 $206,467 $35,351 $0 $0 $35,351 $171,117 7 $211,911 $36,091 $0 $0 $36,091 $175,820 8 $217,545 $36,854 $0 $0 $36,854 $180,690 9 $223,375 $37,641 $0 $0 $37,641 $185,734 10 $229,410 $38,453 $0 $0 $38,453 $190,957 11 $235,657 $45,565 $0 $0 $45,565 $190,093 12 $242,125 $46,679 $0 $0 $46,679 $195,446 13 $248,822 $47,831 $0 $0 $47,831 $200,991 14 $255,757 $49,022 $0 $0 $49,022 $206,735 15 $262,939 $50,253 $0 $0 $50,253 $212,686 16 $270,378 $51,527 $0 $0 $51,527 $218,852 17 $278,084 $52,843 $0 $0 $52,843 $225,240 18 $286,067 $54,206 $0 $0 $54,206 $231,861 19 $294,338 $55,615 $0 $0 $55,615 $238,723 20 $302,908 $57,072 $0 $0 $57,072 $245,835 Total: $4,722,622 $861,398 $0 $0 $861,398 $3,861,224 Wenatchee City Council Agenda Packet Part 1 Page 142 of 220 20 Year Savings Total Costs & Savings Cumulative Costs & Savings Year Existing Costs New Costs Savings
1 $181,856 $31,965 $149,891 2 $368,307 $64,567 $303,740 3 $559,512 $97,827 $461,685 4 $755,633 $131,762 $623,870 5 $956,839 $166,395 $790,444 6 $1,163,306 $201,746 $961,561 7 $1,375,217 $237,837 $1,137,381 8 $1,592,762 $274,691 $1,318,071 9 $1,816,137 $312,332 $1,503,805 10 $2,045,547 $350,785 $1,694,762 11 $2,281,204 $396,350 $1,884,855 12 $2,523,329 $443,029 $2,080,301 13 $2,772,151 $490,860 $2,281,291 14 $3,027,908 $539,882 $2,488,026 15 $3,290,848 $590,135 $2,700,712 16 $3,561,226 $641,662 $2,919,564 17 $3,839,310 $694,505 $3,144,804 18 $4,125,376 $748,711 $3,376,666 19 $4,419,714 $804,325 $3,615,389 20 $4,722,622 $861,398 $3,861,224 Wenatchee City Council Agenda Packet Part 1 Page 143 of 220
Chelan County PUD Street Lighting Conversion Fixtures Project Summary Sheet Thursday, June 29, 2017
Annual Costs + Savings Final Project Costs Existing New Savings Annual kWh 900,683 140,901 759,782 Total Retrofit Cost $591,331 Annual Energy $26,120 $4,086 $22,034 Total Rebate Incentive $0 Annual Maintenance $37,478 $4,290 $33,188 Net Project Cost $591,331 Annual CO2 Emissions (lbs) 471,958 73,832 398,126
20-Year Costs + Savings Simple Payback (Years) Existing New Savings Total Project Cost Net Project Cost 20-Year Energy $575,132 $89,972 $485,160 Energy Savings Only 26.84 26.84 20-Year Maintenance $1,116,020 $158,245 $957,776 Energy Savings minus Loan Costs
20-Year Energy + Maintenance $1,691,152 $248,217 $1,442,935 Simple Payback (Years) Loan Payments $0 $0 $0 Total Project Cost Net Project Cost Energy & MaintenanceSavings Rebate Incentive $0 $0 $0 10.71 10.71 Only Grand Total $1,691,152 $248,217 $1,442,935 Total Fixtures: 1144 Wenatchee City Council Agenda Packet Part 1 Page 144 of 220 20 Year Savings Annual Energy Costs & Savings Annual Maintenance Costs & Savings New Internal New Tanko Year Existing Costs New Costs Savings Existing Costs Savings Maint. Costs Maint. Costs 1 $26,120 $4,086 $22,034 $37,478 $4,290 $33,188 2 $26,381 $4,127 $22,254 $38,977 $4,462 $34,515 3 $26,645 $4,168 $22,477 $40,536 $4,640 $35,896 4 $26,911 $4,210 $22,701 $42,158 $4,826 $37,332 5 $27,180 $4,252 $22,928 $43,844 $5,019 $38,825 6 $27,452 $4,295 $23,158 $45,598 $5,219 $40,378 7 $27,727 $4,338 $23,389 $47,422 $5,428 $41,993 8 $28,004 $4,381 $23,623 $49,318 $5,645 $43,673 9 $28,284 $4,425 $23,859 $51,291 $5,871 $45,420 10 $28,567 $4,469 $24,098 $53,343 $6,106 $47,237 11 $28,853 $4,514 $24,339 $55,476 $8,890 $46,586 12 $29,141 $4,559 $24,582 $57,696 $9,246 $48,450 13 $29,432 $4,604 $24,828 $60,003 $9,616 $50,388 14 $29,727 $4,650 $25,076 $62,403 $10,000 $52,403 15 $30,024 $4,697 $25,327 $64,900 $10,400 $54,499 16 $30,324 $4,744 $25,580 $67,496 $10,816 $56,679 17 $30,628 $4,791 $25,836 $70,195 $11,249 $58,946 18 $30,934 $4,839 $26,095 $73,003 $11,699 $61,304 19 $31,243 $4,888 $26,356 $75,923 $12,167 $63,756 20 $31,556 $4,936 $26,619 $78,960 $12,654 $66,307 Total: $575,132 $89,972 $485,160 $1,116,020 $158,245 $0 $957,776 Wenatchee City Council Agenda Packet Part 1 Page 145 of 220 20 Year Savings Annual Maintenance Costs & Savings Total Costs & Savings Existing Energy + New Energy + Annual Loan New Costs (Incl. Year Rebate Incentive Savings Maint. Costs Maint. Costs Payment Loan + Rebate) 1 $63,598 $8,376 $0 $0 $8,376 $55,222 2 $65,358 $8,589 $0 $0 $8,589 $56,769 3 $67,181 $8,808 $0 $0 $8,808 $58,373 4 $69,069 $9,036 $0 $0 $9,036 $60,033 5 $71,024 $9,271 $0 $0 $9,271 $61,754 6 $73,050 $9,514 $0 $0 $9,514 $63,536 7 $75,148 $9,766 $0 $0 $9,766 $65,382 8 $77,322 $10,026 $0 $0 $10,026 $67,296 9 $79,575 $10,296 $0 $0 $10,296 $69,279 10 $81,910 $10,575 $0 $0 $10,575 $71,335 11 $84,329 $13,404 $0 $0 $13,404 $70,925 12 $86,837 $13,805 $0 $0 $13,805 $73,032 13 $89,436 $14,220 $0 $0 $14,220 $75,216 14 $92,130 $14,651 $0 $0 $14,651 $77,479 15 $94,924 $15,097 $0 $0 $15,097 $79,826 16 $97,820 $15,560 $0 $0 $15,560 $82,260 17 $100,823 $16,040 $0 $0 $16,040 $84,783 18 $103,937 $16,538 $0 $0 $16,538 $87,399 19 $107,167 $17,055 $0 $0 $17,055 $90,112 20 $110,516 $17,590 $0 $0 $17,590 $92,926 Total: $1,691,152 $248,217 $0 $0 $248,217 $1,442,935 Wenatchee City Council Agenda Packet Part 1 Page 146 of 220 20 Year Savings Total Costs & Savings Cumulative Costs & Savings Year Existing Costs New Costs Savings
1 $63,598 $8,376 $55,222 2 $128,956 $16,965 $111,991 3 $196,137 $25,773 $170,364 4 $265,205 $34,809 $230,397 5 $336,230 $44,079 $292,150 6 $409,280 $53,593 $355,686 7 $484,428 $63,359 $421,069 8 $561,750 $73,385 $488,365 9 $641,325 $83,681 $557,644 10 $723,235 $94,256 $628,979 11 $807,564 $107,660 $699,904 12 $894,400 $121,465 $772,936 13 $983,836 $135,685 $848,151 14 $1,075,966 $150,336 $925,631 15 $1,170,890 $165,433 $1,005,457 16 $1,268,710 $180,993 $1,087,717 17 $1,369,533 $197,034 $1,172,499 18 $1,473,470 $213,572 $1,259,898 19 $1,580,636 $230,627 $1,350,010 20 $1,691,152 $248,217 $1,442,935 Wenatchee City Council Agenda Packet Part 1 Page 147 of 220
CHELAN COUNTY LED STREETLIGHT CONVERSION MATERIALS AND LABOR ESTIMATE
Materials Cost per Unit 25W Cobrahead$ 185.00 40W Cobrahead$ 210.00 90W Cobrahead$ 260.00 Ave. Deco Cost$ 202.00 Photocell$ 20.00 New Arms $ 100.00
Total Estimated Materials Costs: $ 1,091,000.00 Towns: $ 378,000.00 Wenatchee/Rural:$ 713,000.00
Labor Cost per Unit Cobrahead install$ 110.00 Decorative Install$ 160.00
Total Estimated Labor Costs: $ 474,100.00 Towns: $ 157,190.00 Wenatchee/Rural:$ 316,910.00
SUB TOTAL $ 1,565,100.00 TAX $ 131,468.40 CONTINGENCY (10%) $ 156,510.00 GRAND TOTAL $ 1,853,078.40 Wenatchee City Council Agenda Packet Part 1 Page 148 of 220
CHELAN COUNTY LED STREETLIGHT CONVERSION LIGHT STANDARDS AND SPECIFICATIONS Wenatchee City Council Agenda Packet Part 1 Page 149 of 220
EXHIBIT S
SPECIFICATIONS
TABLE OF CONTENTS
DIVISION 01 – GENERAL REQUIREMENTS ...... 2 SECTION 01 11 00 – SUMMARY ...... 2 SECTION 01 22 00 – MEASUREMENT AND PAYMENT ...... 6 SECTION 01 31 00 – PROJECT MANAGEMENT AND COORDINATION ...... 16 SECTION 01 33 00 – SUBMITTAL PROCEDURES ...... 18 SECTION 01 45 00 – QUALITY CONTROL ...... 23 SECTION 01 51 00 – TEMPORARY UTILITIES ...... 25 SECTION 01 55 00 – CONSTRUCTION ACCESS ...... 28 SECTION 01 73 00 – EXECUTION ...... 29 SECTION 01 77 00 – CLOSEOUT PROCEDURES ...... 30 SECTION 01 78 10 – PROJECT RECORD DOCUMENTS ...... 31 SECTION 26 50 00 – LIGHT FIXTURES ...... 33
ATTACHMENT A – COBRAHEAD STREET LIGHT FIXTURE DESIGN
ATTACHMENT B – DECORATIVE STREET LIGHT FIXTURE DESIGN
ATTACHMENT C – WORK MAPS AND DATA
ATTACHMENT D – WSDOT PERMIT
Wenatchee City Council Agenda Packet Part 1 Page 150 of 220
DIVISION 01 – GENERAL REQUIREMENTS
SECTION 01 11 00 – SUMMARY
PART 1 - GENERAL
1.1 RELATED DOCUMENTS A. Contract Drawings and general provisions of the Contract Documents, including General Conditions and Specific Requirements and all other Division Specification sections, apply to this section.
