Attachments Included

ORDINARY MEETING OF COUNCIL

AGENDA

13 DECEMBER 2017

ORDINARY MEETING OF COUNCIL AGENDA 13 DECEMBER 2017

TABLE OF CONTENTS

Item Subject Page No.

Table of Contents ...... 1

1. Meeting Opened ...... 3 2. Leave of Absence ...... 3 3. Condolences/Get Well Wishes ...... 3 3.1 Condolences/Get Well Wishes ...... 3 4. Declaration of any Material personal interests/conflicts of interest by councillors and senior council officers ...... 3 5. Mayoral Minute ...... 4 6. Confirmation of Minutes ...... 4 6.1 Confirmation of Ordinary Meeting Minutes of 22 November 2017 ...... 4 7. Business Arising from Minutes ...... 4 8. Committee Reports ...... 4 9. Deputations/Presentations ...... 4 10. Executive Office Reports ...... 5 10.1 Chief Executive Officer's Report - November 2017 ...... 5 10.2 Council Agenda Action Items Review ...... 13 10.3 Councillor Portfolio Update - November 2017 ...... 26 10.4 Application for Permanent Road Closure - Part of Blanchview Road, Silver Ridge ...... 37 10.5 Event Schedule Review ...... 42 11. Organisational Development and Planning Reports ...... 47 11.1 Amendment to Fees and Charges 2017/18 ...... 47 11.2 Community Grants and Assistance Policy & Procedure - December 2017 ...... 49 11.3 Application for Development Permit for Material Change of Use for Rural Service Industry - MC2017/0008 ...... 82 11.4 Application for Development Permit for Material Change of Use (Impact Assessment) for Dual Occupancy located at Woodlands Road, Gatton and described as Lot 10 SP210408 ...... 115 11.5 Executive Manager Organisational Development and Planning Monthly Update - November 2017 ...... 134 12. Corporate and Community Services Reports ...... 147 12.1 Summary of Council Actual Financial Performance vs. Budget – 30 November 2017 ...... 147 12.2 Executive Manager Corporate and Community Services Monthly Report -

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November 2017 ...... 168 12.3 Alleged Vehicular & Mixer Noise Nuisance - Lot 6 on RP218182 ...... 184 12.4 Child Care Services Consultancy ...... 188 13. Infrastructure Works and Services Reports ...... 202 13.1 Executive Manager Infrastructure Works and Services Monthly Report - November 2017 ...... 202 14. Items for information...... 213 14.1 Queensland Urban Utilities (QUU) Prgoress Report - November 2017 ...... 213 14.2 Rating Resolutions ...... 216 14.3 Disaster Management Exercise Red Dawn Recovery 2017 ...... 217 14.4 2017 Natural Disaster Relief and Recovery Arrangements (NDRRA) Update ...... 227 15. Confidential Items ...... 232 15.1 Legal Update ...... 232 15.2 2018 Australia Day Award Judging ...... 232 15.3 Executive Managers Contracts ...... 233 16. Meeting Closed ...... 233

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1. MEETING OPENED

2. LEAVE OF ABSENCE

No Leave Of Absence

3. CONDOLENCES/GET WELL WISHES

3.1 Condolences/Get Well Wishes

Date: 06 December 2017 Author: Susan Boland, Governance & Strategy Officer Responsible Officer: Ian Church, Chief Executive Officer

Officer's Recommendation: THAT letters of condolence be forwarded to the families of recently deceased persons from within or associated with the Lockyer Valley region.

4. DECLARATION OF ANY MATERIAL PERSONAL INTERESTS/CONFLICTS OF INTEREST BY COUNCILLORS AND SENIOR COUNCIL OFFICERS

4.1 Declaration of Material Personal Interest on any Item of Business Pursuant to Section 172 of the Local Government Act 2009, a councillor who has a material personal interest in an issue to be considered at a meeting of the local government, or any of its committees must – (a) inform the meeting of the councillor’s material personal interest in the matter; and (b) leave the meeting room (including any area set aside for the public), and stay out of the meeting room while the matter is being discussed and voted on.

4.2 Declaration of Conflict of Interest on any Item of Business Pursuant to Section 173 of the Local Government Act 2009, a councillor who has a real or perceived conflict of interest in a matter to be considered at a meeting of the local government, or any of its committees must inform the meeting about the councillor’s personal interest in the matter and if the councillor participates in the meeting in relation to the matter, how the councillor intends to deal with the real or perceived conflict of interest.

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5. MAYORAL MINUTE

No Mayoral Minute

6. CONFIRMATION OF MINUTES

6.1 Confirmation of Ordinary Meeting Minutes of 22 November 2017

Date: 06 December 2017 Author: Ian Church, Chief Executive Officer Responsible Officer: Ian Church, Chief Executive Officer

Officer's Recommendation: THAT the Minutes of the Ordinary Meeting of the Lockyer Valley Regional Council held on Wednesday, 22 November 2017 be taken as read and confirmed.

7. BUSINESS ARISING FROM MINUTES

No Business Arising from Minutes

8. COMMITTEE REPORTS

No Receival of Committee Reports as Minutes

9. DEPUTATIONS/PRESENTATIONS

No Deputations/Presentations

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10. EXECUTIVE OFFICE REPORTS

10.1 Chief Executive Officer's Report - November 2017

Date: 30 November 2017 Author: Ian Church, Chief Executive Officer Responsible Officer: Ian Church, Chief Executive Officer

Summary:

The purpose of this report is to update Council on:

 Key issues currently being actioned by Council’s Executive Office  Information relevant to Councillors and the organisation

Officer’s Recommendation:

THAT Council receive and note the Chief Executive Officer’s Monthly Report for November 2017.

Report

1. Introduction

This report is prepared on a monthly basis to ensure Council is well informed on the business being undertaken by Council.

2. Background

This report covers actions and information relevant to Councillors and the Executive Office, and includes the key areas of Strategic Planning, Governance, Regional Development, Marketing, Communication and Engagement, Council Business and Executive Services. Legal and Property Services are subject to separate reports to Council.

3. Report

Strategic Planning:

Roll out of Vision and Values This project forms a part of the Performance and Engagement Progress Strategy. Further work has been completed on the development of team specific Vison, Mission and Values posters for distribution to teams. Further progress is expected in early 2018 with guidance by the Business Improvement Coordinator.

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Operational Plan and Performance Planning No progress is reported this month.

Business Unit Plans The Governance & Strategy, Environment & Pest Management and Information Services Business Unit plans have commenced. The Asset Support Services business Unit will meet in late January to commence the development of their plan.

Governance:

Policies/Procedures/Guidelines The policy component of Council’s Policy, Procedure and Guideline register is up to date for statutory and governance policies. Further updates of this document will enable clearer identification of documents due for review to meet operational plan targets.

Under review/development:  Election Signage  Public Interest Disclosures  Asbestos  Body Worn Cameras  Conflicts of Interest  Advertising Spending  Cybersecurity  Guidelines for Councillors Meeting with Developers  Risk Management - Guideline for staff safety in accessing properties  Naming of Infrastructure  Dealing with a complaint involving a public official  Disposal of Assets – Non-Current Low Value  Quality

Risk Management The Asset Services and Planning internal audit draft report has been received. Further operational risk workshops will be conducted in Feb/March 2018. The outcomes of all risk management workshops are reported to Council’s Audit and Risk Management Committee for endorsement.

Delegations/Authorisations The second round of Administrative Delegations will be presented to Council for approval early in calendar 2018. A large number of Authorised Person cards were renewed in October 2017 in line with a 31 October expiry date.

Integrity Functions A Complaints Management update was presented to ELT at the November meeting identifying areas for improvement in the management of administrative action complaints and trends in complaints received. Matters to be addressed include management of unreasonable complaint behaviour; definition of vexatious, lacking in substance and frivolous complaints; investigation recommendations and the continuous improvement register. All recommendations of this report were accepted by ELT and will now be forwarded to Council for endorsement early in calendar 2018.

