1 Tuesday, January 26, 2021 NOTICE of SPECIAL SESSION of the COCONINO COUNTY BOARD of SUPERVISORS PURSUANT to A.R.S. § 38-431.0

Tuesday, January 26, 2021

NOTICE OF SPECIAL SESSION OF THE COCONINO COUNTY BOARD OF SUPERVISORS

PURSUANT TO A.R.S. § 38-431.02

9:00 a.m. – Special Session (Consent/regular business and discussion items will be conducted) 1:15 p.m. – Discussion Items Continue

The Board of Supervisors’ meeting will be held via webinar technology using Zoom. To join the webinar, please use the following url: https://zoom.us/j/91346507670 Or Telephone: Dial 833 548 0282 (Toll Free), Webinar ID: 913 4650 7670

We encourage you to join via the link above rather than calling in, as it is better quality and will provide you a better opportunity to interact in the meeting. You will be muted as you join the meeting. If you join by the link and would like to speak, notify the moderator by clicking on the hand (raise your hand). Any person may email a question or comment regarding items on the agenda or for public comment to: [email protected]. Please include your full name with the comment.

The Board may change the order of the agenda at the time of convening the meeting or at any time during the meeting. Members of the Board of Supervisors will attend the meeting virtually or by telephone. Work sessions and regular meetings are open to the public. Persons with a disability may request a reasonable accommodation by contacting the Clerk of the Board of Supervisors Office at 928-679-7145. Requests should be made as early as possible to allow time to arrange the accommodation.

Notice of Option to Recess in Executive Session

Pursuant to A.R.S. § 38-431.02, notice is hereby given to the members of the Board of Supervisors and to the general public that, at this meeting, the Board of Supervisors may vote to recess into Executive Session, which will not be open to the public, with the County’s attorneys for legal advice and discussion on any item listed on the following agenda, pursuant to A.R.S. § 38-431.03 (A) (3).

1 Call to the Public for items not on the Agenda

After the pledge of allegiance, the Chairman will call on members of the public to speak on any item or area of concern not listed on the agenda. Items presented during the Call to the Public portion of the Agenda cannot be acted on by the Board of Supervisors. Individual Supervisors may ask questions of the public, but are prohibited by the Open Meeting law from discussing or considering the item among themselves until the item is officially placed on the Agenda. Individuals are limited in their presentations.

Consent Agenda

All matters under Consent Agenda are considered by the Board of Supervisors to be routine and will be enacted by a single motion. If discussion is desired on any particular consent item, that item will be removed from the consent agenda and will be considered separately.

Call to Order:

Pledge of Allegiance:

Call to the Public:

Recognition:

1. Recognition of Byron Browning, Fleet Services Manager upcoming retirement. Public Works

Proclamation:

2. Consideration and possible action to approve a Proclamation designating February 2021 as National Black History Month. Human Resources

Board of Supervisors Consent Agenda:

3. Consideration and possible action regarding approval of the minutes from the Board of Supervisors' meetings conducted January 5, 2021 and January 12, 2021.

4. Consideration and possible action to ratify and/or approve warrants, electronic fund transfers, and other payments as listed on the agenda. An itemized list of the below-numbered claims is filed in the official records of the Coconino County Board of Supervisors.

Run Date Warrant Numbers Computer Register Totals 01/07/2021 EFT – 10852 – 10879 $166,589.02 01/07/2021 Checks – 92103296 – 92103398 $331,749.35 01/14/2021 EFT – 10881 – 10921 $1,290,007.11

2 01/14/2021 Check – 92103399 – 92103520 $714,503.24

5. Consideration and possible action to accept the resignation of Dr. Tommy Lewis, Superintendent of Schools. Board of Supervisors

6. Consideration and possible action to approve the transfer of $150,000.00 from the County General Fund to the Legal Defender Contract Budget, for the continued contracting and payment of court ordered expenses on criminal cases as well as representation on criminal, dependency and guardianship cases that are beyond the scope of the representation the Legal Defender’s Office can provide. Legal Defender

7. Consideration and possible action to appoint William Ruiz to the Coconino County Arizona@Work Local Workforce Development Board for a two-year term expiring on January 26, 2023. Public Affairs

8. Consideration and possible action to appoint Seth Gregar to the Coconino County Arizona@Work Local Workforce Development Board for a two-year term expiring on January 26, 2023. Public Affairs

9. Consideration and possible action to approve a budget adjustment and transfer of funds from the County Anti-Racketeering Fund to the Coconino County Sheriff’s Office, in the amount of $2,500 in Fiscal Year 2021, to be used for drug prevention education. Sheriff's Office

Discussion and Possible Action Items:

10. Presentation and discussion of the monthly budget update for January 2021. Finance

11. Presentation, discussion and review of the County Parks and Recreation Cost Recovery and Fee Policy, recommended updates and other potential methods of fee evaluation and assessment. Parks and Recreation

12. Discussion, update and possible direction to staff regarding state and/or federal legislative and/or administrative matters. Public Affairs

13. Discussion and update from the County Manager regarding possible community, regional and/or administrative matters. County Manager

14. Roundtable: To be discussed. Pursuant to A.R.S. § 38-431.02(H), these matters will not be acted upon: Reports from Supervisors; updates on new projects, district budgets, requests for services and initiatives, updated from county staff: • District 1 – Supervisor Patrice Horstman • District 2 – Supervisor Elizabeth Archuleta • District 4 – Supervisor Judy Begay

3 • District 5 – Supervisor Lena Fowler • District 3 – Supervisor Matt Ryan • Chair’s Report

BREAK

Discussion and Possible Action Items continued – 1:15 p.m.:

15. Presentation, discussion, and possible direction to staff regarding Public Safety Personnel Retirement System Funding Options. Finance

16. Update, discussion and possible action regarding the Coconino County Response to the COVID-19 pandemic, including testing, vaccine distribution and partnership opportunities. County Manager

Adjourn:

CERTIFICATION OF POSTING OF NOTICE

The undersigned hereby certifies that a copy of the foregoing notice was duly posted at the Coconino County Administration Building, 219 East Cherry Avenue, Flagstaff, Arizona, on this Date: ______at ______am / pm (circle one) in accordance with the statement filed by the Coconino County Board of Supervisors with the Clerk of the Board. Dated this ______day of ______, 2021.

______Lindsay Daley, Clerk of the Board

4 Meeting Date: 01/26/2021

DATE: 01/26/2021

TO: Honorable Chair and Members of the Board

FROM: Lucinda Andreani, Deputy County Manager/Public Works Director

SUBJECT: Recognition of Byron Browning, Fleet Services Manager upcoming retirement.

RECOMMENDED MOTION OR MOTION REQUESTED:

There is no motion as this is a recognition.

NAME(S) OF PERSON BEING RECOGNIZED:

Byron Browning

PERSON REQUESTING THE RECOGNITION:

Lucinda Andreani

REASON FOR THIS RECOGNITION:

Byron Browning Byron will be retiring after more than 36 years of service with Coconino County. Byron has served as Fleet Services Manager, a key leadership role in our Public Works Team. Byron leaves behind an incredible legacy of hard work and dedication to Coconino County and the communities we serve.

ATTACHMENTS:

1 - Staff Report

1. | 01/26/2021 | Public Works | Recognition of Byron Browning 1/26/2021 Page 1 of 1 Meeting Date: 01/26/2021

DATE: January 12, 2021

TO: Honorable Chair and Members of the Board

FROM: Erika Philpot, Human Resources Director

SUBJECT: Consideration and possible action to approve a Proclamation designating February 2021 as National Black History Month.

RECOMMENDED MOTION or MOTION REQUESTED:

Approve a Proclamation designating February 2021 as National Black History Month.

PERSON OR ORGANIZATION REQUESTING THE PROCLAMATION:

Erika Philpot, Human Resources Director

REASON FOR THIS PROCLAMATION:

Coconino County celebrates and honors the diversity of its residents. Black History Month recognizes the history and many contributions of the African American community to the nation and Coconino County.

PERSON WHO WILL BE READING OR ACCEPTING THE PROCLAMATION:

Erika Philpot, Human Resources Director

ATTACHMENTS:

1 – Staff Report 2 - Proclamation

2. | 01/26/2021 | Human Resources | Proclamation for Black History Month 1/26/2021 Page 1 of 2 Coconino County Proclamation Designating February 2021 As National Black History Month Whereas, the Coconino County Board of Supervisors join citizens and local governments across the Country in recognizing February 2021 as National Black History Month, inclusive of all, as recognized in the African Diaspora; and

Whereas, Coconino County recognizes the rich and diverse history of the African Diaspora, a people who shaped continents all over the world; a people contributed and influenced history, culture, and achievements of the United States; and

Whereas, Coconino County honors all people of the African Diaspora in our nation, state and community, including those who served in the United States Armed Forces to protect our freedoms; and

Whereas, Coconino County embraces traditions of the African Diaspora which enhance and shape our national character, promote cultural pride and is part of Coconino County’s identity; and

Whereas, Coconino County takes pride in the diversity of its residents and recognizes the many contributions of the past generations of our African Diaspora to our lumber and sawmill industries; and notably in the present generation of entrepreneurs, educators, artists, authors, scientists, athletes, community leaders and public servants, thus reaffirming our commitment to keeping the American dream alive for future generations; and

Whereas, the Coconino County Board of Supervisors formed, and engages with, the County African Diaspora Advisory Council to involve its residents on issues that impact our communities; and

Whereas, 2021 marks the representation, identity, and diversity of the Black Family, which have been feared, stereotyped, and maligned from the days of slavery to our own time, according to the Association for the Study of African American Life and History (ASALH); and

Whereas, we thank all communities of the African Diaspora for the countless acts of courage in the face of discrimination and injustice to make our country the land of the free and to further ensure justice for all; and

Therefore, be it resolved that in the spirit of celebrating and honoring the positive contributions of all people of the African Diaspora in our county, our nation and our society, we do hereby recognize February 2021 as National Black History Month and call upon all residents to reflect on and embrace the diversity that strengthens us. Signed and sealed this 26th day of January 2021 . COCONINO COUNTY BOARD OF SUPERVISORS:

Patrice Horstman Judy Begay District 1 Supervisor District 4 Supervisor

Elizabeth C. Archuleta Lena Fowler District 2 Supervisor District 5 Supervisor

Matt Ryan, Chair 2. | 01/26/2021District 3 | SupervisorHuman Resources | Proclamation for Black History Month 1/26/2021 Page 2 of 2 Meeting Date: 01/26/2021

DATE: August 15, 2018

TO: Honorable Chair and Members of the Board

FROM: Lindsay Daley, Clerk of the Board

SUBJECT: Consideration and possible action regarding approval of the minutes from the Board of Supervisors' meetings conducted January 5, 2021 and January 12, 2021.

RECOMMENDED MOTION:

Approve or move to amend any portion of the minutes.

BACKGROUND:

The Board of Supervisors and the Board of Directors of several County Districts conducted meetings on January 5, 2021 and January 12, 2021. The Board shall provide for the taking of written minutes or a recording of all their meetings, including executive sessions; pursuant to ARS 38-431.01.B.

ALTERNATIVES:

Approve or move to amend any portion of the minutes.

FISCAL IMPACT:

This item has no impact to the General Fund.

ATTACHMENTS:

1 - Staff Report - 1/14/2021 - - 2 - Supporting Document - MINUTES - JANUARY 5, 2021 - 1/8/2021 3 - Supporting Document - MINUTES - JANUARY 12, 2021 - 1/14/2021

3. | 01/26/2021 | Board Of Supervisors | Minutes 1/26/2021 Page 1 of 21

OFFICE OF THE COCONINO COUNTY BOARD OF SUPERVISORS AND BOARD OF DIRECTORS OF THE COCONINO COUNTY JAIL DISTRICT AND FLOOD CONTROL DISTRICT

SPECIAL SESSION, REGULAR SESSION AND EXECUTIVE SESSION MINUTES

January 5, 2021

9:00 a.m. – Special Session (Consent business items and a public hearing item were conducted during Special Session)

10:00 a.m. – Regular Session (Discussion items were conducted during Regular Session)

1:15 p.m. – Discussion items continued

9:00 a.m. – Special Session

Present: Chairwoman Elizabeth C. Archuleta, Vice Chairwoman Lena Fowler, Supervisor Matt Ryan, Supervisor Judy Begay and Supervisor Patrice Horstman were present virtually via Zoom meeting technology.

Also Present: County Manager James Jayne, Deputy County Manager/Public Works Director Lucinda Andreani, Deputy County Manager Joanne Keene, Deputy County Attorney Rose Winkeler, Public Affairs Director Eric Peterson, Clerk of the Board of Supervisors Lindsay Daley and Deputy Clerk of the Board Valerie Webber were present virtually via Zoom meeting technology.

Chairwoman Archuleta called the meeting to order at 9:04 a.m. and led the pledge of allegiance. She noted she would like to rearrange the agenda to address Recognition item #1 prior to holding a call to the public.

January 5, 2021 – Special, Regular and Executive Page 1 of 13 Approved January 26, 2021 Session Minutes

3. | 01/26/2021 | Board Of Supervisors | Minutes 1/26/2021 Page 2 of 21

Recognition:

1. Recognition of Dr. Marie Peoples, Deputy County Manager. County Manager

Chairwoman Archuleta spoke about Dr. People’s upcoming departure from the County and went on the describe various professional accomplishments she has made during her tenure at the County. She presented a video that captured various well wishes and memorable photographs for Dr. Peoples departure.

Individual Board members and County Manager Jayne expressed their gratitude for the important and professional work Dr. Peoples did for the County and wished her well in her new endeavor.

Dr. Peoples thanked everyone for the well wishes and spoke about various working relationships she shared with the Board and staff.

Call to the Public:

There were no comments from the public for items not on the agenda.

Proclamation:

2. Consideration and possible action to approve a proclamation designating January 2021 as Human Trafficking Awareness and Prevention month. Board of Supervisors

Kate Wyatt, the Director of Human Trafficking Services at Northland Family Help Center, read the proclamation into the record.

Motion: Approve a proclamation designating January 2021 as Human Trafficking Awareness and Prevention month, Action: approve, Moved by: Supervisor Matt Ryan, Seconded by: Supervisor Patrice Horstman. The motion passed unanimously.

Shaline Seward, Executive Director of Northland Family Help Center and Bryan Gest, of Terros Health’s Northern Arizona Crisis Services, expressed their appreciation of the Board’s continued support and spoke about the importance of the proclamation.

Board of Supervisors Consent Agenda:

Motion: Approve Board of Supervisors Consent Agenda items 3 through 25, separating items 10, 17 and 18 and removing item 22, Action: approve, Moved by: Supervisor Lena Fowler, Seconded by: Supervisor Patrice Horstman. The motion passed unanimously.

3. Consideration and possible action to approve the appointment of Casey Dorman as Chief Deputy Assessor with the authority to act on behalf of the Assessor pursuant to ARS 11-409 and enumerated in ARS § 11-401. Assessor

January 5, 2021 – Special, Regular and Executive Page 2 of 13 Approved January 26, 2021 Session Minutes

3. | 01/26/2021 | Board Of Supervisors | Minutes 1/26/2021 Page 3 of 21

4. Consideration and possible action to approve the minutes from the Board of Supervisors' meetings conducted December 1, 2020, December 3, 2020, December 8, 2020, December 10, 2020 and December 16, 2020.

5. Consideration and possible action to ratify and/or approve warrants, electronic fund transfers, and other payments as listed on the agenda. An itemized list of the below-numbered claims is filed in the official records of the Coconino County Board of Supervisors.

Run Date Warrant Numbers Computer Register Totals 11/25/2020 EFT – 10537 – 10574 $166,614.09 11/25/2020 Checks – 92102624 – 92102727 $609,562.53 12/03/2020 EFT – 10576 – 10616 $1,283,318.38 12/03/2020 Checks – 92102729 – 92102828 $610,563.28 12/10/2020 EFT – 10622 – 10660 $108,346.17 12/10/2020 Checks – 92102829 – 92102968 $1,751,756.01 12/17/2020 EFT – 10661 – 10707 $1,692,629.40 12/17/2020 Checks – 92102969 – 92103117 $472,479.92 12/23/2020 EFT – 10710 – 10734 $60,760.44 12/23/2020 Checks – 92103118 – 92103196 $244,930.09

6. Consideration and possible action to approve the appointment of Gregory King as the Williams Justice Precinct Constable. Board of Supervisors

7. Consideration and possible action to appoint Harriett Young to the Flagstaff City - Coconino County Library Board for a term to expire October 31, 2023. Board of Supervisors

8. Approve the appointment of Colleen Knaggs to serve as Limited Appointment Deputy Clerk of the Board to accept legal service on behalf of the County in the Clerk's absence. Board of Supervisors

9. Consideration and possible action to approve the appointment of Emma Burns, Precinct 3, to fill a vacancy left by Jessica-Lee Ohman; Deborah Comly, Precinct 5; Jacob Carter, Precinct 12; Sage Taylor, Precinct 14; Cora Phillips, Precinct 15; Louise Hublitz, Precinct 22; George Hublitz, Precinct 22; Patricia Poulin, Precinct 50; Jessica-Lee Ohman, Precinct 82, to fill a vacancy left by Louise Hublitz, all as Democratic Precinct Committeepersons, each for a term to expire on October 1, 2022 and as requested by the Coconino Democratic Party Chair. Board of Supervisors

January 5, 2021 – Special, Regular and Executive Page 3 of 13 Approved January 26, 2021 Session Minutes

3. | 01/26/2021 | Board Of Supervisors | Minutes 1/26/2021 Page 4 of 21

10. Separated: Consideration and possible action to approve a contract with Matrix Design Group in the amount of $820,000 for the Joint Land Use Study Implementation Project; the grant is now called a Military Installation Sustainability (MIS). Community Development

Supervisor Ryan noted he separated the item to recognize the importance of the contract and express his appreciation of all the work done on the JLUS project.

Community Development Director Jay Christelman provided a brief overview of the project and grant application.

Vice Chair Fowler expressed her appreciation of all the work done by staff and Supervisor Ryan on the project.

Supervisor Horstman agreed and stated this was an unbelievable effort by many partners and agencies.

Motion: Approve a contract with Matrix Design Group in the amount of $820,000 for the Joint Land Use Study Implementation Project; the grant is now called a Military Installation Sustainability (MIS), Action: approve, Moved by: Supervisor Matt Ryan, Seconded by: Supervisor Lena Fowler. The motion passed unanimously.

11. Consideration and possible action to approve Contract #CTR043131, Amendment #12 between the Arizona Department of Health Services (ADHS) and Coconino County Health and Human Services (CCHHS) for the period March 5, 2020 to March 15, 2021 and a corresponding Budget Amendment in the amount of $1,500,000 to address expenses associated with the operation of a Tier I facility. Health and Human Services

12. Consideration and possible action to approve an Intergovernmental Agreement for the Coconino County Health and Human Services (CCHHS) clinic to provide a clinical education experience to nursing students from Northern Arizona University (NAU). Health and Human Services

13. Consideration and possible action to approve a budget amendment for carryover funds of $212,248 as additional funding for Intergovernmental Agreement #DI- 20-002262, between Coconino County Health and Human Services and Arizona Department of Economic Security for the period July 1, 2020 through June 30, 2021. Health and Human Services

14. Consideration and possible action to approve a memorandum of understanding between Native Americans for Community Action (NACA) and Coconino County Health and Human Services (CCHHS) in the amount of $45,000, and budget adjustment, for Indigenous populations in Coconino County requiring a hotel for quarantine/isolation purposes related to COVID-19. Health and Human Services

January 5, 2021 – Special, Regular and Executive Page 4 of 13 Approved January 26, 2021 Session Minutes

3. | 01/26/2021 | Board Of Supervisors | Minutes 1/26/2021 Page 5 of 21

15. Recognition of Mr. Wes Dison to Director of Emergency Management. Human Resources

16. Consideration and possible action to approve the Funding Agreement for the Court Appointed Special Advocate (CASA) program with the Arizona Supreme Court, Administrative Office of the Courts for Fiscal Year 2021. This includes acceptance of $194,636 in CASA funds, and a budget decrease of $9,755, bringing the total budget for CASA operations in Fiscal Year 2021 to $203,298.47. Juvenile Court

17. Separated: Consideration and possible action to approve Resolution 2021-01, approving the Sun Corridor Trail multi-agency Memorandum of Understanding establishing a state-wide alliance in support of the development, implementation and oversight of the planned Las Vegas, NV to Douglas, AZ trail system. Parks and Recreation

Supervisor Ryan noted this is a great opportunity and described the intent of the original resolution. He requested to add two additional “whereas” statements to the proposed resolution.

Parks and Recreation Director Cynthia Nemeth explained this is a corridor trail and the Memorandum of Understanding will combine efforts to align and utilize sections of Route 66. She displayed a map that showed the proposed connection to a trail that stretches across the state.

Chairwoman Archuleta left the meeting at 10:22 a.m. Vice Chair Fowler took over as acting Chair.

Supervisor Ryan requested to modify the resolution to include two additional “whereas” statements in the proposed resolution.

Parks and Recreation Director Cynthia Nemeth placed two statements on the record to be added to the proposed Resolution 2021-01 as follows:

“WHEREAS, the Sun Corridor Trail furthers the County’s support for the development of the United States Bicycle Route 66 as recorded in Coconino County Resolution 2015-16; and”

“WHEREAS, the Sun Corridor Trail will incorporate and align with other national, state and regional plans related to bicycling, equestrian and walking paths and trails in Coconino County; and”

Supervisor Ryan noted the resolution referenced should be Resolution 2015-80 and not 2015-16. The original resolution was 2015-80.

January 5, 2021 – Special, Regular and Executive Page 5 of 13 Approved January 26, 2021 Session Minutes

3. | 01/26/2021 | Board Of Supervisors | Minutes 1/26/2021 Page 6 of 21

Supervisor Matt Ryan made a Motion to approve Resolution 2021-01, approving the Sun Corridor Trail multi-agency Memorandum of Understanding establishing a state-wide alliance in support of the development, implementation and oversight of the planned Las Vegas, NV to Douglas, AZ trail system, adding the addition of two additional whereas statements as read by Cynthia Nemeth but correcting the resolution 2015-80, making that the resolution number.

Director Nemeth stated that Resolution 2015-16 is actually the correct resolution.

Supervisor Ryan moved to correct his motion to have the resolution remain 2015-16 and not 2015-80.

Seconded by: Supervisor Patrice Horstman.

Vice Chair Fowler called for the question; the motion passed unanimously.

18. Separated: Consideration and possible action to approve Resolution 2021-02, approving an Intergovernmental Agreement between the City of Flagstaff and Coconino County which would transfer oversight of maintenance and management of the Sheep Crossing Flagstaff Urban Trail segment within Fort Tuthill County Park to Coconino County beginning December 18, 2022. Parks and Recreation

Supervisor Ryan noted this is a trail system that the City of Flagstaff built in coordination with the Parks and Recreation Department. He inquired about the cost of maintenance.

Parks and Recreation Director Cynthia Nemeth noted this is a short section of Sheep Crossing Trail and there should not be much maintenance expense involved.

Supervisor Ryan spoke about the original plan as identified in the 1990’s and costs that were supported by the City of Flagstaff. He complimented the City of Flagstaff for their investment.

Motion: Approve Resolution 2021-02, approving an Intergovernmental Agreement between the City of Flagstaff and Coconino County thereby transferring oversight of maintenance and management of the Sheep Crossing Flagstaff Urban Trail segment within Fort Tuthill County Park to Coconino County beginning December 18, 2022, Action: approve, Moved by: Supervisor Matt Ryan, Seconded by: Supervisor Patrice Horstman. The motion passed unanimously.

19. Consideration and possible action to approve the first amendment of the Memorandum of Understanding (MOU) between the Arizona@Work Coconino County Workforce Board and the Coconino County Health and Human Services departments for the period of July 1, 2020 to June 31, 2021 for the provision of workforce services for a total maximum contribution of $798,612.00. Public Affairs

January 5, 2021 – Special, Regular and Executive Page 6 of 13 Approved January 26, 2021 Session Minutes

3. | 01/26/2021 | Board Of Supervisors | Minutes 1/26/2021 Page 7 of 21

20. Consideration and possible action to approve the Second Amendment of an agreement with Buffalo Fence and Barn Company, Inc. for on-call fencing services to the County for projects up to $100,000.00. Public Works

21. Consideration and possible action to donate and transfer ownership of the Sheriff’s Office 1999 Arctic Cat Powder Special 600 (Property Control #11734) as surplus equipment to the Kachina Peaks Avalanche Center at no cost. Sheriff's Office

22. Consideration and possible action to approve a budget adjustment and transfer of funds from the County Anti-Racketeering Fund to the Coconino County Sheriff’s Office, in the amount of $2,500 in Fiscal Year 2021, to be used for drug prevention education. Sheriff's Office

This item was removed via motion made on the consent agenda as a whole.