1.2 PROJECT NAME Chelan County LED Streetlight Conversion
1.3 PROJECT SCHEDULES OF WORK A. Schedule A: WENATCHEE/CHELAN COUNTY RURAL 1. Includes work in City of Wenatchee, Chelan County, and Washington State Department of Transportation right-of-way. B. Schedule B: Cashmere C. Schedule C: Leavenworth D. Schedule D: Entiat E. Schedule E: Chelan
1.4 PROJECT LOCATIONS See attached maps
1.5 PROJECT SCOPE A. Schedule A: WENATCHEE/CHELAN COUNTY RURAL 1. Cobrahead LED Fixtures High Type 3: 1554 Count 2. Cobrahead LED Fixtures Low Type 2: 398 Count 3. Cobrahead LED Fixtures Low Type 4: 343 Count 4. Cobrahead LED Fixtures Medium Type 2: 359 Count 5. Retrofit Decorative LED Fixtures PT01-27W: 12 Count 6. Retrofit Decorative LED Fixtures PT06-80W: 37 Count 7. Retrofit Decorative LED Fixtures PT20-27W: 6 Count 8. Retrofit Decorative LED Fixtures PT23-12W: 32 Count Wenatchee City Council Agenda Packet Part 1 Page 151 of 220
9. Retrofit Decorative LED Fixtures PT24-80W: 15 Count B. Schedule B: Cashmere 1. Cobrahead LED Fixtures High Type 3: 7 Count 2. Cobrahead LED Fixtures Low Type 2: 88 Count 3. Cobrahead LED Fixtures Low Type 4: 26 Count 4. Cobrahead LED Fixtures Medium Type 2: 17 Count 5. Decorative LED Fixtures PT07-20W: 166 Count 6. Decorative LED Fixtures PT07-40W: 3 Count 7. Decorative LED Fixtures PT10-40W: 34 Count 8. Decorative LED Fixtures PT16-20W: 60 Count 9. Decorative LED Fixtures PT17-20W: 5 Count 10. Decorative LED Fixtures PT17-40W: 96 Count 11. Decorative LED Fixtures PT19-20W: 3 Count 12. Decorative LED Fixtures PT19-40W: 8 Count C. Schedule C: Leavenworth 1. Cobrahead LED Fixtures High Type 3: 44 Count 2. Cobrahead LED Fixtures Low Type 2: 54 Count 3. Cobrahead LED Fixtures Low Type 4: 21 Count 4. Cobrahead LED Fixtures Medium Type 2: 27 Count 5. Retrofit Decorative LED Fixtures PT26-27W: 61 Count 6. Retrofit Decorative LED Fixtures PT27-45W: 15 Count 7. Retrofit Decorative LED Fixtures PT29-54W: 2 Count 8. Retrofit Decorative LED Fixtures PT32-40W: 5 Count D. Schedule D: Entiat 1. Cobrahead LED Fixtures High Type 3: 22 Count 2. Cobrahead LED Fixtures Low Type 2: 39 Count 3. Cobrahead LED Fixtures Low Type 4: 18 Count 4. Cobrahead LED Fixtures Medium Type 2: 3 Count 5. Retrofit Decorative LED Fixtures PT25-20W: 1 Count Wenatchee City Council Agenda Packet Part 1 Page 152 of 220
E. Schedule E: Chelan 1. Cobrahead LED Fixtures High Type 3: 31 Count 2. Cobrahead LED Fixtures Low Type 2: 60 Count 3. Cobrahead LED Fixtures Low Type 4: 66 Count 4. Cobrahead LED Fixtures Medium Type 2: 20 Count 5. Retrofit Decorative LED Fixtures PT22-27W: 6 Count
1.6 CONSTRUCTION SCHEDULE A. Work shall commence immediately after District issuance of the Notice to Proceed, and must be completed within 120 calendar days.
1.7 CONSTRUCTION HOURS: A. Work can generally be performed between 7:00 a.m. and 6:00 p.m. Monday through Friday.
1.8 MATERIALS A. The Contractor shall provide all materials for Work. B. All materials shall be handled in a manner that will not damage or reduce the strength. All special handling requirements of the manufacturer shall be observed. C. Materials shall be inspected by the District as required.
1.9 DISTRICT REPRESENTATIVES A. Project Manager: John Goodwill B. Project Engineer: Jim White C. Construction Management: Tanko Lighting (consultant)
1.10 USE OF PREMISES A. General: Contractor shall limit Work to right of way boundaries and areas within 5 feet of existing facilities. 1. Do not disturb portions of Project site beyond areas in which the Work is indicated. 2. Driveways and Entrances: Keep driveways and entrances serving premises clear and available to the property owner, District employees, and emergency vehicles at all times. Do not use these areas for parking or material storage. Wenatchee City Council Agenda Packet Part 1 Page 153 of 220
3. The District is authorized to perform Work within right-of-way and private property for work as shown on the Drawings. 4. If dispute arises regarding Work within private property, the Contractor shall notify the District immediately for resolution. The District reserves the right to forego Work within private property if resolution is not obtained. 5. The Contractor shall be held responsible for any damage to abutting property or claims for damages by the abutting property owners that occurred outside the scope of Work. No payment will be allowed for these damages or claims. 6. In the event any dispute occurs and claims are filed, the District will request that the Contractor give evidence that it has requested its insurance company to make personal contact with the claimants. Any settlement for insurance claims shall be strictly an act restricted to the claimee, the Contractor and its insurance company.
PART 2 - PRODUCTS (NOT USED)
PART 3 - EXECUTION (NOT USED)
END OF SECTION
Wenatchee City Council Agenda Packet Part 1 Page 154 of 220
SECTION 01 22 00 – MEASUREMENT AND PAYMENT
PART 1 - GENERAL
1.1 RELATED DOCUMENTS A. Contract Drawings and general provisions of the Contract Documents, including General Conditions and Specific Requirements and all other Division Specification sections, apply to this section.
PART 2 - PRODUCTS (NOT USED)
PART 3 - EXECUTION
3.1 BID PRICE SCHEDULE A: WENATCHEE/CHELAN COUNTY RURAL A. ITEM A: Mobilization/Demobilization 1. Unit of Measurement: Lump Sum. No more than 50 percent of bid amount for this item will be paid before final payment request. Mobilization/Demobilization may not be more than 5 percent of the value of the schedule. 2. Description: The Lump Sum price bid for Mobilization/Demobilization shall include the cost for furnishing, scheduling, installing and testing, complete and in place, all Work and materials necessary to: 1) move and organize equipment and personnel onto the job site, 2) secure job site, 3) provide and maintain necessary support facilities, 4) obtain all necessary permits and licenses (except those provided by the District), 5) prepare site for construction operations, 6) maintain site and surrounding areas during construction, 7) cleaning during construction, 8) site removal of all personnel and equipment after Contract Completion, 9) site clean-up prior to final acceptance, and 10) accomplish all other items of Work not specifically listed in other sections. B. ITEM B: Traffic Control 1. Unit of Measurement: Lump Sum. 2. Description: The Lump Sum price bid for Traffic Control shall be full compensation for all labor, materials and equipment required to insure safe traffic flow in and around the construction area. Coordination with City of Wenatchee to obtain Approved traffic control plans is required. Work in Washington State Department of Transportation right-of-way shall follow pre-approved traffic control plans in Attachment D WSDOT Permit in the specification herein. Wenatchee City Council Agenda Packet Part 1 Page 155 of 220
C. ITEM C: Cobrahead LED Fixtures High Type 3 1. Unit of Measurement: Each. 2. Description: The Unit price bid for Cobrahead LED Fixtures High Type 3 shall be full compensation for all labor, materials and equipment required to install complete new fixtures. D. ITEM D: Cobrahead LED Fixtures Low Type 2 1. Unit of Measurement: Each. 2. Description: The Unit price bid for Cobrahead LED Fixtures Low Type 2 shall be full compensation for all labor, materials and equipment required to install complete new fixtures. E. ITEM E: Cobrahead LED Fixtures Low Type 4 1. Unit of Measurement: Each. 2. Description: The Unit price bid for Cobrahead LED Fixtures Low Type 4 shall be full compensation for all labor, materials and equipment required to install complete new fixtures. F. ITEM F: Cobrahead LED Fixtures Medium Type 2 1. Unit of Measurement: Each. 2. Description: The Unit price bid for Cobrahead LED Fixtures Medium Type 2 shall be full compensation for all labor, materials and equipment required to install complete new fixtures. G. ITEM G: Retrofit Decorative LED Fixtures PT01-27W 1. Unit of Measurement: Each. 2. Description: The Unit price bid for Retrofit Decorative LED Fixtures PT01- 27W shall be full compensation for all labor, materials and equipment required to install new retrofit components inside existing fixture housing. H. ITEM H: Retrofit Decorative LED Fixtures PT06-80W 1. Unit of Measurement: Each. 2. Description: The Unit price bid for Retrofit Decorative LED Fixtures PT06- 80W shall be full compensation for all labor, materials and equipment required to install new retrofit components inside existing fixture housing. I. ITEM I: Retrofit Decorative LED Fixtures PT20-27W 1. Unit of Measurement: Each. 2. Description: The Unit price bid for Retrofit Decorative LED Fixtures PT20- 27W shall be full compensation for all labor, materials and equipment required to install new retrofit components inside existing fixture housing. Wenatchee City Council Agenda Packet Part 1 Page 156 of 220
J. ITEM J: Retrofit Decorative LED Fixtures PT23-12W 1. Unit of Measurement: Each. 2. Description: The Unit price bid for Retrofit Decorative LED Fixtures PT23- 12W shall be full compensation for all labor, materials and equipment required to install new retrofit components inside existing fixture housing. K. ITEM K: Retrofit Decorative LED Fixtures PT24-80W 1. Unit of Measurement: Each. 2. Description: The Unit price bid for Retrofit Decorative LED Fixtures PT24- 80W shall be full compensation for all labor, materials and equipment required to install new retrofit components inside existing fixture housing. 3.2 BID PRICE SCHEDULE B: CASHMERE A. ITEM A: Mobilization/Demobilization 1. Unit of Measurement: Lump Sum. No more than 50 percent of bid amount for this item will be paid before final payment request. Mobilization/Demobilization may not be more than 5 percent of the value of the schedule. 2. Description: The Lump Sum price bid for Mobilization/Demobilization shall include the cost for furnishing, scheduling, installing and testing, complete and in place, all Work and materials necessary to: 1) move and organize equipment and personnel onto the job site, 2) secure job site, 3) provide and maintain necessary support facilities, 4) obtain all necessary permits and licenses (except those provided by the District), 5) prepare site for construction operations, 6) maintain site and surrounding areas during construction, 7) cleaning during construction, 8) site removal of all personnel and equipment after Contract Completion, 9) site clean-up prior to final acceptance, and 10) accomplish all other items of Work not specifically listed in other sections. B. ITEM B: Traffic Control 1. Unit of Measurement: Lump Sum. 2. Description: The Lump Sum price bid for Traffic Control shall be full compensation for all labor, materials and equipment required to insure safe traffic flow in and around the construction area. Coordination with City of Cashmere to obtain Approved traffic control plans is required. C. ITEM C: Cobrahead LED Fixtures High Type 3 1. Unit of Measurement: Each. Wenatchee City Council Agenda Packet Part 1 Page 157 of 220