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Local Laws The proposed amendments to the Parking and Animal Management local laws are in the public notification stage until 6 December 2017. A number of responses have been received from the public regarding the re-classification of alpacas and llamas from being small animals to large animals. The consolidated subordinate local law will be presented to Council at the January 2018 meeting for adoption including consideration of the feedback provided. The Waste Management local law and subordinate local law will be proposed at the January 2018 Council meeting.

Council By-Election As soon as the Queensland State election is officially declared, (expected by the week ended 8 December 2017), I will write to the Electoral Commission of Queensland (ECQ) advising that Lockyer Valley Regional Council has a vacancy in the position of Councillor as a result of the State poll. I will include in the letter a request for an indicative price on holding a full postal vote against a standard full ballot box election. The ECQ have advised that the by election will be conducted within 12 weeks of the vacancy in the position of Councillor occurring.

External Funding:

Building Better Regions Funding Applications under this grant funding program are being prepared and are due to be lodged with the Commonwealth Government by 19 December 2017. The applications, as approved by Council at the meeting held on 22 November, are for:

 Community Investment Stream – Events Strategy  Infrastructure Stream – Mahon Bridge and Amos Road upgrade

Regional Development

Grantham Premium Farm Workers Resort - Update Project Enhancement Group meetings have been occurring weekly since 13 November to ensure effective communication between Council and the developer as the construction phase of the project commences. These meetings identify issues, provide a clear understanding of the project status and help to manage the expectations of both Council and the developer.

Water Security Direction Setting Workshop A workshop facilitated by Jude Munro was held on Monday 20 November with 31 attendees representing water users, industry and government. The objective of the day was to review the previous milestones and studies, identify stakeholders and their respective roles and to set direction for the future of a potential Lockyer and Somerset Water Scheme. A full report on the outcomes of the workshop will be provided to Council in the near future.

Lockyer Water Users Prior to the above workshop irrigator roadshows were held by the Lockyer Water Users Forum (LWUF) across the Lockyer Valley. They were held at Lowood, Glenore Grove, Mulgowie and Ma Ma Creek. The LWUF provided updates on the work completed by the group and associated technical committee, while the Lockyer Valley Regional Council Mayor provided an update on the outcomes of the pre-feasibility study into securing water supply for the Lockyer. In addition the Mayor of Somerset Regional Council provided an update on the latest socio- economic study into the impacts of water on the Lockyer and Somerset regions. The LWUF Page 7 ORDINARY MEETING OF COUNCIL AGENDA 13 DECEMBER 2017

sought endorsement by show of hands for the direction that they are heading in as a group representing the agricultural industry.

Lockyer Chamber of Commerce and Industry Officers attended the final “Business After Hours” hosted by R&F Sheds and noted that the Chamber’s Annual General Meeting is scheduled for December 2017. The first Business Networking Breakfast will be held in February 2018 at Faith Lutheran College.

Nielsen’s Place – Laidley Business Incubator A new business has commenced using the incubator following the Christmas Trading Offer promotion. Wild Heart Saddlery and Pet Supplies has commenced with a trial continuing until the end of the year. Dependent on the outcomes, they will consider longer term options in 2018. All traders in the facility reported good support and sales for the extended trading hours during the Laidley Christmas Carnival.

Town Proud – Shop Local Promotion The Town Proud - Shop Local promotion has received excellent support from business and the community. Some prize draws will be conducted at the Gatton Christmas Carnival on 15 December with three prizes of $1000 for lucky winners drawn on the night.

Updated Economic Development & Tourism Development Strategies The Stafford Group are conducting community consultation in the Lockyer Valley on 13/14 December, to gather further information for consideration in the update of both the Economic Development and the Tourism Development Strategies. Representatives from industry associations and local business have been invited to meet with the consultants. Members of the community have also been invited to be involved through notices in the local press. Updated documents are expected to be delivered to Council for review and adoption in March 2018.

Plainland Business Networking An informal networking meeting was hosted by Plainland Crossing at the Bold Living Display home on Thursday 30 November with approximately 25 people in attendance. These informal gatherings continue to be popular with the local Plainland/Hatton Vale business people wanting to stay informed about what is happening in their local area. The next gathering is scheduled in February 2018.

National Digital Economy Strategy Consultation Workshop The Department of Industry, Innovation and Science has commenced the development of a nationwide Digital Economy Strategy and recently released a consultation paper. Council’s Senior Economic Development Coordinator attended a workshop hosted by the Department as part of the consultation process. This was to provide input on how Australia can enable small business and the community to navigate digital changes and seize the benefits of digital transformation. A Small Business Taskforce has been established to continue the conversations with small businesses across Australia as the Digital Economy Strategy is developed and implemented.

Destination Q Conference The Destination Q Conference was held in Brisbane in November. The Program included presentations on building resilient tourism business, improving tourism and customer service experiences, marketing, and the value of events. The Summer Land Camels presentation offered an exciting parallel to Lockyer Valley’s new Awassi Queensland farm, with dairying,

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cheese-making, and value-added produce. This is a niche tourism sector of unique dairy experiences, which can be highlighted on the SEQ Food Trail. It was valuable to re-establish tourism networks and explore collaborative opportunities. New Indigenous product is one of the most exciting developments in the SEQ’s tourism offering - just in time for the Commonwealth Games. A site visit was also conducted of Commonwealth Games venues including the Athletes Village, the Aquatic Centre, the Carrara Sports Precinct and the Metricon Stadium. These will be legacy projects with an ability to continue to attract major sporting events to the SEQ region with flow-on effects for regional tourism opportunities.

SEQ Food Trails Web Site The first round of Lockyer Valley content has been provided for the mass migration of information to the website. The Tourism & Marketing Coordinator has attended a preliminary training session for an overview of the site and its operation. The site will be ready for all regions to start entering additional content by 7 December. Once all regions have loaded content, the site will go live. A user manual will be provided to all participating regions, after the training.

Brisbane Airport Activation The Lockyer Valley is being promoted at the Domestic Airport Terminal during December. Banners, posters, brochures, digital images and props have been provided to the Visitor Information Centre. The Tourism & Marketing Coordinator gave a presentation to over 90 Airport Ambassadors on 23rd November, to educate them on what the region has to offer visitors.

Tourism Demand Driver Infrastructure Industry Capacity Program Council has provided a letter to Brisbane Marketing confirming the commitment of $3,695 for the 2017/18 Tourism Demand Driver Infrastructure Industry Capacity Program. This is Council’s dollar for dollar contribution as part of the ongoing partnership to deliver programs for the development of Lockyer Valley tourism operator’s skills.

Totally Wild visit to Lockyer Valley Channel Ten’s Totally Wild film crew was in the region on 29/30 November. Stories were filmed at the Laidley Pioneer Village, Das Neumann Haus and a watermelon story was filmed at Mount Sylvia Fresh. The stories will go to air early in calendar 2018. Council’s Tourism & Marketing Coordinator pitched additional Lockyer Valley stories for 2018 that were positively received. These stories will offer a higher profile for tourism attractions and agricultural education to a broad audience.

Awassi Sheep The Tourism & Marketing Coordinator had an on-site visit at Awassi Queensland, along with two high-end chefs, a public relations specialist and the operator of “Hand Sourced”. This is a niche market distribution company based in Brisbane that helps launch small batch producers into the retail/wholesale/food service market. The visit highlighted the positive outcomes of adding this venture to the tourism and agricultural mix of the Lockyer Valley. Good progress has been made on the cheese factory, the retail outlet and the dairy, with it expected to be operational in coming months.

Lockyer Valley Tourism (LVT) Approximately 30 people attended the Networking Meeting of LVT on 21 November hosted by “Estelle’s Antiques, Collectable Furniture & Old Wares”, a new Laidley business that has relocated from its Paddington site of 20+ years. A guest speaker was organised to talk on

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improving the customer experience and information and images of the event were supplied to local media to heighten awareness and grow membership of LVT.

