TOWN OF HIGH LEVEL
REGULAR COUNCIL MEETING
Monday, August 30, 2021 @ 7:00 p.m. Council Chambers Live Streamed through Town of High Level Facebook
"We will strive to improve our community's quality of life by providing a safe, sustainable environment through planning, communication and cooperation, both locally and regionally."
CALL TO ORDER
2
ADOPTION OF AGENDA
3
REGULAR COUNCIL MEETING COUNCIL CHAMBERS Live Streamed through Town of High Level Facebook August 30, 2021 at 7:00 p.m.
AGENDA
Page 1. CALL TO ORDER
2. ADOPTION OF THE AGENDA 2.1 Regular Council Meeting Agenda for 4-6 August 30, 2021
3. PUBLIC HEARING None.
4. PRESENTATION None.
5. DELEGATIONS 5.1 Aaron Sorenson, Extra Butter Pictures Request to Council for tourism funding to assist 8 with a local movie production.
6. APPROVAL OF MINUTES 6.1 August 3, 2021 Regular Council Meeting 10-15 unapproved minutes.
6.2 August 19, 2021 Special Council Meeting 16 unapproved minutes
7. DELEGATION BUSINESS 7.1 Extra Butter Picture request for tourism funding.
8. MAYOR’S REPORT 8.1 Review of the Mayors Report
9. COUNCIL COMMITTEE REPORTS 9.1 Committees on which Councillors are 20-21 appointed: Deputy Mayor Langford Reports from various committees on which Councillor Anderson Councillors are appointed. Councillor Jessiman Councillor Morgan Councillor Welke
4
10. ADMINISTRATION REPORTS 10.1 Council’s Action List Council review. 23-24
10.2 Capital Project Status Report Council review. 25-26
10.3 Financial Report – July 2021 Council review. 27-30
10.4 Monthly Report to Council – July 2021 Council review. 31-37
11. ADMINISTRATIVE INQUIRIES None.
12. OLD BUSINESS 12.1 Rodeo grounds update – outstanding item on Update to Council. Council’s Action List
12.2 RFD: Community Park – Final Re-Design Request to Council for feedback and a decision. 40-52
13. NEW BUSINESS 13.1 Briefing Note: National Day for Truth and (new) Federal statutory holiday. 54-55 Reconciliation, September 30th
13.2 RFD: Tourism Enhancement Grants Request to Council to approve two Tourism 56-57 Enhancement Grant applications.
14. CORRESPONDENCE FOR ACTION 14.1 Chief Gary Kipling, Beaver First Nation Invitation to Beaver First Nation Indian 59-60 Residential School and Indian Day School Commemoration Event & Unveiling of Monument
14.2 NWR FASD Society – Mackenzie Network Invitation re International FASD Day and Grand 61 Opening of the NWR FASD Society Building
14.3 Community Economic Development Initiative, Request to Mayor McAteer to participate in an 62 Invitation (CEDI) & Request – Webinar participation upcoming CEDI informational webinar on September 29, 2021.
15. CORRESPONDENCE FOR INFORMATION 15.1 Rocky Mountain House – Letter to Minister Panda re Cancellation of Household Hazardous Waste 64-65 Funding 15.2 Northern Alberta Elected Leaders meeting – Sep 17/2021 66 15.3 Recycling Council of Alberta conference – Sep 20 – Oct 1/2021 67-68 15.4 Engagement Sessions on the Libraries Act legislation and Red Tape Reduction 69-71 15.5 Dene Tha’ First Nation – Ltr to Ministers McIvor and Horner re CEDI Partnership with the Town of 72 High Level, Aug 10/2021 15.6 Ag and Forestry email re Renewal of the Joint Forest Management Agreement, Aug 10/2021 73 15.7 RCMP Quarter 1 2021 Community Letter and statistics 74-86 15.8 Infrastructure Asset Management AB - October 13-14, 2021 workshop 87-88 15.9 TOHL - Thank you letters re Summer 2021 Ministers visits 89-97 15.10 TOHL – Letter to Minister Panda re airport water issues, Aug 23/2021 98 15.11 ATCO – Invitation to the Spruce Meadows ‘Masters’ Tournament 99-100 15.12 Municipal Affairs – TOHL Senate Election and Referendum Funding Letter, Aug 5/2021 101-102
5
16. NOTICE OF MOTIONS None.
17. QUESTION PERIOD
18. CLOSED SESSION 18.1 RFD: 97 Street Sidewalk Project Advice from officials and Economic and other interests of a public body, pursuant to FOIP Part 1, Division 2, sections 24(1)(c) and 25(1)(b) and (c), respectively.
18.2 RFD: Sanidump / Truckfill project Advice from officials and Economic and other interests of a public body, pursuant to FOIP Part 1, Division 2, sections 24(1)(c) and 25(1)(b) and (c), respectively.
18.3 Civic Center Generator Project Discussion Advice from officials and Economic and other interests of a public body, pursuant to FOIP Part 1, Division 2, sections 24(1)(c) and 25(1)(b) and (c), respectively.
18.4 Funding Request Intergovernmental Relations and Advice from officials, pursuant to FOIP Part 1, Division 2, sections 21(1)(ii), and 24(1)(b)(i), respectively
18.5 Regional Service Sharing Agreement Intergovernmental Relations and Advice from officials, pursuant to FOIP Part 1, Division 2, sections 21(1)(ii), and 24(1)(a), respectively.
19. ADJOURNMENT
6
DELEGATIONS
7 8
MINUTES APPROVAL OF
9
TOWN OF HIGH LEVEL REGULAR COUNCIL MEETING MINUTES Council Chambers, August 3, 2021 at 7:00 p.m. Live Stream through Town of High Level Facebook
UNAPPROVED MINUTES
IN ATTENDANCE: COUNCIL Crystal McAteer Mayor Boyd Langford Deputy Mayor Mike Morgan Councillor Terry Jessiman Councillor Jan Welke Councillor Brent Anderson Councillor
STAFF Clark McAskile Chief Administrative Officer Jeri Phillips Director of Finance and Administration Ruth Rolfe Director of Community Services Rodney Schmidt Director of Protective Services Bill Schnarr Communications Coordinator Hayley Gavin Land Use and Planning Manager (via Zoom) Charles Carstens Manager HR and IT Services Sandra Beaton Municipal Clerk/Recording Secretary
1. CALL TO ORDER Mayor McAteer called the meeting to order at 7:00 p.m.
2. ADOPTION OF AGENDA 2.1 Regular Meeting Agenda for Additions or amendments to the agenda. August 3, 2021 Resolution# 271-21 Moved by Councillor Anderson THAT Council adopt the August 3, 2021 Regular Meeting Agenda as circulated.
CARRIED
3. PUBLIC HEARING None.
4. PRESENTATIONS Unapproved 4.1 Licensed Child Care in the Town of Sandra Friesen-Peters was joined by Nicki Dublenko who spoke of the High Level – Sandra Friesen-Peters, history of Child Development Day Homes. A presentation on the Stepping Stones Day Care Society; potential of licensed childcare homes was delivered to Council. Nicki Dublenko, Child Development Day Homes; and Kim Gervais, AB Gov’t
5. DELEGATIONS None.
10 TOWN OF HIGH LEVEL COUNCIL MEETING MINUTES August 3, 2021
6. APPROVAL OF THE MINUTES 6.1 July 5, 2021 Regular Council Resolution# 272-21 Meeting unapproved minutes. Moved by Councillor Morgan THAT Council approve the Regular Council meeting minutes of July 7, 2021 as circulated.
CARRIED
7. DELEGATION BUSINESS None.
8. MAYOR’S REPORT 8.1 Mayor’s report Jul 01 – Canada Day event Jul 07 – CEDI Working Group (cancelled due to lack of attendance) Jul 07 – DSL (Child Service) Met to discuss the Child Care situation in High Level Jul 07 – Golden Range Society First in-person meeting since Covid-19 lockdowns; Garage sale the week of July 23; and Regular social events (pie days, potlucks, birthday cakes, etc., to begin in August. Jul 08 – Airport Task Force Planning for the prep work for painting the entire airport. Jul 27 – Minister Shandro, Minister of Health Discussed: Multi-purpose facility, vaccine rate, bed closures. Jul 27 – Minister Madu (Minister of Justice/Solicitor General Discussed: funding formula of policing, radio communication, Why Provincial Policing vs RCMP? Jul 29 – Minister Panda (Infrastructure), Associate Minister Fir (Red Tape Reduction), Associate Minister Nally (Natural Gas and Electricity Discussed: Multi-purpose Facility, lack of lawn maintenance on Provincial Property, 700,000 to fix the elevator and venting system in the Provincial Building, Red Tape Reduction in our Municipal System; and the Film industry. Jul 29 – Summer Municipal Leaders Caucus Jul 29 – Wayne Lewis, West Fraser Discussion re Multi-purpose Facility and possible sponsorship.
Resolution# 273-21 Moved by Councillor Welke THAT Council accept the Mayor’s report for information. Unapproved CARRIED
9. COUNCIL COMMITTEE REPORTS 9.1 Committee reports on which Councillor are appointed: Deputy Mayor Langford Deputy Mayor Langford: Jul 07 – CEDI Working Group (cancelled due to lack of attendance) Jul 27 – Met with Minister Shandro and MLA Williams
Page 2
11 TOWN OF HIGH LEVEL COUNCIL MEETING MINUTES August 3, 2021
Councillor Anderson Councillor Anderson: Councillor Jessiman Jul 26 – High Level Transportation Society Councillor Morgan Jul 27 – Met with Minister Shandro and MLA Williams Councillor Welke Jul 29 – Met with Minister Panda, Associate Minister Fir, Associate Minister Nally and MLA Williams
Councillor Jessiman: Jul 27 – Met with Minister Shandro and MLA Williams Jul 29 – Met with Minister Panda, Associate Minister Fir, Associate Minister Nally and MLA Williams Jul 31 – Grand Opening of the Little Red River Cree Nation service station
Councillor Morgan: Jul 01 – Canada Day celebrations Jul 07 – Inter-Municipal Planning Commission meeting Jul 27 – Met with Minister Shandro and MLA Williams Jul 29 – Met with Minister Panda, Associate Minister Fir, Associate Minister Nally and MLA Williams
Councillor Welke: Jul 12 – FASD Society Jul 27 – Met with Minister Shandro and MLA Williams Jul 29 – Met with Minister Panda, Associate Minister Fir, Associate Minister Nally and MLA Williams
Resolution# 274-21 Moved by Councillor Anderson THAT Council accept the Councillor Committee reports for information.
CARRIED
10. ADMINISTRATIVE REPORTS 10.1 Council’s Action List Resolution# 275-21 Moved by Deputy Mayor Langford THAT Council accept the Action List for information.
CARRIED
10.2 Capital Project Status Report Resolution# 276-21 Moved by Councillor Morgan THAT Council accept the Capital Project Status Report for information.
UnapprovedCARRIED
11. ADMINISTRATIVE INQUIRIES None.
12. OLD BUSINESS 12.1 RFD: Ice Resurfacer Options Resolution# 277-21 Moved by Deputy Mayor Langford THAT Council approve an increase in the 2021 operating expense for Arena 2-72-10-520 for the rent of an ice resurfacer of up to $10,000
Page 3
12 TOWN OF HIGH LEVEL COUNCIL MEETING MINUTES August 3, 2021
from operational surplus; and furthermore directs administration to include final options for an ice resurfacer with the 2022 budget.
CARRIED
Resolution# 278-21 Moved by Deputy Mayor Langford THAT Administration submit a grant application to support the purchase of an electric ice resurfacer.
CARRIED
13. NEW BUSINESS 13.1 Pre-Budget planning date selection Resolution# 279-21 discussion re September 17-18, 2021. Moved by Councillor Morgan THAT Council set aside September 17-18, 2021 for Pre-Budget planning meetings.
CARRIED
13.2 RFD: Inter-Municipal Planning Resolution# 280-21 Commission Policies and Procedures Moved by Deputy Mayor Langford THAT Council approve the quorum waiver for the Inter-Municipal Planning Commission Policies and Procedures as presented, subject to approval by Mackenzie County Council at their August 18, 2021 Regular Council meeting.
CARRIED
13.3 RFD: Licensed Child Care in the Resolution# 281-21 Town of High Level Moved by Councillor Jessiman THAT Council table the Licensed Child Care item to the August 30th Regular Council meeting.