2. Description: The Unit price bid for Cobrahead LED Fixtures High Type 3 shall be full compensation for all labor, materials and equipment required to install complete new fixtures. D. ITEM D: Cobrahead LED Fixtures Low Type 2 1. Unit of Measurement: Each. 2. Description: The Unit price bid for Cobrahead LED Fixtures Low Type 2 shall be full compensation for all labor, materials and equipment required to install complete new fixtures. E. ITEM E: Cobrahead LED Fixtures Low Type 4 1. Unit of Measurement: Each. 2. Description: The Unit price bid for Cobrahead LED Fixtures Low Type 4 shall be full compensation for all labor, materials and equipment required to install complete new fixtures. F. ITEM F: Cobrahead LED Fixtures Medium Type 2 1. Unit of Measurement: Each. 2. Description: The Unit price bid for Cobrahead LED Fixtures Medium Type 2 shall be full compensation for all labor, materials and equipment required to install complete new fixtures. G. ITEM G: Decorative LED Fixtures PT07-20W 1. Unit of Measurement: Each. 2. Description: The Unit price bid for Decorative LED Fixtures PT07-20W shall be full compensation for all labor, materials and equipment required to install complete new fixtures. H. ITEM H: Decorative LED Fixtures PT07-40W 1. Unit of Measurement: Each. 2. Description: The Unit price bid for Decorative LED Fixtures PT07-40W shall be full compensation for all labor, materials and equipment required to install complete new fixtures. I. ITEM I: Decorative LED Fixtures PT10-20W 1. Unit of Measurement: Each. 2. Description: The Unit price bid for Decorative LED Fixtures PT10-20W shall be full compensation for all labor, materials and equipment required to install complete new fixtures. J. ITEM J: Decorative LED Fixtures PT16-20W 1. Unit of Measurement: Each. Wenatchee City Council Agenda Packet Part 1 Page 158 of 220
2. Description: The Unit price bid for Decorative LED Fixtures PT16-20W shall be full compensation for all labor, materials and equipment required to install complete new fixtures. K. ITEM K: Decorative LED Fixtures PT17-20W 1. Unit of Measurement: Each. 2. Description: The Unit price bid for Decorative LED Fixtures PT17-20W shall be full compensation for all labor, materials and equipment required to install complete new fixtures. L. ITEM L: Decorative LED Fixtures PT17-40W 1. Unit of Measurement: Each. 2. Description: The Unit price bid for Decorative LED Fixtures PT17-40W shall be full compensation for all labor, materials and equipment required to install complete new fixtures. M. ITEM M: Decorative LED Fixtures PT19-20W 1. Unit of Measurement: Each. 2. Description: The Unit price bid for Decorative LED Fixtures PT19-20W shall be full compensation for all labor, materials and equipment required to install complete new fixtures. N. ITEM N: Decorative LED Fixtures PT19-40W 1. Unit of Measurement: Each. 2. Description: The Unit price bid for Decorative LED Fixtures PT19-40W shall be full compensation for all labor, materials and equipment required to install complete new fixtures. 3.3 BID PRICE SCHEDULE C: LEAVENWORTH A. ITEM A: Mobilization/Demobilization 1. Unit of Measurement: Lump Sum. No more than 50 percent of bid amount for this item will be paid before final payment request. Mobilization/Demobilization may not be more than 5 percent of the value of the schedule. 2. Description: The Lump Sum price bid for Mobilization/Demobilization shall include the cost for furnishing, scheduling, installing and testing, complete and in place, all Work and materials necessary to: 1) move and organize equipment and personnel onto the job site, 2) secure job site, 3) provide and maintain necessary support facilities, 4) obtain all necessary permits and licenses (except those provided by the District), 5) prepare site for construction operations, 6) maintain site and surrounding areas during construction, 7) cleaning during construction, 8) site removal of all Wenatchee City Council Agenda Packet Part 1 Page 159 of 220
personnel and equipment after Contract Completion, 9) site clean-up prior to final acceptance, and 10) accomplish all other items of Work not specifically listed in other sections. B. ITEM B: Traffic Control 1. Unit of Measurement: Lump Sum. 2. Description: The Lump Sum price bid for Traffic Control shall be full compensation for all labor, materials and equipment required to insure safe traffic flow in and around the construction area. Coordination with City of Leavenworth to obtain Approved traffic control plans is required. C. ITEM C: Cobrahead LED Fixtures High Type 3 1. Unit of Measurement: Each. 2. Description: The Unit price bid for Cobrahead LED Fixtures High Type 3 shall be full compensation for all labor, materials and equipment required to install complete new fixtures. D. ITEM D: Cobrahead LED Fixtures Low Type 2 1. Unit of Measurement: Each. 2. Description: The Unit price bid for Cobrahead LED Fixtures Low Type 2 shall be full compensation for all labor, materials and equipment required to install complete new fixtures. E. ITEM E: Cobrahead LED Fixtures Low Type 4 1. Unit of Measurement: Each. 2. Description: The Unit price bid for Cobrahead LED Fixtures Low Type 4 shall be full compensation for all labor, materials and equipment required to install complete new fixtures. F. ITEM F: Cobrahead LED Fixtures Medium Type 2 1. Unit of Measurement: Each. 2. Description: The Unit price bid for Cobrahead LED Fixtures Medium Type 2 shall be full compensation for all labor, materials and equipment required to install complete new fixtures. G. ITEM G: Retrofit Decorative LED Fixtures PT26-27W 1. Unit of Measurement: Each. 2. Description: The Unit price bid for Retrofit Decorative LED Fixtures PT26- 27W shall be full compensation for all labor, materials and equipment required to install new retrofit components inside existing fixture housing. Wenatchee City Council Agenda Packet Part 1 Page 160 of 220
H. ITEM H: Retrofit Decorative LED Fixtures PT27-45W 1. Unit of Measurement: Each. 2. Description: The Unit price bid for Retrofit Decorative LED Fixtures PT27- 45W shall be full compensation for all labor, materials and equipment required to install new retrofit components inside existing fixture housing. I. ITEM I: Retrofit Decorative LED Fixtures PT29-54W 1. Unit of Measurement: Each. 2. Description: The Unit price bid for Retrofit Decorative LED Fixtures PT29- 54W shall be full compensation for all labor, materials and equipment required to install new retrofit components inside existing fixture housing. J. ITEM J: Retrofit Decorative LED Fixtures PT32-40W 1. Unit of Measurement: Each. 2. Description: The Unit price bid for Retrofit Decorative LED Fixtures PT32- 40W shall be full compensation for all labor, materials and equipment required to install new retrofit components inside existing fixture housing. 3.4 BID PRICE SCHEDULE D: ENTIAT A. ITEM A: Mobilization/Demobilization 1. Unit of Measurement: Lump Sum. No more than 50 percent of bid amount for this item will be paid before final payment request. Mobilization/Demobilization may not be more than 5 percent of the value of the schedule. 2. Description: The Lump Sum price bid for Mobilization/Demobilization shall include the cost for furnishing, scheduling, installing and testing, complete and in place, all Work and materials necessary to: 1) move and organize equipment and personnel onto the job site, 2) secure job site, 3) provide and maintain necessary support facilities, 4) obtain all necessary permits and licenses (except those provided by the District), 5) prepare site for construction operations, 6) maintain site and surrounding areas during construction, 7) cleaning during construction, 8) site removal of all personnel and equipment after Contract Completion, 9) site clean-up prior to final acceptance, and 10) accomplish all other items of Work not specifically listed in other sections. B. ITEM B: Traffic Control 1. Unit of Measurement: Lump Sum. 2. Description: The Lump Sum price bid for Traffic Control shall be full compensation for all labor, materials and equipment required to insure safe Wenatchee City Council Agenda Packet Part 1 Page 161 of 220
traffic flow in and around the construction area. Coordination with City of Entiat to obtain Approved traffic control plans is required. C. ITEM C: Cobrahead LED Fixtures High Type 3 1. Unit of Measurement: Each. 2. Description: The Unit price bid for Cobrahead LED Fixtures High Type 3 shall be full compensation for all labor, materials and equipment required to install complete new fixtures. D. ITEM D: Cobrahead LED Fixtures Low Type 2 1. Unit of Measurement: Each. 2. Description: The Unit price bid for Cobrahead LED Fixtures Low Type 2 shall be full compensation for all labor, materials and equipment required to install complete new fixtures. E. ITEM E: Cobrahead LED Fixtures Low Type 4 1. Unit of Measurement: Each. 2. Description: The Unit price bid for Cobrahead LED Fixtures Low Type 4 shall be full compensation for all labor, materials and equipment required to install complete new fixtures. F. ITEM F: Cobrahead LED Fixtures Medium Type 2 1. Unit of Measurement: Each. 2. Description: The Unit price bid for Cobrahead LED Fixtures Medium Type 2 shall be full compensation for all labor, materials and equipment required to install complete new fixtures. G. ITEM G: Retrofit Decorative LED Fixtures PT25-20W 1. Unit of Measurement: Each. 2. Description: The Unit price bid for Retrofit Decorative LED Fixtures PT25- 20W shall be full compensation for all labor, materials and equipment required to install new retrofit components inside existing fixture housing. 3.5 BID PRICE SCHEDULE E: CHELAN A. ITEM A: Mobilization/Demobilization 1. Unit of Measurement: Lump Sum. No more than 50 percent of bid amount for this item will be paid before final payment request. Mobilization/Demobilization may not be more than 5 percent of the value of the schedule. 2. Description: The Lump Sum price bid for Mobilization/Demobilization shall include the cost for furnishing, scheduling, installing and testing, complete Wenatchee City Council Agenda Packet Part 1 Page 162 of 220
and in place, all Work and materials necessary to: 1) move and organize equipment and personnel onto the job site, 2) secure job site, 3) provide and maintain necessary support facilities, 4) obtain all necessary permits and licenses (except those provided by the District), 5) prepare site for construction operations, 6) maintain site and surrounding areas during construction, 7) cleaning during construction, 8) site removal of all personnel and equipment after Contract Completion, 9) site clean-up prior to final acceptance, and 10) accomplish all other items of Work not specifically listed in other sections. B. ITEM B: Traffic Control 1. Unit of Measurement: Lump Sum. 2. Description: The Lump Sum price bid for Traffic Control shall be full compensation for all labor, materials and equipment required to insure safe traffic flow in and around the construction area. Coordination with City of Chelan to obtain Approved traffic control plans is required. C. ITEM C: Cobrahead LED Fixtures High Type 3 1. Unit of Measurement: Each. 2. Description: The Unit price bid for Cobrahead LED Fixtures High Type 3 shall be full compensation for all labor, materials and equipment required to install complete new fixtures. D. ITEM D: Cobrahead LED Fixtures Low Type 2 1. Unit of Measurement: Each. 2. Description: The Unit price bid for Cobrahead LED Fixtures Low Type 2 shall be full compensation for all labor, materials and equipment required to install complete new fixtures. E. ITEM E: Cobrahead LED Fixtures Low Type 4 1. Unit of Measurement: Each. 2. Description: The Unit price bid for Cobrahead LED Fixtures Low Type 4 shall be full compensation for all labor, materials and equipment required to install complete new fixtures. F. ITEM F: Cobrahead LED Fixtures Medium Type 2 1. Unit of Measurement: Each. 2. Description: The Unit price bid for Cobrahead LED Fixtures Medium Type 2 shall be full compensation for all labor, materials and equipment required to install complete new fixtures. Wenatchee City Council Agenda Packet Part 1 Page 163 of 220
G. ITEM G: Retrofit Decorative LED Fixtures PT22-27W 1. Unit of Measurement: Each. 2. Description: The Unit price bid for Retrofit Decorative LED Fixtures PT22- 27W shall be full compensation for all labor, materials and equipment required to install new retrofit components inside existing fixture housing.