Social Media Insight The Visit Lockyer Valley Facebook monthly insight to 2 December had page likes at just over 1,300. Reach for the month (people who saw posts) was 4,674; post engagement (likes, comments, shares) was 856 and video views totalled 88. This was lower than the previous month due to high engagement with Miguel Maestre’s Cooking School in October.

Single Point of Entry - Business Support The following table highlights areas of enquiry from prospective developers and business operators that have been dealt with by the Regional Development team. The purpose of the Regional Development team being the first point of contact in these instances is to assist potential developers and business operators by “walking them through” Council processes and providing them with a single point of contact rather than multiple staff contacts. No details are provided as they are potentially commercial in confidence, however should any Councillor wish to ascertain more detail please do not hesitate to contact me or the Manager Regional Development.

Industry Sector Level of interest Notes:

Accommodation and Food Additional short term accommodation Services facilities and tourist activity venue.

Tourism Potential new tourism experience operation - both enquiries will take time to bring to fruition. New facilities for tourists to visit locally.

Manufacturing Enquiry from processing facilities considering relocating to SEQ.

Electricity, Gas, water & Early stage discussions with project waste services proponents.

Transport, Postal, New business establishment project Warehousing development

Arts & Recreational Services New facilities and for growing local business and establishment of new business.

Wholesale Land Support provided to potential and Development existing land developments

Retail Trade Information in relation to establishing new business and expanding existing business

Health Services New offering not currently available – initially 2 days per week.

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Marketing, Communications & Engagement (MCE)

Community Directory The MCE team has introduced a new Community Directory helping residents find online health and community information, including events, as a means to meet a range of social, health and welfare challenges in regional areas. The list is accessible on Council’s website and is free for residents. Importantly it provides a platform for Council to be able to target key stakeholder groups easily and effectively.

The directory boasts 172 services based in the local region, 291 services delivered to the region with 304 organisations registered. The program highlights the most viewed categories allowing better targeting of services required for the region.

Queens Baton Relay Plans continue to be developed for the Queens Baton Relay Community Event to be held in association with the relay on 29 March 2018. At this stage an initial plan has been drafted with the finer details currently being examined and organised.

A working group comprising a number of community based organisations has been developed and will meet prior to Christmas. The aim of the group is to attract assistance for the successful delivery of the event and also as a way to secure community engagement and ownership of the program.

Gatton hosted a trial exercise of the relay on Saturday 2 December, which has been seen by all as a resounding success. The trial enabled GOLDOC, emergency services such as police and Council the opportunity to review the operation and resolve any outstanding issues prior to the main event to be held on 29 March 2018.

We are still in the process of securing a headline act for the 29 March event, however additional funding has been sourced from a grant to assist with the expected cost required to book the act. Further funding if required will be sourced from local sponsorship.

The final event will also include music performers, pop up restaurants and numerous community based activities culminating in a fireworks display and rodeo. Local media outlets will be approached prior to Christmas to consider a media partnership which would offset some of the advertising costs associated with the event.

Animation Videos Following successful trials of video animation promoting Council’s 2017/18 budget, a video outlining Council’s strong financial position is currently being developed.

The video will highlight the reasons for Council’s current financial position and will include information on additional debt repayment. Cr Wilson, as the Finance Portfolio Councillor, will be “the voice” of the video, which will be released early in calendar 2018.

Healthy Lifestyle Guide Council’s Healthy Lifestyle Guide is currently in the process of being completely redeveloped. Information on local sporting groups has been updated and included in a new booklet which will be available to the public early in calendar 2018. The booklet will be heavily promoted and distributed at the Queen’s Baton Relay as a means to promote sporting activity in the region.

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Council Business

Strategic Document Coordination (Policy, Legislation, Motions, Green/White papers etc) Due to the State Election on 25 November 2017 the State Government has been in caretaker mode. As such limited policy and legislation work is carried out during this period. Bills currently before Parliament are returned. Accordingly, Bills such as the Local Government (Councillor Complaints) and Other Legislation Amendment Bill 2017 and the Local Government Electoral (Implementing Belcarra) and Other Legislation Amendment Bill 2017 will not proceed at this stage but may be introduced to a new Parliament. Changes to these Bills may lead to the need for further review.

A Council of Mayors South East Queensland (COMSEQ) Board Meeting was held on 3 November 2017 and the Deputy Mayor attended on behalf of Council. This was the final COMSEQ Board Meeting of the year. An Olympic Bid Feasibility Taskforce meeting will be held in December 2017.

Enhance Council Governance and Decision Making Ordinary Council Meetings were held 8 November and 22 November 2017. Council workshops were also held 14 and 21 November 2017 with presentations and discussion on a range of topical matters for the region. Short workshops were also held following the Council Meetings.

A Councillor Tour was also undertaken on 2h November 2017 to a number of locations in the Flagstone Creek, Withcott and Hatton Vale areas.

A calendar of Meeting, Tour and Workshop dates has been prepared for 2018. Proposed COMSEQ Board, Committee and Working Group meeting dates have also been proposed for the New Year.

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10.2 Council Agenda Action Items Review

Date: 30 November 2017 Author: Vickie Wieland, EA to Chief Executive Officer Responsible Officer: Ian Church, Chief Executive Officer

Summary:

The purpose of this report is to provide Council with an update on ordinary and special meeting resolutions that have not been completed.

Officer’s Recommendation: THAT Council receive and note the Council Agenda Action Items Review report providing an analysis of the action items arising from council agenda reports for the current Council term.

Report

1. Introduction

This report covers Council meetings from 1 May 2016 to 8 November 2017 and provides additional detail on resolutions which have not been actioned. Actions arising from Council meeting resolutions are reported on a quarterly basis by exception.

2. Background A report was considered at the Ordinary Meeting held on 8 November 2017 which detailed outstanding actions arising from Council resolutions up to and including 30 September 2017. Council has requested that this report to be resubmitted for further consideration. Therefore, the figures in the second table have been updated and include incomplete resolutions up to and including 8 November 2017.

3. Report

A total of 727 resolutions were recorded from the Ordinary and Special Council Meetings held from 1 May 2016 to 8 November 2017. In addition, 104 resolutions were for procedural motions which do not require an action (eg. confirmation of minutes of ordinary meeting and other committee meetings etc). You will note from the attachments that the incomplete actions for all Departments have progress notes added and follow up of these items is monitored by the Executive Office on a regular basis.

Of the 623, (727 – 104), resolutions requiring action, 20 remain incomplete.

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The following table shows an analysis of the actions from 1 May 2016 to 8 November 2017:

Total Action Incomplete Procedural Departments Items Actions Motions (not requiring an action)

Executive Office 350 10

Organisational Development & 134 7 Planning 104

Corporate & Community Services 162 2

Infrastructure Works & Services 61 1

707 20 104

4. Policy and Legal Implications

Nil policy and legal implications for the purposes of this report as it monitors action taken.

5. Financial and Resource Implications

Budget implications will continue to be addressed through existing allocations. Where additional resources are required to complete actions these will be reported through to Council to ensure transparency in the completion of actions. Where significant, the matter will be addressed through the budget review process.

6. Delegations/Authorisations

No further delegations are required to manage the issues raised in this report. The relevant Executive Manager and/or the Chief Executive Officer will manage the requirements in line with existing delegations.

7. Communication and Engagement

The following officers were consulted in the review of the actions:  Executive Manager Corporate & Community Services  Executive Manager Organisational Development & Planning  Executive Manager Infrastructure Works & Services

On a quarterly basis, Council will receive an updated report on the actions that are outstanding. Any actions that require further input from Council will be presented in the form of a separate agenda report.

8. Conclusion

This report enables Councillors to monitor, at a strategic level, the completion of actions, which have arisen as a result of resolutions of Council. Page 14 ORDINARY MEETING OF COUNCIL AGENDA 13 DECEMBER 2017

9. Action/s

Outstanding action items are to be monitored and reported to Council on a quarterly basis.

