2020 Track and Field Operations Manual

MCPR Track & Field Operations Manual

Table of Contents Contacts ...... 1 Timeline and Key Dates ...... 3 Schedules ...... 12 Equipment and Supplies ...... 15 Uniforms ...... 17 Staffing ...... 20 Miscellaneous ...... 23 Supplemental Materials ...... 24 Johnson C. Smith Campus and Stadium Maps ...... 24 Mile Split Instructions ...... 25 Track and Field Information Sheet ...... 28 Sample Heat Sheet ...... 30 Sample Track Meet Job Preferences ...... 31 Sample Meet Staffing Schedule/Assignments ...... 32

I - MCPRD Youth Track & Field Contact Sheet

Facility: Irwin Belk Complex Stadium at Johnson C. Smith University 500 N. Summit Avenue Charlotte, NC 28216 Shawn Meachem – Athletics (Scheduling & Ops) Tenessa Moore – Events Services (Billing) [email protected] [email protected] (704) 378-3522 (704) 330 -1495

Campus Police (704)-378-1003

Timing Crew: Network Timing, LLC Michael Elkins Gary Collinsworth (after 3pm [email protected] [email protected] (423) 306-2937 (276) 207 7988

Uniforms: 2019 Vendor - YBA Shirts Park City, Utah Jeff LeMay [email protected] O: (800) 825-4625 x 514 M: (801) 404-7295

Event Software Platform: MileSplit (www.MileSplit.com) Gayle Rich Email: [email protected] Office: (610) 662-6678 2019 Administrator UN: BREDIN ([email protected]) PW: Gr8Sk820

Charlotte Flights Track & Field Program Lt. LeBraun Evans [email protected] Office: (704) 301-5930

Equipment & Supplies: MF Athletic (Hip Numbers, Bib Numbers) Website: www.everythingtrackandfield.com (888) 556-7464

Awards/Ribbons: Classic Achievements 4208 South Blvd. Suite L Charlotte, NC 28209 Bill Harris [email protected] Office: (980)819-9176

Inclement Weather / Information Hotline: 704.432.3834

2019 Team Contacts (*2019 Focus Team Member)

Team Team Member Contact Phone Number Email Address Albermarle Road Ivan Jones 980-314-1101 [email protected] Arbor Glen Marquisha Clayburn 980-314-1110 [email protected] Berewick Kevin George 980-314-1102 [email protected] Bette Rae Thomas Cara Helfer 980-314-1111 [email protected] Elon Jonathan Nettles 980-314-1103 [email protected] Hickory Grove Alvis James 980-314-1122 [email protected] Ivory / Baker Jasmine Green 980-314-1112 [email protected] Mallard Creek Steve Elliott 980-314-1121 [email protected] Methodist Home Brandyn Brockaway 980-314-1123 [email protected] Naomi Drennan Chea Johnson 980-314-1100 [email protected] Ray’s Splash Planet Diana Weber 980-314-4729 [email protected] Charlotte Lab MS (RPSA) Joel Kent 980-314-1116 [email protected] Sugaw Creek Chris White 980-314-1124 [email protected] Tom Sykes Gabe Hackney 980-314-1113 [email protected] Tuckaseegee Tahara Epps 980-314-1115 [email protected]

II – Key Dates & Timeline Timeline and Key Dates The timeline and key dates document outlines the entire twelve months of actions related to the youth track and field program, encompassing contracts with partners, purchasing, field inspections, meetings, meet preparations, etc. It is updated annually and is a working document to maintain relevancy as youth track and field evolves.

2019 Youth Track & Field Timeline & Key Dates ASSESSMENT (PRE-SEASON) • Complete annual contract with Network 1 ✓ Contract May 1 July 1 Timing BB • Include officials/timing agreement? • Compile FLIGHTS proposed usage of JCSU Facility next season 2 ✓ July 1 July 30 BB Booking • Add Park and Recreation competition dates and send to JCSU

Facility • Send proposed MCPRD/Flights usage of 3 ✓ August 15 August 15 BB Booking JCSU next season

JCSU • General discussion regarding track, MD/BC/ Mon-Fri ✓ Quarterly August 1 August 25 MCPRD season, Flights, stadium, etc. BB Meeting • Confirm 2016 dates.

• Send quotes/date requests to timing groups Timing (Network Timing, Flights, Big Kahuna, etc) ✓ Fri-Fri Sept 1 Sept 29 to discuss officiating needs/contract? BB Contract • Consider purchasing equipment to time ourselves.

JCSU • General discussion regarding track, Wed- MD/BC/ ✓ Quarterly Thurs Nov 1 Nov 30 MCPRD season, Flights, stadium, etc. BB Meeting • Confirm 2016 bookings with JCSU.

• Hold initial planning meeting with Athletic Staff to prep for season. • Update Timeline and Key Dates document. Athletic Tuesday • Implement post Season SWOT Analysis ✓ Meeting Dec 5 Dec 5 Staff recommendations from previous season. • Re-visit the Focus Team Guidelines and make changes as needed.

• Conduct Inspections of JCSU site to compile Facility Athletic Thurs-Mon ✓ Nov 30 Dec 11 a report to fix/purchase equipment for next Staff Inspections season

Timing • Follow up with timing contract offer. ✓ Thursday Nov 2 Nov 30 Finalize needs and agreements BC Contract • Submit Contract to County

• Designate/appoint/confirm and touch base with Focus Team members for upcoming season. ✓ Focus Team Friday Nov 3 Nov 3 • Set meeting date and time for pre-season FT BB meeting (ask for agenda items to be emailed in advance)

Uniforms • Search/discuss uniform vendors. (Check • Select a vendor and create a Uniform ✓ Wed-Fri Nov 1 Nov 17 Order Form, timeline for orders to be BB Lead submitted and delivery specifics. Times) • Post to SharePoint and email Centers

• Hold pre- season meeting with Focus Team to assess the upcoming season and discuss: SWOT review, rules, processes, meet format, Focus Thurs-Fri ✓ Focus Team Nov 30 Dec 29 etc. Team • Set all teleconference/meeting dates for the season.

Contact Lori/Tahara to complete volunteer ✓ Mon-Fri Dec 4 Dec 29 KT Volunteers request form for Track volunteers

Initial Planning meeting with Bob Miller to Marketing / Athletic Mon-Fri X Dec 31 Jan 4 coordinate banner kits, rolling replacement center Staff Banners signage for meets. Compile the Offerings Chart for age divisions from ALL Corridors / Centers to be offered as courses for ✓ Mon-Fri Dec 31 Jan 4 BB Active Net registration (submit back to Centers to be proofread and confirmed by deadline).

Inventory and set up equipment needs for game sites, i.e. porta-jons, sports equipment, turf supplies/tools, Facilities / ✓ Mon-Fri Dec 31 Jan 4 etc. BB Equipment • Purchase supplies from MF Athletic

BB via Submit PO for Coach O/alternate system (Using X Coach O Mon-Fri Dec 31 Jan 4 Timing MileSplit in 2019 which has no cost) Crew

• Put together the Sports Info Sheet and post to web and SharePoint. Important • Create league offerings descriptions ✓ Mon-Fri Dec 31 Jan 4 KT Documents and set up resource materials and documents for center staff. • Update Track Coaches Manual

Regular Season Schedules go LIVE on Athletic ✓ Mon-Wed Schedules Dec 31 Jan 4 SharePoint and website for distribution. Staff Update Focus team/AA On Duty Chart.