CARRIED
13.4 RFD: Grants in Place of Taxes Resolution# 282-21 (GIPOT) Moved by Councillor Jessiman THAT Council authorize the write off amount of $8,256.67 for provincial government’s grants in place of taxes (GIPOT) the year ending December 31, 2020.
DEFEATED Unapproved 14. CORRESPONDENCE FOR ACTION 14.1 AUMA Fall Convention Nov 17-19, Resolution# 283-21 2021; and Meeting with Minister of Moved by Deputy Mayor Langford Municipal Affairs THAT all available elected officials attend the AUMA Fall Convention, November 17-19, 2021, in Edmonton; and FURTHER, THAT Administration schedule meetings with all available ministers attending the convention.
CARRIED
Page 4
13 TOWN OF HIGH LEVEL COUNCIL MEETING MINUTES August 3, 2021
15. CORRESPONDENCE FOR INFORMATION 15.1 ToHL letter of support for Northwestern Air Lease 15.2 ToHL letter to Minister McIver re New Municipal Population Estimate Model 15.3 NAV CANADA - stakeholder update 15.4 ToHL letter to AB Justice and Solicitor General, Enhanced policing 15.5 Crowsnest Pas – copy of letter to Prime Minister Trudeau re Bill C-21 15.6 Municipal Affairs – Town of High Level 2021 Gas Tax Fund 15.7 Claresholm – copy of letter to Premier Kenney re RCMP retro pay 15.8 Claresholm – copy of letter to Municipal Affairs re Council Code of Conduct Bylaw 15.9 RCMP ‘K’ Division - Enhanced Policing Agreement, High Level RCMP Detachment
Resolution# 284-21 Moved by Councillor Anderson THAT Council accept items 15.1 to 15.9 for information.
CARRIED
16. NOTICE OF MOTIONS None.
17. QUESTION PERIOD None.
18. CLOSED SESSION Mayor McAteer thanked the viewers and requested a motion from Council to move into Closed Session.
Resolution# 285-21 Moved by Councillor Morgan THAT Council move into closed session at 8:36 p.m., pursuant to FOIP Part 1, Division 2, sections 23 and 24.
CARRIED
Meeting recessed at 8:36 p.m. Meeting resumed at 8:45 p.m.
The following individuals remained in the closed session: Elected officials - C. McAteer, B. Langford, M. Morgan, T. Jessiman, B. Anderson and J. Welke. Staff – C. McAskile, J. Phillips, R. Rolfe, R. Schmidt, B. Schnarr, UnapprovedC. Carstens, H. Gavin (via Zoom) and S. Beaton.
Resolution# 286-21 Moved by Councillor Anderson THAT Council move out of closed session at 10:16 p.m.
CARRIED
Page 5
14 TOWN OF HIGH LEVEL COUNCIL MEETING MINUTES August 3, 2021
18.1 Loomex - Local public body confidences, pursuant to FOIP Part 1, Division 2, section 23(1)(a)
18.2 RFD: Land Sale - Resolution# 287-21 Local public body confidences, pursuant Moved by Councillor Anderson to FOIP Part 1, Division 2, section THAT Council approves Land Purchase Application L21-001, and 23(1)(a) agrees to sell that portion of 9823385; 30; 51PUL as delineated in L21- 001 at a rate per square metre that incorporates the appraised value of the property and all related costs incurred by the Town of High Level.
CARRIED
18.3 Evacuation Response, Request from Councillor Welke - Advice from officials, pursuant to FOIP Part 1, Division 2, section 24(1)(b)(i)
18.4 Community Peace Officers - Resolution# 288-21 Advice from officials, pursuant to FOIP Moved by Councillor Morgan Part 1, Division 24(1)(a) and (d) THAT Council instruct Administration not to fill the vacant community peace officer positions.
CARRIED
18.5 Regional Service Sharing Agreement - Intergovernmental Relations and Advice from officials, pursuant to FOIP Part 1, Division 2, sections 21(1)(ii), and 24(1)(a), respectively.
19. ADJOURNMENT Resolution# 289-21 Moved by Councillor Morgan THAT Council adjourn the August 3, 2021 Regular Council meeting at 10:17 p.m.
CARRIED
Unapproved Mayor
Municipal Clerk
Page 6
15
SPECIAL COUNCIL MEETING MINUTES Held electronically August 19, 2021
UNAPPROVED MINUTES
Participated: COUNCIL Crystal McAteer Mayor Boyd Langford Deputy Mayor Mike Morgan Councillor Terry Jessiman Councillor Jan Welke Councillor
REGRETS Brent Anderson Councillor
STAFF Sandra Beaton Municipal Clerk/Recording Secretary
1. CALL TO ORDER Mayor McAteer’s request went out to Council, CAO and Municipal Clerk at 3:01 p.m.
2. ADOPTION OF AGENDA Special Meeting Agenda, Pursuant to the MGA, Special Council Meetings, section 194 August 19, 2021
3. NEW BUSINESS 3.1 Airport water situation Resolution 290-21 Moved by Deputy Mayor Langford THAT Council instruct Administration to send a letter to Minister Panda, Minister of Infrastructure regarding the impact of water outages at the High Level Airport.
CARRIED
4. ADJOURNMENT With the conclusion of the item of business, the August 19, 2021 Special Meeting was adjourned.
Mayor
Municipal Clerk
16
BUSINESS
DELEGATION
17
REPORT S MAYOR’
18
REPORTS COUNCIL COMMITTEE COMMITTEE COUNCIL
19
COMMITTEES ON WHICH COUNCILLORS ARE APPOINTED NOV 2020 - OCT 2021
COMMITTEE MEMBERS MEETINGS OWNER
Mayor McAteer and Councillor Jessiman Airport Beautification / Enhancement Airport user group rep: Adam Kent (Nov 2020) Task Force As needed TOHL MFTA Rep: Heather Jonson (Oct 2020) (est. March 2020) Public member: Darlene Anderson (Nov 2020)
Mayor McAteer Assessment Review Board (ARB) Deputy Mayor Langford (cert. to Apr 2021) As needed TOHL Public Member: Jerry Chomiak (cert. to Feb 2022) Councillor Welke / Alternate: Mayor McAteer Chamber of Commerce Rep: Cheryl Welke Banner of Remembrance Committee As needed TOHL Veterans: Scott Chandler, Robyn Dwyer and Randy Hume Mayor McAteer Boreal Housing Foundation As arranged OTHER Public Member: Clark McAskile
Community, Economic Development 1st Wed Mayor McAteer and Deputy Mayor Langford OTHER Initiative (CEDI) q/month
Community Futures of Northwest Councillor Welke / Alternate: Mayor McAteer Monthly OTHER Alberta
High Level and District Chamber of Councillor Anderson 2nd Wed OTHER Commerce Alternate: Councillor Welke q/month
High Level Forests Public Advisory Deputy Mayor Langford and Councillor Morgan As arranged OTHER Group
Councillor Morgan and Councillor Anderson Sylvia Kennedy (expires Nov 2022) Last ShawnaLee Jessiman (expires Jan 2024) High Level Municipal Library Board Wednesday OTHER Kathi Barrow (expires Dec 2021) q/month Zaiell Robichaud (expires Dec 2021) Karen Brideau (expires Dec 2023)
Councillor Jessiman / High Level Policing Society Monthly OTHER Alternate: Councillor Anderson
Councillor Anderson / 3rd Tuesday High Level Transportation Society OTHER Alternate: Councillor Morgan q/month
Mayor McAteer, Councillor Morgan and High School Bursary Committee Annually TOHL Councillor Welke
1st Wed Golden Range Society Mayor McAteer / Alternate: Councillor Anderson OTHER q/month
Inter-Governmental Negotiation Mayor McAteer, Deputy Mayor Langford and Committee & Regional Sustainability As needed TOHL Councillor Morgan Working Committee JOINT Inter-Municipal Planning Commission Councillor Morgan and Councillor Anderson Monthly TOHL & (IMPC) Public Member: vacant COUNTY
20
Councillor Jessiman (cert. to Mar 2022), Deputy Mayor Langford (cert to Oct 2021) JOINT Inter-Municipal Subdivision and Public Members: Karen Holditch (Oct 2021) As needed TOHL & Development Appeal Board Jerry Chomiak (Oct 2021) COUNTY Julia Alemayehu (Jan 2024)
Mackenzie Frontier Tourist 3rd Wed. Councillor Morgan and Mayor McAteer (alternate) OTHER Association (MFTA) q/month
Mackenzie Regional Charity Golf Deputy Mayor Langford and Councillor Morgan As arranged COUNTY Committee
Mackenzie Regional Waste 3rd Saturday Deputy Mayor Langford and Councillor Morgan OTHER Management Commission q/month
Mayor McAteer and Councillor Morgan Naming Rights and Sponsorship DTFN Reps: Jordan Asels and Jocelyn Asels As arranged TOHL Task Force (est. Feb 2021) Public member HL area: Jacquie Bateman
Northern Alberta Elected Leaders Mayor McAteer and Deputy Mayor Langford As arranged OTHER (NAEL)
Northern Lakes College, Community Northern Councillor Welke Education Committee (CEC) - High As arranged Lakes Alternate: Councillor Morgan Level Campus College
Northern Transportation Advocacy Mayor McAteer Monthly OTHER Bureau (NTAB) Alternate: Deputy Mayor Langford
Northwest Alberta Regional Councillor Jessiman and Councillor Anderson As arranged TOHL Emergency Advisory Committee
Northwest Regional Fetal Alcohol Councillor Welke Monthly OTHER Spectrum Disorder Society Alternate: Mayor McAteer
Northwest Species at Risk Mayor McAteer and Councillor Morgan As needed OTHER Committee (NWSAR)
Councillor Anderson Peace Library System (PLS) Quarterly OTHER Alternate: Councillor Morgan
Regional Economic Development Mayor McAteer and Deputy Mayor Langford 4th Tues. OTHER Initiative (REDI) Alternate: Councillor Jessiman q/month
Deputy Mayor Langford (Oct 2021) Councillor Jessiman (Mar 2022) Subdivision & Development Appeal Karen Holditch (Oct 2021) As needed TOHL Board (SDAB) Jerry Chomiak (Oct 2021) Julia Alemayehu (Jan 2024)
Town of High Level Municipal Mayor McAteer, Councillor Jessiman and Annually TOHL Emergency Advisory Committee Councillor Anderson
Vitalization Committee All of Council As needed TOHL
Mayor McAteer Water North Coalition (WNC) As arranged OTHER Alternate: Councillor Morgan
21
REPORTS ADMINISTRATION
22 Council Action List
Meeting Depart. Item Res. # Instructions from Council Target Date Status / Comments Date Lead Water Service Mar 23/2020 122-20 THAT Council defer the Water Service Agreement with CAO / Apr 14/2020 OPEN Agreement with the Regular Mtg. the Dene Tha’ for Bushe River to the April 14, 2020 Director of Dene Tha’ for Bushe Regular Council meeting. Ops. Deferred River May 12 update: Forwarded to DTFN Chief and Council for review
IT Briefing Note, Originally presented at the Nov 18, 2019 CoW meeting IT Ongoing OPEN Cellular Broadband May 19/2020 Committee THAT Council table the IT Briefing Note, Cellular May 19 update - Awaiting of the Whole Broadband for 6 months. report from CCI Wireless.
Aug 24/2020 305-20 THAT Administration continue to investigate cost Regular Mtg. sharing and other options and/or partnerships regarding Administration continues to internet/fiber optics. investigate.
Oct 13/2020 Administrative update provided re ‘back on track’ with Regular Mtg. CCI Wireless (Xplornet) Administrative continues to investigate. Jan 11/2021 016-21 THAT letters of support for applications under the Universal Broadband Fund be provided to any CAO/IT Ongoing interested party willing to install broadband internet services in the Town of High Level.
Development of new Aug 4/2020 Aug 24/2020 OPEN rodeo grounds Special Mtg. Admin. will bring to the Aug 24/20 Regular mtg.
Aug 24/2020 315-20 THAT Council instruct Administration to meet with the Operations Sep 14/2020 Sep 14/20 Regular Regular Mtg. Agriculture Society and discuss the options to finish the meeting agenda development of the new rodeo grounds.
Sep 14/2020 No motions from Council. Dec 14/2020 Item remains open – Dir Ops Regular Mtg. to bring a report to Council.
