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District of Lillooet Water Source Replacement Project Seton River Intake

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District of Lillooet Water Source Replacement Project Seton River Intake DISTRICT OF LILLOOET WATER SOURCE REPLACEMENT PROJECT SETON RIVER INTAKE CONTRACT DOCUMENTS AND SPECIFICATIONS SET NO. TRUE Consulting Date: November 2013 Project No. 534-283 PLANHOLDER REGISTRATION FORM Request for Tender No. 534-283 DISTRICT OF LILLOOET WATER SOURCE REPLACEMENT PROJECT SETON RIVER INTAKE CLOSING DATE AND TIME: Thursday, Dec. 5, 2013 @ 2:00 PM For any further distributed information about this Request for Tender please complete this form and e-mail, fax or hand deliver to: TRUE CONSULTING 201-2079 FALCON ROAD KAMLOOPS, BC V2C 4J2 Attention: Steve Underwood, P. Eng. Fax: 250-828-0717 Email: [email protected] Company Name: Address: Contact Person: Contact Contact Telephone: Fax: Contact Email: Only Proponents completing this form will be issued any addendums and/or any additional information regarding this tender. It is the sole responsibility to the Proponent to ensure that the receipt confirmation form has been received by TRUE Consulting. ____________________________ _________________________ Signature Date DISTRICT OF LILLOOET WATER SOURCE REPLACEMENT PROJECT SETON RIVER INTAKE TABLE OF CONTENTS Pages LIST OF DRAWINGS INVITATION TO TENDER INSTRUCTIONS TO TENDERERS IT 1- 5 TENDER FORM T 1- 9 CONTRACT AGREEMENT C 1- 3 GENERAL CONDITIONS GC 1-25 DIVISION 1 – GENERAL REQUIREMENTS 1A – SPECIAL PROVISIONS 1B – GENERAL SPECIFICATIONS 1C – ALTERNATIVES DIVISION 2 – SITEWORK 2A – EARTHWORKS 2B – TRENCH EXCAVATION AND BACKFILL 2C – PRESSUREMAINS AND APPURTENANCES 2D – SEWER MAINS AND APPURTENANCES 2E – SUBGRADE PREPARATION, GRANULAR SUBBASE, BASE MATERIAL AND ADJUSTMENT OF APPURTENANCES 2I – STRUCTURAL EXCAVATIONS DIVISION 3 – CONCRETE 3A – CAST-IN-PLACE CONCRETE DIVISION 5 – METALS 5A – STRUCTURAL STEEL AND MISCELLANEOUS METALS DIVISION 15 – MECHANICAL 15A – GENERAL Appendix A: “Seton Intake Environmental Assessment and Environmental Management Plan” by I.C. Ramsay and Associates Appendix B: “Well Drilling and Completion Report: Seton Fan 300mm Diameter Production Wells, District of Lillooet, B.C.” by Western Water Associates Ltd., dated January 2012 Appendix C: “Water Treatment Facility Lillooet, BC Geotechnical Investigation Report” by Westrek Geotechnical Services Ltd., dated January 14, 2012 ii DISTRICT OF LILLOOET WATER SOURCE REPLACEMENT PROJECT SETON RIVER INTAKE LIST OF DRAWINGS DESIGN DRAWINGS (bound separately) 534-283-00 Location Plan, Regional Map and List of Drawings 534-283-01 Water Treatment Overflow Extension – Site Drainage Plan and Profile 534-283-02 Hydraulic Profile and Design Criteria 534-283-03 Site Removals Plan 534-283-04 Grading Plan and Section 534-283-05 Intake Plan and Profile 534-283-06 Proposed Low Lift Station Details 534-283-07 Proposed Intake Structure Details 534-283-08 Mechanical – Proposed Low Lift Station 534-283-09 Mechanical – Proposed Intake Structure TRUE CONSULTING STANDARD DRAWINGS (bound herein) E-1 Typical Pipe Bedding and Backfill within the Pipe Zone E-3 Typical Cross Section of Perforated Storm Sewer S-27 Typical Storm Inlet/Outlet Structure Cast-in-Place S-30 Typical Sewer Manhole 1200Ø Barrel W-2 Typical Valve Box Details W-3 Typical Thrust Box Details W-6 Watermain Relocation I N V I T A T I O N T O T E N D E R DISTRICT OF LILLOOET WATER SOURCE REPLACEMENT PROJECT SETON RIVER INTAKE Sealed Tenders clearly marked “Water Source Replacement Project – Seton River Intake” will be received at the District of Lillooet Municipal Office, 615 Main Street, PO Box 610, Lillooet, BC. V0K 1V0 up to 2:00 PM local time, Thursday, December 5, 2013. Tenders will be opened in public in the District of Lillooet Municipal Office at 2:00 p.m. on the tender closing date. The project comprises the following works and approximate quantities: construction of a 10 ML/day side channel intake structure in the Seton River construction of a low lift precast pumping facility Tender Documents are available electronically on the District of Lillooet website and/or BC Bid. Printed copies are available from the offices of TRUE Consulting (Kamloops) at a cost of $100.00 which is non-refundable. A Planholder Registration Form must be completed and faxed to TRUE Consulting in order to receive any addendums and/or additional information regarding this tender. It is the sole responsibility of the Planholder to ensure that the Registration Form has been received by TRUE Consulting. Tenders must be accompanied by the following: (1) A BID BOND, CASH DEPOSIT, CERTIFIED CHEQUE or IRREVOCABLE LETTER OF CLEAN CREDIT in the amount of ten percent (10%) of the Tendered Price. (2) If a Bid Bond is provided, a CONSENT OF SURETY relating to subsequent security arrangements for PERFORMANCE and LABOUR AND MATERIALS PAYMENT GUARANTEES. If the information stipulated above is not enclosed with the Tender at the time of opening, the