Information Update the Youth Sports Information Line with Athletics ✓ Mon-Fri Dec 31 Jan 11 Line pertinent registration information. Staff

Set up ActiveNet course information. ✓ Active Net Mon-Fri Dec 31 Jan 11 KT Send email to Center Staff & Post to SharePoint.

Uniforms • Select a vendor and create a Uniform (Check Order Form, timeline for orders to be ✓ Mon-Fri Dec 31 Jan 11 BB Lead submitted and delivery specifics. Times) • Post to SharePoint and email Centers

Timing Confirm contract/contractor is in place for season. ✓ Mon-Fri Dec 31 Jan 11 Follow up Meeting with contractor to finalize BB Contract officiating needs and performance agreements.

✓ Schedule Mon-Fri Dec 31 Jan 11 Confirm track meet (event) schedule to order ribbons. BB

✓ Ribbons Mon-Fri Dec 31 Jan 11 Order Ribbons for all events BB

Marketing / Athletic Tue- Fri ✓ Banners & Jan 15 Jan 18 • Notify Center staff to put out kits Staff Signs Marketing / • Create ad for marketing and select run times Athletic ✓ Website, Tue- Fri Jan 15 Jan 18 and dates. (Post Cards) Staff SharePoint & Press Release Submit info to PS&I (Leo Caplanides) for press Athletic ✓ Press Release Tue- Fri Jan 15 Jan 18 release. Staff

Marketing / • Contact Leo to post Running Banner on home page of www.ParkandRec.com to Website, Athletic Mon- Fri advertise registration. ✓ Jan 15 Jan 18 Staff SharePoint & • Begin posting information to web page Press Release • Set up program on www.Findsportsnow.com

Suspended Notify Volunteer Services Coordinator and Players and Center Staff of updated list on SharePoint for ✓ Mon-Wed Jan 29 Jan 31 Centers Coaches review prior to registering players and Review screening coaches. • Submit an email for centers to send out Marketing / including image of banner for Email Blast. ✓ Wed Jan 30 Jan 30 Centers Email Blast • Coordinate CMS Marketing Distribution Request

JCSU MD/BB/ Mon-Fri ✓ Quarterly Feb 5 Feb 23 • Discuss pending season, costs, etc. BS/KT Meeting

• Confirm Lead Times with Uniform ✓ Uniforms Tue-Mon Jan 2 Jan 14 Supplier and set drop dead date for BB centers to order.

✓ Registration FEB Feb 1 Feb 28 Registration period runs for 4 weeks Centers

• Identify the hosting supervisor/clinician and coordinate Coaches the setup of corridor Coaches ✓ Mon-Sun Feb 4 Mar 3 BB (In-house) Certification Training Dates (See Master List). • Encourage the online process • Set up meets in MileSplit ✓ Coach O Mon-Fri Feb 4 Mar 1 o Ages, events, restrictions, etc. Can BB clone a meet from 2014.

• Master Staffing Document & Calendar Athletic template created and posted to SharePoint. Staff Staffing Mon-Wed Feb 4 Mar 13 • Update the AA and Focus Team On-Duty Focus assignments. Team

Facility • Tour stadium to establish any projects needing immediate attention. Athletic ✓ Inspections / Mon-Fri Feb 11 Feb 15 • Go to site to inspect with JCSU staff. Staff Follow Up • Check pits for glass (2015).

Timing Follow up Meeting with contractor to finalize ✓ Mon-Fri Feb 18 Mar 8 BB Contract officiating needs and performance agreements.

Focus Coaches • Hosting corridor Coaches Team Mon-Sun Feb 4 Mar 3 Certification Training (In-house) • Encourage the online process Athletic Staff

• Provide training packet to center staff for Staff & staff officials • *Email center staff to go ahead and appoint Athletic Coaches Mon-Fri Feb 18 Mar 8 staff for meets as officials and site Staff Training supervisors. • Book venue for staff/coaches training dates.

• Confirm Volunteer status with Lori/Tahara Athletic Volunteers Mon-Fri Feb 11 Feb 22 • Order volunteer t-shirts Staff

✓ Coach O Mon Mar 4 Mar 4 MileSplit goes Live BB

Deadline** to order Uniform Package. Order form on SharePoint Youth Sports Team Site Fri Mar 8 Mar 8 FM I Uniforms Page *(Send out email reminder to all pertinent staff about uniform deadlines).

Teams Team Confirmation Checklist due to Youth Athletic Confirmation Wed Mar 6 Mar 6 FM I Staff Checklist

Marketing / Athletic Mon-Fri Feb 25 Mar 1 • Notify Center Staff to pull banners Banners Staff

Required Staff Officials Trainings – Must attend one to receive shirt. Equipment to be Staff & distributed based on Active registration. Athletic Mon-Thur Coaches Mar 11 Mar 21 Staff Training Training # 1 – March 19 Training # 2 – March 25

Athletic Mon-Wed Schedules Mar 4 Mar 6 Update Focus team/AA On Duty Chart. Staff

Booking Get master schedule to official’s booking agent for ✓ Thu-Fri DEC/JAN DEC/JAN BB Agent / confirmation Officials

Staffing/On Athletic Mon-Fri March 25 March 29 Email and confirm staffing levels with centers duty Staff

Rosters Wed March 27 March 27 Rosters to be entered into Mile Split for meet. Centers

Contact Lori/Tahara to confirm Volunteers Athletic Volunteers Wed March 27 March 27 for the meet Staff

Organize meet packets from information obtained by timing contractors. Print three Meet Athletic Thursday April 4 April 4 extra copies of Sugaw Creek rosters for their Staff Packets coaches. Add ribbons from previous meet, bib numbers, and pins. Print heat sheets, staffing schedule, event orders, extra softball/long jump recording sheets, WWI pledge, MCPRD Pre-game Athletic Printing Thursday April 4 April 4 announcement, Active Roster for track, extra Staff copies of meet roster for info, meet schedules for staff and 10-15 extra for parents. • Call/email JCSU (Joyner/Graham/Police) to confirm meet on weekend, time to open facility, parking, and receive Pre-meet Athletic Wed-Fri microphone for PA (Wednesday) April 10 April 12 Staff Setup • Visit track and spray paint lines for softball throw (Thurs/Friday) • Arrange equipment in storage for quick, easy removal (Friday)

Meet Sun April 14 April 14 Meet – Week #1 Centers

Print Results from MileSplit and record/print labels Athletic Mon-Fri April 15 April 19 Ribbons for 1st – 6th place. Staff

Inclement Reset and/or update the weekend message left on the Athletic Mon April 15 April 15 Weather Line inclement weather line. Staff Staffing/On Athletic Mon-Fri April 15 April 19 Email and confirm staffing levels with centers duty Staff Focus Tue Focus Team April 16 April 16 Post-Game Weekend Debriefing Conference Call Team

Rosters Wed April 17 April 17 Rosters to be entered into MileSplit for meet. Centers

Contact Lori/Tahara to confirm Volunteers Athletic Wed April 17 April 17 Volunteers for the meet Staff

Organize meet packets from information obtained by timing contractors. Print three Meet Athletic Thursday April 18 April 18 extra copies of Sugaw Creek rosters for their Staff Packets coaches. Add ribbons from previous meet, bib numbers, and pins.