Aug 3/2021 No motion. Council reviewed the Action List and Operations Aug 30/2021 CAO/Ops to bring a report to Regular Mtg. questioned the status on this item. the August 30/2021 Regular Council meeting.
23 Meeting Depart. Item Res. # Instructions from Council Target Date Status / Comments Date Lead Mackenzie County and Feb 8/2021 065-21 THAT Council reply to the February 2, 2021 letter from Council/ Feb 22/2021 OPEN Town of High Level Regular Mtg. Mackenzie County regarding the Regional Service Admin. Discussions ongoing Regional Service Sharing Agreement / Intermunicipal Collaborative Sharing Agreement Framework.
Feb 22/2021 079-21 THAT Administration proceed with negotiations with Ongoing Regular Mtg. Mackenzie County as per Council’s instructions.
May 17/2021 THAT Council rise and report the Regional Shared CAO May 25/2021 CoW Mtg. Services Agreement (RSSA) item to the May 25, 2021 Regular Council meeting in order to ratify Councils attendance at the June 5, 2021 RSSA mediation.
May 25/2021 194-21 THAT all available Council attend the Regional Service Council Jun 5/2021 Regular Mtg. Sharing Agreement mediation on June 5, 2021.
Jun 5/2021 Council Council participated in the June 5/2021 mediation. Agreement pending.
Multi-purpose facility Mar 15/2021 THAT Council rise and report the Multi-purpose facility Director Mar 22/2021 OPEN CoW Mtg. time lines item to the March 22, 2021 Regular Council Community meeting. Services
Mar 22/2021 109-21 THAT subdivisions and a legal agreement with change Ongoing Regular Mtg. of ownership, are completed for Fort Vermillion School Division (FVSD) and Town of High Level’s adjacent property, for the area designated for the new multi- purpose facility and resultant land exchange for FVSD.
Pre-budget planning Jul 5/2021 265-21 THAT Council table the pre-budget strategic planning Admin. Aug 3/2021 OPEN date selection Regular Mtg. date selection to the August 3, 2021 Regular meeting.
Aug 3/2021 279-21 THAT Council set aside September 17-18, 2021 for Sep 17/2021 Regular Mtg. Pre-Budget planning meetings.
Licensed Child Care in Aug 3/2021 281-21 THAT Council table the Licensed Child Care item to the Admin. Aug 30/2021 OPEN the Town of High Level Regular Mtg. August 30th Regular Council meeting.
24 TOWN OF HIGH LEVEL CAPITAL BUDGET 2021 PROJECT STATUS REPORT (INCLUDES CARRYFORWARD PROJECTS)
2021 PROJECTS ADMINISTRATION
Project Date Updated Total Budget Funding Sources 2021 YTD Physical Status to Date General Comments Updated By
Meet with Design Engineer on Started initial Design Process; FINANCE YTD Town Hall Back-Up Generator 10-Jun-21 180,000 MSI (100%) $8,520.00 Keith site May 19th Aug 26
Asset Management - City Wide 18-Feb-21 70,000 General Reserves ($20,000); FCM ($50,000) $0.00 FINANCE YTD Aug26
General Reserves ($50,000); CRTC High Level Fibre Project 18-Feb-21 7,000,000 ($5,000,000); Debenture ($950,000); Other $0.00 FINANCE YTD Aug26 ($1,000,000)
Audio/Visual Upgrade 18-Feb-21 70,000 General Reserves (100%) $0.00 FINANCE YTD Aug26
Community Master Plan 18-Feb-21 60,000 General Reserves (100%) $0.00 FINANCE YTD Aug26
COMMUNITY SERVICES
Project Date Updated Total Budget Funding Sources 2021 YTD Physical Status to Date General Comments Updated By Trees cleared, land mulched and scraped, General Reserves ($100,000); MSP & MSI Community Park Upgrade - Construction 3-Aug-21 400,000 $142,918.83 45% Complete geotechnical and topographical complete; Ruth ($300,000) RFQ for fencing out; FINANCE YTD Aug26 Tender is on APC - closes Sept 3, 2021; Museum Parking Lot 27-Aug-21 100,000 MSI (100%) $0.00 10% Complete Ruth FINANCE YTD Aug26
ICIP ($50,000,000); Provincial ($35,000,000) Res# 469-20 not to exceed $88,000,000; Multiuse Facilities - New Construction 18-Feb-21 88,000,000 $0.00 Debenture ($3,000,000); Other ($3,000,000) FINANCE YTD Aug26
Multiuse Facilities - Tender Documents/Permits 18-Feb-21 2,000,000 Debenture (100%) $0.00 FINANCE YTD Aug26
FVSD has moved Learning Multiuse Facilities - Site Preparation 26-Aug-21 300,000 MSI (100%) $0.00 FINANCE YTD Aug26 Jeri Store building
Machine received, staff trained; FINANCE Floor Cleaner 26-May-21 15,000 General Reserves (100%) $12,479.06 COMPLETE Ruth YTD Aug26 PROTECTIVE SERVICES
Project Date Updated Total Budget Funding Sources 2021 YTD Physical Status to Date General Comments Updated By
Install completed Feb. 8th; FINANCE YTD SCBA/Equipment Decontamination Unit/Washer 19-Feb-21 36,000 General Reserves (100%) $35,705.79 COMPLETE Rodney Aug26 OPERATIONS
Project Date Updated Total Budget Funding Sources 2021 YTD Physical Status to Date General Comments Updated By
Project completion pending delivery; Snow Blower 26-Aug-21 180,000 MSI (100%) $184,540.00 95% Complete Keith FINANCE YTD Aug26 Res# 469-20 cancel project reallocate funding $100,000 UT Reserve to Raw Water Machinery and Equipment Storage 26-Aug-21 -275,000 Utilities Reserve ($100,000); MSI ($175,000) $0.00 Project Cancelled Jeri Pumphouse Replacement and $100,000 MSI to Gateway Boulevard Delivery arranged for Week of June 14th; Trackless Mower Attachments 26-Aug-21 55,000 MSI (100%) $50,247.00 COMPLETE Res# 185-21 increase funding by $18,000; Keith FINANCE YTD Aug26 Res# 185-21 cancel project and increase Runway Inspection Truck - Replacement 26-Aug-21 -47,500 MSI (100%) $0.00 Project Cancelled funding by $18,000 MSI to Trackless Mower Jeri Attachments General Reserves ($473,500); GTF & STIP Tender Closes June 11; FINANCE YTD Gateway Boulevard 10-Jun-21 1,212,000 ($562,000); MSI ($100,000); Other ($76,500); $56,431.82 Tendered June 2 Aug26; Res# 469-20 reallocate funding Keith *$550,000 2020CF (Reserves & Other) $100,000 MSI to Gateway Boulevard Peliminary design and final design and tender Tender will be ready by June Sani Dump and Truck Fill Station 10-Jun-21 520,000 GTF & MSI (100%) $15,345.00 specifications are being developed; FINANCE Keith 30th YTD Aug26 Contractor selected. Startup date will depend Alley and Drainage Improvement 10-Jun-21 75,000 MSI (100%) $0.00 Ongoing Keith on when the ditches and waste site are dry.
Delivery Expected Mid July; FINANCE YTD Spray Patching Equipment 10-Jun-21 140,000 MSI (100%) $0.00 Patcher Ordered Keith Aug26
TOTAL 100,090,500 $506,187.50
25 T:\BUDGET - MULTI YEAR\2021\2021 CAPITAL PROJECT STATUS.xlsx 2021 Capital Project Status CARRYFORWARD PROJECTS COMMUNITY SERVICES
Project Date Updated Total Budget Funding Sources 2021 YTD Physical Status to Date General Comments Updated By Tender is on APC - closes Sept 3, 2021; Museum Front Entrance 23-Aug-21 100,000 Tourism Reserves (100%) $19,123.00 40% Complete Ruth FINANCE YTD Aug26 General Reserves (50%); Moved to Operations - Funding added to RV Sanitary Dump 26-Aug-21 -70,000 $0.00 Jeri Utilities Reserve (50%) 2021 Sani Dump & Truck Fill Station County Funding (20%); Will have detailed esign and Class B estimate Community Park Upgrade - Design and Site Preparation 3-Aug-21 60,000 $43,558.60 60% Complete Ruth MSI Funds (80%) for end of Aug meeting; FINANCE YTD Aug26 Application for subdivision has been County Funding (20%); submitted , waiting for signatures from FVSD Multiuse Facilities - Design and Concept 28-Aug-21 650,000 $608,339.11 70% Complete Clark/Ruth MSI Funds (80%) and legal agreement on land transfer initiated. FINANCE YTD Aug26 Received three inflatables - they are quick to Community Event Inflatables 23-Aug-21 20,000 General Reserves (100%) $20,000.00 COMPLETE set up and offer a variety of fun for kids and Ruth adults, too FINANCE processing payment. PROTECTIVE SERVICES
Project Date Updated Total Budget Funding Sources 2021 YTD Physical Status to Date General Comments Updated By County Funding (50%); Fire Service Agreements Engine 2 Replacement 7-Apr-20 480,000 $519,477.24 COMPLETE In Service March 31st; FINANCE YTD Aug26 Rodney ($40,000); MSI Funds Power, Water and gas completed November HLFDA Donation ($15,000); 2020; Res# 349-20 Additional $25,000 from Fire Training Area Classroom 21-Jan-21 55,000 $54,938.91 COMPLETE Rodney Fire Equipment Reserves ($40,000) Fire Equipment Reserve; FINANCE YTD Aug26 OPERATIONS
Project Date Updated Total Budget Funding Sources 2021 YTD Physical Status to Date General Comments Updated By
Delivery July 14th; Res# 157-21 the Hydro Excavator Capital Project #623 be funded HydroExcavator 26-Aug-21 700,000 Utilities Reserve (100%) $628,998.68 COMPLETE Jeri from Utilities Reserves FINANCE YTD Aug26; FINANCE awaiting any final invoicing Engineer working on replacement options; Sidewalk Rehabilitation 10-Jun-21 350,000 Gas Tax Funds (100%) $3,100.00 10% Complete Keith FINANCE YTD Aug26 Survey to be Completed in 2021; FINANCE Walking Trail Extensions Design 10-Jun-21 30,000 MSI Funds (100%) $0.00 10% Complete Keith / Ruth YTD Aug26 Tenders and Reports Complete. Application General Reserves (50%); Highway 35 and Resource Road Remediation Design 9-Apr-21 100,000 $22,778.00 COMPLETE for STIP funding will be submitted in October Keith / Clark AB Government Grant (50%) 2021 for 2022; FINANCE YTD Aug26
Waiting for final CAD Drawings; FINANCE Water and Sewer CAD Mapping 10-Jun-21 60,000 Utilities Reserve (100%) $90,260.99 95% Complete Keith YTD Aug26 - 2021 Over due to Asset Mgt Project complete will final site grading and Lift Station 1 Replacement - Phase 3 3-Mar-21 800,000 Debenture (2021) $543,117.02 COMPLETE finish work to be completed spring of 2021; Keith FINANCE YTD Aug26 Projected moved to Summer 2021; FINANCE Downtown Water and Sewer Upgrades - Engineering 10-Jun-21 150,000 Utilities Reserve (100%) $0.00 Will follow GIS Surveys Keith YTD Aug26 County Funding (30%); ON HOLD TILL ACAP Funding was not awarded for 2020 but Plow Truck/Sander 10-Jun-21 350,000 $0.00 Keith General Reserves (70%) 2021 / 2022 was added to the 2021 cycle. Project completed with final cleanup to be completed when dry - Service connection to 92 Street and Richardson Water Project 10-Jun-21 350,000 Utility Reserves (100%) $282,065.63 95% Complete Keith Richardson Pending. FINANCE YTD Aug26
Tenders closed will review with at June 14 th Council Meeting; Res# 221-21 allocate Raw Water Pump Replacement 10-Jun-21 300,000 Utility Reserves (100%) $82,876.30 40% Complete $100,000 from the Utility Reserves to fund Keith the Raw Water Pumphouse Replacement; FINANCE YTD Aug26 Working on chlorine injection study and preparing hydraulic water modeling study Drinking Water Management and Capital Planning 10-Jun-21 400,000 Utility Reserves (100%) $510,369.32 Ongoing Keith FINANCE YTD Aug26 - 2021 Over due to Asset Mgt Minor cleanup of right ways to be completed in Bushe River Waterline 10-Jun-21 2,100,000 Alberta Government Funding (100%) $1,175,778.79 COMPLETE Keith 2021 (Deficiencies) FINANCE YTD Aug26 2020 $35,067.50 2021 $16,006.00; FINANCE Lift Station 1 Replacement - Phase 2 26-Aug-21 35,000 Utility Reserves (100%) $51,073.50 COMPLETE Jeri YTD Aug26 MSI Funding (59%); Rental equipment shutdown and project Chlorine Dioxide System 7-May-21 165,000 $0.00 COMPLETE Keith Utility Reserves (41%) testing completed. Inspection by structural engineer was completed and we will be applying under OHS Legion Building Assessment 7-May-21 50,000 General Reserves (100%) $3,400.00 Ongoing Keith for acceptance to demolish; FINANCE YTD Aug26 TOTAL 7,235,000 $4,659,255.09
26 T:\BUDGET - MULTI YEAR\2021\2021 CAPITAL PROJECT STATUS.xlsx 2021 Capital Project Status
TOWN OF HIGH LEVEL DEPARTMENTAL REPORT FINANCIAL SERVICES June & July 2021
Accounts Receivable Outstanding Balance as at May 31, 2021: $462,091.15 Current: $107,249.96 Outstanding Balance as at July 31, 2021: $682,416.89 Current: $352,458.21 Increase $220,325.74 due to capital contribution invoicing and regular invoicing.