23. Consideration and possible action to approve the contract with Axon Enterprises, Inc. for the purchase of 61 body worn cameras and accessories for deputy use, cloud storage of recordings, and associated budget adjustment in the amount of $214,762.96 over the next five years, utilizing the Sourcewell Contract #010720- AXN. Sheriff's Office

24. Consideration and possible action to approve Modification 004 and Exhibit A 2021, Annual Operating and Financial Plan to the USDA, Forest Service Apache- Sitgreaves, Coconino, and Kaibab National Forests Cooperative Law Enforcement Agreement #17-LE-11030121-009 to change to the term to 01/01/2021 through 12/31/2021, for a total of $65,000 during the calendar year. Sheriff's Office

25. Consideration and possible action to approve an Intergovernmental Agreement between Coconino County Education Service Agency and Winslow Unified School District, to provide special education services for a period of ten years beginning January 5, 2021, effective through fiscal year 2031. Superintendent of Schools

Motion: Resolve as the Flood Control District Board of Directors, Action: approve, Moved by: Supervisor Patrice Horstman, Seconded by: Supervisor Judy Begay. The motion passed unanimously.

Flood Control Consent Agenda:

Motion: Move approval of the Second Amendment of an agreement with Buffalo Fence and Barn Company, Inc., Action: approve, Moved by: Director Patrice Horstman, Seconded by: Director Matt Ryan. The motion passed unanimously.

January 5, 2021 – Special, Regular and Executive Page 7 of 13 Approved January 26, 2021 Session Minutes

3. | 01/26/2021 | Board Of Supervisors | Minutes 1/26/2021 Page 8 of 21

26. Consideration and possible action to approve the Second Amendment of an agreement with Buffalo Fence and Barn Company, Inc. for on-call fencing services to the County Flood Control District for projects up to $100,000.00. Flood Control

Motion: Resolve as the Board of Supervisors, Action: approve, Moved by: Director Patrice Horstman, Seconded by: Director Judy Begay. The motion passed unanimously.

Motion: Resolve as the Jail District Board of Directors, Action: approve, Moved by: Supervisor Patrice Horstman, Seconded by: Supervisor Matt Ryan. The motion passed unanimously.

Jail District Consent Agenda:

Motion: Approve Jail District Consent Agenda, Action: approve, Moved by: Director Matt Ryan, Seconded by: Director Patrice Horstman. The motion passed unanimously.

27. Consideration and possible action to approve a budget adjustment in the amount of $148,569, to move 2 FTE’s from the Arizona Criminal Justice Commission, Residential Substance Abuse Grant fund to the Jail District funding, while the programming is paused during the COVID-19 pandemic, during FY21. Jail District

28. Consideration and possible action to approve the contract with Axon Enterprises, Inc. for the purchase of 104 body worn cameras and accessories for Detention Officer use, cloud storage of recordings, and associated budget adjustment in the amount of $360,144.37 over the next five years, utilizing the Sourcewell Contract #010720-AXN. Jail District

Motion: Resolve as the Board of Supervisors, Action: approve, Moved by: Director Patrice Horstman, Seconded by: Director Matt Ryan. The motion passed unanimously.

Public Hearing:

29. Consideration and possible action to repeal Coconino County Wildfire Defense Ordinance 2017-05 and establish a new Coconino County Wildfire Defense Ordinance 2021-02. Emergency Management

Emergency Management Director Wes Dison explained this will repeal original Ordinance 2017- 05 to address the extended dry, hot weather and establish a new ordinance to readdress the implementation of restrictions to allow for zone exemptions, allowing flexibility to allow staff to collaboratively put together specific, well defined areas to bring as recommendations to the Board.

Supervisor Horstman requested information as to why the zone exemptions were needed.

January 5, 2021 – Special, Regular and Executive Page 8 of 13 Approved January 26, 2021 Session Minutes

3. | 01/26/2021 | Board Of Supervisors | Minutes 1/26/2021 Page 9 of 21

Director Dison described climate zones in various areas of the County that need flexibility when being addressed, which also helps facilitate law enforcement of the ordinance.

Upon inquiry from individual Board members, Director Dison answered questions related to public outreach and partnership discussions.

Upon inquiry, Deputy County Attorney Winkeler explained that the purpose is to ban use of open fires, the ordinance does not apply to indoor fires. Staff will review exemptions as needed but the ordinance does allow persons to seek a written permit , exemption or variance.

There was a discussion regarding considerations to be taken to address Native American ceremonies.

Director Dison noted this item is time sensitive due to current weather patterns, adding that he believes the ordinance does address considerations for ceremonial fires.

Deputy County ManagerAndreani noted she is concerned with fires generated by criminal activity and the results thereof, but there could be opportunities to work with indigenous council to educate and express support for ceremonial fires.

Vice Chair Fowler requested to add information that ceremonial fires are permitted indoors but not allowed in the forest.

There was continued discussion regarding verbiage related to indigenous ceremonial fires.

Deputy County Attorney recommended the Board adopt the ordinance as currently written to put the needed updates in place and staff can bring back language to amend the ordinance, which would include another public hearing.

Upon inquiry from Chairwoman Archuleta, Director Dison confirmed he believes that outdoor kitchens and fireplaces are not allowed under the ordinance.

Deputy County Attorney Winkeler noted it depends, there is exception number 5 that will allow gas grills as exempt in stage 1 and stage 2 but prohibited in stage 3. The grill must have the ability to be immediately turned off, a charcoal grill would not be allowed.

Upon inquiry from Supervisor Ryan, Deputy County Attorney Winkeler affirmed the current ordinance did not prohibit the use of consumer fireworks. The proposed ordinance language addresses that they can be used at certain times but if stage 1 is in place, they are prohibited.

Director Dison noted the current ordinance, as an exemption allows the use of motor vehicles on off roads and trails. Since we need to revise our ordinance to go along with federal regulations who do not allow it, we have taken out that section of the previous ordinance.

Chairwoman Archuleta opened the public hearing for comments from the public at 11:22 a.m.; seeing none, she closed the public hearing at 11:22 a.m.

January 5, 2021 – Special, Regular and Executive Page 9 of 13 Approved January 26, 2021 Session Minutes

3. | 01/26/2021 | Board Of Supervisors | Minutes 1/26/2021 Page 10 of 21

Motion: Move to repeal Coconino County Wildfire Defense Ordinance 2017-05 and establish a new Coconino County Wildfire Defense Ordinance 2021-02, and as discussed, staff to reach out and work on items that Supervisor Begay and Supervisor Fowler discussed, Action: approve, Moved by: Supervisor Matt Ryan, Seconded by: Supervisor Lena Fowler. The motion passed unanimously.

Chairwoman Archuleta called for a break and adjourned the special session portion of the meeting at 11:24 a.m.

10:00 a.m. – Regular Session

Chairwoman Archuleta called the regular session portion of the meeting to order at 11:32 a.m.

Discussion and Possible Action Items:

30. Discussion regarding a welcome to new Supervisors and transition as a new Board. Topics of discussion may include: leadership philosophy, code of connectivity, Chair and Vice-Chair roles and responsibilities, office space, district budgets, Board meeting process and schedule, committee assignments and County and staff resources, as well as ongoing and upcoming issues such as redistricting, county manager recruitment and the COVID pandemic. Board of Supervisors

Chairwoman Archuleta noted she will push the remaining agenda items to the afternoon portion of the meeting at 1:15 p.m. She noted the purpose of item #30 was to allow time for the Board to discuss committee assignments, county manager recruitment, budgets and bringing items before the Board.

Public Affairs Director Peterson displayed a list of current local Board memberships/assignments for the Board to discuss. The Board and Director Peterson discussed each assignment as listed on the spreadsheet.

Chairwoman Archuleta called for a break at 12:32 p.m. and reconvened open session at 1:15 p.m.

31. Update, discussion and possible action regarding the Coconino County Response to the COVID-19 pandemic. County Manager

January 5, 2021 – Special, Regular and Executive Page 10 of 13 Approved January 26, 2021 Session Minutes

3. | 01/26/2021 | Board Of Supervisors | Minutes 1/26/2021 Page 11 of 21

Interim Health and Human Resources Director Kim Musselman provided information on current COVID-19 testing data and data reporting as well as, an update on planned vaccine distribution and prioritization. She answered questions asked by individual Board members related to vaccine distribution.

The Board provided feedback on the information presented.

32. Discussion, update and possible direction to staff regarding state and/or federal legislative and/or administrative matters. Public Affairs

Public Affairs Director Eric Peterson provided a brief update on the current status of federal and state processes.

33. Discussion and update from the County Manager regarding possible community, regional and/or administrative matters. County Manager

County Manager James Jayne briefly spoke about upcoming Board meetings as well as County events and projects.

34. Roundtable: To be discussed. Pursuant to A.R.S. § 38-431.02(H), these matters will not be acted upon: Reports from Supervisors; updates on new projects, district budgets, requests for services and initiatives, updated from county staff: • District 1 – Supervisor Patrice Horstman • District 3 – Supervisor Matt Ryan • District 4 – Supervisor Judy Begay • District 5 – Supervisor Lena Fowler • District 2 – Supervisor Elizabeth Archuleta

• Chair’s Report

Individual Board members provided a brief update on current projects and information related to their respective districts, as well as, meetings they’ve attended related to their various committee appointments.

Chairwoman Archuleta called for a break at 12:32 p.m. and reconvened open session at 1:17 p.m. She noted she would like to address item #35 at this time and then rearrange the agenda to re-address item #31.

Discussion and Possible Action Items - 1:15 p.m.:

35. Presentation and discussion regarding updates, input and potential release of the Amphitheater Request for Proposals. Parks and Recreation

Parks and Recreation Director Cynthia Nemeth provided a presentation that highlighted the Board’s previous decision not to re-enter a contract with R Entertainment to manage the amphitheater and changes made by the Board to address the Amphitheater Request for Proposals.

January 5, 2021 – Special, Regular and Executive Page 11 of 13 Approved January 26, 2021 Session Minutes

3. | 01/26/2021 | Board Of Supervisors | Minutes 1/26/2021 Page 12 of 21

Motion: Approve and release the Amphitheater Request for Proposals as presented, Action: approve, Moved by: Supervisor Patrice Horstman, Seconded by: Supervisor Judy Begay. The motion passed unanimously.

36. Presentation and discussion of the monthly budget update for December. Finance

Deputy County Manager Andreani introduced the purpose of the update and highlighted the status of the impact the current pandemic.

Finance Director Siri Mullaney provided a presentation that highlighted general fund revenues local sales taxes, general fund expenses, COVID estimated revenues, 10-Year Financial Plan, actual revenues versus a very conservative projection and Fiscal Year 2021 expenditures. She answered questions related to effects of the current pandemic, revenue funded positions and potential cost savings.

Individual Board members provided feedback related to the information presented.

Deputy County Manager Andreani continued with the presentation by speaking about impacts and potential impacts of the current pandemic and, introduced and explained a Fiscal Year 2022 Board Budget Policy Statement.

Chairwoman Archuleta noted the Board would go back to address agenda items #32 and then #31 at 3:18 p.m.

Motion: Enter executive session, Action: approve, Moved by: Supervisor Patrice Horstman, Seconded by: Supervisor Matt Ryan. The motion passed unanimously.

Chair Archuleta called for a break at 4:17 p.m. to allow time for the Board to enter executive session.

Executive Session:

37. Discussion and consultation with attorneys to obtain legal advice, and give instructions to counsel regarding Pearlmutter v. Coconino County. Pursuant to ARS 38-431.03(A) (4) the Board may enter into executive session. County Attorney

Present: Chair Elizabeth C. Archuleta, Vice Chair Lena Fowler, Supervisor Matt Ryan, Supervisor Patrice Horstman and Supervisor Judy Begay all present via Microsoft Teams.

Also Present: Deputy County Attorney Rose Winkeler, Deputy County Manager Lucinda Andreani, Deputy County Manager Joanne Keene, Deputy County Manager Marie Peoples, County Manager Jimmy Jayne, Human Resources Director Erika Philpot, Clerk of the Board of Supervisors Lindsay Daley, contracted Attorneys Gordon Lewis and David Potts.

Chairwoman Archuleta convened the executive session 4:22 p.m.

January 5, 2021 – Special, Regular and Executive Page 12 of 13 Approved January 26, 2021 Session Minutes

3. | 01/26/2021 | Board Of Supervisors | Minutes 1/26/2021 Page 13 of 21

Chair Archuleta adjourned the executive session at 4:59 p.m.

Chairwoman Archuleta reconvened open session at 5:04 p.m. and noted the Board would go back to address agenda items 33 and 34.

There being no further discussion, Chairwoman Archuleta adjourned the meeting at 5:39 p.m.

COCONINO COUNTY BOARD OF SUPERVISORS

(SEAL) ______Elizabeth C. Archuleta, Chair

ATTEST:

______Lindsay Daley, Clerk of the Board of Supervisors

January 5, 2021 – Special, Regular and Executive Page 13 of 13 Approved January 26, 2021 Session Minutes

3. | 01/26/2021 | Board Of Supervisors | Minutes 1/26/2021 Page 14 of 21

OFFICE OF THE COCONINO COUNTY BOARD OF SUPERVISORS

SPECIAL SESSION, REGULAR SESSION AND EXECUTIVE SESSION MINUTES

January 12, 2021

3:30 p.m. - Special Session & Executive Session 6:00 p.m. Regular Session & Executive Session

3:30 p.m. – Special Session & Executive Session

Chairwoman Archuleta called the Special Session meeting to order at 3:30 p.m.

Discussion Item & Executive Session:

1. Discussion and direction regarding the recruitment for the County Manager position, including the terms of a proposed agreement with executive recruitment firm Strategic Government Resources (SGR). Pursuant to ARS 38-431.03(A)(4) the Board may enter executive session for discussion and legal advice regarding contract negotiations.

Human Resources Director Erika Philpot introduced Doug Thomas, Senior Vice President of Strategic Government Resources (SGR).

January 12, 2021 – Special, Regular Page 1 of 7 Approved January 26, 2021 and Executive Session Minutes

3. | 01/26/2021 | Board Of Supervisors | Minutes 1/26/2021 Page 15 of 21

Mr. Thomas presented a presentation that highlighted SGR’s experience in executive leadership recruitment and processes used to seek the right person for the County. He answered questions asked by individual Board members regarding outreach, diversity of candidates and the timeline for recruitment.

Motion: Move to enter executive session, Action: approve, Moved by: Supervisor Patrice Horstman, Seconded by: Supervisor Judy Begay. The motion passed unanimously.

Present: Chair Elizabeth C. Archuleta, Vice Chair Lena Fowler, Supervisor Matt Ryan, Supervisor Patrice Horstman, Supervisor Judy Begay were all present via Microsoft Teams.

Also Present: Deputy County Attorney Rose Winkeler, Deputy County Manager Lucinda Andreani, Human Resources Director Erika Philpot, County Manager Jimmy Jayne, Clerk of the Board of Supervisors Lindsay Daley.

Chair Archuleta convened the executive session at 4:30 p.m.

Chair Archuleta adjourned the executive session at 5:38 p.m.

The Board’s meeting was held in a webinar using Zoom Software and their executive session was held in a Microsoft Teams meeting (virtually).

6:00 p.m. – Regular Session & Executive Session

Chairwoman Archuleta called the Regular Session meeting to order at 6:03 p.m. and led the pledge of allegiance.

Call to the Public:

There were no comments from the public for items not on the agenda.

January 12, 2021 – Special, Regular Page 2 of 7 Approved January 26, 2021 and Executive Session Minutes

3. | 01/26/2021 | Board Of Supervisors | Minutes 1/26/2021 Page 16 of 21

Proclamation:

2. Consideration and possible action to approve a Proclamation designating February 2021 as National Black History Month. Human Resources

Chair Archuleta noted this item is to be moved to the January 26, 2021 Board meeting.

Action Item:

1. Consideration and possible action regarding selection and appointment of a chair and vice chair from among the Board of Supervisors to serve a term that begins January 12, 2021 and ends October 12, 2021. Board of Supervisors

Chairwoman Archuleta spoke about the yearly transition of chairmanship.

Motion: Move to nominate Supervisor Matt Ryan as Chair of the Board, Action: approve, Moved by: Supervisor Judy Begay, Seconded by: Supervisor Patrice Horstman. The motion passed unanimously.

Motion: Move to nominate Supervisor Lena Fowler as Vice Chair of the Board, Action: approve, Moved by: Supervisor Patrice Horstman, Seconded by: Supervisor Matt Ryan. The motion passed unanimously.

Supervisor Archuleta noted Supervisor Ryan would now begin the roll of Chair of the Board of Supervisors.

Chair Ryan spoke about the important and great job that Supervisor Archuleta did serving as Chair of the Board. He stated Supervisor Archuleta has done an excellent job during this past year’s declared emergency related to the COVID-19 pandemic and response.

Supervisors Horstman, Fowler and Begay each commended Supervisor Archuleta for her leadership as Chair of the Board.

Supervisor Archuleta thanked the Board for their kind words and thanked former Supervisors Art Babbott and Jim Parks for their work this past year. She thanked the Board for the flowers she received and spoke about all the work everyone has put forth on behalf of the citizens in the past year during the pandemic.

Board of Supervisors Consent Agenda:

Motion: Approve Board of Supervisors Consent Agenda items 4 through 9, separating item 8, Action: approve, Moved by: Supervisor Lena Fowler, Seconded by: Supervisor Patrice Horstman. The motion passed unanimously.

January 12, 2021 – Special, Regular Page 3 of 7 Approved January 26, 2021 and Executive Session Minutes

3. | 01/26/2021 | Board Of Supervisors | Minutes 1/26/2021 Page 17 of 21

3. Consideration and possible action to ratify and/or approve warrants, electronic fund transfers, and other payments as listed on the agenda. An itemized list of the below- numbered claims is filed in the official records of the Coconino County Board of Supervisors.

Run Date Warrant Numbers Computer Register Totals 12/31/2020 EFT – 10828 – 10851 $243,928.46 12/31/2020 Check – 92103197 – 92103295 $1,237,558.07

4. Consideration and possible action to appoint Rebecka Cortez, Precinct 18; Joe Cortez, Precinct 18; Tamara Gail Rees, Precinct 22; Barry Rees, Precinct 22; Doree Stone, Precinct 23; Dawn Kirkham, Precinct 25; Kirk Kirkham, Precinct 25; Russ Winders, Precinct 26; Barbara Chadwick, Precinct 50; Stuart Weatherman, Precinct 50; Mark Gardner, Precinct 80; Shaine Schnurman, Precinct 92.1; George "Gus" Beatty, Precinct 98; Jack Butler, Precinct 98; Becky Ebbert, Precinct 98; Kymberlee Logan, Precinct 98; Tanner Logan, Precinct 98; Joyce Mechtly, Precinct 98; David Mechtly, Precinct 98; Gary Nice, Precinct 98; 5. Randy Scott, Precinct 98; Donna Chapman, Precinct 99; Robert "Butch" Johnston, Precinct 99; Donna Marthaler, Precinct 99; Michael Osendorf, Precinct 99; Jay Redfeather, Precinct 99, as Republican Precinct Committeepersons, each for a term to expire on October 1, 2022 and as requested by the Coconino County Republican Party, to fill vacancies created from a lack of candidates during the 2020 election. Board of Supervisors

6. Consideration and possible action to approve the National Criminal History Improvement Program Grant Agreement #NCHIP-20-22-007 with the Arizona Criminal Justice Commission (ACJC), in the amount of $116,516.00, for the period of January 1, 2021 to December 31, 2022; approve the addition of a limited appointment legal assistant position (1.0 FTE) to be paid by this award through 12/31/2022, and corresponding FY21 Budget Adjustments for Funds 1220 and 1226. County Attorney

7. Consideration and possible action to approve a Data Sharing and Use Agreement between Coconino County Health and Human Services (CCHHS) and The Translational Genomics Research Institute (TGen) for a five-year period. Health and Human Services

8. Separated: Consideration and possible action to approve of a Partnership Agreement between Coconino County Parks and Recreation and Literacy Volunteers of Coconino County/The Literacy Center for funding, coordinating and constructing a Story Path at Sawmill Multicultural Art & Nature County Park. Parks and Recreation

Supervisor Archuleta noted this is an important item and a special addition for the community at Sawmill Park.

January 12, 2021 – Special, Regular Page 4 of 7 Approved January 26, 2021 and Executive Session Minutes

3. | 01/26/2021 | Board Of Supervisors | Minutes 1/26/2021 Page 18 of 21

Parks and Recreation Cynthia Nemeth noted this project will bring together the community and really speaks to all the efforts of various partners. There will be approximately 8 story stands that has a few pages of a story that children will be able to review in English and Spanish. The program engages a local children’s author that will be highlighted for the first year or two.

Motion: Approve a Partnership Agreement between Coconino County Parks and Recreation and Literacy Volunteers of Coconino County/The Literacy Center for funding, coordinating and constructing a Story Path at Sawmill Multicultural Art & Nature County Park, Action: approve, Moved by: Supervisor Elizabeth Archuleta, Seconded by: Supervisor Patrice Horstman.

There was discussion on the motion.

Supervisor Ryan spoke about the work done by Supervisor Archuleta during the planning and establishment of the park.

Supervisor Archuleta wanted to compliment and recognize Diana Sanchez with the Literacy Center for her work on the item.

Supervisor Ryan called for the question; the motion passed unanimously.

9. Consideration and possible action to approve the purchase of one (1) new 2021 Mack Granite truck 64FR chassis and upfitting under Sourcewell Contract #060920-MAK from Vanguard Truck Center, LLC., in the amount of $258,347.00 in FY 2021. Public Works

Discussion and Possible Action Items:

10. Update, discussion and possible action regarding the Coconino County Response to the COVID-19 pandemic. County Manager

Interim Health and Human Resources Director Kim Musselman provided information on current COVID-19 testing data and data reporting as well as, an update on vaccine distribution. She answered questions asked by individual Board members related to vaccine distribution, testing and policy decisions.

The Board provided feedback on the information presented.

Chair Ryan noted the Board would rearrange the agenda to address item #15 prior to items 11 through 14.

Motion: Enter executive session, Action: approve, Moved by: Supervisor Elizabeth Archuleta, Seconded by: Supervisor Patrice Horstman. The motion passed unanimously.

Chair Ryan called for a break at 9:15 p.m. to allow time for the Board to enter executive session on item #15.

January 12, 2021 – Special, Regular Page 5 of 7 Approved January 26, 2021 and Executive Session Minutes

3. | 01/26/2021 | Board Of Supervisors | Minutes 1/26/2021 Page 19 of 21

Motion: Enter executive session, Action: approve, Moved by: Supervisor Elizabeth C. Archuleta, Seconded by: Supervisor Patrice Horstman. The motion passed unanimously.

Executive Session:

15. Consideration and possible approval of proposal of settlement of litigation in Rodriguez v. Coconino County, CV2020-00344, with direction authorizing the County Attorney’s Office to make an offer of judgement on the County’s behalf. Pursuant to A.R.S. 38- 431.03(A)(3) & (4), the Board may enter executive session to receive legal advice and to provide the attorneys instruction with regard to this case. County Attorney

Present: Chair Matt Ryan, Vice Chair Lena Fowler, Supervisor Elizabeth C. Archuleta, Supervisor Patrice Horstman, Supervisor Judy Begay were all present via Microsoft Teams.

Also Present: Deputy County Attorney Rose Winkeler, Deputy County Attorney Aaron Lumpkin, Risk Manager Margaret Penado, Human Resources Director Erika Philpot, Deputy County Manager Lucinda Andreani, Deputy County Manager Joanne Keene, County Manager Jimmy Jayne, Clerk of the Board of Supervisors Lindsay Daley.

Chair Ryan convened the executive session at 9:15 p.m.

Chair Ryan adjourned the executive session at 9:47 p.m.

Chair Ryan reconvened open session at 9:50 p.m.

Motion: Approve a settlement of litigation in Rodriguez v. Coconino County, CV2020-00344, with direction authorizing the County Attorney’s Office to make an offer of judgement on the County’s behalf, as directed in executive session, Action: approve, Moved by: Supervisor Elizabeth Archuleta, Seconded by: Supervisor Patrice Horstman. The motion passed unanimously.

11. Discussion, update and possible direction to staff regarding state and/or federal legislative and/or administrative matters. Public Affairs

The Board did not address this item.

12. Discussion and possible action on appointment of Supervisors and/or staff to select local boards and commissions for 2021. Public Affairs

Public Affairs Director Peterson displayed a list of updated current local and national Board memberships/assignments for the Board to discuss. The Board and Director Peterson discussed each assignment as listed on the spreadsheet.

January 12, 2021 – Special, Regular Page 6 of 7 Approved January 26, 2021 and Executive Session Minutes

3. | 01/26/2021 | Board Of Supervisors | Minutes 1/26/2021 Page 20 of 21

Motion: Approve the appointments of Supervisors to local and national committee assignments as discussed, Action: approve, Moved by: Supervisor Elizabeth Archuleta, Seconded by: Supervisor Lena Fowler. The motion passed unanimously.

13. Discussion and update from the County Manager regarding possible community, regional and/or administrative matters. County Manager

County Manager Jayne noted staff may propose a special session be set sometime next week to re-address the COVID update item where staff was seeking direction in moving forward.

• District 1 – Supervisor Patrice Horstman • District 2 – Supervisor Elizabeth Archuleta • District 4 – Supervisor Judy Begay • District 5 – Supervisor Lena Fowler • District 3 – Supervisor Matt Ryan

• Chair’s Report

The Board did not address this item.

There being no further discussion, Chair Ryan adjourned the meeting at 10:12 p.m.