3.6 ESTIMATED QUANTITIES All items with quantities on the Bid Price Schedules are estimated. Payment will be made for actual quantities installed.
END OF SECTION Wenatchee City Council Agenda Packet Part 1 Page 164 of 220
SECTION 01 31 00 – PROJECT MANAGEMENT AND COORDINATION
PART 1 - GENERAL
1.1 RELATED DOCUMENTS A. Contract Drawings and general provisions of the Contract Documents, including General Conditions and Specific Requirements and all other Division Specification sections, apply to this section.
1.2 WORK SCHEDULES A. Contractor shall provide Project Manager with an updated Work schedule at least once per two week period throughout the duration of the Project. 1. If the Contractor deviates from any schedule provided, the Project Manager shall be notified immediately and a revised schedule shall be submitted for Project Manager review.
1.3 PROJECT MEETINGS A. General: The Project Manager shall schedule and conduct Project meetings at a site chosen by the Project Manager. 1. Progress Meetings Interval: The Project Manager shall conduct progress meetings at regular intervals up to weekly if required to ensure Project facilitation and communication. 2. Attendees: Project Manager shall inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notification by the Project Manager to the Contractor and all parties involved shall be given at least two (2) business days in advance of scheduled meeting dates and times. a. In addition to District representatives, each Contractor, Subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the meeting shall be familiar with the Project and authorized to conclude matters relating to the Work. 3. Agenda: Project Manager shall prepare the meeting agenda and distribute the agenda to all invited attendees. The Contractor shall be responsible for reviewing the meeting agenda and providing input relative to Construction progress and Work. The Contractor shall provide information relative to the Work schedule and include topics for discussion as appropriate to status of Project. Wenatchee City Council Agenda Packet Part 1 Page 165 of 220
4. Meeting Minutes: The Project Manager will provide a summary of the meeting minutes. The Contractor shall be responsible for review of the meeting minutes and for providing corrections as necessary prior to the next progress meeting.
PART 2 - PRODUCTS (NOT USED)
PART 3 - EXECUTION (NOT USED)
END OF SECTION
Wenatchee City Council Agenda Packet Part 1 Page 166 of 220
SECTION 01 33 00 – SUBMITTAL PROCEDURES
PART 1 - GENERAL
1.1 RELATED DOCUMENTS A. Contract Drawings and general provisions of the Contract Documents, including General Conditions and Specific Requirements and all other Division Specification sections, apply to this section.
1.2 SUMMARY A. This section includes administrative and procedural requirements applicable to Contractor for submitting Shop Drawings, Product Data, Samples, and other submittals.
1.3 DEFINITIONS A. Action Submittals: Written and graphic information that requires the Project Manager to provide responsive action. B. Informational Submittals: Written information that does not require the Project Manager to responsive action. Submittals may be rejected for not complying with requirements.
1.4 SUBMITTAL PROCEDURES A. Coordination: Coordinate preparation and processing of submittals with performance of construction activities. 1. Coordinate each submittal with fabrication, purchasing, testing, delivery, other submittals, and related activities that require sequential activity. 2. Coordinate transmittal of different types of submittals for related parts of the Work so processing will not be delayed because of need to review submittals concurrently for coordination. a. The Project Manager reserves the right to withhold action on a submittal requiring coordination with other submittals until related submittals are received.
B. Processing Time: Allow enough time for submittal review, including time for resubmittals. Time for review shall commence upon the District receipt of submittal. No extension of the Contract Time will be authorized because of failure to transmit submittals in advance of the Work to permit processing, including resubmittals. 1. Initial Review: Allow five (5) business days for initial review of each submittal. Allow additional time if coordination with subsequent submittals Wenatchee City Council Agenda Packet Part 1 Page 167 of 220
is required. The Project Manager will advise Contractor when a submittal being processed must be delayed for coordination. 2. Intermediate Review: If intermediate submittal is necessary, process it in same manner as initial submittal. 3. Resubmittal Review: Allow five (5) business days for review of each resubmittal. 4. Identification: Place a permanent label or title block on each submittal for identification. a. Indicate name of firm or entity that prepared each submittal on label or title block. b. Provide a space approximately 6 by 8-inches on label or beside title block to record Contractor's review and approval markings and action taken by the Project Manager. c. Include the following information on label for processing and recording action taken: 1) Project name. 2) Date. 3) Public Utility District No. 1 of Chelan County. 4) Attn: John Goodwill, Project Manager. 5) Name and address of Contractor. 6) Name and address of Subcontractor. 7) Name and address of supplier. 8) Name of manufacturer. 9) Submittal number or other unique identifier, including revision identifier. a) Submittal number shall use Specification Section number followed by a decimal point and then a sequential number (e.g., 06100.01). Resubmittals shall include an alphabetic suffix after another decimal point (e.g., 06100.01.A). 10) Number and title of appropriate Specification Section(s). 11) Drawing number and detail references, as appropriate. 12) Location(s) where product is to be installed, as appropriate. 13) Other necessary identification.
C. Deviations: Encircle or otherwise specifically identify deviations from the Contract Documents on submittals. D. Additional Copies: Unless additional copies are required for final submittal, and unless the Project Manager observes noncompliance with provisions in the Contract Documents, initial submittal may serve as final submittal. E. Transmittal: Package each submittal individually and appropriately for transmittal and handling. Transmit each submittal using a transmittal form. Wenatchee City Council Agenda Packet Part 1 Page 168 of 220
F. Resubmittals: Make resubmittals in same form and number of copies as initial submittal. 1. Note date and content of previous submittal. 2. Note date and content of revision in label or title block and clearly indicate extent of revision. 3. Resubmit submittals until they are marked by the Project Manager, "No Exceptions Taken.” G. Distribution: Furnish copies of final submittals to manufacturers, Subcontractors, suppliers, fabricators, installers, authorities having jurisdiction, and others as necessary for performance of construction activities. Show distribution on transmittal forms. 1. Use for Construction: Use only final submittals with mark indicating "No Exceptions Taken” by the Project Manager.
PART 2 - PRODUCTS
2.1 ACTION SUBMITTALS A. General: Prepare and submit Action Submittals required by individual Specification Sections. B. Product Data: Collect information into a single submittal for each element of construction and type of product or equipment. 1. If information must be specially prepared for submittal because standard printed data are not suitable for use, submit as Shop Drawings, not as Product Data. 2. Mark each copy of each submittal to show which products and options are applicable. 3. Include the following information, as applicable: a. Manufacturer's written recommendations. b. Manufacturer's product specifications. c. Manufacturer's installation instructions. d. Standard color charts. e. Manufacturer's catalog cuts. f. Wiring diagrams showing factory-installed wiring. g. Printed performance curves. h. Operational range diagrams. i. Mill reports. j. Standard product operation and maintenance manuals. k. Compliance with specified referenced standards. l. Testing by recognized testing agency. Wenatchee City Council Agenda Packet Part 1 Page 169 of 220
m. Application of testing agency labels and seals. n. Notation of coordination requirements. o. Material Safety Data Sheets (MSDS).
4. Submit product data before or concurrent with any samples. 5. Number of Copies: Submit three (3) copies of product data, unless otherwise indicated. The Project Manager will return one (1) copy and retain two (2) copies as a Project record document.
2.2 INFORMATIONAL SUBMITTALS A. General: Prepare and submit Informational Submittals required by other Specification Sections. 1. Number of Copies: Submit three (3) copies of each submittal, unless otherwise indicated. 2. Material Safety Data Sheets (MSDS): Submit updated information to the Project Manager As Required.
PART 3 - EXECUTION
3.1 CONTRACTOR REVIEW A. Review each submittal and check for coordination relative to all Work and for compliance with the Contract Documents. Note corrections and field dimensions.
3.2 DISTRICT ACTION A. Action Submittals: The Project Manager will review each submittal, make marks to indicate corrections or modifications required, and return it. The Project Manager will mark each submittal appropriately to indicate action taken, as follows: 1. No Exception Taken: The material, equipment, or work method complies with the Contract Documents. The Contractor may implement the submitted item into the Work. 2. Rejected: Except at Contractor's own risk, the Contractor shall not undertake Work covered by the submittal. Information presented does not comply with the Contract Documents. Use of the submitted material, equipment or work method will result in unacceptable conditions requiring further work including replacement of the submitted item. 3. Revise and Resubmit: Except at Contractor's own risk, the Contractor shall not undertake Work covered by the submittal until it has been revised and its status is changed. Information is either insufficient or partially incorrect. Wenatchee City Council Agenda Packet Part 1 Page 170 of 220
4. Furnish: The material, equipment, or work method was not submitted. Furnish items listed for review. B. Informational Submittals: The Project Manager will review each submittal and will not return it, or will return it if it does not comply with requirements. C. Submittals not required by the Contract Documents may not be reviewed and may be discarded.