A/R Outstanding Balance 800000
600000
400000
200000
0 May July
Greater than 91 days outstanding (included in July Balance): $352,458.21*
*this total consists of 3 Vendors $129,000 was received Aug 2021; continued efforts to make an agreement with one vendor to alleviate penalties and overdue invoices. Taxation Current Year Balance as at May 31, 2021: $5,042,189.70
Current Year Balance as at July 31, 2021: $932,451.05 Decrease $4,109,738.65
Tax Current Year Balance 6000000
4000000
2000000
0 May July
Utilities
Arrears as at July 31, 2021: $57,158.61 Increase $13,458.88* from May 2021 *Disconnect and Overdue Account Letters were mailed out; projecting August and September to decrease arrears significantly.
27 Financial Report JUNE & JULY 2021 Budget vs Actual
SUMMARY BY DEPARTMENTS
JULY 31, 2021
VARIANCE BUDGETED 2021 BUDGET 2021 ACTUAL PROJECTED PROJECTED ACTUAL 58% Revenues Administration 8,852,241 5,163,807 7,448,711 84.14% Development 161,220 94,045 47,899 29.71% Protective Services 763,089 445,135 124,473 16.31% Operations & Public Works 3,089,270 1,802,074 1,622,475 52.52% Community Services 684,484 399,282 173,181 25.30% Total Revenues 13,550,304 7,904,344 9,416,739 69.49%
Expenses Administration 3,583,427 2,090,332 1,959,750 54.69% Development 443,835 258,904 134,727 30.36% Protective Services 1,704,202 994,118 720,808 42.30% Operations & Public Works 5,568,987 3,248,576 2,774,975 49.83% Community Services 2,092,246 1,220,477 967,823 46.26% Total Expenses 13,392,697 7,812,407 6,558,083 48.97% Net Total 157,607 91,937 2,858,656 20.53%
28 Financial Report JUNE & JULY 2021 Budget vs Actual
SUMMARY BY OBJECT CODE
JULY 31, 2021
VARIANCE BUDGETED 2021 BUDGET 2021 ACTUAL PROJECTED PROJECTED ACTUAL 58% Revenues Taxes 6,129,860 3,575,752 6,220,323 101.48% Payments in Lieu of Taxes 114,871 67,008 115,281 100.36% Sales of Goods and Services 3,140,440 1,831,923 1,697,593 54.06% Other Revenue from Own Sources 2,398,551 1,399,155 1,139,496 47.51% Unconditional Grants 523,521 305,387 600 0.11% MUNICIPAL OPERATING GRANT NOT RECEIVED Conditional Grants 579,863 338,253 69,298 11.95% PROVINCIAL GRANTS NOT RECEIVED Provincial Grants 357,339 208,448 155,000 43.38% WUI GRANT Other Revenue 305,859 178,418 19,148 6.26% YE ENTRIES Total Revenues 13,550,304 7,904,344 9,416,739 69.49%
Expenses Salaries and Wages 5,667,438 3,306,006 2,899,847 51.17% Contracted and General Services 2,362,119 1,377,903 1,212,877 51.35% Materials, Goods, Supplies and Utilities 2,341,200 1,365,700 1,308,698 55.90% Transfer Payments 2,028,071 1,183,041 792,472 39.08% ASFF Debentures & Financial Charges 625,474 364,860 318,457 50.91% Other Expenses 368,395 214,897 25,732 6.98% AHIMT GRANT EXPENSES; RCMP CONTRACT INVOICING Total Expenses 13,392,697 7,812,407 6,558,083 48.97% Net Total 157,607 91,937 2,858,656 20.53%
29 2020 RESERVE TOTALS AND 2021 BUDGETED RESERVE USE - JULY 2021
GENERAL RESERVE 00-4-97-00-761 MUNICIPAL RECREATION RESERVE 00-4-72-00-764 Actual 2020 Reserve Ending Balance $ 1,588,476 Actual 2020 Reserve Ending Balance $ 37,295 2021 Budgeted Capital Projects:- 324,088 2021 Budgeted Capital Projects: - 2021 Budgeted from Operating:- 183,100 2021 Budgeted from Operating: - 2021 Budgeted Reserve Balance$ 1,081,288 2021 Budgeted Reserve Balance$ 37,295 Financial Statement $53,533 lower due to holdback for LIFT STATION 1 REPLACEMENT UTILITIES RESERVE 00-4-41-00-761 OFFSITE LEVY 00-4-41-00-762 Actual 2020 Reserve Ending Balance $ 2,041,908 Actual 2020 Reserve Ending Balance $ 128,063 2021 Budgeted Capital Projects: - 2021 Budgeted Capital Projects: - 2021 Budgeted Additions: Res#157-21 & Res#221-21 - 240,000 2021 Budgeted from Operating: - 2021 Budgeted Reserve Balance$ 1,801,908 2021 Budgeted Reserve Balance $ 128,063 Financial Statement $27,832 lower due to holdback for DRINKING WATER MGT AIRPORT RESERVE 00-4-33-00-761 PARKING LOT 00-4-32-00-761 Actual 2020 Reserve Ending Balance $ - Actual 2020 Reserve Ending Balance $ 38,448 2021 Reserve Transfer from Operating 90,000 2021 Budgeted Capital Projects: - 2021 Budgeted Capital Projects: - 2021 Budgeted from Operating: - 2021 Budgeted from Operating: - 2021 Budgeted Reserve Balance$ 90,000 2021 Budgeted Reserve Balance$ 38,448
FIRE EQUIPMENT RESERVE 00-4-23-00-761 TOURISM IMPROVEMENT FEE RESERVE 00-4-73-01-761 Actual 2020 Reserve Ending Balance $ 25,224 Actual 2020 Reserve Ending Balance $ 567,729 2021 Reserve Transfer (Fire Agreements) 40,000 2021 Budgeted Capital Projects: - 2021 Budgeted Capital Projects:- 36,000 2021 Budgeted from Operating: - 2021 Budgeted from Operating: - 2021 Budgeted Reserve Balance$ 29,224 2021 Budgeted Reserve Balance $ 567,729
FUTURE DEVELOPMENT RESERVE 00-4-66-00-766 2020 464,412 Actual 2020 Reserve Ending Balance $ 4,869,827 Actual 2020 Reserve Ending Balance $ 442,684 2020 Financial Statement Total Restricted Reserves $ 4,788,462 2021 Budgeted Capital Projects: (2020 Gateway Access Blvd)- 442,684 2020 Project Holdbacks$ 81,365 2021 Budgeted from Operating: - 2021 Budgeted Reserve Use-$ 1,095,872 2021 Budgeted Reserve Balance$ - 2021 Budgeted Ending Balance$ 3,773,955
30 Town of High Level Monthly report to Council
July 2021
Administration and Finance CAO
General Administration
Worked with Boreal Housing Foundation on planning for the transfer of Heimstaed Lodge to La Crete Municipal Nursing Association. The LCMNA has completed their ‘due diligence’ report which has been accepted by AHS for transfer of the nursing contract and has been accepted for an operating license by with Alberta Seniors. Boreal Housing’s nursing contract and operating license at Heimstaed Lodge will end at the time of transfer to the LCMNA.
Worked with BHF on the funding and planning for the relocation of social housing units in Fort Vermilion. BHF has been provided a grant to relocate social housing units out of the flood plain in Fort Vermilion. The grant has been amended to match the scope and term of the work by Mackenzie County.
Continued to work on strategies for funding of multipurpose facility and options for land exchange with the Fort Vermilion School Division. Meetings at the federal level slowed due to the expected election and are now on hold. Administration has submitted a grant application under Green and Inclusive Community Buildings. Meetings with Provincial ministers continued through July and August.
Facilitated and attended in-town meetings with several provincial Cabinet Ministers:
Tyler Shandro, Minister of Health
Prassad Panda, Minister of Infrastructure
Tanya Fir, Associate Minister of Red Tape Reduction
Dale Nally, Associate Minister of Electricity and Natural Gas
Rajan Sawhney, Minister of Transportation
Nate Horner, Associate Minister of Rural Development
Ric McIver, Minister of Municipal Affairs
Rebecca Schulz, Minister of Children’s Services
Attended Community Town Hall meeting with Kaycee Madu, Minister of Justice and Solicitor General.
31 Submitted request to Alberta Environment and Parks to use of the burner variance funding for engineering and preparation associated with the Multipurpose Facility. Administration has had discussions and has forwarded additional requested information to Albert Environment and Parks regarding this project.
COVID-19
Kept abreast of developments with COVID and assisted with planning related to the Province’s Public Health Order and amendments and communications to the public.
Reviewed updated COVID Protocols based on changes to the Public Health Order.
Finance
Finance was happy to participate in the Canada Day activities. Great work Community Services with the organization of this Town event. There was only positive feedback from residents and surrounding area visitors that took part in the park activities!
The 2020 Financial Information Return (FIR) and 2020 Statistical Information Return (SIR) was submitted to Municipal Affairs.
Notice of Public Auction advertising went out July 14th and the auction was held July 29th. There were three parcels of land offered for sale subject to a reserve bid. We had one successful bid. Planning and Development
NWSAR 2021 State of the Region Report Release: https://albertanwsar.ca/state-of-the-region-report-release/
Planning and Development Permit and Subdivision notices were all updated to reflect the MGA updates and new formatting, with a revised letterhead.
All Development Permit and Subdivision approval conditions were updated.
Developed and submitted a letter to Imperial Oil Ltd. enquiring about collaboration on a potential project.
Review of the Designated Smoking Areas at all Town facilities began.
Bylaw Enforcement Officer processed and sent out several new Clean Up Orders with a focus on vacant parcels, and Operations’ work orders were issued and completed for four properties.
Six Development Permits were approved and issued in July 2021.
One connection to the North Footner Waterline was approved by the IMPC.
Training Workshop 1 was completed for Asset Management Maintenance Manager with select internal staff.
32 IT
IT systems have been relatively stable for the month of July but we experienced an issue with the email system when an upgrade to the mail filtering system did not go as planned (similar to the issue experienced in June). The issue was handled quickly by the system management service provider with no email lost.
With the assistance of the internet service provider, upgrades to the internet connections at the RE Walter Memorial Aquatic Centre, and the High Level Sports Complex have been completed. The planned upgrade at the Water Treatment Plant has been postponed until early August and cabling changes are needed at the Sports Complex.
As of August 26, the $2.75 billion Universal Broadband Fund has selected 132 projects, serving approximately 73,056 households and cellular connectivity along 252 kilometers of highway, with funding allocations total of $103,061,960. Eight of these projects, serving approximately 12,259 households, with funding allocations of $ 6,489,618 are located in Alberta. This is the same number for Alberta located projects as reported in May through July 2021. On July 22, Minister Nate Glubish announced a $150 million investment in rural Alberta broadband. This announcement has likely delayed selection of Alberta projects as the Federal and Provincial governments work on how the UBF and the provincial investment will collaborate. We remain in contact with the UBF applicants but have no new information at this time.