COCONINO COUNTY BOARD OF SUPERVISORS

(SEAL) ______Matt Ryan, Chair

ATTEST:

______Lindsay Daley, Clerk of the Board of Supervisors

January 12, 2021 – Special, Regular Page 7 of 7 Approved January 26, 2021 and Executive Session Minutes

3. | 01/26/2021 | Board Of Supervisors | Minutes 1/26/2021 Page 21 of 21 Meeting Date: 01/26/2021

DATE: January 20, 2021

TO: Honorable Chair and Members of the Board

FROM: Lindsay Daley, Clerk of the Board

SUBJECT: Consideration and possible action to ratify and/or approve warrants, electronic fund transfers, and other payments as listed on the agenda. An itemized list of the below-numbered claims is filed in the official records of the Coconino County Board of Supervisors.

RECOMMENDED MOTION:

Approve all warrants, electronic fund transfers and other payments as listed on the agenda.

BACKGROUND:

The Board has authority from Arizona Revised Statutes 11-251 to “examine, settle, and allow all accounts legally chargeable against the County, order warrants to be drawn on the county treasurer for that purpose and provide for issuing warrants.”

The agenda includes a statement that an itemized list of claims for payment is filed in the official record of the Coconino County Board of Supervisors. Due to a change in software, not all warrants, electronic fund transfers, and payments are listed on the agenda nor included in the packet and official records.

Additionally, the attachment to this staff report will be included in the meeting minutes in order to comply with ARS 11-217.D as best as possible; “The minutes shall include all demands and warrants approved by the board in excess of one thousand dollars and multiple demands and warrants from a single supplier or individual under one thousand dollars whose cumulative total exceeds one thousand dollars in a single reporting period.” Due to a change in the software, only a limited number of demands and warrants in excess of one thousand dollars and multiple demands and warrants from a single supplier or individual under one thousand dollars whose cumulative total exceeds one thousand dollars in a single reporting period are included in the minutes and official record.

4. | 01/26/2021 | Board Of Supervisors | Warrants 1/26/2021 Page 1 of 6 ALTERNATIVES:

The Board could decide not to ratify and/or approve payments or could decide to ratify and/or approve a portion of the payments.

FISCAL IMPACT:

County budget funds for specific payments will be reduced by the amounts listed.

ATTACHMENTS:

1 - Staff Report 2 - WARRANT LISTING - JANUARY 7, 2021 3 - WARRANT LISTING - JANUARY 14, 2021

4. | 01/26/2021 | Board Of Supervisors | Warrants 1/26/2021 Page 2 of 6 Warrant listing for 1/7/2021 as required by ARS-11-217.D The minutes shall include all demands and warrants approved by the board in excess of one thousand dollars and multiple demands and warrants from a single supplier or individual under one thousand dollars whose cumulative total exceeds one thousand dollars in a single reporting period. Check Number Vendor Check Amount 10852 1149 - ARIZONA COUNTIES INSURANCE POOL 10,000.00 10854 1933 - AMERIGAS PROPANE LP 1,463.13 10857 3410 - CEDAR CREST/FLAGSTAFF LP 2,770.70 10859 2737 - COCONINO PLATEAU WATER ADVISORY COUNCIL 1,875.00 10861 6136 - ELEVATION HEALTH SERVICES, LLC 2,230.00 10866 1571 - INTERSTATE MECHANICAL CORPORATION 39,836.58 10871 1735 - PTS OF AMERICA LLC 14,547.00 10872 2851 - PRO PETROLEUM INC 27,035.30 10874 5121 - SENTINEL TECHNOLOGIES INC 45,292.22 10875 4461 - SHAMROCK FOODS 17,028.41 92103300 1933 - AMERIGAS PROPANE LP 1,477.92 92103301 1895 - ARIZONA PUBLIC SERVICE 6,329.24 92103304 1310 - APS SERVICES INC SOURCECORP 4,978.14 92103305 1310 - APS SERVICES INC SOURCECORP 8,260.34 92103308 1145 - ARIZONA WIRELESS & RADIO INC 1,140.95 92103309 6908 - ALICIA BECKER 3,708.00 92103310 4816 - BLUE 360 MEDIA LLC 2,013.76 92103321 6258 - CITY OF FLAGSTAFF 5,606.55 92103322 6258 - CITY OF FLAGSTAFF 10,825.98 92103324 6258 - CITY OF FLAGSTAFF 2,129.57 92103326 6258 - CITY OF FLAGSTAFF 1,500.00 92103328 1019 - COCONINO COUNTY 1,500.00 92103329 1019 - COCONINO COUNTY 14,599.26 92103332 5471 - L.N. CURTIS & SONS 1,757.75 92103333 2923 - VEDURA ELEVATION LLC 1,408.42 92103334 1716 - EMPIRE SOUTHWEST LLC 1,319.15 92103335 6902 - ESQUIRE DEPOSITION SOLUTIONS LLC 2,351.00 92103343 6281 - SAM GLORIOSO 1,700.00 92103346 6616 - GRANTS THAT GO THE DISTANCE LLC 1,550.00 92103347 6909 - ROBERT L HALL 6,071.92 92103350 5855 - INTERVIEWSTREAM, INC 2,025.00 92103352 1722 - JCG TECHNOLOGIES INC 1,004.87 92103353 5995 - JCJ ARCHITECTURE, PC 2,772.00 92103358 5705 - KHADGA B LIMBU 2,500.00 92103363 1067 - NATIVE AMERICANS FOR COMMUNITY ACTION INC 2,880.11 92103364 2000 - NORTHERN ARIZONA INTERGOVERNMENTAL 4,485.00 92103365 5082 - NORTHERN ARIZONA UNIVERSITY 23,625.00 92103366 4442 - NILES RADIO COMMUNICATIONS 35,537.00 92103369 5456 - PAW PLACEMENT OF NORTHERN ARIZONA 24,780.00 92103370 5456 - PAW PLACEMENT OF NORTHERN ARIZONA 54,583.00

4. | 01/26/2021 | Board Of Supervisors | Warrants 1/26/2021 Page 3 of 6 92103372 1995 - FLAGSTAFF PRECISION RESTORATION SERVICES LLC 1,715.00 92103373 2443 - PRO EM LLC 8,564.71 92103375 6845 - NORAH RUDIN 3,000.00 92103380 6147 - SCRAM OF ARIZONA INC 1,074.00 92103383 5099 - STATE OF ARIZONA 3,243.48 92103384 5099 - STATE OF ARIZONA 45,530.00 92103385 5099 - STATE OF ARIZONA 6,026.08 92103387 6907 - BRANDON SWATZELL 1,600.00 92103394 3661 - VOYAGER FLEET SYSTEMS 9,237.75

4. | 01/26/2021 | Board Of Supervisors | Warrants 1/26/2021 Page 4 of 6 Warrant listing for 1/14/2021 as required by ARS-11-217.D The minutes shall include all demands and warrants approved by the board in excess of one thousand dollars and multiple demands and warrants from a single supplier or individual under one thousand dollars whose cumulative total exceeds one thousand dollars in a single reporting period. Check Number Vendor Check Amount 10881 1149 - ARIZONA COUNTIES INSURANCE POOL 4,915.00 10884 6813 - AVERTEST, LLC 2,361.95 10885 3789 - BURGESS & NIPLE INC 4,157.01 10888 2757 - CINDY MAY 1,800.00 10889 1019 - COCONINO COUNTY 8,975.68 10890 1019 - COCONINO COUNTY 13,133.01 10891 1019 - COCONINO COUNTY 402,421.37 10892 1019 - COCONINO COUNTY 36,081.04 10893 1019 - COCONINO COUNTY 80,045.50 10894 1019 - COCONINO COUNTY 83,751.91 10895 1019 - COCONINO COUNTY 339,488.54 10896 1019 - COCONINO COUNTY 177,122.29 10897 1019 - COCONINO COUNTY 58,710.31 10898 1019 - COCONINO COUNTY 24,744.82 10900 3045 - CRAIG WILLIAMS ATTORNEY AT LAW PLLC 3,339.00 10901 3050 - CREDITRON CORPORATION 7,678.48 10902 6823 - FESTER & CHAPMAN, PLLC 11,480.00 10905 4350 - GOLIGHTLY TIRE 2,174.76 10910 2693 - NICHOLAS M LARSSEN 2,300.00 10911 5862 - JANELLE A MCEACHERN, ATTORNEY AT LAW 2,055.00 10912 5059 - NORTH COUNTRY HEALTHCARE INC 1,800.00 10913 4445 - PAGE UTILITY ENTERPRISES 2,269.26 10914 1735 - PTS OF AMERICA LLC 5,570.00 10915 1295 - SHEPHARD-WESNITZER INC 1,466.00 10917 3614 - SUNEDISON HOLDINGS CORPORATION 3,171.53 10919 1257 - TERRY MARXEN CHEVROLET CADILLAC 1,873.07 10921 4445 - PAGE UTILITY ENTERPRISES 1,920.00 92103399 6871 - JEFFREY MCGRATH 1,266.00 92103402 2120 - ALLIANT GAS LLC 1,584.85 92103403 1895 - ARIZONA PUBLIC SERVICE 19,960.86 92103405 1895 - ARIZONA PUBLIC SERVICE 2,461.03 92103407 1095 - ARIZONA CAPITOL TIMES 5,775.00 92103410 6132 - ASPEN COMMUNICATIONS 1,280.00 92103411 4672 - BROOKSIDE, LLC/FOREST HEIGHTS 1,338.00 92103416 6258 - CITY OF FLAGSTAFF 3,000.00 92103417 6258 - CITY OF FLAGSTAFF 7,016.15 92103419 4471 - CITY OF WILLIAMS 3,278.84 92103420 4471 - CITY OF WILLIAMS 1,332.06 92103422 1019 - COCONINO COUNTY 1,050.00 92103425 6815 - CONTINENTAL FLOORING COMPANY 9,998.77

4. | 01/26/2021 | Board Of Supervisors | Warrants 1/26/2021 Page 5 of 6 92103426 2004 - COREMR LLC 1,000.00 92103427 5319 - CYPRESS FLAGSTAFF MALL LP 5,446.12 92103430 1716 - EMPIRE SOUTHWEST LLC 15,570.15 92103432 1663 - FIRST CLASS ENTERPRISES LLC 1,300.07 92103434 3503 - FLAGSTAFF INFORMATION TECHNOLOGY LLC 3,253.12 92103438 2620 - GRIFFEN & STEVENS LAW FIRM PLLC 3,930.00 92103442 5062 - INSPECTORS AUTO APPEARANCE 1,812.00 92103443 2618 - JAMES R VALDEZ JR 1,230.00 92103444 5318 - THE J STREIFF LAW FIRM, PC 8,100.00 92103446 1412 - MIKKEL JORDAHL PC 1,533.00 92103448 4834 - JUSTICE TOOLS, LLC 7,500.00 92103456 4472 - MANGUM WALL STOOPS & WARDEN PLLC 1,228.50 92103457 2351 - ROBERT EUGNE MAURER 2,646.00 92103460 6875 - PATRICK M NACKARD 1,250.00 92103461 5082 - NORTHERN ARIZONA UNIVERSITY 1,560.00 92103462 1813 - NBS GOVERNMENT FINANCE GROUP 2,565.21 92103463 3889 - NEXXUS CONSULTING LLC 8,021.41 92103470 6686 - WESTERN UTILITY CONTRACTORS, LLC 114,437.83 92103473 1579 - THE PITNEY BOWES BANK INC 9,810.82 92103477 5721 - RHINEHART OIL CO, LLC 1,831.07 92103480 6918 - RP40 LLC 1,500.00 92103481 1414 - RUSH TRUCK CENTERS OF ARIZONA, INC 2,385.13 92103483 6147 - SCRAM OF ARIZONA INC 1,971.00 92103484 4469 - THE SHERWIN-WILLIAMS CO 1,305.66 92103490 5099 - STATE OF ARIZONA 61,908.00 92103493 2518 - CEQUEL COMMUNICATIONS LLC 3,505.35 92103495 10 - SUPPORT PAYMENT CLEARINGHOUSE 3,793.17 92103502 1755 - UNS GAS INC 1,294.83 92103503 1755 - UNS GAS INC 4,810.76 92103506 8 - VANTAGEPOINT TRANSFER AGENTS 303590 3,951.34 92103507 5169 - VOYA INSTITUTIONAL TRUST COMPANY 11,990.83 92103518 1026 - JANET REGNER 1,350.00 92103519 6869 - SANDRA M THOMPSON 1,350.00

4. | 01/26/2021 | Board Of Supervisors | Warrants 1/26/2021 Page 6 of 6 Meeting Date: 01/26/2021

DATE: 01/26/2021

TO: Honorable Chair and Members of the Board

FROM: Lindsay Daley, Clerk of the Board

SUBJECT: Consideration and possible action to accept the resignation of Dr. Tommy Lewis, Superintendent of Schools. Board of Supervisors

RECOMMENDED MOTION:

Move to accept the resignation of Dr. Tommy Lewis, Superintendent of Schools.

BACKGROUND:

Dr. Tommy Lewis, Superintendent of Schools, submitted a letter of resignation on January 20, 2021 to the Chair of the Board of Supervisors. In order to make such resignation affective, the Board must take action to accept his resignation.

ALTERNATIVES:

The Board may decide not to accept the resignation.

FISCAL IMPACT:

There is not fiscal impact associate with the action.

ATTACHMENTS:

1 - Supporting Document - STAFF REPORT - 1/20/2021 1 - Staff Report - 1/20/2021 - - 2 - Supporting Document - RESIGNATION LETTER - 1/20/2021

5. | 01/26/2021 | Board Of Supervisors | Resignation of Tommy Lewis, Superintendent of Schools 1/26/2021 Page 1 of 4 Meeting Date: 01/26/2021

DATE: January 20, 2021

TO: Honorable Chair and Members of the Board

FROM: Lindsay Daley, Board of Supervisors

SUBJECT: Consideration and possible action to accept the resignation of Dr. Tommy Lewis, Superintendent of Schools.

RECOMMENDED MOTION:

Move to accept the resignation of Dr. Tommy Lewis, Superintendent of Schools.

BACKGROUND:

ALTERNATIVES:

The Board may decide not to accept the resignation.

FISCAL IMPACT:

There is not fiscal impact associate with the action.

ATTACHMENTS:

1 - Staff Report 2 - RESIGNATION LETTER

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5. | 01/26/2021 | Board Of Supervisors | Resignation of Tommy Lewis, Superintendent of Schools 1/26/2021 Page 3 of 4 5. | 01/26/2021 | Board Of Supervisors | Resignation of Tommy Lewis, Superintendent of Schools 1/26/2021 Page 4 of 4 Meeting Date: 01/26/2021

DATE: 01/26/2021

TO: Honorable Chair and Members of the Board

FROM: Erika Arlington, Coconino County Legal Defender

SUBJECT: Consideration and possible action to approve the transfer of $150,000.00 from the County General Fund to the Legal Defender Contract Budget, for the continued contracting and payment of court ordered expenses on criminal cases as well as representation on criminal, dependency and guardianship cases that are beyond the scope of the representation the Legal Defender’s Office can provide.

RECOMMENDED MOTION:

Approve the transfer of $150,000.00 from the County General Fund to the Legal Defender Contract Budget for the continued contracting and payment of court ordered expenses on criminal cases as well as representation on criminal, dependency and guardianship cases that are beyond the scope of the representation the Legal Defender’s Office can provide.

BACKGROUND:

The Legal Defender’s Office (LDO) occupies a pivotal role in providing constitutionally- mandated legal services. The LDO provides direct representation in adult criminal trial and appeal cases, juvenile delinquency, dependency, involuntary commitment, and witness advisory cases. In addition, the LDO administers the “Contract Budget.” Through this fund, the LDO is responsible for locating, appointing, and paying private attorneys to represent indigent clients that neither the PDO nor LDO can ethically represent. Further, the LDO pays costs associated with competency evaluations and litigation expenses (such as expert witness and investigation fees) incurred by defendants without funds for these necessary services. This includes payment for experts and investigators in murder cases. Lastly, the LDO also manages costs in Guardianship-Conservatorship cases.

Prior to FY 2019 the Legal Defender’s annual case counts were in the 700 range, with 733 cases in FY2018. For FY2019 and FY2020 case counts increased to 1020 and 1033 respectively. Correspondingly, the average expenditures in the contract budget prior to FY2019 had been $384,000.00 but the expenditures in FY19 were $517,000.00 and in FY20 they were $766,160.00.

6. | 01/26/2021 | Legal Defender | Approve the transfer of $150,000.00 from General Fund to Legal Defender... 1/26/2021 Page 1 of 3 Based on these numbers the Board approved a contract budget of $422,250.00 for FY2021. Unfortunately, due to continued costs for murder cases and other case costs, this will not be sufficient to cover the costs that have been, and will continue to, accrue in FY2021. Out of the $422,250.00, one hundred nineteen thousand three hundred, ($119,300.00) is allocated to dedicated contract costs leaving a working balance of $302,950.00. The balance in this account as of the middle of December is about $73,000.00. This balance is continuously decreased as we receive and pay invoices for required legal services and court ordered expenses on cases. At current rates, we expect we will be out of funds by the middle to end of February.

Case counts for the beginning of FY21 were more comparable to FY18 numbers but have increased to the FY 19/FY 20 range for November and December. It is unclear what the rest of FY21 will look like in terms of case counts. In FY2020 the LDO took on 146 overflow cases from the Public Defender’s Office (PDO). In FY 2021 due to decreased case filings and the hiring of attorneys at the PDO we have taken on about 8 overflow cases so far in FY2021.

However, unbudgeted murder case costs continue to take a heavy toll on our contract expenses. We currently have 10 open murder cases, including one potential capital murder case. In FY 2018, total murder case costs were $98,000.00, in FY 2020 they were $264,707.00. FY2021 Murder case costs stand at $ 99,257.00 as of mid-December. The best estimate for murder costs through the end of FY21 is an additional $100,000.00.

The average monthly contract expenditures beyond dedicated contracts for LDO in FY2020 ended up at $53,905.00 per month. LDO is currently averaging expenditures of $37,000.00 a month in this area for FY20. This reduction is due in large part to the LDO being fully staffed and no overflow cases. Despite this, at the current rate of costs our fund will be depleted before the end of February. It is hoped that this request for $150,000.00 will be sufficient to pay contract and murder case costs through the balance of FY20. However, if murder or other case costs exceed predictions we may need additional funds before year end. As the Board is aware, the County is under an obligation to pay the cost for indigent defense under the United States and Arizona Constitutions as well as by various state statutes.

References: Due to Covid -19 new case filings decreased significantly in the fourth quarter. Had case filings stayed at the levels they had been at, the total case count would have likely been in the neighborhood of an additional 50 cases.

Murder cases are defined as cases which involve the death of a person, not all are technically charged as “murder” per se. However, due to the death of a person they are serious cases that require experts, investigators and extensive attorney work to provide adequate representation.

It is axiomatic that our criminal justice system demands that every defendant threatened with a loss of liberty be represented at trial and on appeal by competent counsel. Zarabia v. Bradshaw, 185 Ariz. 1 (1996) citing to Gideon v. Wainwright, 372 U.S. 335, 83 S.Ct. 792, 9 L.Ed.2d 799 (1963); Douglas v. California, 372 U.S. 353, 83 S.Ct. 814, 9 L.Ed.2d 811 (1963); Ariz.R.Crim.P. 6.1(b). Defendants not able to afford to hire counsel are entitled to have counsel appointed for them. Ariz. Const. Art. 2, § 24; State v. Anderson, 96 Ariz. 123, 131, 392 P.2d 784, 790 (1964). By statute, when a court appoints counsel to represent a criminal defendant, that counsel “shall be paid by the county in which the court presides.” A.R.S. § 13–4013. The loss of

6. | 01/26/2021 | Legal Defender | Approve the transfer of $150,000.00 from General Fund to Legal Defender... 1/26/2021 Page 2 of 3 liberty is also at issue in Title 36 proceedings and appointment of counsel is required under A.R.S. § 36-529 (B).

In dependency and severance matters, since the right to parent is considered fundamental, indigent parents have a right to appointed counsel pursuant to A.R.S. § 8–221(B) (2007) and the Due Process Clause of the United States Constitution.

ALTERNATIVES:

RE: Alternatives: Due to the obligations set forth by statute if these funds are not paid the County will likely be subject to civil liability. Our office will continue to do our best to keep these costs reasonable.

FISCAL IMPACT:

Additionally, the LDO will evaluate whether hiring an additional attorney or other staff in-house would be cost effective in bringing contract costs down.

ATTACHMENTS:

1 - Staff Report

6. | 01/26/2021 | Legal Defender | Approve the transfer of $150,000.00 from General Fund to Legal Defender... 1/26/2021 Page 3 of 3 Meeting Date: 01/26/2021

DATE: 01/26/2021

TO: Honorable Chair and Members of the Board

FROM: Eric Peterson, Public Affairs Director

SUBJECT: Consideration and possible action to appoint William Ruiz to the Coconino County Arizona@Work Local Workforce Development Board for a two-year term expiring on January 26, 2023.

RECOMMENDED MOTION:

The Board approve this appointment.

BACKGROUND:

The Coconino County Arizona@Work Workforce Development Board (LWDB) in Coconino County is created under the federal Workforce Innovation and Opportunity Act of 2014. The LWDB members are appointed by the Coconino County Board of Supervisors.

The LWDB must, by law, be 18 members of more. Of the total board members, greater than 50% must be business representatives and must have at least two small business representatives. Additionally at least 20% of the members mus represent workforce development entities and must have a) two or more labor or other employee organization; and b) one or more union affiliated registered apprenticeship representative; and may include c) one or more community- based organization with experience addressing employment to those with barriers to employment; and may include d) representative from an organization with experience in youth employment and education needs. The balance of the board must include a) a provider administering adult education; and b) one representative from higher education providing workforce investment activities; and c) one representative from economic and community development entities; and d) one representative for state employment services office; and at e) least one representative from program carried out under Title IV Rehabilitation.

Mr. Ruiz is a member of the Arizona Carpenters Local 1912 and is a representative of a labor union on the LWDB, if appointed.

ALTERNATIVES:

The Board could choose to forgo this appointment.

7. | 01/26/2021 | Public Affairs | Willaim Ruiz WDB Appointment 1/26/2021 Page 1 of 8 FISCAL IMPACT:

There is no fiscal impact from this action.

ATTACHMENTS:

1 - Staff Report 2 - APPLICATION - WILLIAM RUIZ

7. | 01/26/2021 | Public Affairs | Willaim Ruiz WDB Appointment 1/26/2021 Page 2 of 8

Workforce Development Board Nomination Form

First Name William

Last Name Ruiz

Position/Title Special Represenative

Business/Organization Arizona Carpenters Local 1912 Representing

Please check one: New Application

Representation – Complete One Section (1, 2, or 3) relevant to the category that you represent. All applicants must hold optimum policy-making authority or optimum hiring authority.

Please check one identifer: I hold optimum policy-making authority

Category 1: Business Other (Describe policymaking and/or hiring authority) Representative

If Other is checked please Dispatching and recruiting representative. describe policy making and/or hiring authority.

B. Select one of the Organization Representing Business following Business Types that you represent.

C. Describe the In-Demand Carpentry, interior framing/ hanging drywall. Commercial heavy Industry or Occupation highway formwork. Commercial millwork, interior finishes. represented by your business.

D. Describe Employment certified DOL apprenticeship programs. Journeyman Opportunities in the In- enhancement training. Certifications for rigging, welding, Demand Industry or OSHA, first aid and ICRA. Occupation provided by your business.

E. Describe the nature of As a representative, I'm actively working with members for job your business and your placement opportunities, as well as visiting a multitude of position. Please include a worksites daily talking to industry workers, recruiting eligible description of your policy- candidates for apprenticeships, or entry level journeymen. I making and hiring responsibilities within your

7. | 01/26/2021 | Public Affairs | Willaim Ruiz WDB Appointment 1/26/2021 Page 3 of 8 organization, including the assist members in helping them determine their trade discipline role you play in training and training requirements. and/or employee development.

F. Select Organization Type Business Trade Association* (List Org Name) nominating you.

List Organization name, if Field not completed. Local Business Organization is checked.

List Organization Name , if Southwest Regional Council Of Carpenters. Business Trade Association is checked.

Category 2: Workforce Representative

A. Select one or more of the Labor Organization following Organization Types that you represent.

B. If you selected Registered Field not completed. Apprenticeship Program, select one of the following roles that you fulfill.

If Member of Labor Arizona Carpenters Union 1912 Organization is checked, please give the name of the organization.

C. If you selected Field not completed. Community-Based Organization above, describe the organization’s demonstrated experience addressing employment, training, and education needs to those with barriers to employment.

D. If you selected Youth Field not completed. Training, Youth Employment, or Youth Education Organization for Disconnected Youth,

7. | 01/26/2021 | Public Affairs | Willaim Ruiz WDB Appointment 1/26/2021 Page 4 of 8 describe the organization’s demonstrated experience addressing employment, training, and education needs to WIOA- eligible youth. State if the experience is serving in- school or out-of-school youth.

E. If you selected Labor Arizona Carpenters 1912 Organization or Registered Apprenticeship Program above, list the Local Labor Federation nominating you.