END OF SECTION
Wenatchee City Council Agenda Packet Part 1 Page 171 of 220
SECTION 01 45 00 – QUALITY CONTROL
PART 1 - GENERAL
1.1 RELATED DOCUMENTS A. Contract Drawings and general provisions of the Contract Documents, including General Conditions and Specific Requirements and all other Division Specification sections, apply to this section.
1.2 SUMMARY A. This section includes administrative and procedural requirements applicable to Contractor for quality assurance and quality control.
1.3 DEFINITIONS A. Product Testing: Tests and inspections that are performed by a Nationally Recognized Testing Laboratory (NRTL), a National Voluntary Laboratory Accreditation Program (NVLAP), or a testing agency qualified to conduct product testing and acceptable to authorities having jurisdiction, to establish product performance and compliance with industry standards. B. Source Quality Control Testing: Tests and inspections that are performed at the source, i.e., plant, mill, factory, or shop. C. Field Quality Control Testing: Tests and inspections that are performed on-site for installation of the Work and for completed Work.
1.4 CONFLICTING REQUIREMENTS A. General: If compliance with two or more standards is specified and the standards establish different or conflicting requirements for minimum quantities or quality levels, comply with the most stringent requirement. Refer uncertainties and requirements that are different, but apparently equal, to the Project Manager for a decision before proceeding. B. Minimum Quantity or Quality Levels: The quantity or quality level shown or specified shall be the minimum provided or performed. The actual installation may comply exactly with the minimum quantity or quality specified, or it may exceed the minimum within reasonable limits. To comply with these requirements, indicated numeric values are minimum or maximum, as appropriate, for the context of requirements. Refer uncertainties to the Project Manager for a decision before proceeding.
1.5 QUALITY ASSURANCE Wenatchee City Council Agenda Packet Part 1 Page 172 of 220
A. General: Qualifications paragraphs in this section establish the minimum qualification levels required; individual Specification sections specify additional requirements.
1.6 ACCEPTABLE TESTING AGENCIES A. Testing Agency Qualifications: NRTL, NVLAP, or an independent agency with the experience and capability to conduct testing and inspecting indicated, as documented according to ASTM E 548; and with additional qualifications specified in individual sections; and where required by authorities having jurisdiction, that is acceptable to authorities. 1. NRTL: A nationally recognized testing laboratory according to 29 CFR 1910.7. 2. NVLAP: A testing agency accredited according to NIST's National Voluntary Laboratory Accreditation Program.
1.7 FACTORY AUTHORIZED SERVICE REPRESENTATIVE QUALIFICATIONS A. An authorized representative of manufacturer who is trained and Approved by manufacturer to inspect installation of manufacturer's products that are similar in material, design, and extent to those indicated for this Project.
1.8 QUALITY CONTROL A. Manufacturer's Field Services: Where indicated, engage a factory authorized service representative to inspect field-assembled components and equipment installation, including service connections. Report results in writing to District.
PART 2 - PRODUCTS (NOT USED)
PART 3 - EXECUTION
END OF SECTION
Wenatchee City Council Agenda Packet Part 1 Page 173 of 220
SECTION 01 51 00 – TEMPORARY UTILITIES
PART 1 - GENERAL
1.1 RELATED DOCUMENTS A. Contract Drawings and general provisions of the Contract Documents, including General Conditions and Specific Requirements and all other Division Specification sections, apply to this section.
1.2 SUBMITTALS A. Traffic Control Plans: 1. Traffic Control Plan(s): The Contractor shall submit detailed Traffic Control Plans for each portion of the Contract Work as part of the submittal package prior to construction commencement. Copies of the plan(s) are to be prepared for the District to share with project entities for review and approval As Required by permits. 2. Approved Traffic Control Plan(s) shall be required prior to start of construction. 3. Updated traffic control plans must be provided to District as Work progresses to accommodate field changes. 4. Updated traffic control plans must be submitted during regularly scheduled construction progress meetings and Approved by the District before implementation in Work.
1.3 USE CHARGES A. General: Cost or use charges for temporary facilities shall be included in the Bid Price. Allow other entities to use temporary services and facilities without cost, including, but not limited to, the District testing agencies and authorities having jurisdiction. 1. Sewer Service: Contractor shall pay sewer service use charges for sewer usage by all entities for construction operations. 2. Water Service: Contractor shall pay water service use charges for water usage in construction operations. Wenatchee City Council Agenda Packet Part 1 Page 174 of 220
1.4 TRAFFIC CONTROL A. The Contractor shall be responsible at all times for directing and controlling traffic including all Approved temporary re-routing during construction activity. It is the responsibility of the Contractor to develop a traffic control plan for each area affected by Work. Traffic control plans must follow guidelines established in the latest version of the Manual on Uniform Traffic Control Devices (MUTCD) for Streets and Highways. B. While Work is in progress, posting of warning signs shall be provided for re- routing and regulating traffic As Required. The Contractor shall maintain sufficient warning signs and adequate barricades for all work to protect moving vehicles and pedestrians. C. Upon failure of the Contractor to Provide and maintain adequate and suitable barricades, lights, and detour signs when ordered to do so, the District shall be at the liberty to, without further notice to the Contractor, provide the required Traffic Control and thereby deduct the costs from any monies or payment due or to become due to the Contractor. In cases where these circumstances arise, the District assumes no liability connected therewith.
PART 2 - PRODUCTS
2.1 MATERIALS A. TEMPORARY FACILITIES 1. General Sanitary Facilities: Prefabricated or mobile units to accommodate needs of construction personnel. Clean and maintain sanitary facility. 2. Traffic Control Devices: The Contractor shall furnish flagging, barricades, traffic signs and other devices to control traffic during construction operations. All traffic signs, barricades, and devices shall conform to Section 1-10.3(3) of the Washington State Department of Transportation Standard Specifications and Manual on Uniform Traffic Control Devices (MUTCD) for Streets and Highways. 3. The Contractor shall provide such additional barricades and protective devices as will be required to reasonably protect workers and others, as well as animals, from injury resulting from work. B. EQUIPMENT 1. Fire Extinguishers: Portable, UL rated with class and extinguishing agent As Required by locations and classes of fire exposures. 2. Fire Water: Where cutting of materials is needed on the Work site which could result in spark ignition of surrounding dry brush or timber and/or where Wenatchee City Council Agenda Packet Part 1 Page 175 of 220
existing fire hydrants do not exist, the Contractor shall supply adequate water and equipment for fire suppression.
PART 3 - EXECUTION
3.1 INSTALLATION, GENERAL A. Locate facilities where they will serve Project adequately and result in minimum interference with performance of the Work. Relocate and modify facilities As Required by progress of the Work.
3.2 TEMPORARY UTILITY INSTALLATION A. Sanitary Facilities: Provide temporary toilets, wash facilities, and drinking water for use of construction personnel. Maintain routine cleaning schedule throughout construction. Upon Project Completion remove temporary sanitary facilities. B. Traffic Control: 1. Follow Approved traffic control plan. 2. Protect existing site improvements including curbs, pavement, and utilities. 3. Maintain access for fire-fighting equipment and access to fire hydrants. 4. The Contractor shall notify police, fire, Chelan County, the U.S. Post Office, and the Project Manager of the closing and opening of streets in compliance with all permits. The Contractor shall provide emergency vehicle access and postal worker access to adjacent private properties at all times.
END OF SECTION
Wenatchee City Council Agenda Packet Part 1 Page 176 of 220
SECTION 01 55 00 – CONSTRUCTION ACCESS
PART 1 - GENERAL
1.1 RELATED DOCUMENTS A. Contract Drawings and general provisions of the Contract Documents, including General and Supplemental Conditions and all other Division Specification sections, apply to this section.
1.2 SUMMARY A. The Contractor shall provide for all temporary site access and shall maintain vehicular site access at all times. B. The Contractor shall secure its own staging area in which to store all equipment and materials. C. Wherever construction vehicle access routes intersect paved roads, provisions must be made by the Contractor to minimize the transport of sediment onto the paved road. The Contractor shall remove all dirt, mud, rocks, vegetation, or other deleterious material from all construction equipment prior to leaving the site. This may include spray washing, sweeping, or other physical methods as necessary. D. If sediment or other debris is transported onto a paved road surface, the road shall be cleaned thoroughly by the end of the workday. Debris shall be removed from roads by shoveling or sweeping. Street washing will be allowed only after debris has been removed in this manner.
PART 2 - PRODUCTS – NOT USED
PART 3 - EXECUTION – NOT USED
END OF SECTION
Wenatchee City Council Agenda Packet Part 1 Page 177 of 220
SECTION 01 73 00 – EXECUTION
PART 1 - GENERAL
1.1 RELATED DOCUMENTS A. Contract Drawings and general provisions of the Contract Documents, including General Conditions and Specific Requirements and all other Division Specification sections, apply to this section.
PART 2 - PRODUCTS (NOT USED)
PART 3 - EXECUTION
3.1 EXAMINATION A. Acceptance of Conditions: Examine areas and conditions with installer or applicator present where indicated for compliance with requirements for installation tolerances and other conditions affecting performance. Record observations.
3.2 PREPARATION A. Existing Utility Information: Coordinate with authorities having jurisdiction.
3.3 INSTALLATION A. Comply with manufacturer's written instructions and recommendations for installing products in applications indicated.
END OF SECTION
Wenatchee City Council Agenda Packet Part 1 Page 178 of 220
SECTION 01 77 00 – CLOSEOUT PROCEDURES
PART 1 - GENERAL
1.1 RELATED DOCUMENTS A. Contract Drawings and general provisions of the Contract Documents, including General Conditions and Specific Requirements and all other Division Specification sections, apply to this section.
1.2 PUNCH LIST A. Project Manager shall provide a punch list of incomplete Work items, including name and identification of each area affected by construction operations. This may include items needing correction in areas disturbed by Contractor that are outside the limits of construction.
1.3 SUBSTANTIAL COMPLETION REQUIREMENTS A. Complete installation of all fixtures defined in the Work. B. Completed punch list items.
1.4 FINAL ACCEPTANCE A. Terminate and remove temporary facilities from Project site. B. Complete final cleaning requirements.
PART 2 - PRODUCTS (NOT USED)
PART 3 - EXECUTION (NOT USED)
END OF SECTION Wenatchee City Council Agenda Packet Part 1 Page 179 of 220
SECTION 01 78 10 – PROJECT RECORD DOCUMENTS
PART 1 - GENERAL
1.1 RELATED DOCUMENTS A. Contract Drawings and general provisions of the Contract Documents, including General Conditions and Specific Requirements and all other Division Specification sections, apply to this section.