Print heat sheets, staffing schedule, event orders, extra softball/long jump recording sheets, WWI pledge, MCPRD Pre-game Athletic Thursday April 18 April 18 Printing announcement, Active Roster for track, extra Staff copies of meet roster for info, meet schedules for staff and 10-15 extra for parents.

• Call/email JCSU (Joyner/Graham/Police) to confirm meet on weekend, time to open facility, parking, and receive Pre-meet Athletic Wed-Fri microphone for PA (Wednesday) April 17 April 19 Staff Setup • Visit track and spray paint lines for softball throw (Thurs/Friday) • Arrange equipment in storage for quick, easy removal (Friday) Meet Sat April 20 April 20 Meet – Week #2 Centers Print Results from MileSplit and record/print labels Athletic Ribbons Mon-Fri April 22-26 April 22-26 for 1st – 6th place. Staff Inclement Reset and/or update the weekend message left on the Athletic Mon April 22 April 22 Weather Line inclement weather line. Staff Staffing/On Athletic Mon-Fri April 22-26 April 22-26 Email and confirm staffing levels with centers duty Staff Focus Tue Focus Team April 23 April 23 Post-Game Weekend Debriefing Conference Call Team Rosters Wed April 24 April 24 Rosters to be entered into MileSplit for meet. Centers Contact Lori/Tahara to confirm Volunteers Athletic Volunteers Wed April 24 April 24 for the meet Staff Organize meet packets from information obtained by timing contractors. Print three Meet Athletic Thursday April 25 April 25 extra copies of Sugaw Creek rosters for their Staff Packets coaches. Add ribbons from previous meet, bib numbers, and pins. Print heat sheets, staffing schedule, event orders, extra softball/long jump recording sheets, WWI pledge, MCPRD Pre-game Athletic Printing Thursday April 25 April 25 announcement, Active Roster for track, extra Staff copies of meet roster for info, meet schedules for staff and 10-15 extra for parents.

• Call/email JCSU (Joyner/Graham/Police) to confirm meet on weekend, time to open facility, parking, and receive Pre-meet Athletic Wed-Fri April 24-26 April 24-26 microphone for PA (Wednesday) Setup Staff • Visit track and spray paint lines for softball throw (Thurs/Friday) • Arrange equipment in storage for quick, easy removal (Friday) Meet Sunday April 28th April 28th Meet – Week #3 Centers Print Results from MileSplit and record/print labels Athletic Ribbons Mon-Fri April 29th May 3 for 1st – 6th place. Staff Inclement Reset and/or update the weekend message left on the Athletic Mon April 29th April 29th Weather Line inclement weather line. Staff Athletic Staffing/On Mon-Fri April 29th May 3th Email and confirm staffing levels with centers duty Staff Send out email reminder to all centers and game sites Athletic Mon th th Evaluations April 29 April 29 to make evaluation forms available at final practices Staff and regular season games Focus Tue Focus Team April 30 April 30 Post-Game Weekend Debriefing Conference Call Team Rosters Wed May 1 May 1 Rosters to be entered into MileSplit for meet. Centers Contact Lori/Tahara to confirm Volunteers Athletic Volunteers Wed May 1 May 1 for the meet Staff Organize meet packets from information obtained by timing contractors. Print three Meet Athletic Thursday May 2 May 2 extra copies of Sugaw Creek rosters for their Staff Packets coaches. Add ribbons from previous meet, bib numbers, and pins. Print heat sheets, staffing schedule, event orders, extra softball/long jump recording sheets, WWI pledge, MCPRD Pre-game Athletic Printing Thursday May 2 May 2 announcement, Active Roster for track, extra Staff copies of meet roster for info, meet schedules for staff and 10-15 extra for parents. • Call/email JCSU (Joyner/Graham/Police) to confirm meet on weekend, time to open facility, parking, and receive Pre-meet Athletic Wed-Fri microphone for PA (Wednesday) May 1-3 May 1-3 Staff Setup • Visit track and spray paint lines for softball throw (Thurs/Friday) • Arrange equipment in storage for quick, easy removal (Friday) Meet Sat May 4 May 4 Meet – Week #4 Centers

Print Results from MileSplit and record/print labels Athletic Ribbons Mon-Fri May 6 May 10 for 1st – 6th place. Staff Inclement Reset and/or update the weekend message left on the Athletic Mon May 6 May 6 Weather Line inclement weather line. Staff Staffing/On Athletic Mon-Fri May 6 May 10 Email and confirm staffing levels with centers duty Staff Focus Tue Focus Team May 7 May 7 Post-Game Weekend Debriefing Conference Call Team Contact Lori/Tahara to confirm Volunteers Athletic Wed May 8 May 8 Volunteers for the meet Staff

Rosters Wed May 8 May 8 Rosters to be entered into MileSplit for meet. Centers

Organize meet packets from information obtained by timing contractors. Print three Meet Athletic Thursday May 9 May 9 extra copies of Sugaw Creek rosters for their Staff Packets coaches. Add ribbons from previous meet, bib numbers, and pins. Print heat sheets, staffing schedule, event orders, extra softball/long jump recording sheets, WWI pledge, MCPRD Pre-game Athletic Printing Thursday May 9 May 9 announcement, Active Roster for track, extra Staff copies of meet roster for info, meet schedules for staff and 10-15 extra for parents. • Call/email JCSU (Joyner/Graham/Police) to confirm meet on weekend, time to open facility, parking, and receive Pre-meet Athletic Wed-Fri microphone for PA (Wednesday) May 8 May 10 Staff Setup • Visit track and spray paint lines for softball throw (Thurs/Friday) • Arrange equipment in storage for quick, easy removal (Friday) Meet Sat May 11 May 11 Meet – Week #5 Centers

Print Results from MileSplit and record/print labels Athletic Mon-Fri May 13 May 17 Ribbons for 1st – 6th place. Staff

Inclement Reset and/or update the weekend message left on the Athletic Mon May 13 May 13 Weather Line inclement weather line. Staff

Focus Tue Focus Team May 14 May 14 Post-Game Weekend Debriefing Conference Call Team

JCSU Quarterly Mon-Fri May 13 May 17 • Discuss previous season, costs, etc. MD/BC Meeting Master Sheet for Athletic Mon-Fri May 13 May -17 Update the numbers from Active for total participants participant Staff numbers Athletics Staff will email out major categories of Athletic Mon-Fri Evaluation May 13 May 17 evaluation: Scheduling, Uniforms, Games, Practices, Staff Facilities, Coaches, Center Staff, etc.