Category 3: Other Representative

A. Select one of the Field not completed. following Organization Types in which you have optimum policy-making authority.

B. Name of Organization Field not completed. nominating you.

Additional Information:

Business/Organization Arizona Carpenters Local 1912 Address

City Phoenix

State Az

Zip 85035

Phone 602 352 6702

Fax 602 272 1928

Mobile 602 826 1705

Email address [email protected]

Website address swcarpenters.org

7. | 01/26/2021 | Public Affairs | Willaim Ruiz WDB Appointment 1/26/2021 Page 5 of 8 Business license number N/A

1. The Coconino County Field not completed. Board of Supervisors values member diversity reflecting the demographics of Coconino County. Briefly describe how your appointment would contribute to the diversity of the Workforce Development Board. (Response Optional)

2. Please list your current 20 year member of 1912, good standing. chamber and association Special Representative on staff, 2 years. memberships, the duration Recording Secretary Local 1912, 4 1/2 years. of each membership and Chair for Education/Mentor committees. the positions you currently Deputy Political Director AZ. hold.

3. Please list any N/A professional award(s) or recognition you have received within the last 5 years.

Coconino County WDB Related Questions Please answer the following questions by attaching additional pages:

1. The purpose of the WDB As carpenter of over thirty years in the trade, I have a is to provide strategic perspective of real time hiring needs of contractor. As a Union leadership and operational representative, I bring a realistic streamlined approach for oversight to Coconino potential carpenters to begin their respective careers, and a County’s workforce pathway to successful development system through building partnerships, developing career pathways, and providing highquality workforce development services. What knowledge skills and abilities do you have that would assist the WDB in effectively achieving this?

7. | 01/26/2021 | Public Affairs | Willaim Ruiz WDB Appointment 1/26/2021 Page 6 of 8 2. Membership on the Yes Coconino County WDB requires that each member attend a full WDB meeting every quarter, attend training sessions for board members and become an advocate for workforce development. The time commitment for these activities ranges from 4 to 6 hours per month. Can you make this time commitment?

3. Serving on a Yes subcommittee of the Coconino County WDB is strongly encouraged. The time commitment for this activity ranges from 3 to 4 hours per month. Can you make this time commitment?

4. Why do you wish to serve I think that it would be a privilege to help create opportunities on the Coconino County for those who desire bright future WDB? (Describe in 100 words or less).

Additional Required Documentation:

◼ Nomination Letter: Please include a letter from a senior executive of the nominating organization you listed above in your category of representation. ◼ Current Resume.

Upload Nomination Letter Field not completed.

Upload Current Resume Field not completed.

Signature and Acknowledgement:

I, the undersigned, certify that the information on this application is true and correct to the best of my knowledge and that, if appointed to serve, I will do so to the best of my ability and in the best interest of Coconino County and its citizens.

Signature William Ruiz

7. | 01/26/2021 | Public Affairs | Willaim Ruiz WDB Appointment 1/26/2021 Page 7 of 8 Date 12/29/2020

To be completed by County Field not completed. official only

Date Received By Coconino Field not completed. County

Received By Field not completed.

Field not completed.

Email not displaying correctly? View it in your browser.

7. | 01/26/2021 | Public Affairs | Willaim Ruiz WDB Appointment 1/26/2021 Page 8 of 8 Meeting Date: 01/26/2021

DATE: 01/26/2021

TO: Honorable Chair and Members of the Board

FROM: Eric Peterson, Public Affairs Director

SUBJECT: Consideration and possible action to appoint Seth Gregar to the Coconino County Arizona@Work Local Workforce Development Board for a two-year term expiring on January 26, 2023.

RECOMMENDED MOTION:

The Board approve this appointment.

BACKGROUND:

Mr. Ruiz is a member of the United Flagstaff Firefighters Local 1505 and is a representative of a labor union on the LWDB, if appointed.

8. | 01/26/2021 | Public Affairs | Seth Gregar LWDB Appointment 1/26/2021 Page 1 of 8 ALTERNATIVES:

The Board could choose to forgo this appointment.

FISCAL IMPACT:

There is no fiscal impact.

ATTACHMENTS:

1 - Staff Report 2 - APPLICATION - SETH GREGAR

8. | 01/26/2021 | Public Affairs | Seth Gregar LWDB Appointment 1/26/2021 Page 2 of 8

Workforce Development Board Nomination Form

First Name Seth

Last Name Gregar

Position/Title UFFF PAC chair

Business/Organization UFFF Local 1505 Representing

Please check one: New Application

Representation – Complete One Section (1, 2, or 3) relevant to the category that you represent. All applicants must hold optimum policy-making authority or optimum hiring authority.

Please check one identifer: I hold optimum policy-making authority

Category 1: Business Other (Describe policymaking and/or hiring authority) Representative

If Other is checked please I am part of a Union whose objectives is pay, benefit and describe policy making safety. We represent the 180 United Flagstaff Firefighters and/or hiring authority. working for the city and county areas

B. Select one of the Organization Representing Business following Business Types that you represent.

C. Describe the In-Demand Field not completed. Industry or Occupation represented by your business.

D. Describe Employment The Flagstaff Fire Department consists of Opportunities in the In- Demand Industry or Occupation provided by your business.

E. Describe the nature of Field not completed. your business and your position. Please include a description of your policy- making and hiring

8. | 01/26/2021 | Public Affairs | Seth Gregar LWDB Appointment 1/26/2021 Page 3 of 8 responsibilities within your organization, including the role you play in training and/or employee development.

F. Select Organization Type Field not completed. nominating you.

List Organization name, if Field not completed. Local Business Organization is checked.

List Organization Name , if Field not completed. Business Trade Association is checked.

Category 2: Workforce Representative

A. Select one or more of the Labor Organization following Organization Types that you represent.

B. If you selected Registered Field not completed. Apprenticeship Program, select one of the following roles that you fulfill.

If Member of Labor United Flagstaff Firefighters Local 1505 Organization is checked, please give the name of the organization.

D. If you selected Youth Field not completed. Training, Youth Employment, or Youth Education Organization for

8. | 01/26/2021 | Public Affairs | Seth Gregar LWDB Appointment 1/26/2021 Page 4 of 8 Disconnected Youth, describe the organization’s demonstrated experience addressing employment, training, and education needs to WIOA- eligible youth. State if the experience is serving in- school or out-of-school youth.

E. If you selected Labor Regina Salas Organization or Registered Apprenticeship Program above, list the Local Labor Federation nominating you.

Category 3: Other Representative

A. Select one of the Higher Education (Providing workforce development activities following Organization Types in which you have optimum policy-making authority.

B. Name of Organization Regina Salas nominating you.

Additional Information:

Business/Organization UFFF Local 1505 Address 1972 S Thompson

City Flagstaff

State Arizona

Zip 86001

Phone 928 226-0426

Fax Field not completed.

Mobile Field not completed.

Email address [email protected]

8. | 01/26/2021 | Public Affairs | Seth Gregar LWDB Appointment 1/26/2021 Page 5 of 8 Website address N/A

Business license number N/A

1. The Coconino County I believe my line of work brings a different perspective to this Board of Supervisors values group. Although our department does not have a lot of member diversity reflecting diversity, we are actively trying to recruit to make this happen. the demographics of As a fire department, we deal with a widely diverse population Coconino County. Briefly that is dealing with many issues. My contact with the public has describe how your allowed me to deal with these issues in a safe and caring appointment would matter. As a department, we often deal with decreased contribute to the diversity recruitment funds and lack of hiring pool. I am hoping to gather of the Workforce information from other entities so that we may become better at Development Board. this process. (Response Optional)

2. Please list your current I have been part of the Local 1505 for the last 14 years and chamber and association member of Local 3878 for 2.5 years prior. I was the memberships, the duration secretary/treasurer for six years and now hold the role of PAC of each membership and chair. I am also involved with the Employee Advisor Committee the positions you currently with the City of Flagstaff. I have also been a part of the hold. Compensation committee for the city comprised of many division directors and city staff.

3. Please list any None recieved professional award(s) or recognition you have received within the last 5 years.

Coconino County WDB Related Questions Please answer the following questions by attaching additional pages:

1. The purpose of the WDB Being involved with a labor union, we are always trying to find is to provide strategic the best quality workers and career paths for people. We put leadership and operational people in the right positions to help facilitate these paths. Many oversight to Coconino of these people do the job because they want us to succeed as County’s workforce a group, many times not being paid for it. I have been fortunate development system to have been taught by many leaders with experience and have through building challenged me to do better. I have gained an extreme amount partnerships, developing of knowledge working with city groups and leadership and how career pathways, and the city runs. I have also been a part of the hiring process for providing highquality our Fire Department and have been tasked with the job of workforce development finding the right people based on how they do during this services. What knowledge skills and abilities do you process.

8. | 01/26/2021 | Public Affairs | Seth Gregar LWDB Appointment 1/26/2021 Page 6 of 8 have that would assist the WDB in effectively achieving this?

2. Membership on the Yes Coconino County WDB requires that each member attend a full WDB meeting every quarter, attend training sessions for board members and become an advocate for workforce development. The time commitment for these activities ranges from 4 to 6 hours per month. Can you make this time commitment?

3. Serving on a Yes subcommittee of the Coconino County WDB is strongly encouraged. The time commitment for this activity ranges from 3 to 4 hours per month. Can you make this time commitment?

4. Why do you wish to serve To gain knowledge of working conditions among our partners. on the Coconino County WDB? (Describe in 100 words or less).

Additional Required Documentation:

◼ Nomination Letter: Please include a letter from a senior executive of the nominating organization you listed above in your category of representation. ◼ Current Resume.

Upload Nomination Letter Field not completed.

Upload Current Resume Field not completed.

Signature and Acknowledgement:

8. | 01/26/2021 | Public Affairs | Seth Gregar LWDB Appointment 1/26/2021 Page 7 of 8 I, the undersigned, certify that the information on this application is true and correct to the best of my knowledge and that, if appointed to serve, I will do so to the best of my ability and in the best interest of Coconino County and its citizens.

Signature Seth Gregar

Date Field not completed.

To be completed by County Field not completed. official only

Date Received By Coconino Field not completed. County

Received By Field not completed.

Field not completed.

Email not displaying correctly? View it in your browser.

8. | 01/26/2021 | Public Affairs | Seth Gregar LWDB Appointment 1/26/2021 Page 8 of 8 Meeting Date: 01/26/2021

DATE: December 21, 2020

TO: Honorable Chair and Members of the Board

FROM: Jim Driscoll, Coconino County Sheriff

SUBJECT: Consideration and possible action to approve a budget adjustment and transfer of funds from the County Anti-Racketeering Fund to the Coconino County Sheriff’s Office, in the amount of $2,500 in Fiscal Year 2021, to be used for drug prevention education.

RECOMMENDED MOTION:

Approve a budget adjustment and transfer of funds from the County Anti-Racketeering Fund to the Coconino County Sheriff’s Office, in the amount of $2,500 in Fiscal Year 2021, to be used for drug prevention education.

BACKGROUND:

The Arizona Daily Sun is teaming up with DrugFreeAZKids.org to increase the awareness of the dangers of substance abuse in our community. They have created an 8-week program designed to educate families and to reinforce the importance of parental knowledge and involvement in the war against drug abuse.

The Sheriff’s Office requested $2,500 from the County Anti-Racketeering Fund to be used to sponsor The Arizona Daily Sun Drug-Free Zone 8-week drug prevention education program. The sponsorship includes an ad campaign that will run twice each in the Daily Sun on Sundays and Tuesdays starting October 4th, a digital ad campaign, and two special sections that will be distributed to subscribers on two consecutive Sundays. In addition, copies of these educational publications will be distributed through the Daily Sun’s Newspaper in Education program to area classrooms.

The County Attorney has approved this request as it meets with the statutory guidelines for use of County anti-racketeering funds (A.R.S. 13-2314.03). The Sheriff’s Office will pay the Arizona Daily Sun the amount of $2,500.

9. | 01/26/2021 | Sheriff | FY21 METRO Drug Free Zone Campaign 1/26/2021 Page 1 of 5 ALTERNATIVES:

The alternative would be to not support this program.

FISCAL IMPACT:

This funding requires a transfer the amount of $2,500, and a budget adjustment in the amount of $2,500.

ATTACHMENTS:

1 - Staff Report 2 - METRO APPROVAL LETTER

9. | 01/26/2021 | Sheriff | FY21 METRO Drug Free Zone Campaign 1/26/2021 Page 2 of 5 COCONINO COUNTY ATTORNEY’S OFFICE MEMORANDUM

Sheriff Jim Driscoll

FROM: William P. Ring, Coconino County Attorney

DATE: September 30, 2020

RE: County Anti-racketeering Funds Request

Your request for County anti-racketeering funds is approved. This request meets with statutory guidelines for use of County anti-racketeering funds (A.R.S. 13-2314.03): _ Gang Prevention Program; _ Substance.AbusePrevention Program; _X_ Substance Abuse Education Program; _ Program to provide assistance to victims of criminal offense listed in section 13-2301; _ Witness protection pursuant to section 11-536; _ For a purpose permitted by federal law relating to the disposition of property that is transferred to a law enforcement agency; Investigation and prosecution of an offense included in the denition of racketeering in section 13-2301, subsection D, paragraph 4 or section 13-2312, including civil enforcement.

The Coconino County Attorney's Ofce will issue a check to your agency in the amount of $2,500.00 from the County anti-racketeering fund. These funds must be accounted for in your agency's quarterly ACJC Forfeiture Monies Report. If you have any questions about obtaining these funds, please contact Amanda DeLano at (928) 679-8229.

CC: Board of Directors, Northern Arizona Street Crimes Task Force “METRO”

9. | 01/26/2021 | Sheriff | FY21 METRO Drug Free Zone Campaign 1/26/2021 Page 3 of 5 NORTHERN ARIZONA STREET C TASK FORCE / ' ‘ ¢:::>;.¢~‘ ’\/7 ETRO NARCOTICS Mlzﬁésl NARCONCS MEMORANDUM 4RaoNP

ARIZONA DEPARTMENT William P. Coconino Count OF PUBLIC SAFETY Ring, ttorney

FROM 1 Sheriff Jim Driscoll, Chair BUREAU OF ALCOHOL, Board of TOBACCO 8: FIREARMS Directors, Norther A2 3 reet Crimes Task Force ‘Metro’ AND EXPLOSIVE DATE: September 23, 2020

COCONINO COUNTY A1TNORNEY'S OFFICE R Request for funding

COCONINO COUNTY SHERIFF'S OFFICE On September 23, 2020 the Board of Directors for the Northern Arizona Street Crimes Task Force ‘Metro’ met for their DRUG ENFORCEMENT monthly meeting. ADMINISTRATION In its advisory capacity, the board reviewed a request for funding from the Coconino County Sheriff’s Office. The amount of $2500 is to be used FEDERAL BUREAU requested OF INVESTIGATION for the Arizona Daily Sun Drug Free Campaign.

The board made a motion to recommend to the Coconino County Attorney that FLAGSTAFF POLICE The Coconino DEPARTM ENT County Sheriff’s Office be awarded the funding.

NORTHERN ARIZONA UNIVERSITY POLICE DEPARTMENT Enclosures: Supporting documentation for funding request.

PAGE POLICE DEPARTMENT

SEDONA POLICE DEPARTM ENT

U.5. DEPARTMENT OF HOMELAND SECURITY

WILLIAMS POLICE DEPARTMENT cc: Sheriff Jim Driscoll, Coconino County Sheriff’s Office

911 E. SAWMILLROAD FLAGSTAFF, AZ 86001

pm (923) 779-4549 mx: (923) 555-3317

9. | 01/26/2021 | Sheriff | FY21 METRO Drug Free Zone Campaign 1/26/2021 Page 4 of 5 Coconino County SHERIFF’S OFFICE Jim Driscoll, Sheriff

TO: Northern Arizona Metro Board

FROM: SheriffJim Driscoll

DATE: September 18, 2020

SUBJECT: Request for Funding for Drug Free AZ Educational Campaign

Dear Board of Directors for the Northern Arizona Street Crimes Task Force,

The Coconino County Sheriff’s Ofce requests RICO funds in the amount of $2,500 for the Northern Arizona Metro Board to be a sponsor for the annual Drug Free AZ campaign. DrugFreeAZKids.org, Drug Free America, local media outlets (e. g., ArizonaDaily Sun), and community members partner for this armual drug free educational outreach. The Northern Arizona Metro Board has traditionally been a partner in this campaign.

The campaignruns 8-weeks long and includes print ads, digital ads, and special insert sections in the Arizona Daily Sun.

To assist the Northern Arizona Metro Board in the logistics of this annual sponsorship, the Coconino County Sheriffs Ofce (CCSO) is willing to be the point of contact for the Arizona Daily Sun for this campaign.As the point of contact agency, CCSO Will provide an avenue for the invoicing and processing ofpayment for sponsorshipby Metro.

Respectfully,

Jim Driscoll, Sheriff

T0 00 ’fS'ERVIC’E'

911 E. sawmzzmd. - - 774-4523 or 338-7588 - 9. | 01/26/2021 | Sheriff | FY21 METRO DrugF7agsta,'AZ6‘600J Free Zone Campaignphone (925) 0-300) mmgapgggo.az.ggv/s1zem‘Sasp_.g1/26/2021 Page 5 of 5 Meeting Date: 01/26/2021

DATE: 01/26/2021

TO: Honorable Chair and Members of the Board

FROM: Siri Mullaney, Finance Director

SUBJECT: Presentation and discussion of the monthly budget update for January 2021.

BACKGROUND:

Each month staff will provide a monthly budget update to the Board of Supervisors. Staff will revise and edit the format and information as needed.

PURPOSE OF THE PRESENTATION:

Each month staff will provide a monthly budget update to the Board of Supervisors. Staff will revise and edit the format and information as needed.

ALTERNATIVES:

No alternatives - discussion only

FISCAL IMPACT:

No fiscal impact - discussion only

ATTACHMENTS:

1 - Staff Report

10. | 01/26/2021 | Finance | January 2021 Budget Update 1/26/2021 Page 1 of 1 Meeting Date: 01/26/2021

DATE: 01/26/2021

TO: Honorable Chair and Members of the Board

FROM: Cynthia Nemeth-Briehn, Parks and Recreation Director

SUBJECT: Presentation, discussion and review of the County Parks and Recreation Cost Recovery and Fee Policy, recommended updates and other potential methods of fee evaluation and assessment.

BACKGROUND:

In 2013, the Board of Supervisors approved the Parks and Recreation Cost Recovery and Fee Policy. While the policy prescribes a fee evaluation be conducted according to the process described in the document, the Department has not undergone an extensive, department-wide evaluation and fee recommendation effort in over three years. The 2013 Cost Recovery and Fee Policy provides transparent and accountable guidance for fee updates.

As staff undertakes the process of analyzing and implementing fee updates (if determined to be necessary), it is important for the Board to review the existing policy and determine if the fee process outlined in the document is still an acceptable approach towards assessing fees.

During this presentation, staff will provide an overview of the current Cost Recovery and Fee Policy, fee evaluation and approval process, and recommended policy updates. Staff will also present other fee assessment options for the Board to be aware of and to consider. Staff will be seeking direction on whether the Board desires to continue using the existing Cost Recovery and Fee Policy or to use a different methodology. If the Board is in support of continuing with the 2013 approved policy, staff will ask the Board for input on recommended updates, modifications and/or additional provisions.

Any fee adjustments would not take effect until April 2022.

PURPOSE OF THE PRESENTATION:

Staff will be seeking direction on whether the Board desires to continue using the existing Cost Recovery and Fee Policy with recommended updates or to use a different methodology for evaluating and assessing fees.

11. | 01/26/2021 | Parks and Recreation | Cost Recovery and Fee Policy Review 1/26/2021 Page 1 of 45 ALTERNATIVES:

The Board could choose to hear this item at another time.

FISCAL IMPACT:

N/A - For discussion purposes only.

ATTACHMENTS:

1 - Staff Report 2 - PRESENTATION 3 - 2013 COST RECOVERY FEE POLICY WITH UPDATES

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Parks & Recreation Cost Recovery Policy Review & User Fee Assessments

January 26, 2021

11. | 01/26/2021 | Parks and Recreation | Cost Recovery and Fee Policy Review 1/26/2021 Page 3 of 45 1 Purpose of Presentation

§ As we begin the process of analyzing and implementing fee updates, we ask that the BOS review and determine what methodology to use for assessing fees. § The department has been using the 2013 BOS approved Cost Recovery and Fee Policy, which assess fees based on varying levels of cost recovery and subsidy. § The 2013 Cost Recovery & Fee Policy has provided transparent and accountable guidance for fee updates. § Is the BOS still supportive of the 2013 Cost Recovery and Fee Policy and recommended updates or is another method of assessing fees preferred? 11. | 01/26/2021 | Parks and Recreation | Cost Recovery and Fee Policy Review 1/26/2021 Page 4 of 45 2 Presentation Overview

§ Review the services and programs offered by CCPR § Provide an overview of the current Cost Recovery and Fee Policy § Discuss fee evaluation and approval process § Consideration of other fee assessment options § Outline recommended policy updates § Review next steps § Board questions and discussion

11. | 01/26/2021 | Parks and Recreation | Cost Recovery and Fee Policy Review 1/26/2021 Page 5 of 45 3 Programs & Services – Fee Based

Facility Recreation Special Rentals Programs Events

Event Facilities Senior Programs County Fair Ramadas Adult Programs

Fields & Courts Youth Programs Community Events Stables Archery Permits

11. | 01/26/2021 | Parks and Recreation | Cost Recovery and Fee Policy Review 1/26/2021 Page 6 of 45 4 Programs & Services – No Charge

Natural Develope Trails Areas d Parks

Fields, Courts & Wildlife Viewing Courses Various Levels

Interpretive Signs & Playgrounds Paths Picnic Areas Various Locations Trails Community Arenas Trail Heads Parking Areas Bike & Skate Parks

11. | 01/26/2021 | Parks and Recreation | Cost Recovery and Fee Policy Review 1/26/2021 Page 7 of 45 5

Current Cost Recovery & Fee Policy Overview

11. | 01/26/2021 | Parks and Recreation | Cost Recovery and Fee Policy Review 1/26/2021 Page 8 of 45 6 Current Cost Recovery and Resource Allocation

§ Involves evaluating the cost of delivering programs and services and recovering some or all those costs. § Conclusions are made on which services are most deserving of tax-based resources (subsidies) and those the end-user should bear the burden of funding through fees, for example. § Cost recovery for a program or service could be financially supported by user fees and/or, grants, partnerships, donations, sponsorships, or other funding sources. § Resource Allocation is the amount a program or service is financially subsidized by tax-based resources.

11. | 01/26/2021 | Parks and Recreation | Cost Recovery and Fee Policy Review 1/26/2021 Page 9 of 45 7 Current Cost Recovery and Resource Allocation

§ Existing cost recovery and resource allocation policy is based on the Pyramid Methodology, a widely used and accepted tool throughout the parks and recreation industry. § This methodology, or process, as outlined in the policy was vetted with the Coconino County Parks and Recreation Commission, facility renters, Department stakeholders, and the general public and was approved by the Coconino County Board of Supervisors in 2013. § The purpose of this policy is to serve as a guide and to promote transparency and accountability to the public and policy makers for why and how Coconino County Parks and Recreation develops and implements fees and allocates tax -based resources i.e. subsidies.

11. | 01/26/2021 | Parks and Recreation | Cost Recovery and Fee Policy Review 1/26/2021 Page 10 of 45 8 Policy Guiding Principles

 Fees are based on direct costs only  Fees will reflect the level of benefit and exclusivity a user receives  Ensure that impacts to facilities, programs, and services are covered through fair and reasonable fees  Parks and natural areas remain free and accessible to the public for ‘drop-in’ use.  Provide equitable access to facilities, programs, and services to all users.  Fees will reflect market value for similar facilities, programs, and services  Fees will be evaluated every two years

11. | 01/26/2021 | Parks and Recreation | Cost Recovery and Fee Policy Review 1/26/2021 Page 11 of 45 9 Fee Development

§ The County routinely conducts a user fee assessment, which involves direct and indirect costs as well as depreciation of assets. The CCPR fee policy and fee assessment process considers direct costs only. § Every two years, the CCPR evaluates its costs for program and service delivery. Fees are adjusted as needed and, again, include direct costs only. § Fee assessments are also filtered through the lenses of market, trends, obligation, political and historical realities. § Proposed fee updates involve a public input process. § Any adjustments to the fee schedule are approved by the County Board of Supervisors.

11. | 01/26/2021 | Parks and Recreation | Cost Recovery and Fee Policy Review 1/26/2021 Page 12 of 4510 The Pyramid Methodology

§ The basic premise is that as programs, services, and facility use become more specialized, exclusive, and provide individual benefit, fees will increase accordingly. § Conversely, as programs, services, and facility use become more general, inclusive, and beneficial to the greater community, fees will decrease or be eliminated. § Asks the questions: § Who benefits – the community or the individual/group receiving the service? § Who generates the need for the service and therefore the cost?

