Eastside Fire & Rescue Board of Directors

Eastside Fire & Rescue Board of Directors Regular Meeting Agenda November 14, 2019, 4 p.m. 175 Newport Way NW, Issaquah, WA 98027

CALL TO ORDER, ROLL CALL AND FLAG SALUTE

SPECIAL PRESENTATIONS/RECOGNITION: • Welcome Lisa King, Finance and Administrative Director (Clark) • Fire Corps Hamer Drone Presentation (Burke/Bromberg)

PUBLIC COMMENT

CONSENT AGENDA – For Approval 1. Agenda Bill 2019-34 Approval of Board Minutes and Financial Recap ...... Page 03 1.1. Minutes – Regular Board meeting 10/10/19 ...... Page 04 1.2. Financial Recap ...... Page 07 2. Agenda Bill 2019-35 (Vehicle Maintenance Services ILA: City of Snoqualmie) .. Page 08 3. Agenda Bill 2019-36 (Vehicle Maintenance Services ILA: Fall City) ...... Page 14 4. Agenda Bill 2019-37 (Revised EF&R Board Policy 0004 Minimum Staffing) ...... Page 21 5. Agenda Bill 2019-38 (Resolution 19-05 - Revision to Audit Officers) ...... Page 26 6. Agenda Bill 2019-39 (Resolution 19-06 - Establish Records Custodian) ...... Page 28

COMMITTEE MEETING REPORTS 1. Finance and Administrative (no meeting held)

FIRE CHIEF BRIEFING • PSERN Agreement & Financial Impacts • 2016-2018 Financial Audit Report Out

NEW BUSINESS 1. Governance Discussion Follow-up (Tryon) 2. Agenda Bill 2019-40 (Vehicle Maintenance Services ILA: Mercer Island) ...... Page 30 3. Agenda Bill 2019-41 (Interagency Agreement w/DOE: PFAS Groundwater Project) .. Page 37 4. Agenda Bill 2019-42 (Interagency Agreement w/Issaquah: PFAS Groundwater Project) ...... Page 57 5. Directors Input: 2020 Agenda Calendar ...... Page 63 6. Directors Input: 2020 Legislative Agenda ...... Page 66 7. Directors Input: 2019 Fire Chief Evaluation (Gothelf)

GENERAL ADMINISTRATIVE REPORTS – For Information 1. Revenue Expense Report ...... Page 67 2. Incidents Activity Report ...... Page 70

GOOD OF THE ORDER

EXECUTIVE SESSION: RCW 42.30.110(1)(g)

CALENDAR REVIEW

Page 1 of 75 • FAC – November 27, 2019, 12:00 – 1:00, HQ (To be rescheduled/cancelled) • EF&R Agenda Review – November 25, 2019 (To be rescheduled) • EF&R HQ Closed – November 27 at noon – November 29, 2019 • District 10 Board Meeting – December 9, 2019, 4:00 p.m., HQ • EF&R Warrant Review – December 12, 2019, 3:30 p.m., HQ (Issaquah) • EF&R Board Meeting – December 12, 2019, 4:00 p.m., HQ • EF&R HQ Closed – December 23-27, 2019 • EF&R HQ Closed – January 1, 2020 • Recruit Graduation – January 28, 2020 (Save the Date) • Fireground 101 – May 16, 2020 (Save the Date)

ADJOURN MEETING/SIGNING OF THE DOCUMENTS

Page 2 of 75 Eastside Fire & Rescue Board of Directors AGENDA BILL 2019-34 November 14, 2019

SUBJECT: October Monthly Board Minutes and Financial Recap Approval

SUMMARY STATEMENT: The Board Secretary submits completed minutes for the prior month’s meetings to the Board for review prior to the regular Board meeting. The Board acts upon the minutes first directing any needed changes to be noted on the document in ink, initialed by the Board Secretary, approving said minutes as amended.

The Agency utilizes the Auditing Officer Certification method (RCW 42.24.080) of approving normal and usual ongoing expenditures for payroll, utilities, and other goods and services, on behalf of the Board of Directors. Monthly, those expenditures are provided for review and oversight by the Board pursuant to state law (RCW 42.24.180). Items requiring Board approval in advance of payment are presented on separate Agenda Bills to obtain approval and are included on the Monthly Financial Recap when paid after said approval. Items paid but rejected by the Board after they have been paid, will become receivables and immediate collection by the Agency Audit Officer will commence.

Expenditure Required: $3,246,647.68 Amount Budgeted: $3,246,647.68 Fund Utilized: General Fund & CFMF

RECOMMENDED MOTION: Move to approve the Minutes and Financial Recap.

ALTERNATIVE(S): Approve the attached, stipulating any items needing change or rejection, and order the collection of any items necessary.

EXHIBITS: 1) Prior month’s Board minutes, together with any hand-noted changes, as directed by the Board. 2) Prior month’s Monthly Financial Recap with the Accounting Certification. The Monthly Financial Recap includes the prior month’s blanket vouchers, certified by an Agency Audit Officer.

Originator: JF Administrative Review: 10/22/19

Action: Date: 11/14/19 Motion By: 2nd: Board Secretary:

Page 3 of 75 1 EASTSIDE FIRE & RESCUE BOARD OF DIRECTORS

2 REGULAR MEETING 3 October 10, 2019 4 4 p.m. 5 6 The regular meeting of the Board of Directors of Eastside Fire & Rescue was held on 7 October 10, 2019, at Eastside Fire & Rescue Headquarters, 175 Newport Way NW, 8 Issaquah, WA. 9 10 PRESENT: Chair Alan Gothelf (City of North Bend) 11 Alt. Board Director Alan Martin (Fire District 10) 12 Board Director Don Smith (Fire District 10) 13 Board Director Matt Talbot (Fire District 38) 14 Board Director Chris Reh (City of Issaquah) 15 Board Director Stacy Goodman (City of Issaquah) 16 Board Director Karen Moran (City of Sammamish) (late arrival) 17 Board Secretary Jamie Formisano 18 19 STAFF: Fire Chief Jeff Clark 20 Deputy Chief Greg Tryon 21 Deputy Chief Richard Burke 22 Deputy Chief Ben Lane 23 Budget Analyst Scott Faires 24 25 AUDIENCE: Commissioner Gloria Hatcher-Mays (Fire District 10) 26 Commissioner Anita Sandall (Fire District 10) 27 Union President Dean deAlteriis (Local 2878) 28 29 ABSENT: Board Director Larry Rude (Fire District 10) (excused) 30 Board Director Ramiro Valderrama (City of Sammamish) (unexcused) 31 32 CALL TO ORDER: Chair Gothelf called the meeting to order at 4:00 p.m., took roll call and 33 led the flag salute. 34 35 SPECIAL PRESENTATION: None 36 37 PUBLIC COMMENT: Union President, Dean deAlteriis, thanked the Board for their support 38 for the Fill the Boot event, which raised over $17k. 39 40 CONSENT AGENDA: 41 IT WAS MOVED BY DIRECTOR REH, SECONDED BY DIRECTOR MORAN TO: Approve 42 the Consent Agenda. MOTION CARRIED, 7-0. 43 1. Agenda Bill 2019-32 (Approval of Board Minutes and Financial Recap) 44 45 COMMITTEE REPORTS: No meeting held. 46 47 FIRE CHIEF BRIEFING: 48 • PFAS: The State is working on the final agreement, which may include the potential of 49 hiring an archeologist. If hired, the costs would be split between the City of Issaquah and 50 District 10.

Page 4 of 75 51 • KC Solid Waste/Cedar Hills Landfill: Bio-waste events that have caused community 52 concerns and potential lawsuits. The events may include hazmat exposures to citizens 53 and EF&R first responders. 54 • Halloween Open House at Station 82, October 26 from 10am-4pm. All are welcome! 55 • Chief attended the WA Fire Administrative Support Conference with the Admin team. 56 The conference provides continued education and networking opportunities for 57 Administrative professionals within the Fire Service. Emily Lewis was elected to the WA 58 Fire Admin Support Board as Treasurer and will serve a two-year term. Jamie Formisano 59 completed six years of WFAS Board service and received two nominations as 60 Administrative Professional of the Year. 61 62 NEW BUSINESS: 63 1. Mobile Integrated Healthcare (MIH) Potential Partnership: Briefed on the objective of the 64 MIH program, funding source, workload impacts, community engagement and potential 65 partnerships. Discussion ensued. 66 67 2. Contract for Vehicle Maintenance Services Overview: Briefed on the renegotiated 68 contracts with Mercer Island Fire Department, City of Snoqualmie Fire Department, and 69 Snoqualmie Pass Fire Department to provide Vehicle Maintenance Services. Terms and 70 renewal timelines are consistent between contracts to allow for efficiencies. The 71 contracts will be brought forward for approval no later than the December Board meeting. 72 73 3. King County EMS Cardiac Arrest Report: Briefed on the KC EMS report related to 74 Cardiac Arrests and the select criteria used to collect the data. Reviewed and discussed 75 EF&R specific data. 76 77 4. Agenda Bill 2019-33 (2019-2020 Mid Biennial Operating Budget Amendment): IT WAS 78 MOVED BY DIRECTOR REH, SECONDED BY DIRECTOR GOODMAN TO: Amend 79 and increase the 2019-2020 Operating Budget by $3,010,000. MOTION CARRIED 7-0. 80 81 GENERAL ADMINISTRATIVE DISCUSSION: 82 1. Revenue and Expense Report: Included in packet. 83 2. Incidents Activity Report: Included in packet. 84 85 GOOD OF THE ORDER: 86 • Chair Gothelf appreciated the EF&R Awards and Recognition banquet. 87

88 CALENDAR23T REVIEW: 23T 89 • FAC – October 23, 2019, 12:00 – 1:00, HQ (CANCELLED) 90 • EF&R Agenda Review – October 23, 2019, 4:00 p.m., HQ (Issaquah) 91 • Open House – October 26, 2019, 10 a.m. – 4 p.m., Station 82 92 • EF&R Warrant Review – November 14, 2019, 3:30 p.m., HQ (Issaquah) 93 • EF&R Board Meeting – November 14, 2019, 4:00 p.m., HQ 94 • Recruit Graduation – January 28, 2020 (Save the Date) 95 96 ADJOURNMENT: Chair Gothelf adjourned the meeting at 4:45 p.m. 97 98 SIGNING OF DOCUMENTS: 99

Page 5 of 75 100 ______101 Board Director Board Director 102 103 104 ______105 Board Director Board Director 106 107 108 ______109 Board Director Board Director 110 111 112 ______113 Board Director Board Director