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10.3 Councillor Portfolio Update - November 2017

Date: 04 December 2017 Author: Erin Carkeet, Executive Support Officer - CEO & Councillors Responsible Officer: Ian Church, Chief Executive Officer

Summary:

This report informs Council of the key portfolio focus areas identified during these meetings.

Officer’s Recommendation:

THAT Council receive and note the Councillor Portfolio Update report.

Report

1. Introduction

This report is to provide an update from Portfolio Councillors.

2. Background

Council determined the portfolio responsibility areas in order for Councillors to focus on their particular areas.

3. Report

Portfolio:

Mayor Cr Milligan: Communication; Promotion and Advocacy; Intergovernmental and Media Relations; Economic Development; Agribusiness; Tourism and Events; Community; Engagement and Disaster Management.

 Meeting with Officer concerning complaint regarding rubbish from Gatton landfill  Debrief Lockyer Valley Training and Business Awards  Attended Faith College Ribbons High Tea  Meet with a concerned community member regarding development activity  Agenda catch-up  Fortnightly portfolio briefing with Marketing, Communications & Engagement team x 2  Portfolio briefing  Officially open the Christmas in the Country at the Gatton Shire Hall  Attended Stockyard Creek community BBQ  Attended and give a Lockyer Valley Welcome at the Queensland Justices Association 2017 conference with Mayor Antonio  Attended the LNP announcement at Qualipac  Attended the Gatton Show Society thankyou afternoon tea  Attended the Legends of League footy game at Cahill Park

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 Attended and present at the Lockyer Irrigator Roadshow in Lowood  Attended a site visit to Grantham Backpackers  Attended the Lake Clarendon School Council meeting  Planning Scheme development workshop x 2  Meeting with Councillors Cook and Hagan and Officer regarding community art space  Chair Ordinary Meeting of Council  Catch up with the Deputy Mayor  Meeting with Manager Disaster Management  Attend and present at Lockyer Irrigator Roadshow at Glenore Grove  Meeting with developer at Madison Ridge  Chair Lockyer Valley Disaster Management Group meeting  Meeting with Officers regarding barking dog issues  Meeting with Mayoral Dinner Chaplaincy Committee for debrief  Attended Gatton Show Society AGM  Attended and lay wreath at Gatton Remembrance Day  Attended Tenthill Baptist Church  Attended Faith College assembly and present framed photo and certificates from Miguel’s cooking school  Meeting with One Nation State candidate  Teleconference with consultant and Officers regarding water security  Teleconference SEQRRF general meeting  Attended Crime Stoppers  Attended Councillor Workshop x 2  Meeting with ALP State candidate  Attended Helidon Spa joint agency meeting  Meeting with community members  Meeting with Manager Disaster Management  Meeting with LNP State candidate  Attended Faith Lutheran graduation at Lockyer Valley Cultural Centre  Attended Lockyer Irrigators meeting at Mulgowie  Meeting regarding effluent demonstration site with member of public  Agenda catch up  Attended Lockyer Irrigators at Ma Ma Creek  Meeting with Greens candidate  Attended Faith Lutheran Valedictory service  Attended Laidley High School Valedictory dinner  Meeting with Cr Hagan with SEQ Water  Attended Living Books lunch  Attended Furtive Fortunes of Fickle Fate at Laidley Cultural Centre  Attended the Strategic Planning Workshop with consultant and stakeholders  Attended the State Election ‘Meet the Candidates’ evening at Fernvale  Attended the AGM of Lockyer Valley Growers Group  Words of welcome for Darling Downs Moreton Rabbit Board visiting the region  Attended and presented Caffey Small Schools Swimming Carnival  Teleconference for Queens Baton Relay  Attended Hatton Vale Uniting Church Twilight Markets  Attended Hatton Vale School markets  Attended Laidley Christmas Carnival Page 27 ORDINARY MEETING OF COUNCIL AGENDA 13 DECEMBER 2017

 Attended Combined Church Ladies Breakfast  Attended Laidley Catholic Church service  Attended Mayor’s Christmas Carols at the Shire Hall  Attended and presented at Faith Lutheran College Awards Night  Participated in Councillor Tour  Meeting with officer regarding Equestrian Centre  Meet with community ladies and officer to organise a workshop for vulnerable women  Attend the Helidon Citizens Award Night  Visit the Backpacker facility at Gin Gin  Meet with Bundaberg Mayor and Councillors x 2  Meeting regarding cannery  Attended the Plainland Networking evening

Deputy Mayor Cr Cook: Recreation/Amenity Facilities: Sport and Recreation, Community Facilities, Health and Waste Management, Animal Management.

 Attended the Lockyer Chamber of Commerce & Industry meeting.  Represented the Mayor at the Healthy Land and Water 2017 Report Card event.  Represented the Mayor at the COMSEQ Board Meeting/Resilient Rivers Taskforce and Olympic Bid Taskforce meetings.  Attended the Legend of League events.  Met with Australian Rail Track Corporation for the Multi-Criteria Assessment for Inland Rail.  Met with Developer, Mayor and CEO at Grantham regarding the Backpackers development.  Attended the Planning Scheme Development workshop x 2.  Met with The Mayor, Cr Hagan and Community Development & Engagement Officer regarding the Community Art Space in the area.  Attended the Ordinary Council Meeting x 2  Attended the Whole of Lockyer Irrigator Roadshow in Glenore Grove.  Attended the Gatton Show Society AGM.  Attended the Ma Ma Creek Remembrance Day Service.  Represented the Mayor at the Helidon Fire Station 50th Anniversary Dinner.  Met with the Lockyer Equestrian Group.  Attended the Councillor workshop x 2.  Attended promotion for ‘Movember’ with Cr Wilson and Cr Hagan.  Attended the Laidley Pioneer Village to present Laidley High School student with a certificate for completing the Rural Operations course.  Attended the Whole of Lockyer Irrigator Roadshow in Ma Ma Creek.  Attended the Withcott Hotel Charity fundraiser.  Attended a Strategic Planning Workshop with Jude Munro regarding water infrastructure.  Represented the Mayor at the Little Liverpool’s Range Initiative in Ipswich.  Attended the Darling Downs Moreton Rabbit Board meeting and drove the bus for the tour of the region.  Attended the Councillor tour to Caffey Cemetery, 9dorf Farms, Scotty’s Barn, Withcott CES Hall and Hatton Vale.  Attended the Helidon District Progress Association 2017 Citizen of the Year Awards.

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 Attended the LGAQ briefing on LG Sherlock.  Attended the Plainland Network meeting.

Cr Wilson: Business Systems and Processes; Corporate Plans and Performance; Finance; Information, Communication and Technology (ICT).

 1/11 Attended Lockyer Chamber of Commerce & Industry Meeting  2/11 Attended Healthy Land & Water 2017 Report Card Event at Mulgowie  3/11 Attended onsite meeting with resident  6/11 Attended meeting with ARTC  8/11 Attended Planning Scheme Workshop  8/11 Attended Ordinary Council Meeting  11/11 Attended Laidley Remembrance Day Service representing LVRC  14/11 Attended Planning Scheme Workshop  14/11 Attended Councillor Workshop  15/11 Attended Lockyer Chamber of Commerce & Industry Business event at R & F Sheds  16/11 Attended Gatton Star photo & interview for Movember  20/11 Attended Strategic Planning Water Workshop  21/11 Attended Council Workshop  22/11 Planning Scheme Workshop  22/11 Attended Council Meeting  23/11 Attended Darling Downs-Moreton Rabbit Board Meeting & Tour  28/11 Attended Council Tour  28/11 Attended Helidon Citizen of the Year Awards  29/11 Attended LGAQ Briefing on LG Sherlock  30/11 Attended Plainland Networking Event at Bold Living Display Home

Cr Holstein: Roads and Drainage, Parks and Gardens, Transport and Active Transport, Asset Management and Disaster Management.