1.2 SUBMITTALS A. Record Drawings: 1. Submit one set of marked-up Record Drawings.
PART 2 - PRODUCTS
2.1 RECORD DRAWINGS A. Record Drawings: Maintain one set of the Contract Drawings and Shop Drawings. 1. Preparation: Mark Record Drawings to show the actual installation where installation varies from that shown originally. Require individual or entity who obtained record data, whether individual or entity is Installer, Subcontractor, or similar entity, to prepare the marked-up Record Drawings. a. Give particular attention to information on concealed elements that would be difficult to identify or measure and record later. b. Accurately record information in an understandable drawing technique. c. Record data as soon as possible after obtaining it. Record and check the markup before enclosing concealed installations.
2. Content: Types of items requiring marking include, but are not limited to, the following: a. Dimensional changes. b. Revisions to details. c. Depths of foundations below grade. d. Pipe invert and crown elevations. e. Locations and depths of underground utilities. f. Revisions to routing of piping and conduits. g. Actual equipment locations. h. Locations of concealed internal utilities. i. Changes made by Field Work Order/Change Order. j. Details not on the original Contract Drawings. k. Field records for variable and concealed conditions. Wenatchee City Council Agenda Packet Part 1 Page 180 of 220
l. Record information on the Work that is shown only schematically.
3. Mark record sets with erasable, red-colored pencil to indicate new or modified items, dimensions and factual data. 4. Mark record sets with erasable, green colored pencil to indicate deleted items, items not installed at the identified location (new location shown in red). 5. Mark Record Drawings in erasable, blue colored pencil to provide information regarding unique conditions such as spatial relationships of pipe fittings, joints, utility crossings and other information surrounding technical work sites. 6. Mark important additional information that was either shown schematically or omitted from originals. 7. Note Construction Change Directive numbers, alternate numbers, Field Work Order/Change Order numbers, and similar identification, where applicable.
PART 3 - EXECUTION
3.1 RECORDING AND MAINTENANCE A. Maintenance of Record Documents and Samples: Store Record Documents apart from the Contract Documents used for construction. Do not use Project Record Documents for construction purposes. Maintain Record Documents in good order and in a clean, dry, legible condition, protected from deterioration and loss. Provide access to Project Record Documents for Project Manager reference during normal working hours. B. Upon request from Project Manager, record additional data such as dimensions, field test results, survey information, and miscellaneous information on the Record Drawings.
END OF SECTION
Wenatchee City Council Agenda Packet Part 1 Page 181 of 220
SECTION 26 50 00 – LIGHT FIXTURES
PART 1 - GENERAL
1.1 RELATED DOCUMENTS A. Contract Drawings and general provisions of the Contract Documents, including General Conditions and Specific Requirements and all other Division Specification sections, apply to this section.
1.2 DEFINITIONS A. Fixture is synonymous of Luminaire in these specifications herein.
1.3 REFERENCES A. American National Standards Institute (ANSI) 1. C78.377-2011 (or latest), American National Standard for the Chromaticity of Solid State Lighting Products 2. C82.77-2002 (or latest), American National Standard for Harmonic Emission Limits - Related Power Quality Requirements for Lighting Equipment 3. C136.2-2014 (or latest), American National Standard for Roadway and Area Lighting Equipment – Dialectric Withstand and Electrical Immunity Requirements 4. C136.10-2010 (or latest), American National Standard for Roadway and Area Lighting Equipment – Locking-Type Photocontrol Devices and Mating Receptacles— Physical and Electrical Interchangeability and Testing 5. C136.15-2011 (or latest), American National Standard for Roadway and Area Lighting Equipment – Luminaire Field Identification 6. C136.22-2004 R2009 (or latest), American National Standard for Roadway and Area Lighting Equipment – Internal Labeling of Luminaires B. American Society for Testing and Materials International (ASTM) 1. B117-11 (or latest), Standard Practice for Operating Salt Spray (Fog) Apparatus 2. D523-08 (or latest), Standard Test Method for Specular Gloss 3. D1654-08 (or latest), Standard Test Method for Evaluation of Painted or Coated Specimens Subjected to Corrosive Environments 4. G154-06 (or latest), Standard Practice for Operating Fluorescent Light Apparatus for UV Exposure of Nonmetallic Materials Wenatchee City Council Agenda Packet Part 1 Page 182 of 220
C. Federal Communications Commission (FCC) 1. 47 CFR Part 15, Telecommunication – Radio Frequency Devices D. Federal Trade Commission (FTC) 1. Complying with the Made in USA Standard, December 1998 2. Green Guides, 16 CFR Part 260, Guides for the Use of Environmental Marketing Claims E. Illuminating Engineering Society of North America (IESNA or IES) 1. LM-50-13 (or latest), IES Approved Method for Photometric Measurement of Roadway and Street Lighting Installations 2. LM-61-06 (or latest), IESNA Approved Guide for Identifying Operating Factors Influencing Measured Vs. Predicted Performance for Installed Outdoor High Intensity Discharge (HID) Luminaires 3. LM-63-02 (R2008 or latest), ANSI/IESNA Standard File Format for the Electronic Transfer of Photometric Data and Related Information 4. LM-79-08 (or latest), IESNA Approved Method for the Electrical and Photometric Measurements of Solid-State Lighting Products 5. LM-80-08 (or latest), IESNA Approved Method for Measuring Lumen Maintenance of LED Light Sources 6. RP-8-00 (or latest), ANSI / IESNA American National Standard Practice for Roadway Lighting 7. RP-16-10 (or latest), ANSI/IES Nomenclature and Definitions for Illuminating Engineering 8. TM-3-95 (or latest), A Discussion of Appendix E - "Classification of Luminaire Lighting Distribution," from ANSI/IESNA RP-8-83 9. TM-15-11 (or latest), Luminaire Classification System for Outdoor Luminaires 10. TM-21-11 (or latest), Projecting Long Term Lumen Maintenance of LED Light Sources F. International Electrotechnical Commission (IEC) 1. 60929 Annex E, Control Interface for Controllable Ballasts (0-10V) 2. 62386, Digital Addressable Lighting Interface (DALI) G. Municipal Solid-State Street Lighting Consortium (MSSLC) 1. Model Specification for Networked Outdoor Lighting Control Systems, V2.0 (or latest) Wenatchee City Council Agenda Packet Part 1 Page 183 of 220
H. National Electrical Manufacturers Association (NEMA) 1. LSD 63-2012, Measurement Methods and Performance Variation for Verification Testing of General Purpose Lamps and Systems I. Underwriters Laboratories (UL) 1. 1598 Third Edition (or latest), Luminaires
1.4 SUBMITTALS A. Fixtures: Three sets of submittals for each fixtures used in the work. 1. Fixture cutsheets 2. Cutsheets for LED light source 3. Cutsheets for LED driver 4. If dimmable LED driver is specified, provide diagrams illustrating light output and input power as a function of control signal. 5. Cutsheets for surge protection device, if applicable 6. Provide samples of fixtures when required.
1.5 GENERAL REQUIREMENTS A. Transmissive optical components shall be applied in accordance with OEM design guidelines to ensure suitability for the environment (e.g., electromagnetic, thermal, mechanical, chemical). B. Fixture shall be designed for ease of component replacement and end-of-life disassembly. C. LED light source(s) and driver(s) shall be RoHS compliant. D. Nominal fixture input wattage shall account for nominal applied voltage and any reduction in driver efficiency due to sub-optimal driver loading. E. Fixture shall accept the voltage or voltage range specified at 50/60 Hz, and shall operate normally for input voltage fluctuations of plus or minus 10 percent. F. All internal components shall be assembled and pre-wired using modular electrical connections. G. The following shall be in accordance with corresponding sections of ANSI C136.37: 1. Wiring and grounding. 2. Terminal blocks for incoming AC lines (electrical mains wires) 3. Photocontrol receptacle 4. Latching and hinging Wenatchee City Council Agenda Packet Part 1 Page 184 of 220
5. Mounting provisions 6. Ingress protection
1.6 FIXTURES EXPOSED TO THE ENVIRONMENT A. Shall exceed a rating of six per ASTM D1654 after 1000 hours of testing per ASTM B117. B. The coating shall exhibit no greater than 30% reduction of gloss per ASTM D523, after 500 hours of QUV testing at ASTM G154 Cycle 6.
1.7 THERMAL MANAGEMENT A. Fixture shall start and operate in ambient temperature range specified. B. Maximum rated case temperature of driver and other internal components shall not be exceeded when fixture is operated in ambient temperature range specified. C. Mechanical design of protruding external surfaces (heat sink fins) shall facilitate hose-down cleaning and discourage debris accumulation. D. Liquids or other moving parts shall be clearly indicated in submittals, shall be consistent with product testing, and shall be subject to review by Owner.
1.8 LED DRIVER, PHOTOCONTROL RECEPTACLE, AND CONTROL INTERFACE A. Fixtures with 7-pin receptacles shall be fully prewired and shall incorporate an ANSI C136.41 compliant receptacle. 1. If a dimmable LED driver is specified, its 0-10V or DALI control wires shall be connected to the receptacle pads as specified in ANSI C136.41; connection of the two remaining pads shall be by Contractor, as directed by District. Wenatchee City Council Agenda Packet Part 1 Page 185 of 220
1.9 ELECTRICAL SAFETY TESTING A. Fixture shall be listed for wet locations by a U.S. Occupational Safety Health Administration (OSHA) Nationally Recognized Testing Laboratory (NRTL). B. Fixture shall have locality-appropriate governing mark and certification. C. Fixture shall meet the performance requirements specified in ANSI C136.2 for dielectric withstand, using the DC test level and configuration.
1.10 ELECTRICAL IMMUNITY A. Fixture shall meet the performance requirements specified in ANSI C136.2 for electrical immunity, using the combination wave test level as specified. B. Manufacturer shall indicate on submittal form whether failure of the electrical immunity system can possibly result in disconnect of power to fixture.
1.11 INTERFERENCE AND POWER QUALITY A. Fixture shall comply with FCC 47 CFR part 15 interference criteria for Class A (non-residential) digital devices. B. Fixture shall comply with section 5.2.5 (fixtures rated for outdoor use) of ANSI C82.77 at full input power and across specified voltage range.
1.12 COLOR ATTRIBUTES A. Color Rendering Index (CRI) shall be no less than 60. B. Nominal Correlated Color Temperature (CCT) shall be as follows for the work: Manufacturer-Rated Allowable IES LM-79 Chromaticity Values Nominal CCT (K) Measured CCT (K) Measured Duv 3000 2870 to 3220 -0.006 to 0.006 4000 3710 to 4260 -0.005 to 0.007 Wenatchee City Council Agenda Packet Part 1 Page 186 of 220
C. If submitted nominal CCT is not listed in table above, measured CCT and Duv shall be as per the criteria for Flexible CCT defined in ANSI C78.377.
1.13 IDENTIFICATION A. Fixture shall have an external label per ANSI C136.15. B. Fixture shall have an internal label per ANSI C136.22.