11. | 01/26/2021 | Parks and Recreation | Cost Recovery and Fee Policy Review 1/26/2021 Page 13 of 4511 The Pyramid Methodology

A CORE SERVICES AND RESOURCE ALLOCATION MODEL

11. | 01/26/2021 | Parks and Recreation | Cost Recovery and Fee Policy Review 1/26/2021 Page 14 of 4512 CCPR’s Pyramid Model

11. | 01/26/2021 | Parks and Recreation | Cost Recovery and Fee Policy Review 1/26/2021 Page 15 of 4513 Other Fee Assessment Methods for BOS Consideration

§ Adjust per the County fee consultant’s biennial recommendation § Flat percentage fee increase per a given number of years i.e. 2, 3, 5* § Use an inflationary factorial such as the Consumer Price Index and apply at a given interval of years* § Adjust at given interval of years based on market studies and comparisons* § Employ a combination of the Cost Recovery and Fee Policy process and one of the above during off years.* *Fee results shall not be in excess of what is calculated by the

11.County’s | 01/26/2021 | Parks and User Recreation | FeeCost Recovery Study. and Fee Policy Review 1/26/2021 Page 16 of 4514 Parks & Recreation Commission Comments

§ PRC is in favor of continuing with the existing Cost Recovery and Fee Policy with recommended updates. § It should be noted that CCPR facilities are used for County emergency response and often at no charge. § The policy/pyramid should acknowledge private-public partners. § Consider assessing a sliding-scale, flat rate per rental dedicated to capital improvements, repairs and replacements. § Integrate capital needs into cost recovery.

11. | 01/26/2021 | Parks and Recreation | Cost Recovery and Fee Policy Review 1/26/2021 Page 17 of 4515 Recommended Policy Updates

11. | 01/26/2021 | Parks and Recreation | Cost Recovery and Fee Policy Review 1/26/2021 Page 18 of 4516 Recommended Policy Updates

§ Include a guiding principle to recover impacts on utilities from Highly Individual Benefit services and programs. § Include language that aligns with the County’s user fee study such as “fees shall not be above the fully burdened allowance as determined by the most recent County User Fee Study”. § Remove reference to campgrounds as a CCPR provided core service given this is provided by a partner. § Added archery permits, Two-spot and Gold Digger Trails to the list of CCPR core services. § Include a method for collecting and reserving funds for future capital needs.

§11. | Other?01/26/2021 | Parks and Recreation | Cost Recovery and Fee Policy Review 1/26/2021 Page 19 of 4517 Next Steps

11. | 01/26/2021 | Parks and Recreation | Cost Recovery and Fee Policy Review 1/26/2021 Page 20 of 4518 Next Steps

§ Determine Board’s preferred fee assessment methodology: § Keep existing policy with updates? § Select a different methodology and revise fee policy accordingly? § Update policy based on Board input § Evaluate fees and determine recommended fee changes § Vet recommended fees with stakeholders

11. | 01/26/2021 | Parks and Recreation | Cost Recovery and Fee Policy Review 1/26/2021 Page 21 of 4519 Next Steps

§ If appropriate, adjust recommended fees based on stakeholder input § Present public input and recommended fees to the Board § Place proposed fees in a 60-day public hearing period § Board to approve fees by early to mid-2022 for 2022 event season implementation

11. | 01/26/2021 | Parks and Recreation | Cost Recovery and Fee Policy Review 1/26/2021 Page 22 of 4520 Board Questions and Discussion

1. Continue using the existing Cost Recovery and Fee Policy or use a different methodology? 2. If in support of existing policy, proceed with recommended updates, modifications and/or additional provisions?

11. | 01/26/2021 | Parks and Recreation | Cost Recovery and Fee Policy Review 1/26/2021 Page 23 of 4521 E ARIZONA

PARKS & RECREATION

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Table of Contents

1.0 Introduction ...... 2 2.0 Purpose...... 2 3.0 Guiding Principles ...... 3 4.0 Pyramid Methodology ...... 3 4.1 Core Services ...... 4 4.2 Filters...... 6 5.0 Cost Recovery and Resource Allocation Levels ...... 6 6.0 Fee Development ...... 7 Appendix A: CCPR Core Services...... 8 Appendix B: Definition of Terms ...... 11 Appendix C: Fee Schedule ...... 14

COCONINO COUNTY PARKS AND RECREATION 1 Cost Recovery and Fee Policy, May 7, 2013

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1.0 Introduction Adjusting or assigning fees for public services and agonizing over where to allocate precious tax-based resources is often a time of apprehension for staff, elected officials and the public. As the ability to fund public programs becomes ever more challenging, the need to evaluate the cost of delivering public services and recovering some or all of those costs has become a topic of increased discussion among local governments throughout the country. Parks and recreation departments in particular have been pressed to carefully analyze the services they offer, determine the costs of providing those services, and conclude which services are most deserving of tax-based resources and which should the end-user bear the burden of funding through fees. One way to address this challenging undertaking is through cost recovery and resource allocation policies. These policy tools provide accountability, transparency and guidance for allocating resources and assigning fees.

The Coconino County Parks and Recreation Department (CCPR) has undergone its own extensive evaluation of costs for services, revenues and fees. After conducting this thorough study, it became apparent that a guideline and methodology for proposing any set of fees was needed. In accordance with the 2009 2019 Coconino County Parks and Recreation Organizational Master Plan and in pursuit of best financial management practices, this policy details the department’s core services, their level of benefit to the community and/or individual user, and the resource allocation and cost recovery target for each. This policy reflects the organization and the public’s philosophy for allocating tax-based resources and recovering costs for the delivery of services.

This cost recovery and resource allocation policy is based on the Pyramid Methodology which is widely used and accepted throughout the parks and recreation industry. This methodology and policy was vetted with the Coconino County Parks and Recreation Commission, facility renters, Department stakeholders, and the general public and was first approved by the Coconino County Board of Supervisors in 2013. CCPR actively sought, encouraged, and received feedback about the policy and its implications on the fee schedule through a variety of methods. The input process proved invaluable and this policy reflects the comments, questions, and suggestions received.

2.0 Purpose The purpose of this policy is to serve as a guide and to promote transparency and accountability to the public and policy makers for why and how Coconino County Parks and Recreation develops and implements fees and allocates tax-based resources. The development of this policy is based on the following factors:

• Guiding principles • Pyramid Methodology • Direct costs • Market value comparisons

COCONINO COUNTY PARKS AND RECREATION 2 Cost Recovery and Fee Policy, May 7, 2013

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The allocation of resources is directly linked to these factors, which make up the foundation for fee development. A thorough understanding of each factor will help explain the methodology behind the need, determination of, and creation of a fee. 3.0 Guiding Principles The following statements were used to guide the development of this policy:

• Fees are based on direct costs only and do not include indirect costs • Fees will reflect the level of benefit and exclusivity a user receives • Ensure that, at a minimum, impacts to facilities, programs, and services are covered through fair and reasonable fees • Ensure the cost of utilities are collected through fair, legal and reasonable assessments • Parks and natural areas remain free and accessible to the public for ‘drop-in’ use (except during CCPR-approved events, which are those events that have received a permit to conduct their activities.) • Provide equitable access to facilities, programs, and services to all users • Fees will reflect market value for similar facilities, programs, and services • Fees will be evaluated every 2 years

4.0 Pyramid Methodology The ‘Cost Recovery Pyramid Methodology’, developed by GreenPlay, LLC, represents industry standard “best practices” and can be used as a guide for developing cost recovery plans for facilities, programs, and services provided by Parks and Recreation departments. As a resource allocation model, the Pyramid Methodology ultimately becomes a management tool that can help an agency make decisions about its financial resources and the establishment of fees for the services it provides.

The model (Figure 1) is a continuum of cost recovery and resource allocation targets with an agency’s services assigned to the appropriate pyramid level. The basic premise of the methodology is that as programs, services, and facility use become more specialized, exclusive, and of individual benefit, fees will increase accordingly. Conversely, as programs, services, and facility use become more general, inclusive, and beneficial to the greater community, fees will decrease or be eliminated. The model is an excellent and easy way to understand and conceptualize an agency’s cost recovery and resource allocation philosophy and policy. It is a tool that provides transparency, accountability, and guidance.

Utilizing a ‘Benefits Filter’ is the foundation of the Pyramid Methodology. This methodology is based on answering the question “who benefits from the service?” coupled with the agency’s resource allocation philosophy. It attempts to determine if the community in general or the individual or group receiving the service is the beneficiary of the provision. It asks the question who is generating the need for the service and therefore, the cost of providing it? Finally, how the level of the fee will affect the demand and the public’s ability to pay for the service is considered. Figure 1: The GreenPlay, LLC Pyramid

COCONINO COUNTY PARKS AND RECREATION 3 Cost Recovery and Fee Policy, May 7, 2013

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== .95 HIGHLY INDIVIDUAL Core Services Benet and Resource \q,<“°(%>(‘\ X Allocation '«‘;§/‘ \ 6 .F"b« .»°"s-* INDIVIDUALI Community \ senem ,5}, Z / COMMUNITY I Individual ( f / Benefit °;’,a§/ COMMUNITY Benefit eookcf © 2001 smenmay, LLC

4.1 Core Services Before aligning programs and services onto the Pyramid, it is important to identify the agency’s core services. CCPR’s list of core services is outlined in Appendix A. Each core program and service is evaluated for who most benefits from the service and is placed on the Pyramid tier that best represents this. Following CCPR’s service alignment exercise, which included input from elected officials, the Coconino County Parks and Recreation Commission, stakeholders and the public, the Pyramid resulted in a model unique to this agency. The CCPR Pyramid has four levels as opposed to the five suggested by GreenPlay, LLC.

COMMUNITY Benefit Level: The bottom of the Pyramid represents basic public services, programs, and facilities that benefit the community as a whole. These services may increase property values, provide safety, address social needs, and enhance the quality of life for residents. At this level, use of facilities and services is self-directed and is generally free. These types of services are generally paid through taxes. CCPR Core Services aligned at this level: • Park and Facility Maintenance • Park Planning, Design, and Construction • Parks • Natural Areas • Trails • Free Community Events

COCONINO COUNTY PARKS AND RECREATION 4 Cost Recovery and Fee Policy, May 7, 2013

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COMMUNITY/Individual Benefit Level: The second tier represents services, programs, and facilities that provide an increased level of individual benefit but still serves the community. These services promote individual physical and mental well-being, and may promote skill development as well. These services are generally paid through taxes and user fees. CCPR Core Services aligned at this level: • Youth Recreation Programs • Senior Recreation Programs

INDIVIDUAL/Community Benefit Level: The top half of the Pyramid represents services, programs, and facilities that provide a highly individual benefit and an underlying community benefit. These services may promote individual physical and mental well-being but also represent specialized or individualized services. These services are generally paid through user fees to a level that recovers all direct costs. CCPR Core Services aligned at this level: • Non-profit Athletic Field Rentals • Non-profit Special Event Facility Rentals • Adult Recreation Programs • Ticketed Community Events • County Fair

HIGHLY INDIVIDUAL Benefit Level The upper most tier represents services, programs, and facilities that exclusively benefit the individual or participant. These services have the potential to produce revenue that exceeds costs and, thus, can help fund other program and service categories. These types of services are generally paid through user fees to a level that recovers all direct costs and produce additional revenue that can be used to support the programs and services on the bottom levels of the pyramid. CCPR Core Services aligned at this level: • Standard Athletic Field Rentals • Standard Special Event Facility Rentals • Campground • Stables • Ramada Rentals • Public/Private Partnerships • Concessions/Merchandise Sales • Public-private Partnerships

COCONINO COUNTY PARKS AND RECREATION 5 Cost Recovery and Fee Policy, May 7, 2013

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4.2 Filters When placing services onto the Pyramid using the Benefits Filter, it becomes clear that in some instances there are other factors or “filters” that often come into play. The following additional filters (Figure 2) can help determine where services are placed onto the Pyramid. The far left of each filter’s continuum represents a higher rate of tax-based support while the far right indicates low to no tax-based support. The additional filters also assist in guiding the decision makingdecision-making process of program and service retention, modification or elimination.

Figure 2: Filters

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Though not on a continuum, political and historical filters are realities which many entities must consider and will at times dictate where some programs and services are placed onto the Pyramid.

5.0 Cost Recovery and Resource Allocation Levels Once the agency has outlined its core services and assigned them onto the Pyramid Level that best aligns with the agency’s philosophy, the following step is to designate degrees of allocating tax-based resources and/or cost recovery for each level. Resource allocations are intended to be goals - they provide guidance from which to start considering where to utilize funding resources or to assess fees. These goals also serve as benchmarks from which to analyze the success or underperformance of programs and services and it aids staff in making decisions about retaining, modifying or eliminating them.

COCONINO COUNTY PARKS AND RECREATION 6 Cost Recovery and Fee Policy, May 7, 2013

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Utilizing the Pyramid Methodology, the following model (Figure 3) represents CCPR’s foundation for developing fees. The model identifies CCPR’s core services along the Pyramid continuum and the associated goals for resource allocation and cost recovery.

Figure 3: CCPR’s Pyramid of Cost Recovery and Resource Allocation

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6.0 Fee Development CCPR has undertaken an extensive analysis of its costs for programs, facilities, and services in order to create a foundation on which CCPR’s Pyramid model can be used to develop transparent and accountable user fees. Appendix C represents CCPR’s fee schedule with the application of this policy.

Every two years, the department will analyze its costs for program and service delivery. Fees will be adjusted as needed and shall include direct costs only. Fee assessment will be based on direct cost, cost recovery targets, and consideration of the filters outlined in Figure 2. When staff propose fee changes, a public participation process will be undertaken. Any adjustments to the fee schedule shall be approved by the County Board of Supervisors. The approved fees for specific services and programs shall not exceed the fully burdened allowance as determined by the most current County User Fee Study.

COCONINO COUNTY PARKS AND RECREATION 7 Cost Recovery and Fee Policy, May 7, 2013

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Appendix A: CCPR Core Services

Natural Areas – open for drop-in public access to semi- or undeveloped natural open spaces and associated interpretive signage, wildlife viewing platforms and trails. Not available for rent. Managed and maintained by CCPR staff. Does not involve onsite CCPR staff supervision. • Pumphouse County Natural Area • Rogers Lake County Natural Area

Developed Parks - open for drop-in, public access to area parks and associated infrastructure. Includes playgrounds, walking paths, trails, outdoor sport courts, skatepark, picnic areas, ramadas when not being reserved, etc. Managed and maintained by CCPR. May or may not involve onsite CCPR staff supervision. • Fort Tuthill County Park • Raymond County Park • Sawmill County Park • Peaks View County Park • Louise Yellowman County Park • Cataract Lake County Park (Managed by City of Williams)

Trails – outside of developed parks, open to public access with varying levels of difficulty from easy to moderately challenging. Managed and maintained by CCPR staff. Does not involve onsite CCPR staff supervision. • Arizona Trail Equestrian By-pass • Flagstaff Loop Trail • Highlands Trail • Soldier’s Trail • Two Spot Trail • Gold Diggers Trail

Rental Facilities - Athletic Fields & Sport Court Rentals – Standard: rentals of fields and sport courts for exclusive use for limited time periods by a private individual, group or for-profit entity. Does not involve onsite CCPR staff supervision. • Peaks View County Park • Raymond County Park • Fort Tuthill County Park • Louise Yellowman County Park

Athletic Fields & Sport Court Rentals – Non-Profits: rentals of fields and sport courts for exclusive use for limited time periods by a non-profit entity. Does not involve onsite CCPR staff supervision. • Peaks View County Park • Raymond County Park • Fort Tuthill County Park • Louise Yellowman County Park

COCONINO COUNTY PARKS AND RECREATION 8 Cost Recovery and Fee Policy, May 7, 2013

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Special Event Facilities – Standard: rentals of equipment, buildings and park spaces for exclusive use for limited time periods by a private individual, group or for-profit entity. Involves onsite CCPR staff supervision. • Fort Tuthill County Park • Fairgrounds Area • Posse Arena • Grandstands Area • Other approved event areas throughout the park system

Special Event Facilities – Non-Profits: rentals of equipment, buildings and park spaces for exclusive use for limited time periods by a non-profit entities conducting a special event that is open to the general public. Involves onsite CCPR staff supervision. • Fort Tuthill County Park • Fairgrounds Area • Posse Arena • Grandstands Area • Other approved event areas throughout the park system

Campgrounds: rental for exclusive use for limited time periods of campground facilities by a private individual, group, non-profit or for-profit entity. Involves CCPR staff supervision. Operated under a Public-Private Partnership. Fees are established by the partner. • Fort Tuthill County Park Formatted: No bullets or numbering

Stables: rental for exclusive use for limited time periods of stabling facilities by a private individual, group, non-profit or for-profit entity. Involves CCPR staff supervision. • Fort Tuthill County Park

Ramada Rentals: rental for exclusive use for limited time periods of picnic ramadas by a private individual, group, non-profit or for-profit entity. May or may not involve CCPR staff supervision. • Fort Tuthill County Park • Raymond County Park • Sawmill County Park • Peaks View County Park • Louise Yellowman County Park

Outdoor Recreation Programs – Youth Programs: recreational, instructional, and educational programs for youth in the areas of outdoor recreation/fitness, nature education, arts and crafts and indoor recreation/fitness. These programs are geared towards all skill levels, take place over one or multiple sessions, and typically are progressive in their content. Programs are supervised by a CCPR instructor.

Adult Programs: recreational, instructional, and educational programs for adults in the areas of outdoor recreation/fitness, nature education, arts & crafts and indoor recreation/fitness. These programs are geared towards all skill levels, take place one or

COCONINO COUNTY PARKS AND RECREATION 9 Cost Recovery and Fee Policy, May 7, 2013

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multiple sessions, and typically are progressive in their content. Programs are supervised by a CCPR instructor.

Senior Programs: recreational, instructional, and educational programs for adults in the areas of outdoor recreation/fitness, nature education, arts & crafts and indoor recreation/fitness. These programs are geared towards all skill levels, take place one or multiple sessions, and typically are progressive in their content. Programs are supervised by a CCPR instructor.

Archery Permits:

Special Events – County Fair: a historical event for which an admission is charged and with community- wide appeal. Produced and managed by CCPR staff.

CCPR Community Events - Ticketed: multigenerational, annual events where a fee is charged to attend/participate. These are typically offered on a one-time or limited basis. Advanced registration may or may not be required. Special events are produced and supervised by CCPR staff.

CCPR Community Events – Drop-in: events which are free or low cost and have a community-wide appeal. Special events are produced and supervised by CCPR staff.

COCONINO COUNTY PARKS AND RECREATION 10 Cost Recovery and Fee Policy, May 7, 2013

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Appendix B: Definition of Terms

Administration Fee – A non-refundable fee assessed for costs incurred by the Department for processing certain program registrations, facility reservations, and ticketed community events. Does not apply to programs and services where no fee is charged.

Cancellation/Refund Policy - • 100% of any monies paid will be refunded if cancellation(s) occur 60 or more days prior to arrival date • 50% of any monies paid will be refunded if cancellation(s) occur between 30 and 59 days prior to arrival date • 25% of any monies paid will be refunded if cancellation(s) occur between 15 and 29 days prior to arrival date • Rental fees will be forfeited for cancellations made less than 14 days prior to arrival date

Community Benefit – The positive impacts resulting from a service to a community i.e. enhances property values, public health, addresses social and environmental needs, and/or enhances citizen quality of life.

Concessions – The sale of food and beverage as an added service to the public with the intent of acquiring alternate funding for programs and services with lower cost recovery targets.

Core Services – The services and programs provided by the Coconino County Parks and Recreation Department that are in alignment with the Department mission and vision statements. Please see Appendix A for list of core services.

Cost – • Direct – Costs that are directly related to a program or service. Without the program or service, these costs do not exist. • Indirect – Costs not tied to one specific program, service, or facility. These are typically overhead, operations, maintenance, and department and organizational administrative costs.

Cost Recovery – The amount direct costs of each program, service, or facility that will be recouped utilizing fees, charges, or alternate funding sources versus tax-based resources.

Drop In – Casual, unregimented recreational activities without charge on a first come, first serve basis, without having reserved the facility or space in advance. Exclusive Use Permits, however, have a higher priority and displace drop-in uses.

Event Facilities – Designated facilities at all parks that are available for rent. Please see Appendix C for list of facilities and associated fees.

COCONINO COUNTY PARKS AND RECREATION 11 Cost Recovery and Fee Policy, May 7, 2013

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Exclusive Use – Scheduled, planned, or programmed use of a facility or space that is limited or restricted to a reserved or rented party. They have the right to the space for the specified period of time.

Facility Renter – Individual, group, or organization that is renting a CCPR facility (formerly known as “lessee”).

Fees – Charges paid by the consumer for a program, service, or facility.

Highly Individual Benefit – The advantage, use, or outcome to a group or individual using a service for the purpose of generating a profit for themselves or their organization and/or for their exclusive use and enjoyment.

Individual Benefit – The advantage, use, or outcome to a group or individual using a service i.e. promotes individual physical and mental well-being and provide intermediate level of skill and development.

Merchandise – The sale of merchandise i.e. t-shirts, hats, for the purpose of marketing and acquiring alternate funding for programs and services with lower cost recovery targets.

Prime Time Reservation Hours – These are times of high use and are applied to ramada rentals. They refer to Saturdays, Sundays, and holidays during rental season.

Private Event – Events that are not open to the public and do not charge admission. An example is a wedding.

Pyramid Model – A graphic representation of how cost recovery and subsidies for programs and services are balanced based on user benefit levels. Please see Figure 3 for CCPR’s pyramid model.

Ramada – Picnic shelter available for rent and drop-in use at County parks. Rental rates vary by ramada size. • Small Ramada – o Agassiz, Peaks View County Park o Columbine, Raymond County Park o Fremont, Peaks View County Park o Ponderosa, Sawmill County Park o Yavapai, Fort Tuthill County Park • Medium Ramada – o Cochise, Fort Tuthill County Park o Willow, Raymond County Park • Large Ramada – o Humphrey’s, Peaks View County Park o Maricopa, Fort Tuthill County Park o Navajo, Fort Tuthill County Park o Pavilion, Louise Yellowman County Park o Posse, Fort Tuthill County Park

COCONINO COUNTY PARKS AND RECREATION 12 Cost Recovery and Fee Policy, May 7, 2013

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Rate – • No Fee – Applies when there is no fee charged for a program, service or facility. This generally applies to drop-in park use • Standard Fee – Board of Supervisors approved fee schedule for all CPPR facilities, programs and services. Please see Appendix C for fee schedule. • Non Profit – Applies only to organizations registered with the United States Internal Revenue Service as 501(c) tax exempt. Organizations are required to present IRS documentation. Non-profit rates are available for all rental facilities except athletic fields and courts, ramadas, campsites, or horse stalls. Non-profit rate is calculated as a 10% discount from the standard fee.

Rental Day/Time – All rentable facilities are only available for rent from May 1 – September 30, with the exception of facilities at Louise Yellowman County Park which are available year-round. • Ramadas – o Monday – Friday: 8 a.m.–10 p.m. o Saturday & Sunday: 8 a.m.–2 p.m.; 4 p.m.–10 p.m.; or 8 a.m.–10 p.m. • Campsites o Monday – Sunday: 2 p.m. (check-in) to 12 p.m. (check-out) • Horse Stalls o Monday – Sunday: 2 p.m. (check-in) to 12 p.m. (check-out) • Facility Rentals – o Monday – Sunday: Will vary by contract, subject to CCPR approval. • Athletic Fields & Courts o Monday – Sunday: hourly between 8 a.m.–10 p.m.

Resource Allocation - The ratio of tax-based funds used to support specific programs and services.

COCONINO COUNTY PARKS AND RECREATION 13 Cost Recovery and Fee Policy, May 7, 2013

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Appendix C: Fee Schedule

Fort Tuthill County Park

501 (c) Non-Profit Facilities Includes Rental Fee* (Per Day) Rental Rate Grandstands Grandstands with Arena Grandstands seating, Restrooms, $440.00 $396.00 Office, Announcer's Booth, Crows Nest, Blacktop, 3 folding tables, 9 folding chairs, 1 desk, 1 stool, fence panels to enclose arena, 2 large bleachers, 2 small bleachers, 12 picnic tables, 10 trash barrels w/1 liner each, up to 30 min of harrow arena prep, 1 truckload of water

Grandstands without Arena Blacktop area, grandstands seating, 3 $228.00 $205.00 folding tables, 9 folding chairs, 1 desk, 1 stool, restrooms, 12 picnic tables, 10 trash barrels w/1 liner each

Racing Secretary's Building 5 desks, 2 chairs, 1 small table, 2 $87.00 $78.00 folding tables, 2 folding chairs, 1 trash barrel w/1 liner Jockey's Building bathroom, 4 folding chairs, 1 folding $121.00 $109.00 table, 2 folding chairs, 3 trash barrels w/1 liner each Entire Race Track up to 30 min of harrow arena prep, 1 $329.00 $296.00 truckload of water Half Race Track up to 30 min of harrow arena prep, 1 $208.00 $187.00 truckload of water Round Arena up to 30 min of harrow arena prep, 1 $228.00 $205.00 truckload of water, 2 small bleachers, 1 picnic table, 3 trash barrels w/1 liner each

Motorsports Arena 2 large bleachers, 2 small bleachers, 5 $242.00 $218.00 trash barrels w/1 liner each Posse Arena Posse Arena Announcer's booth, 4 chairs, 1 folding $284.00 $256.00 table, warm-up arena, 4 small bleachers, up to 30 min of harrow arena prep, 1 truckload of water, 6 trash barrels w/1 liner each

Camping Adjacent to Posse Arena Requires rental of Posse Arena. 6 $256.00 n/a trash barrels w/1 liner each Fairgrounds Asphalt Area Stage, 2 large bleachers, 25 picnic $363.00 $327.00 tables, 10 trash barrel w/1 liner each. No overnight camping permitted.