HR
There was two full time permanent vacancies for the month of July and interviews have been held for the Airport Equipment Operator position with a final decision to be made soon, applications have been received for the Sports Complex Operator position. Recruitment for Community Services positions are ongoing. Vacancies for the positions of three Summer Maintenance Crew have been filled and we welcome Stacey Auger, Gea Bengil, and Jordayna Krahn to the team. Rob Shulman has resigned from his position as Community Peace Officer in Protective Services and we wish him every success in his future endeavours. Rob’s last day as an employee is August 13.
There are currently no protected positions being covered by acting staff. Communication
Communication in July consisted of 38 projects. Highlights included Canada Day on July 1, resulting in continued high engagement on social media. An information campaign on cleaning of a water tank at the Water Treatment Plant was a useful way to show the public an area of maintenance that is not often highlighted. Several visits with provincial ministers were relayed to the public. The news of two men found deceased in a wooded area in town resulted in a high engagement from the community and highlighted a need for the Town to receive news of these events in a timely manner. High Level RCMP were very accommodating and Town Communications have been added to the RCMP provincial media network, now receiving an average of 5-10 news releases per day from across the province.
33 Health and Safety
In July there were three injuries (no lost time, WCB or medical attention/treatment) and two close calls reported. All facilities completed and submitted their inspections and meetings on time with all relevant material reviewed. Five New employees received Health and Safety orientations. The Joint Workplace Health and Safety Committee is focusing on working with facilities and management to ensure compliance with the Tobacco and Smoking Reduction Act and Regulation. The winner of the monthly quiz for July was Stephen Butler from Public Works.
Community Services Administration
We received quotes for the museum cameras, doors, and exterior. The tender was put out for the parking lot asphalt overlay.
We completed a grant for Community Park, under the Canada Community Revitalization Fund ($750,000).
We were successful in an Expression of Interest (EOI) for Electric Ice Resurfacer under the Municipal Climate Change Action Centre, and will now have to get quotes and complete the grant application.
We put out a request for quotes and awarded the contract for the dog park fence for Canfor Park.
Blue Jays Baseball program, we applied for a grant for laptops, and funds for a Zombie Walk and for a food security program, and we were successful in this funding (details to come).
Had an open information session for day home licensing.
Had an ice users meeting and the regular season will begin Sept 13, and we anticipate being ready for bookings on the 10th.
We are collaborating with the Friendship Centre to assist with an event for September 30th. Arena /Parks
Arena staff picked up some perennials and seasonal flowers from Sunscape Gardens and planted in the flowerbed in the middle of Centennial Park playground. Staff pruned and removed stakes from trees around Centennial Park.
Red shale was ordered for the baseball diamonds. The diamonds behind the arena were topped off with shale and patches of grass by the backstops were removed along with weeds circling the infield. Ball diamonds in Community Park were sprayed by Absolut Vegetation to kill weeds and arena staff worked on removing some of the dead weeds inside the infields.
The Splash Park & bathrooms were shut down on August 23, for the season and was prepared for winterizing.
Outdoor rink boards were repaired.
34 Staff cleaned the arena pad and boards to prepare for ice making. CIMCO arrived on the 24th to install new brine tanks for the ice plant and started the plant.
We had compliance reports completed on all the playgrounds, and have initiated minor repairs. Pool
For July, the Stingrays ran Monday – Thursday 1:00 p.m. to 4:00 p.m. Public Swim in July and the first half of August was seven days a week, family swim twice a week, and lane swim seven days a week. The last two weeks in August, we are operating five days a week.
Lesson Sets started July 6th we were able to offer 14 Classes for the month of July and for August lessons Tuesday – Friday 4:00-6:00pm.
Family Resource Network sponsored three swims. We are planning for a National Lifesaving Course (NLS in September as we have 12 potential candidates, and will operate with a minimal number of public swims slots, until these courses are complete.
There were some maintenance issues this month that resulted in the automatic feed for chemicals not feeding properly, and we had to drain the hot tub and clear patrons from the pool and shut down temporarily. It ended up being an electrical issue and there was the electrical panel battery replacement and the M5 Panel for pool controller replacement. FCSS
Family Community Support Services continued with our COVID assistance line, during the month of July and August we assisted nine clients each month with grocery, mail, and food bank pick-ups. We have started two new programs in partnerships with the Village; Cruz and Play is a program where children aged 0-6 get to play on our ride on toys and Art in the Park where parents and children get to do a different piece of art each week in the park. We have had great attendance for these programs, so far, 81 people have attended Cruz & Play, and 62 have attended Art in the Park. Our Awesome Adventure day camps have started and we have an average of 25 children a week. Our Blue Jays baseball program has 50 youth registered; this has been a very successful program. We held out first in person Teen Night event on July 23rd, we had 40 youth attend. The youth went swimming followed by a BBQ and making Tie Dye t-shirts at the Town hall.
Town of High Level staff hosted a Canada Day celebrate on July 1st. The day started with a Colour run, we had 100 people attend. In the afternoon, we had different events happening around the community. In Jubilee Park, we has kite flying, wind chime making, bike parade and a concert. In Canfor Park, we had tie dye t-shirts, bubbles and Hula Hoop contests. In Centennial Park, we had water activities and a basketball tournament. Tourism/Museum
In July, the Mackenzie Crossroads Museum and Visitors Centre has had 658 people visit and the gift shop had $4943.98 in sales. In August, 918 people visited and the gift shop had $5,582.49 in sales.
We hosted our 30th anniversary event this month, which include a free BBQ, balloons, outdoor market, and bouncy houses we had more then 600 people attend. We also hosted a paint and wine night and
35 had 30 people register. We are currently working with High Level Slo-pitch to plan a baseball tournament.
We had a meeting for Banners of Remembrance, reviewed the applications, and discussed format for unveiling.
Operations Administration
The High Level Agricultural Society relocation project is now 99 per cent complete. Site drainage, final grading, and finishing of the site were completed in May. Initial seeding was completed, and since then, some of the grass seed has been developed, but large areas remain bare. This poor germination was caused by dry conditions and the use of areas for Rodeo operations. The final step is to lightly harrow the entire site in September and apply seed for germination in the spring.
The new spray patcher arrived, and the supplier provided initial training. However, the unit could not function correctly due to a missing suction system in the tack oil tank. Parts were ordered and will arrive on Sept. 1. The supplier provided no explanation as to why this was not discovered as part of the pre- delivery inspection.
The Gateway Boulevard project is near completion. The final course of gravel is underway and paving operations will be completed by mid-September.
The Footner Raw Water Pumphouse is at 90 per cent completion. However, the contractor is waiting for the delivery of the steel doors to finish the project.
The 92st / 114 Avenue study is near finalization. WSP engineering has to complete the final design drawings for the widening of 114 Avenue. This project will be submitted the first week of October to the Alberta Transportation Strategic Infrastructure Program for possible funding in 2022.
The new sidewalk for 97 Street design was completed and tendered. Some additional sidewalk and curb work were sent out locally for quotes, and replacement of these damaged sections will be completed in September. Airport
SMS Reporting: A small aircraft (Bush Pilot) decided not to use the main runway and land on the west grassed area. The pilot also failed to notify the Nav Can (Tower) of his intentions and could have caused an incident due to that area not being maintained as a grass strip with mowing operations only.
Maintenance: Summer hay lease operations started with an orientation of the leaseholder and his staff. Annual runway crack sealing tender was awarded, and the contractor was scheduled to complete the project in August. Airport staff continues to work on the filling of pond five, which is now 60 per cent full. This will reduce the potential areas for waterfowl activity.
Funding (RATI & ACAP): RATI funding of $348,000 was awarded to the Town for airport operation assistance. We are working with the funders to clarify how this funding can be applied and any reporting requirements needed. The ACAP funding application for airport runway lighting project is near completion with final reviews and submittal to be completed by Aug. 1.
36 Roads, Greenspace, and General Operations
Operations removed more than 120 trees around Town utilizing the loader, mounted shear, and some general handwork. However, dead or dying trees continue to cause concern in various areas of the community. Operations will bring forth a plan to reduce these risks through in-house and contracted operations.
The remainder of the summer green space maintenance crew was hired and orientated in the first week of July. Although there was a slow start with summer operations, staff has done an excellent job maintaining Town properties.
The street sweeper has been out when time and weather allowed. The new sweeper has performed well with only a couple of minor repairs.
This month, the mechanics were busy performing CVIP inspections and ongoing maintenance and repair of summer green space equipment.
The large snow blower from the airport required annual maintenance, and the main auger drive needs to have the bearings and safety shear pins plates replaced. The parts required are long delivery items with expected completion in September. Utility Operations
Operations staff had to remove and clear a large number of rags from a pump at the Amber Heights lift station. The disposal of rags and non-biodegradable materials continue to cause issues are various stations around Town.
The New Hydrovac and excavation shoring systems are in service. Operations have used the new equipment for a few excavations, and both systems performed very well.
Twelve 12 hydrants were repaired or serviced. In addition, some internal components required replacement, and drain hole plugs were added to stop the infiltration of groundwater into the barrels.
37
INQUIRIES ADMINISTRATION
38
OLD BUSINESS
39
TOWN OF HIGH LEVEL Request for Decision
ISSUE : WSP Canada Group Limited have provided the final development design, with a cost “B” estimate for the redesign of Community Park. Administration requires Council feedback and decision.
Recommendation: THAT the detailed design prepared by WSP Canada Group Limited for the redesign of Community Park, (including relocation of Dog Park) is accepted as presented, with the budget not to exceed $3,300,000.
CAO Comments:
Target Decision Date: August 30, 2021
Submitted By: Ruth Rolfe, Director of Community Services Reviewed By: Clark McAskile, CAO
40 BACKGROUND
Overview: Administration has been working with the landscape architectural consultant on the detailed design for Community Park. It is at 77% completion, so there is still a few details and minor design considerations outstanding, that could still bring costs down considerably.
The detailed design estimate represents a decrease of $1,125,000 (25%), over the schematic design, which is attributable to difference in grading earthworks and sod from the first Class C estimate.
WSP Canada Group Limited had presented the schematic design in October 2020. The elements from the original schematic design, that had changed are incorporating a new pond that is safer in design, with using the dug out as an area for fill and including a drainage plan, for the overall park.
Administration recommends the detailed design prepared by WSP Canada Group Limited for the Community Park redesign, including the relocation of the dog park to Canfor Park, be accepted as presented.
Financial: The funds for this project have been set at $4,500,000 with the knowledge, funds would be adjusted, with having grading plan completed first, with geotechnical and topographical, to obtain more accurate figures. This project is now estimated at $3,300,000. There was $400,000 allocated to this project, for 2021, with $100,000 from reserves, $115,475 from MSI and $184,525 from MSP. We should be able to complete the site preparation, grading nd earthworks, soil, and seed with the exception of sodding, under sections 1, 2, and 3 in costs. This would leave about $2, 000,000 left to fund. There is a grant application pending for $750,000 for the Western Diversification Fund.
The construction documents and tender, is still a part of the original $60,000 (project from 2020) for this project to be planned and executed.
Community Sustainability Plan and MDP Implications:
Organizational:
Comments:
Alternatives:
1. THAT the detailed design prepared by WSP Canada Group Limited for the redesign of Community Park, (including relocation of Dog Park) is accepted as presented, with the budget not to exceed $3,300,000.
2. THAT the redesign of Community Park, (including relocation of Dog Park) is accepted with specified changes.
41 3. THAT the redesign of Community Park, (including relocation of Dog Park) is discontinued.
Recommended Alternative:
1. THAT the detailed design prepared by WSP Canada Group Limited for the redesign of Community Park, (including relocation of Dog Park) is accepted as presented, with the budget not to exceed $3,300,000.
Reports/Documents:
1. 1. Original Schematic Design / Dog Park Change to Canfor Park 2. 2. Detailed Design for High Level Community Park 3. 3. Grading Plan 4. 4. Costing
42 4 2
6
5 3
91.89 91.89 99.06m (300ft.) (300ft.) (325ft.)
1
7
121.92m (400ft.)