Focus Team / Center Staff Post-Season SWOT Analysis SWOT • Discuss final wrap up and program Focus TBA TBA TBA Meeting modifications for next year. Team MANDATORY MEETING IN PERSON TO CONDUCT FORMAL SWOT ANALYSIS. May 13 May 17 Retrieve all equipment from JCSU (if necessary) and Athletic Mon-Fri Equipment conduct and end of season inventory, ex: portable Staff mounds. Call in pickups on porta-jons.

May 13 May 17 Close out all scheduled payments to booking agents Officials Athletic Mon-Fri and finalize end of year evaluation for officials and Staff Contract potential modifications for next season.

Facility May 13 May 17 Secure dates and events for timeline (Email Field Athletic Mon-Fri Booking usage requests and needs to AC staff) and Flights Staff May 13 May 17 Revise all literature & documents. Conduct Intranet/SharePoint and Youth Sports Web Page inspections (create checklists of updated needs and postings) Website & • Registration Form, Roster, Rules Revisions Athletic Mon-Fri • Team Photo ID Sheet SharePoint Staff Pages • Task Checklist for Game Sites • Youth Sports Info Sheet • Program Codes, etc. • Youth Basketball Timeline (See SharePoint/webpage for more…) May 13 May 17 • Final Meeting with Athletic Staff Final Wrap Athletic Mon-Fri Up Plan • Begin Flights contract and securing dates for Staff following year

III - 2019 Meet Schedules

2019 Track & Field Practice Schedules Albermarle Road Mon & Wed 6:30-7:30pm at Albemarle MS Arbor Glen Mon 6pm at Harding HS Berewick Wed & Fri 6:15-7:15pm Kennedy MS & Berewick Bette Rae Thomas Tues 6pm at JCSU & Thu 6pm at BRT Elon Thu. 6pm at Elon Hickory Grove Tues 6pm at JCSU & Fri 6pm at HG Ivory / Baker Tue & Thu 6:30pm at West Charlotte HS Mallard Creek Tue 6pm at JCSU & Thu 6:30pm at JM Alexander MS Methodist Home Wed 6:30pm at Garinger HS Naomi Drennan Tue & Thu 6-7:30pm at NDRC Ray’s Splash Planet Tue 6pm at JCSU & Thu 6pm at RSP Charlotte Lab MS (RPSA) Tue 6pm at JCSU, Wed & Thu 3:45pm at Alexander Park Sugaw Creek Tue & Thu 6pm at MLK MS Tom Sykes Tue & Thu 6:30pm at West Charlotte HS Tuckaseegee Mon & Thu 6pm at Harding HS

• In addition to our teams Charlotte Flights also practices at JCSU on Tuesday

2019 Youth Track & Field Coaching Meetings at Revolution Park & Sports Academy

• Tuesday, March 19, 6:00pm • Monday, March 25, 6:00pm

2019 Youth Track & Field Meet Schedule

1. Sunday, April 14 Track Open at 11:00am / First Event at 1:00pm 2. Saturday, April 27 Track Open at 7:00am / First Event at 9:00am 3. Sunday, May 5 Track Open at 11:00am / First Event at 1:00pm 4. Saturday, May 11 Track Open at 7:00am / First Event at 9:00am 5. Sunday, May 19 Track Open at 11:00am / First Event at 1:00pm Events Offered By Age Group (Age of as April 1, 2017)

4-6 7 – 8 9 – 10 11- 12 13 – 14 15 – 18 2010,2011,2012 2008 – 2009 2006 – 2007 2004 – 2005 2002 – 2003 1998-2001 Long Jump Long Jump Long Jump Long Jump Long Jump Long Jump Softball Throw Turbo Javelin Turbo Javelin Turbo Javelin Turbo Javelin Turbo Javelin 50m 50m or 100m 100m 100m 100m 100m 100m 200m or 400m 200m Test Event 400m 400m 400m May 7th 400m 800m 800m 800m 800m 1600m Test 1600m Test 1600m Test Event April 29th Event April 29th Event April 29th 4x100 Relay 4x100 Relay 4x100 Relay 4x100 Relay 4x100 Relay 4x100 Relay

*Maximum of three (3) open events per Participant (Relay not included) *Athlete can only participate on one relay team within his or her age group

2019 Order of Track Events (Participants can enter a max of 3 individual events plus the relay)

Sample Meet Schedule (Times Sat/Sun) Track Events Jump Pits Field Events 9:00am / 1:00pm Sharp: 800m (No 6U or 8U) Long Jump Softball Throw (6U Only) 10U Girls / Boys 8U Girls / Boys 6U Girls / Boys 12U Girls / Boys 15-18 Girls & Boys 14U Girls / Boys Approximately 9:45am / 1:45pm: 50m (6U & 8U Only) Long Jump Turbo Javelin 6U Girls / Boys 12U Girls / Boys 10U Girls / Boys 8U Girls / Boys Approximately 10:05am / 2:05pm: 100m Long Jump Turbo Javelin 12U Girls / Boys 15-18 Girls & Boys 8U Girls / Boys 15-18 Girls & Boys 14U Girls / Boys 14U Girls / Boys 10U Girls / Boys 6U Girls/ Boys 8U Girls / Boys Approximately 12:10pm / 4:10pm 1600m (No 6U or 8U) All participants (1 or 2 Heats) Approximately 12:20pm / 4:20pm: 4x100m Relay Long Jump Turbo Javelin 12U Girls / Boys 10U Girls / Boys 15-18 Girls & Boys 14U Girls / Boys 14U Girls / Boys 15-18 Girls & Boys 10U Girls / Boys 6U Girls / Boys 8U Girls / Boys Approximately 1:25pm / 5:25pm: 200m (No 6U) Standing Broad Jump (6U Only) Turbo Javelin 15-18 Girls & Boys 6U Girls / Boys 12U Girls / Boys 14U Girls / Boys 8U Girls / Boys 12U Girls / Boys 10U Girls / Boys Meet Ends Approximately 2:05pm / 6:05pm

*Times will vary depending on the number of participants and total heats as well as flow of the meet

Potential Dates for 2020 Meets as requested of JCSU on 8/15/19:

#1 – Saturday, April 25 or Sunday, April 26 #2 – Saturday, May 2 or Sunday, May 3 #3 – Saturday, May 9th (Mother’s Day is Sunday, May 10th) #4 – Saturday, May 16 or Sunday, May 17 #5 – Saturday, May 30 or Sunday, May 31 #6 – Saturday, June 6 or Sunday, June 7 There is a strong preference for meets to be held on Saturday as opposed to Sunday. However, due to the limited availability of the JCSU track based on their event schedule, Sunday can be an alternate date. In 2018 and 2019, five meets were schedule and one meet had to be postponed due to weather. Ultimately, the postponed events were unable to be rescheduled. Therefore, in the formal 2020 request, we asked for six dates with the hope that we could schedule a make-up date to be used on an as needed basis to ensure that five meets will be held. On behalf of the Charlotte Flights, the following dates were requested in the meeting with JCSU: September 9, 2019 – February 19, 2020 Monday and Wednesdays 6:00pm-8:00pm for Off-Season Training March 1, 2020 1:00pm-4:00pm for Flights Registration March 8, 2020 1:00pm – 4:00pm for Coaches Certification March 9 – July 31, 2020 Monday – Thursday, 6:00pm – 8:00pm for Practice (Tuesday is shared) June 19 – June 21, 2020 Friday - Sunday 7:00am-8:00pm Jim Law Invitational

IV - Youth Track & Field Equipment & Supplies The equipment to operate a meet successfully is significant. From signage to a speaker system, to sport-specific equipment. Each section of the Meet Day Positions/Roles and Responsibilities will outline what is required to operate each relevant station.