 Attended Regional Development Australia Ipswich and West Moreton Annual General Meeting in Ipswich  Attended Laidley Flood Mitigation site for media interviews  Attended Healthy Land and Water 2017 Repot Card event at Mulgowie  Attended resident funeral  Attended Christmas in the Country event at Gatton Shire Hall  Attended Mulgowie Markets  Attended Legends of League football event at Cahill Park  Attended Darling Downs Moreton Rabbit Board field trip in Southern Downs  Attended Melbourne Cup fundraiser  Attended Planning Scheme development meeting x 2  Attended Council Ordinary meeting x 2  Attended Murphys Creek Progress Association meeting  Attended Lockyer Valley Disaster Management Group meeting  Attended media event, Warrego Highway

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 Attended Rural Fire Brigade meeting Withcott  Attended Handmade Expo at Forest Hill  Attended Regency Downs Neighbourhood Watch meeting  Attended Crime Stoppers meeting  Attended Withcott-Helidon Lions Club meeting  Attended Councillor workshop x 2  Attended Spring Bluff meeting  Attended Withcott CWA Cent Sale fundraising event  Attended meeting with Pest Management Officer regarding rabbits  Attended Strategic Planning Workshop regarding Water for Lockyer  Attended Tourism Networking event and committee meeting at Estelle’s in Laidley  Inspect footpath construction works  Attended Darling Downs Moreton Rabbit Board meeting and field trip in Gatton

A successful meeting of the Darling Downs Moreton Rabbit Board was led in Gatton with a field trip to see properties where rabbits had been breeding were undertaken. Cr Cook kindly drove the bus for this tour of Board members with Cr Wilson and Cr Hagan also joining the tour.

New penalty rate signage has been organised for key areas across the rabbit fence due to the fines being changed from $44,000 to $63,000. Moreton Division Patrolmen have been replacing footnetting and posts, cleaning drains and floodgates, and doing vegetation control. Realignment of the section of fence and the replacement of the 4 floodgates under Mt Lindsay has commenced.

The Board is awaiting the earthworks to be completed by a contractor with a dozer. Grading and slashing along sections of the fence has been undertaken. The Lockyer Valley survey has found 76 properties to harbour rabbits, just over 4% of the surveyed properties. PAMQ has been visiting properties where breeding areas have been treated to mop up displaced rabbits and record spotlight counts.

Twenty six properties have been visited with 69 rabbits seen and 33 rabbits destroyed with an average of 1.5 rabbits per property. Increasing rabbit numbers at any of these sites will indicate a breeding site which was not located during the survey which can be treated.

The survey also highlighted the need for further community education for property owners of their responsibility under the Biosecurity Act.

 Attended to Crime Stoppers banking  Attended Interview with Channel 7 in Toowoomba  Attended former resident funeral  Attended Hatton Vale State School Christmas Concert  Attended Council Site Tour  Attended Helidon Progress Association Citizen of the Year event  Attended LGAQ briefing  Attended NCC Childcare Christmas Concert  Attended Year 6 graduation at Hatton Vale State School  Attended Portfolio meeting at Gatton Depot  Attended Plainland Networking meeting at Bold Living Display Homes

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Cr McLean: Planning and Building Services, Planning Scheme, Townships and Villages, Cultural Heritage and Streetscape, Regional Planning.

 Attended Healthy Land and Water 2017 Report Card event  Attended New Planning Scheme Steering Committee meeting x 2  Attended Laidley Hospital auxiliary meeting x 2  Attended ARTC presentation  Attended Laidley Hospital Melbourne Cup Day  Attended Planning Scheme Development meeting x 2  Attended Ordinary Council Meeting x2  Attended and lay Wreath at the Helidon RSL Remembrance Day Service  Attended Laidley Performing Arts Dinner Theatre  Attended the Darval Breakfast presentation  Attended Planning Scheme Development Councillor Workshop x 2  Attended site meeting regarding line marking in Railway St, Laidley  Attended Das Neumann Haus meeting  Attended Strategic Planning Workshop  Attended Gatton Historical Society Meeting  Attended Councillor Workshop x 2  Attended Lockyer Valley Tourism Meeting  Attended Faith College Year 9 Rite Journey Celebration Dinner Dance  Attended Laidley Christmas Carnival  Meeting with constituent regarding planning application  Attended Councillor Tour  Attended Helidon Citizenship awards  Attended LGAQ Briefing on LG Sherlock

Cr Hagan: Community Development: Arts and Culture, Youth and Disability/Multicultural, Public Safety, Customer Service and Community Services.

Youth and Disability / Multicultural I delivered a speech at the Hatton Vale State School Junior awards presentation.

Visit to Crayons Early Learning Centre at Hatton Vale.

I assisted with Cr Holstein in the presentation of the Senior awards at Hatton Vale State School.

I attended the workshop at the Lockyer Valley Cultural Centre entitled – When does exploitation become criminal? o The workshop focused on the International Labour Office’s indicators of forced labour – the indicators are to help understand how forced labour arises and how it affects its victims. o Indicators: Abuse of vulnerability – Deception –Restriction of movement –Isolation – Physical and sexual violence –Intimidation and threats –Retention of identity documents – Withholding of wages –Debt bondage –Abusive working and living conditions –Excessive overtime.

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I attended the ‘FarmReady Hub’ launch at the Lockyer Valley Cultural Centre. This is an online navigational tool through the process to employment. Membership is aimed at Australian residents, working holiday makers, seasonal workers, students and migrants. The beneficiaries of this program include farmers, employers, agencies, accommodation & transport providers, tourism sector, community groups, training and education providers and local businesses. The ‘FarmReady Hub’ will also introduce an updated version of the ‘FarmReady Card’. Arts and Culture

Meeting with the Mayor, Deputy Mayor and the Community Development and Engagement Officer regarding the Community Art Space.

I presented the awards at Faith Lutheran College’s ‘Lockyer Valley Youth Arts Festival’.

Organisations and Committees Representation:  Attended the Lockyer Chamber of Commerce and Industry Committee meeting.  Attend Planning Scheme Development briefings.  Attended the ‘Healthy Land and Water 2017 Report Card Event’ at Mulgowie, including creek site visit to inspect progress to date.  Stockyard Creek Hall Community BBQ.  Visited Qualipac sheds for LNP election promise of a ‘water policy for the Lockyer’.  Attended the ‘Legends of League’ event at Cahill Park.  Participated in the Session with ARTC on the ‘Multi Criteria Assessment’ for Inland Rail.  Attended with the Mayor, CEO, Manager Regional Development and the Coordinator Environmental Planning the Lockyer water users ‘Roadshow events’ in Lowood, Glenore Grove, Mulgowie and Ma Ma Creek.  Attended the Gatton Show Society’s AGM.  Remembrance Day Service at Laidley.  Visited the Forest Hill ‘home made markets’ at the School of Arts.  Attended the ‘Meet the candidates’ night for the seat of Lockyer at Stockyard Creek Community Hall.  Attended the Lockyer Chamber of Commerce and Industry’s ‘business after hours’ at R&F Sheds in Gatton.  Gatton star interview with the Deputy Mayor and Councillor Wilson to promote men’s health through the ‘Movember’ campaign.  Meeting with the Mayor, Coordinator Environmental Planning and Mike Foster from SEQ Water regarding the Recycled Water Scheme.  Attended the Lockyer Valley Shed Men meeting at Airpark, Gatton.  Attend Strategic Planning Workshop at the Lockyer Valley Cultural centre.  Attended the ‘Meet the candidates’ night for seat of Lockyer at Fernvale.  Lockyer Valley Tourism evening at Estelle’s Collectables, Laidley.  Attended the Lockyer Valley growers’ AGM and Christmas Celebration at the Lockyer Valley Cultural Centre.  Darling Downs-Moreton Rabbit Board Directors meeting and tour of sites within our region where work has been carried out and is being monitored.  Queen’s Baton Relay Local working group update meeting and teleconference – Council Chambers.

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 Visited the Hatton Vale Christmas markets at the Hatton Vale Uniting Church.  Visited the Hatton Vale State School Christmas Concert and Markets – Hatton Vale State School.  Sold ‘Ham wheel’ tickets at the Laidley Christmas Carnival - Laidley.  Attended the Mayoral Christmas Carols at the Gatton Shire Hall.  Rural Fire service LAFC meeting – Gatton QFES office.  Attend the Helidon ‘Citizen of the year’ celebration at Helidon RSL club.  Attended the Plainland networking meeting at Bold Living Display Homes - Plainland.  Attended the St Mary’s year 6 Graduation in Laidley.  Attended Council meetings, workshops and tours.

LGAQ Conference Report 16th-18th October 2017

Keynote Address – What people think? –Peter Lewis, Executive director, Essential.

The ‘Essential’ report was focused on Leadership in a Populist World. Most institutions have lost the public’s trust. Local councils came in eighth behind the police, the ABC and the Reserve bank but above State and Federal Parliaments, the trade unions and political parties. Populism is on the rise as evidenced by Trump, Brexit and Hanson, although the sympathy for Hanson significantly exceeds her vote.

Most people feel that the Australian society has lost its way, with more feeling insecure in work and not getting ahead financially. We don’t like regulation in general but we want more of it when it comes to the specifics, for example Air and water quality, Environmental protection and Public health standards, Educational regulations, National security and Child safety top the list.

A high percentage of people want government to take responsibility again. They don’t want to overthrow the government they just want government to do its job, to use politics to solve problems, not create them. Improving our health system, housing affordability, reducing unemployment and National security and terrorism top the list of priorities that government should address. So what does this mean to those who lead? – Don’t be scared of your electorate – Be honest about the problems your community faces and – Include them in their solutions. Leadership is about people not formulas or theories, and people still want to be led.

Panel Session: Council show cases. Smart City / Digital / Start-ups – City of Ipswich

A smart city is an urban development vision to integrate information and communication technology in a secure fashion to manage a city’s assets.

It is a connected community creating opportunities for improved liveability and prosperity through the advantage of digital technology and data.

Ipswich has identified challenges in a 4.78% population growth rate (Qld 1.3%) an 8.0% unemployment rate and an 18% decline in traditional industry output. They have almost half of the state average of university qualified and above the state average in adult obesity.

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The Opportunities identified show a median age of 32, five years below the Qld average, they have 200,500 population doubling in 15 years, 3,100 new dwellings p/a, 400 new businesses per month and a 4% GRP growth (Qld 1.2%).

One of the many Initiatives that the City has identified is the Fire Station 101 Digital Start-up. Fire Station 101 is Australia’s first fully government backed innovation hub. There are now more than 200 Ipswich start-ups.

In eighteen months they have seen 150 start-up business members, $524,00 in initial start-up investment secured, $190,000 in new public-private investment and 130 new events.

Eat Local Week -Scenic Rim Scenic Rim Highlighted their Eat local week held from the 24th June – 2nd July 2017. The event attracted a total of 32,171 attendances at events made up from 19,533 individual visitors.

Visitor origins were 28% from Scenic Rim, 60.7% Queensland residents, 9.5% interstate and 1.8% international.

The total number of visitor nights was 16,457 in Qld, with 12,313 in the Scenic Rim. 3,732 Queensland visitors spent an average of 2.8 nights stay with a total expenditure of $846,958. 1,221 interstate visitors had an average of 3.4 nights stay spending a total of $497,710, and 70 overseas visitors averaged 4.9 nights with a total spend of $51,100. Total day tripper expenditure was $310,060 from 6,941 visitors.

Rural Library Excellence - Paroo shire council Paroo shire has 196 children in the 0-5 age bracket, in a low socio economic area with a high percentage of indigenous residents.

All schools with the Shire have after school reading clubs, take part in the Glamour photo good behaviour initiative, promote a Seniors/Students buddy reading program, provide workshops and the school hospitality class do all the catering.

Cunnamulla library is extremely proud of their comprehensive range of coding and robotics, creating great interest in the learning experience.

With these programs in place the beginner reader loans have quadrupled in just a few years. The initiative that the staff was most proud of was the Anzac Day prize competition. The students had to choose and research a fallen soldier from the shire’s honour board, read Simpson & his donkey, answer question related to the story, and write a 200-word essay on what Anzac Day means to them.

The prize was a trip to Brisbane to lay a wreath at the Dawn Service, and VIP seating near the Qld Governor and the Premier during the main Anzac parade. The students also toured the HMAS Moreton naval base and the HMAS Parramatta frigate. An added bonus was a visit to QRL headquarters and the State library.

Establishing small business opportunities in the community- Lockhart River Aboriginal Shire Council The problem for Lockhart River Aboriginal Shire Council was that infrastructure like roads and buildings were being delivered by Government contractors with little work for locals.

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With approval from the State Government Council was able to form a Council and local businesses partnership.

LRASC would Attract investment, provide Project management and Traffic Controllers. Local Business would supply machinery, a skilled workforce, local business and a 100% indigenous workforce.

With the support of several funding sources rolled into one this partnership was able to construct a sealed main access road into the Lockhart River community.

Council is also entering Principal contractor arrangements for the delivery of social housing, including major and minor renovations, daily maintenance, painting, fencing and drive ways. These partnerships allow all jobs to be local with a skilled workforce and the local economy thrives with the money earnt and spent locally.

Keynote Address: How Data Analytics and Artificial intelligence is Changing Local Government. Simon Giles, Global Cities Lead, Accenture, London Being data driven requires a cultural shift, systemic changes are required. Councils use analytics in many ways;  Improving Citizen and Community interaction – building insights into citizens and business needs, the personalisation of their interactions.  Improving operations capability –Optimising asset and fleet usage and maintenance, and workforce.  Improving Community services –Improving the efficiency and effectiveness of services such as transportation, public safety and water.  Improving Strategy and performance –Improving spend analysis, budget planning and policy planning.

Peter Moore, Managing Director, Asia Pacific Japan, Amazon Web Services Public sector, Singapore Peter Moore spoke of Innovation at Amazon. Their mission is to be earth’s most customer centric company. Their Development is customer led. They innovate by listening to their customers.

Some of amazon’s leadership principles are;  Bias for action –Speed matters in business. Many decisions and actions are reversible and do not need extensive study. We value calculated risk taking.  Invent & simplify –Leaders expect innovation and invention from their teams and always find ways to simplify. As we do things now, we accept that we may be misunderstood for long periods of time.  Customer obsession –“We start with the customer & work backwards”  Frugality –“I think frugality drives innovation, just like other constraints do”

The Launch of LG Sherlock LG Sherlock is a data storage and analysis tool being introduced across and entire tier of government to help councils convert their data to insights they can use. The system relies on the information created by smart technologies associated with metres, lights, pumps, switches, vehicle tracking and Wi-Fi that could help resolve issues affecting local communities.

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It is a highly secure cloud-based data storage and analysis system. It takes the information held in spreadsheets, files and folders, archived boxes and shelved reports across Queensland councils, along with data from other tiers of government and relevant organisations with the goal of assisting councils in making the best-possible decisions for their communities.

The Service is being offered free-of-charge to councils for a period after its launch in early 2018, allowing every council the opportunity to see how the technology can be used and what benefits it can provide.

Premier’s message Premier Annastacia Palaszczuk told delegates that if re-elected she would make the highly successful ‘works for Queensland program’ permanent, and Local Government Minister Mark Furner announced $60 million of projects under the Local Government Grants and subsidies program.

Announcement of the LGAQ 10 Point State Election Plan 1: Real funding reform for local government. 2: Real support for the environment as a driver of the economy. 3: Real support for indigenous communities. 4: Real support for water infrastructure, roads, freight and travel. 5: Real support for child literacy. 6: Real support for resources communities. 7: Real support for planning and better connectivity. 8: Real support for partnerships in government. 9: Real support for transparency, openness and accountability. 10: Real support for the workforce.

Cr McDonald: Environment: Environmental Management, Weed/Pest Management, Waterways, Natural Resource Management.

On a leave of absence.

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10.4 Application for Permanent Road Closure - Part of Blanchview Road, Silver Ridge

Date: 06 December 2017 Author: Julie Millard, Property Officer Responsible Officer: Ian Church, Chief Executive Officer

Summary:

The Department of Natural Resources and Mines have received an application seeking the permanent closure of part of Blanchview Road, Silver Ridge comprising approximately 1,540m². The purpose of this Report is to consider the proposed road closure and any views or requirements that may affect the future use of the land which should be identified to the Department of Natural Resources and Mines for consideration when assessing the application.

Officer’s Recommendation: THAT with respect to the correspondence received from the Department of Natural Resources and Mines on 14 November 2017 advising of the application for the permanent closure of part of Blanchview Road, Silver Ridge adjoining Lot 10 on RP892951, Council resolve to advise the Department of Natural Resources and Mines that it has no objection to the application and is not aware of any views or requirements that should be considered when assessing the application.

Report

1. Introduction

The purpose of this Report is to consider an application received by the Department of Natural Resources and Mines for the permanent closure of part of Blanchview Road, Silver Ridge and identify any views or requirements that may affect the future use of the land which should be considered in assessing this application.

2. Background

The application is for the permanent closure of part of Blanchview Road, Silver Ridge comprising approximately 1,540m². Please refer to the attached Drawing 17/321 and the Aerial Plan relative to this application.

The Department of Natural Resources and Mines have advised that as the area to be permanently closed is a no-through road which does not lead to a watercourse, the proposed permanent road closure has not been gazetted and public notice is not required.

Council is now requested to consider the application and identify any views or requirements that may affect the future use of the land that should be considered by the Department of Natural Resources and Mines in assessing this application. If Council offers an objection to the application, a full explanation stating the reason for such an objection should be provided.

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3. Report

Only an adjoining landowner can apply for a permanent road closure. It is therefore easy to identify that the applicant in this case is the owner of Lot 10 on RP892951. The applicant has proposed to continue to use the road area as part of the adjoining freehold property for driveway and landscape purposes.

It appears that the road area is currently used in conjunction with Lot 10 on RP892951 for these purposes as can be seen on the attached Drawing 17/321 and Aerial Plan.

The road area does not provide through, or necessary, legal access to any surrounding properties and is unlikely to ever be constructed.

The Infrastructure Works and Services Unit and the Planning and Environment Unit have been consulted prior to the Recommendation being made. The Infrastructure Works and Services Unit have advised that there are no known plans for the widening of Blanchview Road at the subject location and if it were to be widened they would take land on the other side of the road.

As there is no requirement for Council to utilise this road area for future roadworks, and the proposed use of the land, if the application is successful, appears to align with the current use of the area, it is recommended that no objection to the application be made. No other views or requirements have been identified which should be referred to the Department of Natural Resources and Mines for consideration.

4. Policy and Legal Implications

If the application is successful, the applicant will be required to purchase the closed road area at market value from the Department of Natural Resources and Mines and amalgamate it into the applicant’s adjoining property.

5. Financial and Resource Implications

If the application is granted, the Department of Natural Resources and Mines will notify Council once the purchase and amalgamation has been finalised so that Council records can be updated to reflect the increase in rateable area of the applicant’s property. 6. Delegations/Authorisations

The Chief Executive Officer, through Council’s Legal Services team, be authorised to notify the Department of Natural Resources and Mines of Council’s resolution prior to 15 December 2017 as required.

7. Communication and Engagement

Relevant Council officers have been consulted prior to the Recommendation in this Report being made. Council’s Legal Services team will notify the Department of Natural Resources and Mines of Council’s resolution prior to the expiration of the objection period.

The Department of Natural Resources and Mines is responsible for engaging with any other interested parties and agencies to determine whether there are any objections to the application for permanent road closure.

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Any objections received by the Department of Natural Resources and Mines may be viewed by other parties interested in the proposed road closure in accordance with the provisions of the Right to Information Act 2009.

8. Conclusion

The Recommendation made in this Report will enable the Department of Natural Resources and Mines to progress its consideration of the application for permanent road closure.

9. Action/s

1. Advise the Department of Natural Resources and Mines of Council’s resolution before 15 December 2017.

Attachments 1View Aerial 1 Page 2View App for Perm Road Closure - part of Blanchview Road, Silver Ridge 1 Page

Page 39 Application for Permanent Road Closure - Part of Attachment 1 Blanchview Road, Silver Ridge Aerial

Attachment 1 10.4 Page 40

Application for Permanent Road Closure - Part of Attachment 2 Blanchview Road, Silver Ridge App for Perm Road Closure - part of Blanchview Road, Silver Ridge

Attachment 2 10.4 Page 41

ORDINARY MEETING OF COUNCIL AGENDA 13 DECEMBER 2017

10.5 Event Schedule Review

Date: 06 December 2017 Author: Rick Machin, Manager Marketing, Communications & Engagement Responsible Officer: Ian Church, Chief Executive Officer

Summary:

A review of Council’s event schedule was discussed at the Council workshop held 5 December 2017. This report seeks approval for the list of events to be delivered during 2018 and to approve changes to the way some events are to be delivered.

Officer’s Recommendation: THAT Council endorse the changes to the attached Event Schedule for delivery from January to December 2018. Further; THAT Council approve the removal of the Lifestyle and Leisure Expo from the schedule. And further; THAT Council endorse the Colours of the Lockyer event proposal and approve the provision of seed funding for three years, commencing in 2018.

Report

1. Introduction

The current schedule of events planned and delivered by Council over recent years is not sustainable with the existing resources.

The purpose of this report is to review the amended schedule of events and approve the changes to how some events are to be delivered.

2. Background

The Marketing, Communications and Engagement team deliver a number of events each year, with planning and delivery of these events being led by the Events and Marketing Officer, the Community Engagement and Development Officers or the Business Support Officer.

This report relates only to the events planned, delivered and supported by the Events and Marketing Officer. It has been identified that the expected outcomes are not achievable with the existing level of resources. The proposed event scheduled has been customised so that it is sustainable with support from within the Marketing, Communications and Engagement team.

3. Report

The following event schedule shows the list of events that are to be: a) planned and delivered;

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b) partnered by Council; and c) strongly supported by Council.

The proposed changes will reduce the overall number of hours taken to deliver the annual event schedule while continuing to meet Council’s objectives.

It is envisaged the changes will provide opportunity for development of the regionally significant event, the Laidley Spring Festival as well as development of a new Lockyer Valley Heritage Weekend by 2020. This would encompass the Laidley Heritage Weekend, Gatton Heavy Horse Field Days and the Helidon Heritage Fair. Both these events will have a strong tourism drive, bringing visitors to the region and working closely with local tourism operators, accommodation houses and businesses.

It is recommended that the Lockyer Lifestyle and Leisure Expo be removed from the event schedule. The proposal presented at the Council workshop on Tuesday 5 December by Spirit of the Valley Events Inc was for delivery of a new, vibrant event showcasing the lifestyle here in the Lockyer Valley. The request was for seed funding over three years, with the first year at $5,500. This represents a saving of $4,500 to Council in the first year alone after the removal of the Lifestyle and Leisure Expo which had a budget allocation of $10,000. Further savings including staff time are also significant.

4. Policy and Legal Implications

There are no policy or legal implications resulting from this report.

5. Financial and Resource Implications

Should the proposed changes be approved, there will be savings to Council of over $5,500. It should be noted that existing resourcing does not allow for the current schedule of events to be delivered, and additional staff resources would be required if the recommended changes are not endorsed.

6. Delegations/Authorisations

No further delegations are required to manage the issues raised in this report.

7. Communication and Engagement

Consultation was carried out with elected representatives at three Council workshops. Consultation with key stakeholders of the regionally significant events and the community will be undertaken once a decision is taken by Council.

8. Conclusion

The existing program of events is considered unsustainable. The proposed changes will allow the amended schedule to be delivered with existing resources, whilst still meeting expectations as detailed in the Operational Plan.

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9. Action/s

Following Council consideration of the Events Schedule for 2018, relevant stakeholders will be consulted and preparations will continue for the endorsed events.

Attachments 1View Event Schedule 2 Pages

Page 44 Event Schedule Review Attachment 1 Event Schedule

Attachment 1 10.5 Page 45

Event Schedule Review Attachment 1 Event Schedule

Attachment 1 10.5 Page 46

ORDINARY MEETING OF COUNCIL AGENDA 13 DECEMBER 2017

11. ORGANISATIONAL DEVELOPMENT AND PLANNING REPORTS

11.1 Amendment to Fees and Charges 2017/18

Date: 05 December 2017 Author: Trent Nibbs, Sports, Recreation & Community Grants Officer Responsible Officer: Dan McPherson, Executive Manager Organisational Development & Planning

Summary:

The purpose of this report is to seek the amendment of Council’s register of fees and charges in relation to the costs associated with the line marking of the sports fields located at the Laidley Recreation Reserve.

Officer’s Recommendation: THAT Council amend the register of cost recovery and commercial fees and charges for 2017/18 effective from 1 January 2018 to include a $100 per hour charge for line marking of the sporting fields at the Laidley Recreation Reserve.

Report

1. Introduction

The purpose of this report is to seek the amendment of Council’s register of fees and charges for the 2017/18 financial year which was adopted by Council on 24 May 2017 in relation to line marking of the sporting fields located at the Laidley Recreation Reserve.

2. Background

Council has been undertaking the line marking of the sporting fields at the Laidley Recreation Reserve for the last seven years. Over the 2016/17 financial year Council spent $14,485 undertaking the line marking of the sporting fields at the Laidley Recreation Reserve and this is the only facility throughout the Lockyer Valley were Council undertakes this service.

3. Report

In adopting the Register, Council accepted the following fees and charges of $100 per hour in relation to sports field line marking at the Laidley Recreation Reserve.

This would help to bring the users of the Laidley Recreation Reserve in line with the rest of the sporting clubs and other users of Councils other sporting facilities.

This matter and the recommended charge was raised at the Laidley Recreation Reserve Steering Committee Meeting held 22nd November 2017.

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4. Policy and Legal Implications

Section 97 of the Local Government Act 2009 provides for a local government to fix a cost recovery fee and section 98 provides for a Register of Cost Recovery Fees.

Section 262 (3)(c) also empowers a local government to charge for a service or facility, other than a service or facility for which a cost-recovery fee may be fixed.

Council may change its fees and charges at any time by resolution.

5. Financial and Resource Implications

Council will recover the cost that has been associated with the line marking of the sporting fields last financial year this was $14,485.

6. Delegations/Authorisations

No further delegations are required to manage the issues raised in this report. The Executive Manager Organisational Development and Planning will manage the requirements in line with existing delegations.

7. Communication and Engagement

The users of the Laidley Recreation Reserve will be advised of Council’s amended fees and charges associated with the line marking of the sports fields at the Laidley Recreation Reserve.

8. Conclusion

Council adopts the proposed amendment to the fees and charges as this will assist in a cost recovery for services provided.

9. Action/s

1. Adoption of the amended fees and charges for updating in the Register. 2. Communication of the revised fees and charges to all relevant stakeholders, both internal and external, together with the date of effect. 3. Update of the Register on Council’s website.

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11.2 Community Grants and Assistance Policy & Procedure - December 2017

Date: 05 December 2017 Author: Trent Nibbs, Sports, Recreation & Community Grants Officer Responsible Officer: Dan McPherson, Executive Manager Organisational Development & Planning

Summary:

The Community Grants and Assistance Procedure has been revised to centralise the administration of funding and assistance to the community, to quantify the total amount of funding and assistance provided, and to ensure equity and consistency in Council’s approach.

Officer’s Recommendation: THAT Council adopt the amended Community Grants and Assistance Policy and Procedure.

Report

1. Introduction

This report presents a revised Community Grants and Assistance Procedure outlining the process to be followed by the community in obtaining funding and assistance from Council. The Community Grants and Assistance Procedure will also guide Council in the assessment and provision of funding and assistance to the community to ensure equity and consistency.

2. Background

In June 2015, Lockyer Valley Regional Council developed a Community Grants and Assistance Procedure to administer the funds and assistance provided by Council to the community.

The Community Grants and Assistance Procedure has been well received and has been successfully implemented in 2014/15. However as a part of the bi-annual review a number of improvements have been identified on how the procedure could be implemented better.

3. Report

The Community Grants and Assistance Procedure outline’s the grants, donations, fee waivers and in-kind assistance available to eligible community organisations, education providers and individuals; it also describes the process for applying for this assistance from Council.

The purpose of developing the grants and assistance procedure has been three fold:

 To quantify the total funding and assistance provided to the community;  To identify and rectify and gaps in the current processes, and  To streamline the process where appropriate.

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Funding and assistance made available by Council is aimed at building community capacity and/or providing supplementary funding to assist with social, cultural, educational and recreational outcomes that contribute to the development of inclusive and sustainable practices of the community groups and individuals throughout the Lockyer Valley.

There are eleven categories under which funding or assistance can be provided. These categories have been established to ensure organisations and individuals are able to seek funding from the category appropriate to their project or activity. This allows Council to provide funding and assistance to projects or activities within budget constraints and ensures that the appropriate process is being followed.

The following categories of funding and assistance available are:

Category 1 – Community Grants Program Category 2 – Mayoral Donations Category 3 - Ambassador Support and School Dux Bursary Category 4 – Event Assistance Category 5 - Waivers/Reduction of Fees Category 6 - Rate Rebates and Remissions Category 7 - School Chaplaincies Category 8 – Public Halls Assistance Category 9 - Anzac Day Remembrance Category 10 – Community Environment Grant Category 11 – Community Sporting Complex

The following changes have been made to the proposed Community Grants and Assistance Procedure are:

 Category 1 now has more detail on eligible and non-eligible projects; this has been added to try to help people understand what type of projects/activities will be funded. Also there has been a clause in there stating that lower priority will be given to groups/organisation’s that have been funded in the past 12 months.

 Category 5 has been removed as the fee waivers have been added to the fees and Charges Register under Public Halls & Function Rooms

4. Policy and Legal Implications

The Community Grants and Assistance Procedure complies with the statutory obligations of the Local Government Act 2009.

5. Financial and Resource Implications

The 2015/16 budget will again reflect the amounts provided in the Community Grants and Assistance Procedure.

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6. Delegations/Authorisations

No further delegations are required to manage the issues raised in this report. The Chief Executive Officer and Executive Manager Organisational Development and Engagement will manage the requirements in line with existing delegations.

7. Communication and Engagement

Community engagement will be undertaken to inform the relevant organisations and individuals of changes in relation to community grants and assistance. The Lockyer Valley Regional Council website will again be utilised and the Sports, Recreation and Community Grant Officer will remain the focal point for enquires and coordination of the grants.

The Community Grants and Assistance Procedure will be added to the Lockyer Valley Regional Council’s website and intranet.

8. Conclusion

The Community Grants and Assistance Procedure has been revised to further enhance its relevance and suitability for the community. Council will look to resource this Procedure in conjunction with the forthcoming budgets.

9. Action/s

Notify all applicants of the outcome of their application

Attachments 1View Policy 3 Pages 2View Procedure 27 Pages

Page 51 Community Grants and Assistance Policy & Procedure - Attachment 1 December 2017 Policy

Attachment 1 11.2 Page 52

Community Grants and Assistance Policy & Procedure - Attachment 1 December 2017 Policy

Attachment 1 11.2 Page 53

Community Grants and Assistance Policy & Procedure - Attachment 1 December 2017 Policy

Attachment 1 11.2 Page 54