9
8
0 5 10 20 30 40 50
SCALE 1:750(m)
HIGH LEVEL COMMUNITY PARK CONCEPTUAL DESIGN (DRAFT FOR REVIEW) N SEPTEMBER 2020
43 COMMUNITY DOG PARK SEPTEMBER 2020 CONCEPT PHASE DEVELOPMENT
N 0 5 10 SCALE 1:750(m) 20 30 40 50 44 COMMUNITY DOG PARK SEPTEMBER 2020 CONCEPT PHASE DEVELOPMENT
N 0 5 SCALE 1:250 (m) 10 15 20 45 46 47 48 49 Page 1
HIGH LEVEL COMMUNITY PARK COSTING Aug 26, 2021 Item Estimated Item Description Unit Unit Price Subtotal No. Quantity
1.0 SECTION - SITE PREPARATION & EXISTING CONDITIONS 1.1 Site mobilization 1 ls $100,000.00 $100,000.00 1.2 Tree stump removal 1 LS $10,000.00 $10,000.00 1.3 Remove existing trees and vegetation as required 1 ls $10,000.00 $10,000.00 1.4 Erosion control measures 1,450 m $10.00 $14,500.00 1.5 Site safety measures (fencing, signage) 1 ls $10,000.00 $10,000.00
TOTAL SECTION $144,500.00
2.0 SECTION - GRADING / EARTHWORKS/SERVICING 2.1 Stripping and stockpiling (86,620 *.1m) 8,662 m3 $5.00 $43,310.00 2.2 Cut/fill/compact as per plans (11 ,256 cut/9,525 fill/1731 borrow) 22,512 m3 $7.00 $157,584.00 2.3 Topsoil and fine grading softball diamond 1 6,310 sq.m $5.00 $31,550.00 2.4 Topsoil and fine grading softball diamond 2 6,310 sq.m $5.00 $31,550.00 2.5 Topsoil and fine grading soccer pitches and berm 18,000 sq.m $5.00 $90,000.00 2.6 Topsoil and fine grading common areas 53,000 sq.m $5.00 $265,000.00 2.7 Install new sanitary services for washrooms 0 ls $50,000.00 $0.00 2.8 Update water service for washrooms/irrigation 1 ls $50,000.00 $50,000.00
TOTAL SECTION $625,684.00
3.0 SECTION - SOIL AND SEED/SOD 3.1 Sod softball diamond 1 6,310 sq.m $6.00 $37,860.00 3.2 Sod softball diamond 2 6,310 sq.m $6.00 $37,860.00 3.3 Sod soccer pitches and berm 22,000 sq.m $6.00 $132,000.00 3.4 Sod common areas 44,500 sq.m $6.00 $267,000.00 3.4 Reseed existing ball diamonds 20,000 sq.m $2.50 $50,000.00
TOTAL SECTION $524,720.00
4.0 SECTION - SURFACING 4.1 Supply and install gravel and asphalt for new parking lot 3,000 sq.m $60.00 $180,000.00 4.2 Supply and install Concrete Pad for mobile stage 110 sq.m $120.00 $13,200.00 4.3 Supply and install new asphalt paths c/w gravel base (2.5m wide) 3,400 sq.m $50.00 $170,000.00 4.4 Supply and install new asphalt paths c/w gravel base (3m and 4m wide) 1,910 sq.m $60.00 $114,600.00 4.4 Supply and install shale softball field 1 1,930 sq.m $50.00 $96,500.00
50 Page 2
Item Estimated Item Description Unit Unit Price Subtotal No. Quantity
4.5 Supply and install shale softball field 2 1,930 sq.m $50.00 $96,500.00 4.6 Concrete pads for benches/seating areas 12 ea $1,200.00 $14,400.00 4.7 Concrete pads for picnic tables and fire pits areas 330 sq.m $120.00 $39,600.00
TOTAL SECTION $685,200.00
5.0 SECTION - FENCING 5.1 310 lm $180.00 Supply and install fencing softball field 1 $55,800.00 5.2 50 lm $500.00 Supply and install backstop fencing softball field 1 $25,000.00 5.3 310 lm $180.00 Supply and install fencing softball field 2 $55,800.00 5.4 50 lm $500.00 Supply and install backstop fencing softball field 1 $25,000.00 Supply and install fencing to update outfield fence of existing hardball 5.5 210 lm $180.00 diamond $37,800.00 Supply and install fencing to update outfield and foul line of existing softball 5.6 300 lm $180.00 diamond $54,000.00 5.7 1 ls Remove divider fencing existing softball diamond $0.00
TOTAL SECTION $253,400.00
6.0 SECTION - FURNISHINGS/STRUCTURES 6.1 1 ea $75,000.00 New open air pavilion $75,000.00 6.2 2 ea $25,000.00 New washroom facilities $50,000.00 6.3 2 ea $90,000.00 New free play playgrounds $180,000.00 6.4 2 ea $3,000.00 Softball Field 1 dugouts $6,000.00 6.5 2 ea $2,000.00 Softball Field 2 dugouts $4,000.00 6.7 4 ea $2,500.00 Players Benches $10,000.00 6.8 4 ea $5,000.00 Bleachers $20,000.00 6.9 14 ea $2,500.00 Benches $35,000.00 6.10 15 ea $3,000.00 Picnic Tables $45,000.00 6.11 0 ea $30,000.00 New score clock $0.00 6.12 12 ea $2,500.00 New Soccer nets $30,000.00 6.13 1 ea $5,000.00 Temp Cricket Wicket $5,000.00 6.14 9 ea $150.00 Relocate Disc Golf Goals $1,350.00 6.15 9 ea $300.00 Disc Golf Tee Boxes $2,700.00
TOTAL SECTION $464,050.00
7.0 SECTION - SIGNAGE & PAINT MARKINGS 7.1 10 ea $150.00 New signage for disc golf/wayfinding $1,500.00
TOTAL SECTION $1,500.00
51 Page 3
Item Estimated Item Description Unit Unit Price Subtotal No. Quantity
8.0 SECTION - ELECTRICAL/LIGHTING 8.1 15 ea $10,000.00 Supply and install pedestrian lighting for paths $150,000.00 8.2 4 ea $20,000.00 Supply install lighting for new parking lot $80,000.00 8.3 1 lump sum $80,000.00 New electrical for stage area $80,000.00 8.4 1 lump sum $10,000.00 New electrical for pavilion area $10,000.00
TOTAL SECTION $320,000.00
9.0 SECTION - PLANTINGS 9.1 127 each $400.00 New Tree Planting for Park $50,800.00 9.2 300 each $35.00 New Shrub Plantings for Park $10,500.00 9.3 1 LS $25,000.00 Mulch $25,000.00
TOTAL SECTION $61,300.00
10.0 SECTION - ALLOWANCES 10.1 Geotechnical Allowance for Testing and Compaction 0 allow $20,000.00 $0.00
TOTAL SECTION $0.00
SUBTOTAL $3,080,354.00
CONTINGENCY (10%) $308,035.40
GRAND TOTAL $3,388,389.40
52
BUSINESS
NEW
53
TOWN OF HIGH LEVEL
Briefing Note
Issue: National Day for Truth and Reconciliation
Background
The Government of Canada recently passed legislation to make September 30 a federal statutory holiday called the National Day for Truth and Reconciliation. This day provides an opportunity to recognize and commemorate the tragic history and ongoing legacy of residential schools, and to honour their survivors, their families and communities.
September 30 coincides with Orange Shirt Day, which began in 2013 to honour Indigenous children forced to leave their families to attend residential schools. The date reflects the time of year in which children were taken from their homes to residential schools.
September 30 has been added to the list of statutory holidays for federally regulated employers under the Canada Labour Code. The Town of High Level falls under Alberta Employment Standards, which has not yet acted to amend provincial legislation. The Town of High Level’s Human Resources Policy 165-97, in section 5.3, Statutory Holidays, provides the following direction to Administration:
“Employees will receive additional statutory holidays as defined by federal, provincial or municipal legislation.”
Service Level Impact
To honour the importance of this day, Town offices will be closed on September 30. Some services will remain open but may be operating at reduced hours.
Financial Impact
The cost of the new statutory holiday for staff who are not required to work will not impact on the overall salary and wages budget but the cost for the day-off of approximately $ 22 443.99 will still be incurred despite a reduction in service level. Any services which remain open will incur additional costs which are not predictable at this time.
54
CAO Comments:
Target Presentation Date: August 30, 2021
Submitted By: Charles Carstens Reviewed By: Clark McAskile
55
TOWN OF HIGH LEVEL Request for Decision
ISSUE : Tourism Enhancement Grant Applications
Request THAT the enhancement grant applications be approved as follows:
High Level Ag Exhibition Association application for the Extreme Indian Relay Races Final at the Rodeo Grounds on September 17 – 19, 2021 for $5,000;
High Level Minor Hockey for Junior a Team exhibition games, NWJHL Goes North on September 17 – 19, 2021 for $5,000.
CAO Comments:
Target Decision Date: August 30, 2021
Submitted By: Ruth Rolfe Director of Community Services Reviewed By: Clark McAskile, CAO
56 BACKGROUND
Overview:
Administration has reviewed the two grant applications and graded them with the matrix, and we are recommending that we move forward with the funds that are applicable to the point system, which are based on duration of event, number of participants and if the event would have participants and visitors locally, regionally or from across the provinces.
We have been advertising the grants and we have utilized our summer events staff to help market and coordinate events.
Financial: The Tourism Enhancement grant is budget is $30,000. We currently have $21,500 remaining on the grant, and with if these two applications are approved, then $11,500.
Community Sustainability Plan and MDP Implications:
Organizational:
Comments:
Alternatives:
1. Request THAT the enhancement grant applications be approved as follows:
High Level Ag Exhibition Association application for the Extreme Indian Relay Races Final at the Rodeo Grounds on September 17 – 19, 2021 for $5,000;
High Level Minor Hockey for Junior a Team exhibition games, NWJHL Goes North on September 17 – 19, 2021 for $5,000.
2. That Council deny the grants or approve different amounts.
Recommended Alternative:
1.
Reports/Documents:
57
FOR ACTION CORRESPONDENCE
58 From: Candice
Good afternoon Mayor McAteer
Please see attached letter from Chief Gary Kipling, Beaver First Nation, inviting you or your delegate to the upcoming event at the Beaver First Nation.
Hard copy to follow in the mail
Thanks Candice
59 60
NWR FASD Society – Mackenzie Network Box 3668 10502-103 Street High Level, Alberta T0H 1Z0
August 19, 2021
Dear Mayor Crystal McAteer,
Re: International FASD Day and Grand Opening of the NWR FASD Society Building
We would be honoured to have you attend this event and say a few words during opening ceremonies.
Every year we bring recognition and awareness to our communities about Fetal Alcohol Spectrum Disorder. We celebrate the strengths of individuals who have FASD, their families who support them and discuss prevention of prenatal alcohol exposure. This September 9, 2021, we will add on the Grand Opening of the NWR FASD Society Building and 7-S Residence.
We would also like to invite you to take part in our 9 Block Walk, which is staggered throughout the day and individuals can walk by our building to enter names for door prizes. Our formal Grand Opening Ceremony will start at 3:00 pm. During this time speeches will be given and the grand opening ribbon will be cut, followed by the unveiling of our building name and sign.
We will be serving drinks and hot dogs/hamburgers as well as providing tours of the facility for those interested. All activities will follow COVID Protocols, which includes masks for the building tours, physical distancing and sanitizing.
Please RSVP by September 1, 2021. We look forward to seeing you on September 9th!
Sincerely,
(Original signed by W. Beland) Wanda Beland Executive Director NWR FASD Society – Mackenzie Network
61 From: Marissa Lawrence
Good morning Chief Ahnassay and Mayor McAteer,
Hope this message finds you both doing well – I know that the elections are right around the corner for both of your communities so I imagine it is an especially busy time.
I am emailing you both to invite you and to request your participation in an upcoming CEDI informational webinar on Wednesday, September 29th 11am – 12pmMT.
As you are both aware, CEDI will welcome eight new First Nation – municipal partnerships this Fall. As part of our intake process, we are going to host an informational and promotional webinar on September 29th, 2021. It is important for interested First Nation – municipal partnership applicants to hear from partnerships who had a positive experience with the CEDI program.
The format will be fairly simple and we would ask you to participate in a Q&A style presentation (we would provide the questions in advance); you will only be asked to speak for about 20 minutes of the webinar, but we would ask that you attend the full hour.