Equipment should be prepared the day before the meet and in a staging area at RPSA. Equipment pickup should begin three hours before a meets start (6am for a 9am start) to ensure arrival at the facility two hours before the meets’ start. This provides an hour for Youth Sports staff to start the setup of the meet before center staff begin to arrive and support.

Storage Track & Field Quantity & Location on Site Location Check- Long Field Finish Equipment Admin In Jump Events Line MC Timing RPSA JCSU Admin Supplies x x Athletic Tape - Rolls 2 x Bags for Ice (Injuries) 20 x Batons for Relays 10 x Bench (JCSU Equipment) 2 1 x 4 Blanks for Pistol Boxes x Blower w Battery Pack 2 x Broom 2 x Clip Board & Pencils 1 1 2 1 x Cones - Small 20 x Cups (Cones) 100 200 100 100 x Ear Plugs for 2 Athletes Boxes x First Aid Kit(s) 1 1 x Folding Chairs (8) 2 2 2 2 x Folding Table (3) 1 1 1 x Garbage Bags 1 Box x Hand Held Radio w/ Headset 1 1 1 1 1 1 x Heat Sheets to Record Results 100 100 20 20 x Hip Numbers (1-20) X x Hip Numbers (Lanes 1-8) X x Measuring Tape (50') 2 x Officials Flags 8 x

Optic Yellow Softball(s) 3 x Placement Flag(s) 6 6 x Rake 2 x Red/White Officials Flag 4 2 x Replacement Javelin Tips 4 x Safety Pins 1 Box x Stake to Secure Tape Measure 2 1 x Starter's Pistol 2 x Sunscreen 4 x Tape Measure (200') 1 x

Team Banners 1/Team x Team Packets (Rosters, Bibs) 1/Team x Tent (4-6) 1 2 1 x Towel(s) 1 1 1 1 x Turbo Javelin - Large 2 x Turbo Javelin - Small 2 x Water Coolers (6) 1 2 1 2 x Welcome Banner 1 x

*Administrative Supplies include multiple copies of the team rosters and event registrations, paper, pens, markers (sharpies), paper clips, pens, pencils, volunteer sign-in sheets, mentee sign-in sheets, extra heat sheets, batteries for announcer’s microphone, clip boards, sign-in sheets for security and facility monitor supplied by JCSU. **Team Packets have copies for rosters and bib number assignments, corresponding bib numbers, safety pins, copies for meet schedule/order of events

V - Track & Field Uniforms

2019 Uniform Vendor YBA Shirts www.ybashirts.com Sales Representative – Jeff LeMay 1-800-825-4625 x 514 [email protected] 1184 N. Industrial Park Road Orem, UT 84057 2019 Uniform Pricing (Including Printing Rec. Center & Youth Sports Logo) Youth Jersey $10.33 Youth Short $10.08 Youth Uniform $20.41 Shipping ($0.30/pc) $00.60 Total Cost Per Youth Uniform $21.01

Adult Jersey (Men’s & Women’s) $11.59 Adult Short $10.56 Adult Uniform $22.15 Shipping ($0.30/pc) $00.60 Total Cost Per Adult Uniform $22.75

Coach’s Tee (Dry Fit) $05.66 Shipping $00.30 Total Cost Per Coach’s Tee $05.96

Uniform Size Chart

Youth Size Small(6-8) Medium(10-12) Large(14-16) Chest 24-26 28-30 32-34 Waist 22-24 24-26 26-28 Hip 25-27 28-30 31-33 Adults S M L XL 2XL Chest 34-36 38-40 42-44 46-48 50-52 Waist 28-30 32-34 36-38 40-42 44-46 Hip 33-35 37-39 41-43 45-47 49-51 Ladies XS(-0-2) S(4-6) M(8-10) L(12-14) XL(16-18)2XL(20-22) Chest 32-33 34-35 36-38 39-41 42-44 45-47 Waist 24.5-25.5 26.5-27.5 28.5-29.5 30.5-32 33-35 36-38 Hip 34-36 37-38 38-40 42-44 45-47 48-50

2019 Uniform Style 352 Accelerate Jersey (available in 16 colors) 355 Accelerate Short (available in 9 colors) 2019 YOUTH TRACK & FIELD - UNIFORM COLOR CHART

Teams

Center Corridor 5-6 7-8 9-10 11-12 13-14 13-14 13-14 Hickory Grove North Royal Blue / Graphite Mallard Creek North Hunter Green / White Methodist Home North Red / Graphite (White Lettering) Sugaw Creek North Lime Green / Graphite (White Lettering)

Arbor Glen Central Navy Blue / White Bette Rae Central Black / White Ivory Baker Central Maroon / Graphite Revolution Central Lime Green / Graphite (Black Lettering) Ray's Splash Central Red / Graphite (Black Lettering) Tom Sykes Central Orange / White Tuckaseegee Central Gray / Maroon (not purchased through YBA Shirts)

Albemarle Road South Kelly Green / Graphite Berewick South Gold / Graphite Elon South Orange / Graphite Naomi Drenan South Royal Blue / White

VI. Staffing Track & Field Meets Timing Crew

Timing services will be provided by Network Timing, LLC (PO Box 582, Jonesville, VA 24263, Michael Elkins – (423) 306- 2937, [email protected]) at a cost of $850.00 per meet. The current contract for services with Network Timing (as of 2019) provides for the services of three people on the timing crew, including;

A. Starter (1) (positioned at the starting line) will coordinate the start of each heat with Youth Sports (YS) staff and the official timer. The starter will operate the starting pistol, which is provided by MCPRD Youth Sports. B. Timers (2) (positioned under the timing tent near the finish line) will ensure all heats and results are properly entered in MileSplit with corresponding bib numbers for each athlete Meet Registration

MCPRD utilizes www.milesplit.com as the registration site for our meets. Mile Split allows coaches/staff to enter participants, view rosters and see real time results. Responsibilities for each area are as follows:

Network Timing:

• Set up events (MCPRD meets) in Mile Split • Email youth sports staff (YSF) rosters of each center in alphabetical order, in bib numerical order, and participant entries per discipline • Provide entry lists on meet day for softball throw and long jump, listing the athlete and their assigned bib number.

Youth Sports Staff:

• Review Mile Split to ensure the following: 1. Meet information has been entered correctly 2. All teams have been entered 3. Athletes have been correctly entered into teams/events 4. No outside parties are entered • Produce print copies of the alphabetical and numerical rosters to be placed in each teams meet packets.