Tender will be rejected. Tenders received after the closing time will be returned unopened. The lowest or any Tender will not necessarily be accepted. Engineer Owner TRUE Consulting District of Lillooet Ste. 201 - 2079 Falcon Road 615 Main Street, PO Box 610 Kamloops, B.C. V2C 4J2 Lillooet, BC V0K 1V0 Phone: (250) 828-0881 Phone: (250) 256-4289 Fax: (250) 828-0717 Fax: (250) 256-4288 INSTRUCTIONS TO TENDERERS TABLE OF CONTENTS Item Page 2.1 SUBMISSION OF TENDER IT-1 2.2 ACCEPTANCE OR REJECTION OF TENDERS IT-1 2.3 INFORMATION CONCERNING TENDERS IT-2 2.4 ADDENDA IT-2 2.5 DISCREPANCIES AND OMISSIONS IT-2 2.6 TENDER GUARANTEE IT-2 2.7 PREVIOUS EXPERIENCE IT-3 2.8 PERFORMANCE SECURITY IT-3 2.9 MAINTENANCE SECURITY IT-3 2.10 INSURANCE COVERAGE IT-4 2.11 INFORMATION AND SITE VISIT ARRANGEMENTS IT-4 2.12 SUBCONTRACTORS AND EQUIPMENT IT-4 2.13 CANCELLATION OF TENDER IT-4 2.14 AMENDMENT OF TENDERS IT-4 2.15 TENDER SUBMISSION – DISCREPANCIES AND OMISSIONS IT-5 INSTRUCTIONS TO TENDERERS Page IT-1 Project # 534-283 INSTRUCTIONS TO TENDERERS 2.1 SUBMISSION OF TENDER Sealed Tenders shall be addressed to: District of Lillooet 615 Main Street, PO Box 610 Lillooet, B.C. V0K 1V0 Attention: Steve Hohner The Tender envelope shall be clearly marked "WATER SOURCE REPLACEMENT PROJECT – SETON RIVER INTAKE”. It is the Tenderer's responsibility to ensure that the Tender is in the hands of the Owner no later than Thursday, December 5, 2013. 2.2 ACCEPTANCE OR REJECTION OF TENDERS The Owner reserves the right to reject any or all Tenders and to waive irregularities and formalities at his discretion. The lowest Tender will not necessarily be accepted. Without limiting the generality of the foregoing, any tender may be rejected for any of the following reasons: Incomplete Tender; Obscured or irregular erasures or corrections in the Tender Form; Prices omitted or unbalanced; Evidence of inadequate capacity to perform the contract; Evidence of previous failure to perform adequately on similar work. The Owner may accept a Tender by issuing a "Notice of Acceptance". INSTRUCTIONS TO TENDERERS Page IT-2 Project # 534-283 2.3 INFORMATION CONCERNING TENDERS Tenderers shall carefully examine the Contract Documents and the site of the Proposed Work, and shall fully inform themselves as to all existing conditions and limitations which will affect the execution of the Contract. No consideration will be given after submission of a Tender to any claim that there was any misunderstanding with respect to the conditions imposed by the Contract. Discussions or other oral conversations shall not become a part of the Contract Documents or shall not modify the Contract Documents unless confirmed by Addenda. 2.4 ADDENDA If there are to be any changes in the Work, or in the tendering procedures, the Tenderers will be informed, prior to the close of the period allowed for received Tenders, by means of an Addendum, a written communication issued by the Owner. All Addenda shall become a part of the Contract Documents, and receipt of Addenda must be acknowledged by the Tenderer in the Tender. 2.5 DISCREPANCIES AND OMISSIONS If a Tenderer finds discrepancies in, or omissions from the drawings, specifications, or other documents or has any doubt as to the meaning or intent of any part thereof, he shall at once inform the Owner in writing. Any necessary changes, or additions, or further explanations will be made by the Owner by issuing an Addendum. 2.6 TENDER GUARANTEE The Tender shall be accompanied by a Certified Cheque, Irrevocable Letter of Clean Credit, cash, or Bid Bond/Consent of Surety in the amount of ten percent (10%) of the total tendered price issued in the name of the District of Lillooet. The obligation of the Tender Guarantee shall be that the Owner accepts his Tender and the Tenderer refuses to sign the Contract Agreement and to provide the specified performance guarantees, then the Tender Guarantee shall be forfeited to the Owner as liquidated damages. The security deposited by the unsuccessful Tenderers shall be returned to them upon execution of the Contract with the successful Tenderer. The successful Tenderer’s Tender deposit shall be returned upon receipt by the Owner of the Certificates of Insurance, the executed Contract and the Performance Security. INSTRUCTIONS TO TENDERERS Page IT-3 Project # 534-283 2.7 PREVIOUS EXPERIENCE The Tenderer shall complete a statement of previous and existing clients for whom similar contract work has been undertaken. This statement of previous experience shall be completed on the form provided and submitted with the Tender. 2.8 PERFORMANCE SECURITY The Tenderer to whom the Contract Award is made shall furnish the District of Lillooet, within seven (7) calendar days after receipt of Notice of Award, either of the following: 1. A Performance Bond to the District of Lillooet in the amount of fifty percent (50%) of the Total Contract Sum, and a Labour and Materials Payment Bond in the amount of fifty percent (50%) of the Total Contract Sum.
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