Please let me know if you are interested and available as soon as you can, or by August 31st. Thank you in advance, Marissa
Marissa Lawrence Senior Program Officer – CEDI
9635 - 45 Avenue Edmonton, AB T6E 5Z8 Phone: (778) 628-2180 Fax: (780) 429-7487 E-mail: [email protected] Web site: www.edo.ca
Facebook: CandoEDO Twitter: @CandoEDO
62
INFORMATION FOR CORRESPONDENCE
63 EvtTfftttffffflTl'l i? TOWN OF ROCKY MOUNTAIN HOUSE
P O BOX 1509 5116 50 AVENUE ROCKY MOUNTAIN HOUSE AB T4T 1B2
July 8, 2021
Honourable Prasad Panda Minister of Infrastructure Office of the Minister Infrastructure 127 Legislature Building 10800 - 97 Avenue Edmonton, AB T5K 2B6
Email: [email protected]
RE: Cancellation of Household Hazardous Waste Funding
Dear Minister Panda,
Under the Town of Rocky Mountain House Strategic Plan, Council is committed to being an environmental leader. Our municipality has focused on waste reduction and diversion, with the notable recent achievements of opening the Town of Rocky Mountain Eco Centre and launching a residential curbside organics collection program. Our 6,800 residents have embraced these programs and households are taking careful stewardship of their waste.
It is in this context that we were disappointed to learn the Government of Alberta ceased disposal funding for the provincial Household Hazardous Waste (HHW) program as of June 1, 2021. Alberta Environment and Parks' grant provided for the safe collection and transportation of these goods, while Alberta Infrastructure waived disposal fees at the Swan Hills Treatment Centre.
This action burdens municipalities with a $2 million annual cost to safely dispose of HHW. Given the financial strain on municipalities affected by the global pandemic, this decision by the Alberta Government will force Albertans to take a step backwards in responsible waste disposal.
The Town of Rocky Mountain House urges you to take a long view of responsible waste management. With the pending transition to Extended Producer Responsibility (EPR) in Alberta, we encourage you to reinstate Alberta Infrastructure funding for municipalities to offset cost of disposal. Alternatively, the Government of Alberta should expedite the implementation of EPR for HHW to mitigate this unexpected financial burden on municipalities.
If you have any questions, I can be reached at tburkeO)rockvmtnhouse.com or by phone at 403-846-8129. Alternately, you may contact our Chief Administrative Officer, Dean Krause at [email protected] or by phone at 403-844-3431.
64 65 From: Northern Alberta Elected Leaders
Good morning NAEL members,
Thank you for the time to complete the poll for the next NAEL meeting location/time.
Please see below the advice from the NAEL Chair/Vice-Chair on the September 17, 2021 meeting:
The meeting will be held in Edmonton in person from 1:00PM-3:00PM. There will also be a capability to support virtual attendance opportunities for those who can not make it in-person. A reception with MLAs/Ministers to follow from 3:00PM-5:00PM. To assist your travel plan, you will be provided with an update with information on the meeting venue for this meeting in Edmonton once it is confirmed.
Please let us know if you have any questions.
Thank you, NAEL Secretariat
66 From: Recycling Council of Alberta
Register Today! RCA 2021 Banff Conference “Through the Looking Glass”
Only 10 days left to get the early-bird rate for the Through the Looking Glass conference.
Last day for reduced rates is Aug 20, so register now to secure your ticket to this fabulous Circular Economy event.
67 The conference program is shaping up to provide great learning, while we all look forward to the chance to network with our friends and colleagues.
Noted updates/features:
Two Ministers confirmed to attend – Hon. Dale Nally (Associate Minister of Natural Gas and Electricity) and Hon. Jason Nixon (Minister of Environment and Parks) will be presenting Third tour opportunity added – Peter Duck will be leading a nature walk that features FireSmart initiatives. This is in addition to (but not conflicting with) the Banff Springs Environmental Programs and Banff Waste and Environmental tours. Both Alberta Environment and Parks, and Environment and Climate Change Canada will speak to their regulatory updates A worldwide cast of speakers will address key topics, including presenters from Australia, Spain, Holland and the US, in addition to our knowledgeable and innovative home-grown talent. Our location provides the opportunity to experience The Fairmont Banff Springs Golf Course. Extensive networking opportunities, including the Banff Zero Waste Trail Scavenger Hunt (start thinking about your team – there are great prizes!) and Mad Hatter Tea Party banquet and entertainment.
Don’t miss this opportunity! Register for Through the Looking Glass today.
Copyright © 2021 Recycling Council of Alberta, All rights reserved. Our mailing address is: Recycling Council of Alberta PO Box 23 Bluffton, AB T0C 0M0 Canada
68 Engagement Sessions on the Libraries Act legislation and Red Tape Reduction
Municipal Affairs his inviting the public library community and municipalities to give feedback on possible red tape reductions in the Libraries Act and associated regulation.
We are asking for feedback on four broad topics: 1) public library board governance, including appointments, meetings and policies; 2) public library system participation, agreements, and Public Library Network services; 3) intermunicipal public library boards (and federation library boards); and 4) a requirement for public library boards that serve populations over 10,000 to hire professional librarians.
We are pleased to share with you a schedule for our engagement sessions in September. These sessions are virtual (on Zoom) and are open to everyone. Each topic will have two sessions – one daytime and one evening - and will be between 1 ½ - 2 hours in length. We will have a single registration deadline of Wednesday September 1 for all sessions. Sessions will be hosted and moderated by Public Library Services Branch staff.
We ask that participants register in advance by Wednesday September 1 so we can send out information that will be useful to read through before the discussions take place.
You are welcome to attend one session on a specific topic or register to attend all the sessions.
You can register here: https://extranet.gov.ab.ca/opinio6//s?s=53846.
Classification: Protected A 69
September 2021 Sunday Monday Tuesday Wednesday Thursday Friday Saturday
1 Registration 2 3 4 deadline Survey launched 5 6 7 8 9 10 11 Labour MLIS MLIS Day (Professional (Professional Requirements) Requirements) – 7-9pm – 2-4pm 12 13 14 15 16 17 18 Library Board Library Board Governance – Governance – 7-9pm 2-4pm 19 20 21 22 23 24 25 Library Library Stronger Stronger Systems Systems Together Together Membership Membership Virtual Library Virtual Library and Provincial and Provincial Conference Conference Public Library Public Library Network– 7- Network – 2- 9pm 4pm 26 27 28 29 30 Intermunicipal Intermunicipal Boards & Boards & Federations – Federations – 7-9pm 2-4pm
We will also be launching a survey through Opinio on September 1 and the survey will be open to feedback until October 8. The link to the survey will be forwarded on September 1.
We have attached a background document to this email that explains why we are doing these engagement sessions on red tape reduction in the Libraries Act this fall. Feel free to circulate to your councils as information.
Classification: Protected A 70
Public Library Legislation Introduction
Public library service in Alberta In Alberta, public library service is a local service with a focus on local community needs. Under the authority of the Libraries Act, a municipality may choose to provide public library service at the local level by establishing a library board and at the regional level by joining a library system.
Alberta public libraries have a strong history of local autonomy. A public library board, upon its creation, is a governing board and a corporation with full management and control of public library service delivery.
The Libraries Act and Libraries Regulation The Libraries Act and Libraries Regulation govern public library service in Alberta.
The Libraries Act sets the legal framework for public library service through the establishment of library boards, which manage public library service on behalf of the municipality. The Libraries Regulation sets out sound management practices for library boards. By providing a framework for library boards to work within, the act and regulation are considered enabling legislation. They tell library boards the broad rules they need to follow, but not necessarily how they should go about it.
The Libraries Act and Regulation sit alongside other provincial legislation such as the Municipal Government Act. All provincial legislation works in harmony and one act does not supersede another. While public library service is considered a local service, library boards do not fall under the provisions of the Municipal Government Act.
Public library funding is not governed by the Libraries Act or Libraries Regulation. Municipal funding for public library services is decided at the local level, with municipal councils responsible for determining the amount of financial support provided. Provincial funding falls under the parameters of the Municipal Affairs Grants Regulation and the accompanying Public Library Grant Program Guidelines.
Public Library Stakeholder Engagements to Date In fall 2019, the Public Library Services Branch within Municipal Affairs began a series of in-person engagements with Alberta public library stakeholders to identify areas under provincial library legislation perceived as being regulatory burdens. All public library board members and library staff were invited to participate. Those in attendance were taken through a review of the existing legislation and then given the opportunity to provide feedback through facilitated group discussions and anonymous workbooks.
Eleven in-person engagement sessions were held across the province from September 2019 to January 2020 in the communities of Slave Lake, Grande Prairie, Lethbridge, Okotoks, Wainwright, Lac La Biche, Brooks, Drumheller, Red Deer, Stony Plain, and Edmonton. For those unable to attend the in-person sessions, an online survey was available from September 25 to December 13, 2019. The online survey received 68 responses and 92 stakeholders attended the in-person sessions, for a total of 160 participants.
The completion of this work was paused due to the challenges and competing priorities of the COVID-19 pandemic.
On June 23, 2021, the Honourable Ric McIver, Minister of Municipal Affairs, invited key library stakeholders to a virtual meeting to confirm a proposed engagement plan on identifying further opportunities for red tape reduction in the Libraries Act. It was agreed that fall 2021 was a good time for the entire library community to provide feedback. Virtual engagement sessions on four broad topics are scheduled for September, and a survey is available to collect written feedback.
Public Library Legislation: An Introduction ©2021 Government of Alberta | August 16, 2021 | Municipal Affairs Classification: Public 71 Dene Tha First Nation Telephone: PO Box 120 (780) 321-3774 Chateh, Alberta (780) 321-3775 T0H 0S0 (780) 321-3842
Fax: (780) 321-3886
August 10, 2021
Minister Ric McIvor Minister of Municipal Affairs Government of Alberta
Nate Horner Associate Minister of Rural Economic Development
Dear Minister McIvor & Associate Minister Horner
Dene Tha’ First Nation’s leadership entered into a CEDI facilitated partnership opportunity with the Town of High Level First Nation starting back from January 2018. Since then, we have done a lot of work together and working on the final piece to enter into a Friendship Agreement by September 2021.
During our joint engagements both Dene Tha’ and the Town of High Level has gone through two major natural disasters: the 2019 Chuckegg Wildfire and the COVID pandemic. This year Dene Tha’ namely its community of Chateh got hit with 2 floods and wind-storm that caused major damages to 150 homes and infrastructure roadways. These events and numerous other First Nations’ communities, and Municipalities (towns and cities) have been experiencing increased natural disaster events likely due to changes in the weather patterns in many parts of Canada and the world.
Dene Tha’ First Nation is in support of the Town of High Level to be given opportunity to design and build a multipurpose facility that would not only provide recreational, school usage and other community services but also to play a key role of usage in times of state of local or regional emergencies in northern Alberta.
Sincerely,
Chief James Ahnassay
Cc: Minister Carolyn Bennett, Minister of CIRNA, Canada DTFN Council
72 From: AF Minister
Dear Mayor McAteer:
Thank you for your July 5, 2021 letter of support regarding the renewal of the jointly-held forest management agreement (FMA) 0200040 between the Government of Alberta, La Crete Sawmills Ltd., Norbord Inc. (now West Fraser Mills Ltd.), and Tolko Industries Ltd. I recognize the importance the Town of High Level places on the renewal of the joint FMA and applaud your strong relationship with its holders.
Sustainable forest management, a fundamental tenet in all FMAs, seeks to maintain and enhance the long-term health of forest resources while providing ecological, economic, social, and cultural opportunities that benefit present and future generations. The sustainable forest management principles and practices enabled by the FMA will ensure that the good paying jobs provided by the FMA holders can continue to benefit Northwest Alberta, specifically the Town of High Level, long into the future. The 1,200 direct and indirect jobs you have referenced in your letter provide economic stability to the communities within Northwest Alberta, contribute to vibrant communities in the region, and enable social programs for northern Albertans; including Indigenous peoples.
I recognize the vital importance of the joint FMA, and of the forest sector as a whole, in supporting Alberta’s economic recovery. Thank you for taking the time to communicate High Level’s support for the proposed renewal of FMA0200040. I have instructed my department to take this letter into account as part of its assessment of the proposed FMA renewal’s economic and social opportunities. I will also take this letter into consideration when I make a decision about the renewal of this FMA.
I look forward to continuing to work with the Town of High Level to position Alberta for a rapid and strong economic recovery.
