STATE OF CONNECTICUT REQUEST FOR QUOTATION ENVIRONMENTAL PROTECTION 79 ELM STREET HARTFORD CT 06106 BID NUMBER: 042910 PHONE: 860-424-3222 FAX: 860-424-4050 Vendor Name and Address: Phone: Email: Fax: DATE ISSUED ISSUED BY DATE/TIME BID DATE F.O.B. TERMS REQUIRED MATERIAL Victor Masi REQUIRED 04/30/2010 Please return bid to ALL PRICES Net 45 days ALL WORK MUST MUST BE 05/10/2010 BE COMPLETED EMAIL: [email protected] F.O.B. 12:00 NOON BY JUNE 14, 2010 FOR ITEMS 3-4. DESTINATION or SEE INSTRUCTIONS BELOW JULY 15, 2010 FOR Fax: 860-424-4050 ITEMS 1-2 FOR SUBMITTING BID Conditions Assessment of Four Historic Properties ITEM DESCRIPTION UNIT QUAN UNIT TOTAL NO. PRICE 1 Forster-Mitchell House at Forster Pond State Park, Killingworth EA 1 2 Worthen House at Enders State Forest, Granby EA 1 Ostrom Enders House at Harkness Memorial State Park, 3 Waterford EA 1 4 Smith-Curtiss House at Osbornedale State Park, Derby EA 1 NOTE: DO NOT INCLUDE FEDERAL EXCISE TAXES OR CONNECTICUT SALES TAX, AS THE STATE IS EXEMPT. BIDDER INSTRUCTIONS: PLEASE SUBMIT YOUR QUOTE ON THIS FORM TO (860) 424-4050 OR ELECTRONICALLY TO: [email protected] MAIL FORM WITH ORIGINAL SIGNATURE TO THE ADDRESS IN THE UPPER RIGHT HAND CORNER. ALL PRICES MUST BE F.O.B. DESTINATION AND YOU MUST SIGN THIS FORM. THE STATE RESERVES THE RIGHT TO REJECT IN WHOLE OR IN PART ANY AND ALL BIDS. PLEASE NOTE BID DEADLINE. LATE BIDS WILL NOT BE ACCEPTED. THE UNDERSIGNED BIDDER AFFIRMS AND DECLARES: THAT THIS QUOTATION IS EXECUTED AND SIGNED BY SAID BIDDER WITH FULL KNOWLEDGE AND ACCEPTANCE OF THE PROVISIONS OF FORM SP-19 OF CURRENT ISSUE AND IN EFFECT ON THE DATE OF THIS BID ISSUE. FORM SP-19, ENTITLED STANDARD BID AND CONTRACT TERMS AND CONDITIONS TOGETHER WITH THE COMMODITY SPECIFICATIONS, PROPOSAL SCHEDULE, AND SPECIAL BID AND CONTRACT TERMS ARE MADE A PART OF THIS REQUEST FOR QUOTATION. QUOTATION NO. DATE : VENDOR FEIN/SSN : ARE YOU INCORPORATED? DELIVERY AS REQD ABOVE (UNLESS NOTED HERE) YES NO SIGNED : TITLE : TELEPHONE NO. AND CASH DISCOUNT: PAYMENT EXTENSION : TERMS: PRINTED : % DAYS NET 45 Conditions Assessment of Four Historic Properties Summary: The CT Department of Environmental Protection, in preparation for a Resident Curator Program, is accepting bids for a buildings and properties condition assessment of four historic state park and forest properties located in Granby, Killingworth, Waterford and Derby. In order to launch the Resident Curator Program, it is necessary to include a buildings condition assessment with detailed information about the architectural integrity of the structures, the historical nature of the property, the quality of the mechanical systems on the property, and detailed work plans with cost estimates. This document will ensure that applicants have a good knowledge of the specific character of the property. Historic Properties 1. The Worthen House at Enders State Forest, 60 Fox Rd., Granby Built in the mid-19th century, this farmhouse is an excellent example of vernacular architecture of the period. 2. The Forster-Mitchell House at Forster Pond State Park, Rt. 80 (North Branford Rd.), Killingworth Built by architect Frank J. Forster in the 1930s and 1940s using recycled architectural elements from older houses, this cape has lovely views of Forster Pond. 3. The Ostrom Enders House at Harkness Memorial State Park, 253 Great Neck Rd., Waterford A circa 1838 colonial with renovations dating to the late 1870s, this house is an excellent example of early American architecture with a focus on the transition of Waterford, CT from a farming community to a summer resort community 4. The Smith-Curtiss House at Osbornedale State Park, 411 Hawthorne Ave., Derby Built in 1714 with a large addition in 1740, this colonial saltbox is thought to be the oldest house in Derby, CT. Project Description: Consultants will 1. Provide historical background for the property and buildings 2. Assess the condition of the building elements including interior and exterior, structural, building systems and finishes. Assessment of existing conditions and recommendations for repair including, but not limited to: foundations and slabs, chimneys, framing, roofing & drainage, siding & trim, doors & windows, interior fixtures & finishes, interior walls, flooring, & ceilings, all mechanical systems (plumbing, electric, septic, well) 3. Provide a public and private reuse plan and an assessment of code requirements including ADA and fire code upgrade requirements 4. Identify sources of problems (moisture, pests, inherent material damage, etc.). 5. Conduct historic landscape assessment 6. Provide detailed cost estimate for all work needed for residential use and for alternative reuse. Estimates will include cost for materials (indicate unit price or total cost) and labor using the standard American Institute of Architects (AIA) estimating format. 