Page 6 of 75 Eastside Fire & Rescue Monthly Financial Recap November 5, 2019 To inform the Board of Directors that the Chief, BFA, or Controller approved the following for payments:

Blanket Voucher No. Paid Date Descrietion Amount General - 101100010 2019-88 October 9, 2019 Weekly Vendor invoice payments $372,169.01 2019-90 October 10, 2019 1 0/09-19 payroll voucher payments $14,000.78 2019-91 October 18, 2019 Weekly Vendor invoice payments $346,882.02 2019-92 October 25, 2019 10/25-19 payroll voucher payments $13,910.78 2019-93 October 25, 2019 Weekly Vendor invoice payments $31,733.40 2019-94 November 1, 2019 Weekly Vendor invoice payments $135,682.84 2019-96 November 7, 2019 Weekly Vendor invoice payments $278,594.09 2019-98 November 13, 2019 Weekly Vendor invoice payments $13,193.01

2019-99 November 8, 2019 11-08-19 payroll voucher payments $131970.78 General Fund Total: $1,220,136.71 ERF -101106030 2019-89 October 9, 2019 Weekly Vendor invoice payments $8,901.22 2019-95 November 1, 2019 Weekly Vendor invoice payments $325.20 2019-97 November 8, 2019 Weekly Vendor invoice payments $5,141.12 2019-100 November 13, 2019 Weekly Vendor invoice payments $64.00 Equip Replacement Fund Total $14,431.54

ACH Transfers Paid Date Descrietion Amount General -101100010 ACH 2019-144 October 10, 2019 10/10 Payroll Funding $531,804.32 ACH 2019-145 October 10, 2019 Payroll tax payment $113,280.68 ACH 2019-146 October 10, 2019 10/10 DCP payment $5,892.44 ACH 2019-147 October 10, 2019 10/1 O 457 and Loan payments to Def comp $77,485.95 ACH 2019-148 October 10, 2019 Child Support $207.78 ACH 2019-149 October 15, 2019 DRS September payment $221,035.20 ACH 2019-150 October 15, 2019 Payroll tax payment $1,704.52 ACH 2019-151 October 15, 2019 10/15 Payroll Funding $10,659.40 ACH 2019-152 October 25, 2019 10/25 Payroll Funding $408.55 ACH 2019-153 October 25, 2019 10/25 Payroll Funding $518,005.82 ACH 2019-154 October 25, 2019 Payroll tax payment $110,729.75 ACH 2019-155 October 25, 2019 10/25 DCP payment $5,634.57 ACH 2019-156 October 25, 2019 10/25 457 and Loan payments to Def comp $76,316.79 ACH 2019-157 October 31, 2109 3rd QtrWAPFML $18,008.33 ACH 2019-158 October 31, 2019 3 Qtr 02019 Sales and Use tax Payment $2,853.91 ACH 2019-159 October 22, 2019 Reimburse revolving fund checks $13,956.92

ACH 2019-161 November 1, 2019 New hire funding of HRA fees and FSA $21219.50 General Fund Total: $1,710,204.43 HRA US Bank

ACH 2019-160 October 28, 2019 Transfer funds to General fund $3011875.00 HRA US Bank Total: $301,875.00

Expense Summary Tracking $3,246,647.68

Page 7 of 75 Eastside Fire & Rescue Board of Directors AGENDA BILL 2019-35 November 14, 2019

SUBJECT: Snoqualmie Fire Vehicle Maintenance Contract Renewal

SUMMARY STATEMENT: The City of Snoqualmie Fire Department desires to renew a contract with Eastside Fire & Rescue for maintenance, inspection, testing and repair services for City owned fire and EMS apparatus and equipment. The contract language and rate schedule are consistent with contracts between other entities for vehicle maintenance.

Expenditure Required: N/A Amount Budgeted: $0

RECOMMENDED MOTION: Move to approve the City of Snoqualmie Fire Department Vehicle Maintenance Contract renewal.

ALTERNATIVE(S): 1. Do not approve. 2. Suggest Revisions.

EXHIBITS:

1. City of Snoqualmie Fire Department Vehicle Maintenance Contract

Originator: RB Administrative Review: 10/22/19

Action: Date: 11/14/19 Motion By: 2nd: Board Secretary:

Page 8 of 75 INTERLOCAL AGREEMENT BETWEEN THE CITY OF SNOQUALMIE FIRE DEPARTMENT AND EASTSIDE FIRE & RESCUE FOR FIRE APPARATUS AND EQUIPMENT SERVICE

THIS AGREEMENT is entered between the City of Snoqualmie Fire Department (“the City”) and Eastside Fire & Rescue (“EF&R”) and is dated January 1, 2020 for reference purposes.

RECITALS

A. The City is a municipal corporation of the State of Washington and operates a municipal fire department.

B. EF&R is a fire and emergency medical services joint operation of King County Fire Protection District No. 10, King County Fire District No. 38, King County, Washington, the City of North Bend, Washington, City of Issaquah, Washington, and the City of Sammamish, Washington.

C. The City desires to contract with EF&R to provide maintenance, inspection, testing and repair services for City-owned fire and EMS apparatus and equipment. EF&R has the facilities and personnel to provide such services on the terms and conditions set forth herein.

D. This Agreement is entered under the authority of the Interlocal Cooperation Act, Chapter 39.34 RCW. No separate legal entity will be formed, and no property will be jointly acquired.

AGREEMENT

The City and EF&R agree as follows:

1. For the purposes of this Agreement, the following words shall have the meanings set forth:

1.1. “Apparatus” means City-owned vehicles used to provide firefighting, rescue, hazardous materials and emergency medical services (“EMS”). EF&R shall perform maintenance, inspection and testing for the apparatus identified in Appendix A, attached hereto and incorporated herein. Apparatus include, but are

Page 9 of 75 not limited to, fire engines, ladder trucks, brush vehicles, aid units, command vehicles, staff vehicles and marine or water based motorized vehicles.

1.2. “Annual preventative maintenance” means inspection, maintenance and testing of Apparatus and pumps for the Apparatus once a calendar year. This annual preventative maintenance for Apparatus shall include all the inspections, maintenance and testing of the “Quarterly/Annual Mobile Fire Emergency Vehicle Inspection Report” published by the National Fire Protection Association (“NFPA”), attached as Appendix B and incorporated herein, or of an amended version of such Report. This annual preventative maintenance for pumps shall include all the testing protocols and requirements of the “Pump Performance Test” published by the NFPA, attached as Appendix C and incorporated herein, or of an amended version of such report.

1.3. “Emergency repairs” means immediate repairs of Apparatus or equipment done on the road or pursuant to emergency call out.

1.4. “Equipment” means an item that is used to support firefighting, rescue, hazardous materials or EMS activities, including but not limited to smoke ejectors, generators, ladders, hoses and ambulance stretchers.

1.5. “Non-scheduled service and repairs” mean service and repairs not included in Appendix B, or an amended version of Appendix B, for Apparatus, or included in Appendix C, or an amended version of Appendix C, for pumps. Examples of non- scheduled service and repairs are valve repair, pump rebuild, body damage repair, engine repair or replacement, and equipment modification.

1.6. “Periodic Preventative maintenance” means inspection, maintenance and testing for less than all the inspection, maintenance and testing items included in Appendix B. EF&R shall perform periodic preventative maintenance outside of the annual preventative maintenance and no more than twice a calendar year.

2. EF&R shall perform the following services under the following terms and conditions:

2.1. EF&R shall perform annual preventative maintenance on a schedule and at times agreed to by the parties. EF&R shall perform periodic preventative maintenance for items of inspection, maintenance and testing agreed to by the parties once or twice a calendar year during other than annual preventative maintenance. EF&R shall provide fluids that are necessary for annual preventative maintenance and periodic preventative maintenance, including but not limited to motor oils, brake fluids, transmission fluids, antifreeze, gear oils, hydraulic oils, grease and windshield fluids.

Page 10 of 75 2.2. EF&R shall perform non-scheduled repairs and emergency repairs at times agreed to by the parties, but only if EF&R personnel and equipment are available to perform such repairs.

2.3. Unless agreed otherwise by the parties, EF&R shall perform annual preventative maintenance, periodic preventative maintenance, non-scheduled repairs and emergency repairs during EF&R’s regular business hours of 8:00 a.m. to 5:00 p.m. Monday through Thursday and 8:00 a.m. to 12:00 p.m. Friday, except holidays observed by EF&R (“EF&R Regular Hours”). Unless agreed otherwise by the parties, EF&R shall perform the maintenance and repairs at the EF&R shop at 175 Newport Way NW, Issaquah, Washington.

2.4. The City may add apparatus to Appendix A or delete apparatus from Appendix A by submitting written notice of the change with EF&R. EF&R shall acknowledge the change by preparing a revised Appendix A, which shall contain the date of the change. The revised Appendix A shall be considered an amendment of this Agreement without physical attachment to this Agreement. The charges for added apparatus shall be the same as the charges for other Apparatus, unless agreed otherwise by the parties.

3. EF&R shall perform all service, inspection maintenance, testing and repairs in a competent and workmanlike manner, in compliance with applicable laws and regulations.

4. The City shall pay EF&R for maintenance, service and repairs as follows:

4.1. The City shall pay for annual preventative maintenance and periodic preventative maintenance: at $115 per hour in 2020 and at $125 per hour in 2021.

4.2. The City shall pay for non-scheduled service and repairs at $115 per hour in 2020 and at $125 per hour in 2021. This rate shall include maintenance of gas-powered equipment.

4.3. The City shall pay for emergency repairs at one hundred and fifty percent (150%) of the non-scheduled service and repairs rate, with a minimum charge for two (2) hours.

4.4. The City shall pay the rates in sections 4.1 and 4.2 above where the maintenance, service or repairs are performed during EF&R Regular Hours. If the City requests EF&R to perform maintenance, service or repair outside of EF&R Regular Hours, or EF&R must perform maintenance, service or repair outside of EF&R Regular Hours to meet a deadline or schedule of the City, the City shall pay one hundred

Page 11 of 75 and fifty percent (150%) of the rates in sections 4.1 and 4.2 above, with a minimum charge for two (2) hours.

4.5. The parties, by their administrators identified in Section 8 of this Agreement, may agree in writing on or before July 1 of any year to adjust the rates of Section 4 to be effective on the subsequent January 1.

4.6. The City shall pay a $25 shop fee per Apparatus for annual preventative maintenance, periodic preventative maintenance and non-scheduled service and repair. The shop fee shall cover consumable goods used at the EF&R Shop (e.g. rags, brake cleaner, spray-lubricant, etc.).

4.7. The City shall pay for all fluids associated with inspection, maintenance, testing, service and repair. This charge for the fluids shall be EF&R’s direct costs for fluids, plus fifteen percent (15%) administration fee.

4.8. The City may elect to have an EF&R contractor perform ladder and hose testing and stretcher maintenance for City Apparatus. EF&R’s charge for this service shall be the actual cost to EF&R for the service (e.g. the contractor’s charges to EF&R in 2017 was $0.23/ft. for fire hose and $2.50/ft for ladders). The City must elect to have EF&R’s contractor perform this service no later than October of the year preceding the year in which the service will be performed.

4.9. EF&R shall apply Washington State Sales Tax to all the City charges under this Agreement.

5. EF&R shall bill the City for charges for routine scheduled testing, maintenance and repair, together with all hourly labor charges and costs for any parts purchased or supplied by EF&R and incurred during the preceding quarter. The City shall pay the bill within thirty (30) days of receipt.

6. This Agreement is effective January 1, 2020, notwithstanding its later execution, and shall remain in effect until December 31, 2021. The City may renew this Agreement for additional one-year terms by written notice given to EF&R no later than November 1, 2020 for the initial term and November 1 annually thereafter for any renewal term. EF&R may terminate this Agreement by written notice given to the City no later than November 1 of the year before the commencement of any one-year renewal term.

7. This Agreement expresses the entire understanding between the parties and may be amended only in writing, except as provided otherwise in Section 2.4 and Section 4.5 of this Agreement.

Page 12 of 75 8. The following persons shall administer this Agreement for each party, until such a time as either party gives written notice to the other of a change:

FOR EF&R: FOR THE CITY OF SNOQUALMIE FIRE DEPARTMENT: Jeff Clark Mark Correira Fire Chief Fire Chief Eastside Fire & Rescue City of Snoqualmie Fire Department

BY THEIR SIGNATURES BELOW, the signors certify that they have the authority to sign this Agreement on behalf of their respective agency and agree to the terms of this Agreement.

______Jeff Clark, Fire Chief Date Mark Correira Date Eastside Fire & Rescue City of Snoqualmie Fire Department

Page 13 of 75 Eastside Fire & Rescue Board of Directors AGENDA BILL 2019-36 November 14, 2019

SUBJECT: Fall City Fire Vehicle Maintenance Contract Renewal

SUMMARY STATEMENT: The Fall City Fire Department desires to renew a contract with Eastside Fire & Rescue for maintenance, inspection, testing and repair services for City owned fire and EMS apparatus and equipment. The contract language and rate schedule are consistent with contracts between other entities for vehicle maintenance.

Expenditure Required: N/A Amount Budgeted: $0

RECOMMENDED MOTION: Move to approve the Fall City Fire Department Vehicle Maintenance Contract renewal.

ALTERNATIVE(S): 1. Do not approve. 2. Suggest Revisions.

EXHIBITS:

1. Fall City Fire Department Vehicle Maintenance Contract

Originator: RB Administrative Review: 10/22/19

Action: Date: 11/14/19 Motion By: 2nd: Board Secretary:

Page 14 of 75 INTERLOCAL AGREEMENT BETWEEN King County Fire Protection District No. 27 AND EASTSIDE FIRE & RESCUE FOR FIRE APPARATUS AND EQUIPMENT SERVICE

THIS AGREEMENT is entered between King County Fire Protection District No. 27 (KCFD 27) and Eastside Fire & Rescue (“EF&R”) and is dated November, 2019 for reference purposes.

RECITALS

A. KCFD 27 is a municipal corporation of the State of Washington and operates a municipal fire department.

B. EF&R is a fire and emergency medical services joint operation of King County Fire Protection District No. 10, King County Fire Protection District No. 38, the City of North Bend, the City of Issaquah, and the City of Sammamish, all in King County, Washington.

C. The Fire District desires to contract with EF&R to provide maintenance, inspection, testing and repair services for KCFD 27 owned fire and EMS apparatus and equipment. EF&R has the facilities and personnel to provide such services on the terms and conditions set forth herein.

D. This Agreement is entered under the authority of the Interlocal Cooperation Act, Chapter 39.34 RCW. No separate legal entity will be formed, and no property will be jointly acquired.

AGREEMENT

KCFD 27 and EF&R agree as follows:

1. For the purposes of this Agreement, the following words shall have the meanings set forth:

1.1. “Apparatus” means KCFD 27 owned vehicles used to provide firefighting, rescue, hazardous materials and emergency medical services (“EMS”). EF&R shall perform maintenance, inspection and testing for the apparatus identified in Appendix A, attached hereto and incorporated herein. Apparatus include, but are

Page 15 of 75 not limited to, fire engines, ladder trucks, brush vehicles, aid units, command vehicles, staff vehicles and marine or water based motorized vehicles.

1.3. “Emergency repairs” means immediate repairs of Apparatus or equipment done on the road or pursuant to emergency call out.

1.5. “Non-scheduled service and repairs” means service and repairs not included in Appendix B, or an amended version of Appendix B, for Apparatus, or included in Appendix C, or an amended version of Appendix C, for pumps. Examples of non- scheduled service and repairs are valve repair, pump rebuild, body damage repair, engine repair or replacement, and equipment modification.

2. EF&R shall perform the following services under the following terms and conditions:

Page 16 of 75 2.2. EF&R shall perform non-scheduled repairs and emergency repairs at times agreed to by the parties, but only if EF&R personnel and equipment are available to perform such repairs.

2.3. Unless agreed otherwise by the parties, EF&R shall perform annual preventative maintenance, periodic preventative maintenance, non-scheduled repairs and emergency repairs during EF&R’s regular business hours of 8:00 a.m. to 5 p.m. Monday through Thursday and 8:00 a.m. to 12:00 p.m. Friday, except holidays observed by EF&R (“EF&R Regular Hours”). Unless agreed otherwise by the parties, EF&R shall perform the maintenance and repairs at the EF&R shop at 175 Newport Way NW, Issaquah, Washington.

2.4. King County Fire District 27 may add apparatus to Appendix A or delete apparatus from Appendix A by submitting written notice of the change with EF&R. EF&R shall acknowledge the change by preparing a revised Appendix A, which shall contain the date of the change. The revised Appendix A shall be considered an amendment of this Agreement without physical attachment to this Agreement. The charges for added apparatus shall be the same as the charges for other Apparatus, unless agreed otherwise by the parties.

3. EF&R shall perform all service, inspection maintenance, testing and repairs in a competent and workmanlike manner, in compliance with applicable laws and regulations.

4. KCFD 27 shall pay EF&R for maintenance, service and repairs as follows:

4.1. KCFD 27 shall pay for annual preventative maintenance and periodic preventative maintenance: at $105 per hour in 2019 and at $115 per hour in 2020.

4.2. KCFD 27 shall pay for non-scheduled service and repairs at $105 per hour in 2019 and at $115 per hour in 2020. This rate shall include maintenance of gas- powered equipment.

4.3. KCFD 27 shall pay for emergency repairs at one hundred and fifty percent (150%) of the non-scheduled service and repairs rate, with a minimum charge for two (2) hours.

4.4. KCFD 27 shall pay the rates in sections 4.1 and 4.2 above where the maintenance, service or repairs are performed during EF&R Regular Hours. If KCFD 27 requests EF&R to perform maintenance, service or repair outside of EF&R Regular Hours, or EF&R must perform maintenance, service or repair outside of EF&R Regular Hours to meet a deadline or schedule of KCFD 27,

Page 17 of 75 KCFD 27 shall pay one hundred and fifty percent (150%) of the rates in sections 4.1 and 4.2 above, with a minimum charge for two (2) hours.

4.6. KCFD 27 shall pay a $25 shop fee per Apparatus for annual preventative maintenance, periodic preventative maintenance and non-scheduled service and repair. The shop fee shall cover consumable goods used at the EF&R Shop (e.g. rags, brake cleaner, spray-lubricant, etc.).

4.7. KCFD 27 shall pay for all fluids associated with inspection, maintenance, testing, service and repair. This charge for the fluids shall be EF&R’s direct costs for fluids, plus fifteen percent (15%) administration fee.

4.8. KCFD 27 may elect to have an EF&R contractor perform ladder and hose testing and stretcher maintenance for KCFD 27 Apparatus. EF&R’s charge for this service shall be the actual cost to EF&R for the service (e.g. the contractor’s charges to EF&R in 2017 was $0.23/ft. for fire hose and $2.50/ft for ladders). KCFD 27 must elect to have EF&R’s contractor perform this service no later than October of the year preceding the year in which the service will be performed.

4.9. EF&R shall apply Washington State Sales Tax to all of the KCFD 27 charges under this Agreement.

5. EF&R shall bill KCFD 27 for routine scheduled testing, maintenance and repair, together with all hourly labor charges, fluids costs, and for any parts purchased or supplied by EF&R and incurred during the preceding quarter. KCFD 27 shall pay the bill within thirty (30) days of receipt.

6. This Agreement is effective retroactively to January 1, 2019, notwithstanding its later execution, and shall remain in effect until December 31, 2020. KCFD 27 may renew this Agreement for additional one-year terms by written notice given to EF&R no later than November 1, 2020 for the initial term and November 1 annually thereafter for any renewal term. EF&R may terminate this Agreement by written notice given to KCFD 27 no later than November 1 of the year before the commencement of any one-year renewal term.

7. This Agreement expresses the entire understanding between the parties and may be amended only in writing, except as provided otherwise in Section 2.4 and Section 4.5 of this Agreement.

Page 18 of 75 8. The following persons shall administer this Agreement for each party, until such a time as either party gives written notice to the other of a change:

FOR EF&R: FOR KCFD 27: Jeff Clark Chris Connor Fire Chief Fire Chief Eastside Fire & Rescue King County Fire District 27

BY THEIR SIGNATURES BELOW, the signors certify that they have the authority to sign this Agreement on behalf of their respective agency and agree to the terms of this Agreement.

______Jeff Clark, Fire Chief Date Chris Connor, Fire Chief Date

Page 19 of 75 King County Fire Protection District No. 27 Eastside Fire Rescue Appendix A Equipment List Maintenence Agreement Apparatus Unit ID# Make/model Vehicle Type Year Built Current mileage

3902 Freightliner FL112 - WS Darley Tender 1998 18,127 7903 Ford E-450 SD - Wheeled Coach Aid Car 1999 42,179 8903 Pierce Dash Engine 2004 68,415 1902 Chevrolet Tahoe Utility Truck - Command 2009 30,648 2903 A Iron Eagle 14' Single Axle Trailer Trailer 2009 2903 B Avon ERB 4000 Pro Inflatable Rescue Boat 2009 2903 C Evinrude E30DRL Outboard Motor 2010 7904 Ford E-450 SD - Braun Northwest Aid Car 2010 54,796 8904 Spartan Gladiator Engine 2015 23,356 5903 Ford F-350 SD Utility Truck 2017 2,816

* As of 10/15/2019 Page 20 of 75 Eastside Fire & Rescue Board of Directors AGENDA BILL 2019-37 November 14, 2019

SUBJECT: Revised EF&R Board Administrative Policy 0004, Minimum Staffing

SUMMARY STATEMENT: The EF&R Board of Directors approved the Finance and Administration Committee (FAC) recommendation for Aid Car Staffing effective 2020. The Union and Employer have agreed to language regarding dedicated Aid Car staffing, which requires modification of EF&R Board of Directors Administrative Policy 0004, Minimum Staffing.

The following language will be added to Section 5.3 of the Board Minimum Staffing Policy: a. Any Aid Car that is “posted” for 24-hours away from a supervising station will have one (1) Firefighter and one (1) Lieutenant (or Actor) assigned. All overtime opportunities for the Lieutenant position will be filled by a Company Officer.

Expenditure Required: N/A Amount Budgeted: $0 Fund Utilized:

RECOMMENDED MOTION: Move to recommend the revised EF&R Board Administrative Policy 0004, Minimum Staffing as presented.

ALTERNATIVE(S): 1. Do not recommend approval.

EXHIBITS: 1. Revised EF&R Board Administrative Policy 0004, Minimum Staffing

Originator: JC Administrative Review: 10/22/19

Action: Date: 11/14/19 Motion By: 2nd: Board Secretary:

Page 21 of 75 EF&R BOARD OF DIRECTORS ADMINISTRATIVE POLICY

SUBJECT: Minimum Staffing Policy Policy Number: 0004 Approved By: EF&R Board of Directors Effective Date: 1/1/2019 Agenda Bill: 2016-39, 2018-29 Pages: 3 Attachments: 0

1 Purpose 1.1 To provide guidelines for the provision of minimum staffing levels.

1.2 To establish a consistent process regarding the order of callback in order to fill to desired staffing levels.

2 Reference

3 Responsibility 3.1 The Board of Directors establishes the minimum staffing level.

3.2 All employees shall be familiar with and adhere to this policy.

4 Policy 4.1 Stations shall be staffed in accordance with Fire Chief direction.

5 Procedures/Guidelines 5.1 All career fire stations shall have a minimum of one dedicated-staffed engine or ladder company assigned, with the following exception: effective January 1, 2019 Station 81 will be covered by an Aid Car staffed with 2 firefighters (assigned to Station 83 and regularly posted at Station 81) from 0830-2030 365 days a year.

5.2 An officer and two firefighters constitute minimum staffing, twenty-four hours a day and seven days a week, for an engine or ladder company (currently housed at stations: 71, 72, 73, 78, 82, 83, 85, and 87).

5.3 Minimum staffing for a dedicated Aid Car is two firefighters (currently housed at: 71(24hrs), 83 (12hrs)). a. Any Aid Car that is “posted” for 24-hours away from a supervising station will have one (1) Firefighter and one (1) Lieutenant (or Actor) assigned. All overtime opportunities for the Lieutenant position will be filled by a Company Officer.

b. Special Events: Any Aid Car that is staffed up for a special event shall also be staffed with two firefighters. Exception: Any special event that does not otherwise have an EF&R supervisor assigned,

Page 22 of 75 and requires the staffing of an Aid Car, shall have one position on the Aid Car staffed with an officer.

5.4 Two Battalion Chief (BC) (or other officer acting as the BC) shall be on- duty at all times (two BC’s shall be assigned daily, with one (“hard bar”) being constant staffed).

5.5 At least five (not including the BC) commissioned Company Officers shall be on-duty at all times.

5.6 Whenever there is greater than minimum staffing, without incurring overtime, the following staffing plan is implemented: +1 Increase staffing at station 71 +2 Add Staffed Aid Car at Station 87 +3 Increase Staffing at Station 71 Add Staffed Aid Car at Station 87 +4 Add Staffed Aid Car at Station 87 Add Staffed Aid Car at Station 83 +5 Increase Staffing at Station 71 Add Staffed Aid Car at Station 87 Add Staffed Aid Car at Station 83 5.6.1 This plan may be altered at the direction of the Fire Chief or designee.

5.7 Floaters, debit firefighters, and debit company officers shall be used first as replacement to maintain minimum staffing.

5.7.1 Company Officers on debit may be used as a firefighter. 5.7.1.1 The regularly assigned company officer on shift shall remain in charge.

5.7.1.2 Company Officers on debit will not fill the driver position unless he/she has successfully completed the most recent driver/operator training.

5.8 The Fire Chief’s top service priority is to maintain minimum staffing levels. The Fire Chief shall maintain minimum staffing levels utilizing financial resources outlined in Board Policy 002.

5.9 The Deputy Chief of Operations is responsible for coordinating the management of personnel to maintain minimum staffing levels.

5.10 When staffing is above minimum, vacancies shall be filled first (if possible) through the upgrade/movement process.

5.11 When staffing falls below minimum, vacancies shall be filled as follows:

Page 23 of 75 5.11.1 Greater than 14 days

5.11.2 Battalion Chief 1. BC on debit day i. Acting BC (qualified to work where the vacancy occurred) 2. 3. Backfill Overtime BC 4. Backfill Overtime Captain

5.11.3 Company Officer 1. Company Officer on debit day 2. Acting Officer (qualified to work where the vacancy occurred) 3. Backfill Overtime Company Officer

5.11.4 Firefighter 1. Firefighter on debit day 2. Company Officer on debit day 3. Backfill Overtime Firefighter

5.11.5 14 days or less (No Downgrades)

5.11.6 Battalion Chief 1. BC on debit day 2. Backfill Overtime BC 3. Backfill Overtime Captain

5.11.7 Company Officer 1. Company officer on debit day 2. Backfill Overtime Company Officer

5.11.8 Firefighter 1. Firefighter on debit day 2. Backfill Overtime firefighter

5.12 Mandatory callback is instituted when voluntary means to return to work have not produced required staffing levels.

5.12.1 The officer or designee conducting the callback for firefighters/officers is operating under the direction of the Deputy Chief of Operations or designee and is authorized to assign a mandatory shift.

5.12.2 The employee assigned a mandatory shift is obligated to report for duty as soon as possible, but shall report within two hours from

Page 24 of 75 the time of notification, or secure a substitute to fill the assignment who shall report for duty as soon as possible but within two hours from the original mandatory notification. (The BC shall hold over an employee to bridge the gap while waiting for an employee to report under mandatory assignment.)

5.13 During times when an employee must be released from duty prior to securing a replacement and minimum staffing levels are compromised:

5.13.1 Staffing may be decreased to two at the station(if staffing is below three an engine or ladder cannot be operated and therefore all responses will be handled in the Aid Car until staffing is back to minimum), or

5.13.2 Staffing may be augmented by Reserves.

Page 25 of 75 Eastside Fire & Rescue Board of Directors AGENDA BILL 2019-38 November 14, 2019

SUBJECT: Revision to Audit Officers

SUMMARY STATEMENT: The Agency has various documents that require the Auditing Officer’s signature. The attached Resolution 19-05 revisions include appointing a new Auditing Officer and establishing additional Acting Auditing Officers to serve in the absence of the Agency’s appointed Auditing Officer.

Expenditure Required: N/A Amount Budgeted: N/A

Fund Utilized: N/A

RECOMMENDED MOTION: Move to adopt Resolution 19-05 revision to establish additional Auditing Officer(s).

ALTERNATIVE(S): Refer to Committee.

EXHIBITS: 1.) Resolution 19-05 Revision to Audit Officers

Originator: GT Administrative Review: 10/22/19

Action: Date: 11/14/19

Motion By: 2nd: Board Secretary:

Page 26 of 75 EASTSIDE FIRE & RESCUE ISSAQUAH, WASHINGTON RESOLUTION 19-05 A RESOLUTION by the Eastside Fire & Rescue Board of Directors, King County, Washington to establish additional Audit Officer(s).

WHEREAS, the Agency is required to have an auditing officer per RCW 42.24.080

WHEREAS, the Agency has assigned the duties of the auditing officer to the Budget Finance Analyst position to strengthen financial compliance and oversight with general ongoing business duties;

WHEREAS, the Agency has appointed Scott Faires as Budget Finance Analyst;

WHEREAS, the Agency needs to appoint additional Auditing Officers in the absence of the Budget Finance Analyst;

NOW THEREFORE, by this resolution, the Eastside Fire & Rescue Board of Directors does hereby appoint the following to act as the Auditing Officer in the absence of the Auditing Officer: Finance and Administrative Director, Lisa King Deputy Chief, Greg Tryon Deputy Chief, Richard Burke Deputy Chief, Ben Lane

ADOPTED by the Eastside Fire & Rescue Board of Directors at its Regular Meeting on November 14, 2019.

______Board Director Board Director

______Attest: Board Secretary

Page 27 of 75 Eastside Fire & Rescue Board of Directors AGENDA BILL 2019-39 November 14, 2019

SUBJECT: Establish Records Custodian

SUMMARY STATEMENT: The Agency is required by State law to name the Records Custodian.

Expenditure Required: N/A Amount Budgeted:

Fund Utilized:

RECOMMENDED MOTION: Move to adopt Resolution 19-06 establishing Finance and Administrative Director Lisa King as the Agency’s Records Custodian.

ALTERNATIVE(S): 1.) Suggest alternate Records Custodian.

EXHIBITS: Resolution 19-06 Establish Records Custodian

Originator: GT Administrative Review: 10/22/19

Action: Date: 11/14/19 Motion By: 2nd: Board Secretary:

Page 28 of 75 EASTSIDE FIRE & RESCUE ISSAQUAH, WASHINGTON

RESOLUTION 19-06

A RESOLUTION establishing Finance and Administrative Director Lisa King, as custodian of the Agency’s records, records retention, and disposal schedule.

WHEREAS, RCW 40 and WAC 434 call out specifics regarding records keeping, public disclosure, and records destruction and;

WHEREAS, Eastside Fire & Rescue has adopted the State of Washington Local Records Committee guidelines, therefore;

BE IT RESOLVED by the Board of Eastside Fire & Rescue, King County, Washington, that Finance and Administrative Director Lisa King hereby be appointed Records Custodian.

ADOPTED by the Eastside Fire & Rescue Board of Directors, King County, Washington, at its regular meeting held on November 14, 2019.

______Board Director Board Director

______Attest: Board Secretary

Page 29 of 75 Eastside Fire & Rescue Board of Directors AGENDA BILL 2019-40 November 14, 2019

SUBJECT: Mercer Island Fire Vehicle Maintenance Contract

SUMMARY STATEMENT: Mercer Island Fire Department desires to contract with Eastside Fire & Rescue for maintenance, inspection, testing and repair services for City owned fire and EMS apparatus and equipment. The contract language and rate schedule are consistent with contracts between other entities for vehicle maintenance.

Expenditure Required: N/A Amount Budgeted: $0

RECOMMENDED MOTION: Move to approve the Mercer Island Fire Department Vehicle Maintenance Contract.

ALTERNATIVE(S): 1. Do not approve. 2. Suggest Revisions.

EXHIBITS:

1. Mercer Island Fire Department Vehicle Maintenance Contract

Originator: RB Administrative Review: 10/22/19

Action: Date: 11/14/19 Motion By: 2nd: Board Secretary:

Page 30 of 75 INTERLOCAL AGREEMENT BETWEEN THE CITY OF MERCER ISLAND AND EASTSIDE FIRE & RESCUE FOR FIRE APPARATUS AND EQUIPMENT SERVICE

THIS AGREEMENT is entered between the City of Mercer Island (“the City”) and Eastside Fire & Rescue (“EF&R”) and is dated January 1, 2020 for reference purposes.

RECITALS

A. The City is a municipal corporation of the State of Washington and operates a municipal fire department.

D. This Agreement is entered under the authority of the Interlocal Cooperation Act, Chapter 39.34 RCW. No separate legal entity will be formed, and no property will be jointly acquired.

AGREEMENT

The City and EF&R agree as follows:

1. For the purposes of this Agreement, the following words shall have the meanings set forth:

1.1. “Apparatus” means City-owned vehicles used to provide firefighting, rescue, hazardous materials and emergency medial services (“EMS”). EF&R shall perform maintenance, inspection and testing for the apparatus identified in Appendix A, attached hereto and incorporated herein. Apparatus include, but are not limited to, fire engines, ladder trucks, brush vehicles, aid units, command vehicles, staff vehicles and marine or water based motorized vehicles.

Page 31 of 75 1.2. “Annual preventative maintenance” means inspection, maintenance and testing of Apparatus and pumps for the Apparatus once a calendar year. This annual preventative maintenance for Apparatus shall include all the inspections, maintenance and testing of the “Quarterly/Annual Mobile Fire Emergency Vehicle Inspection Report” published by the National Fire Protection Association (“NFPA”), attached as Appendix B and incorporated herein, or of an amended version of such Report. This annual preventative maintenance for pumps shall include all the testing protocols and requirements of the “Pump Performance Test” published by the NFPA, attached as Appendix C and incorporated herein, or of an amended version of such report.

1.3. “Emergency repairs” means immediate repairs of Apparatus or equipment done on the road or pursuant to emergency call out.

2. EF&R shall perform the following services under the following terms and conditions:

Page 32 of 75 2.2. EF&R shall perform non-scheduled repairs and emergency repairs at times agreed to by the parties, but only if EF&R personnel and equipment are available to perform such repairs.

2.3. Unless agreed otherwise by the parties, EF&R shall perform annual preventative maintenance, periodic preventative maintenance, non-scheduled repairs and emergency repairs during EF&R’s regular business hours of 8:00 a.m. to 5 p.m. Monday through Thursday and 8:00 a.m. to 12:00 p.m. Friday, except holidays observed by EF&R (“EF&R Regular Hours”). Unless agreed otherwise by the parties, EF&R shall perform the maintenance and repairs at the EF&R shop at 175 Newport Way NW, Issaquah, Washington.

3. EF&R shall perform all service, inspection maintenance, testing and repairs in a competent and workmanlike manner, in compliance with applicable laws and regulations.

4. The City shall pay EF&R for maintenance, service and repairs as follows:

4.1. The City shall pay for annual preventative maintenance and periodic preventative maintenance: at $115 per hour in 2020 and $125 per hour in 2021.

4.2. The City shall pay for non-scheduled service and repairs at $115 per hour in 2020 and $125 per hour in 2021. This rate shall include maintenance of gas-powered equipment.

4.3. The City shall pay for emergency repairs at one hundred and fifty percent (150%) of the non-scheduled service and repairs rate, with a minimum charge for two (2) hours.

Page 33 of 75 and fifty percent (150%) of the rates in sections 4.1 and 4.2 above, with a minimum charge for two (2) hours.

4.9. EF&R shall apply Washington State Sales Tax to all of the City charges under this Agreement.

5. EF&R shall bill the City for charges for routine schedule testing, maintenance and repair, together with all hourly labor charges and costs for any parts purchased or supplied by EF&R and incurred during the preceding quarter. The City shall pay the bill within thirty (30) days of receipt.

7. This Agreement expresses the entire understanding between the parties and may be amended only in writing, except as provided otherwise in Section 2.4 and Section 4.5 of this Agreement.

Page 34 of 75 8. The following persons shall administer this Agreement for each party, until such a time as either party gives written notice to the other of a change:

FOR EF&R: FOR THE CITY: Jeff Clark Steve Heitman Fire Chief Fire Chief Eastside Fire & Rescue City of Mercer Island, WA

BY THEIR SIGNATURES BELOW, the signors certify that they have the authority to sign this Agreement on behalf of their respective agency and agree to the terms of this Agreement.

______Jeff Clark, Fire Chief Date Steve Heitman, Fire Chief Date Eastside Fire & Rescue City of Mercer Island

Page 35 of 75 APPENDIX A Fire Apparatus and Equipment List

Type Designator Manufacturer Year Miles Pump hours E91 Pierce 2013 21511 173.3 E92 Pierce 2008 40610 3482 Engine E93 Pierce 2008 48439 2845.4 E94* Seagraves 1993 94554 432.2 M91 Pierce / GMC 2008 6417 108.4 Midi pumper M92 Pierce / International 2016 3456 148 Rescue R91 Braun / Ford 2014 3167 A91 Braun / Ford 2017 4810 Aid car A92 Braun / GMC 2011 52513 A93 Braun / Ford 2007 45534

* E194 will be surplussed in July or so once the new Pierce Pumper is I/S

Page 36 of 75 Eastside Fire & Rescue Board of Directors AGENDA BILL 2019-41 November 14, 2019

SUBJECT: Interagency Agreement with DOE - PFAS Groundwater Project

SUMMARY STATEMENT: The Board of Directors approved the Interlocal Agreement (ILA) and Scope of Work for the PFAS Investigation in the Lower Issaquah Valley. This Interagency Agreement (IAA) is between the State of Washington Department of Ecology (DOE) and Eastside Fire & Rescue. The agreement is to further evaluate, assess and collect data of PFAS in soil and groundwater at source areas in the Lower Issaquah Valley for design of source remedial action(s) where appropriate.

This project has a maximum cost of $473,835.00, of which EF&R will be reimbursed for up to $449,015.00 by the DOE and $12,410 from the City of Issaquah. Administration requires formal approval to expend up to $473,835.00 from the Operating Fund Contingency (Reserve).

Expenditure Required: $473,835.00 Amount Budgeted: $0 Fund Utilized: Operating Fund Contingency

RECOMMENDED MOTION: Move to approve the expenditure of up to $473,835.00 from the Operating Fund Contignecy for the PFAS Groundwater Project in the Lower Issaquah Valley.

ALTERNATIVE(S): 1. Recommend modifications. 2. Do not approve.

EXHIBITS: 1. Interagency Agreement w/DOE: PFAS Groundwater Project

Originator: JC Administrative Review: 10/22/19

Action: Date: 11/14/19 Motion By: 2nd: Board Secretary:

Page 37 of 75 Page 38 of 75 Page 39 of 75 Page 40 of 75 Page 41 of 75 Page 42 of 75 Page 43 of 75 Page 44 of 75 Page 45 of 75 Page 46 of 75 Page 47 of 75 Page 48 of 75 Page 49 of 75 Page 50 of 75 Page 51 of 75 Page 52 of 75 Page 53 of 75 Page 54 of 75 Page 55 of 75 Page 56 of 75 Eastside Fire & Rescue Board of Directors AGENDA BILL 2019-42 November 14, 2019

SUBJECT: Interagency Agreement with the City of Issaquah - PFAS Groundwater Project

SUMMARY STATEMENT: This Interagency Agreement (IAA) is between the City of Issaquah and Eastside Fire & Rescue. The agreement is to further evaluate, assess and collect data of PFAS in soil and groundwater at source areas in the Lower Issaquah Valley for design of source remedial action(s) where appropriate. This IAA, in conjunction with the IAA between EF&R and Department of Ecology (DOE) and a separate IAA between the COI and DOE, clarifies the intentions of all parties concerning funding.

This agreement states that all funding, outlined in all three agreements, required to complete the agreed upon Scope of Work above and beyond the $499,015 being contributed by DOE, will be split 50/50 between the COI and EF&R.

Furthermore, this agreement states that any future amendments, agreed upon by all parties, shall also include a financial split of 50/50.

There is no specific funding authorization required with approval of this agreement.

Expenditure Required: $0 Amount Budgeted: $0 Fund Utilized: Operating Fund Contingency

RECOMMENDED MOTION: Move to approve the IAA between the City of Issaquah and Eastside Fire & Rescue.

ALTERNATIVE(S): 1. Recommend modifications. 2. Do not approve.

EXHIBITS: 1. Interagency Agreement w/Issaquah: PFAS Groundwater Project

Originator: JC Administrative Review: 10/22/19

Action: Date: 11/14/19 Motion By: 2nd: Board Secretary:

Page 57 of 75 INTERLOCAL AGREEMENT REGARDING PFAS INVESTIGATION IN THE LOWER ISSAQUAH VALLEY

THIS INTERLOCAL AGREEMENT (“Agreement” or “ILA”) is made and entered into by and between the City of Issaquah (“Issaquah” or “City”), a municipal corporation, and Eastside Fire and Rescue (“EF&R”), a joint operation of King County Fire Protection District No. 10, King County Fire Protection District No. 38, the City of Issaquah, the City of North Bend, and the City of Sammamish (each individually a “Party” and collectively the “Parties”), pursuant to authority granted by Chapter 39.34 RCW.

THE PURPOSE OF THIS AGREEMENT is to evaluate the nature and extent of perfluoroalkyl substances (“PFAS”) in shallow soil and groundwater in the Lower Issaquah Valley.

WHEREAS, both Issaquah and EF&R have legal authority pursuant to Chapter 39.34 RCW that allows each entity to conduct the actions detailed in this Agreement, each Party is authorized to undertake the actions in this agreement.

THEREFORE, IT IS MUTUALLY AGREED THAT:

I. SCOPE OF WORK

A. The City and EF&R agree to fund the Scope of Work and Budget (“Scope of Work”) prepared by Farallon Consulting, L.L.C. (“Farallon”) attached as Appendix A. The purpose of the Scope of Work is to further characterize PFAS in soil and groundwater at source areas in the Lower Issaquah Valley; evaluate vertical stratification of PFAS in groundwater; assess additional potential up-gradient sources; and collect additional data for design of a source remedial action(s) where appropriate. The Parties further agree that Tasks 1-7 and 9-10 will be performed by Farallon while Task 8 will be performed by the City’s consultant.

B. The City and EFR further agree to fund the Scope of Work and Budget prepared by Geosyntec attached as Appendix B for the completion of Task 8

C. Additional scopes of work may be added by the Parties once approved by all members of the Executive Committee. If any additional scope of work is added, “Scope of Work,” as used in this Agreement, should be construed to include any additional scope approved as required by this paragraph.

II. EXECUTIVE COMMITTEE AND CONTRACT MANAGEMENT

A. The Executive Committee is comprised of EF&R’s Chief, an EF&R Board member, a Fire District 10 Commissioner, the City’s Mayor, the City’s Administrator, and a representative from the Washington State Department of Ecology (“Ecology”).

B. The Executive Committee plans to meet at least once per month to obtain a status update on the Scope of Work. The Executive Committee may also discuss other aspects of the Scope of Work, including budget and additional necessary scopes of work.

Page 58 of 75 C. EF&R agrees to manage and contract with Farallon for the purposes of performing the tasks 1- 7 and 9-10 in the Scope of Work.

D. The City agrees to manage and contract with Geosyntec for the purpose of performing task 8 in the Scope of Work.

III. ECOLOGY PARTICIPATION

EF&R and Ecology will enter into an Interagency Agreement ("IAA"), through which Ecology will provide funding for the Scope of Work, with the exception of Task 8 and 10, EF&R will invoice Ecology for the first $449,015 of expenses (or other higher invoice amount as EF&R and Ecology may mutually agree) associated with Tasks 1-7 and 9, per the terms of the IAA. The City and Ecology will enter into and Interagency Agreement (“IAA), through which Ecology will provide funding for Task 8 of the Scope of Work. The City will invoice Ecology for the first $50,000 of expenses (or other higher invoice amount as the City and Ecology may mutually agree) associated with Task 8, per the terms of the IAA.

IV. CITY AND EF&R FINANCIAL CONTRIBUTION

A. The City and EF&R will provide funding as set forth herein to complete the tasks described in the Scope of Work as shown in Appendix A, Statement of Work and Budget.

B. The City agrees to contribute up to $62,410 toward the completion of the cost of tasks detailed in the Scope of Work. Of the City’s total contribution of $62,410, $50,000 will come from Ecology funding discussed in paragraph III above, and $12,410 will come from the City’s Water Utility. Should the Ecology funding be reduced or eliminated, the Parties agree that they will equally split the expenses that were to be funded by the portion of the grant reduced or eliminated.

C. EF&R agrees to contribute up to $461,425 toward the completion of the cost of tasks detailed in the Scope of Work. Of EF&R's total contribution of $461,425, $449,015 will come from Ecology funding discussed in paragraph III above, and $12,410 will come from EF&R funds. Should the Ecology funding be reduced or eliminated, the Parties agree that they will equally split the expenses that were to be funded by the portion of the grant reduced or eliminated.

V. ELIGIBLE EXPENSES

A. The City and EF&R agree that the expenses in the Scope of Work and the following expenses are eligible to be equally split between EF&R and the City (“Eligible Expenses”): 1. Expenses incurred for tasks as identified in the IAA No. C2000071 between EF&R and Ecology which exceed $449,015; 2. Expenses incurred for tasks as identified in the planned Interagency Agreement between the City and Ecology which exceed $50,000;

Page 59 of 75 3. All expenses associated with all tasks as identified in Appendix A (Scope of Work and Estimated Budget) up to a maximum total study cost of $523,835 inclusive of the $449,015 identified in IAA No. C2000071 and the planned IAA of $50,000; and; 4. Any expenses mutually approved as eligible by both Parties.

B. The City and EF&R agree that as Eligible Expenses are incurred, EF&R will pay the Farallon invoice. After EF&R has surpassed DOE qualified reimbursement of $449,015, or before in the case of a reduced Grant or the Grant prematurely ending, EF&R will bill the City and the City will pay fifty percent (50%) of Eligible Expenses.

C. The City and EF&R agree that as Eligible Expenses are incurred, the City will pay the Geosyntec invoice. After the City has surpassed DOE qualified reimbursement of $50,000, or before in the case of a reduced Grant or the Grant prematurely ending, the City will bill EF&R and EF&R will pay fifty percent (50%) of Eligible Expenses

D. Payment for satisfactory performance of the Scope of Work shall not exceed $523,835 unless the Parties mutually agree to an amendment authorizing a higher amount.

E. Compensation for services shall be based on the terms and tasks set forth in the Scope of Work.

VI. PERIOD OF PERFORMANCE

The period of performance of this ILA shall commence on December 1, 2019, or the date of final signature, whichever comes later, and be completed by June 30, 2021, unless terminated sooner as provided herein. Amendments extending the period of performance, if any, shall be agreed on by both Parties after consulting with the Executive Committee.

VII. GENERAL PROVISIONS

A. This Agreement shall terminate by its terms, or sooner by written agreement of the Parties.

B. No separate legal or administrative entity is created by this Agreement.

C. Any joint or cooperative undertaking resulting from this Agreement does not require the joint financing, budgeting, acquisition, holding or disposal of any real or personal property.

D. To the extent necessary, this Agreement shall be administered jointly by the City’s Mayor and EF&R’s Chief.

E. Consistent with RCW 39.34.040, this Agreement shall be filed for recording with the King County Department of Records upon full execution or posted on the City’s and EF&R’s respective websites listed by subject matter.

Page 60 of 75 F. This Agreement is made under and shall be governed by and construed in accordance with the laws of the State of Washington. Venue and jurisdiction of any lawsuit involving this Agreement shall exist exclusively in state court in King County, Washington. If either Party breaches or threatens to breach this Agreement, the other Party shall be entitled to seek all legal, injunctive or other equitable relief.

G. All notices and/or correspondence hereunder, shall be mailed or hand-delivered and addressed as follows: To EF&R: Chief 175 Newport Way NW Issaquah, WA 98027 Phone: 425.313.3201

To City: Mayor City of Issaquah 130 East Sunset Way Issaquah, WA 98027 Phone: 425-837-3023

H. If any part or provision of this Agreement is held invalid or unenforceable as written, it shall not affect any other part. If any part of this Agreement is held to be unenforceable as written, it shall be enforced to the maximum extent allowed under applicable law.

I. The waiver of any breach of this Agreement or failure to enforce any provision of this Agreement shall not waive any later breach.

J. The term “Party” as used in this Agreement shall include, but not be limited to, the Party's employees, staff, agents, and any other persons, parties or entities acting on behalf of the Party for the purposes set forth herein.

K. This Agreement shall be effective on the date by which both Parties have executed this Agreement ("Effective Date").

L. This Agreement may be executed in counterparts, each of which shall be deemed an original and with the same effect as if the Parties had signed the same document. All such counterparts shall be construed together and shall constitute one instrument, but in making proof hereof it shall only be necessary to produce one such counterpart.

M. The Parties represent and warrant this Agreement has been duly approved and authorized by their respective legislative authorities, that each Party has the full power and authority to enter into this Agreement and to carry out the actions required of them by this Agreement, and all persons signing this Agreement in a representative capacity represent and warrant they have the full power and authority to bind their respective municipal entities.

Page 61 of 75 N. It is the Parties' intent to resolve any disputes relating to the interpretation or application of this Agreement informally through discussions by the Mayor of the City and the Chief of EF&R. If unsuccessful, then the Parties agree to submit the dispute to non-binding mediation administered by a professional mediator before resorting to a lawsuit. All fees and expenses for mediation shall be borne by the Parties equally. However, each Party shall bear the expense of its own counsel, experts, witnesses, and preparation and presentation at the mediation.

O. The Parties agree to perform all duties and obligations in this Agreement with due diligence and in good faith. Time is of the essence to perform all duties and obligations in this Agreement.

P. This Agreement is made for the sole benefit of the Parties and is not intended to benefit any other person or entity. Nothing in this Agreement shall be construed to waive any legal defense available to a Party nor shall it be construed as a legal admission for any purpose, with the sole exception of an action to enforce the terms of the Agreement itself.

IN WITNESS WHEREOF, the Parties have executed this Agreement as set forth below.

CITY OF ISSAQUAH EASTSIDE FIRE AND RESCUE

By: By: Mary Lou Pauly, Mayor Jeff Clark, Chief

Dated: ______Dated: ______

ATTEST: APPROVED AS TO FORM:

By: By: Christina Eggers, City Clerk

APPROVED AS TO FORM: OFFICE OF CITY ATTORNEY:

By:

Page 62 of 75 EASTSIDE FIRE & RESCUE BOARD OF DIRECTORS ANNUAL AGENDA CALENDAR Monthly Dates for submittal 4th Wednesday – Final Agenda Review (EF&R, Board Leadership, Partner Rep.) 1st Thursday – Agenda Packet Distributed & Posted to Website January 2019 Agenda Review w/Board Chair, Vice Chair & Finalize January Agenda (FD38) Wed 1/2? Partner Rep. Thurs 1/2 EF&R Agenda Packet Distributed All documents and financials finalized for distribution Recognition:

3:30 p.m. – Warrant Review (FD38) Briefing: Thurs 1/9 4:00 p.m. - Regular Meeting Board and Committee Elections

Consent Agenda: Minutes and Financial Recap Write Offs Thurs 1/24 Legislative Day (Olympia) RSVP Required February 2020 Agenda Review w/Board Chair, Vice Chair & Wed 1/22 Finalize February Agenda (Issaquah) Partner Rep. Thurs 2/6 EF&R Agenda Packet Distributed All documents and financials finalized for distribution Recognition:

Briefing: Thurs 2/13 3:30 p.m. – Warrant Review (Issaquah) 4:00 p.m. - Regular Meeting Consent Agenda: Minutes and Financial Recap Write Offs March 2020 Agenda Review w/Board Chair, Vice Chair & Wed 2/26 Finalize March Agenda (North Bend) Partner Rep. Thurs 3/5 EF&R Agenda Packet Distributed All documents and financials finalized for distribution Recognition:

3:15 p.m. – Board Picture Day Briefing: Thurs 3/12 3:45 p.m. – Warrant Review (North Bend) Strategic Plan Quarterly Update 4:00 p.m. - Regular Meeting Consent

Agenda: Minutes and Financial Recap Write Offs April 2020 Agenda Review w/Board Chair, Vice Chair & Wed 3/25 Finalize April Agenda (Sammamish) Partner Rep. Thurs 4/2 EF&R Agenda Packet Distributed All documents and financials finalized for distribution

Page 63 of 75 Recognition:

3:30 p.m. – Warrant Review (Sammamish) Briefing: Thurs 4/9 4:00 p.m. - Regular Meeting Consent Agenda: Minutes and Financial Recap Write Offs May 2020 Agenda Review w/Board Chair, Vice Chair & Wed 4/22 Finalize May Agenda (FD10) Partner Rep. Thurs 5/7 EF&R Agenda Packet Distributed All documents and financials finalized for distribution Recognition:

3:30 p.m. – Warrant Review (FD10) Briefing: Thurs 5/14 4:00 p.m. - Regular Meeting Consent Agenda: Minutes and Financial Recap Write Offs Sat 5/16 Fireground 101 (Bellevue Training Center) RSVP Required June 2020 Agenda Review w/Board Chair, Vice Chair & Wed 5/27 Finalize June Agenda (FD38) Partner Rep. Thurs 6/4 EF&R Agenda Packet Distributed All documents and financials finalized for distribution Recognition:

Briefing: Revenue and Expense Budget – Draft 1/Referral Thurs 6/11 3:30 p.m. – Warrant Review (FD38) 4:00 p.m. - Regular Meeting Strategic Plan Quarterly Update Consent Agenda: Minutes and Financial Recap Write Offs July 20120 Agenda Review w/Board Chair, Vice Chair & Wed 6/24 Finalize July Agenda (Issaquah) Partner Rep. Thurs 7/2 EF&R Agenda Packet Distributed All documents and financials finalized for distribution Recognition:

3:30 p.m. – Warrant Review (Issaquah) Briefing: Thurs 7/9 4:00 p.m. - Regular Meeting Consent Agenda: Minutes and Financial Recap Write Offs August 2020 Agenda Review w/Board Chair, Vice Chair & Wed 7/24 Finalize September Agenda (North Bend) Partner Rep. Thurs 8/6 EF&R Agenda Packet Distributed All documents and financials finalized for distribution Recognition:

3:30 p.m. – Warrant Review (North Bend) Briefing: Thurs 8/13 4:00 p.m. - Regular Meeting Consent Agenda: Minutes and Financial Recap Write Offs September 2020

Page 64 of 75 Agenda Review w/Board Chair, Vice Chair & Wed 8/26 Finalize September Agenda (Sammamish) Partner Rep. Thurs 9/3 EF&R Agenda Packet Distributed All documents and financials finalized for distribution Recognition:

3:30 p.m. – Warrant Review (Sammamish) Briefing: Thurs 9/10 4:00 p.m. - Regular Meeting Strategic Plan Quarterly Update

Consent Agenda: Minutes and Financial Recap Write Offs October 2020 Agenda Review w/Board Chair, Vice Chair & Wed 9/23 Finalize October Agenda (FD10) Partner Rep. Wed 10/1 EF&R Agenda Packet Distributed All documents and financials finalized for distribution Recognition:

3:30 p.m. – Warrant Review (FD10) Briefing: Final Budget Adoption Thurs 10/8 4:00 p.m. - Regular Meeting Consent Agenda: Minutes and Financial Recap Write Offs November 2020 Agenda Review w/Board Chair, Vice Chair & Wed 10/28 Finalize November Agenda (Issaquah) Partner Rep. Wed 11/5 EF&R Agenda Packet Distributed All documents and financials finalized for distribution Recognition:

3:30 p.m. – Warrant Review (Issaquah) Briefing: Thurs 11/12 4:00 p.m. - Regular Meeting Consent Agenda: Minutes and Financial Recap Write Offs December 2020 Agenda Review w/Board Chair, Vice Chair & Wed 11/25 Finalize December Agenda (North Bend) Partner Rep. Wed 12/3 EF&R Agenda Packet Distributed All documents and financials finalized for distribution Recognition:

3:30 p.m. – Warrant Review (North Bend) Briefing: Thurs 12/10 4:00 p.m. - Regular Meeting Strategic Plan Quarterly Update Final Adoption: Standards of Response Coverage Fire Chief Evaluation

Consent Agenda: Minutes and Financial Recap Write Offs To Be Scheduled Parked Items EF&R Annual Awards Non-Profit Funding Formula Board Development (i.e. Emergency Preparedness training) Disaster Preparedness Treat & Refer Program Briefing

Page 65 of 75 Eastside Fire & Rescue Board of Directors 2020 Top Legislative Issues

• Sustainable Fire/EMS funding • 1% levy limit restructure: Consider COLA limits rather than 1% (HB 1764) • EMS cap raised to $.75 • Mirror Port Authorities, which are outside the $10 • In conjunction with other partners, urge passage of HB 1169 (Peterson/Griffey) to clarify state law regarding cost reimbursement from insurance carriers for services and supplies used in the cleanup and removal of debris and hazardous substances that go beyond what taxpayers fund for fire department readiness.

• Fire Training Academy Funding: State Capitol dollars to build aging North Bend Training Academy (HB 1075) legislative session. May result in a small amount of money for EFR every year ($50,000).

• Incentivize Regionalization EF&R is a superior model for regionalization efforts, look for opportunities to share information regarding the ILA model. • Identify and Remove Barriers • Identify statewide all-hazard response advantages • Funding advantages

• Volunteer Recruitment & Retention EF&R in general support, anything that benefits statewide volunteers will benefit our ability to recruit and retain • Consider additional incentives • Bolster WFC program: State Fire Chiefs Association offering support for volunteer firefighter programs • Regional Coordinator grant • Ensure Family Leave Law does not apply: Very important for cost control to EF&R

• Wildland • Full reimbursement for mobilization costs for state-approved mobilization events to recover the full cost of those resources with the aim of mitigating local disincentives to sending needed resources to other jurisdictions. • Pre-positioning of mobilization to allow for the prepositioning of resources in instances of known, forthcoming mobilizations with the aim of engaging suppression efforts earlier. • Wildland fire funding increase in funding for a variety of issues surrounding wildland fire that would lead to quicker, more robust response, increased prevention efforts, and better forest health practices.

• Food Truck Legislation

Page 66 of 75 Eastside Fire & Rescue Revenue and Expense Report October 2019

Revenue Total Operating Revenues are $2,904,051.46 greater than we budgeted.

We continue to see the payments from the GEMT in our transport revenue. We expect that this revenue will continue to come in higher than budgeted. We have also received $1,526,137.43 in 2017 GEMT revenue.

Expenses Actual operating expenses are greater than budgeted by $202,238.36.

Total salaries expenses are greater than budgeted by $129,869.11, which is mainly due to overtime. Overtime was greater than budgeted by $457,649.83 which is mostly due to suppression and training overtime and suppression training overtime.

Total benefits are $8,153.60 less than budgeted. This is mostly due Post Retirement Medical Program cost coming in lower than budgeted. However, it is partially offset by healthcare cost coming in higher than budgeted for this time.

Total supplies expenses are $20,618.90 less than budgeted. While the office and operating and fuel expenses are coming in higher than budgeted, it is being offset by uniforms and protective clothing, small tools and equipment and software expenses. We will continue to monitor these areas as we expect the uniforms and protective clothing expenses to end the year around what was budgeted.

Total service expenses are $101,141.75 greater than budgeted. We are seeing this in Professional services, Maintenance, and Dues and Subscriptions.

Page 67 of 75 Eastside Fire & Rescue Revenue and Expense Report October 2019 Line October 2019 October 2019 YTD October 2019 YTD October 2019 2019 Annual Remaining Number Title Actuals Budget Actuals YTD Variance Budget % of Total Budget