Mess Hall - Audio visual equipment, full kitchen, $200.00 per day or $180 per day or $19 Not available for event rental restroom, conference table, internet, 16 $22 per hour per hour conference chairs, 20 folding chairs, 1 trash can, 1 recycling can

BLDG #10 Floriculture 1 trash barrel with 1 liner $121.00 $109.00 BLDG #12 Ag/Hort 1 trash barrel with 1 liner $121.00 $109.00 BLDG #13 4-H 1 trash barrel with 1 liner $121.00 $109.00

COCONINO COUNTY PARKS AND RECREATION 14 Cost Recovery and Fee Policy, May 7, 2013

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BLDG #14 Youth 1 trash barrel with 1 liner $121.00 $109.00 BLDG #15 Home Ec Restroom, 1 trash barrel with 1 liner $155.00 $140.00 BLDG #14 & #15 Youth & Home Ec 2 trash barrels with 1 liner each, $202.00 $182.00 restroom BLDG #16 Schools 1 trash barrel with 1 liner $121.00 $109.00 Barn #4 Sheep 1 trash barrel with 1 liner $121.00 $109.00 Barn #5 Goats 1 trash barrel with 1 liner $121.00 $109.00 Barn #6 Beef 1 trash barrel with 1 liner $121.00 $109.00 Barn #7 Swine 1 trash barrel with 1 liner $121.00 $109.00 Barn #8 Poultry 1 trash barrel with 1 liner $121.00 $109.00 Barn #9 Rabbits 1 trash barrel with 1 liner $121.00 $109.00 Llama Pavilion 1 trash barrel with 1 liner, wash rack $121.00 $109.00 Beverage Concessions Building 1 trash barrel with 1 liner $182.00 $164.00 Entire Commercial Building Commercial Building, Fine Arts Wing, $363.00 $327.00 Law Enforcement Wing, Restrooms, 5 trash barrels w/1 liner each 501 (c) Non-Profit Facilities Includes Rental Fee* (Per Day) Rental Rate Commercial Building Restrooms Only Fully stocked bathrooms with supplies $220.00 $198.00 Fine Arts Wing 1 trash barrel with 1 liner $121.00 $109.00 Law Enforcement Wing 1 trash barrel with 1 liner $121.00 $109.00 Parking Lots (When Used for Non-Parking Activities) North Fairgrounds Parking Lot 6 Trash Cans with 1 liner each $240.00 $216.00 Main Fairgrounds Parking Lot 6 Trash Cans with 1 liner each $255.00 $230.00 Grandstands Parking Lot 6 Trash Cans with 1 liner each $188.00 $169.00 Trails Soldier's and Bridge Trail Trail $100.00 $90.00 Fort Tuthill County Park Event Centers Equestrian Center Based on approval; Posse Ramadas, $1,937.00 $1,743.00 Posse Arena, Posse Camping Area, Grandstands, Entire Race Track, Motor Sport Arena, Round Arena, Racing Secretary Office, Jockey Building. Trails, roadways and access to businesses within the park shall remain open to the public.

Fairgrounds Complex Based on approval; Fairgrounds $1,815.00 $1,634.00 Asphalt and all rentable buildings except Mess Hall, Carnival Lot, Multi- Use Outdoor Area, North Parking Lot, Main Parking Lot. Trails, roadways and access to private operations within the park shall remain open to the public.

Ramada Complex Based on approval; Navajo Ramada, $436.00 $392.00 Cochise Ramada, Maricopa Ramada, Multi-Use Outdoor Area. Amphitheater Stage, lawn, permanent seating area, Amphitheater Complex (for ticketed public $1,200.00** $760.00*** events) stage support building, first aid office, restrooms , a 10' X 10' booth space for information distribution.

COCONINO COUNTY PARKS AND RECREATION 15 Cost Recovery and Fee Policy, May 7, 2013

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Fort Tuthill County Park (Cont’d)

Amphitheater Complex (for non-ticketed Stage, lawn, permanent seating area, $600.00 up to first $450.00 Up to first 4 public events) stage support building, first aid office, 4 hrs. of rental, hrs. of rental, restrooms, a 10' X 10' booth space for information distribution. $200.00/hr. after $180.00/hr. after first first 4 hours 4 hours

Facility Fee $2.00 $2.00 Archery Range Archery Course - Individual Use Per day/person $15.00 n/a Other Park Rental Areas Cross Country Equestrian Course - Course, obstacles $250.00 $225.00 Eventing Use Cross County Equestrian Course - Limited course, obstacles, per rider, per $35.00 n/a Individual Use day Carnival Lot 4 trash barrels with 1 liner each $193.00 $174.00 Multi-Use Outdoor Area None $214.00 $193.00 Natural Area - 1 acre None $214.00 $193.00 Must be approved by CCPR Staff

*Event Move in and Move Out days are 50% of the standard rental rate.

**Rent OR whichever is greater of: • With 1,500 paid attendees or more - 10% gross ticket admission fees or 5% of gross entry/registration fees; • With 1,001 – 1,499 paid attendees - 7% gross ticket admission fees or 3.5% of gross entry/registration fees; • With 1,000 paid attendees or less - 5% gross ticket admission fees or 2.5% of gross entry/registration fees. $7,000 cap per one-day contracted event. $12,000 cap per two-day contracted event. $15,000 cap per three-day contracted event.

***Rent OR whichever is greater of: • With 1,500 paid attendees or more - 10% gross ticket admission fees or 5% of gross entry/registration fees; • With 1,001 – 1,499 paid attendees - 7% gross ticket admission fees or 3.5% of gross entry/registration fees; • With 1,000 paid attendees or less - 5% gross ticket admission fees or 2.5% of gross entry/registration fees. $7,000 cap per one-day contracted event. $12,000 cap per two-day contracted event. $15,000 cap per three-day contracted event.

COCONINO COUNTY PARKS AND RECREATION 16 Cost Recovery and Fee Policy, May 7, 2013

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Fort Tuthill County Park Stables

Facilities/Services Includes Rental Fee Covered Horse Stall Access to water and electric $14.00 (not for camping use), (per night) access to portable toilets Uncovered Horse Stall Access to water and electric $9.00 (not for camping use), (per night) access to portable toilets Stall Cleaning A one-time fee. Fee is $7.00 refunded if stall is returned (per stall) clean. Camping w/ Utilities Access to water $20.00 (per night) Camping w/o Utilities Tent or RV camping $16.00 (per night) Group Stables Camping (per Per 40 campers $275.00 night) (per night) Shavings Includes delivery depending $10.00 on staff availability. (per bag) Shavings sold by Facility Renter Storage for shavings during 15% of gross (requires CCPR approval) event only. sales Administration Fee One-time administration fee $6.00 per transaction. Entire Stables Facility All stalls, camping, access $3,119.00 to water, and electric. (per night)

Fort Tuthill County Park Campground

Maximum Facilities/Services Includes Fee Tents or RV's Individual Site without Utilities Picnic table, fire pit, 1 vehicle, 2 tents or 1 RV; Up to $16.00 access to water, access to 8 people (per night) portable toilets Individual Site with Water and Picnic table, fire pit, 1 vehicle, 2 tents or 1 RV; Up to $20.00 Sewer direct access to water, access to 8 people (per night) portable toilets Group Site Picnic table, fire pit, access to 10 tents or 4 RV's; Up $75.00 water, access to portable toilets to 40 people (per night) Entire Group Camping Area All 4 group sites 40 tents or 16 RV's; $300.00 For Event Use Only Up to 160 people (per night) Entire Overflow Campground access to water , access to 110 tents or 55 RV's; $252.00 For Event Use Only portable toilets Up to 440 people (per night) Entire Main Campground All campsites in main 87 RV's & 15 tents $1,356.00 For Event Use Only campground (includes ActiveNet OR 192 tents (per night) Fee) Sewage Dump Per dump, Use of dump station is n/a $5.00 included in cost of campsite. Firewood Per bundle n/a $6.00 Reservation Fee/ActiveNet Per transaction n/a $6.00 Fee

COCONINO COUNTY PARKS AND RECREATION 17 Cost Recovery and Fee Policy, May 7, 2013

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Ramadas

Facilities Locations Rental Fee (Amenities vary by location) LARGE RAMADAS Navajo Ramada - Fort Tuthill County Park $76.00/day Mon-Fri Posse Ramada - Fort Tuthill County Park Maricopa Ramada - Fort Tuthill County Park 8am - 10pm Humphrey's Ramada - Peaks View County Park Pavilion - Louise Yellowman County Park

LARGE RAMADAS Navajo Ramada - Fort Tuthill County Park $95.00/period Primetime Posse Ramada - Fort Tuthill County Park Maricopa Ramada - Fort Tuthill County Park Sat-Sun & Holidays Humphrey's Ramada - Peaks View County Park 8am - 2pm or 4pm - 10pm Pavilion - Louise Yellowman County Park

LARGE RAMADAS Navajo Ramada - Fort Tuthill County Park $114.00/day Primetime Posse Ramada - Fort Tuthill County Park Maricopa Ramada - Fort Tuthill County Park Sat-Sun & Holidays Humphrey's Ramada - Peaks View County Park 8am - 10pm Pavilion - Louise Yellowman County Park

MEDIUM RAMADAS Cochise Ramada - Fort Tuthill County Park $56.00/day Mon-Fri Willow Ramada - Raymond County Park 8am - 10pm

MEDIUM RAMADAS Cochise Ramada - Fort Tuthill County Park $70.00/period Primetime Willow Ramada - Raymond County Park Sat-Sun & Holidays 8am - 2pm or 4pm - 10pm

MEDIUM RAMADAS Cochise Ramada - Fort Tuthill County Park $84.00/day Primetime Willow Ramada - Raymond County Park Sat-Sun & Holidays 8am - 10pm

SMALL RAMADAS Yavapai Ramada - Fort Tuthill County Park $46.00/day Mon-Fri Agassiz Ramada - Peaks View County Park Fremont Ramada - Peaks View County Park 8am - 10pm Columbine Ramada - Raymond County Park Ponderosa Ramada (for event use only) - Sawmill County Park SMALL RAMADAS Yavapai Ramada - Fort Tuthill County Park $58.00/period Primetime Agassiz Ramada - Peaks View County Park Fremont Ramada - Peaks View County Park Sat-Sun & Holidays Columbine Ramada - Raymond County Park 8am - 2pm or 4pm - 10pm Ponderosa Ramada (for event use only) - Sawmill County Park

SMALL RAMADAS Yavapai Ramada - Fort Tuthill County Park $69.00/day Primetime Agassiz Ramada - Peaks View County Park Fremont Ramada - Peaks View County Park Sat-Sun & Holidays Columbine Ramada - Raymond County Park 8am - 10pm Ponderosa Ramada (for event use only) - Sawmill County Park

Please note: A $100 deposit will be collected for special event use only.

COCONINO COUNTY PARKS AND RECREATION 18 Cost Recovery and Fee Policy, May 7, 2013

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Parks and Fields 501 (c) Non- Facilities Includes (Amenities Rental Fee Profit Rental vary by location) Rate Basketball Courts Trash barrels with 1 liner, access to Weekday $7.50/hr restrooms, $6.00 administration fee not $10.00/hr. Weekday included Weekend $11.25/hr $15.00/hr. Weekend Athletic Fields Trash barrels with 1 liner each, access Weekday $7.50/hr to restrooms, $6.00 administration fee $10.00/hr. Weekday not included Weekend $11.25/hr $15.00/hr. Weekend Skate Park Trash barrels with 1 liner each, access $165.00/day $112.50 to restrooms; administration fee included. All Fort Tuthill County Park Equestrian Center, Stables, Fairgrounds $5,961.00 $5,364.90 Complex, Campground, Ramada Complex, Trails, and Amphitheater

Raymond County Park Based on approval, Willow and $497.00/day $373.00/day (For Event Rental Only) Columbine Ramadas, North and South Parking lots, Basketball Court, Baseball Field, Access to restrooms. Walkways, playground and restrooms shall remain open to the public. Parking lot is to be used for parking and not an event activity area.

Louise Yellowman County Based on approval; Pavilion; Multi- $453.00/day $340.00/day Park Purpose Field; Basketball Court; Skate Track; Access to Restrooms. (For Event Use Only) Walkways, playground and restrooms shall remain open to the public. Parking lot is to be used for parking and not an event activity area.

Peaks View County Park Based on approval, Freemont, Agassiz, $439.00/day $329.00/day (For Event Use Only) and Humphrey Ramadas; Soccer Field; Baseball Field; Access to Restrooms. Walkways, trails, playground and restrooms shall remain open to the public. Parking lot is to be used for parking and not an event activity area.

Peaks View County Park Access to restrooms $96.00/day $72.00/day Equestrian Trail (For Event Use Only) Peaks View County Park Access to restrooms $97.00/day $73.00/day Exercise Trail (For Event Use Only) Sawmill County Park Based on approval; Access to $381.00/day $286.00/day (For Event Use Only) restrooms, access to electricity, use of ramada, use of lawn area. Walkways, trails, playground and restrooms shall remain open to the public. Parking lot is to be used for parking and not an event activity area. Sawmill County Park Access to Restrooms, Access to $186.00/day $139.00/day Amphitheater Electricity (For Event Use Only)

COCONINO COUNTY PARKS AND RECREATION 19 Cost Recovery and Fee Policy, May 7, 2013

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Additional Fees and Services Equipment, Services, and Fees Description Fee CCPR Parks Special Event Application Fee Non-refundable fee charged per $25.00/application application submittal. Facility Fee for Events Charging Admission or Per admission/entry/registration fee $.50 for Entry Fees charged or per person admission/entry/registration fees $10.00 or less $1.00 for admission/entry/registration fees $11.00 or more Alcohol Beverage Concessions through Series 15 n/a 30% of gross Special Event Liquor License sales/event Concessionaire permit with electric and water 110v /20 amp access; per 3-day $25.00 period Concessionaire permit without utilities Per 3-day period $15.00 Group Vendor Permit with electric and water Based on approval, 110v /20 amp $220.00 access, per 3-day period Equipment or Trailer Storage with electric Based on approval, 110v /20 amp $16.00/day access, per item or trailer Equipment or Trailer Storage without electric Based on approval, per item or trailer $13.00/day Camping in Parking Lot with utilities Based on approval, 110v /20 amp $20.00/day access, per day Camping in Parking Lot without utilities Based on approval. $16.00/day Arena Lights $32.00/hour Picnic Table Relocation or Removal Delivery and Removal, 3-day rental $22.00/table period Small Bleacher Relocation Delivery and Removal, 3-day rental $50.00/bleacher period Large Bleacher Relocation Delivery and Removal, 3-day rental $200.00/bleacher period Arena Fence Panel Delivery to site; installation or removal $16.00/panel included; per event Trash Can Liners Delivery, 100 liners in each case $60.00/case Tractor Work (arena harrowing, etc) between 7am Per 30 minutes, 30 minute minimum $25.00 - 4 pm Tractor Work (arena harrowing, etc) outside of the Per 30 minutes, 30 minute minimum $25.00 + labor hours of 7am - 4pm Water Fee Per Truckload of 4,000 gallons Delivery included, 4,000 gallons $60.00 between 7am - 4 pm Water Fee Per Truckload of 4,000 gallons Delivery included, 4,000 gallons $60.00 + labor outside of the hours of 7am - 4pm Water Fee per gallon (You haul) Water; staff assistance $0.02 Metal Folding Chair Delivery and Removal, per 3-day $2.00/chair period 8' Rectangular Folding Table Delivery and Removal, per 3-day $10.00/table period 230 Volt Spider Box and Pig Tale Delivery and Removal, Six 110 v $18.00/day outlets 50 Foot Electrical Cord Delivery and Removal $12.00/day 100 Foot Electrical Cord Delivery and Removal $25.00/day 3 Foot Electrical Cord Ramp Delivery and Removal $8.00/day Smoking Genie Delivery and Removal, per 3-day $7.00/genie period PA System Set-up and Removal $25.00/day

COCONINO COUNTY PARKS AND RECREATION 20 Cost Recovery and Fee Policy, May 7, 2013

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Additional Fees and Services (cont’d)

Ticket Booth Delivery; 2 windows, electrical $30.00 connection available, 2 cash drawers per event CCPR Staff Assistance between the hours of 7 Minimum of 30 minutes, Based on $25.00/30 minutes am - 4 pm availability CCPR Staff Assistance Outside the Hours of 7 Minimum of 30 minutes, Based on $50.00/30 minutes am - 4 pm availability CCPR Post Event Clean Up Fee Minimum of 30 minutes, Based on $37.50 availability per 30 minutes Specialized Equipment Rental Cost + 20% Merchandise Sales When Conducted by CCPR Cost + profit percentage based on market and program cost recovery goals

Replacement of Broken or Missing Equipment Cost + 15% Amphitheater at FTCP Food Booth, per sq. foot $2.50 per sq. ft. (add $1/sq. ft. for each additional day.

Merchandise (non-artist) Vendor Booth Per 10' X 10' $200/event or $150/day if more than 1 day event. Event Sponsor Info Booth and Non-profits Per event, per 10' X 10' $100.00 Catering Fee (private events only) Per event 10% of catering invoice or $200 whichever is greater.

Concessions Buy-out Per day $1,000 with 1,500 or more ticketed attendees; $500 with 1,499 or less. Additional 20 amps for vendor or food booths Each $12.00 220v outlet for vendor or food booth where Each $35.00 available 110V outlet 50% discount when requested on $34.00 event application 220v outlet 50% discount when requested on $70.00 event application Additional 20 amps Each $24.00 Water Hook-up Each $40.00 Folding Chairs Per day $2.00 Folding Tables Per day $10.00

COCONINO COUNTY PARKS AND RECREATION 21 Cost Recovery and Fee Policy, May 7, 2013

11. | 01/26/2021 | Parks and Recreation | Cost Recovery and Fee Policy Review 1/26/2021 Page 45 of 45 Meeting Date: 01/26/2021

DATE: December 8, 2020

TO: Honorable Chair and Members of the Board

FROM: Eric Peterson, Public Affairs Director

SUBJECT: Discussion, update and possible direction to staff regarding state and/or federal legislative and/or administrative matters.

RECOMMENDED MOTION:

No motion is necessary as this is a discussion item only.

BACKGROUND:

Public Affairs department will provide an update on various state and/or federal legislative matters and/or administrative matters.

ALTERNATIVES:

The Board may choose not to provide direction at this time.

FISCAL IMPACT:

There is no fiscal impact as this is a discussion only item.

ATTACHMENTS:

1 – Staff Report

12. | 01/26/2021 | Public Affairs | Legislative update 1/26/2021 Page 1 of 1 Meeting Date: 01/26/2021

DATE: December 8, 2020

TO: Honorable Chair and Members of the Board

FROM: James Jayne, Coconino County Manager

SUBJECT: Discussion and update from the County Manager regarding possible community, regional and/or administrative matters.

RECOMMENDED MOTION:

No motion is necessary as this is a discussion item only.

BACKGROUND:

The County Manager will provide an update on various community, regional and/or administrative matters.

ALTERNATIVES:

The Board may choose not to provide direction at this time.

FISCAL IMPACT:

There is no fiscal impact as this is a discussion only item.

ATTACHMENTS:

1 – Staff Report

13. | 01/26/2021 | County Manager | County Manager update 1/26/2021 Page 1 of 1 Meeting Date: 01/26/2021

DATE: December 8, 2020

TO: Honorable Chair and Members of the Board

FROM: Lindsay Daley, Clerk of the Board

SUBJECT: Roundtable: To be discussed. Pursuant to A.R.S. § 38-431.02(H), these matters will not be acted upon: Reports from Supervisors; updates on new projects, district budgets, requests for services and initiatives, updates from county staff: • District 1 – Supervisor Patrice Horstman • District 2 – Supervisor Elizabeth Archuleta • District 4 – Supervisor Judy Begay • District 5 – Supervisor Lena Fowler • District 3 – Supervisor Matt Ryan

• Chair's Report

RECOMMENDED MOTION:

No motion is necessary as this is a discussion item only.

BACKGROUND:

As time allows, individual Board members will provide updates on activities within their Districts, reports from assigned committee meetings, and noteworthy projects. This item also allows the County Manager to provide similar updates.

ALTERNATIVES:

The Board may choose not to provide direction at this time.

FISCAL IMPACT:

There is no fiscal impact as this is a discussion only item.

ATTACHMENTS:

1 – Staff Report

14. | 01/26/2021 | Board Of Supervisors | Roundtable 1/26/2021 Page 1 of 1 Meeting Date: 01/26/2021

TO: Honorable Chair and Members of the Board

FROM: Siri Mullaney, Finance Director

SUBJECT: Presentation, discussion, and possible direction to staff regarding Public Safety Personnel Retirement System Funding Options.

BACKGROUND:

Coconino County participates in the Public Safety Personnel Retirement System (PSPRS) for Sheriff's deputies. PSPRS has reported that at June 30, 2020, Coconino County has a net unfunded actuarial accrued liability of $14,448,337 and a funded ratio of 72.9%. Coconino County has taken steps in the past to increase the funded ratio in the the PSPRS system, resulting in significant taxpayer savings. The 10-year U.S. Treasury Note yield has recently reached an all-time low, creating an opportunity for the County to issue pension bonds at a rate low enough to create additional savings based on the expected PSPRS investment rate of return of 7.3%.

The County has engaged with pension bond financial adviser, Stifel, Nicolaus, & Company, Inc. ("Stifel") to explore the advantages of issuing pension bonds to fully fund the actuarial accrued liability. The initial study shows Coconino County can utilize a pension obligation bond to produce $11,359,461 of cash flow savings, or $8,122,238 of net present value savings when discounted at the estimated arbitrage yield of 2.55%,. Executive staff from both PSPRS and Stifel will be presenting additional information regarding PSPRS plan history and actuarial accrued liability funding options.

PURPOSE OF THE PRESENTATION:

The purpose of the presentation is to provide background on the PSPRS retirement system and present and compare funding options for the current liability. Furthermore, staff is requesting direction the desired next steps the Board would like to see, which may potentially include advertisement for a Public Hearing under A.R.S. § 11-391.

The background and history of the PSPRS system will be presented by PSPRS executive staff, and financial options will be presented by Stifel.

ALTERNATIVES:

The Board may choose not to provide direction at this time.

15. | 01/26/2021 | Finance | Public Safety Personnel Retirement System Funding Options 1/26/2021 Page 1 of 47 FISCAL IMPACT:

There is no fiscal impact as this is a discussion only item.

ATTACHMENTS:

1 – Staff Report 2 – Presentation 3 – Stifel Presentation

15. | 01/26/2021 | Finance | Public Safety Personnel Retirement System Funding Options 1/26/2021 Page 2 of 47 PSPRS

COCONINO COUNTY

JANUARY, 2021 SERVING THOSE WHO SERVE OTHERS

15. | 01/26/2021 | Finance | Public Safety Personnel Retirement System Funding Options 1/26/2021 Page 3 of 47 • ARIZONA PENSION PLANS • Arizona State Retirement System (ASRS) • Multiple-employer cost-sharing, pooled plan • State & Local employees not in another plan • Public Safety Personnel Retirement System (PSPRS) • Multiple employer agent plan for Tiers 1&2 • Tier 3 Coconino County is in the risk pool • Law Enforcement Officers, Firefighter • Correction Officers Retirement Plan (CORP) • Multiple employer agent plan for Tiers 1&2 • Tier 3 AOC pooled plan, Detention DC plan • Corrections, Detention and Probation Officers, Dispatchers • Elected Officials Retirement Plan (EORP) • Multiple-employer cost-sharing, pooled plan • Tier 3 DC plan or ASRS option • State and Local Elected Officials, Judges • Phoenix & Tucson • Single employer (each city) plan • Participate in PSPRS for Police and Fire 2

15. | 01/26/2021 | Finance | Public Safety Personnel Retirement System Funding Options 1/26/2021 Page 4 of 47 UNDERSTANDING PENSIONS

Past, Present & Future

15. | 01/26/2021 | Finance | Public Safety Personnel Retirement System Funding Options 1/26/2021 Page 5 of 47 UNINTENDED CONSEQUENCES Past - How did we get here? • PBI (Permanent Benefit Increase) • 50% of Investment Returns above 9% • Actuarial losses below assumed rate 100% in trust • Half of excess returns moved to different fund • PBI fund resulted in increased liabilities • Same $ increase to all members • Disproportionate impact • 28 years of increases • Actuarial assumptions did not reflect • Investment impacts – reduced volatility resulted in reduced returns

15. | 01/26/2021 | Finance | Public Safety Personnel Retirement System Funding Options 1/26/2021 Page 6 of 47 CHANGES IMPLEMENTED What happened & What changed Past Present (recent changes) • PBI • Prop 124 & 125 • Eliminate PBI • New COLA • 2% cap • Actuarial Assumptions • New Actuaries • Assumption changes • Investment Allocations • Investment changes • Staff • Asset allocation

15. | 01/26/2021 | Finance | Public Safety Personnel Retirement System Funding Options 1/26/2021 Page 7 of 47 PRESENT • Implemented new General Ledger System July 1st • Cash and Contribution Processing reviews • Hired new auditors (CliftonLarsonAllen) • Hired new leadership positions • Deputy Administrator • CFO, Controller, Internal Auditor • Actuarial Modelers for each system • IT Security upgrades • Investment Opportunities and Asset Allocation Review • PSPRS Board adopted actuarial changes to eliminate negative amortization • Advisory Committee – ongoing stakeholder engagement

15. | 01/26/2021 | Finance | Public Safety Personnel Retirement System Funding Options 1/26/2021 Page 8 of 47 Defined Benefit What the numbers are AND how the numbers are calculated. Basic example: • Actual benefit, at retirement it will be paid • Years of service x % multiplier • Tier 1, 25 years of service = 62.5% • 62.5% x average compensation • 62.5% x $80,000 = $50,000 annual pension

• Estimated liability • Estimated present value of the future benefit payments. • Based on actuarial assumptions

15. | 01/26/2021 | Finance | Public Safety Personnel Retirement System Funding Options 1/26/2021 Page 9 of 47 Unfunded Liability

Assets • Market value of assets are the assets as of TODAY!

Liabilities • All future pension benefits earned as of today • Considers all future pension payments to be paid • Discounted to present value • Discounted at the assumed rate of return on assets

• The difference is the over funded or unfunded liability.

15. | 01/26/2021 | Finance | Public Safety Personnel Retirement System Funding Options 1/26/2021 Page 10 of 47 Funded %

Plan assets Liabilities (present value)

• Identifies the assets available to fund the liabilities (in today’s dollars) • Goal: 100% funded • Remember additional benefits will continue to accrue. (investment and actuarial risk)

15. | 01/26/2021 | Finance | Public Safety Personnel Retirement System Funding Options 1/26/2021 Page 11 of 47 Pension funding equation

C + I = B + E Contributions Investment Benefits Expenses Income

15. | 01/26/2021 | Finance | Public Safety Personnel Retirement System Funding Options 1/26/2021 Page 12 of 47 Unfunded liability - Debt • PSPRS liabilities are not pooled (264 plans) • Unfunded liabilities have been earned and are subject to the pension clause and legal precedent. • Reforms created Tier 3, DID NOT reduce closed Tier 1 and 2 unfunded pension liability (legacy costs) • Unfunded liabilities are debt, liabilities are owed! • The amount and timing of your contribution directly impacts the funded status of your plan • Every additional dollar contributed today, can earn investment returns • Every additional dollar not paid is a lost opportunity to earn investment returns

15. | 01/26/2021 | Finance | Public Safety Personnel Retirement System Funding Options 1/26/2021 Page 13 of 47 Where does the money come from? PSPRS system wide

Employee Contributions Net 17% Investment Income 45% Employer Contributions 38%

15. | 01/26/2021 | Finance | Public Safety Personnel Retirement System Funding Options 1/26/2021 Page 14 of 47 Coconino County Sheriff Deputies

Actual numbers from the Sheriff’s plan, the Detention plan would use the same math

15. | 01/26/2021 | Finance | Public Safety Personnel Retirement System Funding Options 1/26/2021 Page 15 of 47 Distribution of PSPRS Unfunded Liability: $9.3B

$10 57 Plans

$8 $7.6

$6 ions

Bill $4 87 Plans

$2 7 Plans $1.5 53 Plans $0.1 $0.1 $0 Less than 25% 25 to 50% funded 50 to 75% funded 75 to 100%+ funded funded

15. | 01/26/2021 | Finance | Public Safety Personnel Retirement System Funding Options 1/26/2021 Page 16 of 47 Coconino County, has a better funded status than most Arizona employers due to the actions taken by the Board of Supervisors over the past 5 years.

Pension Funding Level Analysis

Coconino Co. Sheriffs--PSPRS Coconino Co. Detention--CORP Unfunded Unfunded Fiscal Accrued Funding Fiscal Accrued Funding Year Liability Ratio Year Liability Ratio 2015$ 30,158,752 25.0% 2015$ 2,302,942 75.9% 2016$ 20,829,363 50.9% 2016$ 2,787,814 74.5% 2017$ 23,578,656 49.5% 2017$ 5,606,643 60.8% 2018$ 24,402,864 49.5% 2018$ 5,191,336 64.7% 2019$ 15,261,917 70.4% 2019$ 261,844 98.4% 2020$ 14,448,337 72.9% 2020$ 1,216,713 93.5%

15. | 01/26/2021 | Finance | Public Safety Personnel Retirement System Funding Options 1/26/2021 Page 17 of 47 Coconino County Sheriff

60000000

50000000 Unfunded Liabilities 40000000

30000000 Total PV Liabilities Assets 20000000

10000000

2020

15. | 01/26/2021 | Finance | Public Safety Personnel Retirement System Funding Options 1/26/2021 Page 18 of 47 Coconino County Sheriff • Investment returns (expected at 7.3%) are earned on the $38.9 million in assets • If this plan were 100% funded, investment returns would be earned on $53.3 million in assets • Current payment on unfunded liabilities makes up for this lost opportunity. • This payment will grow at 3.5% next year. • New actuarial assumptions will impact the unfunded portion of the contributions. • Regardless of the funded status, the total $53.3 million liabilities will be discounted one less year in the FY 2021 valuation

15. | 01/26/2021 | Finance | Public Safety Personnel Retirement System Funding Options 1/26/2021 Page 19 of 47 Coconino County Sheriff

• Increased assets • Increased liabilities

• Investments + • Present value of contributions (ARC) = liabilities discounted $4,342,229 one less year

Assets AAL Begin FY21 43,226,029 2020 53,332,137 Investments 2,838,517 2021 57,225,383 Contributions 1,503,712 Ending FY21 47,568,259 Change 3,893,246

15. | 01/26/2021 | Finance | Public Safety Personnel Retirement System Funding Options 1/26/2021 Page 20 of 47 Coconino County Sheriff

70,000,000

60,000,000

50,000,000

40,000,000 Total Liabilities 30,000,000

20,000,000

10,(X)0,000

2020 202 1 AAL IAVA Ilnv Icontributions i_UAAL 2020 53,332,137 2021 57,225,383 Change 3,893,246

15. | 01/26/2021 | Finance | Public Safety Personnel Retirement System Funding Options 1/26/2021 Page 21 of 47 Coconino County Sheriff FY2021

Employee 6% ER Normal Cost 8%

UAL contr 21% / Investments 65%

- Employee - ER Normal Cost - UAL contr T Investments

15. | 01/26/2021 | Finance | Public Safety Personnel Retirement System Funding Options 1/26/2021 Page 22 of 47 Coconino County Sheriff if 100% funded

Employee *‘7%6% Normal Cost

4 l. Investments 87%

I Employee - Normal Cost - UAL contr Investments

15. | 01/26/2021 | Finance | Public Safety Personnel Retirement System Funding Options 1/26/2021 Page 23 of 47 C + I = B + E Contributions Investment Benefits Expenses Income

• Investment returns will not solve large unfunded liabilities. • Additional contributions leverage investment opportunities. • Over a 17 year amortization cycle, $1 million will save taxpayers an estimated $1.8 million, and the original $1 million will still be in the fund. • Continued Diligence (Investment & Actuarial Risk)

15. | 01/26/2021 | Finance | Public Safety Personnel Retirement System Funding Options 1/26/2021 Page 24 of 47 Coconino County Sheriff 5-Year Comparison to LGIP-Like Return

Fiscal PSPRS Retained Internal Year PSPRS Funding Return Internally Return 2016$ 10,000,000 0.61%$ 10,000,000 1.36% 2017$ 10,061,000 11.85%$ 10,061,417 0.61% 2018$ 21,253,229 7.07%$ 20,200,767 1.39% 2019$ 22,755,832 5.45%$ 20,676,327 2.35% 2020$ 23,996,025 0.91%$ 21,006,976 1.60% Excess PSPRS Return $ 2,989,049

Note: Internal Return is LGIP from FY17 thru FY20 Weighted LGIP / 10 Year US Treasuries For FY16

15. | 01/26/2021 | Finance | Public Safety Personnel Retirement System Funding Options 1/26/2021 Page 25 of 47 QUESTIONS, COMMENTS, AND DISCUSSION

15. | 01/26/2021 | Finance | Public Safety Personnel Retirement System Funding Options 1/26/2021 Page 26 of 47 STIFEL

Coconino County, AZ Public Safety Personnel Retirement System (“PSPRS”) Pension Plan Liability Management

15. | 01/26/2021 | Finance | Public Safety Personnel Retirement System Funding Options 1/26/2021 Page 27 of 47 Overview of Key Terms STIFEL

PSPRS – Public Safety Personnel Retirement System of Arizona. PSPRS is the state-managed retirement program that provides retirement benefits to public safety employees. It is a multi-employer system with 230 participating local units, including Coconino County. Employees – Includes current and retired Deputies in the Sherriff Department that are in Tiers 1 & 2. AAL – Actuarially Accrued Liability. The value in today’s dollars of all future benefit payments payable to current and future retirees. AVA – Actuarial Value of Assets. The current value of all assets held/invested by PSPRS to generate investment income and make ongoing annual benefit payments to retirees. Assets held by the PSPRS are bolstered by contributions from employees, employers and investment income. Funded Ratio. The ratio of a plan’s AVA to AAL; 100% funding implies Assets = Liabilities UAAL – Unfunded Actuarially Accrued Liability. The difference between AAL and AVA. Since benefits are guaranteed, a system is ideally required to have sufficient dollars today (assets) to match the present value of all future payable benefits (AAL). The UAAL is a debt of the County’s accruing at the 7.30% PSPRS Actuarial Rate; insufficient assets have to be built up through additional contributions. ARC – Actuarially Required Contributions. Employers like the County have to make annual contributions to PSPRS based on the required contribution amount computed by the actuary. This amount includes the Normal Cost as well as the UAAL Amortization Payment. Normal Cost. The amount in today’s dollars of future benefits accrued by current employees’ in the current valuation year. This is an annual expense that the County would pay regardless of a POB. UAAL Amortization Payment. In addition to making contributions for the current year’s accruals, the County has to pay down the UAAL debt through annual payments over a defined amortization period (17 years for the County’s PSPRS liability). This is the debt repayment stream that the County has an opportunity to refinance through a POB. Tiers 1 & 2. Benefit tiers for members hired before July 1, 2017. Tiers 1 & 2 are now closed. All new members are enrolled into Tier 3. Legacy costs associated with PSPRS refer to UAAL Amortization Payments made to pay down the Tiers 1 & 2 UAAL. Tier 3 is currently fully funded and does not have an associated UAAL. Actuarial Rate. Assumed investment earnings rate on System assets, compounded annually, net of investment and administrative expenses. Current PSPRS actuarial rate for Tiers 1 & 2 is 7.30%. POB – Pension Obligation Bond. A pension obligation bond is a debt tool that refinances the existing unfunded pension debt accruing at

15.7.30% | 01/26/2021 with |taxable Finance | Publicbonds Safety accruing Personnel at Retirementmarket rates. System In Funding the current Options market, the refinancing rate can be expected to be in the1/26/2021 3% to Page4% 28 of 47 range, or lower. 1 Status Quo: How do we compare to our peers? STIFEL

The County has been a leader among peers in proactively paying down its PSPRS Unfunded Liability since 2018

• Coconino County participates in Arizona PSPRS for its Sherriff Deputies • Between 2018 and 2019, the County made an accelerated excess contribution of over $10 million, improving the funded ratio from 49.5% to 70.4% by the 2019 valuation • In 2020, the County made an additional $1 million supplemental contribution to continue repaying the UAAL at an accelerated pace

Coconino County PSPRS Plan Statistics Arizona Public Pensions: National Distribution of Funding Levels3 1 1 (as of 6/30/2020) PSPRS 60% AAL $53,332,137 $18,511,955,838 PSPRS Coconino County funding is 44.00% is in modal range AVA $38,883,800 $8,675,448,922 45% also below UAAL $14,448,337 $9,846,607,738 average 33.30% Actuarial Rate 7.30% 7.30% 30% Funded Ratio 72.9% 46.9% 17.00% 15% • Despite these consistent efforts to bring the funding level in the modal 0.60% 2.50% 2.50% range of plans nationally, the County’s actual UAAL as of June 30, 2020 0% also includes unrecognized GASB losses 0%-19% 20%-39% 40%-59% 60%-79% 80%-99% 100%+

Coconino County PSPRS Pension Debt Profile: Tier 1 and Tier 2 Legacy Costs June 30, 2020 Recognized June 30, 2020 Unrecognized Timing Adjustment PSPRS Unfunded Liability Unfunded Liability (6/30/2020 to 3/1/2021)² Amortization 1. 18 Years, 2038 $14,448,337 $2,814,907 ($476,819) 2. Escalating annual amortization (72.9% Funded) ranging from $1,980,859 Accrual Rate: 7.3% Accrual Rate: 7.3% Accrual Rate: 7.3% (2020/21) - $3,034,298 (2038/39) 1. Source: Annual Actuarial Reports and GASB 68 Reports made publicly available by PSPRS. 2. Timing adjustment estimates the difference between the total unfunded liability as of the last actuarial report date (June 30, 2020) versus March 1, 2021. Calculation based on PSPRS’s 7.3% assumed rate of return and annual payment projections provided by PSPRS for comparable employers to the County. In order to fully fund the County’s PSPRS liabilities on March 1, 2021 and eliminate liabilities that would otherwise be recognized over the next 4 years, the County would need to make an estimated payment of $4,101,520 to PSPRS. This amount is an estimate calculated by Stifel based on limited information from PSPRS and publicly available information, and such estimate had not been independently verified. Preliminary and subject to change. 15. | 01/26/2021 | Finance | Public Safety Personnel Retirement System Funding Options 1/26/2021 Page 29 of 47 3. Center for Retirement Research at Boston College, “The Funding of State and Local Pensions: 2015-2020.” Alicia H. Munnell and Jean-Pierre Aubry. 2 Status Quo: What are we currently paying? (Coconino County PSPRS) STIFEL

The County is essentially borrowing from PSPRS to support its pension plans and this cost continues to grow as plan assumptions evolve • This ongoing liability creates significant pressure on near- and mid-term structural balance • As can be observed below, UAAL amortization payments will continue escalating above total employee payroll for Tiers 1 & 2

Coconino County Projected Tier 1 & 2 PSPRS Pension Payments per PSPRS (Graph in $mil)1 $4.5

$4.0

$3.5

$3.0

$2.5

$2.0

$1.5

$1.0

$0.5

$0.0 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 Normal Cost UAAL Amortization Tier 1 & 2 Total Payroll

Tier 1 & 2 Normal % of UAAL % of Tier 1 & 2 Normal % of UAAL % of FY Total Payroll Cost Payroll Amortization Payroll FY Total Payroll Cost Payroll Amortization Payroll 2022 3,132,916 375,950 12.00% 914,900 29.20% 2038 1,491,170 116,759 7.83% 3,296,355 221.06% 15. | 01/26/2021 | Finance | Public Safety Personnel Retirement System Funding Options 1/26/2021 Page 30 of 47 1. Source: Arizona Public Safety Personnel Retirement System Actuarial Valuation as of June 30, 2020. 3 PSPRS Unfunded Liability and Related Options for Consideration STIFEL

1. Do nothing ― Continue to pay accelerating payments to PSPRS resulting in possible tax increase in the future, need to cut expenses, or potentially a combination of both.

2. Amend current PSPRS policy and budget more dollars towards the Unfunded Liability ― Separate tax policy or other revenue increase, and/or cuts to essential County service.s

3. Refinance debt to PSPRS accruing at 7.3% with taxable bonds yielding approximately 2.85% ― Address the legacy trajectory by “chopping down the future mountain” with fixed debt service payments and consider implementing a Contingency Reserve Fund to help manage future liability.

15. | 01/26/2021 | Finance | Public Safety Personnel Retirement System Funding Options 1/26/2021 Page 31 of 47 4 Recommendations STIFEL

MECHANICS. 1. Issue ~$17 million of taxable pledged revenue obligations in March 2021 2. Wire funds to PSPRS upon closing to achieve 100% funding on Sherriff Deputies liability 3. Continue paying Normal Cost annually to PSPRS

ADVANTAGES OF RECOMMENDED APPROACH.  Brings Coconino’s funding level to 100% (top 2.5% plans nationally); greater assets will also improve investment efficiency and liquidity for paying benefits  Funds all known “unrecognized liability” at the time of issuance, mitigating the risk of “new” liabilities  Lower borrowing rate on $16.5 million UAAL from 7.3% to approximately 2.85% (depending on market conditions)  Generate budgetary stability by locking in annual debt costs at approximately $1.3 million for the next 17 years  Smooth 3.6x expected payment escalation  Potentially generate up to $11.4 million in cost savings from 2022 to 2038  Allows County to address the “crowding out” being created by escalating pension costs and instead, opens up monies for other budgetary priorities

15. | 01/26/2021 | Finance | Public Safety Personnel Retirement System Funding Options 1/26/2021 Page 32 of 47 5 Low Interest Rate Environment STIFEL

10-Year US Treasury Note: Past 10 Years1 (Data through January 8, 2021)

4.0%

3.5%

3.0%

2.5%

2.0% Yield

1.5%

1.0%

0.5% Near 10-Year Historic Low: 1.13%

0.0%

Date

1. Source: U.S. Department of the Treasury, as of January 8, 2021. 15. | 01/26/2021 | Finance | Public Safety Personnel Retirement System Funding Options 1/26/2021 Page 33 of 47 6 Smooth Pension Legacy Liability1,2 STIFEL

Issuing pension bonds to fully fund the County’s unfunded pension liabilities could allow the County to generate significant net present value benefit totaling $8.12 million (48.39% of pension fund deposit) Summary Statistics: Funding PSRPS Pension Plan UAAL1,2 • Replacing the County’s upward curving pension UAAL Dated Date 3/1/2021 amortizations with level debt bonds could reduce the cost and life Final Maturity Date 6/1/2038 of the County’s pension liability, and we expect the level debt All-In TIC 2.85% amortization in particular would be well-received by rating Arbitrage (“Arb”) Yield 2.55% agencies Average Life 9.624 years • Our structure is designed to produce level debt service but Bond Par Amount $17,220,000 Pension Fund Deposit $16,786,425 without exceeding the current expected UAAL amortization in Expected Cost Savings (UAAL – Debt Service) $11,359,461 any year Total NPV Benefit (NPV of Expected Annual Savings) $8,122,238 • As summarized below, this scenario could produce $8,122,238 of Total NPV Benefit (as % of Pension Fund Deposit) 48.39% total expected NPV savings Actuarial Funding Status after Pension Bonds 100.00%

POB Results: Impact on Annual Pension Plan UAAL Payments ($mil)1,2 $5.0 $2.5

$4.0 $2.0

$3.0 $1.5

$2.0 $1.0

$1.0 $0.5

$0.0 $0.0 6/30/2022 6/30/2025 6/30/2028 6/30/2031 6/30/2034 6/30/2037 2022 2024 2026 2028 2030 2032 2034 2036 2038 Debt Service UAAL Payments Expected Savings

1. Market conditions as of January 6, 2021. Spreads based on comparable recent transactions. Stifel does not guarantee to underwrite at these levels. All NPV values are discounted to March 1, 2021 (assumed transaction closing date) at a discount rate of 2.55%. Please refer to Stifel’s risk disclaimers in this presentation. UAAL and amortization computed by Stifel using assumptions from the 2020 Actuarial Report, GASB 68 Report and annual UAAL payment data provided by PSPRS. UAAL payments shown are adjusted to reflect estimated payments made per County fiscal year based on Stifel’s calculations and assumptions. 2. Due to the current market dislocation caused by COVID-19, the interest rates assumed herein are estimated and provided for discussion purposes only and should not be considered indicative of available 15. | 01/26/2021 | Finance | Public Safety Personnel Retirement System Funding Options 1/26/2021 Page 34 of 47 market execution. 7 Smooth Pension Legacy Liability – Analysis Results1,2 STIFEL

Payment Impact from Fiscal Year Budgeted Debt Expected PV Benefit 2022 to 2030 (County’s Ending UAAL Payments Service Annual Savings @ 2.55% planning horizon) [A] [B] [C] = [A]-[B] [D]=PV[C] Do $12,985,061 6/30/2022 $914,900 $910,645 $4,255 $4,115 Nothing 6/30/2023 1,086,640 1,075,383 11,258 10,615 Issue $11,043,681 6/30/2024 1,244,864 1,220,693 24,172 22,225 POBs 6/30/2025 1,366,800 1,308,638 58,163 52,147 Potential $1,941,380 6/30/2026 1,474,591 1,307,676 166,915 145,925 Savings 6/30/2027 1,565,938 1,305,643 260,295 221,897 6/30/2028 1,683,496 1,304,817 378,680 314,781 6/30/2029 1,763,066 1,306,295 456,772 370,242 6/30/2030 1,884,766 1,303,895 580,872 459,111 6/30/2031 1,996,909 1,304,517 692,393 533,631 6/30/2032 2,081,231 1,308,496 772,735 580,724 6/30/2033 2,105,611 1,305,116 800,495 586,608 6/30/2034 2,283,787 1,304,976 978,811 699,422 6/30/2035 2,470,261 1,307,884 1,162,377 809,913 6/30/2036 2,703,119 1,303,633 1,399,486 950,847 6/30/2037 2,926,266 1,303,500 1,622,766 1,075,100 6/30/2038 3,296,355 1,307,338 1,989,017 1,284,937 Total $32,848,601 $21,489,141 $11,359,461 $8,122,238

15. | 01/26/2021 | Finance | Public Safety Personnel Retirement System Funding Options 1/26/2021 Page 35 of 47 8 What are the risks associated with issuing pension bonds v. doing nothing? STIFEL Pension liability management carries four distinct types of risks: i) market risk, ii) actuarial risk, iii) sizing risk, and iv) other risks Risk Description Status Quo Pension Bonds Market Risk. All pension plans are subject to changes • Performance studies allow actuaries • Primary risk is investment return in market conditions and year-over-year investment to examine whether current return performance over lifetime of bond return performance. The assumed rate of return should assumptions remain in line with • An issuer of pension bonds will ideally approximate a plan’s long-term historical actual performance. For example, remain better off for doing the average returns many plans nationally have revised bonding as long as investment their actuarial rate to 7.00% returns remain above the bond rate Actuarial Risk. Any retirement system’s independent • Actuarial risk is inherent to all • Pension bonds address the unfunded actuaries calculate projections for plan assets and pension funds, and all projections of liability at a given point in time by liabilities, and these projections are premised on a future contributions and payouts swapping the assumed rate of return variety of assumptions such as investment returns, • Any revision or variance from these with a market-based borrowing rate payroll increase, COLA, mortality, early retirement, and assumptions will alter projections that is locked in at the time of benefit payments. Annual employer contributions are and required contributions, issuance. Any new liability created by calculated based on these assumptions regardless of the issuance of pension new actuarial assumptions will have bonds to be amortized separately Funding Target Risk. The POB proceeds amount is • The funded ratio is subject to • If the actual unfunded liability upon calculated to achieve a specified funding target defined actuarial risk closing of the bonds is higher or by the issuer. This amount is calculated based on lower than the projected unfunded known components of the issuer’s unfunded liability at liability, the issuance of the POBs the time of pricing, which is subject to achieving may result in a funding level that is defined assumptions in an actuarial report; actual above or below the target level experience may vary defined Other Risks. Other risks may also exist • Changes in statutory and/or • Changes a soft liability (pension) into constitutional provisions, bankruptcy hard liability (debt); could enhance filing by a municipality, etc. the impact of statutory/ constitutional/bankruptcy changes 15. | 01/26/2021 | Finance | Public Safety Personnel Retirement System Funding Options 1/26/2021 Page 36 of 47 9 Key Decision Points: Risks: •How will investment return performance impact the success of a STIFEL Understanding Market Risk pension bond?

While past performance is not an indication of future results, PSPRS has consistently achieved returns near to or exceeding its target benchmark Expected Savings Impact from Varying Investment Returns • The primary risk associated with pension bonds is long-term investment return performance Achieve Expected Savings . The bond rate is impacted by market risk at the time the bonds are sold, but Earn Additional is locked in after that Savings Actuarial • Varying Investment Returns. The actuarial rate is an assumed rate of return Rate (7.30%) Generate Savings based on expected investment return performance over a long horizon (not as high as Expected Savings)

Bond Accumulate Losses

• This means that in any given year, actual returns will likely be greater or lower Rate (2.82%)

than the current PSPRS rate of 7.30%, with the expectation that this averages Break Even to around 7.30% over time • The actual pattern of investment returns over the lifetime of a pension bond Historic PSPRS Investment Return Performance1 cannot be known, or reliably simulated given the infinite number of 14 possibilities 12 • Instead, it is more salient to understand how investment return patterns can affect the success of a transaction 10 • The primary factor is the timing of good/bad returns 8 . Much like a GPA, if the fund experiences poor investment returns in the first 6 couple of years, the pension bonding will likely accumulate losses that may 4 not be offset by gains in the longer run 2 . Conversely, if your first few years out of the gate have investment returns exceeding benchmarks and the final few experiencing losses, you will 0 probably end up better off for having done the pension bond 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 PSPRS Annual Return 10-Year Average Return: 7.68% Actuarial Rate: 7.30%

15. | 01/26/2021 | Finance | Public Safety Personnel Retirement System Funding Options 1/26/2021 Page 37 of 47 1. Source: Arizona Public Safety Personnel Retirement System. 10-year Average Return computed as a simple average of annual returns from 2010 to 2019. 10 Key Decision Points: Risks: •How will changes in actuarial assumptions impact the pension bond STIFEL Understanding Actuarial Risk over time?

Changes at the PSPRS level could impact the unfunded liability or the required amortization payments; however, a refinancing could permit the County to remain better off given the difference between the expected debt rate in the current market versus the PSPRS rate of 7.30% • PSPRS currently amortizes the legacy Tiers 1 & 2 UAAL over a closed period with escalating annual payments . For Coconino, this means payments growing 3.6x from 2022 to 2038: from $914,900 in 2022 to $3,296,355 by 2038 • Over the next seven years, PSPRS management anticipates smoothing these payments to a level dollar amount and thus introduce greater budgetary certainty for participating member units • However, because this UAAL will still be accruing at the PSPRS rate, the annual payments would be significantly higher than the level payments the County could achieve through a debt refinancing

Current Expected PSPRS Amortization Payments v. Expected Hypothetical Scenario: PSPRS Transitions to Level Dollar Bond Debt Service1,2 Amortization Payments1,2 3.5 3.5 3.0 3.0 2.5 2.5 2.0 2.0 1.5 1.5 1.0 1.0 0.5 0.5 0.0 0.0 6/30/2022 6/30/2025 6/30/2028 6/30/2031 6/30/2034 6/30/2037 2022 2024 2026 2028 2030 2032 2034 2036 2038

Debt Service (New Payments) UAAL Payments (Do Nothing) Level UAAL Payments @ 7.30% Pension Bond Debt Service Payments

1. Market conditions as of December 14, 2020. Spreads based on comparable recent transactions. Stifel does not guarantee to underwrite at these levels. All NPV values are discounted to February 1, 2021 (assumed transaction closing date) at a discount rate of 2.54%. Please refer to Stifel’s risk disclaimers in this presentation. UAAL and amortization computed by Stifel using assumptions from the 2019 Actuarial Report, GASB 68 Report and annual UAAL payment data provided by PSPRS. UAAL payments shown are adjusted to reflect estimated payments made per County fiscal year based on Stifel’s calculations and assumptions. 2. Due to the current market dislocation caused by COVID-19, the interest rates assumed herein are estimated and provided for discussion purposes only and should not be considered indicative of available 15. | market01/26/2021 execution. | Finance | Public Safety Personnel Retirement System Funding Options 1/26/2021 Page 38 of 47 11 Mitigating Risks: Contingency Reserve Fund STIFEL

The County can apply a portion of existing cash to create a Contingency Reserve Fund that helps manage market and actuarial risks associated with POBs • What? Helps mitigate risks associated with year-over-year volatility in investment earnings as well as changes in actuarial assumptions, such as assumed rate of return, COLA, mortality • How? Use existing cash to establish an initial balance in CRF for the Sheriff Plan . Apply existing cash to continue funding CRF • Why? In years where investment returns do not meet defined/established benchmarks, and/or changes in actuarial assumptions cause a significant change in projected annual payments, the County can draw on the CRF to smooth the budgetary impact of funding additional contributions for the newly created UAAL Rules for Investment of Proceeds. This is akin to permitted investment guidelines for reserve/escrow funds • Proceeds should only be invested in liquid and/or short-term products to ensure prompt availability of funds Rules for CRF Draws. While there may be greater flexibility to accord broader rules for draws on an CRF absent bond proceeds, in practice, permitting draws for any/every possible increase in payments could deplete the balance too soon • The County may consider establishing a minimum fund balance threshold before which draws on the balance of the CRF could occur • Draws may also be restricted to draws of investment income only, while the balance is untouched • Establish periodic funded ratio thresholds, where CRF balance above a pre-defined level is drawn to supplement ARC Rules for Contingency Replenishment. Could use ongoing pension bond savings or use sell the float on other County held funds for periodic inflows • The County must also consider mechanisms to build up and/or maintain the CRFs balance by securing a stream of steady cash flow beyond the initial deposit • This entails defining the revenue and investment sources for fiscal transparency, and redirecting investment returns in excess of an established benchmark to the Contingency Reserve Fund

15. | 01/26/2021 | Finance | Public Safety Personnel Retirement System Funding Options 1/26/2021 Page 39 of 47 12 Pledged Revenues STIFEL

Unaudited Audited (a) Actuals (b) Budgeted (c) Source 2014/15 2015/16 2016/17 2017/18 2018/19 2019/20 2020/21 County General Excise Tax Revenues (d) $ 13,579,820 $ 14,123,077 $ 15,226,954 $ 16,226,059 $ 16,441,153 $ 15,943,519 $ 14,636,973 Gross State Shared Revenues 19,995,985 21,004,646 22,133,708 22,621,497 23,161,009 26,514,411 20,494,575 Less: ALTCS Contribution (e) (1,851,400) (1,858,500) (1,877,300) (1,974,000) (1,935,200) (2,162,200) (2,400,389) Less: AHCCCS Contribution (f) (1,108,664) (1,114,638) (1,119,510) (1,125,094) (970,714) (979,823) (983,354) Net State Shared Revenues (g) $ 17,035,921 $ 18,031,508 $ 19,136,898 $ 19,522,403 $ 20,255,095 $ 23,372,388 $ 17,110,832 Vehicle License Tax Revenues (g) 3,301,848 3,570,541 3,768,292 4,018,571 4,155,291 4,167,973 4,343,000 PILT Revenues 1,571,671 1,857,691 1,748,939 3,305,926 2,694,814 2,673,513 2,117,987 Total county excise tax revenues and net shared revenues $ 35,489,260 $ 37,582,817 $ 39,881,083 $ 43,072,959 $ 43,546,353 $ 46,157,393 $ 38,208,792

(a) These amounts are from audited financial statements of the County for the years indicated. This table has not, however, been the subject of any separate audit (b) These amounts are actual, but unaudited and subject to change upon audit and should be considered with an abundance of caution. (c) These amounts are budgeted and subject to change and should be considered with an abundance of caution. (d) Does not include amounts allocated from the Education Tax described under “State Shared Revenues” above. (e) Pursuant to Section 11-292, Arizona Revised Statutes, the Treasurer of the State withholds an amount of the State Shared Revenues sufficient to meet the County’s portion of the non-federal costs of providing the long-term care system in the State (“ALTCS”) from moneys otherwise payable to the County in accordance with the State’s distribution of the State Shared Revenues. The County’s contribution is based on a fixed State formula. In the event that the State Shared Revenues withheld from the County by the Treasurer of the State are insufficient to meet the funding requirement of ALTCS, the Treasurer of the State may withhold any other moneys payable to the County from any available State funding source. (f) Pursuant to Section 11-292, Arizona Revised Statutes, the Treasurer of the State withholds an amount of the State Shared Revenues determined by statutory formula for the administrative costs of implementing certain provisions of the Arizona Health Care Cost Containment System (“AHCCCS”). If the County does not make its contribution to the AHCCCS fund, which is used to offset certain indigent and related health care costs, the Treasurer of the State may withhold any amounts owed, plus interest retroactive to the first date the funding was due, from the County’s State Shared Revenues. (g) The distribution of State Shared Revenues and Vehicle License Tax Revenues is subject to change by the State Legislature and accordingly, the County is unable to 15. | 01/26/2021 | Finance | Public Safety Personnel Retirement System Funding Options 1/26/2021 Page 40 of 47 covenant to maintain the State Shared Revenues or Vehicle License Tax Revenues at any particular level of coverage to debt service. 13 Coverage Table STIFEL

(1) (2) (3) (4) (5) (6)

Net Pledged County General Maximum Excise Taxes, Pledged Revenue Obligations Annual Fiscal State Shared, VLT Taxable Series 2021* Debt Service Year and PILT Revenues Principal Interest Debt Service Coverage 2019/20 $ 46,157,393 2020/21 2021/22 $ 595,000 $ 315,645 $ 910,645 2022/23 700,000 375,383 1,075,383 2023/24 850,000 370,693 1,220,693 2024/25 945,000 363,638 1,308,638 35.27x 2025/26 955,000 352,676 1,307,676 2026/27 965,000 340,643 1,305,643 2027/28 980,000 324,817 1,304,817 2028/29 1,000,000 306,295 1,306,295 2029/30 1,020,000 283,895 1,303,895 2030/31 1,045,000 259,517 1,304,517 2031/32 1,075,000 233,496 1,308,496 2032/33 1,100,000 205,116 1,305,116 2033/34 1,130,000 174,976 1,304,976 2034/35 1,165,000 142,884 1,307,884 2035/36 1,195,000 108,633 1,303,633 2036/37 1,230,000 73,500 1,303,500 2037/38 1,270,000 37,338 1,307,338 $17,220,000 $4,269,141$ 21,489,141

* Subject to change. 15. | 01/26/2021 | Finance | Public Safety Personnel Retirement System Funding Options 1/26/2021 Page 41 of 47 14 Relevant Recent Examples STIFEL

• Many issuers in Arizona, including counties, are evaluating pension bonds as a tool for refinancing their pension debt • To date, Stifel has successfully executed five pension financings in the State for county and city issuers, totaling $431 million

Exp. Feb 2021 January 2021 December 2020 November 2020 November 2020 July 2020

$650,000,000* $159,745,000* $35,070,000 $89,055,000 $16,855,000 $131,000,000 City of Tucson (AZ) City of Yuma (AZ) Yuma County (AZ) Pinal County (AZ) Gila County (AZ) City of Flagstaff (AZ) Taxable COPs Taxable POBs Taxable POBs Taxable POBs Taxable POBs Taxable COPs Joint Bookrunner Bookrunner Bookrunner Bookrunner Bookrunner Bookrunner

City of Flagstaff2 Gila County2 • Flagstaff issued Certificates of Participation to fully fund its • Gila County’s policy objectives included ensuring debt service pension obligation. Certificates are secured by a leasehold costs associated with a pension borrowing do not exceed PSPRS interest in various city-owned assets projections for any given year • The City already had a policy in place for making “supplemental” • They were also interested in creating a more level payment UAAL contributions every year (up to $10 million available in total profile to shave down the cliff presented by escalating PSPRS annually) to accelerate the repayment of its UAAL before the UAAL payment projections PSPRS amortization period • Finally, Gila County applied existing cash reserves for establishing • The City also wanted to create budgetary certainty with level a pension liability management reserve fund that can help year-over-year costs and provision for future contingencies insulate against market and actuarial risks associated with pension costs in general and pension bonds in particular • Given the City’s policy of accelerated UAAL repayment, the City was able to shorten this debt to 19-20 years, while still generating savings and creating CRFs

1. Apache County (AZ) is in preliminary stages of approving a $15 million taxable financing to fund their PSPRS liability. 15. | 01/26/2021 | Finance | Public Safety Personnel Retirement System Funding Options 1/26/2021 Page 42 of 47 2. Source: Arizona Public Safety Personnel Retirement System Actuarial Valuation as of June 30, 2019. 15 Conclusion STIFEL

MECHANICS. 1. Issue ~$17 million of taxable pledged revenue obligations in March or April 2021 2. Wire funds to PSPRS upon closing to achieve 100% funding on Sherriff Deputies liability 3. Continue paying Normal Cost annually to PSPRS

ADVANTAGES OF RECOMMENDED APPROACH:  Brings Coconino’s funding level to 100% (top 2.5% plans nationally); greater assets will also improve investment efficiency and liquidity for paying benefits  Funds all known “unrecognized liability” at the time of issuance, mitigating the risk of “new” liabilities  Lower borrowing rate on $16.5 million UAAL from 7.3% to approximately 2.9% (depending on market conditions)  Generate budgetary stability by locking in annual debt costs at approximately $1.3 million for the next 17 years  Smooth 3.6x expected payment escalation  Potentially generate up to $11.4 million in cost savings from 2022 to 2038  Allows County to address the “crowding out” being created by escalating pension costs and instead, opens up monies for other budgetary priorities

15. | 01/26/2021 | Finance | Public Safety Personnel Retirement System Funding Options 1/26/2021 Page 43 of 47 16 Tentative Financing Calendar STIFEL

January 2021 February 2021 March 2021 April 2021 Key: SMTW TH FS SMTW TH FS SMTW TH FS SMTW TH FS CC = Coconino County (AZ) – Issuer 1 2 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 GT = Greenberg Traurig – Special 3 4 5 6 7 8 9 7 8 9 10 11 12 13 7 8 9 10 11 12 13 4 5 6 7 8 9 10 Counsel 10 11 12 13 14 15 16 14 15 16 17 18 19 20 14 15 16 17 18 19 20 11 12 13 14 15 16 17 Stifel = Underwriter 17 18 19 20 21 22 23 21 22 23 24 25 26 27 21 22 23 24 25 26 27 18 19 20 21 22 23 24 SPB = Squire Patton Boggs – 24 25 26 27 28 29 30 28 28 291 30 3 25 26 27 28 29 30 31 Underwriter’s Counsel

Date Event Responsibility January 26th Coconino County Board of Supervisor agenda item to provide PSPRS and Pension Financing CC, PSPRS, Stifel, GT information/education and direction. Week of February 8th Draft Resolution, legal documents submitted to the County and financing team participants. GT February 10th Public Hearing Notice required to be submitted to paper for publication on February 14th. GT, CC February 14th Notice of Public Hearing posted in newspaper(s) of general circulation. Two weeks in advance GT, CC of Public Hearing. Week of February 15th Draft Preliminary Official Statement (POS) forwarded to financing team for review and Stifel, GT, SPB, CC comments. February 18th Deadline to submit 11-391 March 2nd Public Hearing Power Point Presentation. Stifel, GT February 25th Due Diligence meeting/conference call. All Parties March 1st Rating Agencies applications submitted to S&P and FITCH. Stifel, CC March 2nd 11-391 Public Hearing. County required to wait 15 days prior to adoption of a Bond Resolution. CC, Stifel March 8th Rating Agency Power Point Presentations. CC, Stifel March 11th All documents due to the County in connection with the March 23rd BOS meeting to adopt the All Parties Resolution. March 12th Final Ratings and reports due to the County and Financing Team. CC, Stifel March 15th PSPRS true-up reconciliations on all agent mutli-employer plans. CC, Stifel March 16th Distribute POS to prospective investors, including final ratings. All Parties March 23rd BOS considers a Resolution authorizing (delegating) authority to the County Manager/CFO to CC, Stifel, GT effectuate the transaction (assumes emergency clause adoption). March 25th Obligation Underwriting. All Parties 2 – 3 weeks after pricing Closing. Funds wired to PSPRS to achieve at or near 100% funded ratio. Contingency reserve All Parties funds deposit to be determined. 15. | 01/26/2021 | Finance | Public Safety Personnel Retirement System Funding Options 1/26/2021 Page 44 of 47 17 Conclusion STIFEL

Q & A

15. | 01/26/2021 | Finance | Public Safety Personnel Retirement System Funding Options 1/26/2021 Page 45 of 47 18 Pension Risk Disclaimer and Underwriter/Placement Agent Disclosure STIFEL

Pension Obligation Bonds (“POBs”) are a source of financing for unfunded actuarial liabilities of pension funds and can serve a valuable function. However, the success of a POB financing is dependent on a number of assumptions proving to be accurate, and the failure of any of these assumptions is a risk that a government issuing POBs should consider. Among the assumptions that are important to a POB financing, and the risks associated with those assumptions providing to be inaccurate, are the following: • Assumption: The POB proceeds amount is calculated to achieve a specified funding target defined by the issuer. Risk: This amount is calculated based on known components of the issuer’s unfunded liability at the time of pricing. The projected unfunded liability at any given point in time is subject to achieving defined assumptions in an actuarial report, and actual experience may vary. If the actual unfunded liability upon closing of the bonds is higher or lower than the projected unfunded liability, the issuance of the POBs may result in a funding level that is above or below the target level defined. • Assumption: The investment yield on the POB proceeds once deposited in the pension fund will equal or exceed the yield on the POBs. Risk: If the investment yield on the POB proceeds is less than the yield on the POBs, and the decline is not offset by positive changes in other assumptions, the issuance of the POBs may actually increase the unfunded actuarial liability. • Assumption: Payroll increases during the term of the POBs will be as anticipated when the unfunded actuarial liability was estimated at POB issuance. Risk: If payroll increases during the term of the POBs exceed expectations, and the increases are not offset by positive changes in other assumptions, the POB proceeds will not suffice to cover the unfunded actuarial liability. • Assumption: Cost of living adjustments (“COLAs”) will be as anticipated when the unfunded actuarial liability was estimated at POB issuance. Risk: If COLAs exceed expectations during the term of the POBs, and the increases are not offset by positive changes in other assumptions, the POB proceeds will not suffice to cover the unfunded actuarial liability. • Assumption: Various assumptions used in calculating the unfunded actuarial liability -- such as mortality rates, early retirement incentives, types of payrolls covered by the pension fund -- will be as anticipated at the time of POB issuance. Risk: If there are reductions in mortality rates, increases in early retirement incentives, expansions of the payrolls covered by the pension plan during the term of the POBs, and these changes are not offset by positive changes to other assumptions, the POB proceeds will not suffice to cover the unfunded actuarial liability. In addition to analyzing potential benefits that are based on achieving assumptions made in estimating the unfunded actuarial liability, we will also analyze potential budgetary benefits or losses based on various prospective levels of the pension systems’ earnings to assist you in gauging the likelihood of success of a POB transaction. It should be noted that potential budgetary benefits vary from year to year. Actual benefits or losses and the success of the POB financing cannot be known until the POBs have been paid in full.

Stifel, Nicolaus & Company, Incorporated (“Stifel”) has been engaged or appointed to serve as an underwriter or placement agent with respect to a particular issuance of municipal securities to which the attached material relates and Stifel is providing all information and advice contained in the attached material in its capacity as underwriter or placement agent for that particular issuance. As outlined in the SEC’s Municipal Advisor Rule, Stifel has not acted, and will not act, as your municipal advisor with respect to the issuance of the municipal securities that is the subject to the engagement. Stifel is providing information and is declaring to the proposed municipal issuer that it has done so within the regulatory framework of MSRB Rule G-23 as an underwriter (by definition also including the role of placement agent) and not as a financial advisor, as defined therein, with respect to the referenced proposed issuance of municipal securities. The primary role of Stifel, as an underwriter, is to purchase securities for resale to investors in an arm’s-length commercial transaction. Serving in the role of underwriter, Stifel has financial and other interests that differ from those of the issuer. The issuer should consult with its own financial and/or municipal, legal, accounting, tax and other advisors, as applicable, to the extent it deems appropriate. These materials have been prepared by Stifel for the client or potential client to whom such materials are directly addressed and delivered for discussion purposes only. All terms and conditions are subject to further discussion and negotiation. Stifel does not express any view as to whether financing options presented in these materials are achievable or will be available at the time of any contemplated transaction. These materials do not constitute an offer or solicitation to sell or purchase any securities and are not a commitment by Stifel to provide or arrange any financing for any transaction or to purchase any security in connection therewith and may not be relied upon as an indication that such an offer will be provided in the future. Where indicated, this presentation may contain information derived from sources other than Stifel. While we believe such information to be accurate and complete, Stifel does not guarantee the accuracy of this information. This material is based on information currently available to Stifel or its sources and is subject to change without notice. Stifel does not provide accounting, tax or legal advice; however, you should be aware that any proposed indicative transaction could have accounting, tax, legal or other implications that should be discussed with your advisors and/or counsel as you deem appropriate.

15. | 01/26/2021 | Finance | Public Safety Personnel Retirement System Funding Options 1/26/2021 Page 46 of 47 19 The Stifel Advantage: State of Wisconsin – A Case Study in Pioneering Pension Liability Management STIFEL

Wisconsin’s fully funded pensions were achieved through a prudent pension borrowing and liability management program initiated in 2003; this initial borrowing has been revisited and reconfigured as plan assumptions and market conditions have evolved over time. The program has been supported across changes in Wisconsin’s political leadership, and demonstrate an example for Coconino County

August 2016 Relevance for Prospective Municipalities: • Long-term funding solution plan for a conservatively managed state government $400,145,000 • Bonds represented final step in a comprehensive reform-based approach to pension management State of Wisconsin • Use of a Stabilization Fund that was ultimately released to manage the pension bond risks while balancing GFAABs of 2016, Series A Bookrunner Wisconsin’s budgetary needs Financing Overview. The State of Wisconsin is the only state nationally with a fully funded pension system; this has been achieved through the implementation of a pension bond borrowing in 2003, as well as an FIL accounting method. Omar Daghestani, Managing Director, helped inaugurate Wisconsin’s appropriation credit with the initial $1.8 billion borrowing in 2003. The 2003 bonds included a fixed rate (Series A) as well as Auction Rate (Series B) component, with the structure incorporating a $32 million Stabilization Fund to manage the risk associated with the Auction Rate Securities. In 2008, Mr. Daghestani led the State’s $798 million restructuring of the Series B bonds with an eye of helping Wisconsin continue to manage long-term market fluctuations. With this objective, the Series 2008 structure included two medium term bullets maturing in 2018, as well as two FRNs. The 2016 Series A Bonds were issued to refund the outstanding Series 2008A at a make-whole call price.

State of Wisconsin Historical Ratings Changes Ongoing Coverage. In 2019, Stifel worked with the State to help release the $32 million General Obligation GFAAB Moody's S&P Fitch Kroll Moody's S&P Fitch Stabilization Fund that had initially been established to manage the variable rate 2003 AA (Negative) AA- (negative) 2004 component of the 2003 bonds. This process entailed detailed discussions with the 2005 AA- (Stable) A+ (Stable) 2006 Aa3 (Negative) A1 (Stable) AA- (Stable) A+ (stable) State’s bond counsel as well as trustees to determine the best course of action. After 2007 2008 bringing this reserve amount to the State’s attention as potentially available for release, 2009 2010 Stifel also helped coordinate conversations with bond insurers to explore the prospect 2011 2012 of applying a surety for the reserve policy. Stifel offered this service to the State as 2013 Aa2 (Stable) AA (Stable) Aa3 (Stable) AA- (stable) 2014 AA (stable) AA (stable) AA- (stable) part of our long-term and ongoing efforts to provide thoughtful, value-added 2015 2016 coverage. The State ultimately released the reserve back to its General Fund without a 2017 2018 Aa1 (stable) AA+ (stable) AA+ (positive) Aa2 (stable) AA (stable) surety, providing fund for other vital State projects. The Wisconsin example 2019 demonstrates Stifel’s long-term view of pension liability management, and the State’s 2020 proactive and prudent fiscal management has resulted in steady upgrades from rating agencies15. | 01/26/2021since | Finance2003 .| PublicStifel Safetyis honored Personnelto Retirementhave been Systempart Fundingof Options this process for Wisconsin 1/26/2021 Page 47 of 47 and would be glad to similarly be a long-term partner for Coconino County 20 Meeting Date: 1/26/2021

DATE: January 19, 2021

TO: Honorable Chair and Members of the Board

FROM: Jimmy Jayne, County Manager

SUBJECT: Update, discussion and possible action regarding the Coconino County Response to the COVID-19 pandemic, including testing, vaccine distribution and partnership opportunities.

RECOMMENDED MOTION:

There is no motion necessary.

BACKGROUND:

The novel coronavirus, COVID-19, was first detected in Wuhan City, Hubei Province, China in December 2019, and the Centers for Disease Control (CDC) considers this virus to be a significant public health threat that has spread globally. On January 29th, 2020 the Coconino County COVID-19 Incident Command Team developed a Command and General Staff structure for the monitoring and preparedness measures surrounding COVID-19. On January 30th, 2020, the World Health Organization declared the COVID-19 illness a public health emergency of International concern and on January 31st, 2020 the United States Secretary of Health and Human Services declared a public health emergency due to the COVID-19 illness. On February 26th, 2020 the COVID-19 Incident Command Team expanded as resource needs increased in reference to COVID-19; to include enhanced communications to the public through press releases, public meetings, cooperator meetings and development of an informational website. On March 13, 2020 the Coconino County Health Emergency Operations Center was opened in reference to COVID-19 and the Joint Information Center was established for public information coordination related to COVID-19. The County continues to plan and prepare for event and facility closures, modified staffing plans, work-from-home programs, and enhanced communications to employees to ensure for effective Continuity of Operations of County Government through the activation of the County Continuity of Operations plan. Staff continues to update and discuss with the Board the County's Response to the COVID-19 pandemic, including testing, vaccine distribution and partnership opportunities.

ALTERNATIVES:

The Board may choose not to have this update or discussion.

16. | 01/26/2021 | County Manager | COVID-19 update 1/26/2021 Page 1 of 2

FISCAL IMPACT:

There is not fiscal impact in having the discussion; however, the pandemic has had an affect on the local economy.

ATTACHMENTS:

1 - Staff Report

16. | 01/26/2021 | County Manager | COVID-19 update 1/26/2021 Page 2 of 2