1.14 QUALITY ASSURANCE A. Before approval and purchase, District may request fixture sample(s) identical to product configuration(s) submitted for inspection. District may request IES LM-79 testing of fixture sample(s) to verify performance is within manufacturer-reported tolerances. B. Electrically test fully assembled fixtures before shipment from factory. C. After installation, District may perform IES LM-50 field measurements to verify performance requirements, giving consideration to manufacturing tolerances and measurement uncertainties as outlined in IES LM-61 and NEMA LSD 63.
1.15 WARRANTY A. Warranty shall be of the minimum duration as specified herein, and shall cover maintained integrity and functionality of the following 1. Fixture housing, wiring, and connections 2. LED light source a. Negligible light output from more than 10 percent of the LED packages constitutes fixture failure. 3. LED driver
1.16 MANUFACTURER SERVICES A. Manufacturer or local sales representative shall provide installation and troubleshooting support as required by the District.
PART 2 - PRODUCTS
2.1 COBRAHEAD FIXTURES A. General: Roadway cobrahead lighting fixtures 1. All fixture components (LED, driver, etc.) must be rated 100,000-hour lifetime rating. Wenatchee City Council Agenda Packet Part 1 Page 187 of 220
2. Photocell receptacle 7 pin, with LED rated long life photo cell packaged in box with light. 3. 10-year fixture warranty. 4. Rated for ambient temperature from -40C to +40C. 5. Light trespass shield options available (including house-side, side, and front shields). 6. Corrosion resistant housing; enclosure constructed with cast aluminum, including door. Hinges and bolts can be aluminum, 300 series stainless steel, or silicone bronze. 7. Color Temperature: 3000 kelvin typical with some 4000 kelvin specified in the work. 8. Operating voltage range 120V-277V with some 480V specified in the work. 9. BUG requirements: backlight max 2, up light 0, glare max 2 for 50 watt or less. 10. Discrete LED chips required; COB or high-density module will not be allowed. 11. Minimum efficacy: 110 lumens per watt. 12. Test reports required: LM79, LM80, TM21, UL Listed, DLC Listed, Driver Spec Sheet. 13. Refer to Attachment A Cobrahead Streetlight Fixture Design in the specifications herein for details regarding individual cobrahead types.
2.2 DECORATIVE FIXTURES A. Retrofit Decorative Fixture Specifications: Retrofit of existing decorative light fixtures 1. DLC Listed. 2. All components (LED, driver, etc.) must be rated for 50,000-hours. 3. Color temperature: 3000 kelvin. 4. Rated for ambient temperature from -40C to +40C. 5. Operating voltage range 120V-277V. 6. Minimum efficacy of 110 lumens per watt. 7. 7-year Warranty. 8. Passive cooling (NO fans, moving parts, liquids, etc.). 9. All retrofit fixtures will require lens cleaning at time of install. Wenatchee City Council Agenda Packet Part 1 Page 188 of 220
10. Must fit existing housing. 11. Refer to Attachment B Decorative Streetlight Fixture Design in the specifications herein for details regarding individual decorative types. B. New Decorative Fixture Specifications: 1. DLC Listed. 2. All components (LED, driver, etc.) must be rated for 100,000- hours. 3. Photocell receptacle 7 pin, with LED rated long life photo cell packaged in box with light. 4. Field adjustable output/dimming option. 5. Rated for ambient temperature from -40C to +40C. 6. Light trespass shield options available (including house-side, side, and front shields). 7. Cast aluminum, corrosion resistant housing. 8. Color temperature: 3000 kelvin. 9. Operating voltage range 120V-277V. 10. Minimum efficacy of 110 lumens per watt. 11. 10 year warranty. 12. Must fit existing pole. 13. Matches existing architecture/style.
PART 3 - EXECUTION
3.1 MATERIALS HANDLING A. Packaging and Marking: Each fixture shall be individually packaged to prevent damage. The container shall be convenient for handling and storage. Manufacturer’s name or symbol and catalog number shall be on each part or (and) its packaging.
3.2 MATERIALS INSTALLATION A. General: Follow all manufacturers recommendations for complete installation of fixture. 1. Provide installation of the street light fixtures as defined in the Contract Documents. 2. Remove existing High Pressure Sodium (HPS) and/or Low Pressure Sodium (LPS) and/or Mercury. Wenatchee City Council Agenda Packet Part 1 Page 189 of 220
a. Vapor fixtures, provide sufficient containers, ensure their secured storage, and will coordinate the proper environmental disposal of removed fixtures per all federal, state and local requirements. b. Contractor shall provide District with documentation demonstrating proper environmental disposal of removed fixtures at completion of the project. B. Provide installation of decorative retrofit kit replacements or full decorative fixture replacements as specified. Confirm base size if specified in supplemental materials for decorative lights. C. Clean the lens and fixture base for any decorative retrofit. Cleaning should remove all dust, particles, or foreign objects, including any animal nests, webs, residue, etc. from the housing and fixture. Installers should clean bulbs and fixtures with appropriate, non-abrasive materials per industry standards. D. Identify, secure and coordinate local secured staging space and provide District with confirmed address of the location within two weeks of material ship date. E. Contractor agrees to assume liability for any stolen, damaged, or lost shipments once in its possession. F. Contractor shall receive material shipments at this space and ensure the proper storage and security of all materials. G. Contractor shall have staff on hand, and sufficient equipment (e.g. such as forklifts and/or pallet jacks) to receive all material shipments and will verify materials received match the packing slip. H. Contractor shall notify District immediately if there is any discrepancy between the packing slip and the material received. Contractor shall deliver electronic copy of the packing slip to the District the same day of the delivery. I. Contractor also agrees to maintain the secured staging space in an orderly fashion, including tidying debris (e.g. cardboard) from shipments and allowing adequate space for the shipment of materials and removal of take-down fixtures. J. Utilize the handheld Global Positioning System (GPS) devices provided by District representative during all field installations to track specific characteristics of each installed fixture (minimum of two devices to be provided). 1. District representative will provide training on use of the devices. 2. Contractor agrees to follow all data collection protocols as instructed by District representative to ensure accuracy of the data. Work required for data collection shall be included in the unit bid price for each fixture. 3. District may withhold payment for installations until complete and accurate data is confirmed with the time and location of installation. Wenatchee City Council Agenda Packet Part 1 Page 190 of 220
a. If data collection is insufficient, Contractor shall return to the job site to obtain required data for approval of work. 4. Contractor agrees to assume liability for any stolen, damaged, or lost devices once in its possession (at a cost of $500 per damaged device and $80 per damage device case). 5. Contractor agrees to pay for any unauthorized use of the devices (such as toll calls, excessive data usage, etc.). 6. Confirm that power is flowing to the existing fixture prior to its removal, and again after new LED fixture is installed. 7. Restore power to the site if the LED installation resulted in an outage. If power is not flowing prior to removal of the existing fixture, test via the contactor (if applicable) or record. 8. “No Power” through the use of the provided GPS data collection devices; 9. If testing for live voltage fails to produce an accurate reading, verify and document, through the use of the provided GPS data collection devices, the voltage via data on the nameplates of each existing HPS and/or LPS and/or Mercury Vapor fixture at each location prior to LED fixture installation. Wenatchee City Council Agenda Packet Part 1 Page 191 of 220
K. Ensure fixture is level and tightly mounted. The fixture must be parallel with the ground. L. Ensure photocell is tightened and facing north. Replace kind for kind. Reuse existing shorting cap if in good condition. M. District has provided the Contractor with installation maps providing specific guidance as to which fixture to install at each location. Contractor shall contact the District prior to any deviation from these maps. If District cannot be reached or there is any uncertainty as to how to proceed at a specific location, Contractor shall skip the installation of that fixture and submit a data point on the GIS device reflecting the skipped location. N. Contractor shall provide additional installation schedules, look-ahead schedules, and any other documentation requested by District. O. Coordinate all logistics related to installation, including but not limited to all safety protocols, communication with District, development and maintenance of an installation “punch list,” and management of all field staff. P. Complete any repairs or verification of work and report results to District within five (5) business days of a request by District. Q. Upon completion of the project, return all unused and/or damaged equipment, including street light fixtures, photocells, GPS data collection devices and accessories, to District. R. Contractor shall provide technical assistance based on field conditions as necessary.
3.3 WARRANTY WORK A. Contractor shall be responsible for remedying any warranty work as defined in the Contract Documents within twenty (20) business days from notification during the warranty period.
END OF EXHIBIT S Wenatchee City Council Agenda Packet Part 1 Page 192 of 220
Application: General roadway lighting luminaires for intersection and highways as well as luminaires for underpasses, bridges, parking lots, and rural locations.
Specification: • All fixture components (LED, driver, etc.) must be rated 100,000-hour lifetime rating • 10-year fixture warranty • 7 pin photocell receptacle • Long life photocell packaged in box with light • Rated for ambient temperature from -40C to +40C • Light trespass shield options available (including house-side, side, and front shields) • Corrosion resistant housing; enclosure constructed with cast aluminum, including door Hinges and bolts can be aluminum, 300 series stainless steel, or silicone bronze • Color Temperature: 3000 kelvin, optional 4000 kelvin if specified in PO. • Operating voltage range 120V-277V, 480 V option if specified in PO. • BUG requirements: backlight max 2, up light 0, glare max 2 for 50 watt or less • Discrete LED chips required; chip on board (COB) or high-density module unacceptable • Minimum efficacy: 110 lumens per watt • Test reports required: LM79, LM80, TM21, UL Listed, DLC Listed, Driver Spec Sheet
Packaging and Marking: Each Item shall be individually packaged to prevent damage. The container shall be convenient for handling and storage. Manufacturer’s name or symbol and catalog number shall be on each part or (and) its packaging.
Wenatchee City Council Agenda Packet Part 1 Page 193 of 220
Approved Manufacturers and Catalog Numbers:
2500-3500 Lumens Type 4 2500-3500 Lumens Type 2 4000-6000 Lumens Type 2 CPUD Catalog # 024532 CPUD Catalog # 024533 CPUD Catalog # 024531 Residential, Rural, Residential, Rural Road, Collector Area light GCJ015HMVWW2RGY590PCR7- GCJ15HMVWW4GY490PCR7-AD- GCJ120HMVWW2RGY580PCR7- Leotek AD-RWG-LLPC RWG-LLPC AD-RWG-LLPC AF16-20-D-U-T2R-7030-4N7-10K- AF16-20-D-U-T4W-7030-4N7- AF16-40-D-U-T2R-7030-4N7- Eaton K-AP 10K-K-AP 10K-K-AP RFS-35W16LED3K-T-R4-UNIV- RFS-35W16LED3K-T-R2M-UNIV- RFS-54W16LED3K-T-R2M-UNIV- DMG-RCD7—SP2-FAWS-PHXL- Phillips DMG-RCD7—SP2-FAWS-PHXL-GY3 DMG-RCD7-SP2-FAWS-PHXL-GY3 GY3 ATB0 10BLEDE70 MVOLT R2 3K BL ATB0 10BLEDE70 MVOLT R4 BL ATB0 20BLEDE70 MVOLT R2 3K AEL MP P7 PCLL 3K MP P7 PCLL BL MP P7 PCLL
8500-10000 Lumens Type 3 10000-12000 Lumens Type 3 CPUD Catalog # 024530 City of Wenatchee 4000K Arterial Road GCM2-40FMVWW3GY700PCR7-AD- GCM2-40FMVNW3GY700PCR7-AD- Leotek RWG-LLPC RWG-LLPC PDR68945-NVN-AF-02-D-U-T3-10K- PDR68945-NVN-AF-03-D-U-T3-10K- Eaton 7030-800-4N7-AP-K 7040-600-4N7-AP-K
RFM-108W48LED3K-T-R3M-UNIV- RFM-108W48LED4K-T-R3M-UNIV- Phillips DMG-RCD7-SP2-FAWS-PHXL-GY3 DMG-RCD7-SP2-FAWS-PHXL-GY3
ATB0 20BLEDE13 MVOLT R3 3K BL ATB0 20BLEDE15 MVOLT R3 MP BL AEL MP P7 PCLL P7 PCLL
The City of Wenatchee has approximately 600 lights are required to be 4000 kelvin light temperature. These lights are along State Highways within the City limits.