7. Provide a prioritized timeline for all work projects (i.e. immediate needs, priorities for years 2-3, priorities for years 3-5). Recommendations must be prioritized with safety/code issues and preservation issues considered first. Recommendations must be made for the rehabilitation of the properties according to the Secretary of the Interior’s Standards for the Treatment of Historic Properties. 8. Provide detailed photo documentation and bibliography 9. Provide to-scale floor and roof plans 10. Provide an estimate of the project team’s time to complete the project and an estimate of the related costs to perform the services outlined above. Additional Information: 1. The evaluation must be carried out in a non-intrusive manner, with no damage to the historic building or properties. 2. The consultants will be allowed full access to the properties and buildings to conduct a full evaluation including interior and exterior elements, structural elements, building systems and finishes. 3. Any existing documentation at CT DEP will be made available for review. Local and state archives must be used to inform assessments and recommendations for treatment and repairs to the structures. 4. Draft reports of the consultant’s findings, treatment and repair recommendations, sketches, photographs, and estimated construction costs will be submitted to CT DEP for review. CT DEP’s comments will be used to finalize the reports and cost estimates. 5. A strong background in the following areas is required. Ten years experience in historic architecture and preservation and structural engineering is required. (Resume of Principal Investigator or Lead Project Manager must be included.) Historical architecture Historic preservation Leadership in Energy and Environmental Design (LEED) ADA and Universal Design Adaptive reuse of historic buildings Historic landscape design Structural engineering Historic Property Details: 1. Worthen House - Enders State Forest, 60 Fox Road, Granby, CT The house is a cape, built circa 1783 with large additions to its north and east elevations. A terraced patio, with built-in stone barbeque sits to the east of the house. The house is the only one on the forest road and is very private and quiet. The property also includes a garage/guest house with seasonal living spaces on the second floor. The property is located in Enders State Forest, which preserves land in Barkhamsted and Granby. The central feature of Enders State Forest is a beautiful series of waterfalls off Route 219, approximately 2 miles from the Worthen House. The house is approximately 3,500 square feet. The interior is finished with plaster walls, hardwood floors, and built-in cabinetry. There are fireplaces in the two front parlors and in the family room. On the first floor are two parlors, a living room, a family room, a kitchen, and a full bathroom. On the second floor are four bedrooms, a full bathroom, and access to the attic. The basement has a poured concrete floor and stone-lined walls. It houses the forced hot air furnace and an oil tank. The house has a septic system and a drilled well. To the west of the house is a garage/guest house. The guest house has three seasonal bed-rooms and a large living space. 2. Forster House - Forster Pond State Park, 395 North Branford Road, Killingworth, CT Between 1927 and 1946, architect Frank J. Forster (1886-1948) and his wife purchased nearly 100 acres of land in Killingworth where he could practice his craft. Known mostly for his large estates in the French and English country style, here, Forster focused on American vernacular styles. He recycled architectural elements from other historic homes throughout New England to create five unique homes at his Connecticut estate. The homes are clustered around a beautiful man-made pond fed by Schreeder Brook. The pond is also fed by a small stream with multiple waterfalls that runs just to the north of the house. The Forster House sits directly on Forster Pond, offering lovely views of the large pond to the west and woodland acres to the east. The property was sold to the State of CT by Forster’s widow in 1963. Forster Pond State Park is an undeveloped park, leaving the area around the house quiet and secluded. The property includes a Greek-Revival farmhouse with additions to the north and south, an attached two- bay garage, 2 sheds/workshops, and a well house. The property is located in Forster Pond State Park and is located directly south of the entrance to Chatfield Hollow State Park. The house is approximately 3,245 square feet with an attached 208 square feet screened porch. The main portion of the structure was built circa 1840s. It was moved to the site and additions were made to it in the 1930s and 1940s, by architect Frank Forster. The older portion of the house is a Greek-Revival Cape the additions follow the rustic style of the original house. On the first floor are a modern kitchen, dining room, parlor, living room, family room, office, a half-bathroom, and a screened porch.