Facility Staff:

• Set up account in www.milesplit.com for your perspective facility • Input their registered participants (roster) into Mile Split • Register athletes into their meet events by end of business the Wednesday before the perspective meet.

Meet Day Positions/Roles and Responsibilities

It takes numerous staff and volunteers to run a successful track meet. The roles/duties/responsibilities are as follows:

YSF Recreation Supervisor:

• Transport equipment stored at RPSA to JCSU the morning of the event • Serve as meet Director • Coordinate staff to set up the track, registration area, check in area, long jump area, throwing events area, and water stations, • Lay out team banners and packets. Packets include roster in alphabetical order, roster in bib numerical order, bib numbers associated to roster, two safety pins per bib, ribbons (from previous meet) • Greet and assign volunteers/youth rec mentees • Ensure the track and stands are clean at the end of the meet.

JCSU Staff/Site Coordinator:

• Unlock gates by 7:00am • Police the grounds for debris and safety issues • Turn on the PA system and provide the meet director with the microphone for the system • Be available throughout the duration of the meet for any items/issues that may occur and need JCSU input/assistance • Lock gates at the end of the meet once the stadium has cleared

JCSU Campus Police:

• Be onsite by 8:00am • Monitor the parking lots and stands throughout the duration of the meet • Assist MCPRD with any issues or items that may occur

Master of Ceremonies/Announcer:

• Responsible for all public address announcements • Instruct all athletes to clear the track 30 minutes prior to the start of the meet • Announce first call, second call and last call for each event as they are being held and recording the timeline as they are called • 5 minutes prior to start of meet, welcome all athletes and spectators and provide general housekeeping announcements • Keep the meet flowing by staying in constant contact with the meet director, event coordinators, check in/clerk of course and registration tent • Role call- midway through the meet MC will announce all of the teams participating

Registration:

• Greet coaches and instruct where to pick up banners and packets, providing instruction as to hanging banners in the stands and general housekeeping issue such as location of the bathrooms, answer any questions • Volunteer check in is at the registration table. If the meet director is unavailable whomever is manning the registration tent will be responsible for directing the volunteers to the area they are assigned to • Responsible for distributing minor first aid

Check In/ Clerk of Course:

• Assign and instruct staff/volunteers assisting with the following: 1. Placing hip numbers on athletes 2. Organizing each heat in the waiting area 3. Escorting athletes per heat to the track 4. Running heat sheets to the timing crew tent 5. Escorting athletes to their proper zone for relays • Check in the athletes for the running events according to the event sheets provided by the timing crew • Assign runners to heats and lanes • The clerk of course is in constant communication with the MC to ensure the correct event is being called and the meet is flowing smoothly

Long Jump Event Coordinator:

• Ensure pits are free of debris raked • Serve as Flight Coordinator/Recorder/Caller for pit one • Assigning and instruct staff/volunteers assisting with the following: 1. Coordinator/Recorder/Caller for pit two 2. Stake the jump- 1 per pit 3. Measure the jump-1 per pit 4. Rake the pit-2 per pit 5. Provide general instruction to the athletes about how the event will be run and general rules i.e. scratch line and measuring the jump

Throwing Events Coordinator:

• Serve as Flight Coordinator/Recorder • Assigning and instruct staff/volunteers assisting with the following: 1. Softball/turbo javelin retrievers 2. Measurement taker • Provide general instruction to the athletes about how the event will be run and general rules i.e. scratch line, throwing boundary, and measuring the throw

Miscellaneous

Parking:

As agreed with JCSU staff, MCPRD will ensure a minimum of two mentees/volunteers will be assigned to provide support for parking. Parking is limited to the lots adjacent to the blue building, across from the stadium, and the ‘lower lot’, directly across from the stadium. Staff are to ensure cars do not attempt to park in the stadium lot, as well as to provide direction so every car is in a designated parking space. JCSU will ticket all cars parked on the grass or on a curb. MCPRD has also been informed that cars can park in ‘employee’ or ‘student’ parking only areas on Saturday’s.

Water:

Youth Sports provides a table with 2-5 coolers of ice water and cups for participants at the finish line and the long jump area. If need be, the coolers can be refilled in the training room at JCSU. Bottled water is provided for staff and volunteers.

First Aid:

Youth Sports will provide a fully stocked first aid kit for minor accidents. 911 will be called for any major accidents/incidents/emergencies.

Inclement Weather Policy:

Meets will take place in the rain and may be delayed should heavy rain begin. If thunder or lightning be present, the meet is immediately delayed a minimum of 30 minutes and everyone will be advised to seek immediate shelter and out of the stands. The meet will not commence until a minimum of 30min after the last thunder or lightning strike.

The Youth Sports Inclement Weather Hotline, (704) 432-3834, can and will be updated if necessary. Updates for cancellations should occur by 4pm weekdays and by 8am weekends.

VIII. Supplemental Materials

JCSU Campus and Stadium Maps

Mile Split Instructions

Coach, We allow club coaches to enter their team and proceed without input from us. You are automatically the team coach once you add it and do not have to claim your team.

If you do not have a Milesplit username, register for a free one here - http://va.milesplit.com/register

Add Club - http://va.milesplit.com/teams/add

Here is what the page will look like.

Note that birthdate is a required field in almost every meet registration, so add that to your athlete profiles. Age up date for the current season is 4/1/2019. The software will calculate the age of the participant based on birthdate and Age-up date.

Here are step-by-step instructions to obtain a username and enter a meet using MileSplit -

http://va.milesplit.com/pages/Online_Meet_Reg_Instructions

Please let me know if you need additional help, [email protected]

-- Gayle Rich Online Meet Registration | MileSplit

IF YOU HAVE ALREADY REGISTERED BUT FORGOTTEN YOUR PASSWORD Click on Login. On that page is a link if you have forgotten your password. Click and fill out your email address. If you do not quickly receive it, you may have a typo in the email address you originally entered, or it may be going to your spam mail folder. It is a server generated email and many mailservers read that as spam. If you do not get it, email [email protected]. When you receive it, click on the link and it will allow you to reset your password. Then login. EDITING YOUR TEAM ROSTER Step 1: Make sure you are logged in. Go to your team page by clicking the "Teams" link in the tool bar. (If you do not see the teams link, you are not on a state site. Go back to Claim your team step 1 at top of page and read and follow those directions.) Scroll down and click on your school name. Once on your team page, you will see a button directly under the team title and address that says "Edit Team." Click it. 25

Step 2: On the tabs in the grey bar, click "Roster."

Step 3: Now you will see a screen with both boy and girl athletes associated with your team. Look through the list --- you may find many athletes that should only be on the (Indoor/Outdoor) Track Roster or only on the Cross Country Roster. If the athlete has already graduated and there is a graduation year, they will not appear on the live roster or in online registration. If a grad does not have the year (indicated from the -- beside their name), click the pencil icon and add the grad year to edit athlete.

If you see misspellings, click the pencil icon at the end of the row and make the correction.

If you see duplicate athletes, please copy the names and email to your state webmaster (email at bottom of each page) or [email protected]. We merge them, and by doing this, it ensures that all performances on either profile will not be lost.

If a current athlete does not have a grad year, please add it. (please note, we do not add college grad years). All grad years are HS. Almost every meet using MileSplit requires a grad year.

The Cross Country and Track designate the rosters that the athlete will appear on during online registration. Please take a few moments to edit those, so that you will have fewer names when doing online registration. If an athlete is on both XC and TF rosters, you don't need to change a thing. You can always add an athlete back on a roster by clicking the pencil icon and making the edit. And if you need to add new athletes, simple Add Athlete to right of page and fill out as much info as you know, but the first name, last name and HS grad year are required for most meets. Birth date is only important if entering an age group meet.

Step 4: You are now ready to enter a meet using the MileSplit Online Registration system.

ENTERING A MEET ONLINE Step 1: Make sure you are logged in. You should have already claimed your team and edited your roster. If not, you will be able to do so, through links within the registration.

Step 2: Go to your state's page and click in the tool bar on "Calendar." Select the current season, and look for the meet you wish to enter. If the meet is open, you will see a green "Online Entry" pencil. Click the meet. Then on the meet page, click the green "Online Entry" button. (If the button is yellow, the meet is not yet open. If it is red, the meet is closed.)

Step 3: You will see a screen that you will remain on throughout the process. The process is noted in boxes to the left and will let you know where you are in the process.

Note: If it is a password-protected meet, you will have to get that information from the meet director. MileSplit personnel are not authorized to release the meet password to coaches.

The meet will recognize the team/s of which you are an approved coach. Click on the radio button beside the team you wish to enter and then the next button at the bottom right.

The next page will confirm your contact info and you may add any of the other coaches listed as admins on your team, then hit next button.

The next page is select the Divisions you are entering, the edit divisions entered is to the right as you proceed. Select all the divisions you wish to enter and hit next button. 26

You will now see the list of events for all your divisions with an add entries link to the right of the event. Your Athlete Pool will be displayed on the right hand side, including an add all. Click all the athletes you are entering in that specific event. When each one is selected, they show below the event.

If you forgot to add an athlete to the roster, you can Edit Roster from this page. Editing your roster on the team page does not add athletes into the meet.

When all athletes are entered in their events, click "Submit Entries" button at bottom right. You will be given an opportunity to print invoice or pay online if they have that feature checked.

Note: when complete, you should Print Confirmation, which is located to the right of page. This will be your proof that you entered your athletes into the meet. There is also an invoice you may select if the meet director has added meet fees into the meet setup.

If you have questions, please email MileSplit Online Registration support, [email protected].

Track & Field Information Sheet

MECKLENBURG COUNTY PARK AND RECREATION Mission: to enrich the lives of our citizens through the stewardship of the County’s natural resources and the efficient and responsive provision of quality leisure opportunities, experiences, and partnerships. YOUTH SPORTS PROGRAM PHILOSOPHY The three main goals for our youth sports programs are: 1. Safety 2. Fun 3. Participant development based on: Everyone Plays: Provide opportunities to learn skills and improve conditioning by minimizing roster sizes and ensuring players play at least half of every game. Balanced Teams: Build teams that are evenly balanced on age and experience. Positive Coaching: Train and encourage coaches to help develop a child’s sense of self-worth. Sportsmanship: Create a safe, fair, fun and positive environment based on mutual respect. AGE DIVISIONS (Age as of April 1, 2019) Coed: 5-6, 7-8, 9-10, 11-12, 13-14, 15-18

REGISTRATION PERIOD Coed: February 1-28 (Limited Spots Available) Required at time of registration: • Complete Registration Form/Waiver (available at any Recreation Center or at www.parkandrec.com) • (If registering on-line, registration form and waiver must be completed and photo submitted before participation is permitted) • Provide copy of participant Birth Certificate Season: Practices begin in March. Meets: April 14, April 27, May 5, May 11 and May 19 at Johnson C. Smith University Mecklenburg County reserves the right to cancel make up games in an effort to expedite regular season or tournament play. Equipment provided: 1 jersey and 1 pair of shorts Equipment Needed: We recommend track spikes since they provide better stability and traction and can minimize slips and falls when participating. Only ¼ inch spikes will be allowed. Cost: $65.00 per participant, which includes uniform. May pay by cash, check, money order, Visa or Master Card (*checks and money orders must be made payable to MCPRD) $10 Late registration fee beginning March 1. Registration: Visit any recreation center and register on site, or visit us on-line at www.parkandrec.com/ athletics/track.

ADDITIONAL INFORMATION & RESOURCES Website: www.parkandrec.com Athletics Division: 980.314.1116 Youth Sports Leagues Information Line: 704.432.3834 Email questions to: [email protected]

VOLUNTEER YOUTH SPORTS COACHES Mecklenburg County Park and Recreation Department Youth Sports Leagues rely heavily on the support of volunteer coaches. Anyone who may be interested in volunteering as a head or assistant coach should contact their preferred recreation center to begin the application process. Any parent choosing to be a volunteer head coach will receive a waiver for $65.00 for their child’s registration fee. Waiver limited to one child. A pre-season coaches meeting will be held Tuesday, March 19th and Monday, March 25th from 6:00-7:30pm at Revolution Park Sports Academy (register with course code #73964). Coaches are asked to attend one session and can register at your local recreation center. FREQUENTLY ASKED QUESTIONS How is track and field organized? Track and Field is organized based on the number of participants registered within an age division within the county. Participants will be provided instruction locally and compete in five countywide, recreational meets. What events can my child compete in? Your child will compete in developmentally appropriate disciplines to promote a love of athletics in a recreational setting. Ages 5-6: 50-meter dash, 100m, 4 x 100-meter relay, standing long jump, and softball throw. Ages 7-8: 50m or 100m, 200m, 4 x 100-meter relay, long jump, and turbo javelin. Ages 9-10: 100-meter dash, 800m, 4 x 400-meter relay, 4 x 100-meter relay, long jump, and turbo javelin.

Ages 11-18: 100-meter dash, 800m, 1600m (meets 3-5),4 x 400-meter relay, 4 x 100-meter relay, long jump, and turbo javelin. When and where will my child practice? The coaches will contact all parents regarding practice days and times. The time and weekday will be chosen by the volunteer coach assigned to your child’s team. Due to coaches volunteering their time to help the children of our community, we like to accommodate their needs and work with their schedules and availability. Practices are typically held on weekday afternoons/evenings at, or nearby the site or center you are registered to participate through. When and where are meets held? The meets are held at the Irwin Belk Complex on the campus of Johnson C. Smith University (500 Summit Ave.). Parking is available inside JCSU’s main campus. Where can I find the nearest Recreation Center to me? Visit www.parkandrec.com and under “Quick Links” click on “Find a Rec. Center”. You can click on a map of our centers and also click on a specific center’s link to find out contact and facility information. Where can I go to seek additional training? Charlotte Flights offer more competitive programs throughout the year. For more info go to: www.charlotte-flights.org/.

Mecklenburg County Park and Recreation Department encourages and promotes inclusive leisure experiences in all of our programs, activities and sports. Inclusive leisure experiences encourage and enhance opportunities for people of varying abilities to participate and interact in life’s activities together with dignity. It also provides an environment that promotes and fosters physical, social and psychological inclusion of people with diverse experiences and skill levels. Inclusion enhances individuals’ potential for full and active participation in leisure activities and experiences.

Sample Heat Sheet 6 and Under G 50m Heat #1 Heat #2

Lane 1:

Lane 2:

Lane 3:

Lane 4:

Lane 5:

Lane 6:

Lane 7:

Lane 8:

Track Meet Job Preferences Name: 1. 2. 3.

MCPRD Youth Track & Field Position Descriptions

Track Positions

Marshall (1-2): This will involve helping officials begin each race. Will assist in lining up athletes for the beginning of the race and getting the next group ready to go.

Hipping Tent (2-3): The location will be where the athletes receive their numbers for the race. Volunteers will help store athletes gear for pick up after the completion of the race. Help seat the athletes in a row to get ready to go to the starting line for competition, monitor athletes, and write down their bib/hip numbers.

Finish Line Volunteers (1-2): Assist with placement of athletes as they cross the finish line.

Field Positions

Long-Jump (per pit – two pits)

Official/Record Keeper (1-2): Ensure athletes’ attempts are valid, recording results, maintaining the jumping order.

Official/Measuring (1-2): Measuring results of athletes’ jumps.

Rake: Maintaining the sand throughout the competition.

Softball Throw

Official/Record Keeper (1-2): Ensure athletes’ attempts are valid, recording results, maintaining the throwing order.

Official/Measuring (1-2): Placing flags where ball makes first contact with ground. Measuring results of athletes’ throws. Retriever (1-2): Retrieving balls thrown by athletes to starting position.

Sample Meet Staffing Schedule/Assignments MCPRD Youth Track and Field 2015 Staff and Volunteers Assignments – April 25, 2015 Welcome/Entry/Track

Time Event Location Volunteers Needs/Description/Responsibility Pre and Post Comments

Daniel 8:00- Starting Cynthia Smith- Two, Starting Line Officials (assist lining up athletes for race) Leather 2:00pm Line Perkins (Coach?) man 8:00- Starting Terence Daniels Two, Starting Line Officials (assist lining up athletes for race) 2:00pm Line (Coach?) 8:00- Check-in Toni Williams Two, Check-in Officials (Check-in athletes for race, Provide Hip 2:00pm Numbers to Athletes, Seat Athletes in row to prepare for starting line, monitor athletes bags)

8:00- Check-in Freda Perdue Two, Check-in Officials (Check-in athletes for race, Provide Hip 2:00pm Numbers to Athletes, Seat Athletes in row to prepare for starting line, monitor athletes bags)

8:00- Check-in VOLUNTEERS Two, Check-in Officials (Check-in athletes for race, Provide Hip 2:00pm Numbers to Athletes, Seat Athletes in row to prepare for starting line, monitor athletes bags)

8:00- Check- Two, Check-in Officials (Check-in athletes for race, Provide Hip 2:00pm in/ Numbers to Athletes, Seat Athletes in row to prepare for starting line, Runner monitor athletes bags). Run Heat Sheets to Timing Crew. Maintain supplies of batons for relays.

Ollie 8:00- Runner/ John ‘Tre’ Miles Run Heat Sheets to Timing Crew. Maintain supplies of batons for Lowry 2:00pm 800m relays. Official

Brendan 8:00- Hospitality/ Finish Three, Finish Line Officials (Record placement of athletes as they Cunliffe 2:00pm Line cross finish line) Registratio n

8:00- Hospitality/ Finish Two, Hospitality Assistant (Maintain refreshments for athletes, 2:00pm Water Line officials, and volunteers. Maintain cleanliness of areas). John Bottle Kelley 8:00- Hospitality Finish Two, Hospitality Assistant (Maintain refreshments for athletes, 2:00pm Line officials, and volunteers. Maintain cleanliness of areas). 8:00- Parking Parking Jamaal Young Two, Parking Officials (Direct cars away from stadium to parking lot, 2:00pm Lot and overflow if necessary) 8:00- Parking Entrance Elisa Love Two, Parking Officials (Direct cars away from stadium to parking lot, 2:00pm to and overflow if necessary) Stadium

Long Jump Pit #1

Time Event Location Volunteers Needs/Description/Responsibility Pre and Post Comments

Keisha 8:00- Long Jump Pit 1 Sonya Cornelius One, Event Coordinator (Check in Competitors); Foul Line Judge Hamilto 2:00pm (Checking Foul Board Doing Competition For Fair or Foul Jumps); n Event Recorder (Record Ea. Competitors Fair Jump)

8:00- Long Jump Pit 1 Reggie Mobley Two, Tape Pullers (Measuring Ea. Competitors Fair Jumps); Pit Raker 2:00pm (Smooth Sand Out In Sand Pit After Ea. Competitors Jump) 8:00- Long Jump Pit 1 VOLUNTEERS Two, Tape Pullers (Measuring Ea. Competitors Fair Jumps); Pit Raker 2:00pm (Smooth Sand Out In Sand Pit After Ea. Competitors Jump) Long Jump Pit #2

Time Event Location Volunteers Needs/Description/Responsibility Pre and Post Comments

Keisha 8:00- Long Jump Pit 2 Keisha Coxe One, Event Coordinator (Check in Competitors); Foul Line Judge Hamilto 2:00pm (Checking Foul Board Doing Competition For Fair or Foul Jumps); n Event Recorder (Record Ea. Competitors Fair Jump)

8:00- Long Jump Pit 2 Jazz Two, Tape Pullers (Measuring Ea. Competitors Fair Jumps); Pit Raker 2:00pm Samuel/Nikole (Smooth Sand Out In Sand Pit After Ea. Competitors Jump) Rampersand

8:00- Long Jump Pit 2 Justin Clarke Two, Tape Pullers (Measuring Ea. Competitors Fair Jumps); Pit Raker 2:00pm (Smooth Sand Out In Sand Pit After Ea. Competitors Jump)

Softball Throw #1

Time Event Location Volunteers Needs/Description/Responsibility Pre and Post Comments

Sam 8:00- Softball West George One, Event Coordinator (Check in Competitors); Foul Line Judge Bryant 2:00pm Throw Infield Davis/Portia (Checking Foul Board Doing Competition For Fair or Foul Jumps); Brown Event Recorder (Record Ea. Competitors Fair Jump)

8:00- Softball West Ashton Glenn Two, Tape Pullers (Measuring Ea. Competitors Fair Jumps); 2:00pm Throw Infield Retrievers, (Return Softballs Back To Throwing area After Ea. Throw) 8:00- Softball West Darius Christian Two, Tape Pullers (Measuring Ea. Competitors Fair Jumps); 2:00pm Throw Infield Retrievers, (Return Softballs Back To Throwing area After Ea. Throw)