Wenatchee City Council Agenda Packet Part 1 Page 194 of 220
Decorative Street Light Fixture Specifications Chelan County, WA
2018 Wenatchee City Council Agenda Packet Part 1 Page 195 of 220 Retrofit Decorative Specification
• DLC Listed • All components (LED, driver, etc.) must be rated for 50,000-hours • Color temperature: 3000 kelvin • Rated for ambient temperature from -40C to +40C • Operating voltage range 120V-277V • Minimum efficacy of 110 lumens per watt • 7-year Warranty • Passive cooling (NO fans, moving parts, liquids, etc.) • All retrofit fixtures will require lens cleaning at time of install. • Must fit existing housing
*See individual slides for specifications explicit to each decorative type.* Wenatchee City Council Agenda Packet Part 1 Page 196 of 220 New Fixture Decorative Specification
• DLC Listed • All components (LED, driver, etc.) must be rated for 100,000- hours • 7 pin photocell receptacle, with LED rated long life photo cell packaged in box with light • Field adjustable output/dimming option • Rated for ambient temperature from -40 Cͦ to +40 Cͦ • Light trespass shield options available (including house-side, side, and front shields) • Cast aluminum, corrosion resistant housing • Color temperature: 3000 kelvin • Operating voltage range 120V-277V • Minimum efficacy of 110 lumens per watt • 10-year warranty • Must fit existing pole • Matches existing architecture/style
*See individual slides for specifications explicit to each decorative type.* Wenatchee City Council Agenda Packet Part 1 Page 197 of 220 PT01
Fixture Type: Post Top Count: 12 Location: Wenatchee Existing Lamp: 100W HPS
Retrofit Replacement Specifications: • Recommended ~27W LED Screw-in Lamp • Lumen range: 2,500-3,500 lm • Base size confirmation needed Wenatchee City Council Agenda Packet Part 1 Page 198 of 220 PT06
Fixture Type: Pendant Count: 37 Location: Wenatchee Existing Lamp: 200W HPS (240V)
Retrofit Replacement Specifications: • ~80W LED Lamp • Custom mounting plate option acceptable • Type 3 distribution • Screw-in option acceptable • Lumen range: 7,800-8,500 lm • Existing Base: Mogul base (E39) • See cutsheets provided in Exhibit A Wenatchee City Council Agenda Packet Part 1 Page 199 of 220 PT07 – 20W
Fixture Type: Post Top Count: 167 Location: Cashmere Existing Lamp: 100W HPS Existing Housing: American Electric American Revolution
Fixture Replacement Specifications: • Recommended ~20W LED • Lumen range: 2,000-3,000 lm • Type 3 distribution • Lenses required clear prismatic glass or acrylic Wenatchee City Council Agenda Packet Part 1 Page 200 of 220 PT07 – 40W
Fixture Type: Post Top Count: 2 Location: Cashmere Existing Lamp: 100W HPS Existing Housing: American Electric American Revolution
Fixture Replacement Specifications: • Recommended ~40W LED • Lumen range: 4,000-5,000 lm • Type 3 distribution • Lenses required clear prismatic glass or acrylic Wenatchee City Council Agenda Packet Part 1 Page 201 of 220 PT10
Fixture Type: Post Top Count: 34 Location: Cashmere Existing Lamp: 100W HPS Existing Housing: Cooper Traditionaire
Fixture Replacement Specifications: • Recommended ~40W LED • Lumen range: 4,000-5,000 lm • Type 3 distribution • Lenses required clear prismatic glass or acrylic Wenatchee City Council Agenda Packet Part 1 Page 202 of 220 PT16
Fixture Type: Post Top Count: 60 Location: Cashmere Existing Lamp: 100W HPS Existing Housing: Cooper Lexington
Fixture Replacement Specifications: • Recommended ~20W LED • Lumen range: 2,000-3,000 lm • Type 3 distribution • Lenses required clear prismatic glass or acrylic Wenatchee City Council Agenda Packet Part 1 Page 203 of 220 PT17 – 20W
Fixture Type: Post Top Count: 5 Location: Cashmere Existing Lamp: 100W HPS Existing Housing: GE Town & Country
Fixture Replacement Specifications: • Recommended ~20W LED • Lumen range: 2,000-3,000 lm • Type 3 distribution • Lenses required clear prismatic glass or acrylic Wenatchee City Council Agenda Packet Part 1 Page 204 of 220 PT17 – 40W
Fixture Type: Post Top Count: 96 Location: Cashmere Existing Lamp: 100W HPS Existing Housing: GE Town & Country
Fixture Replacement Specifications: • Recommended ~40W LED • Lumen range: 4,000-5,000 lm • Type 3 distribution • Lenses required clear prismatic glass or acrylic Wenatchee City Council Agenda Packet Part 1 Page 205 of 220 PT19 – 20W
Fixture Type: Post Top Count: 3 Location: Cashmere Existing Lamp: 100W HPS Existing Housing: GE Town & Country (older version than PT17)
Fixture Replacement Specifications: • Recommended ~20W LED • Lumen range: 2,000-3,000 lm • Type 3 distribution • Lenses required clear prismatic glass or acrylic Wenatchee City Council Agenda Packet Part 1 Page 206 of 220 PT19 – 40W
Fixture Type: Post Top Count: 3 Location: Cashmere Existing Lamp: 100W HPS Existing Housing: GE Town & Country (older version than PT17)
Fixture Replacement Specifications: • Recommended ~40W LED • Lumen range: 4,000-5,000 lm • Type 3 distribution • Lenses required clear prismatic glass or acrylic Wenatchee City Council Agenda Packet Part 1 Page 207 of 220 PT20
Fixture Type: Post Top Count: 6 Location: Wenatchee Existing Lamp: 100W HPS
Retrofit Replacement Specifications: • Recommended ~27W LED Screw-in Lamp • Lumen range: 2,500-3,500 lm • Base size confirmation needed Wenatchee City Council Agenda Packet Part 1 Page 208 of 220 PT22
Fixture Type: Post Top Count: 6 Location: Wenatchee Existing Lamp: 100W HPS
Retrofit Replacement Specifications: • Recommended ~27W LED Screw-in Lamp • Lumen range: 2,500-3,500 lm • Base size confirmation needed Wenatchee City Council Agenda Packet Part 1 Page 209 of 220 PT23
Fixture Type: Pendant Count: 32 Location: Wapato Way, Manson Existing Lamp: 50W HPS
Retrofit Replacement Specifications: • Recommended ~12W LED Screw-in Lamp • Lumen range: 1,000-1,500 lm • Existing Base: Medium (E26) Wenatchee City Council Agenda Packet Part 1 Page 210 of 220 PT24
Fixture Type: Pendant / Shoe Box Count: 16 Location: Wapato Way, Manson Existing Lamp: 310W HPS
Retrofit Replacement Specifications: • ~80W Retrofit Kit • Custom mounting plate needed for retrofit kit • Screw-in option acceptable • Lumen range: 7,800-8,500 lm • Horizontal mounted plate above lenses, under top hat • Type 3 distribution Wenatchee City Council Agenda Packet Part 1 Page 211 of 220 PT25
Fixture Type: Post Top Count: 1 Location: Two Rivers Road, Entiat Existing Lamp: 100W HPS
Retrofit Replacement Specifications: • ~20-30W LED Lamp • Custom mounting plate needed for retrofit kit • Screw-in option acceptable • Lumen range: 2,500-3,500 lm • Base size confirmation needed Wenatchee City Council Agenda Packet Part 1 Page 212 of 220 PT26
Fixture Type: Post Top Count: 61 Location: Leavenworth Existing Lamp: 70W HPS (240V)
Retrofit Replacement Specifications: • ~20-30W LED Lamp • Custom mounting plate needed for retrofit kit • Screw-in option acceptable • Lumen range: 2,500-3,500 lm • Existing Base: Medium • See cutsheets provided in Exhibit A Wenatchee City Council Agenda Packet Part 1 Page 213 of 220 PT27
Fixture Type: Post Top Count: 15 Location: Leavenworth Existing Lamp: 200W MH (277V)
Recommended Replacement: Retrofit Replacement Specifications: • ~45W LED Lamp • Custom mounting plate needed for retrofit kit • Screw-in option acceptable • Lumen range: 4,300-5,500 lm • Existing Base: Mogul (E39) • See cutsheets provided in Exhibit A Wenatchee City Council Agenda Packet Part 1 Page 214 of 220 PT29
Fixture Type: Post Top Count: 6 Location: US Highway 2, Leavenworth Existing Lamp: 250W HPS
Retrofit Replacement Specifications: • ~54W LED Lamp • Screw-in option acceptable • Lumen range: 5,500-7,000 lm • Base size confirmation needed Wenatchee City Council Agenda Packet Part 1 Page 215 of 220 PT32
Fixture Type: Post Top Count: 5 Location: Leavenworth Existing Lamp: 150W HPS
Retrofit Replacement Specifications: • Recommended ~40W LED Screw-in Lamp • Lumen range: 4,400-5,000 lm • Base size confirmation needed Wenatchee City Council Agenda Packet Part 1 Page 216 of 220 PT06 Cutsheet 1:
Wenatchee City Council Agenda Packet Part 1 Page 217 of 220 PT06 Cutsheet 2:
Wenatchee City Council Agenda Packet Part 1 Page 218 of 220 PT26 Cutsheet 1:
Wenatchee City Council Agenda Packet Part 1 Page 219 of 220 PT26 Cutsheet 2:
Wenatchee City Council Agenda Packet Part 1 Page 220 of 220 PT27 Cutsheet 1: