BSNL KERALA ELECTRICAL ZONE
O/o THE EXECUTIVE ENGINEER(E) BSNL ELECTRICAL DIVISION Trivandrum 2nd Floor, Admn building, TE Compound, Manacaud, Trivandrum - 695009, Tele. 0471- 2459866/ 2458969 Email Id: [email protected]
ELECTRICAL WING
E-TENDER DOCUMENT
Name of Work: Providing Annual Comprehensive Maintenance of Electro Mechanical Services in GSM BTS sites under DE Pathanamthitta and Adoor in Pathanamthitta BA (BSNL ESD Thiruvalla), (24 months : 2018-20) (Rate Contract)
NIT NO. OF EE(E): 130/EDT/2018-19
This tender document contains...... 75.... [Seventy Five pages only ].
Date and time of Tender opening: 06.10.2018 at 14.00Hrs
Estimated Cost Rs.33,04,832/- E-Tender Processing Fee: Rs. 1,950/- Cost of Bid Document: Rs. 590/- EMD: Rs.66,097/-
Help desk for E-tenderprocess/procedure M/s ITI: Shri.Sanil A (Timings:0900 to 2000 Hrs) Mobile No: 9747363433 Tender Wizard Office No. 91-8040482000/ 2328-4311 Email: [email protected]
Signature of the Tender issuing Officer
Designation (For and behalf of BSNL)
1 | Page BSNL KERALA ELECTRICAL ZONE
Name of Work: Providing Annual Comprehensive Maintenance of Electro Mechanical Services in GSM BTS sites under DE Pathanamthitta and Adoor in Pathanamthitta BA (BSNL ESD Thiruvalla), (24 months : 2018-20) (Rate Contract)
INDEX
SL. NO. CONTENTS PAGE NO
1. Cover Page 1 2. Index 2 SECTION I 3. Notice Inviting e-Tenders (Form BSNL EW – 6 amended as per this 3-10 NIT) 4. Tender submission format(e-Tender) 11-16 5. Under taking/ Acceptance 17-18 SECTION II 6. General Rules And Directions 19-20 7. Conditions of Contract 21-22 8. Performa of Schedules 23-24 9. Details ,documents & process for billing under GST 25-31 10. Computerised Measurement Book 32 11 Conditions of Rate Contract 33 12. Important Notes to contractors 34-35 13. Schedule of Quantities 36-39 14. Special condition of contract 40-45 15. Scope of work and Specifications 46-64 16. List of approved makes 65-66 SECTION III 17. Model form of BG for submitting EMD-(Annexure I) 67 18. Model form of BG for Performance Security Guarantee-(Annexure II) 68 19. Format of Non relative Certificate-(Annexure III) 69 20. Undertaking regarding EPF Provisions-(Annexure IV) 69 21. Undertaking regarding ESI Provisions-(Annexure V) 70 22. Undertaking to abide by EW6 and EW8-(Annexure VI) 70 23. Compliance Statement-(Annexure VII) 71 24. List of sites 72-74 BSNL EW8 www.kerala.bsnl.co.in/tenders/electrical
JTO(EP)/SDE(EP) EE(E)
2 | Page Contractor SDE(E)/EE(E) BSNL KERALA ELECTRICAL ZONE
O/o THE EXECUTIVE ENGINEER(E) BSNL ELECTRICAL DIVISION 2nd Floor, Admn building, TE Compound, Manacaud, Trivandrum - 695009, Tele. 0471- 2459866/ 2458969 Email Id: [email protected] ELECTRICAL WING Electrical division: Trivandrum NOTICE INVITING E-TENDER (Form BSNL- EW6) The Executive Engineer (E), BSNL Electrical Division, Trivandrum on behalf of Bharat Sanchar Nigam Limited invites Item Rate E-Tenders from eligible Firms / Contractors (to be evaluated as per the eligibility criteria specified hereunder) for the following work :-
1 NIT No. 130/EDT/2018-19
2 Name of Work Providing Annual Comprehensive Maintenance of Electro Mechanical Services in GSM BTS sites under DE Pathanamthitta and Adoor in Pathanamthitta BA (BSNL ESD Thiruvalla), (24 months : 2018-20) (Rate Contract)
3 Estimated Cost put to tender Rs.33,04,832/-
4 Earnest Money Deposit Rs.66,097/-
5 Cost of Bid Document Rs.590/-
6 Validity of rate contract 24 months from the date of approval of ratecontract . 7 Period of completion for individual work 24Months from the tenth day of date of award.
8 Last date & Time of on line submission of Eligibility documents & Bid documents . Up to 23.50 Hrs. on 06.10.2018
9 Last date & Time for submission of EMD,cost of bid document in original in a sealed Up to 13.30 Hrs. on 10.10.2018 envelope in Division office.
10 Time & date of opening of sealed envelope containing EMD&cost of Bid documentof At 14.00Hrs On 10.10.2018 intending bidders in Division office.
11 Time & Date of Opening ofBid(ON LINE ONLY) At 14.30Hrs On 10.10.2018
3 | Page BSNL KERALA ELECTRICAL ZONE
1. ELIGIBILITY CRITERIA
The Contractors satisfying the following conditions shall be eligible to bid: A. Average annual turnover during the last 3 years, ending 31st March of the previous financial year, should be at least 30% of the estimated cost put to tender.
AND B. i)BSNL enlisted contractors ofclass II (E ) and above. OR ii) The manufacturer/authorized dealer/OEM of EA sets. Theletter of authorization from manufacturer in original/photocopy attested by BSNL Executive shall be submitted . OR
Iii) Experience of having successfully completed similar works inCentral Government / State Government/ Central Autonomous body/Central Public Sector Under taking during last 7 years ending last day of month previous to the one in which applications are invited, should beeither of the following: Three successfully completed AMC of EMS works costing not less than the amount equal to Rs.6,60,966/- OR Two successfully completed works costing not less than the amount equal to Rs.9,91,450/- OR One successfully completed work costing not less than the amount equal to Rs.13,21,933/-
1) The firm should :- (copy to be enclosed) a. Have a valid PAN b. Have a valid Goods & Services Tax registration certificate number which is not a composition registration. c. File a self-declaration along with the evidence that the supplier is not black listed by GST authorities. d. Intimate all GST Registration number to BSNL, where supplier holds multiple GST numbers. e. Have valid EPF Registration Certificate& ESI Registration certificate .
2) The intending bidder has to fill all the details such as Banker's name, Demand Draft/Fixed Deposit Receipt /Pay Order/ Banker's Cheque/Bank Guarantee number, amount and date. 3) Cost of Bid Document -Demand Draft amounting to Rs.590/- drawn in favour of "Accounts Officer(cash) , BSNL , Pathanamthitta SSA" 4) E-Tender Processing Fee – Rs.1,950/- shall be paid online through website www.tenderwizard.com/BSNL. 5) EMD -amounting to Rs.66,097/- in the prescribed form. Earnest Money should be in the form of demand draft/FDR/ BG (As per format at Annexure- I) / CDR of a nationalized/scheduled bank guaranteed by the Reserve Bank of India, drawn in favour of Accounts Officer(cash) , BSNL , Pathanamthitta SSA". The Validity period of EMD shall be 120 days, from the date of opening of tender.
4 | Page Contractor SDE(E)/EE(E) BSNL KERALA ELECTRICAL ZONE
6) The intending bidder must read the terms and conditions of BSNL EW 6 carefully. He should only submit his bid if he considers himself eligible and he is in possession of all the documents required.
2. The Bid documents consisting of the detailed plans, complete specifications, the schedule of quantities of the various classes of works to be done and the set of conditions of contract to be complied with and other necessary documents, can be seen and downloaded from website www.tenderwizard.com/BSNL at free of cost from 26.09.2018 @17.00 hrs onwards and upto 23.50 hrs. on 06.10.2018
A. The Bid can only be submitted after uploading the following scanned documents in the “Attach Eligibility Documents” button under “Tender Request” of e-Tendering:-
a. Remittance of tender processing fees to M/s ITI. b. Demand draft towards cost of tender documents c. EMD in prescribed form as per Para 1 -5) above. d. Self attested Copy of CA certificate for turnover. e. Self attested Copy of Credentials for establishing Eligibility :-Documentary proof of satisfying eligibility conditions as per Para 1 (eligibility conditions) above. f. Self attested Copy of Valid PAN card. g. Self attested copy of Valid Goods & Services Tax registration certificate. It is to be certified that the same is not a composition registration. h. Self-declaration along with the evidence that the supplier is not black listed by GST i. authorities j. Intimation of all GST Registration number to BSNL, where supplier holds multiple GST numbers. k. Self attested copy of EPF Registration Certificate. l. Self attested copy of ESI Registration Certificate. m. Duly filled and signed copy of Non Relative Certificate(Annexure III) n. Duly filled and signed undertaking regarding EPF Provisions (Annexure IV) o. Duly filled and signed undertaking regarding ESI Provisions (Annexure V) p. Duly filled and signed Undertaking and to abide by EW6 and EW 8 (Annexure VI). q. Compliance Statement (Annexure VII)
B. Also the contractor shall submit the Original DD for cost of Bid documents and EMD in the prescribed form in a sealed envelope super scribed with Name of work, date & time of opening of bid along with the name and address of the bidder in the tender box available in the office of the Executive Engineer (Electrical), BSNL Electrical Division, Trivandrum up to 13.30Hrs on 10.10.2018
The tender shall be opened on 10.10.2018 day at 14.30 Hrs. in presence of AO, SDE [E]/JTO(Plg.) and contractors present.
3. Online bid documents submitted by intending bidders shall be opened only in respect of those bidders whose Earnest Money Deposit ,Cost of Bid Document placed in the envelope are found in order.
5 | Page Contractor SDE(E)/EE(E) BSNL KERALA ELECTRICAL ZONE
4. In case of any clarifications required in respect of the eligibility documents uploaded, the original documents shall be produced to the tender accepting authority as per the requirement.
5. After submission of the bid online, the contractor can re-submit revised bid any number of times but before the last date and time of submission of bid as notified.
6. While submitting the revised bid, contractor can revise the rate of one or more item(s) any number of times (they need not re-enter rates of all the items) but before last date and time of submission of bid as notified.
7. The bid submitted shall become invalid and cost of bid & e-tender processing fees shall not be refunded if: (i) The bidder is found ineligible. (ii) The bidder does not upload all the documents as per Para-2above. (iii) In case any discrepancy is noticed between the documents attached through the “Eligibility Documents” button under the “Tender Request” part of the of e-Tender process at the time of submission of bid and hard copies (Para 2 B above) as submitted physically in the office of tender opening authority.
8. General conditions of contract for works in BHARAT SANCHAR NIGAM LIMITED are available on BSNL website www.kerala.bsnl.co.in/tenders/electrical.
9. For e-Tendering of this tender BSNL has engaged e-portal maintained by M/S ITI, New Delhi.www.tenderwizard.com/BSNL. The agency intending to participate in tendering process shall have to register with M/s ITI, New Delhi.
10. The intending bidders must have valid Class-III digital signature to submit the bid.
11. On opening date, the contractor can login and see the bid opening process. After opening of bids he will receive the competitors bid sheets.
12. The bidding process will be accepted only through e-Tendering platform. As tenders are invited through e-Tendering process, physical copy of the tender document would not be available for sale. Contractor can upload documents in the form of JPG format, PDF format and any other format as permissible by the e- tendering portal.
13. Certificate of Financial Turnover(If applicable): At the time of submission of bid, contractor may upload Affidavit/ Certificate from Charted Accountant mentioning Financial Turnover of last 3 years or for the period as specified in the bid document and further details if required may be asked from the contractor after opening of technical bids. There is no need to upload entire voluminous balance sheet.
14. Contractor must ensure to quote rate of each item. If any cell is left blank and no rate is quoted by the bidder, rate of such item shall be treated as “0” {Zero}.
15. Conditional tenders or tender with conditional rebates shall be summarily rejected .
6 | Page Contractor SDE(E)/EE(E) BSNL KERALA ELECTRICAL ZONE
16. Before e- tendering, the contractor shall inspect the site and fully acquaint himself about the condition with regard to accessibility of site and site nature and the extend of grounds, working condition, including stocking of materials, installation of T&P etc., and conditions affecting accommodation and movement of labour etc., required for the satisfactory execution of the contract. No claim whatsoever on such account shall be entertained by the BSNL in any circumstances.
17. Agreement shall be drawn with the successful Tenderer on prescribed Form No. BSNL EW-6 &8, which is available on BSNL website www.kerala.bsnl.co.in/tenders/electrical. Tenderer shall quote his rates as per various terms and conditions of the said form.
18. The time allowed for carrying out the work will be as mentioned above in the EW 6.
19. The EMD of all the unsuccessful tenderers shall be released on issue of award letter to the successful tenderer. This shall be done within one week of award letter.
20. Exemption from payment of earnest money and security deposit by any other unit/ department shall not hold good for BSNL.
21. The EMD of the successful tenderer will be returned to the contractor without interest only after submission of performance guarantee and commencement of work. The successful tenderer has to extend the validity of EMD as per BSNL requirements.
22. In case the eligibility credentials are found to be fake or falsified at any stage i.e. before award of work or during execution of the work or after completion of the work, the contractor will be debarred from tendering in BSNL for three years including any other action under the contract or existing law.
23. Performance Guarantee (PG): The contractor is required to furnish performance guarantee for an amount equal to 5% of the contract value in the form of bank guarantee / CDR/FDR/DD (of a nationalized / Scheduled Bank in a standard format) within two weeks from the date of issue of award letter. This period can be further extended by the E in Charge upto a maximum period of 2 weeks on written request of the contractor.The validity period of the performance security in the form of performance bank guarantee shall be valid for a period of 6 monthsfrom the date of completion of work . 24. Security Deposit: In addition to the performance guarantee stated above, a sum @ 10% of the gross amount of the bill shall be deducted from each running bill of the contractor till the sum be deducted with the sum already deposited as earnest money, will amount to security deposit of 5 % of the tendered value of the work. This SD shall be released after an observation period of 6 months after the date of completion of work. 25. The acceptance of tender will rest with the SE(E) BSNL Thiruvananthapuram who does not bind himself to accept the lowest tender or any other tender & reserves to himself the Authority to reject lowest or all the tenders received without assigning any reason. All tenders in which any of the prescribed conditions are not fulfilled or incomplete in any respect are liable to be rejected. Tenders with any condition including that of conditional rebates shall be summarily rejected.
7 | Page Contractor SDE(E)/EE(E) BSNL KERALA ELECTRICAL ZONE
26. Canvassing in connection with tender is strictly prohibited & the tenders submitted by the contractors who resort to canvassing will be liable for rejection.
27. The BSNL reserves itself the right of accepting the whole or any part of the tender & the tenderer shall be bound to perform the same at the rates quoted.
28. The tenderer should give a certificate that none of his/her relative is employed in BSNL units. In case of proprietorship firm, certificate will be given by the proprietor & for partnership firm certificate will be given by all the Directors of the company.
29. Near relatives of all BSNL employees either directly recruited or on deputation are prohibited from participation in tenders and execution of works in the different units of BSNL. The near relatives for this purpose are defined as: a) Members of a Hindu Undivided family. b) They are husband and wife. c) The one is related to the other in the manner as father, mother, son(s) & son's Wife(daughter-in-law), Daughter(s) & daughter's husband (son-in-law), brother(s) &brother's wife, sister(s) & sister's husband (brother -in-law)
30. The company or firm or any other person is not permitted to tender for works in BSNL Unit in which his near relative (s) is (are) posted. The unit is defined as SSA / Circle / Chief Engineer / Chief Archt./ Corporate office for non-executive employees and all SSA in a circle including circle office/Chief Engr. / Chief Archt./ Corporate office for executive employees (including those called as Gazetted officers at present). The tenderer should give a certificate that none of his/her such near relative is working in the units as defined above where he is going to apply for tender / work, for proprietorship, partnership firms & limited company certificate shall be given by the authorized signatory of the firm. Any breach of these conditions by the company or firm or any other person, the tender/work will be cancelled and earnest money/performance guarantee will be forfeited at any stage whenever it is so noticed. BSNL will not pay any damages to the company or firm or the concerned person. The company or firm or the person will also be debarred for further participation in the concerned unit. The format of the non-relative certificate is given in Annexure III.
31. No employee in BSNL / Govt. of India is allowed to work as a contractor for a period of two years of his retirement from service without the prior permission. The contract is liable to be cancelled if either the contractor or any of his employees is found at any time to be such a person who had not obtained the permission as aforesaid before submission of tender and engagement in the contractor’s service. 32. The tender for the work shall not be witnessed by a contractor or contractors who himself/themselves has/have tendered or who may and has/have tendered for the same work. Failure to observe this condition would render ,tenders of the contractors tendering,as well as witnessing the tender ,liable to summary rejection. 33. It will be obligatory on the part of the tenderer to sign each page of the Schedule of work and the tender documents for all the component parts and after the work is awarded he will have to enter into a separate agreement with the officer concerned.
8 | Page Contractor SDE(E)/EE(E) BSNL KERALA ELECTRICAL ZONE
34. The tenders for the work shall remain open for acceptance for a period of 90 days from the date of opening of the tenders. If any tenderer withdraws his tender before the validity period or before the issue of letter of acceptance or makes any modification in the terms and conditions of the tender which is not acceptable ,then the BSNL shall without prejudice to any other right of remedy be at liberty to forfeit 50% (fifty percent only) of the said earnest money absolutely. 35. Extension of validity: In case, where the letter of award of work cannot be placed within the validity period of the tender, the BSNL can request all tenderers to extend the validity of their respective tenders and the Earnest Money deposit by a reasonable period. In such cases, extension of validity of Earnest Money deposit by 30 days beyond the extended validity date of tender should also be asked for. While BSNL can make the request for extension, the tenderer is free to either extend the validity or refuse the request to extend the validity. 36. The contractor should read the tender documents carefully before submitting the tender. 37. Agreement shall be drawn with the successful tenderer on prescribed form.The tenderer shall quote his rates as per various terms and conditions of the said form,which will form part of the agreement. 38. The tenderer shall furnish a declaration to this effect ( in case down loaded tender) that no addition /deletion /correction have been made in the tender document submitted and is identical to the tender document appearing on web site. Every page of downloaded tender shall be signed by the tenderer with stamp (seal) of his firm/organisation. i. If it is found at any stage of tender scrutiny after submission of tender that the bidder has made any correction /addition/ alteration / omission in tender documents available on the website/original Draft NIT in office, the bid shall be treated as non-responsive and shall be summarily rejected and the EMD deposited by the tender shall be forfeited in addition to any other action as per prevalent rules. ii. The conditional tender or tenders with conditional rebate shall be summarily rejected. iii. The tenderer shall submit the original computer printout of the tender document downloaded from the internet. Photo copy shall not be accepted. iv. The tender documents shall not be sent through the courier/Post. Tender documents received through courier/post shall not be opened at /considered at all. v. All communications with the bidder shall be in writing. Fax/Email shall be covered under this category and considered as adequate means of communications. 39. This Notice Inviting Tender shall form part of the Contract document. The successful tenderer/Contractor on acceptance of his tender by the accepting authority shall within 15 days from the stipulated date of start of the work, formally sign the contract consisting of: a) The Notice Inviting Tender, all the documents including additional conditions, specifications and drawings, if any, forming part of the tender and as issued at the time of invitation of tender and acceptance thereof together with any correspondence leading thereto. b) Standard BSNL EW-8 form. 40. EPF PROVISIONS: The agency has to comply with the provision of EPF and miscellaneous provisions Act - 1952 and employees Provident Fund scheme-1952 as amended up to date in respect of labours/employees engaged by them for this work. Any consequences arising due to non-complying of provisions as specified above shall be of the sole responsibility of the firm only. The agency shall give an undertaking to this effect as per the prescribed proforma (Annexure IV ) 41. The site for the work shall be made available in full or parts. 42. If any terms and conditions mentioned in this NIT document are in contravention to BSNL EW6/EW 8 General Conditions of Contract, the terms and conditions mentioned in this document shall prevail.
9 | Page Contractor SDE(E)/EE(E) BSNL KERALA ELECTRICAL ZONE
43. Termination of contract on death of contractor : Without prejudice to any right or remedies under this contract, if the contractor dies, the Engineer in charge on behalf of the BSNL shall have the option of terminating the contract without compensation to the contractor.
44. Indulging of contractor in criminal/ Antisocial activities and cases under investigation/charge sheeted by CBI or any other Government agencies etc : If the CBI/independent External Monitor (IEM) / income tax /Central Govt Taxes/State Govt Taxes Departments recommends such a course- Action will be taken as per directions of CBI or concerned department.
45. Mandatory requirements for billing under GST shall be ensured by the firm for availing input credit as applicable to BSNL. 46. The vendor should up load the invoice in GSTN portal immediately on issue of the same without which the invoice will not be processed for payment.
Executive Engineer(E) For and on behalf of BSNL
FILE NO: 24(1) / EEE- BSNL/TVM / 2018/ 1847 DATED 22.09.2018 Copy to: 1. The CE(E),BSNL KEZ,TVM 2. The SE(E),BSNL KEZ,TVM/CLT 3. All EE(E)s under Kerala Zone 4. The Eligible contractors 5. The AO/Notice Board/Spare
10 | Page Contractor SDE(E)/EE(E) BSNL KERALA ELECTRICAL ZONE
TENDER SUBMISSION FORMAT A. CHECK LIST FOR BIDDERS Notes for Submission of Documents: 1. The bidder shall have to download the Tender documents and again shall upload the documents with digital signature before the prescribed date and time. 2. The bidder shall submit the Original documents of DD towards cost of Bid documents and EMD in the prescribed form in a sealed envelope mentioning Name of work, date & time of opening of bidsalong with the name and address of the bidderin the tender box of office of Executive Engineer (E), BSNL Electrical Division, Trivandrumbefore the prescribed date and time (Ref.EW 6). 3. Online bid documents submitted by intending bidders shall be opened only in respect of those bidders, whose Cost of Bid Document ,Earnest Money Deposit and eligibility credentialsare found in order. 4. The Firms who fulfil the following requirements and submit proof shall be eligible to bid. DETAILS TO BE UPLOADED Name of Vendor: SL. Uploaded DESCRIPTION NO yes /No The following documents of EMD, Cost of Bid Document and eligibility credentials shall be attached through the “Eligibility Documents” button under the “Tender Request” part of the e-Tender process.The price bid will only be opened after satisfying the eligibility conditions are met. 1. The intending bidder has to fill all the details such as Banker's name, Demand Draft/Fixed Deposit Receipt /Pay Order/ Banker's Cheque /Bank Guarantee number, amount and date a) E-Tender Processing Fee – Rs.1,950/- shall be paid to M/s ITI Limited through their e- gateway by credit/debit card, internet banking or RTGS/NEFT facility through website www. tenderwizard.com/BSNL b) Cost of Bid Document: Demand draft amounting to Rs.590/-drawn in favour of "Accounts Officer(cash) , BSNL , Pathanamthitta SSA payable at Thiruvalla (Demand Draft only) c) EMD -amounting Rs.66,097/-in the prescribed form. Earnest Money should be in the form of demand draft/FDR/ BG (As per format at Annexure-I)/ CDR of a nationalized/scheduled bank guaranteed by the Reserve Bank of India, drawn in favour of "Accounts Officer(cash) , BSNL , Pathanamthitta SSA”must accompany each tender. The Validity period of EMD is 120 days, from the date of opening of tender. 2. Self attested Copy of CA certificate for turnover. 3. Self-attested copy of credentials of eligibility 4. Self-attested Copy of PAN card. 5. Self attested copy of Valid Goods & Services Tax registration certificate& certificate that it is not a composition registration. 6. Self-declaration along with the evidence that the supplier is not black listed by GST authorities 7. Intimation of all GST Registration number to BSNL, where supplier holds multiple GST numbers. 8. Self-attested copy of EPF Registration certificate 9 Self-attested copy of ESI Registration certificate 10 Duly filled and signed copy of Non Relative Certificate(Annexure III) 11. Duly filled and signed undertaking regarding EPF Provisions (Annexure IV) 12. Duly filled and signed undertaking regarding ESI Provisions (Annexure V) 13. Duly filled and signed Undertaking and to abide by EW6 and EW 8 (Annexure VI). 14. Compliance Statement (Annexure VII)
11 | Page Contractor SDE(E)/EE(E) BSNL KERALA ELECTRICAL ZONE
B. INFORMATION FOR BIDDERS ( e-TENDER) 1. For e-Tendering of this tender BSNL has engaged e-portal maintained by M/s ITI Ltd. The agency intending to participate in tendering process shall have to register with https://www.Tender wizard. com/ BSNL 2. Those Contractors not registered on the website mentioned above, are required to get registered beforehand. The intending bidder can get registered with ITI Ltd. by making online payment of required amount with registration particulars. For details kindly visit website https://www.tenderwizard.com/BSNL or contact Executive Engineer. 3. The intending bidder must have valid class-III digital signature to submit the bid. 4. The intending bidder should read carefully and understand the tender document, procedure for e- tendering etc. completely before participating in the e-tender procedure. Participation in the e-tendering, presumes that the bidder (s) has/have read all the conditions, Special Conditions of the contract, Schedule of quantity etc. and agree/abide by them. He should only submit his bid if he considers himself eligible and he is in possession of all the documents required. 5. The bid document consisting of BSNL EW 6, Specifications, Schedule of quantities of various types of items to be executed and the set of terms and conditions of the contract to be compiled with and other necessary documents can be seen and downloaded from www.tenderwizard.com/BSNL or www.kerala.bsnl.co.in free of cost. 6. The bid can only be submitted after uploading the mandatory scanned documents such as demand draft/FDR/BG/CDR as applicabletowards cost of bid document andEMD and e-Tender Processing Fee payable to M/s ITI Limited (To be paid online). 7. Information and instructions for bidders posted on website shall form part of bid document. 8. On opening date, the contractor can login and see the bid opening process. After opening of bids he will receive the competitors bid sheets. 9. Contractor can upload documents in the form of JPG format and PDF format. 10. Certificate of Financial Turnover: At the time of submission of bid, contractor may upload Affidavit/ Certificate from Charted Accountant mentioning Financial Turnover of last 3 years or for the period as specified in the bid document. There is no need to upload entire voluminous balance sheet. 11. Contractor must ensure to quote rate of each item. If any cell is left blank the same shall be treated as “0”(ZERO). 12. The intending bidder should see all the conditions of contract uploaded in the website including Corrigendum if any, till the last date of submission of bid. 13. BSNL reserves the right to reject any prospective application without assigning any reason and to restrict the list of qualified contractors to any number deemed suitable by it, if too many bids are received satisfying the laid down criterion.
Seal of the firmSignature of contractor/firm
12 | Page Contractor SDE(E)/EE(E) BSNL KERALA ELECTRICAL ZONE
C.INSTRUCTIONS FOR BIDDERS ( e-TENDER) GENERAL Submission of Tender through online process is mandatory for this e-Tender.E-Tendering is a new methodology for conducting Public Procurement in a transparent and secured manner. For conducting electronic tendering, BSNL Electrical Zone has decided to use the portal https://www.tenderwizard.com through M/s ITI, a Government of India Undertaking. It supports all activities of tendering based on proactive work flow concept. Fine details of tendering like vendors registration, tender announcement and corrigendum, tender form processing, opening, negotiation and tender awarding are supported in a real time interactive environment.
For participating in this tender online, the following instructions need to be read carefully. These instructions are supplemented with more detailed guidelines on the relevant screens of the e-Tender.
1. TENDER BIDDING METHODOLOGY:
Electronically Sealed Bid System –“Single Stage - Two Envelopes Electronic bid system”. In this case of two electronically sealed envelopesbid system, the Eligibility document [Cover I] &Price Bid [Cover II]shall be submitted by the bidder at the same time.
2. BROAD OUTLINE OF ACTIVITIES FROM BIDDERS PROSPECTIVE:
a) Procure a Digital Signing Certificate (DSC) b) Register on Tender Wizard site of M/s ITI (e-Tender) c) Create Users and assign roles on e-Tender d) View Notice Inviting Tender (NIT) on e-Tender e) Download Official Copy of Tender Documents from e-Tender f) Clarification to Tender Documents on e-Tender g) Query to BSNL (Optional) h) View response to queries posted by BSNL, as addenda. i) Bid-Submission on e-Tender j) Attend Public Online Tender Opening Event (TOE) on e-Tender Opening of Eligibility documents &Technical Part (as applicable) k) View/Post-TOE Clarification posted by BSNL on e-Tender (Optional)- Respond to BSNL’s Post- TOE queries l) Attend Public Online Tender Opening Event (TOE) on e-Tender Opening of Pricebid
3. DIGITAL CERTIFICATES:
For integrity of data and its authenticity/ non-repudiation of electronic records, and be compliant with IT Act 2000, it is necessary for each user to have a Digital Certificate (DC). also referred to as Digital Signature Certificate (DSC), of Class 3, issued by a Certifying Authority (CA) licensed by Controller of Certifying Authorities (CCA) [refer http://www.cca.gov.in].
4. REGISTRATION:
To use the Electronic portal (https://www.tenderwizard.com), vendor needs to register on the portal (if not registered earlier). Registration of each organization is to be done by one of itssenior persons who will be the main person coordinating for the e-tendering activities. In e- TENDER terminology, this person will be referred to as the Super User (SU) of that organization. For further details, please visit the website/portal(https://www.tenderwizard.com), and click on the “Supplier Organization” link under “Registration” (on the Home Page), and follow further instructions as given on the site.
13 | Page Contractor SDE(E)/EE(E) BSNL KERALA ELECTRICAL ZONE
5. BID RELATED INFORMATION FOR THIS TENDER (SEALED BID)
The entire bid-submission would be online on e-TENDER. Broad outline of submissions are as follows: Submission of Cost of bid document, Earnest Money Deposit (EMD) and Processing Fee. (Envelope-I) Submission of digitally signed copy of Tender Documents/ Addendum/addenda.(Envelope II)
6. OFFLINE SUBMISSIONS:
The contractor shall submit the DD for cost of Bid documents and EMDin the form of demand draft/FDR/ BG (As per format at Annexure-I)/ CDR of a nationalized/scheduled bank guaranteed by the Reserve Bank of India] drawn in favour of "Accounts Officer(cash) , BSNL , Pathanamthitta SSA” in the prescribed form,along with following documents in onesealed envelope mentioning Name of work, date & time of opening of bids in the tender box available in the office of Executive Engineer (Electrical), BSNL ElectricalDivision,Trivandrumbefore the prescribed date & time as notified and shall be opened in presence of AO, SDE [E]/JTO (Plg) and contractors present (Ref EW6).
7. PUBLIC ONLINE TENDER OPENING EVENT (TOE):
E-Tender offers a unique facility for “Public Online Tender Opening Event (TOE)”. Tender Opening Officers as well as authorized representatives of bidders can attend the Public Online Tender Opening Event (TOE) from the comfort of their offices. For this purpose, representatives of bidders (i.e. Supplier organization) duly authorized are requested to carry a Laptop and Wireless Connectivity to Internet.
The following key instructions for BIDDERS must be assiduously adhered to:
1) Obtain individual Digital Signing Certificate (DSC or DC) well in advance of your first tender submission deadline on M/s ITI E-tender Site. 2) Register your organization on M/s ITI e-tender site well in advance of your first tender submission deadline on M/s ITI e-tender Site. 3) Get your organization’s concerned executives trained on M/s ITI e-tender Site well in advance of your first tender submission deadline on M/s ITI e-tender Site 4) Submit your tender well in advance of tender submission deadline on M/s ITI e-tendersite as there could be last minute problems due to internet timeout, breakdown, etc. NOTE: While the first three instructions mentioned above are especially relevant to first- time users of M/s ITI e-tender Site, the fourth instruction is relevant at all times.
Vendors are requested to contact ITI Officers for any information regardinge-tendering / training. Contact Details of M/s ITI Ltd officers is as given below:
For any further query regarding tender uploading/downloading pl. contact Help Desk of M/s ITI Limited. Tel.No.01149424365;
Executive Engineer (E) For and on behalf of BSNL
14 | Page Contractor SDE(E)/EE(E) BSNL KERALA ELECTRICAL ZONE
15 | Page Contractor SDE(E)/EE(E) BSNL KERALA ELECTRICAL ZONE
D.TENDER SUBMISSION FORMAT (For e-Tender )
IMPORTANT NOTE: Before submitting on line tender document, contractor must verify the check list properly for submission of required documents & uploading of their scanned copies as per instructions.
To, The Executive Engineer (E), BSNL Electrical Division, Trivandrum
Subject: Submission of e-Tender for the work of “Providing Annual Comprehensive Maintenance of Electro Mechanical Services in GSM BTS sites under DE Pathanamthitta and Adoor in Pathanamthitta BA (BSNL ESD Thiruvalla), (24 months : 2018-20) (Rate Contract) As per tender publication advertised by your office and display of Notice Inviting Tender in web site www.kerala. bsnl.co.inand www.tenderwizard.com/BSNL ,We are hereby submitting the following documents duly self attested. ENVELOPE – I 1 Tender due on
2 Tender Cost.
a Demand Draft No. b Date c Amount (Rs590/- ) d Name of Bank and Branch e In favour of Accounts Officer(cash) , BSNL , Pathanamthitta SSA payable at Thiruvalla. 3 Earnest Money Deposit
a DD / FDR / CDR /BG No. b Date c Amount (Rs.66,097/-) d Name of Bank and Branch e In favour of Accounts Officer(cash) , BSNL , Pathanamthitta SSA payable at Thiruvalla. 4 Details of firm / Company
a Name of firm / Company Name of Proprietor/Partner/ Managing b Director c Address d PIN Code e Telephone Number f E-mail address (mandatory) g Address of branch/Head Office Name 5 Chartered Accountant Certificate Date. 6 Goods & Service Tax Registration number and date 7 EPF Registration number 8 ESI Registration number 9 Bank details of agency for RTGS/Online
16 | Page Contractor SDE(E)/EE(E) BSNL KERALA ELECTRICAL ZONE
payment a Bank account number b Bank name and branch c IFSC Code 10 Eligibility credentials as mentioned under section I (EW6) as applicable to be enclosed
11.List of works carried out(To be issued by the user not below the rank of Executive Engineer).This is to certify that the work has been completed satisfactorily as per details given in tender document /P.O. Date of Date of Amount Department of and P.O. / Sl.No Name of Work start Completion work Agreement Done No.
1.
2.
3.
12. ANNUAL TURN OVER (To be issued by Chartered Accountant on his letter head indicating following)
Sl. No Year Annual turn over
1 Rs. 2014- 2015 2 2015-2016 Rs.
3 2016-2017 Rs.
I/we,……………………………………………………..Proprietor/ duly authorized representative of M/s ……………………………………………..hereby certify that the information given above is true to the best of my knowledge and belief. I have been duly authorized to sign and certify the documents. I understand that any wrong information/suppression of facts will disqualify us from being considered for the tender participation. Yours sincerely Place
(Signature) Date (Name in block letter)
Seal of firm
17 | Page Contractor SDE(E)/EE(E) BSNL KERALA ELECTRICAL ZONE
BHARAT SANCHAR NIGAM LIMITED ELECTRICAL WING BSNL KERALAELECTRICAL ZONE,TVM BSNL ELECTRICAL CIRCLE,TVM Tender for the work of :-Providing Annual Comprehensive Maintenance of Electro Mechanical Services in GSM BTS sites under DE Pathanamthitta and Adoor in Pathanamthitta BA (BSNL ESD Thiruvalla), (24 months : 2018-20) (Rate Contract)
Name of Contractor/firm:………………………………………………………………………….
UNDERTAKING
1. I / We have read and examined the notice inviting tender, schedule, specifications applicable, Drawings & Designs, General Rules and Directions, Conditions of Contract, clauses of contract, special conditions, Schedule of Rates and other documents and Rules referred to in the conditions of contract and all other contents in the tender document for the work. 2. I / have read and examined the General Rules and Directions and clauses of EW-8.The name of work, time allowed for work , estimated cost, tender cost, mode and amount of EMD etc, where ever appearing in EW-6/EW-8 shall be as per the notice inviting tender available on the web site. 3. I / We hereby tender for the execution of the work specified for BSNL within the time specified, as per the schedule of quantities and in accordance in all respects with the specifications, designs, drawings and instructions and other documents and Rules referred to in the conditions of contract and all other contents in the tender document for the work. 4. I / We agree to keep the tender open for ninety (90) days from the due date of submission thereof and not to make any modifications in its terms and conditions. 5. A sum of Rs.66,097/-is hereby forwarded in the form of Deposit at call receipt / FDR / Bank guarantee of a Nationalized / Scheduled Bank as earnest money. If I / We, fail to commence the work specified I/We agree that the said BSNL shall without prejudice to any other right or remedy, be at liberty to forfeit the said earnest money absolutely and the same may at the option of the competent authority on behalf of BSNL be recovered without prejudice to any other right or remedy available in law out of the deposit in so far as the same may extend in terms of the said bond and in the event of deficiency out of any other money due to me/us under this contract or otherwise. 6. Should this tender be accepted, I/We agree to execute all the works referred to in the tender documents upon the terms and conditions contained or referred to therein and to carry out such deviations as may be ordered up to maximum of 50%, as per the conditions of “Important Note for the contractors”. 7. I/ We agree that the said EW-6/ EW-8 shall be made a part of the contract while entering into the agreement (can be down loaded at kerala.bsnl.co.in) 8. I / we agree to furnish to BSNL Deposit at call receipt / FDR / Bank guarantee of a Nationalised / Scheduled Bank for an amount equal to 5% of the contract value in a standard format within two weeks from the date of issue of letter of Acceptance. I / We agree to keep the Performance Bank Guarantee validity as per relevant clause of Notice Inviting Tenders. 9. I / We hereby declare that I/We shall treat the tender documents drawings and other records Connected with the work as secret / confidential documents and shall not communicate information / derived there from to any person other than to whom I / We am / are authorized to communicate the same or use the information in any manner prejudicial to the safety or interest of BSNL.
18 | Page Contractor SDE(E)/EE(E) BSNL KERALA ELECTRICAL ZONE
10. This agreement is subject to the jurisdiction of court of law at Thiruvananthapuram / Cochin.
Signature of Witness Signature of contractor (Required in case thumb impression is(Seal of Contractor) given by the contractor in place of signature ) (Name & Postal address) Occupation of Witness Date:
A C C E P T A N C E i) The above tender (as modified by you as provided in the letters mentioned hereunder) is accepted by me for and on behalf of BSNL for a sum of Rs. (Rupees……………………………………………………………………………………………………………………………………………… ………………………………………………………………………………………………………………………………………………………….) The letters referred to below shall form part of this contract Agreement.
a)
b)
c)
For & on behalf of BSNL
Dated
Signature Designation
19 | Page Contractor SDE(E)/EE(E) BSNL KERALA ELECTRICAL ZONE
GENERAL RULES AND DIRECTIONS
1. All works proposed for execution by the contractor will be notified in a form of invitation to tender displayed on Notice Board in select BSNL offices and signed by the officer inviting tender or by publication in News papers/internet (designated web page) as the case may be. 2. This form will state the work to be carried out, as well as the date of submitting and opening tenders and the time allowed for carrying out the work; also the amount of earnest money to be deposited with the tender, and the amount of Performance Guarantee to be deposited by the successful tenderer(s) and the amount of Security Deposit to be deducted from the bills. Copies of the specifications, designs and drawings and any other documents required in connection with the work signed for the purpose of identification by the Officer inviting tender shall also be open for inspection by the contractor at the office of Officer inviting tender during office hours. 1. In the event of the tender being submitted by a firm it must be signed by the authorized signatory. 2. Receipts for payments made on account of work when executed by a firm, must also be signed by authorized signatory. 3. Any person who submits a tender shall fill up on line at what rate he is willing to undertake each item of the work. Tenders, who propose any alteration in the work specified in the said form of invitation to tender, or in the time allowed for carrying out the work, or which contain any other condition of any sort, including conditional rebates will be summarily rejected. However, tenders with unconditional rebate will be acceptable. No single tender shall include more than one work, but contractors who wish to tender for two or more works shall submit separate tender for each. Tenders shall have the name and number of the works to which they refer written on the envelopes. The rates(s) must be quoted in decimal coinage. 4. The Officer inviting tender or his duly authorized assistant will open tenders in the presence of any intending contractors who may be present at the time, and will enter the amounts of the several tenders in a Comparative Statement in a suitable form. In the event of a tender being accepted a receipt for the earnest money forwarded therewith shall thereupon be given to the contractor who shall thereupon for the purpose of identification sign copies of the specifications and other documents mentioned in Rule- 1.In the event of a tender being rejected, the earnest money forwarded with such unaccepted tender shall thereupon be returned to the contractor remitting the same without any interest. 7. The officer inviting tenders shall have the right of rejecting all or any of the tenders, and, will not be bound to accept the lowest or any other tender. 8. The memorandum of work tendered for and the schedule of materials to be supplied by BSNL shall be filled and completed in the office of the Officer inviting tender before the tender form is issued. 9. The tenderer shall sign a declaration under the officials Secret Act, 1923 for maintaining secrecy of the tender documents drawings or other records connected with the work given to them. The unsuccessful tenderers shall return all the drawings given to them. 10. All rates shall be quoted in the tender form only. 11. Procedure for dealing with ambiguities in rates: That if on check there are differences between the rates given by the contractor in words and in figures or in amount worked out by him, the following procedure shall be followed:- In e-tendering the intending bidder can quote his rates in figures only. The rates in words, amount of each item and total is generated automatically. Therefore the rate quoted by the bidder in figures is to be taken as correct.
20 | Page Contractor SDE(E)/EE(E) BSNL KERALA ELECTRICAL ZONE
12. BSNL shall deduct statutory deductions from payments due to the firm as per rules of the State / Central Government. 13. The tender for the work shall not be witnessed by a contractor or contractors who himself/themselves has/have tendered or who may and has/have tendered for the same work. Failure to observe this condition would render, tenders of the contractors tendering ,as well as witnessing the tender, liable to summary rejection. 14. Other agencies will also simultaneously execute the works like horticulture, external, services, installation of telephone exchange equipment and other building works for the same project along with this work in particular. The contractor shall afford necessary facilities for the same. No claim in the matter shall be entertained. 15. Some restrictions may be imposed by the security staff etc. on the working & / or movement of labour, material etc., The contractor shall be bound to follow all such restrictions / instructions and nothing extra shall be payable on this account. 16. The contractor shall comply with the provisions of the Apprentices Act 1961, & the rules & orders issued there under from time to time. If he fails to do so, his failure will be a breach of the contract & the Engineer-in-charge may in his discretion without prejudice to any other right or remedy available in law cancel the contract. The contractor shall also be liable for any pecuniary liability arising on account of any violation by him of the provisions of the said Act. 17. The firm must meet all statutory obligations towards the labours employed at its cost.Agency has to observe all the labour rules & regulations in force. Agency shall be fully responsible for any violation observed at any time. 18. Bye laws indemnity against liabilities. The contractor shall comply with all by laws & regulations of the local and statutory authorities having jurisdiction over the works and shall be responsible for payment of all fees and other charges and giving and receiving all necessary notices and keep the Engineer-in charge informed about the notices issued and received.
The contractor shall indemnify the department against all claims in respect of patent rights design, trademark or name of other protected rights in respect of any plant, machine, work or materials used for or in connection with the works of temporary works and from and against all claims demands, proceedings, costs, charges and expenses whatsoever in respect of or in relation thereto. The contractor shall defend all actions arising from such claims and shall himself pay all royalties, License fees damages, costs and charges of all and every sort that may be legally incurred in respect hereof shall be borne by the contractor. All liabilities/ penal recoveries on matters arising out of tax/levies such as incorrect deductions discrepancies in the filing of returns, revised assessments by the concerned authorities etc., shall be borne by the contractor. 19. Rates quoted by the contractor shall be firm and shall be valid for the currency of contract. No cost escalation shall be permitted during the currency of contract.
*************
21 | Page Contractor SDE(E)/EE(E) BSNL KERALA ELECTRICAL ZONE
CONDITIONS OF CONTRACT
1. Definitions The 'contract' means the documents forming tender &acceptance thereof &the formal agreement executed between the competent authority on behalf of BSNL &the contractor, together with the documents referred to therein including the conditions, specifications, designs, drawings &instructions issued from time to time by the Engineer-in-Charge & all these documents taken together, shall be deemed to form one contract &shall be complementary to one another. 2. In the contract the following expression shall, unless the context there otherwise requires have the meanings hereby respectively assigned to them:- i) The expression 'works' or 'work' shall unless there be something either in the subject or context repugnant to such construction, be construed & taken to mean the works by or by virtue of the contract contracted to be executed whether temporary or permanent and whether original, altered, substituted or additional. ii) The' site' shall mean the land/Building /or other places on into or through which work is to be executed under the contract or any alternate land, building, path or street which may be allotted or used for the purpose of carrying out the contract. iii) The 'contractor' shall mean the individual or firm or company whether incorporated or not, undertaking the works & shall include the legal personal representative of such individual or the persons composing such firm or company or the successors of such firm or company and the permitted assignees of such individual, firm or company. iv) BSNL means Bharat Sanchar Nigam Ltd. having its corporate office at Bharat Sanchar Bhawan, Janpath, New Delhi-110001 & its successors. v) The' Engineer-in-charge' means the Engineer officer who shall supervise & be in-Charge of the work &who shall sign the contract on behalf of BSNL as mentioned in Schedule F hereunder. vi) Accepting Authority means the authority mentioned in Schedule 'F'. vii) Excepted Risk are risks due to riots (other than those on account of contractor's employees), war (whether declared or not) invasion, act of foreign enemies, hostilities, civil war, rebellion, revolution, insurrection , military or usurped power, any acts of government, damages from Aircraft, Acts of God such as earth quake, lightning & unprecedented floods, & other causes over which the contractor has no control & accepted as such by the accepting authority or causes solely due to use or occupation by BSNL of the part of the works in respect of which a certificate of completion has been issued or a cause solely due to BSNL's faulty design of works. viii) Schedule(s) referred to in these conditions shall mean the relevant schedule(s) annexed to the tender papers or the standard Schedule of Rates of the Government mentioned as per Schedule 'F' hereunder, with the amendments thereto issued up-to the date of receipt of the tender. ix) Tendered value means the value of the entire work as stipulated in the letter of award. x) Market rate shall be the rate as decided by the Engineer-in-Charge on the basis of the cost of materials and labour at the site where the work is to be executed plus the percentage mentioned in Schedule 'F' to cover, all overheads & profits. 3. Scope & Performance Where the context so requires, words imparting singular only also include the plural & vice versa. Any reference to masculine gender shall whenever required include feminine gender & vice versa. 4. The contractor shall be furnished, free of cost, one copy of the contract documents except standard specifications, Schedule of Rates and such other printed and published documents, together with all drawings as may be forming part of the tender papers. None of these documents shall be used for any purpose other than that of this contract. 5. Works to be carried out: The work to be carried out under the Contract shall, except as otherwise provided in these conditions, Include all labour, materials, tools, plants, equipment &transport which may be required in preparation of & for &in the full & entire execution & completion of the works. The descriptions given in the schedule of quantities shall, unless otherwise stated, be held to include wastage on materials, carriage & cartage, carrying and return of empties, hoisting, setting, fitting
22 | Page Contractor SDE(E)/EE(E) BSNL KERALA ELECTRICAL ZONE
and fixing in position and all other labours necessary in &for the full and entire execution & completion of the work as aforesaid in accordance with good practice and recognized principles. 6. The contractor shall be deemed to have satisfied himself before tendering as to the correctness & sufficiency of his tender for the works & of rates & prices quoted in the Schedule of Quantities, which rates & prices shall, except as otherwise provided, cover all his obligations under the contract & all matters & things necessary for the proper completion & maintenance of the works. 7. Sufficiency of Tender The several documents forming the contract are to be taken as mutually explanatory of one another, detailed drawings being followed in preference to small scale drawing & figured dimensions in preference to scale &special conditions in preference to General Conditions. 7.1. Discrepancies & adjustments of Error: In the case of discrepancy between the schedule of quantities, the specifications &or the drawings, the following order of preference shall be observed:- i. Description of Schedule of Quantities. ii. Particular Specification and Special condition, if any. iii. Drawings. iv. BSNL / C.P.W.D. Specifications. v. Indian Standard Specifications of B.I.S. 7.2. If there are varying or conflicting provisions made in anyone document forming part of the contract, the Accepting Authority shall be the deciding authority with regard to the intention of document & his decision shall be final and binding on the contractor. 7.3. Any error in description, quantity or rate in Schedule of Quantities or any omission there from shall not vitiate the Contract or release the contractor from the execution of the whole or any part of the works comprised therein according to drawings &specifications or from any of his obligations under the contract.
8. I)For rate contracts of Electrical Installation, Air Conditioning, Engine Alternator, Sub Station and Fire Detection works or any other work as specified, in case it is decided to split the work/quantities of item of works amongst the first Lowest/second lowest firms, the proportion of work distribution shall be as follows.
Number of Bidders in whom the order is Distribution of quantity proposed to be placed One L 1 shall be given 100% Two L 1 shall be given 70% L 2 shall be given 30% In case the lowest evaluated price(L1) is not accepted by the other bidders BSNL reserves the right to award the entire quantity under this tender on the bidder(s) with lowest evaluated price.
II)Based on the Master Agreement between BSNL & contractor individual LOI for works shall be issued by the competent authority. The individual agreement so executed containing all the terms and conditions of master agreement shall be treated as an independent agreement and any action, if required, to be taken shall be taken as per individual contract.
III)In case of NIT for individual work there will be no split up of work and the entire quantity will be awarded to the lowest tenderer, if the firm has quoted as per terms and conditions of the NIT. 9. Signing of Contract The successful tenderer/contractor, on acceptance of his tender by the Accepting Authority, shall, within 15 days from the stipulated date of start of work, sign the contract consisting of the notice inviting tender, all documents including drawings, if any, forming the tender as issued at the time of invitation of tender & acceptance thereof together with any correspondence leading thereto.
23 | Page Contractor SDE(E)/EE(E) BSNL KERALA ELECTRICAL ZONE
10. The agreement to be signed on non-judicial stamp paper and the cost to be decided as per the prevailing local bye-laws or Zonal head of the circle.
PROFORMA OF SCHEDULES
SCHEDULE “A” -Schedule of quantities enclosed
SCHEDULE "B"- Schedule of Materials to be issued to the contractor
Sl Description of Quantity Rates in Figures & words at Place of Issue no Item which the materials will be charged from the Contractor 1 2 3 4 5 NIL NIL NA
SCHEDULE "C" -Tools and Plants to be hired to the contractor-NIL SCHEDULE "D" -Important Note for contractors,Model form of Bank Guarantee(Enclosed) SCHEDULE "E" -Schedule of materials,Labouretc for price escalation-NIL SCHEDULE "F" - Reference to General conditions of Contract
GENERAL RULES AND DIRECTIONS
Name of work:Providing Annual Comprehensive Maintenance of Electro Mechanical Services in GSM BTS sites under DE Pathanamthitta and Adoor in Pathanamthitta BA (BSNL ESD Thiruvalla), (24 months : 2018-20) (Rate Contract)
Estimated cost of Work:Rs.33,04,832/- Officers inviting tender:
Executive Engineer (E), BSNL Electrical Division Trivandrum
Definitions See below 2(v) Engineer-in charge :Executive Engineer (E) ,Trivandrum
2(vi) Accepting Authority :Chief Engineer (E)/Superintending Engineer, Thiruvananthapuram
2(x) Percentage on cost of materials and labour to cover all overheads and profit: 10 %
Standard Contract form:BSNL EW Form 8 as modified and corrected up to date
Clause 1
I) Time allowed for submission of performance 15 days guarantee from the date of issue of letter of acceptance in days. II) MaximumTime allowable extension beyond 15 days the period provided in I) above in days. Clause 2 Authority for fixing compensation under Clause EE (E)/SE(E) Clause 5
24 | Page Contractor SDE(E)/EE(E) BSNL KERALA ELECTRICAL ZONE
i) No.of days after the date of issue of letter of 10 days award for reckoning date of start ii) Time allowed for execution of work As per NIT.
iii) Authority to give fair and reasonable extension of time for completion of work EE(E) / SE(E) in charge
Clause 10CC Clause 10CC not applicable for this contract
Clause 11
Specifications to be followed for execution of Specifications appended with Schedule of work work
Clause 12
12.2 (ii) Schedule of rates for determining the rates for additional, altered or substituted items that cannot be determined under 12.2.(i) and ii Not applicable .
12.2 (iii) Plus/ minus the % over the rate entered in the schedule of rates. Not applicable
Clause 25:Competent authority forconciliation/ Arbitration: As per up to date amendments of Arbitration &conciliation act 1996
****************
25 | Page Contractor SDE(E)/EE(E) BSNL KERALA ELECTRICAL ZONE
DETAILS ,DOCUMENTS AND PROCESS FOR BILLING UNDER GOODS& SERVICE TAX (GST) 1. GST DETAILS OF BSNL KERALA CIRCLE:
Provisional ID registered for the GST 32AABCB5576G5ZQ
Name BHARAT SANCHAR NIGAM LTD Chief General Manager,BSNL Kerala Circle Address Office,PMGJunction,Vikas Bhavan Post,Thiruvananthapuram- 695033
Kerala State of Registration
AABCB5576G PAN
2. VENDOR INFORMATION FORM. The required vendor details for processing of bills in the format (Annexure A) under GST regime shall be furnished to the Executive Engineer(E) concerned before execution of agreement.
(GST-Annexure-A) VENDOR INFORMATION FORM
Vendor name (Legal Entity Name) Constitution of business Communication address State PAN Vendor type : GST registration Number. Existing tax registration number (Please specify) Contact Person Designation Telephone Number Fax No. Email-ID BANK DETAILS
Name of Bank Name of Branch Swift Code Account Number Account Name Provide the following information for all GST registrations :
26 | Page Contractor SDE(E)/EE(E) BSNL KERALA ELECTRICAL ZONE
Total no. of GST Registration (pan India)
For each of the registration, kindly provide the following information
REGISTRATION FOR STATE-1 Date of registration GSTIN/UIN number Registered address PIN Code State name State code
Composition scheme availed Declaration by : Name : Designation: Date : Note : In case you have multiple registration, please insert the details in additional page.
1. KEY FORMAT REQUIREMENTS (GST- Annexure B)
1. Key requirements of a tax invoice
Name, Address and GSTIN of the supplier; Invoice number containing alphabets and/or numbers, special characters; Date of the Invoice; Name, address and GSTIN of the recipient; HSN code of goods or Service Accounting Code (‘SAC’); Description of goods or services; Quantity in case of goods and unit; Total Value of goods or services; Taxable value of goods or services taking into account discount or abatement; Rate of tax (CGST + SGST / UTGST or IGST + cess(if applicable)); Amount of tax charged in respect of taxable goods or services; Place of supply along with the name of State, in case of a supply in the course of inter-state trade or commerce; Place of delivery where the same is different from place of supply; Whether the tax is payable on reverse charge; Signature or Digital signature of the supplier or his authorized representative.
2. The contents for revised tax invoice and credit or debit notes are outlined below:
The word “Revised Invoice” , wherever applicable to be indicated prominently along with the date and invoice number of the original invoice; Name, Address and GSTIN of the supplier; Nature of the document; Invoice number containing alphabets and/or numbers, special characters; Date of the Invoice;
27 | Page Contractor SDE(E)/EE(E) BSNL KERALA ELECTRICAL ZONE
Name, address and GSTIN number of the recipient; Serial number and date of the corresponding tax invoice; Taxable value of goods or services, rate of tax and the amount of the tax credited or, as the case may be, debited to the recipient; Name and address of the recipient and address of delivery, along with name of the state and state in code in case of unregistered recipient; Signature or Digital signature of the supplier or his authorized representative.
3. Key requirements of an advance receipt voucher Name and address of the Supplier GSTIN of the Supplier Date of issue of voucher Voucher number – consecutive and alphanumeric only and unique for a financial year (hyphen or dash or slash symbolised as , “-”, “/”, respectively, allowed) (Multiple series allowed) Name, address and GSTIN of the recipient Description of goods or services Amount of advance taken Rate of tax (SGST/UTGST, CGST, IGST or cess) Amount of tax Place of supply along with the name of State and its code, in case of a supply in the course of inter-state trade or commerce Whether reverse charge applicable Signature or digital signature of Authorised signatory *****************
2. VENDOR CONTRACT CLAUSES
Bharat Sanchar Nigam Limited Vendor Contract Clauses Sr. Contractual Clause description No clause 1 Definition 'The term 'GST Act' shall include Central Goods and Service Tax Act, 2017 (CGST), State Goods and Service Tax Act, 2017 (SGST), Integrated Goods and Service Tax Act, 2017 (IGST), Union Territory Goods and Service Tax Act, 2017 (UTGST), Rules and any other GST related legislation in India 2 Definition 'For the purpose of this agreement, the term 'GST' shall include Central Goods and Service Tax Act, 2017 (CGST), State Goods and Service Tax Act, 2017 (SGST), Integrated Goods and Service Tax Act, 2017 (IGST), Union Territory Goods and Service Tax Act, 2017 (UTGST) and any other taxes levied under the GST related legislation in India, as may be applicable 3 Eligibility For the purpose of this agreement, the supplier should: 1. Have a valid PAN No.; 2. Have a valid Goods and Services Tax Registration Certificate No. or mention as unregistered dealer; 3. File a self-declaration along with the evidence that the supplier is not black listed by GST authorities;
28 | Page Contractor SDE(E)/EE(E) BSNL KERALA ELECTRICAL ZONE
Bharat Sanchar Nigam Limited Vendor Contract Clauses Sr. Contractual Clause description No clause 4. Intimate all GST registration number to BSNL, where supplier holds multiple GST numbers
4 Tax Clause All taxes except CGST, SGST, UTGST and IGST if any, required to be paid on the invoices as specified in clause above shall be borne by the supplier 5 Composition Where the supplier is registered as a composition dealer under GST Act, it scheme shall declare the same at the time of acceptance of purchase order. Supplier shall not levy or impose taxes under GST on invoices. 6 Indemnity It is the responsibility of the supplier to ensure that outward supply return (GSTR-1) is filed correctly and to declare correct information on the invoice and GST portal. In case of mismatch because of vendor’s fault, prompt amendments must be made by the supplier else supplier shall berequired to indemnify BSNL of the loss of credit due to mis-match and BSNL shall recover the said amount from vendor. The compliances to be adhered by supplier includes (but is not limited to) the following: (i) Uploading appropriate invoice details on the GSTN (Goods and Service Tax Network) within the stipulated time; (ii) Issuing GST compliant invoice / CN/ DN. PO issued by BSNL should be referred by supplier for capturing information on the invoice; (iii) Acceptance of changes made by BSNL on GSTN on account of non-upload or incorrect upload of details on GSTN. Such changes w.r.t. the mis-match are required to be accepted by supplier within the time limit prescribed under the GST law. It must be noted that in case supplier does not accept such changes within the time limit prescribed under GST law, the loss of input tax credit (if any) would be recovered from the supplier. BSNL reserves the right to be indemnified for the credit loss and recover the said amount from the supplier in case BSNL is unable to claim the input tax credit for any non-compliance or default or due to lack of diligence on the part of the supplier. Further in case any credit is not received or short credit is received or in case of any error because of which no credit is received then such equivalent amount is not liable to be paid by BSNL. Where, however the amount has already been paid by BSNL the same is liable to be recoverable or adjustable against subsequent payments 7 Indemnity clause It is hereby agreed between both the parties that in case any GST and/ or cess liability, interest, penalties or any other tax/ duty/ amount/ charge/ liability / professional costs related to litigation becomes payable by BSNL or input tax credit is denied to BSNL due to failure of the supplier to comply with the relevant laws/ regulations applicable in India or overseas, Supplier undertakes to indemnify BSNL for an amount equal to amount payable by BSNL and the same shall be recovered by BSNL 8 Tax deducted at Nothing contained herein in the agreement shall prevent BSNL from source deducting tax at source if required under GST Act and GST regulations, any law or any regulation.
29 | Page Contractor SDE(E)/EE(E) BSNL KERALA ELECTRICAL ZONE
Bharat Sanchar Nigam Limited Vendor Contract Clauses Sr. Contractual Clause description No clause 9 Reverse charge Wherever domestic reverse charge is applicable on BSNL under GST Act, no liability – tax shall be charged by supplier on invoice. It shall be the liability of BSNL to Domestic pay tax under reverse charge mechanism procurement 10 Reverse charge It is specifically agreed between the parties that where the supplier is not liability – registered under GST Act, it shall be the responsibility of BSNL to discharge Unregistered liability under reverse charge mechanism. It is further agreed that supplier supplier shall not charge tax on invoice 11 GST invoice It shall be the responsibility of supplier to raise appropriate tax invoice as per the provisions of GST Act. BSNL reserves the right to be indemnified for the credit loss in case BSNL is unable to claim the input tax credit for any non- compliance / default in raising appropriate invoice by supplier. Further all invoices should be sent to BSNL promptly. Further the Supplier is required to comply following requirements w.r.t. issuance of invoice: • All the details of supplier (name, address, GSTIN/ unregistered vendor, place of supply, SAC/ HSN code etc.) and other mandatory details shall be mentioned on the invoice; • Invoice/DN/CN need to be issued timely within the time prescribed under GST law; • In case of any deficient supply, BSNL shall convey the same in a reasonable time to enable the supplier to issue credit note and take tax adjustment; • It would be the responsibility of the supplier to declare correct information on invoice and GST portal viz. the amount, the place of supply, rate of tax etc. In case, the eligibility of input tax credit is questioned or denied to BSNL on account of default by the supplier, the same would be recovered by BSNL from the supplier; • Registered location of the both the parties i.e. BSNL and supplier should be mentioned in the agreement with GSTIN No. Further, supplier should raise invoices at the registered premise of BSNL for availment of credit and ensure that the place of supply as per GST law is same as registered premise; • It shall be the responsibility of supplier to raise invoice within the prescribed timelines; • E-waybill number should be mentioned on the invoices; 12 Debit note The supplier acknowledges and agrees to issue appropriate debit note/ credit note as prescribed under GST Act and send to BSNL within the within the prescribed time. All documents should be received well in advance so as to enable BSNL to claim proper credit. Further it shall be the responsibility of supplier to declare the details of such credit note in the return for the month during which such credit note has been issued but not later than September following the end of the financial year in which such supply was made, or the date of furnishing of the relevant annual return, whichever is earlier. BSNL reserves the right to be indemnified for the credit loss by supplier in case BSNL is unable to claim the input tax credit for any non-compliance or default or due to lack of diligence on the part of the supplier
30 | Page Contractor SDE(E)/EE(E) BSNL KERALA ELECTRICAL ZONE
Bharat Sanchar Nigam Limited Vendor Contract Clauses Sr. Contractual Clause description No clause 13 Payment terms BSNL will make payment to supplier only after the invoice is uploaded by supplier in GST outward return i.e. GSTR-1 and credit of GST is available (reflected in GSTR-2A) to BSNL. Further it is agreed that for claiming the payment the following documents are to be submitted by the Supplier to the paying state along with appropriate invoice: 1. Invoice along with e-way bills; 2. Any other document as may be demanded by BSNL as required for the work. 14 Payment terms Supplier hereby agrees that it will be solely responsible for performing all compliances and making payments of GST, cesses, interest, penalties or any other tax/ duty/ amount/ charge/ liability arising either out of laws/ regulations applicable in India and overseas or because of a demand/ recovery initiated by any revenue authority under laws/ regulations applicable in India or overseas 15 Purchase order It is understood between the parties that supplier shall raise invoice basis purchase order issued by BSNL. In case of any deviation or disagreement by supplier on place of supply, billing location, HSN code/ SAC code stated on PO, it shall be the responsibility of supplier to intimate BSNL well in advance. Further, in case supplier raises the invoice on an address other than agreed, it shall be the responsibility of the supplier to modify the invoice. 16 Place of supply For the purpose of this agreement, place of supply under GST Act shall be the place of supply as determined under purchase order raised by BSNL. It shall be the responsibility of supplier to intimate BSNL well in advance in case of deviation / disagreement with the place of supply as determined in PO. 17 Deficient Each party to contract agrees that in case of any deficient supply or Supply/ incomplete supply or rejected supplier, it shall be the responsibility of Incomplete supplier to issue GST compliance credit note within the reasonable time and supply/ Rejected take tax adjustment. In case the supplier fails to issue proper credit note supply within the time stipulated under the GST law the taxes charged and not adjusted would be borne by the supplier. 18 Advance Where in terms of the agreement, BSNL pays advance amount to supplier for payment supply of goods/ services, it shall be the responsibility of supplier to issue GST compliant receipt voucher or such other document as may be prescribed to BSNL. Further supplier would be required to issue refund voucher as prescribed under GST Act in case no supply is made and no invoice is raised
31 | Page Contractor SDE(E)/EE(E) BSNL KERALA ELECTRICAL ZONE
Bharat Sanchar Nigam Limited Vendor Contract Clauses Sr. Contractual Clause description No clause 19 Discount clause In cases where supplier is providing discount to BSNL for the goods supplied by it or service rendered, following should be predetermined or mutually agreed between supplier and BSNL: 1. Situations in which discount would be allowed by supplier to BSNL (e.g. Value-based/ quantity-based discounts) 2. Basis and manner in which discount would be computed and allowed to BSNL 3. Deduction of such discount from the value of supply as per provision of GST Act 20 Compliance Supplier shall be liable to comply with all the compliances as may be rating prescribed to ensure that compliance rating is not reduced below the prescribed limit as laid down under GST Act and GST regulations. Supplier shall be required to submit a self-declaration from time to time, that they are not black-listed on the GST portal. Notwithstanding anything contained in agreement, in the event of black listing of supplier i.e. compliance rating reduced below the prescribed limit, the amount related to tax shall be paid to supplier only on receipt of input tax credit to BSNL 21 E-way bill It shall be the responsibility of supplier to obtain e-way bill in case of movement of goods exceeding limit as prescribed under the GST Act. Supplier would indemnify BSNL in case of any non-compliance or default or due to lack of diligence on the part of the supplier to comply with the e-waybill requirement 22 Penalty It is agreed by supplier that in case of any deviation, default or negligence on the part of supplier due to which it is liable to pay penalty to BSNL, the same shall be recovered by BSNL from supplier along with applicable GST tax (as may be applicable) 23 Liquidated GST (if applicable) on account of liquidated damages due to delay in supply of Damages goods would be borne by supplier. 24 Set off It is agreed that in case of set off of the security deposit against any claim of the purchaser or BSNL or such other person or person(s) for payment of a sum of money arising out of this contract or under any other contract made by the supplier with the Purchaser or BSNL or such other person(s) contracting through the BSNL, the GST on such set off will be borne by the supplier 25 Miscellaneous 1. Supplier agrees to share the monthly information with BSNL which would be uploaded by the supplier in its GSTR -1 along with the information of input credit to be claimed by BSNL in such month; 2. It shall be the responsibility of vendor to provide reconciliation statement of all the supplies made by it including issuance of credit note, debit note or other documents as prescribed, within 30thSeptember following the end of relevant financial year
32 | Page Contractor SDE(E)/EE(E) BSNL KERALA ELECTRICAL ZONE
COMPUTERISED MEASUREMENT BOOKS (CMB'S) AND BILLS TO BE SUBMITTED BY THE CONTRACTOR
1. Applicationandformatofthecomputerised MB: A bound volume of computerised measurementstobefurnishedbythecontractor,dulymachinenumberedforthepages,and withanMBnumbergivenbytheDivisionOffice.ThepagesoftheseMeasurementBooksshall beofA- 4size.AlltheseMeasurementBooksbelongingtoaDivisionshallbeseriallynumbered, andarecordoftheseComputerisedMeasurementBooksshallbemaintainedinaseparate RegisterinFormCPWA92. ThesameformatasinexistingMeasurementBooksshallbeusedfortheComputerised MeasurementBooks.Themeasurementsshall be carried forwardfromtheprevious recorded measurementsaspertheexistingprocedure. 2. Mode Of Measurements: Themeasurementsshallberecordedandenteredincomputerisedformatinthefirstinstanceby thecontractor,andahardcopyshallbesubmittedtotheDepartment. Thesemeasurementsshallthenbe100%checkedby JTO (E).IfJTO (E)is notavailable, SDE (E)shallperform100%checkofthemeasurements. The contractorshallincorporateallsuchchangesorcorrections,asmaybedoneduringthesechecks,tohisdraft computerisedmeasurements,andsubmittothedepartmentthecorrected computerizedmeasurementsintheformofabook,dulyhardboundinredcolouronthelinesof the conventional Measurement Books now in use, and with its pages machine numbered. The SDE (E)andtheExecutiveEngineer (E)shalltestcheckthesecomputerised measurements as per the existing instructions.This book shall be treated as a Computerised MeasurementBook. JTO (E),SDE (E)and EE (E)shallrecordthenecessary certificates for their checks and test checks as per the existing procedure in this Computerised MeasurementBook.TheComputerisedMeasurementBookshallbeallottedaserialnumberaspertheRegist er of Computerised MeasurementBooks. 3. Cutting or over-writing in the computerised MB not allowed:TheComputerizedMeasurementBookgivenbythecontractor,dulybound,withitspagesmachine numbered,shallhavenocuttingorover-writing. Itistheresponsibilityof JTO (E)orSDE (E)asthecasemaybeto ensurethatthechecksandtestchecksdonebythemintheinitialdraftmeasurementsare correctly incorporatedintheComputerizedMeasurementBookbeforetheyrecordtheircertificates. Incaseofanyerror,theComputerisedMeasurementBookshallbecancelled,andthecontractor shall re- submitafreshComputerizedMeasurementBook.Thisshouldbedonebeforethe correspondingcomputerisedbillissubmittedtotheDivisionforpayment. The contractorshallsubmitasmanycopiesofComputerisedMeasurementBooksasmaybe required,andasarespecifiedintheNIT/contract,forthepurposeofreferenceandrecordinthe variousofficesofthedepartment. 4. Computerised Bill to be submitted by the contractor: Thecontractorshallsubmithisrunningandfinalbillsinacomputerisedforminthesameformat astheexistingconventionalbills,withallthepagesmachinenumbered,andhardbound,and withalltheentriesmadeaspertheexistingprocedure. Thecontractorshallsubmitasmanycopiesofthecomputerizedbillsasmayberequiredforthe purposeofreferenceandrecordinthevariousoffices ofthedepartment. Thebillshallbecarriedforwardfromthepreviousrunningaccountbill and these computerised bills shall
33 | Page Contractor SDE(E)/EE(E) BSNL KERALA ELECTRICAL ZONE
be processed by the various offices for payment.
CONDITIONS OF RATE CONTRACT
1. The operation of this Rate Contract shall be governed by the General Rules and conditions of the Contract. 2. Currency of Contract: The rate contract shall remain in force for a period of 24 months to be reckoned from the date of acceptance of work by the Chief Engineer (E)/Superintending Engineer (E) and extendable for another 3 months with mutual consent. The time allowed for the work is 24 months from the 10th day after the date of written order to commence the individual work. 3. Signing of Contract: The successful tenderer /contractor, on acceptance of his tender by the Accepting Authority, shall sign the contract within 15 days consisting of the notice inviting tender, all documents including drawings, if any, forming the tender as issued at the time of invitation of tender & acceptance thereof together with any correspondence leading thereto. 4. The agreement to be signed on non-judicial stamp paper and the cost to be decided as per the prevailing local bye-laws or zonal head of the circle. It is a Rate Contract for executing the works at various TE Buildings/BTS sites, under BSNL KEZ having the jurisdiction of Kerala. 5. Rates incorporated in the Rate Contract in respect of different items are uniformly applicable to all the works in the state of Kerala irrespective of their geographical locations. 6. The operation of the Rate Contract is for bona fide use of this department only and is further restricted to only such works as authorized by CE (E)/SE (E), BSNL KEZ, Thiruvananthapuram. 7. The operation of the RC shall be governed as under: - a) It is a consolidated contract for a number of works to be executed at different sites in the state of Kerala. The Original master agreement shall be framed by the competent authority of the Chief Engineer (E)/Superintending Engineer (E),BSNL Kerala Electrical Zone, Thiruvananthapuram. b) However, separate LOI will be issued by the competent authority , based on rates accepted for individual site/sites for work as per requirements. Separate independent award letter will be issued by the Executive Engineer (E) concerned and separate individual agreement will be drawn by EE (E) as per requirements. c) A copy of the original agreement of this RC incorporating schedule of work with detailed specifications etc. will be supplied to concerned EE (E). This document forms a basis for entering into agreement at divisional level for individual works awarded against this contract. The quantities of the schedule shall be suitably incorporated in the individual agreement as per LOI issued by the competent authority. d) The formal agreement for each work allotted shall be drawn between EE (E) concerned and the contractor. Such agreement (s) shall incorporate the following. LOI issued by the competent authority. Award letter issued by EE (E) Abstract of cost with schedule and specification as per LOI. EW6 & 8 and other terms and conditions as per specimen draft agreement. 8. No work shall be undertaken without proper letter of LOI and Completion of agreement formality. 9. Department also reserves the right to:
34 | Page Contractor SDE(E)/EE(E) BSNL KERALA ELECTRICAL ZONE
a) Enter into parallel rate contract(s) simultaneously or at any time during the period of the RC with one or more tenderers as may think fit. b) Place other contract(s) simultaneously or at any time during the period of the RC with one or more firm(s) for such items. 10. The works are to be executed anywhere in Kerala State (Except Lakshadweep), at the same terms and conditions and no extra payment will be admissible.
IMPORTANT NOTES FOR CONTRACTORS The firm shall read carefully the following conditions and shall quote accordingly confirming all the points in their offer. Modification in tender conditions will not be permitted at any stage of tender/agreement formation/execution of work. 1. EARNEST MONEY Firm has option to deposit Earnest Money in the form of CDR / FDR / DD or bank guarantee of a scheduled Bank or Nationalized Bank / State Bank guaranteed by Reserve Bank of India in department’s attached format and manner (Annexure-I).No exemption certificate for payment of EMD is acceptable. If the firm fails to start or withdraws from agreement, then as per relevant clause of the agreement, EMD shall be forfeited from EMD available with the agreement or from any money due to the firm by the department under this contract or on any other account. Validity period of earnest money deposit shall be 30 days beyond the tender validity. 2. BID PRICES, TAXES AND DUTIES The bidder shall give the total composite price inclusive of material, labor, Packing, Forwarding, Freight and Insurance etc. except Goods and Services Tax. The AMC cost shall also include contribution towards ESI, EPF etc. in addition to minimum wages approved by the statutory authorities. Any other taxes or levies if found applicable also shall be included in the unit price. The Goods and Services tax as applicable by Central and State Govt. should be shown separately which only shall be payable extra, as per actuals, wherever applicable on production of proof of payment / relevant invoices / documents. The liability to pay all taxes, levies, Cess etc. as per relevant Central and State Govt. statutory by-laws shall be of contractor and BSNL will not entertain any claim whatsoever in this respect. The vendors should furnish the correct GST rate in the price schedule. If the input tax credit is found to be not admissible at any stage subsequently owing to wrong furnishing of GST rate, then the vendors will be liable to refund such non admissible amount, if already paid, along with penalty if charged by the concerned authority.In case of any statutory variation in regard to GST within the stipulated date of completion of individual agreement, the same shall be paid or recovered as per the actual against documentary proof. However, beyond this period BSNL will take advantage of any tax reduction but will not pay extra on account of tax increase. 3. EVALUATION OF BIDS The evaluation and comparison of responsive bids shall be done on the basis of NET COST to BSNL on the prices of all items included in schedule of work offered inclusive of Packing, Forwarding, Freight, Insurance charges and any other taxes or duties but excluding input tax credit/GST. 4. WORK / QUANTITY DISTRIBUTION Department reserves the right to accept the quantities in full or in parts. 5. INCREASE/DECREASE OF TENDER QUANTITY
The quantities as per schedule of work are subject to deviation up to 25 % (twenty five present) of the quantity of goods and services specified in the schedule of items without any change in the unit price or other terms and conditions as applicable at the time of award of contract .In exceptional situation where the requirement is of an emergent nature and it is necessary to ensure continued supplies from
35 | Page Contractor SDE(E)/EE(E) BSNL KERALA ELECTRICAL ZONE the existing vendors, the purchaser reserves the right to place repeat order up to 50% of the quantities of goods and services contained in the running tender/ contract within a period of Twenty four months from date of Award of work at the same rate or a rate negotiated (downwardly) with the existing vendors considering the reasonability of rates based on prevailing market conditions and the impact of reduction in duties and taxes etc.
6. CURTAILMENT OF QUANTITY BSNL reserves the right to enforce curtailment in the assigned quantum of work for any contractor on the grounds of defaults/delay in regard to execution of the individual work assigned.
7. PERFORMANCE BANK GUARANTEE The PG shall be submitted to the Electrical Division in the name of concerned Accounts officer of the SSA where work is to be executed and the validity period of the performance security in the form of performance bank guarantee shall be valid for a period of 6 months from the stipulated date of completion of work. In case the time for completion of works gets extended, the contractor shall get the validity of PG extended to cover such extended time for completion of work.
8. PAYMENT TERMS Paying authority shall be the Accounts officer of the concerned SSA issuing the AA &ES for the work which shall be declared while issuing the award letter. No advance payment is applicable. Payment shall be made by NEFT/RTGS by CSC.For claiming the payment, the required documents as per GST rules and regulations are to be submitted to the paying authority through the Engineer in charge. Stipulations like “levy of interest on payment if not made in specified time” are not acceptable to the department.
Payment to the contractors during progress of work is regulated for all the items as below: NOTE:-This clause supersedes the relevant clause of payment terms in BSNL EW-8
i). Payment shall be made on Quarterly basis (calendar months). ii). The contractor shall submit his bill along with the certificates and computerised measurements (CMB) by 5th of every Quarter. This will be verified by JTO(E)/SDE(E) and the certificate will have to be countersigned by JTO(E) & SDE(E). iii). The contractor shall submit the bills in triplicate giving the details of work carried out ie monthly/ quarterly services done (C/S by JTO {E}).One copy will be retained in O/o SDE (E) and two copies will be submitted to DO, one copy for pay voucher and second copy will be part of maintenance file of DO for each Sub Division. iv). After every service/ break down maintenance of the AC unit, the agency should submit a certificate from the Officer-in-charge of the TE/ BTS site. The bill for payment can be prepared based on this certificate. However this shall be verified by JTO (E) & SDE (E) on subsequent days.
Notes: - No payment will be made for goods rejected at the site on testing. Payment, if made for such items shall be recovered from subsequent bills or other bills. In cases where shortages/ damages are intimated to the supplier in writing, the balance paymentshall be released only after the cases are settled in accordance with the provision of the P.O.
36 | Page Contractor SDE(E)/EE(E) BSNL KERALA ELECTRICAL ZONE
9. The competent authority on behalf of the BSNL does not bind himself to accept the lowest or any other tender, and reserves to himself the authority to reject any or all of the tenders received without the assignment of a reason. All tenders in which any of the prescribed conditions are not fulfilled or are incomplete in any respect are liable to be rejected.
***********
SCHEDULE –A SCHEDULE OF QUANTITIES Name of Work:- Providing Annual Comprehensive Maintenance of Electro Mechanical Services in GSM BTS sites under DE Pathanamthitta and Adoor in Pathanamthitta BA (BSNL ESD Thiruvalla), (24 months : 2018-20) (Rate Contract)
Sl.No Description QTY RATE UNIT AMOUNT (excluding GST) A) PART - A 1 Providing comprehensive maintenance of the following Electro- Mechanical services as per the special conditions of contract ( Annexure - A), Scope of work and Specifications (Annexure- B) & Inventory ( Annexure- D) for the GSM BTS sites. a) Engine Alternator sets Capacity i) Less than 10 KVA 3 Nos. Each ii) 10 KVA to 15 KVA 69 Nos. Each iii)16 to 30 kVA 3 Nos. Each b) AC units & Free cooling Units i] 1.5 TR S/T AC UNITS 35 Nos. Each ii] 1.5 TR W/T AC UNITS 0 Nos. Each iii] Free cooling units 0 Nos. Each iv) 2 x1.5 TR HSHF AC unit 0 Nos. Each c) EI & Fans (i) Electrical Installations in GSM BTS Sites 43 Jobs Job ( Indoor sites) (ii)Electrical Installations in GSM BTS Sites 34 Jobs Job ( Outdoor sites) d) Fire detection (i) Fire detection system in GSM BTS Sites 10 Jobs Each
37 | Page Contractor SDE(E)/EE(E) BSNL KERALA ELECTRICAL ZONE
e) Providing monthly filter cleaning and quarterly water servicing of split A/C units under warranty period of original supplier by deploying the required specialized man power etc for up keeping of A/C units in general working condition as reqd 48 Nos. Each (Note : Rates above are for each units per month basis) Total for part A per month Total for part A for 24 Months B) PART - B 2 Supplying and Fixing of following capacity fully charged starting batteries of EA sets i/c connection with existing copper cables etc complete as required as per attached specifications. (Rate shall be quoted after deducting the cost of old batteries) NOTE: Faulty Batteries whose life has exceeded 3 years only are included in the above item a] 12 V, 88AH 10 Nos. Each b] 12 V, 130AH 15 Nos. Each 3 Replacing the AMF controller burnt in lightning by new one along with all standard accessories except communication port having operating voltage of 12 V, suitable for automatic operation of EA sets, including providing new wiring, making connections, testing, commissioning etc. as required. (Make: Deep sea/Bernini/Siemens/ABB). 10 Jobs job Note : AMF controllers damaged due to lightning where other equipment are also affected only included. 4 Carrying out oil servicing of following capacity EA set i/c draining the existing lub oil and supplying and filling of superior quality and grade lub oil (15 W 40) replacing of fuel filters, lub oil filters etc complete as per the maintenance schedule, terms and conditions and specification attached
38 | Page Contractor SDE(E)/EE(E) BSNL KERALA ELECTRICAL ZONE
Note :The Oil servicing of the EA sets has to be done at specified intervals as per direction of Engineer in charge through OEMs/ authorized dealers . a) Less than 10 KVA 12 Jobs job b) 10 KVA to 15 KVA 276 Jobs job c) 16 to 30 kVA 12 Jobs job 5 Rewinding the burnt alternator stator winding of the following capacity EA set using fine quality copper conductor/insulating materials and other accessories i/c providing warrantee for one year as per the terms and conditions and specifications attached. (Rate shall be quoted after deducting scrap value of old winding)
NOTE:- Re-winding of the alternators those damaged due to lightning only are included in the scope of the item a) Less than 10 KVA 2 Jobs Job b) 10 KVA - 15 KVA 15 Jobs Job c) 16KVA - 30 KVA 2 Jobs Job 6 Replacement of faulty compressors of following capacity with new one of approved make and model to match with the existing system i/c pressure testing, gas charging, etc complete as required (on buy back basis). NOTE: Replacement of compressor whose life has expired only is included. a) 1.5 TR Capacity 6 Nos. Each TOTAL FOR PART B C PART - C 7 Arranging of E/A set of following capacity on daily rental basis as per the directions of the Engineer-in-charge in case of major breakdown from the local area i/c bringing the set to site, connection, setting the parameters to the required level for smooth operation of exchange equipment i/c paying the hire charges, etc complete as per the terms and conditions of the agreement as required..
39 | Page Contractor SDE(E)/EE(E) BSNL KERALA ELECTRICAL ZONE
NOTE: The period of time allowed for rectification of fault as per the terms and conditions only is included. The hired DG Set shall be retained till the exchange DG set is fully operational and the cost for the same beyond the time allowed has to be borne by the agency. Measurement for part period shall be on pro rata basis.
a) 15 KVA 60 days day bI 30 KVA 15 days day TOTAL FOR PART C
TOTAL FOR PART A Rs.
TOTAL FOR PART B Rs.
TOTAL FOR PART C Rs.
GRAND TOTAL Rs.
GST Applicable for Part A (Mention ...... Percentage) %
GST Applicable for Part B (Mention ...... Percentage) %
GST Applicable for Part C (Mention ...... Percentage) %
IMPORTANT NOTE FOR BIDDERS:
1. The agency shall ensure that the minimum wages applicable as per existing rules are paid and ESI, EPF provisions are fully complied with in respect of the maintenance staff engaged by them and necessary documentary proof shall be produced along with the bills. 2. The evaluation and comparison of responsive bids shall be done based on NET COST to BSNL (excluding GST) on the prices of all items included in schedule of work offered inclusive of Packing, Forwarding, Freight, Insurance charges and any other taxes or duties as per statutory bylaws. 3. All taxes except CGST, SGST, UTGST and IGST if any, required to be paid on the invoices shall be borne by the agency. GST as applicable only shall be payable extra as per actuals, where ever applicable on production of proof of payment. 4. The agency shall ensure that entire input tax credit on account of GST is fully creditable to BSNL.All invoices towards the work shall invariably uploaded through GSTN Portal for processing payments by BSNL.
40 | Page Contractor SDE(E)/EE(E) BSNL KERALA ELECTRICAL ZONE
CONTRACTOR EXECUTIVE ENGINEER (E)
41 | Page Contractor SDE(E)/EE(E) BSNL KERALA ELECTRICAL ZONE ANNEXURE-A
SPECIAL CONDITIONS OF CONTRACT
1.0 SCOPE OF MAINTENANCE 1.1 The Annual Maintenance contract of the Technical/Administrative/Residential buildings as applicable in this contract means that all Electro- Mechanical Services included in the schedule of work are kept in operation in a clean and healthy working condition. Wherever annual maintenance schedule is prescribed, the same shall be carried out, and breakdowns are attended promptly. 1.2 Specific details of Maintenance activities with regard to each service are spelt out under section pertaining to that service. In case of minor additions, the same shall be done by the firm without any cost adjustment. 1.3 Any defect, shortcoming brought to the notice of BSNL within the first 15 days of taking over of work by the vendor and confirmed by BSNL shall be the responsibility of BSNL. However, installation is to be taken over for maintenance immediately after award of work. 1.4 After the contract period is over the installation has to be duly handed over to BSNL in proper working condition. The contractor shall be responsible for any discrepancies in the status of installation which were available at the beginning of work and also any modification carried out during the currency of the contract. 1.5 The contractor shall not sublet the work or part thereof; however, services of specialized agencies for specific work can be obtained. 1.6 The contractor has to make necessary arrangements in consultation with the E-in-C for displaying the maintenance schedule performed and to be performed for each of the services in all the buildings included in the scope of work. 2.0 METHODOLOGY AND STAFF 2.1 It is mandatory that contractor will provide minimum qualified staff at the site who will be able to perform prescribed Operation/ AMC functions. Since the firm will be doing the maintenance and/or operation of critical services, responsible and trained persons should be placed round the clock for attending maintenance/breakdown who could take immediate steps under emergency situation. 2.2 For optimum and efficient utilization one person can be responsible for number of services. Also Maintenance staff has to be available round the clock round the year including all holidays. 2.3 However, staff strength may vary during day and night shift. Scheme for staff employed shall be got approved from the Engineer-in-charge. 2.4 In case of faults beyond the handling capacity of the staff provided as above, contractor shall immediately provide extra specialized work force so as to attend to the fault in minimum reasonable time. 2.5 The agency has to supply details of all the workers ( Name, educational qualification and address ) engaged by him and get it approved by the Sub-Divisional Engineer. 2.6 Firm should also supply three passport size photographs of staff for issue of identity cards along with particulars of the workers. 2.7 The staff engaged by the firm shall bear Identity card on duty. 2.8 The workers engaged by firm shall maintain proper discipline and good behaviour with occupants. The firm shall remove such workers from the site whose behaviour is found improper. Executive Engineers decision in this regard shall be final.
CONTRACTOR SDE(E)/EE(E) Page 42
BSNL KERALA ELECTRICAL ZONE 2.09 Firm should have round the clock contact telephone number (Mobile and land line). In case of emergency, contractor or authorized engineer/ supervisor shall be made available at site on short notice from Engineer in charge and make all efforts to bring the situation to normal at the earliest. 2.10 Shut down for maintenance shall be taken with prior approval of the department. 2.11 Any damage or loss to the installation/building during the maintenance period due to the carelessness on the part of maintenance staff shall be the responsibility of the firm and be replaced / rectified without any extra cost. 2.12 The agency will provide the workers with necessary tools & plant, testing & safety equipment. 2.13 Any accident or damage during maintenance / operation will be the responsibility of the agency. BSNL will not entertain any claim, compensation, penalty etc. on this account or on account of non-observation of any other requirement of law relevant to his nature of work 2.14 The contractor shall at all times indemnify BSNL against all claims for compensation under the provisions of any law in force or in respect of any claim made by any person employed by the contractor in carrying out the contract. Further, such staff shall have no right to claim employment from BSNL. 2.15 Agency has to observe all the labour rules & regulations including EPF, ESI etc., in force and cover the employees with accident insurance and BSNL will not entertain any claim on this account during the contract period and afterwards. 2.16 Agency has to observe all the statutory tax rules as applicable in the state of Kerala.
2.17 The Contractor has to keep all the Electro-Mechanical equipment and site neat and clean to avoid any accidents or fire hazards. 2.18 The operation will aim for optimum energy consumption with minimum downtime of the Equipment / network. 2.19 The operation cost shall also include contribution towards ESI, EPF etc. in addition to minimum wages approved by the statutory authorities. 2.20 Handing / taking over between the contractors shall be carried out within 15 days after the closure of contract to the entire satisfaction of the Engineer In-charge, failing which works shall be carried out at risk and cost by the department and the decision of the Engineer In- charge shall be final and binding on the contractors. The activities shall be completed by engineer in charge within 03 months. 3.0 QUALIFICATIONS OF MAINTENANCE STAFF
3.1 Persons deployed at site & In-charge of Maintenance should possess certificates of competency issued / recognized by the State Govt. for carrying out required tasks. 3.2 For all services, Electrical workman permit/workman’s competency certificate/Electrical workman’s license (Certificate of competency class II) OR any other equivalent certificate with at-least two years’ experience is compulsory. 3.3 If Air- conditioning is also included, at least one person should have the following Qualifications. a. Pass in 2 years certificate course in Air conditioning and Refrigeration approved by state or central Government with one year experience in the field b. OR two years apprenticeship in a reputed firm or organization of Air conditioning and refrigeration engineers. c. OR five year experience in air-conditioning./refrigeration in skilled capacity . 3.4 If Engine Alternator work is also included, at least one person should have the following Qualifications/Motor Mechanic Vehicle approved by state or central Government. Pass in certificate course in Diesel Mechanic one year experience in the field.
CONTRACTOR SDE(E)/EE(E) Page 43
BSNL KERALA ELECTRICAL ZONE 4.0 TOOLS AND PLANTS
4.1 All T&P required for carrying out various tasks pertaining to operation and maintenance have to be arranged by the agency at his own cost. The following minimum T&P are required to be kept bythe agency.
Sl.No Description of item Qty. S.No Description of item Qty. 1 Crimping tool suitable for 6 Sqmm. 1 no. 13. Hand gloves, Hammer,. 1 set to 300 sqmm. Cable 2 Ring and box spanner 1Set 14. Multimeter (VAR). 1000 V AC, each 250V DC, 1 Mega ohm 1 No. 3 Pipe wrench 1 set. 15. Milli Ohm Meter. 1 No. 4 Emergency light 2 no. 16 Hammer 1 No. 5 Torch, Test lamp and Line Tester 1no. each 17 Soldering gun 1 No.
6 Tong Tester for measuring current 1 No. 18 Hygrometer 1 No. and voltage. 7 Fuse puller, Cutting pliers and Nose 1no.each 19 Blower 1 No. pliers 8 Frequency Meter 1 No. 20 Combination pliers 1 No. 9 Industrial Boots 1 pair 21 Set of screw drivers 1 No. per/work er. 10 Meggar for insulation resistance. 1 no. 22 Adjustable spanner 1 No. (500 / 5000 V ) 11 Earth tester for earth resistance 1 no. 23 Set of Allen keys 1 No. 12 Required size ladder 1 no. 24. Drilling Machine 1 No.
4.2 SPECIAL REQUIREMENT OF EACH OF THE SERVICES (A) EI & Fans and Fire detection 1) Ladder (B) Engine Alternator work 1) Torque Wrench. (C) A/C system 1. Halide leak detector 2. Sling Psychomotor 3. Anemometer 4. Gas charging equipment 5. Empty cylinder with cap & valve 6. Vacuum cleaner 7. Vacuum Pump (1/4HP) – Two stage rotary pump 8. Vacuum gauge 9. Oxy Acetylene torch & welding set 10. Swaging tools 11. Flaring tool, Tube bender 12. Combing tool 13. Digital temperature sensor 14. Pressure gauge 15. Gas charging manifolds with discharge & suction gauge 4.3 The above list is not exhaustive and any other requirements for smooth maintenance of installation shall be contractor’s responsibility and he shall not claim anything extra on this account.
CONTRACTOR SDE(E)/EE(E) Page 44
BSNL KERALA ELECTRICAL ZONE 5.0 MATERIALS
5.1 Replacement of defective/damaged material shall be on type by type / approved make basis. 5.2 Dismantled materials shall be returned to the Department except those items for which the replacement is supplied by the agency.
5.3 The contractor shall maintain the following minimum inventories in addition to items/spares mentioned under specifications.
S.No Description of item Qty. S.No Description of item Qty. 1 Al. Lugs for 6 Sqmm Cable 4 nos. 15 125A-SFU open execution type 1 no. 2 Al lugs for 16 Sqmm. Cable 4 nos. 16 Tube holder for fl. Fitting 20 no. 3 Al. Lugs for 25 Sqmm Cable 4 nos. 17 Piano type switch 5Amp. 5 no. 4 Al. Lugs for 35 Sqmm Cable 4 nos. 18 Piano type switch 15 Amp. 5 no. 5 6 A SP MCB 5 nos. 19 Socket 5Amp. 3 no. 6 16 A SP MCB 5 nos. 20 Socket 15 Amp. 3 no. 7 32 A SP MCB 5 no. 21 Copper choke (40 W)for fl. Fitting 5 nos. 8 20 A DP MCB 5 no. 22 Starter 5 no. 9 40 A DP MCB 5 no. 23 HRC fuse for indication Lamp & voltmeter 10 HRC fuse – 63 A 6 nos 24 Ind. Lamp suitable for 240V AC 10 no. 11 HRC fuse – 125 A 3 nos 25 Selector switch for Amp. Meter 5 no. 12 HRC fuse for indication Lamp & 10 no. 26 Selector switch for Volt. Meter 5 no. voltmeter 13 63A- SFU open execution type 1 no. 27 Refrigerant Gas 5 kg.* 14 HRC fuse for indication Lamp 10 no. 28 63A- SFU open execution type &voltmeter Any other material required for proper maintenance of the Electro mechanical services as decided by Engineer-in-charge in consultation with the vendor shall also be kept as spare.
6.0 DAMAGES TO BSNL INSTALLATION 6.1 Any damage to the installations/building during the contract period due to the carelessness on the part of maintenance staff shall be the responsibility of the firm and shall be replaced /rectified by him without any extra cost to BSNL. 7.0 TERMINATION OF CONTRACT 7.1 Right is reserved by BSNL for terminating the contract by giving one week notice in case of serious default. This includes major break down of the electromechanical installations or accident due to negligence on the part of firm, failure to attend breakdown, disobedience and abandoning the site etc. In such a case full performance guarantee shall be forfeited by BSNL. The decision of Superintending Engineer in this regard shall be final and binding. 7.2 Right is reserved by BSNL for closure of the contract at any time by giving one month’s notice for reasons not attributed to the firm. The decision of Executive Engineer shall be final and binding on the contractor for closure of contract and for which BSNL shall not entertain any claim. 7.3 BSNL reserves the right to carry out any work at risk and cost of the agency, if the agency fails to perform any duty within the time frame as mentioned in the agreement without further notice.
CONTRACTOR SDE(E)/EE(E) Page 45
BSNL KERALA ELECTRICAL ZONE 8.0 COMPENSATION FOR DEFICIENCY IN SERVICE 8.1 In case normal power supply is not restored within a maximum period of four hours due to any fault other than power failure from Supply Company, compensation at Rs. 500/- per hour shall be recovered from agency. This excludes major fault in Supply company HT / LT side for which a maximum period of 24 hours is allowed. The decision of Executive Engineer in this regard shall be final and binding and in any case the total penalty imposed shall not exceed 50 % of the total AMC cost of that particular service for the contract period. 8.2 The individual Split/Window units shall not be out of service beyond three days. In case of failure to repair the unit within three days firm shall pay compensation @ Rs.100/- per day per Split/Window unit for delay beyond three days period. The decision of Executive Engineer in this regard shall be final and binding and in any case the total penalty imposed shall not exceed 50 % of the total AMC cost of that particular AC unit for the contract period. 8.3 Failure to maintain prescribed inside conditions in air conditioned area shall result in levy of compensation at Rs. 100/- per hour. Persistent failure shall result in action as per (clause) of termination of contract. 8.4 In case of Engine Alternator After intimating the fault, the rectification shall be done within the time mentioned below. (a) The mechanic/ electrician should attend the site within 8 hours and minor faults may be cleared then and there. (b) All faults except (c) , (d) and (e) below shall be cleared within 12 hours. (c) For alternator rewinding and re-conditioning of engines when the engine seizes shall not take more than 15 days (d) In case of starting motor failure possible alternate arrangement shall be made to start the engine alternator within 24 hours. (e) AMF Controller faults shall be attended within 5 days (f) Radiator, turbo charger within 5 days. All the EA set faults should be rectified within the time mentioned above. If the agency does not rectify the faults within the stipulated time a penalty of Rs 500/- per day or part thereof will be levied for three days and Rs. 1000/- per day will be levied after 3 days till the fault is rectified. However, the decision of the Engineer-in-Charge shall be final and binding and in any case the total penalty imposed shall not exceed 50 % of the total AMC cost of that particular EA set for the contract period. 8.5 Failure of fire fighting system during fire will invite levy of compensation. Unsatisfactory working of system during monthly drills shall also invite penalty @ Rs.1000 per day it has remained out of service. NOTE :- Notwithstanding the above compensation clause described above, the department shall take steps for repair etc. of faulty equipment at risk & cost of firm without further notice if the service rendered by the firm is found to be unsatisfactory and because of this the normal functioning of the BTS/Telephone Exchange and connected installations are affected.
CONTRACTOR SDE(E)/EE(E) Page 46
BSNL KERALA ELECTRICAL ZONE
9 DETAILS TO BE SUPPLIED BY THE CONTRACTOR BEFORE STARTING THE WORK. Details of Organization: 1. Name of the Agency (With Office Address) 2. Name of the Proprietor
3. Telephone No. (s) of the firm 4. Name & Address of the supervisor 5. 24 Hours contact Telephone No. 6. Particulars of the License / Registration…..
9.1 Details of staff to be deputed to site: The details such as EPF, ESI, qualification, and identity and address proof of staff shall be furnished before commencement of contract
Sl.no. Name & Address Qualification Designation & Responsibilities 1. 2. 3 4 10. LABOUR RULES & REGULATIONS. The agency shall ensure that the minimum wages applicable as per the existing rules are paid and ESI, EPF provisions are fully complied with in respect of the maintenance staff engaged by them and necessary documentary proof shall be produced and the employees shall be covered with accident insurance. 11. INCREASE/ DECREASE OF TENDERED QUANTITY :-
BSNL will have the right to add or delete Items during the contract period. Newly installed units (such as AC units, EA sets, FCU ,FD etc) after warrantee period will automatically be included in the maintenance contract, without any change in the unit price or other terms and conditions at the time of award of contract. 12. Complaint Register 1. A complaint register shall be kept up to date by the firm and the same shall be available for checking and verification. 2. The complaint register shall be maintained in each Sub Division and entry shall be made in this register as and when the complaint is reported from the end users. If JTO is not available in the office, other officials whoever available in the office should record the complaint in the register. It shall be the responsibility of the firm to verify the details of complaint & take corrective action. 13. Conditions to be followed on successful completion of Contract The EA sets, AC units and other accessories shall be handed over in satisfactory working condition on completion of the comprehensive maintenance period, failing which, the necessary rectification works shall be carried out by BSNL and suitable recovery on this account as deemed fit will be made on the final bill. The copy of the Handing over notes shall be attached along with the Final bill. Handing over notes shall be made even in change of Contract/Agreement.
CONTRACTOR EXECUTIVE ENGINEER (E)
CONTRACTOR SDE(E)/EE(E) Page 47
BSNL KERALA ELECTRICAL ZONE
ANNEXURE B SCOPE OF WORK AND SPECIFICATIONS
(A) EI & FANS
PART- I SCOPE OF MAINTENANCE:
1. Ensuring that all EI installations are always kept in clean, healthy working condition. 2. Attending day to day routine complaints in a prompt and satisfactory manner. 3. Ensuring that no breakdown in power supply takes place and in case it happens, to take all required steps including contacting Supply Co. for earliest restoration. 4. Maintaining the installation i.e. fans, fittings and other components of the installation in clean condition including proper sign writing. 5. Ensuring that there is no wastage of electrical energy. Details of steps to be taken in this regard to be worked out in consultation with the maintenance-in-charge. 6. Carrying out minor additions and alterations ordered by Engineer-in-charge.(Materials like fans & fittings required shall be supplied by the Department). 7. Carrying out various maintenance routines and tests as stated in Part-III. 8. Maintaining registers for complaints and test results. PART –II TASKS TO BE PERFORMED WITHIN FIRST 15 DAYS: Following items shall be carried out within 15 days of award of work. 1. Establish an enquiry office and organize a system with the approval of Engineer-in-charge so that complaints can be received and attended properly. 2. Measurement of the resistance of Earth stations of EI system and checking the continuity of earth conductor. Results to be recorded. 3. Preparing an inventory of all materials to be kept at site for prompt maintenance in consultation with Engineer-in-charge. Materials for all the services are to be considered for preparation of inventory. 4. Inspection of Main Board, Raising Main & SDB’s for a) Any loose/improper connection (no strand cutting for making connection to be allowed). b) Improper rating of switches/fuse/MCBs c) Cleanliness. d) Any abnormal heating of components, joints, terminals. e) Inspection of Rising mains and check following. i) Capacity and load ii) Cleaning of Rising main & Tap off box. iii) Condition of switches, fuses, tap-off boxes, cable joints etc,. 5. General inspection of EI system to identify shortcoming. Also any other relevant aspect which may come in the way of proper maintenance shall be recorded in a register and also brought to the notice of Engineer-in-charge. 6. Insulation test. 7. Ensure that the SPD systems are always clean and in healthy working condition. Check for functioning of SPDs (Class B & C) and in case of fault the same shall be recorded and action shall be taken for replacement of faulty one (which shall be supplied by BSNL) in consultation with E-in-Charge. The scope of work includes installation arrangement in cases of replacement of SPD including extension of earth with adequate size of copper cabling to equipotential point etc. as required.
CONTRACTOR SDE(E)/EE(E) Page 48
BSNL KERALA ELECTRICAL ZONE
PART -III MAINTENANCE/OPERATION SCHEDULE
1. Testing of earthing system for earth : Immediately on take over and resistance continuity thereafter every six months. 2. Inspection of MDB, Raising main & SDB : Immediately on take over and every month thereafter 3. Insulation test of MDB , SDB & Rising Mains : Immediately on take over and hereafter every six months 4. Cleaning of fans, fittings etc. : On regular basis so that Installation is always kept clean and neat leaning with detergent solution once in every year.(In the month of March). 5. Inspection and cleaning of switch boards : Ensure that all connections are tight i/c earth and also ensure that the switch plates are properly fixed – every six months 6. Broken/incomplete louvers of fittings/ : To be attended immediately. Exhaust fan, switch, etc 7. Painting of cable trays, SDB, MB & rising main etc. : Once in a year. PART -IV MATERIALS 1. All the materials required for carrying out maintenance shall be arranged by the contractor at his own cost. Materials like fan and fittings, except for the following required for minor additions and alterations shall be supplied by the department, however, contractor shall carry out the installation at no extra cost. 2. Consumables like fluorescent tubes / MV Lamps / SV Lamps will be issued from store. If not available in store, the same shall be arranged by contractor and payment shall be made as an extra item. 3. All the faulty / worn out existing equipment shall be replaced by energy efficient items.
(B ) ENGINE ALTERNATOR SETS
PART – I SCOPE OF MAINTENANCE:
1. The contractor shall keep all the EA sets and control panel including associated electrical connection and accessories in clean and healthy working condition. 2. The contractor shall carry out maintenance tasks as mentioned in the maintenance Schedule and maintain the register and service report. The same shall be made available for inspection as and when required. 3. Comprehensive periodical maintenance and breakdown repairs as per maintenance schedule for EA set attached, supplying and replacement of defective components of engine, alternator and control panel including battery charging alternator/ dynamo, starting motor, lubricating oil, filters, gaskets, turbocharger, radiator, AVMs, couplings, alternator bearings, Rectifier assembly, Resistors, capacitors, AVR, repairs to alternator, fuel injection pump, nozzles, checking of all components in the control panel and replacing of defective components, safety controls, meters, battery, battery charger, MCCB, ACB, SDF, contactors, AMF logic controller, control panel accessories such as meters, protection and annunciation systems, indication lamps, fuses, cable joints, electrical inter connection , etc., Item which are not covered within scope of this work are specifically mentioned under part IV – Materials (3).
CONTRACTOR SDE(E)/EE(E) Page 49
BSNL KERALA ELECTRICAL ZONE 4. Alternator to control panel UG cable shall be supplied from store if replacement is required. However charges for laying cable termination and transportation charges from store will not be paid. 5. Proper workings of the fuel pump of EA sets may be ensured for maximum fuel efficiency. 6. The EA Sets and accessories shall be thoroughly checked for proper working of the safety features provided in order to avoid accidents and fire hazards. 7. Make, capacity and quantity of EA sets are included in the schedule of work and inventory. Firm shall also under take maintenance of additional sets in the same station if included at a later date during the currency of the agreement, at the same agreement rates. 8. The faults if any reported shall be carried out immediately and within 24hrs of the occurrences of fault. 9. Painting of the Frame of the canopy, foundation, base frame or any other parts if required shall be done as per the directions of E-in-C or his subordinates during the maintenance period. 10. In case of major failure of EA set, it shall be the responsibility of the agency to provide the trolley mounted EA set on rental basis as per the directions of the E-in-C or his subordinates, including giving necessary connections and running of the set. All these activities are to be completed within 24 hours of reporting the failure of EA set. 11. Servicing and breakdown maintenance has to be got done from OEMs/authorized service centre/ dealer of the Engine manufacture / persons trained and authorized by manufacturer or their authorized agencies. 12. Measure earth resistance of all earthing stations half yearly and ensure that all equipment are properly earthed i.e., there are no loose joints. Watering of earth pits shall be done Monthly such that the proper earth values are maintained. 13. If the agency fails to provide trolley EA set on rental basis within 24 hours of reporting the failure of EA set, BSNL will take necessary steps to arrange trolley EA set and loss on this account shall be recovered from the bills of the agency without further notice. The decision of the Engineer-in- charge will be final in this regard. 14. The replacement of AMF controller, rewinding of alternator included is purely for replacement of faulty units damaged due to lightning where other telecom equipment is also damaged. A certificate to this effect shall be obtained from the SDE {E} or SDE BSS in charge of the unit.Necessary photo graph proof for the damage shall be submitted by the firm for verification.
PART – II TASKS TO BE PERFORMED WITHIN 15 DAYS: Inspect all the EA Set installation for proper Electrical connection & Installation and shortcoming to be recorded and brought to the notice of the Engineer-in-Charge and the following verification and tests to be conducted.
TEST SHEET FOR ENGINE ALTERNATOR :- 1. PHYSICAL VERIFICATION
Item Remarks (a) Verify level of bed (b) check firmness of mounting (c) Check for verticality d)Verify tightness of bolts and nuts and other fittings. (e) Check whether room hot air exhaust pipe (f) Check whether exhaust pipe is properly lead out and (g)Thermal insulation provided for exhaust line is intact. (h) Check for the alignment of the Engine, Alternator and couplings.
CONTRACTOR SDE(E)/EE(E) Page 50
BSNL KERALA ELECTRICAL ZONE (i) Check safety devices as well as operating switches for proper functioning. (j) Check for the loads being supplied and capacity of E/A set and ensure that the load is matching with the capacity of the EA.
2.LOAD TEST The Engine shall be given a test run with the alternator on full rated load/connected load. During the load test, record the following observations:
ITEM DESCRIPTION Remarks
Speed in RPM ( as on panel meter)
Lubricating oil pressure
Colour of exhaust gas ( by visual inspection)
Output current (as on panel meter)
Output voltage ( as on panel meter)
Output frequency
3. TEMPERATURE RISE TEST FOR ALTERNATOR Run the alternator at full rated load / load of the station and record the readings of the stationary coil temperature.
AMBIENT TEMPERATURE TIME TEMPERATURE OF STATOR
NOTE: Temperature rise can be taken by thermometer from the alternator body and recorded.
4. CHECK OF FUEL CONSUMPTION After steady conditions have been obtained, the fuel consumption at full load for half-an hour shall be checked. During this test, the load shall be maintained as stable as possible. 5. INSULATION TEST Immediately after the load test, take insulation test. The insulation resistance between the starter coil and the frame when tested with 500 V insulation testers shall not be less than one Mega-Ohm.
CONTRACTOR SDE(E)/EE(E) Page 51
BSNL KERALA ELECTRICAL ZONE PART – III MAINTENANCE/OPERATION SCHEDULE
The AMC of the E/A Sets shall be carried out as per the Maintenance Schedule attached below:
NOTES: 1. While checking for this item i.e. EA set in a particular room/area, please look around and see whether other electrical items like fittings, switch board, sockets etc. are generally in proper working condition or not. if not, initiate action.
2. We expect you to be responsible for all the electrical items and visit for a particular activity should be utilised to gather information for improving our maintenance quality and make it fool proof. 3. Please look around and ensure that the ea set surroundings are clean, safe and no unwanted or sundry materials are kept in the area. Take prompt action for the clearance of unwanted materials and record the action taken in remarks column.
A. MAINTENANCE SCHEDULE - EA SET
FREQUENCY – MONTHLY
SL. SIGNATURE DESCRIPTION OF ITEM WORK DONE REMARKS NO. JTO(E)/SDE(E)
BEFORE STARTING THE ENGINE 1 (a) check and correct cooling water level (b) check and correct belt tensions
(c)clean radiator fins by blowing air in the opposite direction (d) check and correct lub oil level (e)check oil level and clean air cleaner as reqd. (f) check and correct loose clamps, if any. (g) drain 200ml. of diesel from bottom of fuel tank. (h) check for sufficient quantity of fuel in tank, if short, report to JTO(T),SDE(T) (i) check battery terminals and connections for proper tightness & apply petroleum jelly on terminals. check battery condition and top up electrolyte/recharge if required. (j) check battery charger (k) check ea room lights and ventilation (l) check tools (m) check earths- watering equipment (n) check and clean control panel (o) clean engine alternator and premises. 2 AFTER STARTING THE ENGINE:- (a) checklub oil pressure and take corrective action if required.
CONTRACTOR SDE(E)/EE(E) Page 52
BSNL KERALA ELECTRICAL ZONE (b) check and correct leakages, if any (especially fuel line, exhaust pipes). (c) check engine noise etc. and correct abnormalities if any. (d) check engine protection systems/indicating lamps/meters etc., and rectify if any defects are there (e) check voltage/frequency and correct to the
normal values if required. (f ) check water temperature in case of water cooled engines. Operating temperature of water- 75 to 85 deg. centigrade and take corrective action if required (g) check the functioning of amf logic in case of amf panel
B. Maintenance schedule - EA set
FREQUENCY - EVERY 250 HOURS
SL. WORK SIGNATURE description of item REMARKS NO. DONE JTO(E)/SDE(E)
Engine
1 change engine oil 2 clean air filter 3 check tightness of all nuts and bolts 4 replace engine oil and diesel filter cartridges with new ones
5 check rubber sleeves and hose piping 6 check zinc protective plugs 7 check coupling disc of fuel pump drive 8 a) check v belts b) lubricate raw water pump 9 check and reset valve clearances 10 check speed governor and engine shut down for proper functioning
ALTERNATOR 11 grease generator ( as applicable) 12 check insulation of windings and improve if necessary.
13 check for excessive overheating of bearings(bearing temperature over 80 deg. centigrade with or without abnormal noise) and replace if required. replace bearings for 20,000 working hours or three years whichever is less. 14 check for excessive overheating of alternator frame (more than 40 deg. centigrade above ambient) and take corrective action.
CONTRACTOR SDE(E)/EE(E) Page 53
BSNL KERALA ELECTRICAL ZONE 15 check for excessive vibration and noise and take corrective action. 16 check smoke,sparks or flames from the alternator with humming and vibration and rectify faults if any 17 check for high voltage/ voltage oscillation and voltage collapse-take corrective action. 18 check mounting bolts,couplings and for free cooling air circulation 19 Ensure that the alternator is properly grounded. 20 Ensure the tightness of terminal studs.
C. MAINTENANCE SCHEDULE - EA SET
FREQUENCY - EVERY 500 HOURS
SL. SIGN. OF DESCRIPTION OF ITEM WORK DONE REMARKS NO. JTO(E)/SDE(E)
Engine 1 change engine oil 2 clean air filter 3 check tightness of all nuts and bolts 4 replace engine oil and diesel filter catridges with new ones 5 check rubber sleeves and hose pipings 6 check zinc protective plugs 7 check coupling disc of fuel pump drive 8 a) check v belts b) lubricate raw water pump 9 check and reset valve clearances 10 check speed governor and engine shut down for proper functioning 11 lubricate starter as recommended Alternator 12 grease generator ( as applicable) 13 check insulation of windings and improve if necessary. 14 check for excessive overheating of bearings(bearing temperature over 80 deg. centigrade with or without abnormal noise) and replace if required. replace bearings for 20,000 working hours or three years whichever is less. 15 check for excessive overheating of alternator frame (more than 40 deg. centigrade above ambient) and take corrective action. 16 check for excessive vibration and noise and take corrective action. 17 check smoke,sparks or flames from the alternatorwith humming aand vibration and rectify faults if any
CONTRACTOR SDE(E)/EE(E) Page 54
BSNL KERALA ELECTRICAL ZONE 18 check for high voltage/ voltage oscillation and voltage collapse-take corrective action. 19 check mounting bolts, couplings and for free cooling air circulation. 20 ensure that the alternator is properly grounded. 21 ensure the tightness of terminal studs. 22 ensure proper crimping of lead wires. 23 check fuses. 24 ensure proper neutral and body earthing of alternator. Control panel 25 check the MCCB /control switches for their proper switching. replace worn out contacts etc., if required. check overheating of control switches and replace if required. 26 check backup protection fuses. 27 check all cable terminations/lugs and check for excessive heating at the terminals. 28 check all meters and indication lamps and control fuses. 29 check the functioning of amf logic 30 check battery charger. 31 check the insulation value of all lead in/lead out cables
Engine instrument panel and general items 31 check all the instruments in panel are in working condition. 32 check battery 33 check functioning of engine safety devices. 34 record engine alternator parameters (lop,lot, wt, amps, volts, kw, f)
D. MAINTENANCE SCHEDULE - EA SET
FREQUENCY - EVERY 750 HOURS Repeat all items as given for every 250 and 500 hours and additional items as given below
SL. WORK SIGNATURE DESCRIPTION OF ITEM REMARKS NO. DO DONE JTO(E)/ SDE(E)
1 Check fuel pump and camshaft gear cap screws E. MAINTENANCE SCHEDULE - EA SET
FREQUENCY - EVERY 1000 HOURS Repeat all items as given for every 250 , 500 and 750 hours and additional items as given below
CONTRACTOR SDE(E)/EE(E) Page 55
BSNL KERALA ELECTRICAL ZONE
SL. SIGNATURE JTO(E)/ DESCRIPTION OF ITEM WORK DONE REMARKS NO. SDE (E)
1 Check turbocharger bearing clearances 2 Remove injector, check spray, pressure, adjust if necessary and replace if required. 3 If engine shows signs of loss of power examine valves and rectify if necessary.
F. MAINTENANCE SCHEDULE - EA SET
FREQUENCY - 1250 HOURS
SL. WORK SIGNAURE DESCRIPTION OF ITEM REMARKS NO. DONE JTO(E)/SDE(E)
Repeat all items as given for every 250 , 500, 750 and 1000 hours and additional items as given below
1 Change engine oil 2 Clean air filter 3 Check tightness of all nuts and bolts 4 Grease generator ( as applicable) Replace engine oil and diesel filter catridges with 5 new ones 6 Check rubber sleeves and hose piping 7 Check zinc protective plugs 8 Check coupling disc of fuel pump drive 9 A) check v belts B) lubricate raw water pump
10 Check and reset valve clearances
Check speed governor and engine shut down for 11 proper functioning
12 Check battery
13 Check functioning of engine safety devices
Record engine parameters ( lop, lot, wt, amps, 14 volts, kw)
G. MAINTENANCE SCHEDULE (G)- EA SET
FREQUENCY - 1500 HOURS
SL. WORK SIGNATURE DESCRIPTION OF ITEM REMARKS NO. DONE JTO(E)/SDE (E)
CONTRACTOR SDE(E)/EE(E) Page 56
BSNL KERALA ELECTRICAL ZONE
Repeat all items as given for every 250 , 500, 750 , 1000, 1250 hours and additional items as given
below
1 Change engine oil 2 Clean air filter 3 Check tightness of all nuts and bolts 4 Grease generator ( as applicable) 5 Replace engine oil and diesel filter cartridges with new ones 6 Check rubber sleeves and hose piping
7 Check zinc protective plugs
8 Check coupling disc of fuel pump drive
9 A) check v belts B) lubricate raw water pump 10 Check and reset valve clearances 11 Check speed governor and engine shut down for proper functioning 12 Check battery 13 Check functioning of engine safety devices 14 Record engine parameters ( lop, lot, wt, amps, volts, kw) 15 Lubricate starter as recommended H. MAINTENANCE SCHEDULE - EA SET
FREQUENCY - EVERY 2000 HOURS
SL. WORK SIGNATURE DESCRIPTION OF ITEM REMARKS NO. DONE JTO(E)/ SDE (E)
Repeat all items as given for every 250 , 500, 750 , 1000, 1250, 1500 hours and additional items as given below 1 Check ball bearings on cooling water pump. Take up pulleys, replace v belts 2 Check flexible coupling 3 Clean crankcase ventilation(2000 hours) 4 Check and clean inlet ducts(2000 hours) 5 Remove and clean exhaust pipes(2000 hours) 6 Check Thermostat 7 Clean Heat exchanger
I. MAINTENANCE SCHEDULE - EA SET FREQUENCY - EVERY 3000 HOURS
SL. WORK SIGNATURE DESCRIPTION OF ITEM REMARKS NO. DONE JTO(E)/ SDE (E)
Remove cylinder head and piston, decarbonise and
CONTRACTOR SDE(E)/EE(E) Page 57
BSNL KERALA ELECTRICAL ZONE grind in valves and adjust tappet gaps
IMPORTANT NOTES:- 1. The oil servicing required at specified interval, is excluded from the above maintenance schedule (A to K) and is included in the schedule work for which payment shall be made at the quoted rates.
PART – IV MATERIALS 1. All materials shall be of approved make, model and capacity and shall be matching to the EA sets. 2. Invoice shall be produced in case of all major spares/components etc. as a proof of genuine spares. 3. All the faulty / worn out existing equipment shall be replaced by energy efficient items. 4. All items except the following shall be arranged by the firm: a) Replacement of Engine or Alternator or EA Set. b) Diesel. c) Major overhauling of the Engine as per manufacturers’ recommendations /Re- conditioning of EA Set in case of Engine seizure for life expired engines. d) Replacement of Faulty batteries whose life has exceeded 3 years. e) All other items required for proper upkeep and operation of engine has to be arranged by the contractor.
PART -V MAINTENANCE OF LOG BOOK
The firm shall maintain a log book at site recording all the operational details (wherever operation is within scope of work) of the EA sets including details of all maintenance works / break downs occurred and attended as per the Pro forma:
Abstract Details of EA sets
Sl. No Electrical RP ID No Name of BSS Division Date of Commissioning of EA set Sub division Site
CONTRACTOR SDE(E)/EE(E) Page 58
BSNL KERALA ELECTRICAL ZONE LOG BOOK E.A. SET No.1 - Capacity …… Make : Engine …….. Alternator ……….. Rating ………HP Rating …..….KVA
LOAD REMARKS Fuel ( Details of Date &Time Level Maintenan of Water in ce carried LOP Maintenance temp Ltrs. out ) Visit At start and
RPM and and Cumulative RPM HourRun (HZ)FREQUENCY Stop Start Stop Run Amps VOLTS K K P tim W W F e H R Y B RY YB B R
(READINGS SHALL BE RECORDED ON EVERY VISIT – PREVENTIVE, BREAKDOWN AND OIL SERVICE VISITS.)
C. FIRE DETECTION & FIRE EXTINGUISHERS
PART –I SCOPE OF MAINTENANCE.
1. Ensure that complete fire detection system is always clean & kept in healthy working condition 2. Perform checks as per part III 3. Perform tasks subsequent to a real alarm situations as per part III PART – II TASKS TO BE PERFORMED WITHIN 15 DAYS
1. Familiarize the maintenance personnel with fire detection, alarm system, fire extinguishers, Public Address system & their responsibility in consultation with maintenance in charge. 2. Inspect the complete system for proper functioning .Any shortcoming noticed shall be recorded and brought to the notice of Engineer-In- Charge. 3. Finalize detector cleaning & testing schedule (Ref Section III below)
PART – III MAINTENANCE/ OPERATION SCHEDULE.
The firm has to demonstrate to the Maintenance –In –Charge proper working of the entire fire detection once in a month .Deficiencies if any noticed during demonstration shall be attended with in a week’s time.
In case of fire alarm it is expected that the maintenance person has to immediately rush to the trouble spot, operate the fire extinguishers to quench the fire & also inform building in charge
CONTRACTOR SDE(E)/EE(E) Page 59
BSNL KERALA ELECTRICAL ZONE /fire department. He should also provide assistance for fire rescue operations and First aid depending upon the situation. Specific details of fire rescue operations to be worked out in consultation with maintenance in-charge and kept on record. In case of persistent problems OR if required by Engineer-in-Charge arrange an inspection by an expert in the fire detection system for identifying defects & solutions shall be as required. Monthly 1. Check working of Fire detection system from the control panel. 2. Check proper D.C voltage on available on the Control panel 3. Check LED's of Panel through Lamp test and replace the fused ones. 4. Check any fault displayed on the panel and take corrective action. 5. Check battery for proper charge & leakage of electrolyte 6. Check the condition of fire extinguishers
QUARTERLY 1. Ensure that all equipment are properly earthed i.e there are no loose joints. 2. Examine battery for healthiness.( Check electrolyte, tightness of terminals etc. Top up Electrolyte, if required). 3. Cleaning of detectors to remove dust or dirt by vacuum. 4. Check and attend EXIT signboards including battery. 5. Complete Testing of the system as per format given below. 6. Check that the Fire Extinguishers are properly maintained as per the manufacturer’s recommendations . PART – IV MATERIALS
All materials to be arranged by the contractor i/c replacement/repair of Zone cards, detectors, etc with the following Exceptions Exceptions 1 Replacement of a) Main control panel & floor control panel b) Public address system c) Fire extinguishers
PART – V SPECIAL CONDITIONS RELEVANT TO A PARTICULAR JOB/ SITE
Any addition /alteration during the period of contract shall also be maintained by the firm and nothing extra shall be payable on this account. All breakdown calls / complaints has to be attended by the firm with utmost promptness. The system shall not be out of service beyond one week. Failure to attend the same shall invite penalty @ Rs.100/- per day after one week for the period the entire system remains faulty.
FORMAT OF TEST REPORT FOR FIRE DETECTION & ALARM SYSTEM
Test report of Automatic Fire- Detection and Fire Alarm System for ……………………………. at ……………………………………..
System supplied and installed by : Date of Testing : Testing conducted in presence of the following:
NAME DESIGNATION
1. CONTRACTOR SDE(E)/EE(E) Page 60
BSNL KERALA ELECTRICAL ZONE 2. 3.
The testing of the above installation has been carried out and the results are stated below.
The inventory of the installation has been attached as per Annexure (A) Whether the MCP and LCP have the following Supervisory Facilities and are healthy and good working condition: - M.C.P, L.C.P. i) Open Circuits ii) Short Circuits iii) Reset Push Button iv) Alarm Acknowledge v) Lamp Test Push Button (B)Whether each control Panel has the following facilities and are healthy and good working condition: - i) Fire Test ii) Normal / Zone Isolation iii) Alarm Test iv) Fault Trouble test. (C) Check of Earthing i) Main Control Panel ii) Local Control Panel (D) Check of Main Power Supply i) Status ii) Check of fuses (E) Check Battery condition of M.C.P, L.C.P. i) Location of Battery ii) Condition of Battery iii) Check of Fuses iv) Voltage v) Specific Gravity vi) Automatic Changeover of the system on Battery, in case of Mains Failure. vii) Battery charging facility (F) Check of Open, Short, and Isolation of Detectors. (G) Check of Operation / Activation of Detectors. (H) Check of Manual Call Points (I) Functional Test of Control Panel & P. A. System (J) Check of Alarms AUDIO VISUAL i) Mains Failure ii) Open Circuit iii) Short Circuit iv) Close Circuit v) Fuse Blown vi) Low Voltage vii) Reverse Polarity viii) Remarks: - (K) Check the working of PA system, including amplifiers, microphones and speakers (L) Defects / discrepancies: (M) CONCLUSION:-
CONTRACTOR SDE(E)/EE(E) Page 61
BSNL KERALA ELECTRICAL ZONE
Signature of Officers Present.
NAME DESIGNATION SIGNATURE 1. 2. 3. D. WINDOW / SPLIT UNITS / VOLTAGE STABILIZERS
PART-I SCOPE OF MAINTENANCE 1. The contract is for comprehensive maintenance of the A/C units. 2. Attending day to day faults promptly 3. Keep all the units in clean and healthy working condition. 4. Carrying out maintenance tasks as mentioned in Part-III.
PART-II TASKS TO BE PERFORMED WITHIN FIRST 15 DAYS Inspect all the units for proper working, electrical connection etc. Any shortcomings noticed shall be brought to the notice of Engineer-in-charge.
PART-III – MAINTENANCE/ OPERATION SCHEDULE
1. Checking and servicing of AC units, including cleaning, of filters, condenser coils and fins, etc. - Monthly. 2. Checking of electrical connections - Quarterly. 3. Water Servicing of Ac Unit - Quarterly 4. Painting of supporting stands A/C units and water cooler – Once in an year 5. Ensure proper working of thermostats and settings to be done in such a way that optimum temperature is maintained in side switch room.
PART-IV - MATERIALS 1. All items including replacement of faulty compressor - which shall be obtained from the original manufacturer / authorized dealers – with the exceptions shown below, shall be arranged by the firm at their cost and necessary proof for the same shall be submitted by the contractor. 2. Faulty condenser / evaporator fan motors are to be replaced with new one and, no rewinding is permissible. Replacement of transformer of stabilizer units, replacements of PCBs, control cable relays are included within the scope of the work.
EXCEPTIONS: Replacement of AC Unit./Water cooler/stabilizer Replacement of life expired Compressors of AC Unit.
CONTRACTOR SDE(E)/EE(E) Page 62
BSNL KERALA ELECTRICAL ZONE SCHEDULE FOR MAINTENANCE OF AC UNITS
MAINTENANCE SCHEDULE WINDOW / SPLIT A/C UNITS FREQUENCY – MONTHLY
Make: Sl.No. Date of Installation:
c 0
representative
cation cation refrigerant ,performance ,performance refrigerant of Lo A/CNo. ofunit ,topCheck condition up low fans, cool/high mode,satisfactory cool or not Cleaning and filtersof Ventilation monthly supply/ whether temp air grill 15 12 outatlet to Remarks of Agency Sign. of JTO(E)/Sign. in Exchange charge
FREQUENCY – Half Yearly (Frequency- Preferably during February, October) Make: Sl.No Date of Installation:
Exchange Exchange
Location A/Cunit Of No. mounting Condition of arrangement andcontrolsof Checking thermostat and earth of Check test. polarity switch/ofMCB Checking controls and compressorof Checking forblower proper and current. Remarks of Agency Sign. WM representative JTO(E)/of Sign. incharge
General Maintenance schedule Name of BTS site:------RPID: Maintenance carried out for the month of ------
Location SL.No Filter Cleaning& Water Earth EER Painting of General Check up Servicing of Testing, Calculation Rusted parts filters Insulation Test& Electrical check up Every Month Every 3 Every 6 Every 6 Every year Months Months months preferably in May 1 2
CONTRACTOR SDE(E)/EE(E) Page 63
BSNL KERALA ELECTRICAL ZONE Abstract Details of AC Units Sl. No Electrical RP ID Name of BSS No of Units Date of Commissioning Sub No Site Division of AC units division
E. AMC OFFREE COOLING UNIT
1. All the checks & tasks as per Maintenance schedule Performa attached. 2. The scope of work includes replacement of all faulty components of FCU units including controller, contactors, sensors, fans, filters, timer, relays, electrical switches/ accessories. 3. Service report as per Performa enclosed shall be submitted with every bill. 4. Manufacturer’s guarantee cards are to be submitted with the bill for fan motor and controller replacement. 5. Check for proper working of FCUs for auto-cut off working of ST AC and free cooling units in the preset temperature in consultation with JTO/SDE[E] and measure CFM(1200 cfm). Generally the free cooling system in a normal mode shall operate whenever the ambient temperature is ≤30 degree which will switch off the ACs. When the BTS shelter inside temperature reaches 33degrees, the first AC unit is switched ON and whenever it reaches 35 degree, the second AC unit is switched ON. 6. Make dust free the filters and clean the microvee fine filters including water servicing. 7. Check the proper working of supply air grill / dampers, gravity based dampers worm protection net. Checking the outlet damper is closed when AC units are operating and damper will open when the fresh air blower fan is working. 8. Monthly recording of reading of FCU & AC running hours, No AC & No FCU Hours. 9. The assembly shall ensure no water/ rain water leak into the shelter and shall be adequately sealed if required. 10. Checking all the control and power cables for any loose connection and tighten if required. 11. Fan motor shall be replaced only with a new one, rewinding is not allowed. 12. Tightening all the nut and bolts of air inlet grill, blower fans, the entire outside unit, outlet grill etc.
SCHEDULE FOR MAINTENANCE OF FCU UNITS MAINTENANCE SCHEDULE TO BE FOLLOWED:
Frequency - Monthly
Make: Sl.No. Date of Installation:
-cut off ofoff -cut ST
hecking ventilation of hecking Location of No. FCU FCUsCheckof working auto for AC free cooling and units filters Cleaning and of c system Remarks ofAgency Sign. representative ofJTO(E)/Sign. incharge Exchange
General Maintenance schedule Name of BTS site:------RPID: Maintenance carried out for the month of ------
CONTRACTOR SDE(E)/EE(E) Page 64
BSNL KERALA ELECTRICAL ZONE
Location SL.No Mode of Water Earth CFM Painting of operation, Filter Servicing of Testing, Rusted parts Cleaning& filters Insulation General Check up Test& Electrical check up Every Month Every 3 Every 6 Every 6 Every year Months Months months preferably in May
Abstract Details of FCU
Sl. No Electrical RP ID No Name of BSS Division Date of Commissioning of FCU Sub division Site System
CERTIFICATE
FOR THE MONTH OF ...... GSM/BTS site ...... (RP ID...... ) Indoor/Outdoor
Agency:...... Certified that the E/A set of ...... kVA capacity having engine make ...... model ...... Sl.No...... BHP...... coupled with an alternator of ...... kVA make...... Model...... Sl.No...... was serviced/ attended break down on ...... The set has been maintained as per the Schedule and agreement and tested with the available BTS load and found working satisfactorily.
Certified that the agency has executed the comprehensive maintenance of W/T & S/T A/C units (...... Nos of ...... units) and FCU (...... Nos) as per the Schedule and agreement promptly and satisfactorily during the month.
Certified that the agency has executed the comprehensive maintenance of EI including AFD& SPD for OD/ID station as per the Schedule and agreement promptly and satisfactorily during the month.
Contractor JTO (E) SDE (E)
Monthly Once in six months Remarks
EB reading Earth resistance FCU running Hours Earth continuity AC running Hours No AC & No FCU
CONTRACTOR SDE(E)/EE(E) Page 65
BSNL KERALA ELECTRICAL ZONE Hours
Annexure -C COMPLAINT REGISTER Date & Time Officer / Section Nature of Date & Time Name of staff Acknowledgemen Remarks of complaint lodging complaint of redressal attended the t of rectification complaint of complaint& by complainant complaint. signature
Annexure -E
INVENTORY LIST Name of BTS site RPID Agency Name of Person The following Electro mechanical Services in the BTS site was inspected and found generally in working condition. All the meters, safety and control devices are also found intact. 1.EA set Engine Alternator Make Model Sl.No. BHP/KVA Date of commissioning Control panel details Details of AMF Controller Details of S/W gears:MCCB/Switch/MCB Details of Meters 2.AC units: Nos., Capacity ,Type, Make etc 3.FCU:Nos,Make etc 4.Electrical Installation: Fittings& accessories 5.AFD details 6.SPD details 7.Other details/Remarks
Handed over by Taken over by
Name & Dated sig.of JTO(E) Name & Dated sig.of Agency
CONTRACTOR SDE(E)/EE(E) Page 66
BSNL KERALA ELECTRICAL ZONE
LIST OF APPROVED MAKES- BSNL ELECTRICAL WING (AS ON 29.02.2016)
Sl. Item Makes No. 1 Engine Ashok Leyland /Cummins/ Cater pillar /KOEL/ Volvo Penta / Mahindra & Mahindra (up to 200 KVA) /Escorts (up to 30 KVA)/ Eicher (up to 35 KVA) 2 Alternator(Brushless) Crompton Greaves (AL. series) / KEC /Leroy Somer / Stamford / Jyoti Ltd 3 Battery (Lead Acid / Amara Raja / AMCO / Farukawa / Hitachi / Exide / Mntc. Free) Prestolite / Standard 4 HV Switchgear (Vacuum Circuit BieccoLawrie / Crompton / Kirloskar / Breaker/SF6 ) MEI / Jyoti Ltd 5 Transformer (Oil filled ABB / Schneider Electric /Andrew Yule /Bharat Bijlee / / Dry type) Crompton / EMCO / a) Above 400 KVA Kirloskar / Siemens b) Up to 400 KVA In addition to above makes, Uttam/ Patson/Rajasthan Transformer and Switchgear 6 Air Circuit Breaker L&T/ Schneider Electric / Siemens 7 MCCB(Ics=Icu) L&T/ Schneider Electric / Siemens 8 SDF units L&T/ Schneider Electric / Siemens/ HPL/Havells 9 Power Contactors L&T/ Schneider Electric / Siemens/ Lakshmi(LECS)/ 10 Change Over Switch HPL / Havells / H-H Elcon 11 Intelligent APFC Relay L&T/EPCOS(Siemens)/ Schneider Electric / Neptune Ducati/Syntron/ABB 12 Bus Bar Trunking/ Moeller/L&T/Schneider Sandwiched Bus Duct Electric/ABB/Legrand/Zeta 13 Power Capacitors L&T/EPCOS(Siemens)/ABB/Crompton/ (MPP/APP) Schneider Electric/Neptune Ducati 14 Digital/ KWHr meter Schneider Electric/ AE/ Digitron / IMP/ Meco / Rishabh / Universal / HPL / L&T / ABB/Yokins 15 Cold shrink HT/LT Denson / 3M(M-Seal )/ Raychem Cable Joint 16 Rubber Matting ISI mark 17 MCB/ isolator / ELCB / Crompton / Havells / lndokopp / MDS RCCB/Distribution Board Legrand/ L&T / Schneider Electric/ Siemens / Standard/ABB/HPL 18 MS/ PVC Conduit ISI mark 19 Cable Tray MEM/Bharti/Ratan/Slotco/Profab 20 HT/LT Cables ISI mark 21 PVC insulated ISI mark copper conductor wire 22 Centrifugal Pump Amrut / BE / Beacon / Batliboi / Crompton / Jyoti / Kirloskar / KSB / Mather &platt / WASP/Grundfos 23 Submersible Pump Crompton/Amrut / BE / Calama / Kirloskar / KSB 24 Motors ABB/ Bharat Bijlee / Crompton Greaves /Schneider CONTRACTOR SDE(E)/EE(E) Page 67
BSNL KERALA ELECTRICAL ZONE Electric / HBB / KEC / Siemens/Jyoti Ltd 25 Fresh Air Fans GE / Khaitan/Almonard/Crompton 26 Starter ABB / BCH / Schneider Electric / L&T / Siemens / 27 Single Phase Preventer L&T / Minilec / Siemens / Zerotrip 28 GI/MS Pipe ATC / ATL / BST / GSI / ITC / ITS / IIA /JST / Jindal /TTA / Tata/Zenith 29 Foot Valve ISI mark 30 Gate Valve Advance/Audco/Johnson Controls /Zoloto/Annapurna / Fountain / Kirloskar / Leader / Sant / Trishul 31 Compressors Carrier/Emerson cope land / York / Danfoss (for chillers only) 32 Resin Bonded Glass Fibre Glass / Pilkingston / UP Twiga wool 33 Expanded Polystyrene BASF(India) Ltd. 34 Gauge Feibig / H.Guru / Pricol 35 Controls FLICA / Honeywell / Indfoss / Penn- Danfoss / Ranco / Ranutrol / Sporland 36 Fine Filters Anfiltra Effluent / ARW / Athlete/ Airtake/ Dyna / Kirsloskar/ Puromatic/ Purafill/ Purolator / Tenacity 37 GI Sheet HSU Jindal / National / Nippon Denro / Sail / Tata 38 Heat Detector Appollo / Chemtron/ Edward / Fenwal/ Hochiki / Nitton /System Sensor/ Wormald/Honeywell Essar/Notifier 39 Ionization Detector Appollo / Cerebrus / Edward/ /Fenwal /Hochiki / Nitton / System Sensor / Wormald 40 Photo Electric Smoke Appollo / Cerebrus / Edward / Fenwal/ Detector Hochiki / Nitton / Wormald /System Sensor 41 Fire Panel (Microprocessor Agni Instruments / Agni Devices/ Aruna Agencies/ based) Carmel Sensor / Ravel Elect./Honeywell Essar/Notifier/Navin Systems 42 Sprinkler/ Hose Reel & ISI mark Hose Pipe 43 Fire Extinguisher ISI mark 44 Lift OTIS, Kone, Mitsubishi , Schindler, Johnson, Thyssenkrupp Elevator(India)
NOTE:The accessories such as CT/ PT/ measuring instrument/ relays provided by approved make in respect of Transformer/ HT Panel/ DG/ AC Package Units as supplied by approved manufacturer along with the equipments are also acceptable in addition. Items which are approved by the Corporate Office till the last date of sale of tender shall also be accepted
CONTRACTOR SDE(E)/EE(E) Page 68
BSNL KERALA ELECTRICAL ZONE
SECTION III ANNEXURE –I
MODEL FORM OF BANK GUARANTEE (for submitting EMD)
Whereas……………………………… (hereinafter called "the contractor(s)") has submitted its Tender dated ______for the work______
KNOW ALL MEN by these presents that WE……………______of …………………………….having our registered office at …………………………….. (hereinafter called "the Bank") are bound unto………………………………………… (hereinafter called "the BSNL") in the sum of …………………..for which payment will and truly to be made of the said BSNL, the Bank binds itself, its successors and assigns by these presents.
THE CONDITIONS of the obligation are: 1. If the Contractor(s) withdraws its Tender during the period of Tender validity specified on the Tender Form or makes any modifications in the terms and conditions of the tender which are not acceptable to the department. 2. If the Contractor(s) having been notified of the acceptance of its Tender by the BSNL during the period of Tender validity. (a) Fails or refuses to execute the Contract. (b) Fails or refuses to furnish Performance Guarantee /Security Deposit in accordance with the conditions of Tender document.
We undertake to pay to the BSNL up to the above amount upon receipt of its first written demand, without the BSNL having to substantiate its demand, provided that in its demand, the BSNL will note that the amount claimed by it is due to it owing to the occurrence of one or both of the two conditions, specifying the occurred condition or conditions.
This guarantee will remain in force as specified in the Tender Document up to and including Thirty (30) days after the period of the Tender validity and any demand in respect thereof should reach the Bank not later than the specified date/dates.
Signature of the Bank
Signature of the Witness
Name of Witness Address of Witness
CONTRACTOR SDE(E)/EE(E) Page 69
BSNL KERALA ELECTRICAL ZONE
ANNEXURE-II PERFORMANCE SECURITY GUARANTEE BOND In consideration of the CMD, BSNL (hereinafter called ‘BSNL’) having offered to accept the terms and conditions of the proposed agreement between ______and ______(hereinafter called the said contractor(s)’) for the work______(hereinafter called “the said agreement”),having agreed to production of a irrevocable Bank Guarantee for Rs. ______(Rupees ______only) as a security / Guarantee from the contractor(s) for compliance of his obligations in accordance with the terms and conditions in the said agreement. 1. We, (name of the bank) ______hereinafter referred to as “the bank”) hereby undertake to pay to the BSNL an amount not exceeding Rs._____ (Rupees______only) on demand by the BSNL. 2. We (name of the bank)______do hereby undertake to pay the amounts due and payable under this guarantee without any demure, merely on a demand from the BSNL stating that the amount claimed as required to meet the recoveries due or likely to be due from the said contractor(s). Any such demand made on the bank shall be conclusive as regards the amount due and payable by the Bank under this guarantee. However, our liability under this guarantee shall be restricted to an amount not exceeding Rs.______(Rupees------only) 3. We, the said bank further undertake to pay to the BSNL any money so demanded notwithstanding any dispute or disputes raised by the contractor(s) in any suit or proceeding pending before any court or tribunal relating thereto, our liability under this present being absolute and unequivocal. The payment so made by us under this bond shall be a valid discharge of our liability for payment there under and the contractor(s) shall have no claim against us for making such payment. 4. We, (name of the bank) ______further agree that the guarantee herein contained shall remain in full force and effect during the period that would be taken for the performance of the said agreement and that it shall continue to be enforceable till all the dues of BSNL under or by virtue of the said Agreement have been fully paid and its claims satisfied of discharged or till Engineer-in-Charge on behalf of the BSNL certified that the terms and conditions of the said Agreement have been fully and properly carried out by the said contractor(s) and accordingly discharges this guarantee. 5. We, (name of the bank)______further agree with the BSNL that the BSNL shall have fullest liberty without our consent and without affecting in any manner our obligations hereunder to vary any of the terms and conditions of the said Agreement or to extend time of performance by the said contractor(s) from time to time or to postpone for any time from time to time any of the powers exercisable by the BSNL against the said Contractor(s) and to forbear or enforce any of the terms and conditions relating to the said agreement and we shall not be relieved from our liability by reason of any such variation, or extension being granted to the said Contractor(s) or for any forbearance, act of omission on the part of the BSNL or any indulgence by the BSNL to the said contractor(s) or by any such matter or thing whatsoever which under the law relating to sureties would, but for this provision, have effect of so relieving us. 6. This guarantee will not be discharged due to the change in the constitution of the Bank or the Contractor(s). 7. We, (name of the bank)______lastly undertake not to revoke this guarantee except with the previous consent of the BSNL in writing. 8. This guarantee shall be valid upto ______unless extended on demand by the Government. Notwithstanding anything mentioned above, our liability against this guarantee is restricted to Rs. ______(Rupees ______only) and unless a claim in writing is lodged with us within six months of the date of expiry or the extended date of expiry of this guarantee all our liabilities under this guarantee shall stand discharged. Dated the ______day of ______for______(Indicate the name of bank)
CONTRACTOR SDE(E)/EE(E) Page 70
BSNL KERALA ELECTRICAL ZONE
ANNEXURE -III
The format of the non relative certificate
" I …………… ...... …. ………… ……………………… …………………………… Son ofShri.
...... ……………………….Resident of…… ...... …………
…………….. hereby certify that none of my relative(s) as defined in the tender document
is/are employed in BSNL unit as per details given in tender document .In case at any stage, it is found
that the information given by me is false / incorrect, BSNL shall have the absolute right to
take any action as deemed fit/without any prior intimation to me".
(Seal of the firm) ( Signature of Contractor )
ANNEXURE –IV
UNDERTAKING REGARDING EPF PROVISIONS
"I……… ……………… ……………… …………… ………Son of. ……… ………………… ………… …………… ……………..
…………….Resident of …… …………… ………… …………… …………… …………… …………. hereby give an undertaking that
.
I/ We have registered as per the EPF and Miscellaneous provisions Act, 1952 and our registration no is ------. ** We undertake to keep it valid during the currency of contract.
In case at any stage, it is found that the information given by me is false / incorrect, BSNL shall have the absolute right to take any action as deemed fit/without any prior intimation to me". * strike out whichever is not applicable
** Attach a self-attested photocopy of the above said EPF Registration Certificate OR self attested photocopy of the latest EPF contribution slip along with above undertaking on a printed letter head.
(Seal of the firm) (Dated Signature of Contractor)
CONTRACTOR SDE(E)/EE(E) Page 71
BSNL KERALA ELECTRICAL ZONE ANNEXURE -V
UNDERTAKING REGARDING ESI PROVISIONS
I ………………………………………………………Son of ……………………………… ………………..Resident of ………………………………………………...……………… hereby declare that:-
I / We have registered under ESI and Miscellaneous Provision Act 1948 and ** allotted Registration Number is …………………………………………………. We undertake to keep it valid during the currency of contract. In case it is found that the information given by me / us is (are) incorrect / false, BSNL shall have the absolute right to take any action as deemed fit without any prior intimation to us / me. * Strike out whichever is not applicable. ** Attach a self attested photocopy of the above said ESI Registration Certificate OR self attested photocopy of the latest ESI contribution slip along with above undertaking on a printed letter head.
(Seal of the firm) (Dated Signature of Contractor)
ANNEXURE -VI
UNDERTAKING TO ABIDE BY EW6 & EW8
"I……… ……………… ……………… …………… ………Son of. ……… ………………… ………… …………… ……………..
…………….Resident of …… …………… ………… …………… …………… …………… …………. hereby give an undertaking that I have read and I am aware of all the clauses and sub clauses of BSNL EW 6 & 8 forms and I confirm that I will abide by all the terms and conditions available inBSNL EW 6 & 8 forms.
(Seal of the firm) (Dated Signature of Contractor)
CONTRACTOR SDE(E)/EE(E) Page 72
BSNL KERALA ELECTRICAL ZONE
ANNEXURE –VII
COMPLIANCE SHEET
I/We ...... (Name of firm) have read/Understood all the terms and conditions as mentioned in bid Document and accept the same unconditionally.
I/Westate to comply in full manner with all the General,Commercial,Technical and Operating financial conditions of the tender document for the work of Providing Annual Comprehensive Maintenance of Electro Mechanical Services in GSM BTS sites under DE Pathanamthitta and Adoor in Pathanamthitta BA (BSNL ESD Thiruvalla), (24 months : 2018-20) (Rate Contract)without any reservation and deviation.
It is certified that the Tender Document i/c all credentials has been re uploaded with Digital Signature.
(Seal of the firm) (Dated Signature of Contractor)
IMPORTANT NOTE: The BSNL EW 8 Form is available at www.kerala.bsnl.co.in/tenders/electrical for ready reference and download.
CONTRACTOR SDE(E)/EE(E) Page 73
BSNL KERALA ELECTRICAL ZONE
ANNEXURE – D INVENTORY FOR GSM BTS SITES
1.5 Sl New Site Name RP ID Phase ID/OD Capacity TR FCU No AC SAC 1 RP-00649-ENATHU RP-00649 (1 - IV) I/D 15 KVA 1 2 RP-00650-KULANADA RP-00650 (1 - IV) I/D 15 KVA 1 3 RP-03706-AranmulaJn RP-03706 IV.5 O/D 15 KVA RP-01515- 4 KURAMPALA RP-01515 (1 - IV) I/D 15 KVA 1 5 RP-01517-MANAKKALA RP-01517 (1 - IV) I/D 15 KVA 1 RP-01525- 6 PAYYANELLOOR RP-01525 (1 - IV) I/D 15 KVA 1 RP-01528- 7 PERINGANAD-2 RP-01528 (1 - IV) I/D 15 KVA 1 RP-01542- 8 VADAKKADATHUKAVU RP-01542 (1 - IV) I/D 15 KVA 1 RP-02334- 9 ADOOR_CENTRAL RP-02334 (1 - IV) I/D 15 KVA 1 RP-02335- 10 NELLIMUGAL RP-02335 (1 - IV) I/D 15 KVA 1 RP-02344- 11 MEDICALMISSION_JN RP-02344 (1 - IV) I/D 15 KVA 1 RP-02345- 12 Mudiyoorkonam RP-02345 (1 - IV) I/D 15 KVA 1 RP-03171- 13 Kuriyanippally RP-03171 IV.5 I/D 15 KVA 0 1 14 RP-03174-Thengamom RP-03174 IV.5 I/D 15 KVA 1 15 RP-03180-Ulanadu RP-03180 (1 - IV) I/D 15 KVA 1 RP-03704- 16 Peringnadputhnchanda RP-03704 IV.5 I/D 15 KVA 0 1 17 RP-03712-Mannadi RP-03712 IV.5 I/D 15 KVA 1 18 RP-04341-Manjali RP-04341 IV.5 I/D 15 KVA 1 19 RP-04342-Puthumala RP-04342 IV.5 O/D 15 KVA 20 RP-07622-BadamMukku RP-07622 (1 - IV) O/D 7.5 KVA 21 RP-07667-Theppupara RP-07667 (1 - IV) O/D RP-01501- 22 CHANDANAPPALLI RP-01501 (1 - IV) O/D 15 KVA 23 RP-01509-KOODAL RP-01509 IV.5 I/D 15 KVA 1 RP-01526- 24 PAYYANAMON RP-01526 (1 - IV) I/D 15 KVA 1 25 RP-01543-Vakayar RP-01543 (1 - IV) I/D 15 KVA 0 RP-01545- 26 VAZHAMUTTAM RP-01545 (1 - IV) I/D 15 KVA 1 27 RP-02336-Elakoloor RP-02336 (1 - IV) I/D 15 KVA 1 RP-02347- 28 Makkamkunnu RP-02347 (1 - IV) I/D 15 KVA 1 29 RP-03730-Lakkoor RP-03730 IV.5 O/D 15 KVA 30 RP-04336-Kokkathode RP-04336 (1 - IV) I/D 15 KVA 0 31 RP-04340-Murinjakal RP-04340 IV.5 I/D 15 KVA 1
CONTRACTOR SDE(E)/EE(E) Page 74
BSNL KERALA ELECTRICAL ZONE 32 RP-04506-QrtrsPTA RP-04506 IV.5 O/D 15 KVA RP-06603- 33 Athumbumkulam RP-06603 (1 - IV) I/D 15 KVA 0 1 34 RP-06613-Puthukkulam RP-06613 (1 - IV) I/D 15 KVA 1 35 RP-07816-Manneera RP-07816 (1 - IV) O/D 7.5 KVA 36 RP-00177-Omallur RP-00177 (1 - IV) I/D 15 KVA 1 37 RP-00653-ELANTHUR RP-00653 (1 - IV) I/D 15 KVA 1 38 RP-00658-Variapuram RP-00658 (1 - IV) I/D 15 KVA 1 RP-01499- 39 ANANDAPPALLY RP-01499 (1 - IV) I/D 15 KVA 1 RP-01508- 40 KADAMMANITTA RP-01508 (1 - IV) I/D 15 KVA 1 41 RP-01520-Mylapra RP-01520 (1 - IV) I/D 15 KVA 1 42 RP-01521-Nannookkad RP-01521 (1 - IV) I/D 15 KVA 1 RP-01539- 43 THUMPAMON RP-01539 (1 - IV) I/D 15 KVA 1 44 RP-01547-Vettipuram RP-01547 (1 - IV) I/D 15 KVA 0 RP-01718- 45 PRAKKANAM RP-01718 (1 - IV) I/D 1 46 RP-03178-Tholuzham RP-03178 IV.5 I/D 15 KVA 0 47 RP-04333-Thekkekara RP-04333 IV.5 O/D 15 KVA 48 RP-04344-Oonnukal RP-04344 IV.5 I/D 15 KVA 0 1 49 RP-07647-Pookkodu RP-07647 (1 - IV) O/D 7.5 KVA RP-07962- 50 MekkozhoorTE RP-07962 (1 - IV) I/D 15 KVA 1 51 RP-08185-CTOPTA RP-08185 (1 - IV) I/D 15 KVA 1 52 Nellikkala IV.5 O/D 15 KVA 53 Kannamkara RP-02346 V O/D 15 54 CollectoratePTA RP-03719 V O/D 15 55 Aruvappulam1 RP-07770 V O/D 15 56 AdoorSouth RP-03703 V O/D 15 57 Paivazhy RP-03717 V I/D 15 1 58 Nariapuram RP-04332 V O/D 15 59 AruvappulamPanchayat RP-05619 V O/D 15 60 Athirunkal RP-05747 V O/D 15 61 AngadickalNorth RP-06602 V O/D 30 62 Chengara RP-06604 V O/D 15 63 Ullannur RP-06614 V O/D 15 64 Aikkad RP-06615 V O/D 15 65 KuzhykalaPanil RP-06621 V O/D 15 66 Kadamankulam RP-06628 V O/D 15 67 Poothamkara RP-07224 V O/D 15 68 Chayalodu RP-07415 V O/D 15 69 Azhoor RP-07569 V O/D 30 70 Punnakkadu RP-07607 V O/D 15 71 Alummood RP-07616 V O/D 15 72 Njakkunilam RP-07617 V O/D 15 73 Mammood RP-07668 V O/D 15 74 Manthuka RP-07776 V O/D 15 CONTRACTOR SDE(E)/EE(E) Page 75
BSNL KERALA ELECTRICAL ZONE 75 Moonalam RP-08005 V O/D 30 76 LifeLineHospital RP-09162 V O/D 15 77 PARANTHAL RP-00347 4.5 I/D 15 1
IMPORTANT NOTE: The BSNL EW 8 Form is available at www.kerala.bsnl.co.in/tenders/electrical for ready reference and download. ******************
CONTRACTOR SDE(E)/EE(E) Page 76