1 2019 Beginning Fund Balance 4,222,710.23 2 3 4 Revenue 5 Intergovernmental Revenue 279,914.83 1,444,584.16 1,660,961.48 216,377.32 1,733,243.00 95.83 72,281.52 Fire Protection and Emergency Medical Services - 6 1,543,789.67 20,500,514.98 20,030,314.27 (470,200.71) 24,600,618.00 81.42 4,570,303.73 Partner Contibutions Fire Protection And Emergency Medical Services - 7 34,962.64 411,000.00 1,972,879.27 1,561,879.27 470,046.00 419.72 (1,502,833.27) Governmental Agencies 8 Costc Recovery 22,796.10 145,685.00 470,212.28 324,527.28 169,730.00 277.04 (300,482.28) 9 Ambulance Service - AMR - - 51,935.04 51,935.04 - 0.00 (51,935.04) 10 Ambulance Service - Fee for Transport 5,099.23 1,219,583.00 2,355,743.30 1,136,160.30 1,463,500.00 160.97 (892,243.30) 11 Shop Revenue 16,475.44 30,215.00 41,193.15 10,978.15 32,501.00 126.74 (8,692.15) 12 Miscellaneous Revenue 10,313.20 40,487.00 112,881.81 72,394.81 48,204.00 234.18 (64,677.81) 13 Total Operating Revenue 1,913,351.11 23,792,069.14 26,696,120.60 2,904,051.46 28,517,842.00 93.61 1,821,721.40 14 15 16 17 Expense 18 Salaries & Wages 1,271,405.27 12,731,109.00 12,495,876.22 (235,232.78) 15,266,844.00 81.85 2,770,967.78 19 Overtime 215,098.56 1,817,293.00 2,274,942.83 457,649.83 2,688,941.00 84.60 413,998.17 20 Educational Incentive Pay 11,836.00 116,010.00 111,951.28 (4,058.72) 139,204.00 80.42 27,252.72 21 Deferred Compensation 43,399.00 427,905.00 419,878.51 (8,026.49) 513,477.00 81.77 93,598.49 22 Longevity Pay 55,111.94 689,180.00 544,353.21 (144,826.79) 827,011.00 65.82 282,657.79 23 Leave Cashout Expense 12,187.20 231,840.00 296,204.06 64,364.06 231,840.00 127.76 (64,364.06) 24 Total Salary 1,609,037.97 16,013,337.00 16,143,206.11 129,869.11 19,667,317.00 82.08 3,524,110.89 25 26 Healthcare Benefits 241,997.91 3,145,390.00 3,221,522.87 76,132.87 3,793,114.00 84.93 571,591.13 27 Life Insurance Premium 500.00 6,500.00 4,529.50 (1,970.50) 13,000.00 34.84 8,470.50 28 Disability Insurance - 4,370.00 3,985.77 (384.23) 7,435.00 53.61 3,449.23 29 LEOFF I Retired Med Medical 8,163.13 115,816.00 82,079.88 (33,736.12) 130,463.00 62.91 48,383.12 30 Payroll Taxes 30,580.48 646,138.00 675,450.39 29,312.39 698,318.00 96.73 22,867.61 31 Emplee Asst Prog Fee Expense 474.03 4,554.00 4,411.17 (142.83) 5,464.00 80.73 1,052.83 32 Post Retirement Medical Program 27,150.00 320,000.00 259,650.00 (60,350.00) 384,000.00 67.62 124,350.00 33 Pension 89,941.99 955,712.00 938,696.82 (17,015.18) 1,145,847.00 81.92 207,150.18 34 Total Benefits 398,807.54 5,198,480.00 5,190,326.40 (8,153.60) 6,177,641.00 84.02 987,314.60 35 36 Office & Operational Supplies 27,142.35 371,694.00 386,603.47 14,909.47 442,470.00 87.37 55,866.53 37 Uniform & Protective Clothing 36,735.08 160,223.00 149,527.65 (10,695.35) 179,588.00 83.26 30,060.35 Page 38 Fuel Expense 13,294.86 136,668.00 139,727.50 3,059.50 164,000.00 85.20 24,272.50 39 Small Tools & Equipment 12,446.37 78,947.00 71,097.08 (7,849.92) 89,345.00 79.58 18,247.92 68 40 Software Licenses 10,249.09 189,250.00 169,207.40 (20,042.60) 202,500.00 83.56 33,292.60 of 41 Total Supplies 99,867.75 936,782.00 916,163.10 (20,618.90) 1,077,903.00 84.99 161,739.90 75 42 Eastside Fire & Rescue Revenue and Expense Report October 2019 Line October 2019 October 2019 YTD October 2019 YTD October 2019 2019 Annual Remaining Number Title Actuals Budget Actuals YTD Variance Budget % of Total Budget 43 Professional Services 44,371.13 546,191.00 602,858.95 56,667.95 659,135.00 91.46 56,276.05 44 Communication 347,375.58 909,038.00 917,889.33 8,851.33 961,598.00 95.45 43,708.67 45 Travel 4,159.01 47,030.00 52,526.38 5,496.38 54,672.00 96.08 2,145.62 46 Equip Rent & Lease 3,841.47 27,260.00 28,636.10 1,376.10 32,150.00 89.07 3,513.90 47 Liability Insurance 451.00 205,000.00 194,502.00 (10,498.00) 205,000.00 94.88 10,498.00 48 Utilities 16,462.66 204,168.00 187,544.91 (16,623.09) 245,000.00 76.55 57,455.09 49 Laundry Expense 384.29 4,180.00 5,271.01 1,091.01 5,000.00 105.42 (271.01) 50 Maintenance & Repair 22,100.52 233,868.00 293,514.42 59,646.42 280,000.00 104.83 (13,514.42) 51 Dues & Subscription 2,060.00 51,493.00 136,613.17 85,120.17 55,822.00 244.73 (80,791.17) 52 Education 5,287.87 171,434.00 98,440.26 (72,993.74) 186,431.00 52.80 87,990.74 53 Miscellaneous - 19,671.00 2,678.22 (16,992.78) 22,600.00 11.85 19,921.78 54 Total Services 446,493.53 2,419,333.00 2,520,474.75 101,141.75 2,707,408.00 93.10 186,933.25 55 56 Total Operating Expenses 2,554,206.79 24,567,932.00 24,770,170.36 202,238.36 29,630,269.00 83.60 4,860,098.64 57 58 59 October 2019 Ending Fund Balance 6,148,660.47 60 Page 69 of 75 EF&R Current and 5‐Year Incident History For the Month of October Only

860 840 820 800 780 843 849 760 825 740 720 766 759 739 700 680 2014 2015 2016 2017 2018 2019

Year AFA EMSNon‐Struc Fire Struc Fire MVA Other Total 2014 103 464 14 6 37 115 739 2015 89 547 62 8 41 19 766 2016 119 581 52 18 52 21 843 2017 102 597 56 12 33 25 825 2018 94 557 36 9 43 20 759 2019 106 607 53 14 44 25 849

Year‐to‐Date Through October

9000 8000 7000 6000 5000 8349 4000 7619 8021 7710 6744 7225 3000 2000 1000 0 2014 2015 2016 2017 2018 2019

Year AFA EMSNon‐Struc Fire Struc Fire MVA Other Total 2014 641 4572 205 72 268 986 6744 2015 757 5062 749 104 370 183 7225 2016 754 5522 592 144 383 224 7619 2017 860 5688 712 131 387 243 8021 2018 799 5644 566 113 371 217 7710 2019 913 6072 630 111 348 275 8349

Page 70 of 75 Dist 10 Current and 5‐Year Incident History For the Month of October Only

180 160 140 120 100 80 158 156 133 60 121 107 118 40 20 0 2014 2015 2016 2017 2018 2019

Year AFA EMSNon‐Struc Fire Struc Fire MVA Other Total 2014 20 86 6 1 12 33 158 2015 19 92 27 4 14 0 156 2016 11 72 22 1 12 3 121 2017 14 84 14 2 11 8 133 2018 13 70 5 2 14 3 107 2019 10 68 12 4 18 6 118

Year‐to‐Date Through October

1800 1600 1400 1200 1000 800 1534 1383 600 1197 1247 1166 1288 400 200 0 2014 2015 2016 2017 2018 2019

Year AFA EMSNon‐Struc Fire Struc Fire MVA Other Total 2014 108 851 66 16 103 239 1383 2015 150 970 223 27 136 28 1534 2016 96 734 174 22 133 38 1197 2017 101 780 180 19 127 40 1247 2018 90 751 144 21 123 37 1166 2019 95 784 192 27 129 61 1288

Page 71 of 75 Dist 38 Current and 5‐Year Incident History For the Month of October Only

70 60 50 40 30 57 62 50 51 46 20 41 10 0 2014 2015 2016 2017 2018 2019

Year AFA EMSNon‐Struc Fire Struc Fire MVA Other Total 2014 4 21 2 1 2 11 41 2015 0 34 11 1 3 1 50 2016 1 35 4 3 3 5 51 2017 2 36 3 1 4 0 46 2018 1 46 4 1 5 0 57 2019 2 46 9 0 4 1 62

Year‐to‐Date Through October

700 600 500 400

300 556 563 608 597 458 200 447 100 0 2014 2015 2016 2017 2018 2019

Year AFA EMSNon‐Struc Fire Struc Fire MVA Other Total 2014 14 262 34 10 21 117 458 2015 10 281 93 10 38 15 447 2016 29 383 71 15 32 26 556 2017 27 378 77 13 43 25 563 2018 23 446 76 11 29 23 608 2019 14 439 93 7 18 26 597

Page 72 of 75 Issaquah Current and 5‐Year Incident History For the Month of October Only

450 400 350 300 250 200 400 397 352 385 361 150 311 100 50 0 2014 2015 2016 2017 2018 2019

Year AFA EMSNon‐Struc Fire Struc Fire MVA Other Total 2014 41 223 3 2 14 28 311 2015 39 277 11 2 15 8 352 2016 54 301 13 5 20 7 400 2017 49 301 11 4 12 8 385 2018 44 274 14 3 15 11 361 2019 56 296 19 4 14 8 397

Year‐to‐Date Through October

4500 4000 3500 3000 2500 2000 3920 3369 3574 3586 1500 2950 3192 1000 500 0 2014 2015 2016 2017 2018 2019

Year AFA EMSNon‐Struc Fire Struc Fire MVA Other Total 2014 307 2155 45 21 85 337 2950 2015 353 2394 210 33 131 71 3192 2016 324 2621 175 45 127 77 3369 2017 384 2675 227 43 138 107 3574 2018 353 2788 195 37 138 75 3586 2019 458 3028 190 33 121 90 3920

Page 73 of 75 North Bend Current and 5‐Year Incident History For the Month of October Only

100

60 88 40 77 67 59 61 66 20

0 2014 2015 2016 2017 2018 2019

Year AFA EMSNon‐Struc Fire Struc Fire MVA Other Total 2014 5 42 1 0 0 11 59 2015 12 52 1 0 1 1 67 2016 11 57 2 3 3 1 77 2017 11 62 9 2 2 2 88 2018 6 49 3 0 2 1 61 2019 6 52 3 1 3 1 66

Year‐to‐Date Through October

900 800 700 600 500 400 807 699 300 639 622 619 633 200 100 0 2014 2015 2016 2017 2018 2019

Year AFA EMSNon‐Struc Fire Struc Fire MVA Other Total 2014 38 463 19 8 18 93 639 2015 59 470 54 10 12 17 622 2016 46 557 40 14 24 18 699 2017 68 632 60 15 21 11 807 2018 47 490 42 11 17 12 619 2019 67 488 38 7 18 15 633

Page 74 of 75 Sammamish Current and 5‐Year Incident History For the Month of October Only

250

200

150

100 194 206 170 173 173 141 50

0 2014 2015 2016 2017 2018 2019

Year AFA EMSNon‐Struc Fire Struc Fire MVA Other Total 2014 33 92 2 2 9 32 170 2015 19 92 12 1 8 9 141 2016 42 116 11 6 14 5 194 2017 26 114 19 3 4 7 173 2018 30 118 10 3 7 5 173 2019 32 145 10 5 5 9 206

Year‐to‐Date Through October

2500

2000

1500

1000 1798 1830 1731 1911 1314 1430 500

0 2014 2015 2016 2017 2018 2019

Year AFA EMSNon‐Struc Fire Struc Fire MVA Other Total 2014 174 841 41 17 41 200 1314 2015 185 947 169 24 53 52 1430 2016 259 1227 132 48 67 65 1798 2017 280 1223 168 41 58 60 1830 2018 286 1169 109 33 64 70 1731 2019 279 1333 117 37 62 83 1911

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