Sincerely,
Honourable Devin Dreeshen Minister, Agriculture and Forestry
AR-75078
Classification: Protected A
73
August 9, 2021 Staff Sargent Dennis DELARONDE Detachment Commander High Level, Alberta
Dear Mayor McAteer,
Please find attached the quarterly Community Policing Report that covers the April 1st to June 30th, 2021 reporting period. The attached report serves to provide a quarterly snapshot of the human resources, financial data and crime statistics for the High Level Detachment.
The Alberta RCMP remains committed to enhancing trust with the communities it serves. Body Worn Cameras are one way to enhance trust by increasing transparency of police interactions with citizens. We want to ensure all Albertans have the confidence that the justice system is there to protect them. As such, included in this Community Policing Report package is an information package on Body Worn Cameras, which will slowly be phased into operations over the latter stages of the year. In terms of costing, the Federal Government recognizes that this was not in the multi-year financial plans for Contract Partners, and thus has agreed to fund the first 3 years of the roll-out. This will further provide some time for Contract Partners to factor this into their future planning processes (i.e. MYFP). As we are still assessing the rollout, we are unable to provide community-specific cost estimates. Once costing is known, we will provide financial forecasting to our communities with Municipal Policing Service Agreements.
Our first priority is always the safety and security of Albertans, and this reporting along with your valued feedback will allow us to assess and enhance our policing service to ensure we are meeting your needs on an ongoing basis. Accountability, efficacy, and transparency are the cornerstones of our service delivery as we continue to address the priorities that are important to your community.
As the Chief of Police for your community, please feel free to contact me if you have any questions or concerns.
Dennis Delaronde Detachment Commander High Level Detachment
74 High Level Provincial Detachment Crime Statistics (Actual) Q1: 2017 ‐ 2021 All categories contain "Attempted" and/or "Completed" July 6, 2021
% Change % Change Avg File +/‐ CATEGORY Trend 2017 2018 2019 2020 2021 2017 ‐ 2021 2020 ‐ 2021 per Year
Homicides & Offences Related to Death 10001 0%N/A0.0
Robbery 53120‐100% ‐100% ‐1.1
Sexual Assaults 67361183%83%0.9
Other Sexual Offences 3116433%‐33% 0.7
Assault 175 114 93 95 100 ‐43% 5% ‐16.9
Kidnapping/Hostage/Abduction 3244567%25%0.6
Extortion 01000N/AN/A ‐0.1
Criminal Harassment 16 7 14 5 9 ‐44% 80% ‐1.6
Uttering Threats 52 26 24 23 35 ‐33% 52% ‐3.7
TOTAL PERSONS 261 161 140 141 165 ‐37% 17% ‐21.2
Break & Enter 19 22 9 16 9 ‐53% ‐44% ‐2.6
Theft of Motor Vehicle 65765‐17% ‐17% ‐0.1
Theft Over $5,000 00002N/AN/A0.4
Theft Under $5,000 54 38 24 20 17 ‐69% ‐15% ‐9.2
Possn Stn Goods 11 12 4 7 7 ‐36% 0% ‐1.3
Fraud 19 10 3 9 8 ‐58% ‐11% ‐2.3
Arson 11021 0% ‐50% 0.1
Mischief ‐ Damage To Property 0 0 1 45 23 N/A ‐49% 9.1
Mischief ‐ Other 207 234 255 180 235 14% 31% 0.2
TOTAL PROPERTY 317 322 303 285 307 ‐3% 8% ‐5.7
Offensive Weapons 13 11 4 7 8 ‐38% 14% ‐1.4
Disturbing the peace 69 42 67 31 34 ‐51% 10% ‐8.1
Fail to Comply & Breaches 168 137 159 60 91 ‐46% 52% ‐23.1
OTHER CRIMINAL CODE 30 40 21 29 23 ‐23% ‐21% ‐2.5
TOTAL OTHER CRIMINAL CODE 280 230 251 127 156 ‐44% 23% ‐35.1
TOTAL CRIMINAL CODE 858 713 694 553 628 ‐27% 14% ‐62.0
75 High Level Provincial Detachment Crime Statistics (Actual) Q1: 2017 ‐ 2021 All categories contain "Attempted" and/or "Completed" July 6, 2021 % Change % Change Avg File +/‐ CATEGORY Trend 2017 2018 2019 2020 2021 2017 ‐ 2021 2020 ‐ 2021 per Year
Drug Enforcement ‐ Production 00000N/A N/A 0.0
Drug Enforcement ‐ Possession 20 16 4 7 3 ‐85% ‐57% ‐4.3
Drug Enforcement ‐ Trafficking 17 13 13 20 6 ‐65% ‐70% ‐1.5
Drug Enforcement ‐ Other 00420N/A‐100% 0.2
Total Drugs 37 29 21 29 9 ‐76% ‐69% ‐5.6
Cannabis Enforcement 00100N/A N/A 0.0
Federal ‐ General 5 11 3 4 2 ‐60% ‐50% ‐1.3
TOTAL FEDERAL 42 40 25 33 11 ‐74% ‐67% ‐6.9
Liquor Act 286 185 173 66 150 ‐48% 127% ‐39.1
Cannabis Act 00010N/A‐100% 0.1
Mental Health Act 26 29 24 36 39 50% 8% 3.3
Other Provincial Stats 49 74 75 60 41 ‐16% ‐32% ‐3.0
Total Provincial Stats 361 288 272 163 230 ‐36% 41% ‐38.7
Municipal By‐laws Traffic 00010N/A‐100% 0.1
Municipal By‐laws 20 12 6 3 5 ‐75% 67% ‐3.9
Total Municipal 20 12 6 4 5 ‐75% 25% ‐3.8
Fatals 01000N/A N/A ‐0.1
Injury MVC 21022 0% 0% 0.1
Property Damage MVC (Reportable) 24 24 14 15 12 ‐50% ‐20% ‐3.3
Property Damage MVC (Non Reportable) 4 6 10 13 6 50% ‐54% 1.1
TOTAL MVC 30 32 24 30 20 ‐33% ‐33% ‐2.2
Roadside Suspension ‐ Alcohol (Prov) 000011N/A N/A 2.2
Roadside Suspension ‐ Drugs (Prov) 00000N/A N/A 0.0
Total Provincial Traffic 159 366 239 175 224 41% 28% ‐6.1
Other Traffic 14622100% 0% 0.0
Criminal Code Traffic 43 41 42 58 32 ‐26% ‐45% ‐0.5
Common Police Activities
False Alarms 55 26 26 9 12 ‐78% 33% ‐10.3
False/Abandoned 911 Call and 911 Act 39 26 12 34 26 ‐33% ‐24% ‐1.8
Suspicious Person/Vehicle/Property 28 29 20 57 37 32% ‐35% 4.6 Persons Reported Missing 17 15 17 15 14 ‐18% ‐7% ‐0.6 Search Warrants 32010‐100% ‐100% ‐0.7 Spousal Abuse ‐ Survey Code (Reported) 130 87 94 85 102 ‐22% 20% ‐5.8 Form 10 (MHA) (Reported) 00001N/A N/A 0.2
76 77 78 79 80 Body Worn Camera & Digital Evidence Management System
Alberta Royal Canadian Mounted Police
July 2021
81 Why Body Worn Cameras?
• Body Worn Cameras (BWC) are intended to overtly capture an accurate, unbiased and reliable audio/video account of incidents involving uniformed police • Increasingly deployed by police in Canada and internationally to:
BUILD Reduce time to resolve Enhance Transparency TRUST complaints
• Other potential benefits? • a reduction in the number of public complaints • increased usage of video evidence in court proceedings resulting quicker resolution
82 2 Why Now?
• The RCMP is committed to enhancing trust with the communities it serves. One way to increase trust is by increasing transparency of police interactions with citizens. • BWCs alone are not expected to change behavior; this is one part of a comprehensive RCMP strategy to address systemic racism. “Providing body-worn cameras to RCMP officers is viewed as an important step to strengthening RCMP trust, transparency and accountability, with a focus on strengthening trust and relationships with racialized and Indigenous communities.”
83 3 Fall Economic Statement 2020 Initiative Objectives
Improved evidence gathering and prosecutions
Improved transparency and accountability for police leading to increased public trust confidence in police
Timely resolutions or withdrawal of complaints upon video viewing
Improved police and public behaviour
Work is underway to identify specific metrics to measure the achievement of results 84 4 What we know
BWC will become a national standard for RCMP members that are interacting directly with communities.
Based on research, the RCMP estimates BWCs will cost $2000-$3000 per camera per year. Accurate numbers will be confirmed once a vendor is in place. The Federal Government will fund the first 3 years of the roll-out.
There is an expectation that BWC will start to be rolled out in Fall 2021 and an understanding that roll-out could take up to 18 months.
Once a vendor is selected, implementation will be phased. Pilot projects in various settings (e.g., rural, remote, and urban) are expected to assist in refining and adjusting procedures and training materials prior to broad implementation.
85 5 Next Steps in Alberta • Contract partners cannot opt out of BWC. This will be part of RCMP standards. There will, however, be some flexibility with respect to unique/local requirements for the deployment of additional BWC. • Once exact costs are known we will provide financial forecasting to our communities with Municipal Policing Services Agreements.
6 86 From: Infrastructure Asset Management Alberta
SAVE THE DATE
IAMA October Workshop
Due to on-going uncertainty with COVID-19, the October Workshop will be presented virtually. We hope to see everyone’s smiling faces in person in February.
Mornings of October 13 & 14, 2021
Topic Focus: Climate Change & Green Infrastructure
Registration & Presentation information coming soon!
87
Thank you to our Sponsor
Copyright (C) 2021 Infrastructure Asset Management Alberta. All rights reserved.
Our mailing address is: Infrastructure Asset Management Alberta Edinborough Place 600-900 6 Ave SW Calgary, AB T2P 3K2
88 89 90 91 92 93 94 95 96 97
Town of High Level 10511 – 103 Street High Level, AB T0H 1Z0 Canada
Telephone: 780-926-2201 Facsimile: 780-926-2899 [email protected] www.highlevel.ca
August 23, 2021
Honourable Prasad Panda Minister of Infrastructure 127 Legislature Building 10800 - 97 Avenue Edmonton, AB T5K 2B6
Dear Minister Panda:
Town of High Level - Airport Water Issues
Once again, on behalf of Town of High Level Council, I would like to express our gratitude for your visit to our community as part of your 2021 summer tour.
An issue Council meant to bring to your attention during your visit is our concern with water supply at the Footner Lake area, which includes the High Level airport. The water distribution system at Footner Lake is owned by the province and maintained by Alberta Infrastructure.
The Footner Lake area has been impacted regularly over the past few years by water outages. The contracted operator has attributed these outages to an aging supply and storage infrastructure compounded by minimal funding to support maintenance and repairs.
The airport has experienced a number of water outages in this past summer, with the most prolonged outage lasting four days. These outages in water services negatively affect the families living at Footner Lake, the High Level Airport and provincial government facilities and offices; including the Footner Lake Wildfire Tanker Base. This affects not only the potable water requirements of the Footner Lake area but also the Town’s ability to ensure fire protection to private, municipal and provincial assets.
Council is requesting the Government of Alberta prioritize the importance of the water supply, investigate operational and infrastructure repair needs, and develop a plan that will meet the requirements of all those who utilize this important area of Northwest Alberta.
Sincerely,
Crystal McAteer Mayor cc: Mr. Dan Williams, MLA Peace River Constituency Town of High Level Council
98 From: [email protected]
You're invited to the Spruce Meadows 'Masters' Tournament.
Dear Mr. Clark Mcaskile,
On behalf of Melanie Bayley, President ATCO Electric cordially invites you and a guest to join us for an ATCO Utilities Showcase and an afternoon of exceptional sport, friendship and hospitality at the Spruce Meadows 'Masters' Tournament
Friday, September 10, 2021 2:30 PM - Doors Open 3:30 - 5:45 PM - Tourmaline Oil Competition 6:30 - 7:30 PM - ATCO Electric Six Bar Competition
Guests are welcome to attend one or both of the show-jumping competitions. We hope to see you there!
Invitation is non-transferable. Dress Code: Business Casual
Spruce Meadows has been permitted to allow sponsors to host guests during competitions taking place in the International Ring. All necessary safety protocols will be adhered to ensuring the safety of guests attending Spruce Meadows.
99 Spruce Meadows, CP Canada House - Lower Level 18011 Spruce Meadows Way Southwest Calgary, AB
100 101 102
S NOTICE OF MOTION
103
QUESTION PERIOD
104
SION CLOSED SES CLOSED
105